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1992-1221_SADDLEBACK COMMUNITY ENTERPRISES_ContractCITY OF SAN JUAN CAPISTRANO CITY BUILDING & FACILITIES MAINTENANCE CONTRACT This CONTRACT is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as CITY and SADDLEBACK COMMUNITY ENTERPRISES, hereinafter referred to as CONTRACTOR for the JANITORIAL MAINTENANCE OF CITY FACILITIES. IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS: FIRST. TERM. This agreement shall commence on the fourth day of January , 1993 , and shall remain and continue in effect through the thirty-first day of March , 1993 , with an option to extend upon agreement by both parties as to pricing and any change of terms herein, and subject to the termination provision of Section Ten of this agreement. SECOND. CONTRACT DOCUMENTS. The contract documents shall include the Contractor's proposal, this Contract Agreement, the Specifica-tions for Maintenance of City Building and Facilities, and the Statement of General Provisions, attached hereto and made a part hereof. THIRD. THE WORK. CITY agrees to furnish all cleaning and custodial materials necessary to perform the work. CONTRACTOR will provide transportation, supervision and personnel required to perform the work, per the Contract Proposal. Work completed shall be that as outlined in the Contract Specifications. Hours will be: five hours per day, Monday through Friday, excluding weekends and national holidays. All work is to be performed in a good and workmanlike manner, in strict conformity with the Specifications and all other contract documents, which documents are on file in the Department of Public Lands and Facilities, City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. Maintenance shall include, but not be limited to, specified CITY buildings as follows: City Hall Building Lacouague Building Hot Springs Dance Hall T.J. Meadows Building Maintenance Complex La Sala Auditorium Nydegger Building CONTRACTOR may be required to perform extra work as deemed necessary by the Director of Public Lands and Facilities. FOURTH. PAYMENT. CITY agrees to pay and CONTRACTOR agrees to accept payment made monthly as billed at a rate of $84.04 per day. Payment shall be made at the time and in the manner set forth in the City's Capital Projects/Demand Payment Schedule, attached hereto and made a part hereof. Total three month contract amount shall be as follows: Maintenance of City Facilities @ $84.04 Per Day $5,126.44 (1/4/93 - 3/31/93 ... 61 days @ $84.04) Payment for any extra work directed by CITY shall be as agreed in advance prior to the work being performed. CONTRACTOR shall submit detailed invoices with back-up vouchers for all charges in excess of monthly billings. At the sole discretion of the Director of Public Lands and Facilities, additions or deletions may be made to this agreement which may result in an increase or decrease in the areas to be maintained. Such charges will be submitted to CONTRACTOR in writing and shall be identified as addendum to this agreement. FIFTH. GENERAL PROVISIONS. General provisions for the work to be performed are contained herein and are made a part of this agreement by reference. SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, California, and are hereby incorporated and made a part hereof. CONTRACTOR agrees that he, or any SUB -CONTRACTOR under him, shall pay not less than the foregoing specified prevailing wages to all workmen employed in the execution of the contract. SEVENTH. CONTROL OF WORK. The Director of Public Lands and Facilities, or his authorized representatives, shall decide all questions of the work; all questions as to the acceptable fulfillment of the contract on the part of the CONTRACTOR; all questions as to the interpretation of the specifications; and all questions as to compensation. His decision shall be final and he shall have authority to enforce and make effective such decisions. When condition of a maintained area is determined by Director to be substandard due to inadequate or improper maintenance, monthly payment will be authorized based upon the work performed. At all times during the term of this Contract, Contractor shall be an independent contractor, and shall not be an employee of the City. City shall have the right to control Contractor only insofar as the results of Contractor's services rendered pursuant to this contract; however, City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Contract. EIGHTH. LIABILITY INSURANCE. Prior to beginning work, CONTRACTOR shall provide an endorsement to the CITY (attached hereto) establishing that the City has been legally added as an additional insured for the general liability insurance required under this agreement. In addition, CONTRACTOR shall maintain at all times during this contract liability