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1979-0705_SULLY MILLER CONTRACTING_Contract 0 249 19 013709Pa 958 EXE IcAlPT C2 RECORDED AT THE REQUEST OF RECEIVED RECORDING FEES EXEMPT DUE TO AND RETURN TO: GOVERNMENT CODE SECTION 6103 SEP a 3 5.4 PM 'go City of San Juan Capistrano Office of the City Clerk X11"{ i-F 32400 Paseo Adelanto SAN JUAN Mary An anover, City Clerk San Juan Capistrano, CA 91��l��>ir( ", . ," City o San Juan Capistrano, CA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that the contract heretofore awarded by the City Council of the City of San Juan Capistrano, California, to Sully-Miller Contracting Company, P. O. Box 5399, Long Beach, California, 90805, who was the company thereon for doing the following work, to wit: CONSTRUCTION OF ASSESSMENT DISTRICT 78-2, CAMINO CAPISTRANO NORTH, SCHEDULE "B" That said work was completed by said company according to plans and specifications and to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that said work was accepted by the City Council of the City of San Juan Capistrano, at a regular meeting thereof held on the 6th day of August 1980 , by Resolution No. 80-8-6-8 That upon said contract the Seaboard Surety Company of New York was surety for the bonds given by the said company as required by law. Dated at San Juan Capistrano, California, this 7th day of August 1980 . RECORDED IN OFFICIAL RECORDS OF ORANGE COUNTY, CALIFORNIA 5 rw 4 P.M.AUG 201980 Mary nn rover, City Clerk of LEE A.BRANCh+, Caumy R*cerdw the Cit of San Juan Capistrano STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO ) I, MARY ANN HANOVER, the duly appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano, California, do hereby certify under penalty of perjury that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Council. Dated at San Juan Capistrano this 7th day of August , 1980 (SEAL) Mary Ann n er, City Cierk o San Juan6Capistrano 249 '1 7 , EXE�,gET BK 13709Po 956 C2 RECORDED AT THE REQUEST OFRECEIVE D RECORDING FEES EXEMPT DUE TO AND RETURN TO: SEP q 3 54 PM *RJ*RGOVERNMENT CODE SECTION 6103 City of San Juan Capistrano 1 Office of the City Clerk C17Y OF nvdUi 32400 Paseo Adelanto $A.4 'Ll Ahi Mary Ann,,41anover, City Clerk San Juan Capistrano, CA (9$¢7�? rt 4, ; ;_ City of an Juan Capistrano, CA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that the contract heretofore awarded by the City Council of the City of San Juan Capistrano, California, to Sully-Miller Contracting Company, P. O. Box 5399, Long Beach, California, 90805, who was the company thereon for doing the following work, to wit: CONSTRUCTION OF CAMINO CAPISTRANO AHFP 940 AND 984, SCHEDULE "A" That said work was completed by said company according to plans and specifications and to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that said work was accepted by the City Council of the City of San Juan Capistrano, at a regular meeting thereof held on the 6th day of August 1980 , by Resolution No. 80-8-6-7 That upon said contract the Seaboard Surety Company of New York was surety for the bonds given by the said company as required by law. Dated at San Juan Capistrano, California, this 7th day of August , 19 80. RECORDED IN OFFICIAL RECORDS OF ORANGE COUNTY, CALIFORNIA 5 Pd",' 4 P,M.AU6201910 22��4�4- y' Mary nn anove , City Clerk of LEE A.BRANCH,Coumy Rawdw the Cit of San Juan Capistrano STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO ) I, MARY ANN HANOVER, the duly appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano, California, do hereby certify under penalty of perjury that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Council. Dated at San Juan Capistrano this 7th day of August , 1980 (SEAL) G L_ Mary Ann anove , i y Clerk o San Jua Capistrano '• • CITY COPY . C O N T R A C T This contract is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO, State of California (hereinafter referred to as the "CITY") and SULLY-MILLER COMPANY (hereinafter referred to as "CONTRACTOR,") and is in accordance with and by virtue of the provisions of the "Municipal Improvement Act of 1913 , " being Division 12 of the Streets and Highways Code of the State of Cali- fornia, and the County of Orange ARTERIAL HIGHWAY FINANCING PROGRAM (AHFP) . IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS : FIRST. MUNICIPAL ACT OF 1913. AGREEMENT that all applicable provisions of the "Municipal Improvement Act of 1913, " and of all acts supplementary thereto, incorporated by reference therein, or amendatory thereof, a:_e incorporated herein by reference and made a part hereof. SECOND. CONTRACT DOCUMENTS . The contract documents 'shall be considered to include the Notice Inviting Bids, the Instruction to Bidders, the Pro- posal, the Bid Bond, the Non-Collusion Affidavit, the Deisgnation of Sub- Contractors , the Contract which is prepared for execution by the City and the Contractor, plans, specifications and special provisions, contract bonds, resolutions adopted by the City Council pertaining to the work, in- suranoe policies and certificates , and any supplemental written agreements amending or extending the scope of the work originally contemplated chat may be required to complete the work in a substantial and acceptable manner. THIRD. THE WORK. CONTRACTOR. agrees to furnish all tools, labor, m,iteri.al , equipment, transportation, and supplies necessary to perform and complete in good and workmanlike manner the construction of the CAMINO CAPISTRANO IMPROVEMENT DISTRICT, AHFP NO. 940 , ASSESSMENT DISTRICT 78-2, in strict conformance with the Plans, Specifications and all other contract documents , which documents are on file at the Office of. the City Clerk, City Hall , 32400 Paseo Adelanto, San Juan Capistrano, California. FOURTH . PAYMENT. CITY agrees to pay, and CONTRACTOR agrees to accept, the lump sum adjusted for variations of quantities , at the prices desig- nated in bid proposal at the time and in the manner set forth in the Specifications . -17- i FIFTH. DESCRIPTION OF WORK. That the following is a general and ab- , ' breviated description of the works of improvement: SCHEDULE "A" : Construction of certain streets and other public improve- ments in: CAMINO CAPISTRANO between AVENIDA PADRE and DEL OBISPO STREET: SCHEDULE "B" : Construction within CAMINO CAPISTRANO (Service Road) , lying easterly of CAMINO CAPISTRANO between AVENIDA PADRE and AVENIDA GOLONDRINA, through the construction of certain street and planting improvements . SIXTH. COMMENCEMENT AND COMPLETION OF' THE WORK. CONTRACTOR agrees to begin and complete the work within the time specified in the Notice In- viting Bids . It is agreed that it would be impracticable and extremely difficult to fix the actual amount of damages, and loss sustained by CITY, should CONTRACTOR fail to complete the work in the specified time; there- fore, CONTRACTOR shall pay CITY, as liquidated damages, not in the nature of a penalty, one hundred dollars ($100) a day for each day delayed; provided that extensions of time with waiver of liquidated damages , may be granted as provided in the Specifications. SEVENTH. PERFORMANCE BOND AND LABOR AND MATERIAL BOND. CONTRACTOR agrees to furnish bonds guaranteeing the performance of this contract and guaranteeing payment of all labor and material used under this con- tract, as required by the laws of the State of California, on forms ap- proved by CITY. The Performance Bond shall be for an amount of one hundred percent (100%) of tile amount of this contract and shall be conditioned on full and complete performance of the contract, guaranteeing the work against faulty workmanship and materials for a period of one (1) year after completion and acceptance. The Labor and Material Bond shall be for an amount of one hundred percent (100%) of the amount of this contract and shall be conditioned upon full payment of all Labor and Material entering into or incidental to the work covered by this contract. CON- TRACTOR agrees to furnish the bonds on the form found within the Specifications . -18- f EIaiiTH. GENERAL PREVAILING RATE OF PER DIEM WAGES . Pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations , are on file in the office of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, California, and are hereby incor- portated and made a part hereof. CONTRACTOR agrees that he, or any SUB- CONTRACTOR under him, shall pay not less than the foregoing specified prevailing rates of wages to all workmen employed in the execution of the contract. NINTH. SALE OF BONDS FOR SCHEDULE "B" . The award of contract and the execution of this Agreement are subject to the following: Work within Schedule "B" shall be subject to receipt of money from the sale of bonds. TENTH. CITY TO BE HELD HARMLESS . That the CONTRACTOR agrees to indem- nify, defend, and hold harmless the CITY, its officers, agents and employees, from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, materialmen, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this Agreement. ELEVENTH. INSURANCE. CONTRACTOR agrees to carry Public Liability, Property Damage, and Workmen ' s Compensation Insurance in amounts as re- quired by the Specifications . TWELTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC CONTRACTS . CITY is subject to the provisions of the Government Code and the Labor Code of the State of California. It is stiuplated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and shall be complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight (8) hours labor constitute a legal day ' s work and CONTRACTOR shall, as a penalty to CITY, •-forfeit twenty-five dollars ($25) for each workman employed in the execution of the Contract by CONTRACTOR, or by any SUB-CONTRACTOR, for each calendar day during which such workman -19- is. required or permitted to work more than eight (8) hours in violation of the provisions of Article Three, Chapter One, Part Seven, Division 2 , of the California Labor Code , except as permitted by law. IN WITNESS WHEREOF, this contract is executed by the duly authorized agent (s) of CITY, pursuant to Council action, and by CONTRACTOR on the date set before the name of each. DATED: July 5, 1979 CITY OF SAN JUAN CAP STRANO BY z s APPROVED AS TO FORM: KENNETH E . FRIESS , MAYOR JAMES S. OKAZAKI , CITY ATTORNEY MARY NN ANOVER, CITY CL .RK SULLY-MILLER COMPANY CONTRACTOR DATED: )C (�. L\� I cj I cI / By ROBERT E. HOLLAND, VICE MS. -20- t STATE OF CALIFORNIA, U4an :s. a COUNTY OF g ON Juky 19 19--79 ' before me, the undersigned, a NotaryPublic in and for said State, personally appeared Robeht E. Ho�kand__ known to me to be the of the s N— anxlraeting Co. 71N the Corporation that executed the within Instrument, known to me to be the person who executed the within Instrument, on behalf of the Corporation,therein named, and acknowledged to me that such Cor oration executed the same. Pes N9a) WITNESS my hand and official seal. Notary Public in nd for said State. ACKNOWLEDGMENT--Corporator 0 0 APPROVAL OF CHANGE ORDER NO. 5, RESOLUTIONS, NOTICES OF COMPLETION AND FINAL REPORTS, AHFP 940 AND 984 AND ASSESSMENT DISTRICT 78-2 (SULLY-MILLER CONTRACTING COMPANY) (38) Written Communications: N/(74) Report dated August 6, 1980, from the Director of Public Works advising that the work for the Camino Capistrano Improvement District has been completed by Sully-Miller Contracting Company. The payment status ib as follows: AHFP 940 and 984 Total Construction Cost $378,347.45 Less 108 Retention 37,834.74 Less Previous Payment 33,308.79 Balance Due 7,203.92 Assessment District 78-2 , Total Construction Cost $ 62,414.89 Less 108 Retention 6,241.48 Less Previous Payment - 50,727.03 Balance Due 5,446.38 Approval of Change Order/Acceptance of Work: It was moved by Councilman Friess, seconded by Councilman Thorpe to approve Change Order No. 5, in the amount of $937.52 for additional asphalt to correct a drainage problem on the frontage road north of Avenida Padre, and to adopt the following resolutions: RESOLUTION NO. 80-8-6-7, COMPLETION OF CAMINO CAPISTRANO AHFP 940 AND 984 - A RESOLUTION OF THE CITY CTUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF CAMINO CAPISTRANO AHFP 940 AND 984, SCHEDULE "A" RESOLUTION NO. 80-8-6-8, COMPLETION OF ASSESSMENT DISTRICT 78-2, CAMINO CAPISTRANO NORTH - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF ASSESSMENT DISTRICT 78-2, CAMINO CAPISTRANO NORTH, SCHEDULE "B" The motion carried by the following vote: AYES: Councilmen Friess, Schwartze, Thorpe, Buchheim and Mayor Hausdorfer NOES: None ABSENT: None The resolutions accept the work and direct the City Clerk to forward the respective Notices of Completion to the County Recorder within 10 days; payment is authorized to Sully-Miller Contracting Company in the amount of $12,650.30 for the AHFP and Assessment District projects; payment of the 108 retention for the two projects was authorized 35 days after recordation of the Notices of Completion. /c�/so AGENDA ITEM August 6 , 1980 TO: James S. Mocalis, City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Approval of Change Order No. 5 , Resolution, Notice of Completion and Final Report - AHFP 940 and 984 , and Assessment District 78-2 , Camino Capistrano North (Sully-Miller Contracting Company) SITUATION The work for the Camino Capistrano Improvement District has been completed by Sully-Miller Contracting Company. The improvement consists of an AHFP project and Assessment District. The follow- ing is a breakdown of the final costs for each project: AHFP 940 and 984 Total Construction Cost $378,347. 45 Less 10% Retention 37 , 834 . 74 TOTAL DUE $340 ,512 . 71 Previous Payment 333 , 308. 79 BALANCE DUE $ 7 ,203 . 92 Assessment District 78-2 Total Construction Cost $ 62 ,414. 89 Less 10% Retention 6 ,241. 48 TOTAL DUE $ 56 ,173 . 41 Previous Payment 50,727 . 03 BALANCE DUE $ 5 ,446. 38 Staff is also requesting approval of Change Order No. 5 for Assess- ment District 78-2. The Change Order is for additional asphalt in correcting a drain problem on the frontage road north of Avenida Padre. The work for each project is complete as accepted by the City Engineer. FINANCIAL CONSIDERATIONS These costs are within the budgeted amount for this capital project. FOR CITY COUNCIL AGENDA i Agenda Item August 6 , 1980 Page 2 ALTERNATE ACTIONS 1. Approve Change Order No. 5 in the amount of $937. 52 and accept the project as complete. 2 . Do not accept the project as complete. 3. Refer the matter back to Staff. RECOMMENDATION By motion, approve Change Order No. 5 in the amount of $937 . 52 for Assessment District 78-2. By resolution, determine that the work, as accepted by the City Engineer, for Camino Capistrano AHFP 940 and 984 has been completed; and direct that a Notice of Completion be filed with the Orange County Recorder within ten (10) days from the date of acceptance. The total amount of work performed under the contract is $378,347. 45. The 10% retention is to be paid thirty-five (35) days after recorda- tion of the Notice of Completion. By resolution, determine that the work, as accepted by the City Engineer, for Camino Capistrano Assessment District 78-2 has been completed; and direct that a Notice of Completion be filed with the Orange County Recorder within ten (10) days from the date of acceptance. The total amount of work performed under the contract is $62, 414. 89. The 10% retention is to be paid thirty-five (35) days after recordation of the Notice of Completion. � Respectfully submitted, ^)" i. 6r;Q W. D. Murphy WDM:GA/pjs Enclosures RESOLUTION NO. 80-8-6-7 COMPLETION OF CAMINO CAPISTRANO AHFP 940 AND 984 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORE TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF CAMINO CAPISTRANO AHFP 940 AND 984, SCHEDULE "A" WHEREAS, on the 5th day of July, 1979, the City of San Juan Capistrano entered into a contract with Sully-Miller Contracting Company for the construction of Camino Capistrano AHFP 940 and 984; and, WHEREAS, the Director of Public Works has evaluated the final quantities and cost figures and recommends approval. NOW, THEREFORE, the City Council of the City of San Juan Capistrano does resolve as follows: SECTION 1. That the work required to beperformedby said contractor has been completed. SECTION 2. That the total cost of said work is in the amount of 3 8,349.45. SECTION 3. That the work is hereby accepted and approved. SECTION 4. It is further ordered that a "Notice of Completion" be recorded, on behalf of the City, in the office of the County Recorder of the County of Orange within ten (10) days of the date of this Resolution. PASSED, APPROVED AND ADOPTED this 6th day of August 1980, by the following vote, to—wit.. AYES: Councilmen Friess, Schwartze, Thorpe, Buchheim and Mayor Hausdorfer NOES: None ABSENT: None Y L HAUSDORFER, MAYO ATTEST: ! STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) � I, MARY ANN HANOVER, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 80-8-6-7 , adopted by the City Council of the City of San Juan CaPi—`stiano, California, at a regular meeting thereof held on the 6th day of August , 1980 (SEAL) � RY ANN NOVER, CITY CLERK -1- i I RESOLUTION NO. 80-8-6-8 COMPLETION OF ASSESSMENT DISTRICT 78-2, CAMINO CAPISTRANO NORTH A RESOLUTION OF THE CITY COUNCIL OF THE CITY i OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF ASSESSMENT DISTRICT 78-2, CAMINO CAPISTRANO NORTH, SCHEDULE "B" WHEREAS, on the 5th day of July, 1979, the City of San Juan Capistrano entered into a contract with Sully-Miller Contracting Company for the construction of Assessment District 78-2, Camino Capistrano North; and, WHEREAS, the Director of Public Works has. evaluated the final quantities and cost figures and recommends approval. NOW, THEREFORE, the City Council of the City of San Juan Capistrano does resolve as follows: SECTION 1. That the work required to be performed by said contractor has been completed. I SECTION 2. That the total cost of said work is in the amount of 62,414.89. SECTION 3. That the work is hereby accepted and approved. SECTION 4. It is further ordered that a "Notice of Completion' rba ecorded, on behalf of the City, in the office of the County Recorder of the County of Orange within ten (10) days of the date of this Resolution. PASSED, APPROVED AND ADOPTED this 6th day of August 1 1980 , by the following vote, to—wit: AYES: Councilmen Friess, Schwartze, Thorpe, Buchheim and Mayor Hausdorfer NOES: None ABSENT: None RY L/ HA SDORFER, MAYOR ATTEST: / z= >� - CITY CLER i STATE OF CALIFORNIA ) COUNTY OF ORANGE ) Be. CITY OF SAN JUAN CAPISTRANO ) I, MARY ANN HANOVER, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 80-8-6-8 , adopted by the City Council of the City of San Juan Capistrano, California, at a regular meeting thereof held on the 6th day of August , 1980 (SEAL) f�,// ''.'CNBC t— RY ANN HANOVER, CITY CLERK 0 0 2. APPROVAL OF CHANBE ORDER NO. 4, INSTALLATION OF FOUR ADDITICNAL TREES AND INCREASE FOR UNIT COST FOR ASPHALT, ASSESSMENT DISTRICT 78-2 (CAMINO CAPISTRANO NORTH) (74) It was moved by Councilman Buchheim, seconded by Councilman Friess and unanimously carried to approve Change Order No. 4, which includes installation of four trees at $2,714 to replace previously removed palm trees, and an increase in the cost of asphalt concrete by $3.00 per ton, totalling $515.25, as set forth in the report dated July 16, 1980, from the Director of Public Works. -7/(�/�o AGENDA ITEM July 16 , 1980 TO: James S. Mocalis, City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Approval of Change Order No. 4 - Installation of Four Additional Trees and Increase for Unit Cost for Asphalt, Assessment District 78-2 , Camino Capistrano North SITUATION At the meeting of July 2 , 1980 , the City Council requested further information for the subject Change Order. The change includes the installation of four additional trees where the palm trees were removed. The cost for each 36" box tree in place was $678. 50 . The trees were installed by the landscape contractor for Assess- ment District 78-2. FINANCIAL CONSIDERATION The total cost for the installation of four trees is $2714. Staff believes that this is a reasonable cost for these large trees. The $4 , 200 savings by having the owner pay for the cost of removing the palm trees will offset the cost for the installation of the four trees. ALTERNATE ACTIONS 1. Approve Change Order No. 4 for the installation of four trees and the increase in cost for asphalt concrete. 2 . Do not approve Change Order No. 4 . 3. Refer the matter back to Staff. RECOMMENDATION By motion, approve Change Order No. 4 for the installation of four trees and the increase in cost for asphalt concrete. Respectfully submitted, U1 ' J. ,A W. D. Murp y WDM:GA/pjs Attachment FOR CITY COUNCIL AGENDA . .. l� CI. OF SAN JUAN CAPISTRANO IMPROVEMENT OF Camino Capistrano A.D. 78-2 DATE CHANGE ORDER NO. 4 TO Sully-Miller. Contracting Co. (CONTRACTOR) Pursuant to the provisions of the "Municipal Improvement Act of 1913" (Division 72 of the Streets and Highways Code) and in particular Section 10352 of said Streets and Highways Code, the following change in the proceedings is hereby ordered an'- said n:said change results in a substitution, elimination or addition of work. A copy of this order is on file with the City Clerk of said City. In preparing Change Orders , show as separate numbered categories: (1) Reason for Change (2) Description of Change (3) Change in Con- tract Cost (1) Install trees where palm trees removed and adjust costs for asphalt due to an increase in unit costs . (2) Install four additional trees and increase the unit cost of asphalt by $3 . 00 per ton. (3) An increase of $2 , 714 . 00 and $515 . 25 for trees and asphalt respectively. (For additional space, use reverse side) - Time of completion adjusted as follows: APPROVED BY CITY ENGINEER DATED this day of J� APPROVED BY p� (CONT ACTOR) DATED this 23rd day of June, 1980 ORDERED and APPROVED by the City Council of the City of SAN JUAN CAPISTRANO on the 16th day of July, 1980 ITC Y CLE CITY OF SAN JUAN CAPISTRANO STATE OF CALIFORNIA AGENDA ITEM July 2, 1480 TO: James S. Mocalis , City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Approval of Change Order No. 4 - Installation of Four Additional Trees and Increase for Unit Cost for Asphalt, Assessment District 78-2, Camino Capistrano North SITUATION Staff is requesting approval of a change order for the Camino Capistrano Assessment District 78-2 . This change order involves two items. The first item is for the installation of four trees where the palm trees were removed. The second item is for an increase in unit cost of $3 . 00/ton for asphalt. FINANCIAL CONSIDERATIONS The increases amount to $2, 714 . 00 for trees and $515 .25 for asphalt. The incidental costs budgeted within the Assessment Dis- trict will cover these increases . ALTERNATE ACTIONS 1. Approve Change Order No. 4 for Assessment District 78-2 . 2. Do not approve the change order. 