1994-0920_STEWART & ASSOCIATES_ContractRECORDED AT REQUEST OF AND
RETURN TO:
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92657
RECORDING FEES EXEMPT DUE TO
G RNMENT CODE SECTION 6103
!�.
Cheryl Johnso Cit} Jerk
San Juan Capistrano, CA
pii a'6A'.rri \k--� ern F i
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NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City Council of the City of San Juan Capistrano, California,
to Stewart and Associates, 130 Barcelona, San Clemente, 92672, for the performance of the following work:
1994 Weed Abatement Program
That said work on parcels identified on Attachment A was completed on August 2, 1994, by said company according to plans and
specifications and to the satisfaction of the Director of Public lands and Facilities of the City of San Juan Capistrano, and that said work
was accepted by the City Council of the City of San Juan Capistrano, as the owner, 32400 Paseo Adelanto, San Juan Capistrano, California
92615, at a regular meeting thereof held on the 20th day of September, 1994, by Resolution No. 94-9-20-1.
Dated at San Juan Capistrano, Califomia, this 21st day of September, 1994.
Cheryl Johnson, My CI
City of San Juan Capistrano
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, CHERYL JOHNSON, the duly appointed and qualitled City Clerk of the City Council of the City of San Juan Capistrano.
California, DO HEREBY CERTIFY, under penalty of perjury that the foregoing Notice of Completion is true and correct, and that said
Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Clerk.
Dated at San Juan Capistrano this 21st day of September, 1994,
Cheryl Johnson, ityc
City of San Juan apistrano
G
R-
• "0
1994 WEED AND RUBBISH ABATEMENT
CONTRACT
This CONTRACT is made and entered into by and between the CITY OF
SAN JUAN CAPISTRANO, hereinafter referred to as CITY and STEWART
AND ASSOCIATES. , hereinafter referred to as CONTRACTOR.
IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS:
FIRST. TERM. This agreement shall commence on the 5th day of
April 1994, and shall remain and continue in effect through April
4, 1995.
SECOND. CONTRACT DOCUMENTS. The contract documents shall be
considered to include the Contractor's bid proposal, Contract
Agreement, Notice Inviting Bids, Instructions to Bidders, Non -
Collusion Affidavit, Designation of Subcontractors, Statements of
Experience, Equipment and General Information, the General
Provisions and Detail Specifications.
THIRD. THE WORK. CONTRACTOR shall agree to provide all necessary
tools, labor, machinery, material, equipment, transportation, and
supplies required to perform and complete in good and workmanlike
manner the 1994 Weed and Rubbish Abatement Program per the Contract
documents.
The CONTRACTOR shall commence work at the time fixed by the City
Enforcement Officer and the entire work contemplated hereunder
shall be completed by JUNE 30. 1994 . Time is of the essence, and
the CONTRACTOR shall be prepared to commence work on ten (10) days
written notice from the Enforcement Officer (unless otherwise
directed by the City Council) for good cause.
FOURTH. PAYMENT. The CONTRACTOR agrees to perform the work set
forth in the aforesaid specifications diligently and in a good
workmanlike manner, and the CITY agrees to pay for said work after
satisfactory completion on the following basis:
0
and
0
$
LOT SIZE IN SQUARE FEET
DISCING
EDGING*
MOWING
$
0 to 7,200 SF
$150.00
$ 2.50
$ 75.00
7,201 to 21,780 SF
$150.00
$ 2.50
$200.00
21,781 to 43,559 SF
$150.00
$ 2.50
$200.00
1 Acre
$ 25.00
$ 2.50
$250.00
Over 1 Acre**
*Edging of acreage shall be bid per 100 lineal foot.
**Parcels with square footage exceeding one acre shall be calcu-
lated and charged as one acre, plus a percentage of the amount
over one acre, based on the one acre price.
Trash Clean -Up
and
Disposal Per Cubic Yard
$
50.00
Parkways - Per
100
SF
$
2.50
Hand Labor and Tools - Per 100 SF $ 2.50
(Includes all labor and equipment necessary to
clean designated property and dispose of rubbish
accumulated.)
Payments shall be made at the times and in the manner set forth in
the City's Capital Projects/Demand Payment Schedule, attached
hereto and made a part hereof.
FIFTH. CONTRACT TERMINATION. CITY may, without cause, terminate
this Contract at any time prior to completion by CONTRACTOR of any
of the services required hereunder. Notice of termination of this
contract shall be given in writing to CONTRACTOR, and shall be
sufficient to complete when same is deposited in the U.S. Mail,
first class postage prepaid.
In the event this Contract is terminated by CITY, CONTRACTOR shall
be paid the value of services performed by him pursuant to this
Contract prior to the date of termination thereof, such value to be
the total to which he shall have become entitled, as determined by
the CITY, less the amount of any payments previously made to
CONTRACTOR, but in no event exceeding the maximum contract amount.
SIXTH. GENERAL PROVISIONS. General provisions for the work to be
performed are contained herein and are made a part of this
agreement by reference.
SEVENTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to
the Labor Code of the State of California, copies of the prevailing
0 0
rate of per diem wages, as determined by the Director of the State
Department of Industrial Relations, are on file in the Office of
the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano,
California, and are hereby incorporated and made a part hereof.
CONTRACTOR agrees that he, or any SUB -CONTRACTOR under him, shall
pay not less than the foregoing specified prevailing wages to all
workmen employed in the execution of the contract.
EIGHTH. CONTROL OF WORK. The Director of Public Lands and
Facilities, or his authorized representatives, shall decide all
questions of the work; all questions as to the acceptable
fulfillment of the contract on the part of the CONTRACTOR; all
questions as to the interpretation of the specifications; and all
questions as to compensation. His decision shall be final and he
shall have authority to enforce and make effective such decisions.
At all times during the term of this Contract, Contractor shall be
an independent contractor, and shall not be an employee of the
City. City shall have the right to control Contractor only insofar
as the results of Contractor's services rendered pursuant to this
contract; however, City shall not have the right to control the
means by which Contractor accomplishes services rendered pursuant
to this Contract.
NINTH. INSURANCE. Prior to beginning work, CONTRACTOR shall
provide an endorsement to the City (attached hereto) establishing
that the City has been legally added as an additional insured for
the general liability insurance required under this agreement. In
addition, CONTRACTOR shall maintain at all times during this
contract liability and property damage insurance, naming the City
and its elected and appointed officials as additional insured,
which such policies shall be of an amount not less than $500,000
Combined Single Limit.
In addition, CONTRACTOR is required to provide proof of automobile
insurance and workers compensation insurance. Insurance
certificates must be in force for the duration of the contract;
more specifically, at all times for which weed abatement work is
being performed by the contractor at City direction.
Worker's Compensation - If CONTRACTOR employs employees to perform
services under this contract, CONTRACTOR shall obtain and maintain,
during the life of this contract, Worker's Compensation Employer's
Liability Insurance in the statutory amount as required by state
law.
The insurance policies shall bear an endorsement or shall have an
attached rider providing that in the event of expiration or
proposed cancellation of such policies for any reason whatsoever,
the City shall be notified by registered mail, return receipt
requested, giving sufficient time before the date thereof to comply
with the applicable law or statute, but in no event less than 30
days before expiration or cancellation is effective. CONTRACTOR
shall provide to City the policy certificate establishing that the
required level of insurance has been satisfied.
CONTRACTOR shall indemnify and save harmless the City, its
officers, agents, and employees from and against any and all
claims, demands, loss or liability of any kind or nature which
Lessor, its officers, agents and employees may sustain or incur or
which may be imposed upon them or any of them for injury to or
death of persons, damage to property as a result of, or arising out
of, or in any manner connected with the performance of the
obligations under this agreement.
TENTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC
CONTRACTS. City is subject to the provisions of the Government
Code and the Labor Code of the State of California. It is
stipulated and agreed that all provisions of law applicable to
public contracts are a part of this contract to the same extent as
though set forth herein and shall be complied with by CONTRACTOR.
These include, but are not limited to, the stipulation that eight
(8) hours labor constitute a legal day's work and CONTRACTOR shall,
as a penalty to City, forfeit twenty-five dollars ($25) for each
workman employed in the execution of the Contract by CONTRACTOR, or
by any SUB -CONTRACTOR, for each calendar day during which such
workman is required or permitted to work more than eight (8) hours
in violation of the provisions of Article Three, Chapter One, Part
Seven, Division 2, of the California Labor Code, except as
permitted by law.
ELEVENTH. NON -DISCLOSURE REQUIREMENTS/CONFLICT OF INTEREST.
Pursuant to Council Policy, it has been determined that the
services to be rendered under the provisions of this Contract are
excluded by the requirement of filing a Financial Disclosure
Statement by California Administrative Code Section 18700 (2) (A)
and (B).
CONTRACTOR certifies that to the best of its knowledge, no
CITY/AGENCY employee or office of any public agency interest in
this Contract has any pecuniary interest in the business of
CONTRACTOR and that no person associated with CONTRACTOR has any
interest that would conflict in any manner or degree with the
performance of this Contract. CONTRACTOR represents that it
presently has no interest and shall not acquire any interest,
direct or indirect, which could conflict in any manner or degree
with the faithful performance of this Contract. CONTRACTOR is
familiar with the provisions of Government Code Section 87100 and
following, and it certified that it does not know of any facts
which constitute a violation of said provisions. CONTRACTOR will
advise the CITY/AGENCY if a conflict arises.
0
TWELFTH. LICENSING REQUIREMENT
possess a City Business License.
IN WITNESS WHEREOF, this contract
authorized agent(s) of City, pursuant
CONTRACTOR on the date set before the
DATED:4=J✓j Z S / yljy
ATTEST:
Cheryl JJ h6d nvn, City Clerk
APPROVED AS TO FORM:
'RIchard Denh ter, City Attorney
3(11 717cX
0
CONTRACTOR is required to
is executed by the duly
to Council action, and by
name of each.
CITY OF SAN JUAN CAPISTRANO
BY: Z:;ar�
,ZCollejr6 Cam ell, Mayor
C %
BY `
Contractor
`?o j%X 54//`7
0 •
AYES: Council Members Hausdorfer, Jones, Nash, Vasquez, and Mayor Campbell
NOES: None
ABSENT: None
The Minutes of the Regular Meeting of August 16, 1994, were approved as submitted. Council Member
Vasquez abstained due to his absence from that meeting.
• • • • DIM'
• • I►t y
1opm huml I It LWI mWasuclejaw im••,
The Minutes of the Regular Meeting of August 16, 1994, were approved as submitted. Council Member
Vasquez abstained due to his absence from that meeting.
• 'A IN M ... 11 1
The List of Demands dated August 31, 1994, in the total amount of $794.14 was received and filed.
•I�!\ISL\�i7�11�1 1� ; ' • ; • 1�► incl •
IMF,1 "' 1 1
The City Treasurer's Report of Investments as of July 31, 1994 in the total amount of $17,434,632.54
was received and filed.
'•' • PL • •'u� • �1 1
The Report dated September 20, 1994, from the Planning Director, advising that three new development
applications had been received by the City since the last report of August 16, 1994, was received and
filed.
-- ----� 6. RESOLUTION. NOTICE OF COMPLETION AND FINAL- -
As set forth in the Report dated September 20, 1994, from the Director of Public Lands and Facilities,
the following Resolution was adopted accepting the completion of the 1994 Weed Abatement Program
for the City:
RESOLUTION NO. 94-9-20-1, COMPLETION OF 1994 WEED ABATEMENT
PROGRAM (STEWART & ASSOCIATES) - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
DECLARING WORK TO BE COMPLETED AS TO PLANS AND
SPECIFICATIONS FOR THE 1994 WEED ABATEMENT PROGRAM (STEWART
& ASSOCIATES)
The Resolution accepted the work as complete in the amount of $13,018.57 and directed the City Clerk
to forward a Notice of Completion to the County Recorder. Staff was authorized to release the 10%
retention in the amount of $1,301.85 thirty-five (35) days after recording the Notice of Completion.
City Council Minutes -3- 9120194
AGENDA ITEM September 20, 1994
TO: George Scarborough, City Manager
FROM: Ronald C. Sievers, Director
Public Lands and Facilities
SUBJECT: 1994 Weed Abatement Program - Resolution, Notice of Completion and Final
Report
-------------
RECOMMENDATION
By resolution, determine that the work for the 1994 Weed Abatement Program has been completed
and authorize staff to release the 10% retention, in the amount of $1,301.85, thirty days after the
recording of the Notice of Completion.
SIT AU TION
The City of San Juan Capistrano annually conducts a Weed Abatement Program in accordance with
City Ordinance No. 348. This ordinance requires that all properties not in compliance with the
ordinance be cleared of noxious and hazardous weeds, debris and refuse by a City Contractor. The
1994 Weed Abatement Program has been completed and is ready for acceptance by the City Council
and recordation of a Notice of Completion. Thirty days following this action, the 10% retention
monies will be released.
NOTIFICATION
Stewart and Associates
130 Barcelona
San Clemente, CA 92672
CONMISSIONBOARD REVIEW_ RECOMMENDATIONS
Not applicable.
FINANCIAL CONSIDERATIONS
The contract, awarded to Stewart and Associates, has been completed for $13,018.57. A total of 39
properties were abated this year (20 private, 15 City, 4 City CRA), compared to 44 properties in
1993. 1
FOR CITY COUNCIL AGEN J
Agenda Item
September 20, 1994
Page Two
E
City Council approval will result in the release of the 10% retention to the City Contractor in the
amount of $1,301.85.
ALTERNATE ACTIONS
1. Accept the completion of the 1994 Weed Abatement Program and authorize recording of the
Notice of Completion.
2. Do not accept completion of the 1994 Weed Abatement Program.
3. Refer to staff for additional information.
RECOMMENDATION
By resolution, determine that the work for the 1994 Weed Abatement Program has been completed
and authorize staff to release the 10% retention, in the amount of $1,301.85, thirty days after the
recording of the Notice of Completion.
Respectfully submitted,
�v�n,c,J:fi'X C
Ronald C. Sievers
RCS:nb
9 •
RESOLUTION NO. 94-9-20-1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS
TO PLANS AND SPECIFICATIONS FOR THE 1994 WEED ABATEMENT
PROGRAM (STEWART AND ASSOCIATES)
WHEREAS, on April 5, 1994, the City of San Juan Capistrano entered into a contract with
Stewart and Associates for the 1994 Weed Abatement Program; and,
WHEREAS, the Director of Public Lands and Facilities has evaluated the final quantities and
cost figures and recommends approval.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Juan
Capistrano, as follows:
SECTION 1. That the work required to be performed by said contractor has been
completed.
