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1991-0109_STEWART & ASSOCIATES_Contract91=51L887 � RECORDED AT THE REQUEST OF AND RETURN TO: RECOPM IN OFFICIAL RECORDS OF ORIW COUNTY, CALIFORNIA P.M. SEP 19 1991 P.M. -Oa Q. c;06 a RECORDER RECORDING FEES EXEMPT DUE TO GOVERNMENT CODE SECTION 6103 City Cl San Juan Capistrano Le." J"dam City Clerk's Department 32400 Paseo Adelanto Cheryl Johns6h, C y Clerk San Juan Capistrano, CA 92675 City of San Juan Capistrano, CA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City Council of the City of San Juan Capistrano, California, to Ed Stewart Custom Weed Abatement, 2157 Calle Ole Verde, San Clemente, CA 91672, for the performance of the following work: 1991 WEED ABATEMENT PROGRAM That said work was completed on August 6, 1991, by said company according to plans and specifications and to the satisfaction of the Director of Public Lands and Facilities of the City of San Juan Capistrano, and that said work was accepted by the City Council of the City of San Juan Capistrano, as owner, 32400 Paseo Adelanto, San Juan Capistrano, California 92675, and by property owners listed on Exhibit A, attached hereto, at a regular meeting thereof held on the 17th day of September, 1991, by Resolution No. 91-9-17-1 Dated at San Juan Capistrano, California, this 18th day of September 1991. Cheryl John on, Crfty Clerk City of San Juan Capistrano STATE OF CALIFORNIA ) COUNTY OF ORANGE CITY OF SAN JUAN CAPISTRANO ) 1, CHERYL JOHNSON, the duly appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano, California, do hereby certify under penalty of perjury that the foregoing Notice of Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Council. Dated at San Juan Capistrano, California, this 18th day of September 1991. Cheryl Joh n, Wty Clerk City of San Juan Capistrano 10filo 1991 WUND ABATEMENT PROWAM SJC Exhibit A NAME & ADDRESS AP NO. 1 KARL LASSEY, 32592 LACALMA, SIC, CA 92675 12143219 2 WALTER SHEA, PO BOX 124, DANA POINT, CA 92629 12421130 3 JAMES EWOLDT, 1460 WESTMONT DR, ANAHEIM, CA 92801 12467105 4 JOSEPH BATA TR, 1711 SIRRENE DR, SANTA ANA, CA 92705 64934205 5 JERRY JACOBSEN, 25602 CHARRO DR, SJC, CA 92675 64934206 6 ROBERT HEIDEN, 22526 FORMENTOR, MISSION VIEJO, CA 92692 64935201 7 JOHN D. HOOK, 3827 VIA MANZANA, SAN CLEMENTE, CA 92672 64935211 8 MICHAEL CERNI, 4 CAVALIER, LAGUNA NIGUEL, CA 92677 64935226 9 SALEM SHEHADEH, 17949 BAY ST., FOUNTAIN VALLEY, CA 92708 65001105 10 JOSEPH GERGEN, 2500 CROWN WAY, FULLERTON, CA 92633 65021129 11 SHU-CHUANG CHUNG, 18342 Mr. WATERMAN, FOUNTAIN VALLEY, CA 92708 65022203 12 THOMAS W. YATES, PO BOX 937, SJC, CA 92693 66630105 13 PFLEIGER & ALEX, 1120 S. ANAHEIM BLVD, ANAHEIM, CA 92805 66630106 14 PFLEIGER & ALEX, 1120 S. ANAHEIM BLVD, ANAHEIM, CA 92805 66630107 15 R. ADAMS %JIM SLEMONS INV, 1302 QUAIL ST, NEWPORT BCH, CA 92660 66812111 16 JUSTIN EKUAN, 33485 COCKLESHELL. DR, LAGUNA NIGUEL, CA 92677 67306142 17 NAHAS ENTERPRISES, 9414 ALONDRA BLVD, BELLFLOWER, CA 90706 67519203 18 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 12114201 19 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 66101231 20 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 12114207 21 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 12114301 22 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 66821121 23 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 66823002 24 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 66401371 25 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 66402403 26 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 66418101 27 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 66609201 28 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO„ SJC 92675 NO AP# 29 CITY OF SAN JUAN CAPISTRANO, 32,400 PS ADELANTO, SJC 92675 NO AP# 30 CITY OF SAN JUAN CAPISTRANO, 32400 PS ADELANTO, SJC 92675 NO AP# 31 CITY OF SAN JUAN CAPISTRANO CRA, 32400 I'S ADELANTO, SIC 92675 64920101 32 CITY OF SAN JUAN CAPISTRANO CRA, 32400 PS ADELANTO, SJC 92675 12124020 33 CITY OF SAN JUAN CAPISTRANO CRA, 32400 PS ADELANTO, SIC 92675 12124039 34 CITY OF SAN JUAN CAPISTRANO CRA, 32400 PS ADELANTO, SJC 92675 64919101 35 GLADYS LEIGH - DANA MESA SLIDE AREA - NO CHARGE 25642 Dama Mesa Dr. 36 ADDITIONAL PARCEL TO GERGEN - ALL CHARGED TO AP #65021129 SJC Exhibit A 0 Cit(6 1991 WEED AND RUBBISH ABATEMENT CONTRACT This CONTRACT is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as CITY and ED STEWART CUSTOM WEED ABATEMENT, hereinafter referred to as CONTRACTOR. IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS: FIRST. TERM. This agreement shall commence on the fifth day of March , 1991, and shall remain and continue in effect through December 31, 1991. SECOND. CONTRACT DOCUMENTS. The contract documents shall be considered to include the Contractor's proposal, Contract Agreement, the 1991 Weed and Rubbish Abatement Specifications, Statements of Experience, Equipment and General Information, and the General Provisions. THIRD. THE WORK. CONTRACTOR shall agree to provide all necessary tools, labor, machinery, material, equipment, transportation, and supplies required to perform and complete in good and workmanlike manner the 1991 Weed and Rubbish Abatement Program per the Contract documents. The CONTRACTOR shall commence work at the time fixed by the City Enforcement Officer and the entire work contemplated hereunder shall be completed by July. 1991 Time is of the essence, and the CONTRACTOR shall be prepared to commence work on ten (10) days written notice from the Enforcement Officer (unless otherwise directed by the City Council) for good cause. FOURTH. PAYMENT. The CONTRACTOR agrees to perform the work set forth in the aforesaid specifications diligently and in a good workmanlike manner, and the CITY agrees to pay for said work after satisfactory completion on the following basis: • 9 LOT SIZE IN SQUARE FEET DISCING EDGING* MOWING 0 to 7,200 SF $100.00 $2.50 $100.00 7,201 to 21,780 SF $100.00 $2.50 $100.00 21,781 to 43,559 SF $ 50.00 $2.50 $200.00 1 Acre $ 25.00 $2.50 $200.00 Over 1 Acre** *Edging of acreage shall be bid per 100 lineal foot. **Parcels with square footage exceeding one acre shall be calcu- lated and charged as one acre, plus a percentage of the amount over one acre, based on the one acre price. Trash Clean -Up and Disposal Per Cubic Yard $25.00 Parkways - Per 100 SF $ 2.50 Hand Labor and Tools - Per 100 SF $ 2.50 (Includes all labor and equipment necessary to clean designated property and dispose of rubbish accumulated.) FIFTH. GENERAL PROVISIONS. General provisions for the work to be performed are contained herein and are made a part of this agreement by reference. SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant tc the Labor Code of the State of California, conies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, California, and are hereby incorporated and made a part hereof. CONTRACTOR agrees that he, or any SUB -CONTRACTOR under him, shall pay not less than the foregoing specified prevailing wages to all workmen employed in the execution of the contract. SEVENTH. CONTROL OF WORK. The Director of Public Lands and Facilities, or his authorized representatives, shall decide all questions of the work; all questions as to the acceptable fulfillment of the contract on the part of the CONTRACTOR; all questions as to the interpretation of the specifications; and all questions as to compensation. His decision shall be final and he shall have authority to enforce and make effective such decisions. EIGHTH. LIABILITY INSURANCE. CONTRACTOR shall maintain at all times during this contract liability and property damage insurance, naming the City and its elected and appointed officials as addi- tional insured, which such policies shall be of an amount not less -19- 0 0 than $500,000, Combined Single Limit. Insurance certificates shall be for a minimum period of one year. The insurance policies shall bear an endorsement or shall have an attached rider providing that in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with the applicable law or statute, but in no event less than 30 days before expiration or cancellation is effective. CONTRACTOR shall provide to City the policy certificate establishing that the required level of insurance has been satisfied. CONTRACTOR shall indemnify and save harmless the City, its officers, agents, and employees from and against any and all claims, demands, loss or liability of any kind or nature which Lessor, its officers, agents and employees may sustain or incur or which may be imposed upon them or any of them for injury to or death of persons, damage to property as a result of, or arising out of, or in any manner connected with the performance of the obligations under this agreement. NINTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC CONTRACTS. City is subject to the provisions of the Government Code and the Labor Code of the State of California. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and shall be complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight (8) hours labor constitute a legal day's work and CONTRACTOR shall, as a penalty to City, forfeit twenty-five dollars ($25) for each workman employed in the execution of the Contract by CONTRACTOR, or by any SUB -CONTRACTOR, for each calendar day during which such workman is required or permitted to work more than eight (8) hours in violation of the provisions of Article Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as permitted by law. TENTH. CONTRACT TERMINATION. CITY may, without cause, terminate this Contract at any time prior to completion by CONTRACTOR of any of the services required hereunder. Notice of Termination of this Contract shall be given in writing to CONTRACTOR, and shall be sufficient to complete when same is deposited in the U.S. Mail, first class postage prepaid. In the event this Contract is terminated by CITY, CONTRACTOR shall be paid the value of services performed by him pursuant to this Contract prior to the date of termination thereof, such value to be the total to which he shall have become entitled, as determined by the CITY, less the amount of any payments previously made to -20- 0 0 CONTRACTOR, but in no event exceeding the maximum contract amount stated in Section 4. ELEVENTH. LICENSING REQUIREMENT. CONTRACTOR is required to possess a valid Contractor's License and City Business License. IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of City, pursuant to Council action, and by CONTRACTOR on the date set before the name of each. DATED March 5, 1991 ATTEST: I� /L�.i � �%� i✓iii APPROVED AS TO FORM: John . Shaw, City Attorney -21- CITY OF SAN JUAN CAPISTRANO 7 Kenneth 19 Friess, Mayor BY• Co actor /- -0 S�Ery/�e7` �U..41z.2ry (�Ecy HLY�fEntEw/ 0 9 CONSENT CALENDAR It was moved by Councilman Hausdorfer, seconded by Councilman Jones, that the staff recommendations be accepted for the following items listed on the Consent Calendar. The motion carried by the following vote: AYES: Councilmen Jones, Hausdorfer, Buchheim, Vasquez, and Mayor Friess ABSENT: None 1. CITY TREASURER'S_ REPORT OF INVESTMENTS AS OF AUGUST 30, 1991 (350.30) The City Treasurer's Report of Investments as of August 30, 1991, in the total amount of $17,675,000 was received and filed. 2. REPORT OF PLANNING COMMISSION ACTIONS (440.401 The Report dated September 17, 1991, from the Director of Planning Services, regarding actions taken at the meeting of September 10, 1991, was ordered received and filed. 3. REPORT OF _TRAFFIC AND TRANSPORTATION COMMISSION ACTIONS (590.201 The Report dated September 17, 1991, from the Director of Engineering and Building, regarding actions taken at the meetings of July 10 and August 14, 1991, was ordered received and filed. 4. PLANS, SPECIFICATIONS. AND AUTHORIZATION TO RECEIVE BIDS - SILVER CREEK DRIVE REHABILITATION AT HORNO CREEK AND DRAINAGE IMPROVEMENTS, MISSION STREET TO RAMOS STREET (600.30) As set forth in the Report dated September 17, 1991, from the Director of Engineering and Building, the plans and specifi- cations were approved for the rehabilitation of Silver Creek Drive at Horno Creek and for drainage improvements from Mission Street to Ramos Street. Staff was authorized to call for bids. �5. RESOLUTION. NOTICE OF COMPLETION AND FINAL REPORT - 1991 WEED ABATEMENT PROGRAM (STEWART RANCH) (60--10I..30) As set forth in the Report dated Septemlb� er 17, 1991, from the Director of Public Lands and Facilities, the following -3- 9/17/91 0 0 Resolution was adopted accepting the completion of the 1991 Weed Abatement Program for the City: RESOLUTION NO. 91-9-17-1, COMPLETION OF 1991 WEED ABATEMENT PROGRAM (ED STEWART CUSTOM WEED ABATE- MENT) - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE 1991 WEED ABATEMENT PROGRAM (ED STEWART CUSTOM WEED ABATEMENT) The Resolution accepted the work as complete in the amount of $10,905.30 and directed the City Clerk to forward a Notice of Completion to the County Recorder. Staff was authorized to release the 10% retention in the amount of $1,090.53 thirty-five (35) days after recording the Notice of Completion. 6. RESOLUTION. ACCEPTANCE OF RECREATIONAL TRAIL EASEMENT - TRACT 6381, LOT G, STONERIDGE ESTATES (670.50) As set forth in the Report dated September 17, 1991, from the Director of Engineering and Building, the following Resolution was adopted accepting the Recreational Trail Easement within Lot G of Tract 6381, to provide a connection between trails in the Marbella and Hunt Club developments: RESOLUTION NO. 91-9-17-2. ACCEPTANCE OF HIEING EQUESTRIAN TRAIL EASEMENT. LOT G. TRACT 6381, STONERIDGE ESTATES - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ACCEPTING AN EASEMENT FOR HIKING AND EQUESTRIAN TRAIL PURPOSES WITHIN LOT G, TRACT 6381 The City Clerk was directed to record the document with the County Recorder. PUBLIC HEARINGS 1. CONSIDERATION OF GENERAL PLAN AMENDMENT 90-07 - AIR QUALITY _ELEMENT (AIR QUALITY IMPLEMENTATION PLAN) (CONTINUED FROM AUGUST 20. 