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1997-0520_SOUTHLAND CONSTRUCTION_Contract (1 of 2)CITY OF SAN YUAN CAPISTRANO EXTERIOR PAINT SAN JUAN CAPISTRANO LIBRARY CONTRACT This CONTRACT is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as CITY and Southland Construction hereinafter referred to as CONTRACTOR. IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS: 1. TERM. This agreement shall commence on the 20th day of May , 1997, and shall remain and continue in effect through the 30th day of June , 1997 . 2. CONTRACT DOCUMENTS. The contract documents shall include this Contract, the Bid Proposal, the Notice Inviting Bids, Instructions to Bidders, Non -Collusion Affidavit, Designation of Subcontractors, Statement of Experience, Statement of Equipment, General Provisions and Detail Specifications. 3. THE WORK. The CONTRACTOR agrees to furnish all tools, labor, materials, equipment, transportation, and supplies necessary to perform and complete in good and workmanlike manner the exterior painting of the San Juan Capistrano Library in strict conformity with the Specifications and all other contract documents, which documents are on file at the Office of the City Clerk, City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. 4. PAYMENT. CITY agrees to pay, and CONTRACTOR agrees to accept, payments made at the time in the manner set forth in the City's Capital Projects/Demand Payment Schedule, attached hereto and made a part hereof. Base contract amount is estimated not to exceed a total of $17,500 (seventeen thousand five hundred dollars and no/cents) . Payment for any extra work directed by CITY shall be as agreed in advance prior to the work being performed. CONTRACTOR shall submit detailed invoices with back-up vouchers for all charges. At the sole discretion of the Director of Public Lands and Facilities, additions or deletions may be made to this Contract which may result in an increase or decrease in the work required. All changes will be submitted to CONTRACTOR in writing and shall be identified as addendum to this Contract. 5. TERMINATION. CITY may, without cause, terminate this Contract at any time prior to completion by CONTRACTOR of any of the services required hereunder. Notice of termination of this Contract shall be given in writing to CONTRACTOR, and shall be sufficient to complete when same is deposited in the U.S. Mail, first class postage prepaid. In the event this Contract is terminated by CITY, CONTRACTOR shall be paid the value of services performed by him pursuant to this Contract prior to the date of termination thereof, such value to be the total to which he shall have become entitled, as determined by the CITY, less the amount of any payments previously made to CONTRACTOR, but in no event exceeding the maximum contract amount stated in Section 4. 6. GENERAL PROVISIONS. General provisions for the work to be performed are contained herein and are made a part of this Contract by reference. 7. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, California, and are hereby incorporated and made a part hereof. CONTRACTOR agrees that he, or any subcontractor under him, shall pay not less than the foregoing specified prevailing wages to all workmen employed in the execution of the Contract. 8. INDEPENDENT CONTRACTOR. At all times during the term of this Contract, CONTRACTOR shall be an independent contractor and shall not be an employee of the CITY. CITY shall have the right to control CONTRACTOR only insofar as the results of CONTRACTOR'S services rendered pursuant to this Contract; however, CITY shall not have the right to control the means by which CONTRACTOR accomplishes services rendered pursuant to this Contract. All persons employed to provide services under this Contract shall be employees or contractors of CONTRACTOR and shall not be deemed employees of CITY for any reason or purpose. CONTRACTOR shall be responsible for providing worker's compensation insurance coverage for all persons employed to perform services under this Contract. When condition of a maintained area is determined by Director to be substandard due to inadequate or improper maintenance, monthly payment will be authorized based upon the work performed. 9. INSURANCE. a) Comprehensive General Liability. CONTRACTOR shall maintain in full force and effect comprehensive general liability coverage, including premises operations, products/completed operations, broad form property damage and blanket contractual liability in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. b) Comprehensive Automobile Liability. CONTRACTOR shall maintain in full force and effect comprehensive automobile liability coverage, including owned, hired and non -owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. C) Worker's Compensation. If CONTRACTOR employs employees to perform services under this Contract, CONTRACTOR shall obtain and maintain, during the life of this Contract, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. These policies shall not terminate, nor shall they be canceled nor the coverage reduced until after 30 days' written notice is given to the CITY. Prior to beginning work, CONTRACTOR shall provide to CITY certificates of insurance establishing that the required insurance coverages have been secured by CONTRACTOR. CONTRACTOR shall provide an endorsement to CITY establishing that CITY has been legally added as an additional insured to the insurance policies required under this agreement. CONTRACTOR shall indemnify, defend and save harmless the CITY, its officers, agents, and employees from and against any and all claims, demands, loss or liability of any kind or nature which CITY, its officers, agents and employees may sustain or incur or which may be imposed upon them or any of them for injury to or death of persons, damage to property as a result of, or arising out of, or in any manner connected with the performance of the obligations under this agreement. 10. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC CONTRACTS. CITY is subject to the provisions of the Public Contracts Code and the Labor Code of the State of California. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and shall be complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight (8) hours' labor constitute a legal day's work and CONTRACTOR shall, as a penalty to CITY, forfeit twenty-five dollars ($25) for each workman employed in the execution of the Contract by CONTRACTOR, or by any Subcontractor, for each calendar day during which such workman is required or permitted to work more than eight (8) hours in violation of the provisions of Article Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as permitted by law. 11. NON -DISCLOSURE REQUIREMENTS/CONFLICT OF INTEREST. Pursuant to Council Policy, it has been determined that the services to be rendered under the provisions of this Contract are excluded from the requirement of filing a Financial Disclosure Statement by California Administrative Code Title 2, Sections 18700 (2) (A) and (B) and 18730. 0 0 CONTRACTOR certifies that to the best of its knowledge, no CITY employee or office of any public agency interest in this Contract has any pecuniary interest in the business of CONTRACTOR and that no person associated with CONTRACTOR has any interest that would conflict in any manner or degree with the performance of this Contract. CONTRACTOR represents that it presently has no interest and shall not acquire any interest, direct or indirect, which could conflict in any manner or degree with the faithful performance of this Contract. CONTRACTOR is familiar with the provisions of Government Code Section 87100 and following, and it certifies that it does not know of any facts which constitute a violation of said provisions. CONTRACTOR will advise the CITY if a conflict arises. 12. LICENSING REQUIREMENT. CONTRACTOR and Subcontractors are required to possess a valid City Business License and valid State Contractors License (C-10). IN WITNESS WHEREOF, this Contract is executed by the duly authorized agent(s) of CITY, pursuant to Council action, and by CONTRACTOR on the date set before the name of each. CITY OF SAN JUAN CAPISTRANO DATED:-% BY: David Swerdlin, Mayor DATED: l I l '7 BY: ATTEST: &-&a -, i<' C�e� Cheryl John n, y Clerk APPROVED AS TO FORM: t� John S aw, City rney At L, -- kl�- Contractor 4;&rr i,A ,o 0-a'NS7Ra6ToAJ CITY OF SAN JUAN CAPISTRANO ACCOUNTS PAYABLE PAYMENT SCHEDULE 1997 12/20/96 COMPLETED 12/31/96 1/3/97 1/21/97 INVOICES DUE TO INVOICES DUE TO 1115197 DATE RELEASED - 214/97 CITY OF SAN JUAN ADMIN. SERVICES 1/29/97 AFTER 12:00 2/18/97 CAPISTRANO BY 5:00 P.M. DATE PROCESSED NOON COUNCIL DATE 12/20/96 12/27/96 12/31/96 1/3/97 1/21/97 113197 1110/97 1115197 1117/97 214/97 1/17/97 1/24/97 1/29/97 1/31/97 2/18/97 1/31/97 2/7/97 2/12/97 2/14/97 314/97 2/14/97 2/21/97 2/26/97 2/28/97 3/18/97 2128197 3/7197 3/12!97 3!14/97 411!97 3114197 3/21197 3126/97 3;28/97 4/15/97 3128/97 414/97 4/9/97 4111197 5/6197 4/11/97 4/18/97 4/23/97 4/25/97 5/6/97 4/25/97 5/2/97 5/7/97 5/9/97 5/20/97 5/9/97 5/16/97 5/21/97 5/23/97 6/3/97 5/23197 5/30/97 614197 616/97 6117197 6/6197 6113/97 6/18/97 6120197 7/1197 6/20197 6/27/97 7/2197 714197 7/15197 7/4/97 7/11/97 7/16/97 7/18/97 8/5/97 7/18/97 7/25/97 7/30/97 8/1/97 8/19/97 8/1/97 8/8/97 8/13/97 8/15/97 9/2/97 8115197 8122197 8127197 8129197 9/16197 8129197 915197 9/10/97 9112/97 10/7/97 9112197 9119197 9/24197 9126197 1017197 9/26/97 10/3/97 10/8/97 10/10/97 10/21/97 10/10/97 10/17/97 10/22/97 10/24/97 11/4/97 10/24/97 10/31/97 11/5/97 11/7/97 11/18/97 1117197 11114/97 11/19/97 11121/97 1212/97 11/21/97 11/28/97 12/3197 12/5197 12116/97 12/5/97 12/12/97 12/17/97 12/19/97 116198 12/19/97 12/26/97 12/31/97 1/2/98 1/20/98 09/12/1997' 16:15 714-5338325 SOUTHLAND CUNSTRUCTI PAGE 02 Jun -151-97 16:26 WE conST PREFERRED INC. 1 4+970+2599 P.01 -- ---•^_^--------------------- ------- —---------------- .-------------- AGQRI? ---- ------- ISSUE D1TE (MAO/, /Y1 CERT=FSCA1'E OF L=AI3=L:zTY =NSURANCE O A /, ------------------------------------------------------------------.-..-..----------------------^-------------------- - PRODUCEN THIS CERTIFICATE IS ISSUED 13 A MTT14 OF INFORWATION ONLY AND TEST COAST PREFERRED INC. CONFERS NO RICITS UPON THE CERTIFICATE BOIM-THIS CERTIFICATE IHSURAMCE AND [AADS DOES NOT AMINIJITRMD OR ALTER THE COVERhGH AFFORDED BY TEN 5100 E. LA PALMA AVE. /205 POLICIES BELOW. MJI M BILLS CA 9A07 --------- ------ ^---------- ^------ ---- ------ -------------------- --- IDFO�*NOIIE++LfFEefCOIBIBRCIAIN COMPANIES APPORDIHG COVZRAGE PAY1 714-970-2599 ----------- —---- —--- -•---------------------- — ------------- .......... 114-970-0387 COMPLEX SAVERS INSURANCE COMPANY A ----- ----- -^---------- —---------- -----------------_ NSUNED� r c, ii , ( OUTKLAND CONSTRUCTION —H-� _ • ----- ----•---------------------------------------------- 11 S. STATE COLLEGE 1507 COMPANY MANRIM, CA 92806 C ------------------------------•-------------------------------- THAAN-AM ONLYY: ------Y COMPAN D _ _.•.•-------- ---- ------------- ------- --------------------------------------------- -- -- ..------------------- ---- TBIro SV IS 70 CBETIFY TEAT W POLICIES OF INSURANCE LISTED BELOW HAVE BREN ISSOKD TO THE INSURED NMRD ABOVE FOR THK POLICY PERIOD IMDICATBD NOIiIITNSTANDIMGANY �pp TUN 01 CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITS RESPECT TO WHIM THIS CRRTIFICAfZ NAY BE ISSUED OR MYMPBftlAI TSR INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TNR TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICItS. LIMITS SIM MAY HAVE BEEN REDUCE BY PAID CLAIMS. -- ----------------------------- --------------- -------------- ---------------------- —-------- —-------------- -------- 00 TYPE OF INSURANCE POLICY 1UIB12 EXPIRYTION LIMITS POTeC EFFECTIVE DATEI GATE Y -----------------^--------------------- ----------- ------------------------------ A GENERAL LIABILITY TO BE ASSIGNED 06/12/97 06/12198 GENERAL AGGREGATE 2000000 f ]COMMERCIAL GENERAL LIABILITY PRODUCTS-OUR__/GN AGO. 2000000 [ ]f 1CLAIMS MADE (X]OCCUR. PtRSOIIAL 6 ew INJURY 50000 A CONTRACTOR'S mm. MACH OCCURRENCE 1000000 FIRE N&GE(iny ON fire) 50000 [[[ ]1j01WR'S NED.EXPENSE(Anyj one person) 1000 ------ TO BE ASSIGNED A ---- ----- -- ----06/12/97 . - -- 06/12/96 COMBINED 1000000 i[A[UZM