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05-1018_MUNICIPAL UNDERGROUND SERVICES , INC_Personal Services Agreement Term Extension40 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493.1053 FAX "w"isanjuancaplstrano. org September 30, 2009 Jlia, � j� IAfAl1AAAl1G • memsAH 1961 1776 Mr. David Boutelle Municipal Underground Services, Inc. 28511 Breckenridge Drive Laguna Niguel, CA 92677 RE: Personal Service Agreement Term Extension Dear Mr. Boutelle: MEMBERS OF THE CITY COUNCIL SAM ALLEVATO LAURA FREESE THOMAS W. HRIBAR MARK NIELSEN DR. LONDRES USO The Personal Services Agreement between the City of San Juan Capistrano and Municipal Underground Services, Inc. dated October 18, 2005, is set to expire on October 18, 2009 for the second of up to three one-year extensions. Provisions of the contract (Section 2) provide for up to three (3) one-year option renewals based on satisfactory performance. Pursuant to the terms of the agreement, the City wishes to extend this agreement for an additional year. The new term will expire on October 18, 2010. It is our understanding that this is acceptable and that all terms of the agreement will remain as is, including pricing, for the extended term period. As the contractor representative for this Personal Services Agreement, by signing this letter, you agree to the extended terms of this agreement. Please sign and return this letter in the enclosed envelope. We look forward to continuing our positive working relationship with Municipal Underground Services, Inc. Sincerely �, 6 William Curry Assistant Utilitie� cc: Joe Tait, Interim City Manager MS AGREED TO BY: i 13� 10 -.2 -o David Boutelle Date San Juan Capistrano: Preserving the Past to Enhance the Future �, Printed on 100% recycled paper 0 [i CITY CLERK SDEPARTMENT -ACTION REMINDER "�S t2cr�U c`�t TO: WLTUeff a , Senior Management Analyst FROM: Christy Jakl, Administrative Specialist DATE: September 15, 2009 SITUATION: At their meeting on October 18, 2005, the City Council of the City of San Juan Capistrano approved an agreement with Municipal Underground Services, Inc. to provide Sanitary Sewer and Storm Drain Line Maintenance Services. ACTION REQUESTED: Said Agreement states services shall be for (3) years or by October 18, 2008, with the option for (3) one-year extensions. On September 29, 2008, extension letter send for additional year of service. Please notify this office if agreement has been completed or will be extended. ACTION TO BE TAKEN: V,4E*4ll.l ne-yew E�C�?Mcj�v1 see. dt-&CU UC 1%T/✓ DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: to f 10. 1 1 C) 1 SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: '� / 2�0 I O ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 09/15/08 09/15/09 Deadline Date: 10/18/08 10/18/09 (600.30/municipal underground) • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAx www.sanjuancapistrano.org September 30, 2009 '/ iuorasm ' s"Alus�B � 1961 1776 Mr. David Boutelle Municipal Underground Services, Inc. 28511 Breckenridge Drive Laguna Niguel, CA 92677 RE: Personal Service Agreement Term Extension Dear Mr. Boutelle: MEMBERS OF THE CRY COUNCIL SAM ALLEVATO LAURA FREESE THOMAS W. HRIBAR MARK NIELSEN DR. LONDRES USO The Personal Services Agreement between the City of San Juan Capistrano and Municipal Underground Services, Inc. dated October 18, 2005, is set to expire on October 18, 2009 for the second of up to three one-year extensions. Provisions of the contract (Section 2) provide for up to three (3) one-year option renewals based on satisfactory performance. Pursuant to the terms of the agreement, the City wishes to extend this agreement for an additional year. The new term will expire on October 18, 2010. It is our understanding that this is acceptable and that all terms of the agreement will remain as is, including pricing, for the extended term period. As the contractor representative for this Personal Services Agreement, by signing this letter, you agree to the extended terms of this agreement. Please sign and return this letter in the enclosed envelope. We look forward to continuing our positive working relationship with Municipal Underground Services, Inc. Sincerely 6 William Curry'"' / Assistant Utilitie cc: Joe Tait, Interim City Manager TERMS AGREED TO BY: David Boutelle Date r�• San Juan Capistrano: Preserving the Past to Enhance the Future `, Pnmea on 100% mryded paper CANFORNIA PRELIMINARY 20-DAY*TICE In accordance with sections 3097 and 3098, California Civil Code This is not a Lien, This is not a reflection orithe integrity of any contractor or subcontractor NOTICE TO PROPERTY OWNER Lt/ IF BILLS ARE NOT PAID IN FULL FOR LABOR, SERVICES, EQ (j [ENT, OR MA I FURNISHED OR TO BE FURNISHED, A MECHANICS' LIEN LEADING TO THE LOSS, THROUGH COU MQ, SURE PROCEEDINGS, OF ALL OR PART OF YOUR PROPERTY BEING SO IMPROVED MAY BE PLACED AGAINST THE PROPERTY7W Ot1jj����11 YOU HAVE PAID YOUR CONTRACTOR IN FULL. YOU MAY WISH TO PROTECT YOURSELF AGAINST THIS CONSEQUENCE BY (I RLIQiJI);I,NC� OUR CONTRACTOR TO FURNISH A RELEASE SIGNED BY THE PERSON OR FIRM GIVING YOU THIS NO BE �jF�,M!�AKING EA AYMENT TO YOUR CONTRACTOR OR (2) ANY OTHER METHOD OR DEVICE THAT IS APPROPRIATE UN�'6>�i�,/Ic�vgNCES. �rII (. pii''I OTHER THAN RESIDENTIAL HOMEOWNERS OF DWELLINGS CONTAINING /FF'AN FIVE UNITS, PRIVATE PROJECT OWNERS MUST NOTIFY THE ORIGINAL CONTRACTOR AND ANY LIEN CLAIMANT WHO HA OVIDED THE OWNER WITH A PRELIMINARY 20 - DAY LIEN NOTICE IN ACCORDANCE WITH SECTION 3097 OF THE CIVIL CODE THAT A NOTICE OF COMPLETION OR NOTICE OF CESSATION HAS BEEN RECORDED WITHIN 10 DAYS OF ITS RECORDATION. NOTICE SHALL BE BY REGISTERED MAIL, CERTIFIED MAIL, OR FIRST-CLASS MAIL, EVIDENCED BY A CERTFICATE OF MAILING. FAILURE TO NOTIFY WILL EXTEND THE DEADLINES TO RECORD A LIEN You are hereby notified that SANCON ENGINEERING, INC. 5841 ENGINEER DR. HUNTINGTON BEACH, CA 92649 Reputed General Contractor MUNICIPAL UNDERGROUND SERV 28511 BRECKENRIDGE DRIVE LAGUNA NIGUEL, CA 92677 Reputed Owner or Public Entity CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 Reputed Construction Lender or Lessee NONE 3 lq/al Signatur Date Has furnished or will furnish labor, services, equipment, or materials of the following general description: REMOVE GASKETS An estimate of the total price of the labor, services, equipment or materials furnished or to be furnished is: $1,750.00 Job name and location: CAMINO CAPISTRANO GASKET REMOVAL DI 1 127 — D11 133 CAMINO CAPISTRANO The name of the person or firm who contracted for the purchases of such labor, services, equipment or material is: MUNICIPAL UNDERGROUND SERVICES, INC. Kelly Drew Admin. Assist. Name of Person Signing Title PROOF OF SERVICE AFFIDAVIT (CIVIL CODE § 30921) I, Kelly Drew, declare that I served copies of the above PRELIMINARY NOTICE: By First Class Certified or Registered Mail service, postage prepaid, addressed to each of the parties at the address shown above on March 19, 2009 I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Signed at Huntington Beach, CA on March 19, 2009 1 L Ca�=� Sig ture JPerson Making Service r� CITY CLERK'S DEPARTMENT - ACTION REMINDER TO:Management Analyst X ^S2• FROM: DATE: September 15, 2008 C�1Y �S h ILC��fJ S(D CZ SITUATION: At their meeting on October 18, 2005, the City Council of the City of San Juan Capistrano approved an agreement with Municipal Underground Services, Inc. to provide Sanitary Sewer and Storm Drain Line Maintenance Services. ACTION REQUESTED: Said Agreement states services shall be for (3) years or by October 18, 2008, with the option for (3) one-year extensions. Please notify this office if agreement has been completed or will be extended. ACTION TO BE TAKEN: p & t, e w C? F�F deQl� '. iDATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: 0 DATE SIGNED: ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 09/15108 Deadline Date: 10/18/08 (600.30/municipal underground) • • 32400 PASEO ADKI ANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493.1171 (949) 493.1053 FAx www.sanjuancapistrano.org September 29, 2008 Mr. David Boutelle Municipal Underground Services, Inc. 28511 Breckenridge Drive Laguna Niguel, CA 92677 RE: Personal Service Agreement Term Extension Dear Mr. Boutelle: MEMBERS OF THE CRY COUNCIL SAM ALL.EVATO THOMAS W. HRIBAR MARK NIELSEN JOE SOTO DR. LONDRES USO The Personal Services Agreement between the City of San Juan Capistrano and Municipal Underground Services, Inc., dated October 18, 2005, is set to expire on October 18, 2008 for the original term. Provisions of the contract (Section 2) provides for up to three (3) one year option renewals based on satisfactory performance. Pursuant to the terms of the agreement, the City wishes to extend this agreement for an additional year. The new term will expire on October 18, 2009. It is our understanding • that this is acceptable and that all terms of the agreement will remain as is, including pricing, for the extended term period. As the contractor representative for this Personal Services Agreement, by signing this letter you agree to the extended terms of this agreement. Please sign and return this letter in the enclosed envelope. We look forward to continuing our positive working relationship with Municipal Underground Services, Inc. Very truly yours, N�i4bbaszadeh Public Works Director Cc: J. O'Donnell Jack Galaviz JT T AGREE T BY: • David Boutelle Date: San Juan Capistrano: Preserving the Past to Enhance the Future 43 Pnnte m 100% me ded paper 10 • PERSONAL SERVICES AGREEMENT I AGREEMENT is made and entered into this day of , 2005, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Municipal Underground Services, Inc. (hereinafter referred to as "Contractor"). RECITALS: WHEREAS, City