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1976-0107_ORANGE ,COUNTY OF_Cooperatoion Agreement.,... rJ
THIS INS nUrdC,u ;3 -- ✓F^a'
...'i;'-
17YE. ST ,i�
Superor C A e,By
40F}FtiQl-'lOti AGREEME:;T
2
3 THIS AGREE<"IENT entered into this 7th day of January 1976 ,
4 by and between the County of Orange, hereafter "COUNTY" and the City of San Juan
5 Capistrano hereafter "CITY".
6 WHEREAS, Title I of the Housing and Community Development Act of 1974, here -
7 after "ACT", makes available to cities under 50,000 population and the unincorpor-
$ ated area of the County of Orange certain sums to be used for a broad range of housing
9 and community development activities; and
WHEREAS, said ACT authorizes such cities to enter into cooperation agreements
11 with COUNTY for the purpose of undertaking or assisting in the undertaking cf essential
12 j community development and housing assistance activities;
13;1 NOW, THEREFORE, the parties agree as follows:
14 1. This Agreement shall constitute a cooperation agreement between the parties
15 within the meaning of Section 102(a)(6) of the ACT. The parties agree to cooperate
16 in the undertaking, or assisting in undertaking, essential community development and
171 housing assistance activities, especially urban renewal and publicly assisted housing.
18 1 2. COUNTY shall be responsible for the preparation, adoption, and submission
1911 of an Urban County Application to the Department of Housing and Urban Development,
20ij hereinafter "HUD". In the preparation of said application, COUNTY shall give due
21 i consideration to CITY`s analysis of community development needs and proposed activities.
22 I 3. CITY shall comply with the community development plan and program and the
23 housing assistance plan which are developed pursuant to said application, and all laws,
24 regulations and policies applicable to said grant.
25
4. In
the event COUNTY's Urban County application
is approved
by HUD, COUNTY
26
shall forward
to CITY any such grant funds received from
HUD which are attributable
27
to activities
conducted by CITY, unless another form of distribution
is required by
2311 the ACT -
29 5. The activities to be undetaken during the term of this Agreement will be
30 chosen by CITY from the following listing.
31 a. Acquisition of Real Property
321I b. Public Works, Facilities, Site Improvements
1,
21
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
23
29
30
31'
32
n
u
c. Code Enforcement
d. Clearance, Demolition, Rehabilitation
e. Rehabilitation loans and Grants
f. Special Projects for Elderly and Handicapped
g. Payments for Loss of Rental Income
h. Disposition of Real Property
i. Provision of Public Services
J. Payment of Non -Federal Shares
k. Completion of Urban Renewal Projects
1. Relocation Payments and Assistance
m• Planning and Management Development
n. Administrative
o. Continuation of Model Cities Activities
6. CITY shall be responsible for carrying out all approved projects located
in CITY, including all necessary record keeping.
7. The term of this Cooperation Agreement shall be for one year commencing with
the approval by HUD of COUNTY's application.
8. (a) CITY shall indemnify, hold harmless and defend COUNTY, its officers,
agents and employees against all liability, claims, losses, demands and actions for
injury to or death of persons or damage to property arising out of or alleged to arise
out or in consequence of this Agreement, provided such liability, claims, demands,
losses or actions are claimed to be due to the acts or omissions of CITY, its officers,
agents or employees in the performance of this Agreement, including any activities
conducted by CITY.
(b) In addition, City shall indemnify and hold harmless COUNTY against any
liability, claims, losses, demands, and actions incurred by COUNTY as a result of a
determination by HUD that activities undertaken by CITY failed to comply with any laws,
regulations, or policies applicable thereto or that any funds forwarded to CITY under
this Agreement were improperly expended.
(c) The provisions of paragraphs 1, 3, 4, 5, 6, and 7 of Section 2778 of
the California Civil Code, as said section exists on the effective date of this Agree-
ment, shall be applicable to the above indemnification provisions. Transmittal to
-2-
I
District of any pleadings served shall
be deemed to be a request to defend.
2
9. COUNTY shall have the right
to audit CITY's records to determine
compliance
3
with this Agreement.
4
IN WITNESS WHEREOF the parties have
executed this Agreement the
date last
5
executed below.
