1997-0701_OFFICE GEM_Personal Services Agreement PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this ist day of July
19 97, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and
Office Gem (hereinafter referred to as
"Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to
take and prepare minutes of City Council and Planning Commission meetings ; and,
WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise
to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work
The scope of work to be performed by Consultant shall consist of those tasks as set forth in
Exhibit "A," attached and incorporated herein by reference.
Consultant warrants that all of its servi ai be performed in a competent, professional and
satisfactory manner and in accordance with the prevalent standards of its profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and services required
hereunder shall be continuous until cancelled by either party in accordance with Section 10.
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall not exceed Eight
Thousand Dollars ($ 8,000 ) yearly.
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rate of $20.00 . Included within
the compensation are all the Consultant's ordinary office, transportation, reproduction and overhead
-1-
expenses incurred by it, its agents and employees, including meetings with the City representatives
and incidental costs to perform the stipulated services.
3.3 Method of Payment.
Consultant shall submit invoices with the draft minutes following each meeting,
indicating the amount of time required to attend the meeting and prepare the minutes. The City will
make payments based on approved invoices in accordance with this Section.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an agent or
employee of City, and shall obtain no rights to any benefits which accrue to City's employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for City to enter into this Agreement. Consultant shall not
contract with any other entity to perform the services required without written approval of the City.
This Agreement may not be assigned, voluntarily or by operation of law, without the prior written
approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City,
Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for
persons directly employed. Nothing contained in this Agreement shall create any contractual
relationships between any subcontractor and City. All persons engaged in the work will be
considered employees of Consultant. City will deal directly with and will make all payments to
Consultant.
Section 6. Changes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract documents as
requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth
with particularity all terms of the new agreement, including but not limited to any additional
Consultant's fees.
Section 7. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any interest, direct
or indirect, which would conflict in any manner or degree with the performance of the services
contemplated by this Agreement. No person having such interest shall be employed by or associated
with Consultant.
Section 8. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in connection
with the performance of its services pursuant to this Agreement are confidential to the extent
-2-
permitted by law, and Consultant agrees that they shall not be made available to any individual or
organization without prior written consent of the City. All such reports, information, data, and
exhibits shall be the property of the City and shall be delivered to the City upon demand without
additional costs or expense to the City. The City acknowledges such documents are instruments of
Consultant's professional services.
Sec i n 9. Termination.
City and Consultant shall have the right to terminate this Agreement, without cause,
immediately. If the City terminates this Agreement a pro rata payment shall be made for work done
pursuant to the hourly fee schedule appended thereto.
Section 10. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or to such
other addresses as may be designated by written notice. These addresses shall be used for delivery
of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: City Clerk or Planning Director
To Consultant: Gillian E. Rampley
Office Gem
25211 Pike Road
Laguna Hills, CA 92653
-3-
Section 11. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the parties and
supersedes all previous negotiations between them pertaining to the subject matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY O AN JUAN APISTRANO
By.
G e b h, City Manager
SULTANT
By: �.
Gillian E. Rampley
A EnSfT:, Office Gem
Cheryl John n, ity Clerk
7399 FORM
:
JohA. Shaw, City Attorney
-4-
RECEIVED
QUN 5 II 51 AM '97 Gillian E. Rampley
Solutions for Small Buslnew 25211 Pike Road
GEM y Laguna Hills, CA 92653
Phone/�c(714) 581-2949
.,o.�:; � eld _ Fax(7144) 5581-2919
E-Mail OfficeGem(Maol.com
June 4, 1997
CE
SnalBudil Gillian E. Rampley
25211 Pike Road
GEM Laguna Hills.CA 92653
City Clerk Phone/�(714)581-2949
San Juan Capistrano City Hall
32400 Paseo Adelanto Traveling Notary Public
San Juan Capistrano, CA 92675 Word Processing File Management
Computer Bookkeeping Billing
RE: Recording Secretary for City Council/Planning Commission
Dear City Clerk:
I am writing in response to your advertisement in today's Saddleback Valley News.
For the past one and a half years, I have operated Office Gem as an office and law office support
service business. With an extensive background in the legal field,having worked as a legal
secretary, law office administrator and paralegal, I have many years of very relevant experience
for the type of position you have available. As Office Gem, 1 provide word processing support,
bookkeeping,paralegal and traveling notary public services. I have much experience at taking
notes, transcribing from tapes and dictation and drafting and preparing documents, including
notes of meetings, conversations and summarizing depositions, etc.
In an appointed capacity, I have been serving as a Traffic Commissioner for the City of Laguna
Hills for more than two and a half years and am currently serving as Chairman of that
commission. In this position, I have intimate experience of the workings of City government and
procedures and processes of a City commission and the public hearings associated with that. Mr.
Ken Rosenfield, Public Works Director/City Engineer for the City of Laguna Hills is very willing
to provide a reference for me should you require.
I am very interested in having an opportunity to discuss this with you in more detail. Please feel
free to call me at my office number above, or at my home number of(714) 581-6264.
Thank you for your consideration.
Very truly yours,
Gillian E. Rampley
Word Processing Computer Bookkeeping File Management Billing
OFFICE Gillian E. Rampley
SoNiNorr �rrailAahaw 25211 Pike Road
GEM Laguna Hills, CA 92653
Phone/Ilst(714)581-2949
Fax(714) 581-2919
E-Mail OfftceGemeaod.com
May 30, 1997
Ms. Cheryl Walker
Leisure World News
PCM Administration Building
Laguna Hills,CA 92653
RE: Gene Warren
Dear Ms.Walker:
You may recall that I spoke by telephone with you earlier this week concerning Mr. Warren. Mr.
and Mrs.Warren have asked me to assist them in providing you with the information that might
enable you to write a feature on Mr. Warren for the Leisure World News.
Attached to this letter are some articles from other publications about Mr.Warren and his long
(more than 50 years)and varied career in music and the arts. He is an award-winning singer,a
poet,a radio disc jockey and has worked with many great artists. Also attached is a publicity
deformation sheet listing some of the movies and shows Mr. Warren has appeared in. As I
advised over the telephone, Mr. Warren has had a stroke and his speech is somewhat impaired.
However,he is most willing to work with you and is more than able to communicate his desires
and responses to your questions. He would be delighted to meet you and provide you with more
detailed information,as well as any photographs or mementos you might wish to see or tapes you
might wish to hear.
Mr. and Mrs. Warren have been residents of Leisure World for the past 4 years. Every Monday,
Mr. Warren attends the Kiwanis meeting; he has been a member of the Kiwanis organization for
more than 38 years. Over the years,he was responsible for raising large amounts of money for
that organization with his singing and music. The members of the Leisure World branch are very
interested in learning more about his life and have really encouraged him to contact you.
I think you will find that his life will be of great interest to many Leisure World residents. Mi.
and Mrs. Warren reside at: 5500-2C Paseo Del Ingo West. Their phone number is: (714)470-
1216. An informative article would greatly assist Mr. Warren's friends and fellow residents in
Word Processing Computer Bookkeeping File Management Billing
Ms. Cheryl walker
Leisure World News
Page 2
learning more about him;communication directly is very difficult and fiustrating for him.
Obviously,he is no longer able to perform but an informative article would be a very nice tribute
to his wonderful past.
Thank you very much for your assistance. I hope that I will be able to speak with you when I
hand-deliver this letter. If not,please call Mrs. Warren for more information and to meet with
Mr.Warren. If I can be of further assistance,please do not hesitate to contact me.
Yours sincerely,
Gillian E. Rampley
Enclosures
cc: Mr. and Mrs. Gene Warren
MEMBERS OF THE CITY COUNCIL
COLLENE CAMPBELL
JOHN GREINER
U iIONIC WYATT HART
muusxD 1961 GIL JONES
1776 DAVID M.SWERDLIN
CITY MANAGER
GEORGE SCARBOROUGH
June 17, 1997
Ms. Elaine Gomez
24 Vienna
Laguna Niguel, California 92677
Re: Recording Secretary - City of San Juan Capistrano
Dear Ms. Gomez:
We received your letter today in response to our advertisement for recording
secretary services for the City Council and Planning Commission in San Juan
Capistrano. We appreciate your interest in providing this service to the City.
An individual has already been selected to furnish the recording secretary services.
However, your name will be retained in our files should another opportunity arise
in the future.
Very truly yours,
Cheryl Johnson, C C
City Clerk
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 • (714) 493-1171
MEMBERS OF THE CITY COUNCIL
O E CAMPBELL
JOHNN G R
m[HrpxxnHART
WYATT HART
[llxmsxm 1961 GIL JONES
1776 DAVID M.SWERDLIN
CITY MANAGER
GEORGE SCARBOROUGH
June 18, 1997
Ms. Nancy Caster
33751 Edgewater Drive
Dana Point, California 92629
Dear Nancy:
It was a pleasure speaking with you about providing recording secretary services for
the City Council and the Planning Commission in San Juan Capistrano. Due to the
number of well-qualified people who responded to the City's advertisement seeking this
service, the selection process was difficult.
After evaluating the overall qualifications of all the candidates, an individual has been
selected whose experience most closely meets the City's needs at this time. Although
you were not selected at this time, your name will be retained in our files should
another opportunity arise in the future.
Nancy, I would like to thank you for your interest in providing this service to the City of
San Juan Capistrano, and wish you well in your future undertakings.
Sincerely,
Cheryl Johnson
City Clerk
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171
MEMBERS OF THE CITY COUNCIL
OLLENE CAMPBELL
J
OHN�Ieulxle ` inm19xv6gx1xne
R
HART
GIL JONES
1776 DAVID M.SWERDLIN
CITY MANAGER
♦ ♦ GEORGE SCARBOROUGH
June 18, 1997
Ms. Elizabeth Wilke
1058 Calle Del Cerro, #1007
San Clemente, California 92672
Dear Elizabeth:
It was a pleasure speaking with you about providing recording secretary services for
the City Council and the Planning Commission in San Juan Capistrano. Due to the
number of well-qualified people who responded to the City's advertisement seeking this
service, the selection process was difficult.
After evaluating the overall qualifications of all the candidates, an individual has been
selected whose experience most closely meets the City's needs at this time. Although
you were not selected at this time, your name will be retained in our files should
another opportunity arise in the future.
Elizabeth, I would like to thank you for your interest in providing this service to the City
of San Juan Capistrano, and wish you well in your future undertakings.
Sincerely,
Cheryl Johnson
City Clerk
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO. CALIFORNIA 92675 • (714) 493-1171
daft
i.
II� a MEMBERS OF THE CITY COUNCIL
OLLENE CAMPBELL
JOHN GREINER
` iin[orrouus GMATTLUT HART
1776 o 1961 DAVID M.S
1776 DAVID M.SWERDLIN
CITY MANAGER
GEORGE SCARBOROUGH
June 18, 1997
Ms. Janette Fletcher
105 East Avenida San Pablo
San Clemente, California 92672
Dear Janette:
It was a pleasure speaking with you about providing recording secretary services for
the City Council and the Planning Commission in San Juan Capistrano. Due to the
number of well-qualified people who responded to the City's advertisement seeking this
service, the selection process was difficult.
After evaluating the overall qualifications of all the candidates, an individual has been
selected whose experience most closely meets the City's needs at this time. Although
you were not selected at this time, your name will be retained in our files should
another opportunity arise in the future.
Janette, I would like to thank you for your interest in providing this service to the City of
San Juan Capistrano, and wish you well in your future undertakings.
Sincerely,
Cheryl Johnson
City Clerk
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493.1171
J�
MEMBERS OF THE QTY COUNCIL
JOHN
CAMINER LL
JOHN WYATTHART R
mloxroRm GLUT ES
�Nusru 1961 GIL JONES
1776 DAVID M.S W ERDLIN
CITY MANAGER
GEORGE SCARBOROUGH
June 18, 1997
Ms. Angelena Wilson
205 East Balboa Boulevard
Newport Beach, California 92661
Dear Angelena:
It was a pleasure speaking with you about providing recording secretary services for the
City Council and the Planning Commission in San Juan Capistrano. Due to the number
of well-qualified people who responded to the City's advertisement seeking this service,
the selection process was difficult.
After evaluating the overall qualifications of all the candidates, an individual has been
selected whose experience most closely meets the City's needs at this time. Although you
were not selected at this time, your name will be retained in our files should another
opportunity arise in the future.
Angelena, I would like to thank you for your interest in providing this service to the City of
San Juan Capistrano, and wish you well in your future undertakings.
Sincerely,
Cheryl Johnson
City Clerk
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171
RECEIVED
AN 17 1 oe PH 197
ars K
JUAN
June 6, 1997
The City Clerk at City Hall
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Re: Recording Secretary Position
Dear City Clerk:
I am interested in the above-referenced position with the City of San Juan Capistrano.
Enclosed for your review is a copy of my resume. Please note that 1 do have
WordPerfect experience, but no experience taking minutes at a municipal meeting. If
given the opportunity, I would be willing to learn such procedures.
Sincerely,
Elaine Gomez
24 Vienna
Laguna Niguel, CA 92677
,�3 .z:,. �., .. .. , . ., -
`:r. . .. .. ., .. � .. .� ,'tit' - -
� �� E � . . c '% -. � _
ELAINE GOMEZ
24 Vienna
Laguna Niguel,CA 92677
(714)363-2048
EXPERIENCE•
Legal Secretary COOKSEY,HOWARD,MARTIN &TOOLEN
7/96 to Present 535 Anton Boulevard, 10'Floor,Costa Mesa
Assisted two attorneys in busy civil litigation office. Responsible for tiling
documents with state and municipal courts,transcription,and calendaring
court appearances and discovery responses. (Corel WP7)
Legal Secretary HAWKINS, SCHNABEL,LINDAHL&BECK
2/88 to 4/96 660 S.Figueroa St., Suite 1500,Los Angeles
Assisted two partners in the firm's diverse litigation practice which required
daily court filings in the superior, municipal and federal courts.
Responsibilities included transcribing letters to clients,opposing counsel,and
instructions to the court clerk Computer literate-WordPerfect 5.1,Proforma,
court calendaring and maintaining court files.
Administrative FINLEY,KUMBLE,WAGNER,HEINE & UNDERWOOD
Assistant/`Legal
Secretary Initially assigned as a"floater" litigation secretary which involved strong
8/86 to 12/87 communication skills for the firm's diverse legal practice in civil litigation,
municipal bonds,maritime,etc. Promoted to Personnel as an Administrative
Assistant and gained valuable experience in management and personnel
supervision under both the Office and Personnel Supervisor.
EDUCATION•
1978 to Southland College-Legal Secretary Certificate
1979
1995 UCLA-Communications Class
REFERENCES:
Will be furnished upon request.
Or
1 n dfY
105 East Avenida San Pablo
San Clemente, California 92672
Telephone: (714) 498-0760
June 6, 1997
Ms. Cheryl Johnson
City Clerk of City Hall
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Dear Ms. Johnson:
Subject: Contract Recording Secretary
Please consider me an applicant for the position of Recording Secretary. During my many years of
experience as a secretary to upper-level management personnel, I had numerous opportunities to
record the minutes of meetings. I am proficient in the use of WordPerfect 6.0 and my shorthand
and communication skills, both oral and written, are excellent. If given the opportunity, I believe I
will perform the duties of recording secretary capably and expeditiously.
I recently accepted a voluntary early retirement package from Southern California Edison, but wish
to supplement my income with part-time employment.
I look forward to hearing from you.
Sincerely,
?Jane'fttoeFletche*r ?��
Enclosures: Resume
Letters of Recommendation
.A �
Janette Fletcher
105 East Avenida San Pablo
San Clemente, California 92672
Telephone: (714) 498-0760
Education: Strathclyde University, Glasgow Scotland
Secretarial/Business Certificate (classes included English, Business, Mathematics,
Geography, Commerce, Book-keeping, Shorthand, Typing). This course is the
equivalent of an AA Degree.
Additional classes at UCI, Palomar and Saddleback Colleges, supplemented by many
Edison-sponsored classes, including: Math for Procurement Agents, Communications
for Successful Client Relations, Supervisory Training, many word processing and
computer classes, technical writing and time management classes.
Work SOUTHERN CALIFORNIA EDISON - July 1982 to October 1996
Experience:
o Contracts Administrator - Responsible for the administration of material and
service contracts. Monitored and evaluated contractor performance and
investigated ways to produce cost savings. Identified problem areas with
vendors, defined appropriate action, and followed through to resolution.
o Administrative Secretary - Sole employee in Edison's San Francisco Office;
supported Revenue and Legal personnel in their interactions with the California
Public Utilities Commission.
o Executive Secretary - During an eight year period, supported the Managers of
Operations, Administration and Procurement. Duties included recording the
minutes of meetings and composing correspondence and reports.
CAPISTRANO UNIFIED SCHOOL DISTRICT - September 1976 to July 1982
o Secretary to Assistant Principal, San Clemente High School, San Clemente,
California. Responsible for tracking expenditures and ordering supplies;
assisted with scheduling of classes, interacted with parents, supervision,
parents, teachers and students.
GENERAL FOODS CORPORATION - February 1958 to April 1962
o Secretary to Head Patent Attorney of large, multi-national corporation.
Miscellaneous:
I have excellent oral and written communication skills, am proficient in various word processing
programs and have used and/or had training on Lotus, FreeLance, and other software programs.
SOUTHERN CALIFORNIA
EDISON
An EUISON I.N7 ERNATIONAL Companv
September 20, 1996
TO WHOM IT MAY CONCERN:
SUBJECT: Letter of Recommendation
Janette Fletcher
Janette Fletcher worked as a Contract Administrator in the Facilities Management Section of the
Site Support Services Division for 6 years. She efficiently administered over 50 purchase orders
from the requisitioning process to ensuring compliance with terms and conditions.
Ms. Fletcher's keen eye for contractual compliance has assisted her to be proactive in saving
money and time in an era where this is a major directive for our company. She maintains high
work ethics and good business sense.
Ms. Fletcher has been an asset to our work group by providing detailed, accurate, informative
reports; she is an excellent writer. Her responsibilities has enabled her to become
efficient in the review and approval of invoices, planning and scheduling special events, and
effectively working with numerous contractor representatives.
Ms. Fletcher is reliable and responsible and I highly recommend her for any position she chooses
to pursue.
Sincerel1wton
H.
Manager, Site Support Services
JSOUTHERN CALIFORNIA
EDISON
An LOISO.N INTERNATIONAL Compam
September 27, 1996
To whom it may concern:
I am here providing this letter of recommendation for Ms. Janette Fletcher. I am the Facilities
Manager for Southern California Edison at the San Onofre Nuclear Generating Station. Ms.
Fletcher has been with our company for the past fourteen years and has provided us with
outstanding support at our San Onofre Nuclear Generating Station and our San Francisco office.
Ms. Fletcher has worked as an executive secretary, office manager and most recently as a
contracts administrator and special event coordinator. Under my direction, Ms. Fletcher has
provided full facilities contract administrative services and special events coordination for the
Nuclear Organization.
We have had a long and satisfying relationship with Janette Fletcher. Ms. Fletcher has taken a
personal interest in understanding the user requirements and has consistently either met or
exceeded expectations in all our support activities. Ms. Fletcher has always been able to assemble
the right team of professionals, coordinate multiple projects of varying scope and complexity and
produce quality work.
I highly recommend Ms. Fletcher and know that her future customers will benefit as we did from
her coordination expertise, her attention to detail and her work ethic. Janette consistently
produces quality work while meeting stringent budgetary and scheduling constraints. She is a
pleasure to work with.
If you have any questions regarding Ms. Fletcher, please contact me at (714) 368-9673
Sincerely,
� I pa-
Richard L. Park, CFM
Facilities Manager
74
SOUTHERN CAIIFORNIA
EDISON
U I MSOA 1\T1 R\I110A,11,Compum
September 24, 1996
To Whom It May Concern:
I have known Janette Fletcher for over fourteen years, since she was first employed at the
San Onofre Nuclear Generating Station. She has served as the contracts administrator for
the Facilities Management group for approximately six years; prior to that she was the
sole on-site employee in Southern California Edison's San Francisco Office. During the
first eight years of her tenure with Edison, she supported the managers of Administration,
Operations, Training and Procurement.