desires to retain the services of Contractor to perform sanitary sewer and storm drain maintenance within the City; and WHEREAS, Contractor is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Contractor mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Contractor shall consist of those tasks as set forth in the City's Request For Proposals, dated September 12, 2005, incorporated herein by reference. Contractor warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. The San Diego Regional Water Quality Control Board (RWQCB) has issued a permit which governs stormwater and non-stormwater discharges resulting from areas owned and operated by the County of Orange, Orange County Flood Control District and incorporated cities of Orange County (collectively referred to as Permittees). The RWQCB Permits is a National Pollutant Discharge Elimination System (NPDES) Permit No. R9-2002-0001, respectively. Copy of the RWQCB Permit is available for review. In order to comply with the Permit requirements, the Permittees have developed a Drainage Area Management Plan (DAMP) which contains Model Maintenance Procedures with Best Management Practices (BMPs) that parties conducting the municipal activities must adhere to. These Model Maintenance Procedures apply to any party conducting municipal activities and contain pollution prevention and source control techniques to minimize the impact of those activities upon dry -weather urban runoff, storm water runoff, and receiving water quality. Work performed under this Agreement shall conform to the Permit requirements, the DAMP, and the Model Maintenance Procedures and must be SD a performed as described within all applicable Model maintenance Procedures. The Contractor shall fully understand the Model Maintenance Procedures applicable to activities that are being conducted under this Agreement prior to conducting them and maintain copies of the Model Maintenance Procedures throughout the duration of the Agreement. The applicable Model Maintenance Procedures are included as Exhibit "B" of this Agreement. Evaluation of activities subject to DAMP requirements performed under this Agreement will be conducted to verify compliance with DAMP requirements and may be required through Contractor self-evaluation as determined by the City. Section 2. Term. This Agreement shall be for a term of three (3) years. City will consider granting, in its discretion up to three (3) additional one (1) year option renewals based upon satisfactory performance of Contractor. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed those unit prices as set forth in the proposal from Municipal Underground Services, Inc., dated September 26, 2005, as set forth in Exhibit "A," attached and incorporated herein by reference. 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate set forth in Exhibit 'A" attached and incorporated herein by reference. Included within the compensation are all of the Contractor's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Contractor's proposal. 3.3 Method of Payment. Contractor shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Contractor undertaking any extra work. 3.4 Records of Expenses. Il Contractor shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent. It is agreed that Contractor shall act and be an independent and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontractinsa and Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Contractor shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its sub as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any sub and City. All persons engaged in the work will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Contractor's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Contractor warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. 0 Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Contractor shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Contractor. Section 11. Copies of Work Product. At the completion of the contract period, Contractor shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Contractor's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Contractor in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Contractor agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Contractor's professional services. Section 13. Indemnity. Contractor agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Contractor arising out of or in connection with the work, operation or activities of Contractor, its agents, employees and subs in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Contractor shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Contractor shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non -owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Contractor intends to employ employees to perform services under this Agreement, Contractor shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Contractor shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Contractor's general liability and umbrella liability policies to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Not applicable. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Contractor shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Contractor shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Contractor has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Contractor shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn.: Public Works Director To Contractor: Municipal Underground Services, Inc. 28511 Breckenridge Drive Laguna Niguel, CA 92677 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. 9 0 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO MUNICIPAL UNDERGROUND SERVICES, INC. ATTEST: R. Monahan. Citv Clerk APPROVED AS TO FORM: John R. , City Attorney • PROPOSAL SANITARY SEWER AND STORM DRAIN LINE MAINTENANCE SERVICES From:+ kk�c`4AI lO�HGie✓Ctyeusc� ser�'ePT1�,.,c CONTRACTOR To the Honorable City Council City of San Juan Capistrano Gentlemen: The undersigned, as proposer, declares that he has carefully examined the location of the proposed work as described, examined the General Provisions and Specifications, read the Instructions to Proposers, and is familiar with all proposal requirements, and hereby proposes and agrees, if the proposal is accepted, to complete said contract in accordance with the Contract Documents for the following: ITEM OF WORK Year I Year ear CCTV Videotaping of City Sewer and Drainage Lines - $/L.F. 7 : SY r� Cleaning of City Sewer Lines C g $/L. F. Cleaning of City Storm Drain Lines 12" Dia. or less $/L.F. + 3,5-- v` �7 ;Zr Cleaning of Storm Drain Lines over 12" Dia. to 24" Dia. $/L.F. Cleaning of Storm Drain Lines greater than 24" Dia. $/L.F. ' 6 0 60 ' 66F Storm Drain Catch Basin Cleaning i $/Ea. Cleaning of Flat Box Culverts _ reater than 24". $/L.F. �rJ T o- 1 d %1 TOTAL 6 EXHIBIT A 0 0 Municipal Underground Services, Inc. 28511 Breckenridge Drive Laguna Niguel, CA 92677 (949)364-3920 September 29, 2005 City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Dear Sir or Madam: This letter is to confirm a dollar amount on page 6 of our proposal. The only change desired is in section "Cleaning of Flat Box Culverts greater than 24". Previously the dollar amount was stated as T & M and we would now like to change this to be $5.75 per lineal foot for all three years. Thank you again. (�O,v6z—t7t David Boutelle Municipal Underground Services, Inc. License#801474 0 PROPOSAL (continued) Emergency Work* - Hourly Rate 9 Cost to do sewer and drainage line cleaning, or $/Hr $/Hr other sewer work, or cleaning of catch basins, at hours other than as stated as normal working In Figures g In Words hours per the specifications. Price shall include all labor material, trucks, equipment, and disposal costs. Unit Price Per Hour FOR FIRST TWO HOURS. r 0, e 14whdved !J�• Se✓e& • F; Unit Price Per Hour FOR EACH HOUR �G1 1 CG[Nc[� THEREAFTER. *Costs for emergency work shall include containment of sanitary sewer spill, vacuuming and disposal of material. Please indicate below the equipment and number of personnel included in the quoted rates for Item 4 above: , \u /f -, , X, be Please indicate below the hourly rate for any specialized equipment not included in the above definition. The rates quoted below shall be for equipment and operator (or operators) as required. Equipment Description Hourly Rate Routine Hourly Rate Emergency C V C4,43 aila 16 5. 