1988-0315_ORANGE , COUNTY OF_Contract AmdContract No. C26796
COUNTY OF ORANGE
ENVIRONMENTAL MANAGEMENT AGENCY
HOUSING AND COMMUNITY DEVELOPMENT CONTRACT
1j TITLE OF PROJECT: San Juan Capistrano: Public Facilities and Improvements (H12.1)
2 Amendment to Contract entered into this /SCh day of ni arc
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BY AND BETWEEN
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CITY OF SAN JUAN CAPISTRANO, a municipal
6 corporation, hereinafter referred to as CITY,
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8 COUNTY OF ORANGE, a political subdivision of
the State of California and recognized Urban
9 County under the Federal Housing and Community
Development Act of 1974 (Public Law 93-383), as
10 amended, hereinafter referred to as COUNTY.
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W I T N E S E T H
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WHEREAS, the parties hereto previously entered into Contract No. C26796 for
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$85,000.00 (Eighty-five Thousand Dollars and no/100) dated April 26, 1983, for street
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reconstruction which included paving and drainage on Mission and Ramos Streets, and
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WHEREAS, Mission and Ramos Streets improvements were completed in 1986 at a cost of
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$62,122.00 (Sixty-two Thousand One Hundred Twenty-two Dollars and no/100), and the CITY
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has $22,878.00 (Twenty-two Thousand Eight Hundred Seventy-eight Dollars and no/100)
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remaining through this Contract, and
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WHEREAS, the CITY has requested to use the remaining Community Development Block
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Grant funds through this Contract for hiring one part-time staff person to assist with
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the necessary administration of the Housing Rehabilitation Program in the CITY, and
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WHEREAS, the CITY has requested certain amendments to such Contract.
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NOW THEREFORE, the above Contract is hereby amended as follows:
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A. Contract Deletions: Page 2, Lines 17 through 22
25 It is agreed by all parties that funds shall be expended prior to
26 June 30, 1984. In the event that the CITY has not submitted appropriate invoices for
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all approved project costs funded by the Block Grant prior to June 30 1984, this
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Contract shall be subject to termination at the discretion of the COUNTY. CITY may,
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aContract No. C26796
prior to Contract termination date, make written request for extension thereof. Such
request may be granted by DIRECTOR upon his written determination of good cause.
B. The following shall be substituted in place of the above:
Page 2, starting Line 17
It is agreed by all parties that the project shall be completed and all funds
provided through this Contract shall be expended on eligible project activities prior to
December 31, 1988. Invoices for all approved project costs funded by the Block Grant
under this Contract shall be submitted within 180 days after the above date. The date
for project completion and expenditure of all funds may be extended by Director through
written notification to the CITY. In the event of such an extension, the deadline for
submittal of invoices shall be 180 days after the new completion date.
C. Contract Addition: Page 2, starting Line 16
Any unused funds remaining after the completion of the Mission and Ramos
Streets improvements shall be applied toward eligible project costs for use in the
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administration of the Housing Rehabilitation Program in the CITY.
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! Contract No. C26796
IN WITNESS WHEREOF, CITY has caused this Contract to be executed by its Mayor and
attested by its Clerk; COUNTY has caused this Contract to be executed by the Chairman of
the Board of Supervisors and certified by Clerk of the Board, all having been duly
authorized by the City Council of CITY and the Orange County Board of Supervisors.
Dated:
ATTEST:
CITY OF SAN JUAN CAPISTRANO
March 1, 1988 By
Anthony L. , Mayor
i ✓.�. BROWN)
Dated.
MAR 15 1988
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUMENT HAS BEEN DELIVERED TO
THE CHAIRMAN OF THE BOARD.
LINDA D. R02ERTS
Clerk of the Board of Supervisors
of Orange County, California
APPROVED AS TO FORM:
ADRIAN RUYPER, County Counsel
ORANGE COUNTY, CALIFORNIA
By �� {
edy.
JMH:maWPS-1.8
(1/11/88)
APPROVED AS TO FORM:
(—� 5-'c�
John haw, City Attorney
COUNTY OF ORANGE, a political subdivision
of the State of California
By v
Chairman of the Board of Supervisors
COUNTY
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MINUTES OF THE BOARD OF SUPERVISORS
OF ORANGE COUNTY, CALIFORNIA
MARCH 15, 1988
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AMENDMENT TO CONTRACT NO. C26796 WITH THE CITY OF SAN JUAN CAPISTRANO FOR
UBLIC FACILITIES AND IMPROVEMENTS: Environmental Management Agency requests
approval of Amendment to ontract No. C26796 under the Community Development
Block Grant (CDBG) Program with the City of San Juan Capistrano to allow funds
remaining from the completed Mission and Ramos Streets improvements to be used
for the administration of the Housing Rehabilitation Program in the City.
