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Resolution Number 22-06-07-09RESOLUTION NO. 22-06-07-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO AMENDING RESOLUTION 21-11- 02-04, THE CITY'S PERSONNEL CLASSIFICATION AND COMPENSATION PLANS WHEREAS, the City Council of the City of San Juan Capistrano is authorized and directed under the City's Personnel Rules and Regulations to adopt and amend a Personnel Classification and Compensation Plan in order to administer the City's Personnel Management System; and, WHEREAS, the City desires to amend the Personnel Classification and Compensation Plans in order to implement a number of staffing changes reflected in the fiscal year 2022-23 budget; and, WHEREAS, the City's Personnel Rules and Regulations provide that adoption or amendment of the City's Personnel Classification and Compensation Plans shall be made by resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby; amend Resolution No. 21-11-02-04, the City's Personnel Classification and Compensation Plans, deleting the classification and one position (1 FTE) of Assistant Director of Development Services; adding one Associate Planner position (1 FTE) at Grade 52; reclassifying the current Associate Planner and Housing Supervisor/Associate Planner positions (2 FTEs) to Senior Planners (2 FTEs) at Grade 57; adding one Limited -Term Administrative Specialist position (1 FTE) at Grade 36; defund the one Assistant City Manager position (1 FTE); adding a part-time Project Manager position (.75 FTE) at Grade 78 in the City Manager's Department; approving the job description (Exhibit A), creating the classification of Assistant to the City Manager/Community Services Director, authorizing one position (1 FTE) at Grade 74, and approving the revised Executive salary tables (Exhibit B); deleting the Part -Time Office Assistant position (29 -hours per week) in the Public Works Department; and adding two Part -Time Administrative Specialist positions (.75 FTE) at Grade 36, one in the Public Works Department and the other in Police Services. APPROVED AND ADOPTED this 7th day of June 2022. Z: �� /1�� DEREK REEVE, MAYOR 6/7/2022 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, Maria Morris, appointed City Clerk of the City of San Juan Capistrano, do hereby certify that the foregoing Resolution No. 22-06-07-09 was duly adopted by the City Council of the City of San Juan Capistrano at a Regular meeting thereof, held the 7th ,qay of June 2022, by the following vote: A E : z COUNCIL MEMBERS: N COUNCIL MEMBERS: l A 5 Ni COUNCIL MEMBERS: MORRIS, CIS N ERK Taylor, Farias, Hart, and Mayor Reeve None Bourne 2 6/7/2022 CITY OF SAN JUAN CAPISTRANO ASSISTANT TO THE CITY MANAGER/COMMUNITY SERVICES DIRECTOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage and coordinate the operations and activities of the Community Services Department; to coordinate assigned activities with other City departments, outside agencies and the general public; to coordinate and oversee a variety of complex and confidential matters in support of the City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager. Exercises direct supervision over management, supervisory, professional, technical, and clerical staff. ESSENTIAL FUNCTION STATEMENTS ❑ Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: In conjunction with the Community Services Manager (CSM), oversees and assumes management responsibility for all Community Services Department operations, services, programs and activities including leisure, human services, cultural and recreation activities. Directs the CSM in development, implementation, and administration of Community Services plans, policies, and procedures; establishes departmental goals, objectives, and priorities. In conjunction with CSM, oversees the development and administration of the Community Services Department and capital improvement budgets; directs the forecasting of funds needed for staffing, equipment, materials and supplies. 4. Establishes, within City policy, appropriate service and staffing levels and allocates resources accordingly. 5. In conjunction with CSM, selects, motivates, trains, and evaluates Community Services personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures as necessary. 6. In conjunction with CSM, plans, directs, and coordinates the Community Services Department's work plan; meets with staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures. 7. In conjunction with CSM, monitors workloads and evaluates the efficiency and effectiveness of service delivery methods and support systems; identifies opportunities for improvement and directs and implements changes. 8. Develops and assists in the development of strategies to accomplish City goals and objectives. EXHIBIT A - Page 1 of 3 9. Conducts major analytical and research assignments and develops recommendations on City-wide operational issues and objectives. 10. Prepares Requests for Proposal (RFP's) and oversees bid processes; develops and negotiates joint use agreements and contracts; administers and monitors contracts and agreements. 11. Coordinates with the other departments regarding the implementation of capital improvement projects (CIP). 