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1986-0218_ORANGE ,COUNTY OF_Agreement• "City Copy" AGREEMENT FOR THE RENTAL OF MTB VOTE TABULATORS THIS RENTAL AGREEMENT is made and entered into this 18th day of February , 1986, by and between the COUNTY OF ORANGE (hereinafter referred to as "COUNTY"), and the CITY OF SAN JUAN CAPISTRANO (hereinafter referred to as "CITY"). W I TIN E S S E T H WHEREAS, CITY desires t' rent from COUNTY two (2) MTB Vote Tabulators and three (3) M -P memory cartridges so that it may use said vote tabulators and cartridges in conducting the election scheduled for April 8, 1986; and, WHEREAS, the COUNTY is willing to provide said MTB Vote Tabulators and cartridges together with support personnel to CITY for use in the above-mentioned election. NOW, THEREFORE, the par 1. RENTAL PRICE AND C The COUNTY shall r Tabulators and three (3) M -P the above-mentioned election es do mutually agree as follows: t to CITY two (2) MTB Vote cartridges for use in conducting COUNTY will delive the above equipment to a location designated by the CITY Clerk prior to the election, and will pick up the equipment at said loc tion after the election. The equipment shall be returned n the same condition as received by CITY. COUNTY will supply on (1) staff person to assist in the operation of the MTB VoteTa ulators, and provide programming, training, and other necessar support. 2. following invoice: PAYMENT I, In consideration of amounts to COUNTY W a. b. c. One Hundred tabulator; the above, CITY shall pay the thin thirty (30) days of receiving ty Dollars ($120) per vote Six Dollars ($6) per M-PAK cartridge; Twenty Dollard ($20) for transportation costs; d. One Hundred Thee Dollars and Five Cents ($103.05) per staff pers n for staff support. -1- 3. INDEMNIFICATION CITY shall indemnify, hold harmless and defend the COUNTY, its officers, agents and employees against all liability, claims, losses, demands and ;actions for injury to or death of persons or damages to property arising out of, or alleged to arise out of, or in consequepce of this Agreement. IN WITHNESS WHEREOF, the parties hereto have executed this Agreement on the date last executed below. DATED: /AFB, .24 �9 COUNTY OF ORANGE By Registrar o DATED: February 18, 1986 APPROVED AS TO FORM CITY OF B ' r Ph111 p R. ATTEST: JUAN CAPISTRANO ze, City CFerk Mary An Han ver -2- 0 0 TABULATORS - AP Written Communications: Report dated February 18, 986, from the City Clerk, forwarding an agreement wi h the Orange County Registrar to rent automated ballot coun ing equipment for use in tabulating results on elec ion night. Ballot counting will take place in the City C -OU cil Chamber on election night commencing shortly after t e 8:00 p.m. close of polls. Equipment and personnel cc is total $381.05; funds are budgeted in Account No. 01 4130-217. Approval of Agreement: It was moved by CouncilmanHausdorfer, seconded by Councilman Bland, and unanihe mously carried to approve the Agreement for the Rental o MTB Vote Tabulators for use on election night, April 8, 186, and to authorize the Mayor and City Clerk to execute Agreement on behalf of the City. 0 AGENDA ITEM TO: Stephen B. Julian„ City Manager FROM: Mary Ann Hanover, City Clerk SUBJECT: Aqreement for Rental of MTB SITUATION: Agreements have been made wi Voters to rent automated bal tabulating results on electi take place in the City Counc commencing shortly after the anticipated that the semi -of 9:15 p.m. The equipment in equipment used for the 1984 0 February 18, 1986 h the Orange County Registrar of of counting equipment for use in n night. The ballot counting will 1 Chamber on April 8, 1986, 8:00 P.M. close of polls. It is icial results will be completed by uestion is the same type of lection. The County will deliver two vote tabulators the day before the election, one as a backup. on: County staff person will also be provided to assist with equip ent operation. Orange County Registrar of Voters Al Olsen nd his staff have an outstanding record of cooperating with the City election process. Not applicable. FINANCIAL CONSIDERATIONS: Equipment and personnel costs total $381.05 for this service, and funds are allocated in the Ci y Clerk's Department budget, Account No. 01-4130-217. ALTERNATE ACTIONS: None -1- i 0 • Agenda Item -2- February 18, 1986 RECOMMENDATION: Authorize the Mayor and City�Clerk to execute the Agreement for the Rental of MTB Vote Tabul4tors for use on election night, April 8, 1986. 1Y' WIN 1��1 • February 21, 1986 Al Olsen Registrar of Voters 1300 South Grand Santa Ana, California 92705 Re: Agreement for Rental of MTB Vote Tabulators - Dear Mr. Olsen: MEMBERS OF THE CITY COUNCIL ANTHONY L. BLAND LAWRENCE F. BUCHHEIM KENNETH E. FRIES$ GARY L. HAUSDORPSR PHILLIP R. SCHWARTZE CITY MANAGER STEPHEN B. JULIAN The City Council of the City 0 f San Juan Capistrano at its regular meeting held February 18, 1986, approved the Agreement between the County of Orange nd the City of San Juan Capistrano for rental of MTB vote tabula ors for the April 8, 1986, Municipal Election. Two copies of the Agreement a e County, please forward the IIC't office. Thank you for your Very truly yours,��// %-7 DY� MARY `ANNE HANOVER, CMC City Clerk MAH/mac Enclosures cc: Martin & Chapman Co. enclosed. After approval by the Copy" of the Agreement to this 32400 PASEO ADELANTO, SAN JUAN CAPISITRANO, CALIFORNIA 9287E • (714) 493-1171