1989-0627_ORANGE , COUNTY OF_Memorandum of Contract0 • Contract No. C40751
COUNTY OF ORANGE
ENVIRONMENTAL MANAGEMENT AGENCY
HOUSING AND COMMUNITY DEVELOPMENT CONTRACT
1 TITLE OF PROJECT: San Juan Capistrano— Rehabilitation of Private Properties,
2 Mobile Homes (N12.4) " k
3 MEMORANDUM OF CONTRACT entered into this day of �.
4 19j�.
5 BY AND BETWEEN
6 CITY OF SAN JUAN CAPISTRANO, a municipal
corporation, hereinafter referred to as CITY,
7 and
8 COUNTY OF ORANGE, a political subdivision of the
9 State of California and recognized Urban County
under the Federal Housing and Community
10 Development Act of 1974 (Public Law 93-383), as
amended, hereinafter referred to as COUNTY.
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12 WHEREAS, COUNTY and CITY previously entered into a Cooperation Agreement,
13 dated December 8, 1987 in which both parties agreed to cooperate in the undertaking,
14 or assist in the undertaking, of community development and housing assistance
15 activities, and
16 WHEREAS, the CITY has submitted to the COUNTY an application for funding
17 of a project hereinafter described, and
18 WHEREAS, the COUNTY has entered into a separate agreement dated
19 July 12, 1988 with the U.S. Department of Housing and Urban Development (hereinafter
2() referred to as HUD) to fund said project under the Housing and Community Development Act
21 of 1974 (Public Law 93-383), as amended.
22 NOW, THEREFORE, IT IS AGREED by and between the parties that the following
23 provisions as well as all applicable Federal, State and County laws and regulations
24 including the attached SPECIAL PROVISIONS, identified as EXHIBIT "A", and all other
25 attached Exhibits, are part of this Contract.
26 1. For the PURPOSES OF THIS CONTRACT the following definitions shall
27 apply:
28 a. Project Manager: The party responsible for, but whose responsibility is
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�I Contract No. C40751
1 not limited to the following: Contracting,•monitoring and implementing the project
2 through completion.
3 b. Director: The Director of the Orange County Environmental Management
4 Agency (hereinafter referred to as EMA) or his designee.
5 c. Reimbursable Basis: The CITY will provide the funds for the project and
6 submit proof of payment to the COUNTY, whereby upon approval, the COUNTY will forward
7 Community Development Block Grant (hereinafter referred to as CDBG) funds to repay the
8 CITY.
9 2. It is understood that the CITY will act as PROJECT MANAGER for the project
10 described as: Rehabilitation of Private Properties, Mobile Homes (N12.4). The CITY
11 will utilize CDBG funds for mobile home rehabilitation to serve only low- and moderate -
12 income residents of the mobile home parks within the CITY (see map EXHIBIT "B"). Funds
13 will be used for administration of the
program up to the maximum amount referenced
14 herein Section 5.a. and to correct only health and safety code items of mobile homes,
15 with maximum possible assistance of $5,000 per household.
16 3. It is agreed by all parties that the project shall be completed and all
17 fundsrovided through this Contract shall be
P g expended on eligible project activities
18 prior to December 31, 1989. Invoices for all approved pproved project costs funded by the Block
19 Grant under this Contract shall be submitted within 180 days after the above date. The
20 date for project completion and expenditure of all funds may be extended at the
21 discretion of the DIRECTOR through written notification to the CITY. In the event of
22 such an extension, the deadline for submittal of invoices shall be 180 days after the
23 new completion date.
24 4. CITY agrees:
25 a. Any proposed amendment to this Contract shall be submitted to and
26 approved by the COUNTY, prior to commencement by CITY of any activity covered by said
27
amendment.
28 b. To comply with CDBG Program Regulations, as may be periodically revised
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0 Contract No. C40751I
by BUD, Office of Management and Budget, or•other Federal agencies, and including laws
and policies applicable to the CDBG Program.
C. That the project shall be implemented in compliance with current CITY
Procedures for housing rehabilitation which are approved by DIRECTOR and thereafter by
CITY.
d. To maintain accounting records, official files, and other evidence
pertaining to costs incurred as required by all applicable BUD regulations, and all of
these shall be accessible for the purposes of monitoring, audits, reporting and
examinations by duly authorized representatives of COUNTY or BUD. These records shall
be kept available at CITY's office during the project's contract period and thereafter
for three (3) years from the date of final CITY receipt of BUD CDBG funds through this
Contract.
e. That DIRECTOR shall periodically evaluate the CITY's progress in
complying with the terms of this Contract. CITY shall cooperate fully during such
monitorings. DIRECTOR shall report the findings of each monitoring to the CITY and
Orange County Board of Supervisors. If it is determined by the Board of Supervisors
that CITY performance or progress on performance is unsatisfactory, the Board of
Supervisors may withhold further funding on the project pending resolution of the
unsatisfactory condition(s), or may terminate this Contract. In addition, the Board of
Supervisors may require the CITY to reimburse COUNTY any funds that it determines to be
improperly expended or not expended on the project in a timely manner based on
applicable CDBG Program Regulations.
