1984-701_POWA - ROOTER_Extension Agreement1b 0
EXTENSION AGREEMENT
oSewer Line Maintenance Services)
Y,enn
THIS EXTENSION AGREEMENT is made this lst day of July
1986 by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as
City, and POWA ROOTER SEWER AND DRAIN SERVICE, a corporation qualified to do
business in the State of California with its principal office in the County of Orange,
hereinafter referred to as Contractor.
WHEREAS, City and Contractor entered into a sewer line maintenance on or
about June 1985; and
WHEREAS, City and Contractor desire to extend said agreement,
NOW, THEREFORE, BE IT MUTUALLY RESOLVED between City and
Contractor as follows:
1. One Year Extension.
The Sewer Line Maintenance Agreement between City and Contractor
dated June 4, 1985 is hereby extended for a one year period to and including June 30,
1987.
2. Other Terms and Conditions.
All other terms and conditions of the Agreement shall remain in full force
and effect.
CITY OF SAN JUAN CAPISTRANO
Ann Hapover,
POWA ROOTER SEWER AND DRAIN SERVICE
City Attorney
oY ?
"City"
A G R E E M E N T
j/
CITY OF SAN JUAN CAPISTRANO
\V
THIS AGREEMENT, made and entered into this 3rd day of
July , 1984, by and between the City of San Juan
Capistrano, a Municipal Corporation, hereinafter referred to as
"CITY" and ,
hereinafter referred to as "CONTRACTOR"
W I T N E S S E T H:
WHEREAS, CITY requires maintenance and emergency
services for its sewerlines; and
WHEREAS, CONTRACTOR is capable of providing such services.
NOW, THEREFORE, in consideration of the promises hereinafter
contained, CITY and CONTRACTOR agree as follows:
I. CONTRACTOR'S PERFORMANCE
A. CONTRACTOR shall, upon direction of the Department of
Public Works/or other designated personnel, furnish all tools,
equipment, apparatus, facilities, labor and materials necessary to
clean CITY's sewerlines. All such work and services shall be
performed by CONTRACTOR, as an independent contractor, in a good
and workmanlike manner and shall at all times be subject to the
inspection and approval of the Department of Public Works.
B. Except as otherwise directed by the CITY, CONTRACTOR
shall utilize the hydraulic and/or vacuum method of cleaning,
using all necessary tools, and shall remove and dispose of all
debris at such place as may be designated by the Director of Public
Works.
C. CONTRACTOR shall provide a twenty-four hour emergency
service capable of procedures of maintenance necessary to keep the
sewerlines in operation.
D. CONTRACTOR shall provide a daily report in triplicate
for approval by the Department of Public Works. The original to
be maintained by the Department of Public works, the approved
duplicate to be included with the CONTRACTOR's billing at the end
of the month.
4 4
E. CONTRACTOR shall include in each daily report the
conditions encountered, the nature and extent of all emergency
services performed and recommendation for improvement.
F. CONTRACTOR shall in all its operations, take all
necessary precautions that are called for under the circumstances
of each cleaning operation and so as not to obstruct unnecessarily,
hinder or endanger the surface use of any streets. CONTRACTOR
shall keep and hold CITY free and harmless from any and all
liability which may arise from the conduct of its operation and
shall keep and maintain the following minimum insurance coverage
showing the CITY as an additional insured:
1) Public Liability and Property Damage, including all
vehicles used in the performance of this agreement, in the amount
of $500,000.00 for injuries, including accidental death, for
any one person, $500,000.00 for any one accident and $500,000.00
for property damage. Statutory coverage B, $500,000.00 - Aggregate
$1,000,000.00.
2) Workmen's Compensation coverage for all of its
employees.
All of the aforesaid insurance shall be written on companies
approved by the CITY and shall be cancellable only upon ten (10)
days written notice to the CITY.
