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1991-0108_ORANGE , COUNTY OF_Memorandum of Contract• . Contract No. C40938 COUNTY OF ORANGE ENVIRONMENTAL MANAGEMENT AGENCY HOUSING AND COMMUNITY DEVELOPMENT CONTRACT 1 TITLE OF PROJECT: City of San Juan Capistrano: Mobile Home Rehabilitation (P12.40) Year XVI 2 MEMORANDUM OF CONTRACT entered into this day of, 3 19qi• 4 BY AND BETWEEN 5 CITY OF SAN JUAN CAPISTRANO, a municipal corporation, hereinafter referred to as CITY, 6 and 7 COUNTY OF ORANGE, a political subdivision of the 8 State of California and recognized Urban County under the Federal Housing and Community 9 Development Act of 1974 (Public Law 93-383), as amended, hereinafter referred to as COUNTY. 10 11 WHEREAS, COUNTY and CITY previously entered into a Cooperation Agreement 12 dated September 5, 1990, in which both parties agreed to cooperate in the undertaking, 13 or assist in the undertaking, of community development and housing assistance 14 activities, and 15 WHEREAS, the CITY has submitted to the COUNTY an application for funding 16 of a project hereinafter described, and 17 WHEREAS, the COUNTY adopted the FINAL STATEMENT OF OBJECTIVES AND PROJECTED USE 18 OF FUNDS on May 16, 1990 (Resolution No. 90-679) which sets forth the project described 19 herein, and 20 WHEREAS, the U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT has accepted and 21 certified the aforementioned FINAL STATEMENT, and 22 WHEREAS, the COUNTY has entered into a separate agreement dated 23 August 7, 1990 with the U.S. Department of Housing and Urban Development (hereinafter 24 referred to as HUD) to fund said project under the Housing and Community Development Act 25 of 1974 (Public Law 93-383), as amended. 26 NOW, THEREFORE, IT IS AGREED by and between the parties that the following 27 provisions as well as all applicable Federal, State and County laws and regulations 28 including the attached SPECIAL PROVISIONS, identified as EXHIBIT "A", are part of this -1- • + Contract No. C40938 1 Contract. 2 1. For the PURPOSES OF THIS CONTRACT the following definitions shall apply: 3 a. Project Manager: The party responsible for, but whose responsibility is 4 not limited to the following: Contracting, monitoring and implementing the project 5 through completion. 6 b. Director: The Director of the Orange County Environmental Management 7 Agency (hereinafter referred to as EMA) or his designee. 8 C. Reimbursable Basis: The CITY will provide the funds for the project and 9 submit proof of payment to the COUNTY, whereby upon approval, the COUNTY will forward 10 Community Development Block Grant (hereinafter referred to as CDBG) funds to repay the 11 CITY. 12 d. Construction Bid Package: A package of bidding documents which includes 13 proposal, bidding instructions, contract documents, detailed estimated costs and plans 14 and specifications for a construction project, all prepared in accordance with 15 applicable Federal regulations. 16 2. It is understood that the CITY will act as PROJECT MANAGER for the project 17 described as: City of San Juan Capistrano: Mobile Home Rehabilitation (P12.40) 18 Year XVI. The City of San Juan Capistrano will utilize CDBG funds for a mobile home 19 rehabilitation program to serve the low- and moderate -income residents of the 7 -mobile 20 homes parks within the City. Funds are to be used for project administration and to 21 correct health and safety code items only, with maximum possible assistance of $5,000 22 per household (see attached map, EXHIBIT "B", which is part of this Contract). 23 3. It is agreed by all parties that the project shall be completed and all 24 funds provided through this Contract shall be expended on eligible project activities 25 prior to December 31, 1991. Invoices for all approved project costs funded by the Block 26 Grant under this Contract shall be submitted within 180 days after the above date. The 27 date for project completion and expenditure of all funds may be extended at the 28 discretion of the DIRECTOR, on a year -by -year basis up to a maximum period of five (5) -2- 1 2 3 4, 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 • Contract No. C40938 total years, through written notification to the CITY. In the event of such an extension, the deadline for submittal of invoices shall be 180 days after the new completion date. After Contract expiration, all unexpended funds remaining from this Contract may be allocated by the COUNTY to another eligible project(s) within the Urban County CDBG Program. 4. CITY agrees: a. Any proposed amendment to this Contract shall be submitted to and approved by the COUNTY, prior to commencement by CITY of any activity covered by said amendment. b. To submit any and all third -party contracts proposed for funding through this Contract to DIRECTOR for review and approval prior to award of such contracts by CITY. c. To comply with CDBG Program Regulations, as may be periodically revised by HUD, Office of Management and Budget, or other Federal agencies, and including laws and policies applicable to the CDBG Program. d. That the project shall be implemented and appropriately maintained for Community Development purposes as defined by applicable HUD provisions to ensure maximum; feasible benefit and utilization of the project by low- and moderate -income persons. e. To maintain accounting records, official files, and other evidence pertaining to costs incurred as required by all applicable HUD regulations, and all of these shall be accessible for the purposes of monitoring, audit, reporting or review by duly authorized representatives of COUNTY or HUD. These records shall be kept available at CITY's office during the project's contract period and thereafter for three (3) years) from the date of final CITY receipt of HUD CDBG funds through this Contract. f. That DIRECTOR shall periodically evaluate the CITY's progress in complying with the terms of this Contract. CITY shall cooperate fully during such monitoring. DIRECTOR shall report the findings of each monitoring to the CITY and Orange County Board of Supervisors. If it is determined