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1984-701_POWA - ROOTER_Extension Agreement1b 0 EXTENSION AGREEMENT oSewer Line Maintenance Services) Y,enn THIS EXTENSION AGREEMENT is made this lst day of July 1986 by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as City, and POWA ROOTER SEWER AND DRAIN SERVICE, a corporation qualified to do business in the State of California with its principal office in the County of Orange, hereinafter referred to as Contractor. WHEREAS, City and Contractor entered into a sewer line maintenance on or about June 1985; and WHEREAS, City and Contractor desire to extend said agreement, NOW, THEREFORE, BE IT MUTUALLY RESOLVED between City and Contractor as follows: 1. One Year Extension. The Sewer Line Maintenance Agreement between City and Contractor dated June 4, 1985 is hereby extended for a one year period to and including June 30, 1987. 2. Other Terms and Conditions. All other terms and conditions of the Agreement shall remain in full force and effect. CITY OF SAN JUAN CAPISTRANO Ann Hapover, POWA ROOTER SEWER AND DRAIN SERVICE City Attorney oY ? "City" A G R E E M E N T j/ CITY OF SAN JUAN CAPISTRANO \V THIS AGREEMENT, made and entered into this 3rd day of July , 1984, by and between the City of San Juan Capistrano, a Municipal Corporation, hereinafter referred to as "CITY" and , hereinafter referred to as "CONTRACTOR" W I T N E S S E T H: WHEREAS, CITY requires maintenance and emergency services for its sewerlines; and WHEREAS, CONTRACTOR is capable of providing such services. NOW, THEREFORE, in consideration of the promises hereinafter contained, CITY and CONTRACTOR agree as follows: I. CONTRACTOR'S PERFORMANCE A. CONTRACTOR shall, upon direction of the Department of Public Works/or other designated personnel, furnish all tools, equipment, apparatus, facilities, labor and materials necessary to clean CITY's sewerlines. All such work and services shall be performed by CONTRACTOR, as an independent contractor, in a good and workmanlike manner and shall at all times be subject to the inspection and approval of the Department of Public Works. B. Except as otherwise directed by the CITY, CONTRACTOR shall utilize the hydraulic and/or vacuum method of cleaning, using all necessary tools, and shall remove and dispose of all debris at such place as may be designated by the Director of Public Works. C. CONTRACTOR shall provide a twenty-four hour emergency service capable of procedures of maintenance necessary to keep the sewerlines in operation. D. CONTRACTOR shall provide a daily report in triplicate for approval by the Department of Public Works. The original to be maintained by the Department of Public works, the approved duplicate to be included with the CONTRACTOR's billing at the end of the month. 4 4 E. CONTRACTOR shall include in each daily report the conditions encountered, the nature and extent of all emergency services performed and recommendation for improvement. F. CONTRACTOR shall in all its operations, take all necessary precautions that are called for under the circumstances of each cleaning operation and so as not to obstruct unnecessarily, hinder or endanger the surface use of any streets. CONTRACTOR shall keep and hold CITY free and harmless from any and all liability which may arise from the conduct of its operation and shall keep and maintain the following minimum insurance coverage showing the CITY as an additional insured: 1) Public Liability and Property Damage, including all vehicles used in the performance of this agreement, in the amount of $500,000.00 for injuries, including accidental death, for any one person, $500,000.00 for any one accident and $500,000.00 for property damage. Statutory coverage B, $500,000.00 - Aggregate $1,000,000.00. 