f. That if it is determined by BUD that funds were not expended in
compliance with the applicable Federal laws and regulations, CITY will refund to COUNTY
thin ninety 90 days thereafter such sums as were determined by BUD to have been
ly expended.
g. When the project is completed, all unexpended funds remaining will be
urned to the COUNTY as soon as practicable, but in any event, within 180 days
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Contract No. C407511
thereafter. DIRECTOR may then reallocate returned funds to another Urban County
project(s) previously approved by the Board of Supervisors. Returned funds as such, may
be allocated by the DIRECTOR up to a maximum of Ten Thousand Dollars and no/100
($10,000.00).
h. Should the COUNTY receive returned funds from other Urban County
projects, funding for this Contract, upon proof of anticipated cost overruns, may be
increased by up to 108 of total Contract amount to a maximum of Ten Thousand Dollars and
no/100 ($10,000.00) at the discretion and upon written authorization of the DIRECTOR.
i. To assume responsibility for compliance with the California
Environmental Quality Act (CEQA) and to provide COUNTY with necessary information to
comply with the National Environmental Policy Act (NEPA) prior to commencing project
implementation. This may include, when applicable, CITY preparation of NEPA
documentation in coordination with County staff.
5. Project Funding:
a. Project will be financed under this Contract as follows:
Administration $ 9,000 (Nine Thousand Dollars and
no/100).
Loans or Grants
no/100).
Total CDBG Funds
no/100).
$36,000 (Thirty-six Thousand Dollars and
$45,000 (Forty-five Thousand Dollars and
b. COUNTY shall not be responsible for any costs which exceed the approved
CDBG funding amount as referenced in Section 5.a. unless otherwise provided in advance
as referenced in Section 4.h.
c. Payment by the COUNTY to the CITY shall be on a reimbursable basis
unless CITY has been authorized and issued cash advances by COUNTY under this Contract.
I
d. Cash advances requested by the CITY under this Contract shall be made by
the COUNTY to the CITY if the following conditions are met:
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• Contract No. C407
(1) The CITY has demonstrated to DIRECTOR through certification in a
form prescribed by DIRECTOR and subsequently through performance, its willingness and
capacity to establish CITY financial procedures that will minimize the time elapsing
between the receipt of funds and proper disbursement of such funds.
(2) The CITY certifies to DIRECTOR, that the CITY's financial
management system meets the standards for fund control and accountability prescribed in
Office of Management and Budget Circular No. A-102, as amended from time to time.
(3) The CITY complies with the cash advance procedures required by
financial procedures of EMA. These procedures require that upon written receipt of
funds from the COUNTY, the CITY shall disburse payment(s) to vendors) within five (5)
working days and submit evidence of such disbursement(s) (i.e., warrant copies, etc.) to
the COUNTY.
If the CITY is subsequently found, by DIRECTOR, to be in
noncompliance with Section 5.d.(1) through Section 5.d.(3), CITY shall be paid on a
reimbursable basis.
e. Reimbursable basis payments, as referred to in Section 5.c. above,
and/or cash advances described in Section 5.d. above, shall be made in accordance with
EMA financial procedures. In the event of conflict between EMA financial procedures and
any applicable statutes, rules or regulations of HUD, including Office of Management and
Budget Circular No. A-102, the latter shall prevail.
6. CITY must inform the DIRECTOR (through periodic reports requested by EMA
staff) of any income generated by the expenditure of CDBG funds received by the CITY;
and that per applicable Federal requirements, certain program income must be paid to the
COUNTY (e.g., interest earned on CDBG cash advances); and/or, the CITY may retain such
program income only if that program income is used exclusively for eligible housing
rehabilitation activities, at the discretion of the DIRECTOR, and in accordance with all
CDBG requirements as may then apply.
a. CITY shall keep and maintain appropriate records on the use of any such
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Contract No. C40751
1 program income as may be required by MA staff since the COUNTY has the responsibility
2 of monitoring and reporting program income to BUD.
3 b. In the event of CITY close-out or change in status of the
g participating
4 CITY in the Urban County CDBG Program, any program income at that time or received
5 subsequent to the close-out or change in status shall be paid by CITY to the COUNTY
6 within 90 days thereafter.
7 7. Any proposed modification or change in use of seal property acquired or
8 improved in whole or in part by CDBG funds from that planned at the time of the
9 acquisition or improvement, including disposition, must be reported by CITY to the
10 COUNTY and receive COUNTY concurrence thereto in advance of implementing the
11 modification or change in use.
12 a. Should the disposition, sale or transfer of such real property acquired
13 or improved in whole or in part using CDBG funds result in a use which does not qualify
14 under CDBG Regulations, the COUNTY shall be reimbursed by CITY in an amount equal to the
15 current fair market value (less any portion thereof attributable to expenditures of non -
16 CDBG funds).
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b. Any program income generated from the disposition, transfer or sale of
18 such property prior to or subsequent to the CITY close-out or change in status of the
19 CITY in the Urban Count CDBG Program may be either used b CITY for other s
County g y y pacific
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eligible activities in the CITY or paid to the COUNTY for other eligible Urban County
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activities, as determined in advance of the expenditure at the discretion of the COUNTY.
