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1980-0220_CHAMBERS CONSULTANS_Agreement EIR NO. AGREEMENT FOR ENVIRONMENTAL IMPACT REPORT for the City of San Juan Capistrano Downtown Master Plan This Agreement, made and entered into on the 20tWay of February 1980 , by and between the CITY OF SAN JUAN CAPISTRANO (hereinafter referred to as CITY), and CHAMBERS CONSULTANTS (hereinafter referred to as CONSULTANT) . WITNESSETH: WHEREAS, CITY has completed a study which incorporates a recommended master plan for the historic downtown area. WHEREAS, CITY has determined that the recommended master plan will have significant effect on the environment; and WHEREAS, CITY is required, upon such determination, to prepare or cause to be prepared an Environmental Impact Report for said master plan in accordance with the California Environmental Quality Act of 1970 and adopted State and City Guidelines; and WHEREAS, said Environmental Impact Report shall serve to describe various environmental factors for consideration by CITY prior to the approval or disapproval of said master plan; and WHEREAS, CONSULTANT has been selected to prepare said Environmental Impact Report; and WHEREAS, CONSULTANT is qualified and willing to undertake and complete said Environmental Impact Report; NOW, THEREFORE, CITY and CONSULTANT, in consideration of the mutual covenants and agreements hereinafter contained, do hereby agree, each with the other, that CONSULTANT shall prepare the subject Environmental Impact Report, with specifics of content, preparation, and payment as follows: I. CONTENTS OF THE REPORT A. INTRODUCTION AND FOCAL ISSUES 1. Scope The Environmental Impact Report shall report on the effects of the proposed master plan for the historic downtown area. The report shall identify the environmental and financial impacts of the master plan if implemented. Discussion of the possible zoning and implementation tools required to implement the plan shall also be discussed. -2- 2. Focal Issues The EIR shall focus special attention on the following issues that have been identified as being of special concern in relation to this project: a. Land Use/Design: The master plan proposes the development of a specialty shopping environment in the historic core. The design concept would require that future development, or more intensive develop- ment in the historical core area would not be required or allowed to provide parking on-site, but rather at major parking nodes. Impacts of the proposed development on existing land uses within and adjacent to the study area shall be discussed. b. Circulation/Parking: A reorganization of the circulation system using one-way streets and coordinated signaling is proposed. In addition, a multi-modal station and public parking nodes are integral components of the master plan. The impacts of the proposed traffic and parking organization within and adjacent to the study area shall be discussed. C. Economics/Implementation: A cost-revenue analysis of the long-term impacts of the proposed master plan shall be provided. The analysis shall address (1) cost-revenue impacts to provide City services/ facilities and (2) related impacts upon adjacent commercial establishments. A description of possible implementation tools and related financial impacts shall be included. B. PROJECT DESCRIPTION There shall be an introductory description of the proposed project containing the following information: 1) The name or title of the proposed project and project sponsor. 2) The precise location and boundaries of the proposed project shown on a detailed topographic map. The location of the project shall also be shown on a regional map. 3) A description of immediate past development, alteration, and uses of the subject property, including existing land use, existing zoning, and applicable provisions of the General Plan. 4) A statement of the objectives sought by the proposed project. -3- S) A general description of the project's technical and environmental characteristics, considering the principal engineering proposals and supporting public service facilities. C. DISCUSSION OF EXISTING ENVIRONMENTAL SETTING, ENVIRONMENTAL IMPACTS, AND MITIGATION MEASURES 1. General a. Environmental Setting: There shall be a description of the environment in the vicinity of the study area as it exists before commencement of the project, both from a local and regional perspective. Special emphasis shall be placed on environmental resources that are rare or unique to the City of San Juan Capistrano. Specific reference to related projects, both public and private, existing and planned, shall be included for purposes of examining the possible cumulative impact of such projects. b. Environmental Impacts: There shall be a detailed discussion of the environmental impact of the proposed project. All phases of the project shall be considered when evaluating its impact on the environment. Both the direct and indirect impacts on the