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1984-0821_COMMERCIAL LOT CLEANING_Notice of CompletionEXEMPT 84 -*9793 RECORDED AT THE REQUEST OF RECORDING FEES EXEMPT DUE TO RECEIVED AND RETURN TO: GOVERNMENT CODE SECTION 6103 City of San Juan Capistrano , /yj , / SEP 21 11 12 am '84 City Clerk's Department Mary Annan , E32400 Paseo Adelanto ovMNI San Juan Capistrano, CA 92675 City of San Juan Capistrano C13kops,94 JOAN EAs NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City Council of the City of San Juan Capistrano, California, to Commercial Lot Cleaning, 2459 North Lee Avenue, South E1 Monte, California, 91733, for the performance of the following work: 1984 WEED ABATEMENT PROGRAM That said work was completed by said company according to plans and specifications and to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that said work was accepted by the City Council of the City of San Juan Capistrano, at a regular meeting thereof held on the 21st day of August 1984, by Resolution No. 84-8-21-2 That upon said contract, the Amwest Surety Insurance Company was surety for the bonds given by the said company as required by law. Dated at San Juan Capistrano, California, this 22nd day of August , 1984. Mary Ann a over, City Clerk of the Cit of San Juan Capistrano STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, MARY ANN HANOVER, the duly appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano, California, do hereby certify under penalty of perjury that the foregoing Notice of Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Council. Dated at San Juan Capistrano this RECORDED IN OFFICIAL ncvvl�� OF ORANGE COUNTY CALIFORNIA -9 05 AM AUG 28'84 TY * 3 RECORDER �' 1 aECOR 22nd day of August , 1984 . Mary Ann o r, City Clerk of the City,6f San Juan Capistrano ' • "CltVI, AGREEMENT FOR WEED ABATEMENT t! 1711CITY OF SAN JUAN CAPISTRANO, CALIFORNIA THIS AGREEMENT made and entered into this 21st day ' Februar 1984 , by and between the CITY OF SAN JUAN CAPISTRAN , a municipal corporation, hereinafter called "CITY", and Commercial Lot Cleaning, Inc. hereinafter called "CONTRACTOR". ' W I T N E S S E T H: WHEREAS, the City Council of the City of San Juan Capistrano, pursuant to Section 39650 et seq. of the Government Code, and Ordinance No. 348, has determined that the City's weed abatement program can best be accomplished by a private contractor; ' and, WHEREAS, the CONTRACTOR is capable of performing said ' work in accordance with his bid proposal submitted herewith; and, WHEREAS, the specifications upon which said bid was made, accurately and fully describes the terms and conditions upon which ' the CONTRACTOR shall furnish the labor and materials to accomplish said work. ' NOW, THEREFORE, in consideration of the premises and of the covenants herein contained; ' IT IS AGREED BY AND BETWEEN THE PARTIES as follows: 1. The specifications, filed with the City Clerk, con- stitute a part of this agreement as if set forth herein with ' particularity. 2. The CONTRACTOR agrees to perform the work set forth ' in the aforesaid specifications diligently and in a good workman -like manner, and the CITY agrees to pay for said work after satisfactory completions on the following basis: ' LOT SIZE IN SQUARE FEET DISKING EDGING MOWING 0 to 7,500 $ 25.00 $ .10 per LF $ 35.00 ' 7,501 to 15,000 $ 26.00 $ .10 per LF $ 40.00 15,001 to 30,000 $ 28.00 $ .10 per LF $ 50.00 30,001 to 1 acre $ 30.00 $ .10 per LF $ 55.00 Acreage per 100 sq. ft. $ 07 $*1.0 $ 8.00 _LOO' **Edging of acreage shall be bid per 100 lineal foot Parkways - per 100 square feet $ 8.00 ' Minimum charge per parkway $.20.00 Rubber -tired loader with 4 in 1 bucket - per hour $ 45.00 ' Rubber -tired tractor with % cu.yd, bucket a operator -per hr.$ 4.0.00 -18- H 1 r 4. The CONTRACTOR shall commence work at the time fixed by the Enforcement Officer and the entire work contemplated hereunder shall be completed by August 1 , 1984 . Time is of the essence, and CONTRACTOR shall be prepared to commence work on ten (10) days written notice from the Enforcement Officer, (unless otherwise directed by the City Council) for good cause. 5. The work contemplated in the bid herein covers an initial abatement of weeds. Should the Enforcement Officer determine that a second abatement is required because of the seasonal occurrence of weeds, CONTRACTOR shall be prepared to commence work within ten (10) days after writter notice from said Officar in accordance with the terms herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers thereunto duly authorized, and their seals to be hereunto fixed. ATTEST: ary An� anoi� y Clerk APPROVED AS TO FORM: J mekaZaki'ty Attorney CIT= JUAMSTRANO Anthony L�/Eland, Mayor CONTRACTOR �% I \,C�111MOCI\0-�{ (POA �JIPQriir1CL�C Name 6By: LO , �--- -19- Rubber -tired tractor with tumbleweed forks & operator -per hr.$ 45.00 ' Rubber -tired tractor with flail mower & operator -per hr. $ 45.00 Rubber -tired tractor with extension mower & operator -per hr. $ 60.0_0_ ' Track -type tractor equipped with dozer blade & operator -per hr.$ 48.00 Track -type tractor with disk & operator - per hour $ 55.00 Twenty yard capacity dump truck & driver - per hour $ 42.00 Hand labor and tools - per man, per hour $ 17.00 ' Hand work - per 100 square feet** $ 18.00 25.00 Minimum per parcel $ Rubbish - per cubic yard $ 15.00 ' Minimum per parcel (or stop) $ 25.00 **Hand work in areas inaccessible to tractor equipment shall be bid per square feet; price will be based on actual square footage ' cleaned, but in no single instance will the price be less than the minimum per parcel. One cubic yard of material accumulated by the hand crew in their operation will be included in price per 100 square feet, ' anything additional will be charged extra per cubic yard. 3. The CONTRACTOR shall forfeit as a penalty to the City ' twenty-five dollars ($25) for each calendar day, or portion thereof for each workman paid less than the stipulated prevailing rates of per diem wages by the CONTRACTOR of any sub -contractor under him. H 1 r 4. The CONTRACTOR shall commence work at the time fixed by the Enforcement Officer and the entire work contemplated hereunder shall be completed by August 1 , 1984 . Time is of the essence, and CONTRACTOR shall be prepared to commence work on ten (10) days written notice from the Enforcement Officer, (unless otherwise directed by the City Council) for good cause. 5. The work contemplated in the bid herein covers an initial abatement of weeds. Should the Enforcement Officer determine that a second abatement is required because of the seasonal occurrence of weeds, CONTRACTOR shall be prepared to commence work within ten (10) days after writter notice from said Officar in accordance with the terms herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers thereunto duly authorized, and their seals to be hereunto fixed. ATTEST: ary An� anoi� y Clerk APPROVED AS TO FORM: J mekaZaki'ty Attorney CIT= JUAMSTRANO Anthony L�/Eland, Mayor CONTRACTOR �% I \,C�111MOCI\0-�{ (POA �JIPQriir1CL�C Name 6By: LO , �--- -19- i RESOLUAN NO. 84-8-21-3 • CONFIRMING COST REPORT - 1984 WEED ABATEMENT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, CONFIRMING THE COST REPORT FOR 1984 WEED ABATEMENT IN THE CITY OF SAN JUAN CAPISTRANO WHEREAS, the City Council did, on the 18th day of January, 1978, adopt Ordinance No. 348, establishing procedures for the abatement of weeds and other noxious and public nuisances; and, WHEREAS, the work related to the aforesaid abatement has been accomplished by contract, and an itemized report is submitted to the City Council for 1984 weed abatement charges; said report entitled, "City of San Juan Capistrano, Weed Abatement - 1984," is made a part hereof by reference; and, WHEREAS, said report sets forth the cost of abatement for each affected parcel of land and has been duly posted on or near the City Council Chamber do.or in accordance with Ordinance No. 348. NOW, THEREFORE, BE IT RESOLVED that the City Council finds and determines that the charges for said abatement are acceptable. BE IT FURTHER RESOLVED that the Hearing Officer may accept the amount due on the abatement cost until August 10, 1984. BE IT FURTHER RESOLVED that a copy of the report referred to herein is hereby authorized to be sent to the Office of the County Auditor -Controller, said copy to be used by the Auditor -Controller to enter each assessment to the County tax roll opposite the parcel of land thereon. PASSED, APPROVED AND ADOPTED this 21st day of August , 1984-, by the following vote, to wit: AYES: Councilmen Friess, Bland, Buchheim, Schwartze and Mayor Hausdorfer NOES: None ABSENT: None ATTEST: CITY CL5n ` -1- 1 CITY OF SAN JUAN CAPISTRANO 1984 WEED ABATEMENT PROGRAM Page 1 of 6. ASSESSOR'S PARCEL NO. CC 10-17 AMOUNT CC 18-25 121-050-21 38.94 121-070-56 31.25 121-142-05 47.50 121-142-07 49.61 121-160-12 43.75 121-160-34 146.88 121-171-14 37.50 121-171-17 152.46 121-254-06 35.00- 124-160-09 43.75- 124-160-12 31.25 124-201-03 41.63 124-202-40 360.00 124-211-30 37.50 124-223-37 1,117.50 124-270-48 442.50 124-4671-05 59-75 124-671-16 97.50 649-061-09 217.50 649-061-13 42.25 649-061-22 40.63 649-082-22 558.13, COUNTY OF ORANGE SPECIAL ASSESSMENT- 2. 4. 6. 12. 22 24 26 28 30 32 34 36 38 40 42 44 ASSESSOR'S PARCEL NO. I CC 10-17 I AMOUN7 CC 18-L5 121-070-55 S 21.25 121-130-03 45.63 121-142-06 713.75 153.88 109.38 121-150-06 121-160-25 121-160-35 109.38 121-171-16 171.94 121-254-01 292.50 124-120-67 186.25 124-160-11 69.00 124-160-32 I 183.75 124-202-25 112.50 124-203-10 38.75 124-220-18 622.50 124-223-50 43.75 124-671-03 151.23 86.29 62.50 124-671-09 124-671-17 649-061-12 50.75 Y 649-061-14 42.2 649-062-07 64.0 937.7 649-082-23 3 7 CITY OF SAN JUAN CAPISTRANO 1984 WEED ABATEMENT PROGRAM Page 2 of 6 ASSESSOR'S PARCEL NO. CC 10-17 AMOUNT CC 18-25 649-210-02 109.38 649-271-62 94.59 649-311-03 295.85 649-311-05 128.75 649-311-07 245.50 649-331-04 59.75 649-331-06 51.75 649-331-08 51.75 649-331-10 52.25- 649-342-02 50.00- 649-342-05 54.38 649-342-09 47.41 649-352-02 35.00 650-071-44 55.00 650-071-49 56.41 650-071-52 37.50 31_25 650-090-05 650-090-04 31.25 650-090-06 31.25 650-111-04 37.50 650-111-06 31.25 650-161-01 53.13 COUNTY OF ORANGE SPECIAL, ASSESSMENT 2. 4. 6% 8. 10, 12, 14, 16 18. 20 22 24 26 28 30 32 34 36 38 40 42 44 ASSESSOR'S PARCEL NO. CC 10-17 AMOUN7 CC 18-25 649-232-21 633.13 649-280-10 50.00 649-311-04 128.75 649-311-06 75.00 649-331-03 91.30 45.13 649-331-05 649-331-07 51.75 649-331-09 51.75 649-331-11 32.50 649-342-03 32.50 649-342-06 54.38 649-352-01 40.59 649-361-01 37.50 650-071-48 31.25. 