and properly damage insurance, naming the City and its elected and appointed officials as additional insured, which such policies shall be of an amount not less than $1.000.000. Combined Single Limit. In addition, CONTRACTOR is required to provide proof of automobile insurance and workers compensation insurance. Insurance certifi-cates must be in force for the duration of the contract. Worker's Compensation - If CONTRACTOR employs employees to perform services under this contract, CONTRACTOR shall obtain and maintain, during the life of this contract, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. The insurance policies shall bear an endorsement or shall have an attached rider providing that in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with the applicable law or statute, but in no event less than 30 days before expiration or cancellation is effective. CONTRACTOR shall provide to City the policy certificate establishing that the required level of insurance has been satisfied. CONTRACTOR shall indemnify and save harmless the City, its officers, agents, and employees from and against any and all claims, demands, loss or liability of any kind or nature which Lessor, its officers, agents and employees may sustain or incur or which may be imposed upon them or any of them for injury to or death of persons, damage to property as a result of, or arising out of, or in any manner connected with the performance of the obligations under this agreement. NINTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC CONTRACTS. City is subject to the provisions of the Government Code and the Labor Code of the State of California. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and shall be complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight (8) hours labor constitute a legal day's work and CONTRACTOR shall, as a penalty to City, forfeit twenty-five dollars ($25) for each workman employed in the execution of the Contract by CONTRACTOR, or by any SUB- CONTRACTOR, for each calendar day during which such workman is required or permitted to work more than eight (8) hours in violation of the provisions of Article Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as permitted by law. 0 0 TENTH. CONTRACT TERMINATION. CITY may, without cause, terminate this Contract at any time prior to completion by CONTRACTOR of any of the services required hereunder. Notice of Termination of this Contract shall be given in writing to CONTRACTOR, and shall be sufficient to complete when same is deposited in the U.S. Mail, first class postage prepaid. In the event this Contract is terminated by CITY, CONTRACTOR shall be paid the value of services performed by him pursuant to this Contract prior to the date of termination thereof, such value to be the total to which he shall have become entitled, as determined by the CITY, less the amount of any payments previously made to CONTRACTOR, but in no event exceeding the maximum contract amount stated in Section 4. TENTH. LICENSING REQUIREMENT. CONTRACTOR is required to possess a City Business License. IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of City and by CONTRACTOR on the date set before the name of each. CITY OF SAN JUAN CAPISTRANO DATED: / 2 BY or orough Man er DATED: %Z lg % Z Attest: BY: �r Contra Cheryl Johnson, City Clerk Appro ed as to Form: i hard Denhalter, City Attorney /P3 0 CAPITAL PROJECT/DEMANDS Payment Schedule 1993 Completed Invoices Due To Invoices to Admin. Services Date Council Date Department By 11:00 a.m. Processed Date Released 12/08/92 12/16/92 12/23/92 01/05/93 01/06/93 01/08/93 01/15/93 01/22/93 02/02/93 02/03/93 02/05/93 02/12/93 02/19/93 03/02/93 03/03/93 03/12/93 03/19/93 03/26/93 04/06/93 04/07/93 04/09/93 04/16/93 04/23/93 05/04/93 05/05/93 05/07/93 05/14/93 05/21/93 06/01/93 06/02/93 06/11/93 06/18/93 06/25/93 07/06/93 07/07/93 07/09/93 07/16/93 07/23/93 08/03/93 08/04/93 08/13/93 08/20/93 08/27/93 09/07/93 09/08/93 09/10/93 09/17/93 09/24/93 10/05/93 10/06/93 10/08/93 10/15/93 10/22/93 11/02/93 11/03/93 11/12/93 11/19/93 11/24/93 12/07/93 12/08/93 12/10/93 12/17/93 12/22/93 01/04/94 01/05/94 0 LIABILITY ENDORSEMENT E CITY OF SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY 32400 Paseo Adelanto San Juan Capistrano, California 92675 ATTN: A. POLICY INFORMATION Endorsement # I. Insurance Company Policy Number, 2. Policy Term (From) To ;Endorsement Effective Date 3. Named Insured 4. Address of Named Insured 5. Limit of Liability Any One Occurrence Aggregate General Liability Aggregate (check one:) Applies "per location/project" Is twice the occurrence limit 6. Deductible or Self -Insured Retention (Nil unless otherwise specified} 7. Coverage is equivalent to: Comprehensive General Liability form GL0002 (Ed 1/73) Commercial General Liability "claims -made" form CG0002 8. Bodily Injury and Property Damage Coverage is: "claims -made" "occurrence" If claims -made, the retroactive date is B. POLICY AMENDMENTS This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows: 1. INSURED. The City and the Community Redevelopment Agency, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased or used by the Named Insured. 