3 . Request further information from Staff• RECOMMENDATION By motion, approve Change Order No. 4 for Assessment District 78-2, in the amount of $2 , 714 .00 for trees and $515 . 25 for asphalt. Respectfully submitted, - f, U,N W. D. Murp WDM:GA/pjs Enclosure FOR CITY COUNCIL AGENDA . . . .. 4. APPROVAL OP CIIANGL OR!= NO. 5, EXTENSTON OF Trdi3, ASSESSMENT DZSTHI C'c 78-2, FU1rP 940 AND 984, CG.�1IN0 CdPI S'1,iilJ0 NGRTH 7EULLy-hIILLER) (44) Due to delays in energi.:�ing the electrical system for the ,/ (74) landscaping of the Camino Capistrano improvement project, Change Ord.r No. 5, a 30-dr:y time e::tensi.on to duly 14, 1980, was approved, as set fc:rih in the report dated June 4, 1980, from the Di..reetcr of Poblic Forks. • AGENDA ITEM June 4 , 1980 TO: James S. Mocalis , City Manager FROM: W. D. Murphy, Director of Public Works } SUBJECT: Approval of Change Order No. - Extension of Time, Assessment District 78-2, AHFP 940 & 984, Camino Capistrano North (Sully-Miller) SITUATION Staff is requesting Council approval of a Change Order for a 30 day time extension for the Camino Capistrano improvement project. The extension is due to delays in energizing the electrical system for the landscaping. FINANCIAL CONSIDERATION There are no financial impacts for this Change Order. ALTERNATE ACTIONS 1. Approve the Change Order for a 30 day time extension for AHFP 940 & 984 in Assessment District 78-2. 2 . Do not approve the Change Order. 3. Request additional information. RECOMMENDATION By motion, approve the Change Order for a 30 day time extension for AHFP 940 & 984 in Assessment District 78-2 . Respectfully submitted, 0 . W. D. Murp y WDM:GA/pjs Enclosure FOR CITY COUNCIL AGENDA ... ,.... AOF SAN JUAN CAPISTRANO • IMPROVEMENT OF Camino Capistrano Assessment Dist. 78-2 DATE May 28 , 1980 CHANGE ORDER NO. TO Sully-Miller Contracting Co. (CONTRACTOR) Pursuant to the provisions of the "Municipal Improvement Act of 1913" (Division 12 of the Streets and Highways Code) and in particular Section 10352 of said Streets and Highways Code, the following change in the proceed4ngs is hereby ordered and said change results in a substitution, elimination or addition of work. A copy of this order is on file with the City Clerk of said City. In preparing Change Orders, show as separate numbered categories: (1) Reason for Change (2) Description of Change (3) Change in Con- tract Cost 1) Delay in electrical facilities for landscaping 2) 30-day time extension 3) None (For additional space, use reverse side) Time of completion adjusted asollows: July 14 , 1980 APPROVED BY -9 419 CI ENGINEER DATED this � da f APPROVED BY \ ( ONT CTOR) DATED this day of /q�p ORDERED and APPROVED by the City Council of the City of SAN JUAN CAPISTRANO on the �-7 day of �:&,Uc r- CITY CLEPW CITY OF &AN JUAN CAPISTRANO STATE OF CALIFORNIA AGENDA ITEM May 7 , 1980 TO: James S. Mocalis , City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Proposed Change Order - Increase in Asphalt Costs , Del Obispo/Aguacate Rd. and Camino Capistrano (Sully-Miller and Griffith Company) SITUATION Staff desires to present a review of two requested change orders of a nature not previously experienced; one on Del Obispo Street/ Aguacate Road and the other on Camino Capistrano. The purpose of the presentation is to bring to light a material cost situation which in the past has not existed. This condition specifically relates to asphalt while it is being experienced to lesser degrees with other materials. Through this presentation staff is requesting approval of a cost increase change order; more specifically staff is requesting approval of the cost increases to establish the basis of a future change order. Asphalt, being a petroleum derivative , has experienced rapid and unpredictable cost increases. The unsettling nature of the situation lies in the inability of suppliers to guarantee costs for a reasonable length of time. Some quotes are given at the time of request without any guarantee of holding. When delays occur in jobs , these increases must be absorbed by the contractors, and when delays beyond their control occur requests for relief from the City occur. The two projects in discussion are being constructed by the Griffith Company (Del Obispo/Aguacate) and Sully-Miller Contracting Company (Camino Capistrano. ) Both jobs have been delayed by conflicts with utilities, weather, and administrative delays. Some delays were contractor responsibility and some were City generated. In both cases the delays were sufficient to cause cost increases that, in staff' s opinion, warrant an escalation in the unit cost compensated for asphalt concrete. As a side note, this situation has generated enough interest to cause a meeting with the City Engineers in Orange County and the Associated General Contractors. At this meeting it was brought out that most agencies , the major one being the County of Orange, have granted such cost increases. The County of Orange is also drafting a provision that would provide a cost escalation clause for future contracts , for it appears that stability in material costs will not exist for at least the £orseeable future. This was felt to be the most efficient method so that procedures would be uniform throughout the County. rm INCIL AGENDA 'Proposed Change Orders -2- May 7 , 1980 FINANCIAL CONSIDERATIONS The County of Orange is financing a portion of the asphalt costs on both projects since they are both AHFP financed. Sully-Miller is requesting a $3. 00 per ton increase which translates to a total cost increase of $5 , 085. Griffith Company is requesting a cost increase of $4. 65 per ton, which translates to a cost increase of $9,778 . 30. The cost increases are based upon tons delivered after December 30, 1979 , for the cost increases occurred after that date. Staff is currently discussing this matter with the County of Orange AHFP staff and the two contractors. The final costs will be indicated in a future change order, assuming City Council support of a cost increase for material costs is provided. ALTERNATE ACTIONS 1. Approve the cost increase. 2 . Do not approve any cost increase. RECOMMENDATION By motion, approve the granting of a cost increase for asphalt concrete to Sully-Miller Contracting Company and Griffith Company, directing the City Engineer to prepare a change order for final approval of the amount of cost increase by the City Council. Respectfuly submitted, AW ,, FOP- W. D. Murphy WDM.GML/rem • r AGENDA ITEM February 20, 1980 TO: James S . Mocalis , City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Approval of Change Order No. 3 for Drainage Funds , Camino Capistrano, AHFP 940 and 984 SITUATION Staff is requesting approval of a change order for Camino Capistrano improvements from Del Obispo to Avenida Padre. The change order is for extra work to install a storm drain. The additional work was to modify the storm drain due to conflicts with underground utilities. FINANCIAL CONSIDERATIONS The total amount for the additional storm drain work is $19, 700 . The City and County of Orange will contribute $11, 100 and $8 , 600 , respectively. Funds for this additional work are included in the project fund. ALTERNATE ACTIONS 1 . By motion, approve Change Order No. 3 . 2. Do not approve Change Order No. 3. 3. Request further information. RECOMMENDATION By motion, approve Change Order No. 3 in the amount of $19 , 668 for AHFP 940 and 984 . Respectfully submitted, �. � W. D. Mu y WDM:GA/tw Enclosures FOR CITY COUNCIL AGENDA .. . / Sheet 2 of 2 CONTI:ACT CHANGE, ORDER REQUEST FOR APPROVAL GTT San Juan Capistrano A'.iFn vo. 940 & 984 11ROJRCT Camino Capistrano CCO No. 3 CONTRACTOR Sully-Miller 11FSC1:IPTION Construction of curb, gutter, sidewalks, storm drain, and _ traffic signals. EXTR.-Zi. WOR17, DESCRIPTION AMOMLZT Construct 6" siphon 5. Sewer Siphon at Padre $ _ 2,030.00 Construct concrete collar at 6. Concrete collar Station 100 + 69 —__860. 00__ Reroute lateral at 7. Sewer- Lateral Station 100 + 69 $ 1, 890. 00 Install J.S. Type III at 1, 900 .0 8. J. S. Station 99 + 40 $ 0_0 TOTAL CHANGE $19,668. 00 COST SUNI-M">RY 1'11IS CCO PREY. CCO's TC)TAL 116-PATE NON NON -",(m AIIFP Al1FP AHFP 11,11,71" A111-P Alill' _ Increase (decrease) — of Contract items 0 0 $ L, 555.41 '$1, 83( S , 555 . 44I$1j_8 00 _{ Extra k'ork $8,605 $11 , 0631 0 0 $ , 605 i$11, 063 TOTAL $8,605 $11,063 $ ,555.4 $1,83 $ 0,160 $12, 893 •rercent Change 2.9% 258 0. 5$ 4 . 3% 3. 4% 28 . 4$_] Date Approved _ City Engineer- Date Concurred Orange County AflFr Field Representative Date Approved Orange County l:P+.A-llevclapment 7)S1tC AGENDA ITEM January 9 , 1980, TO: James S . Mocalis , City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Extension of Time - Change Order No. 2 , Construction of Camino Capistrano Improvement District, Assessment District 78-2 , AHFP 940 and 984 SITUATION Staff is requesting approval for a time extension for the Camino Capistrano project. A time extension of 100 days is necessary to complete the storm drain, street widening, land- scaping and traffic signal modification. All work has been stopped on the project until January 2, 1980, to alleviate the holiday traffic congestion on Camino Capistrano. The estimated new date for completion is April 211-, 1980 . FINANCIAL CONSIDERATIONS There are no financial impacts for this time extension. ALTERNATE ACTIONS 1 . By motion, approve the time extension of 100 days for Assessment District 78-2 and AHFP 940 and 984 . 2 . Do not approve the time extension of 100 days for Assess- ment District 78-2 and AHFP 940 and 984 . 3 . Request further information. RECOMMENDATION By motion, approve the time extension of 100 days for Assess- ment District 78-2 and AHFP 940 and 984 . Respectfully submitted, W. W. . . W. D. Murap go WDM:GA/tw FOR CITY COUNCIL AGENDA . . . / C T7' OF ,_ , .N -)Ill , Ci1t'ISTPTI:i O ,'o . 78--2 (CAMlNO CAPISTPINO) DATE: December 26 , 1979 CLIViIGE ORDIPR NO. 2 TO SULLY-MTLLER CONTRACTING CO . (CONTRACTOR) Pursuant to the provisions of the "Municipal Improvement Act of 1913" (Division 12 of the Streets and Highways Code) and in particular Section 1.0352 of said Streets and Highways Code, the following change in the proceedings is hereby ordered and said change results in a substitution, elimination or addition of worX. A copy of this order is on file with the City Cleric of said City. In preparing Change Orders, show as separate numbered categories: (1) Reason for Change (2) Description of change (3) Change .in con- tract cost 1 . Contract expires January 15 , 1980 . 2 . Time extension for 100 days . 3. No change in contract cost. or additional space, use reverse side) Time of completion adjusted as follows: APPROVrD BY (CITY ENGINEER) DATED this day of APPROVED BY /% (CONT ACTO�-t),, C DATED this 2� day of �1 �CCrj� ORDERED and APPROVED by the City Council of the Cit of SAN JUAN CAPISTRANO on the -,1--- day of g �sC _ LIE, I 'Y FsLi;:< CITY OF SAN JUAN CAPISTRANO STATr. OF Cic[A FORNIA AGENDA ITEM October 3 , 1979 TO: James S . Mocalis, City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Approval of Change Order No. 1--Assessment District 78-2 (Camino Capistrano North) SITUATION Staff is requesting City Council approval for Change Order No. 1 for the subject project. Change order is deletion of item 6--remove and relocate six palm trees . This work was performed by the owner who accepted the six palm trees . All work was done at the owner ' s expense . The Assessment Attorney requests that the City Council approve all change orders for work included in the assessment district. FINANCIAL CONSIDERATIONS A total of $4 , 200 will be credited to the property owners upon Council ' s approval of the change order. ALTERNATE ACTIONS 1 . By motion, approve Change Order No. 1 for Assessment District 78-2 , Camino Capistrano South. 2 . Do not approve Change Order No . 1 for Assessment District 78-2 , Camino Capistrano South. 3 . Request for other information. RECOMMENDATION Approve Change Order No. 1 . Respectfully submitted, • �• ( � W. D._ Plurph WDM:GA/tw Encl . FOR CITY COUNCIL AGENDA Z CITY OF SA& JUAN CAPISTRANO IMPROVEMENT OF ASSESSMENT DISTRICT NO. 78-2 (CAMINO CAPISTRANO] k DATE 8-31-79 CHANGE ORDER NO- TO TO SULLY-MILLER CONTRACTING CO. (CONTRACTOR) If Pursuant to the provisions of the "Municipal Improvement Act of 1913" (Division 12 of the Streets and Highways Code) and in particular Section 10352 of said Streets and Highways Code, the following change in the proceedings is hereby ordered and said change results in a substitution, elimination or addition of work. A copy of this order is on file with the City Clerk of said Cites- In preparing Change Orders, show as separate numbered categories: (1) Reason for Change (2) Description of change (3) Change in con- tract cost i (1) Item deleted (2) Removal and relocation of six palm trees (3) $4 , 200 (For additional space, use reverse side) Time of completio adjusted as follows: Jon APPROVED BY f / (C GI EER) Yx TED this 1 day of r.l-* 11 k0L . APPROVED BY (CONTRACTOR) DATED this day of ��ps�g __ �g7� ORDERED and APPROVED by the City Council of the City of SAN JUAN CAPISTRANO on the 3rd day of October, 1979 CITY CLE j CITY OF AN JUAN CAPISTRANO i STATE OF CALIFORNIA i AGENDA ITEM July 5, 1979 TO: James S. Mocalis , City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Resolution Awarding Construction Contract, Assessment District 78-2 (Camino Capistrano North) SITUATION At the City Council meeting of June 20 , 1979 , the City Council directed staff to prepare a resolution awarding the construction contract for Assessment District 78-2. The City Engineer is recommending that Sully-Miller Contracting Co. be awarded the contract. The work to be done includes the improvements on the east side of Camino Capistrano contiguous to the improvements , and to be concurrently constructed with, being installed by the AHFP project on Camino Capistrano. Sully Miller is the contractor for that portion of the project as well. A copy of the resolution awarding the contract is enclosed. FINANCIAL CONSIDERATION Funds to pay for the construction are to be derived from the sale of bonds by the assessment district. The City' s financial obligations lie in the AHFP portion of the project for which the contract has been previously awarded. ALTERNATE ACTIONS 1. Award the contract. 2. Do not award the contract. 3. Request further information from staff. RECOMMENDATION By resolution, award the contract to Sully Miller Contracting Company for the construction of certain public works of improve- ments in Assessment District 78-2 . Respectfully submitted, W. D:M rph WDM:GML/rem Encl. FOR CITY COUNCIL AGENDA %� RESOLUTION NO. 79-7-5-1 AWARDING CONTRACT - ASSESSMENT DISTRICT NO. 78-2 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AWARDING THE CONTRACT FOR THE CONSTRUCTION OF CERTAIN PUBLIC WORKS OF IMPROVEMENT IN A SPECIAL ASSESSMENT DISTRICT. WHEREAS, this City did, on the 6th day of JUNE 1979 publicly open, examine and decl.ire all sealed proposals or bads for doing the work and improvements described in Resolution of Inten- tion No. 79-5-2-11 , which Resolution and a "Report" subsequently approved Wy-the Council are hereby expressly referred. to for a description of said work and improvements, and for all particulars reletive to the proceedings for works of improvement in a special assessment district known and designated as ASSESSMENT DISTRYCT NO. 78-2 [CAMINO CAPISTRANO) (hereinafter referred to as the "Assessment. District") . NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE `f CITY OF SAN JUAN CAPISTRANO CALIFORNIA, AS FOLLOWS: `f SECTION 1. That the above recital:; are all true and correct. - SECTION 2. That the City Council t.f said City hereby rejects all of said proposals or bids except that herein mentioned, and does heieby award the construction contract for doing said work and making improve- ments in the Assessment District to the lowest responsible bidder, to-wit: SULLY-MILLER CONTRACTING CO. at the prices named in the bid of said bidder on file in the Office of the City Clerk of said City. The Contractor shall execute the contract within FIFTEEN (15) days after it has been noti- fied in writing to so execute the contract and com- mence construction. SECTION 3. That this award of contract is hereby conditioned " upon and made subject to the receipt of monies from { the sale of bonds for work under Schedule "B." SECTION 4. That the works of improvement shall be constructed in the manner and form as set forth in the plans and - specifications for these proceedings, and all as pre-viously approved by this City Council as a part of the "Report", all as required by law and specifically - the "Municipal Improvement Act of 1913", being Divi- sion 12 of the Streets and Highways Code of the State of California. t i SECTION 5. That the Mayor and City Clerk are hereby autho- rized to execute the Agreement for the works of improvement relating to said Assessment District for and on behalf of said City, and a copy of said Agreement shall be on file in the Office of. the City Clerk. APPROVED and ADOPTED this 5th day of July, 1979 CITY OF SAN JUAN CAPISTRANO STATE OF CALIFORNIA ATTEST- C� //'liTi'L�Gt� CITY CLER-ZI CITY OF SAN JUAN CAPISTRANO STA".2E OF CALIFORNIA r i y I i i r i I 1 1 _Z I i STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, MARY ANN HANOVER, City Clerk of the CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DO HEREBY CERTIFY that the fore- going Resolution, being Resolution No. 79-7-5-1 was duly passed, approved and adopted by said City Council, approved and signed by the Mayor, and attested by the City Clerk, all at a regular meeting of said City Council held on the 5th day of Jul 1979 , and that the same was passed and adopted by the following vote, to-wit: AYES: COUNCIL MEMBERS: Hausdorfer, Schwartze, Buchhein and Mayor Friess NOES: COUNCIL MEMBERS: None I � I ABSENT: COUNCIL MEMBERS: Thorpe Executed this 5th day of July, 1979 , at SAN JUAN CAPISTRANO,O,Ca fornia. (SEAL) CITY (LER K i CITY OF S JUAN CAPISTRSNO STATE OF CALIFORNIA I t 1 { 1, � F k -3- f ul dot of !'m far.,a,.�c l;o�,J • • BOND NO._8682 - _ Premitiun: $1 ,137.00 4di;AiF(J.�Li➢) "47K1 T-V C1ONEP.tN1' FIMIE' M'FICV, NENLIONK CIT), N.Y. CONTRACT BOND ( I� aithfu'I I)erformance) KNOV! Al,l, h11?N IlY 'I'f il?S}? PRI?SI?N'['S; 'Chat we, SULLY-ITILLER CONTRACTING CO. as principal, and the SEABOARD SURETY COMPANY, a corporation duly organized and doing business under and by virluc of the laws of the State of New York, and duly licensed for the purpose of making, guaranteeing or becoming sole suety upon bond!: or undertakings required or authorircd by the laws of the said State, as Surety, are held and firmly bound unto the CITY OF SAN JUAN CAPISTRANO (hereinafter called the Oblige(,), in the sum of FY)UR HUNDRED FOUR THOUSAND SEVEN HUNDRED FIFTY THREE AND 85/100----- ------------------------------------------------- DOLLARS ($404,753-85 ) for the poryment wheteof well and truly to be made ere and each of as bind ours,lves, our heirs, executors, administratcr:;, successors and assigns, jointly and ^cverally, firmly by these presents. THE. CONDITION OF THE ABOVE OBLIGATION IS SUCH THAT, WHEREAS, the above bounden principal hasentered into a cnutract dated 19 with the said City of San Juan Capistrano to do and perform the following work to-wit; No. 78-2 (Camino Capistrano North) a copy of which contract is or may be attached hereto, and is hereby referred to and made a part hereof. NOW, THEREFORE, if the above bounden principal shall well and truly perform the work contracted to be performed under said contract, then this obligation to be null and void; otherwise to remain in full force and effect. No right of action shall accrue under this bond to or for the use of any person other than the said Oblige,, r SIGNED AND SEALED this 16th day of July _ A. D., 19 9_. SULLY-MILLER�CONTRACTING CO. Frank E. Holland, Asst. Secretary SEAIit RD SURETY COMPANY J. Caithamer, nuomeyan-tact. roert anz STATE OF California as.: COUNTY OF Los Angel On this---__16th_ day--.. ...... -19...79..., before me personally came ............................... to me known to be an Attorney-in-Fact of SEABOARD SURETY COMPANY, the corporation described in the within instrument, and he acknowledged that he executed the within instrument as the act of the said SEABOAA gly in accordance with authority duly conferred upon him by Q'? said CEM�....... OFFICIAL SEAL DIANE GOSLING NOTARY PUBLIC CALIFORNIA 1 PRINCIPAL OFFICE IN LOS ANGELES COUNTY 11om 242- M- Commission Expires Feb. 1, 1981 Noto ........ ublitc. STATE OF CALIFORNIA, ` SS COUNTY OF Los Angeles ON July 16 before me, the undersigned, a Notary Public in and for said State, personally appeared TPr,qnk P. TTn]I nn(i known to me to be the Assistant qenrptary of the �11 I Ir-'k '2aV_ the Corporation that executed ftii within i9&roeZnt, known ft ft the person who executed the within Instrument, on behalf of the Corporation, therein named, and acknowledged to me that such Corporation executed the same. J_ P .............. .....................oFt WIAL S EALWITNESS my hand and official seal. DIANE GOSLING I NOTARY PUBLIC C LIFf-PNIA f PRINCIPAL OFFICE IN LrS ANGEIrs CUNTy My Commission Eynires Feb- 1. 19151 `4- ..............................P............'.................... - Nohry lic in and/or said State. ACKNOWLEDGMENT— orporatian Apel() 140. 868246 emitun: Included in Performance Bond 110111; OFFICr, N V,' YORK (A FY, N.Y. ' LABOR AND MATERIALS (Public Wolk — California) . KNOW ALL MEN AY TIIESE PRESENTS: That we, SULLY-MILLER CONTRACTINGG .gQ; . - as Principal, and the SEABOARD SURETY CMIPANY, a corporation duty organized and doing business under and by virtue of thelavrsof the Slate of Iiew York, and duly licensed for the purpose of making, guaranteeing or becoming sole surety upon bouds or un- dcrtaking;; required or autharized by the laws of the said Stale, as Surety, are hold and firmly bound unto any and all matetial- men, persons, companies or corporations furnishing materials, provisions, provender of other supplies: used in, upon, for or about the performance of the work eontrncted to be executed or performed under the contract hereinafter mentioned, and all persons, companies or corporations renting or hiring teams, or implements ormachinery, for or contributing to said vrork to be done, and all persons v,-ho perform work or labor upon the same, and all persons who supply both work and materials, and whose claim has not been paid by the contractor, company or corporation, in the just arid full sum of FOUR HUEDDRED FOUR THOUSAND SEVEN HUNDRED FIFTY TiiM AND 85/100-------DOLLARS- (S 404,753.85 for the payment whereof well and truly to be made, said PRINCIPAL, and SURETY bind themselves, their heirs, adminis:ra- _ tors, successors 2nd assigns, jointly and severally, firmly by these presents. THE CONDITION OF THE FOREGOING OBLIGATION IS SUCIi THAT, !1'I-IFREAS, the above bounden PRINCIPAL has entered into a contract, dated 19 , with City of San Juna Cdpistrano - to do apd perform the following work, to wit: No. 78-2 (Camino C�ipistrana.North) NO\V, THEB EPOU, if said Principal, his or its heirs, executors, administrators, successors or assigns,shall fail to pay for any matetials, provisions, provender or other supplies or teams,implements or machinery, used in, upon, for or about the performance of the wo:k contracted to be done,or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, as required by the provisions of Chapter 7,Title 15, Part 4, Division 3 of the Civil Code, and provided that the Claimant shill have complied with the provisions of said code,the surety or sureties hereon will pay for the s:uuc in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond the said surety or sureties will pay a reasonable attorney's fee tobe fixed by the court. This bond shall inure to the benefit of any and all persons, companies or corporations entitled to file claims under Section 3151 of the Civil Code,so as to give a right of action to them or their assigns in any suit brought upon this bond. SIGNED AND SEALED this 16th day of July A.D., 1979 SU�LLY-MIL CONTRACTING CO. :Jle !J Frani E. Holland, Asst. Secretary SEABOARD 5URL•-TY COMPANY • IIy •�/j I,e //H, ithamer, Attumcyin•Fact ronki 401 , aire ' STATE OF California a ss.: COUNTY OFLos Angele On this... 16.th- day-.... j_41y .