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8. CITY shall obtain an annual audit performed in accordance with OMB Circular
23 A128 and forward a copy to DIRECTOR. DIRECTOR shall have the right to ensure that
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necessary corrective actions are made by the CITY for any audit findings pertinent to
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CITY handling of funding attributable to the CDBG Program per Federal requirements.
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9. Neither COUNTY nor any officer nor employee thereof shall be responsible for
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any damage or liability occurring by reason of any action or omission of CITY or its
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agents, associates, contractors, subcontractors, materialmen, laborers, or any other
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Contract No. C40751'
persons, firms, or corporations furnishing.or supplying work service, materials, or
I supplies in connection with CITY's performance of this Contract and from any and all
Iclaims and losses accruing or resulting to any persons, firm or corporation for personal l
injuries or property damage resulting from or as a consequence of, CITY'S performance ofil
this Contract under or in connection with any work, authority or jurisdiction delegated II
to CITY under this Contract. It is also understood and agreed that, pursuant to
California Government Code Section 895.4, CITY shall fully indemnify, defend and hold
COUNTY harmless from any liability imposed for injury (as defined by California
Government Code Section 810.8) occurring by reason of any action or omission of CITY
under or in connection with any work, authority or jurisdiction delegated to CITY under
this Contract. CITY shall act in an independent capacity and not as officers, employees
or agents of COUNTY.
10. Neither CITY nor any officer nor employee thereof shall be responsible for
any damage or liability occurring by reason of any action or omission of COUNTY, its
agents, associates, contractors, subcontractors, materialmen, laborers, or any other
persons, firms, or corporations furnishing or supplying work, service, materials, or
supplies in connection with COUNTY's performance of this Contract and from any and all
claims and losses accruing or resulting to any persons, firm or corporation for personal
injuries or property damage resulting from or as a consequence of COUNTY's performance
of this Contract under or in connection with any work, authority or jurisdiction
delegated to COUNTY under this Contract. It is also understood and agreed that,
pursuant to California Government Code Section 895.4, COUNTY shall fully indemnify,
defend and hold CITY harmless from any liability imposed for injury (as defined by
California Government Code Section 810.8) occurring by reason of any action or omission
of COUNTY under or in connection with any work, authority or jurisdiction delegated to
COUNTY under this Contract. COUNTY shall act in an independent capacity and not as
officers, employees or agents of CITY.
11. Where contract funds are withheld, and at the request and expense of CITY,
5C
rContract No. C40751
COUNTY will accept securities equivalent to the amount withheld. Such substituted
security, meeting the requirements of Government Code Section 4590, shall be deposited
with COUNTY, or with a State or Federally chartered bank as escrow agent. If security
is deposited with an escrow agent, it shall be covered by an escrow agreement.
12. In the event of CITY's failure to comply with the provisions of this
Contract, COUNTY may withhold or require CITY reimbursement of funds, and/or terminate
this Contract, and/or allocate funds previously assigned to this Contract to another
eligible project(s) within the Urban County.
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Contract No. C4
IN WITNESS WHEREOF, CITY has caused this Contract to be executed by its Mayor
and attested by its Clerk; COUNTY has caused this Contract to be executed by the
Chairman of the Board of Supervisors and certified by Clerk of the Board, all having
been duly authorized by the City Council of CITY and the Orange County Board of
supervisors.
Dated: June 6, 1989
I ATTEST:
CIty Cldirk
Dated: 2---7_,/ O
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUMENT HAS BEEN DELIVERED TO
THE CHAIRMAN OF THE BOARD.
LINDA D. RUTH
Clerk of the Board of Supervisors
of Orange County, California
APPROVED AS TO FORM:
ADRIAN KUYPER, COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
By -fid
H/cD ( atm CUf' V
U
JMH:bjgWPB-4.3
4/12/89
CITY OF SAN JUAN CAPISTRANO
COUNTY OF ORANGE, a political subdivision of
the State California
By �`/T
ME
Chairman of the Board of Supevisors
COUNTY
LJ
SPECIAL PROVISIONS
Ellbit "A" to COUNTY/CITY Contractl
1, A. Section 3 - Compliance with the Provision of Training Employment and
2I' Business Opportunity
3 The CITY shall cause or require to be inserted in full in all contracts and
4 subcontracts for work financed in whole or part with federal financial assistance
5 provided under this Contract, the Section 3 clause set forth in 24 CFR 135.20(b). The
6 CITY will provide such copies of 24 CPR Part 135, as may be necessary for the
7 information of parties to contracts required to contain the said Section 3 clause.
8 Section 3 requires that to the greatest extent feasible, opportunities for
9 training and employment be made available to lower income residents within the unit of
10 local government or metropolitan area (or non -metropolitan county), in which the project
11 is located. In addition, to the greatest extent feasible, contracts for work in
12 connection with the project shall be awarded to business concerns which are located in,
13 or in substantial part owned by, persons residing in the same unit of local government
14 or metropolitan area (or non -metropolitan county), in which the project is located.