1991) (530.50) Proposal• Consideration of an Air Quality Implementation Plan, as required for local jurisdictions by the South Coast Air Quality Management District (AQMD) to comply with their Air Quality Management Plan (AQMP) adopted in 1989. -4- 9/17/91 AGENDA ITEM September 17, 1991 TO: Stephen B. Julian, City Manager FROM: Ronald C. Sievers, Director Public Lands and Facilities SUBJECT: 1991 Weed Abatement Program - Resolution, Notice of Completion and Final Report SITUATION The City of San Juan Capistrano annually conducts a Weed Abatement Program in accordance with City Ordinance No. 348. This ordinance requires that all properties not in compliance with the ordinance be cleared of noxious and hazardous weeds, debris and refuse by a City Contractor. The 1991 Weed Abatement Program has been completed and is ready for acceptance by the City Council and recordation of a Notice of Completion. Thirty days following this action, the 10% retention monies will be released. NOTIFICATION Ed Stewart Custom Weed Abatement 2157 Calle Ole Var-de San Clemente, CA 92672 COMMISSION/BOARD REVIEW, RECOMMENDATIONS Not applicable. FINANCIAL CONSIDERATIONS The contract was awarded to Ed Stewart Custom Weed Abatement for $31,411.55 and has been completed for $10,905.30. A total of 36 properties were abated this year (19 private, 13 City, 4 City CRA), compared to 88 properties in 1990. Efforts by staff, through an early notification process and increased overhead charges, have played a key role in reducing the number of properties requiring abatement by the City Contractor this year. City Council approval will result in the release of the 10% retention to the City Contractor in the amount of $1,090.53. ALTERNATE ACTIONS 1. Accept the completion of the 1991 Weed Abatement Program and authorize recording of the Notice of Completion. 2. Do not accept completion of the 1991 Weed Abatement Program. 3. Refer to staff for additional information. FOR CITY COUNCIL AGEND �s AGENDA ITEM September 17, 199 Page Two RECOMMENDATION By resolution, determine that the work for the 1991 Weed Abatement Program has been completed and authorize staff to release the l0% retention, in the amount of $1,090.53, thirty days after the recording of the Notice of Completion. Respectfully submitted, Ronald C. Sievers RCS:nb (,rr. _?c RESOLUTION NO. 91-9-17-1 OF 1991 WEED A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE 1991 WEED ABATEMENT PROGRAM (ED STEWART CUSTOM WEED ABATEMENT) WHEREAS, on the 5th of March, 1991, the City of San Juan Capistrano entered into a contract with Ed Stewart Custom Weed Abatement for the 1991 Weed Abatement Program; and, WHEREAS, the Director of Public Lands and Facilities has evaluated the final quantities and cost figures and recommends approval. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Juan Capistrano, as follows: SECTION 1. That the work required to be performed by said contractor has been completed. SECTION 2. That the total cost of said work is in the amount of $10,905.30. SECTION 3. That the work is hereby accepted and approved. SECTION 4. The City Clerk is directed to forthwith forward a "Notice of Completion" to the County Recorder of the County of Orange for recording. PASSED, APPROVED, AND ADOPTED this of September , 1991. `ENNETH E. FR[ESS, AYOR ATTEST- -I- day 0 • STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO ) I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 91-9-17-1 adopted by the City Council of the City of San Juan Capistrano, California, at a regular meeting thereof held on the 17th day of September , 1991, by the following vote: AYES: Councilmen Jones, Hausdorfer, Buchheim, Vasquez and Mayor Friess NOES: None ABSTAIN: None ABSENT: None (SEAL) C6� L/K CHERYL JO SO , CITY CLERK -2- 0 AGENDA ITEM March 5, 1991 TO: Stephen B. Julian, City Manager FROM: Ronald C. Sievers, Director Public Lands and Facilities SUBJECT: Award of Contract - 1991 Weed Abatement Program SITUATION In accordance with Ordinance No. 348, which sets procedures for the abatement of weeds and refuse, the City has solicited bids for the 1991 Weed Abatement Program. The bids received (which are good through April 5, 1991) were as follows: Ed Stewart Custom Weed Abatement $ 31,411.55 Landscape Systems $ 43,451.17 Edwin Webber, Inc. $ 75,119.69 Lambaren Contractors, Inc. $171,908.80 Proposals received were bid on a unit price basis for discing, mowing, handwork and trash clean-up. The final contractual estimate (as shown above) is based on the unit price bid by the contractor applied to the final quantities of the prior year's weed abatement program. Stewart Ranch was the contractor hired for the City's 1990 Weed Abatement Program. Ed Stewart Custom Weed Abatement (Ed Stewart C.W.A.) is the low bidder for the 1991 Weed Abatement Program. A review of the qualifications of Ed Stewart C.W.A. has determined their services and equipment to be acceptable, and their bid to be complete. Ed Stewart C.W.A. will be able to begin the abatement process in accordance with our proposed schedule. The 1991 Weed Abatement Program is anticipated to commence May 15, 1991, and will be completed by July, 1991. Any additional service will take place throughout the year and will be performed by the contractor on a call-back basis. NOTIFICATION Ed Stewart Custom Weed Abatement Landscape Systems Edwin Webber, Inc. Lambaren Contractors, Inc. FOR CITY COUNCIL AGENdtW AGENDA ITEM • • March 5, 1991 Page Two COMMISSION/BOARD REVIEW. RECOMMENDATIONS None FINANCIAL CONSIDERATIONS This program is financed by the property owners who require abatement service. An additional administrative fee is assessed to each abated property to cover administrative staff time, City overhead and field inspection. In 1990, the Weed Abatement Program assessments totaled $26,945.27. ALTERNATE ACTIONS 1. Determine the bid by Ed Stewart C.W.A. to be complete; approve the award of contract to Ed Stewart C.W.A. for the 1991 Weed Abatement Program in the amount of $31,411.55; and authorize the Mayor and City Clerk to execute the documents on behalf of the City. Do not accept the bid. Request additional information from Staff. By motion, accept the bid as complete; award the contract to Ed Stewart Custom Weed Abatement, and authorize the Mayor and City Clerk to execute the document on behalf of the City. Respectfully submitted, Ronald C. Sievers RCS :nb 0 0 BID PROPOSAL WEED & RUBBISH ABATEMENT - 1991 COMPANY GU3toM cr%P_ D 169;t -A4 EN f DATE ADDRESS o?J5% �9/�E DIE G��/aE� �<N!/Etil fiVfE �f1 LOT SIZE IN SQUARE FEET DISCING EDGING* MOWING 0 to 7,200 SF $ /40 s $ 61• fo $ /'9"n 7,201 to 21,780 SF $/00 $ /00 21,781 to 43,559 SF $ 5a s $�, Sy " $oZaG:� 1 Acre $ o25 p $ a 5cJ r joZ00 Over 1 Acre** *Edging of acreage shall be bid per 100 lineal foot. **Parcels with square footage exceeding one acre shall be calculated and charged as one acre, plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at 1 acre (at the quoted price), plus 40% of the 1 acre price. Parkways - Per 100 SF $ F. SD Hand Labor and Tools - Per 100 SF Includes all labor and equipment necessary to clean designated property and dispose of rubbish accumulated. $o2.S0 Trash clean-up and disposal per cubic yard. If awarded the contract, we agree to begin work per specifications and to complete per specifications. We further agree to enter into contract within 15 days and furnish bonds in the form * prescribed by the City. This is a valid and binding proposal to do all the work herein bid upon for the prices set forth above. -5- BID PROPOSAL WEED & RUBBISH ABATEMENT - 1991 COMPANY IqM}C,,"rjPj <\(4;TV_ M � DATE 7,112 Lei ADDRESS LOT SIZE IN SQUARE FEET DISCING EDGING* MOWING 0 to 7,200 SF W $-a sz, $& 6- 6� 7,201 to 21,780 SF !V$ 160 ((001 $ IQ' 4h $ 6C 21,781 to 43,559 SFq� ((oG\� $ I Acre !�vF �(aQ I $ Over 1 Acre** *Edging of acreage shall be bid per 100 lineal foot. **Parcels with square footage exceeding one acre shall be calculated and charged as one acre, plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at 1 acre (at the quoted price), plus 40% of the 1 acre price. Parkways - Per 100 SF $3._SZ Hand Labor and Tools - Per 100 SF Includes all labor and equipment necessary to clean designated dispose $ 3• property and of rubbish accumulated. Trash clean-up and disposal per cubic yard. $ [i If awarded the contract, we agree to begin work per specifications and to complete per specifications. We further agree to enter into contract within 15 days and furnish bonds in the form prescribed by the City. This is a, valid and binding proposal to do all the work hereir. bid upon for the prices set forth above. -5- BID PROPOSAL WEED & RUBBISH ABATEMENT - 1991 COMPANY ��,� i,cl I�JEGOE.�� ia✓� DATE 2 / ' ADDRESS E3`�72 LOT SIZE IN SQUARE FEET DISCING EDGING* MOWING *Edging of acreage shall be bid per 100 lineal foot. **Parcels with square footage exceeding one acre shall be calculated and charged as one acre, plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at 1 acre (at the quoted price), plus 40% of the 1 acre price. Parkways - Per 100 SF Hand Labor and Tools - Per 100 SF Includes all labor and equipment necessary to clean designated property and dispose of rubbish accumulated. $�Z so Trash clean-up and disposal per cubic yard. $�'- 1 If awarded the contract, we agree to begin work per specifications and to complete per speci f icat ions. We further agree to enter into contract within 15 days and furnish bonds in the form prescribed by the City. This is a valid and binding proposal to do all the work herein bid upon for the prices set forth above. -5- 0 to 7,200 SF$3�`� $74' $ 90" m" 7,201 to 21,780 SF $7`-0 $An 21,781 to 43,559 SF $moo-° $7 $8�°D 1 Acre $�sa' $7p6 Over 1 Acre** *Edging of acreage shall be bid per 100 lineal foot. **Parcels with square footage exceeding one acre shall be calculated and charged as one acre, plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at 1 acre (at the quoted price), plus 40% of the 1 acre price. Parkways - Per 100 SF Hand Labor and Tools - Per 100 SF Includes all labor and equipment necessary to clean designated property and dispose of rubbish accumulated. $�Z so Trash clean-up and disposal per cubic yard. $�'- 1 If awarded the contract, we agree to begin work per specifications and to complete per speci f icat ions. We further agree to enter into contract within 15 days and furnish bonds in the form prescribed by the City. This is a valid and binding proposal to do all the work herein bid upon for the prices set forth above. -5- BID PROPOSAL WEED & RUBBISH ABATEMENT - 1991 COMPANY LAMBAREN CONTRACTORS, INC. DATE FEB. 197 991 ADDRESS 23200 OLIVE AVE.. EL TORO, CA. 92630 LOT SIZE IN SQUARE FEET DISCING EDGING" MOWING 0 to 7,200 SF $ 105.50 $ 5.00 $ 215.00 7,201 to 21,780 SF $ 125.50 $ 5.0n $ 653,00 21,781 to 43,559 SF $ 150.00 $ 5.00 $ 1_,305.00 1 Acre $ 150.00 $ 5.00 $_ 1 , 305.00 Over 1 Acre*" 'Edging of acreage shall be bid per 100 lineal foot. "*Parcels with square footage exceeding one acre shall be calculated and charged as one acre, plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at 1 acre (at the quoted price), plus 40% of the 1 acre price. Parkways - Per 100 SF $ 5.00 Hand Labor and Tools - Per 100 SF Includes all labor and equipment necessary to clean designated property and dispose of rubbish accumulated. $ 15.0 Trash clean-up and disposal per cubic yard. $_i n - pp If awarded the contract, we agree to begin work per specifications and to complete per specifications. We further agree to enter into contract within 15 days and furnish bonda in the form prescribed by the City. This is a valid and binding proposal to do all the work herein bid upon for the prices set forth above. -5- 9 0 B I D O P E N I N G R E P O R T Bids opened February 19, 1991 at 2:00 am/gip Project Title 1991 Weed $ Rubbish Abatement Project Engineer Ron Sievers Pre -Bid Estimate 5. 6. 7. M 9. 10. cc: City Clerk's Staff (3) Signed Public Works (3) City Manager (1) Dated y6 lzz/ The above bid amounts have not been checked. The bid totals are subject to correction after the bids have been completely reviewed. BidBi Bidder: Amount B nd 72&-v 21,dcn X3 1 a&,e- ` 1• Tambaren Contractors} Tnr_17�SG 1�� �j (� 12.5��,�` /50 2. Tandsrapp Systems lJ1SC_ (00— 3.50 3.sv 3•sa 3•S'0 ccs 60- &0- 66 l 3. Fd Stewart /CV !Ab So" 25 _ 1. Sv 2.57 Y 5V 2,!S;6 J (dw 167.) - r (0 —_,2 D - 20-0 - 4. new;n Webber Inc (iiS° 39J ',9 �9 `f5 7- 5. 6. 7. M 9. 10. cc: City Clerk's Staff (3) Signed Public Works (3) City Manager (1) Dated y6 lzz/ The above bid amounts have not been checked. The bid totals are subject to correction after the bids have been completely reviewed. • January 24, 1991 ADDENDUM NO. 1 0 SPECIFICATIONS & CONTRACT DOCUMENTS FOR MEMBERS OF THE CITY COUNCIL LAWRENCE F. SUCHHEIM KENNETH E. FRIESS GARY L. HAUSDORFER GIL JONES JEFF VASQUEZ CITY MANAGER STEPHEN B. JULIAN 1991 WEED AND RUBBISH ABATEMENT PROGRAM This addendum is issued to correct an error in the specification documents: Paae 5 - DELETE "We further agree to enter into contract within 15 days and furnish bonds in the form prescribed by the City." Page 5 - INSERT "We further agree to enter into contract within 15 days." The bidder shall sign and return a copy of this Addendum No. 1 with the bid. Very truly ours, 1?1, C. Ronald C. Sievers, Director L Public Lands & Facilities CONTRACTOR 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 499-1171 • a 1991 WEED ABATEMENT PROGRAM SCHEDULE OF EVENTS 11/20/90 Agenda Item to City Council - Review of Specifications and Authorization to Call for Bids - 1991 Weed Abatement Program 01/25/91 Preliminary Letters Regarding Weed Abatement Mailed ... Noted Anticipated Increase in Costs 02/04/91 10:00 a.m., Pre -Bid Conference, City Council Chamber 02/19/91 2:00 p.m., Bid Opening 02/21/91 Press Release Noting Increased Costs and Encouraging Early Anticipation of Program 03/05/91 Agenda Item to City Council - Award of Contract - 1991 Weed Abatement Program 3/4-15/91 Dave Hubler to Conduct Field Inspections 04/15/91 Notice to Abate Letters to be Mailed .. Noting Public Meeting of May 22, 1991 04/15/91 Press Release that Program is soon to begin and Noting Increased Costs 05/22/91 Public Meeting to address concerns of citizens 05/22/91 Weed Abatement Officially Begins 06/30/91 Weed Abatement Ends 07/--/91 Assessment Letters to Homeowners .. AS EARLY AS POSSIBLE IN JULY .. NOTING DATE OF PUBLIC HEARING OF AUGUST 6, 1991. 