1994-0701_ORANGE ,COUNTY OF_Agreement1 AGREEMENT FOR ANIMAL CONTROL AND SHELTER SERVICES
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THIS AGREEMENT, entered into this 1st day of July 1994, which date is
5 enumerated forur oses of reference only, p p y, is by and between the COUNTY OF
8 ORANGE, a political subdivision of the State, hereinafter referred to as "COUNTY,"
7 and the CITY OF SAN JUAN CAPISTRANO, a municipal corporation, hereinafter
8 referred to as "CITY."
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WITNESSETH:
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14 WHEREAS, CITY is desirous of contracting with COUNTY for the
15 performance of the animal control and animal shelter services through COUNTY's
16 Health Officer, as described herein; and
WHEREAS, COUNTY is willing and able to render such services on terms and
17 conditions hereinafter set forth;
18 NOW THEREFORE, IT IS MUTUALLY AGREED as follows:
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20 1. TERGA
21 A. This Agreement shall begin on July 1, 1994, and end
22 June 30, 1995.
B. The term of this Agreement shall be automatically extended for
23 a 180 day period through December 31, 1995, if a successor Agreement between
24 the parties is not in force by July 1, 1995, and no notice of non -renewal has been
25 given by either CITY or COUNTY in accordance with Paragraph 2 of this Agreement.
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2. TERMINATION
A. If either party determines not to renew this Agreement, written
notice shall be given to the other party no later than December 31, 1994.
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3. SERVICES
A. COUNTY agrees, under the direction of the Health Officer of
COUNTY, to provide animal control services within the corporate limits of CITY.
Services provided by COUNTY shall include the enforcement of State statutes
deemed applicable to CITY by COUNTY. COUNTY will not be obligated to enforce
any ordinances adopted by CITY except those adopted in compliance with
Paragraph 5 of this Agreement. The level of animal control and shelter services to
be provided under this Agreement shall be established as those customarily provided
to residents of unincorporated areas of the COUNTY. Services shall be provided in
the following three categories.
(1) FIELD SERVICES: Field Services shall be provided seven days a
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week, 24 hours per day, 365 days a year, with the level of service reduced
between the hours of 11:00 p.m. and 7:00 a.m. Telephone service request
lines answered between 8:00 a.m. and 5:00 p.m. everyday, except holidays;
lines monitored and responded to on a priority basis on holidays and after
5:00 p.m. Activities include, but are not limited to: patrol of assigned
regional areas; impounding of stray dogs or confined stray cats and of
owner- released animals; pick up of injured wildlife; cruelty investigations;
return of unclaimed animals (following required retention period) to one
designated location on behalf of CITY; field release to owner and impound
fee collection for licensed dogs impounded; bite investigations; quarantine
activities including home checks of animals involved in bites; inspections of
facilities which are required to comply with the vicious dog ordinance;
transportation of all injured impounded animals to emergency veterinarians;
issuance of citations, impounding of dead animals for disposal; response to
service request calls from law enforcement and city officials to assist in
areas regarding suspected criminal activities or zoning violations; citizen
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contacts to give information or advice regarding wildlife or other animal
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concerns, not to include wildlife eradication services.
In house field services activities shall include: assistance to citizens
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regarding barking dogs and other nuisance complaints; advice regarding
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wildlife management and other issues which may not require contact in the
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field by an officer; visits to schools and community groups to provide
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education regarding wildlife management, responsible pet ownership and
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other animal control issues.
8 (2) SPECIAL SERVICES: (Pet and Facility Licensing) In keeping with
Public Health laws which require the rabies vaccination and licensing of all
9 dogs over four months old, COUNTY shall canvass every residence within
10 the CITY approximately every 20 months to locate and license unlicensed
11 dogs. Licenses shall be sold at the residence; enforcement officers will
12 follow-up on problems when necessary. Nothing in this contract prohibits
other methods for the sale of dog licenses by CITY or COUNTY.