SECTION 2. That the total cost of said work is in the amount of $13,018.57.
SECTION 3. That the work is hereby accepted and approved.
SECTION 4. The City Clerk is directed to forthwith forward a 'Notice of Completion" to
the County Recorder of the County of Orange for recording.
PASSED, APPROVED, AND ADOPTED this 20th day of
September 1994.
[urvcsy I
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF SAN JUAN CAPISTRANO )
1, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California, DO
HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 94-9-20-1
adopted by the City Council of the City of San Juan Capistrano, California, at a regular meeting thereof held
on the 20th day of September , 1994, by the following vote:
AYES: Council Members Jones, Hausdorfer, Nash, Vasquez and
Mayor Campbell
NOES: None
ABSTAIN: None
ABSENT: None
(SEAL)
CHERYL JOHNSON,OTY CLERK
-2-
L740
April 6, 1994
Stewart and Associates
130 Barcelona
San Clemente, California 92672
Gentlemen:
Please Si
.. . ... .:..-11 1 '.I.0
Date F, Return This Copy
&cr. 30
MEMBERS OF THE CITY COUNCIL
COLLENE CAMPBELL
GARY HAUSOORFER
GILJONES
CAROLYN NASH
JEFFVASOUEZ
CITY MANAGER
GEORGE SCARBOROUGH
At their meeting of April 6, 1994, the City Council of the City of San Juan Capistrano awarded the
contract for the 1994 Weed Abatement Program to your company at $17,392.25. A fully -executed
copy of the agreement is enclosed for your records.
You are required to return an acknowledged copy of this Notice of Award. Thank you for your
cooperation. If we can be of further assistance, please call.
V ry truly yours,
Cheryl Johnson
City Clerk
Enclosure
cc: Director of Public Lands and Facilities (with copy of contract)
Nancy Barney (with copy of contract)
Director of Administrative Services (with copy of contract)
Receipt of Ae foregoing Notice of Award is hereby acknowledged:
1
This CVV day of 44WL 1994.
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 9 (714) 493-1171
9
0
RESOLUTION NO. 94-4-5-3. APPROVING APPLICATION FOR GRANT
FUNDS - RPHABILITATION OF CALLE ARROYO AND EL CAMINO PARK
BIKE TRAMS . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING THE APPLICATION
FOR BICYCLE AND/OR PEDESTRIAN FUNDS UNDER SENATE BILL 821
AND APPROVING THE ADOPTION OF ITS BICYCLE AND/OR
PEDESTRIAN PLAN
The motion carried by the following vote:
AYES: Council Members Hausdorfer, Jones, Nash, and Mayor Campbell
NOES: None
ABSENT: Council Member Vasquez
Written Communication:
Report dated April 5, 1994, from the Director of Engineering and Building, recommending that the proposed
revised revenues and project changes be approved for the 1993-94 Mid -Year Capital Improvement Program.
Approval of Mid -Year Capital Improvement Program:
It was moved by Council Member Nash, seconded by Council Member Hausdorfer, and unanimously carried
that the 1993-94 Mid -Year Capital Improvement Program be approved as submitted with increases and
decreases in funds.
1. AWARD OF. CONTRACT - 1994 WEED ABATEMENT PROGRAM (STEWART & ASSOCIATES)
Mommunication:
Report dated April 5, 1994, from the Director of Public Lands and Facilities, recommending that the bid for
the abatement of weeds and refuse be accepted as complete and awarded to Stewart & Associates in the amount
of $17,392.25.
Award of Contract for 1994 Weed Abatement Proarsan
It was moved by Council Member Hausdorfer, seconded by Council Member Jones, and unanimously carried
that the bid for the 1994 abatement of weeds and refuse be accepted as complete and awarded to Stewart &
Associates in the amount of $17,392.25. The program was anticipated to commence on May 20, 1994, and
completed by June 30, 1994. The Mayor and City Clerk were authorized to execute the contract on behalf of
the City.
Ka7 tl lr\SCM=[iT�;ixyfslY:�11 Ci)••%\�lal s7:C : Y a . • Y. e i : WWWO a : 1
. • �1 j1 t •A41611071=
Written Communication:
Report dated April 5, 1994, from Carole Jacklin, Council Services Manager, forwarding the letter of
resignation.
City Council Minutes -11- 4/5/94
AGEN A ITEM April 5, 1994
TO: George Scarborough, City Manager
FROM: Ronald C. Sievers, Director
Public Lands and Facilities
SUBJECT: Award of Contract - 1994 Weed Abatement Program
------------------------------------------------------------------
RECOMMENDATION
By motion, accept the bid as complete; award the contract to
Stewart and Associates, and authorize the Mayor and City Clerk to
execute the document on behalf of the City.
SITUATION
Summary and Recommendation
In accordance with Ordinance No. 348, which sets procedures for the
abatement of weeds and refuse, the City has solicited bids for the
1994 Weed Abatement Program. Bids received were as follows:
Stewart and Associates $ 17,392.25
Vermeulen Landscape Maintenance $ 17 392.25
H & M Excavating, Inc. $ 22,667.35
Proposals received were bid on a unit price basis for discing,
mowing, handwork and trash clean-up. The final contractual
estimate (as shown above) is based on the unit price bid by the
contractor applied to the final quantities of the prior year's weed
abatement program. In calculating the final contractual estimate,
using the formula as noted, Staff found that Stewart and Associates
and Vermeulen Landscape Maintenance had identical bids. With both
contractors meeting the prescribed requirements as noted in the
specifications, it was necessary to consider additional factors in
making a final recommendation.
Staff recommends that Stewart and Associates be awarded the 1994
Weed Abatement Contract on the basis of its past experience working
for the City of San Juan Capistrano. Stewart and Associates has
previously performed the work with no complaints from the public.
Additionally, Staff recognizes that a considerable savings in Staff
time to oversee the program can be realized due to the contractor's
familiarity with the City, areas of high sensitivity, and the
overall operating process.
Stewart and Associates was awarded the contract for the City's 1993
Weed Abatement Program, at a total contractual cost of $17,392.25.
FOR CITY COUNCIL AGEND�f
VV 3,
F_
]
E
A review of the qualifications of Stewart and Associates has
determined their services and equipment to be acceptable, and their
bid to be complete. Stewart and Associates will be able to begin
the abatement process in accordance with our proposed schedule.
The 1994 Weed Abatement Program (for the public) is anticipated to
commence May 20, 1994, and will be completed by June 30, 1994. Any
additional service will take place throughout the year and will be
performed by the contractor on a call-back basis.
NOTIFICATION
Stewart and Associates
Vermeulen Landscape Maintenance
H & M Excavating, Inc.
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
None
FINANCIAL CONSIDERATIONS
This program is financed by the property owners who require
abatement service. An additional administrative fee is assessed to
each abated property to cover administrative staff time, City
overhead and field inspection. In 1993 the Weed Abatement Program
assessments totaled $16,606.96.
ALTERNATE ACTIONS
1. Determine the bid by Stewart and Associates to be complete;
approve the award of contract to Stewart and Associates for
the 1994 Weed Abatement Program in the amount of $17,392.25;
and authorize the Mayor and City Clerk to execute the
documents on behalf of the City.
2. Do not accept the bid.
3. Request additional information from Staff.
RECOMMENDATION
By motion, accept the bid as complete; award the contract to
Stewart and Associates, and authorize the Mayor and City Clerk to
execute the document on behalf of the City.
Respectfully submitted,
Ronald C. Sievers
RCS:nb
}
• Bid Opening Report •
Bids opened February 22, 1994 at 2:00 p.m. Project Engineer: Ron Sievers
Project Title: 1994 Weed Abatement Pre -Bid Estimate $17,000
Bid
Bidder Amount N/C Aff
L Pete Sanche.7. Discing
0-7,200 sq ft Edging
Mowing R8 —
7,201-21,780 sq ft Discing Q8.
Edging 3
Mowing
21,781-43,559 sq ft Discing Ito._
Edging 3.9='
Mowing 19(0 : _
1 acre Discing 25.—
Edging 3 y=
Mowing.—
Parkways 3
Hand Labor 3.
Trash Cleanup _ 4
2• Stewart and Assicuates
Discing
Iii;"
0-7,200 sq ft
Edging
2.='0
Mowing
IS. -
7,201 -21,780 sq ft
Discing
Edging
2
Mowing
2pbcl
21,781-43,559 sq ft
Discing
150.'
Edging
2 y=
Mowing
1 acre
Discing
�^S•
Edging
Z.W
Mowing
250.—
Parkways
2 .
Hand Labor
—2—s
Trash Cleanup
sc�-
1994 Weed Abatement
Page 1 of 5137
0 0
Vermeulen Landscape
3.
Discing
0-7,200 sq ft
Edging
Mowing
ll• -
7,201 -21,780 sq ft
Discing
1 SA
Edging
2.
Mowing
I son
21,781-43,559 sq It
Discing
1 SO '
Edging
2• 2E,
Mowing
1 acre
Discing
Edging
Mowing
Parkways
Z•S'
Hand Labor
Trash Cleanup
91
0-7,200 sq It
7,201-21,7
21,781-43,-
1 acre
Discing
Edging
Mowing
Discing
Edging
Mowing
Discing
Edging
Mowing
Discing
Edging
Mowing
Parkways
Hand Labor
Trash Cleanup
1994 Weed Abatement
Page 2 of 2' 3
0-7,200 sq ft
7,201-21
21.781-4:
1 acre
9
cc: City Clerk Staff
PL&F Department
City Manager
Signed: (� of�i
Dated:
Discing
Edging
Mowing
Discing
Edging
Mowing
Discing
Edging
Mowing
Discing
Edging
Mowing
Parkways
Hand Labor
Trash Cleanup
The above bid amounts have not been checked. The bid totals are subject to correction after the bids have been
completely reviewed.
1994 Weed Abatement
Page 9 of-?'
BID PROPOSAL
• 1994 WEED AND RUBBISH ABATEMENT
COMPANY DATE /a 9
ADDRESS en>c PHONE
x7e__
LOT SIZE IN SO FEET
DISCING
EDGING*
1474IM
0 to 7,200 SF
$ %SOco
$ASO
$�oa
7,201 to 21,780 SF
$ 95O
$,SO
21,781 to 43,559 SF
$ /SO"c'
$o?.SO
1 Acre
Over 1 Acre**
*Edging of acreage shall be bid per 100 lineal foot.
**Parcels with square footage exceeding one acre shall be
calculated and charged as one acre, plus a percentage of the amount
over one acre, based on the one acre price; i.e. 1.4 acres would be
calculated at 1 acre (at the quoted price), plus 40% of the 1 acre
price.
Parkways - Per 100 SF
• Hand Labor and Tools - Per 100 SF $ C. 6-C-)
Includes all labor and equipment necessary to clean
designated property and dispose of rubbish accumulated.
Trash Clean -Up and Disposal per Cubic Yard $ SO"
If awarded the contract, we agree to begin work per specifications
and to complete per specifications.
i7a further agree to enter into contract within 15 days after
notification that the contract has been awarded.
This is a valid and binding proposal to do all the work herein bid
upon for the prices set forth above.
The undersigned hereby declares, as bidder, that the prices, terms
or conditions of said bid have not been communicated by the
undersigned to any employee or agent of the City of San Juan
Capistrano; that the proposal is genuine, and not sham or
collusive, nor made in the interest or on behalf of any person not
herein named, and that the bidder has not directly or indirectly
induced or solicited any other bidder to put in a sham bid, or any
other person, firm or corporation to refrain from bidding, and that
0 7
•
the bidder has not in any manner sought by collusion to secure for
• himself an advantage over any other bidder.
Company By ')
Address Title
Date !/cE��5/
Phone fa:5 O
Are subcontractors to be used on this project? Yes No4—
If yes, please complete the following:
:lame of Subcontractor
Address
Type of Work
***************************
Name of Subcontractor
Address
Type of Work
Phone
Phone
• If more than two subcontractors are to be used, please list
additional companies on a separate sheet.
All bids must be received by the City prior to the hour indicated
on the Notice Inviting Bids or they shall be returned unopened.
40 s
0 0
DESIGNATION OF SUB -CONTRACTORS
Are subcontractors to be used on this project:
If yes, please complete the following:
Yes
No
In compliance with the Provisions of Section 4100-4107 of the
Government Code of the State of California as amended, the
undersigned certifies that he has used the sub -bids of the
following listed subcontractors in making up his bid, and that the
subcontractors listed will be used for the work for which they bid,
subject to the approval of the Director of Public Lands and
Facilities, and in accordance with the applicable provisions of the
specifications. It is understood and agreed that all those
portions of the work called for in the contract documents for which
a subcontractor is not listed will be performed by the undersigned
through his forces. If no subcontractors are listed, all insurance
will be written in the name of the general contractor only.
Item of Work
1.
2.
3.
4.
5.
6.
7.
8.
Subcontractor Address Phone No.
Erb &r�A)eR l-
Bidder's Name
Authorized Signature
0 10
•
L�
0 0
STATEMENT OF EXPERIENCE
THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART
OF QUOTATION.
Bidder's Name
2. ;-b fox 4
Company
Business Telephone Number
4. List at least six (6) Contracts of a similar type -
either currently held or held within the past 24 months.
Contract
From 4 to 93 City/Company Supervisor Amount
i na ure
�L
Company
is 11
•
0 0
STATEMENT OF EQUIPMENT
THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART
OF QUOTATION.
Bidder -s Name Company Name
2. —A)
Business Address
3.'7/� �9 9�.kcJ
Business Telephone Number
4. State below the information for each tractor you have
available for work.
Type of Equipment Make of Tractor Serial
Required You are Offering Model Year Number
-7-Alleliva7.ro r4 1066 -7`7
• � /� � ofFs� f r7rs�s —
3
ilJ <rJCF<i EA�K S
If your equipment (tractor, disc, or blade) does not comply with
the specifications of equipment specified, state wherein your
equipment differs so that full consideration can be given to all
offers.
Remarks:
0 12
STATEMENT OF GENERAL INFORMATION
• YES NO
1. Are you the legal owner of all equipment
being offered?
2. Do you intend employing subcontractors iny
any phase of the clearing operation?
3. Do you or any subcontractor you intend to
employ have any additional contractual
commitments occurring during the term of
this contract? If so, please list them.