07/23/91 Assessments Posted on Council Room Door (10 days prior to Public Hearing, Aug 6) 08/06/91 Agenda Item to City Council - Public Hearing - 1991 Weed Abatement Charges 8/10/91 Assessment Charges Submitted to County for Placement on County Tax Roll 09/03/91 Agenda Item to City Council - Notice of Completion and Final Report - 1991 Weed Abatement Program 0 0 BID PROPOSAL WEED & RUBBISH ABATEMENT - 1991 E4147e-4d4.1ef/ COMPANY 6CA97`b w k%E/J 4A 9;t -N1 &V f DATE ADDRESS o?JJ!% �it//u� O/6 G��E, CniN!/EM fit/fE C7fi LOT SIZE IN SQUARE FEET DISCING EDGING* MOWING 0 to 7,200 SF $/60 vr__ $ �'S� $ 7,201 to 21,780 SF $i00 0— $ �•� $_L'9 0 '� 21,781 to 43,559 SF $ 1 Acre $ aS = $ a 5400 Over 1 Acre** *Edging of acreage shall be bid per 100 lineal foot. **Parcels with square footage exceeding one acre shall be calculated and charged as one acre, plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at 1 acre (at the quoted price), plus 40% of the 1 acre price. Parkways - Per 100 SF $Cq• SD Hand Labor and Tools - Per 100 SF Includes all labor and equipment necessary to clean designated property and dispose of rubbish accumulated. Trash clean-up and disposal per cubic yard. $ If awarded the contract, we agree to begin work per specifications and to complete per specifications. We further agree to enter into contract within 15 days and furnish bonds in the form prescribed by the City. This is a valid and binding proposal to do all the work herein bid upon for the prices set forth above. -5- 0 0 BID PROPOSAL (Continued) WEED & RUBBISH ABATEMENT The undersigned hereby declares, as bidder, that the prices, terms or conditions of said bid have not been communicated by the undersigned to any employee or agent of the City of San Juan Capistrano; that the proposal is genuine, and not sham or collusive, nor made in the interest or on behalf of any person not herein named, and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from bidding, and that the bidder has not in any manner sought by collusion to secure for himself an advantage over any other bidder. California State Contractor's License No.: /NONE R�C.'lrJifCe% — Company: G�l15 // 9biAwdA.-t By: ��- "�� r� Address: c?45-7 49!/d0/6/%sQ�E A OAMI nOV* 494F 9a6721 Telephone No.: 710 -140-9a's-C) Are sub -contractors to be used on this project: If yes, please complete the following: Name of Sub -Contracting Company: Address: Type of Work: Name of Sub -Contracting Company: Address: Type of Work: Title: ~41e.e,_ Date: Yesjg�_No ✓ Phone: Phone: If more than two sub -contractors are to be used, please list additional companies on a separate sheet. All bids must be received by the City prior to the hour indicated on the Notice Inviting Bids or they shall be returned unopened. GS 0 0 NON -COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID STATE OF CALIFORNIA ss. County of being first duly/sworn deposes and says that he is -ZO/E [1,gJe/E.0 of fGf �fE«lgi£f1Gr/S�'✓�� 6ULtr%G`niJ�iz1� the party making the foregoing bTid; that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that any one shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with any one to fix the bid price of said bidder or of any other bidder, or to fix the bid price of or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of any one interested in the proposed contract; that all statements contained in such bid are true; and further, that said bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in this general business. DATED: SIGNORE 7` On this the J7 ,. , day of FeVYOAr19L%/ before me, the undersigned, a Notary Public in and for said State, personally appeared �Cl{�1/� [J�I9✓✓L?� f cSFIT 'f personally known to me/proved to me on the basis of satisfactory evidence, to be the person(s) whose name(s) /�) subscribed to the within instrument, and acknowledged that he, executed it. OFFICIAL SEAL JILL K VALYARD Notary Public-Callfomla WITNESS my hand and official seal. p ORANGE COUNTY MY CommiWon Expires Apra 20, 1993 -7- 0 DESIGNATION OF SUB -CONTRACTORS Submit with Proposal. In compliance with the Provisions of Section 4100-4107 of the Government Code of the State of California as amended, the undersigned certifies that he has used the sub - bids of the following listed sub -contractors in making up his bid, and that the sub- contractors listed will be used for the work for which they bid, subject to the approval of the Director of Public Lands and Facilities, and in accordance with the applicable provisions of the Specifications. It is understood and agreed that all those portions of the work called for in the contract documents for which a sub -contractor is not listed will be performed by the undersigned through his forces. If no sub -contractors are listed, all bonds and insurance will be written in the name of the general contractor only. Item of Work Sub -Contractor Address Address Phone No. 1. � la6-4"AjjjtO 2. 0"AA1411 - 07 _Mraw. 3. 4. 5. 6. 7. 8. '5'D A)a_eo �lXr7<En cc2� -a- STATEMENT OF EXPERIENCE THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION. 1. G9 ee '6th 2. dt/57 owxe 0/d f.kma-le, 4/*/ G/ea7,Z%r r aq/�f. 9a6 -7:2 -- Business Address 3. 7i'/ 4. Previous Contracts Completed - Last Five (5) Years Contract From &5 to 40 Jurisdiction Dept. Head Amount .Q:� o'nO NOTE: If more than twelve contracts were comple, please attach additional sheet. Signed: Name ��ile'a.Y9Qf'/Cvs7oH �rl�Ofl�9�c'ticE�(I` Com ME 0 0 STATEMENT OF EQUIPMENT THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION. 1. A pan 2. a/57 Gydar Ole C',.F- a�7z Business Address 3. Ki 4. State below the information for each tractor you have available for work. Type of Equipment Make of Tractor Serial Required You are Offering Model Year Number % fSlO/5/�S -ZNA L'R/9f/CNh'1 /45G /WNP /f 77 �o//A/ �E /S/�1�5(' i�K /%77 !/N�i�//NN�N"d/✓�" is ,JV6;e M,0&e5n 9 / .disks' 4-V V9 ieS g C�s{o 3Q0's, A16W6 Nein o/iasy—oil6A00 diww ley� Owe 780w - 9� /glon/Er If your equipment (tractor, disc, or blade) does not comply with the specifications of equipment specified, state wherein your equipment differs so that full consideration can be given to all offers. gLloitcv.19',1 �yl�9i/H/i/E 1 �ssE,e-7-D1S67�ozE� REMARKS: %?W C��— . Signed: E�� 57�uJHe f �eusto,vi 4xf�.gby t --M ev1` Company -10- STATEMENT OF GENERAL INFORMATION YES 1. Are you the legal owner of all equipment being offered? 2. Do you intend employing subcontractors in any phase of the clearing operation? 3. do you or any subcontractor you intend to employ have any additional contractual commitments occurring during the term of this contract? If so, please list them. 4. Do you agree to make all equipment offered available for inspection at one location on a mutually - established date? If not, please explain. 5. Have you under your name or any other ever had a contract cancelled or terminated for any reason? If so, please explain. %p»,ya- ;4n. of c- -ivf aawiF.u� 6. Has any subcontractor that you intend to employ _ under his name or any other ever had a contract cancelled or terminated for any reason? If so, please explain. The above information is true and accurate to the best y knowledge. �14Lwt1 Signed: f�iucu �C/�ecsocrwl Date Name NO v-� THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION. -11- ED STEWART 10 CUSTOM WEED ABATEMENT 2157 Calle Ola Verde San Clemente, CA 92672 February 19, 1991 Mr. Ron Sievers Director, Public Lands and Facilities City of San Juan Capistrano Dear Ron: Thank you for your letter of January 29, 1991. In regards to the award of this year's weed abatement program, providing I am the lowest qualified bidder, I am willing to put up a performance bond in lieu of a contractor's license if the City feels a license would be beneficial. If you have any questions please do not hesitate to contact me. Sincerely, Edwin Stewart J0 0 AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA COUNTY OF ORANGE I am a citizen of the United States and a resident of the County aforesaid. I am over the age of eighteen years, and not a parry to or interested in the above entitled matter. 1 am the principal clerk of the Capistrano Valley News, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California. on June 7. 1984. Case No. A-122949 in and for the City of San Juan Capistrano, County of Orange, State of California; that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: January 24, 31, 1991 I declare under penalty of perjury that the foregoing is true and correct. Executed at Mission Viejo, Orange County, California, on January31, 1991 .............................................................................................. .........w� e� .... .::......... (Signature) Capistrano Valley News (A Publication of South Orange County News) 23811 Via Fabricante P. O. Box 3629 Mission Viejo, California 92690 (714) 768-3631 Space below for Filing Stamp Only. I . ITY C; ERY, OrPARTMEN Ctiy'IF SAN JVAP ;AP" r,tn,a Proof of Publication of NOTICE INVITING BIDS ........................................................................................................... -:*, 1--1 wa. mu =d tM.. g arr,�NeCpfw�Val ieegw wYd N4 -et?b i tanvmd SW hobbl& MMM W4111 ,rq. lkdl AY. m db N! Ap ,. �' p�Yl taMep All -117 ir 9 0 NOTICE OF TRANSMITTAL - LEGAL PUBLICATIONS TO: CAPISTRANO VALLEY NEWS Bea Gougeon, Legal FOR PUBLICATION ON: DOCUMENT TO BE PUBLISHED: PROOF OF PUBLICATION: AUTHORIZED BY: DATE: January 14, 1991 Date of Bid Opening Date (s) notice published Date affidavit received Date notice posted in designated posting places (3) THURSDAY, JANUARY 24, 1991 THURSDAY, JANUARY 31, 1991 NOTICE INVITING BIDS - 1991 WEED AND RUBBISH ABATEMENT PROGRAM Please send to: City Clerk's Department City Hall 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (714) 493-1171 - 02/19/91 - 01/24/91 - 01/31/91 - a/'7 /9 / Q/rna, - 01/24/91 NOTICE INVITING BIDS 1991 WEED AND RUBBISH ABATEMENT PROGRAM Notice is hereby given that the City of San Juan Capistrano will receive sealed proposals or bids for the 1991 Weed and Rubbish Abatement Program until 2:00 P.M. on the 19th day of February, 1991. A mandatory pre-bid conference is scheduled at 10:00 A.M. on the 4th day of February, 1991, at the City offices to assist contractors. Copies of the Specifications are on file in the Office of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California, and may be obtained at the non-refundable charge of $10.00, plus a charge of $5.00 for each set of Plans and Specifications mailed. Dated: January 14, 1991 CHERYL JOMNSoN, CITY CLERK CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA 1991 WEED AND RUBBISH ABATEMENT PROGRAM NOTICE INVITING BIDS Public notice is hereby given that the City of San Juan Capistrano will, up to 2.00 P.m., on the 19th day of February 1991, receive sealed proposals or bids for the 1991 Weed and Rubbish Abatement Program in accordance with the approved specifications on file in the Office of the City Clerk of the City of San Juan Capistrano, California. Bids will be received until the time hereinbefore stated at the San Juan Capistrano City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. No bid will be received unless it is made on a proposal provided within these specifications. A MANDATORY pre-bid conference is scheduled at 10:00 a.m. on the 4th day of February 1991, at the City Offices. The Contractor shall have the opportunity of clarification or interpretation of any point or points of question within the specifications and contract documents. It is the Contractor's responsibility to be in attendance at this conference to receive any information disclosed during the proceedings, for the City shall not disseminate any records of the conference. Exclusive of written addendums and this pre-bid conference, the City shall not be responsible for any instructions, explanations, or interpretation of the specifications or contract documents presented to the bidders in any manner. The City Council reserves the right to reject any and all bids received and to compare the relative merits of the respective bids and to choose that which in the opinion of said City will best serve the interests or needs of said City. -3- BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the State of California, conies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk and shall be made available to any interested party on request. Copies of specifications are on file in the Office of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California. Copies of the specifications for use in preparing bids may be obtained at the Office of the City Clerk, San Juan Capistrano, at the address shown above. One set of specifications is available for each general contractor proposing to submit a bid for said work. A