A�LEENLIABBILLIITY RU KYLE 5— BODILY AUTOS ( son ) IMjJORY) $ f Iaim som-mm Am IBO�DILY LMILITY $ OTTER jGAjjAG THAAN-AM ONLYY: AOCIDN ---GC—fl AteATe -t[j-j- -------------------------------------------- ExCIt ---------------- ---------------- --------- EACH ICEnk�� GATE [ ]m1tR TEAM UMBRELLA PORN ----- ---^----------- --------------------------- -------- ---- ------------- ------------- WORKER'S COMPENSATION AND ---------------- [ 1R STATUTORY (] OTTER IMMER'S LIABILL/ITY LIMITSTHE FMIRM EL LACK ACCIDENT S¢ PARMRBRS/EXECUTIVE[ ] INCL EL DISEASE -POLICY LIMIT $ OFFICKRS ARE: [ 1 EXCL EL DISEASPU EUL40YEE SSS OF OPeMTIOMS/IIDCATICNS/VMMES/SMIAL ITE65 O' SAN JDei CUISTRAMOF 31OULD ANY OF TEH ABOVE DESCRIND POLICIES U CAKCELLID WORK TIM 0 PAM ADELANTO E1PIRATION DATE YBEMY, TEN ISSUIIMG COBANY WILL RENAVOM TO NAIL JUAN CAPISTRANO, CA 92675 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE MO.DEN NAMED TO TIE LEFT JACK G►LAVII 1 BMP! FAILURE TO MIL SUCK BRICE SHALL IMPOSE 10 OBLIGATION OR LIABtLITF OF ANY KIND UPON TEE COMPANY, ITS AGENT OR RVIUMATIVRS. Nli A T=F=CA'S'E INC. (47:1 F L= AB = L 2 T Y 'E MAY BE ISSUED OR HAY PERTAIN THE INSO AND CONDITIONS OF SUCH POLICHS. LIMITS ------------------------+------------'-- TYPE OF INSURANCE I POLICY NUMBER LIABILITY TO BE ASSIGNED RCIAL GENERAL LIABILITY AIMS MADE [X]OCCUR. 'S A CONTRA R'S PROT. A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTO5 X SCHEDULED AUT05 HIRED AUTOS NON -OWNED AUTOS LIABILITY AUTO [ ]OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY THE PROPRIETOR PARNTERS/EXE IVE ]] INCL OFFICERS ARE: ] EXCL ------------ -- ------- OTHER DESCRIPTION OF SAN JUAN CAPISTRANO, CA 92675 ATTN: JACK GALAVIZ TO BE ASSIGNED ------------------------------------- ISSUE DATE (MM/DD//YY) SURANCE 06/1097 COMPANIES AFFORDING COVERAGE ----------------------------------------------------------- COMPANY SAVERS INSURANCE COMPANY A B COMPANY C COMPANY D SHOWN MAY HAVE BEEN REDUCED BY PAID DATEC(HH/DD/YY)E DATE (MN/DD/YY)� 06/12/97 06/12/98 iNNN 06/12/97 1 06/12/98 SURED NAMED ABOVE FOR THE POLICY PERIOD R DOCUMENT WITH RESPECT TO WHICH THIS BED HEREIN IS SUBJECT TO ALL THE TERNS, AIMS. LIMITS GENERAL AGGREGATE 2000000 PRODOCTS-COIU? OP AGG. 2000000 PERSONAL M AD .INJORY 50000 EACH OCCURRENCE 1 1000000 FIRE DAMAGE Any one fire) 50000 NED.EXPENSE�Any one person 1000 COMBINED SINGLE 1$ 1000000 AUTO ONLY - EA ACCIDENT $ OTHER THAN AUTO ONLY: EACH ACCIDENT 5 AGGREGATE S EACH OCCURRENCE $ AGGREGATE $9 ( ]WC STATUUTORY ( ] OTHER LIMITS EL EACH ACCIDNT $ EL DISEASE-POLEICY LIMIT $$ EL DISEASE -EA EMPLOYEE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO HAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT LEFT BUT FAILURE TO NAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABfLITY OF ANY KIND UPON THE COMPANY, ITS AGENT OR REPRESENTATIVES. ACORD 25-5 (1/95) O ACORD CORPORATION 1988 ACORD CERTIFICAP. OF LIABILITY INSUiWCFcsR KR DATE(MM/DOrM OUT110 05/22/97 PRODUCER THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Cal-Surance Associates P.O. Box 7048 RECEIVED HOLDER. THIS CERTIFICATE DOES NOTAMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Orange CA 92683-7048 May 27 3 34 P COMPANIES AFFORDING COVERAGE David R. Rees PANv Phone No. 714-939-0800 Fea No. 714-528-7476 A California Compensation Ins. INSURED CC JUAN I�'.>'y'"..y COMPANY B I COMPANY Southland Construction Company C Ray Mohamedi COMPANY 211 S. State College Blvd.#507 Anaheim CA 92806 D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POUCYEFFECTIVE DATE (MM/DD/YY) POUCVEXPIRATION DATE (MM/DD/YY) LIMITS GENERAL LIABILITY BODILY INJURY OCC $ BODILY INJURY AGG $ COMPREHENSIVE FORM PROPERTY DAMAGE OCC $ PREMISES/OPERATIONS UNDERGROUND EXPLOSION S COLLAPSE HAZARD PROPERTY DAMAGE AGG $ BI S PD COMBINED OCC $ PRODUCTS/COMPLETED OPER BI a PO COMBINED AGG $ CONTRACTUAL PERSONAL INJURY AGG $ INDEPENDENT CONTRACTORS BROAD FORM PROPERTY DAMAGE PERSONAL INJURY AUTOMOBILE LIABILITY ANY AUTO BODILY INJURY $ (Per person) ALL OWNED AUTOS (Private Pace) ALL OWNED AUTOS (Other than Private Passenger) BODILY INJURY $ (Per accident) HIRED AUTOS PROPERTY DAMAGE $ NON-OWNEDAUTOS GARAGE LIABILITY BODILY INJURY a PROPERLY DAMAGE $ COMBINED EXCESS LIABILITY EACH OCCURRENCE $ AGGREGATE $ UMBRELLA FORM $ OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND EMP',OYFRA' LIABILITY TOWCRYSTALIMITSTU- OTH- ER EL EACH ACCIDEhIT 51,000, DDD A THE PROPRIETOR/ INCL PARTNERS/EXECUTIVE I G971152742 01/17/97 01/17/98 EL DISEASE - POLICY UMIT S 1,000,000 EL DISEASE - EA EMPLOYEE $ 1 , 000, 000 OFFICERS ARE: X EXCL OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS *Except 10 days notice of cancellation for non-payment or non -reporting. CERTIFICATE HOLDER - - CANCELLATION SANJUAN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30* DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, City of San Juan Capistrano 32400 Paseo Adelanto BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY San Juan Capistrano CA 92675 OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHODavid REO REPRESENT/Ai'MIE David R. Rees (`(kj�'G�(y/�LJ�I ACORD 25-N (1/95) - CACORD CORPORATION 11)89 0 A b s o l u t e iTI: Insurance S e r v i c e s City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA. 92675 Attn: Certificate of Insurance Department Re: Southland Construction Co. 0 RECEIVED JUN 6 11 37 AV 197 F 1 'r !.