04-0706_LAN ENGINEERING_Personal Services Agreement First Amdi 0
FIRST AMENDMENT TO
PERSONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between
the CITY OF SAN JUAN CAPISTRANO ("City') and �N Enginee^rind Corporation,
("Consultant") is made and entered into, to be effective the /b day of f klybPr2007,
as follows:
RECITALS
WHEREAS, the City and Consultant have entered into that Personal Services
Agreement dated July 6"', 2004 for services relating to the preparation of Plans and
Specifications for Hydraulic Capacity Projects No 1 and 6 (the "Agreement"); and
WHEREAS, the City and Consultant desire to amend the terms of the Agreement as
provided hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants contained
therein, City and Consultant agree to the amend Section 2, Term of the Agreement as follows:
The Term of the Agreement is hereby extended so that the services required of
Consultant shall be completed by no later than October 30, 2008. The City Manager may
grant, in writing, two additional one-year extensions.
All other provisions of the Agreement not amended hereunder shall remain in full force
and effect.
APPROVED AS TO FORM:
BY: G- OAA,0�a6, k-7
City Atto ey ��
LAN ENGIN ERING CORPORATION
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(jUILA4ER-ME NASGME.aTO
PaES10£.J i 10-15-03
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PERSONAL SERVICES AGREEMENT 1-�
THIS AGREEMENT is made and entered into this �dayof �1U
2004, by and between the City of San Juan Capistrano (hereinafter referreb to as the
"City") and LAN Engineering Corporation (hereinafter referred to as "Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to Prepare Plans and Specifications for Hydraulic Capacity Projects No 1 and 6;
and
WHEREAS, Consultant is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Consultant shall consist of those tasks as set
forth in Exhibit 'A" attached and incorporated herein by reference.
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of
its profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed by no later than June 30, 2005
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services forthis Project shall not exceed
One Hundred and Seventy Four Thousand Four Hundred and Sixty Dollars ($174,460), as
set forth in Exhibit "B," attached and incorporated herein by reference.
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rate set forth in Exhibit
"C," attached and incorporated herein by reference. Included within the compensation are
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all the Consultant's ordinary office and overhead expenses incurred by it, its agents and
employees, including meetings with the City representatives and incidental costs to
perform the stipulated services. Submittals shall be in accordance with Consultant's
proposal.
3.3 Method of Payment.
Consultant shall submit monthly invoices based on total services which have
been satisfactorily completed and specifying a percentage of projected completion for
approval by the City. The City will pay monthly progress payments based on approved
invoices in accordance with this Section.
For extra work not part of this Agreement, a written authorization from City
is required prior to Consultant undertaking any extra work.
3.4 Records of Expenses.
Consultant shall keep complete and accurate records of all costs and
expenses incidental to services covered by this Agreement. These records will be made
available at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue to City's
employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required without
written approval of the City. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the City. If Consultant is permitted
to subcontract any part of this Agreement by City, Consultant shall be responsible to City
for the acts and omissions of its subcontractor as it is for persons directly employed.
Nothing contained in this Agreement shall create any contractual relationships between
any subcontractor and City. All persons engaged in the work will be considered employees
of Consultant. City will deal directly with and will make all payments to Consultant.
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Section 6. Changes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the City, the Parties hereto shall execute an addendum to this
Agreement setting forth with particularity all terms of the new agreement, including but not
limited to any additional Consultant's fees.
Section 7. Familiarity with Work and Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated the
work to be performed; (2) it has investigated the proposed construction site, including the
location of all utilities, and is aware of all conditions there; and (3) it understands the
facilities, difficulties and restrictions of the work under this Agreement. Should Consultant
discover any latent or unknown conditions materially differing from those inherent in the
work or as represented by City, it shall immediately inform City of this and shall not
proceed with further work under this Agreement until written instructions are received from
the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Consultant shall complywith all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product.
At the completion of the contract period, Consultant shall have delivered to City at
least one (1) copy of any final reports and architectural drawings containing Consultant's
findings, conclusions, and recommendations with any support documentation. All reports
submitted to the City shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and approval
of the City.
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Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are confidential
to the extent permitted by law, and Consultant agrees that they shall not be made available
to any individual or organization without prior written consent of the City. All such reports,
information, data, and exhibits shall be the property of the City and shall be delivered to
the City upon demand without additional costs or expense to the City. The City
acknowledges such documents are instruments of Consultant's professional services.
Section 13. Indemnity.
Consultant agrees to protect, defend and hold harmless City, its elected and
appointed officials and employees from any and all claims, liabilities, expenses ordamages
of any nature, including attorneys' fees, for injury or death of any person or damage to
property or interference with use of property and for errors and omissions committed by
Consultant arising out of or in connection with the work, operation or activities of
Consultant, its agents, employees and subcontractors in carrying out its obligations under
this Agreement.
Section 14. Insurance.
Insurance required herein shall be provided by Admitted Insurers in good standing
with the State of California and having a minimum Best's Guide Rating of A- Class VII or
better.
14.1 Comprehensive General Liability.
Throughoutthe term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive General Liability coverage in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period.
14.2 Comprehensive Automobile Liability.
M
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non -
owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit
the insurance certificates, including the deductible or self -retention amount, and an
additional insured endorsement to the Consultant's general liability and umbrella liability
policies to the City Clerk's office for certification that the insurance requirements of this
Agreement have been satisfied.
14.5 Errors and Omissions Coverage
Throughout the term of this Agreement, Consultant shall maintain Errors and
Omissions Coverage (professional liability coverage) in an amount of not less than One
Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant
shall submit an insurance certificate to the City Clerk's office for certification that the
insurance requirements of this Agreement have been satisfied.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverages reduced, until afterthirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
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14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions
have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed" verifying that Consultant has complied with
all insurance requirements of this Agreement.
Section 15. Termination.
City and Consultant shall have the right to terminate this Agreement without cause
by giving thirty (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten (10) days'
notice to the other party of a material breach of contract. If the other party does not cure
the breach of contract, then the agreement may be terminated subsequent to the ten (10)
day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall
be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Director Engineering and Building
To Consultant: Lim and Nascimento Engineering Corporation
12 L Mauchly
Irvine, Ca 92618
Attn: Matt Stepien, P.E. Project Manager
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
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Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
ATTEST:
R. Monahan, City Clerk
APPROVED AS TO FORM:
John "raw—, City Attorney
CITY Ob -SAN XJAN OAPISTRANO
By:
Joe Soto,
CONSUL/AWT
By:
Willia Nascimento, President
LAN Engineering Corporation
72
0 EXHIBIT A
99 Hydraulic Capacity Project No. 1
ISG
`� San Juan Creek Siphon to Trabuco Creek Siphon
><. Project Understanding/Scope of Work
Key Issues
➢
Practical/Cost-Effective
Solution
➢
Local Sewer Knowledge
and San Juan Capistrano
Experience
➢
Alternative Alignment
Analysis
➢
Sewer Capacity Analysis
➢
Jacking and Siphon
Experience
➢
Rehabilitation Analysis
^r
Railroad and Caltrans
Permitting
PROJECT UNDERSTANDING
Based on our review of the Request for Proposal, discussions with City
staff, field visits, record drawing and sewer master plan reviews, and our
extensive previous experience on similar design projects, we have
identified the following project understanding.
Our specific research related to this proposal revealed the following:
Per the record drawings, the existing 18 -inch and 21 -inch sewer
material is probably lined ACP.
i The 18 -inch portion of the existing sewer is hydraulically deficient,
but the 21 -inch portion of the sewer is not hydraulically deficient.
The deteriorating lining for the 21 -inch sewer that was seen in the
master plan video inspection may be the ACP lining, which we have
seen happen before, and for which our team has successfully been able
to remedy on previous projects without reconstructing the pipe.
r The development that has occurred adjacent to the existing sewer
alignment is not conducive to pipe bursting and will also be significantly impacted by jacking operations.
However, there appears to be adequate room for jacking pits in the private parking lots adjacent to the
railroad, and in the parking lot and open space on either side of the I-5 Freeway.
i The jacking operations at the railroad and freeway would be very costly and disruptive to adjacent
businesses.
i The construction of a smaller facility (less than 21 -inch) that will divert the appropriate amount of sewage
from the existing 18 -inch sewer main, would result in significant cost savings as compared to constructing
a parallel 18 -inch.
The City reconstructed the 12 -inch sewer siphon beneath San Juan Creek easterly of the freeway in 1993.
However, the future development on the east side of the freeway may result in this siphon ultimately being
undersized. These factors led to the identification of Hydraulic Project No. 6 in the master plan report.
i We recommend studying the combination of Hydraulic Projects I and 6, which would eliminate the
Hydraulic Project No. l deficiencies, provide capacity for future development, and result in savings of a
minimum of $1.0 million in construction costs.
The cost estimate from the Sewer Master Plan for Project No. 1 apparently does not account for the significant
cost of the 2 jacking operations.
The natural drainage pattern in San Juan Creek Road is southwesterly, meaning that the combining of
Hydraulic Projects 1 and 6 could be easily accomplished without having to construct the proposed
combination sewer project opposite to the prevailing gradient.
Several key issues, which must be carefully considered during the course of the project, are identified below
and on the following pages.
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+� EXHIBIT A.
�'� ®9 Hydraulic Capacity Project No. 1
'�` n� San Juan Creek Siphon to Trabuco Creek Siphon
v,. Project Understanding;/Scope of Work
PRACTICALICOST-EFFECTIVE SOLUTION
Although we fully understand the purpose of developing a
master plan report, it is important to realize that since it is only a
planning -level document, refinement is warranted during the
design stage of the various proposed projects. A review of the
recommendations for Hydraulic Project No. 1 reveals that a total
reconstruction of the ±3,000 linear feet of 21 -inch sewer main is
proposed. We recommend that the initial study phase of this
project should focus on salvaging the 21 -inch sewer main that
only has lining issues, maximizing the available capacity of the
18 -inch sewers, accommodating future development to the best
extent possible, and investigating the combination of Hydraulic
Projects 1 and 6. For the entire project, solutions should be investigated that minimize impacts and are the
most cost-effective.
LOCAL SEWER KNOWLEDGE AND SAN JUAN CAPISTRANO EXPERIENCE
Knowledge of San Juan Capistrano criteria, procedures, and personnel are key features of the LAN Project
Team, The LAN Team's Project Manager and Project Engineer have worked on multiple projects for the City
of San Juan Capistrano, including the final design of several sewer design projects. Additionally, our Project
Team members have local experience working on numerous South Orange County Sewer Projects, Including
the jacking of two sewer mains across 1-5 for the El Toro Water District. As a result, our Project Team is familiar
with City standards and the preparation of sewer planning, rehabilitation, jacking, siphons, and reconstruction
projects.
ALTERNATIVE ALIGNMENT ANALYSIS
Given the extent of existing development along the existing sewer
alignment, it will be essential to evaluate options that are feasible,
functional, cost-effective, and that minimize potential impacts to
existing development. Although it would require an additional
easement, one possible alternative is a southerly shift in the
alignment through the parking lot (west of Camino Capistrano) to
avoid impacting the structures that were constructed after the
sewer was built.
SEWER CAPACITY ANALYSIS
Reviewing the pertinent portions of the City's Sewer Master Plan Report will be a key task in developing a
strategy for the design portion of the project. Since the problems identified in the Master Plan Report include
both capacity and lining deficiencies, it will be important to differentiate between the types of deficiencies and
to develop a strategy that will maximize the use of the existing sewer mains, which should still have significant
useful life remaining. By utilizing the City's sewer model and corresponding design sewage flow rates, we can
refine the Sewer Master Plan recommendations and develop detailed recommendations that should result in
significant cost -savings to the City, as compared to the costs identified in the Sewer Master Plan.