6
7
DATED: Jnr% ` ^ '^ F
COUNTY OF ORANGE
8
9
By
Chairm , Board of Supervisors
10
11
DATED: January 14, 1976
CITY OF SAN JUAN CAPISTRANO
12
13
AME K. EATHER YOR.
14
,M
15
APPROVED AS TO FORM:
16
17
J yes K. Okazaki,
L.
ity Attorney
19
_
20
21
22
23
24
25
26
a
n
27
D v
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7D
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29
a
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30
W
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31
32f
s
—3
IVIG Pnls salute to the nation's bicentennial
is a combined City/Bicentennial Committee effort. The report was
preceded by a one-half hour film provided by reedom Train
Foundation. Mr. Becker covered such ite as traffic, parking and
crowd control, security, coordinat' with the Santa Fe Railway,
train support facilities, tic sales, school groups, entertain-
ment, and concession boo
Council commen the staff for their preparatory efforts, and
Bill murplly< Public Works Director, provided each Councilman with
an "en eer's cap."
BnS, CONTRACTS, AGREEMENTS
>1. HOUSING AND COMMUNITY DEVELOPMENT ACT COOPERATION
AND HOUSING ASSISTANCE PLAN (HUD) - SECOND YEAR F
Council received copies of a report dated January 7, 1976,
from the Director of Planning forwarding copies of the
Cooperation Agreement between the County and the City for
participation in the Second Year Urban County Block Grant
Program for 1976-77 and copies of the City's proposed Housing
Assistance Plan. The second -year funding of $50,000 will be
utilized for the implementation of projects in the Los Rios
Area. Combined with the $12,500 allocation of 1975-76, the
requested funds would total $62,500.
RESOLUTION NO. 76-1-7-1: HCDA SECOND YEAR PROGRAM=
A
ROGRAM -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, FOR PARTICIPATION IN THE SECOND YEAR
URBAN COUNTY BLOCK GRANT PROGRAM, 1976-77
It was moved by Councilman Byrnes, and seconded by Councilman
Sweeney that Resolution No. 76-1-7-1 be adopted. The motion
carried by the following vote:
AYES: Councilmen Sweeney, Byrnes, Heckscher and
Mayor Weathers
NOES: Councilman Nash
ABSENT: None
The Resolution applies for participation in the Program,
authorizes the Mayor to execute the Cooperation Agreement on
behalf of the City, and adopts the Housing Assistance Plan
for the Second Year Program,
2. PROPOSE_D_C_I_TY-OWNED STREET LJ,FrIiTING SYSTEM -
FEASIBILITti STIIIIY (.T & R C R[R.T AM TRI
Council received co 'es of a report dated January 7, 1976,
from the Directo of Public Works forwarding a proposed Agree-
ment with J Consultants for the purpose of conducting an
economic >iwnYsis of tate various street light ownership
prograI set forth in the Report at a maximum cost of $3,500.
Upot ompletion of the study, the question of possible City
o exship of all or part of the light system will be evaluated.
-2- 1/7/76
0
AGENUA ITEM January 7, 1976
TO: James S. Mocalis, City Manager
FROM: David J. Smith, Director of Planning
ITEM: Cooperation Agreement For HCDA and Housing Assistance Plan
SITUATION
Previously the City Council has directed Staff to prepare the necessary forms for second
year funding of $50,000 to be set aside for the implementation of projects in the Los
Rios Area.
Attached is the Cooperation Agreement for participation in the Second Year Urban County
Block Grant Program, 1976-77, and the City's proposed Housing Assistance Plan. Both
documents are similar to those which were adopted last year.
The Housing Assistance Plan has been prepared by County Housing Planners in cooperation
with City staff and representatives of SCAG. Because of the constant flux of demographic
characteristics in San Juan Capistrano, the update is at best, a best guess. The results
of the Special Census to be conducted later in January will give us a yardstick for
measuring our estimate. In order to implement the Housing Assistance Plan, the City
has joined the Orange County Housing Authority in order to make Section S housing available
within San Juan Capistrano. To this date no units have been leased under that program.