4. Do you agree to make all equipment offered
available for inspection at one location
on a mutually established date? If not,
please explain.
5. Have you, under your name or any other,
• ever had a contract canceled or termi-
nated for any reason? If so, please
explain.
6. Has any subcontractor that you intend to
employ, under his name or any other, ever
had a contract canceled or terminated for
any reason? If so, please explain.
The above information is true an accurate to the best of my
knowledge.
a1o/f f signature l� Gaccc kJ %euw
Date ame
Company
THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART
OF YOUR QUOTATION.
0 13
• NON -COLLUSION AFFIDAVIT*
(TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID)
• STATE OF CALIFORNIA )
ss.
County of Orange )
•
being first duly sworn deposes and says that
he is 45?Wl1 g,ut-, ffSsociHfE�
the party making the foregoing bid; that such bid is not made
in the interest or on behalf of any undisclosed person, partnership, company,
association, organization, or corporation; that such bid is genuine and not
collusive or sham; that said bidder has not directly or indirectly induced or
solicited any other bidder to put in a false or sham bid, and has not
directly or indirectly colluded, conspired, connived, or agreed with any
bidder or anyone else to put in a sham bid, or that any one shall refrain
from bidding; that said bidder has not in any manner, directly or
indirectly, sought by agreement, communication or conference with any one to
fix the bid price of said bidder or of any other bidder, or to fix the bid
price of or cost element of such bid price, or of that of any other bidder,
or to secure any advantage against the public body awarding the contract of
any one interested in the proposed contract; that all statements contained in
such bid are true; and further, that said bidder has not directly or
indirectly, submitted his bid price or any breakdown thereof, or the contents
thereof, or divulged information or data relative thereto, or paid and will
not pay any fee in connection therewith, to any corporation, partnership,
company, association, organization, bid depository, or to any member or agent
thereof, or to any other individual except to any person or persons as have
a partnership or other financial interest with said bidder in this general
business.
Dated; S
On this, the 22 day of 19 , before me, the
undersigned, a Notary Public in and fog said State, personally appeared
L i/c c -t personally known to me/proved
to me on the basis of satisfactory evidence, to be the person(W whose
name (a) ,__2 subscribed to the within
instrument, and acknowledged that executed it.
Witness my hand and official seal.
`-Wbt-ary Pu blic n and for said State
' °' • ROSEMARY WARREN
• ry COMM. H100Jo D
NotaryPubbcCalitorma
": ORANGE COUNTY _�
My Commission Exp. 10125197k
STATE OF CALIFORNIA
y� COUNTY OF Cc yt_c� } S.S.
On \, A r before me,
�oS a rn 4 ry� personally
appeared L Lt1->' c j! n r {2p' -
personally known to me (or proved to me on the basis of satisfactory
evidence) to be the person(p)_whose name(3119are subscribed to the
within instrument and acknowledged to me that el executed
the same ir<i authorized capacity(es), and that bXj&h&Mh@tr
signature on the instrument the person(n), or the entity upon behalf
of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal
N
GTC MBA (1-91)
Gateway Title Company
FOR NOTARY SEAL OR STAMP
ROSEMARY WARREN
COMM. #1007483 D
Notary Public California X
Q '�� ORANGE COUNTY
My Commission Exp. 10/25/87
AFFIDAVIT OF PUBLICATION
STATE OF CALIFORNIA
COUNTY OF ORANGE
I am a citizen of the United States and a resident of the County
aforesaid. I am over the age of eighteen years, and not a party to or
interested in the above entitled matter. I am the principal clerk of the
Capistrano Valley News, a newspaper that has been adjudged to
be a newspaper of general circulation by the Superior Court of the
County of Orange, State of California, on June 7, 1984, Case No.
A-122949 in and for the City of San Juan Capistrano, County of
Orange, State of California; that the notice, of which the annexed is
a true printed copy, has been published in each regular and entire
issue of said newspaper and not in any supplement thereof on the
following dates, to wit:
Jan. 13, 20, 1994
1 declare under penalty of perjury that the foregoing is true and
correct.
Executed at Mission Viejo, Orange County, California, on
Jan.20, 1994
.....
.............................................................
(Signature)
Capistrano Valley News
(A Publication of South Orange County News)
23811 Via Fabricante
P. O. Box 3629
Mission Viejo, California 92690
(714) 768-3631
Space below for Filing Stamp Only.
Proof of Publication of
NOTICE INVITING BIDS
.......................................................................................
NOTICE INVITING IMDS .
1A84WEED ANDRUBBiSR. ATEMENT
PROGRAM
Notice is hereby given llat sty or Sal Juan Capistrano
-H nxelve eealetl Proposals or bids for the 1994 wood aid
Rubbish Abatement Program anti 2:00 P.m. on the 22 el it,, of
February, 1994.
AItANDATORYprs-btdednre[enceu echetlWed et 1:OO p.m.
an tri gbh day of February, 1994, at the City otReea to sestet
mntracls.
COPIes tithe Plan and SPect9eatlotn are on Olein the OHIO,
of the City Clerk of San Juan Capistrano, 32400 Paseo Adelanto,
San Juan Cepistrana, California, and may be obtained at the non -
gndable charge afg10.00, plus a charge of$5,00 for each set of
Plans and SpeciOca[ions mailed.
Dated: January g,1994
CHERYL JOHNSON, CITY CLERK
CITY OF SAN JUAN CAPISTRANO
Published; Capistrano V ORANGE COUNTY, CALIFORNIA
January 13, 20, 1994 alley News
0
NOTICE OF TRANSMITTAL - LEGAL PUBLICATIONS
TO: CAPISTRANO VALLEY NEWS
Bea Gougeon, Legal
FOR PUBLICATION ON:
DOCUMENT TO BE PUBLISHED
PROOF OF PUBLICATION:
AUTHORIZED BY:
DATE: January 6, 1994
Date of Bid Opening
Date(s) notice published
Date affidavit received
Date notice posted in
designated posting places
THURSDAY, JANUARY 13, 1994
THURSDAY, JANUARY 20, 1994
NOTICE INVITING BIDS - 1994 WEED
AND RUBBISH ABATEMENT PROGRAM
Please send to:
City Clerk's Department
City Hall
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
(714) 493-1171
- 02/22/94
- 01/13/94
- 01/20/94
- 01/13/94
•
NOTICE INVITING BIDS
1994 WEED AND RUBBISH ABATEMENT PROGRAM
Notice is hereby given that the City of San Juan Capistrano
will receive sealed proposals or bids for the 1994 Weed and Rubbish
Abatement Program until 2:00 p.m. on the 22nd day of February,
1994.
A MANDATORY pre-bid conference is scheduled at 1:00 p.m. on
the 8th day of February, 1994, at the City offices to assist
contracts.
Copies of the Plans and Specifications are on file in the
Office of the City Clerk of San Juan Capistrano, 32400 Paseo
Adelanto, San Juan Capistrano, California, and may be obtained at
the non-refundable charge of $10.00, plus a charge of $5.00 for
each set of Plans and Specifications mailed.
Dated: January 6, 1994
CHERYL O SON, CITY CLERK
CITY OF SAN JUAN CAPISTRANO
ORANGE COUNTY, CALIFORNIA
PRESS
0
1994 WEED AND RUBBISH ABATEMENT PROGRAM
NOTICE INVITING BIDS
Public notice is hereby given that the City of San Juan Capistrano
Will, up to 2:00 P.m.. on the 22nd day of February. 1994, receive
sealed proposals or bids for the 1994 Weed and Rubbish Abatement
Program in accordance with the approved specifications on file in
the Office of the City Clerk of the City of San Juan.Capistrano,
California. Bids will be received until the time hereinbefore
stated at the San Juan Capistrano City Hall, 32400 Paseo Adelanto,
San Juan Capistrano, California.
No bid will be received unless it is made on a proposal provided
within these specifications.
A MANDATORY pre-bid conference is scheduled at 1:00 p.m. on the
8th day of February. 1994, at the City Offices. The Contractor
shall have the opportunity of clarification or interpretation of
any point or points of question within the specifications and
contract documents. It is the Contractor's responsibility to be in
attendance at this conference to receive any information disclosed
during the proceedings, for the City shall not disseminate any
records of the conference. Exclusive of written addendums and this
pre-bid conference, the City shall not be responsible for any
instructions, explanations, or interpretation of the specifications
or contract documents presented to the bidders in any manner.
The City Council reserves the right to reject any and all bids
received and to compare the relative merits of the respective bids
and to choose that which in the opinion of said City will best
serve the interests or needs of said City.
BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the
state of California, copies of the prevailing rate of per diem
it
wages, as determined by the Director of the State Department of
Industrial Relations, are on file in the Office of the City Clerk
and shall be made available to any interested party on request.
Copies of specifications are on file in the Office of the City
Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan
Capistrano, California. Copies of the specifications for use in
preparing bids may be obtained at the Office of the City Clerk, San
Juan Capistrano, at the address shown above. One set of
specifications is available for each general contractor proposing
to submit a bid for said work. A charge in the amount of $10,
nonrefundable, is required for obtaining each set of
specifications. There will be a $5 charge for postage and handling
on all specifications mailed.
This Notice is hereby given and published by order of the City
Council of the City of San Juan Capistrano, and is dated
CherylcOohfton, City Clerk
City of San Juan Capistrano
Orange County, California
2
0 i
AYES: Council Members Campbell, Hausdorfer, Nash, Vasquez, and Mayor Jones
NOES: None
ABSENT: None
1. APPROVAL OF CITY COUNCIL MINUTES -
REGULAR MEETING OF OCTOBER 19. 1993
The Minutes of the Regular Meeting of October 19, 1993, were approved as submitted.
=0 gZ4111 ww"R. 1191&4191u tM81 9111 WO .-• L •'u
The Minutes of the Regular Meeting of October 19, 1993, were approved as submitted.
•"ITIMUNS-MAWIRLDIffem
The City Treasurer's Report of Cash Fund Balances for the month of August 1993 in the total amount
of S-377,866.89 was received and filed.
4. RECEIVE AND FILE CASH BALANCES By FUND FOR SEPTEMBER 1993 (330.50)
The City Treasurer's Report of Cash Fund Balances for the month of September 1993 in the tots{
amount of 5-123,534.43 was received and filed.
5. RECEIVE AND FILE CITY TREASUREWS REPORT OF INVESTMENTS AS OF
OCTOBER 31,1993 (350,30)
The City Treasurer's Report of Investments as of October 31, 1993, in the total amount of
$16,442,136.63 was received and filed.
6. STATUS REPORT ON NEW DEVELOPMENT APPLICATIONS (44010)
The Report dated November 16, 1993, from the Planning Director, advising that five new development
applications were received by the City since the last report of October 19, 1993, was received and filed.
As set forth in the Report dated November 16, 1993, from the Director of Engineering and Building,
the plans and specifications were approved for the Hilltop Way Sewer Reconstruction and Calle Arroyo
Sewer Rehabilitation. Staff was authorized to call for bids to be received in spring 1994. Council
Member Hausdorfer abstained due to the protdmity of his residence to this project.
8. APPROVAL OF SPECIFICATIONS AND AUTHORIZATION TO CALL FOR BIDS -
ioOA UT=r7T% AMn DTIDDTCU ADATCI\.rU; DDnl -D AIA /<M X
As set forth in the Report dated November 16, 1993, from the Director of Public Lands and Facddies,
the specifications were approved for the 1994 Weed and Rubbish Abatement Program. Staff was
authorized to call for bids.
City Council Minutes -2- 11/16/93
AGENDA ITEM November 16, 1993
TO: George Scarborough, City Manager
FROM: Ronald C. Sievers, Director
Public Lands & Facilities
SUBJECT: Review of Specifications and Authorization to Call
for Bids - 1994 Weed and Rubbish Abatement Program
By motion, approve the specifications for the 1994 Weed and Rubbish
Abatement Program and authorize the advertising for bids.
City Ordinance #348 provides for the annual abatement of weeds,
garbage and refuse throughout the City. During April, inspections
of all City parcels are conducted. If a property appears to have
a potential problem, the owners are notified by letter. The owners
are advised to clean their properties within 30 days. If the
property is not cleared of weeds, etc., a private contractor, who
is awarded the contract by the City Council, will clear the
property under the direction of the City Enforcement Officer.
Prior to the actual start of work, a list of all properties
identified will be reviewed by the City Manager's Office and/or the
Community Redevelopment Agency for any possible conflict with
historical or archaeological concerns. Any properties identified
which do have historical or archaeological conflicts will be abated
under the direction or supervision of a representative of the
archaeological consultants retained by the City.
Discing, mowing and handwork charges are assessed by the acre and
the square foot. These charges, along with an administrative
charge, are added to the owner's property tax bill. The
administrative charge covers the cost for the inspector's time,
computer time, printing, mailing costs and all other expenditures
associated with the Weed Abatement Program. The total dollar
amount for the 1993 Weed Abatement Assessments was $17,392.25,
compared to $10,531.05 in 1992.
Now is the time to solicit new proposals for this service. Every
year, the physical characteristics of the City change somewhat, as
does the type of work needed to abate weeds. Areas once disced by
tractor may now have to be mowed, edged or handworked. Each year,
the City solicits new proposals that reflect these changes. This
FOR CITY COUNCIL AGENDI ?A- DI g
Agenda Item
November 16, 1993 .
Page 2
•
insures that the City obtains the best and most economical contract
for its citizens. To implement a new
program commences, it is necessary a
specifications so that advertising for
NOTIFICATION
N/A
agreement before the 1994
t this time to review the
new bids may begin.
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
Not Applicable
FINANCIAL CONSIDERATIONS
All costs associated with private property abatements will be
assessed to the individual property owners, including an overhead
charge for administration of the program. The 1993 Weed Abatement
Program resulted in assessments to 25 private property owners for
a total revenue of $17,510.61 to the City. These assessments were
submitted to the Orange County Auditor -Controller (August 193) for
inclusion on the property tax roll.
ALTERNATE ACTIONS
Approve the specifications for the 1994 Weed and Rubbish
Abatement Program and authorize advertising for bids.
2. Do not authorize the advertising for bids.
Request additional information from Staff.
By motion, approve the specifications for the 1994 Weed and Rubbish
Abatement Program and authorize the advertising for bids.
Respectfully bmitted,
C.