2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured for or on behalf of the City; or (b) products sold by the Named Insured to the City; or (c) premises leased by the Named Insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its elected or appointed officers, officials, employees or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured's scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it. (OVER) 0 • 3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as: (1) Insurance Services Office form number GL 0002 (Ed. 1/73), Comprehensive General Liability Insurance and Insurance Services Office form number GL 0404 Broad Form comprehensive General Liability endorsement; or (2) Insurance Services Office Commercial General Liability Coverage, 'occurrence" form CG 0001 or "claims -made" form CG 0002; or (3) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding sections (1) and (2). 4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respect to the Company's limit of liability. 3. PROVISIONS REGARDING THE INSUREDS DUTIES AFTER ACCIDENT OR LOSS Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City and the Community Redevelopment Agency, its elected or appointed officers, officials, employees or volunteers. 6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail return receipt requested has been given to the City. Such notice shall be addressed as shown in the heading of this endorsement. C. INCIDENT AND CLAIM REPORTING PROCEDURE Incidents and claims are to be reported to the insurer at: ATTN: Title (Department) (Company) Street Address City State (Zip Code) Telephone D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER I, (print/type name), warrant that I have authority to bind the below listed insurance company and by my signature hereon do so bind this company. CRCANI2ATIC N: SIGNATURE OF AUTHORIZED REPRESENTATIVE (original signature required on endorsement furnished to the City) TITLE: 0 City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 0 This is a contract proposal between Saddleback Community En- terprises and the City of San Juan Capistrano. SERVICES: Saddleback Community Enterprises (hereafter SCE), will provide a group of workers, and will complete the list of job assignments in the addendum. WORK SCHEDULE: Hours will be five (5) hours per day. The days worked will follow SCE's operating schedule of Monday through Friday, excluding weekends and national holidays. PAYMENT SCHEDULE: SCE will bill the City of San Juan Capistrano on a monthly basis. Terms are Net 30. The rate of pay will be $125 per day. PERSONNEL: SCE will provide a job coach. The job coach will provide support and direction to the SCE workers under the supervision of the City of San Juan Capistrano. There is no charge to the City of San Juan Capistrano for the job coach. Saddleback agrees to provide Workers Compensation Insurance, Employer Payroll Taxes, benefits and all personnel matters regarding SCE workers at the City of San Juan Capistrano. SCE agrees to indemnify and hold harmless the City of San Juan Capistrano from any and all liability which may be incurred as a result of the performance of the services of it's work- ers. MATERIALS: The City of San Juan Capistrano will be respon- sible for all cleaning and custodial materials. CANCELLATION: It is agreed that SCE will continue to provide workers to the City of San Juan Capistrano unless this agree- ment is cancelled by either party with two (2) weeks written notice. CONFIDENTIALITY: It is agreed that the City of San Juan Capistrano personnel will use care and discretion before dis- closing names, addresses, or phone numbers of SCE workers. 0 FACILITIES MAINTENANCE LOCATION 1) City Hall Building Hot Springs Dance Hall Maintenance Complex 2) Nydegger Building Locouage Building T.J. Meadows Building 3) La Sala Auditorium PARK FACILITIES 1) Descanso Park 2) E1 Camino Real Park 3) Marco Forster Facility 4) Cooks Park / La Novia 5) Cooks Park / Ball Fields 6) Downtown Facility (Cat's Meow) 0 APPROXIMATE TIME 3 hours 2 - 2.5 hours 2 hours 5 hours The duties to be performed at the above facilities will be those per the city's specifications. L 0 GENERAL PROVISIONS MAINTENANCE OF CITY BUILDING AND FACILITIES WORK SCHEDULE work will ordinarily be performed after closing hours from 5:00 p.m. to 12:00 midnight on a 5-7 day per week basis (as noted in specific facility description which follows). Utilization of City facilities in the