-! r'r Please note that this letter is to advise you that the certificate of insurance dated 5/20/97 is null and void. The carrier has declined to write this, as the insured does public works. bind w eav Wk! Please call me if any questions. Sincerely, Nancy Fetterling l rrn1 AMM1M8e NSUMOWe Nergit" 23061 East La Palma Mmue, Yorba Cnida, Ca. 92887 (714) 6924283 Fax: (714) 692-2808 TIF... -� IRfidtA'ISSUE GATE (MMIOD/YY) IC F NW," .. a,. PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE [POLICIES Absolute Insurance Services DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE 23061 E. La Palma Ave. BELOW. Yorba Linda, CA. 92887 COMPANIES AFFORDING COVERAGE (714)692-2285 COMPANY A LETTER Savers Property & Casualty Ins. Co. 3 COMPANY B -at INSURED LETTER N Southland Construction Co. COMPA LETTERNYC M 211S. State College Blvd. #507 0 N rn Anaheim, CA. 92806 ETTER"YDm On v E -- COMPANY r -r, LETTER COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER TR POLICY EFFECTIVE POLICY EXPIRATION — LIMITS DATE (MMIODlYYI DATE (MMIOOIYY) GENERAL LIABILITY GENERAL AGGREGATE s2,000, 000 X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMPIOP AGG. 51,0001000 A CLAIMS MADE X OCCUR. TBD / / / 5/20/97 5/20// 98 PERSONAL& ADV, INJURY E 50,000 X OWNER'S B CONTRACTOR'S PROT. EACH OCCURRENCE 61,000,000 FIRE DAMAGE (Any one fire) 6 50, 000 MED. EXPENSE Any ere person) 6 if nnn AUTOMOBILE LIABILITY COMBINED SINGLE 1000OOO ANY AUTO S .LIMIT � � ALL OWNED AUTOS BODILY INJURY 6 X SCHEDULED AUTOS (Per person) X HIRED AUTOS TBD 5/20/97 5/20/98 BODILY INJURY 6 X NON -OWNED AUTOS (Per accident) GARAGE LIABILITY PROPERTY DAMAGE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION STATUTORY LIMITS EACH ACCIDENT $ AND DISEASE—POLICY LIMIT $ EMPLOYERS' LIABILITY DISEASE—EACH EMPLOYEE S OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS The below named entity shall be named additional insured. CERTIFICATE HOLDER CANCELLATION City of San Juan Capistrano SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 32400 Paseo Adelanto EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO San JuanCapistrano, CA. 92675 MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES, AUTHORIZED REPRESENTATIVE t NariC Flt ling ACORD 25-5 7/90 CACORD CORPORATION 1990 SOUTHLAND CONSTRUCT COMPANY CL 246 • POLi'CY NUMBER: TBD THIS ENDORSEMENT CHANGES THE POUCY. PLEASE READ IT CAREFULLY. CG 20 10 11 85 ADOITIONAL INSURED-4WNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano,CA. 92675 (If nc entrf aceears aeove, information recurred tc C:,mplete this enccrsement Nall 'ce shcwn 'n t,e zr,:C arat'.cns as acplicadle to this enCcrsement.) NFC IS AN INSURED (Section II) Is amenced to nc!ude as an insurec the person or organ zancn 5ncwn .n the Scnedule. nut only with rescect t0 IiaCibr/ =using ou[ ct "your nark" .Cr .ho[ ,nsureC ny �r for ydu. is RECEIVED JUN 3 Z 17 PH '97 Jul'!- I"/'I-I. May 28, 1997 Rez Mahamedi Southland Construction 211 South State College, No. 507 Anaheim, California 92806 MEMBERS OF THE CITY COUNCIL COLLENE CAMPBELL JOHN GREINER WYATT HART GIL JONES OAWO M. SWEROUN CITY MANAGER GEORGE SCARBOROUGH Re: Award of Contract - Exterior Paintina of San Juan Capistrano Library Dear Mr. Mahamedi: At their meeting of May 20, 1997, the City Council of the City of San Juan Capistrano awarded the contract for painting the exterior of the San Juan Capistrano Library to your company at $17,500. A fully -executed copy of the agreement is enclosed for your records. The City has received the insurance required by the contract. You are required to return an acknowledged copy of this Notice of Award. Thank you for your cooperation. If we can be of further assistance, please call. V truly yours Cheryl Joh on, CMC City Clerk Enclosure cc: Christine Eastwood, Orange County Public Libraries Director of Public Lands and Facilities (with copy of contract) Accounts Payable Receipt of the foregoing Notice of Award is hereby acknowledged: By /12a yu,6%Uv, _a,, Thiso2 t day of 1997. 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 0 0 RECEIVE AND FILE STATUS REPORT OF NEW DEVELOPMENT APPLICATIONS 0.10) The Report dated May 20, 1997, from the Planning Director, advising that three new application had been received since the last Report on April 15, 1997, was ordered received and filed. 6. AWARD OF CONTRACT TO SOUTHL.AND CONSTRUCTION - EXTERIOR PAMING OF SAN JUAN CAPISTRANO LIBRARY (600.30) As set forth in the Report dated May 20, 1997, from the Acting Director of Public Lands and Facilities, the contract to paint the exterior of the San Juan Capistrano Library was awarded to Southland Construction at $17,500. 7. A As set forth the Report dated May 20,1997, from the Acting Director of Public Lands and Facilities, the o e -year contract to maintain, install and remove pavement markings was awarded to Califo 'a Traffic Maintenance at $65,000. As set forth in the Report datedMay 1997, from the Engineering and Building Director, the 1997-98 SERRA budget, in the amo f $4,824,400 was approved and the City's share of $1,587,550 was adopted for allocation to various SERRA accounts, with funding from Sewer Enterprise revenues. � Proposal. Review of conceptual plans for the widening of Ortega Highway between 5 and Rancho Viejo Road, to extend the westbound right -tum lane from Rancho Viejo R to the I-5 northbound on-ramp and, to construct a 400 -foot -long eastbound right -tum a at the Ortega Highway and Rancho Viejo Road intersection. The construction will exp Ortega Highway at this location to the primary arterial width called for in the General Plan and provide a retaining wall to preserve the existing Mission Cemetery access landscaped slope. City Council Minutes -5- 5/20/97 w AGENDA ITEM TO: FROM: SUBJECT: May 20, 1997 George Scarborough, City Manager Jennifer Murray, Acting Director, Public Lands and Facilities Award of Contract - Exterior Paint, San Juan Capistrano Library (Southland Construction) RECOMMENDATION By motion, accept the bids for Exterior Painting of the San Juan Capistrano Library as submitted and award to Southland Construction in the amount of $17,500. SITUATION As stipulated in the City's lease agreement with the County of Orange, established in 1980 and amended in 1982, the City is obligated to paint the exterior of the entire Library facility every five years. The County, upon completion of the work, is obligated to reimburse the City at a rate of seventy percent (70%) of reasonable cost. Exterior painting of the Library was last completed in 1990 and is now two years past due. On March 18, 1997, the City Council approved specifications for exterior painting of the San Juan Capistrano Library and authorized staff to solicit bids for the project. A pre-bid conference was held on April 8, 1997, to answer questions and make clarifications, followed by the bid opening on April 15, 1997. Bids, received from ten painting contractors for Exterior Paint, San