7 PROPOSAL (continued) Said amounts are to include and cover all taxes, the performing of all the labor requisite or proper and the providing of all necessary machinery, tools, apparatus, and other means of maintenance; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications for the work. All prices quoted above shall include removal and disposal of all material, such as sludge, grease, water, mud, roots, etc., from the project sites. All prices quoted above shall include traffic control if required by City. Contractor will not be required to pay for permits on City projects. If the contract is awarded, the undersigned agrees to enter into a contract with the City and to commence work within fifteen (15) calendar days from the date of execution thereof. It is understood that the City reserves the right to increase or decrease the frequency of any item or portion of the work or to omit portions of the work as may be deemed necessary by the Public Works Director or designee. The contract amount shall be adjusted to reflect these changes. It is also understood by Proposer that the City of San Juan Capistrano has the right to reject this proposal or to award a contract to the undersigned at the prices stipulated. Signature of Bidder �.i!O.QGpLI�� Title hHN, e'N0 "`k�P✓6/Yt+tt rro/ S�✓L�fPS�l4C, Company 8 PROPOSAL (continued) Company Name: i t tt kl f e; RAI uh c(evc� ✓n u tiC( Se ry ; c eS � � l+c F Individual C©6 / ek-.tt o'l Firm/Co-Partnership If a firm or co -partnership, provide the names of all individual co-partners (President, Secretary, Treasurer, and Manager thereof) composing the firm below: David 1So"teNe-- Pres;d��7` Name/Title Atirtg 6outelle-U,'ce �✓eSdrN%. lreas'c,rer Name/Title Name/Title Name/Title Additional Requirements A. Contractor shall not be required to pay for permits on City projects. I certify that I have thoroughly checked the figures set forth in this proposal, that they are correct to the best of my knowledge, and that they constitute my proposal for the work called out herein. g-.24-0 q-- �� 1� RKeS"Ale Date Signature/Title 0 0 As a consequence of its function, the stormwater conveyance system collects and transports urban runoff and storm water that may contain certain pollutants. Consequently these pollutants may accumulate in the system and must be removed periodically. In addition, the systems must also be maintained to function properly hydraulically to avoid flooding. The attached BMPs are recommended to be used on an as needed and on a case by case basis. Some BMP might not apply in certain situations and will not be used. The provided BMPs are potential measures that could be used, individually or collectively, as the situation requires, and as determined by staff. Maintaining the system may involve the following activities: Inspection and Cleaning of Stormwater Conveyance Structures Controlling Illicit Connections and Discharges Controlling Illegal Dumping MODEL PROCEDURES; Inspection and Cleaning of Drainage Facilities General Guidelines ✓ Annually inspect and clean drainage facilities as needed. Maintain appropriate records. This information should be used to determine problem areas that may need to be checked more often. ✓ Remove trash and debris as needed from open channels and properly dispose of these materials (at an approved landfill or recycling facility). It should be noted that major debris removal may require other regulatory permits prior to completing the work. ✓ Conduct annual visual inspections during the dry season to determine if there are problem inlets where sediment/trash or other pollutants SJC DF -1 Drainage System.doc 1 2/13103 1961 City of San Juan Capistrano 1776 .c`fLIFORN�� DF -1 DRAINOPERATION AND MAINTENANCE As a consequence of its function, the stormwater conveyance system collects and transports urban runoff and storm water that may contain certain pollutants. Consequently these pollutants may accumulate in the system and must be removed periodically. In addition, the systems must also be maintained to function properly hydraulically to avoid flooding. The attached BMPs are recommended to be used on an as needed and on a case by case basis. Some BMP might not apply in certain situations and will not be used. The provided BMPs are potential measures that could be used, individually or collectively, as the situation requires, and as determined by staff. Maintaining the system may involve the following activities: Inspection and Cleaning of Stormwater Conveyance Structures Controlling Illicit Connections and Discharges Controlling Illegal Dumping MODEL PROCEDURES; Inspection and Cleaning of Drainage Facilities General Guidelines ✓ Annually inspect and clean drainage facilities as needed. Maintain appropriate records. This information should be used to determine problem areas that may need to be checked more often. ✓ Remove trash and debris as needed from open channels and properly dispose of these materials (at an approved landfill or recycling facility). It should be noted that major debris removal may require other regulatory permits prior to completing the work. ✓ Conduct annual visual inspections during the dry season to determine if there are problem inlets where sediment/trash or other pollutants SJC DF -1 Drainage System.doc 1 2/13103 0 Storm Drain Flushing Waste Management 4 Note: Permission must be obtained for any discharge of wash water to the sanitary sewer from the local sewering agency. E accumulate. SJC DF -1 ✓ Eliminate any discharges that may occur while maintaining and cleaning any municipal drainage facilities. ✓ Train crews in proper maintenance activities, including record keeping and disposal. ✓ Provide energy dissipaters (e.g. riprap) below culvert outfalls to minimize potential for erosion. ✓ Flushing of storm drains or storm drain inlets should only be done in emergencies. ✓ If flushed, the material should be collected (vacuumed), treated with an appropriate filtering device to remove sand and debris and disposed of properly. ✓ Store wastes collected from cleaning activities of the drainage facilities in appropriate containers or temporary storage sites in a manner that prevents discharge to the storm drain. ✓ Dewater the wastes if necessary with outflow into the sanitary sewer if permitted. Water should be treated with an appropriate filtering device to remove the sand and debris prior to discharge to the sanitary sewer. If discharge to the sanitary sewer is not permitted, water should be pumped or vacuumed to a tank and properly disposed of. Do not dewater near a storm drain or stream. 2. Controlling Illicit Connections and Discharges Improper physical connections to the storm drain system can occur in a number of ways, such as overflow cross -connects from sanitary sewers and floor drains from businesses like auto shops and restaurants. Illicit discharges and illegal connections can generally be detected and investigated through a combination of programs and approaches that target a variety of pollutants and sources. ✓ Report prohibited discharges such as dumping, paint spills, abandoned oil containers, etc. observed during the course of normal daily activities so they can be investigated, contained, and cleaned up. ✓ Conduct field investigations to detect and eliminate existing illicit connections and improper disposal of pollutants into the storm drain (i.e. identify problem areas where discharges or illegal connections may occur and follow up stream to determine the source(s)). ✓ Report all observed illicit connections and discharges to the 24-hour water pollution problem reporting hotline (714) 567-6363. ✓ Encourage public reporting of improper waste disposal by distributing public education materials and advertising the 24-hour water pollution problem reporting hotline. SJC DF -1 Drainage System.dDc 2 2113103 0 SJC DF -1 Storm Drain Stenciling ✓ Implement a storm drain stenciling program. E NO DUMPING 0 DRAINS TO OCEAN Storm drain system signs act as highly visible source controls that are typically stenciled directly adjacent to storm drain inlets. 3. Controlling Illegal Dumping Illegally dumped wastes can cause storm water and receiving water quality problems as well as clog the storm drain system itself, Nonhazardous solid wastes may include garbage, trash, refuse, paper, rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, manure, vegetable or animal solid and semi-solid wastes and other discarded solid or semi-solid waste provided that such wastes do not contain wastes which must be managed as hazardous wastes, or wastes which contain soluble pollutants in concentration which exceed applicable water quality objectives or could cause degradation of waters of the state. Field Investigation ✓ Report prohibited discharges such as dumpings observed during the course of normal daily activities so they can be investigated, contained and cleaned up. SJC DF -1 Drainage System.doc ✓ Conduct field investigations to detect and eliminate improper disposal of pollutants into the storm drain (i.e. identify problem areas where discharges or illegal connections may occur and follow up stream to determine the source(s)). ✓ Report all observed illicit connections and discharges to the 24-hour water pollution problem reporting hotline (949)493-1171. ✓ Encourage public reporting of improper waste disposal by distributing public education materials and advertising the 24-hour water pollution problem reporting hotline. 2113103 0 SJC DF -1 Train!ng/Education/ ✓ Annually train municipal employees to recognize and report illegal dumping. Outreach ✓ Encourage public reporting of illegal dumping by advertising the 24-hour water pollution problem reporting hotline (949)493-1171. LIMITATIONS: Clean-up activities may create a slight disturbance for local aquatic species. Access to items and material on private property may be limited. Trade-offs may exist between channel hydraulics and water quality/riparian habitat. If storm channels or basins are recognized as wetlands, many activities, including maintenance, may be subject to regulation and permitting. REFERENCES: California Storm Water Best Management Practice Handbooks. Municipal Best Management Practice Handbook. Prepared by Camp Dresser & McKee, Larry Walker Associates, Uribe and Associates, Resources Planning Associates for Stormwater Quality Task Force. March 1993. Harvard University. 2002. Solid Waste Container Best Management Practices — Fact Sheet On -Line Resources — Environmental Health and Safety. Model Urban Runoff Program: A How -To Guide for Developing Urban Runoff Programs for Small Municipalities. Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine Sanctuary, Association of Monterey Bay Area Governments, Woodward -Clyde, Central Coast Regional Water Quality Control Board. July. 1998. Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000. SJC DF -1 Drainage Systenn.dx 4 2113103 UAN c'90 Although sewage systems, the operation and maintenance of public utilities are not considered themselves are not a chronic sources of stormwater pollution, some activities and accidents can result in the discharge of raw sewage contains pollutants that can pose a threat to both human health and the quality of receiving waters if they enter the storm drain system through incidents such as spills, leaks or overflows. The attached BMPs are recommended to be used on an as needed and on a case by case basis. Some BMP might not apply in certain situations and will not be used. The provided BMPs are potential measures that could be used, individually or collectively, as the situation requires, and as determined by staff. Activities associated with the operation and maintenance of water and sewer utilities to prevent and handle such incidents include the following: 1. Water Line Maintenance 2. Sanitary Sewer Maintenance 3. Spill/Leak/Overflow Control, Response, and Containment Cities that do not provide maintenance of water and sewer utilities should coordinate with the contracting agency responsible for these activities and ensure that these model procedures are followed. POLLUTION PREVENTION: Pollution prevention measures have been considered and incorporated in the model procedures. Implementation of these measures may be more effective and reduce or eliminate the need to implement other more complicated or costly procedures. Possible pollution prevention measures for water and sewer utility operation and maintenance include: • Inspect potential non -storm water discharge Flow paths and clear/cleanup any debris or pollutants found (i.e. remove trash, leaves, sediment, and wipe up liquids, including oil spills). • Once per year, educate municipal staff on pollution prevention measures. SX FP -0 Water and Sewer Utility 08M.dw 1 2113103 EXHIBIT B 1961 Q City of San Juan Capistrano 1T16 FP -6 WATER AND SEWER UTILITY OPERATION AND MAINTENANCE SJC FP -6 MODEL PROCEDURES: Water Line Maintenance Procedures can be employed to reduce pollutants from discharges associated with water utility operation and maintenance activities. Planned discharges may include fire hydrant testing, flushing water supply mains after new construction, flushing lines due to complaints of taste and odor, dewatering mains for maintenance work. Unplanned discharges from treated, recycled water, raw water, and groundwater systems operation and maintenance activities can occur from water main breaks, sheared fire hydrants, equipment malfunction, and operator error. Planned Discharges ✓ For planned discharges use one of the following options: - Reuse water for dust suppression, irrigation, or construction compaction - Discharge to the sanitary sewer system with approval - Discharge to the storm drain system or to a creek using applicable pollution control measures listed below (this option is ONLY applicable to uncontaminated pumped ground water, water line flushing, discharges from potable water sources other than water main breaks) and may require a permit from the Regional Water Quality Control Board. ✓ If water is discharged to a storm drain inlet (catch basin), control measures must be put in place to control potential pollutants (i.e. sediment, chlorine, etc.). Examples of some storm drain inlet protection options include: - Silt fence - appropriate where the inlet drains a relatively flat area. - Gravel and wire mesh sediment filter - Appropriate where concentrated flows are expected. - Fiber or straw rolls - can be used at all curb inlet catch basins. - Wooden weir and fabric -use at curb inlets where a compact installation is desired. ✓ Prior to discharge, inspect discharge flow path and clear/cleanup any debris or pollutants found (i.e. remove trash, leaves, sediment, and wipe up liquids, including oil spills). ✓ Select appropriate pollution control measure(s) considering the receiving system (i.e. curb inlet, drop inlet, culvert, creek, etc.) and ensure that the control device(s) ft properly. ✓ General design considerations for inlet protection devices include the following: SJC FP -6 Water and Sewer Utility 0&M.doc 2 2113/03 0 0 SJC FP -6 - The device should be constructed such that cleaning and disposal of trapped sediment is made easy, while minimizing interference with discharge activities. - Devices should be constructed so that any standing water resulting from the discharge will not cause excessive inconvenience or Flooding/damage to adjacent land or structures. ✓ The effectiveness of control devices must be monitored during the discharge period and any necessary repairs or modifications made as needed. Unplanned Discharges ✓ Stop the discharge as quickly as possible by turning off water source. SJC FP -6 Water and Sewer Utility 08M.doc ✓ Inspect flow path of the discharged water: - Control erosion along the flow path. - Identify areas that may produce significant sediment or gullies, use sandbags to redirect the flow. - Identify erodible areas which may need to be repaired or protected during subsequent repairs or corrective actions ✓ If repairs or corrective action will cause additional discharges of water, select the appropriate procedures for erosion control, chlorine residual, turbidity, and chemical additives. Prevent potential pollutants from entering the flow path and ensure that no additional discharged water enters storm drain inlets. 2113103 E SJC FP -6 Sanitary Sewer Maintenance Applicable to municipalities who own and operated a sewage collection system. Facilities that are covered under this program include sanitary sewer pipes and pump stations owned and operated by the Permittee. The owner of the sanitary sewer facilities is the entity responsible for carrying out this prevention and response program. Sewer System Cleaning ✓ Sewer lines should be cleaned on a regular basis to remove grease, grit, and other debris that may lead to sewer backups. ✓ Establish routine maintenance program. Cleaning should be conducted at an established minimum frequency and more frequently for problem areas such as restaurants that are identified ✓ Cleaning activities may require removal of tree roots and other identified obstructions. Preventative and ✓ During routine maintenance and inspection note the condition of sanitary Corrective Maintenance sewer structures and identify areas that need repair or maintenance. Items to note may include the following: - cracked/deteriorating pipes - leaking joints/seals at manhole - frequent line plugs - line generally flows at or near capacity - suspected infiltration or exfiltration ✓ Document suggestions and requests for repair and report the information to the appropriate manager or supervisor. ✓ Prioritize repairs based on the nature and severity of the problem. Immediate clearing of blockage or repair is required where an overflow is currently occurring or for urgent problems that may cause an imminent overflow (e.g. pump station failures, sewer line ruptures, sewer line blockages). These repairs may be temporary until scheduled or capital improvements can be completed. ✓ Review previous sewer maintenance records to help identify "hot spots" or areas with frequent maintenance problems and locations of potential system failure. SJC FP -6 Water and Sewer Utility OdM.dm 4 2113103 9 0 SJC FP -6 3. Spill/Leak/Overflow Control, Response, and Containment Control ✓ Refer to countywide Illicit Discharge Detection and Elimination Program. Components of this program include: Also see Drainage System procedures sheet - Investigation/inspection and follow-up - Elimination of illicit discharges and connections - Enforcement of ordinances - Respond to sewage spills - Facilitate public reporting of illicit discharges and connections. A citizen's hotline for reporting observed overflow conditions should be established to supplement the field screening efforts being conducted by the Principal Permittee. Response and ✓ Establish lead department/agency responsible for spill response and Containment containment. Provide coordination within departments. ✓ When a spill, leak, and/or overflow occurs, keep sewage from entering the storm drain system to the maximum extent practicable by covering or blocking storm drain inlets or by containing and diverting the sewage away from open channels and other storm drain facilities (using sandbags, inflatable dams, etc.). ✓ If a spill reaches the storm drain notify County of Orange Health Care Agency through Control One at (714) 628-7208. ✓ Remove the sewage using vacuum equipment or use other measures to divert it back to the sanitary sewer system. ✓ Record required information at the spill site. ✓ Perform field tests as necessary to determine the source of the spill. ✓ Develop additional notification procedures regarding spill reporting as needed. LIMITATIONS: Private property access rights needed to perform testing along storm drain right-of-ways. Requirements of municipal ordinance authority for suspected source verification testing necessary for guaranteed rights of entry. SJC FP -6 Water and Sewer Utility 08M.doc 2113103 0 REFERENCES: 4P SJC FP -6 California Storm Water Best Management Practice Handbooks, Municipal Best Management Practice Handbook. Prepared by Camp Dresser & McKee, Larry Walker Associates, Urlbe and Associates, Resources Planning Associates for Stormwater Quality Task Force. March 1993. Los Angeles County Stormwater Quality. Public Agency Activities Model Program. On-line: http://ladpw.org/wmd/npdes/public—TC.cfm Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000. Santa Clara Valley Urban Runoff Pollution Prevention Program. Water Utility Pollution Prevention Plan. SJC FP -6 Water and Sewer Utility 0&M.doc 6 2113103 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAx www.sanjUancapistrano.org October 21, 2005 Municipal Underground Services, Inc. 28511 Breckenridge Drive Laguna Niguel, CA 92677 Dear Sir or Madam: MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE BATHGATE MAT HART JOE SOTO DAVID M. SWERDLIN The City Council approved a Personal Services Agreement related to performing sanitary sewer and storm drain maintenance on October 18, 2005. A fully executed, original agreement is enclosed for your records. Thank you for maintaining documentation confirming current compliance with the terms of insurance under your agreement with the city. Please keep in mind that should this documentation lapse, all work under this agreement must stop and all payments will be withheld until we receive proper evidence of insurance. • In particular, the Worker's Compensation Insurance documentation expires on November 5, 2005. You may proceed with work under this agreement in coordination with the project manager, Kathleen Springer, Management Analyst 1 (949) 487-4306. Thank ahan, CMC leen Springer, Management Analyst I Amirani, Public Works Director San Juan Capistrano: Preserving the Past to Enhance the Future �.