environment shall be described. Due consideration shall be given to both short-term and long-term effects. The discussion shall include specifics of the area, the resources involved, physical changes, alterations to ecological systems, changes induced in population distribution and concentration, changes in the human use of the land, and other effects on the existing resource base, such as on visual quality and public services. C. Mitigation Measures: Various mitigation measures which would serve to minimize adverse environmental impacts shall be identified and discussed. This discussion shall include an identification of the acceptable levels to which such impacts will be reduced. These alternative measures are available to mitigate an impact, each shall be discussed and the basis for selecting one alternative shall be identified. Energy conservation measures, including both the available alternatives and those incorporated into the design and operation of the proposed shall be discussed as mitigation measures. -a- 2. Issues to be Addressed The following is a list of the specific issues to be included in the discussion of existing environmental settings, environmental impacts, and mitigation measures: a. Climate and Air Quality: A regional analysis of air quality shall not be required or desired for this report. However, the report shall provide a summary discussion of existing air quality and the impact of vehicular emissions as a result of the project. b. Soils, Geology, and Landform Alteration: The impact of proposed development within the study area shall be discussed. A soils and geology report is not required. C. Archaeology and Paleontology: There shall be a walkthrough survey of the study area by qualified professionals. A qualified historic archaeologist and paleontologist shall conduct a detailed on-site survey of any area demonstrated to possess high potential for artifactual material. General guidelines for archaeological/paleontological investigations in the City are available from City staff. d. Vegetation and Wildlife: There shall be a summary discussion of the effects of the project on existing flora and fauna on the property. Special note shall be made of effects on any species which are considered rare or endangered or which are unique to the local area. e. Aesthetics and View Analysis: The property's scale and location make it highly visible from other areas of the City. Given the community's concern for such matters as historic preservation, architectural control, and the sensitivity of the study area, a visual analysis of the proposed land uses and development is required. Said analysis shall include use of photos and/or other visual aids to illustrate the proposed development and provide impact analysis. Specific attention shall be directed to impacts associated with circulation changes, parking nodes, the multi-modal terminal, and the proposed specialty shopping area. f. Public Services and Utilities : The impact of the project on existing public service facilities and utilities including, but not limited to, sewer, water, gas, and electrical consumption shall be addressed. There shall be an analysis of the capability of all responsible agencies (e.g. , police, fire, trash, etc.) to adequately serve the project. } -S- g. Circulation/Parking: A reorganization of the circula- tion system using one-way streets and coordinated signaling is proposed. In addition, a multi-modal station and public parking nodes are integral components of the master plan. The impacts of the proposed traffic and parking organization within and adjacent to the study area shall be discussed. h. Land Use/Design: The master plan proposes the development of a specialty shopping environment in the historic core. The design concept would require that future development, or more intensive development in the historical core area would not be required or allowed to provide parking on-site, but rather at major parking nodes. Impacts of the proposed development on existing land uses within and adjacent to the study area shall be discussed. i. Economics/Implementation: A cost-revenue analysis of the long-term impacts of the proposed master plan shall be provided. The analysis shall address (1) cost-revenue impacts to provide City services/ facilities and (2) related impacts upon adjacent commercial establishments. A description of possible implementation tools and related financial impacts shall be included. D. ADVERSE ENVIRONMENTAL EFFECTS WHICH CANNOT BE AVOIDED IF THE PROJECT IS IMPLEMENTED A summary of any adverse impacts, including those which can be reduced to an insignificant level but not eliminated. Where there are impacts that cannot be alleviated without imposing an alternative design, their implications and the reasons why the project is being proposed, notwithstanding their effect, shall be described. Impacts on human health or aesthetically valuable surroundings shall not be