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1997-0701_OFFICE GEM_Personal Services Agreement PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this ist day of July 19 97, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Office Gem (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to take and prepare minutes of City Council and Planning Commission meetings ; and, WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. Consultant warrants that all of its servi ai be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be continuous until cancelled by either party in accordance with Section 10. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed Eight Thousand Dollars ($ 8,000 ) yearly. 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate of $20.00 . Included within the compensation are all the Consultant's ordinary office, transportation, reproduction and overhead -1- expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. 3.3 Method of Payment. Consultant shall submit invoices with the draft minutes following each meeting, indicating the amount of time required to attend the meeting and prepare the minutes. The City will make payments based on approved invoices in accordance with this Section. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 8. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent -2- permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Sec i n 9. Termination. City and Consultant shall have the right to terminate this Agreement, without cause, immediately. If the City terminates this Agreement a pro rata payment shall be made for work done pursuant to the hourly fee schedule appended thereto. Section 10. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: City Clerk or Planning Director To Consultant: Gillian E. Rampley Office Gem 25211 Pike Road Laguna Hills, CA 92653 -3- Section 11. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY O AN JUAN APISTRANO By. G e b h, City Manager SULTANT By: �. Gillian E. Rampley A EnSfT:, Office Gem Cheryl John n, ity Clerk 7399 FORM : JohA. Shaw, City Attorney -4- RECEIVED QUN 5 II 51 AM '97 Gillian E. Rampley Solutions for Small Buslnew 25211 Pike Road GEM y Laguna Hills, CA 92653 Phone/�c(714) 581-2949 .,o.�:; � eld _ Fax(7144) 5581-2919 E-Mail OfficeGem(Maol.com June 4, 1997 CE SnalBudil Gillian E. Rampley 25211 Pike Road GEM Laguna Hills.CA 92653 City Clerk Phone/�(714)581-2949 San Juan Capistrano City Hall 32400 Paseo Adelanto Traveling Notary Public San Juan Capistrano, CA 92675 Word Processing File Management Computer Bookkeeping Billing RE: Recording Secretary for City Council/Planning Commission Dear City Clerk: I am writing in response to your advertisement in today's Saddleback Valley News. For the past one and a half years, I have operated Office Gem as an office and law office support service business. With an extensive background in the legal field,having worked as a legal secretary, law office administrator and paralegal, I have many years of very relevant experience for the type of position you have available. As Office Gem, 1 provide word processing support, bookkeeping,paralegal and traveling notary public services. I have much experience at taking notes, transcribing from tapes and dictation and drafting and preparing documents, including notes of meetings, conversations and summarizing depositions, etc. In an appointed capacity, I have been serving as a Traffic Commissioner for the City of Laguna Hills for more than two and a half years and am currently serving as Chairman of that commission. In this position, I have intimate experience of the workings of City government and procedures and processes of a City commission and the public hearings associated with that. Mr. Ken Rosenfield, Public Works Director/City Engineer for the City of Laguna Hills is very willing to provide a reference for me should you require. I am very interested in having an opportunity to discuss this with you in more detail. Please feel free to call me at my office number above, or at my home number of(714) 581-6264. Thank you for your consideration. Very truly yours, Gillian E. Rampley Word Processing Computer Bookkeeping File Management Billing OFFICE Gillian E. Rampley SoNiNorr �rrailAahaw 25211 Pike Road GEM Laguna Hills, CA 92653 Phone/Ilst(714)581-2949 Fax(714) 581-2919 E-Mail OfftceGemeaod.com May 30, 1997 Ms. Cheryl Walker Leisure World News PCM Administration Building Laguna Hills,CA 92653 RE: Gene Warren Dear Ms.Walker: You may recall that I spoke by telephone with you earlier this week concerning Mr. Warren. Mr. and Mrs.Warren have asked me to assist them in providing you with the information that might enable you to write a feature on Mr. Warren for the Leisure World News. Attached to this letter are some articles from other publications about Mr.Warren and his long (more than 50 years)and varied career in music and the arts. He is an award-winning singer,a poet,a radio disc jockey and has worked with many great artists. Also attached is a publicity deformation sheet listing some of the movies and shows Mr. Warren has appeared in. As I advised over the telephone, Mr. Warren has had a stroke and his speech is somewhat impaired. However,he is most willing to work with you and is more than able to communicate his desires and responses to your questions. He would be delighted to meet you and provide you with more detailed information,as well as any photographs or mementos you might wish to see or tapes you might wish to hear. Mr. and Mrs. Warren have been residents of Leisure World for the past 4 years. Every Monday, Mr. Warren attends the Kiwanis meeting; he has been a member of the Kiwanis organization for more than 38 years. Over the years,he was responsible for raising large amounts of money for that organization with his singing and music. The members of the Leisure World branch are very interested in learning more about his life and have really encouraged him to contact you. I think you will find that his life will be of great interest to many Leisure World residents. Mi. and Mrs. Warren reside at: 5500-2C Paseo Del Ingo West. Their phone number is: (714)470- 1216. An informative article would greatly assist Mr. Warren's friends and fellow residents in Word Processing Computer Bookkeeping File Management Billing Ms. Cheryl walker Leisure World News Page 2 learning more about him;communication directly is very difficult and fiustrating for him. Obviously,he is no longer able to perform but an informative article would be a very nice tribute to his wonderful past. Thank you very much for your assistance. I hope that I will be able to speak with you when I hand-deliver this letter. If not,please call Mrs. Warren for more information and to meet with Mr.Warren. If I can be of further assistance,please do not hesitate to contact me. Yours sincerely, Gillian E. Rampley Enclosures cc: Mr. and Mrs. Gene Warren MEMBERS OF THE CITY COUNCIL COLLENE CAMPBELL JOHN GREINER U iIONIC WYATT HART muusxD 1961 GIL JONES 1776 DAVID M.SWERDLIN CITY MANAGER GEORGE SCARBOROUGH June 17, 1997 Ms. Elaine Gomez 24 Vienna Laguna Niguel, California 92677 Re: Recording Secretary - City of San Juan Capistrano Dear Ms. Gomez: We received your letter today in response to our advertisement for recording secretary services for the City Council and Planning Commission in San Juan Capistrano. We appreciate your interest in providing this service to the City. An individual has already been selected to furnish the recording secretary services. However, your name will be retained in our files should another opportunity arise in the future. Very truly yours, Cheryl Johnson, C C City Clerk 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 • (714) 493-1171 MEMBERS OF THE CITY COUNCIL O E CAMPBELL JOHNN G R m[HrpxxnHART WYATT HART [llxmsxm 1961 GIL JONES 1776 DAVID M.SWERDLIN CITY MANAGER GEORGE SCARBOROUGH June 18, 1997 Ms. Nancy Caster 33751 Edgewater Drive Dana Point, California 92629 Dear Nancy: It was a pleasure speaking with you about providing recording secretary services for the City Council and the Planning Commission in San Juan Capistrano. Due to the number of well-qualified people who responded to the City's advertisement seeking this service, the selection process was difficult. After evaluating the overall qualifications of all the candidates, an individual has been selected whose experience most closely meets the City's needs at this time. Although you were not selected at this time, your name will be retained in our files should another opportunity arise in the future. Nancy, I would like to thank you for your interest in providing this service to the City of San Juan Capistrano, and wish you well in your future undertakings. Sincerely, Cheryl Johnson City Clerk 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 MEMBERS OF THE CITY COUNCIL OLLENE CAMPBELL J OHN�Ieulxle ` inm19xv6gx1xne R HART GIL JONES 1776 DAVID M.SWERDLIN CITY MANAGER ♦ ♦ GEORGE SCARBOROUGH June 18, 1997 Ms. Elizabeth Wilke 1058 Calle Del Cerro, #1007 San Clemente, California 92672 Dear Elizabeth: It was a pleasure speaking with you about providing recording secretary services for the City Council and the Planning Commission in San Juan Capistrano. Due to the number of well-qualified people who responded to the City's advertisement seeking this service, the selection process was difficult. After evaluating the overall qualifications of all the candidates, an individual has been selected whose experience most closely meets the City's needs at this time. Although you were not selected at this time, your name will be retained in our files should another opportunity arise in the future. Elizabeth, I would like to thank you for your interest in providing this service to the City of San Juan Capistrano, and wish you well in your future undertakings. Sincerely, Cheryl Johnson City Clerk 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO. CALIFORNIA 92675 • (714) 493-1171 daft i. II� a MEMBERS OF THE CITY COUNCIL OLLENE CAMPBELL JOHN GREINER ` iin[orrouus GMATTLUT HART 1776 o 1961 DAVID M.S 1776 DAVID M.SWERDLIN CITY MANAGER GEORGE SCARBOROUGH June 18, 1997 Ms. Janette Fletcher 105 East Avenida San Pablo San Clemente, California 92672 Dear Janette: It was a pleasure speaking with you about providing recording secretary services for the City Council and the Planning Commission in San Juan Capistrano. Due to the number of well-qualified people who responded to the City's advertisement seeking this service, the selection process was difficult. After evaluating the overall qualifications of all the candidates, an individual has been selected whose experience most closely meets the City's needs at this time. Although you were not selected at this time, your name will be retained in our files should another opportunity arise in the future. Janette, I would like to thank you for your interest in providing this service to the City of San Juan Capistrano, and wish you well in your future undertakings. Sincerely, Cheryl Johnson City Clerk 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493.1171 J� MEMBERS OF THE QTY COUNCIL JOHN CAMINER LL JOHN WYATTHART R mloxroRm GLUT ES �Nusru 1961 GIL JONES 1776 DAVID M.S W ERDLIN CITY MANAGER GEORGE SCARBOROUGH June 18, 1997 Ms. Angelena Wilson 205 East Balboa Boulevard Newport Beach, California 92661 Dear Angelena: It was a pleasure speaking with you about providing recording secretary services for the City Council and the Planning Commission in San Juan Capistrano. Due to the number of well-qualified people who responded to the City's advertisement seeking this service, the selection process was difficult. After evaluating the overall qualifications of all the candidates, an individual has been selected whose experience most closely meets the City's needs at this time. Although you were not selected at this time, your name will be retained in our files should another opportunity arise in the future. Angelena, I would like to thank you for your interest in providing this service to the City of San Juan Capistrano, and wish you well in your future undertakings. Sincerely, Cheryl Johnson City Clerk 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 RECEIVED AN 17 1 oe PH 197 ars K JUAN June 6, 1997 The City Clerk at City Hall 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Re: Recording Secretary Position Dear City Clerk: I am interested in the above-referenced position with the City of San Juan Capistrano. Enclosed for your review is a copy of my resume. Please note that 1 do have WordPerfect experience, but no experience taking minutes at a municipal meeting. If given the opportunity, I would be willing to learn such procedures. Sincerely, Elaine Gomez 24 Vienna Laguna Niguel, CA 92677 ,�3 .z:,. �., .. .. , . ., - `:r. . .. .. ., .. � .. .� ,'tit' - - � �� E � . . c '% -. � _ ELAINE GOMEZ 24 Vienna Laguna Niguel,CA 92677 (714)363-2048 EXPERIENCE• Legal Secretary COOKSEY,HOWARD,MARTIN &TOOLEN 7/96 to Present 535 Anton Boulevard, 10'Floor,Costa Mesa Assisted two attorneys in busy civil litigation office. Responsible for tiling documents with state and municipal courts,transcription,and calendaring court appearances and discovery responses. (Corel WP7) Legal Secretary HAWKINS, SCHNABEL,LINDAHL&BECK 2/88 to 4/96 660 S.Figueroa St., Suite 1500,Los Angeles Assisted two partners in the firm's diverse litigation practice which required daily court filings in the superior, municipal and federal courts. Responsibilities included transcribing letters to clients,opposing counsel,and instructions to the court clerk Computer literate-WordPerfect 5.1,Proforma, court calendaring and maintaining court files. Administrative FINLEY,KUMBLE,WAGNER,HEINE & UNDERWOOD Assistant/`Legal Secretary Initially assigned as a"floater" litigation secretary which involved strong 8/86 to 12/87 communication skills for the firm's diverse legal practice in civil litigation, municipal bonds,maritime,etc. Promoted to Personnel as an Administrative Assistant and gained valuable experience in management and personnel supervision under both the Office and Personnel Supervisor. EDUCATION• 1978 to Southland College-Legal Secretary Certificate 1979 1995 UCLA-Communications Class REFERENCES: Will be furnished upon request. Or 1 n dfY 105 East Avenida San Pablo San Clemente, California 92672 Telephone: (714) 498-0760 June 6, 1997 Ms. Cheryl Johnson City Clerk of City Hall 32400 Paseo Adelanto San Juan Capistrano, California 92675 Dear Ms. Johnson: Subject: Contract Recording Secretary Please consider me an applicant for the position of Recording Secretary. During my many years of experience as a secretary to upper-level management personnel, I had numerous opportunities to record the minutes of meetings. I am proficient in the use of WordPerfect 6.0 and my shorthand and communication skills, both oral and written, are excellent. If given the opportunity, I believe I will perform the duties of recording secretary capably and expeditiously. I recently accepted a voluntary early retirement package from Southern California Edison, but wish to supplement my income with part-time employment. I look forward to hearing from you. Sincerely, ?Jane'fttoeFletche*r ?�� Enclosures: Resume Letters of Recommendation .A � Janette Fletcher 105 East Avenida San Pablo San Clemente, California 92672 Telephone: (714) 498-0760 Education: Strathclyde University, Glasgow Scotland Secretarial/Business Certificate (classes included English, Business, Mathematics, Geography, Commerce, Book-keeping, Shorthand, Typing). This course is the equivalent of an AA Degree. Additional classes at UCI, Palomar and Saddleback Colleges, supplemented by many Edison-sponsored classes, including: Math for Procurement Agents, Communications for Successful Client Relations, Supervisory Training, many word processing and computer classes, technical writing and time management classes. Work SOUTHERN CALIFORNIA EDISON - July 1982 to October 1996 Experience: o Contracts Administrator - Responsible for the administration of material and service contracts. Monitored and evaluated contractor performance and investigated ways to produce cost savings. Identified problem areas with vendors, defined appropriate action, and followed through to resolution. o Administrative Secretary - Sole employee in Edison's San Francisco Office; supported Revenue and Legal personnel in their interactions with the California Public Utilities Commission. o Executive Secretary - During an eight year period, supported the Managers of Operations, Administration and Procurement. Duties included recording the minutes of meetings and composing correspondence and reports. CAPISTRANO UNIFIED SCHOOL DISTRICT - September 1976 to July 1982 o Secretary to Assistant Principal, San Clemente High School, San Clemente, California. Responsible for tracking expenditures and ordering supplies; assisted with scheduling of classes, interacted with parents, supervision, parents, teachers and students. GENERAL FOODS CORPORATION - February 1958 to April 1962 o Secretary to Head Patent Attorney of large, multi-national corporation. Miscellaneous: I have excellent oral and written communication skills, am proficient in various word processing programs and have used and/or had training on Lotus, FreeLance, and other software programs. SOUTHERN CALIFORNIA EDISON An EUISON I.N7 ERNATIONAL Companv September 20, 1996 TO WHOM IT MAY CONCERN: SUBJECT: Letter of Recommendation Janette Fletcher Janette Fletcher worked as a Contract Administrator in the Facilities Management Section of the Site Support Services Division for 6 years. She efficiently administered over 50 purchase orders from the requisitioning process to ensuring compliance with terms and conditions. Ms. Fletcher's keen eye for contractual compliance has assisted her to be proactive in saving money and time in an era where this is a major directive for our company. She maintains high work ethics and good business sense. Ms. Fletcher has been an asset to our work group by providing detailed, accurate, informative reports; she is an excellent writer. Her responsibilities has enabled her to become efficient in the review and approval of invoices, planning and scheduling special events, and effectively working with numerous contractor representatives. Ms. Fletcher is reliable and responsible and I highly recommend her for any position she chooses to pursue. Sincerel1wton H. Manager, Site Support Services JSOUTHERN CALIFORNIA EDISON An LOISO.N INTERNATIONAL Compam September 27, 1996 To whom it may concern: I am here providing this letter of recommendation for Ms. Janette Fletcher. I am the Facilities Manager for Southern California Edison at the San Onofre Nuclear Generating Station. Ms. Fletcher has been with our company for the past fourteen years and has provided us with outstanding support at our San Onofre Nuclear Generating Station and our San Francisco office. Ms. Fletcher has worked as an executive secretary, office manager and most recently as a contracts administrator and special event coordinator. Under my direction, Ms. Fletcher has provided full facilities contract administrative services and special events coordination for the Nuclear Organization. We have had a long and satisfying relationship with Janette Fletcher. Ms. Fletcher has taken a personal interest in understanding the user requirements and has consistently either met or exceeded expectations in all our support activities. Ms. Fletcher has always been able to assemble the right team of professionals, coordinate multiple projects of varying scope and complexity and produce quality work. I highly recommend Ms. Fletcher and know that her future customers will benefit as we did from her coordination expertise, her attention to detail and her work ethic. Janette consistently produces quality work while meeting stringent budgetary and scheduling constraints. She is a pleasure to work with. If you have any questions regarding Ms. Fletcher, please contact me at (714) 368-9673 Sincerely, � I pa- Richard L. Park, CFM Facilities Manager 74 SOUTHERN