If the CONTRACTOR fails to maintain such insurance, the
CITY may obtain such insurance and deduct and retain the amount
of the premiums for such insurance from any sums due under this
agreement.
If the CONTRACTOR should neglect to prosecute the work
properly or fail to perform any provisions of the agreement, the
CITY, after three (3) days written notice to the CONTRACTOR, may,
without prejudice to any other remedy it may have, make good such
deficiencies, and may deduct the cost thereof from the payment
then or thereafter due the CONTRACTOR.
-2-
II. CITY'S PAYMENT
CITY shall pay the CONTRACTOR and the CONTRACTOR agrees
to accept in full satisfaction, therefore, the unit price of
( .09 ) per lineal foot for sewer cleaning.
Emergency services will be performed per hour, first two
hours $ 160.00 charge and per hour, for.each hour
after $ 80.00 Excavation, materials, time and labor
will be identified as an additional charge dependent on scope
of repair necessary and at CITY's approval before proceeding,
in the event of an emergency.
THIS AGREEMENT may be renewed for an additional one (1)
year period upon such terms and conditions as may be mutually
agreeable to the parties.
In the case of any renewal, each and every term and
conditions of this agreement shall apply to the performance of
the work specified herein during the effective period of such
renewal. In the event of escalating costs being experienced
by the CONTRACTOR, these costs will not change the provisions
of costs as stated in Paragraph II, Line 3 on Page 3 without
negotiation and written approval by the City of San Juan
Capistrano.
III. TERMINATION
Either party may terminate this agreement without prejudice
or penalty by serving written notice of intent, thirty (30)
days in advance, on the other party at the following addresses:
CITY OF: San Juan Capistrano
Steeet: 32400 Paseo Adelanto
City: San Juan Capistrano
State: California 92675
Company: Powa-Rooter Sewer & Drain Service, Inc.
Street: P. O. Box 1770
City: Santa Ana
State: California 92702
-3-
It is hereby understood that
terminate on the 30th day of June,
E
this agreement shall
1985.
IN WITNESS WHEREOF, the City Council of the City of
San Juan Capistrano caused this agreement to be subscribed
by its Mayor and City Clerk and said CONTRACTOR has executed
or caused this agreement to be executed by his duly
authorized officer.
ATTEST:
I R-191-0 WON 0
APPROVED AS TO FORM:
CITY OF SAN JUAN CAPISTRANO
By
L/ HAUSDORFER,
IA -ROOTER
By -
President
JAMES S. OKAZAKI, CITY ATTORNEY
AGENDA ITEM
TO:
FROM:
SUBJECT:
SITUATION
July 1, 1986
Stephen B. Julian, City Manager
W. D. Murphy, Director of Public Works
City Sewerline Maintenance Contract Extension
In compliance with the provisions of the City's sewerline maintenance agreement with
Powa-Rooter Sewer and Drain Service, Inc. the Contractor has requested a one year
extension of their contract. Over the year, Powa-Rooter has provided excellent service
for the City and has met or exceeded all the terms specified in the agreement. As this
contract is scheduled for termination or renewal on June 30, 1986, this extension would
be appropriate. Because the City does not have the equipment or expertise to provide
this program, contractual services are necessary.
NOTIFICATION
Not applicable
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
Not applicable
FINANCIAL CONSIDERATIONS
Although there are a multitude of sewerlines serving the community of San Juan
Capistrano, the majority of these lines will not require maintenance. There is
approximately $12,000 budgeted for this service in the 1986-87 Budget. Powa-Rooter's
cost for their service will remain at 91� per lineal foot. Not withstanding increased
emergency callouts, this expenditures has been budgeted for in the Public Works
Maintenance Specialized Services Account #01-4440-213.
ALTERNATE ACTIONS
1. Renew the City's contract for sewerline maintenance for one year.
2. Do not renew the contract.
3. Refer to Staff for additional information.
0 0
Agenda Item
July 1, 1986
Page 2
RECOMMENDATION
By motion, renew the City's contract for sewerline maintenance services with Powa-
Rooter, Inc. for 90 per lineal foot for one additional year, from June 30, 1986 through
June 30, 1987.