Juan Capistrano Library, were received as follows: 1. Southland Construction $17,500 2. Alpha Painting $19,000 3. Astro Painting $24,100 4. Chapman Company $26,900 5. Merzi Painting & Construction $27,000 6. Tradewind Painting $28,445 7. Raider Painting Co. $28,575 8. Trojan Painting Corporation $28,800 9. Patterson Painting $34,900 10. Alamo Painting Bid Omitted from Package FOR CITY COUNCIL AGREE 161. :D Agenda Item • • ' May 20, 1997 Page 2 The apparent low bidder is Southland Construction. Staff has received favorable recommendations for Southland Construction and finds that they are properly equipped to meet the City's needs. At this time, Staff recommends that the City Council approve the award of contract for Exterior Paint, San Juan Capistrano Library, to Southland Construction in the amount of $17,500. NOTIFICATION Orange County Public Libraries Southland Construction Alpha Painting Astro Painting Chapman Company Merzi Painting & Construction Tradewind Painting Raider Painting Co. Trojan Painting Corporation Patterson Painting Alamo Painting COMMISSIONBOARD REVIEW, RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS Funding for exterior painting of the Library was approved in the 1996-97 Capital Improvement Budget (Account #12-65300-4704-472). Following completion of the project, the City will request seventy percent (70%), approximately $12,250, from the County as part of the City's Lease Agreement with the County. ALTERNATE ACTIONS 1. Accept the bids for Exterior Painting of the San Juan Capistrano Library as submitted and award to Southland Construction in the amount of $17,500; 2. Do not approve the bids as submitted and do not award the contract: 3. Request additional information from staff. RECOMMENDATION By motion, accept the bids for Exterior Painting of the San Juan Capistrano Library as submitted and award to Southland Construction in the amount of $17,500. ----------------- Respectfully submitted, $)geer-4ay JM/NB: nb Bids opened: Project Title: Project Engineer: Pre -Bid Estimate: • Bid Opening Report 0 Tuesday, April 15, 1997 at 2.00 p.m. Painting of Library Exterior Jack Galaviz $25,000 d Bidder: Bid Amount /�� I ALPHA PAINTING ` Z q W2 ✓ / SOUTHLAND CONSTRUCTION 3 ALAMO PAINTING )(e /�Q ✓ O 4. CHAPMAN COMPANY aG 9o-0 '� ✓ �J 5. ASTRO PAINTING )Y /dp V/ 6 PATTERSON PAINTING7. 3� 9pp ✓ ,i Merzi Painting F, Const � ��0 ✓ � 8 Raider Painting Co 1g� i7� ✓ ✓ V/ 9. TROJAN PAINTING CORPORATION �� 8� ✓ TRADEWIND PAINTING ,L� �st� ✓ ✓ CC' City Clerk Staff (3) Bldg & Engrg or PL&F Dept (3) Signed: City Manager (1) Dated: The above bid amounts have not been checked. The bid totals are subject to correction after the bids have been completely reviewed. 0 u Ll BID PROPOSAL Pi EXTERIOR PAINT SAN JUAN CAP/I ISTR_A/NO LIBRARY From: S ° " C��.S t ✓ w �� l CONTRACTOR The undersigned, as bidder, declares that he has carefully examined the location of the proposed work as described, examined the General Provisions and Detail Specifications, read the Instructions to Bidders, and is familiar with all proposal requirements, and hereby proposes and agrees, if the proposal is accepted, to complete said contract in accordance with the Contract Documents for the following: BID BREAKDOWN - Exterior Paint, San Juan Capistrano Library 1. Painting of Library exterior stucco walls (Two coats latex flat finish w/color to match) 2. Painting of Courtyard exterior walls (Two coats latex flat finish w/color to match) 3. Painting of Tony Bland Memorial exterior patio walls (Two coats latex flat finish w/color to match) 4. Painting of back storage building (Two coats latex flat finish w/color to match) 5. Wood lattice work on exterior of building (Two coats heavy body stain) 6. Wrought iron on exterior of building (One primer coat, one rust inhibiting enamel finish coat) 7. Wood cap railings on wrought iron railings (Spot primer as needed, two coats enamel finish) 8. Window and door trim, including doors (Spot primer as needed, two coats enamel finish) 9, Wood ceiling on exterior walkway (One coat polyurethane finish) Total Contract Amount a�fl f 70 C 3 fOrJ✓ $ 17500 Total Contract Amount - Stated in Words • 5 i% t lei o S q� U /-I v,,.-. d e 3 1)-D2 V 0�n� r2 -e V�, � y /D 0 r� L 0 0 The bid will be awarded based on an analysis of Bid Prices; Statement of Experience, Statement of Equipment and all provisions noted in the General Provisions and Specifications Sections of this Specification Package. Said amounts are to include and cover all taxes, the performing of all the labor requisite or proper and the providing of all necessary machinery, tools, apparatus, and other means of removal/installation; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications for the work. All prices quoted above shall include traffic control if required by City. Contractor will not be required to pay for permits on City projects. If the contract is awarded, the undersigned agrees to enter into a contract with the City and to commence work within fifteen (15) calendar days from the date of the notice to proceed and to complete same within thirty (30) calendar days. It is understood that the city reserves the right to increase or decrease the frequency of any item or portion of the work or to omit portions of the work as may be deemed necessary by the Director of Public Lands and Facilities. The contract amount shall be adjusted to reflect these changes. It is also understood by Bidder that the City of San Juan Capistrano has the right to reject this proposal or to award a contract to the undersigned at the prices stipulated. Signature of Bidder: (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) Dated: q • z , � 7 Dated: - f -017 17 � q 5- 5 �4-c co eQ'Y-a T'0-7 Business Address 714/S33Z13aS� Telephone Number Further, the undersigned bidder certifies that he has thoroughly checked the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. so S(,,fc e.ot(ems1 ro j pna��<„� Dated: q,) 0 6 Business Address Dated: 7 7 l L f S 3 3 d 3 a S Telephone Number El NON -COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID STATE OF CALIFORNIA ) ) ss. COUNTY OF ORANGE ) /2a Z, K oi�-' t'"' 