by the Board of Supervisors -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • iContract No. C40938 ii that CITY performance or progress on performance is unsatisfactory, the Board of Supervisors may withhold further funding on the project pending resolution of the unsatisfactory condition(s), or may terminate this Contract. In addition, the Board of Supervisors may require the CITY to reimburse COUNTY any funds that it determines to be improperly expended or not expended on the project in a timely manner based on applicable CDBG Program Regulations. g. That if it is determined by BUD that funds were not expended in compliance with the applicable Federal laws and regulations, CITY will refund to COUNTY within ninety 90 days thereafter such sums as were determined by HUD to have been improperly expended. h. When the project is completed, all unexpended funds remaining will be returned to the COUNTY as soon as practicable, but in any event, within 180 days thereafter. DIRECTOR may then reallocate returned funds to another Urban County project(s) previously approved by the Board of Supervisors. Returned funds as such, be allocated by the DIRECTOR up to the lesser amount of ten percent (108) of total Contract funds provided herein Section 5.a. or Ten Thousand Dollars ($10,000.00). i. Should the COUNTY receive returned funds from other Urban County projects, funding for this Contract, upon proof of anticipated cost overruns, may be increased at the discretion and upon written authorization of the DIRECTOR up to the lesser amount of ten percent (108) of total Contract funds provided herein Section 5.a. or Ten Thousand Dollars ($10,000.00). J. To assume responsibility for compliance with the California Environmental Quality Act (CEQA) and to provide COUNTY with necessary information to comply with the National Environmental Policy Act (NEPA) prior to commencing project implementation. This may include, when applicable, CITY preparation of NEPA documentation in coordination with EMA staff. k. To be responsible for design and inspection, including funding the cos related to those activities, unless funding for design and inspection activities is -4- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Contract No. C40938 provided for in Section 5.a. of this Contract. 1. To submit the Construction Bid Package for this project to DIRECTOR for review prior to advertising for bids on the construction Contract or prior to award of such a contract if an alternative method of award is used. CITY shall not advertise for bids until DIRECTOR has approved Construction Bid Package. CITY shall construct project in accordance with the Construction Bid Package which DIRECTOR approved unless prior written approval is received from DIRECTOR for modification therefrom. 5. Project Funding: a. Project will be financed under this Contract as follows: Total CDBG Funds $45,000.00 (Forty-five Thousand Dollars and no/100). b. COUNTY shall not be responsible for any costs which exceed the approved CDBG funding amount as referenced in Section 5.a. unless otherwise provided in advance as referenced in Section 4.i. c. Payment by the COUNTY to the CITY shall be on a reimbursable basis unless CITY has been authorized and issued cash advances at the discretion of the DIRECTOR under this Contract. d. Cash advances requested by the CITY under this Contract may be made by the DIRECTOR to the CITY if the following conditions are met: (1) The CITY has demonstrated to DIRECTOR through certification in a form prescribed by DIRECTOR and subsequently through performance, its willingness and capacity to establish CITY financial procedures that will minimize the time elapsing between the receipt of funds and proper disbursement of such funds. (2) The CITY certifies to DIRECTOR, that the CITY's financial management system meets the standards for fund control and accountability prescribed in Office of Management and Budget Circular No. A-102, as periodically amended. (3) The CITY complies with the cash advance procedures required by financial procedures of EMA. These procedures require that upon written receipt of -5- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 E • Contract No, 04093811 funds from the COUNTY, the CITY shall disburse payment(s) to vendor(s) within five (5) working days and submit evidence of such disbursement(s) (i.e., warrant copies, etc.) to the DIRECTOR. If the CITY is subsequently found, by DIRECTOR, to be in noncompliance with Section 5.d.(1) through Section 5.d.(3), CITY shall be paid on a reimbursable basis. e. Reimbursable basis payments, as referred to in Section 5.c, and/or cash advances described in Section 5.d. shall be made in accordance with EMA financial procedures. In the event of conflict between EMA financial procedures and any applicable statutes, rules or regulations of HUD, including Office of Management and Budget Circular No. A-102, the latter shall prevail. 6. CITY must inform the DIRECTOR (through periodic reports requested by EMA staff) of any income generated by the expenditure of CDBG funds received by the CITY; and that per applicable Federal requirements, certain program income must be paid to the COUNTY (e.g., interest earned on CDBG cash advances); and/or, the CITY may retain such program income only if that program income is used exclusively for eligible activities, at the discretion of the DIRECTOR, and in accordance with all CDBG requirements as may then apply. a. CITY shall keep and maintain appropriate records on the use of any such program income as may be required by EMA staff since the COUNTY has the responsibility of monitoring and reporting program income to HUD. b. In the event of CITY close-out or change in status of the participating CITY in the Urban County CDSG Program, any program income at that time or received subsequent to the close-out or change in status shall be paid by CITY to the COUNTY within 90 days thereafter. 