Ronald C. Sievers
RCS/NB:nb
1 0 0
CITY OF SAN JUAN CAPISTRANO
COUNTY OF ORANGE, STATE OF CALIFORNIA
SPECIFICATIONS
AND CONTRACT DOCUMENTS
1994 WEED AND RUBBISH ABATEMENT PROGRAM
GIL JONES, MAYOR
COLLENE CAMPBELL JEFF VASQUEZ
CAROLYN NASH GARY L. HAUSDORFER
CITY MANAGER
GEORGE SCARBOROUGH
DIRECTOR OF PUBLIC LANDS & FACILITIES
RONALD C. SIEVERS
IzfeltiO4V0 o;m94*1
1994 WEED AND RUBBISH ABATEMENT PROGRAM
TABLE OF CONTENTS
Notice Inviting Bids . . . . . . . . . . . .
. . . . . . 1
Instruction to Bidders . . . . . . . . . . .
. . . . . . 3
Bid Proposal . . . . . . . . . . . . . . . .
. . . . . . 7
Non -Collusion Affidavit . . . . . . . . . . .
. . . . . . 9
Designation of Sub -Contractors . . . . . . .
. . . . . . 10
Statement of Experience . . . . . . . . . . .
. . . . . . 11
Statement of Equipment . . . . . . . . . . .
. . . . . . 12
Statement of General Information . . . . . .
. . . . . . 13
General Provisions . . . . . . . . . . . . .
. . . . . . 14
Detail Specifications . . . . . . . . . . . .
. . . . . . 19
Contract. . . . . . . . . . . . . . . . . .
. . . . . . 21
rr 11 The Exchange
c -y' ❑
A stock insurance
designated on the reverse side as,
the compa(y.
I
City
E-1136
tst Edition
Named Insured
ED STEkART 13997 87 93
Agent Policy Number
Effective 7-30•-94
PART 1
CERTIFICATE OF INSURANCE
❑
NOT
APPLICABLE ® APPLICABLE
policy or policies from any cause we
COVERAGE IS INDICATED BY AN "X"
N
LIMITS OF LIABILITY
will mail{
t 5 days notice in
Bodily Injury Liabilityf $
,000 each person
r"
$
.000 each occurrence
Property Damage Liability
CITY OF SAN JUAN CAPISTRANO
,000 each occurrence
Bodily Injury & Property Damage Liability $
,000 each occurrence
Personal Injury Protection - Property Protection Insurance (See Endorsement)
Comprehensive, Actual Cash Value Less $
Deductible
.SAN JIUW CAPISTRANO CA 92675
Collision or Upset, Actual Cash Value Less $
Deductible
$
retained limit
Umbrella Liability $
each occurrence
POLICY NUMBER $
aggregate
YEAR AND TRADE NAME
IDENTIFICATION NUMBER
Description
of
DIGITS
94 LAND CRU T
022
Equipment
SHOWN
This certificate is subject to all of the terms, conditions and limitations set forth in the policylies) and endorsements attached to it. It is furnished
as a matter of information only and does not change, modify or extend the policy in any way. It supersedes all previously issued certificates.
PART 11 ADDITIONAL INSURED ENDORSEMENT ® APPLICABLE ❑ APPLICABLE
We provide the coverages indicated below by an 'Y', with respect to the above described equipment, to the person or organization named
below as an additional insured. This coverage applies only (1) while the named insured is the owner, or has care, custody, or control of
the above described equipment, and (2) when liability arises out of the acts and omissions of the named insured.
This coverage does not apply (1) where liability arises out of negligence of the additional insured, its agents, or employees, unless the agent
or employee is the named insured, or (2) to any defect of material, design or workmanship in any equipment of which the additional insured
is the owner, lessor, manufacturer, mortgagee, or beneficiary.
X Belli l Injury and Propeirty, Damage Liability
Personal Injury Protection - Property Protection Insurance See Endorsement
X Comprehensive Oncluding Fire and Theft
X Collision or Upset
If any court ,shall interpret this endorsement to provide coverage other than what is stated above, then our limits of liability shall be the
limits of bodily injury liability and property damage liability, specified by any motor vehicle financial responsibility law of the state, province,
or territory where the named insured resides, as applicable to the equipment described above. If there is no such law, our limit of liability
shall be $5,000 on account of bodily injury sustained by one person In any one occurrence and subject to this provision respecting each
person, $10,000 on account of bodily injury sustained by two or more persons In any one occurrence. Our total liability for all damages because
of all property damage sustained by one or more persons or organizations as the result of any one occurrence LNII not exceed $5,000.
The insurance afforded by the policy described above is subject to all terms of the policy and any endorsements atta a to it. This endorse-
ment does not increase the limits of the policy. N
Upon cancellation or termination of this
policy or policies from any cause we
N
rn
will mail{
t 5 days notice in
r "' s r
CD
r"
writing to the other interest shown below,
CITY OF SAN JUAN CAPISTRANO
z'
32400 PASED ADELANTO
y
.SAN JIUW CAPISTRANO CA 92675
Countersigned
7-E8 W/200 C/1200 PHINiEO W Usq.
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opeaolo0 pue sesueyl 10 salels ayl ul 6ulleledo jo pasueoll ION ,
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ENDORSEMENT
ADDITIONAL INTERESTS
CITY OF S J CAPISTRANO
32400 PASEO ADELANTO
It is agreed that S J CAPISTRANO CA 92675
is included as an additional insured under the policy pertaining to
ownership, maintenance or use of the described automobile while
being operated by or on behalf of the named insured, but such
inclusion of the additional interest or interests shall not operate to
increase the limits of the company's liability.
You will be given ten days written notice if the policy is lapsed or
cancelled.
rfb 04/14/94
20th CENTURY INSURANCE COMPANY
ya:p�V i &"�
pmt[JCltl
POLICY NUMBER EFFECTIVE DATE
AP 385 81 67 04/25/94
NAME OF INSURED
EDWIN W STEWART
r^v^ `101 the Fffective Date pending issuance of a policy to the Named Insured; excep
III',r iat, ar Orlapol 'f, -( It S bound until the po'icy applied for and currently in by'he'ssu -,; �e^y
INSURANCE Ivit t i ; .I ; l - _i IE 1 - 5-ct tc the terms, conditions and limitations of the Of s) applied ° x ano Gut -ent r
BINDER Pea,_ ac_�Ft tI i -'.n a. I t F .
NAMED INS D
Loan Number
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LIENHOLDER/7 %[,.��-C.�/�`._.— Insured's Address 4:?e?
Loss Payable ,,�,.,�� / /
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In Favor of
24 \r '- pU HORIZED�e� SENETpTIVE DATE
- Entries 'm thoueantls of dollars - _
310076 roae t3 001 IPP PHO STATEDIST. AGENT
®20th Century Insurance C mpany AP 385 81 67 ** MEMORAND�COPY** 041394-302-143-1
6301 Owensmouth Avenue i Woo Hills, California 91367
DECLARATIO AGE AMENDED DECLARATION
PERSONAL AUTOMOBILE POLICY EFFECTIVE DATE 04/25/94
iEN ATTACHED TO THE PERSONAL AUTO POLICY. THESE DECLARATIONS COMPLETE THE POLICY AND REPRESENT
IE CURRENT STATUS OF YOUR COVERAGES AND LIMITS OF LIABILITY ACCORDING TO OUR RECORDS
REASON FOR AMENDMENT -
1201•AM.STANDARD TIME ADD ADDITIONAL INSURED
AP 3868167 04 FROM 01/30/94 ITD 07/30/94
LOSS PAYEE AND ADDRESS (SEE REVERSE SIDE) NAMED INSURED AND ADDRESS
EDWIN W 1EWART`__!!!:�__
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** ADDITIONAL INSURED ** SAN CLEMENTE CA 92674
CITY OF S J CAPISTRANO
32400 PASEO ADELANTO
S J CAPISTRANO CA 92675
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/m
FOR POLICY SERVICE CALL (818) 704-3100
ADDRESS INQUIRIES TO -
20TH CENTURY INSURANCE CO
< P.O. BOX 2000
WOODLAND HILLS CA 91365
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20th Century Insurance Company RECEIVrD
21St Century Casualty Company 'IR 31 I 10 PII
6301 Owensmouth Avenue I Woodland Hills, California 91367 1 (818) 714-31
CERTIFICATE OF INSURANCE
To: CITY OF SAN JUAN CAPISTRANO
DEPARTMENT OF PUBLIC LANDS
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
This is to certify that the automobile insurance policy described herein has been issued as
follows:
Name and Address of Insured:EDWIN W. STEWART
P.O. BOX 4117
SAN CLEMENTE, CA 92674
Description of Automobile:94 LANDCRUSIER VIN,¢`JT3DJ81W3R0050022
Policy NumberAP 3858167 Effective Date:04 / 2 5 / 9 4
INSURANCE UNDER THE POLICY IS INDICATED BY AN "X" OPPOSITE
Bodily Injury Liability $ 25 ,000 each person; $ 50 000 each occurrence
X
Property Damage $ 25 000 each occurrence
Uninsured Motorist CoverageX
Medical Payments $ 000 each person
Comprehensive (Including Fire and Theft)
Collision or Upset—Actual Cash Value Less $ 500 •00 Deductible
This policy is continuous and is automatically renewed upon payment of the required
premium. Ten days written notice will be given to the certificate holder in the event the
policy is lapsed or cancelled.
Endorsements forming part of the policy:
20th CENTURY INSURANCE COMPANY
21st CENTURY CASUALTY COMPANY
AUTHORIZED COU ERSIG URE "esidew
Date MARCH 30, 1994
TCU -60 (04.92)
vc:n I srI
<trx t i. yr r�y+au�nv
cISSUE
DATE: 05/02/94
i
BODILY INJURY
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
I I HIRED AUTOS
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
Sandy Heath (619) 259-5205
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
VANORSDALE NORTH COUNTY
POLICIES BELOW.
12626 High Bluff Dr., #360
San Diego, CA 92130
�co cow___ ....... 111 IZIri1w n' I. iC•I�
INSURED
COMPANY
LETTER A ALLIED MUTUAL INSURANCE GROUP
ED STEWART
COMPANY
DBA: STEWART & ASSOCIATES
LETTER B �' Y
P.O. BOX 4117
COMPANY
SAN CLEMENTE, CA 92674-4117
LETTER C
COMPANY
LETTER D
COMPANY
LETTER E
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED
BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY
BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS
OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
CO
POLICY EFFECTIVE POLICY EXPIRATION
LTR TYPE OF INSURANCE POLICY NUMBER
DATE (MM/DD/YY) DATE(MMIDDIVY) LIMITS
GENERAL LIABILITY
GENERAL AGGREGATE $2,000,000
( X I COMMERCIAL GENERAL LIABILITY
PRODUCTS-COMP/OP AGO $2,000,000
A ( I CLAIMS MADE ( X I OCCUR, ACP 780 0107127
04/15/94 04/15/95 PERSONAL & ADV. INJURY $1,0009000
[ I OWNER'S & CONTRACTOR'S PROT.
EACH OCCURRENCE $1,000,000
( I
FIRE DAMAGE (My One Fire) S 50,000
AUTOMOBILE LIABILITY
COMBINED SINGLE
[ ] ANY AUTO
LIMIT
[ I ALL OWNED AUTOS
BODILY INJURY
[ I SCHEDULED AUTOS
(Pa Pmon)
I I HIRED AUTOS
BODILY INJURY
[ I NON -OWNED AUTOS
(PU Accident)
[ I GARAGE UABBATY
DISEASE - EACH EMPLOYEE
EXCESS LIABILITY
EACH OCCURRENCE
( ]UMBRELLA FORM
AGGREGATE
] OTHER THAN UMBRELLA FORM
Xx
WORKER'S COMPENSATION
[ ]STATUTORY LIMITS .._...._.........
OR
EACH ACCIDENT
DISEASE -POLICY LIMIT
EMPLOYERS LIABILITY
DISEASE - EACH EMPLOYEE
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I SPECIAL ITEMS
THE CITY OF SAN JUAN CAPISTRANO IS AN ADDITIONAL INSURED AS RESPECTS POLICY ACP 780 0107127.
RE: WEED & RUBBISH ABATEMENT
CiSA'i('•,IG"A.'1i ,� CA7fXOEi,"GATiil1�' .. .. ..
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
THE CITY OF SAN JUAN CAPISTRANO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
ATTN: NANCY BARNEY LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
32400 PASEO ADELANTO LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
I
STATE P.O. BOX 420807, SAN FRANCISCO, CA 94142-0807
COMPENSATION
IN SU R A N C E
FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
MARCH 16, 1994 POLICY NUMBER. 1332846 - 94
CERTIFICATE EXPIRES: 1-1-95
r
CITY OF SAN JUAN CAPISTRANO
BUILDING & SAFETY DEPARTMENT/ATTN
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
L
NANCY BARNEY
JOB: 1994 WEED & RUBBISH
ABATEMENT CONTRACT
EMPLOYEES=4
This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California
Insurance Commissioner to the employer named below for the policy period indicated.
This policy is not subject to cancellation by the Fund except upon ten days' advance written notice to the employer.
We will also give you TEN days' advance notice should this policy be cancelled prior to its normal expiration.
This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the
policies listed herein. Notwithstanding any requirement, term, or condition of any contract or other document with
respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policies
described herein is subject to all the terms, exclusions and conditions of such policies. X.
PRESIDENT
EMPLOYER
r
EDWIN W. STEWART
DBA: STEWART AND ASSOCIATES
P.O.BOX 4117
SAN CLEMENTE, CA 92674
L
SCIF 10262 (REV. 10-86)
3
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'*andy Heath - #2424 OiTIFICATE OF INSURANCO
12626 High Bluff Drive, #360
San Diego, CA 92130 Nationwide Insurance
Telephone: (619) 259-5205
The Nationwide Mutual Insurance Company or me Mutual Fire Insurance Company certifies that the Insurance afforded by the policy or policies numbered and described below Is In force ani of the effeclNe dale
of this certificate and that this Certificate of Insurance does not amend, extend or othemise eller the terms and conditions of Insurance coverage contained in any policy or policies numbered and described below.
Certificate Holders Name and Address:
THE CITY OF SAN JUAN CAPISTRANO
ATTN: NANCY BARNEY
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
I_ DESCRIPTIVE SCHEDULE '-
Insurance In force only for hazards Indicated by K
'Should any of the above described policies be cancelled before the expiration date theroon, the Insurance company will mail Se days veliten notice to the above named Certificate HOWer.'