13 All animal related businesses in the jurisdiction will be inspected twice
14 each year and in response to any complaints received to assure that facilities
15 meet required standards. Appropriate notification shall be given to CITY. In
16 those cities which allow animal permits for private homes, permits shall be
17 issued with the approval of CITY following neighborhood investigation and
inspection of the home to assure that the residence has adequate facilities to
18 maintain the requested number of animals.
19 Pet license renewals shall be processed through an automated
20renewal system. COUNTY will process renewals and answer telephone and
21 in-person questions regarding licensing requirements.
22 Low cost vaccination clinics, coordinated by Animal Control staff, will
be held throughout the year in various locations in the County in cooperation
23 with the Veterinary Association.
24 (3) SHELTER SERVICES: Shelter will receive animals from the public
25 365 days a year from 7:00 a.m. until 11:00 p.m. Stray animals will be
26 accepted without charge. Owners who release their animals will be charged
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1 a fee. The Shelter will be open to the public to locate lost pets or for pet
2 adoption Monday through Saturday (not including holidays) from 10:00 a.m.
a to 5:00 p.m., and until 7:00 p.m. on Wednesday. A low cost vaccination
clinic will be held the first Tuesday of each month at the Shelter.
4 The Shelter shall retain dogs and cats without owner identification for
5 three days, plus the day of impound and any Sundays or holidays. Those
g with identification shall be retained seven days, plus the day of impound and
7 any Sundays or holidays. Animals will be kept on public display to allow
8 owner identification. When animals are wearing identification, owners will be
contacted by telephone and by mail. If animals are not redeemed by their
9 owners and adoption holds have not been placed, some may be made
10 available for adoption for an additional time period on a space available basis.
11 Those which are neither redeemed nor adopted will be euthanized and
12 carcasses disposed of.
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If CITY wishes to request additional retention days for healthy, non-
aggressive animals impounded within CITY such services may be requested
14 in writing with 60 days advance notice. Such service will be provided to
15 CITY upon written approval of the Health Officer. If agreed to, additional
16 animal retention days will be offered on a space available basis only. CITY
17 shall pay charges for additional retention days as defined in Paragraph 6, C,
18 4, and in compliance with Paragraph 6, B.
Veterinary services shall be available seven days a week. Veterinary
19 staff shall perform required euthanasia by lethal injection. Necropsies will be
20 performed on animals which die under suspicious circumstances and at the
21 request of law enforcement.
22 B. COUNTY shall furnish and supply all necessary labor,
23 supervision, equipment, and supplies to provide the services described in this
Agreement. In all instances wherein special supplies, stationary, notices, forms and
24 the like are issued in the name of CITY, the same shall be supplied by CITY at its
25 own expense.
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C. The method by which services are provided, the standard of
performance, any other matters incidental to the performance of such services, and
the control of personnel so employed, shall be determined by COUNTY. In the
event of a dispute between the parties as to the extent of the duties and functions
to be provided hereunder, or the level and manner of performance of such services,
the parties shall meet in good faith to resolve their differences. In the event of an
impasse, the decision of the Health Officer of COUNTY shall be final.
D. To facilitate the performance of services hereunder, COUNTY
shall have full cooperation and assistance from CITY, its officers, agents and
employees.
E. If agreeable to both parties, additional services may be
rendered by COUNTY and paid for by CITY.
F. COUNTY agrees to maintain its animal shelter in a humane
manner and keep said premises in a clean condition at all times, and that all services
furnished by it hereunder shall be in accordance with the laws of the State of
California, and that it will give required notices and use humane methods of care
and destruction of any animal coming under it jurisdiction.
4. STATUS OF CONTRACTOR
Although the services herein described are municipal functions, all
persons employed by COUNTY to provide said services shall be COUNTY
employees; no person employed hereunder shall have the right to any CITY pension
or civil service status. When performing services under this Agreement and for the
purpose of giving official status to the performance thereof where necessary, but
not for the purpose of liability or indemnification, every COUNTY officer or employee
shall be deemed to be an officer or agent of CITY.