CAIIFORNIA EDISON U I MSOA 1\T1 R\I110A,11,Compum September 24, 1996 To Whom It May Concern: I have known Janette Fletcher for over fourteen years, since she was first employed at the San Onofre Nuclear Generating Station. She has served as the contracts administrator for the Facilities Management group for approximately six years; prior to that she was the sole on-site employee in Southern California Edison's San Francisco Office. During the first eight years of her tenure with Edison, she supported the managers of Administration, Operations, Training and Procurement. Janette is extremely professional and has many excellent skills, including oral and written communication, and computer proficiency. She is a team player and takes whatever steps are necessary to get the job done. When other employees need assistance in order to meet a deadline, Janette willingly provides it. As a contracts administrator, she treats the contractors with whom she interacts fairly and with respect, doing everything she can to ensure they receive fair treatment and are properly recompensed for their endeavors; on the other hand, she is extremely conscientious in her efforts to contain costs, and expects the highest quality of service and materials from the contractors. When the occasion warrants, she does not hesitate to recommend changes in a contract or, in extreme cases, cancellation of the contract. Edison has offered a voluntary early retirement program to eligible employees, and Janette has chosen to accept this offer. I wish her great success and happiness as she enters this new and exciting phase of her life. If you have any questions, please do not hesitate to contact me at(714) 368-6631. Sincerely, 46� Ken A. Slagle Manager, Nuclear Oversight Division I'. O. lionv 128 Sun CLnwniv.CA 9207 4-0 1 1F, September 26, 1996 To Whom It May Concern: It is my pleasure to provide this letter of recommendation for Janette Fletcher. I have known and worked with Janette for the past 14 years at the SCE's San Onofre Nuclear Generating Station. Over this time, Janette has continuously refined her skills and abilities to perform analysis and administer complex contracts. A concrete example of this recognition is evidenced by her steady upward career progression to assignments reflecting increased responsibility. Janette is detail-oriented and her assignments demonstrate thorough data gathering techniques, logical organization, and thoughtful conclusions. These strengths carry over into her collateral duties as a major events organizer. Her computer skills are strong. She also is a good team player, ever willing to learn new things and apply them in the work place. Please feel free to contact me if you would like more information. I can be reached during normal working hours at (714) 368-6208. Sincerely, Richard C. Ganzer Human Resources Consultant 105 East Ave. San Pable San Clemente, California 92672 Telephone: (H) 498-0760; (0) 368-6855 July 8, 1994 498-2533, ext 3401 C meronneer an Clemente Negocio nte, California 92672 Dear Mr. Camero . A few months ago I purchased a home at the above address. The 100 block of East Ave. San Pablo is one-way, and rightfully so as it is very narrow and curved at the top. I am concerned, however, about the number of people who drive up the street the wrong way. It has not failed that any day I am home, I see at least one driver do this. This is a very unsafe situation and I am surprised that I have not heard of a head-on collision occurring. I believe it is just a matter of time. My suggestion to help prevent accidents is simple, inexpensive and, I believe, practical . I suggest that the words STOP • WRONG WAV be painted at intervals (perhaps four or five times) across the street along that stretch, and in large, noticeable lettters. By so doing, wrong-way drivers would, it is hoped, realize their error before reaching the narrow, curved section at the top. Thank you for your consideration. Sincerely, Janette Fletcher Y September 9 , 1992 - The attached list of blanket purchase orders differs from the one with which you are familiar in that it lists the service/material offered by the supplier, a contact person and telephone number(s) . The data was culled from MMS - if it does not jibe with your records, please contact Lisa and she will make the necessary changes. I hope this report is a help, particularly when you need a contact name or phone number in a hurry. c61,t — • BLANKET PURCHASE ORDERS - CONTACTS SUPPLIER P.O. TELEPHONE COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S) ADMINISTRATIVE SERVICES BPO's Address & Bus. Mach. 07014 Offc Mach Mtce; Misc/Other 8I101905 Les Ortmann 619/569-0691 Ali 's Party Place 27353 Party Supplies 8I012905 Alice Nicholson 619/940-1236 ARA Food Services 26901 Catering/Vending Mach Svcs 8R039905 Diane Webster 714/261-5168 Diagonal Data 32026 DP Computer Mtce; Macro 8I072902 Marcia Shultz 813/666-2330 Freeman Alt. Resources 20720 Janitorial Service 8XO71904 Bill Freeman 714/751-9300 213/662-1292--24hr Gaby's Catering 31990 Catering/Vending Mach Svcs 8I012909 Gabriel Chams 619/434-2760 Harold's Appliances 18522 Equipment Repair; Mech 8U101901 Tony Owens 714/492-4870 Hutchinson Bus. 05071 Offc Mach Mtce; Typwriter/Calc 8I012921 Bob Hines 619/295-3084 619/295-3095-24hr Lanier Voice Products 27393 Equipment Repair; OEM 8I012912 Cherie Jensen 619/578-7978 619/578-7800-Ordr Laura's Tours 16226 Bus Transportation SVC 8I091906 Laura Poole 714/998-4790 On-Site FabricCare 14512 Furniture/Upholstery Repair 8I111903 Hugo Zelinger 310/803-8895 Professional Refinish 21969 Furniture/Upholstery Repair 8I111902 Laura Morrell 213/264-2080 818/795-8065-24hr Quartet Ovionics 32978 Equipment Repair, OEM 8I012911 Karen Dosantos 310/926-3722 800/233-6793-ordr Tony's Locksmith 79178 Locks/Safes; Install/Repair 8I101908 Eric Smith 714/492-5700 8I012914 714/492-2450-24hr ADMINISTRATIVE MATERIAL BPO's Bayless Stationary 03042 Stationary Supplies & Equip. 8B081905 Rusty McMillen 800/266-3633 818/333-7083-24hr BLANKET PURCHASE ORDERS - CONTACTS Page 2 SUPPLIER P.O. TELEPHONE COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S) MULTI-MEDIA SERVICE BPO's Agfa Compugraphics 25729 DP Computer Mtce/Field-Micro 8I012923 Susan Roche 800/451-4000 508/658-1147 24hr Frame House 10719 Photo Service, Non-Print 8I012910 Dave B. Wiksten 619/433-5055 714/492-6347 24hr Hancock Video 25862 Audio Visual Services 81012922 Jim Hancock 619/463-0560 Imtek International 05369 Audio Visual Equip Repr Svcs 82032903 Don Hamasaki 714/898-5733 714/891-9867 24hr King Technologies 19794 Equip Repair, OEM 81101902 David M. King 619/433-5402 714/587-8303 24hr MULTI-MEDIA MATERIAL BPO's Art Supply 04250 Graphic Arts Supplies /Equip 8WO41911 Loretta Freund 714/891-3626 310/594-9641 Ordr Cadillac Plastics 05218 Plastic Products 8A072910 Tom Eddy 619/571-6970 California Mktg Group 14671 Service/Recognition Awards BA121916 Linda LaBar 714/895-1447 KMR 08638 Photo Service, Non Print 8WO19905 Kathy Butler 714/979-0400 Lawson Screen Products 34984 Graphic Arts Supplies/Equip 85101904 Freddie Hoyos 310/802-3443 Pica Camera 34885 Photographic Equip/Supplies 85121901 R. Noterman 714/498-1930 QPI 25908 Photographic Processing 8SO81901 Roseanne Brown 800/734-0432 714/522-8255 Ordr Radio Shack 97495 Video Equip/Supplies 8WO41913 Kathi Miller 714/492-8221 714/661-0347 24hr RB Graphics 09104 Graphic Arts Supplies/Equip BW041912 Richard Brock 714/921-8600 • BLANKET PURCHASE ORDERS - CONTACTS SUPPLIER P.O. TELEPHONE COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S) HOUSEKEEPING SERVICE BPO's America West 32311 Rental, Sanitation, Restrooms 8I111905 Bev Weingarten 800/525-3006 619/728-4099 California Plants 28056 Landscape, Indoor Plant Service 8I091907 Carolyn Tachousky 714/582-0081 Capistrano Sweeping 07030 Sweeping Service, Power 8I012926 Cameron Spicer 714/240-6049 Exterminetics 27130 Pest Control , Bldg 8I121906 Steve Lauren 714/495-6340 714/835-1887 24hr Intercon Security 04139 Janitorial Services BM121902 E. Hernandez 213/283-2732 213/283-1602 Master Landscape 07963 Landscape Maintenance Svcs 8I012901 Tad Nakase 714/531-0549 714/531-2718 24hr Nic's Small Appliances 07843 Appliance Parts 8I121901 Ray Dekens 714/492-4747 Waste Management 56613 Disposal , Rubbish BM071906 Jack Feller 619/439-2824 PLANNING SERVICE BPO's Action Mobile 00688 Rental/Lease Office Trailer 8I012908 G. W. Jenkins 310/549-6100 714/968-5697 SKM Total Office 81112 Rental/Lease Furniture 8I012913 J. Anderson 213/889-5000 (GO) 213/488-7000 24hr PLANNING MATERIAL BPO's BKM Total Office 81112 Rental/Lease Furniture 8W030906 J. Anderson 213/889-5000 (GO) 213/488-7000 Office Pavilion 20535 Furniture & Filing Equipment 8WO58903 Steve Hennes 619/566-1834 BLANKET PURCHASE ORDERS - CONTACTS SUPPLIER P.O. TELEPHONE COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S) MAINTENANCE SERVICE BPO's Air Link International 22947 Conveyor (Preum) Mtce/Repair 8I012929 J. Eric Berge 714/771-6582 Barr Comm Door 07090 Garage Door Service 8I012919 Melvin Smith 818/330-0955 800/825-3667 Bear Equipment 97499 Rental, Construction Equip 8MO10908 Gary Cash 3101634-9902 Bechtel Construction 09359 Maintenance, Nuclear Pwr Block 8R0299014 Fred Marsh 310/807-2380 310/807-2000 24hr California Ceiling 04926 Cleaning, Acoustical Ceiling 8I012915 S. T. Herring 310/329-2639 310/327-7797 24hr Catalina Pacific 34038 Concrete, Ready Mix, Sand/Slr 81012906 Brian Sleeper 714/728-0440 Concrete Company 714/672-0355 24hr CL Technology 19154 Testing, Lab, Chemical 8I012918 Nancy Buck 714/734-9600 714/683-7219 24hr Crown Fence 14789 Construction, Fencing 8I101904 Rick Hull 310/595-7445 818/799-1172 24hr Dexter Water Management 24804 Water Treatment-Indust. Service 8I012924 S. Geiselman 619/571-0415 Duthie Electric 11071 Equipment Repair, Mech 8I012925 Randy Burt 310/432-3931 714/841-5663 24hr Elevator Specialist 15048 Elevator Maintenance 8I012920 Jeanne Parker 714/821-4930 310/596-1626 24hr Electric Systems Test 26115 Equipment Repair, Electrical 8I101903 Donna Roberson 714/898-5133 Hertz Equipment 17944 Rental , Construction Equip 8MO10909 Jeff Landstrom 714/551-2544 International Glass Co. JJJ Enterprises 13524 Security Systems Services 8I101907 J. Steinhirber 619/747-3050 619/747-3056 Niagara Water 17824 Water, Drinking 8I111906 Andrew Paykoff 714/863-0582 714/863-1400 24hr • BLANKET PURCHASE ORDERS - CONTACTS SUPPLIER P.O. TELEPHONE COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S) MAINTENANCE SERVICE BPO's Continued Osterbauer Comp. 57652 Compressor Repair 8I101906 Doug Vick 619/278-9980 Roto Rooter 67320 Construction, Plumbing 81101901 James Gunn 714/547-3942 San Diego Gas & Elect 02201 Construction, Electric, General 8I091905 M. Rosenberger 714/495-6181 Signal Maintenance 10145 Construction, Traffic Signal BI012907 Scott Duncan 714/630-4900 Service Equip Maint 70700 Equipment Repair, Mech 81012917 Dave Shreck 818/444-9289 South Coast Asphault 72795 Aggregate, Fine and Coarse 81111901 Randy Helton 619/757-2010 619/758-1915 24hr Staefa Products 20452 Instrument, Test/Calib & Repr 81012916 Wally Block 619/530-1010 619/530-1058 24hr Vera Industrial Cleang 24752 Hydroblasting, Indust Cleaning BI091904 Daniel Vera 619/429-8373 MAINTENANCE MATERIAL BPO's Arctic Supply 20861 Air Cond, Heating & Vent Equip 8WO70902 Dennis Bishop 619/234.7360 California Cooling 25945 Air Cond, Heating & Vent Equip 8UO12902 Mike Katowski 619/449-9550 Condo's Hardwoods 25806 Lumber & Lumber Products 8UI01903 Sue Condomitti 619/744-1288 Decratrend Paint 35267 Paint and Primer 80121901 Peter Bruehl 619/724-0900 Heating & Cooling Supp 17588 Air Cond, Heating & Vent Equip 8W041904 Jack Brown 619/747-2404 Indiana Plumbing 10052 Plumbing Supplies 8W041905 Guy Brinson 619/438-8644 619/945-0103 24hr Industries Supply 97462 Plumbing Supplies 8W041906 John Medlyn 619/239-0371 Jones Lumber 41590 Lumber and Lumber Products 8UO32901 Steve Jones 714/972-0196 310/598-7222 24hr King Bearing 43302 Bearing, Roller & Ball 88010906 Bruce Vaughn 1 714/558-8931 • • BLANKET PURCHASE ORDERS - CONTACTS SUPPLIER P.O. TELEPHONE COMPANY NAME NUMBER SERVICE/MATERIAL PROVIDED NUMBER CONTACT NUMBER(S) MAINTENANCE MATERIAL BPO's Continued Orange Coast 00186 Conduit & Fittings, Plastic 86129913 Chuck C (X 123) 714/263-8900 714/495-2119 24hr Post Tool & Supply 19746 Tools, Hand, Non-Power 8WO90903 Tom Post 714/361-9209 Pro Metals 09891 Pipe, Metal & Fittings 8U101902 Kim Caddin 714/632-9501 714/673-1363 Staefa Products 20452 Air Cond, Heating & Vent Equip BW048906 Wally Block 619/530-1010 619/530-1058 24hr Valley Supply 26736 Hardware, General & Builders 8UO22901 Lu Ellen Young 619/420-4300 105 East Avenida San Pablo San Clemente, California 92672 Telephone: (714) 498-0760 April 12, 1997 Mr. Thomas Page, CEO San Diego Gas & Electric P. O. Box 1831 San Diego, California 92112 Dear Mr. Page: Subject: Removal of Palm Tree Stump A few months ago I was approached by a gentleman from a tree removal company, under contract to SDG&E, who requested my permission to remove a Canary Island palm tree from my backyard. The fonds were touching the power lines and had to be trimmed yearly by your work crews. This tree was a beautiful old specimen, providing much needed shade for my bedroom. I appreciated the problems the palm tree was causing your company and, in a moment of weakness, agreed to its removal. I asked the gentleman about the stump and he informed me they could not get a grinder into the area to remove it completely, but they would cut it down to ground level. When the work crew removed the tree, they left a large stump; when I asked about taking it down to ground level they responded that they could not remove any more. I am left with a huge stump - the tree was on a slope and the height is from one foot, to three feet on the lower side of the slope, and about four feet across. 1 spoke with Mr. Stu Lenard, your representative but he informed me they could do no more - I had signed a contract. It did not occur to me that SDG&E would repay my cooperation by leaving such a huge stump for me to get rid of. Mr. Page, it is my hope that you will rectify this situation and retain the goodwill of one of your customers who cooperated with you and saved SDG&E the expense of trimming this tree on a yearly basis. Sincerely, Janette Fletcher SOUTHIR.N CAI IIORNIA EDISON 4i l l)I�O A l,�I LNS,I I IOfv)ll-Compavi September 9, 1996 To Whom It May Concern: I have known Mark Bauch, owner of All Service Pest Control for two and one-half years, since he was awarded the contract for pest control at the San Onofre Nuclear Generating Station. As contracts administrat(i the Facilities Management group, I was involved in the evaluation of the bids submitted by potential contractors, and the interviews of the finalists. I have frequent, almost daily, contact with Mark and am impressed with his professionalism and depth of knowledge of his profession. He is unfailingly courteous, prompt, and totally honest. Mark stays ahead of our pest control problems by constantly being on the look-out for potential problem areas and taking whatever preventive measures are necessary. He takes the time to educate employees who work in areas which are susceptible to such problems, e.g., the cafeteria employees and janitors, and will come to the site at odd hours to accommodate our needs. I believe the quality of the services our contractors provide are a direct reflection of my skills as a contracts administrator, and Mark has made me proud indeed. I have the greatest respect for Mark and his work habits and ethics, and would not hesitate to recommend him to any company or home owner who expects service of the highest quality. I will, however, soon be retiring from Edison but I am so pleased with the quality of Mark's service, I would welcome your calls at my home (714) 498-0760. Sincerely, gra �G�f'L� Janette Fletcher Contracts Administrator. Facilities Management I'. 0- Hov 128 San Clcnwntc. CA 9?074-0118 RECEIVED Angelena L Wilson JUN S 11 sl V #97 205 E. Balboa Boulevard Newport Beach, California 92661 (714) 675-4299 June 4, 1997 Ms. Cheryl Johnson City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, California 92675 Re: Recording Secretary Dear Ms. Johnson: Pursuant to our telephone conversation on June 4, 1997, please see the following background description, along with my resume. For the past eight years, I have worked in various facets of the legal field and am very familiar with the day-to-day operations/terminology of the U.S. Court system. 4 I also have prior experience taking minutes at Board Meetings for non-profit organizations which required my attendance, quick note taking and summarization of the key topics of the meeting. One recent non-profit organization I have completed work for is Medicine for Humanity. Should you need a reference, you may contact Board Member, Cynthia Miley, at (714) 675-1154. Additionally, I have five years experience of fast note taking while attending classes at UCLA. Once again, I was required to summarize lectures which entailed deciphering between significant facts from those of less significance. The process I use for taking notes at meetings is as follows: (1)tape record the meeting with a Dictaphone; (2) take any additional notes while at the meeting; and (3)transcribe the tape recorded meeting from the Dictaphone cassette tape into WordPerfect 6.1. If you require any additional information, please feel free to contact me at the above telephone number. Thank you for your time and consideration and I look forward to hearing from you soon. Sinc ely, AN ENA I. WILSON C I Angelena Inez Wilson 205 E. Balboa Boulevard Newport Beach, California 92661 (714) 675-4299 OBJECTIVE: To obtain a career in a challenging environment where achievement and performance will be recognized and rewarded. EDUCATION: University of California, at Los Angeles-Los Angeles, California. Bachelor of Arts in History, June 1991. Overall 75%of education learned through personal work experience. OUALIFIC TIONS: Computer Skills: Windows 95,Microsoft Word for Windows 6.0/6.1, WordPerfect 5.0/5.1/5.2 and Lexis/Nexis. Type 75 WPM. Sales Proficiency: Perseverant, diligent and diplomatic. Excellent ability to approach strangers and engage them in conversation. Personal Attributes: Precise and analytical, coupled with the ability to work well under pressure and handle numerous projects in any given instance. PROFESSIONAL HISTORY: 6/94 to the present Robinson & Wisbaum, Laguna Beach, CA. Legal Assistant/Assistant Office Coordinator • Work in extremely fast-paced environment assisting in the generation of and organization of legal/business documents. • Responsible for consistent follow through with regards to all client relations. • Assist in research of business entities/court cases. • Superb verbal, written and communicational skills. 8/93 - 5/94 Hanley & Patch, Irvine, CA. Legal Assistant • Draft all State and Federal Court documents, as well as correspondence to opposing counsel and clients. • Heavy interaction with clientele, both orally and through written communications. Angelena Inez Wilson (714) 675-4299 Page 2 of 2 11/91 - 7/93 Law Offices of Bruce R Bailey, Century City, CA. Legal Aide • Greeted clients, arranged appointments, conference calls and assisted in answering all incoming calls. • Drafted and Sled all Court documents. • Maintained client case list. • Calculated and revised time sheets and monthly expense reports. 7/90 - 11/91 Law Offices of William A. Sampson,II, Santa Monica, CA. Administrative Legal Assistant • Prepared all documentation concerning personal injury claims. • Assisted in the supervision of support staff. • Accountable for both General and Trust Accounting, reconciliation of monthly bank statements and monthly office billing statements. 