15 The parties to this contract will comply with the provisions of said
16 Section 3, and the regulations issued pursuant thereto by the Secretary of Housing and
17 Urban Development set forth in 24 CPR 135, and all applicable rules and orders of the
is Department issued thereunder prior to the execution of this contract. The CONTRACTOR
19 shall take appropriate action pursuant to the subcontract upon a finding that the
20 subcontractor is in violation of regulations issued by the Secretary of Housing and
21 Urban Development, 24 CPR 135. The CONTRACTOR will not subcontract with any
22 subcontractor where it has notice or knowledge that the latter has been found in
23 violation of regulations under 24 CFR 135. The parties to this contract certify and
24 agree that they are under no contractual or other disability which would prevent them
25 from complying with these requirements. (Source: Title 24 CPR 135 revised
26 April 1, 1984.)
27 B. Equal Employment Opportunity
28 In carrying out the program, the CITY shall not discriminate against any
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i .ibit "A" to COUNTY/CITY Contract
1'I employee or applicant for employment because of race, color, religion, sex or national
2:origin. The CITY shall take affirmative action to ensure that applicants for employment
3; are employed and that employees are treated during employment, without regard to their
4 race, color, religion, sex or national origin. Such action shall include, but not be
5 limited to, the following: employment, upgrading, demotion or transfers recruitment
6 advertising; layoff or termination; rates of pay or other form, compensation; and
7 selection for training, including apprenticeship. The CITY shall post in conspicuous
8 places, available to employees and applicants for employment, notices to be provided by
9 the COUNTY setting forth the provisions of this nondiscrimination clause. The CITY
10 shall, in all solicitations or advertisements for employees placed by or on behalf of
11 the CITY, state that all qualified applicants will receive consideration for employment
12 without regard to race, color, religion, sex or national origin. The CITY shall
13 incorporate the foregoing requirements of this paragraph in all of its contracts for
14 program work and will require all of its contractors for such work to incorporate such
15 requirements in all subcontracts for program work. Such contracts shall be subject to
16 Epp Equal Employment Opportunity regulation 24 CPR Part 130 as applicable to HUD
17 assisted construction contracts.
18 The CITY shall cause or require to be inserted in full in any non-exempt
19 contract and subcontract for construction work or modification thereof, as defined in
20 said regulations which is paid for in whole or in part with assistance under the
21 Contract, the following equal opportunity clause:
22 "During the performance of this contract, the contractor agrees as follows:
23 1. The contractor will not discriminate against any employee or applicant
24 for employment because of race, color, religion, sex or national origin. The contractor
25 will take affirmative action to ensure that applicants are employed and that employees
26 are treated during employment, without regard to their race, color, religion, sex, or
27 national origin. such action shall include, but not be limited to, the following:
28 Employment, upgrading, demotion or transfer, recruitment advertising, layoff or
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EiCfibit "A" to COUNTY/CITY Contract)
termination; rates of pay or other forms of compensation and selection for training,
including apprenticeship. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the
setting forth the provisions of this nondiscrimination clause.
2. The contractor will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor state that all qualified applicants
will receive consideration for employment without regard to race, color, religion, sex
or national origin.
3. The contractor will send to each labor union or representative of
workers with which he has a collective bargaining agreement or other contract or
understanding, a notice advising the said labor union or worker's representatives
of the contractor's commitment under Section 202 of Executive Order 11246 of
September 24, 1965, and shall post copies of the notice on conspicuous places available
to employees and applicants for employment.
4. The contractor will comply with all provisions of Executive Order 11246
of September 24, 1965 and of the rules, regulations and relevant orders of the Secretary
of Labor.
5. The contractor will furnish all information and reports required by
Executive Order 11246 of September 24, 1965 and by the rules, regulations and order of
the Secretary of Labor or pursuant thereto and will permit access to his books, records
and accounts by the Department and the Secretary of Labor for purposes of investigation
to ascertain compliance with such rules, regulations and orders.
6. In the event of the contractor's noncompliance with the
nondiscrimination clauses of this contract or with any of such rules, regulations or
orders, this contract may be canceled, terminated or suspended in whole or in part and
the contractor may be declared ineligible for further Government contracts or federally
assisted construction contract in accordance with procedures authorized in Executive
Order 11246 of September 24, 1965, or by rules, regulations or order of the Secretary of
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I ibit "A" to COUNTY/CITY Contract
1I, Labor or as otherwise provided by law.
2 7. The contractor will include the portion of the sentence immediately
31j preceding paragraph (1) beginning with the words "During the performance of..." and the
4'I provisions of paragraphs (1) through (7) in every subcontract or purchase order unless
5 exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to
6 Section 204 of the Executive Order 11246 of September 24, 1965, so that such provisions
7 will be binding upon each subcontractor or vendor. The contractor will take such action',
8 with respect to any subcontract or purchase order as the Department may direct as a
9 means of enforcing such provisions, including sanctions for noncompliance; provided,
10 however, that in the event a contractor becomes involved in, or is threatened with,
11 litigation with a subcontractor or vendor as a result of such direction by the
12 Department the contractor may request the United States to enter into such litigation to
13 protect the interest of the United States.