FINANCIAL IMPLICATIONS
The addition of a $50,000 grant to be utilized in the Los Rios Area. This, combined
with the $12,500 from last year, provides a total of $62,500. By continuing in the
Program, it also puts the City in a good competitive position for additional funds if
the implementation of the Los Rios Precise Plan calls for such funds.
ALTERNATE ACTIONS
1. Decline to participate in the program.
2. Modify the program.
3. Approve the Cooperation Agreement, Housing Assistance Plan, and Second Year
Application.
RECOMMENDATION
By Resolution, approve the Cooperation Agreement, Housing Assistance Plan, and
application for Second Year Funding. (See attached Resolution.)
=----------------------- --------------------
Respectfully submitted, h
V\
th
DJ S : ch
Attachments FOR CITY C UNC—'l A-Z-7�'1--ND'a • . •� /
. RESOLUTION NO. 76-1-7#
HCDA - SECOND YEAR PROGM1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA, FOR
PARTICIPATION IN THE SECOND YEAR URBAN COUNTY
BLOCK GRANT PROGRAM, 1976-77
WHEREAS, the City of San Juan Capistrano has ,joined
with the County of Orange for participation for an Urban County
Block Grant entitlement under the Housing and Community Develo,p-
ment Act of 1974; and
WHEREAS, the City has held Public Hearings to determine
the extent of involvement for the Second Year Program; and
WHEREAS, the City has determined that the settin aside
of funds is categorically exempt from the provisions of the
California Environmental Quality Act and has otherwise fulfilled
the requirements for environmental assessment.
NOW, THEREFORE, BE IT RESOLVED that the City of San
Juan Capistrano applies for participation in the Second Year
Urban County Block Grant Program with the County of Orange in
order to set aside a sum of $50,000 to be applied to projects in
the "Los Rios Precise Plan Area;"
BE IT FURTHER RESOLVED that in order to participate in
the program, the City Council authorizes the Mayor to execute the
Cooperation Agreement between the County of Orange and the City
of San Juan Capistrano (attached).
BE IT FURTHER RESOLVED that the City of San Juan Capistrano
adopts the Housing Assistance Plan for the Second Year Program as
detailed in Tables I through IV per attachement.
PASSED, APPROVED AND ADOPTED this 7th day of January,
1976, by the following vote, to wit:
AYES: Councilmen Byrnes, Heckscher, Sweeney and
Mayor Weathers
NOES: Councilman Nash
ABSENT: None
ATTEST:
CITY CLERK
L
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARY ANN HANOVER, City Clerk of the City of San Juan
Capistrano, California, DO HEREBY CERTIFY that the foregoing is a
true and correct copy of Resolution No. 76-1-7-1, adopted by the
City Council of the City of San Juan Capistrano, California, at a
regular meeting thereof held on the 7th day of January, 1976,
(SEAL) MARY ANN HANOVER, CITY CLERK
-1-
' U.S. DrPAkTgtENT OF HGU:�:.+ %.:D URBAN DEVELOPMENT
_ HOL.:;ING AL,:STANCE PLAN
TABU' 1
- SIJRVEY
0= 'r�TION'S
T- NAVE OF APPLICANT
2. APPLICATION NUMDER
3. ORIGINAL
'
[3 ArAENOr-IF-NT
San Juan Capistrano
i4; PRO.RAM YEAR
Fr>,: 1976 To: 1977
A. CCCLI-ANCY STATUS AtlD
NUM --ERS OF YEAR-ROUND HOUSING
UNITS
TOTAL
ONlXER - TYPE
RENTAL. TYPE
CONDITION OF HOUSING UXITS
t- a OCCUPIED UNITS: TOTAL
4499 (97%)
I
3662
837
b- SUSSTANDARO ; -
85
19 -
68 -
c ALL OTHER -
4414
3643
'769
2. � VACANT UNITS: TOTAL
239(3 a
233
b. SUBSTANDARD
5
3
2
ALL OTHER
234
230
4
3. TOTAL OCCUPIED AND VACANT
:
UNITS -
4638
3895 84%)
.243-(16%
E. SUITABLE FOR REHABILITATION
1. OCCUPIED UNITS�'47
35
2. VACANT UNITS
2
1
1
3. TOTAL SUITABLE FOR REHABIL-
ITATION
49
13 (2716)
36 (73%)
C.'DATA SOURCES le:D METHODS
- -
1970 Census of Housing
Building Completion Permits
Orange County Housing Needs
and Demands
Study
State Department of Finance
SCAG Regional Housing Allocation Model
-.San Juan Capistrano Planning Department
HUD -4015.8
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DMR N„_ 61-GIA71
U.S. PARTMENT OF HOUSING At.D URBAN C WGPMENT
Ij HOUSING ASSISTANCE PLAN
TABLE 111 - ANNUAL GOAL FCR HOUSING ASSISTANCE
7. NAME OF APPLICANT
San Juan Capistrano
•
2. APPLICATION NUMBER
yy�µ
a. /vd ORIGINAL
I ❑ AMENDMENT
4. PROGRAM YEAR ,
From: 1976 To: 1977
A. CATEGORY
NUMBERS OF UNITS (except 2t noted)
FIRST YEAR GOAL
THREE YEAR GOAL'
TOTAL
TYPES OF UNITS
TOTAL
TYPES OF UNITS
New
Exist
Rehab.