5. CONFORMITY OF LAWS OR REGULATIONS
A. Notwithstanding anything to the contrary herein contained, this
Agreement shall terminate at any time that CITY fails to enact, and to maintain in
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1 full force and effect an ordinance identical in intent to the provisions of Article 1
2 through 10 of Division 1 of Title 4, and Divisions 1, 2, and 3 of Title 5 of the
3 Codified Ordinances of the County of Orange, and other regulations presently
adopted by the Orange County Board of Supervisors concerning animal control,
4 including those which relate to fees. This Agreement shall also terminate if CITY
5 does not enact the same amendments to its Municipal Code as those adopted by
6 COUNTY's Board of Supervisors regarding animal control within sixty (60) days
7 after a request to do so by COUNTY Health Officer.
8 B. If CITY is considering adopting an ordinance and requesting its
enforcement by COUNTY, the Health Officer may provide assistance to CITY in
9 defining the manner in which the proposed ordinance enforcement would be
10 provided by COUNTY. COUNTY will provide such services when a written request
11 is received sixty (60) days prior to the requested implementation of the service upon
12 the written approval of the Health Officer. The manner and extent to which
13 services are provided in response to such a request shall be determined by the
Health Officer and will only be provided if the cost of such services can be
14 delineated and accommodated under the provisions of Paragraph 6, C.
15 C. CITY may request that specific ordinances adopted by COUNTY
16 not be enforced in CITY when written request for exclusion is received sixty (60)
17 days prior to the requested exclusion upon the written approval of the Health
18 Officer. Such requests will only be considered provided they are not in conflict with
State statutes or do not endanger the public health. The COUNTY Health Officer,
19 acting on behalf of COUNTY, may use discretion and need not request CITY to
20 adopt amendments which do not apply to CITY.
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22 6. PAYMENTS
21 A. BASIS FOR PAYMENT - CITY shall pay COUNTY for the actual
costs of providing animal control and animal shelter services.
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B. PAYMENT METHOD -
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(1) In consideration for the animal control and animal shelter
services provided by COUNTY during the term of this Agreement,
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CITY shall make a FY 1994-95 Provisional Payment to COUNTY in the
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amount of $33,865. This payment for 1994-95 services shall be
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adjusted by a 1993-94 credit of $1,882 and further adjusted by a
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final 1992-93 debit of $229, resulting in a total adjusted provisional
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payment of $32,212. This payment shall be adjusted as described in
Paragraph 6 E, below.
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(2) The Provisional Payment shall be paid to COUNTY in four
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installments, each equal to twenty five percent (25%) of the total
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Provisional Payment. The first installment is due September 30,
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1994, the second is due December 30, 1994, the third is due March
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30, 1995, and the fourth is due June 30, 1995.
(3) If payment is not received by COUNTY within thirty (30)
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days after the due date, COUNTY may cease providing any further
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service under this Agreement with CITY and may satisfy the
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indebtedness in any manner prescribed by law.
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(4) CITY shall not be called upon to assume any liability for
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the direct payment of any salaries, wages or other compensation to
any COUNTY personnel performing services hereunder for said
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COUNTY, or any liability other than provided for in this Agreement.
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CITY shall not be liable for any compensation or indemnity to any
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COUNTY employee for injury or sickness arising out of his or her
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employment.
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(5) In the event this Agreement is extended in accordance
Paragraph 1 B. above, CITY shall make monthly provisional payments
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to COUNTY in an amount equal to one twelfth of the amount shown
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as the adjusted Provisional Payment in Paragraph 6 B (1) above. Such
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payments shall be due no later than thirty (30) days after the month in
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which services were provided.
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C. DETERMINATION OF ACTUAL COST OF SERVICES -
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(1) COUNTY agrees to collect and maintain expenditure and
workload data to be used to determine the actual cost of the animal
control and shelter services provided to CITY during the term of this
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Agreement.