__....19-..7.9-, before me personally came ...................... ..... ....................................... J. HA..-Caltl=er.................. to me known to be an Attorney-in-Fact of SEABOARD SURETY COMPANY, the corporation described in the within instrument, and he acknowledged that he executed the within instrument as the act of the sai4.SEA Z0ARD SURETX-COMRANY in accordance with authority duly conferred upon him by said Ci OFFICIAL OFFICIAL SEAL i DIANE GOSLING E NOTARY PUBLIC "LIFCPNIA 1. PRINCIPAL OFFICE IN LOS ANGELES CCIUNTY Form 242 FACnrnmission Expires Feb. I .............. Notary Public. STATE OF CALIFORNIA, ss COUNTY OF ;,,QS Angeles ON July 16 1922, before me, the undersigned, a Notary Public in and for said State, personally appeared Frank F. TTnl land known to me to be the Aq.-,iqf-.qTA. Secretn= of the 'Chl"I I V-mi I I e the Corporation that executed tlia within Instrument,CWnt1omge to be the person who executed the within Instrument, on behalf of the Corporation, therein named, and acknowledged to me that such Corporation executed the same. r-FiCiAL SEAL WITNESS my hand and A .........................." o DIANE GOSLING as NOTARY PUBLIC CALI'CRNIA PRINCIPAL OFFICE IN IIIf LQS ANGELES C LINTY fi A, rr,mmjssi,n Expires Feb. 1, 1981 � Notary Public in and for said State. oolp000=�_ ........................... ............ ACKNOWLEDGMENT—Corporation 11000 A . °I . 4- 0 -7� BIDDER AMOUNT ?o7. -75 yo z 3S A8 3 , 70 cl -753. 70 Iq 35g,G-//, 4-/5 `/ �1.1 , 7�� S7 v • ' B I D P R O F O S A L ' For the: From: SMY-MILLER CONTRACTING COMPANY ' Contractor ' To the Honorable City Council City of San Juan Capistrano ' Gentlemen: The undersigned, as bidder, declares that he has carefully examined the location of the proposed work as described, examined the Plans and Specifications and General Conditions therefor, ' read the . Instructions to Bidders , and is familiar with all pro- posal requirements, and hereby proposes and agrees , if the pro- posal is accepted, to complete the said construction in accordance with the Contract Doewnents , as defined in Section 1-2 of the ' Standard Specifications, in the time stated herein, for the unit price or lump sum given on the following pages of this proposal , ' amounting to a total of : T/ SCHEDULE "A" : �ff/�"/4QCy Y^��'y �Woorrds Figures SCHEDUL�S A" & "B" Words Figures t Said amount to include and cover all taxes , the furnishing of all materials, the performing of all the labor requisite or proper and the providing of all necessary machinery, tools , ap- paratus , and other means of construction; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications or the drawings for the work. ' If the contract is awarded the undersigned agrees to enter into a contract with the City and to commence work within fifteen (15) calendar days from the date of execution thereof , and to diligently prosecute the work to completion before the expiration of days . 1 -5- ' All bids are Ae computed on the basis Whe given Estimated Quantities of Work, as indicated in this proposal, times the unit ' prices as submitted by the bidders . In case of discrepancy between words and figure:>, the words shall prevail. In case of discrepancy ' between unit prices and the extension thereof, the unit price shall prevail and bids will be computed as indicated above and compared ' on the basis of corrected totals . The estimated quantities of work indicated in this proposal are approximate only , being given solely as a basis for comparison of bids . It is understood that the City does not expressly nor by impli- cation agree that the actual amount of work will correspondtherewith, but reserves the right to increase or decrease the amount of any ' item or portion of the work or to omit portions of the work as may be deemed expedient by the Engineer. ' Note that tie work here is bid in two schedules , being Schedules A and B. All bidders are required to bid both Schedules A and, "A" and "B" ; however, the City Council reserves the right to reject any work in Schedule "B" and make an award only for the work in Schedule "A. " ' It is also understood by Bidder that the City of San Juan Capis- trano has the right to reject this proposal or to award a contract to ' the undersigned at the prices stipulated. If the proposal is rejected, then the enclosed check or bid bond shall be returned to the under- signed within thirty (30) days. If the proposal is accepted and the undersigned fail3 to enter into a contract within fifteen (15) days ' after the agreement is delivered to him for signature, or within such further time as may be granted by the City Council, then said ' check shall be cashed or said bond declared forfeit and an amount equal to the difference between the lowest bid and the next lowest ' bidder who will execute a contract shall be paid into the treasury of the City of San Juan Capistrano as liquidated damages for the failure of the undersigned to comply with the terms of this proposal . ' Accompanying this proposal is A RMXers agX (insert "$ cash, " cashier ' s check, certified check or bidder 's bond, as the case may be) in an amount equal to at least ten percent (10%) of the total bid. -6- ' The following is the name and place o£ business of the surety company which will furnish the required bonds as surety if the work. ' is awarded ;to the undersigned: 15P-CL boa /\A Sk)rtf Coy 39/0 Ajp/.S A '- e. a14 Licensed in accordance with an act providing for the registration of contractors -- License No. WE Conlrador Ur- V 38 A Signature of Bidder : ' SULLY-MILLER CONTRACTING COMPANY ova '!F A/W� ROBERT E. HOLLAND, VICE PRFS. (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of •all individual co- partners composing the firm : President, secretary , treasurer and manager thereof . ) Dated : P. O, ZQ%t 5432. ORANM. CA. 9-2W- _ Business Address IPhone Number Further, the undersigned bidder certifies that he has thoroughly cliecked the figures set forth in this proposal , that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. Signature of Bidder Date 431-r"00 Phone Number SCIEDULE OF WORK ITEMS SCHEDULE "A" ITEM APPROX. WORK ITEM WITH UNITS UNIT PRICES TOTAL NO. QUANTITY (PRICE WRITTEN IN WORDS) (IN FIGURES) AMOUNT ' 1 . 5100 SQ. YDS. Furnish and Install Protective Fabric for the unit pr3* ce of dollars per square yard . 2. 1677 TONS Furnish and Install Asphaltic Concrete Pavent for the unit price of ' dollars per ton. �f— /,Pv _ 34,413. 0t7 ' 3 . 3298 TONS Fuvnish and Install Aggregate Base for// the unit price of dollars per ton. Z`jG�Z. rico 4. ' 1503 L.F. Furnish and Install P. C.C. Curb and Gutter Type A-2 for the unit price of 5�e —Z5cy ' � dollars per lineal // foot . S��_ ' 5. 838 L. F. Furnish and Install P. C.C. Curb and Gutter Type B for the u t price of Sy �nlii�6� / � % dollars per lineal r6b t . lP. 142 �11� ' 6. 39 L.F. Furnish and Install A .0 Curb for the unit price of iy� 7" �i dollars per lineal ' foot. �,c. 6a 7. 1 EA . Furnish and Install P.C.C. Cross Gutter for the ui t price of dollars per each. 740p, on 8. 3 EA . Furnish and Install Street and StS igny for the unit price of / ' doilars per each. -7a- 1 SCHEDULE OF WORK ITEMS r ITEM APPROX. WORK ITEM WITH UNITS UNIT PRICES TOTAL INO. QUANTITY (PRICE WRITTEN IN WORDS) (IN FIGURES) AMOUNT r . 3 EA . Furnish and Install Street Lights -01 f the unit price of_rz * �y ��_ dollars pweerT eeac'h ' 10. 1220.5 SQ.FT. Furnish and Install P.C.C. Side- wal forth e unit price of &/ 1 / c-foot dollars �efoot — Der sq a � , � �p 11 . 1240 SQ.FT. Furnish and Install P.C. C. Drive 1 Approach for the unit price of �c T#art,sp.,LC �i dollars per square foot . 12. 7 EA , Adjust Manhole Cover to Grade fo the unit price of 'T"l�a Z dollars per each. t4Q0.l!77 DO.De 13 . 6 EA , Adjust Water Valve Cover to Grade for the unit price of--1ZJ p 1 J�S�aC2AeAQ2 dollars per each, Lip. &y 14. LUMP SUM Clear and Grub fo_r_,,_t�he lump sum of ��r,2 a .vim 1 dollars'. Bpo �5 . 147 L.F. Furnish and Install 18" R.C. P. (125 -D) for the unit price of do'.lars pEfr lineal foot . Q1� 16. 147 L.F. Furnish and Install 24,, R.C.P. (10 -D) for the unit price of 1 dollars Oer lineal foot. A 6 2.Zs� 7. 173 L.F. Furnish and Install 271, R.C. P. . (1 0-D) for the unit price of - � � �� do lars per lineal foot , ov -,, 18. 35 L.F. Furnish and Install 30', R.C.P. (1 00-D) for the unit price of d� _ar 110 1 dollars- per lineal foot .foot . 1 1 -7b- ' SCHEDULE OF WORK ITEMS ITEM APPROX. WORK ITEM WITH UNITS UNIT PRICES TOTAL ,NO, QUANTITY (PRICE WRITTEN IN WORDS) (IN FIGURES) AMOUNT ' 19 . 930 L.F. FURNISH AND INSTALL 36" R . C . P . (10 D) FOR THE UNIT PRICE OF DOLLARSPER LINEAL FOOT . �D' 0722 20 . 96 L . F . FURNISH AND INSTALL 36" R . C . P . W,00-D) FOR THE UNIT PRICE OF ��_ «. FOO DOLLARS PEPPNEAL T . . �Dr &z-2 J�pOr ' 21 . 5 EA. FURNISH AND INSTALL CATCH BASINS, AS SPECIFIED,- FO)Z THE UNIT PRICE OF it ' 2Zt p DOLLARS PER EACH. Aja 22 . 3 EA. FURNISH AND INSTALL JUNCTION STRUCTURES AS SAPE�IFIED FOR THE ' UNI/T PRICE OF ,I///�I�PER� DOLLARS EACH. Z,<ga4a S57-20W,Q� t 23 . 1 EA. FURNISH AND INSTALL CONCRETE COLLAR AS SPECIFIE FOR THE UNIT PRICE OF ��f�/� ��n ' DOLLARS PER EACH. JC' Lia BO 0420, DO r 24 . 1 EA. FURNISH AND INSTALL 48" MANHOLE FOR THE UNIT PRICE OF ae�lG � DOLLARS •PEP EACH . , 25 . 1100 SQ . FT . FURNISH AND INSTALL AC/AB RE- SURFACING FOR THE UNIT PRICE OF f®l ' D6L_LARS PER SQUARE FOOT . 3 . do'IJ .3.30"O•da 26. LUMP SUM PROVIDE TRAFFIC CONT L FOR THE LUMP SUM PRICE OF L p� Q Ar- DOLLARS . 27 . LUMP SUM PROVIDE TRAFFIC SIGNAL MODIFI- C ION FOR THE LUMP SUM PRICE OF oLLA'S . -70- G:s� ' SCHEDULE OF WORK ITEMS IF- ITEM APPROX. WORK ITEM WITH UNITS UNIT PRICES TOTAL NO. QUANTITY (PRICE WRITTEN IN WORDS) (IN FIGURES) AMOUNT ' 28 . 6 EA. FURNISH AND INSTALL SURVEY MONUMEIf FOR THE U IT PRICE OF DOLLARS PER EACH . 29 . 126 L . F . FURNISH AND INSTALL P . C . C . CURB AND GUTTER TYPE A FOR THE UNIT ' P ICE OF :5jYGTGL��t _ PER LINEAL FOOT . ' 30 . 4210 L . F . COLD PLAN ASPHALT CONCRETE FOR THE NIT PRICE OF ��4efLf'�i PER LINr� A�� rcN. �a fir, ov F00T . , ' 31 • 516 TONS FURNISH AND INSTALL ASPHALTIC CONCRETE PAVEMENT OVERLAY FOR ' THE UNIT PRICE OF ` i1 �eoS 6 DOLLARS E TON. ' TOTAL SCHEDULE A: ' Row * The model number and manufacturer' s name for the traffic controller is: 2L G© (p"��X� C _ Q WILSOd, ASST.SECRETARY ' O t -7d- 1 ' SCIIEDULE OF WORK ITEMS SCHEDULE "B" CONSTRUCTION OF THESE ITEMS TO BE RESPONSIBILITY OF ASSESSMENT DISTRICT 78- 2 . OR TO BE DELETED ITEM APPROX. WORK ITEM WITH UNITS UNIT PRICES TOTAL NO QUANTITY (PRICE WRITTEN IN WORDS) (IN FIGURES) AMOUNT I . LUMP SUM CLEAR AND GRUB FO) THE LUMP SUM OF .1 ///AZ _DOLLARS . 25e D 12 . 120 . 8 TONS FURNISH AND INSTALL ASPHALTIC CONCRETE PENT FOR THE UNIT ' PRICE OF �//jyQ ,t 2y TON . DOLLARS PER Q p 3 . 225 . 5 TONS FURNISH AND INSTALL AGGREGATE BASE FOR -THE UNIT PRICE OF �1ti4 Q Q DOLLARS PER TON. /• DO �7Z7.s� ' 4. 26 TONS FURNISH AND INSTALL ASPHALTIC CONCRETE PAVEMENT OVERLAY, AS PECIFIED, FOR THE UNIT PRICE OF DOLLARS T5ER TON . ' 5• 1190 L. F. FURNISH AND INSTALL P_ C . C . CURB AND GUTTER TYPE "A" FOR THE UNIT PR CE OF ��x �Q�.�t®c 'T�/ .DOLLARS PER LINEAL FOOT. 74 ' 6 . 6 EA. REMOVE AND RELOCATE PALM TREES ' FORT�iIE UNIT PRICE OF DOLLARS EACH . 7 . LUMP SUM FURNISH AND INSTALL LANDSCAPING, AS SPECIFIED, FOR THE LUMP SUM OF _ OLLARS . �� 8 . LUMP SUM FURNISH AND INSTALL IRRIGATION ' SYSTEM AS SPECIFIED FOR THE LUMP sum OF le7 DOLLARS . ' 91 LUMP SUM FURNISH AND INSTALL PARKING LOT STRIPING AS SPXIFIED F R THE LUMP SUM OF /^•gp ��Ca1L '� /� DOLLARS . : Li00 ' -7e SCIIEDULE OF WORK ITEMS ITEM APPROX. WORK ITEM WITH UNITS UNIT PRICES TOTAL NO. QUANTITY (PRICE WRITTEN IN WORDS) (IN FIGURES) AMOUNT r ' 10 . 1 EA. FURNISH AND INSTALL PARKWAY CULVERT AS SPEC ED FOR THE U T PRICE OF ' OLLARS�R EACH . L?:) SUB-TOTAL SCHEDULEB : �Zwo i> TOTAL SCHEDULES A & B : v SI SECREIBfN )RCK WI4SOb.8S- ' 1 ' —7f— NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID ' STATE OF CALIFORNIA ) County ofss. �Z(h�) t Iymru 5. HOLaND. , being first duly sworn deposes and says that he is 1= PRE. of SULLY-MILLER CONTRACTING COMPANY the party making the foregoing bid ; that such bid is not made in the ' interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that such bid ' is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to ' put in a false or sham bid, and has not directly or indirectly colluded , conspired, connived, or agreed with any bidder or any- one else to put in a sham bid , or that any one shall refrain from bidding; ' that said bidder has not- in any manner, directly or ' indirectly, sought by agreement, communication or conference with any one to fix the bid price of said bidder or of any other bid- der, or to fix the bid price of or cost element of such bid price , ' or of that of any other bidder, or to secure any advantage against the public body awarding the contract of any one inter- ested in the proposed contract; that all statements contained in such bid are true ; and further, that said bidder has not directly tor indirectly, submitted his bid price or any breakdown thereof, or the contents thereof , or divulged information or data relative thereto, or paid and will not pay any fee in connection there- with, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof , or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder ' in this general business. ' -8 � . • ' ON R- 1979 ' before me, the ` ndersigned , a Notary Public in and for said State, personally appeared ' SUL -M:LLER CONT C�TING/COMPANY - Ron T E. }oLaNn,. VIDE PRES+ to be the person whose name subscribed to the within Instrument , and acknow- ledged to me that he executed the same . tWITNESS my hand and official seal. ( C l - t 4U Notary Public ift and for said State . '� ADELE t]. GUIN Qiia I^ NOTARY Pt RUC CAUfORNIA PRINCIPAL OFFlfE IN � � ORANGE COUNTY My Commission Expires May ln, 1993 t • ' -9- DESIGNATION OF SUB-COMACTORS 1 Submit with Proposal ' In compliance with the Provisions of Section 4100-4107 of the Government Code of the State of California as amended , the ' undersigned certifies that he has used the sub-bids of the fol- lowing listed sub-contractors in making up his bid, and that the sub-contractors listed will be used for the work for which they bid, subject to the approval of the Engineer, and in accordance with the applicable provisions of the Specifications . It is ' understood and agreed that all those portions of the work called for in the contract documents for which a sub-contractor is not ' listed will be performed by the undersigned through his forces . If no sub-contractors are listed, all bonds and insurance will ' be written in the name of the general contractor only. ITEM OF WORK - SUB-CONTRACTOR ADDRESS PHONE NO. t 1. 00 2. T 6. 7. 18• ' SULLY-MILLER CONTRKCTING COWAW BIDDER' S NAME ' AUTIIORIZED .SIGNATURE -10- Pond No. 766046 (6016) emiwn: Included in BRSU SEABOARD SURETY O MPANY HOME OFFICE: NEW YORK, N. Y. PROPOSAL BOND Nnnm x11 Arn hg t4tor f rrurnts: THAT WE, SULLY=MILLER CONTRACTING CO. as principal, and SEABOARD SURETY COMPANY, a corporation under the laws of the State of New York, having its principal place of business in the City of New York, New York, as surety, are held and firmly bound unto CITY OF SAN JUAN CAPISTRANO as obligee,in the sum of TEN PERCENTUM (10°) of THE AMOUNT OF THE DID IN----------- DOLLARS, lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. SIGNED, sealed and dated this 6th day of June 19 79. WHEREAS, the said principal is herewith submitting its proposal for Construction of Camino Capistrano Improvement District AFIT Nos. 940 and 984 THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, that if the aforesaid principal shall be awarded the contract upon said proposal and shall within the required number of days after the notice of such award enter into a contract and give bond for the faithful performance of the contract, then this obligation shall be null and void; otherwise the principal and surety will pay unto the obligee the difference in money between the amount of the bid of the said principal and the amount for which the obligee may legally contract with another party to perform the said work if the latter amount be in excess of the former; but in no event shall the surety's liability exceed the penal sum hereof. SUlti' d iLl� i t r ( i uii G COMPAM7 y, _`.e By ME E lIDi lAriG bS�Ti16I SECBETB� SEABOARWPURETY COMPANY F.136 � ITEAP Attorney-in-Fact STATE OF Cilifornia COUNTY OF Los Angel s Onthis......6th......................day..............__..._.........June ..-.........--'..............._..................19......29, before me personally came J. H. Caithamer ................._. .......__._...._.................................._..._..........._._........................_ ...............................................-....._..................-................................................ ..... to me known to be an Attorney-in-Fact of SEABOARD SURETY COMPANY, the corporation described in the within instrument, and lie acknowledged that he executed the within instrument as the act of the said SEABOARD SURETY COMPANY in accordance with authority duly conferred upon him by said Company. ,,, , . , nFEICI�L e�L MICHELE E DRAKULICH FOTTIl E4e- 4 ., NJT/SAY A LIC GU ,FORMA - ��. > _ ._`fL> �. -� P;IhC nL OFFICE IN Notary Public. LOS ANGELES COUNTY My Commission Expires August 30, 1981 • - D STATE OF CALIFORNIA, ` ss. COUNTY OF Los Angeles ON June 6 19�, before me, the undersigned, a Notary Public in and for said State, personally appeared Frank. E. Holl area , known to me to be the Assistant Secretary of the ally-Miller Contracting_Co. the Corporation that executed the within Instrument, known to me to be the person who executed the within Instrument, on behalf of the Corporation,therein named, and acknowledged to me that such Corporation executed the same. oFFIaAL sent WITNESS my hand and official s ,. . DIV GOSLING t NOTARY PU3LIC Ci.0 FORMA PRINCIPAL OFFICE IN i LOS ANGELES Cr'UNTY _ My Commission Expires Feb. 1, 1981 Notary Public in and for said State. ACKNOWLEDGMENT—Corporation AGENDA ITEM April 18, 1979 TO: James S . Mocalis , City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Approval of Plans and Specifications and Authorization to Call for Bids - Improvement of Camino Capistrano Between Del Obispo and Avenida Padre, AHFP No. 940 SITUATION Plans and specifications for the above referenced project have been completed by the Engineering staff. The undergrounding along Camino Capistrano is presently being installed and is nearing completion. The proposed project will complete the public improvements in this area. These improvements consist of underground storm drain, street widening and signal rehabilitation at Camino Capistrano and Del Obispo Street. In conjunction with the City project is a proposed Assessment District for improvements and landscaping on the frontage road along Camino Capistrano. Approval by the County of Orange is necessary prior to the City ad- vertising for bids . Staff is requesting authorization from the City Council so the bidding process may begin as soon as authorization is received from the County. FINANCIAL CONSIDERATIONS The entire project is funded by various agencies . The undergrounding work will be funded by the utility companies and is almost complete. The City has signed an agreement with the County of Orange through the Arterial Highway Financing Program. The proposed County Road funds amount to $130, 000 . The City funds come from two sources; these are the Drainage Fund in the amount of $70 , 000 and the Gas Tax Fund in the amount of $96 , 000 . The Assessment District improvements are es- timated to be $111, 000; this amount is to be paid by the adjacent land owners . ALTERNATE ACTIONS 1. Approve the plans and specifications, and authorize staff to advertise for bids for the Improvement of Camino Capistrano between Del Obispo and Avenida Padre, AHFP No. 940 . 2 . Do not approve the plans and specifications . 