� Printed on recycled oaoer • • 10/18/2005 D7 AGENDA REPORT TO: Dave Adams, City Manager n FROM: Amy Amirani, Public Works Director`s " SUBJECT: Consideration of Agreement for Sanitary Sewer and Storm Drain Maintenance (Municipal Underground Services, Inc.) RECOMMENDATION: By motion, approve the Personal Services Agreement with Municipal Underground Services, Inc. for sanitary sewer and storm drain maintenance services for the unit prices shown in their proposal. SITUATION: The City has approximately 633,000 lineal feet (approximately 120 miles) of underground sanitary sewer lines that require annual cleaning. Approximately 19,500 lineal feet of those sanitary sewer lines are considered to be trouble spots requiring cleaning six (6) times a year. In order to comply with the National Pollutant Discharge Elimination System requirements, the City began cleaning the storm drain lines in 2002. There are 308,000 lineal feet (approximately 58 miles) of storm drain lines in the City. All of the City's catch basins and inlet structures are inspected annually. Of those inspected, approximately 500 catch basins and approximately 130 inlet structures are cleaned annually. Some structures may require additional cleaning as needed throughout the rainy season. Furthermore, once every three years, the City requires that all sanitary sewer and storm drain lines are videotaped to allow for a full inspection of the condition of the systems. The combination of these requirements ensures that the important elements of the City's infrastructure perform properly. On September 12, 2005, the City sent a Request for Proposals to seven (7) contractors to provide sewer and storm drain maintenance services. On September 26, 2005, staff received proposals from the following four (4) contractors: 1) Ace Pipeline Inspection & Cleaning Service; 2) Empire Pipe Cleaning & Equipment, Inc.; 3) Municipal Underground Services, Inc. (current contractor); and 4) Professional Pipe Services. Please see Attachment 2 for proposal results. Municipal Underground Services, Inc. has provided the low bid for the items of work for which the City requires the most maintenance. Municipal Underground Services, Inc. has provided excellent service to the City for the past three (3) years. In addition, Municipal Underground Services, Inc. has consistently responded in a timely manner to requests for emergency work. Staff recommends approval of the personal services 0 0 Agenda Report Page 2 October 18, 2005 agreement with Municipal Underground Services, Inc. to provide sanitary sewer and storm drain maintenance services for a period of three (3) vears. COMMISSION/BOARD REVIEW AND RECOMMENDATIONS: Not applicable. FINANCIAL CONSIDERATIONS: The fiscal year 2005/2006 budget consists of the amounts shown below, which will sufficiently cover the costs associated with sanitary sewer and storm drain maintenance work. Description Account Number Amount Catch Basin Cleaning 01-62419-4444 $ 30,000 Storm Drain Video 01-624194444 $ 20,000 Storm Drain Cleaning 01-62419-4444 $ 20,000 Sanitary Sewer Cleaning 17-62419-4454 $110,000 NOTIFICATION: Ace Pipeline Inspection & Cleaning Service Empire Pipe Cleaning & Equipment, Inc. Municipal Underground Services, Inc. Professional Pipe Services RECOMMENDATION: By motion, approve the Personal Services Agreement with Municipal Underground Services, Inc. for sanitary sewer and storm drain maintenance services for the unit prices shown in their proposal. Respectfully submitted, Amy Amirani Public Works Director AA/KS: mp Attachments: 1. 2. Prepared by, Kathleen Springe Management Analyst 11 Personal Services Agreement Proposal Results PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of , 2005, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Municipal Underground Services, Inc. (hereinafter referred to as "Contractor"). RECITALS: WHEREAS, City desires to retain the services of Contractor to perform sanitary sewer and storm drain maintenance within the City; and WHEREAS, Contractor is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Contractor mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Contractor shall consist of those tasks as set forth in the City's Request For Proposals, dated September 12, 2005, incorporated herein by reference. Contractor warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. The San Diego Regional Water Quality Control Board (RWQCB) has issued a permit which governs stormwater and non-stormwater discharges resulting from areas owned and operated by the County of Orange, Orange County Flood Control District and incorporated cities of Orange County (collectively referred to as Permittees). The RWQCB Permits is a National Pollutant Discharge Elimination System (NPDES) Permit No. R9-2002-0001, respectively. Copy of the RWQCB Permit is available for review. In order to comply with the Permit requirements, the Permittees have developed a Drainage Area Management Plan (DAMP) which contains Model Maintenance Procedures with Best Management Practices (BMPs) that parties conducting the municipal activities must adhere to. These Model Maintenance Procedures apply to any party conducting municipal activities and contain pollution prevention and source control techniques to minimize the impact of those activities upon dry -weather urban runoff, storm water runoff, and receiving water quality. Work performed under this Agreement shall conform to the Permit requirements, the DAMP, and the Model Maintenance Procedures and must be ATTACHMENT 11 performed as described within all applicable Model maintenance Procedures. The Contractor shall fully understand the Model Maintenance Procedures applicable to activities that are being conducted under this Agreement prior to conducting them and maintain copies of the Model Maintenance Procedures throughout the duration of the Agreement. The applicable Model Maintenance Procedures are included as Exhibit "B" of this Agreement. Evaluation of activities subject to DAMP requirements performed under this Agreement will be conducted to verify compliance with DAMP requirements and may be required through Contractor self-evaluation as determined by the City. Section 2. Term. This Agreement shall be for a term of three (3) years. City will consider granting, in its discretion up to three (3) additional one (1) year option renewals based upon satisfactory performance of Contractor. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed those unit prices as set forth in the proposal from Municipal Underground Services, Inc., dated September 26, 2005, as set forth in Exhibit "A," attached and incorporated herein by reference. 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate set forth in Exhibit 'A" attached and incorporated herein by reference. Included within the compensation are all of the Contractor's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Contractor's proposal. 3.3 Method of Payment. Contractor shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Contractor undertaking any extra work. 3.4 Records of Expenses. 0 0 Contractor shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent. It is agreed that Contractor shall act and be an independent and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Contractor shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its sub as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any sub and City. All persons engaged in the work will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Contractor's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Contractor warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. • LI Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Contractor shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Contractor. Section 11. Copies of Work Product. At the completion of the contract period, Contractor shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Contractor's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Contractor in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Contractor agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Contractor's professional services. Section 13. Indemnity. Contractor agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Contractor arising out of or in connection with the work, operation or activities of Contractor, its agents, employees and subs in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Contractor shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Contractor shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non -owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Contractor intends to employ employees to perform services under this Agreement, Contractor shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Contractor shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Contractor's general liability and umbrella liability policies to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Not applicable. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Contractor shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Contractor shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Contractor has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Contractor shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn.: Public Works Director To Contractor: Municipal Underground Services, Inc. 28511 Breckenridge Drive Laguna Niguel, CA 92677 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Aareement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. 0 0 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: Wyatt Hart, Mayor MUNICIPAL UNDERGROUND SERVICES, INC. ATTEST: Margaret R. Monahan, City Clerk APPROVED AS TO FORM: John R. Sh , City Attorney PROPOSAL SANITARY SEWER AND STORM DRAIN LINE MAINTENANCE SERVICES From: t rkr� AsLI l,�Y,z✓nc-eu..i SPr,., ePs 1,��. CONTRACTOR To the Honorable City Council City of San Juan Capistrano Gentlemen: The undersigned, as proposer, declares that he has carefully examined the location of the proposed work as described, examined the General Provisions and Specifications, read the Instructions to Proposers, and is familiar with all proposal requirements, and hereby proposes and agrees, if the proposal is accepted, to complete said contract in accordance with the Contract Documents for the following: ITEM OF WORK Year 1 Year 2 Year CCTV Videotaping of City Sewer S6 _ 5Y S -*- and Drainage Lines - $/L.F. , : ' Cleaning of City Sewer Lines $/L. F. Cleaning of City Storm Drain Lines r 12" Dia. or less $/L.F. + + 02 3 Cleaning of Storm Drain Lines over 12" Dia. to 24" Dia. $/L.F. Cleaning of Storm Drain Lines ' 0 60 6� greater than 24° Dia. $/L. F. Storm Drain Catch Basin Cleaning Cleaning of Flat Box Culverts greater than 24". $/L.F. •�- I d �) �L, T ! ' _ 1 d TOTAL 6 EXHIBIT A Municipal Underground Services, Inc. 28511 Breckenridge Drive Laguna Niguel, CA 92677 (949)3643920 September 29, 2005 City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Dear Sir or Madam: This letter is to confirm a dollar amount on page 6 of our proposal. The only change desired is in section "Cleaning of Flat Box Culverts greater than 24". Previously the dollar amount was stated as T & M and we would now like to change this to be $5.75 per lineal foot for all three years. Thank you again. � vT� David Bout.. Municipal Underground Services, Inc. License#801474 a PROPOSAL (continued) Emergency Work* - Hourly Rate Ll Cost to do sewer and drainage line cleaning, or $/Hr $/Hr other sewer work, or cleaning of catch basins, at hours other than as stated as normal working In Figures 9 In Words hours per the specifications. Price shall include all labor material, trucks, equipment, and disposal costs. Unit Price Per Hour FOR FIRST TWO HOURS. 0„ e 14 uhdvad 1'7S• Se��.,f F; Unit Price Per Hour FOR EACH HOUR li« THEREAFTER. *Costs for emergency work shall include containment of sanitary sewer spill, vacuuming and disposal of material. Please indicate below the equipment and number of personnel included in the quoted rates for Item 4 above: . Please indicate below the hourly rate for any specialized equipment not included in the above definition. The rates quoted below shall be for equipment and operator (or operators) as required. Equipment Description Hourly Rate Routine Hourly Rate Emergency C c iv Cet Lin P ir-11-t 6 . t E VA 0 0 PROPOSAL (continued) Said amounts are to include and cover all taxes, the performing of all the labor requisite or proper and the providing of all necessary machinery, tools, apparatus, and other means of maintenance; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications for the work. All prices quoted above shall include removal and disposal of all material, such as sludge, grease, water, mud, roots, etc., from the project sites. All prices quoted above shall include traffic control if required by City. Contractor will not be required to pay for permits on City projects. If the contract is awarded, the undersigned agrees to enter into a contract with the City and to commence work within fifteen (15) calendar days from the date of execution thereof. It is understood that the City reserves the right to increase or decrease the frequency of any item or portion of the work or to omit portions of the work as may be deemed necessary by the Public Works Director or designee. The contract amount shall be adjusted to reflect these changes. It is also understood by Proposer that the City of San Juan Capistrano has the right to reject this proposal or to award a contract to the undersigned at the prices stipulated. Signature of Bidder Title �-I LI N.G'r/�RI �Npj 2 � S�P✓UJ�CPS -L4Cr P✓ /i' t r Company 8 0 0 PROPOSAL (continued) Company Name: /ad UildeYnTuN�P Ser: ;ce,, J t1c ❑ Individual Ful [,,V 106 i-at'Dh Firm/Co-Partnership If a firm or co -partnership, provide the names of all individual co-partners (President, Secretary, Treasurer, and Manager thereof) composing the firm below: IoAyi,d 6o" e0c - PresJ& Name/Title Avir a 6duy'elle e iveS,v(,e. f Tea z,rer NameMtle Name,Title Name/Title Additional Requirements A. Contractor shall not be required to pay for permits on City projects. I certify that I have thoroughly checked the figures set forth in this proposal, that they are correct to the best of my knowledge, and that they constitute my proposal for the work called out herein. Date Signature/Title W 0 e�' Iry cyA ' City of San Juan Capistrano ine •c`fLIFORN�P DF -1 DRAINOPERATION AND MAINTENANCE As a consequence of its function, the stormwater conveyance system collects and transports urban runoff and storm water that may contain certain pollutants. Consequently these pollutants may accumulate in the system and must be removed periodically. In addition, the systems must also be maintained to function properly hydraulically to avoid flooding. The attached BMPs are recommended to be used on an as needed and on a case by case basis. Some BMP might not apply in certain situations and will not be used. The provided BMPs are potential measures that could be used, individually or collectively, as the situation requires, and as determined by staff. Maintaining the system may involve the following activities: Inspection and Cleaning of Stormwater Conveyance Structures Controlling Illicit Connections and Discharges Controlling Illegal Dumping MODEL PROCEDURES: 1. Inspection and Cleaning of Drainage Facilities General Guidelines ✓ Annually inspect and clean drainage facilities as needed. Maintain appropriate records. This information should be used to determine problem areas that may need to be checked more often. SJC DF -1 Drainage System.doc ✓ Remove trash and debris as needed from open channels and properly dispose of these materials (at an approved landfill or recycling facility). It should be noted that major debris removal may require other regulatory permits prior to completing the work. ✓ Conduct annual visual inspections during the dry season to determine if there are problem inlets where sediment/trash or other pollutants 2/13/03 0 Storm Drain Flushing Waste Management 4 Note: Permission must be obtained for any discharge of wash water to the sanitary sewer from the local sewedng agency. 0 accumulate. SJC DF -1 ✓ Eliminate any discharges that may occur while maintaining and cleaning any municipal drainage facilities. ✓ Train crews in proper maintenance activities, including record keeping and disposal. ✓ Provide energy dissipaters (e.g. riprap) below culvert outfalls to minimize potential for erosion. ✓ Flushing of storm drains or storm drain inlets should only be done in emergencies. ✓ If flushed, the material should be collected (vacuumed), treated with an appropriate filtering device to remove sand and debris and disposed of properly. ✓ Store wastes collected from cleaning activities of the drainage facilities in appropriate containers or temporary storage sites in a manner that prevents discharge to the storm drain. ✓ Dewater the wastes if necessary with outflow into the sanitary sewer if permitted. Water should be treated with an appropriate filtering device to remove the sand and debris prior to discharge to the sanitary sewer. If discharge to the sanitary sewer is not permitted, water should be pumped or vacuumed to a tank and properly disposed of. Do not dewater near a storm drain or stream. 2. Controlling Illicit Connections and Discharges Improper physical connections to the storm drain system can occur in a number of ways, such as overflow cross -connects from sanitary sewers and floor drains from businesses like auto shops and restaurants. Illicit discharges and illegal connections can generally be detected and investigated through a combination of programs and approaches that target a variety of pollutants and sources. SJC DF -1 Drainage System.doc ✓ Report prohibited discharges such as dumping, paint spills, abandoned oil containers, etc. observed during the course of normal daily activities so they can be investigated, contained, and cleaned up. ✓ Conduct field investigations to detect and eliminate existing illicit connections and improper disposal of pollutants into the storm drain (i.e. identify problem areas where discharges or illegal connections may occur and follow up stream to determine the source(s)). ✓ Report all observed illicit connections and discharges to the 24-hour water pollution problem reporting hotline (714) 567-6363. ✓ Encourage public reporting of improper waste disposal by distributing public education materials and advertising the 24-hour water pollution problem reporting hotline. 