4 being fir t duly IIsworn, deposes and says that he or she is X) IV Q ✓ of 9 ac 6t �� 6 the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding, that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, • partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. /f Dated: q 9 7 Signature: STATE OF CALIFORNIA ) ss. COUNTY OF ORANGE ) 1 - On _ 'k-1 III�7 19_, before me, D 0.Y N 19 I �. �� 11 a h 1Y, personally appeared Ke 3—fid /ti�Yw--L-i , personally known to me or proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that helshelthey executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS hand and official seal. it eyalal R. Chant 0 Comm #1008800 //�� 0 lIOTANYPM[C CALIFORNIA i LOS ANGELES COUNTY p Comm 99) N ARY PUBLIC E 0 Cl 0 0 DESIGNATION OF SUBCONTRACTORS Are subcontractors to be used on this project: Yes_ No_X If yes, please complete the following: In compliance with the Provisions of Section 41004107 of the Public Contracts Code of the State of California as amended, the undersigned certifies that he has used the sub -bids of the following fisted subcontractors in malting up his bid, and that the subcontractors listed will be used for the work for which they bid, subject to the approval of the Director of Public Lands and Facilities, and in accordance with the applicable provisions of the specifications. It is understood and agreed that all those portions of the work called for in the contract documents for which a subcontractor is not listed will be performed by the undersigned through his forces. If no subcontractors are listed, all insurance will be written in the name of the general contractor only. 1. 2. 3. 4. 5. 6. 7. 8. Item of Work Subcontractor Address Phone No. I IQ D"tC 0. La Y1 �9n(T�� 4 6� Bidder's Name /I*,— / *,—Z-, � Authorized Signature • • STATEMENT OF EXPERIENCE THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF QUOTATION. Z� Gjo�i� �kLe W - 1�•� 601ni� rug 6-y'\ 1. Bidder's Name Company Name 2. apt( S S- #So% Business Address 3. -7 4 Business Telephone Number 4. List at least six (6) Contracts of a similar type - either currently held or held within the past 24 months. Fromla 6 to 97 City/Company • a qrarc s � 1486 was Vitw SGCtooL, ?)'J,,'4 096 orvm�n, Davi (f10k Vl10 ti • Contract Supervisor Amount 0� o /3�Qo0 4LSo �.ro� co�ucELdSI�� oOC>Q Signature S r% of Company 7 STATEMENT OF EQUIPMENT • E THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF QUOTATION. 1. o.a.K /Z'? 0" G70t" �, 5au((,f Bidder's Name Company Name 2. a i ( S O 9� IkA G -et C�',e q �� 7 ` 4 14 t� (r, C,, qj;� 0 0 6 Business Address 3. 74 s 3�83';)-5 Business Telephone Number 4. State below the information for all equipment you have available for work. Type of Equipment Type of Equipment You are Offering Model Year Serial # z Ye 57 Ge rye rte, dr S" i $ rSi Gri1'+.ct�iS % �LL K, ra�� Olr %v9LS, SN�'cl\ � �-a rt3�•f1c( �,�!i�S �Y(��v�iS 'Avc1cs , VAtj's �o�.. sa .s• F i --- -1' O U r( R N 1( Z `T2 '7e. n„ , C KQ r Q' The Director of Public Lands and Facilities, or his authorized agent, may reject any vehicle or piece of equipment and order it removed from the job site. If your equipment does not comply with the specifications of equipment specified, state wherein your equipment differs so that full consideration can be given to all offers. Remarks: 12-e a h Signature Company 0 7144931053WTY OF SRN JURN CRP April 8, 1997 CITY OF SAN JUAN CAPISTRANO ADDENDUM NO. 1 9 489 P02 RPR 10 '97 09:42 MEMBERS OF THE CITY COUNCIL COLLENE CAMPBELL JOHN OREINER WATT HART OIL JONE9 OAWO M. BWEROLW CITY MANAGER GEORGesCARBOROUGH SPECIFICATIONS & CONTRACT DOCUMENTS EXTERIOR PAINT - SAN JUAN CAPISTRANO LIBRARY Corrections Page 15 Detail Specifications, Item 3.e. should read as follows: e. All patching and sanding of stucco walls as needed. (Such patching shall be feathered and blended with an elastomeric patch material. No stucco patch or caulking will be accepted.) The bidder shall sign and return a copy of this Addendum No. I with the bid. Sincerely, J urray, A ing Dire blic Lands & Facilities ��e2-, ktoct'�-' n,v- 4 104,1 CONTRACTOR GY.('1g. DATE 32400 PASEO AOELANTo, SAN JUAN CAPISTRANO, CALIFORNIA 92675 • (714) 493.1171 0 March 20, 1997 Orange County General Services Agency Real Estate Division 14 Civic Center Plaza, Third Floor Santa Ana, California 92701 Re: San Juan Capistrano Library MEMBERS OF THE CITY COUNCIL COLLENE CAMPBELL JOHN GREINER WYATT HART GIL JONES DAVID M. SWERDLIN CITY MANAGER GEORGESCARBOROUGH At their meeting of March 18, 1997, the City Council of the City of San Juan Capistrano approved the specifications for painting the exterior of the San Juan Capistrano Library and authorized staff to solicit bids. Please feel free to contact Jack Galaviz of the Public Lands and Facilities Department at 443-6364 if you have any questions. Very truly yours, Cheryl Joh on City Clerk 12400 PASEO ADELANTO, SAN JUAN CAPISTRANO. CALIFORNIA 92675 0 (714) 493-1171 AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA COUNTY OF ORANGE I am a citizen of the United States and a resident of the County aforesaid. I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the Capistrano Valley News, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California, on June 7, 1984, Case No. A-122949 in and for the City of San Juan Capistrano, County of Orange, State of California; that the notice, of which the annexed is a true printed copy has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: MARCH 27, 1997 I declare under penalty of perjury that the foregoing is true and correct. Executed at Lake Forest, Orange County, California, on Date APRIL 3, .1997 c; s"lure Capistrano Valley News 22481 Aspan Lake Forest, CA 92630 (714) 768-3631 • Space below for Filing StarrWr6 ►*D k?a 7 3 io FH '97 C... F �: aus,l I'..?