3. Request further information from staff. RECOMMENDATION By motion, approve the plans and specifications , and authorize staff to advertise for bids for the Improvement of Camino Capistrano between Del Obispo and Avenida Padre, AHFP No. 940 . ' Resnec lly suk�fn�tted, W. D. Mur I/ WDM:RFC/tm FOR ITY COUNCIL. AGENDA ... I Enc. Gt SG/' ST ��J �J? y ',Yi:`t ny �• �N �_'__ IS4' -4 I - N ttt V I q2 n VA"4 SpNSP n p' 2 I t p o Y rN P ¢ 6PA8P• Nt � �V =i � \ 2 a 9 a N J l ST �ONp .1A ' 5A 26782 n \\ 9 ? A Ilk N W N w � ] N L—LL 1 t 6591 r ROBERT q 262„ ST 26591 SPRING ST, \ O VCA Rph1OS - 3SA \ ¢ w e 26:02 SAN a JUAN „r _Q MISSION -+ VIA gLANO , � �� eJi(3JEL 0 - .l. �1 TI+ M830 26872 N pqs YEft OVGO 6T N q CALLe f N M BF D A <q�es N FS—T-1 S�T I N 4&0 14 MST R ! r„" hq S N o Y Cq m t sl r>- a a w CCf OF 0 CP N�N4 0 \ Q w�N0 a -1 yQ 26731 n � • � 16 I SPO 31938 o T po l 2 f7 `' �jO��ROYENtEt:�3 sF0 t) MAP. c, V V pq�gSFO Z } AVElit) NORIA P ; Q r0 AVENIDA F� L LA PAtDMA \ VIA CAT LOIHA o o a a ry Q f C.E MKRISMA C L ,p Y ASEO ANNDORRDORR o A � 'A RANCHO ALIPA2tib `y' w o > a .E PADRE TRAILER PARR �' „t 9 � � � � ILL ,t> Jy0 9 P� VPS Plq FSTRA OA ORONTF u �O If PASEO FERDIDO u P Q BALI E MO;11 RATE NOTICE OF TRANSMITT CERTIFICATE OF POSTING OF NOTICE INVITING BIDS STATE OF CALIFORNIA COUNTY OF ORANGE CITY OF SAN JUAN CAPISTRANO MARY ANN HANOVER , the undersigned, under penalty of perjury, CERTIFIES as follows: That the undersigned is the duly qualified and acting City Clerk of the CITY OF SAN JUAN CAPISTRANO State of California. That the undersigned did, on the 15th day of May, 1979 post on or near the Council Chamber, NOTICE INVITING BIDS ASSESSMENT DISTRICT NO. 78-2 [CAMINO CAPISTRANO NORTH] copies of which are attached hereto and made a part of this Certifi- cate; that said Notice remained continually posted for at least five (5) days after the date above mentioned.. Executed this 16th day of May, 1979 at San Juan Capistrano, California. N O T I C E I N V I T I N G 13 1 D S Public notice is hereby given that the City of San Juan Capistrano will up to 11 : 00 a.m, on the 6th day of June , L979 , receive sealed proposals or bids for the ASSESSMENT DISTRICT _ NO. 78-2 , in accordance with the approved plans and specifications on file in the office of the City Clerk of the City of San Juan Capistrano, City Ball, 32100 Paseo Adelanto , San Juan Capistrano, California. Bids will be received until the time hereinbefore stated at the San Juan Capistrano City hall, 329:00 Paseo Adelanto, San Juan Capistrano, California. No bid will be received unless it is made on a proposal provided within these specifications . Each proposal or bid must be accompanied by a certified check, cash, cashier' s check or bidder ' s bond payable to the City of San Juan Capistrano in the sum of not less than ten percent of the amount . The bid check, cashier 's check or bidder' s bond of the successful bidder will be forfeited to said City in the event such successful bidder fails to enter into the required contract within 15 days after the written notice that said contract has been awarded to him for the work. A pre-bid conference is scheduled at 10 : 00 a.m. on the 29th day of _ Mav , 15791 at the City offices . The cone tractor shall have the opportunity for clarification or interpre- tation of any point or points of question within the plans and contract documents or specifications . It is ',the contractor ' s responsibility to be in attendance at this conference to receive any information disclosed during the proceedings , for the City shall not disseminate any records of the conference . Exclusive of written -k1dendums and this pre-bid conference, the City shall not be responsible for any instructions, expl:Lnati.onS , or inter- pretation of the pl.anS, specifications , and contract documents presented to the bidders in any manner . The successful hi-cider , simultaneously with the execution of the contract, will be required '(:o furnish a Faithful. Perfor- mance Pond equal in the amount of one--hundred percent (100;o) ' of the contract price . The City Council reserves the right to )-eject any and all bids received and to compare the relative merits of the respective bids and to choose that which in the opinion of said City will best serve the interests or needs of said City . A time limit of 1£30 days has been set for the completion of the work, from the date of execution of the contract. BIDDERS ARE HEREBY NOTIFIED THAT, purs(iant to the Labor Code of the State of California, co} i.es of the prevailing; ra1_e of . per diem wages ; as determined by the Director of the State Department of Industrial Relations , are on file in the office of the City Clerk .and shall be made available to any interested party on request. Copies of Plans and Specifications are on file in the office of the Ci-ty Clerk of San Juan Capistrano, 32400 Pasco Adelanto , San Juan Capistrano, California. Copies of the plans and speci- fications for use in preparin.- bids may be obtained at the office Of the City Clerk, San Juan Capistrano, at the address shown above. One set of plans and speci.fi.catio;is is available for each general contractor proposing to submit a bid for said work. A charge in the amotuit of $10 . 00, nonrefundable, is require(] for obtaining each set of plans and specifications . An additional $5 . 00 charge will be assessed to cover postage and handling for mailed sets of plans and specifications . Each bidder shall state the California Contractor ' s License number of such bidder so bidding, as no bid will be accepted from a Contractor who has not been licensed in accordance with the pro- visions of: the laws of: the State of California relating to the licensing of Contractors . WOR'.<S OF IMPROVEMENT The works of improvements for the above referenced project consist of work to be performed under two schedules . SCHEDULE "A" : Construction of certain streets and other public improvements in : CAMINO CAPISTRANO between AVENIDA PADRE and DEL OBISPO STREET; SCHEDULE "B" : Construction within CAMINO CAPISTRANO (Service Road) , lying easterly of CAMINO CAPISTRANO between AVENIDA PADRE and AVENIDA GOLONDRINA, through the construction of certain street and planting improvements . PROCEEDINGS The works and improvements hereinafter mentioned will be conducted by the City of San Juan Capistrano, California, with the work set forth under Schedule "A" to be paid by County ARTERIAL HIGHWAY FINANCING PROGRAM FUNDS (AHFP) and City Gas Tax and Drainage Funds, and the works of improvements as proposed under Schedule "B" shall be conducted under the provisions of the "Municipal Improvement Act of 3.913 , " being Division 12 of the Streets and Highways Code of the State of California , With bonds to issue pursuant to the terms and provisions of the "Im- provement Act of 1911, " being Division 7 of said Code . Within Sche- dule "B" the City shall pay for certain portions of the landscaping and irrigation costs, together with a portion of the incidental expense . PAYMENT Payments will be made in cash to the contractor in accordance with the provisions of the specifications and on itemized estimates duly certified and approved by the Superintendent of Streets submitted in accordance therewith, based on labor and materials incorporated into said work during the preceding month by the contractor. The first progress payment will not be made until after delivery of bonds and receipt of monies therefor, for Schedule "B" work . -3- scn:a�ur.,Es • Note that the work here is bid in two schedules , being Schedules "A" and "P. " All bidders are required to bid both Schedules "A" and, "A" and "B" ; however, the City Council reserves the right to reject any work in Schedule "II" and make an award only for the work in Schedule "A. " s This Notice is hereby given and published by order of the City Council of the City-of San Juan Capistrano, and is dated this 3rd day of May, 1979 CITY CLERVI/ CITY OF STAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA -9- AGENDA ITEM October 18 , 1978 TO: James S . Mocalis , City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Consultant Agreements for Camino Capistrano Assessment District 78-2 SITUATION Should Assessment District 78-2 be established, it will be necessary to acquire consultant services , both legal and engineering, to pre- pare the reports for the district proceedings . The attached consultant agreements from F. Mackenzie Brown, Attorney at Law, and Walter Hamilton of Ronald W. Martin Architects , Inc. cover those services necessary for the development of Phase One of the assess- ment district. FINANCIAL CONSIDERATIONS The cost of the consultant' s services is estimated to be $18 , 000 . We further estimate that City staff work will approximate $2 , 000 of personnel time. ALTERNATE ACTIONS 1. Accept the proposals for engineering and legal services . 2 . Defer action at this time. RECOMMENDATION Should the Assessment District 78-2 be established, approve the consulting services agreements with F. Mackenzie Brown and Ronald W. Martin Architects , Inc. Respectfully submitted, W. W. D. Murph. WDM/rem Encl. FOR CITY COUNCIL AGENDA SULLY-MILLER pwd • 3000 EAST SOUTH STREET/P. O. BOX 5399/LONG BEACH,CALIFORNIA 90805/)213) 531-3550 (213) 774-0714 CONTRACTING CO. STATE OF CALIFORNIA, COUNTY OF LOS ANGELES Frank Holland being sworn, says: That he is Assistant Secretary of SULLY-MILLER CONTRACTING COMPANY; That STILLY-MILLER CONTRACTING COMPANY, as sub sub/prime contractor on or about _ 19 , entered into a written contract with City of SAn Juan CApistrano written/oral as prime for a work of improvement on real property located in prime Contractor/owner the City of County of Orange California, described as: Location : San Juan Hot Springs DAnce Hall Job Il : 02-2689 Invoice # : 40352 That all hills for labor, equipment and materials furnished by SULLY - MILLER CONTRACTING COMPANY in connection with said work of improvement have been paid in full: That St LLY-NIILLER CONTRACTING COMPANY hereby expressly waives and releases any and all lien rights it has or may have in or to the above described property ort account of or arising out of said work of improvement. Said waiver and release is contingent upon actual receipt of the sum of S 30, 737 . 47 by SULLY-MILLER CONTRACTING COMPANY for said work of improvement. _jC44]2Q Subscribed and sworn to before meIIIIIOY.^^L,.I„^^,^,,,^^,, C,'FICIAL SEAL this 31 day of March 19 80 MERCEDES r•.1. GARCIA N:S+•4r P, IA.IC CALIFORNIA IN PRlfc:NGEL OFFICE • LOS ANGELES C]I;NTY My Commission Expires June 24, 1980 _ Notary Public in and for said county and state. Form X-327 GENERAL ENGINEERING CONTRACTOR SINCE 1923 ASPHALT 6 ROCK PRODUCTS MANUFACTURER 32400 PASEO ADELANTO i SAN JUAN CAPISTRANO.CALIFORNIA 92675 ,'PHONE 493.1171g ` August 22, 1980 Sully Miller Contracting Company P. O. Box 432 Orange, California 92667 Re: Change Order No. 5, Notices of Completion for Assessment District 78-2 and AHFP 940 and 984 Gentlemen: At their meeting of August 6, 1980, the City Council took action to approve Change Order No. 5 in the amount of $937 .52 to correct a drainage problem, Assessment District 78-2. Enclosed are copies of Resolutions No. 80-8-6-7 , Completion of Camino Capistrano AHFP 940 and 984 , and No. 80-8-6-8 , Completion of Assessment District 78-2, which were adopted by the Council on August 6th. The Resolutions accept the work completed for the AHFP 940 and 984 in the amount of $378 , 349.45, and Assessment District No. 78-2 in the amount of $62,414 .89. The Council directed that the balance due in the amount of $12, 650. 30 for both projects be payable immediately. The 100 retention for both projects in the total amount of $44 , 076 . 22 will be payable upon 35 days from recording of the Notice of Completion. The Notice was recorded on August 20th; therefore, the final payment may be released on September 24 , 1980. Very truly yours, (MRS) MARY ANN HANOVER, CMC City Clerk MAH/cj Enclosures cc: Director of Public Works Administrative Services CITY OF SAN JUAN CAPISTRANO IMPROVEMENT OF ASSESSMENT DISTRICT NO. 78-2 (CAMINO CAPISTRANO) • DATE _ CHANGE ORDER NO. 5 TO SULLY-MILLER CONTRACTING CO. . (CONTRACTOR) Pursuant to the provisions of the "Municipal Improvement Act of 1913" (Division 12 of the Streets and Highways Code) and in particular Section 10352 of said Streets and Highways Code, the following change in the proceedings is hereby ordered and said change results in a substitution, elimination or addition of work. A copy of this order is on file with the City Clerk of said City. In piepdiinq Change Orders , show as separate auinbered categGrles . (1) Reason for Change (2) Description of Change (3) Change in Con- tract Cost (1) Drainage problem. (2) Resurface of low area on Frontage Rd. north of Padre. (3) Increase of $937 . 52 r (For additional space, use reverse side) Time of completion adjusted as follows: APPROVED BY _ CITY ENGINEER DATED this day of APPROVED BY / (CONTR ACTOR) DATED this day of /5' 7 ORDERED and APPROVED by the City Council of the City of SAN JUAN CAPISTRANO on the day of I CITY CLERK CITY OF SAN JUAN CAPISTRANO STATE OF CALIFORNIA 11 . . . . ... _._.. _---- - - 1 & 43 July 5, .19,79 - July 13, 1980 --- --_ ^-=- • 336,870.15 3—/80-- /T ' a 9=0 CamineCapistrapo North A Box 53,Q2.Long Beach. rn 90805 Qu.. =_ty. i I . rev'_ s Q_a� %y j I ..- t Install Petrov at _ _ 5100�Y 2•,50 12,750.00 A.C. !_ Ton 1503,69 : 1 I I 191 F M37. .5. 1 Ton 1 3298_1 I I_I 4065,61 ! ! 9.00 36,590.49 Curb b Gutter Type A-2 j L.F. i-1-150-37! 111 7 ! 16701 1 1_ 6 10 10,187 5 Garb h Getter Tyoe e ' L.P. i ! 8381 I_I 1i ; 6361 610 - 5,099. 6 A.C. Curb 1 : L.F. 39! 1 --1 171 ! 5 20 - 88.40 I P.C.C. Cross Gutter 1 Ea. 11 ! li 1,700.00 1,700.00 3 Stogy Sion 1 ; 3 Ea. 1 3i —i_I 91 _ ! ! 200 00 800.00 street tight j ; Ea. i i 31 1 1 I I '31 !_ 1 I I 2,600 00 7,800.00 10 Concrete Drive Abp. IrSg. Ft. 'i_I 12401 ! ': I^I_I_ _1175'. I 1 30 1,527.50- P.C.C. Sidewalk 11 Sq. Ft. " 1220.51 1 i i ! ! 2018' ! ! 1:50 3,027.00 —TZ-- ec7usc I'i Ea. 1 ; 71 I - I I_I_ ! I_;_! 200.00 1,200.00 - -- 6- - _ _ 61 ! i I _ 8: i_i 200;00 1,600.00 13 Adjust Water Valve Ea. ! '. 1; Clear s Grub ! I L.S. I_I TO-OR; j �- �— ! 1 1 64,000;00 64,000.00 15 16" R.C.P. I L.F. 11 1471 ! -II 147! 1 40.00 5,880.00- -0 24" R.C.P. !_! L.F. r 147' --- 147 41 00 6.027.00 -� 27 ' R.C.P. 7.-F i i_I 1731 i_ — - —' � ' 44:00 7,612.00 , . 17�:�:_. 16 30" P..C.P. i_I L.F. i l 351 1 1 ! _ 35' I L I 46'00 1,610.00 14 36" R.C.P. Ir..F. i_I 9301 I_j_I " __. 991' !-' 6000 59,460.00 20 36" R.C.P. 11 L.F. ! ! 96, I1 - 1i 96: 1 60'00, 5,760.00 21 Catch Basin 1 Ea. I 51 i 5 3,000.00 15,000.00 22 „unction Structures 1 ! Ea. i 1 31 ! 3:�•, 1 i 1,90000 5,700.10 23 Concrete Collar Ea. ! 11 I ! ! 10000 10 _ 24 48" ;4.H. .i i Ea. 'i i 1 I I i 1 1 71 1 i 1,800'00 1,800. 0 -lam 25 A.C./A.B. Resurfacing IIS.F. II 11001 it 01 jj 0 ' 1 0' ! J 3100 -0- .. ... `_cn Co_cs co Dace . . Less „r..=..ec D''`r'• _oral Du- to^Date . =c .a_ -n 1: Previous Payment Ba ce Due __ k7 ro;ed By l of 2 C_- nec: D.=ec.o= a .Fab!-Je Works ;;7Cm July 5, .1979 •._'�...`-c July 13, 1980 .._..-___.. _ ccS 62.883.70 __ A.D.`78-2 _27C' Camino Capistrano Nor th 7-__ CC=7-a:_�6/23 80 C--_-ec_-- Sully-:dil lerJac;Toss P.O. Box 5399, Long Beach, CA. 90805 1 Clear & Grub 'b.5 ! I y ! ! 10081Y 100 I i 7,900.00 7,900.00 2 A.C. Ton 120i8 i : 136 X66 136 :66 1 19 :00 ' 2,596.54 3 ' A.B. Ton _ 2255 _i i_! 101 57 101 '57 9 00 914.13 _ 4 A.C. O'!erlav I_I Ton i_! ' 26!_! ! ^_I 35109 _ 35 09 !_� 50 00 1,754.50 P.C.C. Curb & Gutter I r._F_ 12621 1 1 1262 !_' 6 10 7,69 6 Re=ve Palm Trus - I ; Ea. �_% 61 1 i I 1 ;; 0; ! ! 0 700 00 -0 i Landscaping _' L.S. ! 1 10081 90% . 100% ; 24,000 00 24,000.00 E Ir-igation I L.S. 1 1 I .' .�'I 100%, 100% 1 12,000 00 12,000.00 9 Parkira Lot Strioina ilL.S. II i _'. ! 100% 1 '_! 100% 400 00 400.00 i7 Parkway Culvert ' ! Ea. •t ! ! ! ! �_� 11 I 11 1,50000 1,500.00 Change order #4 1Ea. ! 41 11 41 it 01 4! ! 678:50 2,714.00 _ Change Order #5 IIL.S. ! I - 100%I 100% II 1 Oi : I 100% ; ' 937:52 937.52 !_i it I i II � ; I I it 11 tc: - .3�-d -bta1 CC _'�c::->C� Cozzs to Daze .. 62,414.89 Les.. 3i.`/, ....ten 6,241.48 ;o cal Dce'zo Daze _ 56,173.41 - .__ , �. d�_e.a�t•y.� +''a`-C ?rev;-O,-,s Payment _ 50,727.03 CCn_raczor �— EaianCe Due j 5,446.38 _ July 5, 1979 =July 13, 1980 S 336,870.15 - __- __ _ A?FP 9$0 fi °^ •===-- S:a -':il ler Arc=CSt P.O. Box 5399,,Long Be ach�CA. 90805 ; . d irar�ic ontro i` - !L.S, 100% ! 1 ! 7008 '~- tone ' 5.000 '00_ 5.000.00 27. Tra`fic Signal Modification L.S. 7008 tone ' 1 -19,ono inn 39 000 00 28 Surrev cnccents Ea. _ 61 j_-J 1 �r 29 Curb S Latter Type A _ L.F. (_; 1261_?_?" I-t �;y;� p ' I 6 '7n r Cola Pianrng ��.—i 1 4,2101 i_I 1 1 9 1801 - I u - 9.780 __,_; 0 31 A.C. Overlay i_i Ton--s r� 5161_ ! 1_ �t5 ' ' 20 nn LLAW __ i _ Chance Order =3 i ; L.S. ( I iI _i _ 100% _ 19.668 00 19.668.00 :ha^.-e Orr'.e: 44 ! ; L.S. I _- ! �_I ? 100% _ 3,140 00 3,140.00 . Change Order #6 j.;L.S. ' 100$! I1 100% t ( I 0 6 R38 776 838.77 Change Order #7 ' iL.S. 100% 1 : I 1b0% ! ! I 0 _� 0081 : 1.167 :58 1,167,58 otaI C _cc;,_o. Cos:s tO Daze 378: 347.45 Lass -77,834. 74 O'ct:c-- ta- LO D)i:e : Ic ot :�rce: .P re vi c::3 Payment - - +333,308.79 Co.•c_z.._or Ba' ce Due 7, 203.92 2cf2 • r�-. ... __..v..� lli.EC :O�':9.'[._ 1J.11C tiOYiS^a •• - - �"'"J (�J ,�/ll �flllll �l�lll�lllljl6 { 32400 PASEO ADELANTO I SAN JUAN CAPISTRANO.CALIFORNIA 92675 PHONE 493.1171 July 21, 1980 Sully-Miller P. O. Box 432 Orange, California 92667 Re: Change Order No. 4 - Assessment District 78-2 Gentlemen: At their meeting of July 16, 1980, the City Council took action to approve Change Order No. 4 , for installation of four trees in the total amount of $2 ,714 , and an increase in the unit cost of asphalt to $3 . 00 per ton, for a total of $515. 25 . If you have any questions, please do not hesitate to call. Very truly yours, (MRS) MARY ANN HANOVDR, CMC City Clerk MAH/cj cc: Director of Public Works 32400 PA5EO ADELANTO i SAN JUAN CAPISTRANO,CALIFORNIA 92675 V.," -PHONE 49]•11]1 July 7, 1980 Sully-Miller Contracting Company P. O. Box 432 Orange, California 92667 Re: Change Order No. 4 - Assessment District 78-2 (Camino Capistrano North) Gentlemen: At their meeting of July 2, 1980, the City Council received copies of a proposed Change Order for installation of four additional trees to replace the palm trees previously removed and an increase in the unit price for asphalt in connection with work on Assessment District 78-2 (Camino Capistrano North) . The Council took action to hold the item over to the meeting of July 16, 1980, and copies of the Agenda and staff report will be forwarded to you prior to that meeting. If you have any questions , please do not hesitate to call . Very truly yours, (MRS) P1AR ANN I!] VER CM ( S) , C City Clerk MAH/cj cc: Director of Public Works Certificate of Workers' Compensation Coverage City of San Juan Capistrano Sully Miller Contracting Company 32400 Paseo Adelanto 3000 East South Street, P.O. Box 5399 San Juan Capistrano, Calif. 92675 Long Beach, California 90805 No. 78-2 (Camino Capistrano North) Date: July 16, 19'79 This Is to certify that Sully Miller Contracting Company is self-insured under provisions of the California Workers' Compensation Law and has in its files Certificate of Consent to Self-insure issued by the Director of Industrial Relations of the State of California. Certificate Number 2-1130-01 . This coverage will not be canceled except on 30 days advance Qwritten notice to yoouu..,� /\ ByG�„R,,� XI�f/�.�. �Y Title Frank E. Holland, Asst. Secretary Form X-418 ' CI0OF SAN JUAN CAPISTRANO • I14PROVEMENT OF Camino Capistrano A.D. 78-2 DATE CHANGE ORDER NO. 4 TO Sully-Miller Contracting Co, (CONTRACTOR) Pursuant to the provisions of the "Municipal Improvement Act of 1913" (Division 12 of the Streets and Highways Code) and in particular Section 10352 of said Streets and Highways Code, the following change in the proceedings is hereby ordered and said change results in a substitution, elimination or addition of work. A copy of this order is on file with the City Clerk of said City. In preparing Change Orders , show as separate numbered categories: (1) Reason for Change (2) Description of Change (3) Change in Con- tract Cost (1) Install trees where palm trees removed and adjust costs for asphalt due to an increase in unit costs. (2) Install four additional trees and increase the unit cost of asphalt by $3. 00 per ton. (3) An increase of $2 , 714 . 00 and $515 . 25 .for trees and asphalt respectively. (Far additional space, use reverse side) - Time of completion adjusted as follows: APPROVED BY CITY ENGINEER. DATED this day of J� APPROVED BY (CONTRACTOR) DATED this 23rd day of June, 1980 ORDERED and APPROVED by the City Council of the City of SAN JUAN CAPISTRANO on the day of CITY CLERK CITY OF SAN JUAN CAPISTRANO STATE OF CALIFORNIA ,f 52409 V1.SE0 ADr! AN 10 SAN 111 AN CfOlI:'I R ANO. CA LIf012NIA 92675 VI10NE 4931171 June 5, 1980 Sully-Miller Company P. O. Box 432 Orange, California 92667 Re: Change Order No. 5, Assessment District No. 78-2 Gentlemen: At their meeting of June 4 , 1980 , the City Council approved Change Order No. 5, a 30-day extension of time to July 14 , 1980 , to compensate for delays with the landscape electrical system. Thank you for your cooperation. Very truly yours, (MRS) MARY ANN HANOVHR, CMC City Clerk MAH/cj cc : Director of Public Works CONTRACT CIIANGG 01tDt:R REQUEST FOlt AYPR01'nL CITY San Juan Capistrano Al1FY *:o. 940 & 984 , AD 78-1 Camino Capistrano _ 3 PROJECT_ _`P — — C(,0 No. CONTRACTOR Sully-Miller 7)17SCla1'TION_`^ _�_ _-- _ ---------, EXTRA WORK DESCRIPTION AMOUNT 30-day time extension; $ completion date July 14 , 198 -0- S $ TOTAL CIIANCP COS7' mn!'L.vly _ --- -`— --- - IH7S CC0 9'O'fAT TO ') ,'1 ' I NON SON i U ' Increase (decrease) Of Contract- i. actenis _0_ _0_ I} 1555 . 4 183 1555. 44 183 Of Co I;xun ldorlc 8 ,605 11 , 063 10 , 175 12 , 633 TOT Al, 10 ,160 12 , 893 11730 14 , 463 Pvvc(int: Chaul;c -0- -0- 3. 4% 28 . 4% (11 3 . 9 — 32 . 1 Colt:)actor q Dn/t�c Approved City �� Date City I:� £;iuccr llntc Concurred Orant;c Counl:y All] ]' Pichl Y,cprcecnt.2tivc Datc Oinnp,'• Cuunl-v I-VAhr v,clopau' lit, - Dale CAOF SAN JUAN CAPISTRANO • IMPROVE14ENT OF Camino Capistrano Assessment Dist. 78-2 DATE May 28 , 1980 CHANGE ORDER NO. 3 TO Sully-Miller Contracting Co. (CONTRACTOR) Pursuant to the provisions of the "Municipal Improvement Act of 1913" (Division 12 of the Streets and Highways Code) and in particular Section 10352 of said Streets and Highways Code, the following change in the proceedings is hereby ordered and said change results in a substitution, elimination or addition of work. A copy of this order is on file with the City Clerk of said City. In preparing Change Orders , show as separate numbered categories: (1) Reason for Change (2) Description of Change (3) Change in Con- tract Cost 1) Delay in electrical facilities for landscaping 2) 30-day time extension 3) None (For additional space , use reverse side) Time of completion adjusted as follows: July 14, 1980 APPROVED BY /� CITY ENGINEER DATED this day 'f APPROVED BY �✓ _ , (CONTRACTOR) DATED this day of lacy, z7,So ORDERED and APPROVED by the City Council of the City of SAN JUAN CAPISTRANO on the day of CITY CLERK CITY OF SAN JUAN CAPISTRANO STATE OF CALIFORNIA 32400 PASEO AOELANTO t1 SAN J< AN CAPISTRANO,CALIFORNIA 92675 PHONE 493.1171 May 13, 1980 Sully-Miller Company P. O. Box 432 Orange, California 92666 Re: Proposed Change Order —Increase in Asphalt Costs Gentlemen: At their meeting of May 7 , 1980, the City Council authorized the City Engineer to prepare a change order for final approval of the cost increases in asphalt materials for the Camino Capistrano project. The Change Order will be submitted to Council for approval in June and copies of the agenda and staff report will be forwarded to you. If you have any questions, please do not hesitate to call. Very truly yours, (MRS) MARY ANN HANOVER, CMC City Clerk MAH/cj cc : Director of Public Works 32400 PASEO ADELAN?O ? r! i SAN JUN C VISTRANO,CAl,IFOR7 92675 i - • HONE C9'3117j M??r' February 25, 1980 Sully Miller Construction Company P. O. Box 432 Orange, California 92667 Re: Change Order No. 3, AHFP 940 and 984 Camino Capistrano Improvement District Gentlemen: At their meeting of February 20, 1980, the City Council took unanimous action to approve Change Order No. 3 , in the amount of $19, 668 for additional work to modify the storm drain due to conflicts with underground utilities. If you have any questions, please do not hesitate to call. Very truly yours, (MRS) MARY ANN HANOVER, CMC City Clerk MAII/c j cc: Director of Public Works i • Sheet 1 of 2 CONTKACT CIIArG!; ORDF•R REQUEST FOR APPROVAL CITY _-, San Juan^Capistrano A'IFP No. _ 940 &- 904 - I'RO)I?CT Camino Capistrano CCO No. 3 CONTRACTOR Sully-Miller nrscnr'1.m --- -- -- ----- ---- ---- EXTRA 1110RK DESC_RIPTION MIOU3,1T -"---- Install at Camino Capistrano V 1. Junction structure and Del Obispo _ $ 2�155__QQ� —' Install 21" RCP at Camino 2. 