Janette is extremely professional and has many excellent skills, including oral and written
communication, and computer proficiency. She is a team player and takes whatever steps
are necessary to get the job done. When other employees need assistance in order to
meet a deadline, Janette willingly provides it.
As a contracts administrator, she treats the contractors with whom she interacts fairly and
with respect, doing everything she can to ensure they receive fair treatment and are
properly recompensed for their endeavors; on the other hand, she is extremely
conscientious in her efforts to contain costs, and expects the highest quality of service
and materials from the contractors. When the occasion warrants, she does not hesitate to
recommend changes in a contract or, in extreme cases, cancellation of the contract.
Edison has offered a voluntary early retirement program to eligible employees, and
Janette has chosen to accept this offer. I wish her great success and happiness as she
enters this new and exciting phase of her life.
If you have any questions, please do not hesitate to contact me at(714) 368-6631.
Sincerely,
46�
Ken A. Slagle
Manager,
Nuclear Oversight Division
I'. O. lionv 128
Sun CLnwniv.CA 9207 4-0 1 1F,
September 26, 1996
To Whom It May Concern:
It is my pleasure to provide this letter of recommendation for Janette
Fletcher. I have known and worked with Janette for the past 14 years at the
SCE's San Onofre Nuclear Generating Station. Over this time, Janette has
continuously refined her skills and abilities to perform analysis and administer
complex contracts. A concrete example of this recognition is evidenced by her
steady upward career progression to assignments reflecting increased
responsibility.
Janette is detail-oriented and her assignments demonstrate thorough data
gathering techniques, logical organization, and thoughtful conclusions. These
strengths carry over into her collateral duties as a major events organizer. Her
computer skills are strong. She also is a good team player, ever willing to learn
new things and apply them in the work place.
Please feel free to contact me if you would like more information. I can be
reached during normal working hours at (714) 368-6208.
Sincerely,
Richard C. Ganzer
Human Resources Consultant
105 East Ave. San Pable
San Clemente, California 92672
Telephone: (H) 498-0760; (0) 368-6855
July 8, 1994
498-2533, ext 3401
C
meronneer
an Clemente
Negocio
nte, California 92672
Dear Mr. Camero .
A few months ago I purchased a home at the above address. The 100 block of
East Ave. San Pablo is one-way, and rightfully so as it is very narrow and
curved at the top. I am concerned, however, about the number of people who
drive up the street the wrong way. It has not failed that any day I am home,
I see at least one driver do this. This is a very unsafe situation and I am
surprised that I have not heard of a head-on collision occurring. I believe
it is just a matter of time.
My suggestion to help prevent accidents is simple, inexpensive and, I believe,
practical . I suggest that the words
STOP •
WRONG WAV
be painted at intervals (perhaps four or five times) across the street along
that stretch, and in large, noticeable lettters. By so doing, wrong-way
drivers would, it is hoped, realize their error before reaching the narrow,
curved section at the top.
Thank you for your consideration.
Sincerely,
Janette Fletcher
Y
September 9 , 1992 -
The attached list of blanket purchase orders differs from the
one with which you are familiar in that it lists the
service/material offered by the supplier, a contact person
and telephone number(s) . The data was culled from MMS - if
it does not jibe with your records, please contact Lisa and
she will make the necessary changes.
I hope this report is a help, particularly when you need a
contact name or phone number in a hurry.
c61,t —
• BLANKET PURCHASE ORDERS - CONTACTS
SUPPLIER P.O. TELEPHONE
COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S)
ADMINISTRATIVE SERVICES BPO's
Address & Bus. Mach. 07014 Offc Mach Mtce; Misc/Other 8I101905 Les Ortmann 619/569-0691
Ali 's Party Place 27353 Party Supplies 8I012905 Alice Nicholson 619/940-1236
ARA Food Services 26901 Catering/Vending Mach Svcs 8R039905 Diane Webster 714/261-5168
Diagonal Data 32026 DP Computer Mtce; Macro 8I072902 Marcia Shultz 813/666-2330
Freeman Alt. Resources 20720 Janitorial Service 8XO71904 Bill Freeman 714/751-9300
213/662-1292--24hr
Gaby's Catering 31990 Catering/Vending Mach Svcs 8I012909 Gabriel Chams 619/434-2760
Harold's Appliances 18522 Equipment Repair; Mech 8U101901 Tony Owens 714/492-4870
Hutchinson Bus. 05071 Offc Mach Mtce; Typwriter/Calc 8I012921 Bob Hines 619/295-3084
619/295-3095-24hr
Lanier Voice Products 27393 Equipment Repair; OEM 8I012912 Cherie Jensen 619/578-7978
619/578-7800-Ordr
Laura's Tours 16226 Bus Transportation SVC 8I091906 Laura Poole 714/998-4790
On-Site FabricCare 14512 Furniture/Upholstery Repair 8I111903 Hugo Zelinger 310/803-8895
Professional Refinish 21969 Furniture/Upholstery Repair 8I111902 Laura Morrell 213/264-2080
818/795-8065-24hr
Quartet Ovionics 32978 Equipment Repair, OEM 8I012911 Karen Dosantos 310/926-3722
800/233-6793-ordr
Tony's Locksmith 79178 Locks/Safes; Install/Repair 8I101908 Eric Smith 714/492-5700
8I012914 714/492-2450-24hr
ADMINISTRATIVE MATERIAL BPO's
Bayless Stationary 03042 Stationary Supplies & Equip. 8B081905 Rusty McMillen 800/266-3633
818/333-7083-24hr
BLANKET PURCHASE ORDERS - CONTACTS
Page 2
SUPPLIER P.O. TELEPHONE
COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S)
MULTI-MEDIA SERVICE BPO's
Agfa Compugraphics 25729 DP Computer Mtce/Field-Micro 8I012923 Susan Roche 800/451-4000
508/658-1147 24hr
Frame House 10719 Photo Service, Non-Print 8I012910 Dave B. Wiksten 619/433-5055
714/492-6347 24hr
Hancock Video 25862 Audio Visual Services 81012922 Jim Hancock 619/463-0560
Imtek International 05369 Audio Visual Equip Repr Svcs 82032903 Don Hamasaki 714/898-5733
714/891-9867 24hr
King Technologies 19794 Equip Repair, OEM 81101902 David M. King 619/433-5402
714/587-8303 24hr
MULTI-MEDIA MATERIAL BPO's
Art Supply 04250 Graphic Arts Supplies /Equip 8WO41911 Loretta Freund 714/891-3626
310/594-9641 Ordr
Cadillac Plastics 05218 Plastic Products 8A072910 Tom Eddy 619/571-6970
California Mktg Group 14671 Service/Recognition Awards BA121916 Linda LaBar 714/895-1447
KMR 08638 Photo Service, Non Print 8WO19905 Kathy Butler 714/979-0400
Lawson Screen Products 34984 Graphic Arts Supplies/Equip 85101904 Freddie Hoyos 310/802-3443
Pica Camera 34885 Photographic Equip/Supplies 85121901 R. Noterman 714/498-1930
QPI 25908 Photographic Processing 8SO81901 Roseanne Brown 800/734-0432
714/522-8255 Ordr
Radio Shack 97495 Video Equip/Supplies 8WO41913 Kathi Miller 714/492-8221
714/661-0347 24hr
RB Graphics 09104 Graphic Arts Supplies/Equip BW041912 Richard Brock 714/921-8600
• BLANKET PURCHASE ORDERS - CONTACTS
SUPPLIER P.O. TELEPHONE
COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S)
HOUSEKEEPING SERVICE BPO's
America West 32311 Rental, Sanitation, Restrooms 8I111905 Bev Weingarten 800/525-3006
619/728-4099
California Plants 28056 Landscape, Indoor Plant Service 8I091907 Carolyn Tachousky 714/582-0081
Capistrano Sweeping 07030 Sweeping Service, Power 8I012926 Cameron Spicer 714/240-6049
Exterminetics 27130 Pest Control , Bldg 8I121906 Steve Lauren 714/495-6340
714/835-1887 24hr
Intercon Security 04139 Janitorial Services BM121902 E. Hernandez 213/283-2732
213/283-1602
Master Landscape 07963 Landscape Maintenance Svcs 8I012901 Tad Nakase 714/531-0549
714/531-2718 24hr
Nic's Small Appliances 07843 Appliance Parts 8I121901 Ray Dekens 714/492-4747
Waste Management 56613 Disposal , Rubbish BM071906 Jack Feller 619/439-2824
PLANNING SERVICE BPO's
Action Mobile 00688 Rental/Lease Office Trailer 8I012908 G. W. Jenkins 310/549-6100
714/968-5697
SKM Total Office 81112 Rental/Lease Furniture 8I012913 J. Anderson 213/889-5000 (GO)
213/488-7000 24hr
PLANNING MATERIAL BPO's
BKM Total Office 81112 Rental/Lease Furniture 8W030906 J. Anderson 213/889-5000 (GO)
213/488-7000
Office Pavilion 20535 Furniture & Filing Equipment 8WO58903 Steve Hennes 619/566-1834
BLANKET PURCHASE ORDERS - CONTACTS
SUPPLIER P.O. TELEPHONE
COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S)
MAINTENANCE SERVICE BPO's
Air Link International 22947 Conveyor (Preum) Mtce/Repair 8I012929 J. Eric Berge 714/771-6582
Barr Comm Door 07090 Garage Door Service 8I012919 Melvin Smith 818/330-0955
800/825-3667
Bear Equipment 97499 Rental, Construction Equip 8MO10908 Gary Cash 3101634-9902
Bechtel Construction 09359 Maintenance, Nuclear Pwr Block 8R0299014 Fred Marsh 310/807-2380
310/807-2000 24hr
California Ceiling 04926 Cleaning, Acoustical Ceiling 8I012915 S. T. Herring 310/329-2639
310/327-7797 24hr
Catalina Pacific 34038 Concrete, Ready Mix, Sand/Slr 81012906 Brian Sleeper 714/728-0440
Concrete Company 714/672-0355 24hr
CL Technology 19154 Testing, Lab, Chemical 8I012918 Nancy Buck 714/734-9600
714/683-7219 24hr
Crown Fence 14789 Construction, Fencing 8I101904 Rick Hull 310/595-7445
818/799-1172 24hr
Dexter Water Management 24804 Water Treatment-Indust. Service 8I012924 S. Geiselman 619/571-0415
Duthie Electric 11071 Equipment Repair, Mech 8I012925 Randy Burt 310/432-3931
714/841-5663 24hr
Elevator Specialist 15048 Elevator Maintenance 8I012920 Jeanne Parker 714/821-4930
310/596-1626 24hr
Electric Systems Test 26115 Equipment Repair, Electrical 8I101903 Donna Roberson 714/898-5133
Hertz Equipment 17944 Rental , Construction Equip 8MO10909 Jeff Landstrom 714/551-2544
International Glass Co.
JJJ Enterprises 13524 Security Systems Services 8I101907 J. Steinhirber 619/747-3050
619/747-3056
Niagara Water 17824 Water, Drinking 8I111906 Andrew Paykoff 714/863-0582
714/863-1400 24hr
• BLANKET PURCHASE ORDERS - CONTACTS
SUPPLIER P.O. TELEPHONE
COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S)
MAINTENANCE SERVICE BPO's Continued
Osterbauer Comp. 57652 Compressor Repair 8I101906 Doug Vick 619/278-9980
Roto Rooter 67320 Construction, Plumbing 81101901 James Gunn 714/547-3942
San Diego Gas & Elect 02201 Construction, Electric, General 8I091905 M. Rosenberger 714/495-6181
Signal Maintenance 10145 Construction, Traffic Signal BI012907 Scott Duncan 714/630-4900
Service Equip Maint 70700 Equipment Repair, Mech 81012917 Dave Shreck 818/444-9289
South Coast Asphault 72795 Aggregate, Fine and Coarse 81111901 Randy Helton 619/757-2010
619/758-1915 24hr
Staefa Products 20452 Instrument, Test/Calib & Repr 81012916 Wally Block 619/530-1010
619/530-1058 24hr
Vera Industrial Cleang 24752 Hydroblasting, Indust Cleaning BI091904 Daniel Vera 619/429-8373
MAINTENANCE MATERIAL BPO's
Arctic Supply 20861 Air Cond, Heating & Vent Equip 8WO70902 Dennis Bishop 619/234.7360
California Cooling 25945 Air Cond, Heating & Vent Equip 8UO12902 Mike Katowski 619/449-9550
Condo's Hardwoods 25806 Lumber & Lumber Products 8UI01903 Sue Condomitti 619/744-1288
Decratrend Paint 35267 Paint and Primer 80121901 Peter Bruehl 619/724-0900
Heating & Cooling Supp 17588 Air Cond, Heating & Vent Equip 8W041904 Jack Brown 619/747-2404
Indiana Plumbing 10052 Plumbing Supplies 8W041905 Guy Brinson 619/438-8644
619/945-0103 24hr
Industries Supply 97462 Plumbing Supplies 8W041906 John Medlyn 619/239-0371
Jones Lumber 41590 Lumber and Lumber Products 8UO32901 Steve Jones 714/972-0196
310/598-7222 24hr
King Bearing 43302 Bearing, Roller & Ball 88010906 Bruce Vaughn 1 714/558-8931
• • BLANKET PURCHASE ORDERS - CONTACTS
SUPPLIER P.O. TELEPHONE
COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S)
MAINTENANCE MATERIAL BPO's Continued
Orange Coast 00186 Conduit & Fittings, Plastic 86129913 Chuck C (X 123) 714/263-8900
714/495-2119 24hr
Post Tool & Supply 19746 Tools, Hand, Non-Power 8WO90903 Tom Post 714/361-9209
Pro Metals 09891 Pipe, Metal & Fittings 8U101902 Kim Caddin 714/632-9501
714/673-1363
Staefa Products 20452 Air Cond, Heating & Vent Equip BW048906 Wally Block 619/530-1010
619/530-1058 24hr
Valley Supply 26736 Hardware, General & Builders 8UO22901 Lu Ellen Young 619/420-4300
105 East Avenida San Pablo
San Clemente, California 92672
Telephone: (714) 498-0760
April 12, 1997
Mr. Thomas Page, CEO
San Diego Gas & Electric
P. O. Box 1831
San Diego, California 92112
Dear Mr. Page:
Subject: Removal of Palm Tree Stump
A few months ago I was approached by a gentleman from a tree removal company, under
contract to SDG&E, who requested my permission to remove a Canary Island palm tree from
my backyard. The fonds were touching the power lines and had to be trimmed yearly by
your work crews. This tree was a beautiful old specimen, providing much needed shade for
my bedroom. I appreciated the problems the palm tree was causing your company and, in a
moment of weakness, agreed to its removal. I asked the gentleman about the stump and he
informed me they could not get a grinder into the area to remove it completely, but they
would cut it down to ground level.
When the work crew removed the tree, they left a large stump; when I asked about taking it
down to ground level they responded that they could not remove any more. I am left with a
huge stump - the tree was on a slope and the height is from one foot, to three feet on the
lower side of the slope, and about four feet across. 1 spoke with Mr. Stu Lenard, your
representative but he informed me they could do no more - I had signed a contract. It did
not occur to me that SDG&E would repay my cooperation by leaving such a huge stump for
me to get rid of.
Mr. Page, it is my hope that you will rectify this situation and retain the goodwill of one of
your customers who cooperated with you and saved SDG&E the expense of trimming this
tree on a yearly basis.
Sincerely,
Janette Fletcher
SOUTHIR.N CAI IIORNIA
EDISON
4i l l)I�O A l,�I LNS,I I IOfv)ll-Compavi
September 9, 1996
To Whom It May Concern:
I have known Mark Bauch, owner of All Service Pest Control for two and one-half years,
since he was awarded the contract for pest control at the San Onofre Nuclear Generating
Station.
As contracts administrat(i the Facilities Management group, I was involved in the
evaluation of the bids submitted by potential contractors, and the interviews of the
finalists. I have frequent, almost daily, contact with Mark and am impressed with his
professionalism and depth of knowledge of his profession. He is unfailingly courteous,
prompt, and totally honest. Mark stays ahead of our pest control problems by constantly
being on the look-out for potential problem areas and taking whatever preventive
measures are necessary. He takes the time to educate employees who work in areas
which are susceptible to such problems, e.g., the cafeteria employees and janitors, and
will come to the site at odd hours to accommodate our needs.
I believe the quality of the services our contractors provide are a direct reflection of my
skills as a contracts administrator, and Mark has made me proud indeed.
I have the greatest respect for Mark and his work habits and ethics, and would not
hesitate to recommend him to any company or home owner who expects service of the
highest quality. I will, however, soon be retiring from Edison but I am so pleased with
the quality of Mark's service, I would welcome your calls at my home (714) 498-0760.
Sincerely,
gra �G�f'L�
Janette Fletcher
Contracts Administrator.
Facilities Management
I'. 0- Hov 128
San Clcnwntc. CA 9?074-0118
RECEIVED
Angelena L Wilson
JUN S 11 sl V #97 205 E. Balboa Boulevard
Newport Beach, California 92661
(714) 675-4299
June 4, 1997
Ms. Cheryl Johnson
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Re: Recording Secretary
Dear Ms. Johnson:
Pursuant to our telephone conversation on June 4, 1997, please see the following
background description, along with my resume.
For the past eight years, I have worked in various facets of the legal field and am very
familiar with the day-to-day operations/terminology of the U.S. Court system.
4
I also have prior experience taking minutes at Board Meetings for non-profit organizations
which required my attendance, quick note taking and summarization of the key topics of the
meeting. One recent non-profit organization I have completed work for is Medicine for
Humanity. Should you need a reference, you may contact Board Member, Cynthia Miley, at
(714) 675-1154.
Additionally, I have five years experience of fast note taking while attending classes at
UCLA. Once again, I was required to summarize lectures which entailed deciphering between
significant facts from those of less significance.
The process I use for taking notes at meetings is as follows: (1)tape record the meeting
with a Dictaphone; (2) take any additional notes while at the meeting; and (3)transcribe the tape
recorded meeting from the Dictaphone cassette tape into WordPerfect 6.1.
If you require any additional information, please feel free to contact me at the above
telephone number.
Thank you for your time and consideration and I look forward to hearing from you soon.
Sinc ely,
AN ENA I. WILSON
C
I
Angelena Inez Wilson
205 E. Balboa Boulevard
Newport Beach, California 92661
(714) 675-4299
OBJECTIVE: To obtain a career in a challenging environment where achievement
and performance will be recognized and rewarded.
EDUCATION: University of California, at Los Angeles-Los Angeles, California.
Bachelor of Arts in History, June 1991.
Overall 75%of education learned through personal work experience.
OUALIFIC TIONS: Computer Skills: Windows 95,Microsoft Word for Windows 6.0/6.1,
WordPerfect 5.0/5.1/5.2 and Lexis/Nexis. Type 75 WPM.
Sales Proficiency: Perseverant, diligent and diplomatic. Excellent
ability to approach strangers and engage them in conversation.
Personal Attributes: Precise and analytical, coupled with the ability
to work well under pressure and handle numerous projects in any
given instance.
PROFESSIONAL
HISTORY:
6/94 to the present Robinson & Wisbaum, Laguna Beach, CA.
Legal Assistant/Assistant Office Coordinator
• Work in extremely fast-paced environment assisting in the
generation of and organization of legal/business documents.
• Responsible for consistent follow through with regards to all
client relations.
• Assist in research of business entities/court cases.
• Superb verbal, written and communicational skills.
