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20-1023_CREER COMUNIDAD Y FAMILIA_Grant AgreementGRANT AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND CREER COMUNIDAD Y FAMILIA This Grant Agreement ("Agreement') is entered into this day of OA bZf ("Effective Date"), by and between the City of San Juan Capistrano, a California municipal corporation and General law City ("City"), and CREER COMUNIDAD Y FAMILIA, located at P.O. BOX 1347, San Juan Capistrano CA, 92675 ("Grantee"). City and Grantee are at times individually referred to as "Party" and collectively as "Parties" herein. RECITALS A. The San Juan Capistrano CARES Nonprofit Food Distribution Grant Program ('Program") will provide one-time funding to nonprofit organizations located within the city to assist them in the distribution of food to members of the San Juan Capistrano community due to the impacts of the COVID-19 public health emergency. B. Grantee acknowledges it has reviewed the San Juan Capistrano CARES Nonprofit Food Distribution Grant Program Guidelines ("Guidelines"), attached hereto as Exhibit A and incorporated herein by reference. C. Grantee requested a grant from the City for the San Juan Capistrano CARES Nonprofit Food Distribution Grant Program by submitting a Grant Application ("Grant Application"). D. As a condition to accept grant funds from the Program, Grantee agrees to abide by all terms and conditions set forth in this Agreement. NOW, THEREFORE, the Parties agree as follows: 1. GRANT 1.1. City awards to Grantee Grant Funds in the amount of $15,000 as requested by Grantee in the Grant Application attached hereto as Exhibit B and incorporated herein by reference, or such other amount as authorized by the City Council. 1.2. Grant Funds shall be disbursed by City to Grantee in accordance with San Juan Capistrano CARES Nonprofit Food Distribution Program Guidelines. 2. TERM The term of this Agreement shall commence on the Effective Date and shall continue in full force and effect until December 30, 2020, unless terminated earlier as provided herein. CREER COMUNIDAD Y FAMILIA Page 1 3. RESTRICTIONS ON USE OF FUNDS 3.1. The Grant Funds are subject to the following expenditure conditions ("Approved Uses"): 3.1.1. Grant Funds will be used only for costs of the Grantee's food distribution program that were incurred between March 1, 2020 and December 30, 2020 (hereinafter °Eligible Expenses"); 3.1.2. The Grant Funds shall not be used for any activity that would violate City, state or federal statutory or decisional law such as regulations affecting non- profit or tax-exempt organizations exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code; and 3.2. Grantee further warrants to City that the Grant Funds will be spent solely for the Approved Uses. Grant Funds not used for Approved Uses shall be returned to City, as provided in Section 5 below. 3.3. In the event that the Grantee's records in support of this program are subjected to audit and the audit determines that any uses of Grant funds are found to be inadequately supported or expended for ineligible or unallowable purposes, the Grantee shall with its own funds reimburse the City for any payments required to be made by the City as the result of such inadequately supported or ineligible costs. 3.4. Grantee and City expressly agree that any Grant Funds that are not used for Eligible Expenses by December 30, 2020, shall be returned to City by the Grantee no later than January 7, 2021. To the extent possible, Grantee will inform the City in advance of December 30, 2020 if it appears likely that the funds provided will not be expended for Eligible Expenses by December 30, 2020 so that the unspent portion can be put to work in the San Juan Capistrano community by funding the City's other CARES -funded programs. 3.5. Upon 72 hours' notice, Grantee will allow the City to inspect Grantee's business records to verify that Grant Funds are being used in accordance with the Program requirements. 3.6. By signing this agreement, the grantee certifies that all funds received this agreement will be expended in accordance with the requirements of the CARES Act and the San Juan Capistrano CARES Nonprofit Food Distribution Program and that the information provided in the Grantee's application for this Program is true and complete. 