2/13/03 0 0 SJC DF -1 Storm Drain Stenciling 0 NO DUMPING DRAINS TO OCEAN Storm drain system signs act as highly visible source controls that are typically stenciled directly adjacent to storm drain inlets. ✓ Implement a storm drain stenciling program. 3. Controlling Illegal Dumping Illegally dumped wastes can cause storm water and receiving water quality problems as well as clog the storm drain system itself. Non -hazardous solid wastes may include garbage, trash, refuse, paper, rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, manure, vegetable or animal solid and semi-solid wastes and other discarded solid or semi-solid waste provided that such wastes do not contain wastes which must be managed as hazardous wastes, or wastes which contain soluble pollutants in concentration which exceed applicable water quality objectives or could cause degradation of waters of the state. Field Investigation ✓ Report prohibited discharges such as dumpings observed during the course of normal daily activities so they can be investigated, contained and cleaned up. ✓ Conduct field investigations to detect and eliminate improper disposal of pollutants into the storm drain (i.e. identify problem areas where discharges or illegal connections may occur and follow up stream to determine the source(s)). ✓ Report all observed illicit connections and discharges to the 24-hour water pollution problem reporting hotline (949)493-1171. ✓ Encourage public reporting of improper waste disposal by distributing public education materials and advertising the 24-hour water pollution problem reporting hotline. SJC DF -1 Drainage System.doc 3 2/13/03 0 SJC DF -1 Training/Education/ ✓ Annually train municipal employees to recognize and report illegal dumping. Outreach ✓ Encourage public reporting of illegal dumping by advertising the 24-hour water pollution problem reporting hotline (949)493-1171. LIMITATIONS: Clean-up activities may create a slight disturbance for local aquatic species. Access to items and material on private property may be limited. Trade-offs may exist between channel hydraulics and water quality/riparian habitat. If storm channels or basins are recognized as wetlands, many activities, including maintenance, may be subject to regulation and permitting. REFERENCES: California Storm Water Best Management Practice Handbooks. Municipal Best Management Practice Handbook. Prepared by Camp Dresser & McKee, Larry Walker Associates, Uribe and Associates, Resources Planning Associates for Stormwater Quality Task Force. March 1993. Harvard University. 2002, Solid Waste Container Best Management Practices — Fact Sheet On -Line Resources — Environmental Health and Safety. Model Urban Runoff Program: A How -To Guide for Developing Urban Runoff Programs for Small Municipalities. Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine Sanctuary, Association of Monterey Bay Area Governments, Woodward -Clyde, Central Coast Regional Water Quality Control Board. July. 1998, Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000. SJC DF -1 Drainage System.doc 2/13/03 C. Although sewage systems, the operation and maintenance of public utilities are not considered themselves are not a chronic sources of stormwater pollution, some activities and accidents can result in the discharge of raw sewage contains pollutants that can pose a threat to both human health and the quality of receiving waters if they enter the storm drain system through incidents such as spills, leaks or overflows. The attached BMPs are recommended to be used on an as needed and on a case by case basis. Some BMP might not apply in certain situations and will not be used. The provided BMPs are potential measures that could be used, individually or collectively, as the situation requires, and as determined by staff. Activities associated with the operation and maintenance of water and sewer utilities to prevent and handle such incidents include the following: 1. Water Line Maintenance 2. Sanitary Sewer Maintenance S. Spill/Leak/Overflow Control, Response, and Containment Cities that do not provide maintenance of water and sewer utilities should coordinate with the contracting agency responsible for these activities and ensure that these model procedures are followed. POLLUTION PREVENTION: Pollution prevention measures have been considered and incorporated in the model procedures. Implementation of these measures may be more effective and reduce or eliminate the need to implement other more complicated or costly procedures. Possible pollution prevention measures for water and sewer utility operation and maintenance include: • Inspect potential non -storm water discharge flow paths and clear/cleanup any debris or pollutants found (i.e. remove trash, leaves, sediment, and wipe up liquids, including oil spills). • Once per year, educate municipal staff on pollution prevention measures. SJC FP -6 Water and Sewer Utility 08M.doc 1 2/13/03 EXHIBIT B k�, • ���•� City of San Juan Capistrano .�LIFpRN�e' FP -6 WATER AND SEWER UTILITY OPERATION AND MAINTENANCE C. Although sewage systems, the operation and maintenance of public utilities are not considered themselves are not a chronic sources of stormwater pollution, some activities and accidents can result in the discharge of raw sewage contains pollutants that can pose a threat to both human health and the quality of receiving waters if they enter the storm drain system through incidents such as spills, leaks or overflows. The attached BMPs are recommended to be used on an as needed and on a case by case basis. Some BMP might not apply in certain situations and will not be used. The provided BMPs are potential measures that could be used, individually or collectively, as the situation requires, and as determined by staff. Activities associated with the operation and maintenance of water and sewer utilities to prevent and handle such incidents include the following: 1. Water Line Maintenance 2. Sanitary Sewer Maintenance S. Spill/Leak/Overflow Control, Response, and Containment Cities that do not provide maintenance of water and sewer utilities should coordinate with the contracting agency responsible for these activities and ensure that these model procedures are followed. POLLUTION PREVENTION: Pollution prevention measures have been considered and incorporated in the model procedures. Implementation of these measures may be more effective and reduce or eliminate the need to implement other more complicated or costly procedures. Possible pollution prevention measures for water and sewer utility operation and maintenance include: • Inspect potential non -storm water discharge flow paths and clear/cleanup any debris or pollutants found (i.e. remove trash, leaves, sediment, and wipe up liquids, including oil spills). • Once per year, educate municipal staff on pollution prevention measures. SJC FP -6 Water and Sewer Utility 08M.doc 1 2/13/03 EXHIBIT B k�, • ���•� City 0 MODEL PROCEDURES: Water Line Maintenance 0 SJC FP -6 Procedures can be employed to reduce pollutants from discharges associated with water utility operation and maintenance activities. Planned discharges may include fire hydrant testing, flushing water supply mains after new construction, flushing lines due to complaints of taste and odor, dewatering mains for maintenance work. Unplanned discharges from treated, recycled water, raw water, and groundwater systems operation and maintenance activities can occur from water main breaks, sheared fire hydrants, equipment malfunction, and operator error. Planned Discharges ✓ For planned discharges use one of the following options: - Reuse water for dust suppression, irrigation, or construction compaction Discharge to the sanitary sewer system with approval Discharge to the storm drain system or to a creek using applicable pollution control measures listed below (this option is ONLY applicable to uncontaminated pumped ground water, water line Flushing, discharges from potable water sources other than water main breaks) and may require a permit from the Regional Water Quality Control Board. ✓ If water is discharged to a storm drain inlet (catch basin), control measures must be put in place to control potential pollutants (i.e. sediment, chlorine, etc.). Examples of some storm drain inlet protection options include: - Sift fence - appropriate where the inlet drains a relatively flat area. - Gravel and wire mesh sediment filter- Appropriate where concentrated flows are expected. - Fiber or straw rolls - can be used at all curb inlet catch basins. - Wooden weir and fabric - use at curb inlets where a compact installation is desired. ✓ Prior to discharge, inspect discharge flow path and clear/cleanup any debris or pollutants found (i.e. remove trash, leaves, sediment, and wipe up liquids, including oil spills). ✓ Select appropriate pollution control measure(s) considering the receiving system (i.e. curb inlet, drop inlet, culvert, creek, etc.) and ensure that the control device(s) fit properly. ✓ General design considerations for inlet protection devices include the following: SJC FP -0 Water and Sewer Utility 0&M.doc 2 2/13/03 0 0 SJC FP -6 - The device should be constructed such that cleaning and disposal of trapped sediment is made easy, while minimizing interference with discharge activities. - Devices should be constructed so that any standing water resulting from the discharge will not cause excessive inconvenience or flooding/damage to adjacent land or structures. ✓ The effectiveness of control