1993-0720_PACIFIC BELL_Letter Agreement1452 E,,. ner Rco d"BELL�
r mPACIFl
usrm Ca.dornia Kpc4 W11
A Pacific Telesis Company
June 29, 19
City cf San Juan Capistrano
-12400 Paseo Adelanto
San Juan Capistrano, Ca. ;2675
Attention: Brian Perry
Subject; A.,.& S.F. Railroad Realignment Project
This letter confirms my conversation with Briars Ferry re9a-ding
A.T.& S.P. Railroad realigrment project.
In response -o your request for engineering costs a55oclated with
the relocation of telephone=acilities in conjunction with the
A. T, S.F. railroad realignment the cost of $21,000.00an
approximation of what we view as the estimated amount. Ihis~cost
includes all data collection work, conduit redesign drawings, and
associated cable rede5ign drawings.
Please sign this letter and mail it along with your deposit check.
for $21 ,C%00.00 to our Tustin office at 14`2 Edinger Avenue, Room
1331, T_istin, Ca. ?2680. An envelope is enclosed for your
convenience.
Upon receipt of your check we will commence with the design of
the requested work and notify you of the total ccst. This
deposit is non-refundable but will be applied to the total cost
of the lob.
If you have any questions, please call me on 714-259-4463.
Sincerely,
Larry Mink
Engineer
Attachment
Ref. No. LE1364W
Siqnature of Cu5t
Pate
------------------
'r.W. .C�. #BFCLE53392
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rboroug Mana
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San Juan Capistrano
it
Estimate uf Deoosit
Planning Design
16
Hr
@
$9; '0 0/Hr
440. ""o
Facility Cesign
60
Hr�
@
$9;00/Hr
,400,;O
Layout Desitin
40
Hrs
@
$90.0V/Hr
.6:0,0'.�
Clerica1 Est amatiog
anu Suoport
13
Hrs
@
$84 0%) /Hr
jF G4V0�
Contract Sub-Struc--urp
Research
196
H r s
@
$5OHr
9�;�0V
Tntal
2}'V80. 0-
_ r 3. d1id '2 0
Ci t of 3a r, Juan Ca p1 s r aria
_240"! .Pasco Adel arito
San .yuan Capistrano, Ca. 92&75
Atter:1 on; Brian Ferry
• PACIFIC �ABELL
a13-Paci1f s Com
pany
I.
Subject; „,', S.F. Railroad Realignment Project
his letter confirms my conversation with Brian Perry reaaruinq
A.T,w S.F. Railroad realignment project.
In response to your request for engineering costs assn CiatEd with
the relocation of telephone facilities in conjunction with the
A. T,$ S.F. railroad realignment the cost of Eli,%40.00 is an
approximation of what we view as the estimated amount. This cast
includes all data collection work, conduit redesign drawings, and
associated cable redesign drawings.
Please sign this letter and ,nail it along with your deposit check
for $21,000.00 to our Tustin office at 1452 Edinger Avenue, Room
1',31, Tustin, Ca. 92680. An envelope is enclosed for your
convenience.
Upon receipt of your check we will commence with the design of
the requested work and notify you of the total -rest. This
deposit is non-refundable but will be applied to the total cost
of the job.
if you have any questions, please call me on 714-259-4463.
Sincerely,
Larry Mink
Engineer
Attachment
Ref. No. LE1364WB.D. #BFCLE53392
Signature of Customer
G i car oroug % c7ity Flanager� $an Juan Capistrano
Date ul 20, 1 3
• 0
Estimate n{ Deposit
Planning Design
16
Hrs
2
$90.{=6/Hr
$;,440.00
Facility Design
60
Hrs
a
$9,0.00/Hr
b5, 400.00
Layout Design
40
Hrs
8
$90.00/Hr
b3,60i.0{
Clerical Estimating
and Support
10
Hrs
@
$84.00/Hr
3 840.00
Contract Sub -Structure
research
196
Hrs
@
$50.00/Hr
$9.80Ci.00
Total
$21,080.00
IJ
•
August 25, 1993
Pacific_ Bell
CWBO Unit
1452 Edinger Avenue, Room 1331
Tustin, CA 92680
Re: Railroad Bridge Reconstruction and Track Realignment
Dear Sir:
MEMBERS OF THE CRY COUNCIL
COL ENE CAMPBELL
GARY L. HAUSOORFER
GIL JONES
CAROLYN NASH
JEFF VASQUEZ
CITY MANAGER
GEORGESCARBOROUGH
Enclosed is the City's check No. 45501 for $21,000 as deposit for Pacific Bell design
work on the above subject project, as well as the signed letter agreement.