4. REPORTING AND ACCOUNTING REQUIREMENTS 4.1. At all times during the term of this Agreement, Grantee shall maintain true, proper, and complete books, records, and accounts (collectively, "Books and Records") in which shall be entered fully and accurately all transactions taken with CREER COMUNIDAD Y FAMILIA Page 2 respect to the expenditure of the Grant Funds. Grantee shall make available to City such Books and Records within ten (10) calendar days of the City's request. 4.2. Upon request Grantee will be responsible for providing documentation, including receipts, to the City that accounts for how the entirety of the Grant Funds received were used to fund Eligible Expenses according to the timelines specified in the Guidelines. Grantee shall provide any additional information or documentation related to these expenditures requested by the City within ten (10) calendar days. 4.3. City reserves the right to designate its own employee representative(s) or its contracted representative(s) with a Certified Public Accounting firm who shall have the right to audit Grantee's accounting procedures and internal controls of Grantee's financial systems as they relate to the Grant Application and to examine any cost, revenue, payment, claim, other records or supporting documentation resulting from any items set forth in this Agreement. Any such audit(s) shall be undertaken by City or its representative(s) at mutually agreed upon reasonable times and in conformance with generally accepted auditing standards. Grantee agrees to fully cooperate with any such audit(s). 4.4. Grantee agrees to exercise prudent financial management processes including proper oversight of all assets, budget preparation, and timely reporting including budget -to -actual -comparisons. 4.5. All Approved Uses shall be performed by Grantee or under Grantee's supervision. Grantee represents that it possesses the professional and technical skills required to perform the services required by this Agreement, and that it will perform all services with a standard of care and in a manner commensurate with the community professional standards and with the ordinary degree of skill and care that would be used by other reasonably competent practitioners of the same discipline under similar circumstances. 4.6. In accordance with state requirements, Grantee agrees to retain for a period of five years all records, receipts, invoices, and other documentation pertaining to the expenditure of funds provided under this agreement in the event such records and documents are requested to be examined for audit by local, state, or federal authorities. 5. USE OF GRANT FUNDS 5.1. The Grant Funds shall be used solely by Grantee for the Approved Uses and for no other use. In the event that the Grant Funds are not used for the Approved Uses or are not expended between March 1, 2020 and December 30, 2020, Grantee shall notify the City in writing, and shall be obligated to return the Grant Funds to City within ten (10) days. M. IZI117:414h111;1[of AI[a]111 6.1. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, CREEK COMUNIDAD Y FAMILIA Page 3 volunteers, and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to misrepresentations by Grantee, the expenditure of Grant Funds, the Application, or the Agreement (including the negligent and/or willful acts, errors and/or omissions of the Grantee, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them). 6.2. Notwithstanding the foregoing, nothing herein shall be construed to require Grantee to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms set forth in the Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Grantee. Notwithstanding the foregoing, nothing herein shall be construed to require Grantee to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Grantee. 7. GRANTEE INDEPENDENCE In the performance of this Agreement, the Grantee, and the agents and employees of Grantee, shall act in an independent capacity and are not officers, employees or agents of the City. The manner and means of performing the Approved Uses are under the control of Grantee, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute approval for Grantee or any of Grantee's employees or agents, to be the agents or employees of City. Grantee shall have the responsibility for and control over the means of performing the Approved Uses, provided that Grantee is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Grantee as to the details of the performance or to exercise a measure of control over Grantee shall mean only that Grantee shall follow the desires of City with respect to the results of the Approved Uses. 8. PROHIBITION AGAINST TRANSFERS Grantee shall not assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law CREER COMUNIDAD Y FAMILIA Page 4 or otherwise without prior written consent of City. Any attempt to do so without written consent of City shall be null and void. 9. NOTICES 9.1. All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, postage prepaid, first class mail, addressed as hereinafter provided. 