2) Workmen's Compensation coverage for all of its employees. All of the aforesaid insurance shall be written on companies approved by the CITY and shall be cancellable only upon ten (10) days written notice to the CITY. If the CONTRACTOR fails to maintain such insurance, the CITY may obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this agreement. If the CONTRACTOR should neglect to prosecute the work properly or fail to perform any provisions of the agreement, the CITY, after three (3) days written notice to the CONTRACTOR, may, without prejudice to any other remedy it may have, make good such deficiencies, and may deduct the cost thereof from the payment then or thereafter due the CONTRACTOR. -2- II. CITY'S PAYMENT CITY shall pay the CONTRACTOR and the CONTRACTOR agrees to accept in full satisfaction, therefore, the unit price of ( .09 ) per lineal foot for sewer cleaning. Emergency services will be performed per hour, first two hours $ 160.00 charge and per hour, for.each hour after $ 80.00 Excavation, materials, time and labor will be identified as an additional charge dependent on scope of repair necessary and at CITY's approval before proceeding, in the event of an emergency. THIS AGREEMENT may be renewed for an additional one (1) year period upon such terms and conditions as may be mutually agreeable to the parties. In the case of any renewal, each and every term and conditions of this agreement shall apply to the performance of the work specified herein during the effective period of such renewal. In the event of escalating costs being experienced by the CONTRACTOR, these costs will not change the provisions of costs as stated in Paragraph II, Line 3 on Page 3 without negotiation and written approval by the City of San Juan Capistrano. III. TERMINATION Either party may terminate this agreement without prejudice or penalty by serving written notice of intent, thirty (30) days in advance, on the other party at the following addresses: CITY OF: San Juan Capistrano Steeet: 32400 Paseo Adelanto City: San Juan Capistrano State: California 92675 Company: Powa-Rooter Sewer & Drain Service, Inc. Street: P. O. Box 1770 City: Santa Ana State: California 92702 -3- It is hereby understood that terminate on the 30th day of June, E this agreement shall 1985. IN WITNESS WHEREOF, the City Council of the City of San Juan Capistrano caused this agreement to be subscribed by its Mayor and City Clerk and said CONTRACTOR has executed or caused this agreement to be executed by his duly authorized officer. ATTEST: I R-191-0 WON 0 APPROVED AS TO FORM: CITY OF SAN JUAN CAPISTRANO By L/ HAUSDORFER, IA -ROOTER By - President JAMES S. OKAZAKI, CITY ATTORNEY AGENDA ITEM TO: FROM: SUBJECT: SITUATION July 1, 1986 Stephen B. Julian, City Manager W. D. Murphy, Director of Public Works City Sewerline Maintenance Contract Extension In compliance with the provisions of the City's sewerline maintenance agreement with Powa-Rooter Sewer and Drain Service, Inc. the Contractor has requested a one year extension of their contract. Over the year, Powa-Rooter has provided excellent service for the City and has met or exceeded all the terms specified in the agreement. As this contract is scheduled for termination or renewal on June 30, 1986, this extension would be appropriate. Because the City does not have the equipment or expertise to provide this program, contractual services are necessary. NOTIFICATION Not applicable COMMISSION/BOARD REVIEW, RECOMMENDATIONS Not applicable FINANCIAL CONSIDERATIONS Although there are a multitude of sewerlines serving the community of San Juan Capistrano, the majority of these lines will not require maintenance. There is approximately $12,000 budgeted for this service in the 1986-87 Budget. Powa-Rooter's cost for their service will remain at 91� per lineal foot. Not withstanding increased emergency callouts, this expenditures has been budgeted for in the Public Works Maintenance Specialized Services Account #01-4440-213. ALTERNATE ACTIONS 1. Renew the City's contract for sewerline maintenance for one year. 2. Do not renew the contract. 3. Refer to Staff for additional information. 0 0 Agenda Item July 1, 1986 Page 2 RECOMMENDATION By motion, renew the City's contract for sewerline maintenance services with Powa- Rooter, Inc. for 90 per lineal foot for one additional year, from June 30, 1986 through June 30, 1987. Respectfully submitted, � W. D. Murp y W. D. �`1 WDMIDLB:kd 0 i BIDS, CONTRACTS, AGREEMENTS 1. EXTENSION OF CITY SEWERLINE MAINTENANCE CONTRACT (POWA-ROOTER) (406.433) Written Communications: Report dated June 4, 1985, from the Director of Public Works, recommending a one-year extension with Powa-Rooter, the City's sewerline maintenance contractor. The current contract was scheduled to expire on June 30, 1985. The cost to handle this year's service was estimated at $12,000; the expenditure was budgeted in Account No. 01-4440-213. The contractor's charge will remain at 9 cents per lineal foot. Approval of Contract Extension: It was moved by Councilman Hausdorfer, seconded by