0 a.M
EXHIBIT A
-'� �9 Hydraulic Capacity Project No. 1
San Juan Creek Siphon to Trabuco Creek Siphon
i. Project Understanding/Scope of Work
REHABILITATION ANALYSIS
JACKING AND SIPHON EXPERTISE
The proposed jacking operations at the freeway and the railroad
crossing are complicated procedures that will involve
specialized expertise. Key components that will need to be
considered include allowing for accessibility of construction
equipment, minimizing impacts to adjacent businesses,
providing sufficient geotechnical information, and accounting
for all utilities in the area. Additionally, the need for a sewer
siphon design could be required. The LAN Team has provided
these design services for numerous projects including the
jacking of two sewers across I-5 for the El Toro Water District.
The accurate analysis of the video inspection tapes will be an important task in the development of the
Engineering Report and in the overall construction cost of the project. The evaluation of the 1) reconstruct
existing lines option versus 2) the rehabilitation of existing lines by relining methods option, needs to be the
result of a comprehensive review of a wide variety of project considerations. These include the additional
service life resulting from relining; facility of reconnection of service laterals; impact of trenches to
surrounding areas; access for suitable mobilization of specific construction equipment; and initial investment
and life cycle costs. In order to provide recommendations of pipe rehabilitation versus reconstruction, we
recommend that the Engineering Report include a selection matrix for each segment of sewer based on the
factors identified above, plus any other key factors that should be considered. Within the rehabilitation
alternative, point repairs and lateral connections need to be carefully evaluated and accounted for. Our pipe
lining design subconsultant has completed tens of miles of lining projects and is rated among the Top 25
consultants in the country for trenchless technology design.
RAILROAD AND CALTRANS PERMITTING
Knowing the appropriate procedures for obtaining permits from
the railroad and Caltrans may be the most important task in
keeping the project within schedule. This is especially true
because of the jacking operations that are being proposed. The
LAN Team includes a specialist in obtaining the appropriate
permits from both agencies. Our permit engineer has over 30
years of experience, has extensive contacts within the railroad and
Caltrans, and has obtained permits for dozens of projects involving
one or both permitting agencies.
3
0 a� EXHIBIT A
- � � Hydraulic Capacity Project No. I
m San Juan Creek Siphon to Trabuco Creek Siphon
i. Project Understanding/Scope of Work
Scope of Work
➢ Phase 1— Preliminary
Design
➢ Phase 2 — Final Design
SCOPE OF WORK
Phase 1— Preliminary Design
100 RESEARCH AND REVIEW. On all design projects, LAN Engineering
begins by meeting with the Client to refine the specific project scope and
objectives. The meeting will result in identification of key contacts,
unresolved issues and preliminary design constraints.
A thorough search of the available records will be conducted to acquire relevant data to assist in the design of
the project. The information accumulated will include as -built drawings, utility information, assessors parcel
maps, and horizontal and vertical control data. Included as a part of this task will be the review of the
videotapes, for this portion of the project, from the Sewer Master Plan. Although new video inspections will
be performed, the review of the tapes and the logs will help to understand the nature of the lining issues
discovered and the potential need for point repairs.
110 FIELD REVIEW. The Project Team will review the project in the field, take photographs of key
constraints and project issues for the proposed project, and evaluate and identify existing improvements. All
photographs are filed in photo albums, with a written description for each picture. The albums serve as a
constant reference during design and are invaluable when discussing issues at meetings.
120 UTILITY COORDINATION. Information will be collected from all of the utility companies. We have
included the dipping of all existing gravity sewer and storm drain manholes as a part of our utility coordination
effort. A master utility list will be maintained and updated throughout the life of the project. Coordination
with the utilities will continue throughout the design of the project.
130 BASE MAPPING. Aerial mapping is proposed for the entire project reach if only Project No. 1 is
constructed. However, if Project No. 6 is constructed, the aerial mapping will be used only for the new
construction, and the sewer rehabilitation base map will be prepared utilizing the City's existing digital aerial
photography. Supplemental ground survey is proposed as a part of Phase 2 to provide an existing ground
profile above the sewers and to more accurately locate key constraints such as building corners, stairways, etc.
140 VIDEO AND PHYSICAL INSPECTIONS. The LAN Team proposes to provide CCTV / manhole inspection
crews, management, technical staff, and equipment to accomplish the work described below:
i Review project area sewer drawings
Provide CCTV inspection equipment
r Provide manhole inspection equipment
i Provide a written description of CCTV/manhole inspection observations
Provide digital photographs on digital media (CD or DVD)
OR
0 EXHIBIT A.
Hydraulic Capacity Project No. 1
San Juan Creek Siphon to Trabuco Creek Siphon
i. Project Understanding/Scope of Work
150 RIGHT-OF-WAY RESEARCH. The LAN Team will research City and County records to determine the
public right-of-way boundaries for all of the projects. Based on the current information available and the fact
that the sewers already exist for Project No. 1, we are anticipating that easements already exist for all sewer
mains not within public right-of-way. Project No. 6 will probably require a County right-of-way agreement.
160 ENGINEERING REPORT. As a part of this task, the LAN team will review the City's current master plan.
Our review will include an overview of the City's model, including tributary areas and design flows. We will
also review the Master Plan Report conclusions and recommendations involving Hydraulic Project No. 1 and
No. 6 to allow us to determine if those recommendations might be advantageously re-evaluated. (Specifically,
we will determine if flow can be diverted from Project No.I to Project No. 6, thereby eliminating the capacity
deficiencies for Project No. 1). When re-evaluation appears beneficial, we will develop cost-effective, feasible
alternatives. Alternatives could include changes to alignments, changes to flow patterns, and alternative
methods of construction. Those alternatives appearing to have merit will be investigated in greater depth, and
recommendations will be developed for consideration by the City. Alternatives to the alignments and
construction methods discussed in the Master Plan will be developed in this task to the extent that budget level
cost estimates can be made for comparison and construction methods can be explained adequately.
Alternative construction techniques for the construction of a parallel sewer for Project No. 1 will be developed
for consideration based on a detailed review of the existing field conditions and the videotapes. Factors that
will be considered in evaluating the alternatives including cost-effectiveness, constructability, impacts to
existing improvements, traffic control/public safety, and right-of-way impacts will also be considered. The
results of the analyses and recommendations will be detailed in the Engineering Report. The report will
include the following:
Pictures and descriptions of existing conditions for each reach of sewer
r Comments and summaries of the videotape for each segment
r A matrix identifying the parameters being used to evaluate the various construction techniques
i Recommendations with justifications for the most viable solution
r A location map showing the limits for each project
Identified below are some of the key issues that will have to be addressed during the design process for each
project segment.
0 �� EXHIBIT A
�'� ®� Hydraulic Capacity Project No. 1
"`` San Juan Creek Siphon to Trabuco Creek Siphon
><. Project Understanding/Scope of Work
In light of replacing a line that is not deficient, and which would be very costly to replace or supplement, we
plan to investigate a combination of alternative alignments and flow diversions. There appears to be adequate
room for the jacking pits outside of Caltrans right-of-way, and the pit in the parking lot can be situated to
minimize impacts to the traffic flow within the commercial complex. Should a replacement sewer be
recommended, traffic control should not be a problem for this reach.
Reach 2 (Camino Capistrano/La Paloma to 500 feet south). Since the existing sewer is located in Camino
Capistrano, traffic control will be a significant factor for this reach. Since this reach is hydraulically deficient,
alternatives will include parallel facilities, diversion of flow in conjunction with alternative alignments, and the
potential for combining Project No. 1 and 6.
Reach 3 (Camino Capistrano to west of the railroad). This reach will have similar
constraints to Reach 1, due to the railroad jacking operation and the commercial
building constraints. It appears highly unlikely that a parallel sewer could be
constructed along the same horizontal alignment as the original sewer, since
significant development has occurred since the original sewer was constructed.
Alternatives to be investigated will include parallel facilities, diversion of flow in
conjunction with alternative alignments, and the potential for combining Project
No. 1 and 6. Although an additional easement would be involved, an alternative
alignment possibility is the construction of a parallel sewer from the Camino
Capistrano/La Paloma intersection to just north of San Juan Creek, then southwesterly along the southerly edge
of the property adjacent to the Creek, and then jacked across the railroad.
Reach 4 (West of railroad to Trabuco Creek Siphon). The construction of a parallel
sewer along the easterly edge of these two parcels will involve significant
disruption to parking spaces and existing landscaping. A wider easement would
probably also be required. Alternatives to be investigated will include parallel
facilities, diversion of flow in conjunction with alternative alignments, and the
potential for combining Project No. 1 and 6.
It should be noted that if lining is proposed for any of the reaches, temporary
sewage handling could be a significant issue, due to the volume of sewage being
conveyed.
170 PRELIMINARY PLANS. Forty scale storm drain plans will be developed for each recommended sewer
alignment. The plans will include the topographic base information, existing utilities, and the vertical and
horizontal alignment of the sewer, including siphons or jacked pipes. Sewer laterals will also be indicated
where possible, as well as the disposition of any existing sewer facilities that will be replaced. For reaches to
be lined, we proposed to use existing City digital mapping and the record drawings for the pipe profiles. We
are not proposing to dip the existing sewer manholes that will only be relined.
180 COST ESTIMATES. Preliminary cost estimates will be prepared and submitted for each project, including
new construction and lining alternatives, where applicable. The estimates will include the costs for all of the
various construction items and will also identify any private property relocations required (fences, walls,
landscaping, etc.).
C
0 n� EXHIBIT A
-® 9! Hydraulic Capacity Project No. t
' nx
San Juan Creek Siphon to Trabuco Creek Siphon
><. Project Understanding;/Scope of Work
190 CITY MEETINGS 1 PROJECT MANAGEMENT / QA / QC. Meetings will be held with City staff, as necessary to
complete the project. Regularly scheduled meetings are a key component to keeping projects on schedule,
avoiding pitfalls, and keeping the lines of communication open with the City so that surprises do not occur
during the final stages of the project. We have assumed one status meeting per month on the average.
A QA/QC Committee, comprised of senior engineers, will be assigned to this project. These members will
meet at key points of the project to review the progress and results.
The Project Management task is directed at the organization, planning and control of the Project Team.
Activities include scheduling and monitoring of the project team, cost control, and an active quality control
program. A summary of our procedures are included in Section 6 of this proposal.
Phase 2 — Final Design
200 UTILITY COORDINATION, Coordination initiated with the utilities during Phase 1 of the project, will
continue throughout the design of the project. Notices will be sent to all franchise utilities that will be
impacted by the project, requesting the relocation of the pertinent facilities. A copy of the utility file for each
utility company/agency will be provided to the City.
210 GROUND SURVEY. Detailed ground survey will be used to supplement the aerial topography and base
mapping initiated in Phase 1. Information will include establishing the existing ground above the proposed
sewer, locating the precise location of existing utilities and above -grade improvements (walls, trees, etc.), and
defining other key surface features. All existing sewer and storm drain manholes in the vicinity of the
proposed sewer construction would be dipped to determine existing invert elevations.
220 GEOTECHNICAL. The geotechnical investigation will be completed in accordance with applicable City
standards. Based on published information, we are anticipating predominantly silt, silty sand, and sand soil
conditions. The borings will extend to a depth of 15 to 25 feet below the existing grade. We are proposing a
total of seven borings for Project No. 1. Two of the borings will be drilled near the toes of the I-5
embankment, where the pipe jacking is anticipated. Two additional borings are proposed within the parking
lots on both sides of the railroad tracks. If Project No. 6 eliminates the parallel sewer construction portion of
Project No. 1, the borings will be drilled along the proposed alignment, including the proposed siphon.