Please work closely with Tom Boyd of Boyle Engineering (714) 476-3565, who are
the City's Consultant on the project design issues.
Very truly yours,
Brian Perry
Senior Civil Engineer
BP:ssg
enclosure
cc: Cheryl Johnson, City Clerk ✓
Tom Boyd, Boyle Engineering
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 • (714) 493-1171
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—� S. APPROVAL OF DESIGN FUNDING DEPOSIT WITH PACIFIC BELL FOR WORK
RELATED TO THE SAN JUAN CREEK RAILROAD BRIDGE RECONSTRUCTION
TRACKAND REALIGNMENT (820.45)
As set forth in the Report dated July 20, 1993, from the Director of Engineering and Building, the
Design Funding Deposit in the amount of $21,000 was approved to Pacific Bell for the design and
construction costs related to the relocation of their facility to accommodate the San Juan Creek Railroad
Bridge Reconstruction and Track Realignment project. The City Manager was authorized to execute
the letter agreement on behalf of the City.
• alatn�Li7i1'11;�(Ki131►L•]_igL�yl • • • •1:itl:yYfl.1
1 1
The claim received by the City from Nation -Wide Horse Transportation for property damage and
indemnity was denied, as set forth in the Report dated July 20, 1993, from the City Attorney.
10, RESOLUTION APPROVING COOPERATION AGREEMENT - COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM, YEARS 20. 21. AND 22 (COUNTY OF
ORANGEZ(600.50)
As set forth in the Report dated July 20, 1993, from the Planning Director, the following Resolution was
adopted approving the City's continued participation in the Community Development Block Grant
Program from 1994 through 19%:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, APPROVING THE CITY S PARTICIPATION IN
THE HOUSING AND COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM WITH THE COUNTY OF ORANGE (THREE-YEAR
COOPERATION AGREEMENT, FISCAL YEARS 1994, 1995, 1996) (YEARS 20,
21, AND 22)
Council Member Campbell indicated that she had a potential conflict of interest due to the proximity of her
residence to this project and would abstain from voting.
Pr
Consideration of a request for a one-year time extension for the previously approved Architectural
Control and Zone Variance applications for a 23,720 -square -foot Lincoln-Mercury car dealership to be
located cast of Valle Road, 173 feet south of the Yates Volkswagen car dealership, which was previously
known as San Juan Chrysler. The extension will allow time to resolve issues regarding easements,
setbacks, and access with TMC, the adjacent property developer.
Property Owner
Gary Ptleiger
12 Hunter
Coto de Cala, CA 92679
Property Owner.
Michael J. Alex
5 Mantenida
Coto de Caza, CA 92679
City Council Minutes -3- 7/20/93
AGENDA ITEM July 20, 1993
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering be Building
SUBJECT: Approval of Design Funding Deposit with Pacific Bell for Work Related
to the San Juan Creek Railroad Bridge Reconstruction and Track
Realignment
RECOMMENDATION
By motion, approve the Design Funding Deposit with Pacific Bell and authorize the City
Manager to execute the letter agreement for design on behalf of the City.
SITUATION
A. Summary and Recommendation
During the course of the design of the San Juan Creek Railroad Bridge
Reconstruction and Track Realignment project it became apparent that several
utility facilities would need to be relocated. One such utility is Pacific Bell. This
existing facility runs in an easement across private property. It is, therefore,
appropriate for the project to fund both design and construction costs of the
relocation.
Staff is recommending that City Council authorize the City Manager to sign the
letter agreement for design and authorize the $21,000 payment to Pacific Bell.