Councilman Friess, and unanimously carried to extend the City's contract for sewerline maintenance services with % Powa-Rooter, Inc., for a one-year period ending June 30, 1986, at 9 cents per lineal foot. 6/y186 AGENDA ITEM TO: Stephen B. Julian, City Manager E June 4, 1985 FROM: W. D. Murphy, Director of Public Works SUBJECT: City Sewerline Maintenance Contract Extension SITUATION In compliance with the provisions of the City's sewerline maintenance agreement with Powa-Rooter, Inc. for these services, the contractor has requested a one year extension of their contract. Over the year, Powa-Rooter has provided excellent service for the City and has met or exceeded all the terms specified in the agreement. As this contract is scheduled for termination or renewal on June 30, 1985, this extension would be appropriate. Because the City does not have the equipment or expertise to provide this program, con- tractual services are necessary. COMMISSION/BOARD REVIEW, RECOMMENDATION Not applicable FINANCIAL CONSIDERATIONS Although there are a multitude of sewerlines serving the community of San Juan Capistrano, the majority of these lines will not require maintenance. It is anticipated that the cost to handle this year's annual cleaning will be approximately $12,000. Powa-Rooter's cost for their service will remain at .09C per lineal foot. Not with- standing increased emergency callouts, this expenditure has been, budgeted for in the Public Works Maintenance Specialized Services Account #01-4440-213. ALTERNATE ACTIONS Renew the City's contract for sewerline maintenance for one year. Do not renew the contract. Refer to staff for additional information. RECOMMENDATION By motion, renew the City's contract for sewerline maintenance services with Powa-Rooter, Inc. for .09C per lineal foot for an additional one year, from June 30, 1985 through June 30, 1986. ---------------------------------------------------------------------- ---------------------------------------------------------------------- Respectfully submitted, W. D. Murphy WDM:CSF/rem (//�. PROPOSAL SCHEDULE FOR SANITARY SEWERLINE MAINTENANCE ITEM 1. Sewerline Cleaning Per Lineal Foot Unit Price $ .09 2. Emergency Sewerline Cleaning Per Hour First Two Hours $ 160.00 Per Hour 80.00 For Each Hour After $ Per Sanitary Sewerline Maintenance Specifications attached hereto. The undersigned, as bidder, declares that he has carefully examined the Agreement, Proposal Schedule, Notice Inviting Bids, and hereby proposes and agrees, if the proposal is accepted, to provide all necessary labor, machinery, tools, equipment and all other utility and transportation services required to perform the sewerline maintenance services as expressed in the Agreement accompanying this proposal. S U F IDDER LICENSE NUMBER T -2- 0 0 SANITARY SEWERLINE MAINTENANCE SPECIFICATIONS June, 1985 SCOPE OF WORK The work covered by these specifications consists of furnishing all materials, labor, supervision, equipment and performing all work necessary for the cleaning of the City's sewer mains. 1. Clean the sanitary sewer system of the City as designated by and to the satisfaction of the Superintendent of Maintenance. 2. Perform 24 hour emergency service, 365 days a year with ref- erence to said system. 3. Upon request of the City, clean known trouble spots as often as necessary. 4. Upon request of the City, furnish the labor and equipment for raising and lowering manholes to grade, or any other minor con- struction pertinent to good sewer maintenance and operation., 5. In performing the work identified in Paragraph 1, Contractor shall ball the system unless otherwise directed by the Mainten- ance Superintendent. On all cleaning operations where the flow is not sufficient to clean, the City will furnish the necessary water. 6. To use the hydraulic method of sewer cleaning using a restrained ball or cone to remove sand, eggshells, and other debris at each manhole; and to remove and dump said material at a location approved by the City. 7. To prepare and submit to the City a complete monthly report of its entire cleaning operations within the City for the preceding month, and to make any recommendations it may deem advisable for improvements in the City sewer system after cleaning operations have been completed. 8. To maintain an adequate crew of experienced employees to per- form the service required. 