charge in the amount of $10, nonrefundable, is required for obtaining each set of specifications. There will be a $5 charge for postage and handling on all specifications mailed. Each bidder shall state the California Contractor's License number of such bidder so bidding, as no bid will be accepted from a Contractor who has not been licensed in accordance with the provisions of the laws of the State of California relating to the licensing of Contractors. This Notice is hereby given and published by order of the City Council of the City of San Juan Capistrano, and is dated �lAn1yA2�/ kq� PFF1 ,u_ Aryl J6hn n, City Clerk City of San Juan Capistrano Orange County, California -4- AGENDA ITEM November 20, 1990 TO: Stephen B. Julian, City Manager FROM: Ronald C. Sievers, Director Public Lands & Facilities SUBJECT: Review of Specifications and Authorization to Call for Bids - 1991 Weed and Rubbish Abatement Program SITUATION City Ordinance No. 348 provides for the annual abatement of weeds, garbage and refuse throughout the City. During April, inspections of all properties of the City are conducted. If a property appears to have a potential weed/debris problem, the owners are notified by letter. The owners are advised to clean their properties within 30 days. If the property is not cleared of weeds, etc., a private contractor, who is awarded the contract by the City Council, will clear the property under the direction of the City Enforcement Officer. Prior to the actual start of work, a list of all properties identified will be reviewed by the City Manager's Office and/or the Community Redevelopment Agency for any possible conflict with historical or archaeological concerns. Any properties identified which do have historical or archaeological conflicts will be abated under the direction or supervision of a representative of the archaeological consultants retained by the City. Discing, mowing and handwork charges are assessed by the acre and the square foot. These charges, along with an administrative charge, are added to the owner's property tax bill. The administrative charge covers the cost for the inspector's time, computer time, printing, mailing costs and all other expenditures associated with the Weed Abatement Program. The total dollar amount for the 1990 Weed Abatement Assessments was $26,945.27. Now is the time to solicit new proposals for this service. Every year, the physical characteristics of the City change somewhat, as does the type of work needed to abate weeds. Areas once disced by tractor may now have to be mowed, edged or handworked. Each year, the City solicits new proposals that reflect these changes. This insures that the City obtains the best and most economical contract for its citizens. To implement a new agreement before the 1991 program commences, it is necessary at this time to review the specifications so that advertising for new bids may begin. FOR CITY COUNCIL AGEND A) �/ 0 AGENDA ITEM November 20, 1990 Page 2 N/A COMMISSION/BOARD REVIEW. RECOMMENDATIONS Not Applicable FINANCIAL CONSIDERATIONS i All costs associated with private property abatements will be assessed the individual landowners, including an administrative charge. The 1990 Weed Abatement Program assessed 71 properties, for a total of $26,945.27. These assessments were submitted to the Orange County Auditor -Controller for inclusion on the property tax roll. ALTERNATE ACTIONS 1. Approve the specifications for the 1991 Weed and Rubbish Abatement Program and authorize advertising for bids. 2. Do not authorize the advertising for bids. 3. Request additional information from Staff. ------------------------------------------------------------------ ------------------------------------------------------------------ By motion, approve the specifications for the 1991 Weed and Rubbish Abatement Program and authorize the advertising for bids. (Respectfully submitted, V� C. Ronald C. Sievers RCS/NB:nb January 24, 1991 ADDENDUM NO. 1 SPECIFICATIONS & CONTRACT DOCUMENTS FOR 1991 WEED AND RUBBISH ABATEMENT PROGRAM MEMBERS OF THE CITY COUNCIL LAWRENCE F. BUCHHEIM KENNETH E. FRIESS GARY L. HAUSDORFER GIL JONES JEFFVASOUEZ CITY MANAGER STEPHEN B. JULIAN This addendum is issued to correct an error in the specification documents: Page 5 - DELETE "We further agree to enter into contract within 15 days and furnish bonds in the form prescribed by the City." Page 5 - INSERT "We further agree to enter into contract within 15 days." The bidder shall sign and return a copy of this Addendum No. 1 with the bid. Very truly ours, s-�- C. Ronald C. Sievers, Director Public Lands & Facilities CONTRACTOR 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 • (714) 498•lf7f CITY OF SAN JUAN CAPISTRANO COUNTY OF ORANGE, STATE OF CALIFORNIA SPECIFICATIONS AND CONTRACT DOCUMENTS 1991 WEED AND RUBBISH ABATEMENT PROGRAM CITY COUNCIL GARY L. HAUSDORFER, MAYOR PHILLIP R. SCHWARTZE KENNETH E. FRIESS LAWRENCE F. BUCHHEIM ANTHONY L. BLAND CITY MANAGER STEPHEN B. JULIAN DIRECTOR OF PUBLIC LANDS & FACILITIES RONALD C. SIEVERS NOVEMBER 1990 U 1 1991 WEED AND RUBBISH ABATEMENT PROGRAM TABLE OF CONTENTS Notice Inviting Bids . . . . . . . . . . . . . . . . . . 1 ' Instruction to Bidders 3 Bid Proposal . . . . . . . . . . . . . . . . . . . . . . 5 Non -Collusion Affidavit . . . . . . . . . . . . . . . . . 7 Designation of Sub -Contractors . . . . . . . . . . . . . 8 ' Statement of Experience . . . . . . . . . . . . . . . . . 9 Statement of Equipment . . . . . . . . . . . . . . . . . 10 Statement of General Information . . . . . . . . . . . . 11 ' General Provisions 12 Detail Specifications . . . . . . . . . . . . . . . . . . 16 ' Contract 18 U 1 1991 WEED AND RUBBISH ABATEMENT PROGRAM ' NOTICE INVITING BIDS ' Public notice is hereby given that the City of San Juan Capistrano will, up to 2:00 p.m.. on the 19th day of February 1991, receive ' sealed proposals or bids for the 1991 Weed and Rubbish Abatement Proaram in accordance with the approved specifications on file in ' the Office of the City Clerk of the City of San Juan Capistrano, California. Bids will be received until the time hereinbefore stated at the San Juan Capistrano City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. 1 H `J No bid will be received unless it is made on a proposal provided within these specifications. A MANDATORY pre-bid conference is scheduled at 10:00 a.m. on the 4th day of February 1991, at the City Offices. The Contractor shall have the opportunity of clarification or interpretation of any point or points of question within the specifications and contract documents. It is the Contractor's responsibility to be in attendance at this conference to receive any information disclosed during the proceedings, for the City shall not disseminate any records of the conference. Exclusive of written addendums and this pre-bid conference, the City shall not be responsible for any instructions, explanations, or interpretation of the specifications or contract documents presented to the bidders in any manner. The City Council reserves the right to reject any and all bids received and to compare the relative merits of the respective bids and to choose that which in the opinion of said City will best serve the interests or needs of said City. -3- I ' BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the State of California, conies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk ' and shall be made available to any interested party on request. ' Copies of specifications are on file in the Office of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California. Copies of the specifications for use in ' preparing bids may be obtained at the Office of the City Clerk, San Juan Capistrano, at the address shown above. One set of specifications is available for each general contractor proposing to submit a bid for said work. A charge in the amount of $10, ' nonrefundable, is required for obtaining each set of specifications. There will be a $5 charge for postage and handling ' on all specifications mailed. Each bidder shall state the California Contractor's License number ' of such bidder so bidding, as no bid will be accepted from a Contractor who has not been licensed in accordance with the ' provisions of the laws of the State of California relating to the licensing of Contractors. This Notice is hereby given and published by order of the City Council of the City of San Juan Capistrano, and is dated Chdryl J-6bnd6n, City Clerk City of San Juan Capistrano Orange County, California -4 - ' INSTRUCTIONS TO BIDDERS Proposal Requirements ' 1. Proposal Form - Bids shall be submitted upon the proposal form provided therefore, properly executed with prices stated in figures. The form must be signed by an authorized representative of the bidder. 2. Withdrawal of Bids - Any bidder may withdraw his bid, either personally or by ' written request, at any time prior to the scheduled time for opening of bids. ' 3. MANDATORY Pre -Bid Conference - A MANDATORY Pre -Bid Conference will be held. At this Pre -Bid Conference, bidders shall have the opportunity for clarification or any point or points of question within the specifications and contract documents. ' 4. Rejection of Proposal - Proposals containing alterations, additions not called for, conditional alternative bids, incomplete bids, or irregularities of any kind may be rejected. The right to reject any and all proposals is reserved to the City Council as is the right to waive any irregularities deemed to be in the best interest of the City. 5. Award of Contract - The award of contract, if awarded, will be to the lowest ' responsible bidder whose proposal complies with the requirements herein described at the discretion of the City Council. In determining the responsibility of the bidders, consideration shall be given to the experience, ability, equipment, and ability of the bidders to provide proper insurance coverage. Award or rejection of all bids will be made within forty-five (45) days after opening. 6. Examination of Specifications and Site of Work - The bidder shall examine carefully ' the Specifications and site of work contemplated, and it shall be assumed that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and quantities of work to be performed and as to the requirements of these specifications. It is mutually agreed that submission of a proposal shall be considered "conclusive" evidence that the bidder has made such examination. 7. Designation of Subcontractors - Any subcontractor doing work shall be designated on the proposal schedule attached herewith. 8. Disqualification of Bidders - More than one proposal from an individual, a firm or ' partnership, a corporation or an association under the same or different names will not be considered. Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all ' proposals in which such bidder is interested. 9. Competency of Bidders - Bidder shall furnish with bid a complete statement of his financial ability and experience in performing similar public works projects (see attached Statement of Experience). I -3- Award and Execution of Contract 1. Execution of Contract - The contract shall be signed by the successful bidder and returned, together with the two (2) contract bonds and satisfactory evidence of insurance, within fifteen (15) days after the bidder has received notice that the ' contract has been awarded. No proposal shall be considered binding upon the City until the execution of the contract by the City. The City reserves the right not to execute the contract even after awarding the contract. 1 L 1 2. Failure to Execute Contract - Failure to execute the contract and file acceptable bonds and satisfactory evidence of insurance, as provided below, within fifteen (15) days after the bidder has received notice that the contract has been awarded, shall be just cause for the annulment of the award and the forfeiture of the proposal security. If the successful bidder refuses or fails to execute the contract, the work may then be readvertised or may be awarded to the second lowest responsible bidder or may be performed by City forces. 3. Workmen's Compensation Insurance - The contractor shall furnish satisfactory evidence that he has taken out for the period of the contract, full compensation insurance with a company authorized to transact business in this State and such insurance shall be maintained in full force and effect at his own expense during the life of the contract. -4- I 1 BID PROPOSAL 1 WEED & RUBBISH ABATEMENT - 1991 1 COMPANY DATE ADDRESS 1 LOT SIZE IN SQUARE FEET DISCING EDGING* MOWING 0 to 7,200 SF $ $ $ 1 7,201 to 21,780 SF $ $ $ 21,781 to 43,559 SF $ $ $ 1 1 Acre $ $ $ Over 1 Acre** 1 *Edging of acreage shall be bid per 100 lineal foot. **Parcels with square footage exceeding one acre shall be calculated and charged as one acre, plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at 1 acre (at the quoted price), plus 40% of 1 the I acre price. Parkways -Per 100 SF $ 1 Hand Labor and Tools - Per 100 SF Includes all labor and equipment necessary to clean designated 1 property and dispose of rubbish accumulated. $ Trash clean-up and disposal per cubic yard. $ 1 If awarded the contract, we agree to begin work per specifications and to complete per specif ications. 