9.2. All notices, demands, requests or approvals from Grantee to City shall be addressed to the City at: Attn: City Manager City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 9.3. All notices, demands, requests or approvals from City to Grantee shall be addressed to Grantee at: Attn: Angeles Ceballos, Executive Director CREER COMUNIDAD Y FAMILIA P.O. Box 1347 San Juan Capistrano, CA 92675 10.TERMINATION 10.1. The City may terminate this Agreement if it determines that the Grantee has made any misrepresentations that relate in any way to the Application or expenditure of Grant Funds by providing Grantee with three (3) calendar days' notice of termination, in writing. 10.2. Specific Performance. Grantee agrees that the City has the legal right, and all necessary conditions have been satisfied, to specifically enforce Grantee's obligations pursuant to this Agreement. 11. STANDARD PROVISIONS 11.1. Recitals. City and Grantee acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 11.2. Compliance With all.Laws. Grantee shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted and comply with all state and county guidance for re -opening. Any dispute regarding this contractual agreement shall have a venue of Orange County. CREER COMUNIDAD Y FAMILIA Page 5 11.3. Waiver. A waiver by either Party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 11.4. Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 11.5. Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Grant Application, or any other attachments attached hereto, the terms of this Agreement shall govern. 11.6. Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 11.7. Amendments. This Agreement may be modified or amended only by a written document executed by both Grantee and City and approved as to form by the City Attorney. 11.8. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 11.9. Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 11.10. Equal Opportunity Employment. Grantee represents that it is an equal opportunity employer and it shall not discriminate against any contractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age or any other impermissible basis under law. 11.11. Attorney's Fees. In the event of any dispute or legal action arising,under this Agreement, the prevailing party shall be entitled to attorney's fees. 11.12. Taxes. The City and Grantee expressly agree that the Grantee shall be responsible for all taxes that are associated in any way to the Application of the Grant Funds. 11.13. Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. [SIGNATURES ON NEXT PAGE] CREER COMUNIDAD Y FAMILIA Page 6 IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: October 19, 2020 By: Jeffrey Ballinger City Attorney ATTEST: Date: kybl-�,o By: u u?�w Vbr Ma orris City Clerk CITY OF SAN JUAN CAPISTRANO, A California municipal corporation Date: /0-2/-20 By: Jami ieg I City Manager GRANTEE: CREER COMUNIDAD Y FAMILIA, a 501 (c)(3) nonprofit organization By: Angel s C altos Executive Director Exhibit A: San Juan Capistrano CARES Nonprofit Food Distribution Program Guidelines Exhibit B: Grantee's Application [END OF SIGNATURES] CREER COMUNIDAD Y FAMILIA Page 7 SAN JUAN CAPISTRANO CARES NONPROFIT FOOD DISTRIBUTION GRANT PROGRAM op ,,.0 F i In order to support nonprofit organizations that provide essential food distribution services to the San Juan Capistrano community, grants up to $25,000 are available to nonprofit organizations that are: 1. Headquartered in San Juan Capistrano 2. Operating an established, well-functioning food distribution program that regularly feeds in excess of 200 San Juan Capistrano families per week. 3. Able to demonstrate adverse impacts from COVID-19 a. Reduction in revenue and/or contributions to the organization; and/or b. Increase in cost associated with operating under COVID-19 conditions Nonprofits applying for funding must meet the eligibility criteria listed above. Please note that due to limited funds, not all applications submitted may receive funding. A complete application does not guarantee funding. Application Process: • Please complete and return the attached application by Monday, September 14 at 5:00 p.m. o Mail to: City Hall 32400 Paseo Adelanto, San Juan Capistrano CA 92675 Attention: Matisse Reischl, Senior Management Analyst, or via e-mail to mreischl@sanjuancapistrano.org. • Applications must be complete to be considered for funding. • Organizations will be notified on Friday, September 18 of grant award status. • For questions, please contact Matisse Reischl, Senior Management Analyst at (949) 443-6315 or mreischl@sanjuancapistrano.org. EXHIBIT A V a ' �' l • . FYh T� .'