21" RCP—__i Capistrano and Del Obispo `$ Locate utility line at Caminq 3. Utility location _ Cdpistrano and_�0]_Q l rpo } 3, 715 . 00 Storm drain lateral at Padre$, 1 , 454 . 00 4 . Re-excavation TOTAL CHANGE $ COST SUMMARY —` Tills C_CO P1'FV. 000's TOT,"I_'PO NON AI:YP APFP AHFP •A'.IPP AILi1' _e _i1T]' Increase (decrease) of Contract items I -^ Extra Work xorAT. — ~- – Percent: Change C -actor =D—ate Approved City Iiugincer Pate Coneurr;d _ Orange County MIT Field l:cprc cntative Date Approved Ot':utgo. Couuty. lPL1••llcv.^J.o1,�ncnt Ualu 32400 PASEO ADELANTO C SAN JUAN CAPISTRANO•CALIFORNIA 92675 ii4• ,'PHONE 493.11])' January 14 , 1980 Sully-Miller Contracting Company P. O. Box 432 Orange, California 92667 Re: Assessment District 78-2, AHFP 940 and 984 Gentlemen: At their meeting of January 9 , 1980, the City Council approved the 100-day time extension to April 24, 1980, for completion of the storm drain, street widening, landscaping and traffic signal modification within Assessment District 78-2. If you have any questions, please do not hesitate to call. Very truly youurrssJ, / (MRS) HANOVER City Clerk MAH/cj Cc: Director of Public Works CONT1,A.CT CHANGE, 01U)FR RGt101'ST FOR Al'I'2OVAL CITY SAN JUAN CAPISTRANO A11FP NO. 940 & 984 PROJECT CAMINO CAPISTRANO CCO No. 2 CONTRACTOR SULLY-MILLER CONTRACTING CO. DESCRIPTION Construction of curb, gutter, sidewalk, storm drain and ' traffic signals . UANT]A Y SUMMARY - THIS CCO ITE11 INCREASE TIO. DESCRIPTION (DECREASE) AMOUNT Time extension for. 100 days . $ 0 TOTAL $ EXTRA WORY. DESCRIPTION $ TOTAL CHANGE $ COST SaT MARY THIS CCO PREV. CCO's TOTAI. TO DATE NON NON NON AHFP A1IFP AHFP AHFP A11FP A31FP Increase (decrease) of Contract items 0 0 1, 555. 44 1830 1 , 555 . 44 1830 Extra Work 0 0 0 0 0 0 TOTAL 0 0 1, 555. 44 1830 1 ,555. 44 18L30 Percent Change 0 .,75% 4 . 3% - 1, 554 . 41 1830 Con •ractor " Sully,-Miller Date Approved City Engineer Date Concurred Orange County A111T Ficid Reprc;entati.ve Datr_ Approved Orange County IWA-Development Date 32400 PASEO AD ELAN TO SAN JUAN CAPISTRANO,CALIFORNIA 92675 PHONE 493-1171 October S, 1979 Sully Miller Contracting Company P. O. Box 432 Orange, California 92667 Re : Change Order No. 1 - Assessment District No. 78-2 (Camino Capistrano North) Gentlemen: At their meeting of October 3 ,• 1979, the City Council approved Change Order No. 1, which deletes the removal and relocation of six palm trees. Enclosed for your files is a fully-executed copy of the Change Order. If you have any questions , please do not hesitate to call. Thank you for your cooperation. Very truly yours, (MRS) MARY %ANN HANOVER City Clerk MAH/cj Enclosure cc : Director of Public Works F. Mackenzie Brown • I •• • • • , ,• •• N 4NE AND NDDRESS OF AGEPCV �`}I I F ROBERT F. DRIVER CO. COMP/NIES Al FORDIN'aCOVERAGES 400 CEDAR ST. COMPANY A —� SAN DIEGO, CA. 92112 LETTER Commercial n IInstynance (714) 238-1828 COMPANY JR 14 11 I'll W ``!!77�— LETTER Home Insurance _ NANE AND VDDRESS OF INSUiED COMPANY ■ A �� IIIL AND Co. , Inc. LETTER V E. B' I' SAN !.JAN 8210 Monroe Street COMPANY p CAPI 51TRRA Stantoa, CA 90680 LETTER — COMPANY E LETTER L This is—to,ertiTy the:policies of insurance lister below have net i i csuA to the insured named above al 5 are in for a at lois lir e. Notwithstanding any r=Nuirement,term or :ondition of any col tract or Rher clot iment with respe t to which t:is artif(ate may be issued or may pert[ n,the insc ante affort ed by the policies describ=d herein is subject o all the terms,ex,lusions:Rd condi'ions of such poli(yes. COMPANY Pot ITY Limits of Liability in Thou�san s((l ) IEITER TY°E OF INS JRANCf 'OIIO NUMBER E[PIRATION )ATE EACH O:CURRENCE AG;REG TE GEN:RAL LABILITY BODILY INJURY $ $ Al COM REHENSP(E FORM X❑ PREII ISES—OPERATIONS Y PROPERTY DAMAGE E $ EXPL)SION APD COLLAPSE ❑ Ht RD RM UNDI GROUND HAZARD I�•��T PRPLETED OF E ATION CTS/COAHAZARD FIU"dE'f BODILY INJURY AND ON DAFORM PROPERTYCTUAL PROPERTYCOMBINED DA NEMAGE $ COO' $5009 B A DAMAGE D959677 1/29/80 J J ❑ INDE'ENDENT CONTRACTORS .. PERS DNAL INJURY PERSONAL iNJUR,' $ ALITOIAOBILE LIABILITY BODILY INJURY It (EACH PERSON) A. COM'REHENSI E -ORM E330069 1/29/80 BODILY INJURY $ I❑ OWP CD (EACH ACCIDENT) I� �I HIRE I PROPERTY DAMAGE $ BODII V INJURY AND ❑ NON OWNED PROPERTY DAMAGE $ 500 COMBINED EXCESS LIABILITY BODIIY INJURY AND B NMEBELLA F(PEA HEC9835022 1/29/80 PROPERTY DAMAGE $ 1,0002 s 19000 ❑ OTH RTHANPMBREILA COMBINED FOR A NORKE 7S'CONIPENSATION sTAruroev C anc. 00 36 13 12/31/79 EMPLOYERS'LIABILITY _ err m(nn OTHER DESCRIPTION OF OPERATIONS/•,.00ATIONS/VEHICI ES \ Re: Camino Capistrano improvements, Traffic Signal modification Cost: $36,000 The City of San Juan Capistrano is to be named as additional in ed Cancellaticn: Should any of tie above d(scj6d policies be cancelled before the expiration date thereof, the issuing Com- pany will endea>or to mall 3U days written notice to the below naned certificate holder. but failure to mail such notice shall impose no obligation or liability of any kind upon th( company. NAME AND ADDRESS OF CER rIFICATE HOLDEI 7/23/79 a-1 The City of San Juan Capistrano DATE IGGDE Attn: City Clerk 32400 Paseo Adelanto San Juan Capistrano, CA 92675 AUTHORI REPRESENTATIVE ACORD 25(149) • NAME AWD fDDRESS OF AGENCY Johnson & Biggins of Pennsylvania COMPI NIES Al FORDIN; COVERAGES 1600 Grant Building FnER"Y Pittsburgh, Pa. 15219 A Aetna Casualty & Surety Co. COMPANY LETTER NAME Milo 1DDRESS OF INSUREDCDMPA /� Koppers Company, Inc. and its subsidiary LETTER ■ - A��l /v LETTER V Sulll,7--Miller Contracting Co• COMPANY D 3000 E. South St. /� LETTER Long Beach, Calif. 9OW5 COMPANY E LETTER This is to t artily the policies of insurance lister below have bee I issued to the insured named above at d are in for a at this tin e. Notwithstanding any re Iuirement,term or ondition of any cor tract or,ther document with respet to which this ertificate may be issued or may perk n,the insu ance aflorc ad by the policies describe 1 herein is subject o all the terms,exe lusions 2 Tel conditions of such polis as. COMPAN fPOLICY Limits of Liabili I T ThoU�s(Ul LETTER TY'EOFINSURANCE OLICY NUMBER EIPIRATION )ATE EACH AC ;REGATE O CURRENCE GEN RAL LIA ILITY BODILY INJURY E E A X]COMI REHENSIVE FORM XD PREN ISES—OPERATIONS PROPERTY DAMAGE $ $ Ex PL ISION AND COLLAPSE 01 5/1/80 HA'ARD y�UNDI RGROUND HAZARD P" PLETED OF-RATIONS HAZARD X�CONI RACTUAL INSURANCE BODILY INJURY AND PROPERTY DAMAGE $1 ,Ow GO $1 ,00w0o BROID FORM PROPERTY COMBINED OA AAGE INDE -ENDENT CONTRACTORS SJ PERS)NAL INJURY P S NpL DR' $ Included �n a"�ove AUTOMOBILE LIABILITY BODILY INJURY b A 7� (EACH PERSON) -J COM'REHENSNE FORM BODILY INJURY $ -J OWN 03FJ1510SRA 5/1/80 (EACH ACCIDENT) LEI HIRE) ^ PROPERTY DAMAGE $ BODILY INJURY AND 'J NON DINNED PROPERTY DAMAGE $ COMBINED 1 E�O E%C ESS LIABILITY BODILY INJURY AND _J UM64ELLA FORM PROPERTY DAMAGE E b 0TH RTHAN UMBRELLA COMBINED FORT I 'VORKEI tS'COMPENSATION STATUTORY and EMPL)YEAS'LIABILITY s ,F'a pCCIDFHl OTHER ev DESCRIPTIOf OF OPE DATIONS/LOCATIONSNEHICI ES No. 78-2 (Camino Capistrano North) /1 1V I 1 Cancellation: Should any of the above described policies be canceller before the expiration date thereof, the issuing com- pany wil178BG3QM at mail ,.3,Q_ days written notice o the below named certificate holder, MDMCMNEXX30C NAME AND ADDRESS OF CER'IFICATE HOLDEF City of San Juan Capistrano DATE I6BDE0 July 16, 1979 32400 Paseo Adelanto ) San Juan Capistrano , Calif. 92675 ��H�11 ED REPRESENTATIVE ACORD 25(1-79) r NAME AND DDRES!l OF AGEN:Y COMPI NJES Al FORDIN 3 COVERAGES Johnson & Higgins of Pa. , Inc. -- -- COMPANY 1600 Grant Building ETTYFA Aetna Casualty & surety Company Pittsburgh, PA 15219 -- -- (412)391-5350 -EITEF v B COMPANY NAME AND '.DDRESS OF INSURED COMPANY C LFRER Koppers Co., Inc. & its Subsidiary n - Sully-Miller Contracting Co. GOLLIE MPAN` d 3000 East South Street OM Long Beach, CA 90805 LEETTTERNY E This IS to(-;rFfythe policies of insurance listee below have bee l Ism:xd h:the Ins,rei nancj aLove AT d ere in for a at his tir a Notwithstanding any re tulrement,term or :ondition of any co-.ract or ther document with respe t to whirr this erb'I ate Tay be MI-ed o' ma) perR r the ins, ante a-ton ed by the policies desenbe f herein is subject o all the terms,ex( usions a Td Conditions of such poli( as __ Lim COMPANY POLIcr _ its of Liability i i Thousan s6 ( ) ATTER T"f Of INFURANCI OL6 vW'HfR IrP,RATIO"1 JAI; EACH AG3REGATE _ O CDRRENCE GEN :RAL LIABILITY A i ROOILv INJURY E b 1!1COWI REHENSNb FORM PREN ISES—OPERATIONS PROPERTv DAMAG[ F b ExPI)SION AN-) COLLAPSE 03GL12SRA 5/1/81 HA'A RD AONO!RGROUND HAZARD 7� r'ROf JCTS'COMPLETED OFRATIONSHAZARD BUDILY INJURY AND For-RACTUAI INSUHANCL PROPERT�DAMAGE F 1'000 b 1 000 BRO:J FORM PROPERTY COMBINED , DA AARE IND[ 'ENDENI ;ON1PAU7'1PS l PER,)NAL INJJRe -ERsoNnL mJJF s 1,000 AUTOI IOBILE LIABILITY BODY INJUPJ , .EACH PERtiON A COM 'PFDFNSj FO"ru 60D:0 INJURE F DWI, D 03FJ1514SRA 5/1/81 'EACH ACCIDENT, -- �- - ' uR -RGPF Ri` L`AMAGE I—q ' ) —_—__--_ EDDIL/eUUdv AND NOL JJJNED 110PFRT DAMAGE I 1,000 _ _ COMBINED EX( ESS LIABILITY -- - - --- -- - -- -'i-- - _ -_--- SD'Jll<IF,JURv PND UMP 7f LlA rORM t b � F [FERT'I DAMAUE _ OTH PTHAN UMBREI LA ' rOH C Id HINED VORXE I'S'COMPENSATION E anATuu�. j d EMPLJYERS'LIABILITY ' OTHER OFSCRIPT(or OF ORE�ATTONSAOCATIONSVEH(aES All Operations/Locations/Vehicles No. 78-2 (Camino Capistrano North) Cancellation: Should any of the above OF Scribed policies be r anc Oled before he explr 3t(on date thereof, the issuing Com- pany will =f2immurlixmail 'IQ days written notice to the below named certificate holder_ bmkxbjkKlefl 7fA��OCRRR�SLBC7�L71C1CCfIl4C76�t➢tIXR[]th�CC7L7QRIQ0AItx NAME AND ADDRESS OF CER IFICATEHOLDEF City of San Juan Capistrano I DATE ssucD_ �piL23, 1 a89 32400 Paseo Adelanto I San Juan Capistrano, CA 92675 ---- —-- AUTHO IZED REPREPENTATIVE J G ACORD 25(1 79) �S i • SPECIAL PROVISIONS Work to be Done The work to be done consists of the construction of various size storm drain in Camino Capistrano running from Del Obispo Street to Avenida La Paloma and street improvements along Camino Capistrano from Del Obispo Street to Avenida Padre ; traffic sign;il modification at Del Obispo and Camino Capistrano and landscaping on Camino Capistrano. The City Council of the City of San Juan Capistrano has the right to award Schedule "A" only or Schedules "A" and "B" . 2. STANDARD SPECIFICATIONS The contractor shall perform his work in accordance with the Standard Specifications for Public Works Construction, 1976 Edition, hereinafter referred to as the Standard Specifications . The contractor shall maintain a copy of this book on the job site at all times . The provisions of the Standard .specifications shall be modified as indicated below: Change 1: "Section 2-4 - Contract Bonds" The "Payment Bond" (Material and Labor Bond) shall be in the amount of 100 percent of the contract price . The "Faithful 'Performance Bond" shall be held as assurance of guaranteed perfor- mance for a period of one year after acceptance of- the improvements by the City Council. Change 2: "Liability Insurance" The amounts and provisions of insurance are modified to be : / Bodily Injury. . . $ 500, 000 each person Bodily Injury. . . $1,000, 000 each accident Bodily Injury. . . $1,000,000 aggregate products \� Property Damage $ 500,000 each accident Property Damage $ 500, 000 aggregate operations Property Damage $ 500,000 aggregate protection Property Damage $ 500,000 aggregate products Property Damage $ 500,000 aggregate contractual The contra--tor shall likwise obtain public liability and property damage insurance to cover vehicles used or maintained by him, whether on or off the premises , with liability limits of not: less than $500, 000, for any one person, and $500,000 , for any one accident, and property damage of $500, 000 . The insurance amounts set forth herein are the minimum amounts required by the City. Other agencies with which the contractor may be involved in the accomplishment of the work may require greater amounts . The City will not recognize any claim for additional compensation because of the requirement for greater amounts of insurance , as an element to be considered by the contractor in determining his bid . -26- p r d t 324OP PASF,O ADELANTO' I SAN JVAN CAPISTRANO,CALIFORNIA 92675 �pNONE 493.1171 2 July 6, 1979 Sully-Miller Contracting Company P . O. Box 432 Orange, California 92667 Re: 7--ward of Contract - Assessment District No. 78-2 (Camino Capistra•io North) Gentlemen: At their meeting of July 5, 1979, the City Council adopted the enclosed Resolution No. 79-7-5-1, which awards the contract for the construction of certain public improvements in Assessment District No. 78-2 to your company. The Council also took action to award the contract for Arterial Highway Financing Program Nos. 940 and 984 to your compzny and to amend the budget to increase the City' s Gas Tax contribution to the project to $170,000. Enclosed are two copies of the Agreement signed by Mayor Friess. Please sign both copies and return the "City Copy" to this office .long with the required bonds and insurance noted on the enclosed pages 15 and 26 of the specifications . The bond and insurance requirements must be met before the contract is effective. If you have any questions, please do not hesitate to call. Thank you for your cooperation. Very truly yours, `i' / ��yE��yvt2� (MRS) MA GC-ANN HANOVER City Clerk MAH/cj Enclosures cc : P. Mackenzie Brown Walter Hamilton Director of Public Works 17i4M02c> C,4()ISTp,,4tjco d=MnP-ootHeVT 0157- A,-fFPc # 7v- r D 7 P —Z Opftt f t[ATtoNS f DRAw 1146-0 O ' QtJe. u G I47A /7 NAME ADDRESS PHONE COPIES 2 2 3/ u A u-% -_ -- �--- - c L � !>_ DcQ- --- - ---- 717 S. SA,4_ i ��c,r�o_�.�'��'�r_T�1-- 336c��-.-1aJ`�1•rn��:�.�n-lam_ _ "?I '�-10307_-3�oc� / z 0 �(Z(nd ld �o �vrw -714 � 5 - - �2 '�o , c1c -- - Pv - 2 -- - - --- 2� _ 337 - 12, 11 / ��f� Jl Pir rLL CBu-r f- �v1- -5`� ' �-'�-- - 0ub/, zsza w -13-7 '^S7 L2 4LM ar�.a Cf+ 9C SSS -( q3-3 / z6� - �9/JAG 39 C 7/ .q SJ� SPECIAL COUNSEL AGREEMENT THIS AGREEMENT is made and entered into this day of , by and between the CITY OF SAN JUAN CAPISTRA:NO California, a public corporation (hereinafter referred to as "Agency") and F. MACKENZIE BROWN, Attorney at Law. (hereinafter referred to as "Counsel") . NOW, THEREFORE, IT IS HEREBY AGREED by and between the parties here- to as follows: SECTION 1. That Counsel shall perform legal services in connec- tion with the proposed assessment proceedings and bond issuance in the matter of a proposed special assess- ment district known and designated as ASSESSMENT DISTRICT NO. 78-2 (CAMINO CAPISTTRANO) (hereinafter referred to as the "Assessment District") . under proceedings conducted either pursuant to the "Municipal Improvement Act of 1913",.being Division 12 of the Streets and Highways Code of the State of Cali- fornia, or pursuant to the "Improvement Act of 1911", being Division 7 of said Code, and to be financed by bonds issued either pursuant to the terms and provisions of the "Improvement Bond Act of 1915", being Division 10 of the Streets and Highways Code of the State of Cali- fornia, or pursuant to the "Improvement Act of 1911", being Division 7 of said Code. Said services shall include: A. Review of the dedication and acquisition of the streets and easements or other property in which proposed work is to be located; B. Examination of the plans and specifications for the proposed work, the boundary map and assessment diagram of the Assessment District, the assessment roll and diagram, bonds, and the giving of instructions and advice in con- nection with the foregoing; C. Recommendations as to procedure and actions that should be conducted; D. Preparation of all resolutions, notices, contracts, bond forms, and other papers and documents required in the proceedings; E. Examination of the proceedings, step by step, as taken; F. Appear at all. hearings under the proceedings and attend any meeting where attendance is requested; G. Issuance of an unqualified legal opinion attesting to the validity of the proceedings and the issuance of the bonds. Such legal services shall not include any services in connection with the acquisition, by agreement or con- demnation, of any easements or other interest in real property necessary for the proposed improvements. SECTION 2. That the Agency shall perform as 'follows: A. Furnish to Counsel such maps, records, title searches and other documents and proceedings, or certified copies thereof, as may be reason- ably required by Counsel in the performance of the services hereunder; B. Pay to Counsel a fee equal to two percent (28) of the first $300,000 of the cost of construc- tion based on the construction bid and actual land acquisition costs, and one percent (18) of the balance thereof up to $1,000,000, and one-half of one percent (.508) of the remainder thereof, exclusive of all incidental costs and expenses; C. Payment of the above referenced fee shall be as follows: 1. "Improvement Act of 1911", one-half of the estimated fee is payable upon the signing of the Contract; the balance is due upon recordation of the assessment roll; 2. "Municipal Improvement Act of 1913", the fee is all due and payable upon receipt of money from the sale of bonds. SECTION 3. In the event the proceedings are terminated or abandoned or this Agreement is terminated before completion thereof, Counsel shall be paid a reasonable fee for all services rendered to such time; however, no amount shall exceed $2,000, unless otherwise agreed to in writing by the agency. The minimum fee for any completed proceedings shall be in the amount of $800.00. SECTION 4. That the above legal fees are legally chargeable as an incidental expense to the proceedings and are not a direct obligation of the Agency. SECTION 5. That this Agreement may be terminated by neither party hereto by mailing written notice thereof to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year first hereinabove written. ATTEST: "AGENCY" CITY CLERK MAYOR CITY OF SAN JUAN CAPISTRANO CITY OF SAN JUAN CAPISTRANO STATE OF CALIFORNIA STATE OF IFORNIA F. MAC NZIE/BROWN _2_ - _ - - - - - - • • Ronald W.Martin R.C.E. Bert M. Elliott A.I.A. October 6, 1978 City of San Juan Capistrano Attn: City Council 32400 Paseo Adelanto San .Tuan Capistrano, CA 92675 Re: Proposed Assessment District No. 78-2 (Camino Capistrano) Gentlemen: At the request from Mr. William Murphy, City Engineer, this letter will act as our proposal and agreement to provide assessment engineering services related to the formation of the above noted project and as outlined on the map attached hereto. It is our understanding that the assessment engineering services shall include the preparation of the required reports as outlined in "The Special Assessment Investigation, Limitation and Majority Protest Act of 1931" and "The Municipal Improvement Act of 1913" being Division 4 and Division 12, respectfully, of the Streets and Highwasy Code of the State of California. It is also our understanding that both of the above mentioned reports shall be acted upon at the same public hearing. Those assessment engineering services rendered shall include the following: 1. obtain record maps, property deeds, and the latest assessor's roll and maps. 2. Preparation of boundary and diagram maps on 18" x 26" sheets. 3. Check engineer's improvement plans and quantities (by City) . 4. Check specifications for bidding (by City) . 5. Obtain construction and incidental costs. 6. Devise formulas for individual construction items and spread pre- liminary assessments to eacki parcel depending upon benefit received. 7. Write and assemble reports. 8. Attend all informal meetings with staff and property owners. 9. Prepare notices for mailing and posting in field. 10. Attend public hearing. 11. Record all necessary documents. The above, if authorized at the Council meeting of October 18, 1978, shall be completed and presented to the City Council at their regular meeting in February, 1979. ARCHITECTURE ' ENGINEERING COMMUNITY PLANNING 1895 NEWPORT BOULEVARD COSTA MESA, CALIFORNIA 92627 (714) 833-8320 • Cito San Juan Capistrano Page 2 October 6, 1976 Our fees for the above assessment engineering services are as follows: 1. Preparation of "The Special Assessment ,Investigation, Limitation and Majority Protest Act of 1931" Report . . . . . . . . . . . . . . . $ 7,600.00 2. Preparation of "The Municipal Improvement Act of 1913" Report . . . . . . . . . . . . . . . . . . . 3,500.00 TOTAL, $11,100. 00 However, blueprints, reproductions of final report, notices for mailing and field posting, and filing fees shall be invoiced to the City of San Juan Capistrano as invoiced to RMA. We are proposing to work in a joint venture basis with Mr. F. Mackenzie Brown, Attorney, who will be reviewing our work as well as providing all necessary legal services relating to these proceedings. Very truly yours, RONALD MARTIN & ASSOCIATES, INC. AW . Ham on Vice President Enclosure WEH:djd Approved by the City Council the day of 197_ Dated City Clerk .. r co CCWq'Y OF G,"A,ti'OC 666.01 124 - 13 U TRACT PJ,a CJf 7J ^Ca ,•pr;2- 207 27 NQ /rJ3 Q 1 I e0 AG. � RS SAlJ ✓U.:.4 opp. � C4P/Sr.RAN0 Lor ee 1 G i�J TRA T lli I 0 I• i 3 /4 S 1; �.2� A` S SO tl �� n �8' 1. r, R.1. Sth'.Y/W v -• O G �. u C I O g s R.r,h �,.•��ccr a� 1,L1 uY rs AVENIDA COS ,4M150S 1 L701 !/o. C6 �1�1' �-.PjT"tee-• T. � �-r--,a.- .r � - —� `� � J3i•. �•'rt";ii a r1 ' rs • i '+ r� Tm Q R�or /��.. I!{ i vl4 0'i� \ , Q w 4 I L4 I R_ 16 IS i. 14 (1131 • 12f • Z• It 'j a� N y x za-09 558-07 MARCH 1951 668-08 /JO.rE -ASSESSORS BLOCKS ASSESSORS MAP TR. NO. 103 M M a-29 PARCEL NUMBERS 4400K124P,lC£ 13 rR. N0. 1388 MM. 42-a SHOWN /N CIRC!£S FOl/'4'7 OF C.4aNG£ rR. N0. 1269 M.M. 39-22 ' RS 54N ✓UAN CAP/STRANO RS 2-3/ THRU 38 sc..1 PROOF OF PUBLIOION This space* the County Clerk's Piling Stamp (2015.5 C.C.P.) STATE OF CALIFORNIA yam, � n Td; • County of Orange ►>t11p �� ' City of San Clemente SAN p � 3 Proof of Pubhcati ' . NOTICE RTV I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the principal clerk of the printer of the San Clemente Sun-Post Jdamlew a newspaper of general circulation printed and published ...................DAILY .................................................. ... in the City of San Clemente County of Orange, and which newspaper has been P ! adjudged a newspaper of general circulation by the Superior Court of the County of Orange, State yeMra of California under the date of March 11, 1360, pX pae ' Case Number A9140; Veal that the notice, of which the annexed is a printed � 'S01e! copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of tlb, 7tl9ad 11�i .s^ aN►. said newspaper and not in any snpplement thereof 7sKt on the following dates, to-wit: ........ ............. ...... o« AR1„` May 23 and 30 .................. ........................ all in the year 19..-79 W MR rpm' I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at San Clemente, California, this F 30th day of ....MaY ... - 19......7.9 .' t•.�.♦ 1....C/_.... i.... 5�.. ......... .:Q_.......:... Signature , ,j SAN CLEMENTE PUBLISHING CORP. j 1542 North El Camino Real - P.O. Box 367 San Clemente, Calif. 92672 - Phone 714-492-5121 r CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY STATE OF CALIFORNIA { SPECIFICATIONS AND CONTRACT DOCUMENTS FOR CONSTRUCTION OF CAMINO CAPISTRANO Q I dell a� I IMPROVEMENT DISTRICT AHFP NOS. 940 amd 984 ASSESSMENT DISTRICT 78-2 CITY COUNCIL KENNETH E. FRIESS, MAYOR JAMES THORPE PHILLIP R. SCHWARTZE LARRY BUCHHEIM GARY L. HAUSDORFER W. D. MURPHY DIRECTOR OF' PUBLIC WORKS - CITY ENGINEER 1979 Y � TABLE OF CONTENTS Page CONTRACT DOCUMENTS Notice Inviting Bids . . . . . . . . . . . . . . . . . . . . 1 Bid Proposal . . . . . . . . . . . . . . . . . . . . . . . 5 Non-Collusion Affidavit . . . . . . . . . . . . . . . . . . 8 Designation of Sub-Contractors . . . . . . . . . . . . . . . 10 Instruction to Bidders . . . . . . . . . . . . . . . . 11 Contract . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Bid Bond (Sample) . . . . . . . . . . . . . . . . . . . . . 21 Faithful Performance Bond (Sample) . . . . . . . . . . . . 22 Labor and Material Bond (Sample) . . . . . . . . . . . . . . 23 Standard Specifications (not enclosed) NOTE: The Standard Specifications are the Standard Specifications for Public Works Construction, 1976 Edition. SPECIAL PROVISIONS Index . . . . . . . . . . . . . . . . . . . . . . . . . 25 Work To Be Done . . . . . . . . . . . . . . . . . . . . . . 26 Standard Specifications . . . . . . . . . . . . . . . . . . 26 Terms Defined . . . . . . . . . . . . . . . . . . . . . . . 27 Special Provisions of Items of Work and Method of Payment For Schedule "A" . . . . . . . . . . . . . . . . . . . . 27 Special Provisions of Items of Work and Method of Payment For Schedule "B" . . . . . . . . . . . . . . . . . . . . 38 Standard Drawings I N 0 T I C E I N V I T I N G B I D S Public notice is hereby given that the City of San Juan Capistrano will up to 11 :00 a.m, on the 6th day of June , 19791 receive sealed proposals or bids for the ASSESSMENT DISTRICT NO. 78-2 , in accordance with the approved plans and specifications on file in the office of the City Clerk of the City of San Juan Capistrano, City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. Bids will be received until the time hereinbefore stated at the San Juan Capistrano City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. No bid will be received unless it is made on a proposal provided within these specifications . Each proposal or bid must be accompanied by a certified check, cash, cashier' s check or bidder's bond payable to the City of San Juan Capistrano in the sum of not less than ten percent of the amount . The bid check, cashier's check or bidder's bond of the successful bidder will be forfeited to said City in the event such successful bidder fails to enter into the required contract within 15 days after the written notice that said contract has been awarded to him for the work. A pre-bid conference is scheduled at 10 :00 a.m. on the 29th day of May , 1979 , at the City offices. The con- tractor shall have the opportunity for clarification or interpre- tation of any point or points of question within the plans and contract documents or specifications . It is %the contractor's responsibility to be in attendance at this conference to receive any information disclosed during the proceedings , for the City shall not disseminate any records of the conference. Exclusive of written addendums and this pre-bid conference, the City shall not be responsible for any instructions, explanations , or inter- pretation of the plans, specifications, and contract documents presented to the bidders in any manner. -1- . , The successful bidder, simultaneously with the execution of the contract, will be required to furnish a Faithful Perfor- mance Bond equal in the amount of one-hundred percent (100%) * of the contract price . The City Council reserves the right to reject any and all bids received and to compare the relative merits of the respective bids and to choose that which in the opinion of said City will best serve the interests or needs of said City. A time limit of 180 days has been set for the completion of the work, from the date of execution of the contract. BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages ; as determined by the Director of the State Department of Industrial Relations, are on file in the office of the City Clerk and shall be made available to any interested party on request. Copies of Plans and Specifications are on file in the office of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California. Copies of the plans and speci- fications for use in preparing bids may. be obtained at the office of the City Clerk, San Juan Capistrano, at the address shown above. One set of plans and specifications is available for each general contractor proposing to submit a bid for said work. A charge in the amount of $10. 00, nonrefundable , is required for obtaining each set of plans and specifications . An additional $5 . 00 charge will be assessed to cover postage and handling for mailed sets of plans and specifications . Each bidder shall state the California Contractor ' s License number of such bidder so bidding, as no bid will be accepted from a Contractor who has not been licensed in accordance with the pro- visions of the laws of the State of C'a`lifornia relating to the licensing of Contractors. -2- WORKS OF IMPROVEMENT The works of improvements for the above referenced project consist of work to be performed under two schedules . SCHEDULE "A" : Construction of certain streets and other public improvements in: CAMINO CAPISTRANO between AVENIDA PADRE and DEL OBISPO STREET; SCHEDULE "B" : Construction within CAMINO CAPISTRANO (Service Road) , lying easterly of CAMINO CAPISTRANO between AVENIDA PADRE and AVENIDA GOLONDRINA, through the construction of certain street and planting improvements . PROCEEDINGS The works and improvements hereinafter mentioned will be conducted by the City of San Juan Capistrano, California, with the work set forth under Schedule "A" to be paid by County ARTERIAL HIGHWAY FINANCING PROGRAM FUNDS (AHFP) and City Gas Tax and Drainage Funds, and the works of improvements as proposed under Schedule "B" shall be conducted under the provisions of the "Municipal Improvement Act of 1913, " being Division 12 of the Streets and Highways Code of the State of California, with bonds to issue pursuant to the terms and provisions of the "Im- provement Act of 1911, " being Division 7 of said Code. Within Sche- dule "B" the City shall pay for certain portions of the landscaping and irrigation costs, together with a portion of the incidental expense. PAYMENT Payments will be made in cash to the contractor in accordance with the provisions of the specifications and on itemized estimates duly certified and approved by the Superintendent of Streets submitted in accordance therewith, based on labor and materials incorporated into said work during the preceding month by the contractor. The first progress payment will not be made until after delivery of bonds and receipt of monies therefor, for Schedule "B" work. -3- SCHEDULES Note that the work here is bid in two schedules , being Schedules "A" and "B. " All bidders are required to bid both Schedules "A" and, "A" and "B" ; however, the City Council reserves the right to reject any work in Schedule "B" and make an award only for the work in Schedule "A. " This Notice is hereby given and published by order of the City Council of the City of San Juan Capistrano, and is dated this 3rd day of May, 1979 CITY;Y CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA -4- 32400 PASEO AOELANTO SAN JUAN CAPISTRANO.CALIFORNIA 92675 ``.PHONE 493.1171" ADDENDUM NO. 1 TO PLANS, SPECIFICATIONS , SPECIAL PROVISIONS AND CONTRACT DOCUMENTS FOR THE CAMINO CAPISTRANO IMPROVEMENT DISTRICT, AHPP NOS . 940 AND 984 , ASSESSMENT DISTRICT 78-2 CHANGES IN PLANS: 1. Page 11, "Construction Note 3, " shall be amended to read: Install Type 90 Controller, 8 phase, install load switches , relays, loop sensor terminals and wiring in a new Type "P" cabinet on a new base for new phasing. Existing controller shall be salvaged and delivered to City Yard. 2. Page 11, "Pole Schedule, " is amended to read as follows : Pole number 1 shall be Type 19-3-70 Signal M.A. = 25 ' Lum. M.A. = 12 ' Pole number 7, Lum. M.A. = 12 ' All Pedestrian Push Button Types shall be Type "B, " 9" x 12" CHANGES IN SPECIFICATIONS: 1. Page 35, "Solid-State Traffic-Actuated Controllers, " paragraph 2, shall be amended to read as follows : The controlle r shall be eight-phase controller, Type 90 controller and shall be installed in a new Type "P" cabinet. CITY ENGINEER'S OFFICE OF THE CITY OF SAN JUAN CAPISTRANO George Alvarez Associate Civil Engineer GA/tm u ew, n/�r2�1i J 2100 PA SEO AO ELA NTO' j SAN JUAN CAPISTRANO.CALIFORNIA 92675 PHONE 993.1171 This addendum shall be attached to the bid proposal and shall be acknowledged by the signature of the bidder. Receipt of ADDENDUM NO. 1 is hereby acknowledged: By SULLY-MILLER CONTRACTING COMPANY Titlye )ACK WILSON, ASST. SECRETARY Seal (If bid is by a corporation) : INSTRUCTION TO BIDDERS Securing Documents Plans, specifications and other contract documents will be available for examination without charge and copies may be secured in accordance with the "Notice Inviting Bids . " Examination of Plans, Specifications and Site of Work The bidder is required to examine. the site of work, the proposal, the plans and the specifications very carefully. He shall satisfy himself as to the character, quality and quantities of the work to be performed, the materials to be furnished and the requirements of the Contract Documents. The plans for the work show conditions as they are believed to exist, but it is not to be inferred that all the conditions as shown thereon are actually existent, nor shall the City or any of its officers or agents be liable for any loss sustained by the Contractor as a result of any variance between conditions shown on the plans and actual conditions revealed during examination or progress of the work. The submission of a proposal shall be prima facie evidence that the bidder has made such an examination. Interpretation of Drawings and Documents If any bidder should find discrepancies in, or omission from, the drawings, specifications or other proposed contract documents, or if he should be in doubt as to the true meaning of any part thereof, he shall at once make a written request, to the Engineer for correction, clarification or interpretation of the point or points in question. The person submitting such a re- quest shall be responsible for its prompt delivery. In the event that the Engineer- receives such a request and it should be found that certain essential information is not Clearly and fully set forth, or if the Engineer discovers errors , -11- • i 'omissions, or points requiring clarification in the drawings or documents, a written addendum will be mailed to each person to whom a set of contract documents has been delivered . The City will not be responsible for any instructions, explanations or interpretations of the documents presented to bidders in any manner other than written addendum. Addenda or Bulletins The effect of all addenda to the contract documents shall be considered in .the bid and said addenda shall be made a part of the contract documents and shall be returned with them. Be- fore submitting his bid, each bidder shall inform himself as to whether or not any such addenda have .been issued, and failure to cover in his bid any such addenda issued may render his bid invalid and result in its rejection. Disqualification of Bidders No person, firm or corporation shall be allowed to make , file or be interested in more than one bid for the same work unless alternate bids are called for. A person, firm or cor- poration who has submitted a sub-proposal to a bidder, or who has quoted prices on materials to a bidder, is not hereby disqualified from submitting a bid in his own behalf . Proposals Bids to receive consideration shall be in accordance with the following instructions : A. Bids shall be made only upon the forms provided within these specifications ; all bid items shall be properly filled out; bid prices shall be stated both in words and in figures ; and the signatures of all persons signing shall be in longhand . Where there is a conflict in the words and the figures, the words shall govern. -12- t B. All prices and notations must be in ink or typewritten. No erasures will be permitted. Mistakes may be crossed out and corrections typed or written in inh adjacent thereto and must be initialed in' ink by the person or persons signing the bid. C. Bids shall not contain any recapitulation of the work to be done. Alternate proposals will not be considered except as required hereinabove. No oral, telegraphic or telephonic proposals or modifications will be considered. D. The City may require any bidder to furnish a statement of his experience, financial responsiblity, technical ability, equip- ment and references properly and fully filled out. E. Each bidder shall list his proposed sub-contractors on the form accompanying the proposal in accordance with the pro- visions of the specifications . F. Each bidder must accompany his bid with either a cashier's check upon some responsible bank, or a properly certified check upon such bank, or an approved corporate surety bond payable to the City for such a sum of not less than ten (10) percent of the aggregate sum of the bid, which check or bond and the monies represented thereby shall be held by the City as a guarantee that the bidder, if awarded the contract, will in good faith enter into such contract and furnish the required bonds. The bidder agrees that, in case of his refusal or failure to execute said contract and give bonds within the time required by these documents, such check or bond, and the money re- presented thereby, shall remain the property of the City and, if the bidder shall fail to execute said contract, said surety will pay to the City the damages which the City may suffer by reason of such failure, not exceeding the sum of ten (10) percent of the amount of the bid . A bid received and not accompanied by such cashier's check, certified check or approved bond shall be rejected. -13- G. Bids shall be delivered to the City at the location stipulated , . on or before the day and hour set for the opening of. bids, as hereinbefore specified in the "Notice Inviting Bids . " Bids shall be enclosed in a sealed envelope bearing the title of the wort: and the name of the bidder. Licensing of Contractor All persons, firms, partnerships or corporations shall be licensed in accordance with the Business and Professions Code of the State of California and the applicable ordinances of the City and County before doing any work of any kind . . Withdrawl of Bids Any bidder may withdraw his bid in person or by written request at any time prior" to the scheduled closing time for re- ceipt of bids. Opening of Bid Proposals The City will, in open session, publicly open, examine, and declare the bids at the time set forth in the "Notice Inviting Bids . " Bidders or their authorized representatives are invited to be present. Award of. Contract or Rejection of Bids No bidder may withdraw his bid for a period of sixty (60) days after the date set for the opening of bids . The contract for the work will either be awarded or the bids rejected within the sixty (60 days from the date set for the opening. The contract for the work will be awarded to the lowest responsible bidder complying with these instructions and with the "Notice Inviting Bids . " The City, however, reserves the right to reject any or all bids and to waive any nonconformity in the bids received. -14- The bidder to whom the award is made shall execute a written contract with the City and furnish the stipulated bonds and bid breakdown within fifteen (15) days after the notice of award of contract . The contract shall be made in the form adopted by the City. The release of the successful bidder 's surety deposit, as previously stipulated, shall be made upon the City 's acceptance of the Labor and Materials Bond and the Faithful Performance Bond. If the bidder to whom the award is made fails to enter the contract as herein provided , the award may be annulled and an award may be made to the next lowest responsible bidder ; and such bidder shall fulfill every stipulation embraced herein, as if he were the party to whom the first award was made . A corpora- tion to which an award is made shall furnish evidence of its corporate existence and evidence that the officer signing the contract and bonds for the corporation is duly authorized to do SO. Bonds The successful bidder, simultaneously with the execution of the Agreement, will be required to furnish a Labor and Material Bond in a sum not less than one hundred percent (1007o) of the total amount payable by the terms of the contract and a Faithful Performance Bond in a sum not less than one hundred percent (100%) of the amount of the contract. Said bonds shall be secured from a surety company satisfactory to the City. Surety companies, to be acceptable to the City, must be authorized to do business in the State of California and be on the accredited list of the United States Treasury. Time of Performance The work shall be commenced within fifteen (15) calendar days from the date of execution of the contract and shall be diligently prosecuted until completion• A time limit of one hundred and eighty (180) calendar days from the date of execution -15- of the contract has been set for completion of the work. The Bidder 's attention is directed to the specifications as to pro- visions for extension of time of completion and/or assessment of liquidated damages . Assignment of Contract No assignment by the Contractor of any contract to be entered into hereunder or any part thereof, or of funds to be received thereunder by the Contractor, will be recognized by the awarding authority unless such assignment has had prior approval of the awarding authority and the surety has been given notice of such assignment in writing and has consented thereto in writing. Workmen and Wages Attention is specifically directed to all provisions of the Labor Code of the State of California with regard to workmen and wages . Wages shall not be less than prevailing wage rates determined by the City pursuant to said Code and as listed in the 'Notice Inviting Bids. ,, Building Permits It shall be the Contractor 's responsibility to obtain all necessary permits , bonds and insurance, as required, for the completion of the project . No extra compensation shall be made therefore . .a . -16- 1 - SPECIAL PROVISIONS INDEX Section Page (s) 1-1 WORK TO BE DONE . . . . . . . . . . . . . . . 26 1-2 STANDARD SPECIFICATIONS . . . . . . . . . . . 26--27 1-3 TERMS DEFINED . . . . . . . . . . . . . . . . 27 1-4 SPECIAL PROVISIONS OF ITEMS OF WORK AND METHOD OF PAYMENT FOR SCHEDULE "A" . . . . . 27--38 1-5 SPECIAL PROVISIONS OF ITEMS OF WORK AND METHOD OF PAYMENT FOR SCHEDULE "B" . . . . . 38--48 STANDARD DRAWINGS r, -25- • SPECIAL, PROVISIONS • 1. Work to be Done The work to be done consists of the construction of various size storm drain in Camino Capistrano running from Del Obispo Street to Avenida La Paloma and street improvements along Camino Capistrano from Del Obispo Street to Avenida Padre ; traffic signal modification at Del Obispo and Camino Capistrano and landscaping on Camino Capistrano. The City Council of the City of San Juan Capistrano has the right to award Schedule "A" only or Schedules "A" and "B" . 2. STANDARD SPECIFICATIONS The contractor shall perform his work in accordance with the Standard Specifications for Public Works Construction, 1976 Edition, hereinafter referred to as the Standard Specifications . The contractor shall maintain a copy of this book on the job site at all times . The provisions of the Standard .specifications shall be modified as indicated below: Change 1: "Section 2-4 - Contract Bonds' The "Payment Bond" (Material and Labor Bond) shall be in the: amount of 100 percent of the contract price . The "Faithful Performance Bond" shall be held as assurance of guaranteed perfor- mance for a period of one year after acceptance of- the improvements by the City Council. Change 2: "Liability Insurance" The amounts and provisions of insurance are modified to be : Bodily Injury. . . $ 500, 000 each person Bodily Injury. . . $1,000,000 each accident Bodily Injury. . . $1,000,000 aggregate products Property Damage $ 500,000 each accident Property Damage $ 500, 000 aggregate operations Property Damage $ 500, 000 aggregate protection Property Damage $ 500, 000 aggregate products Property Damage $ 500,000 aggregate contractual The contractor shall likwise obtain public liability and property damage insurance to cover vehicles used or maintained by him, whether on or off the premises , with liability limits of not; less than $500, 000, for any one person, and $500,000, for any one accident, and property damage of $500, 000. The insurance amounts set forth herein are the minimum amounts required by the City. Other agencies with which the contractor may be involved in the accomplishment of the work may require greater amounts . The City will not recognize any claim for additional compensation because of the requirement for greater amounts of insurance, as an element to be considered by the contractor in determining his bid . -26- Change 3 : "Sion 8 - Facilities for Acocy Personnel" Delete this section. 3 . Terms Defined Whenever in the said Standard Specifications the following terms are used, it is hereby provided that the following City departments or persons shall be intended: AGENCY shall mean City of San Juan Capistrano, wherever appropriate. BOARD shall mean the City Council of the City of San Juan Capistrano. ENGINEER shall mean City Engineer or other person (s) designated by same. 4 . Special Provisions of Items of Work and Method of Payment FOR SCHEDULE "A" A. Bid Items Bid Item 1 - Furnish and Install Protective Fabric The workmanship and materials included in the work prescribed for bid item 1 shall conform to sections 203 and 302 of the Standard Specifications . The work for this item shall consist of filling all reflective cracks with paving asphalt AR4000 and laying a 0. 