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04-0316_WILLDAN_Action Reminderi • CITY CLERK'S DEPARTMENT - ACTION REMINDER IF 1 f -S+ N oto ce t Its k) 01 TO: Nisha Patel, Associate Engineer �C r O -t CQ FROM: Christy uR6Q , Administrative Specialist DATE: December 1, 2008 At their meeting of March 16, 2004, the City Council of the City of San Juan Capistrano entered into a Personal Services Agreement with Willdan to prepare plans and specifications for the Del Obispo Street Circulation Improvements and Bridge Widening over Trabuco Creek. ACTION REQUESTED: Said agreement states services shall be completed by December 31, 2005. On November 1, 2005, said agreement extended to December 31, 2006. On December 5, 2006, said agreement extended to December 31, 2007. On December 6, 2007, said agreement extended to December 31, 2008. Please notify this office if agreement has been completed or will be extended. ACTION TO BE TAKEN: J F C,/Vj c mkt(Z7�c t- }o' vaak. ,5A1 'I Zo to DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: ) L -z-- I��-o I o SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED:t%_�g ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 11/01/05 12/01/06 12/01/07 12/01/08 Deadline Date: 12/31/05 12/31/06 12/31/07 17131/08 (600.30/willdan) • CITY CLERK'S DEPARTMENT - ACTION REMINDER T we'-� N°vlCc TO: FROM: Christy Swanson, Secretary DATE: December 1, 2007 SITUATION: At their meeting of March 16, 2004, the City Council of the City of San Juan Capistrano entered into a Personal Services Agreement with Willdan to prepare plans and specifications for the Del Obispo Street Circulation Improvements and Bridge Widening over Trabuco Creek. ACTION REQUESTED: Said agreement states services shall be completed by December 31, 2005. On November 1, 2005, said agreement extended to December 31, 2006. On December 5, 2006, said agreement extended to December 31, 2007. Please notify this office if agreement has been completed or will be extended. ACTION TO BE TAKEN: E k +e -mac( C cmc "Cr,efi +-o D e r e nti la -e '- 3 i aoog DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: N (- P- " azlL O ;)'C)OsS SIGNATURE OF OFFICIAL TAKING ACTION: / DATE SIGNED: I -al (n Q'--� Tickler Date: 11/01/05 Deadline Date: 12/31/05 (600.30/willdan) ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** 12/01/06 12/01/07 12/31/06 12/31/07 I -a ►4I a.9. • CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Brian Perry, Senior Civil Engineer 3-igkz cYJI FROM:, Beputy:ei� DATE: December 1, 2006 SITUATION: At their meeting of March 16, 2004, the City Council of the City of San Juan Capistrano entered into a Personal Services Agreement with Willdan to prepare plans and specifications for the Del Obispo Street Circulation Improvements and Bridge Widening over Trabuco Creek. ACTION REQUESTED: Said agreement states services shall be completed by December 31, 2005. On November 1, 2005, said agreement extended to December 31, 2006. Please notify this office if agreement has been completed or will be extended. ACTION TO BE TAKEN: DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: 12 "'FOR CITY CLERK'S DEPARTMENT USE ONLY"' Tickler Date: 11/01/05 12/01/06 Deadline Date: 12131/05 12/31/06 (600.30/willdan) r1 U l/ a • CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Brian Perry, Senior Civil Engineer FROM: Mitzi Ortiz, Deputy City Clerk DATE: November 1, 2005 SITUATION: At their meeting of March 16, 2004, the City Council of the City of San Juan Capistrano entered into a Personal Services Agreement with Willdan to prepare plans and specifications for the Del Obispo Street Circulation Improvements and Bridge Widening over Trabuco Creek. ACTION REQUESTED: Said agreement states services shall be completed by December 31, 2005 Please notify this office if agreement has been completed or will be extended. /_N30101:atU-1=1111Ll 24=I A Gk'tir�13� io s I, 2-e ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 11/01/05 Deadline Date: 12/31/05 (600.30AWI/dan) 0 0 PERSONAL SERVICES AGREEMENT d^-- THIS AGREEMENT is made and entered into this Tziay of h� 2004, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Willdan (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to Prepare Plans and Specifications for the Del Obispo Street Circulation Improvements and Bridge Widening over Trabuco Creek from Alipaz Street to Los Rios Street; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and proceed in accordance with Project schedule as set forth in Exhibit "D," attached and incorporated herein by reference. Services required hereunder shall be completed by no later than December 31, 2005. Section 3. Compensation. 3.1 Amount. Total compensation forthe scope of services forthis Project shall not exceed Two Hundred and Sixty One Thousand Eight Hundred and Ten Dollars ($261,810), as set forth in Exhibit "B," attached and incorporated herein by reference. c:\myfiles\agree\pmonalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\personalsvcs.wpd -t- 0 0 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate set forth in Exhibit "C," attached and incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. Consultant shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. c:\myffles\agree\pe nalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\pemmnalsvcs.wpd -2- Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall complywith all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. c:\myfiles\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\personalsvcs.wpd -3- Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without priorwritten consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. City's reuse of such materials on a project otherthan the project which is the subject of this agreement shall be at City's sole risk. Section 13. Indemnity. Consultant agrees to protect, defend and hold harmless City, its elected and appointed officials and employeesfrom any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property resulting from the negligent acts, errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/and general aggregate. 14.2 Comprehensive Automobile Liability. c:\myri1e \agrm\personalsvcs.wpd 01/25/00 p:\City Manager\emgr shared\pmonalsvcs.wpd -4- r Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies using ISO form CG 20 10 11 85 (in no event with an edition date later than 1990) to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. c:\myfiles\agee\pmonalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\personalsvcs.wpd -5- Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Director of Engineering & Building To Consultant: Willdan 27042 Towne Centre Drive, Suite 270 Foothill Ranch, Ca 92610 Attn: Kenneth T. Steele, P.E. Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. c:\myfiles\agree\pe onalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\pe nalsvcs.wpd -6- Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties heretg.haWe executed this Agreement. ATTEST: / A ar ret R. Monahan, City Clerk John R. S TO FORM: Attorney CITY OF SAN bUANiChkPISTRANO By:� 1W,1 Joe Soto, Alayor CONSL)LTANT By: 3p`J 0 �C kn: 1 David L. Hunt, Senior Vice c:\myfiles\agree\pe nalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\pmonalsvcs.wpd -7- Exhibit A • SCOPE OF WORK The following scope of work shall be performed by Consultant for the Del Obispo Street Circulation Improvement and Bridge Widening, Alipaz Street to Los Rios Street Project. Task 1. Project Management 1.1 Kick-off Meeting Consultant will attend a kick-off meeting with the City of San Juan Capistrano to discuss the scope of work, specific project goals, to establish the basic design standards to be used for the project, and finalize the project schedule. This kick-off meeting will also establish a line of communication between Consultant and the City's staff and obtain reference information necessary to perform the work. The City will provide utility contact information, as -built drawings, copies of supportive studies and/or reports, environmental documentation and any other pertinent information necessary to complete the work. 1.2 Project Schedule Consultant's project manager will develop and maintain a detailed project schedule, including milestones for submittals to the various agencies. The project schedule will be prepared electronically using Microsoft Project. The project schedule will be updated and submitted to the City with the progress reports. 1.3 Progress Reports Consultant will prepare progress reports and submit them to the City of San Juan Capistrano. Consultant will establish an appropriate format for the progress report to update the City on the progress to date; work to be accomplished in the next period, and potential problems areas. At a minimum, the progress report will contain the following: • Highlights of Accomplishments • Current Project Status • Actual vs. Scheduled Percentages Complete per Task • Explanation of Schedule Deviations • Problem Areas • Actions Taken to Correct or Mitigate Problems • Responsible Authority Involved • Date for Problem Resolution • Accomplishments Planned for Next Reporting Period • Special Actions Required of the City 1.4 Project Coordination and Meetings Consultant's project manager will be available to attend meetings as requested to update the City and other affected agencies, such as the Corps, and the County of Orange representatives, of the status of the project. Consultant's project manager will also be available to attend a meeting with City staff after each design submittal to review comments provided by the City, Corps, and County Agencies. Consultant will prepare and submit meeting minutes to the City as necessary. Six (6) monthly meetings will be required for this project. Consultant's project manager will coordinate work performed by direct employees and subconsultants to ensure that the progression and quality of the work is achieved. Consultant will coordinate with important Pg. 1 Exhibit A • • agents of the City, including consultants employed by the City for environmental documentation, right-of-way appraisal, negotiations and acquisition, utility relocation, legal advice, or other services related to this project. 1.5 Invoicing and Record Keeping Consultant will maintain records of correspondence with Corps, OCFCD, and utility companies for easy tracking. Upon completion of the project, Consultant will make copies of the correspondence and other pertinent documents available to the City upon request. Consultant will prepare and submit monthly invoices to the City and maintain accounting records to track project budgets by task. 1.6 Quality Assurance/Quality Control Consultant's project manager and designated QA/QC manager will perform a detailed review of the entire construction package prior to submitting PS&E to the City. This review will be from a constructability perspective, identifying potential change orders, need for clarifications, inconsistencies between the various disciplinary designs, or any other potential conflicts that need to be resolved prior to final submittal. In addition, QA/QC manager will review the package for format, typographical errors, and overall appearance of the PS to ensure conformance with industry standards. Task 2. Preliminary Engineering 2.1 Research and Development Consultant will obtain available as -built drawings, reports, studies, survey data and utility contact information, from the City and the County of Orange pertaining to the design of the proposed improvements. This work may involve a search of City and County archives to obtain as -built drawings. 2.2 Utility Notifications and Mapping Consultant will prepare and send utility notifications to all utility companies known to operate within the project area. These notices will be sent to the contacts provided by the City. Each notice will contain a letter requesting all available atlases, as-builts, and proposed utilities within the project limits. The requests will also include a copy of the Thomas Brothers Map pages with the project area highlighted, and a response sheet. Consultant will maintain detailed records of all correspondence with utility companies, which will be made available to the City upon request at the completion of the work. Upon receipt of utility maps from the utility companies, Consultant will prepare a digital master file in AutoCAD 2000 format depicting the location of all known underground and above ground utilities within the project limits. Municipal services such as water, storm drain, and sewer lines will also be included in the master file plan. This master file will be referenced into the design drawings to identify and mitigate utility conflicts with the proposed improvements. 2.3 Field Review Consultant will perform a review of the project site to identify design constraints within the widening areas, verify as -built information, and observe the general site conditions. Underground and aerial utilities will be identified and potential conflicts will be noted and resolved during final design. Consultant's traffic engineer will determine if any of the existing traffic equipment can be reused/relocated as part of these improvements in an attempt to reduce project costs. Existing or future direct wire interconnects will be determined and the design plans will address the need to relocate/protect in place any existing or provide conduit to accommodate any future installation across the bridge. 