The geotechnical report will include recommendations for pipe jacking (including shoring for the jacking and
receiving pits), drilling (if needed for Project No. 6), groundwater, temporary and permanent slope stability,
corrosion potential, lateral earth pressures, backfill and bedding, and will also identify the necessity for
dewatering.
We have assumed that a drilling permit will be required from the County of Orange if Project No. 6 is
constructed, and that no -fee permits can be obtained from the City. We are also requesting assistance from the
City in coordinating with property owners and in obtaining permission to drill borings on private property.
7 MI
0 EXHIBIT A,
"® �� Hydraulic Capacity Project No. 1
' nu
"` San Juan Creek Siphon to Trabuco Creek Siphon
i. Project Understanding/Scope of Work
230 FINAL PLANS. Forty scale sewer plans will be prepared for the projects based on the final approved
alignment selected in Phase 1. For the purposes of this proposal, we have assumed the construction of a new
sewer roughly parallel to the existing Project No. 1 alignment including two jacking operations or the
construction of Project No. 6. For both alternatives, we have also included the rehabilitation of the existing
sewer along the Project No. 1 alignment. The plans will include plan and profile drawings, necessary manhole
details, and details required to join the existing facilities. Details will also be provided showing limitations of
boring pits, casing installation, carrier pipe installation, and as necessary, directional drilling for the proposed
siphon. If identified in Task 1, designs will include alternative means of trenchless construction, such as
directional drilling.
The following represent some of the key issues anticipated during final design.
Lining Options to be Considered. During the last five years, there have been a number of new technologies that
have entered the marketplace and that are included in the Greenbook. It will be important to get the comfort
level of the City regarding the lining methods that will be allowed, so that certain methods can be excluded
from the bidding process. The project specifications will have to be carefully written to only allow those
methods that are deemed to be acceptable by the City and County.
Temporary Sewage Handling. A critical issue for all sewer rehabilitation projects is the handling of flows
during construction. Sewage generation cannot be interrupted, and suitable temporary flow handling facilities
and flow bypass strategies will need to be incorporated into design development.
Utilities. It is anticipated that the full compliment of utility systems will be encountered by the project.
Particular care will be undertaken to safeguard against negative impacts to surrounding utility systems. The
limited width at some of the locations provides very limited opportunity for alignment modifications to
existing sewers. Sewer rehabilitation measures will be coordinated with the Health Department where waivers
to the general separation criteria will be required.
Access Issues. Project development must be sensitive to a wide range of access requirements and concerns.
The proposed sewer rehabilitation access requirements include providing driveway access; facilitating services
such as trash pick-ups; and coordinating access and emergency response requirements with police and fire
departments. Access requirements will be specifically addressed in contract documents making use of special
provisions limiting the extent of concurrent contractor operations, related available work hour limits, limiting
open excavations, and coordination of contractor activities with adjacent business operations.
Foundation/Structure Support. Field reviews indicated the presence of adjacent structures that may be in close
proximity to the sewer alignments. Construction of temporary support for foundations may be required as a
part of the contract documents.
240 COST ESTIMATES AND SPECIFICATIONS. Preliminary cost estimates will be prepared for the proposed
improvements and included with the preliminary plans. Construction cost estimates will, in turn, be updated
and resubmitted with each subsequent set of improvement plans.
0
0 iPr EXHIBIT A
>® ��
Hydraulic Capacity Project No. 1
San Juan Creek Siphon to Trabuco Creek Siphon
>l. Project Understanding/Scope of Work
Standard specifications will be prepared for the project based on the Greenbook standards and will consist of
two different sets covering lining and cut and cover. The specifications shall be developed in conformance
with the City's standard format.
250 RAILROAD AND CALTRANS PERMITS. The LAN team will secure the necessary railroad and Caltrans
permits needed to jack the pipes through the respective agency's right-of-way, or as needed, a permit from the
County for the proposed siphon associated with Project No. 6. We have assumed that the City will pay all fees
and costs associated with the permits. The Caltrans encroachment permit includes getting cultural resource
clearance from two organizations, and that generally takes about two weeks. We are estimating that even with
our expertise in this area, the Caltrans encroachment permit approval will take at least three months to obtain.
Permitting for the Railroad will require the issuance of a License Agreement for the sewer line crossing within
their right-of-way. The application will be filed with the Real Estate and Utility Specifications Department in
Omaha, Nebraska. The Application will require the following:
r Legal description of the crossing
Approved plans
r Copy of the project Geotechnical Report
Potholing of the Railroad tenant's underground utilities within the crossing area
i Permit application and processing fee
The cost of the right-of-way occupied by the crossing at current market value to be assessed against the
City of San Juan Capistrano.
Once the application is filed, it is expected to take about 60 days for the UPRR to process and approve. In
addition, the following items will be required:
Y Insurance to work within the railroad right-of-way for potholing.
r Any necessary relocation of Railroad tenant's facilities will be at the City of San Juan Capistrano's
cost (design and relocation of tenant utilities would be performed by the respective utility owners.)
260 MEETINGS. Regularly scheduled meetings are a key to keeping projects on schedule, avoiding pitfalls,
and keeping the lines of communication open with the City, so that surprises do not occur during the final
stages of the project. Meetings will be held as needed to complete the project.
270 PROJECT MANAGEMENT 1 QA I QC. Quality Control will be an on-going task throughout the duration of
the project. LAN initially develops a quality control work plan internally to evaluate the project team selected
for the assignment. The work plan outlines the design standards and manuals to be followed, establishes
checking and review procedures, and identifies assignments and responsibilities.
All design documents prepared by the LAN Team are checked in detail prior to formal submittal. At key
milestones throughout the design process, independent checks will be performed on the various aspects of the
design. Additionally, review plans are circulated internally at predetermined levels to maintain uniformity in
plan preparation
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SCHEDULE OF RATES
EXHIBIT C
SCHEDULE OF RATES
JANUARY, 2004
DESIGN:
I
Principal
145.00 / Hr
2
Project Manager
135.00 / Hr
3
Structural Engineer
110.00 / Hr
4
Project Engineer
100.00 / Hr
5
Associate Engineer
90.00 / Hr
6
Assistant Engineer
75.00 / Hr
7
CAD
72.00 / Hr
8
Administrator
64.00 / Hr
Court Appearance — Add $50 / Hr
Reimbursable billed at cost plus 10%.
26
•
11
• CITY CLERK'S DEPARTMENT- ACTION REMINDER t rrzSC tom= T1 C�:
TO: Brian Perry, Senior Civil Engineer
FROM: Christy Swanson, dative Secretary DATE: June 1, 2007
SITUATION:
At their meeting on July 6, 2004, the City Council of the City of San Juan Capistrano
approved a Personal Services Agreement with LAN Engineering Corporation to prepare
Plans and Specifications for Hydraulic Capacity Projects Nos. 1 and 6.
ACTION REQUESTED:
Said agreement states services shall be completed by June 30, 2005.
On June 2, 2005, said agreement extended to June 30, 2006.
On June 2, 2006, said agreement extended to June 30, 2007.
Please notify this office if agreement has been extended or completed.
ACTION TO BE TAKEN:
0 C'� --G� -CO 30, Zef-�
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED:
Tickler Date: 06/01/05
Deadline Date: 06/30/05
cc: Department Head
0
(600.30/1an)
C2e—'VJ t I
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
06/01/06 06/01/07
06/30/06 06/30/07
•
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0 0
CITY CLERK'S DEPARTMENT - ACTION REMINDER
TO: Brian Perry, Senior Civil Engineer
FROM: Christy Swanson, Secretary
G111l4r1%l[•]:A
DATE: June 1, 2006
At their meeting on July 6, 2004, the City Council of the City of San Juan Capistrano
approved a Personal Services Agreement with LAN Engineering Corporation to prepare
Plans and Specifications for Hydraulic Capacity Projects Nos. 1 and 6.
ACTION REQUESTED:
Said agreement states services shall be completed by June 30, 2005.
On June 2, 2005, said agreement extended to June 30, 2006.
Please notify this office if agreement has been extended or completed.
ACTION TO BE TAKEN:
l-," —7
Tickler Date: 06/01/05
Deadline Date: 06/30/05
cc: Department Head
(600.30/1an)
'FOR CITY CLERK'S DEPARTMENT USE ONLY'
06/01/06
06/30/06
qo 0
CITY CLERK'S DEPARTMENT - ACTION REMINDER
TO: Brian Perry, Senior Civil Engineer
FROM: Mitzi Ortiz, Deputy City Clerk DATE: June 1, 2005
SITUATION:
At their meeting on July 6, 2004, the City Council of the City of San Juan Capistrano
approved a Personal Services Agreement withers LAN Engineering Corporation to
prepare Plans and Specifications for Hydraulic Capacity Projects Nos. 1 and 6.
ACTION REQUESTED:
Said agreement states services shall be completed by June 30, 2005.
Please notify this office if agreement has been extended or completed.
ACTION TO BE TAKEN:
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
Tickler Date: 06/01/05
Deadline Date: 06/30/05
cc: Department Head
(600.3011an)
AcaR& - CERTIFICATE OF LIABILITY INSUMISICE 06 /2004
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P. O. Box 10550 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Santa Ana, CA 92711-0550
714 427-6810 INSURERS AFFORDING COVERAGE
INSURED INSURER A: United States Fidelity & Guaranty
Lim & Nasclmento Engineering INSURER B: St. Paul Fire & Marine Ins. Co.
12-L Mauchly INSURER c:Great American Assurance Co/RA&MCO
Irvine, CA 92618-6305 INSURER D:
! INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IL7R] TYPE OF INSURANCE POLICY NUMBER IPO LAKY EFFECTIVE POLICY EXPIRA/ION
LIMITS
A GENERAL LIABILITY IBKO1437997 108/10/03 ,08/10/04
EACH OCCURRENCE _$1,000000
LIABILITY (General Liability
X COMMERCIAL GENERALE
FIRE DAMAGE (Any one fire)$1,000,000
_
CLAIMS MADEX_ I OCCUR( excludes claims I
MED EXP (Anyone person) $10,000
!arising out of the !I
PERSONAL& ADV INJURY!$�IOOO,OOO
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_ _ Pormance o I
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GENERAL AGGREGATE J000,_ _
- - --- - - 1 _ _
GEN'LAGGREGATELIMITAPPLIESPER: professional !
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PRODUCTS-COMP/OP A$2x000,000
POLICY PRO- li LOSBNICs S.
A AUTOMOBILE LIABILITY BA01548672 09/01/03 09/01/04
li
! COMBINED SINGLE LIMIT $1,000,000
ANY AUTO !!
!(Ea accident) _
_ 'ALL OWNED AUTOS
I BODILY INJURY $
SCHE DULED AUTOS
(Per person)
!_�HIREDAUTOS
!I X! NON-OWNEDAUTOS
BODILY INJURY $
(Peraccitlent)
PROPERTY DAMAGE $
1
(Peraccitlent)
GARAGE LIABILITY
AUTO ONLY -EA ACCIDENT '$
ANY AUTO
OTHERTHAN EAACC .$
I
AUTO ONLY: AGO $
A!EXCESSLIABILITY
BKO1437997 08/10/03 108/10/04
EACH OCCURRENCE $2000,000
X] OCCUR CLAIMS MADEI(Not
Included
AGGREGATE s2,000,000
_.
IProfesslonal
$
_ ,I DEDUCTIBLE
'Liability)
! 'RETENTION $
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B WORKERS COMPENSATION AN
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EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT $1,000,0_00__
E.L. D ISEASE-EA EMPLOYEE. $1,000,000 _
E.L. DISEASE -POLICY LIMIT $1,000,000
C '!OTHER Professional IEDN320856802 09/30/03 09/30/04
$2,000,000 per claim
!Liability
$2,000,000 annl aggr.
DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED BY EN DORSEMENT/SPECIAL PROVISIONS
*Except 10 days notice of cancellation for non-payment of premium.