MOTION: On motion by Supervisor Roth, seconded by Supervisor Riley, the Board
authorized execution of the amendment to the contract in the amount of
$22,878. MOTION UNANIMOUSLY CARRIED.
ICA
®F1013-2.3 (12/76)
C IWO1) 9to Amapoms/ur- 3.15
0 r I %
MINUTES OF THE BOARD OF SUPERVISORS
OF ORANGE COUNTY, CALIFORNIA
MARCH 15, 1988
AMENDMENT TO CONTRACT NO. C26796 WITH THE CITY OF SAN JUAN CAPISTRANO FOR
PUBLIC FACILITIES AND IMPROVEMEN S: Environmental Management Agency requests
approval of Amendment to Contract No. C26796 under the Community Development
Block Grant (CDBG) Program with the City of San Juan Capistrano to allow funds
remaining from the completed Mission and Ramos Streets improvements to be used
for the administration of the Housing Rehabilitation Program in the City.
MOTION: On motion by Supervisor Roth, seconded by Supervisor Riley, the Board
authorized execution of the amendment to the contract in the amount of
$22,878. MOTION UNANIMOUSLY CARRIED.
®F1013-2.3 (12/76)
I
MINUTES OF THE BOARD OF SUPERVISORS
OF ORANGE COUNTY, CALIFORNIA
MARCH 15, 1988
AMENDMENT TO CONTRACT NO. C26796 WITH THE CITY OF SAN JUAN CAPISTRANO FOR
PUBLIC FACILITIES AND IMPROVEMENTS: Environmental Management Agency requests
approval of Amendment to Contract No. C26796 under the Community Development
Block Grant (CDBG) Program with the City of San Juan Capistrano to allow funds
remaining from the completed Mission and Ramos Streets improvements to be used
for the administration of the Housing Rehabilitation Program in the City.
MOTION: On motion by Supervisor Roth, seconded by Supervisor Riley, the Board
authorized execution of the amendment to the contract in the amount of
$22,878. MOTION UNANIMOUSLY CARRIED.
®F1013-2.3 (12/76)
U1�76i'
MEMBERS OF THE CITY COUNCIL
ANT HONYI. BLAND
LqWRENCE F. BVCt�HfIM
KENNETH E. FRIESS
GARY L. HAUSDORFER
PHILLIP RSC14WARTZE
CIIYMANAGER
�_ 5TEPHEN 8 JULIAN
March 3, 1988
Dhongchai Pusavat, Program Manager
Environmental Management Agency
County of Orange
P. O. Boa 4048
Santa Ana, California 92702-4048
Re: Agreement for Reallocation of Funds - Community Development Block Grant
Program 1987-88
Dear Mr. Pusavat:
The City Council of the City of San Juan Capistrano at its regular meeting held March 1,
1988, approved the County of Orange Environmental Management Agency Housing and
Community Development Contract.
Three copies of the Contract executed by the City are enclosed. Upon approval of the
Board of Supervisors, please return one fully -executed copy to this office.
Thank you for your cooperation. 1f we can be of further assistance, please call.
Very truly yours,
Mary Ann Hanover, CMC
City Clerk
MAH/mac
Enclosures
cc: Director of Community Planning and Development
=AN MAN >i•iS In Cld O• -A1 :1'ORH IA 92675 0 (714) 4931171
a a
consistent with existing sign regulations and report on the feasibility of amending
the Specific Development Plan sign regulations for consistency with regulations
elsewhere in the City.
Discussion ensued regarding the intent of the Capistrano Beach Specific Plan sign
regulations and their applicability to the development of free-standing buildings in
the Price Club property. Discussion included the City's commitment to the residents
of Capistrano Beach to adhere to, and remain sensitive to, their standards and
concerns. The Director of Community Planning and Development clarified that the
issue dealt only with the sign portion of the Specific Plan. Councilman Buchheim
advised that the original Capistrano Beach Committee had addressed signs along a
linear frontage, not free-standing buildings. Councilman Hausdorfer stated
opposition to different sign regulations in the City and suggested Planning
Commission review of the inconsistency. Council concurred in the need to
understand the intents of the Capistrano Beach Design Review Board. Mayor Bland
stated concerns regarding use of internally -illuminated signs.