5/87 - 6/91 Fromez- Commercial Photography Systems, Westwood, CA. Assistant Corporate Account Sales Representative • Initially hired as a Supervisor/Salesperson to perforin customer-related transactions and assist in sales/operations. • Promoted to Assistant Corporate Account Sales Representative to increase commercial account base in Los Angeles County. • Developed clientele in a previously unworked western region. • Increased sales 25% over a two year period. • Responsibilities included: account prospecting;telemarketing; competitive analysis; product presentation and bid proposals. ORGANIZATIONS: Current member of committee for non-profit organization Medicine for Humanity, Volunteer for Orange County Ronald McDonald House, past member of U.C.L.A Marching Band and Prison Coalition (tutored underprivileged children). HOBBIES: Tennis, skiing, step aerobics, piano, flute and piccolo. REFERENCES: Furnished upon request. RECEIVED JUN I 1 1 33 PH '91 June 10, 1997 Ms. Cheryl Johnson, CMC City Clerk City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Dear Ms. Johnson: In response to your ad in the June 5th issue of the Daily Sun Post for the position of recording Secretary, I have enclosed my resume' and list of references. From you ad, I understand this is a position as an independent contractor. This position would be ideal for me as I am currently employed in a full time position with a complete benefits package and the Tuesday evening meeting hours would not interfere in any way with my employment. Familiarity with WordPerfect, Microsoft Word, Lotus, and Excel would allow me to record and process the minutes' documents professionally. I could utilize my IBM ThinkPad (laptop) at the meetings to take the minutes and my Hewlett Packard multimedia computer at home to revise and print them. Strong writing, organizational, interpersonal, and computer skills make me the perfect independent contractor for the Recording Secretary position. I am well experienced recording and publishing weekly staff meeting minutes. My knowledge of construction terminology is a valuable asset when taking minutes at City council and Planning Commission meetings. Please contact me at 361-2292 after 6 PM to arrange an interview. I could begin recording and publishing the minutes of the meetings in June. I look forward to speaking with you soon. Ve truy yyours, Elytlzab 'iA. Wilke Enclosures /(/�' �/����� � �/�-,.ems /Zi /997 /�X.QIIhJ �"`.�"a""i ELIZABETH A. WILKE 1058 Calle Del Cerro #1007 San Clemente, CA 92672 714/361-2292 SUMMARY Superior negotiating and interpersonal skills, creativity, and entrepreneurial spirit enable me to utilize my wealth of experience to plan, implement,manage and achieve business and personal goals. EXPERIENCE COMCAST CABLEVISION, Santa Ana, California February, 1995 to Present Marketing Assistant • Orchestrated marketing meetings in Palm Springs and Newport Beach for supervisors, managers, directors and general managers. Coordinated hotel conference and guest rooms reservations, supplier sponsorship of meals and activities. and all purchase requisitions and payments. • Developed customer reply letters for requested programming changes, i.e., channel deletions or additions and rebuild operations. • Recoup marketing co-op funds from HBO, Showtime, Disney, Encore, AMC and other cable television networks. • Recorded and published minutes of staff meetings to all members of the Marketing Department. • Ordered and disseminated material, equipment to satellite offices for special PPV promotions and events to increase sales and improve community awareness and create brand loyalty. • Instrumental in planning and organizing catered all-associate company beach picnic and holiday parties for approximately 250 Comcast associates and their families. TIMES MIRROR CABLE TELEVISION, Irvine, California April, 1994 to January, 1995 Administrative Assistantto Vice President of Tactical Marketing(David Limebrook) • Promoted from Orange County system Marketing/Sales Department Secretary to corporate Administrative Assistant to the Vice President of Tactical Marketing. • Assisted in preparation of presentations for senior management, national sales meetings, internal correspondence and affiliate contracts. • Edited Vice President's marketing article; revised version distributed at national cable television convention and published in quarterly trade journal. • Provided administrative support for four product managers, national sales manager, and senior management as required. • Recorded and published all staff meeting minutes to Marketing Department. • Maintained Vice President's appointment schedule and calendar DIMENTION CABLE SERVICES, San Juan Capistrano, California March, 1992 to April, 1994 Marketing/Sales Department Secretary • Developed, managed, and analyzed results of published public opinion survey and provided written report to Director of Marketing and VP/General Manager of Orange County system. • Obtained retransmission consent letters from FM/AM radio stations to be carried on digital audio cable service. • Coordinated development and printing of FCC required public notices of channel line-ups, rate changes and customer information kits. • Wrote script for 30 second cable television commercial which increase customer awareness of digital audio product and enhanced company's family-oriented image. ELIZABETH A. WILKE 1058 Calle Del Cerro #1007 San Clemente, CA 92672 714/361-2292 Page 2 DIMENTION CABLE SERVICES, San Juan Capistrano, California (Continued) • Created audio/newsprint(AdLinkL.A. Times)combination ads for digital audio music service. • Managed newsprint budget of$150,000 to increase customer base and awareness of cable services. • Retrieved coop funds from affiliate networks. • Worked closely with print media ad reps to place campaign and tune-in ads, local sports program ads, and special direct mail coupons (i.e., ValPak). • Assisted Sales Manager,three supervisors and other department personnel with administrative support as time permitted. • Screened and redirected(as appropriate)incoming calls for Director. • Recorded and published weekly staff meeting minutes for the Marketing Department. • Scanned, prioritzed and distributed incoming correspondence, EMS messages and Faxes to appropriate associates in Marketing/Sales Department . Prevented backlog during Director's absence and vacations. Composed marketing sales information and issues memos to all associates with Director's approval. RICH PUBLICATIONS, San Clemente, California 1989 to 1992 Typesetter • Utilized computer-aided typesetting equipment and interfaced with editorial and art departments to publish 22 premium quality magazines annually. Assisted An Director in creating and setting text to meet specific space/design requirements and met publishing deadlines. DBA MEDICAL CORPORATION, INC., San Clemente, California 1988 to 1989 Director of Operations • Managed staff of four and twelve independent medical equipment sales reps across USA. • Acquired new product lines negotiating vendor/supplier contracts. • Reduced dormant inventory by $36,000 during first six months of employment. References Pamela Carpenter, Executive Assistant COMCAST CABLEVISION 1000 East Santa Ana Boulevard Suite 220 Santa Ana, CA 92701 714/285-3037 Lupe Connor, Executive Assistant COX COMMUNICATIONS 26181 Avenida Aeropuerto San Juan Capistrano, CA 92675 714/240-8828 Ext. 341 Ken Daly, Medical Equipment Sales Representative 12331 Alray Place Tustin, CA 92780 714/669-3779 Jerry Bussjaeger, Teacher of Special Education Students 109 East San Juan San Clemente, CA 92672 714/498-6689 • R June 9, 1997 To: The City of San Juan Capistrano Re: Independent contractor for position of Secretary From: Nancy L. Caster, applicant My position as Secretary, Treasurer, for the Orange County Fruit Exchange since 1972 has given me the experience to take professional minutes, observe the confidentiality of meetings and to submit them in their finished form in a timely manner. I appreciate the opportunity to apply for this position. Sincerely, �a �FaX Nancy L. Caster 33751 Edgewater Dr. Dana Point, CA 92629 (714)493-7590 n � r w NANCY L. C AS M 33751 EDGEWATER DR. DANA POINT, CALIFORNIA 92629 (714) 493-7590 Personal Objective: To be employed by a quality establishment where I can apply my expertise in sales, marketing, accounting and letters of credit. I will be a company oriented team-player, approachable, cooperative, flexible innovative and progressive. My mission will be to provide the highest level of sales and marketing customer professionalism, leadership and reliability, that best serves our customers need. Education: College: Orange Coast College, Associate Arts, Business High School : Pius X, Downey, CA Computers : Word Perfect 6.0, Lotus1 -2-3, Dos 5.0,Quicken, And Various Windows Applications . Work Experience: Position: Manager/Import Export-Domestic Sales b Marketing Secretary/Treasurer Place: Orange County Fruit Exchange Orange, CA Dates: 1972 to Present Duties : Supervised and assisted with domestic and export sales and marketing. Responsible for domestic and export claims . Maintained all sales accounts and supervised all shipping and receiving procedures. Responsible for monthly Board of Directors minutes and meetings. Responsible for yearly budget and salary review. Supervised all accounting procedures . Receipts and Disbursements, Monthly Trial Balance and prepared for annual audit. Strengths: Extensive telephone and personal sales and marketing. Well versed in export documents . Complete knowledge of flow charts from quote to delivery. Special Certificates: Certificate in stress management Certificate Dale Carnegie Graduate Assistant Dale Carnegie Member of National Accountants for Cooperatives (REFERENCES AND SALARY HISTORY AVAILABLE UPON REQUEST) Z June 19, 1997 Ms. Cheryl Johnson o City Clerk a City of San Juan Capistrano LM 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Dear Cheryl, I appreciate your taking the time to interview me and to allow me the opportunity to apply for recording secretary services of the City Council and the Planning Commission in San Juan Capistrano. Thank you for your time. Sincerely, Nancy L. C ster ERIN K. PRESLEY 21802 VIA DEL LAGO m 4" TRABUCO CANYON, CALIFORNIA 92679 lo� (714) 459-1926 � (}'- W u.i U W June 9, 1997 Ms. Cheryl Johnson City of San Juan Capistrano 32400 Paseo Adelante San Juan Capistrano, CA 92675 Re: Recording Secretary Dear Ms. Johnson: I am responding to the advertisement in the Saddleback Newspaper for the Recording Secretary position. I am attaching my resume for your review. As you can see, I have been working as a paralegal and legal secretary for the past ten years and have a great deal of experience. You will note that 1 have a paralegal certificate from the University of California - Irvine which has given me the skills to write and research many projects. My interpersonal skills enable me to communicate effectively with all levels of personnel. I would like to set up an interview at your convenience to discuss what skills I have to offer and learn more about the position. Thank you for your time and cooperation in this matter. 1 am looking forward to hearing from you soon. Very truly yours, 0*. OU&C ERIN K. PRESLEY EKP Encl.: Resume ERIN K PRESLEY 21802 VIA DEL LAGO TRABUCO CANYON,CA 92679 714-459-1926 WORK EXPERIENCE: 10/92 -Present: Corporate Paralegal-Beck&Associates,Laguna Hills, CA. Responsibilities include formation of incorporations from inception to finish, including governmental agency filings, drafting of partnership agreements, subscription agreements, formation of limited liability companies, mergers and dissolutions. I also direct the first Shareholder and Board of Director meetings for our clients. I maintain annual actions, shareholder and board of director minutes for approximately 300 of our clients. I have created a database to include specific reference material for clients. This job also entails working with estate planning documents including preparing simple wills, conducting basic trust funding, and heavy client contact. 5/89 - 10/92: Paralegal/Legal Secretary-Law Offices of Terry L.Rhodes,Irvine, CA. This is a real estate firm which includes working with many developers, bankers, brokers and investors, complicated real estate and corporate transactions. I assisted with the drafting of documents, coordinating and running meetings, office management, administrative procedures and billing. 5/86 -5/89: Legal Secretary-Bruck, Perry&Djang,Newport Beach, CA. Prepared SEC filings, corporate minutes, written consents, deeds of trust and leases. Worked largely with real estate documentation including shopping center leases, limited partnership, etc. Typed pleadings, interrogatories, deposition summaries and other related litigation matters. Prepared simple wills, opening files and general corporate work. 10/85 -5/86: Legal Secretary-McDermott&Trayner,Newport Beach, CA. Responsibilities included working with contracts,correspondence and various documents relating to health care law. Maintained billing time and ledgers, filing transcribing and word processing. I also helped with litigation overflow. 10/83 - 10/85: Legal Secretary-CMI Corporation,Michigan and Laguna Hills, CA. Responsibilities included working with contracts, lease agreements, sales transactions, motions, loan and equity documents, and researching files. 6/82- 10183: Legal Secretary-Shermeta,Tardie,Chimko and Hocking,P.C. Worked in the litigation department primarily with garnishments, executions, judgments, defaults, etc. Involved a great deal of client contact regarding cases, word processing and filing various documents at court. EDUCATION: Saddleback College-September 1987 to May 1989 (part-time)Business Management. University of California Extension, Irvine Certificate Program in Legal Assistantship approved by the American Bar Association. Graduated with a 3.5 GPA, June 1987. Oakland University,Michigan -June 1985 to June 1983 (part-time) Michigan State University-September 1980 to June 1982. SPECIAL SKILLS: Typing 115 WPM, Speedwriting, Word Processing - Wang VS and OIS, WordPerfect 4.2, 5.0 5.1 and Windows 6.1, Displaywrite III and IV, Redlining and Transcription. HOBBIES: Running,golfing, scuba diving, fishing. SALARY REQUIREMENT: Negotiable 1964 Westwood Blvd. _ lS S Ap>TA�lil: 3rd Floor -— _._--- _. _._ (.hear;1. Los Angeles (-"['TY OF California 3i.;[&)O Pace(-.Io 61t:It:�:Lztrnto 90025 Sall Jt(an Ca pi.str<AnCY [,A 9f?(,7,J Yoe r T.i.st.i.ng for f:f: C('',RK)ThiG SECRETARY • • SOIAMOMM Dear Employer, RECEIVED Thank you for using JOBTRAK' now serve QQyer 500 college and university career centers, 250,000 employ J Ind 6133rMs t$judents and alumni. The job listing you advertised is expiring. If dU Wouldtika to continue running this position, please call us today. ' As always, our goal is to serve you. If you have any comments, questions or suggestions, please do not hesitate to call us at (800) 999-8725. Also, please visit JOBTRAK at http://www. jobtrak.com to learn about our latest services. Utilized hy: ► 300,000+employers. 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Luvlus txvsNm one orwm s fx: :l gro in¢&me€=�pri ]r h,ld mean an . ¢.zoo11—,�Anug lmeS-11,1-J. enaeonr melaza¢=�� '._'U c—, wra.ye.em y Rma�=mvm.nn inn online slnre:. nku® Target your recruitment advertising to a highly motivated,extremely qualified,and culturally On-Line diverse pool of applicants... college students and alumni from your choice of campuses. 1 JOBTRAK...the on-line job fisting service partners with hundreds of college and university career centers nationwide. 1 http://www.jobtrak.com (800) 999-8725 aodw., JOBTRAK®Corseoxnnon 1964 WES Woos BOET,EvnRo,Scut 300 Los A.\GELES,Cauroi%90025 (310) 474-3377 (800) 999-8125 (310) 475-7912 fax 1nrrERNEr.www.jobtrak.com JOBTRAK - The College Job Listing Service (310)474-3377 (800)999-8725 (310)475-7912 (FAX) snzl9� STANDARDPRICE Please circle yyour selections or write collegQe names on your fax cover sheet. RIVERSBJF/SAN BERNARDIND CI'Y STAFITSIAOS COUNTY ILLINOIS - (cortmued) $15.00 PerC011ege Czhfb.Stare Univas y San Bernard. Cal fans State University,Suuslaus 'Olive-Harvey College •California State Palyteclam,ponwru •Modesto Junior College •Richard J.Daley College FORBESTRESULTSTRY: •Charley College • southern Illinois University $75- 6C011e es College of the Desert VENTURA COUNTY •Triton College Colleges Crandon Hills College • California Lutheran University •University of Chicago $12.50/college- 16%discount •Ian Sierra University •Moorpark College •University of Naris Nmnni Cerner •Mau San Jacinto College 'Vennna College •University of Illinois a Chicago $95- 8 to 15 Colleges •Riverside Camnmdy College •University of Illinois in Urbana-Champaign As low as$6.33/college-57%off •Sm Benwd;w Valley College COLORADO (575 all schools) • Western Illinois University •University of CalifoMa Riverside •Arapahoe Cornmatily College •Wheaton College $395- All Colleges University of LaVene •Colorado College Less than$0.85/college "University of Redlands •Colorado School of Mures INDIANA Add a link tohomepageour 'Vida Valley College `Colorado State University •Ball State University Y •Cautionary College of Denver •Goshen College for only S20 more! SACRAMENTO CT Y(565 all schools) •Mesa State College •hdiana University,School of Business are postal for 2 weeks •American River College •Metropolitan Sam College,Denver • Indiana Wesleyan UniversityPast-time ads Part-tvne/Fuarc ads ore posted fm 2 weeks •California State University,Chico -Pikes Peak Carvnimiry College - Purdue University Full-lone ads are posted for 4walo -California State University Sa;rargado Regis UniversityRose-Huhran human,of Technology Cosines Riva College 'University of Colorado,Denver •Univasity of Notre bane •saaanento City College •University of Colorado,Badder "Siesta College •University of Colorado,Colorado Springs IOWA ALABAMA •University of Callomis,Davis •University,of Denver 'Cne College •Atli=Sue College •Western State College •Drake University • Spring HN College SAN DIEGO COUNT (S75 all schools) •Iowa Sue University 'Univegiry of Alabana •California Sue University,San Marcos CONINECITCl1T- (575 all schools) `University of Iowa •Uruma y of South Alabana •Grossman College •Genual Connecticut Slate University •Upper Iowa Univervty -Connecticut College ARKANSAS •parar College •Norwalk Cammwity,Tech College KANSAS •Herds College •Pont Lama Nararnse College a Qohmipfac College •Johnson Carry Co mmrnity College •San Diego Mesa College ' Southern Connecticut University •University of Kamal ARIZ NA •San Diego Sue University •Trinity College 'Arizona Sue University • Saahweinan College 'University of Connecticut KENTUCKY •Eastern,Atizaa College • United States International University • Wesleyan University • Eastern Kentucky Univasiry 'Pima('aunty Conammiry College •University of California,Sm Diego • Yale University •Morehead State University •University of Arima •University of Sm Diego DELAWARE LOUISIANA CALIFORNIA 5AN FRANCISCO AREA(595 all.schools) •Delaware Sue University • Lowsiaa Sue University I ANGFr F O Y(5115 all schools) •Cabrillo College •University of Dehwae •Talent,University-A.B.School of Business •Ansa Pacific University, •California Maitrme Academy, 'California Iretiaae of Technology •California State University,ilayward FLORIDA-(S75 all schools) MAINE •Califonaia Sue U iv.,Dornmguer Hills •Caddr urs Sue University,Monterey Bay •Florida A&M University •Bores College •Califnnia State University,Lung Beach •Canada College • Florida Atlantic University • Bowdom College •Calilca urs State University,Las Angeles a Chabot College 'Florida Institute of Technology •Colby College 'Califatua Sue University,Northridge •College of Notre Dame • Florida International University •St.Joseph's College •Cenitos College •College of San Marco •Florida Sue University • Unity College •Clarercnt McKena College •DeAnm College •Pensacola Jauor College •University of Maine •College of the Cary ins •Evergeen Valley College •St.Thomas University a University of Maine-Farr ngmn •Fast Los Angeles College • Foothill College • Stetson University •University of Maine-Presque Isle a EI Camino College •Golden Gale University `University of Central Florida •University of New England 'Glendale Commmuty College •Hmnboldt Sue