.°d• ,.a� ". .=�.••p'•99 .�..,n .; f.. .. Sa..: #. Yr ?�a;_X�a. ...�.. vi.. .wc �. s � °_�, SAN JUAN CAPISTRANO CARES NONPROFIT FOOD DISTRIBUTION GRANT APPLICATION APPLICATION CRITERIA QUESTIONNAIRE _ 'ONPROFIT NAME: CREEK Comunidady Familia .PPLICANT CONTACT: Angeles-Ceballos- : / Exeoutive Director iONPROFIT PHONE #: (714).788-8339 „ , 1ONPROFIT ADDRESS: 31322 Camino Capistrano; San Juan'Capisttano, CA_ 92575 )ISTRIBUTION LOCATION: 31322 Cainitio'Capistrano,`San Juan Capistcano,,' CA'.92575_- # OF RESIDENTS SERVED: 750 Families per, Week (WEEKLY) in addition to the eligibility criteria above, please attach a cover letter outlining the following: as Description of your organization's established food distribution program currently operating in San Juan Capistrano. Description of how your organization has been impacted financially by COVID-19. %ND Please attach copies of your organization's primary operating bank account for April, May, and June 2019 and April, May, and June 2020. APPLICANT CERTIFICATION 1, Angeles Ceballos (.Applicant Name), certify that the information provided in thisquestionnaire is accurate, will provide additional supporting documentation ifrequested, and commit to using all funds received for costs of food distributionby December 31 1 1 C C c*.` .....k5• ..YqS�.. ,"..4. s .1Y.Ry.. O. O( .. Cav .n��7m v.`, _ �`d vv.i. 1.,n A^% � :� A.A v .•5 Lelz M_ r -a � '" tlM1 COMUNIDAD Y FAMILIA August 28th, 2020, P.O. Box 1347 • San Juan Capistrano, CA 92693 • www.creeroc.org Ms. Matisse Reischl, Senior Management Analyst City of San Juan Capistrano ROARDOYDIRFCTORS 32400 Paseo Adelanto, ' Em=°Rre CLmmlrrae San Juan Capistrano, CA 92675 cs na The:oro Gzdpmy-CEO MnR. Reference: CREER Communidad y Familia, San Juan Capistrano CARE Ric W °'s Phcc Rrsmurn4 - Oa'm^ Non -Profit Food Distribution Grant Application CAmrCUdiE,' Lader, R°L-ry CIWI Mn h1rsAGrtcky(:eralredo. Dear Ms. Reischl, CREER FmMS Cr ..tcl FA.-Mtkfrd Ivmn I Ilv.°o Tci; txT o f tM t"rar Good morning! I hope this note finds you and your family Tom" ISMS/Ol'm I.IEM1S^.a/Aottvrtuv doing well! On behalf of the CREER Board of Directors, our staff, but more importantly our children and their families, we would like to thank ,l£hR5YR5 you for the opportunity to submit the San Juan Capistrano CARE Non- h�s�rys °,tee Edmmr-R Profit Food Distribution Grant Application for CREER Communidad y .- F..o-yV Fuo3YVo§vMa Rtc da-. -CRLER h',U> °w Familia. The COVID-19 Pandemic has affected us all in an Duzrcxn O,ma f Communfly Lada M. Aw flmentino unprecedented and terrible way and I am afraid that the consequences D=,OAdsxi,¢r'NmmY4ilyUada ""s''"s of this crisis are yet to be determined. Avyel fc Uk M'sE.vi:us-Fomes 13ar,d M1t:m6r SIC FO L - Fomv, ° Nw, eMde,n n,*ha-R..�w Early Days ofC'OVID-19 Crisis. OCRxkRed'm.rnnt ADt7SORY BOARD. CREER, as a small San Juan Capistrano non-profit organization has been Rio �s financially affected in a very severe way. We have been forced to place Geleyal£dw ar-Rduel, m� all our vital educational programs on hold and without programs, Mn Roa D.m £drcn!o:_Rnvcd. we cannot pursue grants and monetary donations. We,at CREER Crr yUil ,Rmd StmU-Fv+nrar "' [d believe that education is the key that will open the door to a better ¢mr_Ruta future for our children and their families. In the same token, our Y Y FecWy", �RR£R children's educational advancement gives CREER the means to find the ,aYRe'vd. monetary resources to accomplish these goals. However, CREER h1r. lana Meninu is more than just the Homework Club, Afterschool, and Summer Cm,.ro.+snk�+Oh.