1 We further agree to enter into contract within 15 days and furnish bonds in the form prescribed by the City. 1 This is a valid and binding proposal to do all the work herein bid upon for the prices set forth above. I I 1 1 -5- 1 ' BID PROPOSAL (Continued) WEED & RUBBISH ABATEMENT The undersigned hereby declares, as bidder, that the prices, terms or conditions of said bid have not been communicated by the undersigned to any employee or agent of the City of San Juan Capistrano; that the proposal is genuine, and not sham or collusive, nor made in the interest or on behalf of any person not herein named, and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from bidding, and that the bidder has not in any manner sought by collusion to secure for himself an advantage over any other bidder. ' California State Contractor's License No.: Company: By: Address: Title: Date: Telephone No.: Are sub -contractors to be used on this project: Yes_ No_ If yes, please complete the following: Name of Sub -Contracting Company: Address: Phone: Type of Work: Name of Sub -Contracting Company: Address: Phone: Type of Work: If more than two sub -contractors are to be used, please list additional companies on a separate sheet. All bids must be received by the City prior to the hour indicated on the Notice Inviting Bids or they shall be returned unopened. I LJ I 1J D H I NON -COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID STATE OF CALIFORNIA ) SS. County of ) being first duly sworn deposes and says that he is of the party making the foregoing bid; that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that any one shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with any one to fix the bid price of said bidder or of any other bidder, or to fix the bid price of or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of any one interested in the proposed contract; that all statements contained in such bid are true; and further, that said bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in this general business. DATED: SIGNATURE On this the day of , 19` before me, the undersigned, a Notary Public in and for said State, personally appeared personally known to me/proved to me on the basis of satisfactory evidence, to be the person(s) whose name(s) subscribed to the within instrument, and acknowledged that executed it. WITNESS my hand and official seal. Notary Public in and for said State -7- I 11 1 DESIGNATION OF SUB -CONTRACTORS Submit with Proposal. In compliance with the Provisions of Section 4100-4107 of the Government Code of the State of California as amended, the undersigned certifies that he has used the sub - bids of the following listed sub -contractors in making up his bid, and that the sub- contractors listed will be used for the work for which they bid, subject to the approval of the Director of Public Lands and Facilities, and in accordance with the applicable provisions of the Specifications. It is understood and agreed that all those portions of the work called for in the contract documents for which a sub -contractor is not listed will be performed by the undersigned through his forces. if no sub -contractors are listed, all bonds and insurance will be written in the name of the general contractor only. 1. 2. 3. 4. 5. 6. 7. 8. Item of Work Sub -Contractor Address Phone No. BIDDER'S NAME AUTHORIZED SIGNATURE -8- STATEMENT OF EXPERIENCE THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION. 1. Bidder's Name Company Name 2. Business Address 3. Business Telephone Number 4. Previous Contracts Completed - Last Five (5) Years Contract From —to _ Jurisdiction Dept. Head Amount NOTE: If more than twelve contracts were completed, please attach additional sheet. Signed: Name Company STATEMENT OF EQUIPMENT THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION. 1. Bidder's Name Company Name 2. Business Address 3. Business Telephone Number 4. State below the information for each tractor you have available for work. Type of Equipment Make of Tractor Serial Required You are Offering Model Year Number If your equipment (tractor, disc, or blade) does not comply with the specifications of equipment specified, state wherein your equipment differs so that full consideration can be given to all offers. REMARKS: Signed: Name Company -10- I ' STATEMENT OF GENERAL INFORMATION YES 1. Are you the legal owner of all equipment being offered? NO ' The above information is true and accurate to the best of my knowledge. Signed: ' Date Name Company THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION. -11- 2. Do you intend employing subcontractors in any phase of the clearing operation? ' 3. do you or any subcontractor you intend to employ have any additional contractual commitments occurring during the term of this contract? If so, please list them. ' 4. Do you agree to make all equipment offered available for inspection at one location on a mutually - established date? If not, please explain. 1 5. Have you under your name or any other ever had a contract cancelled or terminated for any reason? If so, please explain. ' 6. Has any subcontractor that you intend to employ under his name or any other ever had a contract cancelled or terminated for any reason? If so, please explain. NO ' The above information is true and accurate to the best of my knowledge. Signed: ' Date Name Company THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART OF YOUR QUOTATION. -11- L GENERAL PROVISIONS Prosecution and Progress 1. Time of Beginning and Completion of Work The Contractor shall execute the contract and begin work within fifteen (15) days after execution of the contract or as directed by the Enforcement Officer and shall ' diligently prosecute the same in compliance with dates set forth in the schedule contained elsewhere in these specifications. 2. Character of Workmen If any subcontractor or person employed by the contractor shall fail or refuse to carry out the directions of the Enforcement Officer or shall appear to the ' Enforcement Officer to be incompetent or to act in a disorderly or improper manner, he shall be discharged immediately on the requisition of the Enforcement Officer, and such person shall not again be employed on the work. All employees shall be legally entitled to work in the State of California. 3. Temporary Suspension of Work ' The Enforcement Officer shall have the authority to suspend the work wholly, or in part, for such period as he may deem necessary due to unsuitable weather or to such other conditions as are considered unfavorable for the suitable prosecution of the ' work, or for such time as he may deem necessary due to the failure on the part of the contractor to carry out orders given, or to perform the work in accordance with these specifications. The contractor shall immediately comply with the order of the Enforcement Officer to suspend the work wholly or in part. The work shall be resumed when conditions are favorable and methods are corrected, as ordered or approved by the Enforcement Officer. ' In the event of a suspension of work under any of the conditions above set forth, such suspension of work shall not relieve the contractor of his responsibilities. ' 4. Progress of Work Cleaning shall proceed in an orderly manner. Wherever possible, lots shall be completely finished prior to workmen proceeding to the next parcel. Any exceptions ' shall be approved by the Enforcement Officer. 5. Billing Form ' Contractor shall use the approved billing form and progress payment form given to him by the City. -12- ' Control of the Work 1. Authority of City - The City representative shall decide all questions as to the quality or acceptability of the work performed and to the manner of performance and rate of progress of the work, all questions as to the acceptable fulfillment of the contract on the part of the contractor, and all questions as to compensation. His ' decision shall be final and he shall have authority to enforce and make effective such decisions and orders which the contractor fails to carry out promptly. ' 2. Interpretation of Specifications - Should it appear that the work to be done or any matter relative thereof is not sufficiently detailed or explained in these specifications, the contractor shall apply to the City representative for such further explanations as may be necessary and shall conform to them as part of the contract, so far as may be consistent with the original intent. In the event of doubt or question relative to the true meaning, reference shall be made to the City Council, whose decisions thereon shall be final. 3. Inspection - The City representative shall at all times have access to the work during its progress, and shall be furnished with every reasonable facility for ' ascertaining that the materials and the workmanship are in accordance with the requirements and intentions of these specifications. Inspection of the work shall not relieve the contractor of any of his obligations to ' fulfill the contract as prescribed. Defective work shall be made good, and unsuitable materials may be rejected, notwithstanding that such defective work and materials have been previously overlooked by the City representative and accepted or estimated for payment. 4. Equipment - The contractor shall provide adequate and suitable equipment to meet ' the above requirements and, when ordered by the City representative, shall remove unsuitable equipment from the work. L� -13- Minimum Equipment List: ' a. One track -type tractor (Caterpillar size D-4 or equal, and being less than ten years old) equipped with the following: 1. A minimum 716" wide disc of pull -type off -set with blades of twenty-six inches or larger. 2. Minimum weight of disc shall be two ton. b. One rubber -tired tractor with the following equipment available: 1. A skip -load bucket not less than 1/4 cubic yard capacity. ' 2. A disc. 3. One flail mower with minimum 50 HP. ' c. One rubbish truck with loading capacity of 20 yards or greater. d. One chain saw. e. One hand -operated mower. L� -13- I ' f. Transport trailers capable of jack-knifing all public curbs and sidewalks in order to avoid damage to same. (Note: Damage to public property will be paid for by ' Contractor.) g. Weed eaters and other hand tools. ' All equipment must have suitable transport and be equipped with an approved spark arrestor, fire extinguisher, and wheel chocks where applicable. ' All equipment shall be available for inspection within ten (10) days after bidders have been contacted. Unsatisfactory equipment will be rejected. All equipment shall be maintained in a reasonable mechanical condition and replacement equipment shall be ' approved by City representative. If such equipment is not replaced, Contractor is subject to having his contract annulled and shall be responsible for any difference in fees over and beyond for replacement of his contract. ' In the event bidder wishes to substitute other equipment for any item specified, such substitution shall be justified to the satisfaction of the City representative. tLegal Relations and Responsibility 1. Preservation of Property Due care shall be exercised to avoid injury to street improvements or facilities, utilities facilities, adjacent property, and roadside trees and shrubbery that are not to be removed. If ordered by the Director of Public Lands do Facilities, the contractor shall provide and install suitable safeguards, approved by the Enforcement Officer, to protect such objects from injury or damage. If such objects are injured or damaged by reason of the contractor's operations, they shall be replaced or restored, at the contractor's expense, to a condition as good as when the contractor entered upon the work. ' It shall be the contractor's responsibility to ascertain the existence of any underground improvements or facilities which may be subject to damage by reason of his operations. Full compensation for furnishing all labor, materials, tools and equipment and doing all work involved in protecting property, as above specified, shall be considered as included in the prices paid for the various contract items of work, and no additional ' compensation will be made therefor. 2. Responsibility for Damage ' The City of San Juan Capistrano and all its officers and employees, including the City Council and the Enforcement Officer, shall not be answerable or accountable in any manner for any loss or damage that may happen due to work or any part thereof; or for any material or equipment used in performing the work; or for injury or damage to any person or persons, either workmen or the public; for damage to adjoining property from any cause whatsoever, during the progress of the work or at ' any time before final acceptance. The contractor shall indemnify and save harmless the City of San Juan Capistrano ' and all its officers and employees, including the City Council and the Enforcement -14- I LI 0 C LI Officer and their duly authorized representatives, from any suits, claims or actions brought by any person or persons for, or on account of, any injuries or damages sustained or arising in the progress of the work or in consequence thereof. The City may retain as much of the money due the contractor as shall be considered necessary, until disposition has been made of such suits or claims for damages as aforesaid. 3. Disposal of Materials Unless otherwise specified in the Special Provisions, the contractor shall make his own arrangements for disposing of materials at adequate disposal sites as approved by the Enforcement Officer. No burning of materials to be disposed of will be permitted within the City of San Juan Capistrano. Unless otherwise provided in the Special Provisions, full compensation for all cost in disposing of materials as above specified shall be considered as included in the prices paid for the various contract items of work and no additional allowance will be made therefor. 4. Acceptance of Work Done The Enforcement Officer will make inspections and determine that the work has been completed in all respects in accordance with these specifications. He will recommend the City formally accept the work, and immediately upon and after such acceptance by the City, the contractor will be relieved of the duty of maintaining and protecting the work as a whole and he will not be required to perform any further work thereon. 