12. Serves as Project Manager in relation to the development of new parks and community services facilities; prioritizes projects in accordance with funding levels; monitors project activity. 13. Represents the Community Services Department to other City departments, elected officials, outside agencies, and the general public; explains and justifies departmental programs, activities, and policies. 14. Attends and participates in activities and special events initiated by the Community Services Department; maintains effective community relations. 15. Responds to public complaints, issues, and suggestions; prepares written responses to citizen complaints; and facilitates the resolution of complex, sensitive, and/or controversial issues. 16. Provides staff assistance to the City Manager; prepares and presents a variety of staff reports and other necessary correspondence. 17. Serves on assigned boards and commissions and provides staff support to same; Oversight of City's real property activities. 18. Coordinates and collaborates with department heads and management staff; provides input as appropriate. 19. Monitors Federal and State legislation as well as County activities; advises the City Manager, City Council and department heads regarding legislative and other matters affecting City operations. 20. Assists the City Manager in the development of policies and municipal priorities for consideration and approval by the City Council; assists in the implementation of approved policies; develops administrative structures and procedures to effectively implement City Council policy. 21. Ensures that requests for service from citizens receive prompt and appropriate responses from City departments. 22. Attends City Council meetings and meetings of other commissions, boards and committees; serves as liaison between the City and community organizations. 23. Participates in a variety of professional group meetings; stays abreast of new development and changing legislation in municipal government community services and public administration. 24. Acts as the City's Public Information Officer or oversees these duties if assigned to other staff 25. Performs related duties and responsibilities as required. EXHIBIT A - Page 2 of 3 QUALIFICATIONS Knowledge of: • Principles and practices of community services administration. • Current trends, developments and issues impacting community services. • Recreation, leisure, and community services literature and information sources. • Community services and recreation programming. • Program development and administration principles. • Methods for identifying citizen needs for community services programs. • Principles and methods of data collection and social research procedures. • Processes for developing and administering budgets. • Principles of supervision, training and performance evaluation. • Pertinent Federal, State and local laws, codes and regulations. • Operations, services, principles and activities of City management and public administration. • Methods and techniques of policy development and implementation. • Principles and practices of municipal budget preparation and administration. • Principles of supervision, training and performance evaluation. • Principles of business letter writing and report preparation. Skill in: • Directing the operations, services and activities of the Community Services Department. • Developing and implementing departmental plans, policies and procedures. • Identifying community requirements for recreation and human services. • Overseeing the effective delivery of community services programming. • Serving as Project Manager and coordinating capital improvement projects. • Planning, organizing, directing, and coordinating the work of staff assigned to Community Services and City Manager's office. • Developing and administering large and complex budgets. • Preparing clear and concise administrative and financial reports. • Interpreting and applying Federal, State and local policies, laws and regulations. • Selecting, supervising, training, and evaluating the performance of assigned personnel. • Communicating clearly and concisely, both orally and in writing. ■ Establishing and maintaining effective working relationships with those contacted in the course of work • Understanding the organization and operation of the City as necessary to assume assigned responsibilities. • Identifying and responding to community and City Council issues, concerns and needs. • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. • Researching, analyzing and evaluating new service delivery methods and techniques. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years progressively responsible experience, including supervisory experience. Training: Equivalent to a Bachelor's Degree from an accredited college or university with major course work in recreation administration, physical education, public administration, business administration or a related field. Master's Degree is desirable. Licenses or Certifications: Possession of, or ability to obtain, an appropriate valid driver's license. 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