Respectfully submitted,
�
W. D. Murp y
W. D. �`1
WDMIDLB:kd
0 i
BIDS, CONTRACTS, AGREEMENTS
1. EXTENSION OF CITY SEWERLINE MAINTENANCE CONTRACT
(POWA-ROOTER) (406.433)
Written Communications:
Report dated June 4, 1985, from the Director of Public
Works, recommending a one-year extension with Powa-Rooter,
the City's sewerline maintenance contractor. The current
contract was scheduled to expire on June 30, 1985. The cost
to handle this year's service was estimated at $12,000; the
expenditure was budgeted in Account No. 01-4440-213. The
contractor's charge will remain at 9 cents per lineal foot.
Approval of Contract Extension:
It was moved by Councilman Hausdorfer, seconded by
Councilman Friess, and unanimously carried to extend the
City's contract for sewerline maintenance services with %
Powa-Rooter, Inc., for a one-year period ending June 30,
1986, at 9 cents per lineal foot.
6/y186
AGENDA ITEM
TO: Stephen B. Julian, City Manager
E
June 4, 1985
FROM: W. D. Murphy, Director of Public Works
SUBJECT: City Sewerline Maintenance Contract Extension
SITUATION
In compliance with the provisions of the City's sewerline maintenance
agreement with Powa-Rooter, Inc. for these services, the contractor
has requested a one year extension of their contract. Over the
year, Powa-Rooter has provided excellent service for the City and
has met or exceeded all the terms specified in the agreement. As
this contract is scheduled for termination or renewal on June 30,
1985, this extension would be appropriate. Because the City does
not have the equipment or expertise to provide this program, con-
tractual services are necessary.
COMMISSION/BOARD REVIEW, RECOMMENDATION
Not applicable
FINANCIAL CONSIDERATIONS
Although there are a multitude of sewerlines serving the community
of San Juan Capistrano, the majority of these lines will not require
maintenance. It is anticipated that the cost to handle this year's
annual cleaning will be approximately $12,000. Powa-Rooter's cost
for their service will remain at .09C per lineal foot. Not with-
standing increased emergency callouts, this expenditure has been,
budgeted for in the Public Works Maintenance Specialized Services
Account #01-4440-213.
ALTERNATE ACTIONS
Renew the City's contract for sewerline maintenance for one year.
Do not renew the contract.
Refer to staff for additional information.
RECOMMENDATION
By motion, renew the City's contract for sewerline maintenance
services with Powa-Rooter, Inc. for .09C per lineal foot for an
additional one year, from June 30, 1985 through June 30, 1986.
----------------------------------------------------------------------
----------------------------------------------------------------------
Respectfully submitted,
W. D. Murphy
WDM:CSF/rem (//�.
PROPOSAL SCHEDULE
FOR SANITARY SEWERLINE MAINTENANCE
ITEM
1. Sewerline Cleaning Per Lineal Foot Unit Price $ .09
2. Emergency Sewerline Cleaning Per Hour
First Two Hours $ 160.00
Per Hour 80.00
For Each Hour After $
Per Sanitary Sewerline Maintenance Specifications attached hereto.
The undersigned, as bidder, declares that he
has carefully examined the Agreement, Proposal
Schedule, Notice Inviting Bids, and hereby
proposes and agrees, if the proposal is accepted,
to provide all necessary labor, machinery, tools,
equipment and all other utility and transportation
services required to perform the sewerline
maintenance services as expressed in the Agreement
accompanying this proposal.
S U F IDDER
LICENSE NUMBER T
-2-
0 0
SANITARY SEWERLINE MAINTENANCE SPECIFICATIONS
June, 1985
SCOPE OF WORK
The work covered by these specifications consists of furnishing
all materials, labor, supervision, equipment and performing all
work necessary for the cleaning of the City's sewer mains.