5. Personal Liability Neither the City Council, Enforcement Officer, nor any other officer or authorized assistant or agent shall be personally responsible for any liability under the contract. 6. Authority to Enter Private Premises to Abate Nuisances Reference is made to Section 39572 of the California Government Code which makes the following provisions: "The City Engineer (or any other office of the City) may enter upon private property to abate the nuisance." Any contractor with whom a contract has been entered into by the City hereunder, and his assistants, deputies, employees, and agents, are hereby expressly authorized to enter upon private property for the purpose of abating the nuisance for which the contract was awarded. -15- DETAIL SPECIFICATIONS SCOPE OF WORK 1. Work to be Done - Work to be done consists of furnishing all labor, methods of ' processes, implements, tools, machinery and materials, which are required to identify, list and clean those areas designated by the City representative, and to leave the grounds in a neat condition. If the City representative determines that the ' contractor has not satisfactorily cleaned any designated areas, he shall cause the payment for the cleaning of such areas to be withheld until such areas are properly cleaned. The contractor shall furnish and maintain maps designating exact locations and areas of lots and parcels cleaned. He shall submit to the City reports of completion of work identifying each parcel by Orange County Assessor's Code Number, Book ' Number, Page Number, and Parcel Number and Situs Address, together with the costs for each parcel according to the unit cost schedules of this agreement. Such reports shall be signed and sworn to by the Contractor. All work for which a ' progress payment is made shall be reported on and certified according to the foregoing procedure, and in addition thereto, the City representative shall certify that the work has been inspected and was completed to the satisfaction of the City prior to payment by the City. ' 2. Discing - Lots and parkways shall be disced with an approved double throw disc at a sufficient depth to place weeds under the finished soil surface. Discing shall be performed so as to completely eliminate all standing weeds and shall be to the satisfaction of the City representative. 3. Mowing - When, in the opinion of the City representative, discing is impractical or proves unsatisfactory, weeds shall be cut to within two (2) inches of the finished soil surface with an approved mechanical mower. 4. Rubbish and Tumbleweed Removal - Removal of rubbish and tumbleweeds shall be performed in a workman -like manner, satisfactory to the City representative. Rubbish to be removed shall be loaded by approved mechanical means. Where, in the ' opinion of the City representative, mechanical loading is impractical or proves unsatisfactory, the contractor shall load such rubbish manually. The contractor shall remove only such materials designated for removal by the City ' representative on the job. If the contractor removes undesignated materials, he shall return such materials to the site from which they were removed, and no additional compensation will be made therefor. ' Rubbish shall be disposed of at approved locations. The current disposal charge at the Prima Deschecha Landfill is Jj= per ton. ' After removal operations have been completed, the grounds shall be left in a neat and presentable condition, satisfactory to the City representative. ' 5. Alterations - The City reserves the right to increase or decrease the quantity of any item or portion of the work or to omit portions of the work as may be deemed -16- ' necessary or advisable by the City; also, to make such alterations or deviations, additions to, or omissions from these specifications, as may be determined during the progress of the work to be necessary and advisable for the proper completion thereof, and such alterations or deviations, additions or omissions shall in no way affect or make void the contract. Upon written order of the City representative, contractor shall proceed with the work as increased, decreased or altered. 6. Extra Work - New and unforeseen items of work will be classed as extra work when they cannot be covered by any of the various items or combinations thereof for ' which there is a bid price. The contractor shall do such extra work and furnish such materials and equipment therefore as may be required in writing by the City representative, but he shall do ' no extra work except upon written order and, in the absence of such written order, he shall not be entitled to payment for any extra work. All bids for extra work done shall be filed in writing with the City representative. For such extra work, the contractor shall receive compensation at the prices previously agreed upon in writing. ' 7. Lot Cleaning - Lots cleaned by discing, edging and/or mowing or a combination of the above, shall be hand cleaned along the edges, slopes, parkway, and/or other areas where machine cleaning is not practical only as directed by the City representative. Lots so located as to be unsuitable for machine cleaning will be hand cleaned only as directed by the City representative. The price for such cleaning will be paid for as hand labor per square foot with a 100 foot minimum. ' 8. Authorization of Work - Work will not be performed without prior approval and only as authorized by the City representative. 1 -17- 1991 WEED AND RUBBISH ABATEMENT CONTRACT ' This CONTRACT is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as CITY and hereinafter referred to as CONTRACTOR. ' IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS: ' FIRST. TERM. This agreement shall commence on the day of 1991, and shall remain and continue in effect through December 31, 1991. ' SECOND. CONTRACT DOCUMENTS. The contract documents shall be considered to include the Contractor's proposal, Contract Agreement, the 1991 Weed and Rubbish Abatement Specifications, Statements of Experience, Equipment and General Information, and the General Provisions. 1 THIRD. THE WORK. CONTRACTOR shall agree to provide all necessary tools, labor, machinery, material, equipment, transportation, and supplies required to perform and complete in good and workmanlike manner the 1991 Weed and Rubbish Abatement Program per the Contract ' documents. The CONTRACTOR shall commence work at the time fixed by the City Enforcement Officer and the entire work contemplated hereunder shall be completed by , Time is of the essence, and the CONTRACTOR shall be prepared to commence work on ten (10) days written notice from the Enforcement Officer ' (unless otherwise directed by the City Council) for good cause. FOURTH. PAYMENT. The CONTRACTOR agrees to perform the work set forth in the aforesaid specifications diligently and in a good workmanlike manner, and the CITY agrees to pay for said work after satisfactory completion on the following basis: -18- ' LOT SIZE IN SQUARE FEET DISCING EDGING* MOWING ' 0 to 7,200 SF $ 7,201 to 21,780 SF $ $ $ $ $ ' 21,781 to 43,559 SF $ $ $ 1 Acre $ $ $ ' Over 1 Acre** *Edging of acreage shall be bid per 100 lineal foot. **Parcels with square footage exceeding one acre shall be calcu- ' lated and charged as one acre, plus a percentage of the amount over one acre, based on the one acre price. ' Trash Clean -Up and Disposal Per Cubic Yard $ Parkways - Per 100 SF $ Hand Labor and Tools - Per 100 SF $ (Includes all labor and equipment necessary to ' clean designated property and dispose accumulated.) of rubbish ' FIFTH. GENERAL PROVISIONS. General provisions for the work to be performed are contained herein and are made a part of this agreement by reference. SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, ' California, and are hereby incorporated and made a part hereof. CONTRACTOR agrees that he, or any SUS -CONTRACTOR under him, shall pay not less than the foregoing specified prevailing wages to all workmen employed in the execution of the contract. SEVENTH. CONTROL OF WORK. The Director of Public Lands and ' Facilities, or his authorized representatives, shall decide all questions of the work; all questions as to the acceptable fulfillment of the contract on the part of the CONTRACTOR; all times during this contract liability and property damage insurance, ff naming the City and its elected and appointed officials as addi- tional insured, which such policies shall be of an amount not less -19- LI questions as to the interpretation of the specifications; and all ' questions as to compensation. His decision shall be final and he shall have authority to enforce and make effective such decisions. EIGHTH. LIABILITY INSURANCZ. CONTRACTOR shall maintain at all times during this contract liability and property damage insurance, ff naming the City and its elected and appointed officials as addi- tional insured, which such policies shall be of an amount not less -19- LI I than $500,000, Combined Single Limit. Insurance certificates shall be for a minimum period of one year. ' The insurance policies shall bear an endorsement or shall have an attached rider providing that in the event of expiration or proposed cancellation of such policies for any reason whatsoever, ' the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with the applicable law or statute, but in no event less than 30 ' days before expiration or cancellation is effective. CONTRACTOR shall provide to City the policy certificate establishing that the required level of insurance has been satisfied. CONTRACTOR shall indemnify and save harmless the City, its officers, agents, and employees from and against any and all claims, demands, loss or liability of any kind or nature which ' Lessor, its officers, agents and employees may sustain or incur or which may be imposed upon them or any of them for injury to or death of persons, damage to property as a result of, or arising out of, or in any manner connected with the performance of the obligations under this agreement. NINTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC CONTRACTS. City is subject to the provisions of the Government Code and the Labor Code of the State of California. It is 1 stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and shall be complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight ' (8) hours labor constitute a legal day's work and CONTRACTOR shall, as a penalty to City, forfeit twenty-five dollars ($25) for each workman employed in the execution of the Contract by CONTRACTOR, or by any SUB -CONTRACTOR, for each calendar day during which such workman is required or permitted to work more than eight (8) hours in violation of the provisions of Article Three, Chapter One, Part ' Seven, Division 2, of the California Labor Code, except as permitted by law. TENTH. CONTRACT TERMINATION. CITY may, without cause, terminate this Contract at any time prior to completion by CONTRACTOR of any of the services required hereunder. Notice of Termination of this ' Contract shall be given in writing to CONTRACTOR, and shall be sufficient to complete when same is deposited in the U.S. Mail, first class postage prepaid. ' In the event this Contract is terminated by CITY, CONTRACTOR shall be paid the value of services performed by him pursuant to this Contract prior to the date of termination thereof, such value to ' be the total to which he shall have become entitled, as determined by the CITY, less the amount of any payments previously made to 1 -20- CONTRACTOR, but in no event exceeding the maximum contract amount stated in Section 4. ELEVENTH. LICENSING REQUIREMENT. CONTRACTOR is required to possess a valid Contractor's License and City Business License. IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of City, pursuant to Council action, and by CONTRACTOR on the date set before the name of each. DATED: ATTEST: Cheryl Johnson, City Clerk APPROVED AS TO FORM: John R. Shaw, City Attorney -21- CITY OF SAN JUAN CAPISTRANO BY: Gary L. Hausdorfer, Mayor BY: Contractor 0 26899 S. MOONEY BOULEVARD, VISALIA, CA 93277-9325 HOME OFFICE: COLUMBUS, OHIO AUGUST 30, 1991 CITY OF SAN JUAN CAPISTRANO 324UQ PASLO ADELANTO SAN JUAN CAPISTRANO CA 92575 POLICY 73 PR OOA-321-5001 TNSURCk; FOWIA W STEWART VAMC ANU DoA STEWART LANDSLAPF AF)ORSSS MAINTENANCE P 9 3OX 4127 SAN CLFMFNTE CA 92.674 600.30 40 a5w/►kqT NEED lq%RTEn 6-A/r /99/ RECEIVEDNATIONWIDE SES 3 2 i9 P INSURANCE o Nationwide is on your side CITY CLERK DEPARTNSEXT CIF JUAN TY AP STA011 THG CANCELLATI,')N NOTICE RECENTLY SENT TO YOU CJNCERNINC TmIS POLICY IS HEREBY WITHORAWN WITH NO LAPST IN PRCiTLCTICN. AATIilNWI0L MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL FIRE INSURANCE COMPANY NATIONWIDE LIFE INSURANCE COMPANY NATIONWIDE GENERAL INSURANCE COMPANY NATIONWIDE PROPERTY AND CASUALTY COMPANY 3u1% • 26899 S. MOONEY BOULEVARD, VISALIA, CA 93277-9325 HOMEOFFICE COLUMBUS, OHIO AU 5LiST 27, 1991 CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADELANTO SAN JUAN CAPISTRANO CA 92675 POLICY 73 PR 008-321-5001 INSURED EDWIN W STEWART NAME AND DBA STEWART LANDSCAPE ADDRESS MAINTENANCE P 0 ;SOK 4117 SAN CLEMENTE CA 92674 aNATIONWIDE ��� 3� INSURANCE Qnaotpwide is on yourside CITY CLERK DEPARTMENT CITY OF SAN JNAN CAH SI**Na OUR RECORDS INDICATE THAT YOU HAVE AN INTEREST IN THE ABOVE INSURANCE POLICY. THE PREMIUM DUE HAS NOT BEEN RECEIVED FROM THE POLICYHOLDER. THEREFORE, YOUR INTEREST IN THIS POLICY IS CANCELLED EFFECTIVE SEPTEMBER 9, 1991. WE WILL NOTIFY YOU PROMPTLY IF