7. Any proposed modification or change in use of real property acquired or improved in whole or in part by CDBG funds from that planned at the time of the acquisition or improvement, including disposition, must be reported by CITY to the -6- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 0 Contract No. C4093811 COUNTY and receive COUNTY concurrence thereto in advance of implementing the modification or change in use. a. Should the disposition, sale or transfer of such real property acquired or improved in whole or in part using CDBG funds result in a use which does not qualify under CD13G Regulations, the COUNTY shall be reimbursed by CITY in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non- CDBG funds). b. Any program income generated from the disposition, transfer or sale of such property prior to or subsequent to the CITY close-out or change in status of the CITY in the Urban County CDBG Program may be either used by CITY for other specific eligible activities in the CITY or paid to the COUNTY for other eligible Urban County activities, as determined in advance of the expenditure at the discretion of the COUNTY. S. CITY shall obtain an annual audit performed in accordance with OMB Circular A128 and forward a copy to DIRECTOR. DIRECTOR shall have the right to ensure that necessary corrective actions are made by the CITY for any audit findings pertinent to CITY handling of funding attributable to the CDBG Program per Federal requirements. 9. Neither COUNTY nor any officer nor employee thereof shall be responsible any damage or liability occurring by reason of any action or omission of CITY or its agents, associates, contractors, subcontractors, materialmen, laborers, or any other persons, firms, or corporations furnishing or supplying work service, materials, or supplies in connection with CITY's performance of this Contract and from any and all claims and losses accruing or resulting to any persons, firm or corporation for persona injuries or property damage resulting from or as a consequence of, CITY's performance o this Contract under or in connection with any work, authority or jurisdiction delegated to CITY under this Contract. It is also understood and agreed that, pursuant to California Government Code Section 895.4, CITY shall fully indemnify, defend and hold COUNTY harmless from any liability imposed for injury (as defined by California Government Code Section 810.8) occurring by reason of any action or omission of CITY -7- 11 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 0 Contract No. C40938 under or in connection with any work, authority or jurisdiction delegated to CITY under this Contract. CITY shall act in an independent capacity and not as officers, employees) or agents of COUNTY. 10. Neither CITY nor any officer nor employee thereof shall be responsible for any damage or liability occurring by reason of any action or omission of COUNTY, its agents, associates, contractors, subcontractors, materialmen, laborers, or any other persons, firms, or corporations furnishing or supplying work, service, materials, or supplies in connection with COUNTY's performance of this Contract and from any and all claims and losses accruing or resulting to any persons, firm or corporation for personal injuries or property damage resulting from or as a consequence of COUNTY's performance of this Contract under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Contract. It is also understood and agreed that, pursuant to California Government Code Section 895.4, COUNTY shall fully indemnify, defend and hold CITY harmless from any liability imposed for injury (as defined by California Government Code Section 810.8) occurring by reason of any action or omission of COUNTY under or in connection with any work, authority or jurisdiction delegated to COUNTY under this Contract. COUNTY shall act in an independent capacity and not as officers, employees or agents of CITY. 11. Where contract funds are withheld, and at the request and expense of CITY, COUNTY will accept securities equivalent to the amount withheld. Such substituted security, meeting the requirements of Government Code Section 4590, shall be deposited with COUNTY, or with a State or Federally chartered bank as escrow agent. If security is deposited with an escrow agent, it shall be covered by an escrow agreement. 12. In the event of CITY's failure to comply with the provisions of this Contract, COUNTY may withhold or require CITY reimbursement of funds, and/or terminate this Contract, and/or allocate funds previously assigned to this Contract to another eligible project(s) within the Urban County. -8- 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 • Contract No. C40938 IN WITNESS WHEREOF, CITY has caused this Contract to be executed by its Mayor and attested by its Clerk; COUNTY has caused this Contract to be executed by the Director of EMA/Housing and Redevelopment, all having been duly authorized by the City Council of CITY and the Orange County Board of Supervisors. Dated: January 2, 1991 ATTEST: C,&ty gi.erk Dated: ( — v CITY OF SAN JUAN CAPISTRANO By COUNTY OF ORANGE, a political subdivision of the State of California By ////////////////////////////////////////////////////////////////////////////////////// APPROVED AS TO FORM: ADRIAN RUYPER, COUNTY COUNSEL ORANGE COUNTY, CALIFORNIA By APPROVED AS TO FINANCIAL PROVISIONS: By lw�4� iiA-FfnaWc t Services APPROVED AS TO ACCOUNTING PROVISIONS: By EMA A c unting Services RMD:bjgAWP25-2(C40938) 11/28/90 -9- H/CD C.R. W1 �J Acctg._ Env._ S.C. , 0 Exhite"A" to COUNTY/CITY Contract SPECIAL PROVISIONS 1 A. Section 3 - Compliance with the Provision of Training Employment and 2 Business Opportunity 3 The CITY shall cause or require to be inserted in full in all contracts and 4 subcontracts for work financed in whole or part with federal financial assistance 5 provided under this Contract, the Section 3 clause set forth in 24 CFR 135.20(b). The 6 CITY will provide such copies of 24 CFR Part 135, as may be necessary for the 7 information of parties to contracts required to contain the said Section 3 clause. 