14 The CITY further agrees that it will be bound by. the above equal
15 opportunity clause with respect to its own employmentractices when it
p participates in
16 federally assisted construction work. The above equal opportunity clause is not
17 applicable to any agency, instrumentality or subdivision of such CITY which does not
18 participate in work on or under the contract.
19 The CITY agrees that it will assist and cooperate actively with COUNTY,
20 HUD and the Secretary of Labor in obtaining the compliance of contractors and
21 subcontractors with the equal opportunity clause and the rules, regulations and relevant
22 orders of the Secretary of Labors that it will furnish the COUNTY, HUD and the Secretary
23 of Labor such information as they may require for the supervisions of such compliance;
24 and that it will otherwise assist the above parties in the discharge of its primary
25 responsibility for securing compliance.
26 The CITY further agrees that it will refrain from entering into any con -
27 tract or contract modification subject to Executive Order 11246 of September 24, 1965,
28 with a contractor debarred from or who has not demonstrated eligibility for, Government
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Skit "A" to COUNTY/CITY Contract)
1 contracts and federally assisted construction contracts pursuant to the executive order
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2!' and will carry out such sanctions and penalties for violation of equal opportunity
pportunity
3' clause as may be imposed upon contractors and subcontractors by HUD or the Secretary of
4I Labor pursuant to Part II, Subpart B of the Executive Order. In addition, the CITY
5 agrees that if it fails or refuses to comply with these undertakings, the COUNTY may
i
61 take any or all of the following actions: Cancel, terminate or suspend in whole or in
7 part the grant or loan guarantee) refrain from extending any further assistance to the
8 CITY under the program with respect to which the failure or refusal occurred until
9 satisfactory assurance of future compliance has been received from such CONTRACTOR.
10 (Source: H/CD Funding Agreement #4 and Executive Order 11246, Part II, Subpart B,
11 Section 202, Title 24 CFR 130, revised April 1, 1984.)
12 C. Federal Labor Standards
13 Except with respect to the rehabilitation of residential property designed
14 for residential use for less than eight families, the CITY and all contractors engaged
15 under contracts in excess of $2,000.00 (Two Thousand Dollars and no/100) for the
16 construction, prosecution, completion or repair of any building or work financed in
17 whole or in part with assistance provided under this contract, shall comply with HOD
18 requirements pertaining to such contracts and the applicable requirements of the
19 regulations of the Department of Labor under 29 CPR Parts 3 (Copeland Act), 5, and Sa
20 (Davis -Bacon Act), governing the payment of wages and the ratio of apprentices and
21 trainees to journeyman: Provided, that if wage rates higher than those required under
22 such regulations are imposed by state of local law, nothing hereunder is intended to
23 relieve the CITY of its obligation, if any, to require payment of the higher rates. The
24 CITY shall cause or require to be inserted in full, in all such contracts subject to
25 such regulations, provisions meeting the requirements of 29 CFR 5.5 and for such
26 contracts in excess of $10,000, 29 CPR 5. The "Federal Labor Standards Provisions"
27 (BUD 4010) are made part of this contract.
28 140 award of the contracts covered under this section of the contract shall
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L _.ibit "A" to COUNTY/CITY Contract
1, be made to any contractor who is at the time ineligible under the provisions of any
21 applicable regulations of the Department of Labor to receive an award of such contract.
31 (Source: H/CD Funding Agreement #7)
4'
All documents submitted by the CITY to the COUNTY which are required for
5 compliance with the Federal Labor Standards, shall be certified as being true, accurate,
6 and complete by the City Engineer or the Director of Public Works. (Source:
7 Orange County H/CD)
8 D. Non -Discrimination
9
The CITY in an activity directly or indirectly financed under this contract,
10 shall comply with:
11 1. Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352), and the
12 regulations issued pursuant thereto (24 CFR Part 1), which provides that no person in
13 the United States shall on the grounds of race, color, or national origin, be excluded
14 from participation in, be denied the benefits of, or be otherwise subjected to
15 discrimination under any program or activity for which the applicant receives Federal
16 financial assistance and will immediately take any measures necessary to effectuate this
17 assurance. If any real property or structure thereon is provided or improved with the
18 aid of Federal financial assistance extended to the applicant, this assurance shall
19 obligate the applicant, or in the case of any transfer of such property, any transferee,
20 for the period during which the real property or structure is used for a purpose for
21 which the Federal financial assistance is extended, or for another purpose involving the
22 provision of similar services or benefits.
23 2. Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284), as amended,
24 administering all programs and activities relating to housing and community development
25 in a manner to affirmatively further fair housing= and will take action to affirmatively
26 further fair housing in the sale or rental of housing, the financing of housing, and the
27 provision of brokerage services.
28 3. Section 109 of the Housing and Community Development Act of 1974, and
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E6bit "A" to COUNTY/CITY Contractl
the regulations issued pursuant thereto (24 CFR Part 570.602), which provides that no
person in the United States shall on the grounds of race, color, national origin, or
sex, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under, any program or activity funded in whole or in part with funds
provided under this Part.