devices must be monitored during the discharge period and any necessary repairs or modifications made as needed. Unplanned Discharges ✓ Stop the discharge as quickly as possible by turning off water source. ✓ Inspect flow path of the discharged water: - Control erosion along the flow path. - Identify areas that may produce significant sediment or gullies, use sandbags to redirect the flow. - Identify erodible areas which may need to be repaired or protected during subsequent repairs or corrective actions ✓ If repairs or corrective action will cause additional discharges of water, select the appropriate procedures for erosion control, chlorine residual, turbidity, and chemical additives. Prevent potential pollutants from entering the flow path and ensure that no additional discharged water enters storm drain inlets. SJC FP -6 Water and Sewer Utility 0&M.doc 3 2/13/03 0 0 SJC FP -6 2. Sanitary Sewer Maintenance Applicable to municipalities who own and operated a sewage collection system. Facilities that are covered under this program include sanitary sewer pipes and pump stations owned and operated by the Permittee. The owner of the sanitary sewer facilities is the entity responsible for carrying out this prevention and response program. Sewer System Cleaning ✓ Sewer lines should be cleaned on a regular basis to remove grease, grit, and other debris that may lead to sewer backups. ✓ Establish routine maintenance program. Cleaning should be conducted at an established minimum frequency and more frequently for problem areas such as restaurants that are identified ✓ Cleaning activities may require removal of tree roots and other identified obstructions. Preventative and ✓ During routine maintenance and inspection note the condition of sanitary Corrective Maintenance sewer structures and identify areas that need repair or maintenance. Items to note may include the following: - cracked/deteriorating pipes - leaking joints/seals at manhole - frequent line plugs - line generally flows at or near capacity - suspected infiltration or e>fiiltration ✓ Document suggestions and requests for repair and report the information to the appropriate manager or supervisor. ✓ Prioritize repairs based on the nature and seventy of the problem. Immediate clearing of blockage or repair is required where an overflow is currently occurring or for urgent problems that may cause an imminent overflow (e.g. pump station failures, sewer line ruptures, sewer line blockages). These repairs may be temporary until scheduled or capital improvements can be completed. ✓ Review previous sewer maintenance records to help identify "hot spots" or areas with frequent maintenance problems and locations of potential system failure. SJC FP -6 Water and Sewer Utility 0&M.doc 4 2/13/03 SJC FP -6 3. Spill/Leak/Overflow Control, Response, and Containment Control ✓ Refer to countywide Illicit Discharge Detection and Elimination Program. Components of this program include: Also see Drainage System procedures sheet - Investigation/inspection and follow-up - Elimination of illicit discharges and connections - Enforcement of ordinances - Respond to sewage spills - Facilitate public reporting of illicit discharges and connections. A citizen's hotline for reporting observed overflow conditions should be established to supplement the field screening efforts being conducted by the Principal Permittee. Response and ✓ Establish lead departmentlagency responsible for spill response and Containment containment. Provide coordination within departments. ✓ When a spill, leak, and/or overflow occurs, keep sewage from entering the storm drain system to the maximum extent practicable by covering or blocking storm drain inlets or by containing and diverting the sewage away from open channels and other storm drain facilities (using sandbags, inflatable dams, etc.). ✓ If a spill reaches the storm drain notify County of Orange Health Care Agency through Control One at (714) 628-7208. ✓ Remove the sewage using vacuum equipment or use other measures to divert it back to the sanitary sewer system. ✓ Record required information at the spill site. ✓ Perform field tests as necessary to determine the source of the spill. ✓ Develop additional notification procedures regarding spill reporting as needed. LIMITATIONS: Private property access rights needed to perform testing along storm drain right-of-ways. Requirements of municipal ordinance authority for suspected source verification testing necessary for guaranteed rights of entry. SJC FP -6 Water and Sewer Utility 0&M.doc 5 2/13/03 E REFERENCES: 0 SJC FP -6 California Storm Water Best Management Practice Handbooks. Municipal Best Management Practice Handbook. Prepared by Camp Dresser & McKee, Larry Walker Associates, Unbe and Associates, Resources Planning Associates for Stormwater Quality Task Force. March 1993. Los Angeles County Stormwater Quality. Public Agency Activities Model Program. On-line: http:l/ladpw.org/wmd/npdestpublic_TC.cfm Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000. Santa Clara Valley Urban Runoff Pollution Prevention Program. Water Utility Pollution Prevention Plan SJC FP -6 Water and Sewer Utility 0&M.doc 6 2/13/03 3 w U) Z_ D ll' rn ay r t N m r w 01 m O O N o O •U (n o 0 0 0 1 c m c N w L7 O a C O O) V N N N N N N M O N N M O H N m � N am C C — C d � C � �U LL J_ co a a� U Q 0 LL w M j R 0 J 0 O 0 N m 6 67 o 4 LL � c ami — U c d aE a O N N = m r N •� E o - •g w E w C w " M .- J N O to O O N r O _C J 0 O F N N O L W WE -0 N m C W N C In � U m .Z C cd 0 Y 0 ad o O w U CO O 0 d c d LL J N c_O >m O 'y U 3 J N N C0 a� N C _C CD _C N = O_ Y J J J � LL C W U U C G U Q Nd'M o 0 0 m o Y c N J N m L7 ) m m a o U U o o mcc LL C OCi .-M wfO� LLy O ry C C C C Im C �FF C m p .. N .N- N C m m m fC6 m m o m IF� `mom LL y cOU' 310 65 U r• N a r t N m r w 01 m O O N o O a CL o 0 0 0 1 c m d N C O N N N w L7 O a C O O) V N N N N N N M O N N M O H N m � N am C C — C d � C � �U co a a� U Q 0 O (O w M 0 (O 0 O 0 O 0 O 0 N m � c ami — U c d aE a O N N N N r N •� E o - •g w E w C w " M .- N N N It O to O O N r O C1 0 0 0 O N N L W WE -0 W C In � U m .Z ad U CO c 'y U a� LL O_ LL J J � LL W U t0 � Q Nd'M 0 LL G W J N m L7 OO m 0 M U~NN O N 0 0 C OCi .-M wfO� ry C 6 l7 W t C L m p .. 04 .N- y N w U c `mom LL y cOU' m m 0 aE cU' a � N C C R CC J J N U > E c U J O C C C O •Q w ° a� E•�"R o` D O mU m o E c cA € E v m Y IX O a oUUiNinULi o o m .o C w N w LO N w w c w LL p O O O O O L N `O U C C CC �o E C W F U a_mi N ID] N o ami D N C UUf�UU C-0 M m N Em d r LO W O N r O a CL 000 m t0 N O H N m � r.. O a` C O N N N N O N pN N N Na N O .0 O O O O N GI W y m C C N � C � 'y U a� O_ W U Q W ONN OO m 0 M r N N 0 0 C OCi .-M wfO� m U c 0 aE a � E c •Q w E LU .o C w N 7 LO N N *It OON (O O r O O O O O L N `O U O G D N C D U ay Z U 'c J LL � � ll H V3 N O LL N N N O ~ N v o rX C N C cd6 D f0 Q .Lm+ LU ` fR m ad a`> LL -j m >a 0 p c(U am .= N C 0 C N C 0 N U C U J J p ° N Q m c m in E E v 0 m .1 O 0 L) 0 o` m o a w w 0 0 Z5 0— E o LL U- Q� 5 C G C� cm C O C N �uUdma�a�ogg f- {O /O m f0 UUUUU�(U ATTACHMENT 32400 PASEO ACIELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAx www.s(it?liiancapisfrano.org October 19, 2005 10 � IAf0A4pAAifA EST RAusam 1961 1 6 NOTIFICATION OF ACTION BY THE CITY COUNCIL OF SAN JUAN CAPISTRANO MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE BATHGATE MATT HART JOE SOTO DAVID M. SWERDLIN On October 18, 2005 the City Council of San Juan Capistrano met regarding: "Consideration of Agreement for Sanitary Sewer and Storm Drain Maintenance (Municipal Underground Services, Inc.)" Item No. D7. The following action was taken at the meeting: Personal services agreement with Municipal Underground Services, Inc. for sanitary sewer and storm drain maintenance services for the unit prices shown in their proposal, approved. If you have any questions regarding this action, please contact Kathleen Springer, Management Analyst at 487-4306 for more detailed information. Thank you, M tz. Ir Deputy Cit Clerk �J Enclosed: Cc: Municipal Underground Services, Inc.; Ace Pipeline Inspection & Cleaning Service; Empire Pipe Cleaning & Equipment, Inc.; Professional pipe Services; Amy Amirani, Public Works Director; Kathleen Springer, Management Analyst San Juan Capistrano: Preserving the Past to Enhance the Future i^� Pn ted on tecycl>tl paper 0 C� 32400 PASEO ADELANTO MEMBERS OF THE CITU COUNCIL SAN JUAN CAPISTRANO, CA 92675 SAM ALLEVATO (949) 4903-1171ff ° 1 ORPO;117 o DIANE BATHGATE (949)493-1053 FAX BTAB115HU I96I WYATT HART www. sanjuancapi y1rano. org 1776 JOE SOTO • • DAVID M. SWERDLIN NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL The City Council of San Juan Capistrano will meet at 7:00 p.m. on October 18, 2005 in the City Council Chamber in City Hall, to consider: "Consideration of Agreement for Sanitary Sewer and Storm Drain Maintenance (Municipal Underground Services, Inc.)" — Item No. D7. If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 5:00 p.m. on Monday, October 17, 2005 to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Kathleen Springer, Management Analyst. You may contact that staff member at (949) 487-4306 with any questions. The agenda, including agenda reports, is available to you on our web site: wIliv iu incapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: cou ncil-agendas(a)sanivancapistrano.org. Meg Monahan, CMC City Clerk cc: Municipal Underground Services, Inc.; Ace Pipeline Inspection & Cleaning Service; Empire Pipe Cleaning & Equipment, Inc.; Professional pipe Services; Amy Amirani, Public Works Director; Kathleen Springer, Management Analyst * Received staff report San Juan Capistrano: Preserving the Past to Enhance the Future IPrinted on recycled paper