9. To maintain all sewer maintenance cleaning equipment and safety equipment as may be necessary to perform the work. 10. At all times carry and keep in force general liability insurance and automobile liability in the amount of $4,000,000 naming the City as additional insured. 11. At all times carry and keep in force Workmen's Compensation Insurance as may be required by law. 12. The City has 58.6 miles of public sewerlines within its system. While cleaning of the entire system is not anticipated, portions of major sections, as well as spot maintenance will be required. -3- 0 0 AGREEMENT CITY OF SAN JUAN CAPISTRANO THIS AGREEMENT, made and entered into this 4th day of June , 1985 , by and between the City of San Juan Capistrano, a Municipal Corporation, hereinafter referred to as "CITY" and Powa-Rooter Sewer and Drain Service a corporation qualified to do business in the State of California with its principal office in the County of Orange hereinafter referred to as "CONTRACTOR". W I T N E S S E T H: WHEREAS, CITY requires maintenance and emergency services for its sewerlines; and WHEREAS, CONTRACTOR is capable of providing such services. NOW, THEREFORE, in consideration of the promises here- inafter contained, CITY and CONTRACTOR agree as follows: I. CONTRACTOR'S PERFORMANCE A. CONTRACTOR shall, upon direction of the Department of Public Works/or other designated personnel, furnish all tools, equipment, apparatus, facilities, labor and materials necessary to clean CITY's sewerlines. All such work and services shall be performed by CONTRACTOR, as an independent contractor, in a good and workmanlike manner and shall at all times be subject to the inspection and approval of the Department of Public Works. B. Except as otherwise directed by the CITY, CONTRACTOR shall utilize the hydraulic and/or vacuum method of cleaning, using all necessary tools, and shall remove and dispose of all debris at such place as may be designated by the Director of Public Works. C. CONTRACTOR shall provide a twenty-four (24) hour emer- gency service capable of procedures of maintenance necessary to keep the sewerlines in operation. -4- D. CONTRACTOR shall provide a daily report in triplicate for approval by the Department of Public Works. The original to be maintained by the Department of Public Works, the approved duplicate to be included with the CONTRACTOR's billing at the end of the month. E. CONTRACTOR shall include in each daily report the con- ditions encountered, the nature and extent of all emergency services performed and recommendation for improvement. F. CONTRACTOR shall in all its operations, take all necessary precautions that are called for under the circumstances of each cleaning operation and so as not to obstruct unnecessarily, hinder or endanger the surface use of any streets. CONTRACTOR shall keep and hold CITY free and harmless from any and all liability which may arise from the conduct of its operation and shall keep and maintain the following minimum insurance coverage showing the CITY as an additional insured: 1) Public Liability and Property Damage, including all vehicles used in the performance of this agreement shall be in the amount of $500,000 combined single limit, naming the CITY as a named insured. 2) Workmen's Compensation coverage for all of its employees. All of the aforesaid insurance shall be written on companies approved by the CITY and shall be cancellable only upon ten (10) days written notice to the CITY. If the CONTRACTOR fails to maintain such insurance, the CITY may obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this agreement. If the CONTRACTOR should neglect to prosecute the work prop- erly or fail to perform any provisions of the agreement, the CITY, after three (3) days written notice to the CONTRACTOR, may, with- out prejudice to any other remedy it may have, make good such deficiencies, and may deduct the cost thereof from the payment then or thereafter due the CONTRACTOR. -5- II. CITY'S PAYMENT CITY shall pay the CONTRACTOR and the CONTRACTOR agrees to accept in full satisfaction, therefore, the unit price of ($,09) per lineal foot for sewer cleaning. Emergency services will be performed per hour, first two hours $ 160.00 charge and per hour, for each hour after$ 80.00 Excavation, materials, time and labor will be identified as an additional charge dependent on scope of repair necessary and at CITY's approval before proceeding, in the event of an