8/93 - 5/94 Hanley & Patch, Irvine, CA.
Legal Assistant
• Draft all State and Federal Court documents, as well as
correspondence to opposing counsel and clients.
• Heavy interaction with clientele, both orally and through
written communications.
Angelena Inez Wilson
(714) 675-4299
Page 2 of 2
11/91 - 7/93 Law Offices of Bruce R Bailey, Century City, CA.
Legal Aide
• Greeted clients, arranged appointments, conference calls and
assisted in answering all incoming calls.
• Drafted and Sled all Court documents.
• Maintained client case list.
• Calculated and revised time sheets and
monthly expense reports.
7/90 - 11/91 Law Offices of William A. Sampson,II, Santa Monica, CA.
Administrative Legal Assistant
• Prepared all documentation concerning personal injury claims.
• Assisted in the supervision of support staff.
• Accountable for both General and Trust Accounting,
reconciliation of monthly bank statements and monthly office
billing statements.
5/87 - 6/91 Fromez- Commercial Photography Systems, Westwood, CA.
Assistant Corporate Account Sales Representative
• Initially hired as a Supervisor/Salesperson to perforin
customer-related transactions and assist in sales/operations.
• Promoted to Assistant Corporate Account Sales
Representative to increase commercial account base in Los
Angeles County.
• Developed clientele in a previously unworked western region.
• Increased sales 25% over a two year period.
• Responsibilities included: account prospecting;telemarketing;
competitive analysis; product presentation and bid proposals.
ORGANIZATIONS: Current member of committee for non-profit organization Medicine
for Humanity, Volunteer for Orange County Ronald McDonald
House, past member of U.C.L.A Marching Band and Prison Coalition
(tutored underprivileged children).
HOBBIES: Tennis, skiing, step aerobics, piano, flute and piccolo.
REFERENCES: Furnished upon request.
RECEIVED
JUN I 1 1 33 PH '91
June 10, 1997
Ms. Cheryl Johnson, CMC
City Clerk
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Dear Ms. Johnson:
In response to your ad in the June 5th issue of the Daily Sun Post for the position of
recording Secretary, I have enclosed my resume' and list of references. From you ad, I
understand this is a position as an independent contractor. This position would be ideal for
me as I am currently employed in a full time position with a complete benefits package and
the Tuesday evening meeting hours would not interfere in any way with my employment.
Familiarity with WordPerfect, Microsoft Word, Lotus, and Excel would allow me to
record and process the minutes' documents professionally. I could utilize my IBM ThinkPad
(laptop) at the meetings to take the minutes and my Hewlett Packard multimedia computer at
home to revise and print them.
Strong writing, organizational, interpersonal, and computer skills make me the
perfect independent contractor for the Recording Secretary position. I am well experienced
recording and publishing weekly staff meeting minutes. My knowledge of construction
terminology is a valuable asset when taking minutes at City council and Planning
Commission meetings.
Please contact me at 361-2292 after 6 PM to arrange an interview. I could begin
recording and publishing the minutes of the meetings in June. I look forward to speaking
with you soon.
Ve truy
yyours,
Elytlzab 'iA. Wilke
Enclosures
/(/�' �/����� � �/�-,.ems /Zi /997
/�X.QIIhJ �"`.�"a""i
ELIZABETH A. WILKE
1058 Calle Del Cerro #1007
San Clemente, CA 92672
714/361-2292
SUMMARY
Superior negotiating and interpersonal skills, creativity, and entrepreneurial spirit enable me to utilize my wealth of
experience to plan, implement,manage and achieve business and personal goals.
EXPERIENCE
COMCAST CABLEVISION, Santa Ana, California
February, 1995 to Present Marketing Assistant
• Orchestrated marketing meetings in Palm Springs and Newport Beach for supervisors, managers, directors and general
managers. Coordinated hotel conference and guest rooms reservations, supplier sponsorship of meals and activities.
and all purchase requisitions and payments.
• Developed customer reply letters for requested programming changes, i.e., channel deletions or additions and rebuild
operations.
• Recoup marketing co-op funds from HBO, Showtime, Disney, Encore, AMC and other cable television networks.
• Recorded and published minutes of staff meetings to all members of the Marketing Department.
• Ordered and disseminated material, equipment to satellite offices for special PPV promotions and events to increase
sales and improve community awareness and create brand loyalty.
• Instrumental in planning and organizing catered all-associate company beach picnic and holiday parties for
approximately 250 Comcast associates and their families.
TIMES MIRROR CABLE TELEVISION, Irvine, California
April, 1994 to January, 1995 Administrative Assistantto Vice President of Tactical Marketing(David Limebrook)
• Promoted from Orange County system Marketing/Sales Department Secretary to corporate Administrative Assistant
to the Vice President of Tactical Marketing.
• Assisted in preparation of presentations for senior management, national sales meetings, internal correspondence and
affiliate contracts.
• Edited Vice President's marketing article; revised version distributed at national cable television convention and
published in quarterly trade journal.
• Provided administrative support for four product managers, national sales manager, and senior management as
required.
• Recorded and published all staff meeting minutes to Marketing Department.
• Maintained Vice President's appointment schedule and calendar
DIMENTION CABLE SERVICES, San Juan Capistrano, California
March, 1992 to April, 1994 Marketing/Sales Department Secretary
• Developed, managed, and analyzed results of published public opinion survey and provided written report to Director
of Marketing and VP/General Manager of Orange County system.
• Obtained retransmission consent letters from FM/AM radio stations to be carried on digital audio cable service.
• Coordinated development and printing of FCC required public notices of channel line-ups, rate changes and customer
information kits.
• Wrote script for 30 second cable television commercial which increase customer awareness of digital audio product
and enhanced company's family-oriented image.
ELIZABETH A. WILKE
1058 Calle Del Cerro #1007
San Clemente, CA 92672
714/361-2292
Page 2
DIMENTION CABLE SERVICES, San Juan Capistrano, California (Continued)
• Created audio/newsprint(AdLinkL.A. Times)combination ads for digital audio music service.
• Managed newsprint budget of$150,000 to increase customer base and awareness of cable services.
• Retrieved coop funds from affiliate networks.
• Worked closely with print media ad reps to place campaign and tune-in ads, local sports program ads, and special
direct mail coupons (i.e., ValPak).
• Assisted Sales Manager,three supervisors and other department personnel with administrative support as time
permitted.
• Screened and redirected(as appropriate)incoming calls for Director.
• Recorded and published weekly staff meeting minutes for the Marketing Department.
• Scanned, prioritzed and distributed incoming correspondence, EMS messages and Faxes to appropriate associates in
Marketing/Sales Department . Prevented backlog during Director's absence and vacations. Composed marketing
sales information and issues memos to all associates with Director's approval.
RICH PUBLICATIONS, San Clemente, California
1989 to 1992 Typesetter
• Utilized computer-aided typesetting equipment and interfaced with editorial and art departments to publish 22
premium quality magazines annually. Assisted An Director in creating and setting text to meet specific space/design
requirements and met publishing deadlines.
DBA MEDICAL CORPORATION, INC., San Clemente, California
1988 to 1989 Director of Operations
• Managed staff of four and twelve independent medical equipment sales reps across USA.
• Acquired new product lines negotiating vendor/supplier contracts.
• Reduced dormant inventory by $36,000 during first six months of employment.
References
Pamela Carpenter, Executive Assistant
COMCAST CABLEVISION
1000 East Santa Ana Boulevard Suite 220
Santa Ana, CA 92701
714/285-3037
Lupe Connor, Executive Assistant
COX COMMUNICATIONS
26181 Avenida Aeropuerto
San Juan Capistrano, CA 92675
714/240-8828 Ext. 341
Ken Daly, Medical Equipment Sales Representative
12331 Alray Place
Tustin, CA 92780
714/669-3779
Jerry Bussjaeger, Teacher of Special Education Students
109 East San Juan
San Clemente, CA 92672
714/498-6689
• R
June 9, 1997
To: The City of San Juan Capistrano
Re: Independent contractor for position of Secretary
From: Nancy L. Caster, applicant
My position as Secretary, Treasurer, for the Orange County
Fruit Exchange since 1972 has given me the experience to take professional minutes, observe the
confidentiality of meetings and to submit them in their finished form in a timely manner.
I appreciate the opportunity to apply for this position.
Sincerely, �a
�FaX
Nancy L. Caster
33751 Edgewater Dr.
Dana Point, CA 92629
(714)493-7590
n �
r
w
NANCY L. C AS M
33751 EDGEWATER DR.
DANA POINT, CALIFORNIA 92629
(714) 493-7590
Personal Objective:
To be employed by a quality establishment where I can apply my
expertise in sales, marketing, accounting and letters of credit. I
will be a company oriented team-player, approachable, cooperative,
flexible innovative and progressive. My mission will be to provide
the highest level of sales and marketing customer professionalism,
leadership and reliability, that best serves our customers need.
Education:
College: Orange Coast College, Associate Arts, Business
High School : Pius X, Downey, CA
Computers : Word Perfect 6.0, Lotus1 -2-3, Dos 5.0,Quicken,
And Various Windows Applications .
Work Experience:
Position: Manager/Import Export-Domestic Sales b Marketing
Secretary/Treasurer
Place: Orange County Fruit Exchange
Orange, CA
Dates: 1972 to Present
Duties : Supervised and assisted with domestic and export sales
and marketing. Responsible for domestic and export
claims . Maintained all sales accounts and supervised
all shipping and receiving procedures.
Responsible for monthly Board of Directors minutes
and meetings. Responsible for yearly budget and
salary review. Supervised all accounting procedures .
Receipts and Disbursements, Monthly Trial Balance and
prepared for annual audit.
Strengths: Extensive telephone and personal sales and marketing.
Well versed in export documents .
Complete knowledge of flow charts from quote to delivery.
Special Certificates:
Certificate in stress management
Certificate Dale Carnegie
Graduate Assistant Dale Carnegie
Member of National Accountants for Cooperatives
(REFERENCES AND SALARY HISTORY AVAILABLE UPON REQUEST)
Z
June 19, 1997
Ms. Cheryl Johnson o
City Clerk a
City of San Juan Capistrano LM
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Dear Cheryl,
I appreciate your taking the time to interview me and to allow me the opportunity to
apply for recording secretary services of the City Council and the Planning Commission in San
Juan Capistrano.
Thank you for your time.
Sincerely,
Nancy L. C ster
ERIN K. PRESLEY
21802 VIA DEL LAGO
m 4"
TRABUCO CANYON, CALIFORNIA 92679 lo�
(714) 459-1926 � (}'-
W
u.i
U
W
June 9, 1997
Ms. Cheryl Johnson
City of San Juan Capistrano
32400 Paseo Adelante
San Juan Capistrano, CA 92675
Re: Recording Secretary
Dear Ms. Johnson:
I am responding to the advertisement in the Saddleback Newspaper for the
Recording Secretary position. I am attaching my resume for your review.
As you can see, I have been working as a paralegal and legal secretary for the past
ten years and have a great deal of experience. You will note that 1 have a paralegal
certificate from the University of California - Irvine which has given me the skills to write
and research many projects. My interpersonal skills enable me to communicate effectively
with all levels of personnel.
I would like to set up an interview at your convenience to discuss what skills I
have to offer and learn more about the position.
Thank you for your time and cooperation in this matter. 1 am looking forward to
hearing from you soon.
Very truly yours,
0*. OU&C
ERIN K. PRESLEY
EKP
Encl.: Resume
ERIN K PRESLEY
21802 VIA DEL LAGO
TRABUCO CANYON,CA 92679
714-459-1926
WORK EXPERIENCE:
10/92 -Present: Corporate Paralegal-Beck&Associates,Laguna Hills, CA.
Responsibilities include formation of incorporations from inception to finish, including
governmental agency filings, drafting of partnership agreements, subscription agreements,
formation of limited liability companies, mergers and dissolutions. I also direct the first
Shareholder and Board of Director meetings for our clients. I maintain annual actions,
shareholder and board of director minutes for approximately 300 of our clients. I have created a
database to include specific reference material for clients. This job also entails working with
estate planning documents including preparing simple wills, conducting basic trust funding, and
heavy client contact.
5/89 - 10/92: Paralegal/Legal Secretary-Law Offices of Terry L.Rhodes,Irvine, CA.
This is a real estate firm which includes working with many developers, bankers, brokers and
investors, complicated real estate and corporate transactions. I assisted with the drafting of
documents, coordinating and running meetings, office management, administrative procedures
and billing.
5/86 -5/89: Legal Secretary-Bruck, Perry&Djang,Newport Beach, CA.
Prepared SEC filings, corporate minutes, written consents, deeds of trust and leases. Worked
largely with real estate documentation including shopping center leases, limited partnership, etc.
Typed pleadings, interrogatories, deposition summaries and other related litigation matters.
Prepared simple wills, opening files and general corporate work.
10/85 -5/86: Legal Secretary-McDermott&Trayner,Newport Beach, CA.
Responsibilities included working with contracts,correspondence and various documents relating
to health care law. Maintained billing time and ledgers, filing transcribing and word processing.
I also helped with litigation overflow.
10/83 - 10/85: Legal Secretary-CMI Corporation,Michigan and Laguna Hills, CA.
Responsibilities included working with contracts, lease agreements, sales transactions, motions,
loan and equity documents, and researching files.
6/82- 10183: Legal Secretary-Shermeta,Tardie,Chimko and Hocking,P.C.
Worked in the litigation department primarily with garnishments, executions, judgments,
defaults, etc. Involved a great deal of client contact regarding cases, word processing and filing
various documents at court.
EDUCATION:
Saddleback College-September 1987 to May 1989 (part-time)Business Management.
University of California Extension, Irvine Certificate Program in Legal Assistantship approved
by the American Bar Association. Graduated with a 3.5 GPA, June 1987.
Oakland University,Michigan -June 1985 to June 1983 (part-time)
Michigan State University-September 1980 to June 1982.
SPECIAL SKILLS: Typing 115 WPM, Speedwriting, Word Processing - Wang VS and
OIS, WordPerfect 4.2, 5.0 5.1 and Windows 6.1, Displaywrite III and IV, Redlining and
Transcription.
HOBBIES: Running,golfing, scuba diving, fishing.
SALARY REQUIREMENT: Negotiable
1964 Westwood Blvd. _
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Los Angeles (-"['TY OF
California 3i.;[&)O Pace(-.Io 61t:It:�:Lztrnto
90025 Sall Jt(an Ca pi.str<AnCY [,A 9f?(,7,J
Yoe r T.i.st.i.ng for f:f: C('',RK)ThiG SECRETARY
• • SOIAMOMM
Dear Employer,
RECEIVED
Thank you for using JOBTRAK' now serve QQyer 500 college and
university career centers, 250,000 employ J Ind 6133rMs t$judents
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■ JOB LISTINGS ■ COMPANY PROFILES ■ COLLEGE INFORMATION
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campuses. Post your position on-line at internet site or house your profile on our computer. out which majors are offered, and view detailed
http://www.jobtralccom or call (800) 999-8725 for Profiles contain detailed information about your information from thousands of two and four
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a acna n. T ,.nr�wv index to Colleges&Universities&Majors Offered
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Target your recruitment advertising to a highly
motivated,extremely qualified,and culturally On-Line
diverse pool of applicants... college students
and alumni from your choice of campuses.
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partners with hundreds of college and
university career centers nationwide.
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http://www.jobtrak.com
(800) 999-8725
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JOBTRAK®Corseoxnnon
1964 WES Woos BOET,EvnRo,Scut 300
Los A.\GELES,Cauroi%90025
(310) 474-3377
(800) 999-8125
(310) 475-7912 fax
1nrrERNEr.www.jobtrak.com
JOBTRAK - The College Job Listing Service
(310)474-3377 (800)999-8725 (310)475-7912 (FAX) snzl9�
STANDARDPRICE Please circle yyour selections or write collegQe names on your fax cover sheet.