Re: Prepare Plans and Specifications for Hydraulic Capacity Projects No 1
and No 6.
City of San Juan Capistrano is additional insured on General Liability
(See Attached Descriptions)
City of San Juan Capistrano
Attn: Brian Perry, Senior Engineer
32400 Paseo Adelanto
San Juan Capistrano, GA 92675
SHOULD ANYOFTHEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THE ISSUING INSURER WILL9X=XX00M MAIL30*. DAYSWRITTEN
NOTICETOTHE CERTIFICATE HOLDER NAMED TOTHE LEFT, BW3Wf=0 )DBV0=XNAX)
D REPRESE�NTOTI/VES
It f- lit/tial.«
ACORD 25-S (7197)1 of 2 #M80106 THC 0 ACORD CORPORATION
• • DESWIPTIONS (Continued fromiNige 1)
coverage but only as respects to work being performed by the insured.
AMO zo.s ku iror/ 4 Or L *MOVIUD
•
Policy Number: BKO1437997
Owners Lessees or Contractors (Form B)
ADDITIbNAL INSURED
Change(s) Effective: 06/11/2004
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT
CAREFULLY. This endorsement modifies insurance policy under the following:
LIABILITY COVERAGE PART:
Schedule
Name of Person or Organization:
City of San Juan Capistrano
Attn: Brian Perry, Senior Engineer
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
SECTION II - WHO IS AN INSURED is amended to include as an insured the
person or organization shown in the Schedule, but only with respect to liability
arising out of "your work" for that insured by or for you.
Re: Prepare Plans and Specifications for Hydraulic Capacity Projects
No 1 and No 6.
CL/BF 22 40 03 95
ACO -RR. CERTIFICA^
PRODUCER
Dealey, Renton & Associates
P. O. Box 10550
Santa Ana, CA 92711-0550
714 427-6810
INSURED
Lim & Nascimento Engineering
a'� s 12-L Mauchly
Irvine, CA 92618-6305
COVERAGES
OF LIABILITY INSW yCE 091512003YY'
THIS CERTIFICATE IS SUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURERA-United States Fidelity & Guaranty
INSURER B: St. Paul Fire & Marine Ins. Co.
INSURER c.Great American Assurance Co/RA&MCO
INSURER D:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY RFOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO
WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
!NSR POLICYEFFECTIVE�i POLICY EXPIRATI
ON
TYPE OF INSURANCE POLICY NUMBER
LTR DAT MMIDO/YY D T M/
YV LIMITS
A GENERAL LIABILITY BKO1437997 08/10/03 08/10/04
EACH OCCURRENCE $1,000,000
'X COMMERCIAL GENERAL LIABILITY General Liability
.FIRE DAMAGE (Anyone l lref$1,000,000
ICL AIMS MADE! X_! OCCURIeXOI UCIBS claims
I _ -
MED EXP(Any one person) $10000
_ !arising out of the
PERSONAL & ADV INJURY $1,000,000
of
GENERAL AGGREGATE $2,000,000
!performance
GEN'L AGGREGATE LIMIT APPLIES PER professional
$2,000,000
POLICY! PRO- LOC !services.
,PRODUCTS-COMP/OPAGG
A AUTOMOBILE LIABILITY IBA01548672 09/01/03 109/01/04
COMBINED SINGLE LIMIT
ANYAUTO
li (Ea accltlent) _$110001000 _ -- —
ALL OWNED AUTOS
!'
IBODILVINJURY
X SCHEDULED AUTOS
(Per person) $
X HIRED AUTOS
BODILY MJURY
'X NON -OWNED AUTOS
! (Per accident) :$
- ---- !II
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY
!
AUTO ONLY, EA _ ACCIDENT, $_
!ANYAUTO
7
OTHERTHAN EAACC $
AUTO ONLY: AGO $
A EX CESS LIABILITY
I BKO1437997
!I 08/10/03 08/10/04
EACH OCCURRENCE $2,000,000
X OCCUR CLAIMS MADEI(Not
Included
AGGREGATE l $2,000,000
!,!Professional
DEDUCTIBLE
Liability)
_ _ _,$
g
RETENTION $
g
B WORKERS COMPENSATION AND iWVA7726280
09/01/03
109/01/04
_ X QBYLIM� DEEL
EMPLOYERS' LIABILITY
---
E. EACH ACCI DE NT $1,000,000
-L __
E.L EASE -EA EMPLOYE $1,000,000
EL EASE- ICY LI 1,000,000
C OTHER professional EDN320856802
! 09/30/03
09/30/04
$2�000,OOONr cl
:Liability ,
$2�000Tnl Bin.
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
`T C-> Cr
*Except 10 days notice of cancellation for non-payment of premium.
0' G
-O
RE: CIVIL ENGINEERING ON-CALL PROJECT
N _ M
CITY OF SAN JUAN CAPISTRANO IS ADDITIONAL INSURED ON GENERAL LIABILITY
-4'h
;v N
COVERAGE.
�'
N
`CD a -
CITY OF SAN JUAN CAPISTRANO
ATTN: DAWN SCHANDERL
32400 PASEO ADELANTO
San Juan Capistrano, CA 92675
SHOULD ANYOFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EVIRATION
DATE THEREOF,THE ISSUING INSURER WILL%XXXWXNJMAIL30* DAYSWRITTEN
NOTICETOTHE CERTIFICATE HOLDER NAMED TOTHE LEFT, B)1XRBpXXViXRAAMXNXXX
AL:UHU 25.5 (7197)1 of 1 #M80106 THC 0 ACORD CORPORATION 1988
Policy Number: DK01437997
Owners Lessees or Contractors (Form B)
ADDITIbNAL INSURED
Change(s) Effective: 09/15/2003
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT
CAREFULLY. This endorsement modifies insurance policy under the following:
LIABILITY COVERAGE PART:
Schedule
Name of Person or Organization:
CITY OF SAN JUAN CAPISTRANO
ATTN: DAWN SCHANDERL
32400 PASEO ADELANTO
San Juan Capistrano, CA 92675
SECTION II - WHO IS AN INSURED is amended to include as an insured the
person or organization shown in the Schedule, but only with respect to liability
arising out of 'your work" for that insured by or for you.
RE: CIVIL ENGINEERING ON-CALL PROJECT
CL/BF 22 40 03 95
�&W*
32400 PASEO ADELANTO%, 6:l1 MEMBERS OF THE CITY COUNCIL
SAN JUAN CAPISTRANO, CA 92675 / IlLJ7
TO
(949) 493.1171 jS� /,y THOMASSAM W. HR
(949) 493-1053 FAX j+ 7.y I le(OAIOARiFo THOMAS W. HRIBAR
`l/ FSTRILIS01 (96( MARK NIELSEN
www sanjuancapistrano.org 1]]6 JOE SOTO
DR. LONDRES USO
TRANSMITTAL
TO:
Guillerme Nascimento
LAN Engineering Corporation
12-L Mauchly
Irvine, CA 92618
DATE: October 23, 2007
FROM: Maria Morris, Deputy City Clerk (949) 443-6309
RE: Personal Services Agreement Amendment — Plans & Specifications for Hydraulic
Capacity Projects No. 1 and 6
Thank you for maintaining documentation confirming compliance with the terms of the
agreement related to insurance.
Please keep in mind this documentation must remain current with our office during the term of
this agreement. If you have questions related to insurance requirements, please call me at
(949)443-6309.
If you have questions concerning the agreement, please contact Azita Fakoorbayat, Project
Manager(949)443-6350.
An original amendment is enclosed for your records.
Cc: Azita Fakoorbayat, Project Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
Op on 100% recycled paper
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAx
wwwsanjuancapistrano.org
July 7, 2004
21
1REO INROTH
• Isrweusllo I 1961
1776
Lin and Nascimento Engineering Corporation
12 L. Mauchly
Irvine, CA 92618
Attention: Matt Stepien, P.E.
Dear W Stepien:
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
DIANE L. SATHGATE
W VATT HART
JOE SOTO
DAVID M. SWERDLIN
Enclosed is an executed, original professional services agreement related to
preparation of plans and specifications for hydraulic capacity projects No. 1 and 6, for
your records.
Thank you for keeping evidence of the required insurance up to date. Please keep in
mind that should this documentation lapse, all work under this agreement must stop and
all payments will be withheld until we receive proper evidence of insurance.
You may proceed with work under this agreement in coordination with the Project
Manager, Brian Perry, Senior Civil Engineer (949) 443-6353.
Yours truly, l ^
V �
Meg Mo an, MC
City CI k
enclosed: Agreement
cc: Brian Perry, Senior Civil Engineer
Ray Holland, Interim Engineering & Building Director
San Juan Capistrano: Preserving the Past to Enhance the Future
•
AGENDA REPORT
TO: Dave Adams, City Manager 'aA
• 10/16/2007
FROM: Nasser Abbaszadeh, Engineering & Building Director
D10
SUBJECT: Consideration of Amendment to Personal Services Agreement; Approval
of Change Orders; and Increase of Project Design Budget for Preparation
of Plans and Specifications for City Sewer Hydraulic Capacity Projects No.
1 and No. 6 (LAN Engineering)( CIP No. 716)
RECOMMENDATION:
By Motion, approve the Amendment to the Personal Services Agreement with LAN
Engineering, extending the term of the agreement; ratify change orders in the amounts
of $23,214 (surveying, geotechnical explorations, plans revisions for unforeseen
repairs), $16,830 (potholing services), and $28,368 (alignment modification and profile
of siphon crossing the channel); and approve increased project budget in the amount of
$68,412.
Summary and Recommendation:
Design plans for City Sewer Hydraulic Capacity Projects No. 1 and 6 are being
prepared by LAN Engineering Corporation (LAN). LAN has contacted the City and
requested an increase in the design budget to complete the plans and specifications
due to unforeseen field conditions and design changes.
Staff has met with project designers, reviewed the request, and is recommending
approval of the Amendment of Personal Services Agreement with LAN for this work in
the amount of $68,412.
Background:
At the July 6, 2004 City Council meeting, the Council approved a Personal Services
Agreement with LAN for a feasibility study and preparation of plans and specifications
for both Hydraulic Capacity Project (HCP) No. 1 and No. 6 in the amount of $174,460.
Hydraulic Capacity Project (HCP) No. 1 identifies the need to address a deteriorating
lining condition for the 21" diameter sewer and a hydraulic capacity deficiency for the
18" diameter sewer, which run in series from the San Juan Creek siphon to the Trabuco
Creek siphon.
Hydraulic Capacity Project (HCP) No. 6 identifies the need for a new sewer on the south
side of San Juan Creek, extending from Chateau San Juan along San Juan Creek Road
Agenda Report •
Paqe 2
*October 16, 2007
to Camino Capistrano and then crossing San Juan Creek and the railroad tracks to the
same siphon crossing Trabuco Creek. Both projects are shown in Attachment 1.
Although the Sewer Master Plan proposes design of HCP No. 6 in 2009-2010, after
reviewing this project, it was recommended by staff that these two projects be designed
together. Thus, HCP No. 6 can be utilized to address the extra capacity needed to
accommodate the development projects on the south side of San Juan Creek and to
serve as an alternate route while lining work is being completed on HCP No. 1, and
furthermore, it would be likely that only. rehabilitation work will be required along the
route of HCP No. 1. This recommendation provided an optimum solution to minimize
construction impacts and resulted in an overall design and construction cost savings.
Changes
During the preliminary design and field review, it was determined that the existing 18"
diameter sewer along Camino Capistrano and extending to the west across the
shopping center, not only is undersized but also has settled, leaking, and in need of
desperate repairs. Therefore a change of scope was determined to be necessary to
design and replace this line. A cost proposal was prepared by LAN Engineering
Corporation in the amount of $23,214 to provide for the required surveying,
geotechnical explorations, and plan revisions to accommodate these unforeseen repairs.