��•a , Proof o1 Publication o1 PUBLIC NOTICE• NOTICE INVITING uos EXTERIOR MINTING 50 RIE GNEyTRAMOus"RT NOTICE ithatthe Juan Capistrano will receive seal by of sari or bids for the exterior pointing of it 9 son Ju n Capistrano Librory until 2:00 p.m, an the 151h day Of April, 1997, A MANDATORYpre-od conference Is schetl- rI(Ih CUled afly2offfices 10 Osslst the contoaccttws. Al tour of the work site will be Conducted as port of the pre-bid conference. Bidders snout allow one hour for this tour. Copies of the Specifications are on 'Ile in the Offlce of the City Clerk of San Juan Capistrano 32400 Paseo Adelanto, San Juan Capistrano, California, and may be obfalnecf of the non-' refundable cnorge of $10.00, plus a Charge of $5.00 for each set at SpecMOtlom, mailed, Dated, March 20, 1997 /s/ CHERYL JOHNSON, CITY CLERK CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA Published: Capistrano Volley News March 27. Aptll 3, 1997 3LU900200 w3-230 . 0 NOTICE OF TRANSMITTAL - LEGAL PUBLICATIONS TO: CAPISTRANO VALLEY NEWS Del Dinger, Legal Publications FOR PUBLICATION ON: DOCUMENT TO BE PUBLISHED PROOF OF PUBLICATION: AUTHORIZED BY:{+�i9 J DATE: March 20, 1997 Date of Bid Opening Date(s) notice published Date affidavit received Date notice posted in designated posting places -04/15/97 -03/27/97 -04/03/97 THURSDAY, MARCH 27, 1997 THURSDAY, APRIL 3, 1997 NOTICE INVITING BIDS - EXTERIOR PAINT SAN JUAN CAPISTRANO LIBRARY Please send to: City Clerk's Department, City Hall 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (714) 493-1171 - 4 1 7- 1 Q-� a'irY�- - 03/27/97 NOTICE INVITING BIDS EXTERIOR PAINTING SAN JUAN CAPISTRANO LIBR_ RY Notice is hereby given that the City of San Juan Capistrano will receive sealed proposals or bids for the exterior painting of the San Juan Capistrano Library until 2:00 p.m. on the 15th day of April, 1997. A MANDATORY pre-bid conference is scheduled at 2:00 p.m. on the day of April 8, 1997, at the City offices to assist contractors. A tour of the work site will be conducted as part of the pre- bid conference. Bidders should allow one hour for this tour. Copies of the Specifications are on file in the Office of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California, and may be obtained at the non- refundable charge of $10.00, plus a charge of $5.00 for each set of Specifications mailed. Dated: March 20, 1997 (�Z �z CHERYL JOWS" CLERK CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA w 0 • AGENDA ITEM TO: FROM: SUBJECT March 18, 1997 George Scarborough, City Manager Jennifer Murray, Acting Director, Public Lands and Facilities Approval of Specifications and Authorization to Solicit Bids - Exterior Paint, San Juan Capistrano Library RECOMMENDATION By motion, approve the Specifications for Exterior Painting of the San Juan Capistrano Library and authorize staff to solicit bids. SITUATION In June, 1980, the City and County of Orange entered into a lease agreement for construction of the San Juan Capistrano Library. In 1982, an amended lease was signed by the City and County allowing for the construction of additional library facilities and clarifying those portions of the Library facility for which each agency would be responsible. Per the amended lease agreement, the City is responsible for the repair, maintenance and janitorial services of all areas of the Library facility, with the exception of the initial Library structure (see attached). The City is also obligated to paint the exterior of the entire Library facility every five years, for which the County will reimburse the City seventy percent (70%) of reasonable cost for same upon completion. Interior painting is done on an as needed basis and was completed approximately two years ago. Exterior painting of the Library facility was completed in 1990 by Raider Paint Company at a cost of $23,600 and is now two years past due. Funding for this project ($25,000) was approved in the 1996-97 Capital Improvement Budget. At this time, staff recommends that the City Council approve specifications and the call for bids for exterior painting of the Library. NOTIFICATION County of Orange General Services Agency, Real Estate Division 14 Civic Center Plaza, Third Floor Santa Ana, California 92701 FOR CITY COUNCIL j� � �U Agenda Item • • March 18, 1997 Page 2 COMMISSIONBOARD REVIEW. RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS Funding for exterior painting of the Library ($25,000) was approved in the 1996-97 Capital Improvement Budget (Account #12-653004704472). Following completion of the project, the City will request seventy percent (70%), approximately $17,500, from the County as part of the City's Lease Agreement with the County. ALTERNATE ACTIONS 1. By motion, approve the Specifications for Exterior Painting of the San Juan Capistrano Library and authorize staff to solicit bids; 2. Do not approve the specifications and do not authorize staff to solicit bids; 3. Request additional information from staff. RECOMMENDATION By motion, approve the Specifications for Exterior Painting of the San Juan Capistrano Library and authorize staff to solicit bids. Respectfully submitted, -=l �l I!I ni !I' 1-------- - i •'s L' ::- YYH + • i Jt 111111 tui tIL—_ cY:nla � •Ir,�O EXHIBIT D -=l �l ` PRESSE EXTERIOR P AINT LIBRARY SAN JUAN CAPISTRAN NOTICE INVITING' BIDS the City of San Juan Capistrano will, up to 2:00 p.m. on the 15th Public notice is hereby given that dof Ao''' ril 1997, receive sealed proposals or bids for the -E '^r I9 ay int -San Juan Capistrano Libr in accordance with the approved specifications on file in the t�ce of the City Clerk of the City of San Juan Capistrano, California. Bids will be received until to time hereinbefore stated at the San Juan Capistrano City Hall, 32400 Paseo Adelanto, San Juar=apistrano, California. No bid will be received unless it is made on a proposal provided thin these specifications. F A MANDATORY re -bid Inference is scheduled at 2:00 n the 8th day of April 1997, at the Va City Offices. The Contractor shall have the opportunity of cl�ation or interpretation of any point a d cont documents. It is the Contractor's be i or points of question within the specifications an laws responsibility to be in attendance at this conference to re c' any information disclosed during the proceedings, for the City shall not disseminate any recoX the conference. A tour of the work This i•site will be conducted as art of the re bid conferen i�idders should allow one hour for this tference, the City shall not be responsible Capisrr tour. Exclusive of written addendums and this pre-bi� for any instructions, explanations, or interpretatiohe specifications or contract documents presented to the bidders in any manner. The City Council reserves the right to reject ar I all bids received and to compare the relative merits of the respective bids and to choose tha :h in the opinion of said City will best serve the interests or needs of said City. approves... procedures for 1) archaeological, and paleontological i sites that may have such artifacts present. ch 17, to letter entitled, es," was 3tablishes historic, ,ations for City C.W dMinutes 4. 