RIVERSBJF/SAN BERNARDIND CI'Y STAFITSIAOS COUNTY ILLINOIS - (cortmued)
$15.00 PerC011ege Czhfb.Stare Univas y San Bernard. Cal fans State University,Suuslaus 'Olive-Harvey College
•California State Palyteclam,ponwru •Modesto Junior College •Richard J.Daley College
FORBESTRESULTSTRY: •Charley College • southern Illinois University
$75- 6C011e es College of the Desert VENTURA COUNTY •Triton College
Colleges Crandon Hills College • California Lutheran University •University of Chicago
$12.50/college- 16%discount •Ian Sierra University •Moorpark College •University of Naris Nmnni Cerner
•Mau San Jacinto College 'Vennna College •University of Illinois a Chicago
$95- 8 to 15 Colleges •Riverside Camnmdy College •University of Illinois in Urbana-Champaign
As low as$6.33/college-57%off •Sm Benwd;w Valley College COLORADO (575 all schools) • Western Illinois University
•University of CalifoMa Riverside •Arapahoe Cornmatily College •Wheaton College
$395- All Colleges University of LaVene •Colorado College
Less than$0.85/college "University of Redlands •Colorado School of Mures INDIANA
Add a link tohomepageour 'Vida Valley College `Colorado State University •Ball State University
Y •Cautionary College of Denver •Goshen College
for only S20 more! SACRAMENTO CT Y(565 all schools) •Mesa State College •hdiana University,School of Business
are postal for 2 weeks •American River College •Metropolitan Sam College,Denver • Indiana Wesleyan UniversityPast-time ads
Part-tvne/Fuarc ads ore posted fm 2 weeks •California State University,Chico -Pikes Peak Carvnimiry College - Purdue University
Full-lone ads are posted for 4walo -California State University Sa;rargado Regis UniversityRose-Huhran human,of Technology
Cosines Riva College 'University of Colorado,Denver •Univasity of Notre bane
•saaanento City College •University of Colorado,Badder
"Siesta College •University of Colorado,Colorado Springs IOWA
ALABAMA •University of Callomis,Davis •University,of Denver 'Cne College
•Atli=Sue College •Western State College •Drake University
• Spring HN College SAN DIEGO COUNT (S75 all schools) •Iowa Sue University
'Univegiry of Alabana •California Sue University,San Marcos CONINECITCl1T- (575 all schools) `University of Iowa
•Uruma y of South Alabana •Grossman College •Genual Connecticut Slate University •Upper Iowa Univervty
-Connecticut College
ARKANSAS •parar College •Norwalk Cammwity,Tech College KANSAS
•Herds College •Pont Lama Nararnse College a Qohmipfac College •Johnson Carry Co mmrnity College
•San Diego Mesa College ' Southern Connecticut University •University of Kamal
ARIZ NA •San Diego Sue University •Trinity College
'Arizona Sue University • Saahweinan College 'University of Connecticut KENTUCKY
•Eastern,Atizaa College • United States International University • Wesleyan University • Eastern Kentucky Univasiry
'Pima('aunty Conammiry College •University of California,Sm Diego • Yale University •Morehead State University
•University of Arima •University of Sm Diego
DELAWARE LOUISIANA
CALIFORNIA 5AN FRANCISCO AREA(595 all.schools) •Delaware Sue University • Lowsiaa Sue University
I ANGFr F O Y(5115 all schools) •Cabrillo College •University of Dehwae •Talent,University-A.B.School of Business
•Ansa Pacific University, •California Maitrme Academy,
'California Iretiaae of Technology •California State University,ilayward FLORIDA-(S75 all schools) MAINE
•Califonaia Sue U iv.,Dornmguer Hills •Caddr urs Sue University,Monterey Bay •Florida A&M University •Bores College
•Califnnia State University,Lung Beach •Canada College • Florida Atlantic University • Bowdom College
•Calilca urs State University,Las Angeles a Chabot College 'Florida Institute of Technology •Colby College
'Califatua Sue University,Northridge •College of Notre Dame • Florida International University •St.Joseph's College
•Cenitos College •College of San Marco •Florida Sue University • Unity College
•Clarercnt McKena College •DeAnm College •Pensacola Jauor College •University of Maine
•College of the Cary ins •Evergeen Valley College •St.Thomas University a University of Maine-Farr ngmn
•Fast Los Angeles College • Foothill College • Stetson University •University of Maine-Presque Isle
a EI Camino College •Golden Gale University `University of Central Florida •University of New England
'Glendale Commmuty College •Hmnboldt Sue University •University,of Florida
•Havey Mudd College •Lacy College •University of Muni MARYLAND
•ITT Technical hnsturec,Vas Nuys •las positas College •Universiry of Sash Florida •Catcher College
•Long Beach City College •Los Medaros College •University of West Florida •Had College
•Los Angeles City College •Menlo College • Johns Hopkins University
•Los Angeles Harbor College •Mania College GE R IN-(575 all schools) •Mount St May's College
•Los Angela Mission College •Mills College •Agnes Said College •University of Mayland,College Park
•Los Angeles Pierce College •Monterey Insumte of International Studies •Berry College •University of Maryland,University College
•Los Angeks Southwest College •Napa Valley College •Brerau Unrc-'siy,
•Los Ahgeles Trade Tech • National Hispauc University • Chattahoochee Technical Instiue MASSACHUSETTS-(S85 all schools)
•Los Angeles Valley College • Ohlo ne College • Friary University •Amlmsl College
• Loyola Masynnamt University "San Francisco Sue University a Creorda Institute of Technology •Aruna Maria College
•Man(Said Mays College •Sm Jose City College • George Sandnertn University 'Becker College
•
Mount San Antonio College •Sm Jose State University •Geaga Sanhwestem College • Boston College
•Occidental College •Sam Clay University .Georgia Suite University ' Boston University
'Pasadena City College •Santa Rasa College •Kennesaw Sue University `Bradford College
• Pepps dune University •Skyline College •Mercer University • Brandeis Univeryry
•Pitres College • Solano College " Oglethorpe University •Bridgewater Sue College
•Pamha College •Sonans Sue University "Sue University of West Georgia ' Clerk University
•Rio Hondo College • Stanford University •University of Georgy "College of the Holy Cross
•Sana Monica City College •University of California,Berkeley 'En uriand College
`Scripps College •University of California, Sang Cna ILLINOIS-(595 all schools) •Hanpshre College
•University of California,Los Angeles •University of San Francisco • Bradley University •Harvard College and GSAS
•University of Southern California •West Valley College ` Coroordia University ' Lesley College
•West Los Angeles College 'Dawson Technical College •Massachusetts Lanae of Technology
` Woalbury University 7'U LARFhRESNO/KERN COUNTIES • lbmuucan University 'Mount Holyoke College
`Bakersfield College •FJmha st College •Nev,England School of law
ORANGE COl1MY 'California State University,Bakersfield • Greennlle College ` Northeastern University
" Biola University •California Sue University,Fresno ' Harold Washington College •Salem State College
•California Sue University,Fullerton •Kings River Commauty College "Harper Community College "Smim College
•Chapman University " Paterville College `Bary S.Trovan College ' Springfield College
•Coa inne Contrariety College •College of the Sequr. • Nirmis Sue University •Tufts University
" Concordia University •West Hills College •Lake Forest College •University of Massachusetts,Amherst
•Cypress College • Keuedy-King College •University of Massachusetts,Dattmanh
• Fullerton College SAMA BARBARA COUNTY `Loyola University of Chicago 'Western Nev,Engand College
•Golden West College •Calif Polytechnic Sue,San Luis Obispo `Malcolm X College 'Westfield Sue College
'hvine Valley College "Klan Hancock College • National-Lows University 'Wheatan College
•orange Coast College .University ofCalifismia,Sarna Barbara .North Central College • Wellesley College
•Rancho Santiago College •UCSB Almnni Ceuta "North Pak University ` Warrants College
•Saddleback College • Northwestern University
•University of California,Wine
Enter your job listing on-line at http://www.jobtrak.coWobs Page l of
JOBTRAK - The College Job Listing Service
(continued from page 1) (310)474-3377 (800)999-8725 (310)475-7912 (FAX) 5/22/97
MICHIGAN NEW YORK CITY AREA PENNSYLVANIA- (continued) WASHINGTON - (continued)
•
Calvin College `Bound College 7-1 ca: Haven University of Pennsylvatia • University of Washington
•Hope College `City University of New York City College •Muldenbeig College .Washington State University
•University of Michigao-Arm Arbor ' Columbia University •Pennsylvania College of Technology • Western Washington University
• University of Michigan-Flint •Cooper unum • Pennsylvania Sterne University •Wlumau College
•Fordarn University ' Slippery Rock University • Whitworth College
MINNESOTA •Nelson University •Temple University
`Cadene,College •loan College • University of Pemuylvmnia WEST VIRGINIA
•Macalester College 'Madwta College • Villanova University •Betlnny,College
•Sn.Clad Technical University ` Manbattznvdle College •West Chester University,of PA • Marshall Umvetsiry
'University of Minnesota `Moyrmamt College in Tarrytown a Shepherd College
• University of MUuresdaCroolum •New Yak University RHODE ISLAND 'University of Ch rlerain
' Pace Univenity •Bryant College `West Vaginae Stare College
MISSISSIPPI •Sarah La..College •Brown University `West Virginia University
" University of Mississippi •SUNY Purchase College 'University of Rhode Island
•Westchester Community College WISCONSIN (S65 all schools)
MISSOURI SOUTH CAROLINA 'Cardinal Sttdch College
• Maryville University NORTH CAROLINA (S75 all schools) •Clemson University 'Lawrence University
•Northwest Museum, State University 'Catawba College •Coastal Carolina University • Marquette University
•University of Missouri-Columbia •Central Piedmont Community College •College of Chadestm • Northland College
•University of Missouri-Rolla •Craven Community College •University of South Carolina,Aiken •University of Wisconsin-Fau Claire
•Washington University-St. Lows s Doke University 'University of South Carolina Spartansburg •University of Wisconsin-Green Bay
•East Caolsa University •University of Wisconsin-Madison,
MONTANA `Eton College TENNESSEE •University of Wisconsin-Milwaukee
•Men.State University •Guilford College •Austin Peery Stare University •University of Wisconsin-Ston
• High Penn University •Belmon University •University of Wisconsin-Whitewater
NEBRASKA • Lemon-Rhyne College •The Universityof Men,pWs
•C7addau State Colkgg • Liesigsione, College `University of Tennessee GRADUATE SCHOOLS/595 all school
•Midland[.mthaan College •Mo,mest College •Amos Tuck School-Dattmonli MBA(NH)
`University of Nebraska Lincoln •Nath Carolina State University TEXAS(S75 all schools) •Came®e-Mellon University GSIA (PA)
•Pfeiffer College Baylor University •Claremont Graduate School,MBA Program(CA)
NEVADA 'Queens College •Lamar University •College of William At Maty-MBA(VA)
•University of Nevada,las Vegas •University of North Carolina,Chapel Hill •Rice University, •Haas School of Business-UC Berkeley(CA)
•University of Nevada,Rem 'University of Nord Call a,Chadian, a Southern Metlmodist University 'Harvard-Kervody School of Govttmn an(MA)
'University,of North Carolina,Gueerebao •Tesas A&M University 'Hofsha-Zarb School of Business
NEW HAMPSHIRE_ "University of Nath Carolina,Wilmington `Texas Wesley-University •Kellogg Graduate Schwa of Management-
•Daiel Webster College 'Wake Forest University 'Texas Womauis University Northwestern (0-)
•
Dartmouth College •Wingate College •University of Houston •Loyola Marynwnn University,MBA(CA)
•Keene State College •Univeaity,of Houston,Downtown •Loyola University of Chucago-MBA (d)
•New England College NORTH DAKOTA •University of Texas a Arlington 'MIT Skin School OfMaaganet(MA)
•Rivia College •Nath Dakota Snare University 'University of Texas a[Austin •PcMcrdume University,MBA Program(CA)
•University of Tests in Dallas a Pepperdine University,School of Law(CA)
NEW JERSEY OlQO- (575 all schools) •University of Texas ExStuderms Association `Regent University,Sclod of Business
•Bloomfield College "Car Western Reserve University 'Texas Technical University.MBA Program
'Drew University •Cedarville College UTAH a Tbundabad Austrian Gradate School of
' Fairleigh-Dickinsm University •College of Maw Saar Joseph •Sart lake City Commonly College Innenmetiaal Management(AZ)
•New Jersey I slime of Technology •College of Woosla •University of Utah •UCI MBA Program(CA)
• Princeton University • Denison University •Utah State University •Universiry ofMiaw,MBA program(FL)
`Richard Sh clom College `Hiran College 'Weafts to College •University ufRochester,MBA Program (M')
' Rowm University •Kenyon College 'University of Washington MBA (WA)
•Angers University 'Mian-University of Olio VERMONT •USC MBA Program(CA)
• Seton Hall University 'Matter Union College s Bennington College `University of Akron,College of Business
'St.Peters College •Oberlin College •Middlebury College Administration(OH)
•Stevens Institute of Technology •Ohio Dominion College 'University of Wisconsin,MBA Program(WI)
• Ohio University VIRGINIA-(575 all schools) •Wake Forest MBA-Babcock GSM(NC)
NEW YORK-(595 all schools) •The Ohio State University s College of Wigiern&Mary s Washington University-SL Louis MBA (MO)
•Allied University `University of Cincinnati •Emory&Henry College s Wharton Business School a the University
•Acsocim n of Gradates,USMA(West Pow) .University of Day— •Feman College of P—.yl— (PA)
•Bard College •University of Toledo •George Mason Univemty •Yale University School of Management(CI)
•Carstens College • Wittenberg University •Hampden-Sydney College
• Cladkwn University `lames Madison University
• Colgate University OREGON-(S75 all schools) • Old Donniaon liniversity,
•College of Saint Rose •Oregon State University 'RaMolph-Mata,Woman.Cogege
• Cornell University • Poland State University 'Sweet Briar College
•Coming Comromy College `University of Oregon •University of Richmond
'Hanalton College •University of Virginia
•Hartuick College ($35jor me or all OR schools below) 'Virginia Commonwealth University
'Hobo&William Swth Colleges • Concordia University • Virginia Polytechnic Institute
•Ithaa College •Faslem Oregon State University 'Washington&Lee Univensiy,
•Le Moyne College `George Fox University
•Merest College •Lewis&Chic College WASHINGTON. D.C.
•Niagara University 'Linfield College •American University
' Rensselaer Polytechnic Institute •Pacific University ' George Washington University
'Rochester Institute of Technology •Reed College • Georgetown University
'Russell Sage College ' Southern Oregon Sate University • Howard University
•Skidmore College • University of Portland
•St.Lawrence University •Wwtem Baptist College WASHINGTON (585 all schools) STANDARDPRICE
•State University College in Buffalo 'Western Oregon State University `Bellevue Community College
'State University College al Genese ' Willamette University a City University $15.00 PerCollege
•SUNY,Buffalo ' Eastern Washingo University
•SUNY,Cortland PENNSYLVANIA-(575 all schools/ •Edsimm
rds Community College FORBESTRESULTSTRY:
•SUNY homme of Technology • Allegheny College •Evergreen Suite College 75- 6 Colleges
•SUM',New Paltz ` Bleonsbag University of Pennsylvania • Gonzaga University
•SUNY,Story Brook " Bucknell University •Greys Harbor College S 12.50/college-16%discount
•SUNY College at Fredonia • California University of Pennsylvania •Green River Community College
•SUNY College at Potsdam Carnegie Mellon University •Highline Community College 95- 8 t015 Colleges
'SUNY Empire Slane College ' Climon University of Pennsylvania •Seattle Pacific University As low as 56.33/college-570 off
'SUNY New Paltz 'Delaware Valley College ' Seattle University
' Syracuse University • Dickinson College ' Shoreline Community College $395- All Colleges
' Union College • Edinboro University a South Salve Community College Less than S0.95/college
'University at Albany(SUNY) 'Gettysburg College •University of Puget Sound Add a link to your homepage
`University of Rochester 'Joaata College for only S20 more!
•Vassar College
*Wells College Page 2 of 2
J O BT RA K O Any changes to the information below
Number of Schools Chosen:___ must be reported by bpm Pacific Time on
COLLEGE JOB LISTING SERVICE the day of submission. Subsequent
changes will require an additional posting
Total Charge: ; _ (310)474-3377 (310)475-7912(FA)O fee.
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JOB LOCATION BILLING INFORMATION ACCT#(If known)
PHONE: ( ) PHONE:—C_ )
FAX:(_ ) CO.NAME:
CO.NAME: DIVISION:
DIVISION: BILLTO:
PLACEDBY: TITLE:
TITLE: ADDRESS:
ADDRESS: CITY,STATE,ZIP:
CITY,STATE,ZIP: VISA/MC/AMEX#.8 EXP.:
COMPANY DESCRIPTION(3 Lines,74 Characters per line)
1)
2)
3)
JOBTITLE:
PHONE:_( ) PHONE2/FAX:_( )
email
CONTACT: TITLE ORCONTACT2:
HOW TO CONTACT(Circle): Call, Send Resume, Apply in Person, College Resume Database Referral(Where available), No Calls Please
JOB TYPE(Circle): Full-time, Full time-Exp'd, Part-time, •Intem, Summer STARTDATE:
JOBLOCATION: #OPENINGS:
WAGE OR SALARY RANGE(Forbest results listactual figure or range):
DAYSMOURS(Please list actual hours orrange):
QUALIFICATIONS(3 Lines,74 Characters per line)
t).
2)
3)
JOB DESCRIPTION(7 Lines,74 Character per line)
t)
We are an Equal Opportunity Employer. Students and Alumni will be accepted and assigned to jobs and otherwise treated without regard to race, religion,
color,national origin,sex or handicap. Please initial:
Puf uS/ZB/O/ rage [ N
Chosen:_I JpBTRAK ta/ Any changes to the rnformauon below
must be reported by bpm Pacific Time on
the day of submission. Subsequent
7•o v COLLEGE JOB LISTING SERVICE (bang.. will regiitre an Adiuond posung
(310) 474-3377 (310) 475-7912 (FAX) fee
..piece this form and fax to JO BTRAK along with your selection of
.,s(wdte thecolleges on yourtax ewersheet ormarkthem onthe REFERREDBY- City Of Laguna Nieuel _
ndosedlist) Please copy this form to facilitate placing future lob listings. (Please indicate name of college or other referral source)
JOB LOCATION BILLING INFORMATION ACCT# (If known)
PHONE( 714 ) 493-1171 _ PHONEt 714 ) 493-1171
FAX (` 714 493-1053 GO.NAME_CiC�of San Juan Capistrano __
GO.NAME City of San Juan Capistrano _ DIVISION _ City Clerk
DIVISION City Clerk Division BILLTO ____Cher
yl Johnson
PLACEDBY: Cheryl Johnson TITLE._ _
TITLE City Clerk ADDRESS 32400 Paseo Adelanto
ADDRESS 32400 Pasco Adelanto CITv,STATE,zIP, San Juan Capistrano, CA 92675
CITY,STATE,zIP. San Juan Ca istrano, CA—_22675_ VISAIMCiAMExuaExP._
COMPANY DESCRIPTION(3 Lines,74 Characters per line)
Municipal Government - City of San Juan Capistrano
JOBTITLE Recordin¢ Secretary
PH0NE_(_714 ) 493-1171, Cit Hall __ _ PHONE21FAx:_�_
email -----
LINK TOCOMPANY HOME PAGE(Additional$20 fee) http/L-7—,—
CONTACT— Cheryl Johnson _ TITLE OR CONTACT2-_ ...
HOW TO CONTACT(Circle). all, end Resume, Apply in Person, College Resume Database Referral(Where available), No Calls Please
JOB TYPE(Circle) Full-ume, Fulltime-Exp'd, Part-time Intern, Summer START DATE_ Jurle. 1997
JOBLOCATION: City Hall (meetin S _ _ #OPENINGS_ One
- Minute preparation to be done at home
WAGE OR SALARY RANGE(For bestresults list actual figure or range):_—._
DAYSMOURS(Pleaselistaclual hoursorrange): pT'�ue�day evenln s at 7:D09 �lnute preparatl On t0 be done at hom)
QUALIFICATIONS(3Llnes,74 Characters per line�stimate 6 - 10 hours per week would be needed
f)--- Ability to: summarize written material and meeting actions; supply hard copy and disk copy of
2)— Minutes in WordPerfect 6.0 for Windows format; and prepare transcripts from tape recordings if
3) _ requested. Prior experience helpful.
JOB DESCRIPTION(7 Lines,74 Characters per Irne)
')— Independent contractor needed to attend and prepare minutes of City Council meetings, held at 7:00
2)— p.m. on the 1st and 3rd Tuesdays of each month, and Planning Commission, held at 7:00 p.m.on the
3)— 2nd and 4th Tuesdays of each month. Contractor will receive agenda packet prior to meetings, and --
4)_. prepare draft minutes to be provided to either the City Clerk or the Planning Director in a hard copy -_
5)_ format and disk copy format, accessible by WordPerfect 6.0 for Windows. On occasion, Contractor
6) may be asked to attend special meetings or to prepare a meeting transcript. Agreement for services
will be required.
We are an Equal Opportunity Employer. Students and Al u m 41 be accepted and assigned to lobs and ovhawisc treated without regard to race, religion,
w
colot, national origin, sex or handicap. Please initial. _ -----------------
MEMORANDUM
TO: George Scarborough, City Manager
FROM: Cheryl Johnson, City Clerk
DATE: May 5, 1997
SUBJECT: Action Minutes/Recording Secretary Status
At our meeting on April 29th we discussed the situation resulting from Nancy Bernardi's resignation.
You asked for samples of action minutes to show Council and, among other ideas, suggested I
contact Remedy for recording secretary services.
Attached are minutes from Lake Forest and San Clemente, as well as a sample set of what our
minutes would look like. Lake Forest's minutes are "pure" action minutes and resemble our action
agenda. They include public comment on items but do not include Council comments. San
Clemente's minutes list issues discussed by Council, but not who said what. Our minutes would
continue to include all the background information, but would resemble San Clemente's in that I
would list issues discussed.
I contacted Remedy regarding the potential for recording secretary services. They felt they could
provide someone at a cost of$17.91 per hour. I have researched our business license list and found
only one secretarial service in San Juan Capistrano - Wright Secretarial. I contacted her and she was
not interested. She did indicate that if she were to do this type of job she would charge $24/hour,
and, that when she checks other secretarial services the going rate seems to be approximately $30/hr.
We can post a flier at the Adult Education and ROP career center. I am awaiting the name and phone
number of the College Referral System used by Laguna Niguel that to find this type service. The
College Referral System will send to & post a flier at all colleges in the area. Laguna Niguel has
made this a regular part-time position with pay of$11.75/hr to $17.00/hr and part-time benefits.
I believe this will now require a Personal Services Agreement. Do you agree? We need to settle on
an hourly rate for this service, I would prefer to retain the $20/hr we are now paying Nancy. It
would appear that$20/hr is not too much for something that is not a regular City position. A sample
flier is attached.
MINUTE RECORDER
About the Position
The City of San Juan Capistrano is seeking an independent contractor to attend evening meetings of
the City Council and Planning Commission and to prepare minutes of those meetings.
Supervision
Receives general supervision from the City Clerk and Planning Director.
Examples of Duties
Duties include, but are not limited to:
• Receiving and reviewing informational packets prior to each meeting
• Taking minutes at City Council and Planning Commission meetings, preparing minutes in
draft form for edit by the City Clerk or Planning Director.
• Preparing verbatim transcripts from tape recordings as requested.
Qualifications
KnowlQdae of
• WordPerfect 6.0
• Proper procedures for taking minutes at a municipal meeting.
• English usage, spelling, grammar and punctuation.