Furthermore, there are a number of utilities which are crossing the 18" diameter sewer
pipe along the repair path and are in conflict with the replacement activities. These utility
crossings needed to be identified by potholing to determine their exact locations and
depth to avoid change orders and delays during construction. LAN Engineering
Corporation obtained few proposals and AZTEC Engineering was selected to furnish
Potholing Services in the amount of $16,830.
As the design concept and plans were developing, coordination was needed with the
County of Orange to obtain an encroachment permit for crossing beneath the Orange
County Flood Control District's (OCFCD) San Juan Creek Channel. As a condition of
the permit, the City of San Juan Capistrano was to coordinate their design with
OCFCD's Design Section's interim plan for the channel, under progress at the proposed
sewer crossing location. The interim plan entails driving sheet piles at the top -edge on
both sides of the existing channel and modifying the channel invert toward the
embankments, and therefore exposing the proposed siphon sewer line. Consequently,
the alignment and profile of the siphon crossing the channel needed to be modified.
LAN has submitted a fee proposal to evaluate few alternatives to revise plan, profile,
cost estimate, the siphon analysis, and coordinate the design with OCFCD in the
amount of $28,368.
These design changes have resulted in a total project cost increase of $68,412.
Agenda Report • *October 16, 2007
Page 3
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
None
FINANCIAL CONSIDERATIONS:
Funding of $174,460 is provided in account No. 12-62115-4717-716 for FY 2007-2008
for design, from the Sewer Capital Improvement fund. The Engineer's Estimate of
construction cost is $3,100,000.
The overall project budget stands at $3,567,000 and it is sufficient to cover the increase
in design costs.
NOTIFICATION:
The following parties received notification of this Council agenda item.
Portia Gonzalez, LAN Engineering Corporation`
Agenda Report included
RECOMMENDATION:
By Motion, approve the Amendment to the Personal Services Agreement with LAN
Engineering, extending the term of the agreement; ratify change orders in the amounts
of $23,214 (surveying, geotechnical explorations, plans revisions for unforeseen
repairs), $16,830 (potholing services), and $28,368 (alignment modification and profile
of siphon crossing the channel); and approve increased project budget in the amount of
$68,412.
Respectfully submitted, Prepare by,
Nasser Abbaszadeh, P. E. Azita Fakoorbayat, P.E.
Engineering & Building Director Project Manager
Attachments: 1. Location Map
2. Amendment to Personal Services Agreement
SITE PLAN
Hydraulic Capacity Projects
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ATTACHMENT 1
FIRST AMENDMENT TO
PERSONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between
the CITY OF SAN JUAN CAPISTRANO ("City") and LAN Engineering Corporation,
("Consultant') is made and entered into, to be effective the day of , 2007,
as follows:
RECITALS
WHEREAS, the City and Consultant have entered into that Personal Services
Agreement dated July 6t", 2004 for services relating to the preparation of Plans and
Specifications for Hydraulic Capacity Projects No 1 and 6 (the "Agreement"); and
WHEREAS, the City and Consultant desire to amend the terms of the Agreement as
provided hereunder.
AMENDMENT
NOW, THEREFORE, in consideration of the promises and mutual covenants contained
therein, City and Consultant agree to the amend Section 2, Term of the Agreement as follows:
The Term of the Agreement is hereby extended so that the services required of
Consultant shall be completed by no later than October 30, 2008. The City Manager may
grant, in writing, two additional one-year extensions.
All other provisions of the Agreement not amended hereunder shall remain in full force
and effect.
ATTEST:
M
City Clerk
CITY OF SAN JUAN CAPISTRANO
By:
Mayor
APPROVED AS TO FORM:
BY: l
CityAttor`iIiey J
LAN ENGINEERING CORPORATION
-1-
ATTACHMENT 2
32400 PASEO ADEL NTC -
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAx
www. sai?luancapistrano.org
dwan �
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• IuSHED 1961
1776
MEMBERS OF THE CITY COUNCIL
NOTIFICATION OF MEETING OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
SAM ALLEVATO
THOMAS W HRIBAR
MARK NIELSEN
JOE SOTO
OR. LONDRES USO
The City Council of San Juan Capistrano will meet at 7:00 p.m. on Tuesday, October
16, 2007 in the City Council Chamber in City Hall, to consider: "Consideration of
Amendment to Personal Services Agreement; Approval of Change Orders; and
Increase of Project Design Budget for Preparation of Plans and Specifications for
City Sewer Hydraulic Capacity Projects No. 1 and No. 6 (LAN Engineering)(CIP
No. 716)" — Item No. D10.
If you have specific thoughts or concerns regarding this item, you are encouraged to
participate in this decision making process. You can communicate with the City Council
through correspondence addressed to the Council and/or by attending the meeting and
speaking to the Council during the public meeting.
Correspondence related to this item must be received at the City Clerk's office by 5:00
p.m. on Monday, October 15, 2007 to allow time for the Council to consider its content.
If you would like to speak at the meeting, please complete a yellow "Request to Speak"
form found inside the entrance to the Council Chamber. This form is turned in at the
staff table, just in front of the Council dais. You will be called to speak by the Mayor
when the item is considered.
You have received this notice at the request of the City staff member Azita Fakoorbayat,
P.E., Project Manager. You may contact that staff member at (949) 443-6350 with any
questions.
The agenda, including agenda reports, is available to you on our web site:
www.sanivancapistrano.org. If you would like to subscribe to receive a notice when
agendas are posted to the web site, please make that request by sending an e-mail to:
citvclerkesanivancaoistrano.org.
Meg Monahan, MMC
City Clerk
cc: Portia Gonzalez, LAN Engineering Corporation*; Nasser Abbaszadeh, P.E.;
Engineering & Building Director; Azita Fakoorbayat, P.E., Project Manager
* Received staff report
San Juan Capistrano: Preserving the Past to Enhance the Future
Panted on 100% recycletl paper
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAx
wwwsanj uancapestrano.Org
October 17, 2007
0
• Esuausam 19611
1776
NOTIFICATION OF ACTION BY THE
CITY COUNCIL OF SAN JUAN CAPISTRANO
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
THOMAS W. HRIBAR
MARK NIELSEN
JOE SOTO
OR. LONDRES USO
On October 16, 2007, the City Council of San Juan Capistrano met regarding:
"Consideration of Amendment to Personal Services Agreement; Approval of
Change Orders; and Increase of Project Design Budget for Preparation of Plans
and Specifications for City Sewer Hydraulic Capacity Projects No. 1 and No. 6
(LAN Engineering)(CIP No. 716)." Item No. D10.
The following action was taken at the meeting: Amendment to Personal Services
agreement with LAN Engineering, extending the term of the agreement, approved;
change order ratified in the amount of $23,214 (surveying, geotechnical
explorations, plan revisions for unforeseen repairs), $16,830 (potholing services),
and $28,368 (alignment modification and profile of siphon crossing the channel);
and project budget increase of $68,412, approved.
If you have any questions regarding this action, please contact Azita Fakoorbayat, P.E.,
Project Manager at (949) 443-6350 for more detailed information.
Thank you,
Meg N�6na`han, MMC
Cc: Portia Gonzalez, LAN Engineering Corporation'; Nasser Abbaszadeh, P.E.;
Engineering & Building Director; Azita Fakoorbayat, P.E., Project Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
0 Printed on 100% recycled paper
• • 7/6/2004
AGENDA REPORT D 7
TO: Dave Adams, City Manager
FROM: Ray Holland, Interim Engineering & Building Director
SUBJECT: Consideration of a Personal Services Agreement for the Preparation of
Plans and Specifications for City Sewer Hydraulic Capacity Projects No. 1
and No. 6 (LAN Engineering) (CIP No. 716)
RECOMMENDATION
By motion, approve a Personal Services Agreement with LAN Engineering Corporation
for the preparation of plans and specifications for City Sewer Hydraulic Capacity
Projects No. 1 and No. 6 in the amount of $174,460.
SITUATION
A. Summary and Recommendation
City staff has solicited proposals to prepare plans and specifications for City
Sewer Hydraulic Capacity Project No. 1 identified in the City Sewer Master Plan
adopted May 18, 2004.
Staff is recommending approval of a Personal Services Agreement with LAN
Engineering Corporation for a feasibility study and the preparation of plans and
specifications for both Hydraulic Capacity Project No. 1 and No. 6, as discussed
in this report, in the amount of $174,460.
B. Background
At the May 18, 2004 City Council meeting, the Council adopted the City Sewer
Master Plan and certified the projects' Mitigated Negative Declaration. The
Master Plan is a preliminary level study document, which proposes eight capital
improvement projects to maintain the standard of the City's sewer system for
future demands. Two of these projects, Hydraulic Capacity Project No. 1 and
No. 6, are discussed below.
Hydraulic Capacity Project No. 1 identifies the need to address a deteriorating
lining condition for the 21" diameter sewer and a hydraulic capacity deficiency for
the 18" diameter sewer, which run in series from the San Juan Creek siphon to
the Trabuco Creek siphon.
I • •
Agenda Report July 6, 2004
Page 2
The restoration of the 21" diameter sewer lining from San Juan Creek, under the
1-5 freeway, and along Avenida La Paloma to Camino Capistrano, would create
minimal construction impacts. However, staff recognized that construction
impacts to increase the capacity of the existing 18" diameter sewer by
constructing a new adjacent sewer could be considerable. Through the Request
for Proposal process, staff requested consultants to review the Sewer Master
Plan and sought options from responding consultants to mitigate the impacts of
construction of an adjacent sewer in Camino Capistrano, across the Vons
Shopping Center Parking Lot, under the railroad tracks, and along the railroad
track behind Sycamore Business Park and City Hall.
The City received proposals for Hydraulic Capacity Project No. 1 from LAN
Engineering; CGvL Engineers; APA Engineering, Inc.; AKM Consulting
Engineers; and Tetra Tech, Inc. These companies discussed the difficulties of
adjacent construction or pipe bursting in Hydraulic Capacity Project No. 1, due to
the existing conditions of lack of physical space and adjacent buildings. Some
alternate routing was proposed and discussed in the proposals.
In reviewing the Master Plan projects, LAN Engineering identified and proposed
mitigation from the Master Plan itself by bringing forward the study and design of
Hydraulic Capacity Project No. 6.
Hydraulic Capacity Project No. 6 identifies the need for a new sewer on the south
side of San Juan Creek, extending from Chateau San Juan along San Juan
Creek Road to Camino Capistrano and then crossing San Juan Creek and the
railroad tracks to the same siphon crossing Trabuco Creek. Costs are included
in the Master Plan for a feasibility study of Hydraulic Capacity Project No. 6 as
well as design and construction costs. Both projects are shown in Attachments 1
and 2.
The Master Plan proposes design of Hydraulic Capacity Project No. 6 in 2009-
2010. However, by reviewing this project now, along with Hydraulic Capacity
Project No. 1 and utilizing the Sewer Model created by the Master Plan, the
recommendations of the Master Plan can be refined and detailed
recommendations can be made. By providing the additional capacity of
Hydraulic Capacity Project No. 6 earlier, it is likely that the capacity of the
existing sewer along the route of Hydraulic Capacity Project No. 1 will not need
to be increased, and that possibly only rehabilitation work will be required.
Designing these two projects together will provide an optimum solution which
minimizes construction impacts and an overall construction cost savings that
could exceed half a million dollars.
0
Agenda Report
Paae 3
July 6, 2004
Staff favors this approach as it will minimize both design and construction costs.
Staff recommends awarding a Personal Services Agreement to LAN Engineering
Corporation for this feasibility study and design work in the amount of $174,460.