1. Clean the sanitary sewer system of the City as designated by
and to the satisfaction of the Superintendent of Maintenance.
2. Perform 24 hour emergency service, 365 days a year with ref-
erence to said system.
3. Upon request of the City, clean known trouble spots as often
as necessary.
4. Upon request of the City, furnish the labor and equipment for
raising and lowering manholes to grade, or any other minor con-
struction pertinent to good sewer maintenance and operation.,
5. In performing the work identified in Paragraph 1, Contractor
shall ball the system unless otherwise directed by the Mainten-
ance Superintendent. On all cleaning operations where the flow
is not sufficient to clean, the City will furnish the necessary
water.
6. To use the hydraulic method of sewer cleaning using a restrained
ball or cone to remove sand, eggshells, and other debris at each
manhole; and to remove and dump said material at a location
approved by the City.
7. To prepare and submit to the City a complete monthly report of
its entire cleaning operations within the City for the preceding
month, and to make any recommendations it may deem advisable for
improvements in the City sewer system after cleaning operations
have been completed.
8. To maintain an adequate crew of experienced employees to per-
form the service required.
9. To maintain all sewer maintenance cleaning equipment and safety
equipment as may be necessary to perform the work.
10. At all times carry and keep in force general liability insurance
and automobile liability in the amount of $4,000,000 naming the
City as additional insured.
11. At all times carry and keep in force Workmen's Compensation
Insurance as may be required by law.
12. The City has 58.6 miles of public sewerlines within its system.
While cleaning of the entire system is not anticipated, portions
of major sections, as well as spot maintenance will be required.
-3-
0 0
AGREEMENT
CITY OF SAN JUAN CAPISTRANO
THIS AGREEMENT, made and entered into this 4th day
of June , 1985 , by and between the City of San Juan
Capistrano, a Municipal Corporation, hereinafter referred to
as "CITY" and Powa-Rooter Sewer and Drain Service
a corporation qualified to do business in the State of California
with its principal office in the County of Orange
hereinafter referred to as "CONTRACTOR".
W I T N E S S E T H:
WHEREAS, CITY requires maintenance and emergency
services for its sewerlines; and
WHEREAS, CONTRACTOR is capable of providing such
services.
NOW, THEREFORE, in consideration of the promises here-
inafter contained, CITY and CONTRACTOR agree as follows:
I. CONTRACTOR'S PERFORMANCE
A. CONTRACTOR shall, upon direction of the Department of
Public Works/or other designated personnel, furnish all tools,
equipment, apparatus, facilities, labor and materials necessary
to clean CITY's sewerlines. All such work and services shall be
performed by CONTRACTOR, as an independent contractor, in a good
and workmanlike manner and shall at all times be subject to the
inspection and approval of the Department of Public Works.
B. Except as otherwise directed by the CITY, CONTRACTOR
shall utilize the hydraulic and/or vacuum method of cleaning,
using all necessary tools, and shall remove and dispose of all
debris at such place as may be designated by the Director of
Public Works.
C. CONTRACTOR shall provide a twenty-four (24) hour emer-
gency service capable of procedures of maintenance necessary to
keep the sewerlines in operation.
-4-
D. CONTRACTOR shall provide a daily report in triplicate
for approval by the Department of Public Works. The original
to be maintained by the Department of Public Works, the
approved duplicate to be included with the CONTRACTOR's billing
at the end of the month.
E. CONTRACTOR shall include in each daily report the con-
ditions encountered, the nature and extent of all emergency
services performed and recommendation for improvement.