650-071-51 .34.38 650-071-53 45.00 650-090-03 31_25 650-090-05 31.25 650-111-02 50.00 650-111-05 32.5 650-132-55 68.7 35.0 650-161-02 5 1 CITY OF SAN JUAN CAPISTRANO 1984 WEED ABATEMENT PROGRAM Page 3 of 6 ASSESSOR'S PARCEL NO. CC 10-17 AMOUNT CC 18-25 650-161-04 32.50 650-161-07 31.25 650-171-09 37.50 650-181-18 321.88 650-201-12 35.00 650-221-08 201.25 650-221-12 166.25 650-222-03 228.75 650-222-05 248.75 650-232-01 227.50 650-232-03 145.00 650-233-02 35.00 650-233-06 76.88 650-234-03 161.88 650-235-02 271.25 650-241-01 397.50 650-241-10 385.00 650-243-20 108.75 650-243-29 166.25 650-252-01 236.25 650-252-07 35.00 650-252-12 438.75 COUNTY OF ORANGE SPECIAL ASSESSMENT 2. 20, 22. 24 26 28 30 32 34 36 38 40 42 44 ASSESSOR'S PARCEL NO. CC 10-17 AMOUNT CC 18-25 650-161-06 32.50 650-171-07 1,063.75 650-181-03 476.25 438.75 650-191-08 650-221-04 166.25 650-221-10 201.25 650-221-15 166.25 650-222-04 403.75 650-231-01 565.00 650-232-02 145.00 650-233-01 290.00 650-233-05 76.88 650-233-11 62.50 470.63 650-234-04 650-235-03 168.13 650-241-02 183.75 I 490.63 650-241-11 650-243-21 119.3 650-251-01 I 432.5 271.2 97.5 I 236.2 650-252-05 650-252-10 650-253-02 ASSESSOR'S PARCEL NO. CC 10-17 cTTV nr SAN ,7TTAN C`APTRTRAMn 1984 WEED ABATEMENT PROGRAM Pacte 4 of 6 AMOUNT COUNTY OF ORANGE SPECIAL ASSESSMENT ASSESSOR'S PARCEL N0. CC 10-17 650-253-03 271.25 2. 650-253-34 650-253-28 525.63 438.75 271.25 35.00 236.25 236.25 35.00 4. 6, 8, 10. 12. 14, 16, 650-261-01 650-262-.12 650-262-14 650-262-16 650-271-11 5. 650-272-02 J 650-281-05 323.13 127.50 43.75 50.00 18 20 22 24 9 650-301-22 1, 650-351-02 3, 650-381-08 S. 650-552-02 31.25 26 7. 666-011-I6 50.00 28 9. 666-051-04 180.00 30 1. 666-051-06 180.00 32 3. 666-131-09 203.08 34 5. 666-131-12 394.64 36 J 666-292-01 68.75 38 9. 668-121-08 31.25 40 1 668-121-11 81.25 42 ,3 668-122-03 40.00 44 COUNTY OF ORANGE SPECIAL ASSESSMENT ASSESSOR'S PARCEL N0. CC 10-17 AMOUNT CC 18-25 g50-251-11 't5.00 650-253-34 35.00 650-261-02 165.00 650-262-13 513.13 650-262-15 650-262-18 650-271-12 565.00 650-28.1-04 161.88 650-282-08 385.00 650-302-02 221.25 650-371-12 81.25 650-531-02 78.13 664-082-06 50.00 666-042-07 666-051-05 8 . 666-061-02 366.88 666-131-11 219.31 666-291-01 35.0 666-301-08 44.6 668-121-09 149.7 668-122-01 37.7 , I 51.0 668-211-20 ASSESSOR'S PARCEL NO. CC 10-17 668-241-13 668-291-16 668-421-04 668-421-06 673-061-33 673-061-42 673-061-44 673-391-05 673-391 07 3. 675-023-13 CC 18-25 5. 675-026-02 2. 7, 675-026-04 474.34 675-083-01 3, 675-192-03 6. 675-201-06 7 675-201-12 675-311-01 1, 675-331-03 3, 675-331-05 COUNTY OF ORANGE SPECIAL ASSESSMENT CITY OF SAN SUAN CAPISTRANO 1984 WEED ABATEMENT PROGRAM Page 5 of 6 AMOUNT AMOUN CC 18-25 CC 18-25 96.16 152.31 176.75 553.36 2. 67.75 4. 474.34 6, 164.38 8, 57.45 10. 58.09 12, 673-391-06 56.00 14, 48.75 16. 81.30 18 37.5-0 20 242.50 22 504.38 24 + 223.13 210.00 26 675-201-04 271.88 28 675-201-14 146.25 30 675-331-04 56.03 32 77.82 34 50.00 36 90.63 38 1,489.38 40 586.25 42 586.25 44 ASSESSOR'S PARCEL NO. CC 10-17 AMOUN CC 18-25 668-241-14 96.16 152.31 176.75 668-421-03 668-421-05 668-451-01 103.36 673-061-38 61.88 673-061-43 41.88 673-061-48 55.38 673-391-04 26.13 673-391-06 75.31 673-391-08 68.38 673-391-11 40.10 675-026-01 188.75 675-026-03 242.50 675-046-07 125.00 675-042-01 + 223.13 675-192-02 77.82 87.50 675-201-04 675-201-07 62.50 675-201-14 90.63 1,658.75 675-331-02 675-331-04 586.2 705.0 675-331-06 r r • • CITY OF SAN JUAN CAPISTRANO 1984 WEED ABATEMENT PROGRAM Page 6 of 6 ASSESSOR'S PARCEL NO. CC 10-17 AMOUNT CC 18-25 675-331-07 101.25 675-341-02 876.25 675-361-02 5,611.25 t. 3. COUNTY OF ORANGE SPECIAL ASSESSMENT ASSESSOR'S PARCEL NO. AMOUNT CC 10-17 CC 18- 4. 6. 8. 10. 12. 14. 16. 18. 20. 22. 24. 26. 28. 30. 32. 34. 36. 38. 40. 42. 44. 0 0 4. NOTICE OF COMPLETION, 1984 WEED -(38) As set forth in the report dated August 21, 1984, from the (74) Director of Public Works, the initial 1984 Weed Abatement Program has been completed. Acceptance of Work: The following Resolution was adopted: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO THE ABATEMENT OF WEEDS AND OTHER NOXIOUS AND PUBLIC NUISANCES IN THE CITY OF SAN JUAN CAPISTRANO The Resolution accepted the project as completed in the 1 amount of $39,318.22, and directed the City Clerk to forward a Notice of Completion to the County Recorder. Payment status was as follows: J Total Cost to Date $39,318.22 Less 108 Retention 3,931.82 Amount Due 35,386.40 Staff was authorized to make payment as indicated and to release the 108 retention 35 days after recordation of the Notice of Completion. AGENDA ITEM August 21,1984 TO: Stephen B. Julian, City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Resolution, Notice of Completion and Final Report - 1984 Weed Abatement Program (Commercial Lot Cleaning) STTiTATTON In accordance with the provisions of City Ordinance No. 348, Weed and Refuse Abatement, the initial 1984 Weed Abatement Program has been completed. These charges have been confirmed by the City Council and will be sent to the County Assessor's Office to be placed on the secured tax roll. The current payment status is as follows: Total Cost to Date $39,318.22 Less 10% Retention 3,931.82 Amount Due $35,386.40 COMMISSION/BOARD REVIEW, RECOMMENDATION Not applicable FINANCIAL CONSIDERATIONS The costs for providing this program, including contractor's work and project administration, is assessed the property owner and reimbursed to the City. ALTERNATE ACTIONS 1. Accept the initial work as complete and authorize payment to the contractor. 2. Do not accept the work as complete. 3. Refer back to staff for additional information. RECOMMENDATION By resolution, accept the initial work for the 1984 Weed Abatement Program as complete and authorize payment to the contractor, Commercial Lot Cleaning, Inc., for $ 39,318.22 less the 10% retention. Respectfully submitted, ("-), N r� W. D. Murphy l. F/rem Enc Encl. FOR GI fY COUNCIL AGENDA ..... RE8OLU0110N NO. 84-8-21-2 COMPLETION OF WEED ABATEMENT IN THE CITY OF SAN JUAN CAPISTRANO - 1984 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO THE ABATEMENT OF WEEDS AND OTHER NOXIOUS AND PUBLIC NUISANCES IN THE CITY OF SAN JUAN CAPISTRANO WHEREAS, on the 1st day of February, 1984, the City of San Juan Capistrano entered into a contract with Commercial Lot Cleaning, for the abatement of weeds and other noxious and public nuisances in the City of San Juan Capistrano; and, WHEREAS, the Director of Public Works has, evaluated the final quantities and cost figures and recommends approval. NOW, THEREFORE, the City Council of the City of San Juan Capistrano does resolve as follows: SECTION 1. That the work required to be performed by said contractor has been completed. SECTION 2. That the total cost of said work is in the amount of $39,318.22. SECTION 3. That the work is hereby accepted and approved. SECTION 4. It is further ordered that a "Notice of Completion" be recorded, on behalf of the City, in the Office of the County Recorder of the County of Orange within ten (10) days of the date of this Resolution. PASSED, APPROVED AND ADOPTED this 21st day of August 1 1984 , by the following vote, to wit: AYES: Councilmen Friess, Bland, Buchheim, Schwartze and Mayor Hausdorfer NOES: None ABSENT: None Y L AU DORFER, MAY i_ ATTEST: -1- u 4. RESOLUTION, NOTICE OF COMP WEED ABATEMENT PROGRAM (CC 0/8) As set forth in the report (74) Director of Public Works, i abating several parcels w continuing, and the'Notic for Council review at the r! dated August 7, 1984, from the due to additional requirements for thin the City, the contract is e of Completion will be submitted meeting of August 21, 1984. 4. AWARD OF CONTRACT - 1984 WEED ABATEMENT PROGRAM (38-#48) (38) Written Communications: (74) Report dated February 21, 1984, from the Director of Public Works, forwarding results of bids received for the 1984 Weed Abatement Program. Funds for abatement on City property are budgeted in Account No. 01-4440-213. Costs for abatement of private property will be assessed to the property owner. Award of Contract: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to award the contract for the 1984 Weed Abatement Program to Commercial Lot Cleaning, Inc, of South E1 Monte in the estimated amount of $24,653 and to reject all other bids. The Mayor and City Clerk were authorized to execute the contract on behalf of the City. u AGENDA ITEM TO: Stephen B February 21, 1984 Julian, City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Award of Contract - 1984 Weed Abatement Program SITUATION Pursuant to City Council authorization on January 17, 1984, bids were received for the City's 1984 Weed Abatement Program. Four proposals were received of which three are responsive to the bidding instructions. The proposal received from Lambaren Contractors Company of E1 Toro was rejected as being inaccurate and incomplete. Based upon an estimated program effort for 1984, the three viable bids are as follows: Commercial Lot Cleaning, Inc South E1 Monte Apple's Tractor Service Norwalk Rowe Weed Abatement Yorba Linda Estimated Contract Cost $ 24,653 $ 26,527 $ 27,666 None of the bidders has done work for the City; however, all have submitted evidence of satisfactory performance of similar work for other cities and counties in the area. All have submitted detailed lists showing that they have the equipment required to do the job, and that the amount of hand labor will be held to the minimum consistent with good job performance. Commission/Board Review, Recommendation Not applicable FINANCIAL CONSIDERATIONS The costs of work performed by the Contractor on privately owned property will be assessed the individual property owners, with an additional charge to cover City administrative and inspection costs. Any work done on City owned property will be a cost to the City. In 1983, this City cost was approximately $4,000. These funds are budgeted in the Public Works Maintenance Account #01-4440-213. 1984 Weed Abatement Program -2- February 21, 1984 ALTERNATE ACTIONS 1. Accept the bidding as complete and award the contract to the apparent low bidder, Commercial Lot Cleaning, Inc. 2. Award the contract to one of the other two qualified bidders. 