emergency. THIS AGREEMENT may be renewed for an additional one (1) year period upon such terms and conditions as may be mutually agree- able to the parties. In the case of any renewal, each and every term and condition of this agreement shall apply to the performance of the work specified herein during the effective period of such renewal. In the event of escalating costs being experienced by the CONTRACTOR, these costs will not change the provisions of costs as stated in Paragraph II, Line 3 on Page 6 without negotiation and written approval by the City of San Juan Capistrano. III. TERMINATION CITY may terminate this agreement without cause by serving written notice of intent to terminate, thirty (30) days in advance to CONTRACTOR. IV. CONTRACT DOCUMENTS This contract includes and incorporates by reference the "Notice Inviting Bids", "Proposal Schedule" and "Maintenance Specifications". It is hereby understood that this agreement shall terminate on the 30th day of June, 1936. IN WITNESS WHEREOF, the City Council of the City of San Juan Capistrano caused this agreement to be subscribed by its Mayor and City Clerk and said CONTRACTOR has executed or caused this agreement to be executed by his duly authorized officer. CITY TEST =UW - `, _ (7R MARY APPRO D AS TO FORM: CON BY: JOHN RV S , CITY ATTORNEY 0 0 2. AWARD OF CONTRACT - SEWERLINE MAINTENANCE i x(38) Written Communications: (80) Report dated July 3, 1984, from the Director of Public Works, forwarding results of bids received for sanitary sewerline maintenance and recommending award of the contract. The report advised that the cost of $.09 per linear foot represented an increase of $.0051 from last year's costs. Approximately $10,000 were budgeted for the service in the Public Works Maintenance, Specialized Services Account 01-4440-213. Award of Contract: It was moved SyCouncilman Schwartze, seconded by Councilman Bland, and unanimously carried to determine that the bid was complete and to award the City's sewerline maintenance contract to Powa-Rooter of Santa Ana, in the amount of $.09 per lineal foot. RECESS AND RECONVENE Council recessed at 8:42 p.m., to convene the San Juan Capistrano Community Redevelopment Agency and reconvened at 8:45p.m. 0 AGENDA ITEM TO: S. B. Julian, City Manager E July 3, 1984 FROM: W. D. Murphy, Director of Public Works SUBJECT: Award of Contract - City Sewer Line Maintenance SITUATION On June 18, 1984, at 2:00 p.m. in the City Council Chambers, the bid opening for sanitary sewerline maintenance was held. At that time, only one bid was received at $.09 per linear foot by Powa-Rooter. Because this is such a specialized service, only a few companies provide it. Another bidder, however, arrived after the legal time set for bid submittals, and as such was unable to be considered for the contract. Powa-Rooter, is the current contractor and has done a satis- factory job. COMMISSIONS/BOARDS REVIEW, RECOMMENDATION Not applicable FINANCIAL CONSIDERATIONS The cost of $.09 per linear foot is up $.0051 from last year's costs. There is approximately $10,000 budgeted for this service in the 1984-85 City budget. It will be assessed to the Public Works Maintenance, Specialized Service Account 01-4440-213. ALTERNATE ACTIONS 1. Determine that the bid is complete and award the City's sewerline maintenance contract to Powa-Rooter. 2. Do not award the contract. 3. Refer to Staff for additional information. RECOMMENDATION By motion, determine that the bid is complete and award the City's sewerline maintenance contract to Powa-Rooter in the amount of $..09 per lineal foot. Respectfully submitted. W . D. W. u phy WDM/CSF:ol FOR CITY COUNCIL AGENDA .. :EZ :00 Rms (PROJECT TITLE) raw BIDDER AMOUNT BON POWA-ROOTER SEWER AND DRAIN SERVICE, INC. vh2l- lq-)lAP I a9 Q cc: City Clerk's Staff (3) Public Works (3) City Manager (1) PROPOSAL SCHEDULE FOR SANITARY SEWERLINE MAINTENANCE ITEM 1. Sewerline Cleaning Per Lineal Foot Unit Price .09 2. Emergency Sewerline Cleaning Per Hour First Two Hours $160.00 Per Hour For Each Hour after $ 80.00 Per Sanitary Sewerline Maintenance Specifications, dated June, attached hereto. The undersigned, as bidder, declares that he has carefully examined the Agreement, Proposal Schedule, Notice Inviting Bids, and hereby proposes and agrees, if the proposal is accepted, to provide all necessary labor, machinery, tools,. equipment and all other utility and transportation services