evenings and on weekends may alter normal maintenance scheduling (see specific facility description for details). Close contact with the Superintendent of Maintenance, or his designee, will be required to facilitate and coordinate such fluctuations in scheduling. The following additional items must be adhered to in the performance of work at the City Building and facilities: 1. Immediately after cleaning areas, lighting is to be turned off (except in designated areas). A conscientious effort is to be made in utilizing lights only in those areas where work is being performed at the time. All doors to offices, storage areas, etc., that are unlocked by contractor during cleaning, shall be locked immediately upon completion of work in those areas. 2. Janitorial closets are to be kept clean and orderly at all times. 3. Any damages to the facilities from cleaning equipment will be the responsibility of the contractor. 4. When leaving facilities, contractor must lock all doors, windows and gates. 5. All labor, cleaning machines/equipment, and cleaning supplies shall be provided by the contractor, excluding: Toilet Tissue, Hand Towels, Paper Seat Covers, Trash Can Liners, Cleaning Solvents and Light Bulbs. 6. Bi -weekly inspections of all areas cleaned will be conducted with the City's Supervisor. 7. Contractor will assign a crew supervisor capable of understanding and communicating with City personnel. 8. 24 hour phone number and contact name. NOTE: Contractor shall provide a list to the City of the names of all personnel who will be working at City facilities. Contractor shall notify City within 24 hours of any changes in personnel. 16 FACILITIES DESCRIPTION Following are the buildings and facilities maintenance contract, noting address, size, other information pertinent to that facili verifying actual size. i to be included in this cleaning schedule, and tv. The size of each **************************************** CITY HALL BUILDING: Address: 32400 Paseo Adelanto, SJC Size: Approx. 14,000 SF Schedule - 5 Days per Week as follows: Items identified on Detail Specs as "Daily" shall be performed 5 days per week (Sunday thru Thursday, between the hours of Spm and Midnight). Items designated as weekly and monthly shall be performed as indicated. The City Hall Building shall include the main building and the 5 temporary buildings located along side and behind the main building. The City Council Chamber is frequently in use in the evening. No cleaning shall take place in the Council Chamber or adjoining areas during these meetings. MAINTENANCE COMPLEX, Address: Located in Maint. Yard behind LUNCH ROOM, FIELD City Hall. OFFICE: Size: Approx. 1200 SF Schedule - 5 Days per Week as follows: Items identified on Detail Specs as "Daily" shall be performed 5 days per week (Sunday thru Thursday, between the hours of 5pm and Midnight). Items designated as weekly and monthly shall be performed as indicated. T.J. MEADOWS BUILDING Address: 31421 La Matanza Size: Approx. 900 SF Schedule - 5 Days per Week as follows: Items identified on Detail Specs as "Daily" shall be performed 5 days per week (Sunday thru Thursday, between the hours of 5pm and Midnight). Items designated as weekly and monthly shall be performed as indicated. 17 0 Due to the varying schedule of usage in the *HOT SPRINGS DANCE HALL: Address: 32506 Ps. Adelanto, SJC Size: Approx. 1916 SF Schedule: 7 Days per Week Items identified on Detail Specs as "Daily" shall be performed 7 days per week (hours of work may vary). Items designated as weekly and monthly shall be performed as indicated. *NYDEGGER BUILDING: Address: 31421 La Matanza, SJC Size: Approx. 2006 SF Schedule: 7 Days per Week Items identified on Detail Specs as "Daily" shall be performed 7 days oer week (hours of work may vary). Items designated as weekly and monthly shall be performed as indicated. Note: Work shall include the sweeping and washing down of the patio area adjacent to the Nydegger Building. Work to be completed prior to 10:00 a.m., Monday thru Friday. *LACOUAGUE BUILDING: Address: 31421 La Matanza, SJC Size: Approx. 4460 SF Schedule: 7 Days per Week Items identified on Detail Specs as "Daily" shall be performed 7 days per week (hours of work may vary). Items designated as weekly and monthly shall be performed as indicated. 18 0 0 *LA SALA AUDITORIUM: Address: 31495 E1 Camino Real, SJC Size: Approx. 