University •University,of Florida •Havey Mudd College •Lacy College •University of Muni MARYLAND •ITT Technical hnsturec,Vas Nuys •las positas College •Universiry of Sash Florida •Catcher College •Long Beach City College •Los Medaros College •University of West Florida •Had College •Los Angeles City College •Menlo College • Johns Hopkins University •Los Angeles Harbor College •Mania College GE R IN-(575 all schools) •Mount St May's College •Los Angela Mission College •Mills College •Agnes Said College •University of Mayland,College Park •Los Angeles Pierce College •Monterey Insumte of International Studies •Berry College •University of Maryland,University College •Los Angeks Southwest College •Napa Valley College •Brerau Unrc-'siy, •Los Ahgeles Trade Tech • National Hispauc University • Chattahoochee Technical Instiue MASSACHUSETTS-(S85 all schools) •Los Angeles Valley College • Ohlo ne College • Friary University •Amlmsl College • Loyola Masynnamt University "San Francisco Sue University a Creorda Institute of Technology •Aruna Maria College •Man(Said Mays College •Sm Jose City College • George Sandnertn University 'Becker College • Mount San Antonio College •Sm Jose State University •Geaga Sanhwestem College • Boston College •Occidental College •Sam Clay University .Georgia Suite University ' Boston University 'Pasadena City College •Santa Rasa College •Kennesaw Sue University `Bradford College • Pepps dune University •Skyline College •Mercer University • Brandeis Univeryry •Pitres College • Solano College " Oglethorpe University •Bridgewater Sue College •Pamha College •Sonans Sue University "Sue University of West Georgia ' Clerk University •Rio Hondo College • Stanford University •University of Georgy "College of the Holy Cross •Sana Monica City College •University of California,Berkeley 'En uriand College `Scripps College •University of California, Sang Cna ILLINOIS-(595 all schools) •Hanpshre College •University of California,Los Angeles •University of San Francisco • Bradley University •Harvard College and GSAS •University of Southern California •West Valley College ` Coroordia University ' Lesley College •West Los Angeles College 'Dawson Technical College •Massachusetts Lanae of Technology ` Woalbury University 7'U LARFhRESNO/KERN COUNTIES • lbmuucan University 'Mount Holyoke College `Bakersfield College •FJmha st College •Nev,England School of law ORANGE COl1MY 'California State University,Bakersfield • Greennlle College ` Northeastern University " Biola University •California Sue University,Fresno ' Harold Washington College •Salem State College •California Sue University,Fullerton •Kings River Commauty College "Harper Community College "Smim College •Chapman University " Paterville College `Bary S.Trovan College ' Springfield College •Coa inne Contrariety College •College of the Sequr. • Nirmis Sue University •Tufts University " Concordia University •West Hills College •Lake Forest College •University of Massachusetts,Amherst •Cypress College • Keuedy-King College •University of Massachusetts,Dattmanh • Fullerton College SAMA BARBARA COUNTY `Loyola University of Chicago 'Western Nev,Engand College •Golden West College •Calif Polytechnic Sue,San Luis Obispo `Malcolm X College 'Westfield Sue College 'hvine Valley College "Klan Hancock College • National-Lows University 'Wheatan College •orange Coast College .University ofCalifismia,Sarna Barbara .North Central College • Wellesley College •Rancho Santiago College •UCSB Almnni Ceuta "North Pak University ` Warrants College •Saddleback College • Northwestern University •University of California,Wine Enter your job listing on-line at http://www.jobtrak.coWobs Page l of JOBTRAK - The College Job Listing Service (continued from page 1) (310)474-3377 (800)999-8725 (310)475-7912 (FAX) 5/22/97 MICHIGAN NEW YORK CITY AREA PENNSYLVANIA- (continued) WASHINGTON - (continued) • Calvin College `Bound College 7-1 ca: Haven University of Pennsylvatia • University of Washington •Hope College `City University of New York City College •Muldenbeig College .Washington State University •University of Michigao-Arm Arbor ' Columbia University •Pennsylvania College of Technology • Western Washington University • University of Michigan-Flint •Cooper unum • Pennsylvania Sterne University •Wlumau College •Fordarn University ' Slippery Rock University • Whitworth College MINNESOTA •Nelson University •Temple University `Cadene,College •loan College • University of Pemuylvmnia WEST VIRGINIA •Macalester College 'Madwta College • Villanova University •Betlnny,College •Sn.Clad Technical University ` Manbattznvdle College •West Chester University,of PA • Marshall Umvetsiry 'University of Minnesota `Moyrmamt College in Tarrytown a Shepherd College • University of MUuresdaCroolum •New Yak University RHODE ISLAND 'University of Ch rlerain ' Pace Univenity •Bryant College `West Vaginae Stare College MISSISSIPPI •Sarah La..College •Brown University `West Virginia University " University of Mississippi •SUNY Purchase College 'University of Rhode Island •Westchester Community College WISCONSIN (S65 all schools) MISSOURI SOUTH CAROLINA 'Cardinal Sttdch College • Maryville University NORTH CAROLINA (S75 all schools) •Clemson University 'Lawrence University •Northwest Museum, State University 'Catawba College •Coastal Carolina University • Marquette University •University of Missouri-Columbia •Central Piedmont Community College •College of Chadestm • Northland College •University of Missouri-Rolla •Craven Community College •University of South Carolina,Aiken •University of Wisconsin-Fau Claire •Washington University-St. Lows s Doke University 'University of South Carolina Spartansburg •University of Wisconsin-Green Bay •East Caolsa University •University of Wisconsin-Madison, MONTANA `Eton College TENNESSEE •University of Wisconsin-Milwaukee •Men.State University •Guilford College •Austin Peery Stare University •University of Wisconsin-Ston • High Penn University •Belmon University •University of Wisconsin-Whitewater NEBRASKA • Lemon-Rhyne College •The Universityof Men,pWs •C7addau State Colkgg • Liesigsione, College `University of Tennessee GRADUATE SCHOOLS/595 all school •Midland[.mthaan College •Mo,mest College •Amos Tuck School-Dattmonli MBA(NH) `University of Nebraska Lincoln •Nath Carolina State University TEXAS(S75 all schools) •Came®e-Mellon University GSIA (PA) •Pfeiffer College Baylor University •Claremont Graduate School,MBA Program(CA) NEVADA 'Queens College •Lamar University •College of William At Maty-MBA(VA) •University of Nevada,las Vegas •University of North Carolina,Chapel Hill •Rice University, •Haas School of Business-UC Berkeley(CA) •University of Nevada,Rem 'University of Nord Call a,Chadian, a Southern Metlmodist University 'Harvard-Kervody School of Govttmn an(MA) 'University,of North Carolina,Gueerebao •Tesas A&M University 'Hofsha-Zarb School of Business NEW HAMPSHIRE_ "University of Nath Carolina,Wilmington `Texas Wesley-University •Kellogg Graduate Schwa of Management- •Daiel Webster College 'Wake Forest University 'Texas Womauis University Northwestern (0-) • Dartmouth College •Wingate College •University of Houston •Loyola Marynwnn University,MBA(CA) •Keene State College •Univeaity,of Houston,Downtown •Loyola University of Chucago-MBA (d) •New England College NORTH DAKOTA •University of Texas a Arlington 'MIT Skin School OfMaaganet(MA) •Rivia College •Nath Dakota Snare University 'University of Texas a[Austin •PcMcrdume University,MBA Program(CA) •University of Tests in Dallas a Pepperdine University,School of Law(CA) NEW JERSEY OlQO- (575 all schools) •University of Texas ExStuderms Association `Regent University,Sclod of Business •Bloomfield College "Car Western Reserve University 'Texas Technical University.MBA Program 'Drew University •Cedarville College UTAH a Tbundabad Austrian Gradate School of ' Fairleigh-Dickinsm University •College of Maw Saar Joseph •Sart lake City Commonly College Innenmetiaal Management(AZ) •New Jersey I slime of Technology •College of Woosla •University of Utah •UCI MBA Program(CA) • Princeton University • Denison University •Utah State University •Universiry ofMiaw,MBA program(FL) `Richard Sh clom College `Hiran College 'Weafts to College •University ufRochester,MBA Program (M') ' Rowm University •Kenyon College 'University of Washington MBA (WA) •Angers University 'Mian-University of Olio VERMONT •USC MBA Program(CA) • Seton Hall University 'Matter Union College s Bennington College `University of Akron,College of Business 'St.Peters College •Oberlin College •Middlebury College Administration(OH) •Stevens Institute of Technology •Ohio Dominion College 'University of Wisconsin,MBA Program(WI) • Ohio University VIRGINIA-(575 all schools) •Wake Forest MBA-Babcock GSM(NC) NEW YORK-(595 all schools) •The Ohio State University s College of Wigiern&Mary s Washington University-SL Louis MBA (MO) •Allied University `University of Cincinnati •Emory&Henry College s Wharton Business School a the University •Acsocim n of Gradates,USMA(West Pow) .University of Day— •Feman College of P—.yl— (PA) •Bard College •University of Toledo •George Mason Univemty •Yale University School of Management(CI) •Carstens College • Wittenberg University •Hampden-Sydney College • Cladkwn University `lames Madison University • Colgate University OREGON-(S75 all schools) • Old Donniaon liniversity, •College of Saint Rose •Oregon State University 'RaMolph-Mata,Woman.Cogege • Cornell University • Poland State University 'Sweet Briar College •Coming Comromy College `University of Oregon •University of Richmond 'Hanalton College •University of Virginia •Hartuick College ($35jor me or all OR schools below) 'Virginia Commonwealth University 'Hobo&William Swth Colleges • Concordia University • Virginia Polytechnic Institute •Ithaa College •Faslem Oregon State University 'Washington&Lee Univensiy, •Le Moyne College `George Fox University •Merest College •Lewis&Chic College WASHINGTON. D.C. •Niagara University 'Linfield College •American University ' Rensselaer Polytechnic Institute •Pacific University ' George Washington University 'Rochester Institute of Technology •Reed College • Georgetown University 'Russell Sage College ' Southern Oregon Sate University • Howard University •Skidmore College • University of Portland •St.Lawrence University •Wwtem Baptist College WASHINGTON (585 all schools) STANDARDPRICE •State University College in Buffalo 'Western Oregon State University `Bellevue Community College 'State University College al Genese ' Willamette University a City University $15.00 PerCollege •SUNY,Buffalo ' Eastern Washingo University •SUNY,Cortland PENNSYLVANIA-(575 all schools/ •Edsimm rds Community College FORBESTRESULTSTRY: •SUNY homme of Technology • Allegheny College •Evergreen Suite College 75- 6 Colleges •SUM',New Paltz ` Bleonsbag University of Pennsylvania • Gonzaga University •SUNY,Story Brook " Bucknell University •Greys Harbor College S 12.50/college-16%discount •SUNY College at Fredonia • California University of Pennsylvania •Green River Community College •SUNY College at Potsdam Carnegie Mellon University •Highline Community College 95- 8 t015 Colleges 'SUNY Empire Slane College ' Climon University of Pennsylvania •Seattle Pacific University As low as 56.33/college-570 off 'SUNY New Paltz 'Delaware Valley College ' Seattle University ' Syracuse University • Dickinson College ' Shoreline Community College $395- All Colleges ' Union College • Edinboro University a South Salve Community College Less than S0.95/college 'University at Albany(SUNY) 'Gettysburg College •University of Puget Sound Add a link to your homepage `University of Rochester 'Joaata College for only S20 more! •Vassar College *Wells College Page 2 of 2 J O BT RA K O Any changes to the information below Number of Schools Chosen:___ must be reported by bpm Pacific Time on COLLEGE JOB LISTING SERVICE the day of submission. Subsequent changes will require an additional posting Total Charge: ; _ (310)474-3377 (310)475-7912(FA)O fee. Please complete this form and fax to JOBTRAK along with your selection of REFERREDBY: colleges(write the colleges on your fax cover sheet or mark them on the (Please indicate name of college or other referral source) enclosed list). Please copy this form to facilitate placing future job listings. JOB LOCATION BILLING INFORMATION ACCT#(If known) PHONE: ( ) PHONE:—C_ ) FAX:(_ ) CO.NAME: CO.NAME: DIVISION: DIVISION: BILLTO: PLACEDBY: TITLE: TITLE: ADDRESS: ADDRESS: CITY,STATE,ZIP: CITY,STATE,ZIP: VISA/MC/AMEX#.8 EXP.: COMPANY DESCRIPTION(3 Lines,74 Characters per line) 1) 2) 3) JOBTITLE: PHONE:_( ) PHONE2/FAX:_( ) email CONTACT: TITLE ORCONTACT2: HOW TO CONTACT(Circle): Call, Send Resume, Apply in Person, College Resume Database Referral(Where available), No Calls Please JOB TYPE(Circle): Full-time, Full time-Exp'd, Part-time, •Intem, Summer STARTDATE: JOBLOCATION: #OPENINGS: WAGE OR SALARY RANGE(Forbest results listactual figure or range): DAYSMOURS(Please list actual hours orrange): QUALIFICATIONS(3 Lines,74 Characters per line) t). 2) 3) JOB DESCRIPTION(7 Lines,74 Character per line) t) We are an Equal Opportunity Employer. Students and Alumni will be accepted and assigned to jobs and otherwise treated without regard to race, religion, color,national origin,sex or handicap. Please initial: Puf uS/ZB/O/ rage [ N Chosen:_I JpBTRAK ta/ Any changes to the rnformauon below must be reported by bpm Pacific Time on the day of submission. Subsequent 7•o v COLLEGE JOB LISTING SERVICE (bang.. will regiitre an Adiuond posung (310) 474-3377 (310) 475-7912 (FAX) fee ..piece this form and fax to JO BTRAK along with your selection of .,s(wdte thecolleges on yourtax ewersheet ormarkthem onthe REFERREDBY- City Of Laguna Nieuel _ ndosedlist) Please copy this form to facilitate placing future lob listings. (Please indicate name of college or other referral source) JOB LOCATION BILLING INFORMATION ACCT# (If known) PHONE( 714 ) 493-1171 _ PHONEt 714 ) 493-1171 FAX (` 714 493-1053 GO.NAME_CiC�of San Juan Capistrano __ GO.NAME City of San Juan Capistrano _ DIVISION _ City Clerk DIVISION City Clerk Division BILLTO ____Cher yl Johnson PLACEDBY: Cheryl Johnson TITLE._ _ TITLE City Clerk ADDRESS 32400 Paseo Adelanto ADDRESS 32400 Pasco Adelanto CITv,STATE,zIP, San Juan Capistrano, CA 92675 CITY,STATE,zIP. San Juan Ca istrano, CA—_22675_ VISAIMCiAMExuaExP._ COMPANY DESCRIPTION(3 Lines,74 Characters per line) Municipal Government - City of San Juan Capistrano JOBTITLE Recordin¢ Secretary PH0NE_(_714 ) 493-1171, Cit Hall __ _ PHONE21FAx:_�_ email ----- LINK TOCOMPANY HOME PAGE(Additional$20 fee) http/L-7—,— CONTACT— Cheryl Johnson _ TITLE OR CONTACT2-_ ... HOW TO CONTACT(Circle). all, end Resume, Apply in Person, College Resume Database Referral(Where available), No Calls Please JOB TYPE(Circle) Full-ume, Fulltime-Exp'd, Part-time Intern, Summer START DATE_ Jurle. 1997 JOBLOCATION: City Hall (meetin S _ _ #OPENINGS_ One - Minute preparation to be done at home WAGE OR SALARY RANGE(For bestresults list actual figure or range):_—._ DAYSMOURS(Pleaselistaclual hoursorrange): pT'�ue�day evenln s at 7:D09 �lnute preparatl On t0 be done at hom) QUALIFICATIONS(3Llnes,74 Characters per line�stimate 6 - 10 hours per week would be needed f)--- Ability to: summarize written material and meeting actions; supply hard copy and disk copy of 2)— Minutes in WordPerfect 6.0 for Windows format; and prepare transcripts from tape recordings if 3) _ requested. Prior experience helpful. JOB DESCRIPTION(7 Lines,74 Characters per Irne) ')— Independent contractor needed to attend and prepare minutes of City Council meetings, held at 7:00 2)— p.m. on the 1st and 3rd Tuesdays of each month, and Planning Commission, held at 7:00 p.m.on the 3)— 2nd and 4th Tuesdays of each month. Contractor will receive agenda packet prior to meetings, and -- 4)_. prepare draft minutes to be provided to either the City Clerk or the Planning Director in a hard copy -_ 5)_ format and disk copy format, accessible by WordPerfect 6.0 for Windows. On occasion, Contractor 6) may be asked to attend special meetings or to prepare a meeting transcript. Agreement for services will be required. We are an Equal Opportunity Employer. Students and Al u m 41 be accepted and assigned to lobs and ovhawisc treated without regard to race, religion, w colot, national origin, sex or handicap. Please initial. _ ----------------- MEMORANDUM TO: George Scarborough, City Manager FROM: Cheryl Johnson, City Clerk DATE: May 5, 1997 SUBJECT: Action Minutes/Recording Secretary Status At our meeting on April 29th we discussed the situation resulting from Nancy Bernardi's resignation. You asked for samples of action minutes to show Council and, among other ideas, suggested I contact Remedy for recording secretary services. Attached are minutes from Lake Forest and San Clemente, as well as a sample set of what our minutes would look like. Lake Forest's minutes are "pure" action minutes and resemble our action agenda. They include public comment on items but do not include Council comments. San Clemente's minutes list issues discussed by Council, but not who said what. Our minutes would continue to include all the background information, but would resemble San Clemente's in that I would list issues discussed. I contacted Remedy regarding the potential for recording secretary services. They felt they could provide someone at a cost of$17.91 per hour. I have researched our business license list and found only one secretarial service in San Juan Capistrano - Wright Secretarial. I contacted her and she was not interested. She did indicate that if she were to do this type of job she would charge $24/hour, and, that when she checks other secretarial services the going rate seems to be approximately $30/hr. We can post a flier at the Adult Education and ROP career center. I am awaiting the name and phone number of the College Referral System used by Laguna Niguel that to find this type service. The College Referral System will send to & post a flier at all colleges in the area. Laguna Niguel has made this a regular part-time position with pay of$11.75/hr to $17.00/hr and part-time benefits. I believe this will now require a Personal Services Agreement. Do you agree? We need to settle on an hourly rate for this service, I would prefer to retain the $20/hr we are now paying Nancy. It would appear that$20/hr is not too much for something that is not a regular City position. A sample flier is attached. MINUTE RECORDER About the Position The City of San Juan Capistrano is seeking an independent contractor to attend evening meetings of the City Council and Planning Commission and to prepare minutes of those meetings. Supervision Receives general supervision from the City Clerk and Planning Director. Examples of Duties Duties include, but are not limited to: • Receiving and reviewing informational packets prior to each meeting • Taking minutes at City Council and Planning Commission meetings, preparing minutes in draft form for edit by the City Clerk or Planning Director. • Preparing verbatim transcripts from tape recordings as requested. Qualifications KnowlQdae of • WordPerfect 6.0 • Proper procedures for taking minutes at a municipal meeting. • English usage, spelling, grammar and punctuation. A ill to • Summarize meeting actions • Prepare transcripts from tape recordings if requested Experience and Training Experience as a minute recorder is desirable. Application Procedure Interested individuals may submit qualifications and references to the City Clerk at City Hall, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675. The position will be open until filled. The City will require the contractor to enter into a Personal Services Agreement. fit.\I I57 4-'L�-y/ ld:28 ; LHY Ut L.4ttC rVNni, t144ZJJ1UDJ;S !