{tor _r»mrcr Programs. We are also a vital source of information, advocacy, Mr, }icn C°S mentoring, and resource's channeling to the CREER families. ➢md°rofAly ac Socxr Lr-. It is very important to note that in the first weeks of the crisis, we were sTAFs ucAlReas JEERS STAFT very shaken and disoriented, trying to grasp the magnitude of this crisis. I During this time, we regrouped and set up a Facebook °=rof£d mu page www.facebook.com/creerocwhich we dedicated to informing CREER's families all we could about the COVID- 19 Crisis. In the early weeks of the Stay -at -Home order, we spent our day texting, e -mailing, and posting information about the crisis in both English and Spanish. P.O. Box 1347 • San Juan Capistrano, CA 92693 • www.creeroc.org It was during these early weeks that we received constant pleas for help about food pantries; especially after the Mission Basilica, FAM, and Saddleback Church Food Pantries closed their doors due to the pandemic. We were able to send our families to a couple of food pantries out of San Juan Capistrano such as Laguna Beach Food Pantry and St Kilian's Church Food Pantry in Mission Viejo. However, these options were not viable for most of our families due to a lack of transportation. We also received several calls from distressed parents about help to pay bills. We directed them to the available resources such as 211 and FAM, but soon these resources were overwhelmed and unable to meet the demand of families in distress. As of today, they are still unable to meet the demand. CREER/OCC Food Recovery Kitchen Pantry: We at CREER are very resilient and it was easy for us to make the decision to transition to food distribution. We decided to open the CREER Food Pantry and to establish the CREER Emergency Fund to help our families with their most pressing needs. We just needed to figure out how to do it. We spent 3 weeks looking for partners and donors to help with food and monetary donations. Finally, Mrs. Olivia Casarrublas- Quin and Mrs. Aida Gurrola directed us to Ms. Alexandra Yates from DCC Food Recovery Kitchen and this partnership allowed us to open the CREER/OCC Food Recovery Kitchen Pantry on April 21st, 2020. Every Tuesday, during the last 20 weeks (5 months) CREER/OCC Food Recovery Kitchen Pantry has distributed more than 410 Pallets of goods, approximately 28,678 Boxes/Bags of food, 7 1/2 pallets of Diapers, and more than $22,000.00 in emergency funds to the most vulnerable and affected by the COVID-19 crisis in the San Juan Capistrano and adjacent communities. We continue to struggle to meet our monetary goals, especially funding for the Diaper Program and the CREEK Emergency Fund. Nevertheless, we continue to help CREER families with their number one concern, which is food insecurity, and in any other way that we can, including rent and utilities. CREER has become a vital source of food to more than 750 of the most vulnerable families in San Juan Capistrano and adjacent communities every week. At the same time, we continue to be a very important source of information for everyone who asks for help in our community. We have been channeling resources and educational programs, connecting our families to Khan Academy for those with computer access, and assisting our parents with distance learning by phone and texting. P.O. Box 1347 • San Juan Capistrano, CA 92693 - www.creeroc.org We continue to connect our families to the EDISON and SDG&E CARE Programs, Medical Base Line Program, Energy Conservation, and Fire Prevention Programs as well as additional Pantries that are now operating such as Mission Basilica Pantry, Saddleback Church Pantry, FAM Services, FOCUS Food Distribution at St. Margaret's and Orange County Supervisor Lisa l3artiett's Food Distribution. The COVID-19 Crisis has forced CREER to be creative and resourceful and to realign goals and programs to continue to help anyone who comes to our doors asking for help. It is important to mention that before the COVID-19 crisis, 90% of the families that CREER served live at or under the poverty level and this crisis has only aggravated their situation. However, at the CREER/OCC Food Recovery Kitchen Pantry, we are currently serving families of all financial backgrounds, nationalities, ethnicities, and ages. People who have never asked for any aid in the past are picking up food every week in the hopes of saving a little bit of money to be able to pay for other necessities. The COVID-19 Crisis has proven right what many economists agree on,, that most families are two paychecks away from financial ruin; well, now we know this is a fact as we are living it every day... Right now, most of our families five in a constant storm trying to decide whether to put food on the table, make the rent, or pay their bills. CREER 's FinanciaiHardship and PPP Loan App/icadon. Furthermore, it turns out that not only working Americans are living two paychecks from financial ruin, but most small businesses are as well. We, at CREER, had to close all our Educational Programs and this has caused extreme financial hardship to our organization. We exist