New
Exist
Rehab.
7. TOTAL
15
45
2. ELDERLY
6
18
3. NON -ELDERLY LARGE
s. OTHER
9
27
B. SOUACES OF ASSISTANCE
1. HUD
102,384
Is. SECTION B••
AMOUNT
S
S
S
$
S
$
$
$
D. CD BLOCK GRANTS
'
e. OTHER
-
2. STATE AGENCIES
IDENTIFY PROGRAM: A.
b.
t
3. OTHER
a FARMERS HOME AD.
-
A LOCAL PROGRAMS
Ia. OTHER (specify)
.
C, EXPLANATION OF PRIORITIES '
Codons)
L•ExNa;n an, State aaencY anhounb Included
FlUD7D75.70
b1Jal
i
F 0,m APC.o.e1
- U.S.I&ARTMENT OF HOUSING ANO URBAN DF�OPMENT
I
HOUSING ASSISTANCE PLAN
TABLE IV - GENERAL LOCATIONS OF LOWER INCOME
HOUSING
1. NAME OF APPLICANT
2. APPLICATION NUMBER
3. ORIGINAL
San Juan Capistrano
[I AMENDMENT
6, PROGRAM YEAR
From: 197( To:
1977
A. IDENTIFY GENERAL LOCATIONS ON MAP IN THIS APPLICATION
1. NEW CONSTRUCTION: CENSUS TRACT NUMBERS 423.04
2, REHABILITATION: CENSUS TRACT NUMBERS 423.04
EL EXPLANATION OF SELECTION OF GENERAL LOCATIONS
_
1. NEW CONSTRUCTION
Vacant property close to muncipal and service facilities in the
Central Business ..;
District along public transportation routes (OCTD).
2. REHABILITATION
On#ts=in need of rehabilitation are located primarily in the Little Hollywood -
Los Rios area adjacent -to the Central.,.Business District,
Hut> -7015.11
I
.. 0 0 e
AGENDA ITEM December 17, 1975
TO: James S. Mocalis, City Manager
FROM: David J. Smith, Director of Planning
SUBJECT: Housing and Community Development Act - Second Year Program
SITUATION
This item has appeared on the Council agenda previously and direction was given to Staff
to initiate steps to secure second year funding. Attached is the Staff Report which was
given to the Planning Commission for their hearing. During their meeting of December 9,
1975, they adopted Staff's recommendation.
Following positive action by the City Council, Staff will then begin to prepare the appli-
cation forms which will be brought again before the Council for final action. The purpose
of this hearing is to gain any further input to the program or process.
FINANCIAL IMPLICATIONS
Monies gained through the Housing and Community Development Act will be applied specifically
to the Los Rios Area after a plan and implementation program are adopted. It is anticipated
that once the Los Rios plan is adopted, the City will be in a very favorable position to
obtain additional funding through the Third Year Program of HCDA.
ALTERNATE ACTIONS
1. Decline to participate in the Housing and Community Development Act.
2. Follow the Planning Commission recommendation.
3. Give new direction.
RECOMMENDATION
By motion, direct Staff to prepare an application for $50,000 second year funding through
the Housing and Community Development Act. The money to be designated to the Los Rios
Precise Plan Area.