08 foot A.C. leveling course prior to placement of the protective fabric. The protective fabric shall be as manufactured by the Phillips Fibers Cor- poration; such material is known as "P et romat. The "Petromat" shall be placed over 0. 25 gallon per square yard of paving asphalt AR2000 . Payment The unit price bid per square yard shall include all labor, materials , tools and equipment for the preparation of the roadway and laying of the protective fabric as specified, and no additional compensation shall be made. Bid Item 2 - Furnish and Install A.C. Pavement Asphalt concrete shall meet the requirements of Section 400 and these special provisions. Coarse aggregate shall consist of material of which at least 75 percent by weight shall be crushed particles in lieu of the requirements of Subsection 400-4 . 2 . 3 . The viscosity grade of paving asphalt shall be AR-4000 or AR-8000 as determined by the Engineer. The exact proportions of aggregate and the amount of asphalt binder for each type of mixture shall be regulated as directed by the Engineer. Normally the asphalt content shall be between 5 . 8 and 6 . 0 percent by dry weight of. aggregate . Grading shall be III-B2, III--B3 , III-C2, or III-C3 as determined by the Engineer. The final or surface layer of asphalt concrete shall not be placed until all on-site im- provements have been completed, including all grading, and until all unacceptable concrete work has been removed and replaced unless ap- proved otherwise by the Engineer. The sand equivalent and S-Value requirements of Subsection 400-4 . 3 shall be the moving average re- quirements . Individual test requirements for sand equivalent and S- Value shall be as determined by the EMA-Materials Lab. -27- Payment • The unit price bid per ton shall include all labor, materials , tools, and equipment for the placing of A.C. Pavement as specified, and no additional compensation shall be made. Bid Item 3 - Furnish and Install Aggregate Base Untreated base materials shall meet the requirements of Section 400 and these special provisions . In lieu of the second sentence of Section 200-2 . 4 . 1 at least 65 percent, by weight, of the material re- tained on the No. 4 sieve shall be a crushed particle as determined by Test Method No. California 205 . Evaluation of gradation and sand equivalent test results shall conform to the provisions of Subsection 400--1. 4 . The gradation and sand equivalent requirements of Subsections 200-2 . 2, 200-2 . 3, 200-2 . 4 , 200-2 . 5 and 200-2 . 6 shall be the moving average requirements . Individual test requirements for gradation and sand equivalent shall be as . determined by the EMA-Materials Lab. Payment The unit price bid per ton shall include all labor, materials , tools and equipment for the grading of earth. and placement of aggregate base as specified, and no additional compensation shall be made. Bid Items 4 , 5, 7, 10, 11 & 29 - Furnish and Install P.C .C . Curb and Gutter, Cross Gutter, Sidewalk and Drive Approach Portland cement concrete shall meet the requirements of Section 400 and these special provisions . For 2500 class concrete, a prequali- fied mix design may be used in accordance with the provisions of ACI 318-71, Section 4 . 2 . 2 . 1, in which f� = 2500 psi . The sodium sulphate loss requirement and the gradation X-value submittal required of Sec- tion 400-1. 3 . 1 may be waived by the Engineer. The cement type require- menti, Section 201-1. 2 . 1, shall be Type II or Type V as determined by the Engineer. Type II or Type V cement shall conform to ASTM C 150 and the low alkali requirements of Table lA therein. The Cleanness Value requirement of Section 200-1. 4 shall be replaced with the £olaowing: Tests Test Method No. Requirements Cleanness Value Calif. 227 Individual Test 70 Min. * Moving Average 75 Min. * The Sand Equivalent requirement of Section 200-1. 5 . 3 shall be replaced with the following: Tests Test Method No. Requirements_ Sand Equivalent Calif. 217 Individual Test 70 Min. * Moving Average 75 Min. * * For 2500 or less class concrete, except concrete pavement, a minimum 65 Individual Test Result and a minimum 70 Moving Average will be acceptable if 2500 psi 28-day strength criteria of Section 201-1. 1. 4 are met, 'at a 6-inch slump or greater. The testing and acceptance determination will be made by the EMA Materials Laboratory. Evaluation of Sand Equivalent and Cleanness Value results shall conform to the provisions of Subsection 400-1. 4 . -28- 'Payment The unit price bid per lineal foot shall include all labor, materials, tools and equipment for the installation of the curb and gutter, cross gutter, sidewalk and drive approach as specified, and no additional compensation shall be made. Bid Item 6 - Furnish and Install 6" A.C . Curb The workmanship and materials included in the work prescribed for bid item 6 shall conform to sections 203 and 302 of the Standard Specifications . The work for this bid item shall include the placing of the asphaltic concrete curb complete and in place. Payment The unit price bid per lineal foot shall include all labor, materials , tools and equipment for the placing of A.C. Curb as speci- fied, and no additional compensation shall be made . Bid Item 8 - Furnish and Install Street and Stop Signs The workmanship and materials included in the work prescribed for bid item 8 shall conform to sections 206 and 304 of the Standard Specifications . The work for this bid item shall include the instal- lation of street name and stop signs per standard drawings . Payment The unit price bid per each shall include all labor, materials, tools and equipment for the installation of street name and stop signs , and no additional compensation shall be made. Bid Item 9 - Fursnish and Install Street Lights The workmanship and materials included in the work prescribed for bid item 9 shall conform to sections 209, 306 and 307 of the Standard Specifications . The work for this bid item shall include the installation of the street light and all .electrical work necessary to energize the light. Payment The unit price bid per each shall include all labor, materials , tools and equipment for the installation of street lights as specified, and no additional compensation shall be made. Bid Items 12 & 13 - Adjust Manhole Cover and Water Valve Cover to Grade The workmanship and materials included in the work prescribed for bid items 12 and 13 shall conform to sections 201 and 303 of the Standard Specifications . The work for these bid items shall include the adjustment of existing manholes and water valve covers up to proposed grade. Payment The unit price bid per each shall include all labor, materials , tools and equipment necessary to adjust existing manholes and water valve covers to proposed grade, and no additional compensation shall be made. -29- Bid Item 14 -- 'Rear and Grub • The workmanship and materials included in the work prescribed for bid item 14 shall conform to sections 300 and 301 of the Standard Specifications.. The work for this bid item shall include the clearing of all vegetable growth. Payment The lump sum bid shall include all labor, materials, tools and equipment for the removal of all growth, and no additional compensation shall be made. Bid Items 15, 16 , 17 , 18 , 19 & 20 - Furnish and Install R.C .P. Storm Drain The workmanship and materials inclued in the work prescribed for bid items 15 , 16, 17, 18, 19 and 20 shall conform to sections 207 and 306 of the Standard Specifications . The work for these bid items shall include the trenching operations , the laying of pipe and back- filling of the trench as specified. Payment The unit price bid per lineal foot shall include all labor, materials , tools and equipment for the installation of R.C.P. , and no additional compensation shall be made. Bid Item 21 - Furnish and Install Storm Catch Basins The workmanship and materials included in the work prescribed for bid item 21 shall conform to sections 201 and 303 of the Standard Specifications . The work for this bid item shall include the forming, shaping and pouring of the catch basins and parkway culvert as per standard drawing , Payment The unit price bid per each shall include all labor, materials, tools and equipment for the installation of the catch basins and park- way culvert as specified, and no additional compensation shall be made. Bid Item 22 - Furnish and Install Junction Structure The workmanship and materials included in the work prescribed for bid item 22 shall conform to sections 20.1 and 303 of the Standard Specifications. The work for this bid item shall include the prepara- tion of the earth and the installation of the junction structure as per standard drawing. Payment The unit price bid per each shall include all labor, materials , tools and equipment for the installation of the junction structures as specified, and no additional compensation shall be made . Bid Item 23 - Furnish and Install Concrete Collar The workmanship and materials included in the work prescribed for bid item 23 shall conform to sections 201 and 303 of the Standard Specifications . The work for this bid item shall include the place- ment of the concrete collar as shown on the improvement plans . -30 Payment The unit price bid per each shall include all labor, materials, tools, and equipment for the installation of the con- crete collar as specified, and no additional compensation shall be made. Bid Item 24 - Furnish and Install 48-inch Manhole The workmanship and materials included in the work pres- cribed for bid item 24 shall conform to sections 201 and 303 of the Standard Specifications . The work for this bid item shall include the installation of the 48-inch manhole as specified on the improvement plans . Payment The unit price bid per each shall include all labor, materials, tools , and equipment for the installation of the 48-inch manhole as specified, and no additional compensation shall be made . Bid Item 25 - Furnish and Install A.C./A.B. Resurfacing The workmanship and materials included in the work pres- cribed for bid item 25 shall conform to sections 200, 203 , 301 ,400 and 302 of the Standard Specifications . The work for this bid item shall include the replacement of A.C./A .B. to a depth one inch (111) greater than existing over the storm drain trench, where it is not being overlayed, as shown on the improvement plans . Payment The unit price bid per square foot shall include all labor, materials , tools, and equipment for the replacement of street surface as specified, and no additional compensation shall be - made . Bid Item 26 - Provide Traffic Control The work for this bid item shall include the safe control of traffic in the construction zone to the satisfaction of the Engineer. Payment The lump sum bid shall include all labor, materials, tools , and equipment for Traffic Control as specified , and no additional compensation shall be made . Bid Item 27 - Provide Traffic Signal Modification The furnishing and installation of traffic signals shall conform to the provisions of Section 86 , "Signals and Lighting" , of the Standard Specifications of the State of California, Department of Transportation, January, 1978, and these special provisions . -31- , Standard Plans Standard Plans referred to in the signal plans and these Special Provisions for signal work shall be the Standard Plans of the State of California, Business and Transportation Agency, Department of Transportation, dated 1977. Equipment List and Drawings Equipment list and drawings of electrical equipment and material shall conform to the provisions in Section 86-1 .03, "Equipment List and Drawings", of the Standard Specifications, and these Special Provisions . The controller cabinet schematic wiring diagram and inter- section sketch shall be combined into one drawing--so that the drawing is oriented with the intersections . The contractor shall furnish a maintenance manual for all auxiliary equipment and vehicle detector sensor units, control units and amplifiers , The maintenance manual and operation manual may be combined into one manual. The maintenance manual or combined maintenance and operation manual shall be submitted at the time the equipment is delivered for installation, or, if ordered by the Engineer, previous to purchase . The maintenance manual shall include, but need not be limited to, the following items : a. Specifications b. Design Characteristics c . General Operation Theory d. Function of All Controls e . Detailed Circuit Analysis f . Troubleshooting Procedure (Diagnostic Routine) g. Voltage Charts with Wave Forms• h. Block Circuit Diagram i. Geographical Layout of Components j . Schematic Diagrams k. List of Replaceable Component Parts with Stock Numbers The contractor is required to submit to the Engineer "as-built" prints , prior to the City's accepting the installations . The prints shall indicate in red all deviations from the contract plans, such as, pull boxes and runs , depths of conduit, number of conductors and other appurtenant work for future reference . Standards , Steel Pedestals , and Posts Standards , steel pedestals , and posts shall conform to the provisions in Section 86-2.04, "Standards , Steel Pedestals , and Posts", of the Standard Specifications and these Special Provisions . -32- In addition to identifying each pole shaft as detailed on ES-6S of the State Standard Plans, the contractor shall also identify each mast arm for all signals and luminaires . The stamped metal identification tag shall be located on the mast arm near the butt end and shall contain the same information required by ES-6S. Conduit Conduit shall conform to the provisions in Section 86-2.05, "Conduit", of the Standard Specifications , and these Special Provisions . Rigid metal conduit to be used as a drilling or jacking rod shall be fitted with suitable drill bits for size hole required . Insulated bonding bushings will be required on metal conduit . After conductors have been installed, the ends of conduits terminating in pull boxes . Conduit runs are shown in schematic form only. Actual installation shall be done in the most direct manner. Conductors and Wiring Conductors and wiring shall conform to the provisions in Section 86-2.08, "Conductors", and Section 86-2.09 , "Wiring", of the Standard Specifications , and these Special Provisions . Conductors No. 8 AWG and larger shall be stranded . Splice Insulation Splice insulation shall conform to the provisions in Section 86-2.09E, "Splice Insulation", of the Standard Specifications, and these Special Provisions . Conductors #10 AWG or larger shall be. spliced by the use of ,,C" shaped compression connectors . Splices shall be insulated by "Method B" . Bonding and Grounding Bonding and grounding shall conform to the provisions in Section 86-2 . 10, 'Bonding and Grounding" of the Standard Speci- fications and these Special Provisions . Grounding jumper shall be attached by a 3/16 inch or larger brass bolt in the signal standard or controller pedestal and shall be run to the conduit, ground rod or bonding wire in adjacent pull box. Grounding jumper shall be visible after cap has been poured on foundation. Testing Testing shall conform to the provisions in Section 86-2. 14, "Testing", of the Standard Specifications and these Special Provisions . -33- Testing of traffic signal equipment, including controller units , fully wired cabinets and auxiliary equipment as specified in Section 86-3 .01, "Controllers", of the Standard Specifica- tions will be performed by Signal Maintenance, Inc . , Anaheim, California, at Contractor's expense . Approximately 21 days will be required for testing and notification of the final results . Energization of the new traffic signal systems shall not be made on a Friday or the day preceding a legal holiday. The Engineer shall be notified at least 48 hours prior to the intended "turn-on". A knowledgeable representative for the manufacturer or dis- tributor of the traffic signal controller equipment and components, exclusive of standard conduit, and conductors, shall be present for the first day of the fuctional test . Vehicle Signal Faces and Signal Heads Vehicle signal faces, signal heads and auxiliary equipment, as shown on the plans , and the installation thereof , shall con- form to the provisions in Sections 86-4.01 to 86-4.06 , inclusive, of the Standard Specifications and these Special Provisions. All lamps for traffic signal units shall be furnished by the contractor. Pedestrian Signals Pedestrian signals shall conform to the provisions in Section 86-4. 05, "Pedestrian Signals", of the Standard Specifi- cations, and these Special Provisions . Pedestrian signals shall be Type C. The letters shall be a minimum of 4 1/2 inches in height. Detectors Detectors shall conform to the provisions in Section 86-5.01, "Vehicle Detectors", of the Standard Specifications , and these Special Provisions . Integral detector sensor units shall not be provided . Output relays, if used, shall be normally closed. The Contractor shall test the detectors with a motor-driven cycle , as defined in the California Vehicle Code, that is licensed for street use by the Department of Motor Vehicles of the State of California , The unladen weight of the vehicle shall not exceed 220 pounds , and the engine displacement shall not exceed 100 cubic cen- timeters . Special features , components or vehicles designed to activate the detector will not be permitted . The Contractor shall provide an operator who shall drive the motor-driven cycle through the response or detection area of the detector at not less than three miles per hour nor more than "seven miles per hour. The de- tector shall provide an indication in response to this test . -34- Loop Detectors Sensor units shall be Type A or Type E. Section 86-5 . O1A (2) , "Performance Characteristics, " of the Standard Specifications is amended to read as follows : Loop sensor units shall provide an output closure for each vehicle passing through the response area of the loop at speeds up to 75 miles per hour and shall also provide an output closure of at least 10 minutes duration when a vehicle, except motorbikes, is occupying the response area of the loop. An output closure of at least one minute duration shall be provided for motorbikes. Loop sensors shall be self-turning. Advance loop detectors shall provide a timed lag capability in a range from 0 through 6 seconds, minimum in one-second increments . Loop detectors in left turn lanes shall not detect any vehicle in adjacent lanes. Size of individual loops may vary from that shown on the plans . The number of sensor units and lead-in cable required to achieve the specified detection shall be installed. Pedestrian Push Buttons Pedestrian push buttons shall conform to the provisions in Section 86-5. 02 , "Pedestrian Push Buttons , " of the Standard Specifi- cations, and these Special Provisions. ' The pedestrian push button instruction signs shall be 9" x 12" in size. On the Type B push button assembly, the sign shall attach to and be securely supported by the frame work. The sign shall. not extend beyond the frame work. Solid-State Traffic-Actuated Controllers Solid-state Traffic-actuated controller units, cabinets , and auxiliary equipment shall conform to the provisions in Section 86-3, "Controllers , " of the Standard Specifications and these Special Provisions . The controllers shall be eight-phase controllers, Type 90 con- troller and shall be installed in a Type "M" cabinet. Controller unit equipped with a "guaranteed passage time feature" shall provide a method of omitting this feature without internal conduit modification. -35- The recall switches, vehicle and pedestrian test push buttons and the indicator lamps may be mounted on the controller unit or inside the controller cabinet. The indicator lamps shall , as a minimum, indicate red, yellow, and green vehicle indications, WALK and DON'T WALK pedestrian indications, vehicle and pedestrian calls. Section 86-3 . 06F, "Indicators" is amended to include the following : The indicator lamps shall be controlled by a refrigerator type door switch. Controller cables shall end in ring lugs or shall be either soldered to a through panel solder lug on the rear side of the ter- minal accessory panels on each bottom side wall when required - on left side for field loop termination and on right side for AC service, ground bus, AC distribution terminal block, radio interference suppressor and other accessories. The following items shall be mounted on the inside of the door: a. A security fastened heavy-duty plastic envelope of suf- ficient size to hold controller cabinet wiring diagrams , intersection layout diagrams and other service information. The convenience receptacle shall have ground-fault circuit inter- ruption as defined by the Code. Circuit interruption shall occur on five milliamperes of ground-fault current. All control circuits available in the controller shall be brought out to terminal boards to facilitate utilizing additional functions, including interconnect operation. , Section 86-3. 08 , "Flasher" is amended to include the following: Flashing operation shall provide flashing red lights on all approaches. During flashing operations, pedestrian signals shall be turned off. The fourth paragraph of Section 86-3. 08L is amended as follows : Two circuit flashers shall be capable of carrying a minimum of 15 amperes per circuit. Single circuit flashers shall be capable of carrying a minimum of 30 amperes. Payment The lump sum bid shall include all labor, materials , tools, and equipment for the modification to the traffic signal as specified, and no additional compensation shall be made. Bid Item 28 - Furnish and Install Survey Monument The workmanship and materials included in the work prescribed for -36- bid item 28 shall conform to section 309 of the Standard Specifi- cations. The work shall include the proper installation of survey monuments to the satisfaction of the Engineer. Payment The unit price bid per each shall include all labor, materials, tools and equipment for the installation of survey monuments and no additional compensation shall be made. B. Insurance and Overhead -Costs The contractor shall receive no direct compensation for insurance and overhead (move-in costs for example) costs. Accordingly, these costs should be prorated to the appropriate bid items. Bid Item 30 - Cold Plan Existing Asphalt Concrete The workmanship and materials included in the work prescribed for bid item 30 shall conform to Section 42-4 0£ the Caltrans Standard Specifications , January, 1978 . Payment The unit price bid per linear foot shall include all labor, materials, tools, and equipment to remove all pavement buckling by planing, and no additional compensation shall be made. Bid Item 31 - Furnish and Install A.C. Overlay The workmanship and materials included in the work prescribed for bid item 31 shall meet the requirements of Section 400 and shall be open graded asphalt and shall meet the requirements of these special provisions. Special Provision - Open Graded Asphalt Concrete Open graded asphalt concrete shall be III-G1 or III-G2 as determined by the Engineer. The viscosity grade of paving asphalt shall be AR-4000 or AR-8000 as determined by the Engineer. The exact proportions of aggregate and the amount of asphalt binder for each type of mixture shall be regulated as directed by the Engineer. The requirements of Subsections 400-4 .2 . 