CANCELLATION IS WITHDRAWN. NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL FIRE INSURANCE COMPANY NATIONWIDE LIFE INSURANCE COMPANY NATIONWIDE GENERAL INSURANCE COMPANY NATIONWIDE PROPERTY AND CASUALTY COMPANY 0011 SANDY HEATH #2424 12626 HIGH BLUFF DR., A SAN DIEGO, CA 92123 (619) 259-5205 Certificate of Insurance 600• car 5TElNA�'T— � We The Nationwide Mutual Insurance Company or the Nationwide Mutual Fire Insurance Company certifies that the insuranceefi'r e y the policy or policies numbered and described below is in force as of the effective date of this certificate and that this Certificate of Insurance �Avno�mef. e,�e*rltrwise alter the terms and conditions of insurance coverage contained in any policy or policies numbered and described below. M ti Ui X19 J1 Certificate Holders Name and Address C4TY CLERK Tr CITY OF SAN JUAN CAPISTRANO G�r OFJSAIII ATT: DAWN SHANDERYL MAN CAPFSYRA410 32400 PASEO ADELANTO L SAN JUAN CAPISTRANO, CA. 92675 J DESCRIPTIVE SCHEDULE This is to certifv that policies of insurance listed below have been issued to the insured named above and are in force at this time. Insurance in race only for hazards Indicated by K "shaAd my d the above described policiesbecancelled before 0he expiration date thereat the insurance canpany will endeavor to mail if) - days written notice to the above mired Certificate Holds. but iallure to mag such notice ahan khpose ro obligation or liability of any Find upon the Company. - This ceftifipte Is exeaned by Nalia rwlde Mutual Insurance Company b said w pany has Issued the poky to which this certificate Is aluche4 N Is executed by Nationwide Mutual Fire insurance Canpany N said cenpaM has issued the policy to which this certificate Is attached Insureds Name and Address: r ED STEWART DBA: STEWART LANDSCAPE MAINTENANCE 2157 CALLE OLA VERDE L SAN CLEMENTE, CA 92672 J Date Certificate Issued MAY 6, 1991 NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL FIRE INSURANCE COMPANY Columbus, Ohio M- � � ccunmrsgneaat: SAN DIEGO, CA Aulhataed Representative SANDY HEATH EXP -129 POLICY POLICY LIMITS OF LIABILITY IN THOUSANDS (000) EFFECTIVE EXPIRATION TYPE OF INSURANCE POLICY NUMBER DATE DATE OCURRENCE AGGREGATE GENERAL LIABILITY (A Comprehensive Form Bodily Injury $ $ 01 Premises—Operations Property Damage $ $ ❑ Explosion and Collapse Hazard ❑ Underground Hazard dl Products/Completed Operations Hazard 73 PR 008321 5001 4-15-91 4-15-92 Bodily Injury and Property Damage $1,000, $1,000, Ol Contractual Insurance Combined IX Broad Form Property Damage (I Independent Contractors LX Personal Injury Personal Injury $1,000, Cd Broad Form Comprehensive G.L. Endorsement AUTOMOBILE LIABILITY Bodily Injury ❑ Comprehensive Form (Each Person) $ ❑ Owned Bodily Injury ❑ Hired (Each Accident) $ ❑ Non -Owned Property Damage $ Bodily Injury and Property Damage $ Combined EX SS LIABILfTY Bodily Injury and ❑ breila Form Property Damage $ $ Combined W RKERS' COMPENSATION Statutory AND Bodily Injury $ Policy Limit EMPLOYERS' LIABILITY I I OTHER Additional Information: Description of Work ...................................... ADD ADDITIONAL UNSURED EPR FORM CAS 4190 ..1991..CONTRACT ... WEE4. A.8U.BB1WABATEMENT . ENDORSEMENT: A- 3 ATTACHED. Location of Work ........................................ Insurance in race only for hazards Indicated by K "shaAd my d the above described policiesbecancelled before 0he expiration date thereat the insurance canpany will endeavor to mail if) - days written notice to the above mired Certificate Holds. but iallure to mag such notice ahan khpose ro obligation or liability of any Find upon the Company. - This ceftifipte Is exeaned by Nalia rwlde Mutual Insurance Company b said w pany has Issued the poky to which this certificate Is aluche4 N Is executed by Nationwide Mutual Fire insurance Canpany N said cenpaM has issued the policy to which this certificate Is attached Insureds Name and Address: r ED STEWART DBA: STEWART LANDSCAPE MAINTENANCE 2157 CALLE OLA VERDE L SAN CLEMENTE, CA 92672 J Date Certificate Issued MAY 6, 1991 NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL FIRE INSURANCE COMPANY Columbus, Ohio M- � � ccunmrsgneaat: SAN DIEGO, CA Aulhataed Representative SANDY HEATH EXP -129 i • Cas. 4190 (OI/90) POLICY NUMBER: 73 PR 008321 5001 NAMED INSURED: ED STEWART DBA: STEWART LANDSCAPE MAINTENANCE ENDORSEMENT NO.: A-3 ISSUE DATE: MAY 6, 1991 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSORS OR CONTRACTORS (FORM B) This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA. 92675 WHO IS AN INSURED (Section II) is amended to include as an insured the Person or Organization in the Schedule, but this insurance with respect to such Person or Organization applies only to the extent that such Person or Organization is held liable for your acts or omissions arising out of and in the course of operations performed for such Person or Organization by you or your subcontractor. RE: 1991 WEED AND RUBBISH ABATEAMENT Cas. 4190 (01/90) oeua use It September 24, 1991 Jowe 'IAIOAIO..IFo w�nllee 1961 1776 Mr. Ed Stewart Ed Stewart Custom Weed_Abagementat/I(7 San Clemente, California 9 9 z1607 Re: Completion of 1991 Weed Abatement Program MEMBERS OF THE CITY COUNCIL LAWRENCE FBUCHHEIM KENNETH E FRIESS GARY L HAUSDORFER GIL JONES JEFF VASQUEZ CITY MANAGER STEPHEN B JULIAN Dear Mr. Stewart: The City Council of the City of San Juan Capistrano at its regular meeting held September 17 1991, adopted Resolution No. 91-9-17-1, accepting the work completed for the 1991 Weed Abatement Program, in the amount of $10,905.30. A copy of Resolution No. 91-9-17-1 is enclosed for your information. The retention will be payable upon 35 days from recording of the Notice of Completion. The Notice was recorded on September 19, 1991; therefore, the final payment, in the amount of $1,090.53, may be released on October 24, 1991. Thank you for your cooperation. Ver truly yours, Cheryl John son City Clerk Enclosure cc: Director of Public Lands and Facilities Accounts Payable 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 March 7, 1991 Ed Stewart Custom Weed Abatement 2157 Calle Oleverde San Clemente, California 92672 Re: Award of 1991 Weed Abatement Program Dear Mr. Stewart: At their regular meeting held March 5, 1991, the City Council of the City of San Juan Capistrano awarded to you the contract for the 1991 Weed Abatement Program in the amount of $31,411.55. A fully -executed copy of the contract is enclosed for your files. If you need any further information, please let us know. Very truly yours, Cheryl Johnson City Clerk Enclosure cc: Ron Sievers 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO. CALIFORNIA 92675 0 (714) 493-1171 v f I � .I MEMBERS OF THE CITY COUNCIL LAWRENCE F. BUCHHEIM KENNETH E. FRIESS mteuom[e GARY L. HAUSDORFER (STrnoxD IB6I GIL JONES V 1776 JEFF VASQUEZ • • A S CITY MANAGER STEPHEN B JULIAN March 7, 1991 Ed Stewart Custom Weed Abatement 2157 Calle Oleverde San Clemente, California 92672 Re: Award of 1991 Weed Abatement Program Dear Mr. Stewart: At their regular meeting held March 5, 1991, the City Council of the City of San Juan Capistrano awarded to you the contract for the 1991 Weed Abatement Program in the amount of $31,411.55. A fully -executed copy of the contract is enclosed for your files. If you need any further information, please let us know. Very truly yours, Cheryl Johnson City Clerk Enclosure cc: Ron Sievers 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO. CALIFORNIA 92675 0 (714) 493-1171 E 26899 S. MOONEY BOULEVARD, VISALIA, CA 93277-9325 HOMEOFFICE COLUMBUS, OHIO MARCH 12, 1991 CITY bF SAN JUAN CAPISTRANn 3200,PASFO ADELANTO i0l JUAN CAPISTRANO CA 92675 CG�� • �w4ie-T- NATIONWIDE INSURANCE . Nationwide Is on your side OUR RECORDS INDICATE THAT YOU HAVE AN INTEREST IN TH* A6n VE INSURANCE POLICY. THE PREMIUM DUE HAS NOT BEEN RECEIVED FROM THE POLICYHOLDER. THEREFORE, YOUR INTEREST IN THIS POLICY IS CANCELLED EFFECTIVE MARCH 25, 1991. WE WILL NOTIFY YOU PROMPTLY IF CANCELLATION IS WITHORAWN. NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL FIRE INSURANCE COMPANY NATIONWIDE LIFE INSURANCE COMPANY NATIONWIDE GENERAL INSURANCE COMPANY NATIONWIDE PROPERTY AND CASUALTY COMPANY J _I Pi,,LiCY 73 PR D03-321-5401 INSUREDEDWIN W STEWART NAME AND D$A STEWART LANDSCAPE T qr C AO'JRES.S MAINTENANCE y�z�y� 2157 CALLS DLA VERDE SAN CLEMENTE CA 92672 o CA OUR RECORDS INDICATE THAT YOU HAVE AN INTEREST IN TH* A6n VE INSURANCE POLICY. THE PREMIUM DUE HAS NOT BEEN RECEIVED FROM THE POLICYHOLDER. THEREFORE, YOUR INTEREST IN THIS POLICY IS CANCELLED EFFECTIVE MARCH 25, 1991. WE WILL NOTIFY YOU PROMPTLY IF CANCELLATION IS WITHORAWN. NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL FIRE INSURANCE COMPANY NATIONWIDE LIFE INSURANCE COMPANY NATIONWIDE GENERAL INSURANCE COMPANY NATIONWIDE PROPERTY AND CASUALTY COMPANY J _I 0 0 26899 S. MOONEY BOULEVARD, VISALIA, OA 93277-9325 HOME OFFICE COLUMBUS, OHIO MARCH 19, 1991 CITY UE SAN JUAN CAPISTRANO 3200.PASEO ADELANTO SAN JUAN CAPISTRANO CA 92675 POLICY 73 PR 008-321-5031 INSURED EDWIN W STEWART NAME AND OBA STEWART LANDSCAPE ADDRESS MAINTENANCE 2157 CALLE ULA VERDE SAN CLEMENTE CA 92672 0® NATIONWIDE INSURANCE Nationwide is on your side THE CANCELLATION NOTICE RECENTLY SENT TO YOU CONCERNING THIS POLICY IS HEREBY WITHDRAWN WITH NO LAPSE IN PROTECTION. NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL FIRE INSURANCE COMPANY NATIONWIDE LIFE INSURANCE COMPANY NATIONWIDE GENERAL INSURANCE COMPANY NATIONWIDE PROPERTY AND CASUALTY COMPANY X047 a 4 V a �N3m r +Irk m s cl, Z r' O NATIONWIDE MUTUAL INSURANCE COMPANY NATIONWIDE MUTUAL FIRE INSURANCE COMPANY NATIONWIDE LIFE INSURANCE COMPANY NATIONWIDE GENERAL INSURANCE COMPANY NATIONWIDE PROPERTY AND CASUALTY COMPANY X047 SANDY HEATH #2424 12626 HIGH BLUFF DR. •360 s SAN DIEGO, CA 92123 (619) 259-5205 Certificate of Insurance e The Nationwide Mutual Insurance Company or the Nationwide Mutual Fire Insurance Company certifies that the insurance affordeggpla y or policies numbered and described below is in force as of the effective date of this certificate and that this Certificate of Insurance does not amrld�extel or of @Iter the terms and conditions of insurance coverage contained in any policy or policies numbered and described below. FEsbb �3i Y7 fM ]1 Certificate Holder's Name and Address: CI Y C F CITY OF SAN JUAN CAPISTRANO oE�AR ATTN: DAWN SHANDERYL CITY OF 32400 PASEO ADELANTO JUAN CAP L SAN JUAN CAPISTRANO, CA 92675 J DESCRIPTIVE SCHEDULE This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. Ins== In fore ocy for hazards Indicated by X ^Sh%MyoluuatimdescOmdaouclesxwnaaedbe(oraweerylraaa,dalemereonmeauuancecorrwnymilXr Mon -j 30 days mitten noocetothe ahweramed certd-"te Holdacl(uY16ViExJ6d6KJ(dhKkdEd(" aDtrXib)6dGD6)(d(lI)IJ60 XN)4WiINi(dUM(1C~ This canifrcaulsexamdedbyNalionwfdeMukwlamanceCampanyasaid ccmpanyhas Issued Date Certificate Issued 02/22/91 the policy to which this deniliale Is attached It Is exeaned by Nadenwide Mutual Fire Inaw+nce ennhpany It said tW*M has Iss the poky to which this anificate is attached NATIONWIDE MUTUAL INSURANCE COMPANY Insured's Name and Address: NATIONWIDE MUTUAL FIRE INSURANCE CO PANY� Columbus. Ohio _ r ED STEWART DBA: STEWART LANDSCAPE MAINTENANCE 2157 CALLE OLA VERDE spry ?h,:,dZpllntative SAN CLEMENTE, CA 92672 J cauntersipnedat: SAN DIEGO, CA SANDY HEATH EXP -129 POLICY POLICY LIMITS OF LIABILITY IN THOUSANDS (000) EFFECTIVE EXPIRATION TYPE OF INSURANCE POLICY NUMBER DATE DATE OCURRENCE AGGREGATE GENERAL LIABILITY (I Comprehensive Form Bodily Injury $ $ (A Premises—Operations Property Damage $ $ ❑ Explosion and Collapse Hazard ❑ Underground Hazard IM Products/Gompleted Operations Hazard 73 PR 008321 5001 04-15-90 04-15-91 Bodily Injury and Property Damage $1,000, $1,000 , 111 Contractual Insurance Combined IX Broad Form Property Damage 111 Independent Contractors IX Personal Injury Personal Injury $1,000, IX Broad Form Comprehensive G.L. Endorsement AUTOMOBILE LIABILITY Bodily Injury ❑ Comprehensive Form (Each Person) $ ❑ Owned Bodily Injury ❑ Hired (Each Accident) $ ❑ Non -Owned Property Damage $ Bodily Injury and Property Damage $ Combined EXCESS LIABILITY Bodily Injury and ❑ Umbrella Form Property Damage $ $ Combined WORKERS' COMPENSATION Statutory AND Bodily Injury $ Policy Limit EMPLOYERS' LIABILITY OTHER Additional Information: Description of Work ...................................... ADDITIONAL INSURED PER FORM CAS4190, ENDORSEMENT #: A-3 ATTACHED. ................ 199.1.ICED—&.RUBBISH. ABATEMENT. Location of work.CONTRACT ............................. ....... ........ JOR .CRST;... $.31..411..55............ Ins== In fore ocy for hazards Indicated by X ^Sh%MyoluuatimdescOmdaouclesxwnaaedbe(oraweerylraaa,dalemereonmeauuancecorrwnymilXr Mon -j 30 days mitten noocetothe ahweramed certd-"te Holdacl(uY16ViExJ6d6KJ(dhKkdEd(" aDtrXib)6dGD6)(d(lI)IJ60 XN)4WiINi(dUM(1C~ This canifrcaulsexamdedbyNalionwfdeMukwlamanceCampanyasaid ccmpanyhas Issued Date Certificate Issued 02/22/91 the policy to which this deniliale Is attached It Is exeaned by Nadenwide Mutual Fire Inaw+nce ennhpany It said tW*M has Iss the poky to which this anificate is attached NATIONWIDE MUTUAL INSURANCE COMPANY Insured's Name and Address: NATIONWIDE MUTUAL FIRE INSURANCE CO PANY� Columbus. Ohio _ r ED STEWART DBA: STEWART LANDSCAPE MAINTENANCE 2157 CALLE OLA VERDE spry ?h,:,dZpllntative SAN CLEMENTE, CA 92672 J cauntersipnedat: SAN DIEGO, CA SANDY HEATH EXP -129 POLICY NUMBER NAMED INSURED ENDORSEMENT NO.: ISSUE DATE: it! Cas. 4190 (01/90) 73 PR 008321 5001 ED STEWART DBA: STEWART LANDSCAPE MAINTENANCE A-3 02/22/91 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSORS OR CONTRACTORS (FORM B) This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: CITY OF SAN JUAN CAPISTRANO ATTN: DAWN SHANDERYL 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 WHO IS AN INSURED (Section II) is amended to include as an insured the Person or Organization in the Schedule, but this insurance with respect to such Person or Organization applies only to the extent that such Person or Organization is held liable for your acts or omissions arising out of and in the course of operations performed for such Person or Organization by you or your subcontractor. RE: 1991 WEED & RUBBISH ABATEMENT CONTRACT JOB AMOUNT: $31,411.55 Cas. 4190 (01/90) Medoa* R E L E A S E C 1 t y o f S a n J u a n C a p i s t Contact Person: 0 r a n o Ronald C. Sievers, Director Public Lands & Facilities 714/493-1171, Ext 295 February 19, 1991 1991 WEED ABATEMENT Ronald C.Severs, ` Directo"r""`" of"'""`"Public- 'IAii`dif- -"di Facilities, announced today that the City of San Juan Capistrano's 1991 Weed Abatement Program chi i'" taks,place to June 30, 1991. Actual Notices to,2Abate will ''be mailed in mid-April`. Contractor bids have been received and an,award of contract will be made at the City Council•"meeting of March 5, 1991. Mr. Sievers indicated that 950 letters had been mailed in January to residentswho may have a potential weed abatement problem. These letters were sent in an effort to give, citizens early notification of the program, suchithat they will.haVe ample time to plan ahead. ;Citizens have theioption of performing their own abatement, hiring an outside contractor, or notifying the City that they wish totb&V`e the work done byxthe City Contractor. As costs for work performed by the City Contractor, as well as City administrative charges, are expected to increase this year, citizens are encouraged to perform their own abatement or to hire an outside contractor. A list of contractors who perform weed abatement (neither endorsed nor recommended by the City) is available for citizen convenience. Questions regarding the upcoming Weed Abatement Program may be directed to the Department of Public Lands and Facilities, Monday thru Friday, 8:00-5:00 p.m., at 714/493-1171, Ext 295. 32400 Paseo Adelanto San Juan Capistrano CA 92675 0 E NOTE TO FILE - WEED ABATEMENT FOR INCLUSION IN 1992 WEED ABATEMENT PROGRAM On Wednesday, 2/6/91, Masood Aimaq of Artistic Landscaping (14700 E. Firestone, Suite 128, La Mirada, CA 90638, 714/521-7188) call to say he had seen the advertising for the 1991 Weed Abatement Program and was interested in bidding. ' I explained that, as noted in the advertising, the Pre -Bid Conference was mandatory and he would not be able to bid this year. ';ct. .. ...... .. nb 0 0 NOTE TO FILE - 1991 WEED ABATEMENT 2/5/91 (Tuesday), 4:30 pm Sherry, of H & M Excavating (496-9255), came to City to purchase bid package. I explained to her that they would not be able to bid on the Weed Abatement Project since they had not attended the 2/4/91 Mandatory Pre -Bid Conference. I told her that I had spoken with Gwen mid-January specifical- ly regarding the mandatory bid (who indicated she would share this information with Pete). In addition, I had mailed a letter to that effect on January 29 and had spoken on January 29 to Dorie (Pete Is wife), again reiterating the mandatory pre-bid. She understood and suggested I speak with Dorie on Wednesday. On Wednesday, 2/6/91, 8:50 am, I contacted 'Doris at H & M Excavating and explained to her. She indicated that her brother-in-law had open heart surgery and that the family had been requested to come to the hospital suddenly. I explained that if they had perhaps contacted us that there was an emergency, we could have made it known at the pre-bid that there would be one more bidder, but unable to attend due to emergency. She said she understood and just couldn't help the situation. Said she would explain it to Pete. Didn't seem too terribly upset about missing out on the bid. Didn't make attempts to appeal or request special consideration. Sic "'c 2/5/91 - Distribution of Attached Letter Lambaren Contractors 23200 Olive Avenue E1 Toro, CAlifornia 92630 Attn: Angelina (859-7104) Boyce Munoz, Inc. 29532 Via San Sebastian Laguna Niguel, CA 92677 Attn: Boyce Munoz (495-3412) Gardner Tractor Service 8662 Summer Place Cypress, CA 90630 Attn: John Gardner (527-6830) Mr. Ed Stewart Custom Weed Abatement 2157 Calle Oleverde San Clemente, CA 92672 (498-9250) Edwin Weber, Inc. 8472 Rembrandt Dr. Huntington Beach, CA 92647 (847-4674) • January 29, 1991 Lambaren Contractors 23200 Olive Avenue E1 Toro, CAlifornia 92630 Attn: Angelina Reyes RE: 1991 Weed Abatement Bids Dear Ms. Reyes: During the Weed Abatement Pre -Bid Conference, the question was asked as to what the percentage of hand work was vs. machine work on last year's weed abatement contract. Based on final figures, for last year's abatement, the approximate percentages were 30% handwork and 70% machine work. To clarify a second question asked during the meeting, I have reviewed the license requirements with the City Attorney. I have been advised that due to the fact that no license is required by the State for weed abatement, and the fact that the City has no precise requirement for licensing for this work, no contractor license will be required by the bidders for the weed abatement contract. If the City feels that a license would be beneficial, that will be taken into account when our decision is made to award the contract. If you have any questions on these issues, please contact us. Very truly yours, Ronald C. Sievers, Director Public Lands and Facilities RCS:nb January 25, 1991 xx Dear Property Owner of Parcel No. xx RE: 1991 WEED ABATEMENT PROGRAM IMPORTANT . . THIS LETTER IS FOR INFORMATION ONLY - WEED ABATEMENT IS NOT REQUIRED AT THIS TIME. SUBSEQUENT NOTICES WILL BE MAILED AT TIME ABATEMENT IS REQUIRED. Last year, you were notified regarding the City's Annual Weed Abatement Program. If abatement was needed, you were faced with the decision of doing the work yourself, contracting out, or having the work done by the City contractor. We are writing in an effort to encourage homeowners to plan early for the 1991 Weed Abatement Program. It is important to note that administrative overhead costs are expected to increase due to increased staff time required, as well as anticipated increases in contractor costs. We want to encourage homeowners to explore the possibility of performing their own weed abatement when the time comes or to contract with an outside firm (see attached list). This could result in lower costs to you, the homeowner. IF YOU ARE NOT THE CURRENT OWNER OF THIS PARCEL, OR ANTICIPATE THE SALE OF THIS PROPERTY, IT IS IMPERATIVE THAT YOU NOTIFY OUR OFFICE SO THAT THE CURRENT OWNER MAY BE NOTIFIED. Our ability to best serve the community is dependent upon your assistance in notifying the correct property owner. Please carefully review the enclosed weed and rubbish abatement specifications. We appreciate your interest in helping us to make our community a safer placer to live by reducing the risks associated with fire, health and welfare hazards. Please feel free to contact our office if you have questions regarding the program. Very truly yours, Ronald C. Sievers, Director Public Lands & Facilities 493-1171, Ext 295 It 0 0 February 21, 1991 Ed Stewart Custom Weed Abatement 2157 Calle Oleverde San Clemente, CA 92672 RE: 1991 Weed and Rubbish Abatement Contract Dear Mr. Stewart: MEMBERS OF THE CITY COUNCIL LAWRENCE F. SUCHHEIM KENNETH E. FRIESS GARY L. HAUS DORFER GIL JONES JEFFVASOUEZ CITY MANAGER STEPHEN S. JULIAN Thank you for submitting bids to the City of San Juan Capistrano for the 1991 Weed Abatement Program. Based upon last year's final quantities, the following figures were calculated by multiplying the unit prices submitted on February 19, 1991: Ed Stewart Custom Weed Abatement $ 31,411.55 Landscape Systems $ 43,451.17 Edwin Webber, Inc. $ 75,119.69 Lambaren Contractors, Inc. $171,908.80 Based upon the above figures, you are the low bidder. All required qualifications appear to have been met by you. Based on this information, the contract for the City of San Juan Capistrano 1991 Weed Abatement Program will be awarded to Ed Stewart Custom Weed Abatement at the March 5, 1991, City Council meeting. If a problem should arise which would change this decision prior to the March 5th meeting, the second lowest bidder, Landscape Systems, will be notified and awarded the contract. The City of San Juan Capistrano appreciates your interest in this contract and we look forward to the successful imple- mentation of the Weed Abatement Program. If you have any questions regarding this item, please contact me at 493-1171. Very truly yours, Ronald C. Sievers, Director Public Lands and Facilities RCS:nb 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 • (714) 493-1171 0 ��" iia alNuua ' Iluunne 1961 1776 February 21, 1991 Edwin Weber, Inc. 8472 Rembrandt Dr. Huntington Beach, CA 92647 RE: 1991 Weed and Rubbish Abatement Contract Dear Sir: MEMBERS OF THE CITY COUNCIL LAWRENCE BUCNHEIM KENNETH E. FRIESS GARY L-HAUSOORFER GIL JONES JEFF VASOUEZ CITY MANAGER STEPHEN B. JULIAN Thank you for submitting bids to the City of San Juan Capistrano for the 1991 Weed Abatement Program. Based upon last year's final quantities, the following figures were calculated by multiplying the unit prices submitted on February 19, 1991: Ed Stewart Custom Weed Abatement $ 31,411.55 Landscape Systems $ 43,451.17 Edwin Webber, Inc. $ 75,119.69 Lambaren Contractors, Inc. $171,908.80 The low bidder, based upon the above figures, is Ed Stewart Custom Weed Abatement. All required qualifications appear to have been met by the low bidder. Based on this information, the contract for the City of San Juan Capistrano 1991 Weed Abatement Program will be awarded to Ed Stewart C.W.A. at the March 5, 1991, City Council meeting. If a problem should arise which would change this decision prior to the March 5th meeting, the second lowest bidder, Landscape Systems, will be notified and awarded the contract. The City of San Juan Capistrano appreciates your interest in this contract. If any additional bids are requested in the future for similar work, your company will be notified. If you have any questions regarding this item, please contact me at 493-1171. Very truly yours, r, Ronald C. Sievers, Director Public Lands and Facilities RCS:nb 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 • (714) 493-1171 A 0 February 21, 1991 Lambaren Contractors, Inc. 23200 Olive Avenue E1 Toro, CAlifornia 92630 RE: 1991 Weed Abatement Contract Dear Sir: MEMBERS OF THE CITY COUNCIL LAWRENCE F. SUCHHEIM KENNETH E. FRIESS GARY L. HAUSOORFER GIL JONES JEFF VASQUEZ CITY MANAGER STEPHEN S. JULIAN Thank you for submitting bids to the City of San Juan Capistrano for the 1991 Weed Abatement Program. Based upon last year's final quantities, the following figures were calculated by multiplying the unit prices submitted on February 19, 1991: Ed Stewart Custom Weed Landscape Systems Edwin Webber, Inc. Lambaren Contractors, Abatement Inc. $ 31,411.55 $ 43,451.17 $ 75,119.69 $171,908.80 The low bidder, based upon the above figures, is Ed Stewart Custom Weed Abatement. All required qualifications appear to have been met by the low bidder. Based on this information, the contract for the City of San Juan Capistrano 1991 Weed Abatement Program will be awarded to Ed Stewart C.W.A. at the March 5, 1991, City Council meeting. If a problem should arise which would change this decision prior to the March 5th meeting, the second lowest bidder, Landscape Systems, will be notified and awarded the contract. The City of San Juan Capistrano appreciates your interest in this contract. If any additional bids are requested in the future for similar work, your company will be notified. If you have any questions regarding this item, please contact me at 493-1171. Very truly yours, Ronald C. Sievers, Director Public Lands and Facilities RCS:nb 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 I Jrw., �� in�oxPoxp'Fo • nluulxm 1961 1776 February 21, 1991 Landscape Systems 29532 Via San Sebastian Laguna Niguel, California 92677 RE: 1991 Weed Abatement Contract Dear Sir: MEMBERS OF THE CITY COUNCIL LAWRENCE f. BUCHHEIM KENNETH E. FRIESS GARY L. HAUSOORFER GIL JONES JEFF VASOUEZ CITY MANAGER STEPHEN B. JULIAN Thank you for submitting bids to the City of San Juan Capistrano for the 1991 Weed Abatement Program. Based upon last year's final quantities, the following figures were calculated by multiplying the unit prices submitted on February 19, 1991: Ed Stewart Custom Weed Landscape Systems Edwin Webber, Inc. Lambaren Contractors, Abatement Inc. $ 31,411.55 $ 43,451.17 $ 75,119.69 $171,908.80 The low bidder, based upon the above figures, is Ed Stewart Custom Weed Abatement. All required qualifications appear to have been met by the low bidder. Based on this information, the contract for the City of San Juan Capistrano 1991 Weed Abatement Program will be awarded to Ed Stewart C.W.A. at the March 5, 1991, City Council meeting. If a problem should arise which would change this decision prior to the March 5th meeting, the second lowest bidder, Landscape Systems, will be notified and awarded the contract. The City of San Juan Capistrano appreciates your interest in this contract. If any additional bids are requested in the future for similar work, your company will be notified. If you have any questions regarding this item, please contact me at 493-1171. Very truly yours, v���Je� C, . Ronald C. Sievers, Director Public Lands and Facilities RCS:nb 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 0 0 REMV0 Fee 19 1 12 ?M is, CITY ITN", G17Y OF SAM JYAN GAP{STR►N0