Respectfully submitted,
Q� ) s�
David J. Smith
DJS:ch
Attachments
FOR CITY COUNCIL AGENDA
r
(fj
AGENDA ITEM December 2, 1975
TO: Planning Commission
FROM: David J. Smith, Director of Planning
SUBJECT: Housing and Community Development Act (HCDA) - Second Year Program
APPLICANT
City of San Juan Capistrano
REASON FOR APPLICATION
To fulfill administrative requirements and to indicate the amount and disposition
of funds which the City desires in conjunction with the Housing and Community
Development Act.
SITUATION
Attached are two memorandum which give background pertaining to HCDA. At their
November 5, 1975 meeting, the City Council reviewed this material and directed
Staff to take steps necessary to obtain an allocation for the second year program.
This item should be considered at a Public Hearing so that members of the community
have an opportunity to address the Planning Commission. Since the amount of funds
which the City is requesting is relatively small, significant community participation
is not anticipated.
Since the City is apparently embarking on the Los Rios Precise Plan, Staff feels
that we could request an allocation to be earmarked for the Study and future
implementation programs. An amount of $50,000 is suggested. It is felt that
this amount will not be significant in regard to the overall costs which will
eventually be incurred in the Los Rios Area and will be readily absorbed.
After it is determined how much and where the funding should be directed, Staff
will then prepare the application. The application primarily relates to the goals
and objectives of the City and to our budget. As a part of the application, there
is also the Housing Assistance Program (HAP). Last year the City had a target
of fifteen low -to -moderate income units. To meet this objective, the City
participates with the Orange County Housing.Authority in the Section 8 Program.
We anticipate to have the same number of target units in the second year application.
0
Agenda Item - HCDA -2- December 2, 1975
ALTERNATE ACTIONS
1.. Recommend that the City not participate in the Housing and Community Develop-
ment Act.
2. Recommend that the City request $50,000 to be earmarked for future expenditure
in the Los Rios Precise Plan Area.
3. Recommend a different amount for different projects.
RECOMMENDATION
By motion, recommend to the City Council that the City apply for $50,000 for desig-
nation to the Los Rios Precise Plan Area.
Respectfully submitted,
D35v' A mithX
DJS:ch
Attachments
MEDIORANDUM October 21, 1975
TO: File
FROM; Director of Planning
'RE: Housing $ Community Development Act
On October 1S, 1975, David B. Smith and myself met with Manny Manco from the County
to discuss the first and second year program participation of the City in the
(ICDA. The $12,000 first year entitlement is earmarked for the City's use. It
shall remain available and the City may claim it after expenses have been incurred.
For the second year program a change of format has been prepared. All monies
will not be a direct entitlement (past-thru) but shall be allocated on a proicct
basis. 'thus individual cities will be competing for the total County grant.
It doesn't seem that any city will be in jeopardy since the County share may not
be able to be spent on a project. Since San*Juan Capistrano does not have a proicct
in the mill at this time, we will probably submit a request for $24,000 to be
earmarked for future San Juan Capistrano use. This amount is equivalent to that
which was "promised" to us when the City threw itself in with the County in order
for them to get an entitlement grant.
Also as part of the second yesr program, extensive citizen participation was anticipated.
However, since the City may get only $24,000, and.since this money is not earmarked
for a special project which is imminent, Staff suggested that the County not send
mailers to the target area in San Juan Capistrano, and that such activity would
only cause further consternation and frustration in that the City has not yet
developed a viable project.
If this is the City's position, it will probably be necessary for us to require
a few public hearings. An HCPA representative is scheduled to appoar before the
City Council on November 5 in order to discuss/explain the second year program.
After that meeting, a HCDA application for the second year should be reviewed
by the Planning Commission at a public hearing and then at a City Council public
hearing. These should wrap up by December, and the City should submit its proposal
and cost estimates to the County. After this action there is probably nothing
:more to be done with the exception of approving a cooperative agreement which
may be placed on a Council agenda in March or April.
Once the City develops a downtown project relating to cultural preservation,
historic preservation, housing, or public improvements, we will be in a position
to have a project upon which we can spend the accumulated HCDA funds and attempt
to compete with other communities for additional funding.