2.4 Geometric Plan Consultant will prepare a geometric plan at a scale of 1 "=40' in AutoCAD 2000 digital format for approval by the City of San Juan Capistrano. The geometric plan will use the aerial topographic survey, existing utilities, right-of-way, and property lines as a base plan. The drawing will depict the locations of proposed curb and Pg. 2 Exhibit A • • gutter, raised medians, and lane configuration. The geometric plan will be based on the desired lane configurations identified in the RFP. The geometric plan will also identify areas of required right-of-way acquisition, temporary construction easements, and slope easements using hatching and tables. Consultant's structural engineering team will prepare a bridge widening general plan that will show the plan view, typical cross section, and type of structure for the bridge. Task 3. Survey/Right-of-Way Engineering 3.1 Survey Control Consultant will re-establish horizontal and vertical control using found monuments, benchmarks, and record survey data obtained from the Orange County Surveyors Office. 3.2 Aerial Topography Survey Consultant will set aerial targets sufficient for 1 "=20'scale aerial mapping. The project site will be flown and the data compiled in AutoCAD digital format. The topography will include 1 -foot contours. A 200 -foot wide strip along Del Obispo Street from 300 feet west of Alipaz Street to the railroad tracks east of Los Rios Street will be mapped. In addition, a 200 -foot wide strip along Alipaz Street from Del Obispo Street to 600 feet north of Del Obispo will be mapped. The topographic survey will be provided in 3-D format suitable for roadway modeling using LDD software. 3.3 Cross -Sectional Survey Using the horizontal and vertical control established in Task 3.1 above, Consultant will survey cross sections every 50 feet and at critical locations within project limits. Consultant's surveyors will survey the bridge and channel to facilitate the structural design. As part of this task, Consultant's surveyors will dip and detail the existing storm drainage catch basins and manholes, survey the locations of existing valve covers, utility covers, manholes, and pull boxes, and determine the locations of existing parkway improvements such as fire hydrants, signs, utility cabinets, signal equipment, driveways, etc. which may be impacted by the proposed improvements. 3.4 Digital Files Using the digital topography performed in Task 3.2 above, and the cross-sectional survey performed in Task 3.3 above, Consultant will prepare a digital file in AutoCAD format to be used as a base for design. A digital terrain model (DTM) will be created using the topographic information and supplemented with the cross- sectional survey. Using the cross-sectional survey and DTM, Consultant will create cross-sections of the existing roadway at 100 -foot intervals and at critical locations along Del Obispo Street. 3.5 Preliminary Right -of -Way Engineering Consultant will research available right-of-way maps, assessor parcel maps, and utility easement information within the project limits. Based on this information, a digital file will be created in AutoCAD format, showing the property lines, right-of-way, Assessor Parcel Numbers, Owners, and utility easements within the project limits. Consultant's right-of-way engineer will work closely with the lead civil engineer to determine the extent of right-of-way acquisition and temporary construction easements necessary for each parcel. Consultant will obtain title reports for up to three (3) individual parcels. 3.6 Right -of -Way Map/Plats and Legal Descriptions Consultant will prepare plats and legal descriptions for right-of-way acquisitions and temporary construction easements for up to three (3) individual parcels. Pg, 3 Exhibit A • • 3.7 Appraisal and Acquisition Assistance Consultant's right-of-way engineering staff will be available to assist the City with appraisal and acquisition by providing right-of-way information, copies of title reports, assessor parcel maps, and other supplementary information that we have developed or obtained during the right-of-way engineering tasks outlined above. The City will perform the necessary appraisals and acquisitions for the project and Consultant will act in a support role only for this work. Task 4. Environmental Document Environmental documentation will be provided by the City. Task 5. Geotechnical Engineering The Consultant will provide geotechnical and soils engineering services for the design and construction. The scope of geotechnical work includes: • Initial site assessment along the proposed project limits. • Review available geotechnical data. Utilizing available geotechnical reports and geology maps pertinent to the site, will determine the most appropriate locations for borings. • Obtain the necessary encroachment permits from the City and OCFCD for the fieldwork. Clearance of subsurface utilities from Underground Service Alert will be obtained prior to commencement of field exploration. • Perform a subsurface exploration consisting of drilling, logging, and sampling of hollow -stem auger borings within the proposed site improvements. Representative undisturbed and bulk soil samples will be collected at selected depth intervals and transported to our laboratory for testing. • Perform laboratory testing of representative samples to determine engineering design parameters, static and dynamic, and chemical properties of material supporting the proposed improvements. • Prepare Materials/Pavement and Foundation report, to present our conclusions and recommendations for design and construction of the proposed improvements. The reports will include Recommendations for: ✓ Foundation design at abutments and piers considering vertical and lateral load -supporting capacities and settlement potential ✓ Retaining wall design parameters ✓ Seismic design parameters in accordance with CALTRANS design criteria ✓ Corrosivity and chemical attack mitigation measures, if necessary ✓ General site grading, including sub -grade preparation, fill placement, retaining wall backfill, and site drainage Analyses and recommendations will be discussed and coordinated with the project design team during the course of the investigation. The final report will be signed and stamped by a Geotechnical Engineer (GE) and a Certified Engineering Geologist (CEG) licensed by the State of California. Task 6. Final Design Upon approval of the geometrics by the City, Consultant will proceed with final design. All PS&E's will be prepared under the direct supervision of a registered engineer, licensed in the State of California. The plans will be stamped and signed by the responsible engineer. The following plans will be prepared in AutoCAD 2000 digital format at a scale of 1 "=20' horizontal unless noted otherwise: Pg. 4 Exhibit A • • • Title Sheet 1 Sheet • Typical Cross -Sections I Sheet • Existing Utility Plan (dual panel) 2 Sheets • Roadway Plan and Profiles 4 Sheets • Construction Details 2 Sheets • Bridge Plans 12 Sheets • Signal Plan 2 Sheets • Signing and Striping Plans (1"=40') 1 Sheets • Street Lighting Plan 1 Sheets • Landscape Planting Plans 1 Sheets • Irrigation Plans and Details 1 Sheets • Cross -Sections (100 -foot interval) 2 Sheets • Drainage Plan 2 Sheets • Drainage Details 1 Sheet • Waterline Improvement Plan 1 Sheet 6.1 Roadway Design The roadway design will be based on the approved geometric plan and will consider impacts to adjacent properties, utilities, and drainage facilities. Consultant's CAD drafters will create base plans for the project using the city -provided title block, aerial topography, survey, right-of-way, and utility master files. The plans will be produced at a standard 24"06" size. Each roadway plan will include a plan view and profile of the proposed curbs, centerline survey control, construction notes, general notes, and details necessary to construct the improvements. Match lines will be provided for continuity between individual plan sheets. Drafting will adhere to the City Drafting Standards (if available) and Industry Standards. Using aerial topography and the supplementary cross-sectional survey performed in Task 3, Consultant will develop a Digital Terrain Model (DTM) of the existing topography. Consultant will create cross-sections showing both the existing ground surface and the proposed widening using the DTM and Land Development Desktop (LDD) software for AutoCAD. These cross-sections will be used to determine preliminary profile grades of the new curb and gutter as well as the limits of grading, need for retaining walls, impacts to adjacent facilities, and earthwork quantities. The final design cross-sections will be included on separate plan sheets and made part of the construction bid set. The Caltrans Highway Design Manual (HDM) will be used as the basis for the roadway design. Since this project proposes to widen an existing roadway, some flexibility may be necessary to match the existing grades. In this case, industry standard practice for design will govern. The design goal will be to achieve at least the minimum criteria for vertical curves, grade breaks, and sight distance as outlined in the HDM. The roadway drainage design will consist mainly of surface flow within the curb and gutter, directed to existing catch basins. If existing drainage inlets are encountered within the proposed widening limits, those facilities will be reconstructed at the new curb line at the same station. A hydrology/hydraulics study for roadway drainage is not included in this scope of work as this project involves the widening of an existing roadway with no indication of having existing drainage problems. Pg. 5 Exhibit A • Consultant will work closely with the utility companies and municipalities to resolve conflicts with the proposed improvements. Since the project involves widening existing roadway, there will be existing facilities, including but not limited to, .pull boxes, water meters, water valves, fire hydrants, manholes, meter cabinets, etc. that will require relocation, adjustment, and/or reconstruction to facilitate the proposed improvements. Using the information obtained in Task 2.2, Consultant will determine any conflicts with the proposed design. Utilities that are to be relocated/adjusted by agencies other than the City will be notified in writing and provided a copy of our design plans. Standard detail plans will be used to supplement the design. The City's standard plans, Standard Plans for Public Works Construction (APWA), Caltrans standard plans, and the County of Orange PF&RD standard plans will all be considered and used as applicable in the design. Non-standard design details will be drafted onto the plans. Copies of the standard plans used for this project will be included in an appendix in the project specifications. 6.2 Utility Design 6.2.1 Water Line Design The Domestic Water Master Plan project E-20 calls for replacement and consolidation of the existing 8" diameter and the 10" inch diameter water lines as a new 15" diameter line. 6.2.1.1 Consultant will design a new 16" line within the Del Obispo Street Bridge deck from Alipaz Street to Paseo Adelanto. A waterline plan will be prepared depicting the proposed improvements and the removal of the existing 8" water line. The design will also include a new gate valve and reducer/expander on either end of the new line. A new isolation valve will be installed on the existing 8" line in Del Obispo Street approximately 120' west of the new valve at Paseo Adelanto and Del Obispo. The 10" line that is on the south side of the bridge will remain in place. 6.2.2 Gas Pipeline Design The Gas Company has expressed an interest in upgrading their existing 6" diameter facility through the project. Their project reference is P.F. #03-321. It is anticipated that the Gas Company will prepare its own design for incorporation into this project. 6.2.2.1 Consultant will coordinate with the Gas Company and incorporate into the design of the bridge widening an opening to accommodate the proposed 6" gas line. 6.3 Structural Bridge Engineering In concert with the preliminary street roadway layout and hydraulic study, Consultant will develop the preliminary bridge configuration "General Plan". Factors that should be considered are: • Requirements for retrofitting existing bridge structure; • Requirements for rehabilitating existing deck and joints; • Widening girder type and girder depths; • Construction staging and traffic control; and • Construction time and flood control restrictions. The general plan will be accompanied with a cost estimate and schedule. After the City's approval of the bridge general plans, the final bridge design will be performed in accordance with Caltrans bridge design practice. Because the local funding source for the project, formal bridge type selection and bridge independent check will not be required for the project.. Pg. 6 Exhibit A • • 6.4 Channel Design The Corps is studying the channel improvements for Trabuco Creek. The Design Memorandum shows that the Corps is proposing to use parapet wall to raise the channel embankment to pass the flood. OCFCD has commented that the bridge at Del Obispo over Trabuco Creek is hydraulically deficient and has the potential to cause channel overtopping. Consequently, OCFCD may have interest in a joint project with the City. To determine whether the City's proposed bridge widening project will be of a type that will enable a convenient joint project, details of the City's plan for bridge widening should be forwarded to OCFCD. If OCFCD determines, after reviewing the City's proposal for bridge widening that OCFCD participation is beneficial, an agreement between the City and OCFCD is suggested to allow for a jointly funded project. If a joint project is inappropriate, the City's bridge widening project can proceed via permit from the County. OCFCD will review the City's permit submittal to ensure that hydraulic conditions at the bridge are not being made worse and the proposed bridge widening work allows for construction of future ultimate channel improvements without the need for major modifications to the proposed bridge project. Consultant will work with the City, County and the Corps to provide the best solution that is possible. 