NATIONWIDE MUTUAL INSURANCE COMPANY
Insured'. Name and Address: NATIONWIDE MUTUAL FIRE INSURANCE COMPANY
f— --i Columbus, Ohio
ED STEWART
DBA STEWART & ASSOCIATES
P.O. BOX 4117
SAW CLEMENTE, CA 92674-4117
I
n- aAnn rn In on, I.n.
Date Certificate Issued: April 28, 1993
Countersigned at:
J SAN DIEGO. CA
Authorized Representative
Sandy Heath
POLICY
POLICY
TYPE OF INSURANCE
POLICY NUMBER
EFFECTIVE
EXPIRATION
LIMITS OF LIABILITY
DATE
DATE
(`Limits At Inception)
(X] GENERAL LIABILITY
(X] Premises - Operations
General Aggregate" $1,000,000
[X] Products - Completed Operations
Pr. Comp. Op. Agg.e `;1,000,000
Each Occurrence 51.000,000
[X] Personal & Advertising Injury
Any One Person/Org. $1,000,000
Expense
73 PR 008321 5001
04/15/93
04/15/94
Any One Person $ 5,000
KMedical
Fire Damage Legal
Any One Fire S 50.000
( Other Liability
[ ] GARAGE LIABILITY PREMISES
Each Accident
Aggregate•
[ ] PROPERTY
Limit
[ ] OTHER
Limit
AUTOMOBILE LIABILITY
$,
[ ] BUSINESS AUTO
Bodily Injury
[ ] GARAGE
(Each Person)
[ ] Owned
(Each Accident)
Hired
Property Damage
[]
] Non -Owned
(Each Accident)
Combined Single
# Fill in Either Combined
Limit
Single Limits or Split Limits
EXCESS LIABILITY
Each Occurrence
[ ] Umbrella Form
Aggregate*
[ ] Workers' Compensation
STATUTORY LIMITS
Bodily Injury Each Accident
by Accident
and
Bodily Injury Each Employee
by Disease
Bodily Injury Policy Limit
[ ] Employers' Liability
by Disease
ADDITIONAL INFORMATION:
RE: WEED & RUBBISH ABATEMENT, SUBJECT TO THE
PLEASE ADD ADDITIONAL INSURED PER FORM CAS -4190,
TERMS AND CONDITIONS OF THE POLICY.
ENDORSEMENT NO. A - 6 ATTACHED.
Insurance In force only for hazards Indicated by K
'Should any of the above described policies be cancelled before the expiration date theroon, the Insurance company will mail Se days veliten notice to the above named Certificate HOWer.'
NATIONWIDE MUTUAL INSURANCE COMPANY
Insured'. Name and Address: NATIONWIDE MUTUAL FIRE INSURANCE COMPANY
f— --i Columbus, Ohio
ED STEWART
DBA STEWART & ASSOCIATES
P.O. BOX 4117
SAW CLEMENTE, CA 92674-4117
I
n- aAnn rn In on, I.n.
Date Certificate Issued: April 28, 1993
Countersigned at:
J SAN DIEGO. CA
Authorized Representative
Sandy Heath
III �%* * NATIONWIDE
"INSURANCE
Nationwide IS On your Side
0
POLICY NUMBER: 73 PR 008321 5001
NAMED INSURED: STEWART & ASSOCIATES
POLICY TERM: 04/15/93 - 04/15/94
ENDORSEMENT NO.: A - 6
ISSUE DATE: April 28, 1993
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSORS OR CONTRACTORS
(FORM B)
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of person or Organization:
CITY OF SAN JUAN CAPISTRANO
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
WHO IS AN INSURED (Section II) is amended to include as an insured the Person or
Organization in the Schedule, but this insurance with respect to such Person or
Organization applies only to the extent that such Person or Organization is held
liable for your acts or omissions arising out of and in the course of operations
performed for such Person or Organization by you or your subcontractor.
Cas. 4190 (01/90)
RE: WEED & RUBBISH ABATEMENT, SUBJECT
TO THE TERMS AND CONDITIONS OF THE POLICY.
THIS ENDORSEMENT EXPIRES ON APRIL 15, 1994.
E
into�runo
("w.,„xm � 1961
1776
September 21, 1994
Recorder's Office
County of Orange
P. O. Box 238
Santa Ana, California 92702
Re:
Gentlemen:
The following document is enclosed for recordation:
MEMBERS OF THE CITY COUNCIL
COLLENE CAMPBELL
GARY HAUSOORFER
GIL JONES
CAROLYN NASH
JEFFVASOUEZ
CITY MANAGER
GEORGESCARBOROUGH
L ONFOF'MeD C'Cr"N`
Not Oornpawd with Ori9111ai
Notice of Completion of 1994 Weed Abatement Program by Stewart & Associates
When placed of record, please return said document to this office.
A duplicate copy of this letter is enclosed. Please stamp Document Number and date of recording
on the letter and return it to this office in the enclosed, stamped, self-addressed envelope at your
earliest convenience.
Thank you for your cooperation.
Very truly yours,
( & �
Cheryl Joh n
City Clerk
Enclosure
Document Number
Date
32400 PASEO ADELANTO. SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171
C
�m+o�ra��rto
m�nneu 1961
1776 p
October 19, 1994
Ed Stewart
Stewart & Associates
130 Barcelona
San Clemente, California 92672
Re
Dear Mr. Stewart:
MEMBERS OF THE CITY COUNCIL
COLLENE CAMPBELL
GARY HAUSDORFER
GIL JONES
CAROLYN NASH
JEFFVASOUEZ
CITY MANAGER
GEORGE SCARBOROUGH
At their meeting of September 20, 1994, the City Council of the City of San Juan Capistrano
adopted Resolution No. 94-9-20-1, accepting the work completed for the 1994 Weed Abatement
Program in the amount of $13,018.56.
A copy of Resolution No. 94-9-20-1 is enclosed for your information.
The retention will be payable upon 35 days from recording the Notice of Completion. The Notice
was recorded on October 17, 1994; therefore, the final payment, in the amount of $1,301.85, may
be released on November 21, 1994.
If you have any questions, please do not hesitate to call.
Very truly yours,
Cheryl Johnson
City Clerk
Enclosure
cc: Director of Public Lands & Facilities
Accounts Payable
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171
September 21, 1994
!
r1f1111 S[6C.<G 1''ea4ft,96 10�3
Recorder's Office
County of Orange
P. O. Box 238
Santa Ana, California 92702
Gentlemen:
`'� !
■
(�� 110AIOA�110
I„I,lNYl4 1961
1776
The following document is enclosed for recordation:
MEMBERS OF THE CITY COUNCIL
COLLENE CAMPBELL
GARY L. HAUSDORFER
GIL JONES
CAROLYN NASH
JEFFVASCUEZ
CITY MANAGER
GEORGE SCARBOROUGH
Notice of Completion of 1994 Weed Abatement Program by Stewart & Associates
When placed of record, please return said document to this office.
A duplicate copy of this letter is enclosed. Please stamp Document Number and date of recording
on the letter and return it to this office in the enclosed, stamped, self-addressed envelope at your
earliest convenience.
Thank you for your cooperation.
Very truly yours,
6Z4(
Cheryl Joh n ��
(
City Clerk
Enclosure
Document Number
Date
32400 PASEO ADELANTO. SAN JUAN CAPISTRANO, CALIFORNIA 92675 • (714) 493-1171
0
RECORDED AT REQUEST OF AND
RETURN TO:
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92657
RECORDING FEES EXEMPT DUE TO
GO RNMENT CODE SECTION 6103
CY`
Cheryl Johnso , City Oterk
San Juan Capistrano, CA
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City
to Stewart and Associates, 130 Barcelona, San Clemente, 92672, for the perforq
1994 Weed
That said work was completed on August 2, 1994, by said con
Director of Public Lands and Facilities of the City of San Juan Cap:
of San Juan Capistrano, as the owner, 32400 Paseo Adelanto, San
the 20th day of September, 1994, by Resolution No. 94-9
-1
0
cil of the City of San Ju:m Capistrano, California,
of the following work:
cording to plans and specifications and to the satisfaction of the
and that said work was accepted by the City Council of the City
Capistrano, California 92675, at a regular meeting thereof held on
Dated at San Juan Capistrano, California, this 21st day of September , 1994.
Cheryl Johnson, CleK
City of San Juan Capistrano
STATE OF CALIFORNIA )
COUNTY OF ORANGE ss.
CITY OF SAN JUAN CAPISTRANO )
I, CHERYL JOHNSON,y appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano,
California, DO HEREBY CERTIFY Ander penalty of perjury that the foregoing Notice of Completion is true and correct, and that said
Notice of Completion was duty and eguiarly ordered to be recorded in the Office of the Orange County Recorder by said City Clerk.
Dated at San Juan Capistrano this 21st day of September , 1994.
Cheryl Johnson, CitKlerk
City of San Juan Capistrano
RETURN ADDRESS: 7 ° DATE' x� �- ,
�2�
�
We are returning UNRECORDED , c t s_-k+« ` naming
together with your remittance of $ Ck. No. 6,
for the reasons checked below:
(1) The recorder can find no provision in the law authorizing the recording of the enclosed
document(s).
(2) Recording cannot be performed in this county, please forward to county shown on the
document.
(3) For proper indexing
a. "Eta]" is not acceptable; all parties must be named.
b. The name of the company, corporation or partnership must be at the signature
point.
_ c. The trustee of a trust must be identified as such.
d. The names in the caption, execution and notary acknowledgment must match.
(4) The Documentary Transfer Tax declaration must be completed to show either the amount of tax
due or an acceptable reason for exemption. (see bulletin)
(5) The city where the property is located or "unincorporated area" must be stated on the deed and
the tax declaration must indicate how the tax was computed.
(6) The preliminary change of ownership report is incomplete or unsigned. Please complete or
correct the areas checked in red.
(7) The notary acknowledgment is incomplete (please see red check) or is an incorrect form.
A form is required.
(8) The notary seal/signature is missing or is illegible.
(9) Portion(s) of the document are illegible (please see red check). You may either execute and
submit a new original or you may add a legible copy and a certification by the party creating the
copy under penalty of perjury that it is a true copy of the original. (Gov. Code section 27361.7)
(10) The legal description/exhibit has been omitted. All exhibits must also be referenced in the body
of the document and appropriately labeled.
(11) Recording reference (date and document number or book and page) of the prior recorded
document is incorrect or was omitted.
(12) Abstracts of judgment must contain the address of the judgment creditor(s), the address of the
judgment debtor(s) and the address at which the summons was served or mailed.
(13) Pursuant to Government Code sections 27288.1 and 27201, all parties whose interest is
affected must be identified (i.e. owner etc.)
(14) To properly perfect a security interest, this UCC -1 must be filed with the Secretary of State,
Uniform Commercial Code Division, P.O. Box 1738, Sacramento, CA 95808, unless it is a
"fixture filing" pursuant to UCC section 9313. Any Financing Statement covering fixtures must
include a statement that it is a fixture filing to be recorded in the real estate records, a
description of real property in Orange County and, if the debtor does not own the real property,
the name of the owner.
(15) We have received your check without a document or letter of instruction. We are unable to
determine the intent of the fees.
(16) The correct fees will be $ . If an attachment is added to the
document, the fee will increase $3.00 per page or portion thereof.
r (17) OTHER:
LEE A. BRANCH, ORANGE COUNTY RECORDER
BY PHYLLIS JOHNSON
Deputy Recorder
-O FnF99-ins (RIO/011
C i t y o f
Contact Person:
Ronald C. Sievers, Director
Public Lands & Facilities
714/493-1171, Ext 295
For Immediate Release
Ronald C.
Meda"
R E L E A S E
S a n J u a n C a p
1994 WEED ABATEMENT
I s t r a n o
February 1, 1994
today that the
City of San Juan Cdpistrano's1994. ad Abatement Prograrn-will take place from May 20
to June 30, 1994. Actual Notices to Abate will � mailed in mid`-�pri1.� Contractor bids
r ,
have been solicited; and an award of contract wip be made at the City COuncil meeting of
March 15, 1994. i
Mr. Sievers Ya ated that approximately1700 letters had been mailed in January to
residents who may have a potential weed ab�atement problem. These 14ters were sent in
an effort to give ci `zeds early notification ol th' program, such that will have ample
time to plan ahead. -Citizens have the option oerforming their ow
£ pn ab iement, hiring an
outside contractor, or notifying the City that they wish to have the work done by the City
Contractor.
As costs for work performed by the City Contractor, as well as City administrative
charges, have increased in recent years, citizens are again encouraged to perform their own
abatement or to hire an outside contractor. A list of contractors who perform weed
abatement (neither endorsed nor recommended by the City) is available for citizen
convenience.
Questions regarding the upcoming Weed Abatement Program may be directed to the
Department of Public Lands and Facilities, Monday thru Friday, 8:00-5:00 p.m., at 714/493-
1171, Ext 295.
32400 Paseo Adelanto San Juan Capistrano CA 92675
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C„�
• I.IM1L4TY ENDORSEMEN*
CITY OF SAN JUAN CAPISTRANO
COMMUNITY REDEVELOPMENT AGENCY
32400 Paseo Adelanto
• San Juan Capistrano, California 92673
ATTN:
A. POLICY INFORMATION Endorsement
1. Insurance Company • Policy Number
2. Policy Term (From) 01�3 To) 9W ;Endorsement Effective Date
3. Named Insured
4. Address of Named Insured/oma �c� rg y z67z.
S. Limit of Liability Any One Occurrence Aggregate io40000
General Liability Aggregate (check one:)
Applies "per location/project"
Is twice the occurrence limit
6. Deductible or Self -Insured Retention (Nil unless otherwise specified):
7. Coverage is equivalent to:
Comprehensive General Liability form GL0002 (Ed 1/73)
Commercial General Liability "claims -made" form CG0002
8. Bodily Injury and Property Damage Coverage is:
• "claims -made"
�— 'occurrence"
If claims -made, the retroactive date is
B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent
statement in the policy to which this endorsement is attached or any other endorsement attached
thereto, it is agreed as follows:
1. INSURED. The City and the Community Redevelopment Agency, its elected or appointed
officers, officials, employees and volunteers are included as insureds with regard to damages
and defense of claims arising from: (a) activities performed by or on behalf of the Named
Insured, (b) products and completed operations of the Named Insured, or (c) premises owned,
leased or used by the Named Insured
2. CONTRIBUTION NOT REQUEUD. As respects: (a) work performed by the Named Insured
for or on behalf of the City; or (b) products sold by the Named Insured to the City; or (c)
premises leased by the Named Insured from the CIty, the insurance afforded by this policy
shall be primary insurance as respects the City, its elected or appointed officers, officials,
employees or volunteers; or stand in an unbroken chain of coverage excess of the Named
Insured's scheduled underlying primary coverage. In either event, any other insurance
• maintained by the City, its elected or appointed officers, officials, employees or volunteers
shall be in excess of this insurance and shall not contribute with it.