A ill to
• Summarize meeting actions
• Prepare transcripts from tape recordings if requested
Experience and Training
Experience as a minute recorder is desirable.
Application Procedure
Interested individuals may submit qualifications and references to the City Clerk at City Hall, 32400
Paseo Adelanto, San Juan Capistrano, CA 92675. The position will be open until filled. The City
will require the contractor to enter into a Personal Services Agreement.
fit.\I I57 4-'L�-y/ ld:28 ; LHY Ut L.4ttC rVNni, t144ZJJ1UDJ;S !/L1
) JAV-104
U
MINUTES OF A RF,GULAR MEETING
OF TIIE LAKE FORFST CITY COUNCIL
APRIL 1, 1997
The regular meeting of the Lake Forest City Council was held on April 1, 1997, at the Lake
Forest City Council Chambers, 23161 Lake Center Drive, Suite 210, Lake Forest, California, and
was called to order at 6:05 p.m. by Mayor Wilson.
ROLL CALL: File Code No- 310.17
Council Members: Richard Dixon
Kathryn McCullough (,nivcdu615 p.m.)
Marcia Rudolph
Mayor Pro Tem: Peter Herzog
Mayor: Helen Wilson
City Manager: Robert C. Dunck
City Attorney- Jerry M. Patterson
City Clerk Jeri L Stately
CLOSED SESSION hil. Code No. 310.14
CONFERENCE WITH LEGAL COUNSEL REGARDING THE FOLLOWING:
A. Anticipated initiation of litigation pursuant to Government Code Section 549569(c) in
two cases.
B. Existing litigation pursuant to Government Code Section 54956.8 entitled: City of
Lake Forest and City of Irvine vs. County of Orange: Orange County Board of
Supervisors. OCSC 77-24-42.
ACTION: Closed Session was conducted.
SEV BY 4-29-97 ; 9:28 ; CITY OF LAKE FOREST 7144931053;# 3/21
PUBLIC SESSION 7:08 P.M.
PLEDGE OF ALLEGIANCE: File Code No. 310.07
Pledge of Allegiance to the Flag of our Country was led by Council Member Rudolph-
PRESENTATIONS: Filc Code No. 310.40
A. Presentation of Expand the Forest Certificate was made to the Joseph D. Donofrio family
in loving memory of Lucille Travalini.
_= B_. Presentation of Proclamation designating May 10, 1997, as Fire Service Recognition Day
was made to Greg Petersen, Battalion (thief, Orange County Fire Authority. Mayor
Wilson announced that open house will be held on May 10 and noted that Station 22,
Station 19 and Station 38 serve the City of Lake Forest.
C. Presentation of Proclamation was made by Mayor Wilson and Director Donofrio to Pete
Morris for 24 years of service to community and for his activities with the Youth Athletic
Coordinating Council in helping to schedule use of the various hall fields for this area.
PUBLIC COMMENTS: File Code No. 310.35
No comments were offered at this time.
REPORT FROM STUDENT LIAISON: File Code No . 310.13
Deva Frost, Student Liaison from El Toro High School was not in attendance.
REPORT FROM FOOTIlILL RANCH LIAISON: File Code No. 310.12A
Sharon Hankins, Foothill Ranch Community Liaison presented report noting that their next
newsletter will be mailed within the next few weeks; fund raising efforts are going well; the
next Homeowners Association Roard meeting will be held on April 16, at 7:00 p.m. in the
meeting room at Ralph's and confirmed that the meeting is open to the public.
LAKL rUKE]T CRY COUNCIL ACI IUM AGENDA PKEI•A KED BY TI IF OFFICF OF TMq CITY CLERK
APRIL 1. 1997
PALL No,2
SENT BY 4-29-97 9:28 : CITY OF LAKE FOREST 7144931053;# 4/21
MOTION TO APPROVE THE READING BY TITLE OF ALL ORDINANCES AND
RESOLUTIONS. SAID ORDINANCES AND RESOLUTIONS WHICH APPEAR ON THE
PUBLIC AGENDA SHALL BE DETERMINED TO HAVE BEEN READ BY TITLE AND
FURTHER READING WAIVED.
MOTION: Ott motion by Council Member Dixon and second by Council Member Hen..og,
the City Council waived reading of Ordinances and Resolutions. MOTION UNANIMOUSLY
CARRIED.
APPROVAL OF MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1997, AND
ADJOURNED REGULAR MEETING OF MARCH 11, 1997.
File Code No. 304.01.1
City Clerk submitted minutes for approval.
MOTION: On motion by Council Member Dixon and second by Council Member Herzog,
the City Council approved the minutes of the Special meeting of March 11, 1997 and
Adjourned regular meeting of March 11, 1997, as submitted- MOTION UNANIMOUSLY
CARRIED.
LEGISLATIVE MATTERS: File Code No. 359-15
Assistant to the City Manager submitted information on pending legislative matters for City
Council information and/or action.
MOTION: On motion by Council Member Dixon and second by Council Member Herzog,
the City Council received and filed report. MOTION UNANIMOUSLY CARRILD.
LAKE FORESI CITY COUNCIL ACTION AGENDA PNEI•XREI]BY IFif()FHCL OF TNf CI"I'Y CLERK
APRIL.1, 1997
11 kGE No.3
SENT BY: 4-29-97 9:28 ; CITY OF LAKE FOREST 7144931053:# 5/21
APPROVAL OF RESTRICTED ACCESS RELINQUISHMENT FOR EXTENDED STAY
AMERICA SITE DEVELOPMENT PERMIT 96-29 1N TRACT 13932 - RESOLUTION NO.
97-13 entitled A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF LAKE
FOREST, CALIFORNIA, APPROVING THE RELINQUISHMENT OF RESTRICTED
ACCESS ON LAKE FOREST DRIVE. IN THE CITY OF LAKE FOREST.
File Code No. 305
X417.96-29
Director of Public Works/City Engineer recommended approval of final map as submitted and
acceptance of dedications.
MOTION: On motion by Council Member Dixon and second by Council Member Herzog,
the City Council: 1. Adopted Resolution No. 97-13 entitled A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE
RELINQUISHMENT OF RESTRICTED ACCESS ON LAKE FOREST DRIVE IN THE
CITY OF LAKE FOREST 2. Approved the Easement for Access Purposes and authorized
the Director of Public Works/City Engineer to execute the document. MOTION
UNANIMOUSLY CARRIED.
RESOLUTION NO. 97-(4 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, CALIFORNIA, APPROVING FINAL PARCEL MAP 96-194, CREATING
A 2.477 PARCEL AT THE SOUTHWEST CORNER OF ANDAMAN SEA DRIVE AND
PACIFIC OCEAN DRIVE, ON LOT 2 OF TRACT 13342, ASSESSOR'S PARCEL NO.
610-3I1-02.
File Code o. 305
X426.04
Director of Public Works/City Engineer submitted final parcel map for approval.
MOTION: On motion by Council Member Dixnn and second by Council Member Herzog,
the City Council adopted RESOLU'T'ION NO. 97-14 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING FINAL
PARCEL MAP 96-194, CREATING A 2.477 PARCEL AT THE SOUTHWEST CORNER
OF ANDAMAN SEA DRIVE AND PACIFIC OCEAN DRIVE, ON LOT 2 OF TRACT
13342, ASSESSOR'S PARCEL NO. 610-311-02. 2. Authorized the City Clerk to certify
said action on the parcel map and process for recordation. MOTION UNANIMOUSLY
CARRIED.
LACE I'OREST CITY COI1Nf11-ACTION AGENDA PREPARED RY TN..OFFICE OF TNI-,CITY CLERK
APRIL 1, 107
PACE No 4
SENT BY 4-29-97 9:29 ; CITY OF LUKE FOREST- 7144931053;# 6/21
WARRANT REGISTER APPROVAL. Fi._ le 'ode No 202—U
Director of Administrative Services/City Treasurer submitted claims For payment.
MOTION: On motion by Council Member Rudolph and second by Council Member Dixon,
the City Council authorized payment of Warrant Register dated April 1, 1997, in the amount
of$283,624.98. MOTION UNANIMOUSLY CARRIED.
MONTHLY FINANCIAL REPORTS. Ei1e Code No. 210.02
Director of Administrative Services/City Treasurer submitted the Consolidated Financial
Reports for the period ended February 28, 1997.
MOTION: On motion by Council Member Rudolph and second by Council Member Dixon,
the City Council received and filed Consolidated Financial Report for the period ended
February 28, 1997. Staff was directed to add a column to the report to provide information on
encumbered funds. MOTION UNANIMOUSLY CARRIED.
COMMENDATIONS AND PROCLAMATIONS; File Code No 310.40
City Clerk submitted requests for proclamation or commendation as follows:
A. For Fire Service Recognition Day, May 10, 1997, as requested by the Orange
County Fire Authority Interim Director of Fire Services.
B. For CROP Walk Day, Sunday, Ma; 4, 1997, as requested by South Orange
County Walk for Hunger Coordinator.
C. For Hire A Veteran Week, May 4 - 10, 1997, as requested by Local
Veterans Representative.
D. For Pete Morris, Youth Athletic Coordinating Council, as requested by Director
Donofrio.
MOTION; On motion by Council Member Rudolph and second by Council Member Dixon,
the City Council approved the requests as submitted. MOTION UNANIMOUSLY
CARRIED.
LAKE FOK TITTY CI c11.ACTION AGENDA PRFPAKEO BY THE OmcE OF 7 HE CITY CLEKK
APRIL 1, 1991
PAGE No.5
SENT BY: 4-29-97 2:29 : CITY OF LAKE FOREST- 7144931053:# 7/21
ACCEPTANCE OF RESIGNATION FROM CITY REPRESENTATIVE TO THE ORANGE
COUNTY COMMUNITY SERVICES AGENCY, AREA AGENCY ON AGING, SENIOR
CITIZENS ADVISORY COUNCIL, TRANSPORTATION COMMITTEE.
File Code No. 970.01-
X166-1
70 OlX166.1
City Clerk submitted resignation from Eunice J. Broude for City Council action.
MOTION- On motion by Council Member McCullough and second by Council Member
Dixon, the City Council: 1. Accepted resignation of Eunice J. Broude with regret.
2. Approved submitted commendation for service to the community. 3. Directed staff to
notify the Community Services Agency of the resignation. 4. Directed staff to publish, pact
and mail notice of the vacancy. MOTION UNANIMOUSLY CARRIED.
CONSENSUS: Staff to notify senior applicants for the. Parks and Recreation Commission of
this vacancy.
APPROVAL OF PROPOSAL FOR URBAN FOREST INVENTORY AND URBAN FOREST
MASTER PLAN SERVICES.
Fie Code No. 920.07.
Director of Public Works/City Engineer recommended approval of proposal as submitted.
Dick Fisher, Berryman and Henigar and Larry Smith, Davey Resources Group responded to
discussion from the Council and members of the public.
Jim Breese, Lake Forest resident, spoke in opposition to the proposed action.
Cathy Breese, Lake Forest resident, commented on the proposed action and indicated that the
public should have more information about this proposal and expressed concern about the cost
of the project.
MOTION: On motion by Council Member Dixon and second by Council Member Herzog,
the City Council: 1. Approved the revised Berryman & Henigar proposal, dated
March 24, 1997, without the additional services option. 2- Authorized the Berryman &
Henigar services to be performed for the recommended scope of work, under purchase order,
in accordance with the Landscape Architectural Services agreement authorized by the City
Council on May 21, 1996. 3. Authorized the City Manager to execute a standard professional
services agreement with Davey Resources Group for Urban Forest Inventory Management
System and Master Plan, including TreeKeeper Licensing Agreement. MOTION
UNANIMOUSLY CARRIED.
LAKE FOREST CITY cotmrYL ACTION AGENDA PR TARED aY THE OFFICE OF TI Ir.CITY CLERA
APRIL 1. 1997
PACE.No 6
SENT BY: 4-29 97 ; 9:29 ; CITY OF LAKE FOREST- 7144931053.# 8/21
EXPAND THE FOREST AMENDMENT. File Cotte No 920 01
Director of Public Works/City Engineer submitted Amendment for City Council consideration.
MOTION: On motion by Council Member McCullough and second by Council Member
Dixon, the City Council approved the addition of the Ginkgo biloba 'Fairmount' tree to the
"Expand the Forest" program. MOTION UNANIMOUSLY CARRIED
-
A HEARING OF THE CITY OF LAKE FOREST, CALIFORNIA, TO CONSIDER
OBJECTIONS TO THE PROPOSED ABATEMENT OF NATURAL VEGETATION.
File Code No 740.12C
Director of Public Works/City Engineer submitted the above for consideration
= Public Hearing was opened. No comments were offered at this time. Hearing was closed.
MOTION: On motion by Council Member Dixon and second by Council Member Herzog,
the City Council: 1. Opened the hearing. 2. Received public testimony and gave due
consideration to objections to the proposed abatement of natural vegetation. 3. Closed the
hearing. 4. Directed staff regarding review of properties requiring further consideration in
the second Resolution and final Abatement list to be considered at the City Council meeting of
April 15, 1997. MOTION UNANIMOUSLY CARRIED.
ORDINANCE NO. 75 - AN ORDINANCE_ OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, CALIFORNIA, PROVIDING FOR CERTIFICATES OF COMPLIANCE,
LOT LINE ADJUSTMENTS, VOLUNTARY PARCEL MERGERS AND DECLARING
THE URGENCY THFRFOF.
File Code_No. 306
X416
Director of Community Development submitted Interim Urgency Ordinance for adoption.
MOTION- On motion by Council Member Dixon and second by Council Member Rudolph ,
the City Council adopted ORDINANCE NO. 75 - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE FORF.ST, CALIFORNIA, PROVIDING FOR
CERTIFICATES OF COMPLIANCE, LOT LINE ADJUSTMENTS, VOLUNTARY
PARCEL MERGERS AND DECLARING THE URGENCY THERF,OF. MOTION
CARRIED by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: DIXON, RUDOLPH, HERZOG,
MC CULLOUGH, AND WILSON.
NOES: 0 COUNCIL MEMBERS: NONE
ABSENT: 0 COUNCIL MEMBERS: NONE
ABSTAIN: 0 COUNCIL MEMBERS: NONE
LAKE I OREST CITY COIINfII.ACTION AOLNOA PRLPARLO RYTHE OI HCE(Y THF CRY CLERK
ArKIL I, IW)7
PAGE No 7
SEM BY: 4-29-57 9:29 ; LI'IY Of LAKL t0Kt51- 1144dJ10a3;# 0/21
1997/1998 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SPENDING PLAN.
File Code No. 480.17
Director of Community Development submitted Spending Plan for approval.
The following spoke in support of funding for the application filed for each of the
respective agencies: Pamela Quigley, CSP Youth Shelter; Ray Havert, Saddleback
Community Outreach; Marcy Cheek, Shared Housing (did not appear); Kathleen Davis
Bowman, YWCA; Karen Kolseth, Lutheran Social Services - Caring Neighbors;
Shannon Carson, Dayle McIntosh Center; A. J. Lane - Women's Assistance Center. and
Mike Howard, Operation Clean Slate (Exhibit 1 on file in the Office of the City Clerk.)
Ray Havert, Saddleback Community Outreach, also addressed the City Council
requesting a grant toward Project Lake Forest Hope which will include the purchase of a
condominium unity in the City to house formerly homeless families or seniors in
transition (Exhibit 2 on file in the Office of the City Clerk.)
MOTION: On motion by Council Member Herzog and second by Council Member
Dixon, the City Council amended the CDBG Action Plan as follows: 1. Saddleback
Community Outreach, no change, $1,000. 2. ESA Beacon House, no change, $2,000.
3 ESA Martha House, change to $3,500. 4. ESA Community Service Center, no
change, $1,000. 5. CSP Youth Shelter, change to $6,000. 6. South County Senior
Shared Housing, change to $5,500 7. YWCA Shelter, change to $3,500. 8. Laura's
House, change to $4,000. 9. South Orange County Community Services Council
(SOC/CSC), no change, $1,000. 10. Orange County Homeward Bound, no change,
$1,500. 11. Lutheran Social Services, no change, $1,000. Orange County Fair
Housing Council, no change, $3,400. 13. Dayle McIntosh Center, no change $1,300.
14. Orange County Council on Aging, no change, $1,500. 15. South County Senior
Case Management, no change, $1,300. 16. Civic Center Barrio Housing Corp., change
to $0. 17. Women's Assistance Center, no change, $1,000. 18. YMCA Project Care,
no change, $2,000. 19. Operation Clean Slate, change to $1,500. 20. Saddleback
Valley Unified School District, Learning Connection, no change, $6,150. MOTION
UNANIMOUSLY CARRIED.
MOTION: On motion by Council Member McCullough and second by Council Member
Dixon, the City Council further amended the CDBG Action Plan to include reduction to
Orange County Fair Housing to $1,600, and increase in the Dayte McIntosh Center by
$800 for a total of $2,100 and Operation Clean Slate by $1,000 for a total of$2,500.
MOTION UNANIMOUSLY CARRIED.
LAKE FOREST(:ITY COUNCIL.ACTION AGENDA PRFPAYED BY TUE 0FRk E OP ME 1711 Y CLERK
APRIL 1. 1997
PAGE No.9
SENT BY: 4-29-97 9:30 : CITY OF LAKE FOREST- 7144931053;#10/21
MOTION: On motion by Council Member Dixon and second by Mayor Wilson, the
City Council further amended the CDBG Action Plan: 1. Delete Item No 27 for Rental
Property Rehabilitation Loan Program and add new Item requested by Saddleback
Community Outreach for Project Lake Forest Hope funded in the amount of$35,000-
2. Increase No. 24, Single Family Residential Rehabilitation Loan Program $4,650 for a
total of$79,650. 3. Approved staff recommendation on Item Nos. 21, 22, 23, 25, 26,
28, and 29. MOTION UNANIMOUSLY CARRIED.
MOTION: On motion by Council Member Dixon and second by Council Member Herzog, the
City Council: 1. Conceptually approve the draft spending allocations of the City's 1997/98 CDBG
Action Plan amended above including the reprogramming of certain unspent CDBG funds from
prior years as outlined in submitted documents. 2. Direct staff to release the City's Draft of the
1997/98 CDBG Action Plan including the conceptual funding allocations for a 30-day review and
comment period (4/5/97 - 5/5/97) and return to the City Council meeting on May 6, 1997, for City
Council final review and adoption of the 1997/98 CDBG Action Plan. MOTION
UNANIMOUSLY CARRIED.
CONSIDERATION OF REQUESTS FOR APPOINTMENT TO AGENCIES, BOARDS,
COMMISSIONS AND/OR COMMITTEES THROUGH THE LEAGUE OF CALIFORNIA
CITIES. City Clerk submitted memorandum from Orange County Division of the League of
California Cities on City Selection Committee opportunities including Airport Land Use
Commission (At-Large Member) and Fifth District appointment to the EI Toro Citizens
Advisory Commission.
ACTION: No action was taken at this time.
CITY MANAGER'S REPORT:
No further comments were offered at this time.
LAKE FOREST CI I Y COUNCIL ALTION AGENDA PKEKAREO nY TIIK OVW E 0E PIG CITY CLERK.
APRIL I, 1997
PAGE Nn.9
SENT BY 4-29-97 9:30 ; CITY OF LAKE FOREST- 7144931053;411/21
CITY COUNCIL COMMENTS:
Council Member Dixon noted that a special meeting of ETRPA had been held on Monday; that
he had been appointed as Chair of the ETRPA AdHoc Committee which will evaluate ways to
broaden the scope of ETRPA to include non-aviation uses.
Council Member McCullough commented on the following: 1. 'rhe Bunny Blast was held
recently for a record-breaking number this year at El Toro Park. 2_ Attending Housing
Commission in San Francisco noting that Welfare Reform was discussed. 3. Board of
Supervisors actions on Super Streets outside the City of Lake Forest which impact the City.