3. Reject all bids and authorize readvertisement for bids. 4. Refer to staff for additional information. RECOMMENDATION By motion, accept the bidding as complete and award the contract to Commercial Lot Cleaning, Inc., South E1 Monte for the 1984 Weed Abatement Program; authorize the Mayor and City Clerk to execute the contract on behalf of the City. Respectfully submitted, W. D. Murphy WDM:NSC/rem AMWEST SURETY INSURANCE COMPANY ` LOS ANGELES, CALIFORNIA BOND NO. Premium PERFORMANCE BOND — PUBLIC WORKS KNOW ALL MEN BY THESE PRESENTS: That we, Commercial Lot Cleaning, Inc. 1045255 $493.00 , as Principal, and AMWEST SURETY INSURANCE COMPANY, a Corporation organized and existing under the laws of the State of California, and authorized to transact a general surety business in the State of California, as Surety, are held and firmly bound unto: City of San Juan Capistrano ,as Obligee, in the sum of *Fifteen Thousand f no/100* * * * * DOLLARS ($ 15.000.00 ), lawful money of the United States of America, for the payment whereof, well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION IS SUCH,. that WHEREAS, the above -bounden Principal entered into a contract dated the February 21, 198'q with said Obligee to do and perform the following work, to wit: Weed Abatement -various locations in City Upon acceptance of this instrument, City of San Juan Capistrano does acknowledge that this bond expires December 31, 1984. If the subject contract is renewed per terms,surety has the option to nonrenew this bond. NOW, THEREFORE, if the above -bounden Principal shall well and truly perform or cause to be performed, each and all of the requirements and obligations of said contract set forth, then this bond shall be null and void; otherwise it shall remain in force and effect. SIGNED, SEALED AND DATED this Second day of March 19 84 Commercial Lot Cleaning, Inc. PRINCIPAL SUR$TYINSURANCE COMPANY TQaiff McCrosson C-101 (7/79) STATE OF CALIFORNIA, COUNTY OF Los Angeles w On March 2, 1984 , before me a Notary Public, within and for the said County and State, personally appeared Georgann McCrosson known to me to be the person whose name is subscribed to the within instrument as the Attorney -in -Fact of and for the AMWEST SURETY INSURANCE CO., and acknowledged to me that he subscribed the name of the AMWEST SURETY INSURANCE CO. thereto as Surety, and his /name as /Attorney -in -F t. OFFICIAL SEAL PATRICIA A. DOLAN MOTAO V ►Y�UC ® NOIAR% PUBLIC —CALIFORNIA PRINCIPAL OFFICE IN LOS ANGELES COUNTY My Commission Expires Jan. 16, 1987 *a AMWEST SURETY INSURANCE COMPANY LOS ANGELES, CALIFORNIA m� BOND NO. 1045255 PUBLIC WORKS - LABOR & MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS, That we, Commercial Lot Cleaning, Inc. as Principal, and AMWEST SURETY INSURANCE COMPANY, a Corporation organized and existing under the laws of the State of Califor- nia, and authorized to transact a general surety business in the State of California, as Surety, are held and firmly bound unto: City of San .Juan Capistrano _ , as Obligee, in the sum of *Ten Thousand F, no/100* *, * * * _DOLLARS ($ 10 , 000 . 00 ), lawful money of the United States of America, for the payment whereof, well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, jointly and severally, firmly by these presents. THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH, that WHEREAS, the above bounden Principal has been awarded and has entered into a contract dated_ February 21, 1984 with the Obligee to do and perforin the following, to wit: Weed Abatement -various locations in City. Upon acceptance of this instrument, City of San Juan Capistrano does acknowledge that this bond expires December 31, 1984. If the subject contract is renewed per terms, surety has the option to nonrenew this bond. NOW, THEREFORE, if the above -bounden Principal or his subcontractors fail to pay any of the persons named in Section 3181 of the Civil Code of the State of California, or amounts due under the Unemployment Insurance Code with repect to work or labor performed by any such claimant, the Surety will pay for the same, in an amount not exceeding the sum specified in this bond, and also, in case suit is brought upon this bond, a reasonable attorney's fee, to be fixed by the court. This bond shall insure to the benefit of any and all persons, companies or corporations entitled to file claims under Section 3181 of the Civil Code of the State of California so as to give a right of action to them or their assigns in any suit brought upon this bond. SIGNED, SEALED AND DATED this Second day of March Commercial Lot Cleaning, Inc. Principal 6 BY a BY SURETY INSURANCE GeorQgnn McCrosson brn /:hVA C-103 17/781 STATE OF CALIFORNIA, COUNTY OF Los Angeles a On March 2 1984 before me a Notary Public, within and for the said County and State, personally appeared Georgann Mc Crosson known to me to be the person whose name is subscribed to the within instrument as the Attorney -in -Fact of and for the AMWEST SURETY INSURANCE CO., and acknowledged to me that he subscribed the name of the AMWEST SURETY INSURANCE CO. thereto as Surety, and his or) name as Attorney -in -Fact. OFFICIAL SEAL NOTARY ►YaLIC PATRICIA A. DOLAN m NOTARY PUBLIC — CALIFORNIA PRINCIPAL OFFICE IN ' LOS ANGELES COUNTY Fxoires Jan. 16, 1967 r� "WEST SURETY INSURANCE COMPANY P.O. Box 4500 l� 1 p Woodland Hills, California 91365 1 Y Telephone 213: 704-1111 i%a^rw KNOW ALL MEN BY THESE PRESENTS,. E A CALIFORNIA CORPORATION does hereby make, copsti i S BURDETTE— J. WOLOHAN—REGAN D. JAMES— D STELLA A. SP its true and lawful Attorney(s)-in Fact, r he p to execute and deliver and affix the seal of the co if de ni r written obligations in the nature thereof, as f_,, CONTRACT, LICENSE E N and to bind AMWEST SURETY C re - f -in t to these presents, are hereby ratif m ' in - by he vi sions of the By Laws of the c ar y or Y Article I 11, Section This Power of Att zn sii by the he Iu ted by the board of dve S SU PANV at a he r RESOLV sle- "njunction with th an e tary, may app in w- as defined or limited nt appointmen , f If y to execute and deliver sea pany to b in ce ip obligations of all kinds; a s any such and the signature of any authorized offileWh -`f attorney or certification thereof au ce, or other suretyship obligations of th1forceand effect as though manually affi WEST and INSURANCE COMPANY has caused these presents to be signed by its proper officer, and its corporate seal to be hereunto affixed this 17th 91.,. AMWEST SURETY INSURANCE COMPANY r LOS ANGELES, CALIFORNIA BIO BONO BOND NUMBER: PREMIUM .BBSU.................... BID DATE KNOW ALL MEN BY THESE PRESENTS, That we .................................... COMMERCIAL LOT CLEANING, INC. 1033470-03 2-14-84 ............. (hereinafter called the Principal), as Principal, and AMWEST SURETY INSURANCE COMPANY, a corporation, organized and existing under the laws of the State of California and authorized to transact a general surety business in the State ofCALIFORNIA ........................................................ (hereinafter called the Surety), as Surety, are held and firmly bound unto ....... ITY OF C A P I S T RA N O„ .......... ....... ................................................. (hereinafter tailed the Obligee) in the penal sum of TEN ....................... percent(,,,,,,,,,,10,,,,,,,,,,,,,,,,,A) not to exceed ............... *OE THOUSNFIVE HUNDRED DOLLARS Dollars ($ 1, 50 0 .00 ......... N ...........................AD ................................................................................................... for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That, whereas the Principal has submitted or is about to submit a proposal to the Obligee on a contract for ................ W..�d...AklxikedO.�S[k.-V.dSk.R.?I.;i...1R.G.c41.1R.11A... ll............. NOW, THEREFORE, if the said contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the contract in writing, and give bond, with surety acceptable to the Obligee for the faithful perfor- mance of the said contract; or if the Principal shall fall to do so, pay to the Obligee the damages which the obligee may suffer by reason of such failure not exceeding the penalty of this bond, then this obligation shall be void; otherwise remain in full force and effect. SIGNED, SEALED AND DATED this ......................... R ..................... day of ............ FEBRUARY................. 19...8.4 ....: ,Co ercia1 Lot Cleaning, Inc. .. .. ...... .................... PRINCIPAL AMWE SURETY INSURANCE COMPANY .... ,� .. ATTORNEY-IN-FACT PATRICIA A,DOLAN C.104 (7/78) STATE OF CALIFORNIA.Q0WNZ Q Los Angeles On 2-8-84 before me a Notary Public, within and for the said County and State, personally appeared Patricia A. Dolan known to me to be the person whose name is subscribed to the within instrument as the Attorney -in -Fact of and for the AMWEST SURETY INSURANCE CO., and acknowledged to me that he subscribed the name of the AMWEST SURETY INSURANCE CO. thereto as Surety, and his own name as Attorney -in -Fact. ------------------ OFFICIAL SEAL VV 4 9 L SHELLEY E. SMITH worwwr •uuic MARY PUBLIC — CALIFORNIA PRINCIPAL OFFICE IN LOS ANGELES COUNTY My Commission Expires July 4, 1987 AMWEST SURETY INSURANCE COMPANY 'P.O. Box 4500 N c 4 4 Woodland Hills, California 91365 Telephone 213: 704-1111 k >Cht" POWER'F',AMRN 'fi, KNOW ALL MEN BY THESE PRESENTS' �8(y ETYeE C► „A CALIFORNIA CORPORATION does hereby make, constpft� appoitt_iMl®i FAtIU8 ITE BURDETTE— J. WOLOHAN—REGAN D. JABS+-4L6RG" 31Ile k'.r,-q AK&0&6iiL rr�,r t�tYt+t 4*r ay�rnr�rRRYgR age AV{�11k{k"kk :* fl e.. . its true and lawful Attorney (s) in Fact, w4ftUl'0qVAer and authGi.ijy behalf of pi604� 4f6, to execute and deliver and affix the seal of the conftiehy the}gto it a'eal ts, requia oiut brid(44dctr r gnizagcey✓ptr;btrer written obligations in the nature thereof, as fpltavgs; CONTRACT, LICENSE,,RER&IIBI', COURT &' $CEa I�$r1QN[ and to bind AMWEST SURETY INSURANCE COMPANN�!Lht:reb�y, and Alf ofdviatfsof s$,�1'`r � purAu�tt to these presents, are hereby ratified an-I'cogtiirmed. Tirtmat intrrreht Wth far�d.by 8yo),the fbl rigtlrovi sions of the By Laws of the company, 'which are now in hAkfordesafitYl"ey )~:' , t y Article III, Section 7,of the By,Laws of A�AWE,''SUR,'f,` )tSlar IIS RANGE Y This Power of AttorhO(s's0ji6d anoq fecsiuotletindc4' d by tIte'aoi a+i;Votthe*(� $Aa luh s; p- ted by the board of diregtofsxdrf�A]MWESTCSURETY1NSUf€ f �PANV at arta ih he6 ' r t �7$ 'f' fr52EYv'&'4 RESOLVEDthaf gce5rresidehi gt(`ti:e-P4�'r@4ir§eonjunction with th$'i5+an re ss tart' may appo6l� t)4r4js in fldt,gr Oos withiauthdritif'as defined or limited ink if ortiatent appointmentin a tam, fQrWd 'behalf of d'ie't h; Cfafiy to execute and deliver ��seala , pany to bo0o% Atftdartakings,a 'rti'tarfces �8 } r < ip obligations of all kinds; arm s a any such, 6y&W0fhct or,. alt f If ffA lzv fi Jd}`i k and bi�H&Ruhat'any d;�ikettakifi ye h $ � " 4rtg "nvthehe voCaahp$ifyk""s a (il n 9igned?f Jhe'president or any pce-president arsd at• fdd aitd•at�t ����� f �yagny , q t Sec 'or `or ; .. , 4 k Ip#ten 099F40y tfte,presfderdoe aoy'vicepresident or secr ftazr o �ss1,�;apt se.