(OVER)
3. SCOPE OF COVERAGE. This policy, if primary, affords Cover a;e -:.east as broad a,:
(1) Insurance Services Office form number GL 0002 (Ed. L "3), Comprehensive',le^.er-
Liability Insurance and Insurance Services Of f' -• form number GL 0404 3roadIr
comprehensive General Liability endorsement; :.
(2) Insurance Services Office Commercial General Liability Coverage, "occurrence
form CG 0001 or "claims -made" form CG 0002; or
(3) If excess, affords coverage which is at least as broad as the primary insuranc,
forms referenced in the preceding sections (1) and (2).
4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separateiy t,
each insured who is seeking coverage or against whom a claim is made or a suit is irought
except with respect to the Company's limit of liability.
3. PROVISIONS '..ARDING THE INSUREDS DUTIES AFTER ACCIDENT OR LOSS. An,
failure to �_ j with reporting provisions of the policy shall not affect coverage providec
to the City and the Community Redevelopment Agency, its elected or appointed officers
officials, employees or volunteers.
G. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended
voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written
notice by certified mail return receipt requested has been given to the City. Such notice
shall be addressed as shown in the heading of this endorsement.
C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
ATTN:
Title Department
Company
Street Address
TCltyi_ State-$-_ (2 p �eY_
(Telephone)
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER
I, (print/type name), warrant that I have authority to bind the below listec
insurance company and by my signature hereon do so bind this company.
SIGNATURE OF AUTHOP12ED RE ATIV (origfinal
signature required on endorsement furnished to the City)
CWANIZATICN: TITLE:
ACMESS: TELEPHME: S )
0
CITY OF SAN JUAN CAPISTRANO
COUNTY OF ORANGE, STATE OF CALIFORNIA
SPECIFICATIONS
AND CONTRACT DOCUMENTS
1994 WEED AND RUBBISH ABATEMENT PROGRAM
•
CITY COUNCIL
COLLENE CAMPBELL, MAYOR
GIL JONES JEFF VASQUEZ
CAROLYN NASH GARY L. HAUSDORFER
CITY MANAGER
GEORGE SCARBOROUGH
DIRECTOR OF PUBLIC LANDS & FACILITIES
RONALD C. SIEVERS
FEBRUARY 1994
11
• 1994 WEED AND RUBBISH ABATEMENT PROGRAM
TABLE OF CONTENTS
Notice Inviting Bids . . . . . . . . . . . .
. . . . . . 1
Instruction to Bidders . . . . . . . . . . .
. . . . . . 3
BidProposal . . . . . . . . . . . . . . . .
. . . . . . 7
Non -Collusion Affidavit . . . . . . . . . . .
. . . . . . 9
Designation of Sub -Contractors . . . . . . .
. . . . . . to
Statement of Experience . . . . . . . . . . .
. . . . . . 11
Statement of Equipment . . . . . . . . . . .
. . . . . . 12
Statement of General Information . . . . . .
. . . . . . 13
General Provisions . . . . . . . . . . . . .
. . . . . . 14
Detail Specifications . . . . . . . . . . . .
. . . . . . 19
Contract . . . . . . . . . . . . . . . . . .
. . . . . . 21
•
•
1994 WEED AND RUBBISH ABATEMENT PROGRAM
• NOTICE INVITING BIDS
Public notice is hereby given that the City of San Juan Capistrano
will, up to 2:00 p.m., on the 22nd day of February. 1994, receive
sealed proposals or bids for the 1994 Weed and Rubbish Abatement
Proaram in accordance with the approved specifications on file in
the Office of the City Clerk of the City of San Juan.Capistrano,
California. Bids will be received until the time hereinbefore
stated at the San Juan Capistrano City Hall, 32400 Paseo Adelanto,
San Juan Capistrano, California.
No bid will be received unless it is made on a proposal provided
within these specifications.
A MANDATORY ore -bid conference is scheduled at 1:00 p.m. on the
8th day of February. 1994, at the City Offices. The Contractor
• shall have the opportunity of clarification or interpretation of
any point or points of question within the specifications and
contract documents. It is the Contractor's responsibility to be in
attendance at this conference to receive any information disclosed
during the proceedings, for the City shall not disseminate any
records of the conference. Exclusive of written addendums and this
pre-bid conference, the City shall not be responsible for any
instructions, explanations, or interpretation of the specifications
or contract documents presented to the bidders in any manner.
The City Council reserves the right to reject any and all bids
received and to compare the relative merits of the respective bids
and to choose that which in the opinion of said City will best
serve the interests or needs of said City.
BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the
State of California, copies of the Prevailing rate of Per diem
wages, as determined by the Director of the State Department of
• Industrial Relations, are on file in the Office of the City Clerk
and shall be made available to any interested party on request.
Copies of specifications are on file in the Office of the City
Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan
Capistrano, California. Copies of the specifications for use in
preparing bids may be obtained at the Office of the City Clerk, San
Juan Capistrano, at the address shown above. One set of
specifications is available for each general contractor proposing
to submit a bid for said work. A charge in the amount of $10,
nonrefundable, is required for obtaining each set of
specifications. There will be a $5 charge for postage and handling
on all specifications mailed.
This Notice is hereby given and published by order of the City
Council of the City of San Juan Capistrano, and is dated
•
Cheryl6aohdton, City Clerk
City of San Juan Capistrano
Orange County, California
• 2
•
INSTRUCTION TO BIDDERS
Secure Documents
Specifications and other contract documents will be available for
examination without charge and copies may be secured in accordance
with the "Notice Inviting Bids."
There will be a MANDATORY Pre -Bid Conference for the purposes of
clarification or interpretation of specifications and contract
documents. The bidder is required to examine the site of work, the
proposal, the Specifications, General Provisions and Detail
Specifications very carefully. He shall satisfy himself as to the
character, quality and quantities of the work to be performed, the
materials to be furnished and the requirements of the Contract
Documents. The specifications for the work cover conditions as
they are believed to exist, but it is not to be inferred that all
the conditions noted actually exist, nor shall the City or any of
its officers or agents be liable for any loss sustained by the
Contractor as a result of any variance between conditions indicated
in the Specifications and actual conditions revealed during
examination or progress of the work. The submission of a proposal
shall be prima facie evidence that the bidder has made such an
examination.
• If any bidder should find discrepancies in, or omissions from the
specifications or other proposed contract documents, or if he
should be in doubt as to the true meaning of any part thereof, he
shall at once make a written request to the Director of Public
Lands and Facilities for correction, clarification or interpreta-
tion of the point or points in question. The person submitting
such a request shall be responsible for its prompt delivery.
In the event that such a request is submitted and it should be
found that certain essential information is not clearly and fully
set forth, or if it is discovered that errors, omissions, or points
require clarification in the specifications or documents, a written
addendum will be mailed to each person to whom a set of contract
documents has been delivered. The City will not be responsible for
any instructions, explanations or interpretations of the documents
presented to bidders in any manner other than written addendum.
Additional questions or inquiries may be addressed to the Depart-
ment of Public Lands and Facilities at 714/493-1171, Ext 295.
Addenda or Bulletins
The effect of all addenda to the contract documents shall be
considered in the bid and said addenda shall be made a Part of the
contract documents and shall be returned with them. Before
submitting his bid, each bidder shall inform himself as to whether
or not any such addenda have been issued. A signed copy of any
0
addenda issued by the City must accompany the bid documents. In
• all cases, a signed acknowledgement copy of all addenda must be
provided by the apparent low bidder prior to award of contract.
Disqualification of Bidders
No person, firm or corporation shall be allowed to make, file or be
interested in more than one bid for the same work unless alternate
bids are called for. A person, firm or corporation who has
submitted a sub -proposal to a bidder, or who has quoted prices on
materials to a bidder, is not hereby disqualified from submitting
a bid in his own behalf.
Proposals
Bids
to receive consideration shall be in accordance with the
following
instructions:
A.
Bids shall be made only upon the forms provided within these
specifications; all bid items shall be properly filled out;
bid prices shall be stated and the signatures of all persons
signing shall be in longhand.
B.
All prices and notations must be in ink or typewritten. No
erasures will be permitted. Mistakes may be crossed out and
corrections typed or written in ink adjacent thereto and must
be initialed in ink by the person or persons signing the bid.
C.
Bids shall not contain any recapitulation of the work to be
done. Alternate proposals will not be considered except as
required hereinabove. No oral, telegraphic or telephonic
proposals or modifications will be considered.
. D.
The City will require bidders to furnish a statement of their
experience.
E.
Each bidder shall list their proposed subcontractors on the
form accompanying the proposal in accordance with the
provisions of the specifications.
F.
Bids shall be delivered to the Office of the City Clerk, City
of San Juan Capistrano, on or before the day and hour set for
the opening of bids, as hereinbefore specified in the "Notice
Inviting Bids." Bids shall be enclosed in a sealed envelope
bearing the title of the work, the name of the bidder, bid
opening date and time of bid opening.
Licensing of Contractor
Contractor is required to possess a City Business License.
Insurance
Prior to beginning work, Contractor shall provide an endorsement to
the City establishing that the City has been legally added as an
additional insured for the general liability insurance required
under this agreement. In addition, Contractor shall maintain at
all times during this contract liability and property damage
insurance, naming the City and its elected and appointed officials
as additional insured, which such policies shall be of an amount
not less than $500,000, Combined Single Limit. In addition,
• 4
Contractor is required to provide proof of automobile insurance and
• workers compensation insurance. Insurance certificates must be in
force for the duration of the contract.
The insurance policies shall bear an endorsement or shall have an
attached rider providing that in the event of expiration or
proposed cancellation of such policies for any reason whatsoever,
the City shall be notified by registered mail, return receipt
requested, giving sufficient time before the date thereof to comply
with the applicable law or statute, but in no event less than 30
days before expiration or cancellation is effective. Contractor
shall provide to City the policy certificate establishing that the
required level of insurance has been satisfied.
Contractor shall indemnify and save harmless the City, its
officers, agents, and employees from and against any and all
claims, demands, loss or liability of any kind or nature which
Lessor, its officers, agents and employees may sustain or incur or
which may be imposed upon them or any of them for injury to or
death of persons, damage to property as a result of, or arising out
of, or in any manner connected with the performance of the
obligations under this agreement.
Withdrawal of Bids
Any bidder may withdraw his bid in person or by written request at
any time prior to the scheduled closing time for receipt of bids.
• opening of Bid Proposals
The City will publicly open, examine and declare the bids at the
time set forth in the "Notice Inviting Bids." Bidders or their
authorized representatives are invited to be present.
Award of Contract or Rejection of Bids
No bidder may withdraw his bid for a period of sixty (60) days
after the date set for the opening of bids. The contract for the
work will either be awarded or the bids rejected within the sixty
(60) days from the date set for the opening of bids.
The contract for the work will be awarded to the lowest responsible
bidder complying with these instructions and with the "Notice
Inviting Bids." In determining the responsibility of the bidders,
consideration shall be given to the experience, ability, equipment,
and ability of the bidders to provide proper insurance coverage.
The City, however, reserves the right to reject any or all bids and
to waive mere informalities, minor technical errors or
irregularities, obvious clerical errors or erasures. No proposal
shall be considered binding upon the City until the execution of
the contract by the City. The City reserves the right not to
execute the contract even after awarding the contract.
• 5
The bidder to whom the award is made shall execute a written
• contract with the City and furnish the stipulated insurance and
other documents as required within fifteen (15) days after the
notice of contract. The contract shall be made in the form adopted
by the City.
If the bidder to whom the award is made fails to enter the contract
as herein provided, the award may be annulled and an award may be
made to the next lowest responsible bidder; and such bidder shall
fulfill every stipulation embraced herein, as if he were the party
to whom the first award was made. A corporation to which an award
is made shall furnish evidence of its corporate existence and
evidence that the officer signing the contract for the corporation
is duly authorized to do so.
Termination
City may, without cause, terminate this contract at any time prior
to completion by Contractor of any of the services required
hereunder. Notice of termination of this contract shall be given
in writing to Contractor, and shall be sufficient to complete when
same is deposited in the U.S. Mail, first class postage prepaid.
In the event this contract is terminated by CITY, Contractor shall
be paid the value of services performed by him pursuant to this
contract prior to the date of termination thereof, such value to be
the total to which he shall have become entitled, as determined by
City, less the amount of any payments previously made, but in no
• event exceeding the maximum contract amount stated in the Bid
Proposal.
Workmen and Wages
Attention is specifically directed to all provisions of the Labor
Code of the State of California with regard to workmen and wages.
Wages shall not be less than prevailing wage rates determined by
the City pursuant to said Code and as listed in the "Notice
Inviting Bids."
0 6
BID PROPOSAL
• 1994 WEED AND RUBBISH ABATEMENT
COMPANY DATE_
ADDRESS PHONE
LOT SIZE IN SO FEET
DISCING
EDGING*
MOWIW(
0 to 7,200 SF
$
$
$
7,201 to 21,780 SF
$
$
$
21,781 to 43,559 SF
$
$
$
1 Acre
$
$
$
Over 1 Acre**
*Edging of acreage shall be bid per 100 lineal foot.
**Parcels with square footage exceeding one acre shall be
calculated and charged as one acre, plus a percentage of the amount
over one acre, based on the one acre price; i.e. 1.4 acres would be
calculated at 1 acre (at the quoted price), plus 40% of the 1 acre
price.
Parkways - Per 100 SF $
• Hand Labor and Tools - Per 100 SF $
Includes all labor and equipment necessary to clean
designated property and dispose of rubbish accumulated.
Trash Clean -Up and Disposal per Cubic Yard $
If awarded the contract, we agree to begin work per specifications
and to complete per specifications.
We further agree to enter into contract within 15 days after
notification that the contract has been awarded.
This is a valid and binding proposal to do all the work herein bid
upon for the prices set forth above.