required to perform the sewerline maintenance services as expressed in the Agreement accompanying this proposal. Powa-Rooter Sewer & Drain Service, Inc. P.O. Box 1770 Santa Ana, CA 92702 714-839-3900 �-C RZ OFBIDDER 308584 LICENSE NUMBER rI L PROOFOFPUBLICATION (2015.5 C.C.P. ) STATE OF CALIFORNIA County of Orange City of San Clemente I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above -entitled matter. I am the principal clerk of the printer of the San Clemente Sun/Post, a newspaper of general circulation printed and published daily in the City of San Clemente, County of Orange, and which newspaper has been ad- judged a newspaper of general circulation by the Superior Court of the County of Orange, State of California under the date of March 11, 1960, Case Number A9140; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: JuneXH 8 and 15, all in the year 19 84 . I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at San Clemente, California, this 15th day of June 119 84 M4 "C::: - Signatum SAN CLEMENTE PUBLLSHING CORP. 1542 North El Camino Real —P.O. Bou 367 San Clemente, Calif. 92671—Phone (714) 492-5121 This spa for the Carly Clerk's Piling Stamp Proof of Publication of Notice Inviting Bids — SJC NOTICE OF TRANSMITTAL - LEGAL PUBLICATIONS TO: DAILY SUN -POST Donna Harrison, Legal FOR PUBLICATION ON: FRIDAY, JUNE 8, 1984 and FRIDAY, JUNE 15, 1984 DOCUMENT(S) TO BE PUBLISHED: NOTICE INVITING BIDS - SANITARY SEWERLINE MAINTENANCE PROOF OF PUBLICATION: Please send to: City Clerk's Department City Hall 32400 Paseo Adelanto San Juan Capistrano, CA 92675 AUTHORIZED BY: DATE: June 6, 1984 Date of Bid Opening - 6/18/84 Date(s) notice published - 6/8/84 & 6/15/84 Date affidavit received - Date notice posted in designated posting places (3) - 6/8/84 Date notice(s) posted on property - n/a Date of mailing notices to interested parties - n/a 0 NOTICE INVITING BIDS 0 SANITARY SEWERLINE MAINTENANCE Notice is hereby given that the City of San Juan Capistrano will receive sealed proposals or bids for sanitary sewerline maintenance until 2:00 P.M. on the 18th day of June, 1984. Copies of Specifications may be obtained at the Office of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California. Dated: June 6, 1984 CITY CK CITY OVRAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA '9 • NOTICE INVITING BIDS FOR SANITARY SEWERLINE MAINTENANCE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA 1. Sealed proposals will be received at the office of the City Clerk of San Juan Capistrano, California, until 2:00 p.m. Monday, June 18, 1984. Two o'clock is the scheduled time of bid opening. The award of bid will be made after Council determination on July 3, 1984. 2. The Bid Proposal and Agreement to perform work may be secured at the office of the City Clerk at City Hall, 32400 Paseo Adelanto, San Juan Capistrano. 3. All proposals filed shall be in the form furnished by the City, sealed and plainly marked "Bid Proposal". 4. The City Council reserves the right to reject any and all bids. 5. Each bidder shall state the California Contractor's License Number of such bidder, so bidding, as no bid will be accepted from a contractor who has not been licensed in accordance with the provisions of the laws of the State of California relating to the licensing of contractors. 6. BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Realtions, are on file in the office of the City Clerk and shall be made available to any interested party on request. 7. This notice is hereby given and published by order of the City Council of the City of San Juan Capistrano, and is dated this 6th day of June 1984. .�ARY 'ANN AVOVER, CITY CLERK CITY OF ' AN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA r r. SANITARY SEWERLINE MAINTENANCE SPECIFICATIONS JUNE, 1984 SCOPE OF WORK The work covered by these specifications consists of furnishing all materials, labor, supervision, equipment and performing all work necessary for the cleaning of the City's sewer mains. 1. Clean the sanitary sewer system of the City as designated by and to the satisfaction of the Superintendent of Maintenance. 2. Perform 24 hour emergency service, 365 days a year with reference to said system. 3. Upon request of the City, clean known trouble spots as often as necessary. 4. Upon request of the City, furnish the labor and equipment for raising and lowering manholes to grade, or any other minor construction pertinent to good sewer maintenance and operation. 