6.5 Water Quality Consultant's water quality specialist will coordinate with the design engineers to determine the appropriate structural BMP's to be included in the project. The incorporation of catch basin inserts in all new storm drain inlets is anticipated, so is directing flow to these inlets through the use of curbs, gutters, ditches, dikes or graded swales. Sediment transport will be minimized through landscaping along embankments. A conceptual S WPPP will be prepared to depict the minimum construction BMP's to be incorporated into the contractor's S WPPP. These may include concrete washout and containment facilities, check damage and track washout areas. Consultant will coordinate with the City to determine the maximum extent practicable for water quality BMP's to be included in this project. 6.6 Landscape Architecture 6.6.1 Site Research, Information Gathering, & Project Coordination • Consultation with City staff and all pertinent representatives regarding all street and parkway improvements. Coordinate with other disciplines, i.e., civil and traffic engineering. In addition, confirm scope of work, roles and responsibilities, work program and schedule, and confirm objectives and design goals/desires. • Collect all available data from the City and pertinent agencies. • Identification of existing and proposed street and parkway elements. Assess maintenance requirements. • Research landscape and irrigation requirements and specifications for the City and all pertinent agencies. Obtain record drawings. Research utility plans along with verifying available water source(s) and water pressures. In addition, determine potential/existing electrical power sources for the automatic irrigation system. 6.6.2 Design Development Plans • Develop a motif for the parkway landscape improvements that is harmonious with the surroundings. In addition, strive for congruency in existing, proposed and future improvements within the parkway. Pg. 7 Exhibit A • • Prepare one preliminary landscape plan (colored rendering with elevations) illustrating the parkway improvements. The preliminary landscape plan will address: o Planting palette suggestions and locations for groundcovers, shrubs and trees. o Irrigation systems, i.e., point of connection, valves, sprinkler equipment and automatic controllers. o Preserve trees and/or other significant features. o Address hardscape materials, i.e., stamped colored concrete, interlocking pavers and decompose granite. o Show locations for site furnishings, i.e. benches, trash receptacles and bus stop o Identify sidewalk areas. o Identify wall locations. • Submit the preliminary landscape plan to the City and other pertinent departments/agencies for review and comments. • Upon the review and comments from the City and other pertinent departments/agencies, prepare a final conceptual landscape plan that addresses the comments from all parties. Submit the final conceptual landscape plan to the City and other pertinent agencies for review and approval. The construction documents for the landscape parkway improvements will not commence until the City and other pertinent departments/agencies has approved the conceptual landscape drawings. 6.6.3 Construction Documents • Preliminary PS&E — 75% stage. Preliminary PS&E will be prepared in conformance with the approved design development plan. These documents will be in the required format for final approval and will be submitted to the City and other responsible parties/governing agencies. This stage of completion will establish the approved scope of work. Any significant alterations to the work following approval of the 75 percent submittal will be considered a change in scope. • Preliminary PS&E — 90% stage. Following approval of the 75% submittal, the construction PS&E will be completed in detail and submitted to the City and responsible parties/goveming agencies for review and approval. • Final PS&E —100% stage. Following review and approval of the 90% stage, adjust the PS&E to conform to plan check requirements of the regulating agencies. The contract documents will be completed in a form sufficient for solicitation of competitive public bids, along with all permit compliances. • Prepare technical specifications and engineer's cost estimate regarding all aspects pertaining to the construction of all items depicted in the landscape construction documents. 6.7 Quantities and Estimate Consultant will determine the construction quantities and prepare a cost estimate based on recent bid results for similar projects and cost databases maintained by Consultant. The cost estimate will be prepared electronically in a spreadsheet format using Microsoft Excel. The quantities and cost estimate will be updated with each submittal. Pg. 8 Exhibit A • 0 6.8 Specifications Consultant will prepare a set of technical specifications for the proposed project. Using the City -provided boilerplate specification. Consultant will combine the technical provisions and standard provisions into one comprehensive set of project specifications. The specifications will be based on "Greenbook" Standard Specifications for Public Works Construction and/or the State of California Department of Transportation (Caltrans) Standard Specifications, as appropriate, and prepared electronically using Microsoft Word. Task 7. Agency Processing 7.1 San Juan Capistrano Engineering Department Consultant will, as part of the design process, submit PS&E to the City of San Juan Capistrano Engineering Department at 75%, 90%, and 100% completion. Consultant will address comments received from the City and make the appropriate changes to the PS&E. 7.2 County of Orange PF and RD Consultant will submit, to the County of Orange PF and RD, all channel improvement and bridge plans and calculations pertaining to the improvements within the flood control right-of-way. Consultant will address comments received from the County and make the appropriate changes to the plans and calculations. An encroachment permit will be obtained. 7.3 Permitting Agencies Consultant will meet with the Corps to discuss whether or not the project as proposed would qualify for Nationwide permit, which requires the total permanent channel wetland impacts of this project be under % acre. To that extent, Consultant is available to meet with the representative of the Corps to clarify definition of permanent impacts for the project and the Corps permit requirements. The information presented to the Corps may include the precise boundary limit of Corps jurisdiction, preliminary crossing plan and profile, the bridge configuration and foundation, limit of earth movement around the channel at the crossing, channel protection limit and method, estimated wetland disturbance acreage, bridge shading discussion, and any potential mitigations, and estimated construction cost. The only the portion of the exposed channel improvements and bridge columns within Corps' jurisdiction delineations should be counted on as permanent impact. Consultant will obtain the Corps 404 Permit, the 401 Permit from the California Regional Water Quality Control Board and the California Department of Fish and Game Streambed Alteration Agreement (1601 Permit). 7.4 Final Utility Notices Consultant will transmit notice and final plans to the affected utility agencies requesting them to contact the City to coordinate any adjustments and/or relocations necessary to facilitate the proposed improvements. The City will be provided with copies of correspondences. Task 8. Post Design Services 8.1 Pre -Bid Meeting Consultant's project manager will attend one (1) pre-bid meeting to explain the project and answer questions from prospective bidders. Consultant will prepare meeting minutes and submit to the City. Pg. 9 Exhibit A • • 8.2 Responding to RFI's Consultant will review and respond to Requests For Information (RFI's) from prospective bidders. No direct responses to individual bidders will be made. All RFI's and responses will be made in writing and submitted through the City. All questions and responses will be made available to all prospective bidders. 8.3 Addenda Consultant will prepare and issue addenda to address concerns of potential bidders as requested by the City. DELIVERABLES Proiect Management ✓ Project Schedule ✓ Progress Reports ✓ Copies of Correspondences Preliminary Engineerine ✓ Three (3) copies of the roadway geometric plan ✓ Five (5) copies of the Administrative Draft EA/IS ✓ Three (3) copies of Right -of -Way Plats and Legal Descriptions ✓ Three (3) copies of the landscape concept plan ✓ Three (3) copies of the Bridge General Plan 75% PS&E ✓ Three (3) sets of plans, specifications, and estimates (PS&E) ✓ One (1) set of structural calculations ✓ Twenty (20) copies of Draft EA/IS for public circulation 90% PS&E ✓ Three (3) sets of plans, specifications, and estimates (PS&E) ✓ Response to 75% Review Comments ✓ Original 75% Design Review Comments ✓ Five (5) copies of Draft ND/FONSI 100% PS&E ✓ One (1) original, stamped and signed, mylar set of plans ✓ One (1) unbound, stamped and signed set of specifications ✓ One (1) final engineer's estimate ✓ Three (3) black -line copies of the final plans. ✓ Three (3) bound copies of the 100% Specifications. ✓ Three (3) copies of the 100% Engineer's Estimate ✓ One (1) CDROM containing digital files of all AutoCAD drawings, Microsoft Word Specifications, and Microsoft Excel Spreadsheet Cost Estimates. ✓ Copies of all utility notifications and responses ✓ One (1) original copy of Caltrans standard encroachment permit ✓ One (1) original copy of Orange County encroachment permit ✓ Up to twenty (20) copies of the approved ND/FONSI INFORMATION TO BE PROVIDED BY THE CITY 1. Environmental Documentation Pg. 10 Exhibit A • • 2. Utility Contact List 3. Copies of As -built Drawings 4. Copies of Available Reports/Studies 5. AutoCAD City Standard Base Plan 6. AutoCAD Title Sheet Base Plan 7. Copies of City Standard Plans 8. "Boiler -Plate" Specification (MS Word) ASSOMPTIoNS 1. The concept plan for roadway configuration will be based on the lane configuration indicated in the RFP. Alternative analyses are not included in this scope of work. 2. The City will perform right-of-way appraisals, negotiations, and acquisitions. Consultant will provide right-of-way plats and legal descriptions. 3. No fee will be charged for permits obtained from the City to perform design -related work such as traffic control for field survey and utility potholing, soil boring etc. 4. The project is funded entirely with local funds. Pg. 11 ! \ m \ } \ & _ _ z \ \ \ ; \ $ ` T \ \ \ Q * \ )) 1 Se _ }\! ; \.$ ` ;: . )))\!f\\ �!{)! . \\} - !\\\\\\\\\\\\ os N N m a a .. EXHIBIT C 0 Schedule WILLDAN 0 of Hourly Rates July 1, 2003 E d1�C'Efir'tiix': .I1>I.bir/iR�.13 .t r.. i;z. R. Ir �it'nd 3. Principal Engineer ................................................... $160.00 Division Manager ......................................................150.00 Building Official.........................................................120.00 City Engineer.............................................................150.00 Plan Check Engineer................................................110.00 Project Manager ........................................................150.00 ...90 00 Supervising Engineer................................................135.00 Inspector of Record ...................................................110.00 Senior Engineer ........................................................120.00 90.00 Senior Design Manager............................................120 00 Design Manager ........................................................110.00 **80.00 / 90.00 Associate Engineer ...................................................110.00 *'70.00 / 90.00 Senior Designer ........................................................105.00 Building Inspector ......................................... Senior Design Engineer II .........................................105.00 Supervising Construction Permit Specialist Senior Design Engineer I ..........................................100.00 Senior Construction Permit Specialist .........................75.00 Designer 11.................................................................100.00 Assistant Building Inspector ......................... Designer1....................................................................95.00 Code Enforcement Officer ..........................................65.00 Design Engineer II ......................................................95.00 Construction Permit Specialist ...................................60.00 Design Engineer I .......................................................90.00 Assistant Construction Permit Specialist ....................55.00 Senior Drafter..............................................................90.00 Plans Examiner Aide...................................................55.00 Drafter 11......................................................................80.00 Assistant Code Enforcement Officer...........................55.00 Drafter1.......................................................................75.00 Technical Aide............................................................65.00 umm Division Manager ......................................................150.00 Division Manager ......................................................150.00 Project Manager ........................................................150.00 Supervising Plan Check Engineer.............................120.00 Senior Construction Manager...................................130.00 Building Official.........................................................120.00 Construction Manager...............................................120.00 Plan Check Engineer................................................110.00 Assistant Construction Manager...............................100.00 ...90 00 Utility Coordinator ......................................................105.00 Inspector of Record ...................................................110.00 Supervising Public Works Observer .........................105.00 90.00 Senior Public Works Observer...................................90.00 Supervising Building Inspector..................................100.00 Public Works Observer ................................ **80.00 / 90.00 Assistant Public Works Observer ............... *'70.00 / 90.00 Labor Compliance Manager .....................................105.00 Building Inspector ......................................... Labor Compliance Specialist ......................................80.00 Supervising Construction Permit Specialist Division Manager ......................................................150.00 Division Manager ......................................................150.00 Supervisor - Survey & Mapping ................................135.00 Supervising Plan Check Engineer.............................120.00 Senior Survey Analyst...............................................105.00 Building Official.........................................................120.00 Senior Calculator ......................................................105.00 Plan Check Engineer................................................110.00 Calculator II ........................................................... ...90 00 Calculator 1..................................................................80.00 Inspector of Record ...................................................110.00 Survey Analyst II ......................................................... 90.00 Survey Analyst I..........................................................80.00 Supervising Building Inspector..................................100.00 Survey Party Chief ....................................................100.00 PlansExaminer...........................................................90.00 Two -Man Field Party.................................................200.00 Senior Building Inspector............................................90.00 Three -Man Field Party..............................................250.00 Building Inspector ......................................... Division Manager ......................................................150.00 Principal Landscape Architect...................................120.00 Senior Landscape Architect......................................100.00 Associate Landscape Architect...................................95.00 Assistant Landscape Architect ...................................80.00 . jI Division Manager ......................................................150.00 Division Manager ......................................................150.00 Supervising Plan Check Engineer.............................120.00 Principal Planner .......................................................120.00 Building Official.........................................................120.00 Principal Community Development Planner..............120.00 Plan Check Engineer................................................110.00 Senior Planner..........................................................110.00 Deputy Building Official .............................................110.00 Senior Community Development Planner.................110.00 Inspector of Record ...................................................110.00 Associate Planner .......................................................95.00 Senior Plans Examiner..............................................100.00 Associate Community Development Planner..............95.00 Supervising Building Inspector..................................100.00 Assistant Community Development Planner...............85.00 PlansExaminer...........................................................90.00 Assistant Planner ........................................................85.00 Senior Building Inspector............................................90.00 Planning Technician ....................................................65.00 Building Inspector ......................................... **80.00 / 90.00 Supervising Construction Permit Specialist ................80.00 Senior Construction Permit Specialist .........................75.00 Assistant Building Inspector ......................... **70.00 / 90.00 Code Enforcement Officer ..........................................65.00 Construction Permit Specialist ...................................60.00 Assistant Construction Permit Specialist ....................55.00 Plans Examiner Aide...................................................55.00 Assistant Code Enforcement Officer...........................55.00 �E�i G{,�;¢��S�t�P .,,. /,, ., �, "•I4 .__.. aCrf4Ax � ,, : rr�ia?'tr� �' Computer Data Entry ..................................................50.00 Clerical........................................................................ 50.00 Word Processing .........................................................50.00 Personal Computer Time............................................15.00 'Prevailing Wage Project, Use $90.00/Hour These hourly rates are effective through June 30, 2004 and maybe adjusted after that date to compensate for labor adjustments and other increases and costs. Additional billing classifications may be added to the above listing during the year as new positions are created. Consultation in connection with litigation and court appearances will be quoted separately. The above schedule is for straight time. Overtime will be charged at 1.25 times, and Sundays and holidays, 1.70 times the standard rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at cost plus fifteen percent (15%). A subconsultant management fee of fifteen percent (15%) will be added to the direct cost of all subconsultant services to provide for the cost of administration, consultation, and coordination. EVROPOSAL BOILERPLATE SECTION&\ TESWILLDAN.DOC July 1, 2003 Division Manager ......................................................150.00 Principal Planner .......................................................120.00 Principal Community Development Planner..............120.00 Senior Planner..........................................................110.00 Senior Community Development Planner.................110.00 Associate Planner .......................................................95.00 Associate Community Development Planner..............95.00 Assistant Community Development Planner...............85.00 Assistant Planner ........................................................85.00 Planning Technician ....................................................65.00 Community Development Technician .........................65.00 �E�i G{,�;¢��S�t�P .,,. /,, ., �, "•I4 .__.. aCrf4Ax � ,, : rr�ia?'tr� �' Computer Data Entry ..................................................50.00 Clerical........................................................................ 50.00 Word Processing .........................................................50.00 Personal Computer Time............................................15.00 'Prevailing Wage Project, Use $90.00/Hour These hourly rates are effective through June 30, 2004 and maybe adjusted after that date to compensate for labor adjustments and other increases and costs. Additional billing classifications may be added to the above listing during the year as new positions are created. Consultation in connection with litigation and court appearances will be quoted separately. The above schedule is for straight time. Overtime will be charged at 1.25 times, and Sundays and holidays, 1.70 times the standard rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at cost plus fifteen percent (15%). A subconsultant management fee of fifteen percent (15%) will be added to the direct cost of all subconsultant services to provide for the cost of administration, consultation, and coordination. EVROPOSAL BOILERPLATE SECTION&\ TESWILLDAN.DOC July 1, 2003 sj o all o� O_ O � O T N rvl � E z n S a b ' n A Y.9 % ac U 3 a „C0% sdE m a � - .. _-_ .iii ------- -- -------- ------------------------------- -------- ---------------------- --------- C O o^ 3 a� 1ti e a r ,o eo -e e a v ea O o 3 Q a o� e e e° a 3 V a o ne -0 `o co c a co'o ".E u c o o V _L e e a e o v e '. gga a -e ep e e a a p ep 2 e 42 er a n y �r r O O r d n m d j m m m m m j m m Nd m !�- F '.Fm _3 F r f � u c % t f T m u 6 c O y O � m a s a s a o� v o n` ci a` v u` m v N 2 o SA m f 6ui R� X Q mT .O IN m I O l7 C] O v ACORD,. CERTIFICA! OF LIABILITY INSUMNCE 1DATE jMM/DD 2/03/2003 v) rnwwcn Irna ucmllrii-AIC IJ IJDVCv AJ A m/il ICN Ur mrVnrvw nun Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. O. Box 10550 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Santa Ana, CA 92711-0550 714 427-6810 INSURERS AFFORDING COVERAGE INSURED NSURERA: Hartford Fire Ins. Co. Willdan I INSURERB: American Automobile Ins. Co. 2125 E. Katella Avenue, Suite 200 - INSURER C: Security ty Ins. Co. of Hartford Anaheim, CA 92806 ' IINSURER D: i I INSIIRFR F COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY EFFECTIVE POLICY EXPIRATION ,NSRTYPE OF INSURANCE POLICY NUMBER LIMITS LTR DATE MM/DD/YY DATE MM/DD/YY A GENERAL LIABILITY I57CESOA1661 !11109/03 111/09104 EACH OCCURRENCE S1,000,000 X!COMM ERCIAL GENERAL LIABILITY --1 (FIRE DAMAGE (Any one lire) $11000,000 - CLAIMS MADE 1 X I OCCUR '.INDP. CONTRACTORS j MED E%P(Any one person)_ $10,000 X jCONTRACTUAL INCLUDED. 1 PERSONAL &ADV INJURY 1$1,00 0 000_ I XJBFPDLXCU, OCP _ GENERAL AGGREGATE $2,000,000 -_- AGGREGATE LIM IT APPLIES PER: PRODUCTS COP/OP AGO $2� DOO�. D00 1GEN'L 1r .—--___M.T f"r' POLICY X-' PRCOX LOC _- --_— __ A AUTOMOBILE LIABILITY 157UENUL9643 111/09/03 11/09/04 COMBINED SINGLE LIMIT X ANY AUTO (Ea accident) $1,000,000 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per Person) X HIRED AUTOS BODILY INJURY $ 1accident) NON OWNED AUTOS, Y----� _--- ---- ! PROPERTY DAMAGE $ I LIABILITY AUTO ONLY- EA ACCIDENT IS _GARAG9 ANY AUTO OTHER THAN EA ACC $ $ AUTO ONLY: AGG EXCESS LIABILITY EACH OCCURRENCE _ OCCUR - CLAIMS MADE 1 AGGREGATE _ $ I8 DEDUCTIBLE $ RETENTION $ 1 $ B WORKEHSCOMPENSATIONAND WZP80917259 11/09/03 II.11/09104 X_ T'FY UMus °ER_:- EMPLOYERS'LIABILITY I _ �El. EACH BOCIDENT $1,000,000 E.L.DBEA EAEM I2EE $1 000,000 _ E.LDISEASE POLICY ILMIT $'rW 0, 000 C I OTHER Professional XAE0235189 12/01/03 112101104 $1,00 Pe aim ,Liability $1,00& I0Q Annj Aggrn 1 C� M , CD DESCRIPTION OF OPERAPONS/LOCATONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS General Liability policy excludes claims arising out of the performance of professional <n=� M services. -V IV 'Security Insurance Company of Hartford is 100% reinsured by XL Specialty Insurance N Company which is rated A+XV by A.M. Best and Company. �' w (See Attached Descriptions) City of San Juan Capistrano Attn:General Counsel 32400 Paseo Adelanto San Juan Capistrano, CA 92675 ACORD 25-S (7/97)1 of 2 #M81138 SHOULD ANYOFTH E ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TH E EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL XXRiQrri: X30 MAIL 30--DAYSWBITTEN NOTICE TO THE CERTIFICATE HOLD ER NAM ED TO TH E LEFT, BItx7A7XE0xXRR7P7tRAEtC1�L% © ACORD CORPORATION DESWIPTIONS (Continued from Fie 1) RE: On-call services related to the master plan for the Del Obispo Street/Camino Capistrano intersection improvements. City of San Juan Capistrano is Additional Insured as respects to General Liability. (AUX) (Foothill Ranch) AMS 25.3 (07/97) 2 of 2 OM81138 POLICY NUMBER: 57CESOA1661 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES or CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization City of San Juan Capistrano Attn:General Counsel 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. CG 20 10 11 85 _ Client#: E. - DGROU ACORD.M CERTIFICATE OF LIABILITY INSURANCE 11120/2003 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. O. Box 10550 RE C E I N E D HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Santa Ana, CA 92711-0550 -- -- 714 427-6810 INSURERS AFFORDING COVERAGE 1003 NOV 21 P 3. 31 INSURER A: Hartford Fire Ins. Co. _._.. __._- _____ i dan INSURER B. American Automobile Ins. Co. i 2125 E. Katella Avenue, Suite 200 Ch j,LLIN, , IB�UpRER c Security Ins. Co. of Hartford Anaheim, CA 92806 SAN JUAN CA.°ISTRI, INSURER D' - -- -- INSURER E. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOW MAY HAVE BEEN REDUCED BY PAID CLAIMS. (NSR -- - _ POLICY _EFFECTIVE .POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER BATE MMIDDIYY ! DATE MMIBDA LIMITS A GENERAL LIABILITY 'I 57CESOA1661 11/09/03 11/09/04 I EACHOCCURRENCE i81 QQQ,QQO X COMMERCIAL GENERAL LIABILITY CLAIMSMADE X OCCUR INDP. CONTRACTORS — — lire( i riRcAMAGE(Any one G MEDEXP(Anyonepersm) $1.000.000 $10000 PERSONAL& ADV INJURY $1000000_ IX CONTRACTUAL INCLUDED. $2,000,000 X BFPD, XCU, OCP GENERAL AGGREGATE ! GEN'L AGGREGATE LIM IT APPLIES PER PRODUCTS -COMPIOPAGG $21000,000 POLICY I XPERI CT X LOC A AUTOMOBILE LIABILITY 57UENUL9643 '111)09103 11109104 X ANY AUTO COMBINED SINGLE LIMIT (Ea accident) 51,000,660 BODILY INJURY E ALL OWNED AUTOS - SCHEDULED AUTOS (Por person) 1 X HINIEDAUTOS X NON OWNED AUTOS BODILY INJURY ((Per accident) $ PROPERTY DAMAGE E _. (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT •$ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGS $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR I I CLAIMS MADE I AGGREGATE 8 $ DEDUCTIBLE 1 _ _ _$ RETENTION 8 $ B WORKERS COMPENSATION AND IWZP80917259 (11109/03 ;11/09/04 X WBYlImITS_- DTH- ------ EMPLOYERS' LIABILITY i E.L. EAG,! ACCIDENT__$I,I 000000 E.L.DISEASE -EA EMPLOYEE 51,000,000 E . DISEASE -POLICY LIMIT $1,000,066 C OTHER Professional AEE0700906 111/09102 12/09/03 $1,000,000 Per Claim (Liability $1,000,000 Annl Aggr. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS General Liability policy excludes claims arising out of the performance of professional services. RE: On-call services related to the master plan for the Del Obispo Street/Camino Capistrano intersection improvements. (See Attached Descriptions) _— City of San Juan Capistrano Attn:General Counsel 32400 Paseo Adelanto San Juan Capistrano, CA 92675 SHOULD ANYOF TH E ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL AXM15,I DAXTP MAIL 30 DAYSWRITTEN NOTICETOTHE CERTIFICATE HOLDER NAMED TOTHE LEFT, BNRBA X=AR.VM_QAMM" ACORD 25-S (7/97)1 of 2 #M81138 - — "" " " "- t—�KLL D ACORD CORPORATION 1988 J 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) Emit,_ sanjuancapistrano.org Elf, IVIT0 1961 1776 MEMBERS OF THE CITY COUNCIL DIANE L. BATHGATE JOHN S. GELFF MATT HART JOESOTO DAVID M. SWERDLIN INTERIM CITY MANAGER October 10, 2003 j\ Willdan Associates 2125 E Katella Avenue S-200 Anaheim, CA 92806 RE: Compliance with Insurance Requirements —Plan Check Services The following insurance documents are due to expire: PAMELAGIBSON A ✓ General Liability Certificate 11/9/03 \"' ✓ General Liability Endorsement Form naming the City of San Juah,'p Capistrano as additional insured. ✓ Automobile Liability Certificate 11/9/03 J Professional Liability Certificate 14149 T' ✓ Workers Compensation Certificate 11/9/03 M -1 - Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration dates. If you have any questions, please contact me at (949) 443-6308. Sincerely, Meg City cc: William M. Huber, Engineering and Building Director Dawn Schanderl, Administrative Assistant San Juan Capistrano. Preserving the Past to Enhance the Future 0 32400 PASEO ADEL.ANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAx www sanjuancapistran0. org March 18, 2004 Jww, • IA[AAPAAARO • Pneeusem � 1961 1776 Willdan 27042 Towne Centre Drive, Ste 270 Foothill Ranch, CA 92610 Attn: Kenneth T. Steele, P.E. Dear Mr. Steele: MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE L. BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN On March 16, 2004 the City Council approved a personal services agreement related to preparation of plans and specifications for the Del Obispo Street Circulation Improvement an Bridge Widening over Trabuco Creek from Alipaz Street to Los Rios Street. An original executed agreement is enclosed for your records. Thank you for maintaining your insurance documentation current with our office. Please keep in mind it must remain current, or all work under this agreement must stop and all payments for services rendered will be withheld, until these documents are brought current. You may proceed with work under this agreement in coordination with the Brian Perry, Senior Civil Engineer (949) 443-6353. Yours truly, Mona an, CMC Clerk enclosed: Agreement cc: Brian Perry, Senior Civil Engineer William M. Huber, Engineering and Building Director San Juan Capistrano: Preserving the Past to Enhance the Future 0 • 3/16/2004 AGENDA REPORT TO: Dave Adams, City Manager FROM: William M. Huber, Engineering & Building Director D5 SUBJECT: Consideration of a Personal Services Agreement for the Preparation of Plans and Specifications for Del Obispo Street Circulation Improvements and Bridge Widening, Alipaz Street to Los Rios Street (Willdan) (CIP No. 122) RECOMMENDATION By motion, approve a Personal Services Agreement with Willdan forthe preparation of plans and specifications for Del Obispo Street Circulation Improvements and Bridge Widening from Alipaz Street to Los Rios Street in the amount of $261,810. SITUATION A. Summary and Recommendation City staff has solicited proposals to prepare plans and specifications for Del Obispo Street Circulation Improvements and Bridge Widening from Alipaz Street to Los Rios Street. Staff is recommending approval of a Personal Services Agreement with Willdan for this work in the amount of $261,810. B. Background At its September 16, 2003, meeting, City Council adopted the 2003-2010 City Seven - Year Traffic Congestion Relief Capital Improvement Program. The width of Del Obispo Street at the Trabuco Creek Bridge was identified as the main obstruction to any traffic flow improvements through this area. The widening of the bridge was recommended and accepted as a priority for funding by the City. The following features will be incorporated into the Trabuco Creek Bridge Widening: 1. Eastbound and Westbound bicycle lanes which will connect to the Trabuco Creek bike trail on the east levee of Trabuco Creek. 2. Raised sidewalks on both north and south sides of the bridge. 3. Two eastbound travel lanes. 4. Two westbound travel lanes. 5. Dual westbound left turn lanes at Alipaz Street. 6. Lengthened eastbound left turn pocket for Paseo Adelanto. FOR CITY CUuwCILAGENDA 0 Agenda Report Paoe 2 0 March 16, 2004 Widening this bridge will allow the following improvements at nearby intersections: Dual westbound left turns from Del Obispo Street to Alipaz Street. 2. Dual westbound left turns from Del Obispo Street to Paseo Adelanto. 3. Dual northbound right turns from Paseo Adelanto to Del Obispo Street. 4. Elimination of the existing eastbound left turn lane at Los Rios Street. Los Rios Street will become a right in and right out only at Del Obispo Street in accordance with the Los Rios Precise Plan. Proposals were received and reviewed by City Staff from five consultants: P & D Consultants, Lim and Nascimento, Willdan, W. Koo & Associates and RBF Consulting. Successful completion of the design phase of this project will depend heavily on the consultant's ability to not only design the project, but to work successfully with outside agencies such as Orange County Flood Control District and the Corps of Engineers. In reviewing the proposals, staff considered both the consultant's ability to accomplish this balanced with the fee proposal. Staff believes that the proposal from Willdan best suits the needs of this project for the City in terms of personnel most experienced in depth with the design and approval process for bridges over waterways and the outside agencies involved. Other fees proposed are as follows: P & D Consultants $191,150 Lim and Nascimento $209,344 W. Koo & Associates $284,064 RBF Consultants $329,600 Environmental review will be separate from this design work. COMMISSIONS/BOARD REVIEW, RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS $525,000 is budgeted in Account #12-65300-4713-122 for project design and Paseo Adelanto eastside widening in FY 2003-2004. 0 Agenda Report NOTIFICATION The following parties received notification of this Council agenda item: Ken Steele, Willdan' "Agenda Report Included ALTERNATIVE ACTIONS March 16, 2004 By motion, approve a Personal Services Agreement with Willdan for the preparation of plans and specifications for Del Obispo Street Circulation Improvements and Bridge Widening from Alipaz Street to Los Rios Street in the amount of $261,810. 2. Do not award a Personal Services Agreement. 3. Request additional information from Staff. By motion, approve a Personal Services Agreement with Willdan forthe preparation of plans and specifications for Del Obispo Street Circulation Improvements and Bridge Widening from Alipaz Street to Los Rios Street in the amount of $261,810. Respectfully submitted: William M. Huber, P.E. Engineering and Building Director W MH/BP:jktdms Attachments: 1. Location Map 2. Personal Services Agreement Prepared by: Brian Perry, P.E. Project Manager 0 0 ATTACHMENT 0 0 PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of 2004, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Willdan (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to Prepare Plans and Specifications for the Del Obispo Street Circulation Improvements and Bridge Widening over Trabuco Creek from Alipaz Street to Los Rios Street; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and proceed in accordance with Project schedule as set forth in Exhibit "D," attached and incorporated herein by reference. Services required hereunder shall be completed by no later than December 31, 2005. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed Two Hundred and Sixty One Thousand Eight Hundred and Ten Dollars ($261,810), as set forth in Exhibit "B," attached and incorporated herein by reference. c:\myfiles\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\personalsvcs.wpd -t- ATTACHMENT 2 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate set forth in Exhibit "C," attached and incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. Consultant shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. c:\myfiles\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\pmonalsvcs.wpd -2- 0 0 Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. c:\znyfiWagree\pe nalsvcs.wpd 0"5/00 p:\City Manager\cmgr shared\personalsvcs.wpd -3- 0 0 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. City's reuse of such materials on a project other than the project which is the subject of this agreement shall be at City's sole risk. Section 13. Indemnity. Consultant agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses ordamages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property resulting from the negligent acts, errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/and general aggregate. 14.2 Comprehensive Automobile Liability. cArny(les\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\penonalsvcs.wpd -4- Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies using ISO form CG 20 10 11 85 (in no event with an edition date later than 1990) to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work underthis Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. c:\myfl1 s\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\pmonalsvcs.wpd -5- 0 0 Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Director of Engineering & Building To Consultant: Willdan 27042 Towne Centre Drive, Suite 270 Foothill Ranch, Ca 92610 Attn: Kenneth T. Steele, P.E. Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. c:\myfiles\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\pmonalsvcs.wpd -6- 0 0 Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO Bv: Joe Soto, Mayor CONSULTANT By: David L. Hunt, Senior Vice President ATTEST: Margaret R. Monahan, City Clerk APPROVED AS TO FORM: John R. Shaw(lC4 Attorney c:\myfiles\agee\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\perssonalsvcs.wpd -7- 0 Exhibit A SCOPE OF WORK Ll The following scope of work shall be performed by Consultant for the Del Obispo Street Circulation Improvement and Bridge Widening, Alipaz Street to Los Rios Street Project. Task 1. Project Management 1.1 Kick-off Meeting Consultant will attend a kick-off meeting with the City of San Juan Capistrano to discuss the scope of work, specific project goals, to establish the basic design standards to be used for the project, and finalize the project schedule. This kick-off meeting will also establish aline of communication between Consultant and the City's staff and obtain reference information necessary to perform the work. The City will provide utility contact information, as -built drawings, copies of supportive studies and/or reports, environmental documentation and any other pertinent information necessary to complete the work. 1.2 Project Schedule Consultant's project manager will develop and maintain a detailed project schedule, including milestones for submittals to the various agencies. The project schedule will be prepared electronically using Microsoft Project. The project schedule will be updated and submitted to the City with the progress reports. 1.3 Progress Reports Consultant will prepare progress reports and submit them to the City of San Juan Capistrano. Consultant will establish an appropriate format for the progress report to update the City on the progress to date; work to be accomplished in the next period, and potential problems areas. At a minimum, the progress report will contain the following: • Highlights of Accomplishments • Current Project Status • Actual vs. Scheduled Percentages Complete per Task • Explanation of Schedule Deviations • Problem Areas • Actions Taken to Correct or Mitigate Problems • Responsible Authority Involved • Date for Problem Resolution • Accomplishments Planned for Next Reporting Period • Special Actions Required of the City 1.4 Project Coordination and Meetings Consultant's project manager will be available to attend meetings as requested to update the City and other affected agencies, such as the Corps, and the County of Orange representatives, of the status of the project. Consultant's project manager will also be available to attend a meeting with City staff after each design submittal to review comments provided by the City, Corps, and County Agencies. Consultant will prepare and submit meeting minutes to the City as necessary. Six (6) monthly meetings will be required for this project. Consultant's project manager will coordinate work performed by direct employees and subconsultants to ensure that the progression and quality of the work is achieved. Consultant will coordinate with important Pg. 1 0 Exhibit A 11 agents of the City, including consultants employed by the City for environmental documentation, right-of-way appraisal, negotiations and acquisition, utility relocation, legal advice, or other services related to this project. 