LAN Engineering's design team includes a Project Manager with 24 years of
experience; a Senior Design Engineer with 40 years of experience; a Senior
Rehabilitation Engineer with 28 years of experience and a sub -consultant for
trenchless technology design services rated in the top 25 in the country.
Other fee proposals to prepare plans and specifications for only Hydraulic
Capacity Project No. 1 are as follows:
AKM Consulting Engineers $ 85,000
CGvL Engineers $ 89,000
APA Engineering $ 93,000
Tetra Tech Inc. $115,000
LAN Engineering's proposal does not readily separate into fees for Hydraulic
Capacity Project # 1 distinct from Hydraulic Capacity Project # 6.
The Sewer Master Plan estimates the feasibility study and design cost for
Hydraulic Capacity Project No. 6 at $90,000, which would be in addition to these
proposed fees. For fee comparison purposes, if the $90,000 estimate for
Hydraulic Capacity Project # 6 is added to the other consultant's proposed fee for
Hydraulic Capacity Project # 1, design costs would range from $175,000 to
$205,000. At $174,460 staff believes that LAN Engineering's proposed fee is
reasonable.
COMMISSIONS/BOARD REVIEW, RECOMMENDATIONS
The City Council certified the Mitigated Negative Declaration recommended by the
City's Environmental Administrator at their meeting of May 18, 2004. The Planning
Commission on April 27, 2004, determined that projects within the Sanitary Sewer
Master Plan are consistent with the City's General Plan.
FINANCIAL CONSIDERATIONS
The Sewer Master Plan proposed design funding for Hydraulic Capacity Project No. 1 in
FY 2004-2005 and for Hydraulic Capacity Project No. 6 in FY 2009-2010. Staff has
adjusted this timing in the adopted 2004-2011 budget. $200,000 is budgeted in Account
No. 12-65300-4717-716 for project design of both projects in FY 2004-2005. Project
budgets have been reduced in future years, due to advancement of engineering, to
retain the same project total of $3,647,000 for both projects.
0
Agenda Report
Paae 4
0
The following parties received notification of this Council agenda report:
Matt Stepien, LAN Engineering Corporation'
"Agenda Report Included
July 6, 2004
By motion, approve a Personal Services Agreement with LAN Engineering Corporation
for the preparation of plans and specifications for City Sewer Hydraulic Capacity
Projects No. 1 and No. 6 in the amount of $174,460.
Respectfully submitted:
F?ayolland
Engineering and Building Director
RH/BP:jcr/dms
Attachments: 1. Location Map
2. Site Plan
3. Personal Services Agreement
P ared by:
Em
Brian Perry, P.E.
Project Manager
THE CITY OF
SAN JUAN CAPISTRANO
HYDRAULIC CAPACITY PROJECTS
NUMBER 1 & NUMBER 6
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PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of I --
2004, by and between the City of San Juan Capistrano (hereinafter referred to as the
"City") and LAN Engineering Corporation (hereinafter referred to as "Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to Prepare Plans and Specifications for Hydraulic Capacity Projects No 1 and 6;
and
WHEREAS, Consultant is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Consultant shall consist of those tasks as set
forth in Exhibit "A," attached and incorporated herein by reference.
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of
its profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed by no later than June 30, 2005
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall not exceed
One Hundred and Seventy Four Thousand Four Hundred and Sixty Dollars ($174.460), as
set forth in Exhibit "B," attached and incorporated herein by reference.
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rate set forth in Exhibit
"C," attached and incorporated herein by reference. Included within the compensation are
-1-
ATTACHMENT3
0 •
all the Consultant's ordinary office and overhead expenses incurred by it, its agents and
employees, including meetings with the City representatives and incidental costs to
perform the stipulated services. Submittals shall be in accordance with Consultant's '-
proposal.
3.3 Method of Payment.
Consultant shall submit monthly invoices based on total services which have
been satisfactorily completed and specifying a percentage of projected completion for
approval by the City. The City will pay monthly progress payments based on approved
invoices in accordance with this Section.
For extra work not part of this Agreement, a written authorization from City
is required prior to Consultant undertaking any extra work.
3.4 Records of Expenses.
Consultant shall keep complete and accurate records of all costs and
expenses incidental to services covered by this Agreement. These records will be made
available at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue to City's
employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required without
written approval of the City. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the City. If Consultant is permitted
to subcontract any part of this Agreement by City, Consultant shall be responsible to City
for the acts and omissions of its subcontractor as it is for persons directly employed.
Nothing contained in this Agreement shall create any contractual relationships between
any subcontractor and City. All persons engaged in the work will be considered employees
of Consultant. City will deal directly with and will make all payments to Consultant.
-2-
Section 6. Changes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract '
documents as requested by the City, the Parties hereto shall execute an addendum to this
Agreement setting forth with particularity all terms of the new agreement, including but not
limited to any additional Consultant's fees.
Section 7. Familiarity with Work and Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated the
work to be performed; (2) it has investigated the proposed construction site, including the
location of all utilities, and is aware of all conditions there; and (3) it understands the
facilities, difficulties and restrictions of the work under this Agreement. Should Consultant
discover any latent or unknown conditions materially differing from those inherent in the
work or as represented by City, it shall immediately inform City of this and shall not
proceed with further work under this Agreement until written instructions are received from
the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Consultant shall complywith all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product.
At the completion of the contract period, Consultant shall have delivered to City at
least one (1) copy of any final reports and architectural drawings containing Consultant's
findings, conclusions, and recommendations with any support documentation. All reports
submitted to the City shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and approval
of the City.
-3-
0 i
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are confidential
to the extent permitted by law, and Consultant agrees that they shall not be made available
to any individual or organization without prior written consent of the City. All such reports,
information, data, and exhibits shall be the property of the City and shall be delivered to
the City upon demand without additional costs or expense to the City. The City
acknowledges such documents are instruments of Consultant's professional services.
Section 13. Indemnity.
Consultant agrees to protect, defend and hold harmless City, its elected and
appointed officials and employees from any and all claims, liabilities, expenses or damages
of any nature, including attorneys' fees, for injury or death of any person or damage to
property or interference with use of property and for errors and omissions committed by
Consultant arising out of or in connection with the work, operation or activities of
Consultant, its agents, employees and subcontractors in carrying out its obligations under
this Agreement.
Section 14. Insurance.
Insurance required herein shall be provided by Admitted Insurers in good standing
with the State of California and having a minimum Best's Guide Rating of A- Class VII or
better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive General Liability coverage in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period.
14.2 Comprehensive Automobile Liability.
M
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non -
owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit
the insurance certificates, including the deductible or self -retention amount, and an
additional insured endorsement to the Consultant's general liability and umbrella liability
policies to the City Clerk's office for certification that the insurance requirements of this
Agreement have been satisfied.
14.5 Errors and Omissions Coverage
Throughout the term of this Agreement, Consultant shall maintain Errors and
Omissions Coverage (professional liability coverage) in an amount of not less than One
Million Dollars ($1,000,000). Priorto beginning anywork underthis Agreement, Consultant
shall submit an insurance certificate to the City Clerk's office for certification that the
insurance requirements of this Agreement have been satisfied.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverages reduced, until after thirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
-5-
0 9
14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions
have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed" verifying that Consultant has complied with
all insurance requirements of this Agreement.
Section 15. Termination.
City and Consultant shall have the right to terminate this Agreement without cause
by giving thirty (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten (10) days'
notice to the other party of a material breach of contract. If the other party does not cure
the breach of contract, then the agreement may be terminated subsequent to the ten (10)
day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall
be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Director Engineering and Building
To Consultant: Lim and Nascimento Engineering Corporation
12 L Mauchly
Irvine, Ca 92618
Attn: Matt Stepien, P.E. Project Manager
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
ATTEST:
Margaret R. Monahan, City Clerk
APPROVED AS TO FORM:
John -0 -haw, City Attorney
CITY OF SAN JUAN CAPISTRANO
By:
Joe Soto, Mayor
CONSULTA
By:
ANascimdento. Pria
esident
LAN Engineering Corporation
-7-
0 r EXHIBIT A
"� �9
� Hydraulic Capacity Project No. 1
"" San Juan Creek Siphon to Trabuco Creek Siphon
1. Project Understanding/Scope of Work
Key Issues
➢ Practical/Cost•EfNpctlVe.
solution
➢ Local Sewer K>krjsd�e :
and San JuanCaO5trantlr ..
Experience
➢ AltetnativeAllg�eni
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p Seger. a' at
y➢ Jacking and, -1
P Rehabibtatlgil
Railroad and Ce!
Permitting µ
PROJECT UNDERSTANDING
Based on our review of the Request for Proposal, discussions with City
staff, field visits, record drawing and sewer master plan reviews, and our
extensive previous experience on similar design projects, we have
identified the following project understanding.
Our specific research related to this proposal revealed the following:
➢ Per the record drawings, the existing 18 -inch and 21 -inch sewer
material is probably lined ACP.
The 18 -inch portion of the existing sewer is hydraulically deficient,
but the 21 -inch portion of the sewer is not hydraulically deficient.
➢ The deteriorating lining for the 21 -inch sewer that was seen in the
master plan video inspection may be the ACP lining, which we have
seen happen before, and for which our team has successfully been able
to remedy on previous projects without reconstructing the pipe.
➢ The development that has occurred adjacent to the existing sewer
alignment is not conducive to pipe bursting and will also be significantly impacted by jacking operations.
However, there appears to be adequate room for jacking pits in the private parking lots adjacent to the
railroad, and in the parking lot and open space on either side of the I-5 Freeway.
➢ The jacking operations at the railroad and freeway would be very costly and disruptive to adjacent
businesses.
➢ The construction of a smaller facility (less than 21 -inch) that will divert the appropriate amount of sewage
from the existing 18 -inch sewer main, would result in significant cost savings as compared to constructing
a parallel 18 -inch.
➢ The City reconstructed the 12 -inch sewer siphon beneath San Juan Creek easterly of the freeway in 1993.
However, the future development on the east side of the freeway may result in this siphon ultimately being
undersized. These factors led to the identification of Hydraulic Project No. 6 in the master plan report.
➢ We recommend studying the combination of Hydraulic Projects 1 and 6, which would eliminate the
Hydraulic Project No.I deficiencies, provide capacity for future development, and result in savings of a
minimum of $1.0 million in construction costs.
➢ The cost estimate from the Sewer Master Plan for Project No. 1 apparently does not account for the significant
cost of the 2 jacking operations.
The natural drainage pattern in San Juan Creek Road is southwesterly, meaning that the combining of
Hydraulic Projects 1 and 6 could be easily accomplished without having to construct the proposed
combination sewer project opposite to the prevailing gradient.
Several key issues, which must be carefully considered during the course of the project, are identified below
and on the following pages.
1
0 .� FXH1BFF A
® ®� Hydraulic Capacity Project No. l
" San Juan Creek Siphon to Trabuco Creek Siphon
1. Project Understanding/Scope of Work
PRACTICAL/COST-EFFECTIVE SOLUTION
Although we fully understand the purpose of developing a
master plan report, it is important to realize that since it is only a
planning -level document, refinement is warranted during the
design stage of the various proposed projects. A review of the
recommendations for Hydraulic Project No. 1 reveals that a total
reconstruction of the ±3,000 linear feet of 21 -inch sewer main is
proposed. We recommend that the initial study phase of this
project should focus on salvaging the 21 -inch sewer main that
only has lining issues, maximizing the available capacity of the
18 -inch sewers, accommodating future development to the best
extent possible, and investigating the combination of Hydraulic
Projects 1 and 6. For the entire project, solutions should be investigated that minimize impacts and are the
most cost-effective.