5. In performing the work identified in Paragraph 1, Contractor shall ball the system unless otherwise directed by the Maintenance Superintendent. On all cleaning operations where the flow is not sufficient to clean, the City will furnish the necessary water. 6. To use the hydraulic method of sewer cleaning using a restrained ball or cone to remove sand, eggshells, and other debris at each manhole; and to remove and dump said material at a location approved by the City. 7. To prepare and submit to the City a complete monthly report of its entire cleaning operations within the City for the preceding month, and to make any recommendations it may deem advisable for improvements in the City sewer system after cleaning operations have been completed. 8. To maintain an adequate crew of experienced employees to perform the service required. 9. To maintain all sewer maintenance cleaning equipment and safety equipment as may be necessary to perform the work. 10. To at all times carry and keep in force general liablity insurance and automobile liability in the amount of $4,000.,000 naming the City as additional insured. 11. To at all times carry and keep in force workmen's Compensation Insurance as may be required by law. 12. The City has 58.6 miles of public sewerlines within its system. While cleaning of the entire system is not anticipated, co innc nf maio sections, as well as spot maintenance will be PROPOSAL SCHEDULE FOR SANITARY SEWERLINE MAINTENANCE ITEM 1. Sewerline Cleaning Per Lineal Foot Unit Price 2. Emergency Sewerline Cleaning Per Hour First Two Hours Per Hour For Each Hour After Per Sanitary Sewerline Maintenance Specifications, dated June, attached hereto. The undersigned, as bidder, declares that he has carefully examined the Agreement, Proposal Schedule, Notice Inviting Bids, and hereby proposes and agrees, if the proposal is accepted, to provide all necessary labor, machinery, tools, equipment and all other utility and transportation services required to perform the sewerline maintenance services as expressed in the Agreement accompanying this proposal. SIGNATURE OF BIDDER LICENSE NUMBER 6. APPROVAL OF SPECIFICATIONS AND CALL FOR BIDS - CITY CVT=MT TTTT MT TMMTNTTM!' !70-YA77I (3 ) Written Communications: 0) Report dated June 5, 1984, from the Director of Public Works, advising that the current contract for cleaning and maintenance of City sewerline facilities will end June 30, 1984, and requesting approval of specifications and a call for bids. Cost to perform the established annual cleaning was estimated at $10,000; the expenditure was budgeted in the Public Works Maintenance Specialized Services Account 01-4440-213. Approval of Specifications/Call for Bids: It was moved by Councilman Schwartze, seconded by Councilman. Buchheim,and unanimously carried to approve the specifications for City Sewerline Maintenance for 1984-85 and to authorize a call for bids. L-lsjg (-i 0 0 AGENDA ITEM TO: Stephen B June 5, 1984 Julian, City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: Specifications and Call For Bids - City Sewerline Maintenance STTTIATTON The contract for cleaning and maintenance of City sewerline facilities will terminate June 30, 1984. In compliance with City procedures solicitation for a new contract is now appropriate. This service provides for the cleaning of portions of major sections of City lines as well as spot emergency maintenance. The City does not have the equipment or expertise to operate this program. COMMISSION/BOARD REVIEW. RECOMMENDATION No applicable FINANCIAL CONSIDERATIONS Although there is a multitude of lines in the City sewerline system, the majority of lines will not require service. The anticipated cost to perform the established annual cleaning is approximately $10,000. An increase in cost could occur should additional emergency callouts be necessary. This expenditure has been budgeted for in the Public Works Maintenance Specialized Services Account #01-4440-213. ALTERNATE ACTIONS 1. Approve the specifications and authorize call for bids. 2. Do not authorize the call for bids. 3. Refer to staff for additional information. RECOMMENDATION By motion, approve the specifications and authorize the call for bids for City sewerline maintenance for 1984-85. Respectfully submitted, LJle W. D. Murphy WDM:CSF/rem Attachments FOR CITY CDUNCIL AGENDA ... Ito