/L1 ) JAV-104 U MINUTES OF A RF,GULAR MEETING OF TIIE LAKE FORFST CITY COUNCIL APRIL 1, 1997 The regular meeting of the Lake Forest City Council was held on April 1, 1997, at the Lake Forest City Council Chambers, 23161 Lake Center Drive, Suite 210, Lake Forest, California, and was called to order at 6:05 p.m. by Mayor Wilson. ROLL CALL: File Code No- 310.17 Council Members: Richard Dixon Kathryn McCullough (,nivcdu615 p.m.) Marcia Rudolph Mayor Pro Tem: Peter Herzog Mayor: Helen Wilson City Manager: Robert C. Dunck City Attorney- Jerry M. Patterson City Clerk Jeri L Stately CLOSED SESSION hil. Code No. 310.14 CONFERENCE WITH LEGAL COUNSEL REGARDING THE FOLLOWING: A. Anticipated initiation of litigation pursuant to Government Code Section 549569(c) in two cases. B. Existing litigation pursuant to Government Code Section 54956.8 entitled: City of Lake Forest and City of Irvine vs. County of Orange: Orange County Board of Supervisors. OCSC 77-24-42. ACTION: Closed Session was conducted. SEV BY 4-29-97 ; 9:28 ; CITY OF LAKE FOREST 7144931053;# 3/21 PUBLIC SESSION 7:08 P.M. PLEDGE OF ALLEGIANCE: File Code No. 310.07 Pledge of Allegiance to the Flag of our Country was led by Council Member Rudolph- PRESENTATIONS: Filc Code No. 310.40 A. Presentation of Expand the Forest Certificate was made to the Joseph D. Donofrio family in loving memory of Lucille Travalini. _= B_. Presentation of Proclamation designating May 10, 1997, as Fire Service Recognition Day was made to Greg Petersen, Battalion (thief, Orange County Fire Authority. Mayor Wilson announced that open house will be held on May 10 and noted that Station 22, Station 19 and Station 38 serve the City of Lake Forest. C. Presentation of Proclamation was made by Mayor Wilson and Director Donofrio to Pete Morris for 24 years of service to community and for his activities with the Youth Athletic Coordinating Council in helping to schedule use of the various hall fields for this area. PUBLIC COMMENTS: File Code No. 310.35 No comments were offered at this time. REPORT FROM STUDENT LIAISON: File Code No . 310.13 Deva Frost, Student Liaison from El Toro High School was not in attendance. REPORT FROM FOOTIlILL RANCH LIAISON: File Code No. 310.12A Sharon Hankins, Foothill Ranch Community Liaison presented report noting that their next newsletter will be mailed within the next few weeks; fund raising efforts are going well; the next Homeowners Association Roard meeting will be held on April 16, at 7:00 p.m. in the meeting room at Ralph's and confirmed that the meeting is open to the public. LAKL rUKE]T CRY COUNCIL ACI IUM AGENDA PKEI•A KED BY TI IF OFFICF OF TMq CITY CLERK APRIL 1. 1997 PALL No,2 SENT BY 4-29-97 9:28 : CITY OF LAKE FOREST 7144931053;# 4/21 MOTION TO APPROVE THE READING BY TITLE OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES AND RESOLUTIONS WHICH APPEAR ON THE PUBLIC AGENDA SHALL BE DETERMINED TO HAVE BEEN READ BY TITLE AND FURTHER READING WAIVED. MOTION: Ott motion by Council Member Dixon and second by Council Member Hen..og, the City Council waived reading of Ordinances and Resolutions. MOTION UNANIMOUSLY CARRIED. APPROVAL OF MINUTES OF THE SPECIAL MEETING OF MARCH 11, 1997, AND ADJOURNED REGULAR MEETING OF MARCH 11, 1997. File Code No. 304.01.1 City Clerk submitted minutes for approval. MOTION: On motion by Council Member Dixon and second by Council Member Herzog, the City Council approved the minutes of the Special meeting of March 11, 1997 and Adjourned regular meeting of March 11, 1997, as submitted- MOTION UNANIMOUSLY CARRIED. LEGISLATIVE MATTERS: File Code No. 359-15 Assistant to the City Manager submitted information on pending legislative matters for City Council information and/or action. MOTION: On motion by Council Member Dixon and second by Council Member Herzog, the City Council received and filed report. MOTION UNANIMOUSLY CARRILD. LAKE FORESI CITY COUNCIL ACTION AGENDA PNEI•XREI]BY IFif()FHCL OF TNf CI"I'Y CLERK APRIL.1, 1997 11 kGE No.3 SENT BY: 4-29-97 9:28 ; CITY OF LAKE FOREST 7144931053:# 5/21 APPROVAL OF RESTRICTED ACCESS RELINQUISHMENT FOR EXTENDED STAY AMERICA SITE DEVELOPMENT PERMIT 96-29 1N TRACT 13932 - RESOLUTION NO. 97-13 entitled A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE RELINQUISHMENT OF RESTRICTED ACCESS ON LAKE FOREST DRIVE. IN THE CITY OF LAKE FOREST. File Code No. 305 X417.96-29 Director of Public Works/City Engineer recommended approval of final map as submitted and acceptance of dedications. MOTION: On motion by Council Member Dixon and second by Council Member Herzog, the City Council: 1. Adopted Resolution No. 97-13 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE RELINQUISHMENT OF RESTRICTED ACCESS ON LAKE FOREST DRIVE IN THE CITY OF LAKE FOREST 2. Approved the Easement for Access Purposes and authorized the Director of Public Works/City Engineer to execute the document. MOTION UNANIMOUSLY CARRIED. RESOLUTION NO. 97-(4 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING FINAL PARCEL MAP 96-194, CREATING A 2.477 PARCEL AT THE SOUTHWEST CORNER OF ANDAMAN SEA DRIVE AND PACIFIC OCEAN DRIVE, ON LOT 2 OF TRACT 13342, ASSESSOR'S PARCEL NO. 610-3I1-02. File Code o. 305 X426.04 Director of Public Works/City Engineer submitted final parcel map for approval. MOTION: On motion by Council Member Dixnn and second by Council Member Herzog, the City Council adopted RESOLU'T'ION NO. 97-14 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING FINAL PARCEL MAP 96-194, CREATING A 2.477 PARCEL AT THE SOUTHWEST CORNER OF ANDAMAN SEA DRIVE AND PACIFIC OCEAN DRIVE, ON LOT 2 OF TRACT 13342, ASSESSOR'S PARCEL NO. 610-311-02. 2. Authorized the City Clerk to certify said action on the parcel map and process for recordation. MOTION UNANIMOUSLY CARRIED. LACE I'OREST CITY COI1Nf11-ACTION AGENDA PREPARED RY TN..OFFICE OF TNI-,CITY CLERK APRIL 1, 107 PACE No 4 SENT BY 4-29-97 9:29 ; CITY OF LUKE FOREST- 7144931053;# 6/21 WARRANT REGISTER APPROVAL. Fi._ le 'ode No 202—U Director of Administrative Services/City Treasurer submitted claims For payment. MOTION: On motion by Council Member Rudolph and second by Council Member Dixon, the City Council authorized payment of Warrant Register dated April 1, 1997, in the amount of$283,624.98. MOTION UNANIMOUSLY CARRIED. MONTHLY FINANCIAL REPORTS. Ei1e Code No. 210.02 Director of Administrative Services/City Treasurer submitted the Consolidated Financial Reports for the period ended February 28, 1997. MOTION: On motion by Council Member Rudolph and second by Council Member Dixon, the City Council received and filed Consolidated Financial Report for the period ended February 28, 1997. Staff was directed to add a column to the report to provide information on encumbered funds. MOTION UNANIMOUSLY CARRIED. COMMENDATIONS AND PROCLAMATIONS; File Code No 310.40 City Clerk submitted requests for proclamation or commendation as follows: A. For Fire Service Recognition Day, May 10, 1997, as requested by the Orange County Fire Authority Interim Director of Fire Services. B. For CROP Walk Day, Sunday, Ma; 4, 1997, as requested by South Orange County Walk for Hunger Coordinator. C. For Hire A Veteran Week, May 4 - 10, 1997, as requested by Local Veterans Representative. D. For Pete Morris, Youth Athletic Coordinating Council, as requested by Director Donofrio. MOTION; On motion by Council Member Rudolph and second by Council Member Dixon, the City Council approved the requests as submitted. MOTION UNANIMOUSLY CARRIED. LAKE FOK TITTY CI c11.ACTION AGENDA PRFPAKEO BY THE OmcE OF 7 HE CITY CLEKK APRIL 1, 1991 PAGE No.5 SENT BY: 4-29-97 2:29 : CITY OF LAKE FOREST- 7144931053:# 7/21 ACCEPTANCE OF RESIGNATION FROM CITY REPRESENTATIVE TO THE ORANGE COUNTY COMMUNITY SERVICES AGENCY, AREA AGENCY ON AGING, SENIOR CITIZENS ADVISORY COUNCIL, TRANSPORTATION COMMITTEE. File Code No. 970.01- X166-1 70 OlX166.1 City Clerk submitted resignation from Eunice J. Broude for City Council action. MOTION- On motion by Council Member McCullough and second by Council Member Dixon, the City Council: 1. Accepted resignation of Eunice J. Broude with regret. 2. Approved submitted commendation for service to the community. 3. Directed staff to notify the Community Services Agency of the resignation. 4. Directed staff to publish, pact and mail notice of the vacancy. MOTION UNANIMOUSLY CARRIED. CONSENSUS: Staff to notify senior applicants for the. Parks and Recreation Commission of this vacancy. APPROVAL OF PROPOSAL FOR URBAN FOREST INVENTORY AND URBAN FOREST MASTER PLAN SERVICES. Fie Code No. 920.07. Director of Public Works/City Engineer recommended approval of proposal as submitted. Dick Fisher, Berryman and Henigar and Larry Smith, Davey Resources Group responded to discussion from the Council and members of the public. Jim Breese, Lake Forest resident, spoke in opposition to the proposed action. Cathy Breese, Lake Forest resident, commented on the proposed action and indicated that the public should have more information about this proposal and expressed concern about the cost of the project. MOTION: On motion by Council Member Dixon and second by Council Member Herzog, the City Council: 1. Approved the revised Berryman & Henigar proposal, dated March 24, 1997, without the additional services option. 2- Authorized the Berryman & Henigar services to be performed for the recommended scope of work, under purchase order, in accordance with the Landscape Architectural Services agreement authorized by the City Council on May 21, 1996. 3. Authorized the City Manager to execute a standard professional services agreement with Davey Resources Group for Urban Forest Inventory Management System and Master Plan, including TreeKeeper Licensing Agreement. MOTION UNANIMOUSLY CARRIED. LAKE FOREST CITY cotmrYL ACTION AGENDA PR TARED aY THE OFFICE OF TI Ir.CITY CLERA APRIL 1. 1997 PACE.No 6 SENT BY: 4-29 97 ; 9:29 ; CITY OF LAKE FOREST- 7144931053.# 8/21 EXPAND THE FOREST AMENDMENT. File Cotte No 920 01 Director of Public Works/City Engineer submitted Amendment for City Council consideration. MOTION: On motion by Council Member McCullough and second by Council Member Dixon, the City Council approved the addition of the Ginkgo biloba 'Fairmount' tree to the "Expand the Forest" program. MOTION UNANIMOUSLY CARRIED - A HEARING OF THE CITY OF LAKE FOREST, CALIFORNIA, TO CONSIDER OBJECTIONS TO THE PROPOSED ABATEMENT OF NATURAL VEGETATION. File Code No 740.12C Director of Public Works/City Engineer submitted the above for consideration = Public Hearing was opened. No comments were offered at this time. Hearing was closed. MOTION: On motion by Council Member Dixon and second by Council Member Herzog, the City Council: 1. Opened the hearing. 2. Received public testimony and gave due consideration to objections to the proposed abatement of natural vegetation. 3. Closed the hearing. 4. Directed staff regarding review of properties requiring further consideration in the second Resolution and final Abatement list to be considered at the City Council meeting of April 15, 1997. MOTION UNANIMOUSLY CARRIED. ORDINANCE NO. 75 - AN ORDINANCE_ OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, PROVIDING FOR CERTIFICATES OF COMPLIANCE, LOT LINE ADJUSTMENTS, VOLUNTARY PARCEL MERGERS AND DECLARING THE URGENCY THFRFOF. File Code_No. 306 X416 Director of Community Development submitted Interim Urgency Ordinance for adoption. MOTION- On motion by Council Member Dixon and second by Council Member Rudolph , the City Council adopted ORDINANCE NO. 75 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FORF.ST, CALIFORNIA, PROVIDING FOR CERTIFICATES OF COMPLIANCE, LOT LINE ADJUSTMENTS, VOLUNTARY PARCEL MERGERS AND DECLARING THE URGENCY THERF,OF. MOTION CARRIED by the following roll call vote: AYES: 5 COUNCIL MEMBERS: DIXON, RUDOLPH, HERZOG, MC CULLOUGH, AND WILSON. NOES: 0 COUNCIL MEMBERS: NONE ABSENT: 0 COUNCIL MEMBERS: NONE ABSTAIN: 0 COUNCIL MEMBERS: NONE LAKE I OREST CITY COIINfII.ACTION AOLNOA PRLPARLO RYTHE OI HCE(Y THF CRY CLERK ArKIL I, IW)7 PAGE No 7 SEM BY: 4-29-57 9:29 ; LI'IY Of LAKL t0Kt51- 1144dJ10a3;# 0/21 1997/1998 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SPENDING PLAN. File Code No. 480.17 Director of Community Development submitted Spending Plan for approval. The following spoke in support of funding for the application filed for each of the respective agencies: Pamela Quigley, CSP Youth Shelter; Ray Havert, Saddleback Community Outreach; Marcy Cheek, Shared Housing (did not appear); Kathleen Davis Bowman, YWCA; Karen Kolseth, Lutheran Social Services - Caring Neighbors; Shannon Carson, Dayle McIntosh Center; A. J. Lane - Women's Assistance Center. and Mike Howard, Operation Clean Slate (Exhibit 1 on file in the Office of the City Clerk.) Ray Havert, Saddleback Community Outreach, also addressed the City Council requesting a grant toward Project Lake Forest Hope which will include the purchase of a condominium unity in the City to house formerly homeless families or seniors in transition (Exhibit 2 on file in the Office of the City Clerk.) MOTION: On motion by Council Member Herzog and second by Council Member Dixon, the City Council amended the CDBG Action Plan as follows: 1. Saddleback Community Outreach, no change, $1,000. 2. ESA Beacon House, no change, $2,000. 3 ESA Martha House, change to $3,500. 4. ESA Community Service Center, no change, $1,000. 5. CSP Youth Shelter, change to $6,000. 6. South County Senior Shared Housing, change to $5,500 7. YWCA Shelter, change to $3,500. 8. Laura's House, change to $4,000. 9. South Orange County Community Services Council (SOC/CSC), no change, $1,000. 10. Orange County Homeward Bound, no change, $1,500. 11. Lutheran Social Services, no change, $1,000. Orange County Fair Housing Council, no change, $3,400. 13. Dayle McIntosh Center, no change $1,300. 14. Orange County Council on Aging, no change, $1,500. 15. South County Senior Case Management, no change, $1,300. 16. Civic Center Barrio Housing Corp., change to $0. 17. Women's Assistance Center, no change, $1,000. 18. YMCA Project Care, no change, $2,000. 19. Operation Clean Slate, change to $1,500. 20. Saddleback Valley Unified School District, Learning Connection, no change, $6,150. MOTION UNANIMOUSLY CARRIED. MOTION: On motion by Council Member McCullough and second by Council Member Dixon, the City Council further amended the CDBG Action Plan to include reduction to Orange County Fair Housing to $1,600, and increase in the Dayte McIntosh Center by $800 for a total of $2,100 and Operation Clean Slate by $1,000 for a total of$2,500. MOTION UNANIMOUSLY CARRIED. LAKE FOREST(:ITY COUNCIL.ACTION AGENDA PRFPAYED BY TUE 0FRk E OP ME 1711 Y CLERK APRIL 1. 1997 PAGE No.9 SENT BY: 4-29-97 9:30 : CITY OF LAKE FOREST- 7144931053;#10/21 MOTION: On motion by Council Member Dixon and second by Mayor Wilson, the City Council further amended the CDBG Action Plan: 1. Delete Item No 27 for Rental Property Rehabilitation Loan Program and add new Item requested by Saddleback Community Outreach for Project Lake Forest Hope funded in the amount of$35,000- 2. Increase No. 24, Single Family Residential Rehabilitation Loan Program $4,650 for a total of$79,650. 3. Approved staff recommendation on Item Nos. 21, 22, 23, 25, 26, 28, and 29. MOTION UNANIMOUSLY CARRIED. MOTION: On motion by Council Member Dixon and second by Council Member Herzog, the City Council: 1. Conceptually approve the draft spending allocations of the City's 1997/98 CDBG Action Plan amended above including the reprogramming of certain unspent CDBG funds from prior years as outlined in submitted documents. 2. Direct staff to release the City's Draft of the 1997/98 CDBG Action Plan including the conceptual funding allocations for a 30-day review and comment period (4/5/97 - 5/5/97) and return to the City Council meeting on May 6, 1997, for City Council final review and adoption of the 1997/98 CDBG Action Plan. MOTION UNANIMOUSLY CARRIED. CONSIDERATION OF REQUESTS FOR APPOINTMENT TO AGENCIES, BOARDS, COMMISSIONS AND/OR COMMITTEES THROUGH THE LEAGUE OF CALIFORNIA CITIES. City Clerk submitted memorandum from Orange County Division of the League of California Cities on City Selection Committee opportunities including Airport Land Use Commission (At-Large Member) and Fifth District appointment to the EI Toro Citizens Advisory Commission. ACTION: No action was taken at this time. CITY MANAGER'S REPORT: No further comments were offered at this time. LAKE FOREST CI I Y COUNCIL ALTION AGENDA PKEKAREO nY TIIK OVW E 0E PIG CITY CLERK. APRIL I, 1997 PAGE Nn.9 SENT BY 4-29-97 9:30 ; CITY OF LAKE FOREST- 7144931053;411/21 CITY COUNCIL COMMENTS: Council Member Dixon noted that a special meeting of ETRPA had been held on Monday; that he had been appointed as Chair of the ETRPA AdHoc Committee which will evaluate ways to broaden the scope of ETRPA to include non-aviation uses. Council Member McCullough commented on the following: 1. 'rhe Bunny Blast was held recently for a record-breaking number this year at El Toro Park. 2_ Attending Housing Commission in San Francisco noting that Welfare Reform was discussed. 3. Board of Supervisors actions on Super Streets outside the City of Lake Forest which impact the City. 4. Praise received for the Sheriff Deputies and Lt. Nesmith. 5. Request from the County to open the various Armories in the County year-round to assist those in need. 6. Explained the Blue Ribbon Month - "Stop Abuse of our Children" pin she was wearing. 7_ Announced the upcoming Welfare Reform Round Table meetings scheduled to be held in Lake Forest over the next year. 8. Reported on the Library Board meeting held last week and noted that she had been selected to serve on the Executive Board. Council Member Rudolph offered the following comments: L Thanked Council Member Dixon for appearing on Politically Spe k1 iag and commended him for his comments as they related to property values. 2. Questioned the City policy on drug testing.. 3. Congratulated the City Clerk for being invited to serve on a panel at the upcoming City Clerk's conference. 4. Review of report on walk- ins to first floor public counter and noted the reduced traffic on Friday. 5. Reported that the Juvenile Justice Delinquency Council had met recently and that the committee will be making recommendation to the Board of Supervisors regarding grant funds from the Federal Government, with a major emphasis placed on At Risk Youth. 6. Indicated a desire to work with the City Clerk to develop a standard response to requests from school children for information on the City. 7. Indicated that the Cal ID - Remote Access Network League appointee did not attend the recent meeting. 8. Complimented Human Services for the various programs available in the near future for Senior Citizens. 9. Questioned the legal ramifications of Megan's law. REPORT: City Manager Dunek will report back to the City Council on the Drug Testing questions raised by Council Member Rudolph. CONSENSUS: Council Member Rudolph to work with City Clerk Stately to develop packet of information to be disseminated to school children upon request. Mayor Pro Tem Henog thanked staff for their loyalty and dedication to the City and commented on small turnover. LAKE FORFSl Crtv COUNCIL ACTION AGGNnA PYr'rARED ev iHc OFFICE OF I E Clrr CI I:RA APIUL 1. 1997 PAGF Nn. 10 SENT BY: 4-29-97 9:30 ; CITY OF LAKE FOREST 7144931053;#12/21 Mayor Wilson offered the following comments: 1. Concurred with Mayor Pro Tem Herzog. 2- Expressed kudos to Deputies Northart and Torres on their efforts to curb the Dayworker problem 3. Letter in response to Tont O'Hara who raised concerns regarding EI Toro Park and praised staff on the quick response to his problems. 4. Indicated a desire to attend the Scrrano Creek Workshop and requested notification of the meeting which is tentatively scheduled to be held May 9. 5. Offered kudos to Council Member Dixon for his representation of the City and ETRPA on OCN. 6. In reference to the questions raised regarding Megan's law, mentioned that several South Country women will be making quarterly trips to Sacramento to view hearings on bills impacting South County. She noted that she will be going to Sacramento next week. 7. Questioned the status of the Community Development Committee report on the Community Expo and received response that the matter will be on the next agenda. 8. 