LOCAL SEWER KNOWLEDGE AND SAN JUAN CAPISTRANO EXPERIENCE
Knowledge of San Juan Capistrano criteria, procedures, and personnel are key features of the LAN Project
Team. The LAN Team's Project Manager and Project Engineer have worked on multiple projects for the City
of San Juan Capistrano, including the final design of several sewer design projects. Additionally, our Project
Team members have local experience working on numerous South Orange County Sewer Projects, including
the jacking of two sewer mains across 1.5 for the El Toro Water District. Asa result, our Project Team is familiar
with City standards and the preparation of sewer planning, rehabilitation, jacking, siphons, and reconstruction
projects.
ALTERNATIVE ALIGNMENT ANALYSIS
Given the extent of existing development along the existing sewer
alignment, it will be essential to evaluate options that are feasible,
functional, cost-effective, and that minimize potential impacts to
existing development. Although it would require an additional
easement, one possible alternative is a southerly shift in the
alignment through the parking lot (west of Camino Capistrano) to
avoid impacting the structures that were constructed after the
sewer was built.
SEWER CAPACITY ANALYSIS
Reviewing the pertinent portions of the City's Sewer Master Plan Report will be a key task in developing a
strategy for the design portion of the project. Since the problems identified in the Master Plan Report include
both capacity and lining deficiencies, it will be important to differentiate between the types of deficiencies and
to develop a strategy that will maximize the use of the existing sewer mains, which should still have significant
useful life remaining. By utilizing the City's sewer model and corresponding design sewage flow rates, we can
refine the Sewer Master Plan recommendations and develop detailed recommendations that should result in
significant cost -savings to the City, as compared to the costs identified in the Sewer Master Plan.
2
0 n� EXH1B1T A
�;:� 9
Hydraulic Capacity Project No. I
"� San Juan Creek Siphon to Trabuco Creek Siphon
>f. Project Understanding/Scope of Work
REHABILITATION ANALYSIS
JACKING AND SIPHON EXPERTISE
The proposed jacking operations at the freeway and the railroad
crossing are complicated procedures that will involve
specialized expertise. Key components that will need to be
considered include allowing for accessibility of construction
equipment, minimizing impacts to adjacent businesses,
providing sufficient geotechnical information, and accounting
for all utilities in the area. Additionally, the need for a sewer
siphon design could be required. The LAN Team has provided
these design services for numerous projects including the
jacking of two sewers across I-5 for the El Toro Water District.
The accurate analysis of the video inspection tapes will be an important task in the development of the
Engineering Report and in the overall construction cost of the project. The evaluation of the 1) reconstruct
existing lines option versus 2) the rehabilitation of existing lines by relining methods option, needs to be the
result of a comprehensive review of a wide variety of project considerations. These include the additional
service life resulting from relining; facility of reconnection of service laterals; impact of trenches to
surrounding areas; access for suitable mobilization of specific construction equipment; and initial investment
and life cycle costs. In order to provide recommendations of pipe rehabilitation versus reconstruction, we
recommend that the Engineering Report include a selection matrix for each segment of sewer based on the
factors identified above, plus any other key factors that should be considered. Within the rehabilitation
alternative, point repairs and lateral connections need to be carefully evaluated and accounted for. Our pipe
lining design subconsultant has completed tens of miles of lining projects and is rated among the Top 25
consultants in the country for trenchless technology design.
RAILROAD AND CALTRANS PERMITTING
Knowing the appropriate procedures for obtaining permits from
the railroad and Caltrans may be the most important task in
keeping the project within schedule. This is especially true
because of the jacking operations that are being proposed. The
LAN Team includes a specialist in obtaining the appropriate
permits from both agencies. Our permit engineer has over 30
years of experience, has extensive contacts within the railroad and
Caltrans, and has obtained permits for dozens of projects involving
one or both permitting agencies.
3
10
0 J+w 14Wa� EXHIBIT A
�� 9!
Hydraulic Capacity Project No. 1
m San Juan Creek Siphon to Trabuco Creek Siphon
i. Project Understanding/Scope of Work
Scope of Work
➢ Phase 1— Preliminary
biiign
➢ Phase 2- Final Design'
SCOPE OF WORK
Phase f — Preliminary Design
100 RESEARCH AND REVIEW. On all design projects, LAN Engineering
begins by meeting with the Client to refine the specific project scope and
objectives. The meeting will result in identification of key contacts,
unresolved issues and preliminary design constraints.
A thorough search of the available records will be conducted to acquire relevant data to assist in the design of
the project. The information accumulated will include as -built drawings, utility information, assessors parcel
maps, and horizontal and vertical control data. Included as a part of this task will be the review of the
videotapes, for this portion of the project, from the Sewer Master Plan. Although new video inspections will
be performed, the review of the tapes and the logs will help to understand the nature of the lining issues
discovered and the potential need for point repairs.
110 FIELD REVIEW. The Project Team will review the project in the field, take photographs of key
constraints and project issues for the proposed project, and evaluate and identify existing improvements. All
photographs are filed in photo albums, with a written description for each picture. The albums serve as a
constant reference during design and are invaluable when discussing issues at meetings.
120 UTILITY COORDINATION. Information will be collected from all of the utility companies. We have
included the dipping of all existing gravity sewer and storm drain manholes as a part of our utility coordination
effort. A master utility list will be maintained and updated throughout the life of the project. Coordination
with the utilities will continue throughout the design of the project.
130 BASE MAPPING. Aerial mapping is proposed for the entire project reach if only Project No. 1 is
constructed. However, if Project No. 6 is constructed, the aerial mapping will be used only for the new
construction, and the sewer rehabilitation base map will be prepared utilizing the City's existing digital aerial
photography. Supplemental ground survey is proposed as a part of Phase 2 to provide an existing ground
profile above the sewers and to more accurately locate key constraints such as building corners, stairways, etc.
140 VIDEO AND PHYSICAL INSPECTIONS. The LAN Team proposes to provide CCTV / manhole inspection
crews, management, technical staff, and equipment to accomplish the work described below:
➢ Review project area sewer drawings
➢ Provide CCTV inspection equipment
➢ Provide manhole inspection equipment
➢ Provide a written description of CCTV/manhole inspection observations
➢ Provide digital photographs on digital media (CD or DVD)
rd
rMI
0 yP° EXHIBIT A
�;� �9
Hydraulic Capacity Project No. 1
' nu
'` San Juan Creek Siphon to Trabuco Creek Siphon
1. Project Understanding/Scope of Work
150 RIGHT-OF-WAY RESEARCH. The LAN Team will research City and County records to determine the
public right-of-way boundaries for all of the projects. Based on the current information available and the fact
that the sewers already exist for Project No. 1, we are anticipating that easements already exist for all sewer
mains not within public right-of-way. Project No. 6 will probably require a County right-of-way agreement.
160 ENGINEERING REPORT. As a part of this task, the LAN team will review the City's current master plan.
Our review will include an overview of the City's model, including tributary areas and design flows. We will
also review the Master Plan Report conclusions and recommendations involving Hydraulic Project No. I and
No. 6 to allow us to determine if those recommendations might be advantageously re-evaluated. (Specifically,
we will determine if flow can be diverted from Project No.I to Project No. 6, thereby eliminating the capacity
deficiencies for Project No. 1). When re-evaluation appears beneficial, we will develop cost-effective, feasible
alternatives. Alternatives could include changes to alignments, changes to flow patterns, and alternative
methods of construction. Those alternatives appearing to have merit will be investigated in greater depth, and
recommendations will be developed for consideration by the City. Alternatives to the alignments and
construction methods discussed in the Master Plan will be developed in this task to the extent that budget level
cost estimates can be made for comparison and construction methods can be explained adequately.
Alternative construction techniques for the construction of a parallel sewer for Project No. 1 will be developed
for consideration based on a detailed review of the existing field conditions and the videotapes. Factors that
will be considered in evaluating the alternatives including cost-effectiveness, constructability, impacts to
existing improvements, traffic control/public safety, and right-of-way impacts will also be considered. The
results of the analyses and recommendations will be detailed in the Engineering Report. The report will
include the following:
➢ Pictures and descriptions of existing conditions for each reach of sewer
➢ Comments and summaries of the videotape for each segment
➢ A matrix identifying the parameters being used to evaluate the various construction techniques
➢ Recommendations with justifications for the most viable solution
➢ A location map showing the limits for each project
Identified below are some of the key issues that will have to be addressed during the design process for each
project segment.
Reach 1 (San Juan Creek Siphon to Camino Capistrano/La Paloma). According
to the Master Plan Report, this reach of 21 -inch pipe is not hydraulically
deficient, but the pipe lining has deteriorated. Physical constraints for this
reach include the I-5 Freeway, and the existing commercial buildings east of
the freeway that the existing sewer traverses between. The jacking of a parallel
sewer across the freeway will be very expensive. Our research indicates that
the lining problem may be from the lined ACP which was originally installed.
We recently completed a project for an Orange County agency that was having
problems with failure of the original lining in a section of lined asbestos cement
pipe. Video inspection showed that the lining was undercut due to corrosion of the pipe wall at several joints.
The pipe was successfully rehabilitated at a cost significantly less than the pipe replacement cost.
10
0 dwn MV
a 1?XHIBIT A
-� �� Hydraulic Capacity Project No. 1
San Juan Creek Siphon to Trabuco Creek Siphon
i. Project Understanding/Scope of Work
In light of replacing a line that is not deficient, and which would be very costly to replace or supplement, we
plan to investigate a combination of alternative alignments and flow diversions. There appears to be adequate
room for the jacking pits outside of Caltrans right-of-way, and the pit in the parking lot can be situated to
minimize impacts to the traffic flow within the commercial complex. Should a replacement sewer be
recommended, traffic control should not be a problem for this reach.
Reach 2 (Camino Capistrano/La Paloma to 500 feet south). Since the existing sewer is located in Camino
Capistrano, traffic control will be a significant factor for this reach. Since this reach is hydraulically deficient,
alternatives will include parallel facilities, diversion of flow in conjunction with alternative alignments, and the
potential for combining Project No. 1 and 6.
Reach 3 (Camino Capistrano to west of the railroad). This reach will have similar
constraints to Reach 1, due to the railroad jacking operation and the commercial
building constraints. It appears highly unlikely that a parallel sewer could be
constructed along the same horizontal alignment as the original sewer, since
significant development has occurred since the original sewer was constructed.
Alternatives to be investigated will include parallel facilities, diversion of flow in
conjunction with alternative alignments, and the potential for combining Project
No. 1 and 6. Although an additional easement would be involved, an alternative
alignment possibility is the construction of a parallel sewer from the Camino
Capistrano/La Paloma intersection to just north of San Juan Creek, then southwesterly along the southerly edge
of the property adjacent to the Creek, and then jacked across the railroad.
Reach 4 (West of railroad to Trabuco Creek Siphon). The construction of a parallel
sewer along the easterly edge of these two parcels will involve significant
disruption to parking spaces and existing landscaping. A wider easement would
probably also be required. Alternatives to be investigated will include parallel
facilities, diversion of flow in conjunction with alternative alignments, and the
potential for combining Project No. I and 6.
It should be noted that if lining is proposed for any of the reaches, temporary
sewage handling could be a significant issue, due to the volume of sewage being
conveyed.
170 PRELIMINARY PLANS. Forty scale storm drain plans will be developed for each recommended sewer
alignment. The plans will include the topographic base information, existing utilities, and the vertical and
horizontal alignment of the sewer, including siphons or jacked pipes. Sewer laterals will also be indicated
where possible, as well as the disposition of any existing sewer facilities that will be replaced. For reaches to
be lined, we proposed to use existing City digital mapping and the record drawings for the pipe profiles. We
are not proposing to dip the existing sewer manholes that will only be relined.
180 COST ESTIMATES. Preliminary cost estimates will be prepared and submitted for each project, including
new construction and lining alternatives, where applicable. The estimates will include the costs for all of the
various construction items and will also identify any private property relocations required (fences, walls,
landscaping, etc.).