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(2) CITY's Actual Cost of Animal Control Field Services shall
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be determined by applying CITY's percentage of the total field Actions
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provided by COUNTY to COUNTY's Total Actual Expenditures
(including indirect charges) for providing all Animal Control Field
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Services within COUNTY.
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(3) CITY's Actual Cost of Animal Control Special Services
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shall be determined by applying CITY's percentage of the total animal
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licenses sold by COUNTY to COUNTY's Total Actual Expenditures
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(including indirect charges) for providing all Animal Control Special
Services within COUNTY.
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(4) CITY's Actual Cost of Animal Shelter Services shall be
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determined by applying the CITY's percentage of animal charge days,
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for animals impounded from within the corporate limits of CITY and
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animals received from residents of CITY, to COUNTY's Total Actual
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Expenditures (including indirect charges) for providing all Animal
Shelter Services within COUNTY. An animal charge day is defined
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here as each day or portion of a day that an animal is housed at
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COUNTY's Animal Shelter.
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D. FEE REVENUE -
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(1) COUNTY shall have all powers of CITY and shall receive all
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cooperation possible from CITY to enable efficient enforcement of fee
collection. COUNTY shall retain all fees and revenue derived from the
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enforcement of the CITY Ordinances pertaining to the animal control
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services provided by COUNTY.
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(2) COUNTY agrees to keep record of and to credit to CITY all
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license revenue collected from residents of CITY, and all fee revenue
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1 generated from animals received from CITY residents or impounded
2 within the corporate limits of CITY. Said revenue credit shall be used
a to determine the Net Cost of animal control and shelter services
described in Paragraph 6 E. below.
4 E. ADJUSTMENTS TO PROVISIONAL PAYMENT -
(1) CITY's combined Actual Costs of Animal Control and
6 Shelter Services, as described in Paragraphs 6 C. (2), 6 C (3) and 6 C
7 (4) above, shall be reduced by the total amount of license and other
8 fee revenue generated from CITY, as described in Paragraph 6 D.
above, to determine the Net Cost of Service provided under this
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Agreement.
10 (2) If the Net Cost of Service is less than the Provisional
11 Payment amount indicated in Paragraph 6 B (1) above, the COUNTY
12 shall credit difference to CITY. COUNTY agrees to refund the
19 difference if CITY does not enter into a subsequent agreement with
COUNTY for animal control and shelter services.
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13► If the Net Cost of Service is greater than the Provisional
is Payment amount indicated in Paragraph 6 B (1) above, then COUNTY
16 shall invoice CITY for the difference if CITY does not enter into a
17 subsequent agreement. If payment is not received by COUNTY within
18 sixty (60) days after the invoice is submitted, COUNTY may satisfy
the indebtedness in any manner prescribed by law.
19 14) COUNTY agrees to complete the calculation of the Net
2011 Cost of Service for animal control and animal shelter services, and
21 credit or refund any overpayment by CITY, or invoice CITY for the
22 additional amount owed by CITY, on or before December 31, 1995.
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7. FINANCIAL/OPERATIONAL ADVISORY BOARD
24 The parties agree that there shall be a Financial/Operational Advisory
25 Board to advise the Director of Animal Control on financial and operational
26 matters and to assess cost recovery options for future years. The
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Financial/Operational Advisory Board shall be made up of seven members,
four members appointed by the Orange County League of Cities and three
members appointed by COUNTY.
8. RECORDS
All records created or received by COUNTY in accordance with
this Agreement shall be COUNTY records. COUNTY agrees to keep such
books and records in such form and manner as the Auditor -Controller of
COUNTY shall specify. Said books shall be open for examination by CITY at
all reasonable times.
9. ANIMALS RETAINED FOR CRIMINAL PROSECUTION
Animals which are being retained in criminal prosecutions,
except for violations of Animal Control regulations and/or ordinances
pursuant to the Agreement, are not to be construed as held pursuant to the
services provided under this Agreement; housing will be done at the
discretion of the COUNTY and at the COUNTY's usual and customary
charges for such housing.