3500 SF Schedule: 7 Days per Week Or As Needed Items identified on Detail Specs as "Daily" shall be performed 7 days per week (hours of work may vary). Items designated as weekly and monthly shall be performed as indicated. Note: Work shall include the washing down of the courtyard and three gazebo areas. Work to be completed prior to 10:00 a.m., Monday thru Friday. PARK RESTROOMS: Marco Forster Jr. High School Descanso Park E1 Camino Real Park Cook/La Novia Park Cook Park Ballfields Schedule: 7 Days per Week, or As Needed NOTE: See Separate List of Detail Specifications which pertain to Park Restrooms ONLY. 19 DETAIL SPECIFICATIONS MAINTENANCE OF CITY BUILDING AND FACILITIES DAILY 1. Sweep all uncarpeted hard surface floors with chemically treated dust mop. 2. Vacuum all carpeted floors and entry rugs, moving waste containers and chairs; place all equipment back in same order as found. 3. Dust desks, providing all work material is put away. If desks are not cleared off, do not disturb. Dust all chairs, ledges, handles, furniture, lamps, shelves, partitions, partition frames, fixtures and file cabinets. 4. Damp clean all ash trays and sand urns, including ones located by doors or outside of buildings. 5. Empty and damp clean all waste baskets and other trash containers. Carry trash bags (DO NOT DRAG) to designated disposal area. 6. Clean around designated rubbish disposal area. 7. Spot clean doors and windows inside and out, door frames, counters, glass and walls around switch areas. 8. Empty all outside trash cans and clean bleeds from area where cans are located. 9. Mops used for daily cleaning are to be washed and cleaned in an area away from foot traffic. 10. Polish all bright metal work at all entrances and clean thresholds. 11. Clean and polish all drinking fountains, inside and outside of all facilities. 12. Hand wipe all brass and chrome fixtures. 13. Thoroughly clean all kitchen equipment, counters, sinks, and stoves and all related equipment in all kitchen, lunchroom and snack areas. 14. Remove all cobwebs. 15. Clean all conference room tables and furnishings. 0 0 16. Clean all areas soiled by stains, including carpets, tile, terrace, concrete and stair areas. 17. Spot clean carpet in all areas as needed. 18. Sweep and wet mop all hard surface kitchen and dining areas. 19. Wet vacuum any liquid spillage as required and clean the surface on which the liquid was spilled. 20. Clean and disinfect all telephones. 21. Clean and refill all soap, towel, toilet tissue, sanitary napkin and toilet seat cover dispensers. 22. Clean, disinfect, and deodorize all toilet seats and urinals, wash basins, and lavatory tops. Unplug any toilet, urinal or sink stoppages. (Note: If stoppages cannot be cleared with a hand plunger, notify City immediately the next day.) 23. Spot clean all walls, restroom partitions and areas around wash basins. Clean areas behind commodes and wall. Empty all sanitary napkin trash receptacles daily; install new trash bag. Mop Floors. 24. Wipe down doors and woodwork. 25. Remove all minor graffiti. (Note: If unable to remove, notify City immediately the next day.) 26. Sweep all sidewalks, ramps, porches, etc. This includes the removal of standing water, algae, leaves, dust, etc. 27. This Item Pertains to Library Only: Clean and wash all gazebo floors and all seating areas at Library. Also, clean, sweep and hose down courtyard area, as needed. 28. Replace trash can liners. 29. Empty all recycling containers daily into recycling bin. 30. Vacuum Mayor's office daily and clean glass desk tops; empty trash receptacle. 31. Vacuum City Manager's Office daily; empty trash receptacle. 21 WEEKLY 1. Dust all baseboards and perform low dusting. 2. Dust all window ledges and window sills. 3. Damp -wipe all desk tops with approved solutions. 4. Remove finger marks, kick marks, etc. from all doors, baseboards and walls. Spot clean woodwork, walls, partitions, door facings, etc. 5. Detail vacuum all areas which daily vacuuming does not reach. 6. Clean and remove all marks and stains from counters and partitions. 7. Clean and disinfect around all plumbing fixtures, handles and pipes. 8. Scrub and disinfect all shower stalls, locker room floors, and bathroom floors with hospital type germicidal disinfectant. 9. Clean tops of all lockers and cabinets. 10. Clean metal kick plates and pull bars; clean and polish all brass, chrome and stainless steel hardware. 11. Clean La Sala copper lights. MONTHLY 1. Perform high dusting of all doorstops, tops of partitions, corners of ceilings, and any other interior area not done on a daily or weekly schedule. 2. Vacuum upholstered furniture. 3. Polish all wood furniture. 4. Dust picture frames and clean picture glass. 5. Vacuum all wall and ceiling fans. 6. Wipe down leather and plastic furniture. 7. Clean all wainscot molding. :xa 9 0 Monthly. Cont. 8. Dust all shelving in xerox room, mail room, and storage areas. 9. Dust all vertical and levelor type blinds. 10. Scrub all resilient floors and wax and buff, or apply non -buff floor finish. 23 9 ADDENDUM 0 SIXTH PARAGRAPH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Sub -minimum wages may be paid according to productivity and based on the prevailing rate, when a sub -minimum wage certificate is obtained pursuant to the Labor Code of the State of California. 