8 section 3 requires that to the greatest extent feasible, opportunities for 9 training and employment be made available to lower income residents within the unit of 10 i local government or metropolitan area (or non -metropolitan county), in which the project 11 III is located. In addition, to the greatest extent feasible, contracts for work in 12 connection with the project shall be awarded to business concerns which are located in, 13 or in substantial part owned by, persons residing in the same unit of local government 14 or metropolitan area (or non -metropolitan county), in which the project is located. 15 The parties to this contract will comply with the provisions of said 16,1!, Section 3, and the regulations issued pursuant thereto by the Secretary of Rousing and 17 Urban Development set forth in 24 CFR 135, and all applicable rules and orders of the 18 Department issued thereunder prior to the execution of this contract. The CONTRACTOR 19 ;shall take appropriate action pursuant to the subcontract upon a finding that the 20 (,subcontractor is in violation of regulations issued by the Secretary of Rousing and 21' Urban Development, 24 CFR 135. The CONTRACTOR will not subcontract with any 22 ,,subcontractor where it has notice or knowledge that the latter has been found in 231IIviolation of regulations under 24 CPR 135. The parties to this contract certify and 24, agree that they are under no contractual or other disability which would prevent them 25' from complying with these requirements. (Source: Title 24 CFR 135 revised 26 !(April 1, 1984.) 27 I� B. Equal Employment Opportunity 28( In carrying out the program, the CITY shall not discriminate against any -1- Exhi'*t "A" to COUNTY/CITY Contract 1 employee or applicant for employment because of race, color, religion, sex or national 2 origin. The CITY shall take affirmative action to ensure that applicants for employment 3 are employed and that employees are treated during employment, without regard to their 4 race, color, religion, sex or national origin. Such action shall include, but not be 5 limited to, the following: employment, upgrading, demotion or transfer; recruitment 6 advertising; layoff or termination; rates of pay or other form, compensation; and 7 selection for training, including apprenticeship. The CITY shall post in conspicuous 8 places, available to employees and applicants for employment, notices to be provided by 9'i the COUNTY setting forth the provisions of this nondiscrimination clause. The CITY 10 shall, in all solicitations or advertisements for employees placed by or on behalf of 11 the CITY, state that all qualified applicants will receive consideration for employment 12','I without regard to race, color, religion, sex or national origin. The CITY shall 13 incorporate the foregoing requirements of this paragraph in all of its contracts for 14 program work and will require all of its contractors for such work to incorporate such 151j requirements in all subcontracts for program work. Such contracts shall be subject to 1611 HUD Equal Employment Opportunity regulation 24 CPR Part 130 as applicable to HUD 17 assisted construction contracts. 18 The CITY shall cause or require to be inserted in full in any non-exempt 19,1 contract and subcontract for construction work or modification thereof, as defined in 2011 said regulations which is paid for in whole or in part with assistance under the 21 Contract, the following equal opportunity clause: 22 "During the performance of this contract, the contractor agrees as follows: 23, 1. The contractor will not discriminate against any employee or applicant 24 , for employment p yment because of race, color, religion, sex or national origin. The contractor 25, will take affirmative action to ensure that applicants are employed and that employees 26 11 are treated during employment, without regard to their race, color, religion, sex, or 27'I national origin. Such action shall include, but not be limited to, the following: 1 i 28 II Employment, upgrading, demotion or transfer, recruitment advertising, layoff or &a • Exhito "A" to COUNPY/CITY Contract 1 termination; rates of pay or other forms of compensation and selection for training, 2 including apprenticeship. The contractor agrees to post in conspicuous places, 3 available to employees and applicants for employment, notices to be provided by the CITY 4 setting forth the provisions of this nondiscrimination clause. 5 2. The contractor will, in all solicitations or advertisements for 6 employees placed by or on behalf of the contractor state that all qualified applicants 7 will receive consideration for employment without regard to race, color, religion, sex 8 or national origin. 9 3. The contractor will send to each labor union or representative of 10 !I workers with which he has a collective bargaining agreement or other contract or 11 understanding, a notice advising the said labor union or worker's representatives 12'i of the contractor's commitment under Section 202 of Executive Order 11246 of 13,1 September 24, 1965, and shall post copies of the notice on conspicuous places available 14 to employees and applicants for employment. 15 4. The contractor will comply with all provisions of Executive Order 11246 16 of September 24, 1965 and of the rules, regulations and relevant orders of the Secretary 17 of Labor. 18 5. The contractor will furnish all information and reports required by 19 Executive Order 11246 of September 24, 1965 and by the rules, regulations and order of 20 ,the Secretaryof Labor or pursuant thereto and will pu permit access to his books, records 21 Iand accounts b the Department and the Secretary of Labor for Y p y purposes of investigation 22 to ascertain compliance with such rules, regulations and orders. 