F. CONTRACTOR shall in all its operations, take all
necessary precautions that are called for under the circumstances
of each cleaning operation and so as not to obstruct unnecessarily,
hinder or endanger the surface use of any streets. CONTRACTOR
shall keep and hold CITY free and harmless from any and all
liability which may arise from the conduct of its operation and
shall keep and maintain the following minimum insurance coverage
showing the CITY as an additional insured:
1) Public Liability and Property Damage, including all
vehicles used in the performance of this agreement shall be in
the amount of $500,000 combined single limit, naming the CITY as
a named insured.
2) Workmen's Compensation coverage for all of its
employees.
All of the aforesaid insurance shall be written on companies
approved by the CITY and shall be cancellable only upon ten (10)
days written notice to the CITY.
If the CONTRACTOR fails to maintain such insurance, the CITY
may obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this agreement.
If the CONTRACTOR should neglect to prosecute the work prop-
erly or fail to perform any provisions of the agreement, the CITY,
after three (3) days written notice to the CONTRACTOR, may, with-
out prejudice to any other remedy it may have, make good such
deficiencies, and may deduct the cost thereof from the payment
then or thereafter due the CONTRACTOR.
-5-
II. CITY'S PAYMENT
CITY shall pay the CONTRACTOR and the CONTRACTOR agrees to
accept in full satisfaction, therefore, the unit price of
($,09) per lineal foot for sewer cleaning.
Emergency services will be performed per hour, first two hours
$ 160.00 charge and per hour, for each hour after$ 80.00
Excavation, materials, time and labor will be identified as an
additional charge dependent on scope of repair necessary and at
CITY's approval before proceeding, in the event of an emergency.
THIS AGREEMENT may be renewed for an additional one (1) year
period upon such terms and conditions as may be mutually agree-
able to the parties.
In the case of any renewal, each and every term and condition
of this agreement shall apply to the performance of the work
specified herein during the effective period of such renewal. In
the event of escalating costs being experienced by the CONTRACTOR,
these costs will not change the provisions of costs as stated in
Paragraph II, Line 3 on Page 6 without negotiation and written
approval by the City of San Juan Capistrano.
III. TERMINATION
CITY may terminate this agreement without cause by serving written
notice of intent to terminate, thirty (30) days in advance to
CONTRACTOR.
IV. CONTRACT DOCUMENTS
This contract includes and incorporates by reference the "Notice
Inviting Bids", "Proposal Schedule" and "Maintenance Specifications".
It is hereby understood that this agreement shall terminate
on the 30th day of June, 1936.
IN WITNESS WHEREOF, the City Council of the City of San
Juan Capistrano caused this agreement to be subscribed by its
Mayor and City Clerk and said CONTRACTOR has executed or caused
this agreement to be executed by his duly authorized officer.
CITY TEST
=UW
-
`, _ (7R
MARY
APPRO D AS TO FORM: CON
BY:
JOHN RV S , CITY ATTORNEY
0 0
2. AWARD OF CONTRACT - SEWERLINE MAINTENANCE i
x(38) Written Communications:
(80) Report dated July 3, 1984, from the Director of Public
Works, forwarding results of bids received for sanitary
sewerline maintenance and recommending award of the
contract. The report advised that the cost of $.09 per
linear foot represented an increase of $.0051 from last
year's costs. Approximately $10,000 were budgeted for the
service in the Public Works Maintenance, Specialized
Services Account 01-4440-213.
Award of Contract:
It was moved SyCouncilman Schwartze, seconded by Councilman
Bland, and unanimously carried to determine that the bid was
complete and to award the City's sewerline maintenance
contract to Powa-Rooter of Santa Ana, in the amount of $.09
per lineal foot.
RECESS AND RECONVENE
Council recessed at 8:42 p.m., to convene the San Juan Capistrano
Community Redevelopment Agency and reconvened at 8:45p.m.
0
AGENDA ITEM
TO: S. B. Julian, City Manager
E
July 3, 1984
FROM: W. D. Murphy, Director of Public Works
SUBJECT: Award of Contract - City Sewer Line Maintenance
SITUATION
On June 18, 1984, at 2:00 p.m. in the City Council Chambers,
the bid opening for sanitary sewerline maintenance was held.