10. ALTERATION OF TERMS
This Agreement fully expresses all understandings of COUNTY
and CITY with respect to the subject matter of this Agreement, and shall
constitute the total Agreement between the parties for these purposes. No
addition to, or alteration of, the terms of this Agreement shall be valid unless
made in writing, formally approved and executed by duly authorized agents
of both parties.
11. INDEMNIFICATION
A. That neither COUNTY nor any officer or employee thereof shall
be responsible for any damage or liability occurring by reason of anything
done or omitted to be done by CITY under or in connection with any work,
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authority or jurisdiction delegated to CITY under this Agreement. It is also
understood and agreed that, pursuant to Government Code Section 895.4,
CITY shall fully defend, indemnify and hold COUNTY harmless from any
liability imposed for injury Jas defined by Government Code Section 810.81,
including attorneys fees and costs, occurring by reason of anything done or
omitted to be done by CITY under or in connection with any work, authority
or jurisdiction delegated to CITY under this Agreement.
B. That neither CITY nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason of anything done
or omitted to be done by COUNTY under or in connection with any work,
authority or jurisdiction delegated to COUNTY under this Agreement. It is
also understood and agreed that, pursuant to Government Code Section
895.4, COUNTY shall fully defend, indemnify and hold CITY harmless from
any liability imposed for injury las defined by Government Code Section
810.81, including attorneys fees and costs, occurring by reason of anything
done or omitted to be done by COUNTY under or in connection with any
work, authority or jurisdiction delegated to COUNTY under this Agreement.
12. NOTICES
Unless the persons or addresses are otherwise identified by notice
given in the manner specified by this paragraph, all notices authorized or
required by this Agreement shall be deemed effective when reduced to
writing and deposited in the United States mail, certified, and addressed as
follows:
To CITY: City Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, Ca 92675
To COUNTY: Health Officer
County of Orange
515 N. Sycamore
Santa Ana, Ca 92701
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1 IN WITNESS WHEREOF, the CITY of San Juan Capistrano by motion duly
2 adopted by its City Council, caused this Agreement to be signed by its Mayor and
a attested by its Clerk, and the COUNTY OF ORANGE by order of its Board of
Supervisors, has caused these presents to be subscribed by the Chairman of said
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Board and this seal of said Board to be affixed thereto and attested by the Clerk of
5 the Board, all on the day and year first above written.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
DATED: JUL 5 1994 By
Chairman, Board -of Supervise
DATED: JUL 5 1994 SIGNED AND CERTIFIED THAT A
COPY OF THIS DOCUMENT HAS
BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
11 Ct'. t�R u O
PH LIS A. HENDERSON
Cie k of the Board of Supervisors
of the County of Orange, California
DATED: S zs i
DATED: 1P1Zl &!f
DATED: ��3/�9�
DATED:
contract
APPROVED AS TO FORM:
sem
Z)UNQ4L
amunicip corpora . n
BY
ayor
ATTEST:
By di —
City Clerk
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Presentation of Resolution:
Council Member Nash read the Community Service Award in full and presented it to Ms. Monique Rey of South
Coast Audubon, and Mayor Campbell expressed appreciation to Ms. Rey and her volunteers for their efforts.
CONSENT CALENDAR
It was moved by Council Member Nash, seconded by Council Member Hausdorfer, that the staff re mme
accepted for the following items listed on the Consent Calendar. The motion carried by the follovote:
AYES: Council Members Hausdorfer, Jones, Nash, Vasquez,,2dd Mayor Campbell
NOES: None
ABSENT: None
1. APPROVAL OF CITY COUNCIL MINUTES
a. Regular Meetina of May 17. 1994
The Minutes of the Regular Meeting of May, 1994, were approved as submitted.
b.
The Minutes of the Adjourned Re ar Meeting of May 24, 1994, were approved as submitted.