(etary, andoazunWsigned aru6"aeaigddif a; se,Aleareguired)�by "atdcdy authorized attorney in fat xP f ff,kzx f• » A# �`' �=g 00, when duly aLwetu ted and eled'(if a seal be required) by o lift $tAt4p� t _ g �''"t't to And illihnilcit thi tikas'a�'the'#Lth6rity evidenced by the power.sof¢" ye t}s it , RbrP,44" isko , 2* -zdk. ' Af �yf:P FUR114ER that the signature of any authorized officer and theseaj of Zhe,,waripany may be .af'tixeQ �f s}rt3 a to Hp1f Pp wer of attorney or certification thereof auth§0io0IiiArXoeVfic�Wd04* of ' > =env bond, tmdertakin sra r pr i , g, tarjnrzance, or other suretyship obligations of the CtNapeiry¢ Fj atul �4PailAeal v. 'wherfso, astd Shad bdvilt }lid same force and effect as though manually affixed. IN WITNESS WHEREOF, AMWEST SURETY INSURANCE COMPANY has caused these presents +to be signed by its proper officer, and its corporate seal to be hereunto affixed this 17th day of September 79-3-L. �pQWEST SURETY INSURANCE COMPANY 1 ' BID PROPOSAL WEED & RUBBISH ABATEMENT 1984 ' COMPANY Commercial Lot Cleaning Inc DATE Feb 6,1984 ADDRESS L459 No Lee Avenue South Fl 11onte Calif. 91733 ' LOT SIZE IN SQUARE FEET DISKING EDGING MOWING 0 to 7,500 $ 25.00 $.10 per LF $ 35.00 ' 7,501 to 15,000 $ 26.00 $.1,0 per LF $ 40.00 ' 15,001 to 30,000 $ 28.00 $.10 per LF $ 50.00 30,001 to 1 acre $ 30.00 $.10 per LF $ 55.00 ' Acreage per 100 sq. ft. $ .07 $**1.00 ger 7 $ 8.00 **Edging of acreage shall be bid --- LF g g g per 100 lineal foot Parkways - per 100 square feet $ 8.00 Minimum charge per parkway $20.00 ' Rubber -tired loader with 4 in 1 bucket - per hour $45.00_ Rubber -tired tractor with 14 cu. yd. bucket & operator - per hr. $40.00 Rubber -tired tractor with tumbleweed forks & operator - per hr. $45.00 Rubber -tired tractor with flail mower & operator - per hour $45.00 ' Rubber -tired tractor with extension mower & operator - per hour $60.00 Track -type tractor equipped with dozer blade & operator -per hr $48.00 Track -type tractor with disk & operator - per hour $55.00 Twenty yard capacity dump truck & driver - per hour $42.00 Hand labor and tools - per man, per hour $17.00 Hand work - per 100 square feet ** $18.00 Minimum per parcel $25.00 ' Rubbish - per cubic yard $15.00 Minimum per parcel (or stop) $25.00 ' **Hand work in areas inaccessible to tractor equipment shall be bid per 100 square feet; price will be based on actual square footage cleaned, but in no single instance will the price be less than the minimum per ' parcel. One cubic yard of material accumulated by the hand crew in their operation will be included in price per 100 square feet, anything addition- al will be charged extra per cubic yard. If awarded the contract, we agree to begin work per specifications and to complete per specifications. ' We further agree to enter into contract within 15 days and furnish bonds in the form prescribed by the City. 1 -13- 'PROPOSAL SCHEDULE (continued) WEED & RUBBISH ABATEMENT 1984 This is a valid and binding proposal to do all the work herein bid upon for the prices set forth above. The undersigned hereby declares, as bidder, that the prices, terms or conditions of said bid have not been communicated by the undersigned ' to any employee or agent of the City of San Juan Capistrano, that the proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named, and that the bidder has not directly or indirectly induced or solicited any other bidder to put in ' a sham bid, or any other person, firm or corporation to refrain from bidding, and that the bidder has not in any manner sought by collusion to secure for himself an advantage over any other bidder. ' Enclosed is a Certified check, Cashier's check or Bidder's Bond in the sum of $1,500.00 ' California State Contractor's License No.: 232341 ' Company Commercial Lot Cleaning, Inc. J By: Patti D Bristol/ O Address: 2459 No Lee Avenue Title:Vice Pres/ Secretary ' South E1 Monte Ca. 91733 Date: Feb h 1984 ' Telephone No.: (818) 444-0535 Are sub -contractors to be used on this project? Yes No �aX If yes, please complete the following: Name of sub -contracting company: Address: Phone: ' Type of work: Name of sub -contracting company: Address: Phone: ' Type of work: If more than two sub -contractors are to be used please list additional companies on a separate sheet. All bids must be received by the City prior to the hour indicated on the Notice Inviting Bids or they shall be returned unopened. ' -14- STATEMENT OF EXPERIENCE THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION. 1. Commercial Lot Cleaning, Inc. Bidder's Name Company Name 2. 2459 No Lee Avenue South E1 Monte Calif. 91733 Business Address 3. (313) 444-0535 Business Telephone Number 4. Previous Contracts Completed -- Last Five (5) Years From To Jurisdiction Dent. Head Contract Amount 1983 City of Alhambra Chief Ballard 7,000. + 1933 City --of Upland Doc Whitfield 15,000-. 1983 City of Torrance JerrV Peterson 30,000t 1983 City of *Monterey Park Erb Cordell 14,000.00 ± 1983 City of Brea areg Edmondson 19 000.00 - 1983 City of Costa I"esa Don 'leans 9,000. 0± 1933 L.A..Monroe Polk 50,000.00± 1983 City of San 'Marino Chief Iiawkins 2,000.00+ See Attached Sheet NOTE: If more than twelve contracts were comple , please ttac additional sheet. Signed: d Name Patti D Bristol Vice Pres/Sec. Company Commercial Lot Cleani -15- ��� 1 1 1 1 1 t 1 1 1 1 1 1 1 STATEMENT OF EQUIPMENT THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION. 1, Cor mercial Lot Cleaning, _Inc. Bidder's Name Company Name 2, _2459 No Lee Avenue South El ?Monte Calif. 91733 Business Address 3. (818) 444-0535 or (818) 283-0522 Business Telephone Number 4. State below the information for each tractor you have available for work. Type of Equipment Make of Tractor Serial Required You are Offering Model Year Number Rubber -tired tractors and graders See Attached Sheet Caterpillar D-4 or Equal with Disc and Angle Dozer Blade If your equipment (tractor, disc, or blade) does not comply with the specifications of equipment specified, state wherein your equipment differs so that full consideration can be given to all offers. REMARKS: Name Patti D Bristol Com*zercial Lot Cleaning Tne -16- Company COMMERCIAL LOT CLEANING, INC. 2459 North Lee Avenue So. EI Monte, California 91733 283-2522 - 444.0535 State License No. 232341 The following equipment is available as needed. Track Layer Tractors International Harvester 5 TD9 Tractors with 8' Discs 2 TD6 Tractors with 3' Discs (light frame 1 175C Loader with 2 yd bucket Caterpillar 2 D4D Tractors with 8' Discs 1 D4E Tractor with 8' Disc 1 John Deer tractor with dozer blade. International Harvester 1 H-30 Loader - rubber tire MARGIE L. WARNER ♦REfle(NT 2 H-50 Loaders - rubber tire 1/with 4inl bucket 1/with rock bucket 2 10 wheeled dump trucks 34-38 yd. capacity 2 Bobtail dump trucks (high side) 32 yd. capacity 2 Bobtail dump trucks 7 yd, capacity 3 International Harvester tractors with mott hammerknife mowers rubber tire - single mower makes 88" cut. 2500 B 1 Extension mower rubber tire - cuts banks upward slope 14' and downward slope 11'. 1 Butterfly mower rubber tire - cuts approx. 18 All of our mowers are equiped with safety guards We also have available - gas hoes, blowers, chain saws, jack hammers, PIott hammerknife walking, mowers and all types of hand tools. ' STATEMENT OF GENERAL INFORMATION ' Yes No 1. Are you the legal owner of all equipment being offered? ' 2. Do you intend employing subcontractors in any phase of the clearing operation? 3. Do you or any subcontractor you intend to employ have any additional contractual commitments occurring during the term of this contract? If so, please list them. ' City of Brea ( 1984) weed abatement 4. Do you agree to make all equipment offered available for J7 J J ' inspection at one location on a mutually -established date? If not, please explain. ' 5. Have you under your name or any other ever had a contract / / /X/ cancelled or terminated for any reason? If so, please explain. 6. Has any subcontractor that you intend to employ under his name or any other ever had a contract cancelled or terminated for any reason? If so, please explain. ' The above information is true and accurate to e ' best of amy kxrowledge. Feb 6,1984 Signed: � !a / tc__� Date Name Patti 7 Bristol 'Conmprninl T.ot Mpnning- Tne. Company ' THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION -17- 0 RM. (PROJECT TITLE) BIDDER Addend. 14 pages AMOUNT BID APPLE'S TRACTOR SERVICE COMMERCIAL LOT CLEANING, INC. LAMBAREN CONTRACTORS COMPANY LO/ G. W. ROWE �r ✓ cc: City Clerk's Staff Public Works CitV Mana er (3) (3) (1) I PROOF OF PUBLICATION (2015.5 C.C.P. ) STATE OF CALIFORNIA County of Orange City of San Clemente I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above -entitled matter. I am the principal clerk of the printer of the San Clemente Sun/Post, a newspaper of general circulation printed and published daily in the City of San Clemente, County of Orange, and which newspaper has been ad- judged a newspaper of general circulation by the Superior Court of the County of Orange, State of California under the date of March 11, 1960, Case Number A9140; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: Jan. 25 and Feb. 1 all in the year 19 8 4 . I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at San Clemente, California, this 1st dayof February 19 84. Signature SAN CLEMENTE PUBLISHING CORP. 1542 North El Camino Real — P.O. Box 367 San Clemente, Calif. 92672 — Phone (714) 492-5121 This sg& for the County Clerk's F9llng stamp RFCEIVED FEB 2 "i �7 N '8q Proof of Publication of SJC Bids. 0 0 NOTICE OF TRANSMITTAL - LEGAL PUBLICATIONS TO: DAILY SUN -POST Donna Harrison, Legal FOR PUBLICATION ON: DOCUMENT(S) TO BE PUBLISHED: WEDNESDAY, JANUARY 25, 1984 and WEDNESDAY, FEBRUARY 1, 1984 NOTICE INVITING BIDS - WEED AND RUBBISH ABATEMENT - 1984 PROOF OF PUBLICATION: Please send to: City Clerk's Department City Hall 32400 Paseo Adelanto San Juan Capistrano, CA 92675 AUTHORIZED BY: DATE: January 19, 1984 Date of Bid Opening Date(s) notice published Date affidavit received Date notice posted in designated posting places (3) - 2/14/84 at 2:00 p.m. - 1/25/84 & 2/1/84 1/25/84 Date notice(s) posted on property - n/a Date of mailing notices to property owners - n/a NOTICE INVITING BIDS Weed and Rubbish Abatement - 1984 Notice is hereby given that the City of San Juan Capistrano will receive sealed proposals or bids for weed and rubbish abatement - 1984, until 2:00 P.M. on the 14th day of February, 1984. A pre-bid conference is scheduled at 10:00 A.M. on the 7th day of February, 1984, at the City offices to assist contractors. Copies of Specifications are on file in the Office of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California, and may be obtained at a non-refundable charge of $5.00, plus a charge of $5.00 for each Specification mailed. Dated: January 19, 1984 CITY L t CITY OF' -SAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA 0 0 NOTICE INVITING BIDS FOR WEED AND RUBBISH ABATEMENT CITY OF SAN JUAN CAPISTRANO, CA 1. Sealed bids, clearly marked "Bid for Weed and Rubbish Abatement", will be received at the office of the City C1erk,City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California, until 2:00 p.m. on February 14. 