23 6. In the event of the contractor's noncompliance with the 24 'nondiscrimination clauses of this contract or with any of such rules, regulations or 25 orders, this contract may be canceled, terminated or suspended in whole or in part and 26'the contractor may be declared ineligible for further Government contracts or federally 27 ('assisted construction contract in accordance with procedures authorized in Executive 28 Order 11246 of September 24, 1965, or by rules, regulations or order of the Secretary of -3- Exh "-'t "A" to COUNTY/CITY Contract 1 Labor or as otherwise provided by law. 2 7. The contractor will include the portion of the sentence immediately 3 preceding paragraph (1) beginning with the words "During the performance of..." and the 4 provisions of paragraphs (1) through (7) in every subcontract or purchase order unless 5 exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to 6 Section 204 of the Executive Order 11246 of September 24, 1965, so that such provisions 7 will be binding upon each subcontractor or vendor. The contractor will take such action 8i with respect to any subcontract or purchase order as the Department may direct as a 91 means of enforcing such provisions, including sanctions for noncompliance; provided, 10,1 however, that in the event a contractor becomes involved in, or is threatened with, 11I litigation with a subcontractor or vendor as a result of such direction by the 121, Department the contractor may request the United States to enter into such litigation to 13 protect the interest of the United States. 14 The CITY further agrees that it will be bound by the above equal 1511 opportunity clause with respect to its own employment practices when it participates in 161 federally assisted construction work. The above equal opportunity clause is not 17 applicable to any agency, instrumentality or subdivision of such CITY which does not 18, participate in work on or under the contract. 19111 The CITY agrees that it will assist and cooperate actively with COUNTY, 201;1 HUD and the Secretary of Labor in obtaining the compliance of contractors and 21',1 subcontractors with the equal opportunity clause and the rules, regulations and relevant 22i orders of the Secretary of Labor; that it will furnish the COUNTY, HUD and the Secretary 231 of Labor such information as they may require for the supervisions of such compliance; 241 and that it will otherwise assist the above parties in the discharge of its primary 25111 responsibility for securing compliance. 26;The CITY further agrees that it will refrain from entering into any con- 27tract or contract modification subject to Executive order 11246 of September 24, 1965, 28 ,with a contractor debarred from or who has not demonstrated eligibility for, Government -4- 0 Exhit4b"A" to COUNTY/CITY Contract 1 contracts and federally assisted construction contracts pursuant to the executive order 2 and will carry out such sanctions and penalties for violation of equal opportunity 3 clause as may be imposed upon contractors and subcontractors by HUD or the Secretary of 4 Labor pursuant to Part II, Subpart B of the Executive Order. In addition, the CITY agrees that if it fails or refuses to comply with these undertakings, the COUNTY may 6 take any or all of the following actions: Cancel, terminate or suspend in whole or in 7 part the grant or loan guarantee; refrain from extending any further assistance to the 8 CITY under the program with respect to which the failure or refusal occurred until 9 I', satisfactory assurance of future compliance has been received from such CONTRACTOR. 10 (Source: B/CD Funding Agreement #4 and Executive Order 11246, Part 1I, Subpart B, 11 vection 202, Title 24 CFR 130, revised April 1, 1984.) 12 13 C. Federal Labor Standards Except with respect to the rehabilitation of residential property designed 14J for residential use for less than eight families, the CITY and all contractors engaged 15 I under contracts in excess of $2,000.00 (Two Thousand Dollars and no/100) for the 161i construction, prosecution, completion or repair of any building or work financed in 17 li whole or in part with assistance provided under this contract, shall comply with HUD 18 requirements pertaining to such contracts and the applicable requirements of the 19'I regulations of the Department of Labor under 29 CFR Parts 3 (Copeland Act), 5, and 5a 2011(Davis-Bacon Act), governing the payment of wages and the ratio of apprentices and 21' trainees to journeyman: Provided, that if wage rates higher than those required under 22 y such regulations are imposed by state of local law, nothing hereunder is intended to 2311 relieve the CITY of its obligation, if any, to require payment of the higher rates. The 24 CITY shall cause or require to be inserted in full, in all such contracts subject to 251', such regulations, provisions meeting the requirements of 29 CFR 5.5 and for such 26 i contracts in excess of $10,000, 29 CFR 5. The "Federal Labor Standards Provisions" 27111 (HUD 4010) are made part of this contract. 261, No award of the contracts covered under this section of the contract shall -5- Exh'-'t "A' to COUNTY/CITY Contract 1 be made to any contractor who is at the time ineligible under the provisions of any 2 applicable regulations of the Department of .abor to receive an award of such contract. 3 (Source: H/CD Funding Agreement #7) 4 All documents submitted by the CITY to the COUNTY which are required for compliance with the Federal Labor Standards, shall be certified as being true, accurate, 6 and complete by the City Engineer or the Director of Public Works. (Source: 7 Orange County H/CD) 8 D. Non -Discrimination 9 iThe CITY in an activity directly or indirectly financed under this contract, 10, shall comply with: 11 1. Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352), and the 121, regulations issued pursuant thereto (24 CFR Part 1), which provides that no person in 13 j the United States shall on the grounds of race, color, or national origin, be excluded 14 ''i from participation in, be denied the benefits of, or be otherwise subjected to 15,i discrimination under any program or activity for which the applicant receives Federal 16 financial assistance and will immediately take any measures necessary to effectuate this 17 assurance. If any real property or structure thereon is provided or improved with the 18 aid of Federal financial assistance extended to the applicant, this assurance shall 19 obligate the applicant, or in the case of an transfer of such g pp y property, any transferee, 20, for the period during which the real property or structure is used for a purpose for 21 which the Federal financial assistance is extended, or for another purpose involving the 22" provision of similar services or benefits. 