4. Praise received for the Sheriff Deputies and Lt. Nesmith. 5. Request from the County to
open the various Armories in the County year-round to assist those in need. 6. Explained the
Blue Ribbon Month - "Stop Abuse of our Children" pin she was wearing. 7_ Announced the
upcoming Welfare Reform Round Table meetings scheduled to be held in Lake Forest over the
next year. 8. Reported on the Library Board meeting held last week and noted that she had been
selected to serve on the Executive Board.
Council Member Rudolph offered the following comments: L Thanked Council Member Dixon for
appearing on Politically Spe k1 iag and commended him for his comments as they related to property
values. 2. Questioned the City policy on drug testing.. 3. Congratulated the City Clerk for being
invited to serve on a panel at the upcoming City Clerk's conference. 4. Review of report on walk-
ins to first floor public counter and noted the reduced traffic on Friday. 5. Reported that the
Juvenile Justice Delinquency Council had met recently and that the committee will be making
recommendation to the Board of Supervisors regarding grant funds from the Federal Government,
with a major emphasis placed on At Risk Youth. 6. Indicated a desire to work with the City Clerk
to develop a standard response to requests from school children for information on the City.
7. Indicated that the Cal ID - Remote Access Network League appointee did not attend the recent
meeting. 8. Complimented Human Services for the various programs available in the near future for
Senior Citizens. 9. Questioned the legal ramifications of Megan's law.
REPORT: City Manager Dunek will report back to the City Council on the Drug Testing
questions raised by Council Member Rudolph.
CONSENSUS: Council Member Rudolph to work with City Clerk Stately to develop packet of
information to be disseminated to school children upon request.
Mayor Pro Tem Henog thanked staff for their loyalty and dedication to the City and commented
on small turnover.
LAKE FORFSl Crtv COUNCIL ACTION AGGNnA PYr'rARED ev iHc OFFICE OF I E Clrr CI I:RA
APIUL 1. 1997
PAGF Nn. 10
SENT BY: 4-29-97 9:30 ; CITY OF LAKE FOREST 7144931053;#12/21
Mayor Wilson offered the following comments: 1. Concurred with Mayor Pro Tem Herzog.
2- Expressed kudos to Deputies Northart and Torres on their efforts to curb the Dayworker
problem 3. Letter in response to Tont O'Hara who raised concerns regarding EI Toro Park and
praised staff on the quick response to his problems. 4. Indicated a desire to attend the Scrrano
Creek Workshop and requested notification of the meeting which is tentatively scheduled to be
held May 9. 5. Offered kudos to Council Member Dixon for his representation of the City and
ETRPA on OCN. 6. In reference to the questions raised regarding Megan's law, mentioned that
several South Country women will be making quarterly trips to Sacramento to view hearings on
bills impacting South County. She noted that she will be going to Sacramento next week.
7. Questioned the status of the Community Development Committee report on the Community
Expo and received response that the matter will be on the next agenda. 8. 'Thanked Council
Member Rudolph for the birthday card.
Closed Session was not conducted.
ADJOURNMENT: File Code No 310.12
The City Council adjourned in memory of Howard Stein at 10:30 p.m.
W12 b"4�
HELEN WILSON, MAYOR
� /tcA4
JERI . STA'I'}:LY. CITY CLER
LA E FD0.FST CI TY CIHRJCIL ACTION AGENDA PPEPARLD O V TNF Or I'ICE or THC CITY CID nA
APRIL 1, 1997
PA\GE No 11
Ste, G&xaAtt_�, a Lt ev--
\ham C4 c C��d cry u u�•L
CITY OF SAN CLEMENTE
City Council Minutes
Regular Meeting - April 2, 1997
A Regular Meeting of the San Clemente City Council was called to order on April 2, 1997
at 7:00 p.m. in the Council Chambers, located at 100 Avenida Presidio, San Clemente,
California.
PRESENT ANDERSON, APODACA, BERG, MAYOR AHLE
ABSENT DAHL
STAFF PRESENT Michael Parness, City Manager; Jeff Oderman, City Attorney;
Myrna Erway, City Clerk; Jim Holloway, Community
Development Director; Bill Cameron, City Engineer; Joanne
Baade, Deputy City Clerk.
INVOCATION
Councilmember Apodaca gave the invocation.
PLEDGE OF ALLEGIANCE
Councilmember Anderson led the Pledge of Allegiance.
1. SPECIAL PRESENTATIONS
A. Trestles Neighborhood Watch Group - Community Safety
Crime Prevention Specialist Sener introduced the Trestles Neighborhood
Watch Group, noting that Neighborhood Watch is a coalition-building
program; relayed that the Group's Mission Statement is to strive to preserve
and enhance the well-being and safety of their families by adopting a policy
of no tolerance towards crime and violence. The following individuals
expressed the reasoning for creating the Group, the community profile, and
the accomplishments desired. A hard copy of the powerpoint presentation
utilized during the course of the discussion, entitled "Trestles Community
Neighborhood Watch Group" is on file with the City Clerk.
City Council Minutes - Regular Meeting of April 2, 1997 Page 2
Piper Walsh, Block Captain on Dominguez
Darcy Hall
Bob deJong
Margo Beauchamp, Block Captain on Santa Margarita
Joyce Roy
Steve Haubert
Stan Schrofer, San Luis Rey Block Captain
During the course of the presentation, Group member(s) suggested that the
City take the following steps to facilitate safety in the Trestles community:
1) Work with the League of Cities to effect occupancy limits; 2) Install more
street lights to ensure adequate illumination; 3) Allow monument signs to be
located in the neighborhood which states the residents' pride and unity; 4)
Work with the local telephone company to eliminate incoming calls at public
pay phones located along El Camino Real at the corners of Dolores, San
Fernando and Carmelo to discourage loitering; and 5) Work with State Park
officials concerning the fact that transients are living under the freeway or
bridge on State Park property south of Cristianitos.
With respect to occupancy limits, City Manager Pamess explained that the
City identified this issue as a top priority; explained that control of
occupancy limits is preempted by State Law and reviewed past unsuccessful
attempts to effect legislation that would provide for local control; noted
there is currently new legislation pending that would provide for some local
control; stated the City will continue to work toward this goal and offered to
keep the Trestles community informed of pending legislation and the
person(s) with whom residents can communicate to show their support.
City Attorney Oderman noted that the Council also directed his office to
support the City of Santa Ana in its court case to establish its right to local
control; explained that the City of San Clemente, along with many other
cities in the state, joined in signing a friend of the court brief; relayed that
that position was rejected by the Court of Appeal in Santa Ana.
City Council Minutes - Regular Meeting of April 2, 1997 Page 3
B. Rancho Mission Vieio Land Conservancy Fundraiser
Patricia Holloway, the City's representative to the Rancho Mission Viejo
Land Conservancy Board of Directors, reported on the "March for Parks"
fundraiser for the Rancho Mission Viejo Land Conservancy, which will be
held on Saturday, April 19, 1997.
C. Thomas Hobbs - Certificate of Recognition
Mayor Ahle presented a Certificate of Recognition to Thomas Hobbs in
appreciation for his service on the Human Affairs Committee from June
1996 to March 1997.
D. National Assistance League of Capistrano Valley - "Operation School
Bell"
Councilmember Apodaca presented Mayor Able with a plaque received from
the National Assistance League of Capistrano Valley in recognition of the
City's participation in Operation School Bell; noted that since its inception,
Operation School Bell has helped to provide clothing and shoes for over
9,000 young people in the Capistrano Valley area.
E. South Orange County Chambers of Commerce Regional City Ball
Councilmember Apodaca advised that he had an opportunity to attend the
South Orange County Chambers of Commerce Regional City Ball where
local city officials were honored; noted that Mayor Ahle was unable to
attend this function and presented him with chocolate that was presented to
local officials in appreciation for their efforts.
2. MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 4-0, to waive reading in full of all
Resolutions and Ordinances.
City Council Minutes - Regular Meeting of April 2, 1997 Page 4
3. PUBLIC HEARINGS
None.
4. CONSENT CALENDAR
MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 4-0, to approve the Consent
Calendar with the removal of Items D, E and F.
A. City Council Minutes
MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 4-0, to approve the City
Council minutes of February 25, 1997 and February 26, 1997.
B. MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 4-0, to receive and file:
(1) Golf Course Committee minutes of February 11, 1997.
(2) Planning Commission action minutes of March 18, 1997.
C. Warrant Reeister
MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 4-0, to approve Warrant
Nos. 702442 through 702544 for the period 3-10-97 through 3-14-97 in the
amount of$175,631.44; for a total Warrant Register of$175,631.44.
City Council Minutes - Regular Meeting of April 2, 1997 Page 5
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION
D. Contract Award - Coastal EnOneerine and Environmental Services for
the San Clemente Coastal Trail
Mary Sykes-Rushing, San Clemente, stated she is not opposed to a beach
trail, but feels that in light of Proposition 218, it is premature to expend
grant monies on an engineering and design study for a project that may not
be pursued; noted the City may not have the funds to sufficiently maintain
the trail and recommended that Council defer action on this matter until after
the Special Municipal Election on June 3, 1997; opined that the grant funds
will not be jeopardized by a 90-day postponement.
In answer to Council inquiry, Associate Planner Pechous stated he does not
have any estimates as to the cost to maintain the trail inasmuch as the trail
specifications and alignment have not yet been determined; noted that a very
preliminary estimate of$30,000 per year has been mentioned; stated that the
entire construction of the trail would be funded from grant monies, however,
maintenance costs would be borne by the City; stated that 90 days would
probably not jeopardize the availability of grant money, but stressed that he
would like to review the grant criteria to ensure that this is the case; outlined
the agencies that would be involved in the project approval process.
Stan Griswold San Clemente, questioned and received clarification that
Staff is working with the Orange County Transit Authority relative to design
requirements; suggested that in-house Engineering Staff should be able to
undertake some of the primary tasks that are presently included in the
contract.
Rick Anderson San Clemente, relayed support for the coastal boardwalk;
stated that public sentiment supports the boardwalk and noted that funding is
presently available; opined that the boardwalk will alleviate the parking
situation in the Pier Bowl and will stimulate the economy.
Tom Padberg, San Clemente, stated that City Engineer Cameron previously
indicated that two City engineers were assigned to the beach trail project;
questioned why Staff is now proposing that a team of engineers be retained
to design the trail at a cost of $104,000; referenced the passage of
Proposition 218, and the associated budget reductions, and suggested that
the prudence of proceeding on this project is questionable inasmuch as the
City will be required to bear the on-going costs of upkeep.
City Council Minutes - Regular Meeting of April 2, 1997 Page 6
City Engineer Cameron responded that two engineers are not assigned full-
time to the beach trail project; noted that the City's capital improvement
program for this year and next includes 105 projects, and added that the City
has 10 engineering staff members to work on those projects; explained that
the subject project involves coastal engineering issues and hence coastal
expertise is needed on this project; agreed to meet with Mr. Padberg to
explain the project assignments and work flow of all engineers.
Tom Lorch, San Clemente, questioned and received clarification that RDA
funds cannot be used to maintain the beach trail; suggested the possibility of
using parking fee revenue to fund beach and trail maintenance; opined that
some aspects of the contract do not require special expertise and could be
handled by in-house staff, suggested that Engineering Staff should produce
monthly reports that include project accounting; commented that the beach
trail would provide a touristic infrastructure.
Jerry Lehman, San Clemente, spoke on the importance of keeping revenue in
San Clemente and suggested that the beach trail will encourage people to
patronize local restaurants; opined that the trail will create a special
ambiance and will help relieve parking problems in the Pier Bowl area;
stated that other agencies are willing to support the project at this time and
opined the City should take advantage of this window of opportunity.
John Koch, San Clemente, disagreed that the public wants a beach trail and
noted that people south of the pier will be particularly affected because of
the proximity of the trail to their property; stated that beach walks in Venice
and Atlantic City are not safe during evening hours; relayed his
understanding that the trail would be 9' in width (3' of dirt for pedestrians
and 6' of pavement for bicyclists); opined that the paved portion of the trail
will be used by skateboarders in addition to bicyclists, thereby increasing the
City's liability.
During the course of discussion, Staff noted that it would have a good
understanding of the cost to maintain the trail by June of this year, which
would precede the expenditure of any additional funds. It was further noted
that the results of the June election would be known at that time.
Individual Councilmember(s) commented on the following: 1) Scope of
work that would be undertaken by Transtech Engineering; 2) coastal
structure and encroachments associated with the ocean-side alternative; 3)
City liability; 4) difficulty of accurately predicting ocean currents to ensure
that the trail is not damaged during storms; 5) fact that the OCTA will not
provide a permanent easement to the City for these improvements; 6)
City Council Minutes - Regular Meeting of April 2, 1997 Page 7
likelihood that the City would be asked to indemnify OCTA for liability
associated with the beach trail; 7) sufficiency of existing areas to walk along
the beach; 8) fact that the study would be funded by grant monies which are
also paid by taxpayers; 9) beach access points; 10) opportunity that the City
presently has to move forward on a project that has been identified as a
possibility for a lengthy period of time; 11) acknowledgment that the project
is complicated, expensive and fraught with peril, but represents an
opportunity that could come to fruition; 12) fact that the project will never
be less expensive than it is today; 13) fact that grant monies are available to
fund the design study for a project that would represent an investment in the
infrastructure of the community; 14) fact that a number of sources for
maintenance dollars are available (e.g., parking fees, concession rents,
transient occupancy taxes, etc.); 15) extra revenue that could be generated as
a result of this amenity (e.g., retail sales, restaurant sales, etc.); 16)
likelihood that the proposal would enhance the business climate at North
Beach and the Pier Bowl and create a synergy between the two areas; 17)
acknowledgment that it may not be feasible to construct the beach trail,
however, the feasibility cannot be determined unless the study is undertaken;
and 18) fact that a great safety concern exists at present due to the inability
at times to hear trains approaching.
MOTION BY COUNCILMEMBER ANDERSON, SECOND BY
COUNCILMEMBER APODACA, CARRIED 3-1 (COUNCILMEMBER
BERG VOTING NOE), to approve, and authorize the Mayor to execute,
Contract No. C97-21 by and between the City of San Clemente and
Transtech Engineering, Inc., providing for coastal engineering and
environmental services for the San Clemente Coastal Trail, in an amount not
to exceed $104,000.
City Council Minutes - Regular Meeting of April 2, 1997 Page 8
E. Request for Donation of Four Rounds of Golf for Laura's House
Tom B3A San Clemente, urged Council to disapprove the donation of four
rounds of golf to Laura's House; pointed out that the fundraiser for Laura's
House has already passed; stated there are many deserving causes in San
Clemente who will also ask for golf passes if the subject request is granted;
noted that the City is presently experiencing financial difficulty and noted
that each golf pass that is approved results in the loss of revenue that would
be received from a paying participant.
John Kock San Clemente, stated that decisions are made outside the
Council meeting forum that are more important than the subject agenda item.
In response to Council inquiry, Staff noted that a policy that addresses
donation requests will be coming to Council in approximately one month.
MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 3-1 (COUNCILMEMBER
BERG VOTING NOE), to:
1. Approve the request for the donation of one foursome of golf to
Laura's House domestic violence shelter.
2. Authorize the Mayor to issue a gift certificate for one foursome of
golf at the San Clemente Municipal Golf Course which would be
valid Monday through Thursday.
F. ReurnramminE Community Development Block Grant (CDBG) Surplus
Funds
John Kock San Clemente, noted that last year a grant was awarded to install
a sidewalk on the south side of Canada; voiced concern that last week he
witnessed 23 cars encroaching on the sidewalk, thereby making the
sidewalks unusable; urged enforcement of Municipal Code Section 15-38,
which specifies that parkways may not be blocked.
Council directed Police Services to pursue enforcement of Municipal Code
Section 15-38, particularly along Canada.
City Council Minutes - Regular Meeting of April 2, 1997 Page 9
MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 4-0, to:
1. Approve the reprogramming of$1,755.00 in CDBG funds to Contract
4EC41969, Sidewalk Improvement Grant.
2. Approve, and authorize the Mayor to execute, Contract No. C97-22
by and between the City of San Clemente and the County of Orange,
relating to Neighborhood Pride/Sidewalk Improvements.
3. Accept revenue in the amount of $1,755.00 into Revenue Account
017-000-33170, CDBG Sidewalk Grant.
4. Approve a supplemental appropriation in the amount of $1,755.00
from Expenditure Account 017-896-47092, CDBG Sidewalk Grant.
5. ORAL COMMUNICATIONS
News from City Hall - Utility User's Tax Article
John Koch, San Clemente, voiced concern that News From City Hall includes an
advocacy position in favor of the Utility User's Tax; opined that such a position is
unethical and questioned the legality of such practice.
Skateboarding on San Luis Rev Tennis Courts/Red Budget Items (Police
Dispatch)
Tom Padbera, San Clemente, stated he witnessed children skateboarding on the San
Luis Rey tennis courts during early afternoon; spoke on the importance of
maintaining the City's local dispatch capability since routing emergency calls
through the Sheriff's central dispatch facility will result in a 3-5 minute delay in
response; opined that the City's dispatch facility was placed on the red budget,
while many less-important items were removed from the red budget, to scare voters
into voting for the Utility User's Tax; suggested that retaining a full-time City
Attorney would save as much as $500,000 annually.
Council directed that Lt. Davis be informed that children were skateboarding on the
San Luis Rey tennis courts.
City Council Minutes - Regular Meeting of April 2, 1997 Page 10
Parkway Ordinance (Municipal Code Section 15-38)
Steve Kingston, San Clemente, opined that additional revenue should be obtained
from persons who break the law (e.g., parking fines and violations of the parkway
ordinance), instead of increasing fees for law-abiding citizens; stressed his
opposition to short driveways, because of his belief that such situations lead to area
deterioration and overcrowding; spoke in support of enforcing Municipal Code
Section 15-38.
City Manager Parness explained that sidewalks were installed to accommodate
enforcement and stated that he would request that Police Services spend additional
time enforcing Municipal Code Section 15-38, with a focus on Canada.
Parkway Ordinance/Possibility of Requiring Business Licenses for Single-
Home and Duplex Rentals
Tom Lorch, San Clemente, suggested that grant monies be used to install sidewalk
linkages in areas where the sidewalk is not continuous, so that the parking
ordinance can be enforced; opined that single-home and duplex rentals should be
required to obtain business licenses and that survey forms should be included with
the license application that requests demographic information such as the number
of persons who will be renting the facility, rental rate and square footage of the
unit.
6. UNFINISHED BUSINESS
None.
City Council Minutes - Regular Meeting of April 2, 1997 Page 11
7. NEW BUSINESS
A. Rancho San Clemente Partners - Public Improvements Acquisition
Atareement
Report from the Public Works/Economic Development Director
concerning a request by Rancho San Clemente Partners to establish a
Community Facilities District to finance certain public improvements
(Phase I) which are being constructed as part of the Plaza Pa�:fica
Shopping Center project.
Public Works/Economic Development Director Lund reviewed the contents
of the Administrative Report; pointed out that residential development is
specifically excluded from the subject proposal, noting that Council has
been clear in the past that it would not permit the establishment of Mello-
Roos or Community Facilities Districts on residential property; stressed that
the City has no financial obligations with respect to the program in question
and will not incur any costs since expenses will be fully reimbursed;
explained that new agreements have been placed at the dais which include
changes to Pages 11 and 12, which make it clear to the developer that any
reluctance on his part to provide timely deposits to cover costs incurred by
the City will cause the process to stop; explained further that the agreement
will protect the developer's interest with respect to funds it deposits to
ensure said funds are returned if not expended.
Tom Lorch San Clemente, stated that"junk bonds" are sometimes issued for
projects; questioned whether other cities have experienced problems as a
result of the establishment of Community Facilities Districts; addressed the
importance of ensuring that persons selling the bonds actually own the
property and possess the right to sell the bonds.