2. APPROVAL OF CO OPT AGENCY
a. &gular Meeting of May 0. 1994
The Minutes ofthe gular Meeting of May 17, 1994, were approved as submitted.
b. Adioumed Reg Meeting of Mav 24. 1994
The Minuteof the Adjourned Regular Meeting of May 24, 1994, were approved as submitted.
3.
be
The Report dod June 21, 1994, from the Planning Director, advising that seven new development applications
were receiv d by the City since the last report of May 17, 1994, was received and filed.
4. 31441 A—VEND)A DE
(RANCHOUCO SEWER EMERGENCY REPAIRS) SIFRgA VISTA
R/P. HARRIS) (600.30)
/7Agreemcnt
he Report dated June 21, 1994, from the Director of Engineering and Building, the License
Mrs. Patricia Harris was approved allowing the City to have improved access to the existing
located at Sierra Vista Equestrian Center to make emergency sewer repairs. The Mayor was
authorized to execute the Agreement on behalf of the City.
5. RENEWAL OF AGREEMENT FOR ANEVIAL CONTROL AND SHELTER SERVICES FOR
FISCAL YEAR 1994-95 (COUNTY OF ORANGE) (600.50)
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As set forth in the Report dated June 21, 1994, from the Assistant to the City Manager, the Agreement with the
County of Orange for Animal Control Services was approved for the period of July 1, 1994, to June 30, 1995,
City Council Minutes -3- 6/21/94
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for a total adjusted provisional payment of $32,212. The Mayor was authorized to execute the Agreement on
behalf of the City.
As et forth in the Report dated June 21, 1994, from the City Manager, the one-year Extension of Agreement
with e County for the provision of fire services was approved for the period of July 1. 1994, through June 30,
1495,%the same terms. The one-veaz extension allows the City to continue working with the County and other
cities udy alternative organizational structures and funding strategies for fire services. The Mayor was
authorto execute the Agreement on behalf of the City.
As set forth in a Report dated June 21, 1994, from the Director of Administrative Services, the two bids
received for the r lacement of the City's outdated graphics computer system were rejected. based on one bid
being substantially ver budget and the other not submitted. Staff was directed to solicit bids from selected
Macintosh authorized dealers and return to the City Council with a recommendation for the replacement of this
equipment.
�.�A�Y�Qi��ICi�,'i��l��l:I �I_ a :. ul � ' C • :..�.0 ��
1:�:.. � • 1_ 1 I :. 1. 4 1:1 r .. 1
As set forth in the Report date June 21, 1994, from the Director of Engineering and Building, the following
Resolution was adopted certifyin the City's Pavement Management Program to maintain the City's eligibility
to receive Measure M transportati improvement funding:
MANAGEMENT P OG A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRAN CALIFORNIA, CERTIFYING THE EXISTENCE OF A
PAVEMENT MANAGEMENT ROGRAM
Staff was authorized to submit the Measure eligibility package.
9. RESOLUTION APPROVINGCONCFPTI
UNDERGRQ1M SE R PUMP AT P C AT TBE INTERSECTIONO
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Asset forth in the Report dated June 21, 1994, from a Director of Planning, the following Resolution was
adopted approving the conceptual plan for Capital ovement Project (CIP) 718 for the Marbella Pump
Station:
PUMP STATION UPGRADE - A RESOLUTION OF TVE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING CONCEPTUAL
IMPROVEMENT PLANS FOR MARBELLA SANITARY SEWER PUMP STATION
UPGRADE. CAPITAL IMPROVEMENT PROJECT 718
City Council Minutes -4- 6121194
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AGENDA ITEM June 21, 1994
TO: George Scarborough, City Manager
FROM: Jennifer Murray, Assistant to the City Manager
SUBJECT: Renewal of Agreement with County of Orange - Animal Control and Shelter
Services for FY 1994-95
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RECOMMENDATION:
Move to approve the Agreement with the County of Orange for Animal Control Services
during the period of July 1, 1994 to June 30, 1995.