The undersigned hereby declares, as bidder, that the prices, terms
or conditions of said bid have not been communicated by the
undersigned to any employee or agent of the City of San Juan
Capistrano; that the proposal is genuine, and not sham or
collusive, nor made in the interest or on behalf of any person not
herein named, and that the bidder has not directly or indirectly
induced or solicited any other bidder to put in a sham bid, or any
other person, firm or corporation to refrain from bidding, and that
• 7
the bidder has not in any manner sought by collusion to secure for
• himself an advantage over any other bidder.
Company
Address
Phone
By —
Title
Date
Are subcontractors to be used on this project? Yes No
If yes, please complete the following:
Name of Subcontractor
Address
Type of Work
Name of Subcontractor
Address
Type of work
Phone
Phone
• If more than two subcontractors are to be used, please list
additional companies on a separate sheet.
All bids must be received by the City prior to the hour indicated
on the Notice Inviting Bids or they shall be returned unopened.
• 8
NON -COLLUSION AFFIDAVIT
(TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID)
• STATE OF CALIFORNIA
County of Orange
ss.
, being first duly sworn deposes and says that
he is of
the party making the foregoing bid; that such bid is not made
in the interest or on behalf of any undisclosed person, partnership, company,
association, organization, or corporation; that such bid is genuine and not
collusive or sham; that said bidder has not directly or indirectly induced or
solicited any other bidder to put in a false or sham bid, and has not
directly or indirectly colluded, conspired, connived, or agreed with any
bidder or anyone else to put in a sham bid, or that any one shall refrain
from bidding; that said bidder has not in any manner, directly or
indirectly, sought by agreement, communication or conference with any one to
fix the bid price of said bidder or of any other bidder, or to fix the bid
price of or cost element of such bid price, or of that of any other bidder,
or to secure any advantage against the public body awarding the contract of
any one interested in the proposed contract; that all statements contained in
such bid are true; and further, that said bidder has not directly or
indirectly, submitted his bid price or any breakdown thereof, or the contents
thereof, or divulged information or data relative thereto, or paid and will
not pay any fee in connection therewith, to any corporation, partnership,
company, association, organization, bid depository, or to any member or agent
thereof, or to any other individual except to any person or persons as have
• a partnership or other financial interest with said bidder in this general
business.
Dated:
ignature:
On this, the day of , 19 , before me, the
undersigned, a Notary Public in and for said State, personally appeared
, personally known to me/proved
to me on the basis of satisfactory evidence, to be the person(s) whose
names)
instrument, and acknowledged that
Witness my hand and official seal.
Notary Public in and for said State
subscribed to the within
executed it.
•
•
DESIGNATION OF SUB -CONTRACTORS
Are subcontractors to be used on this project: Yes No
If yes, please complete the following:
In compliance with the Provisions of Section 4100-4107 of the
Government Code of the State of California as amended, the
undersigned certifies that he has used the sub -bids of the
following listed subcontractors in making up his bid, and that the
subcontractors listed will be used for the work for which they bid,
subject to the approval of the Director of Public Lands and
Facilities, and in accordance with the applicable provisions of the
specifications. It is understood and agreed that all those
portions of the work called for in the contract documents for which
a subcontractor is not listed will be performed by the undersigned
through his forces. If no subcontractors are listed, all insurance
will be written in the name of the general contractor only.
1.
2.
3.
4.
5.
6.
7.
8.
Item of Work Subcontractor
• 10
Address Phone No.
Bidder's Name
Authorized Signature
11
Cl
STATEMENT OF EXPERIENCE
THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART
OF QUOTATION.
1.
Bidder's Name Company Name
2.
3.
Business Address
Business Telephone Number
4. List at least six (6) Contracts of a similar type -
either currently held or held within the past 24 months.
Contract
From to City/Company Supervisor Amount
Signature
Company
• 11
•
C�
J
STATEMENT OF EQUIPMENT
THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART
OF QUOTATION.
1.
Bidder's Name Company Name
2.
Address
3.
Business Telephone Number
4. State below the information for each tractor you have
available for work.
Type of Equipment Make of Tractor Serial
Required You are Offering Model Year Number
If your equipment (tractor, disc, or blade) does not comply with
the specifications of equipment specified, state wherein your
equipment differs so that full consideration can be given to all
offers.
Remarks:
E7
Company
• 12
•
STATEMENT OF GENERAL INFORMATION
1. Are you the legal owner of all equipment
being offered?
2. Do you intend employing subcontractors in
any phase of the clearing operation?
3. Do you or any subcontractor you intend to
employ have any additional contractual
commitments occurring during the term of
this contract? If so, please list them.
4. Do you agree to make all equipment offered
available for inspection at one location
on a mutually established date? If not,
please explain.
5. Have you, under your name or any other,
• ever had a contract canceled or termi-
nated for any reason? If so, please
explain.
6. Has any subcontractor that you intend to
employ, under his name or any other, ever
had a contract canceled or terminated for
any reason? If so, please explain.
YES NO
The above information is true an accurate to the best of my
knowledge.
Signature
Date Name
Company
THIS PAGE TO BE COMPLETED BY BIDDER AND SUBMITTED TO CITY AS PART
OF YOUR QUOTATION.
0 13
GENERAL PROVISIONS
• Prosecution and Progress
1. Time of Beginning and Completion of Work
The contractor shall execute the contract and begin work
within fifteen (15) days after execution of the contract or as
directed by the Enforcement Officer and shall diligently
prosecute the same in compliance with dates set forth in the
Contract Agreement.
2. Character of Workmen
If any subcontractor or person employed by the contractor
shall fail or refuse to carry out the directions of the
Enforcement Officer or shall appear to the Enforcement Officer
to be incompetent or to act in a disorderly or improper
manner, he shall be discharged immediately on the requisition
of the Enforcement Officer, and such person shall not again be
employed on the work. All employees shall be legally entitled
to work in the State of California.
3. Temporary Suspension of Work
The Enforcement Officer shall have the authority to suspend
the work wholly, or in part, for such period as he may deem
• necessary due to unsuitable weather or to such other
conditions as are considered unfavorable for the suitable
prosecution of the work, or for such time as he may deem
necessary due to the failure on the part of the contractor to
carry out orders given, or to perform the work in accordance
with these specifications. The contractor shall immediately
comply with the order of the Enforcement Officer to suspend
the work wholly or in part. The work shall be resumed when
conditions are favorable and methods are corrected, as ordered
or approved by the Enforcement Officer.
In the event of a suspension of work under any of the
conditions above set forth, such suspension of work shall not
relieve the contractor of his responsibilities.
4. Progress of Work
Cleaning shall proceed in an orderly manner. Wherever
possible, lots shall be completely finished prior to workmen
proceeding to the next parcel. Any exceptions shall be
approved by the Enforcement Officer.
5. Billing Form
Contractor shall use the approved billing form and progress
• payment form given to him by the City.
14
Control of the Work
• 1. Authority of City - The City representative shall decide all
questions as to the quality or acceptability of the work
performed and to the manner of performance and rate of
progress of the work, all questions as to the acceptable
fulfillment of the contract on the part of the contractor, and
all questions as to compensation. His decision shall be final
and he shall have authority to enforce and make effective such
decisions and orders which the contractor fails to carry out
promptly.
2. Interpretation of Specifications - Should it appear that the
work to be done or any matter relative thereof is not
sufficiently detailed or explained in these specifications,
the contractor shall apply to the City representative or such
further explanations as may be necessary and shall conform to
them as part of the contract, so far as may be consistent with
the original intent. In the event of doubt or question
relative to the true meaning, reference shall be made to the
City Council, whose decisions thereon shall be final.
3. Inspection - The City representative shall at all times have
access to the work during its progress, and shall be furnished
with every reasonable facility for ascertaining that the
materials and the workmanship are in accordance with the
requirements and intentions of these specifications.
Inspection of the work shall not relieve the contractor of any
of his obligations to fulfill the contract as prescribed.
Defective work shall be made good, and unsuitable materials
may be rejected, notwithstanding that such defective work and
materials have been previously overlooked by the City
representative and accepted or estimated for payment.
4. Eoruipment - The contractor shall provide adequate and suitable
equipment to meet the above requirements and, when ordered by
the City representative, shall remove unsuitable equipment
from the work.
Minimum Equipment List:
a. One track -type tractor (Caterpillar size D-4 or equal,
and being less than ten years old) equipped with the
following:
1. A minimum 716" wide disc of pull -type off -set with
blades of 26" or larger.
2. Minimum weight of disc shall be two ton.
• 15
b. One rubber -tired tractor with the following equipment
• available:
1. A skip -load bucket not less that 1/4 cubic yard
capacity.
2. A disc.
3. One flail mower with minimum 50 HP.
C. One rubbish truck with loading capacity of 20 yards or
greater.
d. One chain saw.
e. One hand -operated mower.
f. Transport trailers capable of jack-knifing all public
curbs and sidewalks in order to avoid damage to same.
(Note: Damage to public property will be paid for by
Contractor.)
g. Weed eaters and other hand tools.
All equipment must have suitable transport and be equipped with an
approved spark arrestor, fire extinguisher, and wheel chocks where
applicable.
All equipment shall be available for inspection within ten (10)
• days after bidders have been contacted. Unsatisfactory equipment
will be rejected. All equipment shall be maintained in a
reasonable mechanical condition and replacement equipment shall be
approved by City representative. If such equipment is not
replaced, contractor is subject to having his contract annulled and
shall be responsible for any difference in fees over and beyond for
replacement of his contract.
In the event bidder wishes to substitute other equipment for any
item specified, such substitution shall be justified to the
satisfaction of the City representative.
Legal Relations and Responsibility
1. Preservation of Property
Due care shall be exercised to avoid injury to street
improvements or facilities, utilities facilities, adjacent
property, and roadside trees and shrubbery that are not to be
removed. If ordered by the Director of Public Lands and
Facilities, the contractor shall provide and install suitable
safeguards, approved by the Enforcement Officer, to protect
such objects from injury or damage. If such objects are
injured or damaged by reason of the contractor's operations,
they shall be replaced or restored, at the contractor's
• 16
expense, to a condition as good as when the contractor entered
• upon the work.
It shall be the contractor's responsibility to ascertain the
existence of any underground improvements or facilities which
may be subject to damage by reason of his operations.
Full compensation for furnishing all labor, materials, tools
and equipment and doing all work involved in protecting
property, as above specified, shall be considered as included
in the prices paid for the various contract items of work, and
no additional compensation will be made therefor.
2. Responsibility for Damage
The City of San Juan Capistrano and all its officers and
employees, including the City Council and the Enforcement
Officer, shall not be answerable or accountable in any manner
for any loss or damage that may happen due to work or any part
thereof; or for any material or equipment used in performing
the work; or for injury or damage to any person or persons,
either workmen or the public; for damage to adjoining property
from any cause whatsoever, during the progress of the work or
at any time before final acceptance.
The contractor shall indemnify and save harmless the City of
• San Juan Capistrano and all its officers and employees,
including the City Council and the Enforcement Officer and
their duly authorized representatives, from any suits, claims
or actions brought by any person or persons for, or on account
of, any injuries or damages sustained or arising in the
progress of the work or in consequence thereof. The City may
retain as much of the money due the contractor as shall be
considered necessary, until disposition has been made of such
suits or claims for damages as aforesaid.
3. Disposal of Materials
Unless otherwise specified in the Special Provisions, the
contractor shall make his own arrangements for disposing of
materials at adequate disposal sites as approved by the
Enforcement Officer.
No burning of materials to be disposed of will be permitted
within the City of San Juan Capistrano.
Unless otherwise provided in the Special Provisions, full
compensation for all cost in disposing of materials as above
specified shall be considered as included in the prices paid
for the various contract items of work and no additional
allowance will be made therefor.
• 17
4. Acceptance of Work Done
• The Enforcement Officer will make inspections and determine
that the work has been completed in all respects in accordance
with these specifications He will recommend the City formally
accept the work, and immediately upon and after such
acceptance by the City, the contractor will be relieved of the
duty of maintaining and protecting the work as a whole and he
will not be required to perform any further work thereon.
5. Personal Liability
Neither the City Council, Enforcement Officer, nor any other
officer or authorized assistant or agent shall be personally
responsible for any liability under the contract.
6. Authority to Enter Private Premises to Abate Nuisances
Reference is made to Section 39572 of the California
Government Code which makes the following provisions:
"The City Engineer (or any other office of the City) may
enter upon private property to abate the nuisance."
Any contractor with whom a contract has been entered into by
the City hereunder, and his assistants, deputies, employees,
and agents, are hereby expressly authorized to enter upon
• private property for the purpose of abating the nuisance for
which the contract was awarded.
0 is
•
DETAIL SPECIFICATIONS
SCOPE OF WORK
1. Work to be Done - Work to be done consists of furnishing all
labor, methods of processes, implements, tools, machinery and
materials, which are required to identify, list and clean
those areas designated by the City representative, and to
leave the grounds in a neat condition. If the City
representative determines that the contractor has not
satisfactorily cleaned any designated areas, he shall cause
the payment for the cleaning of such areas to be withheld
until such areas are property cleaned.
The contractor shall furnish and maintain maps designating
exact locations and areas of lots and parcels cleaned. He
shall submit to the City reports of completion of work
identifying each parcel by O.C. Assessor's Code Number, Book
Number, Page Number, and Parcel Number and Situs Address,
together with the costs for each parcel according to the unit
cost schedules of this agreement. Such reports shall be
signed and sworn to by the contractor. All work for which a
progress payment is made shall be reported on and certified
according to the foregoing procedure, and in addition thereto,
the City representative shall certify that the work has been
• inspected and was completed to the satisfaction of the city
prior to payment by the City.
2. Discina - Lots and parkways shall be disced with an approved
double throw disc at a sufficient depth to place weeds under
the finished soil surface. Discing shall be performed so as
to completely eliminate all standing weeds and shall be to the
satisfaction of the City representative.
3. Mowin - When, in the opinion of the City representative,
discing is impractical or proves unsatisfactory, weeds shall
be cut to within two (2) inches of the finished soil surface
with an approved mechanical mower.
4. Rubbish and Tumbleweed Removal - Removal of rubbish and
tumbleweeds shall be performed in a workmanlike manner,
satisfactory to the City representative. Rubbish to be
removed shall be loaded by approved mechanical means. Where,
in the opinion of the City representative, mechanical loading
is impractical or proves unsatisfactory, the contractor shall
load such rubbish manually.
The contractor shall remove only such materials designated for
removal by the City representative on the job. If the
contractor removes undesignated materials, he shall return
• 19
such materials to the site from which they were removed, and
• no additional compensation will be made therefor.