DJS:ch
AGENDA ITEM November 5, 1975
TO: James S. Mocalis, City Manager
FROM: David J. Smith, Director of Planning
SUBJECT: Housing and Community Development Act - Second Year Program
SITUATION
Mr. Reed Flory of the Housing Division of Orange County, wishes to make a presentation
to the City Council in regard to the second year program of the Housing and Community
Development Act.
I have met with members of his staff to discuss the City's participation in the second
year program. Notes of that meeting are attached in my memorandum dated October 21.
Also attached is a September 29, 1975 letter from the EMA which describes their involve-
ment in a second year program.
FINANCIAL IMPLICATIONS
The receipt of additional funds which should be at least $24,000, but may be greater
if a project is pursued.
ALTERNATE ACTIONS
1. Receive and file.
2. Direct Staff to prepare a project and compete for the fund balance.
3. Direct Staff to take steps to obtain a minimum share of $24,000 for the second
year program.
RECOMMENDATION
By motion, direct Staff to take steps necessary to obtain a minimum $24,000 allocation
for the second year program.
Respectfully submitted,
avi J. Smith
DJS:ch
Attachments
MR C TY COU[.1 1 iN-LND'1
-03 -1
MEMORANDUM October 21, 1975
TO: File
FROM: Director of Planning
RE: Housing $ Community Development Act
On October 15, 1975, David B. Smith and myself met with Manny Manzo from the County
to discuss the first and second year program participation of the City in the
HCDA. The $12,000 first year entitlement is earmarked for the City's use. It
shall remain available and the City may claim it after expenses have been incurred.
For the second year program a change of format has been prepared. All monies
will not be a direct entitlement (past-thru) but shall be allocated on a project
basis. Thus individual cities will be competing for the total County grant.
It doesn't seem that any city will be in jeopardy since the County share may not
be able to be spent on a project. Since San Juan Capistrano does not have a project
in the mill at this time, we will probably submit a request for $24,000 to be
earmarked for future San Juan Capistrano use. This amount is equivalent to that
which was "promised" to us when the City threw itself in with the County in order
for them to get an entitlement grant.
Also as part of the second year program, extensive citizen participation was anticipated.
However, since the City may get only $24,000, and since this money is not earmarked
for a special project which is imminent, Staff suggested that the County not send
mailers to the target area in San Juan Capistrano, and that such activity would
only cause further consternation and frustration in that the City has not yet
developed a viable project.
If this is the City's position, it will probably be necessary for us to require
a few public hearings. An HCDA representative is scheduled to appear before the
City Council on November 5 in order to discuss/explain the second year program.
After that meeting, a HCDA application for the second year should be reviewed
by the Planning Commission at a public hearing and then at a City Council public
hearing. These should wrap up by December, and the City should submit its proposal
and cost estimates to the County. After this action there is probably nothing
more to be done with the exception of approving a cooperative agreement which
may be placed on a Council agenda in March or April.
Once the City develops a downtown project relating to cultural preservation,
historic preservation, housing, or public improvements, we will be in a position
to have a project upon which we can spend the accumulated HCDA funds and attempt
to compete with other communities for additional funding.
DJS:ch
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U P -i— Y O F
G E
ENVIRONMENTAL MANAGEMENT AGENCY
ADVANCE PLANNING DIVISION
$11 NORTH BROADWAY
SANTA ANA, CALIFORNIA
September 29, 1975
H. G. OSBORNE
DIRECTOR
RICHARD G. MUNSELL
ASSISTANT DIRECTOR
ADVANCE PLANNING
0
TELEPHONE: 634-4643
AREA CODE 714
Nwnlxa Aooxnss:
P.O. BOX 4103
SANTA ANA, CALIFORNIA 92702
FILE
TO: All Cities Participating in the Housing and Community Development Program
SUBJECT: Second Year Program
Planning for and initiation of the Second Year Application/Program for Housing
and Community Development Act funds begins NOW. In order to minimize the
pitfalls and problems associated with last year's application effort, the County
has already begun to develop a second year program. It is hoped, therefore,
that this letter will serve not only as notice, but as an impetus for City
staff to begin "gearing up."