on donations, grants, fundraisers, and small tuition fees that are directly linked to these programs. If we do not have programs, we cannot generate income. In the last five months of the COVID-19 Pandemic, we were forced to cancel three sessions of Afterschool Programs, the year-round CREER Homework Club, and the 9t' Annual Session of the CREER Summer Programs. These programs are not only the cornerstone of the CREER Mission, vision, and values but all CREER fundraising efforts as well; therefore, we lost all income when we were forced to cancel these programs. In addition to the cancelation of these programs, we had to cancel two quarterly scheduled fundraisers and were denied a grant. The estimated loss of income since the pandemic started to date is more than $88,750.00. Attached, please find a copy of the 2020 CREER Calendar of canceled scheduled events. P.O. Box 1347 • San Juan Capistrano, CA 92693 • www.creeroc.org We have received a $14.400.00 PPP Loan and a small grant of $7,020.00 from the Orange County 5th District Supervisor Lisa Bartlett to pay for salaries and administrative expenses, as well as several individual donations in the approximate amount of $24,794 which give us a total amount of $50,214.21. However, the estimated projected income since the pandemic started to date is $88,750.00 minus the collected income year to date since the pandemic started of $50,214.21 gives us an estimated loss of income in the amount of $38,535.79. All the individually donated funds have gone to the implementation of the Food Pantry, the Diaper Program, and the Family Emergency Fund to help the most vulnerable members of our community. For the Diaper Program alone, we were spending $500 - $750 in diapers per week, unfortunately, we ran out of money to continue the implementation of the Diaper Program and the Family Emergency Fund Program. The necessity is overwhelming, and it is heartbreaking to have to turn people away for lack of funding or because we run out of food for the day. Additionally, maintaining the CREER Pantry open is an expense that was not considered but is necessary every week. We usually spend $300 - $350 per week in PPE, face masks, gloves, face -shields, hand-sanitizers, cleaning materials, lunches, snacks, water, and whatever else we need to assure the safety of the 30-35 volunteers who help us run the CREER Pantry every week. We also provide facemasks to people who forget to bring one or just cannot afford one. As per the CDC and Health Department requirements, no one can pick up food without a facemask. From time to time, we also provide facemask, individual hand sanitizers, plastic gloves, sandwiches, snacks, and water to some of our homeless community. We need all the help that we can get to continue to offer these vital programs and services to the most vulnerable members of our community. During the first weeks of the pandemic, the CREER Board of Directors was considering furloughing our two employees when we learned about the PPP Loans. They gave us the green light to submit our application through the SBA, but we never got a response from them. When the application process opened through the banks, we contacted Mr. Marcos Reyes, Vice -President / Branch Manager at Farmers & Merchants Bank at the San Juan Capistrano Branch. Mr. Marcos Reyes sent us the PPP Loan Application, walked us through the entire process, and after we provided all the necessary paperwork, we received our loan on April 24th, 2020. P.O. Box 1347 o San Juan Capistrano, CA 92693 ^ www.creeroc.org However, we continue to struggle every day to get the funds to continue to keep our doors open, pay salaries, and keep the CREER food pantry open. As of today, we only have $3,654.00 in our bank account, and we are in dire need of funding to continue with the CREER Mission and Food Pantry for the remainder of the year. Community Partners During the CO&TD-19 Crisis; We want to thank everybody at the City of San Juan Capistrano for your continued support of the CREER Programs, but more importantly, for your support of Tuesday's CREER Food Pantry during this crisis. Also, for sharing the orange harvest from la Riata Park with the CREER Pantry. We want to thank the Ecology Center for their contribution to the CREER Pantry. We usually get 30-35 boxes of produce every other week. We also want to thank CAPO USD and Saddleback College for their support. We want to express our utmost gratitude to The Jewish Community Foundation, Community Presbyterian Church, Mr. and Mrs. Ron Eckhart from Emerald