1.5 Invoicing and Record Keeping Consultant will maintain records of correspondence with Corps, OCFCD, and utility companies for easy tracking. Upon completion of the project, Consultant will make copies of the correspondence and other pertinent documents available to the City upon request. Consultant will prepare and submit monthly invoices to the City and maintain accounting records to track project budgets by task. 1.6 Quality Assurance/QualityControl Consultant's project manager and designated QA/QC manager will perform a detailed review of the entire construction package prior to submitting PS&E to the City. This review will be from a constructability perspective, identifying potential change orders, need for clarifications, inconsistencies between the various disciplinary designs, or any other potential conflicts that need to be resolved prior to final submittal. In addition, QA/QC manager will review the package for format, typographical errors, and overall appearance of the PS to ensure conformance with industry standards. Task 2. Preliminary Engineering 2.1 Research and Development Consultant will obtain available as -built drawings, reports, studies, survey data and utility contact information, from the City and the County of Orange pertaining to the design of the proposed improvements. This work may involve a search of City and County archives to obtain as -built drawings. 2.2 Utility Notifications and Mapping Consultant will prepare and send utility notifications to all utility companies known to operate within the project area. These notices will be sent to the contacts provided by the City. Each notice will contain a letter requesting all available atlases, as-builts, and proposed utilities within the project limits. The requests will also include a copy of the Thomas Brothers Map pages with the project area highlighted, and a response sheet. Consultant will maintain detailed records of all correspondence with utility companies, which will be made available to the City upon request at the completion of the work. Upon receipt of utility maps from the utility companies, Consultant will prepare a digital master file in AutoCAD 2000 format depicting the location of all known underground and above ground utilities within the project limits. Municipal services such as water, storni drain, and sewer lines will also be included in the master file plan. This master file will be referenced into the design drawings to identify and mitigate utility conflicts with the proposed improvements. 2.3 Field Review Consultant will perform a review of the project site to identify design constraints within the widening areas, verify as -built information, and observe the general site conditions. Underground and aerial utilities will be identified and potential conflicts will be noted and resolved during final design. Consultant's traffic engineer will determine if any of the existing traffic equipment can be reused/relocated as part of these improvements in an attempt to reduce project costs. Existing or future direct wire interconnects will be determined and the design plans will address the need to relocate/protect in place any existing or provide conduit to accommodate any future installation across the bridge. 2.4 Geometric Plan Consultant will prepare a geometric plan at a scale of 1 "=40' in AutoCAD 2000 digital format for approval by the City of San Juan Capistrano. The geometric plan will use the aerial topographic survey, existing utilities, right-of-way, and property lines as a base plan. The drawing will depict the locations of proposed curb and Pg. 2 0 Exhibit A 0 gutter, raised medians, and lane configuration. The geometric plan will be based on the desired lane configurations identified in the RFP. The geometric plan will also identify areas of required right-of-way acquisition, temporary construction easements, and slope easements using hatching and tables. Consultant's structural engineering team will prepare a bridge widening general plan that will show the plan view, typical cross section, and type of structure for the bridge. Task 3. Survey/Right-of-Way Engineering 3.1 Survey Control Consultant will re-establish horizontal and vertical control using found monuments, benchmarks, and record survey data obtained from the Orange County Surveyors Office. 3.2 Aerial Topography Survey Consultant will set aerial targets sufficient for 1 "=20'scale aerial mapping. The project site will be flown and the data compiled in AutoCAD digital format. The topography will include 1 -foot contours. A 200 -foot wide strip along Del Obispo Street from 300 feet west of Alipaz Street to the railroad tracks east of Los Rios Street will be mapped. In addition, a 200 -foot wide strip along Alipaz Street from Del Obispo Street to 600 feet north of Del Obispo will be mapped. The topographic survey will be provided in 3-D format suitable for roadway modeling using LDD software. 3.3 Cross -Sectional Survey Using the horizontal and vertical control established in Task 3.1 above, Consultant will survey cross sections every 50 feet and at critical locations within project limits. Consultant's surveyors will survey the bridge and channel to facilitate the structural design. As part of this task, Consultant's surveyors will dip and detail the existing storm drainage catch basins and manholes, survey the locations of existing valve covers, utility covers, manholes, and pull boxes, and determine the locations of existing parkway improvements such as fire hydrants, signs, utility cabinets, signal equipment, driveways, etc. which may be impacted by the proposed improvements. 3.4 Digital Files Using the digital topography performed in Task 3.2 above, and the cross-sectional survey performed in Task 3.3 above, Consultant will prepare a digital file in AutoCAD format to be used as a base for design. A digital terrain model (DTM) will be created using the topographic information and supplemented with the cross- sectional survey. Using the cross-sectional survey and DTM, Consultant will create cross-sections of the existing roadway at 100 -foot intervals and at critical locations along Del Obispo Street. 3.5 Preliminary Right -of -Way Engineering Consultant will research available right-of-way maps, assessor parcel maps, and utility easement information within the project limits. Based on this information, a digital file will be created in AutoCAD format, showing the property lines, right-of-way, Assessor Parcel Numbers, Owners, and utility easements within the project limits. Consultant's right-of-way engineer will work closely with the lead civil engineer to determine the extent of right-of-way acquisition and temporary construction easements necessary for each parcel. Consultant will obtain title reports for up to three (3) individual parcels. 3.6 Right -of -Way Map/Plats and Legal Descriptions Consultant will prepare plats and legal descriptions for right-of-way acquisitions and temporary construction easements for up to three (3) individual parcels. Pg, 3 0 Ekhibit A 3.7 Appraisal and Acquisition Assistance 0 Consultant's right-of-way engineering staff will be available to assist the City with appraisal and acquisition by providing right-of-way information, copies of title reports, assessor parcel maps, and other supplementary information that we have developed or obtained during the right-of-way engineering tasks outlined above. The City will perform the necessary appraisals and acquisitions for the project and Consultant will act in a support role only for this work. Task 4. Environmental Document Environmental documentation will be provided by the City. Task 5. Geotechnical Engineering The Consultant will provide geotechnical and soils engineering services for the design and construction. The scope of geotechnical work includes: Initial site assessment along the proposed project limits. • Review available geotechnical data. Utilizing available geotechnical reports and geology maps pertinent to the site, will determine the most appropriate locations for borings. • Obtain the necessary encroachment permits from the City and OCFCD for the fieldwork. Clearance of subsurface utilities from Underground Service Alert will be obtained prior to commencement of field exploration. • Perform a subsurface exploration consisting of drilling, logging, and sampling of hollow -stem auger borings within the proposed site improvements. Representative undisturbed and bulk soil samples will be collected at selected depth intervals and transported to our laboratory for testing. • Perform laboratory testing of representative samples to determine engineering design parameters, static and dynamic, and chemical properties of material supporting the proposed improvements. • Prepare Materials/Pavement and Foundation report, to present our conclusions and recommendations for design and construction of the proposed improvements. The reports will include Recommendations for: ✓ Foundation design at abutments and piers considering vertical and lateral load -supporting capacities and settlement potential ✓ Retaining wall design parameters ✓ Seismic design parameters in accordance with CALTRANS design criteria ✓ Corrosivity and chemical attack mitigation measures, if necessary ✓ General site grading, including sub -grade preparation, fill placement, retaining wall backfill, and site drainage Analyses and recommendations will be discussed and coordinated with the project design team during the course of the investigation. The final report will be signed and stamped by a Geotechnical Engineer (GE) and a Certified Engineering Geologist (CEG) licensed by the State of California. Task 6. Final Design Upon approval of the geometries by the City, Consultant will proceed with final design. All PS&E's will be prepared under the direct supervision of a registered engineer, licensed in the State of California. The plans will be stamped and signed by the responsible engineer. The following plans will be prepared in AutoCAD 2000 digital format at a scale of 1 "=20' horizontal unless noted otherwise: Pg. 4 Exhibit A • Title Sheet 1 Sheet • Typical Cross -Sections 1 Sheet • Existing Utility Plan (dual panel) 2 Sheets • Roadway Plan and Profiles 4 Sheets • Construction Details 2 Sheets • Bridge Plans 12 Streets • Signal Plan 2 Sheets • Signing and Striping Plans (1 "=40') 1 Sheets • Street Lighting Plan 1 Sheets • Landscape Planting Plans I Sheets • Irrigation Plans and Details 1 Sheets • Cross -Sections (100 -foot interval) 2 Sheets • Drainage Plan 2 Sheets • Drainage Details I Sheet • Waterline Improvement Plan 1 Sheet 6.1 Roadway Design The roadway design will be based on the approved geometric plan and will consider impacts to adjacent properties, utilities, and drainage facilities. Consultant's CAD drafters will create base plans for the project using the city -provided title block, aerial topography, survey, right-of-way, and utility master files. The plans will be produced at a standard 24"x36" size. Each roadway plan will include a plan view and profile of the proposed curbs, centerline survey control, construction notes, general notes, and details necessary to construct the improvements. Match lines will be provided for continuity between individual plan sheets. Drafting will adhere to the City Drafting Standards (if available) and Industry Standards. Using aerial topography and the supplementary cross-sectional survey performed in Task 3, Consultant will develop a Digital Terrain Model (DTM) of the existing topography. Consultant will create cross-sections showing both the existing ground surface and the proposed widening using the DTM and Land Development Desktop (LDD) software for AutoCAD. These cross-sections will be used to determine preliminary profile grades of the new curb and gutter as well as the limits of grading, need for retaining walls, impacts to adjacent facilities, and earthwork quantities. The final design cross-sections will be included on separate plan sheets and made part of the construction bid set. The Caltrans Highway Design Manual (HDM) will be used as the basis for the roadway design. Since this project proposes to widen an existing roadway, some flexibility may be necessary to match the existing grades. In this case, industry standard practice for design will govern. The design goal will be to achieve at least the minimum criteria for vertical curves, grade breaks, and sight distance as outlined in the HDM. The roadway drainage design will consist mainly of surface flow within the curb and gutter, directed to existing catch basins. If existing drainage inlets are encountered within the proposed widening limits, those facilities will be reconstructed at the new curb line at the same station. A hydrology/hydraulics study for roadway drainage is not included in this scope of work as this project involves the widening of an existing roadway with no indication of having existing drainage problems. Pg. 5 Exhibit A Consultant will work closely with the utility companies and municipalities to resolve conflicts with the proposed improvements. Since the project involves widening existing roadway, there will be existing facilities, including but not limited to, pull boxes, water meters, water valves, fire hydrants, manholes, meter cabinets, etc. that will require relocation, adjustment, and/or reconstruction to facilitate the proposed improvements. Using the information obtained in Task 2.2, Consultant will determine any conflicts with the proposed design. Utilities that are to be relocated/adjusted by agencies other than the City will be notified in writing and provided a copy of our design plans. Standard detail plans will be used to supplement the design. The City's standard plans, Standard Plans for Public Works Construction (APWA), Caltrans standard plans, and the County of Orange PF&RD standard plans will all be considered and used as applicable in the design. Non-standard design details will be drafted onto the plans. Copies of the standard plans used for this project will be included in an appendix in the project specifications. 