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1991-0815_ORANGE COUNTY HEAD START_Agreement. City T 8/15/93 Approved 8/20/91 AGREEMENT FOR THE LEASE OF PROPERTY BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND ORANGE COUNTY HEAD START FOR COMMUNITY EDUCATION SERVICES THIS AGREEMENT is made and entered into this 15th day of August , 1991, by and between the City of San Juan Capistrano, hereinafter referred to as "LESSOR" and Orange County Head Start, Inc., hereinafter referred to as "LESSEE". WITNESSETH WHEREAS, the Head Start Pre -School Program provides a very beneficial community service offering educational opportunities for disadvantaged and other pre- school children; and, WHEREAS, the City of San Juan Capistrano has recognized the Head Start Program as a valuable service and is supportive of the program's goats and objectives; and, WHEREAS, the Head Start Program desires a site upon which to locate a structure and to conduct their activities; and, WHEREAS, the City of San Juan Capistrano has a suitable site available for temporary use near the San Juan Hot Springs Dance Hall; and, WHEREAS, the aforesaid structure will also be available for public use after school hours; and, WHEREAS, the City Council at their meeting of August 7, 1984, authorized the leasing of the City property to the Head Start Program for $1.00 per year NOW, THEREFORE, in consideration of those mutual promises and conditions hereinafter set forth, the parties do agree as follows: 1. The term of this lease shall be for a period of two years renewable for such additional periods as may be determined by the City Council. 2. Parking for the Lessee will be limited to spaces available in the City Hall Building parking section. 3. The Lessee will provide such improvements to the site as is deemed necessary by the Lessor. 4. The Lessee will be responsible for the payment of all utility costs incurred during their occupancy of the facility. 5. Lessor reserves the right to enter the demised premises at reasonable times for reasonable purposes. No right reserved by lessor in this clause shall be exercised as to interfere unreasonably with Lessee's operations hereunder. 6. Lessee agrees to maintain the demised premises and all improvements constructed hereon in good order and safe and sanitary condition. This includes, but is not limited to, the accumulation of any refuse or waste materials which might constitute a fire hazard or a public or private nuisance. 7. Lessee shall secure and maintain a policy insuring the City against public injury, liability and damage in the sum of $1,000,000 for each person, $1,000,000 for each accident, and $1,000,000 property damage. 8. Lessee shall indemnify and save harmless Lessor from any and all damages and liability of every kind and nature which may arise as a result and consequence of Lessee's use of the demised premises. 9. As a material consideration for the granting of this lease, Lessee shall permit Lessor to use its structure and appurtenant facilities for such community purposes as may be determined by the Director of Community Services. Any such use shall, however, not interfere in any way with the Head Start Program. 10. Lessor shall indemnify and save harmless Lessee from any and all damages and liability of every kind and nature which may arise as a result and consequence of Lessor's use of the demised premises. 11. Lessee shall have the right to use the fenced playground area, owned and provided by the City. Lessee shall provide monies to develop the playground; therefore, all rent for playground usage will be free of charge from the City and considered an In -Kind donation. City shall retain the right to use this fenced playground area; however, this usage shall not interfere with the Head Start Program. 12. Should either party elect to terminate this lease, written notice of such intent shall be given not later than 90 days prior to the effective date thereof. Whereupon, Lessee shall commence to terminate its operations within such time as to enable it to vacate the premises within the designated time. Lessee shall, in addition, remove all of its equipment and materials, clean the premises, and leave it in a condition substantially similar to that prevailing at the time of the commencement of this lease. Normal wear and tear, acts of God, and events beyond control of Lessee excepted. 