1984 , and will be publicly opened and read on said day and time. Any bid received after the scheduled closing time for receipt of bids shall be returned unopened. 2. Specifications may be secured at the office of the City Clerk at the City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. 3. The work generally includes discing, mowing, removal of rubbish and tumbleweeds from certain parcels in the City of San Juan Capistrano. 4. All proposals must be accompanied by one of the following forms of bidder's security in the sum of $1,500.00: a. Cash b. Cashier's or certified check made payable to the City of San Juan Capistrano, CA C. Bidder's bond executed by an admitted surety insurer, made payable to the City of San Juan Capistrano, CA A bid shall not be considered unless one of the above forms of bidder's security is enclosed therewith. The amount of this security shall be forfeited to the City in the event the successful bidder fails to execute the contract as specified. 5. All proposals filed shall be in the form furnished by the City and attached hereto. 6. The City Council reserves the right to reject any and all proposals. 7. The successful bidder will be required to furnish payment and material bond in the amount of $10,000 and a faithful perfor- mance bond in the amount of $15,000. DATED: MARY ANN i- NOVER, CITY .CLERK City of San Juan Capistrano -1- 0 F# SAN ,. , 0o r "� P i:61 J p#$TR r j Pdi1F` I 92675 e e17 e ADDENDUM NO. 1 FOR WEED & RUBBISH ABATEMENT - 1984 Page 1 add: 1. A pre-bid conference will be held at 10:00 a.m. on February 7, 1984, at the City Offices. All prospective bidders are invited to attend. 2. The following fees will be charged for this specification: a. Specification and Bid Package only - $5.00 b. Additional fee if Specification and Bid Package are mailed at the request of the prospective bidder - $5.00 3. Bidders shall sign and date one copy of this Addendum No. 1, showing receipt thereof, and shall return that copy with their bid. Received: Bidder Date 5. APPROVAL OF PLANS AND SPECIFICATIONS - 1984 x(I.- 38) Written Communications: (74) Report dated January 17, 1984, from the Director of Public Works, requesting approval of specifications for the annual Weed Abatement Program. The report advised that the specifications were rewritten and are expected to give the City more cost effective services. EED ABATEMENT Approval of Specifications/Call for Bids: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to approve the specifications for the 1984 City Weed Abatement Program and to authorize staff to call for bids. 9 0 AGENDA ITEM January 17, 1984 TO: Stephen B. Julian, City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Review of Specifications and Authorization to Call for Bids - 1984 Weed Abatement Program SITUATION: Ordinance #348 provides for the annual abatement of noxious and hazardous vegetation, and refuse throughout the City. It is necessary, at this time, for the attached specifications to be reviewed. The specifications for the annual Weed Abatement Program have been rewritten and are expected to give the City more cost effective services. BOARD/COMMISSION REVIEW, RECOMMENDATION: Not applicable FINANCIAL CONSIDERATIONS: All costs associated with private property abatements will be assessed the individual landowners including an administrative charge. ALTERNATE ACTIONS: 1. Approve the specifications for the City Weed Abatement and authorize for the advertising of bids. 2. Do not authorize for the advertisment of bids. 3. Refer to Staff for additional information. RECOMMENDATION By motion, approve the specifications for the City Weed Abatement Program and authorize the.advertising of bids. Respectfully submitted, "� W. D. Murp y WDM/NSC:ol YPi Enclosure =.�i. 1, �5 Commercial Lot Cleaning 2459 North Lee Avenue South E1 Monte, California 91733 Re: Completion of 1984 Weed Abatement Program Gentlemen: Enclosed is a copy of Resolution No. 84-8-21-2, which was adopted by the City Council at their meeting of August 21, 1984. The Resolution accepts the work completed for the 1984 Weed Abatement Program in the amount of $39,318.22. The Council directed that the balance due in the amount of $35,386.40, be payable immediately. The retention will be payable upon 35 days from recording of the Notice of Completion. The Notice was recorded on -August 28, 1984 ; therefore, the final payment in the amount of $3,931.82, may be released on October 2, 1984. Council also approved the 1984 weed abatement charges for inclusion on the tax rolls by the adoption of the enclosed Resolution No. 84-8-21-3. Thank you for your cooperation. Very truly yours, MARY ANN HANOVER, CMC City Clerk MAH/cj Enclosure cc: Director of Public Works Director of Administrative Services 00 P SAN J AfSTR11 92675 f 117 August 30, 1984 Commercial Lot Cleaning 2459 North Lee Avenue South E1 Monte, California 91733 Re: Completion of 1984 Weed Abatement Program Gentlemen: Enclosed is a copy of Resolution No. 84-8-21-2, which was adopted by the City Council at their meeting of August 21, 1984. The Resolution accepts the work completed for the 1984 Weed Abatement Program in the amount of $39,318.22. The Council directed that the balance due in the amount of $35,386.40, be payable immediately. The retention will be payable upon 35 days from recording of the Notice of Completion. The Notice was recorded on -August 28, 1984 ; therefore, the final payment in the amount of $3,931.82, may be released on October 2, 1984. Council also approved the 1984 weed abatement charges for inclusion on the tax rolls by the adoption of the enclosed Resolution No. 84-8-21-3. Thank you for your cooperation. Very truly yours, MARY ANN HANOVER, CMC City Clerk MAH/cj Enclosure cc: Director of Public Works Director of Administrative Services SA �oo r " aG1P„ti NJ TR �Ffi�"(p 11 92673 FlofdEi ,7 �1 9 ADDENDUM NO. 1 FOR WEED & RUBBISH ABATEMENT - 1984 Page 1 add: 1. A pre-bid conference will be held at 10:00 a.m. on February 7, 1984, at the City Offices. All prospective bidders are invited to attend. 2. The following fees will be charged for this specification: a. Specification and Bid Package only - $5.00 b. Additional fee if Specification and Bid Package are mailed at the request of the prospective bidder - $5.00 3. Bidders shall sign and date one copy of this Addendum No. 1, showing receipt thereof, and shall return that copy with their bid. Received: Coruaercial Lot Cleaning, Inc. Bidder February 6,1984 Date CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY STATE OF CALIFORNIA SPECIFICATIONS CONTRACT DOCUMENTS WEED & RUBBISH ABATEMENT - 1984 CITY COUNCIL ANTHONY L. BLAND, MAYOR KENNETH E. FRIESS GARY L. HAUSDORFER LAWRENCE F. BUCHHEIM PHILLIP R. SCHWARTZE S. B. JULIAN CITY MANAGER W. D. MURPHY DIRECTOR OF PUBLIC WORKS JANUARY, 1984 ' 0 0 ' NOTICE INVITING BIDS FOR WEED AND RUBBISH ABATEMENT ' CITY OF SAN JUAN CAPISTRANO, CA 1. Sealed bids, clearly marked "Bid for Weed and Rubbish Abatement", will be received at the office of the City C1erk,City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California, until ' 2:00 p.m. on February 14. 1984 , and will be publicly opened s and read on said day and time. Any bid received after the scheduled closing time for receipt of bids shall be returned unopened. 2. Specifications may be secured at the office of the City Clerk at the City Hall, 32400 Paseo Adelanto, San Juan Capistrano, ' California. 3. The work generally includes discing, mowing, removal of rubbish and tumbleweeds from certain parcels in the City of San Juan Capistrano. 4. All proposals must be accompanied by one of the following forms ' of bidder's security in the sum of $1,500.00: a. Cash b. Cashier's or certified check made payable to the City of ' San Juan Capistrano, CA C. Bidder's bond executed by an admitted surety insurer, made payable to the City of San Juan Capistrano, CA ' A bid shall not be considered unless one of the above forms of bidder's security is enclosed therewith. The amount of this security shall be forfeited to the City in the event the tsuccessful bidder fails to execute the contract as specified. 5. All proposals filed shall be in the form furnished by the ' City and attached hereto. 6. The City Council reserves the right to reject any and all ' proposals. 7. The successful bidder will be required to furnish payment and material bond in the amount of $10,000 and a faithful perfor- mance bond in the amount of $15,000. DATED: A,'%1• t'i�o % %, ,��� _ MARY AN�OVER, CITY CLERK City of San Juan Capistrano -1- I/ AW*D AND EXECUTION OF CONTRA ' 1. Award of Contract - Award of the contract, if it be awarded, will be made within forty-five (45) days after the opening of bids, to the lowest responsible bidder at the discretion of the ' City Council. 2. Execution of Contract - The contract shall be signed by the successful bidder and returned, together with the two (2) ' contract bonds and satisfactory evidence of insurance, within fifteen (15) days after the bidder has received notice that the contract has been awarded. No proposal shall be considered ' binding upon the City until the execution of the contract by the City. The City reserves the right not to execute the contract even after the awarding of the contract. 3. Failure to Execute Contract - Failure to execute the contract and file acceptable bonds and satisfactory evidence of insur- ance, as provided below, within fifteen (15) days after the bidder has received notice that the contract has been awarded, shall be just cause for the annulment of the award and the forfeiture of the proposal security. If the successful bidder refuses or fails to execute the contract, the work may then be readvertised or may be awarded to the second lowest responsible bidder or may be performed by City forces. 