3 , 400-4 . 2. 4 , and 400-4 . 3 shall be replaced with the following: After mixing with asphalt binder, the combined aggregate film stripping shall not exceed 25 percent, as determined by Test Method No. California 302 . -37- At least 90 percent by weight of the aggregate shall consist of crushed particles. The grading of the combined aggregates shall conform to one of the gradings shown in the following table: Class G1 G2 Sieve Individual Moving Individual Moving Sizes Test Result Average Test Result Average 1/2" (12. 7 mm) 100 100 -- -- 3/8" (9 . 5mm) 88-100 90-100 100 100 1/4" (6 . 3 mm) -- -- 84-100 85-100 No. 4 23-42 25-40 --No. 8 4-22 5-20 4-22 5-20 No. 16 0-12 0-10 0-12 0-10 No. 200 0-4 0-3 0-4 0-3 The statistics, the basis of which will be the long term record of the plant, will be kept for each batch plant. Evaluation of gradation test results shall conform to the provisions of subsection 400-1. 4 . 5. Special Provisions of Items of Work and Method of Payment FOR SCHEDULE "B" A. Bid Items Bid Item 1 - Clear and Grub The workmanship and materials included in the work prescribed for bid item 1 shall conform to sections 300 and 301 of the Standard Speci- fications . The work for this bid item shall include the removal of all existing curb within the frontage road and clearing of all vegetable growth including landscaping. Payment The lump sum bid shall include all labor, materials , tools and equipment for the removal of all growth, and no additional compensation shall be made. -38- Bid Item 2 - Furnsh and Install A.C. Pavelp-lit Asphalt concrete shall meet the requi-rcmcnLs of Section 400 and .those special provisions . Coarse aggregate shall consist of material of which at least 75 percent by weight shall be crushed particles in lieu of the requirements of Subsection 400-4 . 2 . 3 . The viscosity grade of paving asphalt shall be AR--4000 or AR--8000 as determined by the Engineer. The enact proportions of aggregate and the amount of asphalt binder for each type of mixture shall. be regulated as directed by the Engi.necr . Normally the asphalt content: sliall be between 5 . 8 and 6 . 0 percent by dry wai_ght of aggregate . Grading shall be III-B2 , III-B3 , III-C2, or III-C3 as determined by the. Engineer . The final or surface layer, of asphalt concrete shall not be placed until all on-site im- provements have been completed , including all grading , and until all- unacceptable concrete work has been removed and replaced unless ap- proved otherwise by the Engineer. The ,and equivalent and S-Value requirements of Subsection 400-4 . 3 shall be the moving average re- quirements . Ind-ivi-dual test requirements for sand equivalent and S- Val-ue shall be as determined by the rMA-Materials Lab. Payment The unit price bid per ton shall include all. labor, materials , tools , and equipment for the placing of A.C. Pavement as specified , and no additional compensation shall be made . Bid Item 3 - Furnish and Install- Aggregate Base Untreated base materials shall meet: the requirements of Section 400 and these special provisions . In lieu of the second sentence of Section 200-2 . 4 . 1 at least 65 percent, by weight , of the material re- tained on the No. 4 sieve shall be a crushed particle as determined by Test Method No. California 205 . Evaluation of gradation and sand equivalent test results shall conform to the provisions of Subsection 400. 1 . 4 . The gradation and sand equivalent requirements of Subsection-- 200-2. 2, ubsections200-2. 2, 200-2 . 3 , 200-2 . 4 , 200-2 . 5 and 200-2 . 6 shall be the moving average requirements . Individual test: requirements for gradation and sand equivalent shall be as determined by the EMA-Materials Lab. Payment The unit price bid per ton shall include all labor, materials , tools and equipment for the grading of earth and placement of aggregate base as specified, and no additional. compcnsati-on shall be made. Bid Item 4 - Furnish and Install A.C . Overlay The workmanship and materials included in the work prescribed for bid item 4 shall conform to sections 203, 300, 301, 302 and 400 of the Standard Specifications . The work for this bid item shall include the placing of all asphaltic concrete with a tack and seal coat as shown on the construction plans . Payment The unit price bid per ton shall i-nclude all labor, materials , tools, and equipment for the placing of A.C. pavement as specified, and no additional compensation shall be made. -39- Bid Item 5 - Furnish and Install P.C.C. Curb and Gutter Portland cement concrete shall meet the requirements, of Section 400 and these special provisions . For 2500 class concrete , a prequali- fied mix, design may be used in accordance with the provisions of ACI 318-71., Section 4 . 2 . 2 . 1 , in which f.j = 2500 psi . The sodium sulphate loss requirement and the gradation Y,-value submittal required of Sec- tion 400-1 . 3 . 1 may be waived by the Engineer . The cement type require- ment, Section 201-1. 2 . 1 , shall. be Type 11 or Type V as determined by the Engineer. Type I1 or Type V cement shall conform to ASTM C 1.50 and the low alkali requirements of Table ]A therein . The Cleanness Value requirement of Section 200-1 . 4 shall be replaced with the following : Tests Test Method No_ R�uirements Cleanness Value Calif. 227 Individual Test 70 Min . * Moving Average 75 Min . * The Sand Equivalent requirement of Section 200-1 . 5 . 3 shall be replaced with the following : 'Pests Test Method No , Requirements Sand Equivalent Calif. 217 Individual. Test 70 Min. * Moving Average 75 Min . * * I'or 2500 or less class concrete, except concrete pavement , a minimum 65 Individual Test Result and a minimum 70 Moving Average will be acceptable if 2500 psi 28-day strength criteria of Section 201-1. 1 . 4 are met, at a 6-inch slump or greater. The testing and acceptance determination will be made by the EMA Materials Laboratory . Evaluation of Sand Equivalent and Cleanness Value results shall conform to the provisions of Subsection 400-1 . 4 . Payment The unit price bid per lineal foot shall include all labor, materials , tools and equipment for the installation of the curb and gutter , cross gutter, sidewalk and drive approach as specified, and no additional compensation shall be made. Bid Item 6 - Remove Existing Palm Trees The workmanship and materials included in the work prescribed for bid item 6 shall include the removal and the replanting of the palm trees that are located in the parkway. Payment The unit price per tree shall include all labor, materials , tools and equipment for the removal and replanting as specified, and no addi- tional compensation shall be made. -40- Bid Item 7 - Furnish and Install Landscaping The workmanship and materials in the work prescribed for bid item 7 shall conform to section 308 of the Standard Specifi- cations and these special provisions. Terms Defined Landscape Architect shall mean the City Engineer or his designer. Examination of Drawings and Site: Before submitting a bid, each bidder shall carefully examine the mechanical drawings and specifi- cations, visit the site to fully inform himself as to all existing conditions and limitations applying to the work, and he shall estimate and include in his bid, a sum sufficient to cover the cost of all items necessary to complete this work. Verification of Dimensions and Quantities: All scaled dimensions are approximated. Before proceeding with any work, carefully check and verify all dimensions and quantities and inform the Landscape Architect of any discrepancy between the drawings or specifications and actual condi'--ions. Refrain from doing any work in said areas until given approval to do so. Landscape Materials: Top Soil The workmanship and materials shall be in conformance with Section 308 . 2 . 1. 1 of the Standard Specifications and the special provisions. All fill material should be composed of clean site material or approved import soil free of vegetable matter placed into six-inch layers, watered to approximate optimum moisture, and compacted to at least 90% relative compaction. All grading of import fill shall be supervised by the City Engineer and certified at the conclusion of the grading operations. Excess earth on the site at the completion of all filling and backfilling shall be removed from the site. The Contractor shall notify the Landscape Architect in writing of the sources of all fill materials to be used within the scope of work. Materials: All materials shall be of the best grade of their respect vi e kinds, and shall be furnished in ample quantities at the proper time. The following list comprises the principle materials but does not set the limitations for materials required. It shall be up to the Contractor to show that ample quantities of the required materials were used and installed in accordance with these Plans and Specifications. -41- A. Plant Materials: All plants shall be healthy, well estab- lished-nursery stock, free from insects and diseases. Plants shall be furnished in the quantities required to complete the work as indicated on the drawings and shall be of the species and sizes indicated on the plant list. All plants shall be inspected and approved prior to planting. B. Tree Stakes and Guys: Tree stakes shall be construction heart redwood, furnish and install as indicated and detailed. Plants larger than 15-gal. size shall be guyed as detailed, see drawing for specific requirements. C. Tree Ties: Shall be flexible non-deteriorating self fastening black vinyl tree ties of the sizes required to properly support trees, "Cinch Ties" or equal . D. Agriform Planting Tablets : Shall be 21-10-5 analysis prolonged release nitrogen. E. Commercial Fertilizer: Shall bear the manufacturer' s guaranteed statement of analysis and shall be controlled release type fertilizer with the following minimum requirements: 16% nitrogen - 7% phosphoric acid - 12% potash (+iron) F. Organic Base Fertilizer: Shall be organic mineral fertilizer with bacterial "Stimulators" , containing 5s available nitrogen, 3% phosphate, 1% potash, similar to "Gro-Power" as manufactured by Southern California Organic Fertilizer Company, or equal . G. Redwood Shavings : Shall be pure redwood sawdust and shavings or nitrogen fortified fur resulting from milling operations and shall not contain sticks, blocks of wood, or other foreign matter. Sources of shavings to be approved by the Landscape Architect. H. Steer Manure : Shall be aged for a minimum of six months , free from noxious salts, weed seed, straw or other objectionable materials and shall be loose and friable. Source to be approved. I. Bone Meal : Shall be fine ground, steamed, dry material with a minimum analysis of to nitrogen, 30% phosphoric acid, and 69 . 5% undiluted bone. J. Samples: Samples of redwood shavings, steer manure, fertilizer and crushed rock shall be submitted for approval , and shall be stored on the site until furnishing of materials is completed. K. Certificates: Certificates for each delivery of bulk material shall be furnished to the Landscape Architect by the Contractor. Certificates shall state the source, quantity and type of material , date and address of the location it was delivered to. -42- Preliminary Grading: Preliminary grading shall be done in such a way as to anticipate the finish grading after the installation of soil conditioners. Excess soil shall be redistributed before application of soil conditioners and fertilizer. Soil Conditioning and Fertilizing: Incorporate the following soil amendments in the upper six inches of all planting areas at the rates shown. Mix by rototilling or disking until all pockets and layers of soil, and soil conditioners are eliminated. Redwood Shavings 2 yards per 1000 sq. ft. Organic Base Fertilizer 100 lbs, per 1000 sq. ft. Commercial Fertilizer 20 lbs. per 1000 sq. ft. Finish Grading Finish grades shall be those indicated on the drawings or as may be controlled by existing installations. Gr,xdes not otherwise indicated shall be uniform, straight levels between points where elevations are determined. Finish grades shall be smooth and even of a uniform plane with no abrupt changes in the surfaces. Minor modeling of the ground surface may be required. Grades shall provide for the natural run-off of water without low spots or pockets. Flow lines shall be set by instrument and shall be the maximum gradient possible. Finish grade of all shrubbery and groundcover areas shall be two inches below the grade of adjacent walks , pavements, curbs, etc. , except where water flows across same. TREES AND SHRUBS Trees: Refer to planting details on drawings for backfill stakings and plant pit. Shrubs: Refer to planting details on drawings for backfill and depth of plant pit. Guarantee: All work done under this Contract shall be guaranteed in writing against any or all defects and fault of material and work- manship for a period of one (1) year from the date of completion by the Contractor without expense to the Owner. Contractor shall instruct the City Engineer on how to properly maintain and care for the plantings as a requirement for the com- pletion of this project. I Completion: A final inspection shall be held upon completion of the work, providing the Contractor has completed the installation of all phases of the Contract and conformed to all requirements of these Specifications. -43- .The Contractor shall notify the City Engineer and the Landscape Architect 24-hours in advance of the time final inspection is requested. Work shall be complete upon final approval by the City Engineer and the Landscape Architect. Maintenance of Plantings: The Maintenance Period: Shall be for 60 calendar days beginning on the day of the check inspection after all work has been installed and approved by the Landscape Architect. The maintenance period may be extended to include any additional time that may be required to meet the requirements of the work specified. Watering: Water all plantings to assure complete germination and continued growth of the plants. Areas that do not have sprinkler coverage or which may require additiomal deep watering shall be watered by hand hose watering or temporary sprinklers on stands as may be required. Adjust all sprinkler heads in each area and zone of exposure so that the optimum amount of water is applied at the proper times. Cultivating and Weeding: Cultivate and weed all planted areas at regular intervals not to exceed 15 days. Exercise care when culti- vating to avoid damage to roots of the growing plants. Chemical herbicides may be used to control weeds at the option of the Contractor and upon prior approval by the Landscape Architect. Pest and Disease Control: Spray as necessary to control all in- festations. Plant Replacements: During the maintenance period, should any plant show weakness and probability of dying it shall be replaced by the Contractor within 5 days of notification to do so. At the end of the maintenance period, all plant material shall be in a healthy, growing condition. Final Inspection: Will be held at the end of the 60 day maintenance period. PAYMENT The lump sum bid set forth in the contract documents shall include full compensation for furnishing all labor, materials, tools and equipment to furnish and install landscaping and maintain the land- scaped areas during the 60-day plant establishment period. Bid Item 8 - Furnish and Install-Irrigation System The workmanship and materials in the work prescribed for bid item 8 shall conform to Section 308 of the Standard Specifications and these special provisions. -44- Materials: Heads, pipe, controllers, see Legend on drawings. Solvent Weld PVC pipe shall be marked continuously and permanently with the following information: Manufacturer' s name , nominal pipe size, Schedule 40. PVC fittings shall be Sloan Schedule 40 rigid PVC medium weight, Type 1. Steel pipe shall be new, scale free, steel pipe, standard weight Schedule 40, galvanized. Steel fittings shall be heavy pattern banded, galvanized steel. Shut-off Valves shall be 200 pound class A.W.W.A. approved, brass body with rising stem, install with concrete access box and lid. Manual Control Valves shall be of heavy cast brass with anti-syphon check device, as :indicated on the drawings. Install in convenient groupings for ease of locating by maintenance personnel. Automatic Control Valves shall be as indicated on the drawings with flow adjustment and manual bleed devices, installed in one of the following type boxes as indicated on the drawings with precast or premolded high impact styrene or polyolefin and fiber. Connect to controllers in the operating sequence indicated on the drawings. Control Wires shall be UF, solid copper wire, vinyl insulated 600 V. rating, for direct burial installations. Coding shall be colored wire for pilot wire, white for common ground wire. Wire sizes shall be 14 ga. up to 750 ' , 12 ga. up to 1200' , 10 ga. up to 2000' , from valve to controller. Use approved waterproof wire connectors and sealer on all splices. A 24 inch expansion pig tail coil shall be provided at each control valve and at each change in direction of the wire run. Automatic Sprinkler Controller shall be as indicated on the drawings, complete with electrical hook up and proper mounting. Any control wire exposed at the controller shall be encased in electrical con- duit of the size required. Installation: Site Conditions: All dimensions are approximate. Check and verify all dimensions on the site prior to proceeding with work under this contract. Exercise care in excavation and working near existing utilities shown or not shown on drawings. Contractor shall be responsible for damage to any utilities shown or not shown on the drawings. Should utilities not shown on the drawings be found during excavation, promptly notify the City Engineer and discontinue work in the area -45- except emergency work necessary to repair or prevent damage until instructions are received. Failure to notify the City Engineer of discovery of such utilities or damage thereto will result in the Contractor being liable for any and all damage caused to the utilities as a result of his actions. An equitable adjustment will be made to the Contractor for any additional work required as a result of the presence of utilities not shown. Water Supply - Verify point of connection in location as shown on drawings. Pipe and Trenching - Snake pipe from side to side in trench bottom to allow for thermal expansion. The bottom of the trench shall be free from rocks, clods, and sharp-edged objects. The pipe shall be supported over its entire length. Water settle and tamp the backfill to bring the surface to a smooth and even grade. Underground lines up to 2" inclusive shall have a maximum horizontal clearance of 4" from each other. All other lines shall have a minimum horizontal clearance of 12" from the lines of other trades. The entire system shall be tested and be free of leaks prior to installation of heads. Test non-pressure lines under static pres- sure and main line at 75 psi. Sustain pressure in the lines for not less than three (3) hours. If leaks develop, the joints shall be replaced and the test repeated until the entire system is proven watertight. Test shall be observed and approved by the Landscape Architect prior to ifistallation of heads. Leave all joints, tees and ells exposed during the pressure tests. Completely flush the entire system in the presence of the Landscape! Architect prior to installation of heads. No multiple assemblies or manifolds shall be installed on PVC lines. Each" assembly shall be provided with its own outlet. No saddles will be accepted. Heads - Adjust for maximum coverage and balanced precipitation upon completion of each phase of work. Layouts - The Contractor shall be responsible for complete layout of the irrigation and water system. The layout shall be approved by the Landscape Architect prior to installation. -46- Gerdes - The Contractor shall, before starting work on the sprinkler system, carefully check all grades to satisfy himself that he may safely proceed with the work. Record Drawings - The Contractor shall dimension from two perma- nent points of reference (curbing, sidewalks, or road intersections, etc. ) the location of the following: a. The routing of main lines. b. Controller C. Automatic valves Inspections - Do not cover up or otherwise remove from view any work u—nder this contract without prior approval of the City Engineer. Any work covered prior to inspection shall be opened to view by the Contractor at his expense. The Contractor shall call for inspection during specific phases of installation. They shall include: a. All main line pressure tests. b. All main line flushing. C. All lateral lines flushing. d. All lateral lines pressure tests. e. Installation of automatic valves. f. Installation of footings. Workmanship - The Contractor shall guarantee his workmanship and materials for a period of one (1) year after completion of the project. Payment 'The lump sum bid set forth in the contract documents shall include full compensation for furnishing all labor, materials, tools and equipment and performing all work necessary to complete all irri- gation work specified in the contract documents. Bid Item 9 - Parking Lot Striping Traffic striping shall conform to the requirements in Subsection 310-5. 6 , "Painting Traffic Striping, Pavement Markings , and Curb Marking. " Payment The lump sum bid shall include all labor, materials , tools and equipment for the entire parking lot striping in accordance with the plans and no additional compensation shall be made. Bid Item 10 - Furnish and Install Parkway Culvert The workmanship and materials included,in the work prescribed for bid item 10 shall conform to sections 201 and 303 of the Standard Specifications. The work for this bid item shall include the forming, shaping and pouring of the parkway culvert as per standard drawing. -47- Payment The unit price bid per each shall include all labor, materials, tools and equipment for the installation of the parkway culvert as specified, and no additional compensation shall be made. .r -48-