23 2. Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284), as amended, 24 (administering all programs and activities relating to housing and community development 251, in a manner to affirmatively further fair housing; and will take action to affirmatively 26 further fair housing in the sale or rental of housing, the financing of housing, and the 27 (provision of brokerage services. 28 3. section 109 of the Housing and Community Development Act of 1974, and Q • Exhit*"A" to COUNTY/CITY Contract 1 the regulations issued pursuant thereto (24 CFR Part 570.602), which provides that no 2 person in the United States shall on the grounds of race, color, national origin, or 3 sex, be excluded from participation in, be denied the benefits of, or be subjected to 4 discrimination under, any program or activity funded in whole or in part with funds provided under this Part. 6 4. Executive order 11063 on equal opportunity in housing and 7 nondiscrimination in the sale or rental of housing built with Federal assistance. 8 (Source: Title 24 CFR Part 570.601, revised April 1, 1984) 9 E. Accessibility/Usability of Facilities and Buildings for Physically 10 Handicapped 11 The CITY in any activity directly or indirectly financed under this contract 12 shall require every building or facility (other than a privately owned residential 13 11 structure) designed, constructed, or altered with funds provided under this Part to 14,1 comply with the "American Standard Specifications for Making Buildings and Facilities 15 ' Accessible to, and Usable by, the Physically Handicapped," Number A -117.1-R 1971, 16 11subject to the exceptions contained in 41 CFR 101-19.604. The CITY will be responsible 17 for conducting inspections to insure compliance with these specifications by any 18 contractor or subcontractor. (Source: 24 CFR Part 570.202(R), revised April 1, 1984) 19 F. Relocation 20 1. The CITY in any activity directly or indirectly financed under this 21 22 23 24 25 26 27 6-1 contract shall: a. To the greatest extent practicable under State law, comply with Sections 301 and 302 of Title III (Uniform Real Property Acquisition Policy) of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and will comply with Sections 303 and 304 of Title III, and HUD implementing instructions at 24 CFR Part 42; and b. Inform affected persons of their rights and of the acquisition I policies and procedures set forth in the regulations in 24 CPR Part 42 and 570.606 -7- Exh' t "A" to COUNTY/CITY Contract 1 revised April 1, 1984) 2 2. The CITY shall also: 3 a. Comply with Title II (Uniform Relocation Assistance) of the Uniform 4 Relocation Assistance and Real Property Acquisition Policies Act of 1970 and BUD implementing regulations at 24 CFR Part 42 and 570.606; 6 b. Provide relocation payments and offer relocation assistance as 7 described in Section 205 of the Uniform Relocation Assistance Act to all persons 8 displaced as a result of acquisition of real property for an activity assisted under the 9 Community Development Block Grant Program. Such payments and assistance shall be 10 provided in a fair and consistent and equitable manner that insures that the relocation 11 iprocess does not result in different or separate treatment of such persons on account of 12 'I race, color, religion, national origin, sex, or source of income; 1311 3. Assure that, within a reasonable period to time prior to displacement, 14 , comparable decent, safe and sanitary replacement dwellings will be available to all 15 I displaced families and individuals and that the range of choices available to such 16 I persons will not vary on account of their race, color, religion, national origin, sex, 17 1or source of income; and 18 4. Inform affected persons of the relocation assistance, policies and 19 (procedures set forth in the regulations at 24 CFR Part 42 and 570.606. (Source: Title 20 I24 CFR Part 570.606, revised April 1, 1984) 21 i G. Lead -Based Paint Hazards 1 22111 The construction or rehabilitation of residential structures with assistance 231, provided under this Contract is subject to the HUD Lead -Base Paint regulations, 24 CFR 24 I part 35. Any grants or loans made by the CITY or work performed by the CITY for the 25 rehabilitation of residential structures with assistance provided under this Contract 1 26lshall be made subject to the provisions for the elimination of lead -base paint hazards 27I under subpart C of said regulations and the CITY shall be p g responsible for the 281 inspections and certifications required under Section 35.24 thereof. (Source: H/CD ' Exhite"A" to COUNTY/CITY Contract 1 Funding Agreement #5 and 24 CFR Part 35 and 570.608 revised April 1, 1984) 2 H. Flood Disaster 3 This Contract is subject to the requirements of the Flood Disaster 4 Protection Act of 1973 (P.L. 93-234). No portion of the assistance provided under this Contract is approved for acquisition or construction purposes as defined under 6 Section 3(a) of said Act, for use in an area identified by the Secretary as having 7 special flood hazards, which is located in a community not then n compliance with the 8 requirements for participation in the national flood insurance program pursuant to Section 201(d) of Said Act; and the use of any assistance provided under this Contract 10,for such acquisition or construction in such identified areas in communities then 11 participating in the national flood insurance program shall be subject to the mandatory 12 purchase of flood insurance requirements of Section 102(a) of said Act. 13Any Contract or Agreement for the sale, lease or other transfer of land 14 j acquired, cleared, or improved with assistance provided under this Contract shall 15' 16 17 contain, if such land is located in an area identified by the Secretary as having special flood hazards and in which the sale of flood insurance has been made available under the National Flood Insurance