SITUATION:
The City's agreement with the County of Orange for Animal Control Services is set to
expire June 30, 1994. Pursuant to this agreement, County Animal Control staff have been
providing services which include animal rescues, animal sheltering, emergency response,
impound actions, field investigations, and quarantine actions. A new agreement with the
County of Orange has been prepared for the 1994-95 fiscal year and is attached. This
agreement proposes no change in the services that are being rendered by the County of
Orange for the period of July 1, 1993 to June 30, 1994.
Summary of Contract Components
Services provided in the contract include field services such as patrol, impounds of stray
animals, pick ups of injured animals, cruelty investigations, bite investigations, impound of
dead animals for disposal, citizen contacts for information regarding wildlife or other animal
concerns, and responses to service request calls from law enforcement and city officials.
The contract also includes special services such as pet and facility licensing, inspections, and
low cost vaccination clinics. A final component of the contract is for shelter services.
Shelter services are provided at the County shelter in Orange.
The County of Orange provides animal control services for 23 incorporated cities and the
unincorporated areas of the County. The County provides information about services
rendered to cities on a quarterly basis. Additionally, the contract cities provide 4 of 7
members of the Fin ancial/Operational Advisory Board. This Board reviews operational
matters and assesses cost recovery options with the goal of keeping Animal Control service
cost effective for the cities.
FOR CITY COUNCIL AGENdf-� / J
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Evaluation of Service
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Staff believes the services provided by Orange County Animal Control during the 1992-93
contract year have met the intent of the contract and have been provided in a professional
and humane manner. The contract with the County has proven to be a cost efficient way
for the City to meet its animal control obligations. Orange County Animal control staff
provide information to the city on a quarterly basis about the types and number of service
hours provided in San Juan Capistrano. Additionally, they are responsive to finding
solutions which meet the needs of the contract cities residents.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
Not applicable
FINANCIAL CONSIDERATIONS:
The cost of the contract is determined by the County on a "best guess basis" about the
quantities of various types of services ( such as animal shelter days and hours of field patrol)
needed in the upcoming fiscal year. The County uses service data from prior years to assist
in making provisional cost estimates. Final payment to the County is based upon the actual
amounts of specific services rendered.
After a contract year concludes, a City may receive a credit if it has paid for more services
than were rendered, or it may receive a debit if it received more services than it initially
paid for during the contract year. San Juan Capistrano has been fortunate to receive credits
for a number of years. The City budgets the cost of the contract not on the full estimated
cost, but upon an adjusted cost amount that takes into consideration final credits or debits
from the two prior years.
The overall cost of the contract for the 1994-95 fiscal year is estimated to be $33,865. This
represents a reduction in overall cost of about 5% from the prior year, when the overall cost
was estimated to be $35,551. The adjusted provisional payment for the 1993-94 fiscal year
was $25,503. This was the amount the City included in the operating budget.
The adjusted net provisional cost for Animal Control Services for the 94-95 fiscal year is
$32,212. This cost is higher than the adjusted provisional cost for 1993-94 by $6,709. This
cost increased because credits from the previous two fiscal years were significantly smaller
than they were last year. As the County gets more data history on the nature of animal
control services rendered to its contract cities, it is better able to estimate actual costs for
the upcoming fiscal year; thus over time, anticipated costs at the beginning of the fiscal year
should more closely reflect actual costs at the end of the year. The City's proposed budget
for 1994-95 will reflect the higher adjusted provisional payment.
NOTIFICATION:
Orange County Health Services Department, Division of Animal Control
0 0
ALTERNATE ACTIONS:
1. Move to approve the Agreement with the County of Orange for Animal Control
Services during the period of July 1, 1994 to June 30, 1995.
2. Request additional information from staff.
RECOMMENDATION:
Move to approve the Agreement with the County of Orange for Animal Control Services
during the period of July 1, 1994 to June 30, 1995.