At that time, only one bid was received at $.09 per linear
foot by Powa-Rooter. Because this is such a specialized
service, only a few companies provide it. Another bidder,
however, arrived after the legal time set for bid submittals,
and as such was unable to be considered for the contract.
Powa-Rooter, is the current contractor and has done a satis-
factory job.
COMMISSIONS/BOARDS REVIEW, RECOMMENDATION
Not applicable
FINANCIAL CONSIDERATIONS
The cost of $.09 per linear foot is up $.0051 from last year's
costs. There is approximately $10,000 budgeted for this service
in the 1984-85 City budget. It will be assessed to the Public
Works Maintenance, Specialized Service Account 01-4440-213.
ALTERNATE ACTIONS
1. Determine that the bid is complete and award the City's
sewerline maintenance contract to Powa-Rooter.
2. Do not award the contract.
3. Refer to Staff for additional information.
RECOMMENDATION
By motion, determine that the bid is complete and award the City's
sewerline maintenance contract to Powa-Rooter in the amount of
$..09 per lineal foot.
Respectfully submitted.
W . D.
W. u phy
WDM/CSF:ol
FOR CITY COUNCIL AGENDA ..
:EZ
:00 Rms
(PROJECT TITLE)
raw
BIDDER
AMOUNT
BON
POWA-ROOTER SEWER AND DRAIN SERVICE, INC.
vh2l- lq-)lAP I a9
Q
cc: City Clerk's Staff (3)
Public Works (3)
City Manager (1)
PROPOSAL SCHEDULE
FOR SANITARY SEWERLINE MAINTENANCE
ITEM
1. Sewerline
Cleaning
Per Lineal Foot
Unit
Price
.09
2. Emergency
Sewerline
Cleaning
Per
Hour
First Two
Hours
$160.00
Per Hour
For Each Hour after $ 80.00
Per Sanitary Sewerline Maintenance Specifications, dated June,
attached hereto.
The undersigned, as bidder, declares that he
has carefully examined the Agreement, Proposal
Schedule, Notice Inviting Bids, and hereby
proposes and agrees, if the proposal is accepted,
to provide all necessary labor, machinery, tools,.
equipment and all other utility and transportation
services required to perform the sewerline
maintenance services as expressed in the Agreement
accompanying this proposal.
Powa-Rooter Sewer & Drain
Service, Inc.
P.O. Box 1770
Santa Ana, CA 92702
714-839-3900
�-C
RZ OFBIDDER
308584
LICENSE NUMBER
rI
L
PROOFOFPUBLICATION
(2015.5 C.C.P. )
STATE OF CALIFORNIA
County of Orange
City of San Clemente
I am a citizen of the United States and a resident of
the County aforesaid; I am over the age of eighteen
years, and not a party to or interested in the
above -entitled matter. I am the principal clerk of
the printer of the San Clemente Sun/Post, a
newspaper of general circulation printed and
published daily in the City of San Clemente, County
of Orange, and which newspaper has been ad-
judged a newspaper of general circulation by the
Superior Court of the County of Orange, State of
California under the date of March 11, 1960,
Case Number A9140;
that the notice, of which the annexed is a printed
copy (set in type not smaller than nonpareil), has
been published in each regular and entire issue of
said newspaper and not in any supplement thereof
on the following dates, to -wit: JuneXH 8 and
15,
all in the year 19 84 .
I certify (or declare) under penalty of perjury that
the foregoing is true and correct.
Dated at San Clemente, California, this
15th day of June 119 84
M4 "C::: -
Signatum
SAN CLEMENTE PUBLLSHING CORP.