neglected. E. MITIGATION MEASURES A summary of all mitigation measures recommended in Section C, preceding. F. ALTERNATIVES TO THE PROJECT A discussion of various alternatives to the proposed project which could feasibly attain the basic objectives of the project, and why they were rejected in favor of the ultimate choice. The specific alternative of "no project" shall be included. "No project" in this case shall mean the development that would occur under present City regulations. All alternatives shall be discussed relative to their potential impact. -6- There shall also be a description of alternatives capable of substantially reducing or eliminating any environmentally- adverse impacts, even if these alternatives impede the attain- ment of the project objective or are more costly. G. THE RELATIONSHIP BETWEEN LOCAL SHORT-TERM USES OF MAN'S ENVIRON- MENT AND THE MAINTENANCE AND ENHANCEMENT OF LONG-TERM PRODUCTIVITY An evaluation of the cumulative and long-term effects of the proposed project which adversely affect the state of the environment. There shall be a discussion of impacts which narrow the range of beneficial uses of the environment or pose long-term risks to health or safety. H. ANY IRREVERSIBLE ENVIRONMENTAL CHANGES WHICH WILL OCCUR IF THE PROPOSED PROJECT IS IMPLEMENTED Uses of non-renewable resources during the initial and continued phases of the project may be irreversible, since a large commitment of such resources makes removal or non-use thereafter unlikely. Primary impacts and particularly, secondary impacts, generally commit future generations to similar uses. Irreversible commitments of resources shall be evaluated to assure that such current consumption is justified. I. THE GROWTH-INDUCING IMPACT OF THE PROPOSED PROJECT The manner in which the proposed project could foster economic or population growth, either directly or indirectly, in the surrounding environment shall be thoroughly discussed. Included shall be projects which would remove obstacles to population growth. Increases in population which may further tax existing community services and facilities shall be described. The characteristics of the project which may encourage and facilitate other activities that could significantly affect the environment, either individually or cumulatively, shall be discussed. J. REFERENCES Following each individual section of the report, or included within a separate section, all pertinent material, studies or persons consulted in the preparation of the report shall be listed or included for reference. The identity of all federal, state or local agencies, or other organizations and private individuals consulted in preparing the EIR, and the identity of the persons, firm or agency preparing FIR by contract or other authorization, shall also be listed in the EIR. Reference to these sources within the text of the appropriate sections shall be made by means of footnotes. -7 II. PERFORMANCE CONSULTANT agrees to commence work on the report within three days following the execution of this Agreement and to diligently continue the same to completion. Five copies of a screen check draft of the report prepared in accordance with this Agreement, shall be submitted by CONSULTT' to CITY'S Environmental Review Board on or before V //,�j) The Environmental Review Board may require5dditional information and/or modifications to the Screen Check EIR prior to accepting the document as a Draft Environmental Impact Report. Upon such acceptance, CONSULTANT agrees to provide A copies of the Draft EIR for review by the appropriate City body, other agencies, and the general public. Production costs for these reports, based on CONSULTANT'S standard format, are included in the total compensation to be paid to CONSULTANT under this Agreement. CONSULTANT further agrees to provide oral presentations on said reports to CITY'S Planning Commission and City Council. Said oral presentations shall not exceed a total of three in number. CITY agrees to notify CONSULTANT of the time and place of said oral presentations at least four days prior to the date on which the presentations are to take place. Beyond these oral public presentations, CONSULTANT shall meet regularly with CITY staff or CITY'S Environmental Review Board in order to facilitate coordination and to dutifully carry out the report study to completion. CONSULTANT shall be responsible for providing additional information and documentation as necessary for the certification of the Final Environmental Impact Report as adequate by the appropriate decision- making body. CONSULTANT shall be responsible to provide additional support data for those items specifically described in this contract. III. BILLING AND PAYMENT For furnishing the services specified under Section I of the Agreement, CITY agrees to pay CONSULTANT the sum of $6,150. 