4. Executive Order 11063 on equal opportunity in housing and
nondiscrimination in the sale or rental of housing built with Federal assistance.
(Source: Title 24 CFR Part 570.601, revised April 1, 1984)
a. Accessibility/Usability of Facilities and Buildings for Physically
Handicapped
The CITY in any activity directly or indirectly financed under this contract
shall require every building or facility (other than a privately owned residential
structure) designed, constructed, or altered with funds provided under this Part to
comply with the "American Standard Specifications for Making Buildings and Facilities
Accessible to, and Usable by, the Physically Handicapped," Number A -117.1-R 1971,
subject to the exceptions contained in 41 CFR 101-19.604. The CITY will be responsible
for conducting inspections to insure compliance with these specifications by any
contractor or subcontractor. (Source: 24 CFR Part 570.202(R), revised April 1, 1984)
F. Relocation
1. The CITY in any activity directly or indirectly financed under this
contract shall:
a. To the greatest extent practicable under State law, comply with
Sections 301 and 302 of Title III (Uniform Real Property Acquisition Policy) of the
uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and
will comply with Sections 303 and 304 of Title III, and HOD implementing instructions at
24 CPR Part 42; and
b. Inform affected persons of their rights and of the acquisition
policies and procedures set forth in the regulations in 24 CPR Part 42 and 570.606
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I ibit "A" to COUNTY/CITY Contract
revised April 1, 1984)
2. The CITY shall also:
a. Comply with Title II (Uniform Relocation Assistance) of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 and HUD
implementing regulations at 24 CPR Part 42 and 570.606;
b. Provide relocation payments and offer relocation assistance as
described in Section 205 of the Uniform Relocation Assistance Act to all persons
displaced as a result of acquisition of real property for an activity assisted under the
Community Development Block Grant Program. Such payments and assistance shall be
provided in a fair and consistent and equitable manner that insures that the relocation
process does not result in different or separate treatment of such persons on account of
race, color, religion, national origin, sex, or source of income;
3. Assure that, within a reasonable period to time prior to displacement,
comparable decent, safe and sanitary replacement dwellings will be available to all
displaced families and individuals and that the range of choices available to such
persons will not vary on account of their race, color, religion, national origin, sex,
or source of income; and
4. Inform affected persons of the relocation assistance, policies and
(procedures set forth in the regulations at 24 CPR Part 42 and 570.606. (Source: Title
24 CPR Part 570.606, revised April 1, 1984)
G. Lead -Based Paint Hazards
The construction or rehabilitation of residential structures with assistance
provided under this Contract is subject to the HUD Lead -Base Paint regulations, 24 CFA
Part 35. Any grants or loans made by the CITY or work performed by the CITY for the
rehabilitation of residential structures with assistance provided under this Contract
shall be made subject to the provisions for the elimination of lead -base paint hazards
under subpart C of said regulations and the CITY shall be responsible for the
inspections and certifications required under Section 35.24 thereof. (Source: H/CD
-8-
• E&it "A" to COUNTY/CITY Contract)
1 � Funding Agreement #5 and 24 CFR Part 35 and 570.608 revised April 1, 1984)
2�I H. Flood Disaster
3 This Contract is subject to the requirements of the Flood Disaster
4, Protection Act of 1973 (P.L. 93-234). No portion of the assistance provided under this
5 Contract is approved for acquisition or construction purposes as defined under
6 Section 3(a) of said Act, for use in an area identified by the Secretary as having
7 special flood hazards, which is located in a community not then in compliance with the
8 requirements for participation in the national flood insurance program pursuant to
9 Section 201(d) of Said Act; and the use of any assistance provided under this Contract
10 for such acquisition or construction in such identified areas in communities then
11 participating in the national flood insurance program shall be subject to the mandatory
12 purchase of flood insurance requirements of Section 102(a) of said Act.
13 Any Contract or Agreement for the sale, lease or other transfer of land
14 acquired, cleared, or improved with assistance provided under this Contract shall
15 contain, if such land is located in an area identified by the Secretary as having
16 special flood hazards and in which the sale of flood insurance has been made available
17 under the National Flood Insurance Act of 1968, as amended, 42 O.S.C. 4001 et seq.,
18 provisions obligating the transferree and its successors or assignees to obtain and
19 maintain, during the ownership of such land, such flood insurance as required with
20 respect to financial assistance for acquisition or construction purposes under
21 Section 102(a) of the Flood Disaster Protection Act of 1973. Such provisions shall be
22 required notwithstanding the fact that the construction on such land is not itself
23 funded with assistance provided under this Contract. (Source: H/CD Funding Agree -
24 ment #3)
25 The CITY shall comply with the provisions of Executive Order 11296, relating
26 to evaluation of flood hazards and Executive Order 11288 relating to the prevention,
27 control, and abatement of water pollution. (Source: Title 24 CPR 570.605 revised
28 April 1, 1984)
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_ .iibit "A" to COUNTY/CITY Contract
j
1 I. Compliance with Air and Water Acts
21 The CITY shall cause or require to be inserted in full in all non-exempt
3 contracts or subcontracts for work furnished in whole or in part by the grant contracts,
4 the following requirements (provided that contracts, subcontracts and subloans not
5 exceeding $100,000.00 (One Hundred Thousand Dollars and no/100) are exempt from this
6 part:
7 This Contract is subject to the requirements of the Clean Air Act, as
8 amended 42 USC 1857 at seq., the Federal Water Pollution Control Act, as amended 33 USC
9 1251 at seq., and the regulations of the Environmental Protection Agency with respect
10 thereto, at 40 CFR Part 15, as amended from time to time.