'Thanked Council Member Rudolph for the birthday card. Closed Session was not conducted. ADJOURNMENT: File Code No 310.12 The City Council adjourned in memory of Howard Stein at 10:30 p.m. W12 b"4� HELEN WILSON, MAYOR � /tcA4 JERI . STA'I'}:LY. CITY CLER LA E FD0.FST CI TY CIHRJCIL ACTION AGENDA PPEPARLD O V TNF Or I'ICE or THC CITY CID nA APRIL 1, 1997 PA\GE No 11 Ste, G&xaAtt_�, a Lt ev-- \ham C4 c C��d cry u u�•L CITY OF SAN CLEMENTE City Council Minutes Regular Meeting - April 2, 1997 A Regular Meeting of the San Clemente City Council was called to order on April 2, 1997 at 7:00 p.m. in the Council Chambers, located at 100 Avenida Presidio, San Clemente, California. PRESENT ANDERSON, APODACA, BERG, MAYOR AHLE ABSENT DAHL STAFF PRESENT Michael Parness, City Manager; Jeff Oderman, City Attorney; Myrna Erway, City Clerk; Jim Holloway, Community Development Director; Bill Cameron, City Engineer; Joanne Baade, Deputy City Clerk. INVOCATION Councilmember Apodaca gave the invocation. PLEDGE OF ALLEGIANCE Councilmember Anderson led the Pledge of Allegiance. 1. SPECIAL PRESENTATIONS A. Trestles Neighborhood Watch Group - Community Safety Crime Prevention Specialist Sener introduced the Trestles Neighborhood Watch Group, noting that Neighborhood Watch is a coalition-building program; relayed that the Group's Mission Statement is to strive to preserve and enhance the well-being and safety of their families by adopting a policy of no tolerance towards crime and violence. The following individuals expressed the reasoning for creating the Group, the community profile, and the accomplishments desired. A hard copy of the powerpoint presentation utilized during the course of the discussion, entitled "Trestles Community Neighborhood Watch Group" is on file with the City Clerk. City Council Minutes - Regular Meeting of April 2, 1997 Page 2 Piper Walsh, Block Captain on Dominguez Darcy Hall Bob deJong Margo Beauchamp, Block Captain on Santa Margarita Joyce Roy Steve Haubert Stan Schrofer, San Luis Rey Block Captain During the course of the presentation, Group member(s) suggested that the City take the following steps to facilitate safety in the Trestles community: 1) Work with the League of Cities to effect occupancy limits; 2) Install more street lights to ensure adequate illumination; 3) Allow monument signs to be located in the neighborhood which states the residents' pride and unity; 4) Work with the local telephone company to eliminate incoming calls at public pay phones located along El Camino Real at the corners of Dolores, San Fernando and Carmelo to discourage loitering; and 5) Work with State Park officials concerning the fact that transients are living under the freeway or bridge on State Park property south of Cristianitos. With respect to occupancy limits, City Manager Pamess explained that the City identified this issue as a top priority; explained that control of occupancy limits is preempted by State Law and reviewed past unsuccessful attempts to effect legislation that would provide for local control; noted there is currently new legislation pending that would provide for some local control; stated the City will continue to work toward this goal and offered to keep the Trestles community informed of pending legislation and the person(s) with whom residents can communicate to show their support. City Attorney Oderman noted that the Council also directed his office to support the City of Santa Ana in its court case to establish its right to local control; explained that the City of San Clemente, along with many other cities in the state, joined in signing a friend of the court brief; relayed that that position was rejected by the Court of Appeal in Santa Ana. City Council Minutes - Regular Meeting of April 2, 1997 Page 3 B. Rancho Mission Vieio Land Conservancy Fundraiser Patricia Holloway, the City's representative to the Rancho Mission Viejo Land Conservancy Board of Directors, reported on the "March for Parks" fundraiser for the Rancho Mission Viejo Land Conservancy, which will be held on Saturday, April 19, 1997. C. Thomas Hobbs - Certificate of Recognition Mayor Ahle presented a Certificate of Recognition to Thomas Hobbs in appreciation for his service on the Human Affairs Committee from June 1996 to March 1997. D. National Assistance League of Capistrano Valley - "Operation School Bell" Councilmember Apodaca presented Mayor Able with a plaque received from the National Assistance League of Capistrano Valley in recognition of the City's participation in Operation School Bell; noted that since its inception, Operation School Bell has helped to provide clothing and shoes for over 9,000 young people in the Capistrano Valley area. E. South Orange County Chambers of Commerce Regional City Ball Councilmember Apodaca advised that he had an opportunity to attend the South Orange County Chambers of Commerce Regional City Ball where local city officials were honored; noted that Mayor Ahle was unable to attend this function and presented him with chocolate that was presented to local officials in appreciation for their efforts. 2. MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to waive reading in full of all Resolutions and Ordinances. City Council Minutes - Regular Meeting of April 2, 1997 Page 4 3. PUBLIC HEARINGS None. 4. CONSENT CALENDAR MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to approve the Consent Calendar with the removal of Items D, E and F. A. City Council Minutes MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to approve the City Council minutes of February 25, 1997 and February 26, 1997. B. MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to receive and file: (1) Golf Course Committee minutes of February 11, 1997. (2) Planning Commission action minutes of March 18, 1997. C. Warrant Reeister MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to approve Warrant Nos. 702442 through 702544 for the period 3-10-97 through 3-14-97 in the amount of$175,631.44; for a total Warrant Register of$175,631.44. City Council Minutes - Regular Meeting of April 2, 1997 Page 5 ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION D. Contract Award - Coastal EnOneerine and Environmental Services for the San Clemente Coastal Trail Mary Sykes-Rushing, San Clemente, stated she is not opposed to a beach trail, but feels that in light of Proposition 218, it is premature to expend grant monies on an engineering and design study for a project that may not be pursued; noted the City may not have the funds to sufficiently maintain the trail and recommended that Council defer action on this matter until after the Special Municipal Election on June 3, 1997; opined that the grant funds will not be jeopardized by a 90-day postponement. In answer to Council inquiry, Associate Planner Pechous stated he does not have any estimates as to the cost to maintain the trail inasmuch as the trail specifications and alignment have not yet been determined; noted that a very preliminary estimate of$30,000 per year has been mentioned; stated that the entire construction of the trail would be funded from grant monies, however, maintenance costs would be borne by the City; stated that 90 days would probably not jeopardize the availability of grant money, but stressed that he would like to review the grant criteria to ensure that this is the case; outlined the agencies that would be involved in the project approval process. Stan Griswold San Clemente, questioned and received clarification that Staff is working with the Orange County Transit Authority relative to design requirements; suggested that in-house Engineering Staff should be able to undertake some of the primary tasks that are presently included in the contract. Rick Anderson San Clemente, relayed support for the coastal boardwalk; stated that public sentiment supports the boardwalk and noted that funding is presently available; opined that the boardwalk will alleviate the parking situation in the Pier Bowl and will stimulate the economy. Tom Padberg, San Clemente, stated that City Engineer Cameron previously indicated that two City engineers were assigned to the beach trail project; questioned why Staff is now proposing that a team of engineers be retained to design the trail at a cost of $104,000; referenced the passage of Proposition 218, and the associated budget reductions, and suggested that the prudence of proceeding on this project is questionable inasmuch as the City will be required to bear the on-going costs of upkeep. City Council Minutes - Regular Meeting of April 2, 1997 Page 6 City Engineer Cameron responded that two engineers are not assigned full- time to the beach trail project; noted that the City's capital improvement program for this year and next includes 105 projects, and added that the City has 10 engineering staff members to work on those projects; explained that the subject project involves coastal engineering issues and hence coastal expertise is needed on this project; agreed to meet with Mr. Padberg to explain the project assignments and work flow of all engineers. Tom Lorch, San Clemente, questioned and received clarification that RDA funds cannot be used to maintain the beach trail; suggested the possibility of using parking fee revenue to fund beach and trail maintenance; opined that some aspects of the contract do not require special expertise and could be handled by in-house staff, suggested that Engineering Staff should produce monthly reports that include project accounting; commented that the beach trail would provide a touristic infrastructure. Jerry Lehman, San Clemente, spoke on the importance of keeping revenue in San Clemente and suggested that the beach trail will encourage people to patronize local restaurants; opined that the trail will create a special ambiance and will help relieve parking problems in the Pier Bowl area; stated that other agencies are willing to support the project at this time and opined the City should take advantage of this window of opportunity. John Koch, San Clemente, disagreed that the public wants a beach trail and noted that people south of the pier will be particularly affected because of the proximity of the trail to their property; stated that beach walks in Venice and Atlantic City are not safe during evening hours; relayed his understanding that the trail would be 9' in width (3' of dirt for pedestrians and 6' of pavement for bicyclists); opined that the paved portion of the trail will be used by skateboarders in addition to bicyclists, thereby increasing the City's liability. During the course of discussion, Staff noted that it would have a good understanding of the cost to maintain the trail by June of this year, which would precede the expenditure of any additional funds. It was further noted that the results of the June election would be known at that time. Individual Councilmember(s) commented on the following: 1) Scope of work that would be undertaken by Transtech Engineering; 2) coastal structure and encroachments associated with the ocean-side alternative; 3) City liability; 4) difficulty of accurately predicting ocean currents to ensure that the trail is not damaged during storms; 5) fact that the OCTA will not provide a permanent easement to the City for these improvements; 6) City Council Minutes - Regular Meeting of April 2, 1997 Page 7 likelihood that the City would be asked to indemnify OCTA for liability associated with the beach trail; 7) sufficiency of existing areas to walk along the beach; 8) fact that the study would be funded by grant monies which are also paid by taxpayers; 9) beach access points; 10) opportunity that the City presently has to move forward on a project that has been identified as a possibility for a lengthy period of time; 11) acknowledgment that the project is complicated, expensive and fraught with peril, but represents an opportunity that could come to fruition; 12) fact that the project will never be less expensive than it is today; 13) fact that grant monies are available to fund the design study for a project that would represent an investment in the infrastructure of the community; 14) fact that a number of sources for maintenance dollars are available (e.g., parking fees, concession rents, transient occupancy taxes, etc.); 15) extra revenue that could be generated as a result of this amenity (e.g., retail sales, restaurant sales, etc.); 16) likelihood that the proposal would enhance the business climate at North Beach and the Pier Bowl and create a synergy between the two areas; 17) acknowledgment that it may not be feasible to construct the beach trail, however, the feasibility cannot be determined unless the study is undertaken; and 18) fact that a great safety concern exists at present due to the inability at times to hear trains approaching. MOTION BY COUNCILMEMBER ANDERSON, SECOND BY COUNCILMEMBER APODACA, CARRIED 3-1 (COUNCILMEMBER BERG VOTING NOE), to approve, and authorize the Mayor to execute, Contract No. C97-21 by and between the City of San Clemente and Transtech Engineering, Inc., providing for coastal engineering and environmental services for the San Clemente Coastal Trail, in an amount not to exceed $104,000. City Council Minutes - Regular Meeting of April 2, 1997 Page 8 E. Request for Donation of Four Rounds of Golf for Laura's House Tom B3A San Clemente, urged Council to disapprove the donation of four rounds of golf to Laura's House; pointed out that the fundraiser for Laura's House has already passed; stated there are many deserving causes in San Clemente who will also ask for golf passes if the subject request is granted; noted that the City is presently experiencing financial difficulty and noted that each golf pass that is approved results in the loss of revenue that would be received from a paying participant. John Kock San Clemente, stated that decisions are made outside the Council meeting forum that are more important than the subject agenda item. In response to Council inquiry, Staff noted that a policy that addresses donation requests will be coming to Council in approximately one month. MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 3-1 (COUNCILMEMBER BERG VOTING NOE), to: 1. Approve the request for the donation of one foursome of golf to Laura's House domestic violence shelter. 2. Authorize the Mayor to issue a gift certificate for one foursome of golf at the San Clemente Municipal Golf Course which would be valid Monday through Thursday. F. ReurnramminE Community Development Block Grant (CDBG) Surplus Funds John Kock San Clemente, noted that last year a grant was awarded to install a sidewalk on the south side of Canada; voiced concern that last week he witnessed 23 cars encroaching on the sidewalk, thereby making the sidewalks unusable; urged enforcement of Municipal Code Section 15-38, which specifies that parkways may not be blocked. Council directed Police Services to pursue enforcement of Municipal Code Section 15-38, particularly along Canada. City Council Minutes - Regular Meeting of April 2, 1997 Page 9 MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to: 1. Approve the reprogramming of$1,755.00 in CDBG funds to Contract 4EC41969, Sidewalk Improvement Grant. 2. Approve, and authorize the Mayor to execute, Contract No. C97-22 by and between the City of San Clemente and the County of Orange, relating to Neighborhood Pride/Sidewalk Improvements. 3. Accept revenue in the amount of $1,755.00 into Revenue Account 017-000-33170, CDBG Sidewalk Grant. 4. Approve a supplemental appropriation in the amount of $1,755.00 from Expenditure Account 017-896-47092, CDBG Sidewalk Grant. 5. ORAL COMMUNICATIONS News from City Hall - Utility User's Tax Article John Koch, San Clemente, voiced concern that News From City Hall includes an advocacy position in favor of the Utility User's Tax; opined that such a position is unethical and questioned the legality of such practice. Skateboarding on San Luis Rev Tennis Courts/Red Budget Items (Police Dispatch) Tom Padbera, San Clemente, stated he witnessed children skateboarding on the San Luis Rey tennis courts during early afternoon; spoke on the importance of maintaining the City's local dispatch capability since routing emergency calls through the Sheriff's central dispatch facility will result in a 3-5 minute delay in response; opined that the City's dispatch facility was placed on the red budget, while many less-important items were removed from the red budget, to scare voters into voting for the Utility User's Tax; suggested that retaining a full-time City Attorney would save as much as $500,000 annually. Council directed that Lt. Davis be informed that children were skateboarding on the San Luis Rey tennis courts. City Council Minutes - Regular Meeting of April 2, 1997 Page 10 Parkway Ordinance (Municipal Code Section 15-38) Steve Kingston, San Clemente, opined that additional revenue should be obtained from persons who break the law (e.g., parking fines and violations of the parkway ordinance), instead of increasing fees for law-abiding citizens; stressed his opposition to short driveways, because of his belief that such situations lead to area deterioration and overcrowding; spoke in support of enforcing Municipal Code Section 15-38. City Manager Parness explained that sidewalks were installed to accommodate enforcement and stated that he would request that Police Services spend additional time enforcing Municipal Code Section 15-38, with a focus on Canada. Parkway Ordinance/Possibility of Requiring Business Licenses for Single- Home and Duplex Rentals Tom Lorch, San Clemente, suggested that grant monies be used to install sidewalk linkages in areas where the sidewalk is not continuous, so that the parking ordinance can be enforced; opined that single-home and duplex rentals should be required to obtain business licenses and that survey forms should be included with the license application that requests demographic information such as the number of persons who will be renting the facility, rental rate and square footage of the unit. 6. UNFINISHED BUSINESS None. City Council Minutes - Regular Meeting of April 2, 1997 Page 11 7. NEW BUSINESS A. Rancho San Clemente Partners - Public Improvements Acquisition Atareement Report from the Public Works/Economic Development Director concerning a request by Rancho San Clemente Partners to establish a Community Facilities District to finance certain public improvements (Phase I) which are being constructed as part of the Plaza Pa�:fica Shopping Center project. Public Works/Economic Development Director Lund reviewed the contents of the Administrative Report; pointed out that residential development is specifically excluded from the subject proposal, noting that Council has been clear in the past that it would not permit the establishment of Mello- Roos or Community Facilities Districts on residential property; stressed that the City has no financial obligations with respect to the program in question and will not incur any costs since expenses will be fully reimbursed; explained that new agreements have been placed at the dais which include changes to Pages 11 and 12, which make it clear to the developer that any reluctance on his part to provide timely deposits to cover costs incurred by the City will cause the process to stop; explained further that the agreement will protect the developer's interest with respect to funds it deposits to ensure said funds are returned if not expended. Tom Lorch San Clemente, stated that"junk bonds" are sometimes issued for projects; questioned whether other cities have experienced problems as a result of the establishment of Community Facilities Districts; addressed the importance of ensuring that persons selling the bonds actually own the property and possess the right to sell the bonds. Public Works/Economic Development Director Lund responded that the subject bonds are not "junk bonds", noting that they have to be properly collateralized; explained the City has made it clear to the Ramser team that the City will not allow the bonds to issue until Wa1Mart is under construction. City Attorney Oderman went on to explain that