Public Works/Economic Development Director Lund responded that the
subject bonds are not "junk bonds", noting that they have to be properly
collateralized; explained the City has made it clear to the Ramser team that
the City will not allow the bonds to issue until Wa1Mart is under
construction.
City Attorney Oderman went on to explain that other cities have established
Community Facilities Districts for public improvements, and in some cases,
problems have been encountered; explained that the primary problems
involved insufficient disclosure to homeowners (in the case of residential)
City Council Minutes - Regular Meeting of April 2, 1997 Page 12
relative to the cost they would incur on their tax bill, as well as insufficient
valuation in the property to support the debt.
With respect to the subject proposal, Staff indicated that San Clemente
should not incur any problems if the bonds are properly collateralized and
secured.
MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 4-0, to approve, and
authorize the City Manager to execute, Contract No. C97-023, an agreement
for acquisition of public improvements, by and between the City of San
Clemente and Rancho San Clemente Partners.
B. Conditional Use Permit - Fisherman's Restaurant Expansion Project
Report from the City Attorney concerning consideration of issuance
of a Conditional Use Permit for the Fisherman's Restaurant
expansion project.
City Attorney Oderman explained that the Planning Commission approved a
Conditional Use Permit for the Fisherman's Restaurant expansion project on
September 5, 1995; explained that the use permit consisted of three
elements, i.e., the base of the pier concession, a side decking extension, and
a fish market and oyster bar; commented that Mr. Griffith, owner of the
restaurant, filed a legal challenge to the condition of approval which
required Mr. Griffith to acknowledge that the non-competition radius would
not expand with the expansion of the restaurant; stated that Mr. Griffith won
this phase of the trial and explained that a Writ of Mandate will be issued to
the City compelling the City to issue the CUP absent the subject condition;
recommended that Council adopt a resolution approving the issuance of the
CUP without the disputed condition.
With respect to Phase II of the trial, which relates to a number of issues
dealing with the interpretation of the non-competition clause, Mr. Oderman
explained that Judge Gray ruled that the radius should be measured from the
restaurant as it was completed in January 1983 and further explained that
that ruling is satisfactory to the City; noted the judge further ruled that the
Alameda property (which the City owns) and the Casa Romantica property
(which is owned by the Redevelopment Agency) are outside the non-
competition radius, and hence the measuring point becomes somewhat
irrelevant to the basic underlying issue of what properties are impacted. Mr.
Oderman went on to explain that Mr. Griffith has made the claim in the
City Council Minutes - Regular Meeting of April 2, 1997 Page 13
lawsuit that he has been delayed and that the delay has cost him damages,
for which he is seeking recovery in Phase III of the lawsuit; noted that Phase
III has yet to be determined and explained that the City does not agree that
Mr. Griffith has been damaged or that he is entitled to recover damages.
Mr. Oderman reported that the proposal before Council to approve the use
permit without the disputed condition has been sent to Mr. Griffith's
attorneys; stated a letter has been received from the law office of Danielson
Harrigan & Tollefson, dated April 2, 1997, (which is on file with the City
Clerk) which states that they do not object to Council taking the action that's
recommended, but do object to some of the recitals contained in the
resolution; commented that despite the attorney's concern with the content
of some of the recitals, they acknowledge that the recitals do not impact the
resolution itself, commented that the attorneys questioned the reference to
"coastal development permits" in Condition No. 4 since the City is
responsible for filing the applications for the coastal development permits;
recommended that the reference to "coastal development permits" be deleted
from Condition No. 4.
Tom Lorch, San Clemente, questioned and received clarifications as follows:
The City will pay for the piles, decking and some of the support associated
with the base of the pier concession, while Mr. Griffith is responsible for
paying for the above-deck work. The City is responsible for paying 50% of
the cost for the side-decking expansion, noting that there is a maximum
figure for which the City will pay. If the cost of the expansion surpasses
that figure, the City has the option to either terminate or present this fact to
Mr. Griffith so he can elect to fund the excess cost. Mr, Griffith is
responsible for funding the full cost of the fish market and oyster bar.
In response to Council inquiry, Mr. Oderman clarified that the City can fund
its responsibilities under the lease however it wishes, noting that the
intention would be that the payments would come from redevelopment
funding.
City Council Minutes - Regular Meeting of April 2, 1997 Page 14
MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 4-0, to adopt Resolution
No. 97-16 entitled A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN CLEMENTE, CALIFORNIA, APPROVING
CONDITIONAL USE PERMIT 88-16 (A,B,C) FOR THE SIDE DECKING
EXTENSION, FISH MARKET/OYSTER BAR, AND BASE OF THE PIER
CONCESSION FOR THE FISHERMAN'S RESTAURANT LOCATED AT
611 AVENIDA VICTORIA, with the modification that Condition No. 4 be
modified to delete reference to "coastal development permits".
8. REPORTS
A. Commissions and Committees
None.
B. City Manaeer
City Manager Parness withdrew the following Closed Session from
the agenda:
(1) CONFERENCE WITH LABOR NEGOTIATOR, pursuant to
GC Section 54957.6.
Agency Negotiator: Paul Gudgeirsson, Director of Finance
and Administrative Services.
Employee Organization: San Clemente City Employees
Association.
City Council Minutes - Regular Meeting of April 2, 1997 Page 15
C. City Attorney
City Attorney Oderman requested Closed Sessions to discuss the
following items of pending litigation, pursuant to GC Section
54956.9(a):
(1) CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION
Name of Case: City of San Clemente v. Griffith, OCSC
751487.
(2) CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION
Name of Case: Schwartz v. City of San Clemente, OCSC
722688.
MOTION BY COUNCILMEMBER APODACA, SECOND BY
COUNCILMEMBER ANDERSON, CARRIED 4-0, to add the
following Closed Session to this evening's Redevelopment Agency
agenda:
CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION
Name of Case: City of San Clemente v. Griffith, OCSC
751487.
D. COUNCIL MEMBERS
1. Orange County Division - California League of Cities
Issues
Councilmember Apodaca reported that the next Orange
County Division meeting will be held on April 10, 1997,
noting that a City Selection Committee meeting will take place
immediately thereafter; reported that a couple of opportunities
are available related to the El-Toro Base Re-Use Commission.
City Council Minutes - Regular Meeting of April 2, 1997 Page 16
2. Consideration of Council Position on Legislative Issues
Mayor Ahle reported that the Council met in joint session with
Senator Craven on March 26, 1997, noting that the meeting
was beneficial.
City Manager Parness added that the Proposition 172
exemption language that Assemblyman Morrow is sponsoring
on behalf of the City is scheduled for hearing before the Local
Government Committee and Assembly on April 16, 1997;
stated that it is anticipated that one member of the Council
(probably the Mayor) and he will testify at that meeting.
3. Orange County Fire Authority Status Update
Mayor Able reported that the Executive Committee met last
week and one of the issues addressed involved the fees that the
Orange County Fire Authority charges for services rendered;
stated a new fee schedule has been recommended to the Fire
Authority Board for adoption; stated the fee schedule will be
submitted to Council for consideration at its next meeting.
4. Ambulance Services
Councilmember Anderson reported that last week he attended
a meeting of the San Clemente Chamber of Commerce
Legislative Action Committee; stated a presentation was made
by a representative of the ambulance operators in Orange
County concerning on-going discussions with the Orange
County Fire Authority relative to who will be providing
ambulance service; stated the Committee did not take a
position on the issue but requested to be kept abreast on the
status of the discussions. During the course of discussion, it
was agreed that Mayor Able will request that a staff member
of the OCFA contact the Chamber of Commerce to make
arrangements for a presentation to be made before the
Legislative Action Committee by an OCFA representative.
City Council Minutes - Regular Meeting of April 2, 1997 Page 17
5. Metropolitan Planning Organization (MPO) Designation -
Surface Transportation Committee
Councilmember Apodaca stated that the issue of who should
be the MPO for Orange County continues to be discussed as
well as the process for changing the designation of the MPO;
reported that the County has formed a Surface Transportation
Committee, and that he will serve as one of two city
representatives thereon.
6. Water District Consolidation
Councilmember Apodaca advised that the Local Agency
Formation Commission (LAFCO) met today to consider the
dissolution of the Tri-Cities Municipal Water District.
City Manager Parness reported on the meeting, noting that the
Board stated its intent to dissolve the Tri-Cities agency;
explained that the only question that remains is who the
successor agency should be and how it should be structured,
noting that the City believes that the most efficient way to
address the situation would be for the City of San Clemente to
be named the successor agency.
9. RESOLUTIONS/ORDINANCES
None.
MEETING RECESSED
MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER
ANDERSON, CARRIED 4-0, to recess to a meeting of the Redevelopment Agency at
10:12 p.m.
MEETING RECONVENED
Council reconvened at 10:13 p.m., with all members present except Mayor Pro Tem Dahl.
City Council Minutes - Regular Meeting of April 2, 1997 Page 18
CLOSED SESSION
MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER
ANDERSON, CARRIED 4-0, to recess to Closed Session at 10:13 p.m. to discuss the
following, pursuant to GC Section 54956.9(a):
(1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: City of San Clemente v. Griffith OCSC 751487.
(2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Schwartz v. City of San Clemente, OCSC 722688.
The City Council, Redevelopment Agency Board of Directors, City Manager, Public
Works/Economic Development Director and City Clerk were in attendance.
MEETING RECONVENED
Council reconvened at 10:40 p.m., with all members present except Mayor Pro Tem Dahl.
ADJOURNMENT
MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER
BERG, CARRIED 4-0, to adjourn at 10:40 p.m.
The next Regular Meeting will be held on April 16, 1997 at 7:00 p.m. in the Council
Chambers, located at 100 Avenida Presidio, San Clemente, California.
CITY CLERK of the City
of San Clemente, California
MAYOR of the City of
San Clemente, California
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APRIL 1, 1997 W"'Lo 4'0 G
REGULAR MEETING OF THE CITY COUNCIL 5
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
CLOSED SESSION 610,85)
The City Council met in a Closed Session at 5:00 p.m. for the following item:
1. Conference with Real Property Negotiator and Legal Counsel per Government Code Sections
54956.9(c) and 54956.8 regarding the renegotiation or termination of a lease for Mission
Trails Stable located at 28432 Calle Arroyo, San Juan Capistrano; Betty Valenzuela, lessee.
RECESS UNTIL 7:00 PM BUSINESS MEETING
The Regular Meeting of the City Council of the City of San Juan Capistrano, California was called
to order by Mayor Swerdlin at 7:00 p.m. in the City Council Chamber, followed by the Pledge of
Allegiance to the Flag. Invocation was given by Pastor Raul Nunez of The Life Church.
ROLL, CALL: PRESENT: David M. Swerdlin, Mayor
Gil Jones, Mayor pro tem
Collene Campbell, Council Member
John Greiner, Council Member
Wyatt Hart, Council Member
ABSENT: None
STAFF PRESENT: George Scarborough, City Manager, John Cavanaugh, Interim City Attorney,
Jennifer Murray, Assistant City Manager; Cheryl Johnson, City Clerk, Cynthia L. Pendleton,
Administrative Services Director; William M. Huber, Engineering and Building Director; Thomas
Tomlinson, Planning Director, Al King, Jr., Community Services Director; Lt. Paul Sullivan, Chief
of Police Services; Nancy Bernardi, Recording Secretary.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
(CITY COUNCIL AND COMMUNITY REDEVELOPMENT AGENCY)
Mayor Swerdlin advised there were no actions to report on the City and Agency Closed Session
Items.
INTRODUCTIONS. PRESENTATIONS, AND DONATIONS
1. PRESENTATION OF CALIFORNIA PARKS AND RECREATION SOCIETY
AWARDS (610.40)
Sharon Heider, Open Space Project Manager, presented Mayor Swerdlin and Council
Members Jones and Campbellwith two awards received by the City from the California Parks
City Council Minutes -1- 4/1/97
and Recreation Society in the categories of Outstanding Logo Design and Outstanding
Marketing Theme relative to the opening of the Sports Park in July 1996.
2. INTRODUCTION OF COMMISSIONERS PRESENT AT MEETING(110.10)
Council Member Greiner introduced the following Commission representatives in attendance:
Bill Sonka(Planning Commission), Don Tryon(Cultural Heritage Commission), Jessica Dean,
Janice Palermo, and JoAnn deGuevara(Housing Advisory Committee), Al Simmons (seniors
liaison to the City), and former Mayor Ken Friess.
3. ACKNOWLEDGEN/iENT OF DONATIONS (150.10)
Mayor Swerdlin expressed appreciation for the following donations made to the City: a
donation to the Teen After School Recreation and Sports Program by Mike and Diane Bagby
on behalf of Fred and Jessy Dole; and three historic building plaques for the City Library,
Montanez Adobe, and the Blas Aguilar Adobe by the Decorative Arts Study Center. The
Council thanked Mrs. Molly Burke for her leadership role in the donation of the plaques.
ORAL COMMUNICATIONS
(CITY COUNCIL/COMMUNITY REDEVELOPMENT AGENCY)
None.
CONSENT CALENDAR
It was moved by Council Member Jones, seconded by Council Member Greiner, that the staff
recommendations be accepted for the following items listed on the Consent Calendar. The motion
carried by the following vote:
AYES: Council Members Campbell, Greiner, Hart, Jones, and Mayor
Swerdlin
NOES: None
ABSENT: None
I. MOTION TO READ BY TITLE ONLY
The reading of all Ordinances by title only was approved.
2. APPROVAL OF CITY COUNCIL MINUTES
a. Resular Meeting of March 4. 1997
The Minutes of the Regular Meeting of March 4, 1997, were approved as submitted.
City Cow it Minutes -2- 4/1/97
b. Adjourned Regular Meetin2 of March 10. 1997
The Minutes of the Adjourned Regular Meeting of March 10, 1997, were approved
as submitted.
3. RECEIVE AND FILE WARRANTS OF MARCH 12. 1997 (300.30)
The List of Demands dated March 12, 1997, in the total amount of$239,679.36 was received
and filed.
4. RECEIVE AND FILE CASH BALANCES BY FUND FOR FEBRUARY 1997
330.50
The City Treasurer's Report of Cash Fund Balances for the month of February 1997 in the
total amount of$-228,813.57 was received and filed.
5. AWARD OF CONTRACT - CITY STREET LIGHT MAINTENANCE AND
REPAIRS (PEEK TRAFFIC SIGNAL MAINTENANCE. INC.)(600,30)
As set forth in the Report dated April 1, 1997, from the Acting Director of Public Lands and
Facilities, the contract for the annual maintenance and repair of the City's street lights was
awarded to the lowest responsible bidder, Peek Traffic Signal Maintenance, Inc., in an amount
not to exceed $20,000 per year for the two-year period of July 1, 1997, through June 30,
1999. All other bids were rejected. The Mayor and City Clerk were authorized to execute
the contract on behalf of the City.
6. APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT
AGREEMENT-MARBELLA SPD, TRACT 14181 (MARBELLA VILLAS LLC)
600.30
As set forth in the Report dated April 1, 1997, from the Director of Engineering and Building,
the Final Map for Tract 14181 was approved, based on the finding that the Map is in
conformance with the Subdivision Map Act and all applicable conditions of the approved
Tentative Tract Map. The City Engineer and City Clerk were authorized to execute the Final
Map, and the Mayor was authorized to execute the Subdivision Improvement Agreement and
accept the corresponding securities. The City Clerk was directed to record the Map and the
Agreement with the County Recorder.
7. ADOPTION OF RESOLUTION URGING THE U.S. POSTAL SERVICE TO
ALLOW THE LOMITA_ CALIFORNIA POST OFFICE TO FLY THE
NATIONALLY RECOGNIZED POW/MIA FLAG(150.10)
As set forth in the Report dated April 1, 1997, from Carole Jacklin, Council Services
Administrator, the following Resolution was adopted urging the U.S. Postal Service to allow
the Lomita, California Post Office to fly the nationally recognized POW/MIA flag:
City Cuuneil Minutes -3- 4/1/97
RESOLUTION NO. 97-4-1-1, FLYING OF POW/MIA FLAG-LOMITA-
CALIFORNIA - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, URGING THE
UNITED STATES POSTAL SERVICE TO ALLOW THE LOMITA,
CALIFORNIA POST OFFICE TO FLY THE NATIONALLY
RECOGNIZED POW/MIA FLAG
PUBLIC HEARINGS
1. REQUEST FOR A WAIVER TENTATIVE PARCEL MAP 97-123 - 32201
PEPPERTREE BEND (HETOS-BOEHRINGER)(420.70)
Proposal:
Consideration of a request to waive Tentative Parcel Map 97-128 processing to allow the
filing of a Final Parcel Map which would re-subdivide two parcels located at 32201
Peppertree Bend. The parcels, Lots 34 and 35 of Tract 10593, had previously been
consolidated by Lot Line Adjustment 87-10593-102.
Applicant: Property Owner:
William Boehringer Bank of Orange County
3535 East Pacific Coast Highway, Suite 307 24591 Del Prado, Suite A
Corona Del Mar, CA 92656 Dana Point, CA 92629
Written Communications:
(1) Report dated April 1, 1997, from the Planning Director, recommending that Tentative
Parcel Map 97-128 be waived to permit the filing of a Final Parcel Map, based on
findings that the proposed project would be subject to the development review
process and conditions of Chapter 2 of the Land Use Code, and that each of the
proposed lots would exceed the minimum 1-acre size for the Large Estate (EL)
District.
(2) Letters were received from the following in opposition to the proposed re-
subdivision:
• Charles V. and Joan C. Kaminskas, 32171 Peppertree Bend
• Robert Wish, 31531 Peppertree Bend
• Aram H. Keith, 31801 and 31761 Peppertree Bend
• Suzan Nasre, 32101 Peppertree Bend
• Glen and Mareen Fouret, 31651 Peppertree Bend
• David A. and Georgia R. Nelson, 31781 Peppertree Bend
• George Sanders, 32251 and 32241 Peppertree Bend
• 8 form letters were received unsigned and undated.
Mr. Tomlinson made an oral presentation, noting the letters received in opposition. He
advised that in addition to the staff recommendation, Council could also either deny the
application and require the applicant to submit a formal application through the public hearing
process, or continue the hearing to allow staff to meet with those in opposition and provide
a report back to the Council on specific issues of concern.
City Counoil Minutes -4- 4/1/97
Public Hearing:
Notice having been given as required by law, Mayor Swerdlin opened the Public Hearing, and
the following persons responded:
(1) Charles Kaminskas, 32171 Peppertree Bend, noted that he lives immediately adjacent
to the subject property and spoke in opposition to the proposal. He stated concern
that the development of the two lots would greatly impact his views and noted that
the CC&R's require development to stay within the contours of the land.
(2) The applicant, William Boehringer, indicated that his site plan shows that two homes
could easily be constructed that would comply with both the Homeowners
Association's CC&R's and the City's guidelines, including height and view impacts.
There being no further input, the hearing was declared closed with the right to reopen at any
time.
Council Discussion:
There was a general consensus that the waiver should be granted since the proposed
subdivision would merely allow the property to revert back to the original two lots and then
future plans would be reviewed through the normal planning process.
Adoption of Resolution Waiving Tentative Parcel Map 97-128:
It was moved by Council Member Jones, seconded by Council Member Hart, that the
following Resolution be adopted:
RESOLUTION NO. 97-4-1-2. APPROVING WAIVER OF TENTATIVE
PARCEL MAP 97-128 (HETOS/BOEHRINGER) - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, APPROVING A REQUEST FOR A WAIVER OF
TENTATIVE PARCEL MAP 97-128, PERMITTING THE FILING OF A
FINAL PARCEL MAP FOR PROPERTY LOCATED AT 32201
PEPPERTREE BEND (HETOSBOEHRINGER).