0 0 The motion carried by the following vote: AYES: Council Members Hausdorfer, Nash, Vasquez, and Mayor pro tem Campbcll NOES: None ABSENT: Mayor Jones Mayor Jones returned to the Council Chamber and presided. DIRECTOR OF PUBLIC LANDS AND FAt'ILTCII+4 ---� L INFORMATIONAL ITEM REGARDING USEOFDEVELOPMENTALLYDISABLEDWORKERS FOR Y JANITORIAL SERVICES Written Communication: Report dated December 1, 1992, from the Director of Public Lands and Facilities, advising of a three- month trial program to begin January 4, 1993 for the provision of janitorial services at City facilities and park restrooms. The services would be performed by developmentally disabled persons, supervised by a non -disabled supervisor, on a daily basis, five days per week. Costs are expected to be less than current janitorial services, with an improvement in the quality of the work received. Arthur Ihnen and Ted Donoho of Saddleback Community Enterprises, which provides job placement for developmentally disabled persons, described the program. Mr. Sievers noted that if successful, the program could be expanded into a wider base for availability by the City. Council Member Hausdorfer and Mayor Jones commended Messrs. Ihnen and Donoho and City staff for their receptiveness to this idea. It was moved by Council Member Hausdorfer, seconded by Council. Member Nash, and unanimously carried that the Report be received and filed. Written Communication: Report dated December 1, 1992, from the City Manager, advising that the Ordinance was introduced at the meeting of November 17, 1992, and was scheduled for adoption. Although Mr. Denhalter advised that it was not necessary for Council Members Campbell and Nash to abstain on this item since the first reading did not occur during a public hearing, both Council Members indicated they would abstain. Council Member Vasquez suggested that a concrete area be designated for skateboarding in the Open Space area, such as in a park setting. Adoption of Ordinance Fails: The City Clerk read the title of the Ordinance next in order. Further reading of all Ordinances had been waived earlier in the meeting. It was moved by Council Member Hausdorfer, seconded by Mayor Jones, that the Ordinance adding skateboarding regulations to the Municipal Code be adopted. The motion failed by the following roll call vote: City Council Minutes -13- 12/1/92 AGENDA ITEM TO: FROM: SUBJECT: G George Scarborough, City Manager Ronald C. Sievers, Director Public Lands and Facilities Janitorial Services Contract Receive and file. December 1, 1992 No formal action is required at this time. However, depending upon the success of the three month trial period, the City may consider entering into a contract with Saddleback Community Enterprises for annual janitorial services. NOTE: A four minute oral presentation will be given by Arthur Ihnen and Ted Donoho of Saddleback Community Enterprises. The City of San Juan Capistrano currently has contract janitorial services performed at City facilities and park restrooms. The City has contracted with various companies for the past 12 years for these services. The quality of the work performed has, in many instances, been marginal. Due to budget constraints, the ability to pay for a higher level of janitorial service is not possible. The Department of Public Lands and Facilities has been exploring alternatives which would provide better quality service, while not increasing current costs. For the past several months, I have been meeting with Ted Donoho, who represents Saddleback Community Enterprises. This group provides job placement for developmentally disabled individuals. Mr. Donoho has provided a proposal which would place individuals in each City facility to perform janitorial maintenance. The proposal would utilize three groups of workers, each with a non -disabled supervisor, to perform the work. The work would be done on a daily basis, five days per week. The workers would start each day at approximately 6:30 a.m. and complete their daily assignments by approximately 10:00 a.m. This method differs from the current practice where the work is performed "off hours" during the evenings. I have discussed this change in hours with all departments to determine if this presents a problem. All FOR CRY COUNCIL AGEN 6 ') �� Agenda Item • December 1, 1992 • Page 2 departments have supported the proposed program and do not feel that the hours would present a major conflict. I have also checked with several other companies who currently utilize developmentally disabled employees. All of the companies have had very good experience with the workers. In fact, most said that the quality of work performed was exceptional. Saddleback Community Enterprises is funded