6.2 Utility Design 6.2.1 Water Line Design The Domestic Water Master Plan project E-20 calls for replacement and consolidation of the existing 8" diameter and the 10" inch diameter water lines as a new 15" diameter line. 6.2.1.1 Consultant will design a new 16" line within the Del Obispo Street Bridge deck from Alipaz Street to Paseo Adelanto. A waterline plan will be prepared depicting the proposed improvements and the removal of the existing 8" water line. The design will also include a new gate valve and reducer/expander on either end of the new line. A new isolation valve will be installed on the existing 8" line in Del Obispo Street approximately 120' west of the new valve at Paseo Adelanto and Del Obispo. The 10" line that is on the south side of the bridge will remain in place. 6.2.2 Gas Pipeline Design The Gas Company has expressed an interest in upgrading their existing 6" diameter facility through the project. Their project reference is P.F. #03-321. It is anticipated that the Gas Company will prepare its own design for incorporation into this project. 6.2.2.1 Consultant will coordinate with the Gas Company and incorporate into the design of the bridge widening an opening to accommodate the proposed 6" gas line. 6.3 Structural Bridge Engineering In concert with the preliminary street roadway layout and hydraulic study, Consultant will develop the preliminary bridge configuration "General Plan". Factors that should be considered are: • Requirements for retrofitting existing bridge structure; • Requirements for rehabilitating existing deck and joints; • Widening girder type and girder depths; • Construction staging and traffic control; and • Construction time and flood control restrictions. The general plan will be accompanied with a cost estimate and schedule. After the City's approval of the bridge general plans, the final bridge design will be performed in accordance with Caltrans bridge design practice. Because the local funding source for the project, formal bridge type selection and bridge independent check will not be required for the project.. Pg. 6 0 Exhibit A I* 6.4 Channel Design The Corps is studying the channel improvements for Trabuco Creek. The Design Memorandum shows that the Corps is proposing to use parapet wall to raise the channel embankment to pass the flood. OCFCD has commented that the bridge at Del Obispo over Trabuco Creek is hydraulically deficient and has the potential to cause channel overtopping. Consequently, OCFCD may have interest in a joint project with the City. To determine whether the City's proposed bridge widening project will be of a type that will enable a convenient joint project, details of the City's plan for bridge widening should be forwarded to OCFCD. If OCFCD determines, after reviewing the City's proposal for bridge widening that OCFCD participation is beneficial, an agreement between the City and OCFCD is suggested to allow for a jointly funded project. If a joint project is inappropriate, the City's bridge widening project can proceed via permit from the County. OCFCD will review the City's permit submittal to ensure that hydraulic conditions at the bridge are not being made worse and the proposed bridge widening work allows for construction of future ultimate channel improvements without the need for major modifications to the proposed bridge project. Consultant will work with the City, County and the Corps to provide the best solution that is possible. 6.5 Water Quality Consultant's water quality specialist will coordinate with the design engineers to determine the appropriate structural BMP's to be included in the project. The incorporation of catch basin inserts in all new storm drain inlets is anticipated, so is directing flow to these inlets through the use of curbs, gutters, ditches, dikes or graded swales. Sediment transport will be minimized through landscaping along embankments. A conceptual S WPPP will be prepared to depict the minimum construction BMP's to be incorporated into the contractor's S WPPP. These may include concrete washout and containment facilities, check damage and track washout areas. Consultant will coordinate with the City to determine the maximum extent practicable for water quality BMP's to be included in this project. 6.6 Landscape Architecture 6.6.1 Site Research, Information Gathering, & Project Coordination • Consultation with City staff and all pertinent representatives regarding all street and parkway improvements. Coordinate with other disciplines, i.e., civil and traffic engineering. In addition, confirm scope of work, roles and responsibilities, work program and schedule, and confirm objectives and design goals/desires. • Collect all available data from the City and pertinent agencies. • Identification of existing and proposed street and parkway elements. Assess maintenance requirements. • Research landscape and irrigation requirements and specifications for the City and all pertinent agencies. Obtain record drawings. Research utility plans along with verifying available water source(s) and water pressures. In addition, determine potential/existing electrical power sources for the automatic irrigation system. 6.6.2 Design Development Plans • Develop a motif for the parkway landscape improvements that is harmonious with the surroundings. In addition, strive for congruency in existing, proposed and future improvements within the parkway. Pg. 7 Exhibit A 0 0 Prepare one preliminary landscape plan (colored rendering with elevations) illustrating the parkway improvements. The preliminary landscape plan will address: o Planting palette suggestions and locations for groundcovers, shrubs and trees. o Irrigation systems, i.e., point of connection, valves, sprinkler equipment and automatic controllers. o Preserve trees and/or other significant features. o Address hardscape materials, i.e., stamped colored concrete, interlocking pavers and decompose granite. o Show locations for site furnishings, i.e. benches, trash receptacles and bus stop o Identify sidewalk areas. o Identify wall locations. • Submit the preliminary landscape plan to the City and other pertinent departments/agencies for review and comments. • Upon the review and comments from the City and other pertinent departments/agencies, prepare a final conceptual landscape plan that addresses the comments from all parties. Submit the final conceptual landscape plan to the City and other pertinent agencies for review and approval. The construction documents for the landscape parkway improvements will not commence until the City and other pertinent departments/agencies has approved the conceptual landscape drawings. 6.6.3 Construction Documents • Preliminary PS&E — 75% stage. Preliminary PS&E will be prepared in conformance with the approved design development plan. These documents will be in the required format for final approval and will be submitted to the City and other responsible parties/governing agencies. This stage of completion will establish the approved scope of work. Any significant alterations to the work following approval of the 75 percent submittal will be considered a change in scope. • Preliminary PS&E — 90% stage. Following approval of the 75% submittal, the construction PS&E will be completed in detail and submitted to the City and responsible parties/governing agencies for review and approval. • Final PS&E — 100% stage. Following review and approval of the 90% stage, adjust the PS&E to conform to plan check requirements of the regulating agencies. The contract documents will be completed in a form sufficient for solicitation of competitive public bids, along with all permit compliances. • Prepare technical specifications and engineer's cost estimate regarding all aspects pertaining to the construction of all items depicted in the landscape construction documents. 6.7 Quantities and Estimate Consultant will determine the construction quantities and prepare a cost estimate based on recent bid results for similar projects and cost databases maintained by Consultant. The cost estimate will be prepared electronically in a spreadsheet format using Microsoft Excel. The quantities and cost estimate will be updated with each submittal. Pg. 8 0 Ethibit A 0 6.8 Specifications Consultant will prepare a set of technical specifications for the proposed project. Using the City -provided boilerplate specification. Consultant will combine the technical provisions and standard provisions into one comprehensive set of project specifications. The specifications will be based on "Greenbook" Standard Specifications for Public Works Construction and/or the State of California Department of Transportation (Caltrans) Standard Specifications, as appropriate, and prepared electronically using Microsoft Word. Task 7. Agency Processing 7.1 San Juan Capistrano Engineering Department Consultant will, as part of the design process, submit PS&E to the City of San Juan Capistrano Engineering Department at 75%, 90%, and 100% completion. Consultant will address comments received from the City and make the appropriate changes to the PS&E. 7.2 County of Orange PF and RD Consultant will submit, to the County of Orange PF and RD, all channel improvement and bridge plans and calculations pertaining to the improvements within the flood control right-of-way. Consultant will address comments received from the County and make the appropriate changes to the plans and calculations. An encroachment permit will be obtained. 7.3 Permitting Agencies Consultant will meet with the Corps to discuss whether or not the project as proposed would qualify for Nationwide permit, which requires the total permanent channel wetland impacts of this project be under % acre. To that extent, Consultant is available to meet with the representative of the Corps to clarify definition of permanent impacts for the project and the Corps permit requirements. The information presented to the Corps may include the precise boundary limit of Corps jurisdiction, preliminary crossing plan and profile, the bridge configuration and foundation, limit of earth movement around the channel at the crossing, channel protection limit and method, estimated wetland disturbance acreage, bridge shading discussion, and any potential mitigations, and estimated construction cost. The only the portion of the exposed channel improvements and bridge columns within Corps' jurisdiction delineations should be counted on as permanent impact. Consultant will obtain the Corps 404 Permit, the 401 Permit from the California Regional Water Quality Control Board and the California Department of Fish and Game Streambed Alteration Agreement (1601 Permit). 7.4 Final Utility Notices Consultant will transmit notice and final plans to the affected utility agencies requesting them to contact the City to coordinate any adjustments and/or relocations necessary to facilitate the proposed improvements. The City will be provided with copies of correspondences. Task 8. Post Design Services 8.1 Pre -Bid Meeting Consultant's project manager will attend one (1) pre-bid meeting to explain the project and answer questions from prospective bidders. Consultant will prepare meeting minutes and submit to the City. Pg. 9 0 0 Exhibit A 8.2 Responding to RFI's Consultant will review and respond to Requests For Information (RFI's) from prospective bidders. No direct responses to individual bidders will be made. All RFI's and responses will be made in writing and submitted through the City. All questions and responses will be made available to all prospective bidders. 