Referral to Planning Commission:
It was moved by Councilman Friess, seconded by Councilman Schwartze and
unanimously carried to refer the item back to the Planning Commission for
reconsideration, including sign regulation inconsistencies and advisory input from the
Capistrano Beach Design Review Board.
2. AGREEMENT FOR REALLOCATION OF FUNDS -
BLOCK GRANT PROGRAM 1987-88 600.50 <;--
Written Communications:
Report dated March 1, 1988, from the Director of Community Planning and
Development, forwarding a contract prepared by County staff to reallocate $22,000
in Community Development Block Grant funds remaining after completion of the
improvements to Mission and Ramos Streets in the Los Rios District. The project
was completed in 1986 and on October 20, 1987, Council approved a request to
reallocate the funds to staff administration of the City's Housing Improvement
Program.
Approval of Contract:
It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and
unanimously carried to approve Contract No. C26796 with the County of Orange,
Environmental Management Agency, Housing and Community Development
Contract, for reallocation of funds. The Mayor and City Clerk were authorized to
execute the contract and all necessary documents for reallocation of funds on behalf
of the City.
3. MODIFICATION OF PROCESS - NORTHWEST PLANNING STUDY (440.70)
Written Communications:
Report dated March 1, 1988, from the Director of Community Planning and
Development, advising that on December 1, 1987, Council had authorized staff to
solicit requests for consultant services to prepare the Northwest Planning Study. To
expedite the process, the report advised that it appeared feasible to organize a
consortium of property owners who were now willing to pay for consultant services.
This approach would retain a consultant to work with staff and property owners to
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3/1/88
AGENDA ITEM March 1, 1988
TO: Stephen B. Julian, City Manager
FROM: Thomas G. Merrell, Director
Community Planning and Development
SUBJECT: CDBG Reallocation of Funds
SITUATION
A. Summary and Recommendation - The City has approximately $22,000 of Community
Development Block Grant (CDBG) funds remaining from a public improvement
project in the Los Rios District which was completed in 1986. In October, 1987 the
City Council approved a request to the County for reallocation of these remaining
funds to the administration of the City's current program for housing rehabilitation
in the Los Rios area and mobile home parks. County staff has prepared the attached
contract revision for this reallocation which will be presented to the County Board
of Supervisors for approval. It is recommended that the Mayor be authorized to sign
the attached contract and all necessary documents for reallocation of these funds
for use in administration of the City's CDBG Housing Rehabilitation Program,
pending approval by the County Board of Supervisors.
B. Background - The City receives funding from the CDBG Program for use in projects
which benefit low- to moderate -income persons. In 1982-83 the City received
$85,000 in CDBG funds for improvements to Mission and Ramos Streets in the
Los Rios District. The project was completed in 1986 with approximately $22,000
remaining. At its October 20, 1987 meeting, the Council approved a request to the
County to reallocate the $22,000 of remaining funds to staff administration of the
City's Housing Improvement Program. County staff has prepared the attached
contract revision for reallocation of the funds for the County Board of Supervisors'
consideration. If the reallocation is approved by the County, the City may then use
the funds for consulting services to administer the Housing Rehabilitation Program.
City staff will interview consultants and recommend to the City Council entering
into a contract for consulting services.
PUBLIC NOTIFICATION
None.
COMMUNITY REDEVELOPMENT AGENCY
The Los Rios District is within the Redevelopment Project Area.
COMMISSION/BOARD REVIEW, RECOMMENDATION
Not applicable.
FINANCIAL CONSIDERATIONS
The reallocation of CDBG funds would not have a financial impact on the City.
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Agenda Item -2- March 1, 1988
ALTERNATE ACTIONS
1. Authorize the Mayor to sign the attached contract and all necessary documents for
reallocation of funds to administration.
2. Authorize the Mayor to sign the attached contract and all necessary documents for
reallocation of funds to administration, subject to modifications.
3. Request additional information from staff.
RECOMMENDATION
By motion, authorize the Mayor to sign the attached contract and all necessary
documents for reallocation of funds to administration.
Respectfully submitted,
Thomas G. Merrell, Director
Community Planning and Development
TGM:BDF:dh
Attachment
GBFAI31881