by both State and United Way monies. The cost to the City for their services will be $125.00 per day total, $83.04 for facilities and $41.96 for park restrooms. This compares to our current approximate daily cost of $175.00 per day. Some additional work will be required on weekends, as the program is only Monday through Friday. However, the savings for the daily work will cover the costs for supplemental weekend work when required. I believe this program has many benefits. First, it provides real employment for disabled individuals. These are people with a great attitude who will take pride in performing their work. This, of course, provides a significant benefit to the City. Next, it is hoped that the quality of work will be much better than currently provided by the contractors. Because the workers will be in contact with City employees every day, any problems can be rectified immediately. Finally, the cost for the work, compared to current costs, is significantly less. This will provide the City with a chance to either obtain more service for the same costs or, if needed, to reduce overall janitorial costs. It is anticipated that the City will commence a three month trial period on January 4, 1993. If the program is successful, a longer term contract will be considered after the trial period. NOTIFICATION Saddleback Community Enterprises COMMISSION/BOARD REVIEW. RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS Money for the Facilities Janitorial Contract is budgeted in Account #16-62416-4451. Thirty-four thousand dollars ($34,000) has been budgeted for FY 192-93. The proposed cost of this program for three months is approximately $5,042.40. Money for the Restroom Janitorial Contract is budgeted in Account #01-62414-4450. Seventeen thousand dollars ($17,000) has been budgeted for FY 192-93. The propose cost of this program for three months is approximately $2,517.60. Agenda Item December 1, 1992 • Page 3 ALTERNATE ACTIONS 1. Receive and file. 2. Request additional information. Receive and file. Respectfulsubmitted, V C,_� Ronald C. Sievers RCS:nb 9 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Ron Sievers, Director of Public Land be Facilities FROM: Dawn Schanderl, Deputy City Clerk DATE: March 15, 1993 SITUATION: On January 4, 1993 the City of San Juan Capistrano entered into a contract with Saddleback Community Enterprises for the janitorial mainienance of City building and facilities. ACTION REQUESTED: Said agreement is due to expire on March 31, 1993. Please notify this office on contract status. ACTION TO BE TAKEN: DATE WHEN ,NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 03/15/93 Deadline Date: 03/31/93 cc: City Attorney Department Head (600.30/saddle2) THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .TR TYPE OF INSURANCE POLICY NUMBER POLICY�EFFECTIVE :POLICMIDDIM Y EXPIRATION tlYRS DAM A LIABILITYGENULAL AGGREGATE...... I.... 00C .DaNmAL X : COMMERCIAL GENERAL LIABILITY TBA PRODUCTSCOMPIOP AGO. a 1,000,00C CAMS MADE g':. occuR. 01/06/93 : 01/06/94 PE"oNA aADV IHd1f0' s 1,000 0 0 C OWNERS a CONTRACTORS moT. i EACH OCCURRENCE s 1,000000C ' FIRE DAMAGE (Arry ORA hP) : s , 0 O( -._.. ......... ...._...... ... _.... ... .... NED..EXPENSE (Any are.peraonlS _. .5.0. .... .,,000 .. . AUTOMOBILE LIABILITY... ;COMBINED SMIOLE. Bj ]('. ANY AUTO BASIS5742B _ :LIMIT s 1,000,00C X ALL OWNED AUTOS 10/01/92 10/ 01/ 9 31 BODILY INJURY SCHEDULED AUTOS :(Per pe,.) a g_.., HIRED AUTOS GODLY INJURY. _ . X NONOWNED AUTOS _ (Per ecctleM) GARAGE LIABILITY �:......... ...... : PROPERTY DAMAGE S :EXCESS LIABILITY.. EACH OCCURRENCE s ......... UMBRELLA FORM ..._._.. .............. - AGGREGATE .. .............. s _........... .. : OTHER THAN UMBRELLA FORM- ......_..... :. ..__.:... ....:.. _._............ ..__..... _..... _. _......... ..._._... ... WORKER% COMPENSATION _.......... .. _.............. STATUTORY LIMITS CAxa 80003087 07/01/92 07/01/93:EACH ACCIDENT s 1�.000,OOC DLEASE . POLICY LIMIT s 1j000,00C EMPLOYERS' LIABILITY DISEASE - EACH EMPLOYEE s 1, 0 0 0, 0 0 C OTHER ....i_.... .. .............. ......... ..i .......... ........_._ .............._.... DESCRIPTION OF OPEIUTKINBRDCATKWBr#VHICLEW$ CML OENB �............. ..._._........_.... ........._._........................_......._._...... .._......... THIS CERTIFICATE IS IN REGARDS TO THE CONTRACT REFERRED TO AS JANITORIAL MAINTENANCE OF CITY FACILITIES, CITY OF SAN JUAN CAPISTRANOLS LIABILITY ENDORSEMENT IS ATTACHED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF SAN JUAN CAPISTRANOIXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO COMMUNITY REDEVELOPMENT AGENCY MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE 32400 PASEO ADELANTO LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR SAN JUAN CAPISTRANO, CA., 92675 LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. 