8.3 Addenda Consultant will prepare and issue addenda to address concerns of potential bidders as requested by the City. DELIVERABLES Project Mana e� ment ✓ Project Schedule ✓ Progress Reports ✓ Copies of Correspondences Preliminary Engineering ✓ Three (3) copies of the roadway geometric plan ✓ Five (5) copies of the Administrative Draft EA/IS ✓ Three (3) copies of Right -of -Way Plats and Legal Descriptions ✓ Three (3) copies of the landscape concept plan ✓ Three (3) copies of the Bridge General Plan 75% PS&E ✓ Three (3) sets of plans, specifications, and estimates (PS&E) ✓ One (1) set of structural calculations ✓ Twenty (20) copies of Draft EARS for public circulation 90% PS&E ✓ Three (3) sets of plans, specifications, and estimates (PS&E) ✓ Response to 75% Review Comments ✓ Original 75% Design Review Comments ✓ Five (5) copies of Draft ND/FONSI 100% PS&E ✓ One (1) original, stamped and signed, mylar set of plans ✓ One (1) unbound, stamped and signed set of specifications ✓ One (1) final engineer's estimate ✓ Three (3) black -line copies of the final plans. ✓ Three (3) bound copies of the 100% Specifications. ✓ Three (3) copies of the 100% Engineer's Estimate ✓ One (1) CDROM containing digital files of all AutoCAD drawings, Microsoft Word Specifications, and Microsoft Excel Spreadsheet Cost Estimates. ✓ Copies of all utility notifications and responses ✓ One (1) original copy of Caltrans standard encroachment permit ✓ One (1) original copy of Orange County encroachment permit ✓ Up to twenty (20) copies of the approved ND/FONSI INFORMATION TO BE PROVIDED BY THE CITY 1. Environmental Documentation Pg. 10 Exhibit A 2. Utility Contact List 3. Copies of As -built Drawings 4. Copies of Available Reports/Studies 5. AutoCAD City Standard Base Plan 6. AutoCAD Title Sheet Base Plan 7. Copies of City Standard Plans S. "Boiler -Plate" Specification (MS Word) ASSUMPTIONS 1. The concept plan for roadway configuration will be based on the lane configuration indicated in the RFP. Alternative analyses are not included in this scope of work. 2. The City will perform right-of-way appraisals, negotiations, and acquisitions. Consultant will provide right-of-way plats and legal descriptions. 3. No fee will be charged for permits obtained from the City to perform design -related work such as traffic control for field survey and utility potholing, soil boring etc. 4. The project is funded entirely with local funds. Pg. 11 A Q 0 s EXHIBIT C • WILLDAN • Schedule of Hourly Rates July 1, 2003 �imE, EA.K '.,.:.'if Ui F iiIt-�j 7 A.rz C :y z=:ti ,CiF. r ...,i'�}??r.�?!.if'A Principal Engineer ...................................................$160.00 Supervising Plan Check Engineer.............................120.00 Division Manager ......................................................150.00 Building Official.........................................................120.00 City Engineer.............................................................150.00 Plan Check Engineer ................................................110.00 Project Manager ........................................................150.00 00 Supervising Engineer................................................135.00 Inspector of Record ...................................................110.00 Senior Engineer ........................................................120.00 Senior Plans Examiner..............................................100.00 Senior Design Manager.........................................120 00 Design Manager ........................................................110.00 **80.00 / 90.00 Associate Engineer ...................................................110.00 **70.00 / 90.00 Senior Designer ........................................................105.00 Building Inspector ......................................... Senior Design Engineer 11 .........................................105.00 Supervising Construction Permit Specialist Senior Design Engineer I ..........................................100.00 Senior Construction Permit Specialist .........................75.00 Designer 11.................................................................100.00 Assistant Building Inspector ......................... Designer1....................................................................95.00 Code Enforcement Officer ..........................................65.00 Design Engineer 11 ......................................................95.00 Construction Permit Specialist ...................................60.00 Design Engineer I .......................................................90.00 Assistant Construction Permit Specialist ....................55.00 Senior Drafter..............................................................90.00 Plans Examiner Aide...................................................55.00 DrafterII......................................................................80.00 Assistant Code Enforcement Officer...........................55.00 Drafter1.......................................................................75.00 Technical Aide............................................................65.00 Division Manager ......................................................150.00 Division Manager ......................................................150.00 Project Manager ........................................................150.00 Supervising Plan Check Engineer.............................120.00 Senior Construction Manager...................................130.00 Building Official.........................................................120.00 Construction Manager...............................................120.00 Plan Check Engineer ................................................110.00 Assistant Construction Manager...............................100.00 00 Utility Coordinator ......................................................105.00 Inspector of Record ...................................................110.00 Supervising Public Works Observer .........................105.00 Senior Plans Examiner..............................................100.00 Senior Public Works Observer ...................................90.00 Supervising Building Inspector..................................100.00 Public Works Observer ................................ **80.00 / 90.00 Assistant Public Works Observer ............... **70.00 / 90.00 Labor Compliance Manager .....................................105.00 Building Inspector ......................................... Labor Compliance Specialist ......................................80.00 Supervising Construction Permit Specialist Division Manager ......................................................150.00 Division Manager ......................................................150.00 Supervisor - Survey & Mapping ................................135.00 Supervising Plan Check Engineer.............................120.00 Senior Survey Analyst...............................................105.00 Building Official.........................................................120.00 Senior Calculator ......................................................105.00 Plan Check Engineer ................................................110.00 Calculator II...............................................................90 00 Calculator1..................................................................80.00 Inspector of Record ...................................................110.00 Survey Analyst 11 .........................................................90.00 Senior Plans Examiner..............................................100.00 Survey Analyst I..........................................................80.00 Supervising Building Inspector..................................100.00 Survey Party Chief ....................................................100.00 Plans Examiner...........................................................90.00 Two -Man Field Party.................................................200.00 Senior Building Inspector............................................90.00 Three -Man Field Party..............................................250.00 Building Inspector ......................................... ... . t;R .... . t:: i:_ 3y E m..rsCe r, Division Manager ......................................................150.00 Division Manager ......................................................150.00 Principal Landscape Architect...................................120.00 Supervising Plan Check Engineer.............................120.00 Senior Landscape Architect ......................................100.00 Building Official.........................................................120.00 Associate Landscape Architect...................................95.00 Plan Check Engineer ................................................110.00 Assistant Landscape Architect ...................................80.00 Deputy Building Official .............................................110.00 01 !"AMIMIARAW Or �NM Division Manager ......................................................150.00 WN Division Manager ......................................................150.00 Supervising Plan Check Engineer.............................120.00 Principal Planner .......................................................120.00 Building Official.........................................................120.00 Principal Community Development Planner..............120.00 Plan Check Engineer ................................................110.00 Senior Planner..........................................................110.00 Deputy Building Official .............................................110.00 Senior Community Development Planner.................110.00 Inspector of Record ...................................................110.00 Associate Planner .......................................................95.00 Senior Plans Examiner..............................................100.00 Associate Community Development Planner..............95.00 Supervising Building Inspector..................................100.00 Assistant Community Development Planner...............85.00 Plans Examiner...........................................................90.00 Assistant Planner ........................................................85.00 Senior Building Inspector............................................90.00 Planning Technician. ................................................... Building Inspector ......................................... **80.00 / 90.00 Supervising Construction Permit Specialist ................80.00 Senior Construction Permit Specialist .........................75.00 Assistant Building Inspector ......................... **70.00 / 90.00 Code Enforcement Officer ..........................................65.00 Construction Permit Specialist ...................................60.00 Assistant Construction Permit Specialist ....................55.00 Plans Examiner Aide...................................................55.00 Assistant Code Enforcement Officer...........................55.00 Nig ; WN Division Manager ......................................................150.00 Principal Planner .......................................................120.00 Principal Community Development Planner..............120.00 Senior Planner..........................................................110.00 Senior Community Development Planner.................110.00 Associate Planner .......................................................95.00 Associate Community Development Planner..............95.00 Assistant Community Development Planner...............85.00 Assistant Planner ........................................................85.00 Planning Technician. ................................................... 65.00 Community Development Technician .........................65.00 Computer Data Entry ..................................................50.00 Clerical........................................................................ 50.00 Word Processing .........................................................50.00 Personal Computer Time............................................15.00 i'E *'Prevailing Wage Project, Use $90.00/Hour These hourly rates are effective through June 30, 2004 and maybe adjusted after that date to compensate for labor adjustments and other increases and costs. Additional billing classifications maybe added to the above listing during the year as new positions are created. Consultation in connection with litigation and court appearances will be quoted separately. The above schedule is for straight time. Overtime will be charged at 1.25 times, and Sundays and holidays, 1.70 times the standard rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at cost plus fifteen percent (15%). A subconsultant management fee of fifteen percent (15%) will be added to the direct cost of all subconsultant services to provide for the cost of administration, consultation, and coordination. E\PROPOSAL BOILERPLATE SECTIONS\RATESWILLDAN.DOC July 1, 2003 0 0 oc . . . . . . . . . . . . . . . ..... ---- > 2 e e Q . . . . . . . . . . . . . . . . . . . .. A F EL E! js -A a .2 w So I .2! 12L to 0 2 EL W E Z uj • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493.1053 FAx www. sanjuancaptstrano. org JMan � ✓(��yy✓ n[ORrDRRUD ISTRBusR(D 1961 1776 MEMBERS OF THE CITY COUNCIL CITY MANAGER NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL DIANE L. BATHGATE JOHN S. GELFF WYATT HART JOE SOTO DAVID M. SWERDLIN DAVE ADAMS The City Council of San Juan Capistrano will meet at 7:00 p.m. on March 16, 2004 in the City Council Chamber in City Hall, to consider: "Consideration of a Personal Services Agreement for the Preparation of Plans and Specifications for Del Obispo Street Circulation Improvements and Bridge Widening, Alipaz Street to Los Rios Street (Willdan) (CIP No. 122)" — Item No. D5 If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at City Hall by 5:00 p.m. on Monday, March 15, 2004 to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a blue "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Brian Perry, Senior Civil Engineer. You may contact that staff member at (949) 443-6353 with any questions. The agenda, including agenda reports, is available to you on our web site: www.sanivancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: council-agendas,@sanivancapistano.org. Meg Monahan, CMC City Clerk cc: Ken Steele, Willdan*; William M. Huber, Engineering and Building Director; Brian Perry, Senior Civil Engineer * Received staff report San Juan Capistrano: Preserving the Past to Enhance the Future