00 The total amount specified above shall include all costs incurred by CONSULTANT for salary and out-of-pocket costs for travel and miscellaneous expenses necessary to complete all work as specified under Section I of this Agreement. The CITY agrees to make progress payments to the CONSULTANT according to the following payment schedule: - 30% of total amount specified--after execution of this Agreement and upon demand of the CONSULTANT. - SO% of total amount specified--within 30 days of acceptance of the Draft Environmental Impact Report by the CITY'S Environmental Review Board and upon demand of the CONSULTANT. - Remaining 20% of total amount specified--within 30 days of acceptance of the Final Environmental Impact Report and upon demand of the CONSULTANT. B IV. OWNERSHIP OF REPORTS AND DATA Copies of all reports, exhibits, data, and other work or materials prepared in compliance with this Agreement, shall be and shall remain the property of the CITY, to be used by CITY as may be required. V. TERMINATION This Agreement is subject to termination by the CITY at any time by serving written notice to CONSULTANT. The CITY shall thereafter be liable to CONSULTANT only for fees and costs accrued to the date of receipt by CONSULTANT of such notice of termination. VI. SIGNATURES This Agreement represents the complete understanding between the parties with respect to matters set forth herein. No amendment or modification of this Agreement shall be valid unless evidenced in writing and signed by the parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first written hereinabove. CITY OF SAN JUAN CAPISTRANO CONSULTANT (Firm's Name) CHAMBERS CONSULTANTS By: C ' / �1 By: tl .l0 Kenneth E. Friess , Mayor (Title) ATTEST: APPROVED AS TO FORM:: By: iiL_ By:,-" Mary An anover Jim Okazaki City Clerk City Attorney INTRODUCTION • GENER . The Master Plan for the Historic The San Juan Capistrano General Downtown Area of San Juan Capistrano Plan has many recommendations that is the result of the desire of the are pertinent to the Historic Down- City of San Juan Capistrano, its town Area. These are specifically citizens, staff and officials , to referenced in the Downtown Plaza coordinate and control the orderly Parking Study Phase I Report, and • development of the City; to pre- the Master Plan is consistent with serve, protect and , where necessary, these goals , policies and plans . to enhance the City's especial his- torical , cultural , economic and An overriding mandate of the people physical attributes. of San Juan Capistrano , as voiced both by the Workshop participants In November 1978, the City retained collectively and by individual the firm of CHNMB Associates to citizen statement, is that San Juan prepare a Master Plan for the Historic Capistrano must retain and enhance Downtown Area, including broad range its own small town and especial dollar budgets and possible sources historical and cultural heritage. of funding for implementation. And that while economic and other development must be expected, and The Master Plan is based on, and is in certain areas encouraged, it a continuation of, the work begun in must be managed in such a way as the Downtown Plaza Parking Study. to maintain or achieve this basic Community participation and communi- requirement. cation has been an essential element of the process. The Master Plan for the Historic Downtown Area, where necessary, In addition to a continuous and par- therefore relates and defers to titular effort to communicate with, not only the objective require- and elicit reaction from, special ments of physical and economic con- ioterest groups (merchants, property straints, but also to the subject- owners , and institutions) , there has ive goals and desires of the com- •been direct citizen input and review munity. of the planning process through a "Take Part Workshop" process. The plan for the historical city center becomes a development plan This process has allowed the citizen, that relates land usage and de- special-interest person , and city velopment to inter-related traf- staff to collectively arrive at a fic, parking, pedestrian and open planning and design concensus as to space systems. The result, along how they want .the Historic Downtown with careful and sensitive design, Area to evolve and develop. would be a city that is perceived by resident and visitor alike as The result is a Historic Downtown an attractive , safe , exciting place Area by and for its citizens , with to come to and to experience , and its planning supported by the com- at once retains the charm, character munity , and with better citizenry and qualities that people have come understanding of the decisions and to cherish in San Juan Capistrano. compromises or trade-offs that are always required. The intent, and the result, is a plan for development which can be supported by and benefit everyone. THE PROBLEM The general problems as defined by Parking the community and its consultants are as follows - this listing is ® Parking is often less than re- neither exhaustive nor necessarily