Respectfully submitted,
ennif M. Mur:a
Assist nt to the City Manager
JMM.jmm
Attachment: Agreement for Animal Control and Shelter Services
May 31, 1994
R
OF
GE
HEALTH CARE AGENCY
OFFICE OF THE DIRECTOR
515 N. SYCAMORE
SANTA ANA, CALIFORNIA 92701
(714) 834-6021
FAX (714) 834-5506
Mr. George Scarborough, City Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, Ca 92675
• TOM URAM
DIRECTOR
Subject: Animal Control/Shelter Contract for Fiscal Year 1994-95
Dear Mr. Scarborough:
RONALD R. DILUIGI
ASSISTANT AGENCY DIRECTOR
Enclosed is an original and two copies of the Fiscal Year 1994-95 Contract, and
back up documents, for your city for Orange County Health Care Agency/Public
Health Animal Control/Shelter Services.
This year's contract language has not changed. The only significant budgeting
change is the allocation of the Rabies Bite Reporting System costs solely to the
County as recommended in the Hughes-Heiss Report.
There is a projected FY 1993-94 underexpenditure of $371,589 based on three
quarters of data, which has been proportionately assigned to contract cities. This
underexpenditure is largely due to higher revenue produced from last year's increase
in dog license and impound fees which were approved after contracts had been
distributed. Additionally, an unusual number of unanticipated vacant positions
occurred during the year.
As always, costs are assigned to contract cities based on actual service. This
causes the contract amounts to fluctuate each year based on a variety of factors.
As an example, the cost to the unincorporated area is higher due to the increased
demand for service in areas such as Rancho Santa Margarita.
The enclosed Fiscal Year 1994-95 supporting documents are as follows:
A. Projected FY 93-94 Animal Control/Shelter costs based on information
through March 31, 1994.
B. The overall budget for Animal Control/Shelter - four pages.
C. The projected FY 1994-95 Animal Control/Shelter costs by city.
-,.. 0 0
Mr. Scarborough
May 31, 1994
Page 2
D. Five pages, displaying Field Action, Licensed Dogs, and Animal Care
Days by city. These are the basis of spreading Field Costs, Special
Services Costs, and Shelter Costs, respectively.
E. The Adjusted Provisional Payment. FY 1994-95's Provisional
Payment is adjusted by FY 1992-93 Final Adjustment and the
FY 1993-94 Provisional Adjustment which results in the Adjusted
Provisional Payment (Column #6).
The Provisional Rate (Column #3) is the estimated net cost for
services for FY 1994-95. The Adjusted Provisional Payment is
the payment for FY 1994-95, which will be billed quarterly.
Please return the original and all signed copies by July 12, 1994, to the address
shown below:
Judy Maitlen, Director
Orange County Animal Control
561 City Drive South
Orange, Ca 92668
If you have any questions regarding this information, or the process, please call
Animal Control Director, Judy Maitlen, at (714) 935-7107.
Sincerely,
Tom Uram
Director
JM:cpc
Enclosures
cc: Ernie Schneider, County Administrative Office
contcvr
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:�=e_i=xto 1461
1776
June 22, 1994
Judy Maiden, Director
Orange County Animal Control
561 City Drive South
Orange, California 92668
Dear Ms. Maiden:
MEMBERS OF THE CITY COUNCIL
COLLENE CAMPBELL
GARYL. HAUSOORFER
31L JONES
CAROLYN NASH
FF VASOUEZ
CITY IJA%AGER
GEORGE SCARBOROUGH
At their meeting of June 21, 1994, the City Council of the City of San Juan Capistrano approved
the Agreement for Animal Control and Shelter Services for Fiscal Year 1994-95.
Three copies of the Agreement have been signed by the City and are enclosed. Upon approval
of the Board of Supervisors, please return one fully -executed copy to the City Clerk's office.
Thank you for your cooperation. If we can be of further assistance, please call.
Very truly yours,
Cheryl Johnson
City Clerk
Enclosure
cc: Jennifer Murray
32400 PASEO ADELANTO, SAN JUAN CAPISTRANO. CALIFORNIA 92675 0 (714) 493-1171