Act of 1968, as amended, 42 U.S.C. 4001 et seq., 18' provisions obligating the transferree and its successors or assignees to obtain and 19 20 21 22 23 24 25 26' 27 li 28 maintain, during the ownership of such land, such flood insurance as required with respect to financial assistance for acquisition or construction purposes under Section 102(a) of the Flood Disaster Protection Act of 1973. Such provisions shall be required notwithstanding the fact that the construction on such land is not itself funded with assistance provided under this Contract. (Source: H/CD Funding Agree- ment #3) The CITY shall comply with the provisions of Executive Order 11296, relating to evaluation of flood hazards and Executive order 11288 relating to the prevention, control, and abatement of water pollution April 1, 1984) ML (Source: Title 24 CFR 570.605 revised Exh' t "A" to COUNTY/CITY Contract 1 I. Compliance with Air and Water Acts 2 The CITY shall cause or require to be inserted in full in all non-exempt 3 contracts or subcontracts for work furnished in whole or in part by the grant contracts, 4 the following requirements (provided that contracts, subcontracts and subloans not 5 exceeding $100,000.00 (One Hundred Thousand Dollars and no/100) are exempt from this 6 part: 7 This Contract is subject to the requirements of the Clean Air Act, as 8 amended 42 USC 1857 et seq., the Federal Water Pollution Control Act, as amended 33 USC 8 1251 et seq., and the regulations of the Environmental Protection Agency with respect 10 thereto, at 40 CFR Part 15, as amended from time to time. 11 In compliance with said regulations, the CITY shall cause or require to be 12:'I inserted in full in all contracts and subcontracts dealing with any non-exempt 13,I transaction thereunder funded with assistance provided under this contract, the 14 15 following requirements: 1. A stipulation by the contractor or subcontractors that any facility to be utilized in the performance of any non-exempt contract or subcontract is not listed on the list of Violating Facilities issued by the Environmental Protection Agency (EPA) 18 pursuant to 40 CFR 15.20. 19 2, Agreement by the contractor that he will comply with all the 20 requirements of Section 114 of the Clean Air Act, as amended (42 USC 1857c-8) and 21 Section 308 of the Federal Water Pollution Control Act, as amended (33 USC 1318) 22relating to inspection, monitoring, entry, reports and information, as well as all other 23 requirements specified in said Section 114 and Section 308, and all regulations and 24 ! guidelines issued thereunder. 25 1 26. 91 3. A stipulation that as a condition for the award of the contract prompt notice will be given of any notification received from the Director of the EPA, Office of Federal Activities or any agent of the office, that a facility utilized or to be utilized for the contract is under consideration to be listed on the EPA list of -10- 0 • Exhite"A" to COUNTY/CITY Contract 1 Violating Facilities. 2 4. An Agreement by the contractor that he will include or cause to be 3 included the criteria and requirements in paragraph (1) through (4) of this section in 4 every non-exempt subcontract and requiring that the contractor will take such action as 3 the Government may direct as a means of enforcing such provisions. 6 In no event shall any amount of the assistance provided under this 7 contract be utilized with respect to a facility which has given rise to a conviction 8 under Section 113(c)(1) of the Clean Air Act of Section 309(c) of the Federal Water 9 Pollution Control Act. (Source: H/CD Funding Agreement A6) 10 J. Management Compliance 11 The CITY in any activity directly or indirectly financed under this contract 12 shall comply with regulations, policies, guidelines and requirements of OMB Circular No. 13j A-102, Revised, and Federal Management Circular 74-4: Cost principles applicable to 14 grants and contract with State and local governments, and Federal Management Circular 15' 74-7: Uniform Administrative Requirements for grant-in-aid to State and local 16 governments as they relate to the application, administration, acceptance and use of 17 iFederal funds under this Part. (Source: Title 24 CFR Part 570.200(4) revised April 1, i8 1984) 19 K. Obligations of Contractor with Respect to Certain Third Partv Relationships 20 1The CITY shall remain full obligated under the y ated g provisions of this contract 2111 notwithstanding its designation of any third party or parties for the undertaking of any 22I11 part of the program with respect to which assistance is being provided under this 23 contract to the CITY. Such thirdart p y or parties shall comply with all lawful 24', requirements of the CITY necessary to insure that the program with respect to which 25II assistance is being provided under this contract to the CITY is carried out in 26 accordance with the CITY's assurances and certifications, including those with respect 27, . to the assumption of environmental responsibilities of the CITY under Section 104(h) of 28 the Housing and Community Development Act of 1974. (Source: H/CD Funding Agreement #9) -11- Exht "A" to COUNTY/CITY Contract 1 L. Interest of Certain Federal Officials 2 No member of Delegate to the Congress of the United States and no Resident 3 Commissioner, shall be admitted to any share or part of this contract or to any benefit 4 to arise from the same. (Source: H/CD Funding Agreement #10) 5 M. Interest of Members, Officers or Employees of CITY, Members of Local 6 Governing Body or Other Public Officials 7 No member, officer or employee of the COUNTY or CITY its designees or 8 agents, no members of the g governing body of the locality in which the program is 9 situated and no other public official of such locality or localities who exercise any 10 l functions or responsibilities with respect to the program during his tenure or for one 14 year thereafter, shall have any interest, direct or indirect, in any contract, subcontract or the proceeds thereof, for work to be performed in connection with the program assisted under this contract. The CITY shall