4. Contract Bonds - The successful bidder shall furnish two (2) good and sufficient bonds. One of said bonds shall be in the amount of $15,000.00, conditioned for the faithful performance ' of the contract. The sureties on such bond shall justify in duplicate the amount of the bond, over and above all statutory exemptions. t The other of said bonds shall be in the amount of $10,000.00 which must provide that if the contractor, or his subcontractors, fail to pay for any of the materials, provisions or other supplies, ' or for the use of implements or machinery used in, upon or for or about the performance of the work contracted to be done, or ' for any work or labor thereon, of any kind, that the sureties will pay for the same in an amount not exceeding the sum specified in the bond, and also in case suit is brought upon such bond, a reasonable attorney's fee to be fixed by the court. ' Such bond must, by its terms, inure to the benefit of any and all persons entitled to file claims for labor and materials, so as to give a right of action to them or their assigns in ' any suit brought upon such bond. The bonds shall provide that all alterations, extensions of time, extra and additional work, and other changes authorized by these specifications may be made without securing the consent of the surety or sureties on the contract bonds and the, making of such changes shall not release the surety on the bonds. ' 5. Workmen's Compensation Insurance - The contractor shall furnish satisfactory evidence that he has taken out for the period of the contract, full compensation insurance with a company authorized to transact business in this State and such insurance shall be maintained in full force and effect at his own expense during the life of the contract. -2- I D 6. Public Liability Insurance - The contractor, at his own expense, shall provide public liability insurance written for the work contemplated under this contract, and shall maintain the same in full force and effect during the performance of said work until completion thereof and acceptance by the City. Such insurance shall be in amounts of not less than five hundred thousand dollars ($500,000.00) for damage to property, not less than two hundred fifty thousand dollars ($250,000.00) for injury or death of any one person, and not less Shan five hundred thousand dollars ($500,000.00) for liability arising from any one accident. The City shall recognize a combined single limit coverage in the amount of one million dollars ($1,000,000.00) in place of the above requirements. The contractor shall file with the City satisfactory evidence of having procured public liability insurance as herein provided. The contractor must state the amount of such insurance and show that it is in full force and effect. The contractor shall, at his own expense and risk, defend any and all actions, suits or other legal proceedings that may be brought or instituted against the City on any such claim or demand, and pay or satisfy any judgment that may be rendered against the City in any such actions, suits or legal proceed- ings. Term of Contract - The initial term of this contract shall be from the day and year first written to December, 1984. Unless otherwise terminated as provided herein, this contract shall continue on an annual basis thereafter (January 1 to December 31), commencing January 1, 1985 until December 31, 1986. This contract may be terminated by either party by giving written notice to the party thereof on or before November 1 of any year, commencing with 1984 which said notice shall terminate this agreement effective as of midnight of the last day of December of such calendar year. 1 -3- 0 0 ' SCOPE OF WORK Work to be Done - Work to be done consists of furnishing all labor, methods or processes, implements, tools, machinery and materials, which are required to identify, list and clean those areas designated by the City representative, and to ' leave the grounds in a neat condition. If the City representa- tive determines that the contractor has not satisfactorily cleaned any designated areas, he shall cause the payment for ' the cleaning of such areas to be withheld until such areas are properly cleaned. The contractor shall furnish and maintain maps designating ' exact locations and areas of lots and parcels cleaned. He shall submit to the City, reports of completion of work identifying each parcel by Orange County Assessor's Code ' Number, Book Number, Page Number, and Parcel Number, together with the costs for each parcel according to the unit cost schedules of this agreement—Such reports shall be signed and sworn to by the contractor. All work for which a progress payment is made shall be reported on and certified according to the foregoing procedure, and in addition thereto, the City representative shall certify that the work has been inspected ' and was completed to the satisfaction of the City prior to payment by the City. After all work covered in the contract has been completed and prior to final acceptance and payment, the contractor shall submit a copy of his maps designating the exact location of work accomplished. Such maps shall certify that the area designated in the maps have been cleaned by the contractor. The maps submitted shall become the property of the City and will be filed to be available for public inspection. ' 2. Discing - Lots and parkways shall be disced with an approved double throw disc at a sufficient depth to place weeds under the finished soil surface. Discing shall be performed in such a manner as to completely eliminate all standing weeds and shall be satisfactory to the City representative. 3. Mowing - When in the opinion of the City representative, discing is impractical or proves unsatisfactory, weeds shall be cut to within two (2) inches of the finished soil surface with an ' approved mechanical mower. - 4. Rubbish and Tumbleweed Removal - Removal of rubbish and tumble- weeds shall be performed in a workman -like manner satisfactory to the City representative. Rubbish to be removed shall be loaded by approved mechanical means. Where, in the opinion of the City representative, mechanical loading is impractical or ' proves unsatisfactory, the contractor shall load said rubbish manually. The contractor shall remove only such materials designated ' for removal by the City representative on the job. If the contractor removes undesignated materials, he shall return such materials to the site from which they were removed, and no additional compensation will be made therefore. -4- ' Rubbish shall be disposed of at approved locations. After removal operations have been completed, the grounds shall be left in a neat and presentable condition satisfactory ' to the City representative. 5. Alterations - The City reserves the right to increase or de- crease the quantity of any item or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the City; also, to make such alterations or deviations, additions to, or omissions from these specifica- tions, as may be determined during the progress of the work to be necessary and advisable for the proper completion thereof, and such alterations or deviations, additions or omissions ' shall in no way affect or make void the contract. Upon written order of the City representative, contractor shall proceed with the work as increased, decreased or altered. 6. Extra Work - New and unforseen items of work will be classed as extra work when they cannot be covered by any of the various 1 items or combinations thereof for which there is a bid price. The contractor shall do such extra work and furnish such materials and equipment therefor as may be required in writing ' by the City representative but he shall do no extra work except upon written order, and in the absence of such written order he shall not be entitled to payment for any extra work. All ' bills for extra work done shall be filed in writing with the City representative. For such extra work the contractor shall receive compensation at the prices previously agreed upon in writing. _ ' 7. Lot Cleaning - Lots cleaned by discing, edging and/or mowing or a combination of the above, shall be hand cleaned along the ' edges, slopes, parkway, and/or other areas where machine clean- ing is not practical only as directed by the City representative. Lots so located as to be unsuitable for machine cleaning will be ' hand cleaned only as directed by the City representative. The price for such cleaning will be paid for as hand labor per man hour. -5- ' 9. Competency of Bidders - Bidder shall furnish with bid a complete statement of his financial ability and experience in performing similar public works projects. (See attached State of Experience) -6- PROPOSAL REQUIREMENTS 1 1. Proposal Form - Bids shall be submitted upon the proposal form provided therefore, properly executed with prices stated in figures. The form must be signed by an authorized representa- ' tive of the bidder. ' 2. Withdrawal of Bids - Any bidder may withdraw his bid, either personally or by written request, at any time prior to the scheduled time for opening of bids. ' 3. Proposal Security - Each proposal shall be accompanied by onef othe following: cash, cashier's check payable to the City of San Juan Capistrano, certified check payable to the City of San Juan Capistrano, or a Bidder's Bond executed by an admitted ' surety insurer, made payable to the City of San Juan Capistrano for an amount not less than $1,500.00. ' 4. Rejection of Proposal - Proposals containing alterations, addi- tions not called for, conditional alternative bids, incomplete bids, or irregularities of any kind may be rejected. The right ' to reject any and all proposals is reserved to the City Council as is the right to waive any irregularities deemed to be in the best interest of the City. ' 5. Award of the Contract - The award of the contract, if awarded, will be to the lowest responsible bidder whose proposal complies ' with the requirements herin described. In determining the responsibility of bidders, consideration shall be given to the experience, ability and equipment of the bidders. Award or rejection of all bids will be made within forty-five (45) days ' after opening. 6. Examination of Specifications and Site or Work - The bidder shall examine carefully the Specifications and site or work contemplated, and it shall be assumed that the bidder has investigated and is satisfied as to the conditions to be en- countered, as to the character, quality and quantities of work to be performed and as to the requirements of these Specifica- tions. It is mutually agreed that submission of a proposal shall be considered "conclusive" evidence that the bidder has ' made such examination. 7. Designation of Subcontractors - Any subcontractor doing work shall be designated on the proposal schedule attached herewith. B. Disqualification of Bidders - More than one proposal from an individual, a firm or partnership, a corporation or an associa- tion under the same or different names will not be considered. Reasonable ground for believing that any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such bidder is interested. ' 9. Competency of Bidders - Bidder shall furnish with bid a complete statement of his financial ability and experience in performing similar public works projects. (See attached State of Experience) -6- � • i ' CONTROL OF THE WORK 1. Authority of City - The City representative shall decide all ' questions as to the quality or acceptability of the work per- formed and to the manner of performance and rate of progress of the work, all questions as to the acceptable fulfillment ' of the contract on the part of the contractor, and all ques- tions as to compensation. His decision shall be final and he shall have authority to enforce and make effective such deci- sions and orders which the contractor fails to carry out promptly. 