Rubbish shall be disposed of at approved locations. The
current disposal charge at the Prima Deschecha Landfill is
$22.75 per ton.
After removal operations have been completed, the grounds
shall be left in a neat and presentable condition,
satisfactory to the City representative.
5. Alterations - The City reserves the right to increase or
decrease the quantity of any item or portion of the work or to
omit portions of the work as may be deemed necessary or
advisable by the City; also, to make such alterations or
deviations, additions to, or omissions from these
specifications, as may be determined during the progress of
the work to be necessary and advisable for the proper
completion thereof, and such alterations or deviations,
additions or omissions shall in no way affect or make void the
contract. Upon written order of the City representative,
contractor shall proceed with the work as increased, decreased
or altered.
6. Extra Work - New and unforeseen items of work will be classed
as extra work when they cannot be covered by any of the
various items or combinations thereof for which there is a bid
• price.
The contractor shall do such extra work and furnish such
materials and equipment therefore as may be required in
writing by the city representative, but he shall do no extra
work except upon written order and, in the absence of such
written order, he shall not be entitled to payment for any
extra work. All bids for extra work done shall be filed in
writing with the City representative. For such extra work,
the contractor shall receive compensation at the prices
previously agreed upon in writing.
7. Lot Cleaning - Lots cleaned by discing, edging and/or mowing
or a combination of the above, shall be hand cleaned along the
edges, slopes, parkway, and/or other areas where machine
cleaning is not practical only as directed by the City
representative.
Lots so located as to be unsuitable for machine cleaning will
be hand cleaned only as directed by the City representative.
The price for such cleaning will be paid for as hand labor per
square foot with a 100 foot minimum.
• 20
8. Authorization of Work - Work will not be performed without
• prior approval and only as authorized by the City
representative.
•
• 21
•
•
•
1994 WEED AND RUBBISH ABATEMENT
CONTRACT
This CONTRACT is made and entered into by and between the CITY OF
SAN JUAN CAPISTRANO, hereinafter referred to as CITY and
, hereinafter referred to as CONTRACTOR.
IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS:
FIRST. TERM. This agreement shall commence on the
day of 1994, and shall remain and continue in effect
through December 31, 1994.
SECOND. CONTRACT DOCUMENTS. The contract documents shall be
considered to include the Contractor's bid proposal, Contract
Agreement, Notice Inviting Bids, Instructions to Bidders, Non -
Collusion Affidavit, Designation of Subcontractors, Statements of
Experience, Equipment and General Information, the General
Provisions and Detail Specifications.
THIRD. THE WORK. CONTRACTOR shall agree to provide all necessary
tools, labor, machinery, material, equipment, transportation, and
supplies required to perform and complete in good and workmanlike
manner the 1994 Weed and Rubbish Abatement Program per the Contract
documents.
The CONTRACTOR shall commence work at the time fixed by the City
Enforcement Officer and the entire work contemplated hereunder
shall be completed by Time is of the essence,
and the CONTRACTOR shall be prepared to commence work on ten (10)
days written notice from the Enforcement Officer (unless otherwise
directed by the City Council) for good cause.
FOURTH. PAYMENT. The CONTRACTOR agrees to perform the work set
forth in the aforesaid specifications diligently and in a good
workmanlike manner, and the CITY agrees to pay for said work after
satisfactory completion on the following basis:
Fxa
JAT SIZE IN SQUARE FEET DISCING EDGING* MOWING
• 0 to 7,200 SF
7,201 to 21,780 SF
21,781 to 43,559 SF
1 Acre
Over 1 Acre**
*Edging of acreage shall be bid per 100 lineal foot.
**Parcels with square footage exceeding one acre shall be calcu-
lated and charged as one acre, plus a percentage of the amount
over one acre, based on the one acre price.
•
Trash Clean -Up and Disposal Per Cubic Yard $
Parkways - Per 100 SF $
Hand Labor and Tools - Per 100 SF $
(Includes all labor and equipment necessary to
clean designated property and dispose of rubbish
accumulated.)
Payments shall be made at the times and in the manner set forth in
the City's Capital Projects/Demand Payment Schedule, attached
hereto and made a part hereof.
FIFTH. CONTRACT TERMINATION. CITY may, without cause, terminate
this Contract at any time prior to completion by CONTRACTOR of any
of the services required hereunder. Notice of termination of this
contract shall be given in writing to CONTRACTOR, and shall be
sufficient to complete when same is deposited in the U.S. Mail,
first class postage prepaid.
In the event this Contract is terminated by CITY, CONTRACTOR shall
be paid the value of services performed by him pursuant to this
Contract prior to the date of termination thereof, such value to be
the total to which he shall have become entitled, as determined by
the CITY, less the amount of any payments previously made to
CONTRACTOR, but in no event exceeding the maximum contract amount.
SIXTH. GENERAL PROVISIONS. General provisions for the work to be
performed are contained herein and are made a part of this
agreement by reference.
0 23
SEVENTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to
• the Labor Code of the State of California, conies of the prevailing
rate of per diem wages, as determined by the Director of the State
Department of Industrial Relations, are on file in the Office of
the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano,
California, and are hereby incorporated and made a part hereof.
CONTRACTOR agrees that he, or any SUB -CONTRACTOR under him, shall
pay not less than the foregoing specified prevailing wages to all
workmen employed in the execution of the contract.
EIGHTH. CONTROL OF WORK. The Director of Public Lands and
Facilities, or his authorized representatives, shall decide all
questions of the work; all questions as to the acceptable
fulfillment of the contract on the part of the CONTRACTOR; all
questions as to the interpretation of the specifications; and all
questions as to compensation. His decision shall be final and he
shall have authority to enforce and make effective such decisions.
At all times during the term of this Contract, Contractor shall be
an independent contractor, and shall not be an employee of the
City. City shall have the right to control Contractor only insofar
as the results of Contractor's services rendered pursuant to this
contract; however, City shall not have the right to control the
means by which Contractor accomplishes services rendered pursuant
to this Contract.
• NINTH. INSURANCE. Prior to beginning work, CONTRACTOR shall
provide an endorsement to the City (attached hereto) establishing
that the City has been legally added as an additional insured for
the general liability insurance required under this agreement. In
addition, CONTRACTOR shall maintain at all times during this
contract liability and property damage insurance, naming the City
and its elected and appointed officials as additional insured,
which such policies shall be of an amount not less than $500.000
Combined Single Limit.
In addition, CONTRACTOR is required to provide proof of automobile
insurance and workers compensation insurance. Insurance
certificates must be in force for the duration of the contract.
Worker's Compensation - If CONTRACTOR employs employees to perform
services under this contract, CONTRACTOR shall obtain and maintain,
during the life of this contract, Worker's Compensation Employer's
Liability Insurance in the statutory amount as required by state
law.
The insurance policies shall bear an endorsement or shall have an
attached rider providing that in the event of expiration or
proposed cancellation of such policies for any reason whatsoever,
the City shall be notified by registered mail, return receipt
• 24
requested, giving sufficient time before the date thereof to comply
• with the applicable law or statute, but in no event less than 30
days before expiration or cancellation is effective. CONTRACTOR
shall provide to City the policy certificate establishing that the
required level of insurance has been satisfied.
CONTRACTOR shall indemnify and save harmless the City, its
officers, agents, and employees from and against any and all
claims, demands, loss or liability of any kind or nature which
Lessor, its officers, agents and employees may sustain or incur or
which may be imposed upon them or any of them for injury to or
death of persons, damage to property as a result of, or arising out
of, or in any manner connected with the performance of the
obligations under this agreement.
TENTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC
CONTRACTS. City is subject to the provisions of the Government
Code and the Labor Code of the State of California. It is
stipulated and agreed that all provisions of law applicable to
public contracts are a part of this contract to the same extent as
though set forth herein and shall be complied with by CONTRACTOR.
These include, but are not limited to, the stipulation that eight
(8) hours labor constitute a legal day's work and CONTRACTOR shall,
as a penalty to City, forfeit twenty-five dollars ($25) for each
workman employed in the execution of the Contract by CONTRACTOR, or
• by any SUB -CONTRACTOR, for each calendar day during which such
workman is required or permitted to work more than eight (8) hours
in violation of the provisions of Article Three, Chapter One, Part
Seven, Division 2, of the California Labor Code, except as
permitted by law.
ELEVENTH. NON -DISCLOSURE RE QUIREMENTSICONFLICT OF INTEREST.
Pursuant to Council Policy, it has been determined that the
services to be rendered under the provisions of this Contract are
excluded by the requirement of filing a Financial Disclosure
Statement by California Administrative Code Section 18700 (2) (A)
and (B).
CONTRACTOR certifies that to the best of its knowledge, no
CITY/AGENCY employee or office of any public agency interest in
this Contract has any pecuniary interest in the business of
CONTRACTOR and that no person associated with CONTRACTOR has any
interest that would conflict in any manner or degree with the
performance of this Contract. CONTRACTOR represents that it
presently has no interest and shall not acquire any interest,
direct or indirect, which could conflict in any manner or degree
with the faithful performance of this Contract. CONTRACTOR is
familiar with the provisions of Government Code Section 87100 and
• 25
•
•
following, and it certified that it does not know of any facts
which constitute a violation of said provisions. CONTRACTOR will
advise the CITY/AGENCY if a conflict arises.
TWELFTH. LICENSING REQUIREMENT. CONTRACTOR is required to
possess a City Business License.
IN WITNESS WHEREOF, this contract is executed by the duly
authorized agent(s) of City, pursuant to Council action, and by
CONTRACTOR on the date set before the name of each.
DATED:
ATTEST:
Cheryl Johnson, City Clerk
APPROVED AS TO FORM:
Richard Denhalter, City Attorney
26
CITY OF SAN JUAN CAPISTRANO
BY:
Gil Jones, Mayor
BY•
Contractor
CAPITAL PROJECT/DEMANDS
• Payment Schedule
1994
11
Completed
Invoices
Due To
Invoices to
Admin. Services
Date
Council
Date
Department
By-11A0a.m.
Processed
Date
Released
12/10/93
12/17/93
12/22/93
01/04/94
01/05/94
01/07/94
01/14/94
01/20/94
02/01/94
02/02/94
02/04/94
02/11/94
02/16/94
03/01/94
03/02/94
03/04/94
03/11/94
03/16/94
04/06/94
04/07/94
04/01/94
04/08/94
04/13/94
05/03/94
05/04/94
05/06/94
05/13/94
05/18/94
06/07/94
06/08/94
06/03/94
06/10/94
06/15/94
07/05/94
07/06/94
07/08/94
07/15/94
07/20/94
08/02/94
08/03/94
. 08/05/94
08112/94
08/19/94
09/06/94
09/07/94
09/09/94
09/16/94
09/22/94
10/04/94
10/05/94
10/07/94
10/14/94
10/20/94
11/01/94
11/02/94
11/11/94
11/18/94
11/23/94
12/06/94
12/07/94
12109/94
12/16/94
12/22/94
01/03/95
01/04/95
11
LIABILITY ENDORSEMENT
CITY OF SAN JUAN CAPISTRANO
COMMUNITY REDEVELOPMENT AGENCY
32400 Paseo Adelanto
• San Juan Capistrano, California 92673
ATTN:
A. POLICY INFORMATION Endorsement '1
1. Insurance Company Policy Number
2. Policy Term (From) To) ;Endorsement Effective Date
3. Named Insured
4. Address of 'Named Insured
S. Limit of Liability Any One Occurrence Aggregate
General Liability Aggregate (check one:)
Applies "per location/project"
Is twice the occurrence limit
6. Deductible or Self -Insured Retention (Nil unless otherwise specified): 5
7. Coverage is equivalent to:
Comprehensive General Liability form GL0002 (Ed 1/73)
Commercial General Liability "claims -made" form CG0002
8. Bodily Injury and Property Damage Coverage is:
• "claims -made"
"occurrence"
If claims -made, the retroactive date is
B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent
statement in the policy to which this endorsement is attached or any other endorsement attached
thereto, it is agreed as failOws:
1. INSURED. The City and the Community Redevelopment Agency, its elected or appointed
officers, officials, employees and volunteers are included as insureds with regard to damages
and defense of claims arising from: (a) activities performed by or on behalf of the Named
Insured, (b) products and completed operations of the Named Insured, or (c) premises owned,
leased or used by the Named Insured
2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured
for or on behalf of the City; or (b) products sold by the Named Insured to the City; or (c)
premises leased by the Named Insured from the City, the insurance afforded by this policy
shall be primary insurance as respects the City, its elected or appointed officers, officials,
employees or volunteers; or stand in an unbroken chain of coverage excess of the Named
• Insureds scheduled underlying primary coverage. In either event, any other insurance
maintained by the City, its elected or appointed officers, officials, employees or volunteers
shall'oe in excess of this insurance and shall not contribute with it.
(JVER)
3. SCOPE OF COVERAGE. This policy, if primary, affords covet a;e a: least as broaa as:
(1) Insurance Services Office form number GL 0002 (:.d. I. 3), Comprehensive �e^ers
Liability Insurance and Insurance Services Of f' -- form number GL 0404 5road „x
comprehensive General Liability endorsement; :.
(2) Insurance Services Office Commercial General Liability Coverage, 'occurrence
form CG 0001 or "claims -made" form CG 0002; or
(3) If excess, affords coverage which is at least as broad as the primary insuranc,
forms referenced in the preceding sections (1) and (2).
4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately t.
each insured who is seeking coverage or against whom a claim is made or a suit is ')rouaht
except with respect to the Company's limit of liability.
3. PROVISIONS ' '.:.ARDING THE INSUREIYS DUTIES AFTER ACCIDENT OR LOSS. Am
failure to �_ with reporting provisions of the policy shall not affect coverage provide:
to the City and the Community Qedevelopment Agency, its elected or appointed officers
officials, employees or volunteers.
6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended
voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior writ ter
notice by certified mail return receipt requested has been given to the City. Such notice
shall be addressed as shown in the heading of this endorsement.
C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
ATTNz
Title Department
Company
Street Address
City tate ZIp ode
(Telephone)
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER
1, (print/type name), warrant that I have authority to bind the below listec
insurance company and by my signature hereon do so bind this company.
CRGANIZATIOV:
SIGNATURE OF AUTHORIZED E NAIVE (original
signature required on endorsement furnished to the City)
TITLE:
AOMMS: TELEPH E: ( )