incorporate or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such 15 interest pursuant to the purpose of this section. (Source: H/CD Funding Agreement #11, 1611 Title 24 CFR 570.611 and 570.458(14) (M) (X), revised April 1, 1984) 17 1� N. Prohibition Against Pa g Payments of Bonus or Commission 18 The assistance provided under this contract shall not be used in the payment 1911 of any bonus or commission for the purpose of obtaining HUD approval of the application 20 for such assistance or HUD approval of application for additional assistance of any 21 1 11 other approval or concurrence of HUD required under this contract, provided, however, 22that reasonable fees or bona fide technical, consultant, managerial or other such 23''i1l services, other than actual solicitation, are not hereby prohibited if otherwise 241 eligible as g program cost. (Source: H/CD Funding Agreement #12) 251 0. Hatch Act Compliance 2611 The CITY and COUNTY shall comply with the provisions of the Hatch Act which 271 limits the political activity of employees. (Source: Title 24 CFR Part 570.458(14) (M) 28 (Xl), revised April 1, 1984) -12- • Exhite"A" to COUNTY/CITY Contract 1 P. pefinitions 2 Throughout these Special Provisions the meaning of words shall be that 3 meaning given by the act, regulation, Executive Order, Federal Management Circular, 4 agreement, or rule cited herein as the source for the section in which the word appears. 5 (Source: Orange County Counsel) 6 Q. Note 7 Federal Management Circular 74-7 has been replaced with Office of Management 8 and Budget (OMB) A-102. 9 10 11 12 13 14 15�� 16 17 18 19 20 i 21 22 23 24 251 261i, 27 281 JM:bjgANP2-5 06/16/86 -13- _ PXHTBTT "B" •',. ANO oP \ I _3 x`'90„ ++ \•\ i JY '♦ I .4.) Po \ JUMIVE PG f •\ I •ti 050 i Ts c '\ I EL NIDO g. A ST + �. j� C/ u CAPISTRANO VALLEY ESTATES RANCHO ALIPAZ CAPISTRANNO TERRACE \I \RANCHO DEL AVION �— SAN JUAN ESTATES �. r VILLA SAN JUAN ,• V m 'loll \ mobile home parks uuzci �/CENVIRONMENTAL MANAGEMENT AGENCY �` rZ 0 DRUG USE IS BOSE January 3, 1991 Julia Havens Community Development Orange County Environmental Management Agency P. O. Box 4048 Santa Ana, California 92702-4048 JVAN* i� nlenro,�e T IA.. 1961 1776 Re: 16th Year Community Development Block Grant Agreements Dear Ms. I iavens: MEMBERS OF THE CITY COUNCIL LAWRENCE F. BUCHNEIM KENNETH E. PIII GARY L.HAUSDORFER OIL JONES JEFFVAEGUEZ CITY MANAGER STEPHEN B JULIAN The City Council of the City of San Juan Capistrano at its adjourned regular meeting held January 2, 1991, approved the following Housing and Community Development Contracts: Contract No. C40937, Public Facilities and Improvements - Lacouague Community Building, Old Fire Station Complex (P12.50) Year XVI, at $25,000 Contract No. C40938, Mobile Home Rehabilitation (P12.40), Year XVI, at $45,000 Five copies of each Agreement are enclosed. Upon approval of the Board of Supervisors, please return one fully -executed copy to this office. Thank you for your cooperation. If we can be of further assistance, please call. Very truly yours, G r Cheryl Johnson City Clerk Enclosures cc: Julia Kunminau .ae ate. .',L,, ADEA MN71i, SAN 1— . . —rin I-HANO, CALIFORNIA 92675 0 (714) 499.1171 0 0 AGENDA ITEM January 2, 1991 TO: Stephen B. Julian, City Manager FROM: Julia M. Kimminau, Community Development Assistant SUBJECT: Housing & Community Development Block Grant Program - Approval of 16th Year Contracts (FY 90-91) SITUATION A. Summary and Recommendation - The City has been allocated $70,000 in Housing and Community Development Block Grant (CDBG) funds for Year 16, FY 1990-91. These funds will be used to provide grants for rehabilitation of qualifying mobile homes and design of improvements to the Lacouague Community Building. It is recommended that the attached contracts with the County for the use of these funds be approved by the City council. B. Background - The CDBG program provides Federal funds for improvements to housing and public facilities which are of benefit to low and moderate income persons. The 1974 Housing and Community Development Act authorizes cities under 50,000 population, such as San Juan Capistrano, to receive funding through the County HCD program. In 1990, the County Board of Supervisors approved funding for the City's 1990-91 Year 16 program as follows: P12.40 Rehabilitation of Private Properties, (Mobile Homes): $45,000 Mobile Home Rehabilitation Program for low and moderate income residents of the seven mobile home parks in the City P12.50 Public Facilities and Improvements - Lacouague Community Building, Old Fire Station Complex: $25,000 Design of improvements to two buildings to create more class, meeting room and office space. This will primarily benefit the low and moderate income senior citizens who use facilities on a daily basis. FOR CITY COUNCIL AGEN# �� n 0 0 Agenda Item - 2 - January 2, 1991 In order for the City to utilize these funds, an operating agreement must be entered into between the County of Orange and the City of San Juan Capistrano. The agreement outlines the amount of funds, the use of funds, who may qualify, and compliance with employment and labor regulations, non- discrimination, and other similar provisions. The City has entered into these agreements for the past 15 years. COMMISSION/BOARD REVIEW AND RECOMMENDATIONS: The Los Rios Review Committee, the Planning Commission, and a Block Grant Committee of Community representatives as well as a Planning Commissioner and a Los Rios Review Committee member approved the 16th Year Application. The City would be reimbursed for expenditures on these projects by the County BCD Office. NOTIFICATION: A public hearing for the 16th Year Application was held in November, 1989. ALTERNATE ACTIONS: 1. Approve the 16th Year Operating Agreements for CDBG funds. 2. Approve the 16th Year Operating Agreements for CDBG funds, subject to modifications. 3. Request additional information from staff. By motion, authorize the Mayor to execute the 16th Year CDBG Operating Agreements. Respectfully submitted, .0 M'KirYl(Yli(0_U ul ' a M. Kimminau Community Development Assistant JMK:rmb