2. Interpretation of Specifications - Should it appear that the work to be done or any matter relative thereof is not suffi- ciently detailed or explained in these specifications, the contractor shall apply to the City representative for such further explanations as may be necessary and shall conform to ' them as part of the contract, so far as may be consistent with the original intent. In the event of doubt or question rela- tive to the true meaning, reference shall be made to the City ' Council, whose decisions thereon shall be final. 3. Inspection - The City representative shall at all times have access to the work during its progress, and shall be furnished with every reasonable facility for ascertaining that the mater- ials and the workmanship are in accordance with the require- ments and intentions of these specifications. Inspection of the work shall not relieve the contractor of any of his obligations to fulfill the contract as prescribed. Defective work shall be made good, and unsuitable materials ' may be rejected not withstanding that such defective work and materials have been previously overlooked by the City repre- sentative and accepted or estimated for payment. ' 4. Equipment - The contractor shall provide adequate and suitable equipment to meet the above requirements, and, when ordered by the City representative, shall remove unsuitable equipment from the work MINIMUM EQUIPMENT LIST: ' a. Two track -type tractors (Caterpillar size D-4 or equal, and being less than ten years old) equipped with the following: 1. A minimum 7'6" wide disc of pull -type off -set with blades of twenty-six inches or larger. 2. Minimum weight of disc shall be two ton. ' b. One rubber -tired tractor with the following equipment available: 1. A skip -load bucket not less than , cubic yard capacity. ' 2. A disc. 3. One flail mower with minimum 50 HP C. One rubber -tired loader (Caterpillar 920 or equal, and being ' less than ten years old) with 4 in 1 bucket. d. Two rubbish trucks with loading capacity of 20 yards or greater. -7- 0 0 e. One 21' extension mower mounted on Hydrastatic-drive tractor with at least 100 HP. f. One chain saw. g. One hand -operated mower. h. One gas hoe. i. Two transport trailers capable of jacknifing all public curbs and sidewalks in order to avoid damage to same. j. Weed eaters and other hand tools. All equipment must have suitable transport and be equipped with an approved spark arrestor, fire extinguisher, and wheel chocks where applicable. All equipment shall be available for inspection within ten (10) days after bidders have been contacted. Unsatisfactory equipment will be rejected. In the event bidder wishes to substitute other equipment for any item specified, such substitution shall be justified to the satisfaction of the City Representative. ' 0 0 LEGAL RELATIONS AND.RESPONSIBILITY ' 1. Preservation of Propert Due care shall be exercised to avoid injury to street ' improvements or facilities, utilities facilities, adjacent property, and roadside trees and shrubbery that are not to be removed. If ordered by the City Engineer, ' the Contractor shall provide and install suitable safe- guards, approved by the Enforcement Officer, to protect such objects from injury or damage. If such objects are ' injured or damaged by reason of the Contractor's operations, they shall be replaced or restored at the Contractor's expense, to a condition as good as when the Contractor entered upon the work. It shall be the Contractor's responsibility to ascertain the existence of any underground improvements or facilities ' which may be subject to damage by reason of his operations. Full compensation for furnishing all labor, materials, tools, and equipment and doing all work involved in protecting property as above specified, shall be considered as included in the prices paid for the various contract items of work, and no additional compensation will be made therefor. 2. Responsibility for Damage ' The City of San Juan Capistrano and all its officers and employees including the City Council and the Enforcement Officer shall not be answerable or accountable in any manner for any loss or damage that may happen to work or any part thereof; or for any material or equipment used in performing the work; or for injury or damage to any person or persons, either workmen or the public; for damage to adjoining ' property from any cause whatsoever, during the progress of the work or at any time before final acceptance. ' The Contractor shall indemnify and save harmless the City of San Juan Capistrano and all its officers and employees including the City Council and the Enforcement Officer and their duly authorized representatives, from any suits, claims or actions brought by any person or persons for, or on account of, any injuries or damages sustained or arising in the progress of the work or in consequence thereof. The City may retain as much of the money due the Contractor as shall be considered necessary, until disposition has been made of such suits or claims for damages as aforesaid. ' 3. Disposal of Materials Unless otherwise specified in the Special Provisions, the Contractor shall make his own arrangements for disposing of materials at adequate disposal sites as approved by the Enforcement Officer. -9- t 6 1 0 No burning of materials to be disposed of will be permitted within the City of San Juan Capistrano. Unless otherwise provided in the Special Provisions, full compensation for all cost in disposing of materials as above specified shall be considered as included in the prices paid for the various contract items of work and no additional allowance will be made therefor. Acceptance of Work Done The Enforcement Officer will make inspections and determine that the work has been completed in all respects in accordance with these Specifications. He will recommend the City formally accept the work, and immediately upon and after such acceptance by the City, the Contractor will be relieved of the duty of maintaining and protecting the work as a whole, and he will not be required to perform any further work thereon. Personal Liabilit Neither the City Council, the Enforcement Officer, nor any other officer or authorized assistant or agent shall be personally responsible for any liability under the contract. Authoritv to Enter Private Premises to Abate Nuisance Reference is made to Section 39572 of the California Govern- ment Code which makes the following provisions: "The City Engineer (or any other office of the City) may enter upon private property to abate the nuisance." Any contractor with whom a contract has been entered into by the City hereunder, and his assistants, deputies, employees, and agents, are hereby expressly authorized to enter upon private property for the purpose of abating the nuisance for which the contract was awarded. -10- 4. 5. t 6 1 0 No burning of materials to be disposed of will be permitted within the City of San Juan Capistrano. Unless otherwise provided in the Special Provisions, full compensation for all cost in disposing of materials as above specified shall be considered as included in the prices paid for the various contract items of work and no additional allowance will be made therefor. Acceptance of Work Done The Enforcement Officer will make inspections and determine that the work has been completed in all respects in accordance with these Specifications. He will recommend the City formally accept the work, and immediately upon and after such acceptance by the City, the Contractor will be relieved of the duty of maintaining and protecting the work as a whole, and he will not be required to perform any further work thereon. Personal Liabilit Neither the City Council, the Enforcement Officer, nor any other officer or authorized assistant or agent shall be personally responsible for any liability under the contract. Authoritv to Enter Private Premises to Abate Nuisance Reference is made to Section 39572 of the California Govern- ment Code which makes the following provisions: "The City Engineer (or any other office of the City) may enter upon private property to abate the nuisance." Any contractor with whom a contract has been entered into by the City hereunder, and his assistants, deputies, employees, and agents, are hereby expressly authorized to enter upon private property for the purpose of abating the nuisance for which the contract was awarded. -10- ' 0 0 ' PROSECUTION AND PROGRESS ' 1. Time of Beginning and Completion of Work The Contractor shall execute the Contract and begin work within fifteen (15) days after execution of the contract ' or as directed by the Enforcement Officer and shall diligently prosecute the same in compliance with dates set forth in the schedule contained elsewhere in these ' specifications. 2. Character of Workmen ' If any subcontractor of person employed by the Contractor shall fail or refuse to carry out the directions of the Enforcement Officer or shall appear to the Enforcement ' Officer to be incompetent or to act in a disorderly or improper manner, he shall be discharged immediately on the ' requisition of the Enforcement Officer, and such person shall not again be employed on the work. All employees shall be legally entitled to work in the State of California. ' 3. Temporary Suspension of Work The Enforcement Officer shall have the authority to suspend the work wholly, or in part, for such period as he may deem ' necessary due to unsuitable weather or to such other conditions as are considered unfavorable for the suitable prosecution of the work, or for such time as he may deem necessary due to the failure on the part of the Contractor to carry out orders given, or to perform the work in accord- ance with these Specifications. The Contractor shall ' immediately comply with the order of the Enforcement Officer to suspend the work wholly or in part. The work shall be resumed when conditions are favorable and methods are ' corrected, as ordered or approved by the Enforcement Officer. In the event of a suspension of work under any of the ' conditions above set forth, such suspension of work shall not relieve the Contractor of his responsibilities. 