11 in compliance with said regulations, the CITY shall cause or require to be
12 inserted in full in all contracts and subcontracts dealing with any non-exempt
13 transaction thereunder funded with assistance provided under this contract, the
14 following requirements:
15 1. A stipulation by the contractor or subcontractors that any facility to
16 be utilized in the performance of any non-exempt contract or subcontract is not listed
17 on the list of Violating Facilities issued by the Environmental Protection Agency (EPA)
18 pursuant to 40 CFR 15.20.
19 2. Agreement by the contractor that he will comply with all the
20 requirements of Section 114 of the Clean Air Act, as amended (42 USC 1857c-8) and
21 Section 308 of the Federal Water Pollution Control Act, as amended (33 USC 1318)
22 relating to inspection, monitoring, entry, reports and information, as well as all other
23 requirements specified in said Section 114 and Section 308, and all regulations and
24 guidelines issued thereunder.
25 3. A stipulation that as a condition for the award of the contract prompt
26 notice will be given of any notification received from the Director of the EPA, Office
27 of Federal Activities or any agent of the office, that a facility utilized or to be
28 utilized for the contract is under consideration to be listed on the EPA list of
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Abit "A" to COUNTY/CITY Contractl
violating Facilities.
4. An Agreement by the contractor that he will include or cause to be
included the criteria and requirements in paragraph (1) through (4) of this section in I
every non-exempt subcontract and requiring that the contractor will take such action as
the Government may direct as a means of enforcing such provisions.
In no event shall any amount of the assistance provided under this
contract be utilized with respect to a facility which has given rise to a conviction
under Section 113(c)(1) of the Clean Air Act of Section 309(c) of the Federal Water
Pollution Control Act. (Source: R/CD Funding Agreement #6)
J. Management Compliance
The CITY in any activity directly or indirectly financed under this contract
shall comply with regulations, policies, guidelines and requirements of OMB Circular No.
A-102, Revised, and Federal Management Circular 74-4: Cost principles applicable to
grants and contract with State and local governments, and Federal Management Circular
74-7: Uniform Administrative Requirements for grant-in-aid to State and local
governments as they relate to the application, administration, acceptance and use of
Federal funds under this Part. (Source: Title 24 CFR Part 570.200(4) revised April 1,
1984)
R. Obligations of Contractor with Respect to Certain Third Party Relationships
The CITY shall remain fully obligated under the provisions of this contract
notwithstanding its designation of any third party or parties for the undertaking of any
part of the program with respect to which assistance is being provided under this
contract to the CITY. Such third party or parties shall comply with all lawful
requirements of the CITY necessary to insure that the program with respect to which
assistance is being provided under this contract to the CITY is carried out in
accordance with the CITY's assurances and certifications, including those with respect
to the assumption of environmental responsibilities of the CITY under Section 104(h) of
the Housing and Community Development Act of 1974. (source: H/CD Funding Agreement #9)
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ibit "A" to COUNTY/CITY Contract
L. Interest of Certain Federal Officials
No member of Delegate to the Congress of the United States and no Resident
Commissioner, shall be admitted to any share or part of this contract or to any benefit
to arise from the same. (Source: H/CD Funding Agreement #10)
M. Interest of Members, Officers or Employees of CITY, Members of Local
Governing Body or Other Public Officials
No member, officer or employee of the COUNTY or CITY its designees or
agents, no members of the governing body of the locality in which the program is
situated and no other public official of such locality or localities who exercise any
functions or responsibilities with respect to the program during his tenure or for one
year thereafter, shall have any interest, direct or indirect, in any contract,
subcontract or the proceeds thereof, for work to be performed in connection with the
program assisted under this contract. The CITY shall incorporate or cause to be
incorporated, in all such contracts or subcontracts a provision prohibiting such
interest pursuant to the purpose of this section. (Source: H/CD Funding Agreement #11,
Title 24 CFR 570.611 and 570.458(14) (M) (X), revised April 1, 1984)
N. Prohibition Against Payments of Bonus or Commission
The assistance provided under this contract shall not be used in the payment
of any bonus or commission for the purpose of obtaining BOD approval of the application
for such assistance or HOD approval of application for additional assistance of any
other approval or concurrence of HUD required under this contract, provided, however,
that reasonable fees or bona fide technical, consultant, managerial or other such
services, other than actual solicitation, are not hereby prohibited if otherwise
eligible as program cost. (Source: H/CD Funding Agreement #12)
0. Hatch Act Compliance
The CITY and COUNTY shall comply with the provisions of the Hatch Act which
limits the political activity of employees. (Source: Title 24 CFR Part 570.458(14) (M)
(Xl), revised April 1, 1984)
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. • Abit "A" to COUNTY/CITY Contract
11 p. Definitions
2 Throughout these Special Provisions the meaning of words shall be that
31 meaning given by the act, regulation, Executive Order, Federal Management Circular,
4 agreement, or rule cited herein as the source for the section in which the word appears.