quired, has poor access , and in order of importance or priority. is poorly identified. Entrances and Signage Economic Potential a The primary entrances into e The City center is presently the City are either unat- losing a significant share of tractive or out of character its economic potential in with the desired City image. retail sales . The community thereby suffers the incon- e Signing and graphics are venience of shopping else- more often than not unat- where, and the mutually sup- tractive, inadequate or portive benefits derived from nonexistent. coordinated retail , cultural , and social activities is lost Open Space or not maximized. e There is essentially no public Focal Point open space in the City center, and of those that exist none e And finally, while the Mission is publicly owned. provides a powerful focus for the city as a whole, and pro- ® There is , therefore, no open vides the primary destination/ space system. focus for the visitor, and while there are other existing or Pedestrian System potential sub-focal points , such as Los Rios and a pro- 0 There is no pedestrian system jetted Civic Center, there is or major automobile-free areas presently no central city, for pedestrian enjoyment and pedestrian-oriented focal point safety. This includes in for retail and related business , many areas even basic side- social and cultural activities . walks or reasonable intercon- nections between adjacent developments , facilities or activities. Traffic ® Traffic is bad and often poorly managed with actual or potential conflict between local traffic, through traffic, and pedes- trians. THE SOLUTION ,' • The general solutions to the above Pedestrian System stated problems are as follows: 4a [Building on the created public Entrances and Signage open space an open space/pedes- train system would be developed Major improvements in landscaping connecting all public utilized would be made at entrances to the facilities , both publicly and City and the historical city privately owned and both exist- center. This includes in par- ing and proposed. This would ticular areas around the Freeway include the Mission, retail and its off-,ramps. Plant business , restaurants , parking , material would be used, not institutions , transportation only to screen the negative facilities and open space effects of undesired views , facilities. but also to provide a positive desired quality and character. e The pedestrian system would include new sidewalks on e There would be an extensive Camino Capistrano south of public. signing program identi- Ortega Highway and along Del fying and providing directions Obispo. for all major public and insti- tutional facilities and services . 6 Improved sidewalks would be provided along Verdugo with ® Every effort would be made to a major pedestrian way created coordinate this with, and extend extending into and through the it into, the private-but-open- Los Rios project to the river. to-public facilities and services . ® A landacsped pedestrian way e There would be special sign/ would connect the proposed .graphic/structures at the intermodel transportation intersection of Ortega Highway facility with the intersection and Del Obispo, and at Camino of Camino Capistrano and Capistrano and Del Obispo and Ortega. at Camino Capistrano and Del Obispo to define and serve as ® The sidewalks of Camino Cap- "gateways" into the historic istrano -north of Ortega city center of San Juan would be improved to include Capistrano. tour bus loading zones on the east side for safe pleasant Open Space . access to the Mission, and tree lined parking and pedes- e Significant public open spaces train access to retail activi- would be provided by converting ties on the west side. Camino Real south of Ortega Highway and Yorba Street and e Widening the sidewalk in front Forster Street into primarily of the Mission would create a pedestrianways , and the estab- plaza and sidewalks would be lishment of a series of court- created or improved and extended yards and small plazas and parks . out both sides of Ortega High- Some Mould be publicly owned and way to provide safe pleasant others privately owned but pedestrian access across the open-to-the-public. Freeway. ® It is further proposed that projects outside the historical city core would also- be in- tegrated into this pedestrian/ Open space. system. Traffic Focal Point A Traffic would be organized, m In order to provide the coivnunity utilizing one-way streets and with a focal point for social , coordinated signaling, so as to cultural and corunercial activities, discourage through traffic and a public open plaza or "zocalo" create an historical city core is proposed. that is in part automobile-free and in which the remainder pro- © The "Zocalo" is a public plaza vides only for autos whose that would reinforce the City's destination is the city center. village concept. It provides an outdoor public space which serves Parking as a physical