4. Liquidated Damages It is agreed by the parties to the contract that in case all the work called for under the contract, in all parts and requirements, is not finished or completed before or upon the expiration of the time limit set forth in these Specifications, damage will be sustained by the City, and that it is and will be impracticable, and extremely difficult, ' to ascertain and determine the actual damage which the City will sustain in the event of and by reason of such delay. It is therefore agreed that the Contractor will pay to the City the sum of two hundred dollars ($200.00) per day for each and every calendar day's delay beyond the time prescribed to 1 1 1 1 1 1 1 61 complete the work; and the Contractor agrees to pay said liquidated damages as herein provided, and in case the same are not paid, agrees that the City may deduct the amount thereof from any moneys due or that may become due the Contractor under the contract. Proeress of Work Cleaning shall proceed in an orderly manner. Wherever possible, lots shall be completely finished prior to workmen proceeding to the next parcel. Any exceptions shall be approved by the Enforcement Officer. -12- State license No. 232341 • COMMERCIAL LOT CLEANING, INC. 2459 North lee Avenue So. EI Monte, California 91733 283-2522 - 444-0535 Accounts for experience reference: MUNICIPAL: City of Alhambra City of Brea Dept. of Transportation/Cal City of Covina City of Los Alamitos County of Los Angeles Dept. of Agrculture City of Montebello City of Monterey Park City of San Marino City of South Pasadena PRIVATE INDUSTRY: Abex Corp. American Can American Savings A.T.&S.F. Railroad BDP Birtcher Corp. Foothill Pres. Hospital Irvine Co. KHJ/Div. of RKO Xerox San Gabriel Valley Water So. Cal. Gas Sears Roebuck Capt. Ballard Greg Edmonson ext 332 Trans Nat Stein Ben Barker ext 344 Jerry Anderson Monroe Polk Chief King Erb Cordell Frank Storts Fire Chief Bart Carroll Fire Marshall Dave Colvert Keith Chandler Kevin Hollingsworth Torsi Walton ext 258 Mike Kane ext 136 Alice Vern Defrazier Dan Heiny Sara Trwobridge Bernie Yergin ext 257 Al Swenson Dante Pignotti Milton Dodd . MARGIE L. WARNER PR6*10LNT 213) 570 5085 714) 529 4951 213) 620 3330 213) 967 6464 213) 431 3538 213) 575 5485 213) 722 7804 213) 307 1313 213) 282 1155 213) 799 9105 213) 687 2111 213) 834 4512 213) 947 4711 ext. 424 714) 884 2111 213) 964 1211 213) 575 8144 213) 963 8411 714) 644 3011 213) 462 2133 714) 624 8021 213) 448 6183 213) 669 2134 213) 966 0611 'a.-= red tractor with tumbleweed forks & operator -per hr.$ 45.00 Rubber -tired tractor with flail mower & operator -per hr. $ 45.00 Rubber -tired tractor with extension mower & operator -per hr. $ 60.00 Track -type tractor equipped with dozer blade & operator -per hr.$ 48.00 Track -type tractor with disk & operator - per hour $ 55.00 Twenty yard capacity dump truck & driver - per hour $ 42.00 Hand labor and tools - per man, per hour $ 17.00 y Hand work - per 100 square feet** $ 18.00 Minimum per parcel $ 25.00 Rubbish - per cubic yard $ 15.00 Minimum per parcel (or stop) $ 25.00 **Hand work in areas inaccessible to tractor equipment shall be bid per square feet; price will be based on actual square footage cleaned, but in no single instance will the price be less than the minimum per parcel. One cubic yard of material accumulated by the hand crew in their operation will be included in price per 100 square fp,-t, anything additional will be charged extra per cubic yard. 3. The CONTRACTOR shall forfeit as a penalty to the City twenty-five dollars ($25) for each calendar day, or portion thereof for each workman paid less than the stipulated prevailing rates of per diem wages by the CONTRACTOR of any sub -contractor under him. 4. The CONTRACTOR shall commence work at the time fixed by the Enforcement Officer and the entire work contemplated hereunder shall be completed by August 1 , 1984 • Time is of the essence, and CONTRACTOR shall be prepared to commence work on ten (10) days written notice from the Enforcement Officer, (unless otherwise directed by the City Council) for good cause. 5. The work contemplated in the bid herein covers an initial abatement of weeds. Should the Enforcement Officer determine that a second abatement is required because of the seasonal occurrence of weeds, CONTRACTOR shall be prepared to commence work within ten (10) days after written notice from said Officer in accordance with the terms herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers thereunto duly authorized, and their seals to be hereunto fixed. ATTEST: Mary Ann anovei, City Clerk APPROVED AS TO FORM: r � - J es S. Okazaki, C'ty Attorney CITY q S �AL�N<�0 Anthony I/ Bland, Mayor C%O�NTRACTOR (j (� l �9mmelej i 0 �xaan� 4Vn�� Name �A Ey: ce 1J2/�% A -19- AGREEMENT FOR WEED ABATEMENT CITY OF SAN JUAN CAPISTRANO, CALIFORNIA THIS AGREEMENT made and entered into this 21st day of February , 1984 , by and between the CITY OF SAN JUAN CAPISTRANO, a municipal corporation, hereinafter called "CITY", and Commercial Lot Cleaning, Inc. hereinafter called "CONTRACTOR". W I T N E S S E T H: WHEREAS, the City Council of the City of San Juan Capistrano, pursuant to Section 39650 et seq. of the Government Code, and Ordinance No. 348, has determined that the City's weed abatement program can best be accomplished by a private contractor; and, WHEREAS, the CONTRACTOR is capable of performing said work in accordance with his bid proposal submitted herewith; and, WHEREAS, the specifications upon which said bid was made, accurately and fully describes the terms and conditions upon which the CONTRACTOR shall furnish the labor and materials to accomplish said work. NOW, THEREFORE, in consideration of the premises and of the covenants herein contained; IT IS AGREED BY AND BETWEEN THE PARTIES as follows: 1. The specifications, filed with the City Clerk, con- stitute a part of this agreement as if set forth herein with particularity. i 2. The CONTRACTOR agrees to perform the work set forth in the aforesaid specifications diligently and in a good workman -like manner, and the CITY agrees to pay for said work after satisfactory' completions on the following basis: LOT SIZE IN SQUARE FEET DISKING EDGING MOWING 0 to 7,500 $ 25.00 $ .10 per LF $ 35.00 7,501 to 15,000 $ 26.00 $ .10 per LF $ 40.00 ' 15,001 to 30,000 $ 28.00 $ .10 per LF $ 50.00 30,001 to 1 acre $ 30.00 $ .10 per LF $ 55.00 + Acreage per 100 sq. ft. $ •07 �*1.0_ 0 per** $ 8.00 **Edging of acreage shall be bid per 100 lineal foot Parkways - per 100 square feet $ 8.00 Minimum charge per parkway $.20.00 Rubber -tired loader with 4 in 1 bucket - per hour $ 45.00 Rubber -tired tractor with Z cu.yd. bucket & operator -per hr.$ 40.00 RG BUSINESS INSURANCE AGENCY, INC. COINPI NIES AFFORDING COVERAGES P.O. BOX 9206 E_ �' F COMP, ._. - — SO. EL MONTE, CA 91733 `I LETT W ET ;jL. Maryland Casualty (213) 575-3290 (213) 686-1002 L OMPAN' LETT'R _Northern Ins. Co. of N.Y. '+ND IDDRESS OF INSURED ..t Commercial Lot Cleaning SAN C' Chicago Insurance Company 2459 North Lee Avenue CAP`` hI South E1 Monte, CA 91733 LETeR — COI LETTIiR may Oe issued or may pertdln, all DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES Qom, All operations of the named insured g I Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will KXVSKX CI6 mail - Q days written notice to the below named certificate holder, tXXMWXXOC 7iI4ik3414btR9�i44t#Pik}�PR�L�gpgpp}ZI}gq>�+}y05f�i213�#'�.�°R913�)teCi@l�'X NAME AND ADDRESS OF CERTIFICATE HOLDER City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 ACORD 25 (1 79) DATE ISSUED: 3-21-84 1 AUTHORIZED REPRESENTATIVE oger Gutierrez ck Limits O Lubili In Oufan f COMPANY LETTER TYPE OFINSURANCE POLICY NUMBER ^CLICY f;PIR ATION DATE EACH AGGREGATE OCCURRENCE GENERAL LIABILITY BODILY INJURY § § COMPREHENSIVE FORM PREMISES—OPERATIONS PROPERTY DAMAGE § § A EXHA,ARDION AND COLLAPSE SMP 24415595 9/30/84 ❑ UNDERGROUND HAZARD PRODUCTS/COMPLETED OPERATIONS HAZARD BODILY INJURY AND CONTRACTUAL INSURANCE PROPERTY DAMAGE § § BROAD FORM PROPERTY COMBINED 500 500 DAMAGE INDEPENDENT CONTRACTORS PERSONAL INJURY PERSONAL INJURY § 500 AUTOMOBILE LIABILITY BODILY INJURY (EP ERPERSON) § COMPREHENSIVE FORM BODILY INJURY § (EACH ACCIDENT) B OWNFD NAM 67315531 9/30/84 PROPERTY DAMAGE HIRE HIWC § 900ILV INJURY AND NON4IWNED PROPERTY DAMAGE § 500 COMBINED EXCESS LIABILITY ® UMBRELLA FORM BODILY INJURY AND §5,000 55C-2047851 9/30/84 PROPERTY DAMAGE § 5,000 C OTHER THAN UMBRELLA COMBINED FORM WORKERS' COMPENSATION STATUTORY A TC -421917.588 9/30/84 § EMPLOYEandLIABILITY 1 000 0004ACCIDENT) OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES Qom, All operations of the named insured g I Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will KXVSKX CI6 mail - Q days written notice to the below named certificate holder, tXXMWXXOC 7iI4ik3414btR9�i44t#Pik}�PR�L�gpgpp}ZI}gq>�+}y05f�i213�#'�.�°R913�)teCi@l�'X NAME AND ADDRESS OF CERTIFICATE HOLDER City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 ACORD 25 (1 79) DATE ISSUED: 3-21-84 1 AUTHORIZED REPRESENTATIVE oger Gutierrez ck SAN February 23, 1984 Commercial Lot Cleaning 2459 North Lee Avenue South E1 Monte, California 91733 Re: Award of Contract - Weed Abatement Gentlemen: At their meeting of February 21, 1984, the City Council awarded the contract for Weed Abatement to your company at $24,653. Enclosed are two cogies of the contract. Please sign and date both contracts and return the "City Copy" to this office along with all required bonds and insurance. The contract documents are to be executed by your company within 15 days of this notice. I am enclosing Pages 2 and 3 of the bid documents which cite the City's requirements for bond and insurance amounts. These requirements must be met as stated before the contract is effective. If I can be of any help to you, please do not hesitate to call. Thank you for your cooperation. Very truly yours, /��9LL�GG MARY ANN ANOVER, CMC City Clerk MAH/mac Enclosures cc: Director of Public Works Apple's Tractor Service Lambaren Contractors Company Rowe Weed Abatement t` PROJECT TITLE PROJECT ENGINEER PLANS AND SPECIFICATIONS �e 0 c;�0" Ae cICNc INn No. -I PRE BID DATE/TIME t -2.b Q �, 7 I q Rl� I U 00 a-,. BID OPENING DATE/ TIME fPLjCAj0L, `11, 167X'-{ - a'Op ENGINEER'S ESTIMATE PURCHASE COST t t o -o MAIL COST ao NAME ADDRESS PHONE N0. Irr G PROJECT TITLE � PROJECT ENGINEER PRE BID DATE/TIME BID OPENING DATE/ ENGINEER'S ESTIMA PURCHASE COST 6 MAIL COST D O PLANS AND SPECIFICATIONS 0 ADDRESS PHONE N0. o �C ��9 -Ly - 9'133 j'N S� + 'a �j -- too � �. • - Rcl _�l9 � - --- - �-- tiie b `6 J1 c'y -c i / -I G caC,--1Q �//�i.l`���G` --- - SCC• �_ � `� % (�'� /r ""-��--"" I.,uir�'Cc.1L•n.Gdr�rGcoso�l6 o?(o7t�l _�(•ta, G^__ 8$Q_ 7/U`� / S,A 90 Z7 ca Z _To✓Lo �l ab30