3i18(W 1, 4 PRESS RELEASE EXTERIOR PAINT SAN JUAN CAPISTRANO LIBRARY NOTICE INVITING BIDS n L-A Public notice is hereby given that the City of San Juan Capistrano will, up to 2:00 12 m on the 15th day of April 1997, receive sealed proposals or bids for the Exterior Paint - San Juan Capistrano Liber in accordance with the approved specifications on file in the Office of the City Clerk of the City of San Juan Capistrano, California. Bids will be received until the time hereinbefore stated at the San Juan Capistrano City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. No bid will be received unless it is made on a proposal provided within these specifications. A MANDATORY pre-bid conference is scheduled at 2:00 p.m. on the 8th day of April 1997, at the City Offices. The Contractor shall have the opportunity of clarification or interpretation of any point or points of question within the specifications and contract documents. It is the Contractor's responsibility to be in attendance at this conference to receive any information disclosed during the proceedings, for the City shall not disseminate any records of the conference. A tour of the work site will be conducted as part of the ore -bid conference. Bidders should allow one hour for this tour. Exclusive of written addendums and this pre-bid conference, the City shall not be responsible for any instructions, explanations, or interpretation of the specifications or contract documents presented to the bidders in any manner. The City Council reserves the right to reject any and all bids received and to compare the relative merits of the respective bids and to choose that which in the opinion of said City will best serve the interests or needs of said City. BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk and shall be made available to any interested party on request. Copies of specifications are on file in the Office of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California. Copies of the specifications for use in preparing bids may be obtained at the Office of the City Clerk, San Juan Capistrano, at the address shown above. One set of specifications is available for each general contractor proposing to submit a bid for said work. A charge in the amount of $10, nonrefundable, is required for obtaining each set of specifications. There will be a $5 charge for postage and handling on all specifications mailed. Prior to the award of bid to the apparent successful, low bidder, they will be required to present a valid City of San Juan Capistrano Business License and General Contractor's License. No bid will be accepted from a Contractor who has not been licensed in accordance with the provisions of the laws of the State of California relating to the licensing of Contractors. This Notice is hereby given and published by order of the City Council of the City of San Juan Capistrano, and is dated Cheryl Jo on, ity Clerk City of San Juan Capistrano Orange County, California 2 0 0 6. STATUS REPORT ON NEW DEVELOPMENT APPLICATIONS (440 10) The Report dated March 18, 1997, from the Planning Director, advising that one new development application was received by the City since the last report of February 18, 1997, was received and filed. AWARD OF CONTRACT - SECURITY FENCING AT EL CAMINO REAL PARK (H.M.S. FENCE COMPANY) (600.30) As set forth in the Report dated March 18, 1997, from the Acting Director of Public Lands and Facilities, the contract for the removal of an existing fence and the installation of mesh security fencing at El Camino Real Park was awarded to the lowest responsible bidder, H.M.S. Fence Company, in the amount of $16,799.20. All other bids were rejected. The Mayor and City Clerk were authorized to execute the contract on behalf of the City. 8. APPROVAL OF SPECIFICATIONS AND AUTHORIZATION TO RECEIVE BIDS - EXTERIOR PAINT, SAN JUAN CAPISTRANO REGIONAL LIBRARY 600.30 I\ As set forth in the Report dated March 18, 1997, from the Acting Director of Public Lands and Facilities, the specifications were approved for the exterior painting of the San Juan Capistrano Regional Library. Staff was authorized to call for bids. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO RECEIVE BIDS - MARBELLA GRAVITY SEWER (600.30) As set forth in the Report dated March 18, 1997, from the Director of Engineering and Building, the plans and specifications were approved for the construction of a gravity sewer from the intersection of La Paloma and Camino Capistrano, north along Camino Capistrano to Forster Street, from Forster Street north along EI Camino Real to EI Horno Street, and along El Horno Street to the east side of the I-5 freeway. Staff was authorized to call for bids. 10. APPROVAL OF REVISED COUNCIL POLICY NO 601 - HISTORICAL. ARCHAEOLOGICAL. AND PALEONTOLOGICAL RESOURCE MANAGEMENT GUIDELINES (610.30) As set forth in the Report dated March 18, 1997, and the Memorandum dated March 17, 1997, from the Planning Director submitting additional modifications suggested in the letter dated March 12, 1997, from Roberta S. Greenwood, revised Council Policy No. 601 entitled, "Historical, Archaeological, and Paleontological Resource Management Guidelines," was approved. The Policy replaces Council Policies Nos. 601, 604, and 604 and establishes procedures for 1) evaluating and determining the methods for preserving historic, archaeological, and paleontological resources, and 2) reviewing development applications for sites that may have such artifacts present. City Cowcil Miouws -4- 3/18/97