1542 North El Camino Real —P.O. Bou 367
San Clemente, Calif. 92671—Phone (714) 492-5121
This spa for the Carly Clerk's Piling Stamp
Proof of Publication of
Notice Inviting Bids — SJC
NOTICE OF TRANSMITTAL - LEGAL PUBLICATIONS
TO: DAILY SUN -POST
Donna Harrison, Legal
FOR PUBLICATION ON: FRIDAY, JUNE 8, 1984 and
FRIDAY, JUNE 15, 1984
DOCUMENT(S) TO BE PUBLISHED: NOTICE INVITING BIDS -
SANITARY SEWERLINE
MAINTENANCE
PROOF OF PUBLICATION: Please send to:
City Clerk's Department
City Hall
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
AUTHORIZED BY:
DATE: June 6, 1984
Date
of Bid Opening
- 6/18/84
Date(s)
notice published
- 6/8/84 & 6/15/84
Date
affidavit received
-
Date
notice posted in
designated posting places (3)
- 6/8/84
Date
notice(s) posted on property
- n/a
Date
of mailing notices
to
interested parties
- n/a
0
NOTICE INVITING BIDS
0
SANITARY SEWERLINE MAINTENANCE
Notice is hereby given that the City of San Juan
Capistrano will receive sealed proposals or bids for sanitary
sewerline maintenance until 2:00 P.M. on the 18th day of June,
1984.
Copies of Specifications may be obtained at the Office
of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto,
San Juan Capistrano, California.
Dated: June 6, 1984
CITY CK
CITY OVRAN JUAN CAPISTRANO
ORANGE COUNTY, CALIFORNIA
'9 •
NOTICE INVITING BIDS
FOR SANITARY SEWERLINE MAINTENANCE
CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
1. Sealed proposals will be received at the office of the City
Clerk of San Juan Capistrano, California, until 2:00 p.m.
Monday, June 18, 1984. Two o'clock is the scheduled
time of bid opening. The award of bid will be made after
Council determination on July 3, 1984.
2. The Bid Proposal and Agreement to perform work may be secured
at the office of the City Clerk at City Hall, 32400 Paseo
Adelanto, San Juan Capistrano.
3. All proposals filed shall be in the form furnished by the City,
sealed and plainly marked "Bid Proposal".
4. The City Council reserves the right to reject any and all
bids.
5. Each bidder shall state the California Contractor's License
Number of such bidder, so bidding, as no bid will be accepted
from a contractor who has not been licensed in accordance
with the provisions of the laws of the State of California
relating to the licensing of contractors.
6. BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code
of the State of California, copies of the prevailing rate of
per diem wages, as determined by the Director of the State
Department of Industrial Realtions, are on file in the office
of the City Clerk and shall be made available to any
interested party on request.
7. This notice is hereby given and published by order of the
City Council of the City of San Juan Capistrano, and is dated
this 6th day of June 1984.
.�ARY 'ANN AVOVER, CITY CLERK
CITY OF ' AN JUAN CAPISTRANO
ORANGE COUNTY, CALIFORNIA
r
r.
SANITARY SEWERLINE MAINTENANCE SPECIFICATIONS
JUNE, 1984
SCOPE OF WORK
The work covered by these specifications consists of furnishing
all materials, labor, supervision, equipment and performing all
work necessary for the cleaning of the City's sewer mains.
1. Clean the sanitary sewer system of the City as designated
by and to the satisfaction of the Superintendent of Maintenance.
2. Perform 24 hour emergency service, 365 days a year with
reference to said system.
3. Upon request of the City, clean known trouble spots as
often as necessary.
4. Upon request of the City, furnish the labor and equipment
for raising and lowering manholes to grade, or any other minor
construction pertinent to good sewer maintenance and operation.
5. In performing the work identified in Paragraph 1, Contractor
shall ball the system unless otherwise directed by the Maintenance
Superintendent. On all cleaning operations where the flow is
not sufficient to clean, the City will furnish the necessary water.
6. To use the hydraulic method of sewer cleaning using a
restrained ball or cone to remove sand, eggshells, and other
debris at each manhole; and to remove and dump said material
at a location approved by the City.