and psychological focal point for daily social, e To organize traffic and provide cultural and conmerical activities . required parking it is essential that as land is developed, or e This public space would provide more intensely developed, in a scenario for community interaction the historical core area that and expression within an informal it not be required or allowed enclave of historic elements , retail that parking needs be provided shops, art galleries, theatres , on-site. This would require outdoor cafes and restaurants . The the development of major parking zocalo would also provide for a nodes, historical and cultural concept that serves to unify the existing a All existing and proposed parking character of the area with future areas would have a system of development of the historic center. internal and inter-connecting walkways which in turn would o The character and scale of the connect to adjacent sidewalks, zocalo would be consistent with the crosswalks and pedestrain ways unique culture and history of loading to the central 'Zocalo' San Juan Capistrano, it would be and the Mission. a rich space with sights and sounds of music and water, tree shaded Economic Potential and encircled with the color and scent of flowers . ® That the City, through its good offices and by direct action, cause to be developed as the retail core of the Historical Downtown Area approximately 60,000 square feet of first- class specialty shopping and restaurant facilities under one management as defined and outlined in the San Juan Cap- istrano Downtown Plaza-Parking Study Phase I Report. o That this development be in- tegrated into the overall city fabric as generally indicated in the Master Plan. ii ma NOV T 11 1'1 S ,1 = f4 rte' E 1 � � WLl 1, A ��I•':11 ° '�' 1 nl �ti y� �� �� 1 � �prVl 1 . � �r 1 1 �_ •_ Y i �I � Wort 1 ��1 1 I • , II IVIJJI111IJI 1 11 N 1. i. v I as 'll i �__ � •' � 1 e'a `,•u .�1 IIT �/��1 11 h� tll�� �I� �� •__,,,,�..�+� � 1 l v C G¢., �•�. 'i r, �' ;n �g ��� d II IlIl011i,r� � e�I ®���•r�„ ► i'— �,ril � il� �. ��. 1 ^ { P �V•�. 11� 1t �pa�` \tel' •, J �� Ile p 11 J lids 1 ' - IRdVIVW��NYIIIIWIImNN�� 1 .V-_`�► _4 '•!•�i '''�"� � �' �:' } r t .III II I;iil 1111611 I i �� O�f ♦ � •1 NVINIIWIiIYIII4NWYu�O.'_ ri . � rafg �%• p � IY��I ��_ III a!� _ -\, ,a'• � `, ' �S I II _ 11 1 l .III 1 a t 1 I ice. • • • • I d r f 111 ai 32400 PASEO ADELANTO SAN JUAN CAPISTRANO.CALIFORNIA 92675 "'� SHONE 49 J.117 +., j •1 �e`"� W February 25, 1980 Chambers Consultants 10557 Beach Boulevard P. O. Box 356 Stanton, California 90680 Re: Award of Contract, Downtown Study Area Environmental Impact Report Gentlemen: At their meeting of February 20, 1980, the City Council took action to award the bid for preparation of the Downtown Study Area Environmental Impact Report to your company in the amount of $6,150. 00. Enclosed are two copies of the contract which have been executed by the City. Please sign both copies and return the original copy to this office. The remaining copy is for your files. Thank you for your cooperation. If you have any questions, please do not hesitate to call . Very truly yours, (MRS) MARY ANN HANOVER, CMC City Clerk MAH/cj Enclosure cc: Director of Community Planning and Development 0 AGENDA ITEM February 20, 1980 TO: James S. Mocalis, City Manager FROM: Thomas G. Merrell, Director Community Planning and Development SUBJECT: Award of Contract - Downtown Study Area EIR SITUATION The Department of Community Planning and Development has received nine proposals for the preparation of the Downtown Study Area EIR. The EIR is to evaluate the impacts that can be expected if the Downtown Master Plan is adopted. In addition, the document will also serve to satisfy State grant requirements regarding implementation of the multimodal terminal . Refer to Exhibit 1 for agreement of services. The planning firms and their respective costs are as follows : Planning Firm Cost Chambers Consultants $ 6,150.00 Haworth Carroll and Anderson 8,725 .00 POD 9,862 .00 Edaw 9,920.00 Donald Cotton Assoc. 9,940.00 Albert C. Martin and Assoc. 10,000.00 Ultrasystems 11,910 .00 PER 14,600.00 Torrey and Torrey 15,000.00 Staff believes that all of the above firms are qualified to undertake the preparation of the Environmental Impact Report. FINANCIAL CONSIDERATIONS The City has allocated $10,000.00 for the preparation of the EIR. The funds are available in the 1979-80 fiscal budget. ALTERNATE ACTIONS 1. Award the bid to low qualifying bidder, Chambers Consultants, in the amount of $6,150.00 and authorize the Mayor to sign the contract . 2. Award the bid to one of the other consulting firms. FOR CITY COUNCIL AGENDA .... �✓Z Agenda Item -2- February 20, 1980 RECOMMENDATION Award the bid to low qualifying bidder, Chambers Consultants, in the amount of $6,150.00 and authorize the Mayor to sign the contract . IR ectful y fitted, TI as G. Mer ell, Director o unity Flaming and Development T MIRB:mjw At chments