This second year entails a rather different approach to the program than
occurred last year. Based upon continued communications with HUD, the County
understands that all the Urban County applications will be required to emphasize
an areawide approach in the second year application. The program will not be
put together on a piecemeal, city by city basis. Rather, each City's proposal
will be weighed and judged in relation to its applicability to areawide
priorities. More specifically, HUD requires that there be no formula based
allocation to participating cities.
It is intended that an individual City will submit proposals and cost estimates
to the County for consideration. These proposals must be fully documented and
justified as to need and priority in the City and or area. This documentation
must include the implementation of a viable citizen participation plan. The
County, in turn, will judge the particular proposals as it relates to areawide
needs, goals and priorities. This approach will produce a much more effective
and coherent Housing and Community Development Program which will comply more
fully with the intent of the Act.
Cooperation Agreements
It will be necessary to execute Cooperation Agreements between each City and
the County for the Second Year Program. Based upon recent discussions with
HUD, no changes are expected to occur in the content of last year's final,
adopted agreement. This subject will be more fully addressed at the City
Council presentations scheduled for the first part of October. Execution of
these agreements by Cities wishing to participate will hopefully occur between
November 1 and January 1.
City Council Presentations and City/County Staff Meetings
Presentations before City Councils are now being scheduled. The purpose of
this presentation is to inform your City of the changes in approach and emphasis
in the Second Year Program. This will give City Councils an opportunity to
determine how the second year will affect each City's program and effort. More
than one City Council presentation by County staff is not foreseen this second
year. The County expects that Cities should now be familiar with H/CD procedures
based upon the first year's experience. Hopefully, major questions can be
identified and answered during or prior to the meetings with your City Council.
Meetings between City staff and County H/CD staff will be scheduled prior to
City Council presentations. These meetings are intended to determine: (1)
where Cities are in terms of documentation of effort and citizen participation;
(2) what is anticipated for the second year program; and (3) the status of
updating Housing Assistance Plans (HAPs).
Citizen Participation
The County is presently developing a citizen participation plan which is required
by the Housing and Community Development Act. Hopefully, this plan will be
available for public review by the middle of October. This plan is intended to
cover the entire entitlement application.
Each City, though, is encouraged to develop and implement its own citizen
participating effort and plan to aid in the development of proposals. Documen-
tation of need will be a direct objective of this citizen participation effort.
Consideration by the County of City proposals will be based on this documentation
and/or support given by the citizen participation effort. Further discussions
of this topic will occur during the preliminary staff meetings.
It should be pointed out that the citizen participation process does not require
the concurrence of any person or groups involved in the citizen participation
process in final determinations concerning the findings and contents of the
application. The sole responsibility and authority to make such final determi-
nations rests exclusively with the applicant. The County, however, is looking
to a more concerted citizen participation effort this second year in both the
unincorporated area and the incorporated cities.
Tentative Calendar
October 15, 1975 Complete staff meetings and City Council
presentations
October 15, 1975 through City public hearings/meetings for initial
November 30, 1975 proposal.
11
Tentative Calendar
November 30, 1975 through
January 1, 1976
December 1, 1975
Mid -November, 1975
Mid -December, 1975
January 1, 1976
February 1, 1976
-3-
•
Continuing City public hearings/
meetings.
City proposals and cost estimates to
County.
Pre -application, public hearing before
Board of Supervisors on areawide needs
and priorities.
Updated City HAPs to County. Complete
execution of Cooperation Agreements.
Draft application public hearing before
Board of Supervisors.
Submit for A-95 review.
Final adoption, public hearing before
Board of Supervisors on application.
This schedule is tentative at best. It does, however, represent a desire by
the County to avoid last year's critical time deadlines and associated
problems. If all goes according to schedule, the County hopes to complete the
major portion of the Second Year effort by mid-January. This would enable us
to continue with first year implementation and monitoring.
Further discussion and expansion of the considerations raised in this letter
will occur during the staff meetings early in October. The County is looking
forward to continued close coordination and cooperation during this second
year effort.
If you have any comments or questions please contact Lynn Dantzker at 834-5375.
Thank you.
Very truly yours,
ENVIRONMENTAL MANAGEMENT AGENCY
Richard G. Munsell
Assistant Director Planning
RF: LD: ac