0 M LIABILITY ENDORSEMENT CITY OF SAN 3UAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY 32400 Paseo Adelanto San Juan Capistrano, California 92673 ATTN: A. POLICY INFORMATION GENERAL INSURANCE I. Insurance Company COMPANY OF AMERICA 2. Policy Term (From) 01-06-93 To 01-06 Named Insured SADDLEBACK COMMUNITY 4. Address of Named Insured 25701 TALA 3. Limit of Liability Any One Occurrence A Endorsement # Policy Number TBA Endorsement Effective Date 12-16-92 General Liability Aggregate (check one:) Applies "per location/project" x Is twice the occurrence limit 6. Deductible or Self -Insured Retention (Nil unless otherwise specified} 7. Coverage is equivalent to: Comprehensive General Liability form GL0002 (Ed 1/73) Commercial General Liability "claims -made" form CG0002 8. Bodily Injury and Property Damage Coverage is: "claims -made" X_ "occurrence" If claims -made, the retroactive date is B. POLICY AMENDMENTS NIA $ NIL X This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows: 1. INSURED. The City and the Community Redevelopment Agency, its elected or appointed officers, officials, employees and volunteers are included as insureds with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased or used by the Named Insured. 2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured for or on behalf of the City; or (b) products sold by the Named Insured to the City; or (c) premises leased by the Named Insured from the City, the insurance afforded by this policy shall be primary insurance as respects the City, its elected or appointed officers, officials, employees or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured's scheduled underlying primary coverage. In either event, any other insurance maintained by the City, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it. (OVER) 3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as: (1) Insurance Services Office form number GL 0002 (Ed. 1/73), Comprehensive Gen Liability Insurance and Insurance Services Office form number GL 0404 Broad F comprehensive General Liability endorsement; or (2) Insurance Services Office Commercial General Liability Coverage, "occurre form CG 0001 or "claims -made" form CG 0002; or (3) If excess, affords coverage which is at least as broad as the primary insurar forms referenced in the preceding sections (1) and (2). 4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately each insured who is seeking coverage or against whom a claim is made or a suit is broug except with respect to the Company's limit of liability. S. PROVISIONS REGARDING THE INSUREUS DUTIES AFTER ACCIDENT OR LOSS failure to comply with reporting provisions of the policy shall not affect coverage pr to the City and the Community Redevelopment Agency, its elected or appointed of. officials, employees or volunteers. 6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be susp voided, cancelled, reduced in coverage or in limits except after thirty (30) days' prior w notice by certified mail return receipt requested has been given to the City. Such shall be addressed as shown in the heading of this endorsement. G INCIDENT AND CLAIM REPORTING PROCEDURE Incidents and claims are to be reported to the insurer at: ATTN: TERRY DORSE /AGENT/AGENCY Title) (Department) WESTLAND INSURANCE BROKERS (Company) P.C. BOX 18468 18952 14ACARTHUR (Street Address IRVINE, CA., 92715 City (State) (Zip Code) ( 714) 833-2382 Telephone D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER I, TERRY DORSE (print/type name), warrant that I have authority to bind the below insurance company and by my signature hereon do so bind this company. SIGNATURE R7AUTHORIZED REPRESENTATIVE( signature re ired on endorsement furnished to the City) CICYN IZAT ICN: WESTLAND INS. BROKERS TITLE: AGENT ALCRPSS: P.O. BOX 18468, IRVINE, CA. 92713 TELFI}iTE: (714) 833-2382 0 January 7, 1993 JUAN* • CCC©©©���■� it 01I1,oIATIe • aiunuR 1161 1776 Saddleback Community Enterprises 25701 Taladro Circle Mission Viejo, California 92691 Re: Contract for Maintenance of City Building and Facilities Gentlemen: MEMBERS OF THE CITY COUNCIL COLLENE CAMPBELL GARY L. HAUSDORFER GIL JONES CAROLYN NASH JEFF VASQUEZ CITY MANAGER GEORGE SCARBOROUGH Enclosed for your records is a fully -executed copy of the Contract for Maintenance of City Building and Facilities. Services under this agreement are to be completed on or before March 31, 1993, in the amount of $84.04 per day. The City has received all required insurance. Thank you for your cooperation. If we can be of further assistance, please call. Very truly yours, C11----1Cheryl Joh son City Clerk Enclosure cc: Director of Public Lands and Facilities (with agreement) Administrative Services (with agreement) 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 498.1171