0 EXHIBIT A
-� �� Hydraulic Capacity Project No. 1
na
m San Juan Creek Siphon to Trabuco Creek Siphon
i. Project Understanding/Scope of Work
190 CITY MEETINGS I PROJECT MANAGEMENT I QA / QC. Meetings will be held with City staff, as necessary to
complete the project. Regularly scheduled meetings are a key component to keeping projects on schedule,
avoiding pitfalls, and keeping the lines of communication open with the City so that surprises do not occur
during the final stages of the project. We have assumed one status meeting per month on the average.
A QA/QC Committee, comprised of senior engineers, will be assigned to this project. These members will
meet at key points of the project to review the progress and results.
The Project Management task is directed at the organization, planning and control of the Project Team.
Activities include scheduling and monitoring of the project team, cost control, and an active quality control
program. A summary of our procedures are included in Section 6 of this proposal.
Phase 2 — Final Design
200 UTILITY COORDINATION. Coordination initiated with the utilities during Phase 1 of the project, will
continue throughout the design of the project. Notices will be sent to all franchise utilities that will be
impacted by the project, requesting the relocation of the pertinent facilities. A copy of the utility file for each
utility company/agency will be provided to the City.
210 GROUND SURVEY. Detailed ground survey will be used to supplement the aerial topography and base
mapping initiated in Phase 1. Information will include establishing the existing ground above the proposed
sewer, locating the precise location of existing utilities and above -grade improvements (walls, trees, etc.), and
defining other key surface features. All existing sewer and storm drain manholes in the vicinity of the
proposed sewer construction would be dipped to determine existing invert elevations.
220 GEOTECHNICAL. The geotechnical investigation will be completed in accordance with applicable City
standards. Based on published information, we are anticipating predominantly silt, silty sand, and sand soil
conditions. The borings will extend to a depth of 15 to 25 feet below the existing grade. We are proposing a
total of seven borings for Project No. 1. Two of the borings will be drilled near the toes of the I-5
embankment, where the pipe jacking is anticipated. Two additional borings are proposed within the parking
lots on both sides of the railroad tracks. If Project No. 6 eliminates the parallel sewer construction portion of
Project No. 1, the borings will be drilled along the proposed alignment, including the proposed siphon.
The geotechnical report will include recommendations for pipe jacking (including shoring for the jacking and
receiving pits), drilling (if needed for Project No. 6), groundwater, temporary and permanent slope stability,
corrosion potential, lateral earth pressures, backfill and bedding, and will also identify the necessity for
dewatering.
We have assumed that a drilling permit will be required from the County of Orange if Project No. 6 is
constructed, and that no -fee permits can be obtained from the City. We are also requesting assistance from the
City in coordinating with property owners and in obtaining permission to drill borings on private property.
00
0 a..., qW MV
a� EXHIBIT A
�'� ®9
Hydraulic Capacity Project No. 1
"` San Juan Creek Siphon to Trabuco Creek Siphon
<. Project Understanding/Scope of Work
230 FINAL PLANS. Forty scale sewer plans will be prepared for the projects based on the final approved
alignment selected in Phase 1. For the purposes of this proposal, we have assumed the construction of a new
sewer roughly parallel to the existing Project No. 1 alignment including two jacking operations or the
construction of Project No. 6. For both alternatives, we have also included the rehabilitation of the existing
sewer along the Project No. 1 alignment. The plans will include plan and profile drawings, necessary manhole
details, and details required to join the existing facilities. Details will also be provided showing limitations of
boring pits, casing installation, carrier pipe installation, and as necessary, directional drilling for the proposed
siphon. If identified in Task 1, designs will include alternative means of trenchless construction, such as
directional drilling.
The following represent some of the key issues anticipated during final design.
Lining Options to be Considered. During the last five years, there have been a number of new technologies that
have entered the marketplace and that are included in the Greenbook. It will be important to get the comfort
level of the City regarding the lining methods that will be allowed, so that certain methods can be excluded
from the bidding process. The project specifications will have to be carefully written to only allow those
methods that are deemed to be acceptable by the City and County.
Temporary Sewage Handling. A critical issue for all sewer rehabilitation projects is the handling of flows
during construction. Sewage generation cannot be interrupted, and suitable temporary flow handling facilities
and flow bypass strategies will need to be incorporated into design development.
Utilities. It is anticipated that the full compliment of utility systems will be encountered by the project.
Particular care will be undertaken to safeguard against negative impacts to surrounding utility systems. The
limited width at some of the locations provides very limited opportunity for alignment modifications to
existing sewers. Sewer rehabilitation measures will be coordinated with the Health Department where waivers
to the general separation criteria will be required.
Access Issues. Project development must be sensitive to a wide range of access requirements and concerns.
The proposed sewer rehabilitation access requirements include providing driveway access; facilitating services
such as trash pick-ups; and coordinating access and emergency response requirements with police and fire
departments. Access requirements will be specifically addressed in contract documents making use of special
provisions limiting the extent of concurrent contractor operations, related available work hour limits, limiting
open excavations, and coordination of contractor activities with adjacent business operations.
Foundation/Structure Support. Field reviews indicated the presence of adjacent structures that may be in close
proximity to the sewer alignments. Construction of temporary support for foundations may be required as a
part of the contract documents.
240 COST ESTIMATES AND SPECIFICATIONS. Preliminary cost estimates will be prepared for the proposed
improvements and included with the preliminary plans. Construction cost estimates will, in tum, be updated
and resubmitted with each subsequent set of improvement plans.
8
0 a EXHIBIT A
-� ® 9
Hydraulic Capacity Project No. I
"� San Juan Creek Siphon to Trabuco Creek Siphon
1. Project Understanding/Scope of Work
Standard specifications will be prepared for the project based on the Greenbook standards and will consist of
two different sets covering lining and cut and cover. The specifications shall be developed in conformance
with the City's standard format.
250 RAILROAD AND CALTRANS PERMITS. The LAN team will secure the necessary railroad and Caltrans
permits needed to jack the pipes through the respective agency's right-of-way, or as needed, a permit from the
County for the proposed siphon associated with Project No. 6. We have assumed that the City will pay all fees
and costs associated with the permits. The Caltrans encroachment permit includes getting cultural resource
clearance from two organizations, and that generally takes about two weeks. We are estimating that even with
our expertise in this area, the Caltrans encroachment permit approval will take at least three months to obtain.
Permitting for the Railroad will require the issuance of a License Agreement for the sewer line crossing within
their right-of-way. The application will be filed with the Real Estate and Utility Specifications Department in
Omaha, Nebraska. The Application will require the following:
➢ Legal description of the crossing
Approved plans
Y Copy of the project Geotechnical Report
➢ Potholing of the Railroad tenant's underground utilities within the crossing area
➢ Permit application and processing fee
➢ The cost of the right-of-way occupied by the crossing at current market value to be assessed against the
City of San Juan Capistrano.
Once the application is filed, it is expected to take about 60 days for the UPRR to process and approve. In
addition, the following items will be required:
➢ Insurance to work within the railroad right-of-way for potholing.
➢ Any necessary relocation of Railroad tenant's facilities will be at the City of San Juan Capistrano's
cost (design and relocation of tenant utilities would be performed by the respective utility owners.)
260 MEETINGS. Regularly scheduled meetings are a key to keeping projects on schedule, avoiding pitfalls,
and keeping the lines of communication open with the City, so that surprises do not occur during the final
stages of the project. Meetings will be held as needed to complete the project.
270 PROJECT MANAGEMENT I QA I QC. Quality Control will be an on-going task throughout the duration of
the project. LAN initially develops a quality control work plan internally to evaluate the project team selected
for the assignment. The work plan outlines the design standards and manuals to be followed, establishes
checking and review procedures, and identifies assignments and responsibilities.
All design documents prepared by the LAN Team are checked in detail prior to formal submittal. At key
milestones throughout the design process, independent checks will be performed on the various aspects of the
design. Additionally, review plans are circulated internally at predetermined levels to maintain uniformity in
plan preparation
9
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SCHEDULE OF RATES
EXHIBIT C
SCHEDULE OF RATES
JANUARY, 2004
DESIGN:
1
Principal
145.00 / Hr
2
Project Manager
135.00 / Hr
3
Structural Engineer
110.00 / Hr
4
Project Engineer
100.00 / Hr
5
Associate Engineer
90.00 / Hr
6
Assistant Engineer
75.00 / Hr
7
CAD
72.00 / Hr
8
Administrator
64.00 / Hr
Court Appearance — Add $50 / Hr
Reimbursable billed at cost plus 10%.
26
32440 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAX
H,11 Wsanjuancapistrano. org
July 7, 2004
0
✓(�/���r/ IAfAAVORPIFA
• E1IRIUSAI➢ 1961
1776
NOTIFICATION OF ACTION BY THE
CITY COUNCIL OF SAN JUAN CAPISTRANO
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
WYATT HART
JOE SOTO
DAVID M. SWERDLIN
On July 6, 2004 the City Council of San Juan Capistrano met regarding:
"Consideration of a Personal Services Agreement for the Preparation of Plans
and Specifications for the City Sewer Hydraulic Capacity Projects No. 1 and No. 6
(LAN Engineering) (CIP No. 716)" Item No. D7.
The following action was taken at the meeting: Personal services agreement with
LAN Engineering Corporation for preparation of plans and specifications for the
City sewer hydraulic capacity project No. 1 and No. 6, in the amount of $174,460,
approved.
The following documents are in the process of being executed: Personal Services
Agreement
If you have any questions regarding this action, please contact Brian Perry, Senior Civil
Engineer at 443-6353 for more detailed information.
Thank you,
Mitzi rtizo
Deputy City Clerk
Cc: Matt Stepien, LAN Engineering Corporation*; Ray Holland, Interim Engineering
and Building Director; Brian Perry, Senior Civil Engineer
San Juan Capistrano: Preserving the Past to Enhance the Future
0
32400 PASEO ADEL_ANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493.1171
(949) 493.1053 FAX
www. saty uancapis trano. org
MEMBERS OF THE CITY COUNCIL
NOTIFICATION OF MEETTRO OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
WYATT HART
JOE SOTO
DAVID M. SWERDLIN
The City Council of San Juan Capistrano will meet at 7:00 p.m. on July 6, 2004, in the
City Council Chamber in City Hall, to consider: "Consideration of a Personal Services
Agreement for the Preparation of Plans and Specifications for the City Sewer
Hydraulic Capacity Projects No. 1 and No. 6 (LAN Engineering) (CIP No. 716)" —
Item No. D7
If you have specific thoughts or concerns regarding this item, you are encouraged to
participate in this decision making process. You can communicate with the City Council
through correspondence addressed to the Board and/or by attending the meeting and
speaking to the Council during the public meeting.
Correspondence related to this item must be received at City Hall by 12:00 p.m. on
Tuesday, July 6, 2004 to allow time for the Council to consider its content.
If you would like to speak at the meeting, please complete a blue 'Request to Speak"
form found inside the entrance to the Council Chamber. This form is turned in at the
staff table, just in front of the Council dais. You will be called to speak by the Mayor
when the item is considered.
You have received this notice at the request of the City staff member Brian Perry,
Senior Civil Engineer. You may contact that staff member at (949) 443-6353 with any
questions.
The Agenda, including agenda reports, is available to you on our web site:
www.sanivancapistrano.org. If you would like to subscribe to receive a notice when
agendas are posted to the web site, please make that request by sending an e-mail to:
council -agendas aasanivancapistrano.org.
Thank you for your interest,
Meg Monahan, CMC
City Clerk
cc: Matt Stepien, LAN Engineering Corporation'; Ray Holland, Interim Engineering
and Building Director; Brian Perry, Senior Civil Engineer
` Received staff report
San Juan Capistrano: Preserving the Past to Enhance the Future