1986-0218_ORANGE ,COUNTY OF_Agreement• "City Copy"
AGREEMENT FOR THE RENTAL OF
MTB VOTE TABULATORS
THIS RENTAL AGREEMENT is made and entered into this 18th
day of February , 1986, by and between the COUNTY OF ORANGE
(hereinafter referred to as "COUNTY"), and the CITY OF SAN JUAN
CAPISTRANO (hereinafter referred to as "CITY").
W I TIN E S S E T H
WHEREAS, CITY desires t' rent from COUNTY two (2) MTB Vote
Tabulators and three (3) M -P memory cartridges so that it may
use said vote tabulators and cartridges in conducting the
election scheduled for April 8, 1986; and,
WHEREAS, the COUNTY is willing to provide said MTB Vote
Tabulators and cartridges together with support personnel to CITY
for use in the above-mentioned election.
NOW, THEREFORE, the par
1. RENTAL PRICE AND C
The COUNTY shall r
Tabulators and three (3) M -P
the above-mentioned election
es do mutually agree as follows:
t to CITY two (2) MTB Vote
cartridges for use in conducting
COUNTY will delive the above equipment to a location
designated by the CITY Clerk prior to the election, and will pick
up the equipment at said loc tion after the election. The
equipment shall be returned n the same condition as received by
CITY. COUNTY will supply on (1) staff person to assist in the
operation of the MTB VoteTa ulators, and provide programming,
training, and other necessar support.
2.
following
invoice:
PAYMENT
I,
In consideration of
amounts to COUNTY W
a.
b.
c.
One Hundred
tabulator;
the above, CITY shall pay the
thin thirty (30) days of receiving
ty Dollars ($120) per vote
Six Dollars ($6) per M-PAK cartridge;
Twenty Dollard ($20) for transportation costs;
d. One Hundred Thee Dollars and Five Cents ($103.05)
per staff pers n for staff support.
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3. INDEMNIFICATION
CITY shall indemnify, hold harmless and defend the
COUNTY, its officers, agents and employees against all liability,
claims, losses, demands and ;actions for injury to or death of
persons or damages to property arising out of, or alleged to
arise out of, or in consequepce of this Agreement.
IN WITHNESS WHEREOF, the parties hereto have executed
this Agreement on the date last executed below.
DATED: /AFB, .24 �9 COUNTY OF ORANGE
By
Registrar o
DATED: February 18, 1986
APPROVED AS TO FORM
CITY OF
B ' r
Ph111 p R.
ATTEST:
JUAN CAPISTRANO
ze,
City CFerk Mary An Han ver
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0 0
TABULATORS - AP
Written Communications:
Report dated February 18, 986, from the City Clerk,
forwarding an agreement wi h the Orange County Registrar to
rent automated ballot coun ing equipment for use in
tabulating results on elec ion night. Ballot counting will
take place in the City C -OU cil Chamber on election night
commencing shortly after t e 8:00 p.m. close of polls.
Equipment and personnel cc is total $381.05; funds are
budgeted in Account No. 01 4130-217.
Approval of Agreement:
It was moved by CouncilmanHausdorfer, seconded by
Councilman Bland, and unanihe
mously carried to approve the
Agreement for the Rental o MTB Vote Tabulators for use on
election night, April 8, 186, and to authorize the Mayor
and City Clerk to execute Agreement on behalf of the
City.
0
AGENDA ITEM
TO: Stephen B. Julian„ City Manager
FROM: Mary Ann Hanover, City Clerk
SUBJECT: Aqreement for Rental of MTB
SITUATION:
Agreements have been made wi
Voters to rent automated bal
tabulating results on electi
take place in the City Counc
commencing shortly after the
anticipated that the semi -of
9:15 p.m. The equipment in
equipment used for the 1984
0
February 18, 1986
h the Orange County Registrar of
of counting equipment for use in
n night. The ballot counting will
1 Chamber on April 8, 1986,
8:00 P.M. close of polls. It is
icial results will be completed by
uestion is the same type of
lection.
The County will deliver two vote tabulators the day before the
election, one as a backup. on: County staff person will also be
provided to assist with equip ent operation. Orange County
Registrar of Voters Al Olsen nd his staff have an outstanding
record of cooperating with the City election process.
Not applicable.
FINANCIAL CONSIDERATIONS:
Equipment and personnel costs total $381.05 for this service, and
funds are allocated in the Ci y Clerk's Department budget,
Account No. 01-4130-217.
ALTERNATE ACTIONS:
None
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i 0 •
Agenda Item -2- February 18, 1986
RECOMMENDATION:
Authorize the Mayor and City�Clerk to execute the Agreement for
the Rental of MTB Vote Tabul4tors for use on election night,
April 8, 1986.
1Y' WIN 1��1
•
February 21, 1986
Al Olsen
Registrar of Voters
1300 South Grand
Santa Ana, California 92705
Re: Agreement for Rental of MTB Vote Tabulators -
Dear Mr. Olsen:
MEMBERS OF THE CITY COUNCIL
ANTHONY L. BLAND
LAWRENCE F. BUCHHEIM
KENNETH E. FRIES$
GARY L. HAUSDORPSR
PHILLIP R. SCHWARTZE
CITY MANAGER
STEPHEN B. JULIAN
The City Council of the City 0 f San Juan Capistrano at its
regular meeting held February 18, 1986, approved the Agreement
between the County of Orange nd the City of San Juan Capistrano
for rental of MTB vote tabula ors for the April 8, 1986,
Municipal Election.
Two copies of the Agreement a e
County, please forward the IIC't
office.
Thank you for your
Very truly yours,��//
%-7 DY�
MARY `ANNE HANOVER, CMC
City Clerk
MAH/mac
Enclosures
cc: Martin & Chapman Co.
enclosed. After approval by the
Copy" of the Agreement to this
32400 PASEO ADELANTO, SAN JUAN CAPISITRANO, CALIFORNIA 9287E • (714) 493-1171