B. Background
Since 1985, the Community Redevelopment Agency and the City have been working
with the National Railroad Passenger Corporation (Amtrak), the State of California
(Caltrans), the Atchison, Topeka do Santa Fe Railway Co. (Santa Fe), the Orange
County Flood Control District (OCFCD) and, more recently, the Southern California
Regional Rail Authority (SCRRA) and Metrolink on a project to construct a new
railroad bridge over San Juan Creek. This project is of benefit to the community as
it will allow for the future widening of Camino Capistrano to ultimate width,
improve the development potential of land which is presently under-utilized and
relatively inaccessible and will decrease the running time of passenger trains along
the Los Angeles -San Diego Corridor thus assisting in the addition of passenger trains
to service this area.
In April, 1987, the City, Amtrak and Caltrans entered into a triparty agreement
which spelled out the responsibilities of each relative to this project. Amtrak and
Caltrans agreed to contribute $1,200,000 to fund design of the project, and the City
agreed to pursue additional funding for construction. Additionally, the
FOR CITY COUNCIL AGEN (}�
AGENDA ITEM .
July 20, 1993
Page 2
City/Community Redevelopment Agency agreed to be responsible for acquiring the
necessary right-of-way and for negotiating a right-of-way exchange directly with
Santa Fe, although the ownership of Santa Fe right-of-way has now passed to OCTA.
In May, 1991, a new triparty agreement, titled Fourth Amendment to Agreement to
Provide for Construction of Track Realignment and Rail Bridge Construction at San
Juan Creek in San Juan Capistrano, California, Contract 64G188, was executed and
continues the intent of the project as established in the 1987 agreement. Caltrans
agreed to provide the bulk of the funding for the design work, the City serves as
Project Manager and the City/Community Redevelopment Agency continues to
assume responsibility for acquiring and exchanging the necessary rail right-of-way.
Since the agreement was entered into in 1987, the City has been successful in
securing additional funds to assist in this project. The City obtained additional
matching funds from Caltrans under Contract 75Q749 and has funds on deposit for
this project with the Orange County Transportation Authority.
Some utility relocation design was included in the original design scope; others, such
as the Pacific Bell facility, have become more apparent as design work has
progressed. Pacific Bell has indicated that they wish to design the relocation of
their facilities themselves.
At the June 15, 1993, meeting, City Council approved Modifications #1 to Funding
Contract No. 75Q749 with Caltrans. This contract now provides for 50% funding for
utility relocation design up to $22,500 from Caltrans with a match already in place
from OCTA. These funds are paid to the City on a reimbursable basis. Pacific Bell
has estimated that this design effort will cost $21,000.
As the project involves separate private interests and several governmental
organizations, some of which are only recently created, earlier project progress was
slow. Even so, good progress is now being made and the City's consultant, Boyle
Engineering Corp., hopes to complete the design before March 31, 1994.
Environmental review through contracts with Michael Brandman Associates and
McKenna is complete. Planning Commission certification was completed February
23, 1993. Right-of-way negotiations with private property owners has started under
a separate contract which has already been awarded.
FINANCIAL CONSIDERATIONS
Funds for this project are budgeted in Account No. 12-65300-4703-126. The costs for
utility relocation design under Caltrans Funding Contract 75Q749 are shared equally
between the City and State. The City's share is being reimbursed under the agreement
with OCTA.
NOTIFICATION
Caltrans
OCTA
Pacific Bell
AGENDA ITEM •
July 20, 1993
Page 3
ALTERNATE ACTIONS
1. Approve the Design Funding Deposit with Pacific Bell and authorize the City
Manager to execute the letter agreement for design.
2. Do not approve the Design Funding Deposit.
3. Request more information from staff.
RECOMMENDATION
By motion, approve the Design Funding Deposit with Pacific Bell and authorize the City
Manager to execute the letter agreement for design on behalf of the City.
Respectfully submitted,
William M. Huber, P.E.
WMH/BP:cl
Attachment: Pacific Bell Letter Agreement
Prepared by,
Brian Perry, P. ., Project Manager