5 (Source: Orange County Counsel)
6 4• Note
7 Federal Management Circular 74-7 has been replaced with Office of Management
8 and Budget (OMB) A-102.
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06/16/86
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June 12, 1989
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Julia M. Havens
Community Development Representative, OCEMA
1200 North Main Street, Suite 600
P. O. Box 4048
Santa Ana, California 92702-4048
MEMBERS OF THE CITY COUNCIL
ANTHONY L. BLAND
LAWRENCE P. BUCHHEIM'
KENNETH E. PRIERS
GARY L. HAUSOORPER
PHILLIP R. SCNWARTZE
CITY MANAGER
STEP N EN B JULIAN
Re: San Juan Ca istrano CommunityDevelopment Block Grant Program -
14th Year ontracts
Dear Ms. Havens:
The City Council of the City of San Juan Capistrano at its regular meeting held
June 6, 1989, approved Contract No. C40648, the San Juan Capistrano,
Rehabilitation of Private Properties Citywide (N12.1) and Contract No. C40731,
the San Juan Capistrano - Rehabilitation of Private Properties, Mobile Homes
(N 12.4).
Three copies of each Agreement are enclosed. Upon approval of the Board of
Supervisors, please return one fully -executed copy to this office.
Thank you for your cooperation. If we can be of further assistance, please call.
Very truly yours,
Mary Ann anover, CMC
City Clerk
MAH/cj
Enclosures
cc: Director of Community
Planning and Development
Brian Fisk
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92673 111 (714) 499.1171
AGENDA ITEM June 6, 1989
TO: Stephen B. Julian, City Manager
FROM: Thomas G. Merrell, Director
Community Planning and Development
SUBJECT: Housing & Community Development Block Grant Program -
Approval of 14th Year Contract (FY 88-89)
SITUATION
A. Summary and Recommendation - The City has been allocated $80,000 in Housing
and Community Development Block Grant (CDBG) funds for the Year 14, FY 1988-
89. These funds will be used to provide grants for rehabilitation of qualifying
residences and mobile homes. It is recommended that the attached contract with
the County for the use of these funds be approved by the City Council.
B. Background - The CDBG program provides Federal funds for improvements to
housing and public facilities which are of benefit to low and moderate income
persons. The 1974 Housing and Community Development Act authorizes cities under
50,000 population, such as San Juan Capistrano, to receive funding through the
County HCD program.
In 1988, the County Board of Supervisors approved funding for the City's 1988-89
Year 14 program as follows:
N12.4 Rehabilitation of Private Properties
(Mobile Homes): $45,000
Mobile Home Rehabilitation Program for
low and moderate income residents of
the seven mobile home parks in the City
N12.1 Rehabilitation of Private Properties $35,000
(Citywide):
Citywide Housing Rehabilitation Program
for low and moderate income residents
of the City.
In order for the City to utilize these funds, an operating agreement must be entered
into between the County of Orange and the City of San Juan Capistrano. The
agreement outlines the amount of funds, the use of funds, who may qualify, and
compliance with employment and labor regulations, non-discrimination, and other
similar provisions. The City has entered into these agreements for the past thirteen
years.
Contracts for projects are executed after approval at the Federal level early in the
fiscal year of the project. It is not unusual for the City to receive the contract
several months into the fiscal year of the project. The process was further delayed
this year at both the Federal and County levels.
FOR CRY COUNCIL AGENDA/
Agenda Item
PUBLIC NOTIFICATION
0
-2- June 6, 1989
Public hearings for the 14th Year Application were held in October and November 1987.
COMMUNITY REDEVELOPMENT AGENCY
The mobile home parks and residential neighborhoods are not located within the Project
Area, and Agency assistance will not be required.
COMMISSION/BOARD REVIEW, RECOMMENDATION
The Los Rios Review Committee, the Planning Commission, and a Block Grant
Committee of Community representatives as well as a Planning Commissioner and a Los
Rios Review Committee member approved the 14th Year Application.
FINANCIAL CONSIDERATIONS
The City would be reimbursed for expenditures on these projects by the County HCD
Of fice.
ALTERNATE ACTIONS
1. Approve the 14th Year Operating Agreements for CDBG funds.
2. Approve the 14th Year Operating Agreements for CDBG funds, subject to
modifications.
3. Request additional information from staff.
RECOMMENDATION
By motion, authorize the Mayor to execute the 14th Year CDBG Operating Agreements.
Respectfully submitted,
Thomas G. Merrell, Director
Community Planning and Development
TGM:BF:ljp
L58920