The motion carried by the following vote:
AYES: Council Members Campbell, Greiner, Hart, Jones, and Mayor
Swerdlin
NOES: None
ABSENT: None
City Council Minutes -5- 4/1/97
2. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION - FISCAL
YEAR 1997-98 (480.20) (CONTINUED FROM MARCH 18. 1997)
Proposal:
Consideration of Community Development Block Grant applications to receive Federal
funding through the State of California for Fiscal Year 1997-98 to fund public/community
services, the City's Mobile Home Improvement Program, construction of the senior citizen
component of the City's community center, and the City's First-time Homebuyers Program.
The Hearing was continued from the meeting of March 18, 1997, for staff to make additional
modifications to the submittal package pursuant to suggestions made by the State's Housing
and Community Development representative.
Applicant:
City of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California 92675.
Written Communications:
Report dated April 1, 1997, from the Planning Director, forwarding a summary of the
proposed projects recommended for funding. The Report advised that 9 applications,
totalling $500,000 had been determined to be eligible and competitive in nature for inclusion
in the State Community Development Block Grant application. The Housing Advisory
Committee and the Planning Commission forwarded recommendations of approval to the City
Council.
Debbie Dirnu, representing Affordable Housing Associates, the City's housing consultant,
made an oral presentation and described the various activities and "complementary" activities
recommended for funding.
Public Hearing:
Notice having been given as required by law, Mayor Swerdlin opened the Public Hearing, and
the following persons responded in support of their respective organizations:
(1) Susan Gaddis, Coordinator for the Senior Shared Housing Program for South Orange
County, 24501 Spartan, Mission Viejo, CA 92691.
(2) Ken Friess, 31506 Paseo Christina, representing the Boys & Girls Club of Capistrano
Valley.
(3) Susan Jacob, 580 Broadway, Suite 300, Laguna Beach, 92652, representing Brandy's
Friends.
There being no further input,the hearing was declared closed with the right to reopen at any
time.
Approval of Community Development Block Grant Projects and Activities:
It was moved by Council Member Campbell, seconded by Council Member Jones, and
unanimously carried that the following applications for Fiscal Year 1997-98 funding, totalling
$500,000, be approved:
City Cowcil Minutes -6- 4/1/97
Program Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25,000
Construction of Senior Wing/Community Center . . . . . . . . . . . . $248,790
Mobile Home Improvement Program . . . . . . . . . . . . . . . . . . . . . $100,000
First-Time Homebuyers Program . . . . . . . . . . . . . . . . . . . . . . . . $60,000
Youth Shelter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,000
Woman's Assistance Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,000
Senior Shared Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15,460
Complementary Activities
City's Youth Scholarship Program . . . . . . . . . . . . . . . . . . . . . . . . $10,000
Fran Joswick Therapeutic Riding Center . . . . . . . . . . . . . . . . . . . . $4,000
Boys & Girls Club . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $32,250
Tot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500,000
Adoption of Resolution Approving Commitment of$25-000:
It was moved by Council Member Campbell, seconded by Council Member Jones, that the
following Resolution be adopted:
RESOLUTION NO. 97-4-1-3- STATE OF CALIFORNIA COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, APPROVING THE COMMITMENT OF $25,000 FOR THE
ADMINISTRATION OF THE STATE OF CALIFORNIA COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
The motion carried by the following vote:
AYES: Council Members Jones, Greiner, Hart, Campbell
and Mayor Swerdlin
NOES: None
ABSTAIN: None
ABSENT: None
Staff was directed to prepare the City's Community Development Block Grant program
Application for submittal to the State of California Department of Housing and Community
Development.
RECESS AND RECONVENE
Council recessed at 7:47 p.m. to convene the San Juan Capistrano Community Redevelopment
Agency, and reconvened at 7:57 p.m. as the City Council.
ADMINISTRATIVE ITEMS
City Coumil Minutes -7- 4/1/97
ADMINISTRATIVE SERVICES DIRECTOR
L APPROVING 1997 SUBORDINATED TAXABLE TAX ALLOCATION BONDS
FOR AFFORDABLE HOUSING PROGRAMS (340.30)
Written Communication:
Report dated April 1, 1997, from the Administrative Services Director, advising that the most
effective way to provide adequate funding for the Agency's proposed housing programs
would be through the issuance of Tax Allocation Bonds. The specific programs that would
be funded by the Bond issuance included the FHA Acquisition program, and the Annual
Rental Subsidy, Emergency Foreclosure/Rent Relief, Rental Securement and First Time
Homebuyers Programs. The Report included a Resolution approving the issuance of
Community Redevelopment Agency Central Redevelopment Program, 1997 Subordinated
Taxable Tax Allocation Bonds (Housing) in an amount not to exceed $1,800,000. It was
anticipated that the bonds would be priced on April 15, 1997, and the bid awarded by the
Agency at their meeting of April 15, 1997.
Adoption of Resolution Approving 1997 Subordinated Taxable Tax Allocation
Bonds:
It was moved by Council Member Jones, seconded by Council Member Greiner that the
following Resolution be adopted:
RESOLUTION NO. 97-4-1-4. APPROVING 1997 SUBORDINATED
TAXABLE TAX ALLOCATION BONDS AND DIRECTING
EXECUTION OF INDENTURE OF TRUST AND OFFICIAL
STATEMENT - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING THE
ISSUANCE OF SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY, SAN JUAN CAPISTRANO CENTRAL
REDEVELOPMENT PROJECT, 1997 SUBORDINATED TAXABLE TAX
ALLOCATION BONDS AND APPROVING, AUTHORIZING AND
DIRECTING EXECUTION OF INDENTURE OF TRUST AND OFFICIAL
STATEMENT
The motion carried by the following vote:
AYES: Directors Campbell, Greiner, Jones, Swerdlin, and Chairman Hart
NOES: None
ABSENT: None
City Connell Minutes -K- 4/1/97
COMMUNITY SERVICES DIILECTOR
1. PLACEMENT OF SPONSORSHIP APPRECIATION SIGN AT SPORTS PARK
CONCESSION STAND PLAZA AREA (SAN JUAN CAPISTRANO LITTLE
LEAGUE (920.10)
Written Communication:
Report dated April 1, 1997, from the Community Services Director, recommending that the
San Juan Capistrano Little League's request to display a sponsorship appreciation sign in the
Sports Park concession stand plaza area be approved subject to conditions previously
imposed by the Council on advertising signs at the Sports Park. The proposed 4' by 6' sign
listing the League's sponsors would be removed each day after the conclusion of scheduled
activities and stored in the concession stand.
The Community Services Director made an oral report.
Approval of Little League Sponsor Appreciation Sign at Sports Park Concession
Stand:
It was moved by Council Member Jones, seconded by Council Member Hart, and
unanimously carried that the San Juan Capistrano Little League's request to display a 4' by
6' sponsorship appreciation sign in the Sports Park concession stand plaza area be approved
subject to conditions previously imposed by the Council on advertising signs at the Sports
Park, including the removal of the sign at the conclusion of scheduled activities.
COUNCILMANIC ITEMS
1. ANNUAL REVIEW OF COMMISSION/COMMITTEE APPOINTMENTS (110.20)
(CONTINUED FROM MARCH 18, 1997)
Council Member Greiner, speaking on behalf of the Council Ad Hoc Committee consisting
of himself and Council Member Hart, announced the Committee's recommendations and
requested that all members not reappointed be recognized by the City for their service and
encouraged to apply for other positions.
Approval of Reappointments/Appointments:
It was moved by Council Member Campbell, seconded by Council Member Jones, and
unanimously carried that the following appointments/reappointments to the City's
commissions/committees be approved:
Cultural Heritage Commission: Reappointment of Jim Allen, David Belardes,
Lee Buser, Tony Forster, Bill Hardy, and Don
Tryon. Appointment of new member Janet
Siegel.
Parks, Recreation& Equestrian Comm: Reappointment of Ilse Byrnes, Jill Hanna,
Kathy Holmes, and Stan Kensic. Appointment
of new member Robert Cardoza.
City Council Minutes -9- 4/1/97
Planning Commission: All current members were reappointed.
Transportation Commission: Reappointment of David Hanson, Bonnie Holt,
and Mike Rosenberger. Appointment of new
members Richard St. Onge and Gary Vogt.
Mobile Home Park Review Committee: Appointments deferred to meeting of April 15
for further review of duties.
Housing Advisory Committee: Appointments deferred to meeting of April 15
for further review of duties.
Concurrence with Ad Hoc Committee Suggestions:
The City Council concurred with the Ad Hoc Committee's suggestions that new members
should be rotated onto Commissions/Committees on a regular basis along with the more
experienced members to provide different perspectives into issues, and that all incumbent
members should reapply for appointment to their positions each year.
2. ORAL REPORTS OF OUTSIDE AGENCIES
a. League of California Cities (140.20)
Council Member Greiner noted the meeting scheduled for later this month and his
appointment as the representative from the Orange County Division of the League to
the State Committee on Employee Relations.
b. Southeast Regional Reclamation Authority (SERRA)(1040.60)
Council Member Jones noted the meeting scheduled for Thursday, April 3.
C. San Juan Basin Authority (1050,60)
Council Member Jones noted the meeting he attended this date, which included
discussion of the Trabuco Canyon Water District removing itself from the Authority
effective July 1, 1997. In addition, the Capistrano Beach Water District requested
to join PC-10, which is part of the Authority, by July 1, 1997, or when the settlement
agreement over water rights is concluded. He noted that the meeting place was
moved to the Moulton-Niguel Water District offices.
d. Orange_County Joint Fire Authority (540.80)
Council Member Greiner advised that the Authority's Budget and Finance Committee
met last week and considered a new fee structure, which will be presented to the
board on April 10.
City C0.61 Minutes -10- 4/1/97
e. Joint Powers Insurance Authority (170.30)
Mayor Swerdlin noted his attendance at a meeting last week and advised that the
Authority was able to obtain another layer of insurance for catastrophic events and
expanded insurance coverage in the pool that is available to all member cities. In
addition, work continued on the expansion of the facility to offer better training.
f. Orange County Vector Control District (560.50)
Mayor Swerdlin encouraged residents to look for any places around their home where
stagnant water can collect and allow mosquitos to breed. He advised that residents
with concerns should call Vector Control at(800) 734-2421 or (714) 971-2421.
g. Library Advisory Committee (950.20)
Council Member Greiner noted that he was elected Vice Chairman at the Committee
meeting held last week, which included discussion of the budget, and that he would
attend the Executive Committee meeting next week.
COUNCIL COMMENTS
1. PORTOLA RIDE (150.60)
Council Member Jones noted that the Portola Ride begins on Friday, April 4.
2. CITY FLOAT - SWALLOWS DAY PARADE (150.60)
Mayor Swerdlin commended the City's float entered in this year's Swallows Parade and
expressed appreciation to the following City staff members who helped construct and/or
decorate the float: Greg Marquard, Karen Crocker, Jennifer Murray, Diane Regier, Juan
Camacho, Steve Farrell, Alberto Morales, Jeanne Beck, Carole Jacklin, Mae Shimizu,
George Arreola, Geoff Von Muff, Linda Evans, Shirley Thoeni, Connie Day, Phil Falzarano,
Dave Hubler, Maricella Moreno, and Greg Murray.
ADJOURNMENT
There being no further business before the Council, the meeting was adjourned at 8:20 p.m. to the
next regular meeting date of Tuesday, April 15, 1997, at 5:00 p.m. in the City Council Chamber.
Respectfully submitted,
CHERYL JOHNSON, CITY CLERK
ATTEST:
DAVID M. SWERDLIN, MAYOR
City Council Minutes -I l- 4/1/97
• CITY OF SAN JUAN CAPIS_ TTRR_A_NO
INTER-DEPARTMENT MEMORANDUM//��
TO: John R. Shaw FROM:C_ /L(iyu
DEPT: City Attorney DEPT:
SUBJECT: Document Review DATE: p� 71q�
PHONE EXT.
NOTE: IF THIS IS A"RUSH" ITEM, PLEASE COMPLETE IN RED INK
ATTACHED ARE THE FOLLOWING (please describe document, i.e., agreement, contract,
consultant agreement): c
1 '�4r�Orid� . dc.Y Ut�,tl���►�-
All
(1) For your approval and signature
(2) For your review and comments
(3) For your information [ ]
(4) As requested [ ]
(5) [ ]
PLEASE:
(A) Keep for your files [ ]
(B) When Completed Return To: [ ]
L Ext.
(C) Date/Time Needed �/9 7
CITY ATTORNEY'S COMMENTS:
PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of
19by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and
(hereinafter referred to as
"Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to
take and prepare minutes of City Council and Planning Commission meetings _; and,
WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise
to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Consultant shall consist of those tasks as set forth in
Exhibit "A," attached and incorporated herein by reference.
Consultant warrants that all of its services shall be performed in a competent, professional and
satisfactory manner and in accordance with the prevalent standards of its profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and services required
hereunder shall be continuous until cancelled by either party in accordance with Section 10.
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall not exceed Eight
Thousand Dollars ($ 8 000 ) yearly.
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rate of $20.00 . Included within
the compensation are all the Consultant's ordinary office, transportation, reproduction and overhead
expenses incurred by it, its agents and employees, including meetings with the City representatives
and incidental costs to perform the stipulated services.
3.3 Method of Payment.
Consultant shall submit invoices with the draft minutes following each meeting,
indicating the amount of time required to attend the meeting and prepare the minutes. The City will
make payments based on approved invoices in accordance with this Section.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an agent or
employee of City, and shall obtain no rights to any benefits which accrue to City's employees.
Section 5. Limitations Upon Subcontracting and Assignment
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for City to enter into this Agreement. Consultant shall not
contract with any other entity to perform the services required without written approval of the City.
This Agreement may not be assigned, voluntarily or by operation of law, without the prior written
approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City,
Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for
persons directly employed. Nothing contained in this Agreement shall create any contractual
relationships between any subcontractor and City. All persons engaged in the work will be
considered employees of Consultant. City will deal directly with and will make all payments to
Consultant.
Section 6. Changes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract documents as
requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth
with particularity all terms of the new agreement, including but not limited to any additional
Consultant's fees.
Section 7. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any interest, direct
or indirect, which would conflict in any manner or degree with the performance of the services
contemplated by this Agreement. No person having such interest shall be employed by or associated
with Consultant.
Section 8. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in connection
with the performance of its services pursuant to this Agreement are confidential to the extent
permitted by law, and Consultant agrees that they shall not be made available to any individual or
organization without prior written consent of the City. All such reports, information, data, and
exhibits shall be the property of the City and shall be delivered to the City upon demand without
additional costs or expense to the City. The City acknowledges such documents are instruments of
Consultant's professional services.
Section 9. Insurance. V \
V
Insurance quired herein shall be provided by Admitted Insurers in good standing with the
State of Californ' .
.1 Comprehensive Automobile Liability. Needed? State Minimum?
Throughout the term of this Agreement, Consultant shall maintain in full force and
effect C hensive Automobile Liability coverage, including owned, hired and non-owned
vehicl at least the following State-required minimum amounts:
$5,000 property damage;
$15,000 injury to one person/any one occurrence/not limited to contractual period;
( $30,000 injury to more than one person/any one occurrence/not limited to
\\ contractual period
9.2 Worker's Compensation. Needed?
If Consultant intends to employ employees to perform services under this Agreement,
C sultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation
E loyer's Liab' ty Insurance in the statutory amount as required by st law.
9.3 N 'cc of Cancellation/Termination nsurance.
The above po /policies shall not rminate, nor shall they be cancelled, nor the
ove a s reduced, until after th (30) days' ritten notice is given to City, except that ten (10)
ays' no 'cc shall be given if there is can ation due to failure to pay a premium.
9.4 Proof of I rance uirements.
Consultant s submit the insurance rtificate, listing the City as certificate holder,
including the deductible self-retention amount, to the 'ty's General Counsel for certification that
the insurance requirem is of this Agreement have been satisfied prior to beginning any work under
this Agreement.
9.5 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions have been
satisfied.
Section 10. Termination.
L
City and Consultant shall have the right to terminate this Agreement,qW00131ps; immediatelyF¢
A ee su is a pro rata payment shall be made for work done pursuant to
P P PY
the hourly fee schedule appended thereto.
Section 11. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or to such
other addresses as may be designated by written notice. These addresses shall be used for delivery
of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: City Clerk or Planning Director
To Consultant:
ect' n 12. Attorn s' ees.
rlcJ If any a tion at w or in e ity is nec ary to enfor or interpret the s of this
V Agre t, the p v g party shall be to reasonable atto s' fe sts and necessary
J disbur me
in addition to any other relief to which he may be entitled.
Section 3. Dispute Resolution.
�\
/ In the ev nt f disput ising be w en the p es egarding perfori cane or irk rpretaho
1 I \ of this Agree m t the disp a all b res ved by indi arbitration der the auspice ie
�J Judicial Arbitrati and ratio e ice ("J
Section 14. Entire AL-reement.
This Agreement constitutes the entire understanding and agreement between the parties and
supersedes all previous negotiations between them pertaining to the subject matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF SAN JUAN CAPISTRANO
By:
CONSULTANT
By:
ATTEST:
Cheryl Johnson, City Clerk
APPROVED AS TO FORM:
John R. Shaw, City Attorney
Exhibit A- Scope of Work
Contractor will receive and review informational packets prior to meetings. Informational packets
will either be mailed to Contractor, or picked up personally by Contractor. Contractor will attend
meetings of the City Council, scheduled for the first and third Tuesdays of each month beginning at
7:00 p.m., and the Planning Commission, scheduled for the second and fourth Tuesdays of each
month beginning at 7:00 p.m. Contractor will take minutes of the meetings, using either shorthand
or personal lap top computer, prepare a draft of minutes to be submitted to either the City Clerk or
the Planning Director within three days, using personal computing equipment and personal facilities.
City Clerk and Planning Director will be provided with a hard copy and disk copy of the draft minutes
for final editing and preparation by City Clerk or Planning Director.
On occasion, Contractor may be asked to attend special meetings or to prepare a transcript of a
meeting.
�, Jaan
RECORDING SECRETARY
�1—Inc
About the Position
The City of San Juan Capistrano is seeking an independent contractor to attend evening meetings of
the City Council and Planning Commission and to prepare minutes of those meetings.
Supervision
The selected individual will work under the general supervision of the City Clerk and Planning
Director.
Scone of Work
Contractor will receive informational packets for review prior to meetings. Contractor will attend
meetings of the City Council, scheduled at 7:00 p.m. on the first and third Tuesdays of each month,
and the Planning Commission, scheduled at 7:00 p.m.on the second and fourth Tuesdays of each
month. Contractor will take minutes of the meetings, prepare a draft of minutes to be submitted to
either the City Clerk or the Planning Director within negotiated timeframe (3 days to one week),
using personal computing equipment and personal facilities. City Clerk and Planning Director will
be provided with a hard copy and disk copy of the draft minutes, accessible by WordPerfect 6.0 for
Windows. On occasion, Contractor may be asked to attend special meetings or to prepare a meeting
transcript.
Rate Schedule
$20.00 per hour. It is estimated that approximately 6-10 hours would be required to attend the
meeting and prepare the minutes.
Qualifications
Knowledge of
WordPerfect Word Processing Program
Proper procedures for taking minutes at a municipal meeting.
AbilityAbilijy to
Summarize written materials and meeting actions
Prepare transcripts from tape recordings if requested
Supply City Clerk/Planning Director with disk copy of Minutes in WordPerfect 6.0 format
Experience and Training
Experience as a minute recorder is desirable.
Application Procedure
Interested individuals may submit qualifications or a resume and references to the City Clerk at City
Hall, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 (714, 443-6308). The position will
be open until filled. The selected individual will perform contract services for the City and will be
required to enter into a Personal Services Agreement to perform the above-mentioned duties.