7. To prepare and submit to the City a complete monthly
report of its entire cleaning operations within the City for the
preceding month, and to make any recommendations it may deem
advisable for improvements in the City sewer system after cleaning
operations have been completed.
8. To maintain an adequate crew of experienced employees to
perform the service required.
9. To maintain all sewer maintenance cleaning equipment and
safety equipment as may be necessary to perform the work.
10. To at all times carry and keep in force general liablity
insurance and automobile liability in the amount of $4,000.,000
naming the City as additional insured.
11. To at all times carry and keep in force workmen's
Compensation Insurance as may be required by law.
12. The City has 58.6 miles of public sewerlines within its
system. While cleaning of the entire system is not anticipated,
co innc nf maio sections, as well as spot maintenance will be
PROPOSAL SCHEDULE
FOR SANITARY SEWERLINE MAINTENANCE
ITEM
1. Sewerline Cleaning Per Lineal Foot Unit Price
2. Emergency Sewerline Cleaning Per Hour
First Two Hours
Per Hour
For Each Hour After
Per Sanitary Sewerline Maintenance Specifications, dated June,
attached hereto.
The undersigned, as bidder, declares that he
has carefully examined the Agreement, Proposal
Schedule, Notice Inviting Bids, and hereby
proposes and agrees, if the proposal is accepted,
to provide all necessary labor, machinery, tools,
equipment and all other utility and transportation
services required to perform the sewerline
maintenance services as expressed in the Agreement
accompanying this proposal.
SIGNATURE OF BIDDER
LICENSE NUMBER
6. APPROVAL OF SPECIFICATIONS AND CALL FOR BIDS - CITY
CVT=MT TTTT MT TMMTNTTM!' !70-YA77I
(3 ) Written Communications:
0) Report dated June 5, 1984, from the Director of Public
Works, advising that the current contract for cleaning and
maintenance of City sewerline facilities will end June 30,
1984, and requesting approval of specifications and a call
for bids. Cost to perform the established annual cleaning
was estimated at $10,000; the expenditure was budgeted in
the Public Works Maintenance Specialized Services Account
01-4440-213.
Approval of Specifications/Call for Bids:
It was moved by Councilman Schwartze, seconded by Councilman.
Buchheim,and unanimously carried to approve the
specifications for City Sewerline Maintenance for 1984-85
and to authorize a call for bids.
L-lsjg (-i
0 0
AGENDA ITEM
TO: Stephen B
June 5, 1984
Julian, City Manager
FROM: W. D. Murphy, Director of Public Works
SUBJECT: Specifications and Call For Bids - City
Sewerline Maintenance
STTTIATTON
The contract for cleaning and maintenance of City sewerline
facilities will terminate June 30, 1984. In compliance with
City procedures solicitation for a new contract is now appropriate.
This service provides for the cleaning of portions of major
sections of City lines as well as spot emergency maintenance.
The City does not have the equipment or expertise to operate this
program.
COMMISSION/BOARD REVIEW. RECOMMENDATION
No applicable
FINANCIAL CONSIDERATIONS
Although there is a multitude of lines in the City sewerline system,
the majority of lines will not require service. The anticipated
cost to perform the established annual cleaning is approximately
$10,000. An increase in cost could occur should additional
emergency callouts be necessary. This expenditure has been budgeted
for in the Public Works Maintenance Specialized Services Account
#01-4440-213.
ALTERNATE ACTIONS
1. Approve the specifications and authorize call for bids.
2. Do not authorize the call for bids.
3. Refer to staff for additional information.
RECOMMENDATION
By motion, approve the specifications and authorize the call for
bids for City sewerline maintenance for 1984-85.
Respectfully submitted,
LJle
W. D. Murphy
WDM:CSF/rem
Attachments FOR CITY CDUNCIL AGENDA ... Ito