Cove Day Camps, Mr. and Mrs. Jerome Pierce, Mr. Jesus Romero, Mr. and Mrs. Brian Mandel, and so many others for their generous contributions to the CREER Emergency Fund. Without their financial support, the CREER Food Pantry and The Emergency Family Fund would have been forced to close months ago. We want to thank everyone at Farmers & Merchants Bank, San Juan Capistrano Branch for all their help and continued support, especially Mr. Marcos Reyes for his help and hard work in helping us secure our PPP .loan. These funds were vital to continuing with the CREER Mission in our community. We want to thank the editors at the Dispatch for their continued support and all the articles that they have published about CREER's Mission and Programs. We will be forever grateful for helping us spread the word and for all the wonderful people who have reached out to us because of them. We have received multiple single monetary donations, food donations, and offers of help at the pantry because of their articles. We want to thank Orange County's 5th District Supervisor Lisa Bartlett for awarding CREER Comunidad y Familia a Small Business Emergency Relief Grant. While we initially did not receive an award, upon closure of the program, her office had an opportunity to award grants to additional applicants and CREER was one of those applicants. P.O. Box 1347 • San Juan Capistrano, CA 92693 • www.creeroc.org i We want to express our heartfelt appreciation to all the wonderful and generous people of San Juan Capistrano and Neighboring Cities for their generosity. We are all in this crisis together, and what we do or not do right now matters to us all. Our children are our future, and what they live every day during this crisis will shape the characters of thousands of children in our communities. It is up to everyone to help mitigate the negative impact this crisis will have on their lives as much as possible. CREER, with the help of so many, is doing just that in San Juan Capistrano and Neighboring Cities - for our children. Wlyats Next? As I mentioned to you at the beginning of this missive, The COVID-19 Pandemic has affected us all in an unprecedented and terrible way, and I am afraid that the consequences and length of this crisis are yet to be determined. However, CREER and everyone who wants to be part of our efforts will be here to help our children and their families. We had to refocus CREEWs Programs, goals, and efforts to adjust to the needs of our community at large, and out of necessity, the CREER/OCC Food Recovery Kitchen Pantry was born. One thing is certain in the future, the CREER Educational Programs will be as vital, if not more vital when the COVID-19 is over. When our children return to school, we will continue to be here to help with their education. Meanwhile, with your help and the generosity of other members of the community, we will make sure our children and their families continue to have food on their tables. CREER means to Eelieve. We believed that we would find a partner to provide food for our children and their families, and we did. We believed that people in our community would listen to our pleas for help, and they have, and we believe that they will continue to do so. We believe in helping our children and their families through this crisis, and we believe we will break through stronger as a community. We believe in our community and the good in people's hearts, and we at CREER witness the good in people's hearts every day. Every Tuesday we work with 30-35 wonderful volunteers who work side by side (6 Feet apart), keeping social distance, wearing facemasks and gloves in 100 -degree temperatures to put food on the tables of the people who have been most affected by the COVID- 19 Crisis. We believe in being grateful, and we want to thank everyone from the bottom of our hearts for helping us feed our children!! P.O. Box 1347 • San Juan Capistrano, CA 92693 • www.creeroo.org Thank you for your time and consideration to our letter. Any funding consideration to help our efforts would be heartedly appreciated. We are looking forward to hearing from you soon. Meanwhile, please do not hesitate to contact us if we can be of any assistance or need additional information. Have a wonderful week! COMUNIDAD Y FAMILIA Phone: (714) 788-8339 Website: www.creeroc.oro Facebook: www.facebook.com/creeroc P.O. Box 1347 • San Juan Capistrano, CA 92693 • www.creeroc.org Mission To develop childran, youth and families through educationa4 cultural, sports, and civic leadership programs.