other cities have established Community Facilities Districts for public improvements, and in some cases, problems have been encountered; explained that the primary problems involved insufficient disclosure to homeowners (in the case of residential) City Council Minutes - Regular Meeting of April 2, 1997 Page 12 relative to the cost they would incur on their tax bill, as well as insufficient valuation in the property to support the debt. With respect to the subject proposal, Staff indicated that San Clemente should not incur any problems if the bonds are properly collateralized and secured. MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to approve, and authorize the City Manager to execute, Contract No. C97-023, an agreement for acquisition of public improvements, by and between the City of San Clemente and Rancho San Clemente Partners. B. Conditional Use Permit - Fisherman's Restaurant Expansion Project Report from the City Attorney concerning consideration of issuance of a Conditional Use Permit for the Fisherman's Restaurant expansion project. City Attorney Oderman explained that the Planning Commission approved a Conditional Use Permit for the Fisherman's Restaurant expansion project on September 5, 1995; explained that the use permit consisted of three elements, i.e., the base of the pier concession, a side decking extension, and a fish market and oyster bar; commented that Mr. Griffith, owner of the restaurant, filed a legal challenge to the condition of approval which required Mr. Griffith to acknowledge that the non-competition radius would not expand with the expansion of the restaurant; stated that Mr. Griffith won this phase of the trial and explained that a Writ of Mandate will be issued to the City compelling the City to issue the CUP absent the subject condition; recommended that Council adopt a resolution approving the issuance of the CUP without the disputed condition. With respect to Phase II of the trial, which relates to a number of issues dealing with the interpretation of the non-competition clause, Mr. Oderman explained that Judge Gray ruled that the radius should be measured from the restaurant as it was completed in January 1983 and further explained that that ruling is satisfactory to the City; noted the judge further ruled that the Alameda property (which the City owns) and the Casa Romantica property (which is owned by the Redevelopment Agency) are outside the non- competition radius, and hence the measuring point becomes somewhat irrelevant to the basic underlying issue of what properties are impacted. Mr. Oderman went on to explain that Mr. Griffith has made the claim in the City Council Minutes - Regular Meeting of April 2, 1997 Page 13 lawsuit that he has been delayed and that the delay has cost him damages, for which he is seeking recovery in Phase III of the lawsuit; noted that Phase III has yet to be determined and explained that the City does not agree that Mr. Griffith has been damaged or that he is entitled to recover damages. Mr. Oderman reported that the proposal before Council to approve the use permit without the disputed condition has been sent to Mr. Griffith's attorneys; stated a letter has been received from the law office of Danielson Harrigan & Tollefson, dated April 2, 1997, (which is on file with the City Clerk) which states that they do not object to Council taking the action that's recommended, but do object to some of the recitals contained in the resolution; commented that despite the attorney's concern with the content of some of the recitals, they acknowledge that the recitals do not impact the resolution itself, commented that the attorneys questioned the reference to "coastal development permits" in Condition No. 4 since the City is responsible for filing the applications for the coastal development permits; recommended that the reference to "coastal development permits" be deleted from Condition No. 4. Tom Lorch, San Clemente, questioned and received clarifications as follows: The City will pay for the piles, decking and some of the support associated with the base of the pier concession, while Mr. Griffith is responsible for paying for the above-deck work. The City is responsible for paying 50% of the cost for the side-decking expansion, noting that there is a maximum figure for which the City will pay. If the cost of the expansion surpasses that figure, the City has the option to either terminate or present this fact to Mr. Griffith so he can elect to fund the excess cost. Mr, Griffith is responsible for funding the full cost of the fish market and oyster bar. In response to Council inquiry, Mr. Oderman clarified that the City can fund its responsibilities under the lease however it wishes, noting that the intention would be that the payments would come from redevelopment funding. City Council Minutes - Regular Meeting of April 2, 1997 Page 14 MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to adopt Resolution No. 97-16 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT 88-16 (A,B,C) FOR THE SIDE DECKING EXTENSION, FISH MARKET/OYSTER BAR, AND BASE OF THE PIER CONCESSION FOR THE FISHERMAN'S RESTAURANT LOCATED AT 611 AVENIDA VICTORIA, with the modification that Condition No. 4 be modified to delete reference to "coastal development permits". 8. REPORTS A. Commissions and Committees None. B. City Manaeer City Manager Parness withdrew the following Closed Session from the agenda: (1) CONFERENCE WITH LABOR NEGOTIATOR, pursuant to GC Section 54957.6. Agency Negotiator: Paul Gudgeirsson, Director of Finance and Administrative Services. Employee Organization: San Clemente City Employees Association. City Council Minutes - Regular Meeting of April 2, 1997 Page 15 C. City Attorney City Attorney Oderman requested Closed Sessions to discuss the following items of pending litigation, pursuant to GC Section 54956.9(a): (1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Name of Case: City of San Clemente v. Griffith, OCSC 751487. (2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Name of Case: Schwartz v. City of San Clemente, OCSC 722688. MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to add the following Closed Session to this evening's Redevelopment Agency agenda: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Name of Case: City of San Clemente v. Griffith, OCSC 751487. D. COUNCIL MEMBERS 1. Orange County Division - California League of Cities Issues Councilmember Apodaca reported that the next Orange County Division meeting will be held on April 10, 1997, noting that a City Selection Committee meeting will take place immediately thereafter; reported that a couple of opportunities are available related to the El-Toro Base Re-Use Commission. City Council Minutes - Regular Meeting of April 2, 1997 Page 16 2. Consideration of Council Position on Legislative Issues Mayor Ahle reported that the Council met in joint session with Senator Craven on March 26, 1997, noting that the meeting was beneficial. City Manager Parness added that the Proposition 172 exemption language that Assemblyman Morrow is sponsoring on behalf of the City is scheduled for hearing before the Local Government Committee and Assembly on April 16, 1997; stated that it is anticipated that one member of the Council (probably the Mayor) and he will testify at that meeting. 3. Orange County Fire Authority Status Update Mayor Able reported that the Executive Committee met last week and one of the issues addressed involved the fees that the Orange County Fire Authority charges for services rendered; stated a new fee schedule has been recommended to the Fire Authority Board for adoption; stated the fee schedule will be submitted to Council for consideration at its next meeting. 4. Ambulance Services Councilmember Anderson reported that last week he attended a meeting of the San Clemente Chamber of Commerce Legislative Action Committee; stated a presentation was made by a representative of the ambulance operators in Orange County concerning on-going discussions with the Orange County Fire Authority relative to who will be providing ambulance service; stated the Committee did not take a position on the issue but requested to be kept abreast on the status of the discussions. During the course of discussion, it was agreed that Mayor Able will request that a staff member of the OCFA contact the Chamber of Commerce to make arrangements for a presentation to be made before the Legislative Action Committee by an OCFA representative. City Council Minutes - Regular Meeting of April 2, 1997 Page 17 5. Metropolitan Planning Organization (MPO) Designation - Surface Transportation Committee Councilmember Apodaca stated that the issue of who should be the MPO for Orange County continues to be discussed as well as the process for changing the designation of the MPO; reported that the County has formed a Surface Transportation Committee, and that he will serve as one of two city representatives thereon. 6. Water District Consolidation Councilmember Apodaca advised that the Local Agency Formation Commission (LAFCO) met today to consider the dissolution of the Tri-Cities Municipal Water District. City Manager Parness reported on the meeting, noting that the Board stated its intent to dissolve the Tri-Cities agency; explained that the only question that remains is who the successor agency should be and how it should be structured, noting that the City believes that the most efficient way to address the situation would be for the City of San Clemente to be named the successor agency. 9. RESOLUTIONS/ORDINANCES None. MEETING RECESSED MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to recess to a meeting of the Redevelopment Agency at 10:12 p.m. MEETING RECONVENED Council reconvened at 10:13 p.m., with all members present except Mayor Pro Tem Dahl. City Council Minutes - Regular Meeting of April 2, 1997 Page 18 CLOSED SESSION MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER ANDERSON, CARRIED 4-0, to recess to Closed Session at 10:13 p.m. to discuss the following, pursuant to GC Section 54956.9(a): (1) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Name of Case: City of San Clemente v. Griffith OCSC 751487. (2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Name of Case: Schwartz v. City of San Clemente, OCSC 722688. The City Council, Redevelopment Agency Board of Directors, City Manager, Public Works/Economic Development Director and City Clerk were in attendance. MEETING RECONVENED Council reconvened at 10:40 p.m., with all members present except Mayor Pro Tem Dahl. ADJOURNMENT MOTION BY COUNCILMEMBER APODACA, SECOND BY COUNCILMEMBER BERG, CARRIED 4-0, to adjourn at 10:40 p.m. The next Regular Meeting will be held on April 16, 1997 at 7:00 p.m. in the Council Chambers, located at 100 Avenida Presidio, San Clemente, California. CITY CLERK of the City of San Clemente, California MAYOR of the City of San Clemente, California S J G SMP L4. Q oh or, tlu A-'tL , 1A.W (oL c r c.2aca—L. L444 ti- oLc-O 4.vSSed 6,t t- ✓tof APRIL 1, 1997 W"'Lo 4'0 G REGULAR MEETING OF THE CITY COUNCIL 5 OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA CLOSED SESSION 610,85) The City Council met in a Closed Session at 5:00 p.m. for the following item: 1. Conference with Real Property Negotiator and Legal Counsel per Government Code Sections 54956.9(c) and 54956.8 regarding the renegotiation or termination of a lease for Mission Trails Stable located at 28432 Calle Arroyo, San Juan Capistrano; Betty Valenzuela, lessee. RECESS UNTIL 7:00 PM BUSINESS MEETING The Regular Meeting of the City Council of the City of San Juan Capistrano, California was called to order by Mayor Swerdlin at 7:00 p.m. in the City Council Chamber, followed by the Pledge of Allegiance to the Flag. Invocation was given by Pastor Raul Nunez of The Life Church. ROLL, CALL: PRESENT: David M. Swerdlin, Mayor Gil Jones, Mayor pro tem Collene Campbell, Council Member John Greiner, Council Member Wyatt Hart, Council Member ABSENT: None STAFF PRESENT: George Scarborough, City Manager, John Cavanaugh, Interim City Attorney, Jennifer Murray, Assistant City Manager; Cheryl Johnson, City Clerk, Cynthia L. Pendleton, Administrative Services Director; William M. Huber, Engineering and Building Director; Thomas Tomlinson, Planning Director, Al King, Jr., Community Services Director; Lt. Paul Sullivan, Chief of Police Services; Nancy Bernardi, Recording Secretary. ANNOUNCEMENT OF CLOSED SESSION ACTIONS (CITY COUNCIL AND COMMUNITY REDEVELOPMENT AGENCY) Mayor Swerdlin advised there were no actions to report on the City and Agency Closed Session Items. INTRODUCTIONS. PRESENTATIONS, AND DONATIONS 1. PRESENTATION OF CALIFORNIA PARKS AND RECREATION SOCIETY AWARDS (610.40) Sharon Heider, Open Space Project Manager, presented Mayor Swerdlin and Council Members Jones and Campbellwith two awards received by the City from the California Parks City Council Minutes -1- 4/1/97 and Recreation Society in the categories of Outstanding Logo Design and Outstanding Marketing Theme relative to the opening of the Sports Park in July 1996. 2. INTRODUCTION OF COMMISSIONERS PRESENT AT MEETING(110.10) Council Member Greiner introduced the following Commission representatives in attendance: Bill Sonka(Planning Commission), Don Tryon(Cultural Heritage Commission), Jessica Dean, Janice Palermo, and JoAnn deGuevara(Housing Advisory Committee), Al Simmons (seniors liaison to the City), and former Mayor Ken Friess. 3. ACKNOWLEDGEN/iENT OF DONATIONS (150.10) Mayor Swerdlin expressed appreciation for the following donations made to the City: a donation to the Teen After School Recreation and Sports Program by Mike and Diane Bagby on behalf of Fred and Jessy Dole; and three historic building plaques for the City Library, Montanez Adobe, and the Blas Aguilar Adobe by the Decorative Arts Study Center. The Council thanked Mrs. Molly Burke for her leadership role in the donation of the plaques. ORAL COMMUNICATIONS (CITY COUNCIL/COMMUNITY REDEVELOPMENT AGENCY) None. CONSENT CALENDAR It was moved by Council Member Jones, seconded by Council Member Greiner, that the staff recommendations be accepted for the following items listed on the Consent Calendar. The motion carried by the following vote: AYES: Council Members Campbell, Greiner, Hart, Jones, and Mayor Swerdlin NOES: None ABSENT: None I. MOTION TO READ BY TITLE ONLY The reading of all Ordinances by title only was approved. 2. APPROVAL OF CITY COUNCIL MINUTES a. Resular Meeting of March 4. 1997 The Minutes of the Regular Meeting of March 4, 1997, were approved as submitted. City Cow it Minutes -2- 4/1/97 b. Adjourned Regular Meetin2 of March 10. 1997 The Minutes of the Adjourned Regular Meeting of March 10, 1997, were approved as submitted. 3. RECEIVE AND FILE WARRANTS OF MARCH 12. 1997 (300.30) The List of Demands dated March 12, 1997, in the total amount of$239,679.36 was received and filed. 4. RECEIVE AND FILE CASH BALANCES BY FUND FOR FEBRUARY 1997 330.50 The City Treasurer's Report of Cash Fund Balances for the month of February 1997 in the total amount of$-228,813.57 was received and filed. 5. AWARD OF CONTRACT - CITY STREET LIGHT MAINTENANCE AND REPAIRS (PEEK TRAFFIC SIGNAL MAINTENANCE. INC.)(600,30) As set forth in the Report dated April 1, 1997, from the Acting Director of Public Lands and Facilities, the contract for the annual maintenance and repair of the City's street lights was awarded to the lowest responsible bidder, Peek Traffic Signal Maintenance, Inc., in an amount not to exceed $20,000 per year for the two-year period of July 1, 1997, through June 30, 1999. All other bids were rejected. The Mayor and City Clerk were authorized to execute the contract on behalf of the City. 6. APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT-MARBELLA SPD, TRACT 14181 (MARBELLA VILLAS LLC) 600.30 As set forth in the Report dated April 1, 1997, from the Director of Engineering and Building, the Final Map for Tract 14181 was approved, based on the finding that the Map is in conformance with the Subdivision Map Act and all applicable conditions of the approved Tentative Tract Map. The City Engineer and City Clerk were authorized to execute the Final Map, and the Mayor was authorized to execute the Subdivision Improvement Agreement and accept the corresponding securities. The City Clerk was directed to record the Map and the Agreement with the County Recorder. 7. ADOPTION OF RESOLUTION URGING THE U.S. POSTAL SERVICE TO ALLOW THE LOMITA_ CALIFORNIA POST OFFICE TO FLY THE NATIONALLY RECOGNIZED POW/MIA FLAG(150.10) As set forth in the Report dated April 1, 1997, from Carole Jacklin, Council Services Administrator, the following Resolution was adopted urging the U.S. Postal Service to allow the Lomita, California Post Office to fly the nationally recognized POW/MIA flag: City Cuuneil Minutes -3- 4/1/97 RESOLUTION NO. 97-4-1-1, FLYING OF POW/MIA FLAG-LOMITA- CALIFORNIA - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, URGING THE UNITED STATES POSTAL SERVICE TO ALLOW THE LOMITA, CALIFORNIA POST OFFICE TO FLY THE NATIONALLY RECOGNIZED POW/MIA FLAG PUBLIC HEARINGS 1. REQUEST FOR A WAIVER TENTATIVE PARCEL MAP 97-123 - 32201 PEPPERTREE BEND (HETOS-BOEHRINGER)(420.70) Proposal: Consideration of a request to waive Tentative Parcel Map 97-128 processing to allow the filing of a Final Parcel Map which would re-subdivide two parcels located at 32201 Peppertree Bend. The parcels, Lots 34 and 35 of Tract 10593, had previously been consolidated by Lot Line Adjustment 87-10593-102. Applicant: Property Owner: William Boehringer Bank of Orange County 3535 East Pacific Coast Highway, Suite 307 24591 Del Prado, Suite A Corona Del Mar, CA 92656 Dana Point, CA 92629 Written Communications: (1) Report dated April 1, 1997, from the Planning Director, recommending that Tentative Parcel Map 97-128 be waived to permit the filing of a Final Parcel Map, based on findings that the proposed project would be subject to the development review process and conditions of Chapter 2 of the Land Use Code, and that each of the proposed lots would exceed the minimum 1-acre size for the Large Estate (EL) District. (2) Letters were received from the following in opposition to the proposed re- subdivision: • Charles V. and Joan C. Kaminskas, 32171 Peppertree Bend • Robert Wish, 31531 Peppertree Bend • Aram H. Keith, 31801 and 31761 Peppertree Bend • Suzan Nasre, 32101 Peppertree Bend • Glen and Mareen Fouret, 31651 Peppertree Bend • David A. and Georgia R. Nelson, 31781 Peppertree Bend • George Sanders, 32251 and 32241 Peppertree Bend • 8 form letters were received unsigned and undated. Mr. Tomlinson made an oral presentation, noting the letters received in opposition. He advised that in addition to the staff recommendation, Council could also either deny the application and require the applicant to submit a formal application through the public hearing process, or continue the hearing to allow staff to meet with those in opposition and provide a report back to the Council on specific issues of concern. City Counoil Minutes -4- 4/1/97 Public Hearing: Notice having been given as required by law, Mayor Swerdlin opened the Public Hearing, and the following persons responded: (1) Charles Kaminskas, 32171 Peppertree Bend, noted that he lives immediately adjacent to the subject property and spoke in opposition to the proposal. He stated concern that the development of the two lots would greatly impact his views and noted that the CC&R's require development to stay within the contours of the land. (2) The applicant, William Boehringer, indicated that his site plan shows that two homes could easily be constructed that would comply with both the Homeowners Association's CC&R's and the City's guidelines, including height and view impacts. There being no further input, the hearing was declared closed with the right to reopen at any time. Council Discussion: There was a general consensus that the waiver should be granted since the proposed subdivision would merely allow the property to revert back to the original two lots and then future plans would be reviewed through the normal planning process. Adoption of Resolution Waiving Tentative Parcel Map 97-128: It was moved by Council Member Jones, seconded by Council Member Hart, that the following Resolution be adopted: RESOLUTION NO. 97-4-1-2. APPROVING WAIVER OF TENTATIVE PARCEL MAP 97-128 (HETOS/BOEHRINGER) - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING A REQUEST FOR A WAIVER OF TENTATIVE PARCEL MAP 97-128, PERMITTING THE FILING OF A FINAL PARCEL MAP FOR PROPERTY LOCATED AT 32201 PEPPERTREE BEND (HETOSBOEHRINGER). The motion carried by the following vote: AYES: Council Members Campbell, Greiner, Hart, Jones, and Mayor Swerdlin NOES: None ABSENT: None City Council Minutes -5- 4/1/97 2. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION - FISCAL YEAR 1997-98 (480.20) (CONTINUED FROM MARCH 18. 1997) Proposal: Consideration of Community Development Block Grant applications to receive Federal funding through the State of California for Fiscal Year 1997-98 to fund public/community services, the City's Mobile Home Improvement Program, construction of the senior citizen component of the City's community center, and the City's First-time Homebuyers Program. The Hearing was continued from the meeting of March 18, 1997, for staff to make additional modifications to the submittal package pursuant to suggestions made by the State's Housing and Community Development representative. Applicant: City of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California 92675. Written Communications: Report dated April 1, 1997, from the Planning Director, forwarding a summary of the proposed projects recommended for funding. The Report advised that 9 applications, totalling $500,000 had been determined to be eligible and competitive in nature for inclusion in the State Community Development Block Grant application. The Housing Advisory Committee and the Planning Commission forwarded recommendations of approval to the City Council. Debbie Dirnu, representing Affordable Housing Associates, the City's housing consultant, made an oral presentation and described the various activities and "complementary" activities recommended for funding. Public Hearing: Notice having been given as required by law, Mayor Swerdlin opened the Public Hearing, and the following persons responded in support of their respective organizations: (1) Susan Gaddis, Coordinator for the Senior Shared Housing Program for South Orange County, 24501 Spartan, Mission Viejo, CA 92691. (2) Ken Friess, 31506 Paseo Christina, representing the Boys & Girls Club of Capistrano Valley. (3) Susan Jacob, 580 Broadway, Suite 300, Laguna Beach, 92652, representing Brandy's Friends. There being no further input,the hearing was declared closed with the right to reopen at any time. Approval of Community Development Block Grant Projects and Activities: It was moved by Council Member Campbell, seconded by Council Member Jones, and unanimously carried that the following applications for Fiscal Year 1997-98 funding, totalling $500,000, be approved: City Cowcil Minutes -6- 4/1/97 Program Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25,000 Construction of Senior Wing/Community Center . . . . . . . . . . . . $248,790 Mobile Home Improvement Program . . . . . . . . . . . . . . . . . . . . . $100,000 First-Time Homebuyers Program . . . . . . . . . . . . . . . . . . . . . . . . $60,000 Youth Shelter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,000 Woman's Assistance Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,000 Senior Shared Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15,460 Complementary Activities City's Youth Scholarship Program . . . . . . . . . . . . . . . . . . . . . . . . $10,000 Fran Joswick Therapeutic Riding Center . . . . . . . . . . . . . . . . . . . . $4,000 Boys & Girls Club . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $32,250 Tot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500,000 Adoption of Resolution Approving Commitment of$25-000: It was moved by Council Member Campbell, seconded by Council Member Jones, that the following Resolution be adopted: RESOLUTION NO. 97-4-1-3- STATE OF CALIFORNIA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING THE COMMITMENT OF $25,000 FOR THE ADMINISTRATION OF THE STATE OF CALIFORNIA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The motion carried by the following vote: AYES: Council Members Jones, Greiner, Hart, Campbell and Mayor Swerdlin NOES: None ABSTAIN: None ABSENT: None Staff was directed to prepare the City's Community Development Block Grant program Application for submittal to the State of California Department of Housing and Community Development. RECESS AND RECONVENE Council recessed at 7:47 p.m. to convene the San Juan Capistrano Community Redevelopment Agency, and reconvened at 7:57 p.m. as the City Council. ADMINISTRATIVE ITEMS City Coumil Minutes -7- 4/1/97 ADMINISTRATIVE SERVICES DIRECTOR L APPROVING 1997 SUBORDINATED TAXABLE TAX ALLOCATION BONDS FOR AFFORDABLE HOUSING PROGRAMS (340.30) Written Communication: Report dated April 1, 1997, from the Administrative Services Director, advising that the most effective way to provide adequate funding for the Agency's proposed housing programs would be through the issuance of Tax Allocation Bonds. The specific programs that would be funded by the Bond issuance included the FHA Acquisition program, and the Annual Rental Subsidy, Emergency Foreclosure/Rent Relief, Rental Securement and First Time Homebuyers Programs. The Report included a Resolution approving the issuance of Community Redevelopment Agency Central Redevelopment Program, 1997 Subordinated Taxable Tax Allocation Bonds (Housing) in an amount not to exceed $1,800,000. It was anticipated that the bonds would be priced on April 15, 1997, and the bid awarded by the Agency at their meeting of April 15, 1997. Adoption of Resolution Approving 1997 Subordinated Taxable Tax Allocation Bonds: It was moved by Council Member Jones, seconded by Council Member Greiner that the following Resolution be adopted: RESOLUTION NO. 97-4-1-4. APPROVING 1997 SUBORDINATED TAXABLE TAX ALLOCATION BONDS AND DIRECTING EXECUTION OF INDENTURE OF TRUST AND OFFICIAL STATEMENT - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING THE ISSUANCE OF SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY, SAN JUAN CAPISTRANO CENTRAL REDEVELOPMENT PROJECT, 1997 SUBORDINATED TAXABLE TAX ALLOCATION BONDS AND APPROVING, AUTHORIZING AND DIRECTING EXECUTION OF INDENTURE OF TRUST AND OFFICIAL STATEMENT The motion carried by the following vote: AYES: Directors Campbell, Greiner, Jones, Swerdlin, and Chairman Hart NOES: None ABSENT: None City Connell Minutes -K- 4/1/97 COMMUNITY SERVICES DIILECTOR 1. PLACEMENT OF SPONSORSHIP APPRECIATION SIGN AT SPORTS PARK CONCESSION STAND PLAZA AREA (SAN JUAN CAPISTRANO LITTLE LEAGUE (920.10) Written Communication: Report dated April 1, 1997, from the Community Services Director, recommending that the San Juan Capistrano Little League's request to display a sponsorship appreciation sign in the Sports Park concession stand plaza area be approved subject to conditions previously imposed by the Council on advertising signs at the Sports Park. The proposed 4' by 6' sign listing the League's sponsors would be removed each day after the conclusion of scheduled activities and stored in the concession stand. The Community Services Director made an oral report. Approval of Little League Sponsor Appreciation Sign at Sports Park Concession Stand: It was moved by Council Member Jones, seconded by Council Member Hart, and unanimously carried that the San Juan Capistrano Little League's request to display a 4' by 6' sponsorship appreciation sign in the Sports Park concession stand plaza area be approved subject to conditions previously imposed by the Council on advertising signs at the Sports Park, including the removal of the sign at the conclusion of scheduled activities. COUNCILMANIC ITEMS 1. ANNUAL REVIEW OF COMMISSION/COMMITTEE APPOINTMENTS (110.20) (CONTINUED FROM MARCH 18, 1997) Council Member Greiner, speaking on behalf of the Council Ad Hoc Committee consisting of himself and Council Member Hart, announced the Committee's recommendations and requested that all members not reappointed be recognized by the City for their service and encouraged to apply for other positions. Approval of Reappointments/Appointments: It was moved by Council Member Campbell, seconded by Council Member Jones, and unanimously carried that the following appointments/reappointments to the City's commissions/committees be approved: Cultural Heritage Commission: Reappointment of Jim Allen, David Belardes, Lee Buser, Tony Forster, Bill Hardy, and Don Tryon. Appointment of new member Janet Siegel. Parks, Recreation& Equestrian Comm: Reappointment of Ilse Byrnes, Jill Hanna, Kathy Holmes, and Stan Kensic. Appointment of new member Robert Cardoza. City Council Minutes -9- 4/1/97 Planning Commission: All current members were reappointed. Transportation Commission: Reappointment of David Hanson, Bonnie Holt, and Mike Rosenberger. Appointment of new members Richard St. Onge and Gary Vogt. Mobile Home Park Review Committee: Appointments deferred to meeting of April 15 for further review of duties. Housing Advisory Committee: Appointments deferred to meeting of April 15 for further review of duties. Concurrence with Ad Hoc Committee Suggestions: The City Council concurred with the Ad Hoc Committee's suggestions that new members should be rotated onto Commissions/Committees on a regular basis along with the more experienced members to provide different perspectives into issues, and that all incumbent members should reapply for appointment to their positions each year. 2. ORAL REPORTS OF OUTSIDE AGENCIES a. League of California Cities (140.20) Council Member Greiner noted the meeting scheduled for later this month and his appointment as the representative from the Orange County Division of the League to the State Committee on Employee Relations. b. Southeast Regional Reclamation Authority (SERRA)(1040.60) Council Member Jones noted the meeting scheduled for Thursday, April 3. C. San Juan Basin Authority (1050,60) Council Member Jones noted the meeting he attended this date, which included discussion of the Trabuco Canyon Water District removing itself from the Authority effective July 1, 1997. In addition, the Capistrano Beach Water District requested to join PC-10, which is part of the Authority, by July 1, 1997, or when the settlement agreement over water rights is concluded. He noted that the meeting place was moved to the Moulton-Niguel Water District offices. d. Orange_County Joint Fire Authority (540.80) Council Member Greiner advised that the Authority's Budget and Finance Committee met last week and considered a new fee structure, which will be presented to the board on April 10. City C0.61 Minutes -10- 4/1/97 e. Joint Powers Insurance Authority (170.30) Mayor Swerdlin noted his attendance at a meeting last week and advised that the Authority was able to obtain another layer of insurance for catastrophic events and expanded insurance coverage in the pool that is available to all member cities. In addition, work continued on the expansion of the facility to offer better training. f. Orange County Vector Control District (560.50) Mayor Swerdlin encouraged residents to look for any places around their home where stagnant water can collect and allow mosquitos to breed. He advised that residents with concerns should call Vector Control at(800) 734-2421 or (714) 971-2421. g. Library Advisory Committee (950.20) Council Member Greiner noted that he was elected Vice Chairman at the Committee meeting held last week, which included discussion of the budget, and that he would attend the Executive Committee meeting next week. COUNCIL COMMENTS 1. PORTOLA RIDE (150.60) Council Member Jones noted that the Portola Ride begins on Friday, April 4. 2. CITY FLOAT - SWALLOWS DAY PARADE (150.60) Mayor Swerdlin commended the City's float entered in this year's Swallows Parade and expressed appreciation to the following City staff members who helped construct and/or decorate the float: Greg Marquard, Karen Crocker, Jennifer Murray, Diane Regier, Juan Camacho, Steve Farrell, Alberto Morales, Jeanne Beck, Carole Jacklin, Mae Shimizu, George Arreola, Geoff Von Muff, Linda Evans, Shirley Thoeni, Connie Day, Phil Falzarano, Dave Hubler, Maricella Moreno, and Greg Murray. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 8:20 p.m. to the next regular meeting date of Tuesday, April 15, 1997, at 5:00 p.m. in the City Council Chamber. Respectfully submitted, CHERYL JOHNSON, CITY CLERK ATTEST: DAVID M. SWERDLIN, MAYOR City Council Minutes -I l- 4/1/97 • CITY OF SAN JUAN CAPIS_ TTRR_A_NO INTER-DEPARTMENT MEMORANDUM//�� TO: John R. Shaw FROM:C_ /L(iyu DEPT: City Attorney DEPT: SUBJECT: Document Review DATE: p� 71q� PHONE EXT. NOTE: IF THIS IS A"RUSH" ITEM, PLEASE COMPLETE IN RED INK ATTACHED ARE THE FOLLOWING (please describe document, i.e., agreement, contract, consultant agreement): c 1 '�4r�Orid� . dc.Y Ut�,tl���►�- All (1) For your approval and signature (2) For your review and comments (3) For your information [ ] (4) As requested [ ] (5) [ ] PLEASE: (A) Keep for your files [ ] (B) When Completed Return To: [ ] L Ext. (C) Date/Time Needed �/9 7 CITY ATTORNEY'S COMMENTS: PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of 19by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to take and prepare minutes of City Council and Planning Commission meetings _; and, WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be continuous until cancelled by either party in accordance with Section 10. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed Eight Thousand Dollars ($ 8 000 ) yearly. 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate of $20.00 . Included within the compensation are all the Consultant's ordinary office, transportation, reproduction and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. 3.3 Method of Payment. Consultant shall submit invoices with the draft minutes following each meeting, indicating the amount of time required to attend the meeting and prepare the minutes. The City will make payments based on approved invoices in accordance with this Section. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 8. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 9. Insurance. V \ V Insurance quired herein shall be provided by Admitted Insurers in good standing with the State of Californ' . .1 Comprehensive Automobile Liability. Needed? State Minimum? Throughout the term of this Agreement, Consultant shall maintain in full force and effect C hensive Automobile Liability coverage, including owned, hired and non-owned vehicl at least the following State-required minimum amounts: $5,000 property damage; $15,000 injury to one person/any one occurrence/not limited to contractual period; ( $30,000 injury to more than one person/any one occurrence/not limited to \\ contractual period 9.2 Worker's Compensation. Needed? If Consultant intends to employ employees to perform services under this Agreement, C sultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation E loyer's Liab' ty Insurance in the statutory amount as required by st law. 9.3 N 'cc of Cancellation/Termination nsurance. The above po /policies shall not rminate, nor shall they be cancelled, nor the ove a s reduced, until after th (30) days' ritten notice is given to City, except that ten (10) ays' no 'cc shall be given if there is can ation due to failure to pay a premium. 9.4 Proof of I rance uirements. Consultant s submit the insurance rtificate, listing the City as certificate holder, including the deductible self-retention amount, to the 'ty's General Counsel for certification that the insurance requirem is of this Agreement have been satisfied prior to beginning any work under this Agreement. 9.5 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. Section 10. Termination. L City and Consultant shall have the right to terminate this Agreement,qW00131ps; immediatelyF¢ A ee su is a pro rata payment shall be made for work done pursuant to P P PY the hourly fee schedule appended thereto. Section 11. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: City Clerk or Planning Director To Consultant: ect' n 12. Attorn s' ees. rlcJ If any a tion at w or in e ity is nec ary to enfor or interpret the s of this V Agre t, the p v g party shall be to reasonable atto s' fe sts and necessary J disbur me in addition to any other relief to which he may be entitled. Section 3. Dispute Resolution. �\ / In the ev nt f disput ising be w en the p es egarding perfori cane or irk rpretaho 1 I \ of this Agree m t the disp a all b res ved by indi arbitration der the auspice ie �J Judicial Arbitrati and ratio e ice ("J Section 14. Entire AL-reement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: CONSULTANT By: ATTEST: Cheryl Johnson, City Clerk APPROVED AS TO FORM: John R. Shaw, City Attorney Exhibit A- Scope of Work Contractor will receive and review informational packets prior to meetings. Informational packets will either be mailed to Contractor, or picked up personally by Contractor. Contractor will attend meetings of the City Council, scheduled for the first and third Tuesdays of each month beginning at 7:00 p.m., and the Planning Commission, scheduled for the second and fourth Tuesdays of each month beginning at 7:00 p.m. Contractor will take minutes of the meetings, using either shorthand or personal lap top computer, prepare a draft of minutes to be submitted to either the City Clerk or the Planning Director within three days, using personal computing equipment and personal facilities. City Clerk and Planning Director will be provided with a hard copy and disk copy of the draft minutes for final editing and preparation by City Clerk or Planning Director. On occasion, Contractor may be asked to attend special meetings or to prepare a transcript of a meeting. �, Jaan RECORDING SECRETARY �1—Inc About the Position The City of San Juan Capistrano is seeking an independent contractor to attend evening meetings of the City Council and Planning Commission and to prepare minutes of those meetings. Supervision The selected individual will work under the general supervision of the City Clerk and Planning Director. Scone of Work Contractor will receive informational packets for review prior to meetings. Contractor will attend meetings of the City Council, scheduled at 7:00 p.m. on the first and third Tuesdays of each month, and the Planning Commission, scheduled at 7:00 p.m.on the second and fourth Tuesdays of each month. Contractor will take minutes of the meetings, prepare a draft of minutes to be submitted to either the City Clerk or the Planning Director within negotiated timeframe (3 days to one week), using personal computing equipment and personal facilities. City Clerk and Planning Director will be provided with a hard copy and disk copy of the draft minutes, accessible by WordPerfect 6.0 for Windows. On occasion, Contractor may be asked to attend special meetings or to prepare a meeting transcript. Rate Schedule $20.00 per hour. It is estimated that approximately 6-10 hours would be required to attend the meeting and prepare the minutes. Qualifications Knowledge of WordPerfect Word Processing Program Proper procedures for taking minutes at a municipal meeting. AbilityAbilijy to Summarize written materials and meeting actions Prepare transcripts from tape recordings if requested Supply City Clerk/Planning Director with disk copy of Minutes in WordPerfect 6.0 format Experience and Training Experience as a minute recorder is desirable. Application Procedure Interested individuals may submit qualifications or a resume and references to the City Clerk at City Hall, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 (714, 443-6308). The position will be open until filled. The selected individual will perform contract services for the City and will be required to enter into a Personal Services Agreement to perform the above-mentioned duties.