13. All notices pursuant to this lease shall be addressed as set forth below or as either party may hereafter designate by written notice and shall be sent through the United States mail: TO: Lessor City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 TO: Lessee Head Start Program Marco T. Pena O.C. Head Start, Inc. 1440 E. First Street, Suite 320 Santa Ana, CA 92701 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above written. The Agreement shall be effective for the period August 15, 1991 through August 15, 1993. IT OF SAN JUAN CAPD RANO KENNETH E. FRIESS, MA YOR HEAD START PROGRAM MARCO T. PENA, DIRECTOR APPROVED AS T9—F,(? M: THOMAS CLARK, CITY ATTORNEY 0 0 Agency Capistrano Valley head Start Date Idov. 15, 91 SPACE RENTALS -IN -KIND -CONTRIBUTION Location of Building 32502 Paseo Adelanto San Juan Capistrano, CA 92675 CLASSIFICATION SQUARE FOOTAGE RATE OR CHARGE Classroom Space $1.50 x 12 months x 2423 sq. ft. = 43,614 Office Space = Playground Space = 138,186 Y9 P � 1.50 x 12 months x 7677 sq_ ft. Parking Other (Specify) $ 1.30 x 12 months x 1428 sq. ft. = 22,276 Total 204,076 iqature Dir ctor Citi of San Juan Capistrano DoAating Agency Signature 6f CjXy Clerk 6. 0 t ZavV Ul'1V1V NV 1 -t3 -LU -1 OBLIGATION BO D TAx RATE - ] A RESOLUTIO OF THE CITY CO SAN JUAN CA I O, CALIFORD OF MONEY BE RAISED BY THE CITY SAN JUAN CAP T YEAR 1 1 92 FOR DE SERVI LEV F A E CITY OF F-1 9(;Zl OF THE CITY OF �, ESTIMATING AM NT VALOREM TAXAT IN JO DURING T FISCAL AND RE STING THE i CAPISTRANO As set forth in the Report dated August 20, 1991, ftom the Director of Administrative Services, the Agreement for the Lease of Property between the City and Orange County Head Start for Community Education Services was approved, extending the current agreement for a period of two years to August 15, 1993. The Mayor was authorized to execute the Agreement on behalf of the City. As setf th the Report da Director of Engineering and Council an uchheim, seconded with C n lman Hausdorfer abs that t e following Resor impro ments for private and F to b complete: e Augus 20, 1991, from the uildin it was moved by Counc lman Jones and carried it and ayor Friess abstaining ion be adopted declaring iblli6 storm drains and sewers LCity 4 LLA DEVELOPMENTCO. - A RESOLUTION OF CITY COUNCIL THE CITY OF SAN JUAN TRANO, CALIFO I , DECLARING WORK TO BE LETED AS TO P S AND SPECIFICATIONS FOR THE RUCTION OF BLIC AND PRIVATE IMPROVEMENTS - CT 12954 ( BELLA EVELOPMENT CO.) Ttion a cepted the wo as complete authorized tCler to forward a No a of letion to the Cco er. Staff was authorized to release the freties thirty-five (35) days after recording the NCompletion: -4- 8/20/91 0 • AGENDA ITEM CONSENT CALENDAR August 20, 1991 TO: Stephen B. Julian, City Manager FROM: David P. Bentz, Director of Administrative Services SUBJECT: Renewal of Lease Agreement (Head Start Program) SITUATION The current Lease Agreement with the Orange County Head Start, Inc. expires August 15, 1991. A letter from Mr. Marco T. Pena, Executive Director, is requesting an extension of this agreement for a period of two years. The Head Start Program has complied with all provisions of the agreement in the past and staff does not foresee any complications for a two year extension. COMMISSION/BOARD REVIEW, RECOMMENDATION N/A FINANCIAL CONSIDERATIONS The lease agreement calls for an annual rent of $1.00, and $100.00 per month for utilities. Liability insurance coverage of $1,000,000.00 is also mandatory. NOTIFICATION Orange County Head Start, Inc. 14440 E. First Street, Suite 320 Santa Ana, California 92701 ALTERNATE ACTIONS 1. Approve the two year extension to the lease agreement and authorize the Mayor to sign. 2. Do not approve the two year extension. 3. Request additional information from staff. FOR CRY COUNCIL AGENDi� tl! ZE rl AGENDA ITEM -2- August 20, 1991 RECOMMENDATION: By motion, approve the two year extension to the lease agreement and authorize the Mayor to sign. Respectfully submitted, 4 40 avid P. Bentz 7 DPB:ja Attachment &CO.26 ISSUE DATE (MWDDIYY) 08/20/92 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE Caldwell Ins. Agency Inc 501 S Cypress St La Habra, CA 90631-9305 DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A Western Heritage Inc. BOH INSURED TP B General Starr Ins CO Orange County Head Start Inc 1440 E First Street Ste.# 320 N LCOE'TER" C Santa Ana, CA 92701 BARNY D — '^ 1!!! ammommum COMPANY E LETTER w. 11 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR T&FIOLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CRAMS. CO 7R TYPE OF INSURANCE POLICY NUMBER POLICYEFFECTIVE DATE (MMMD/YY) POLICYEXPATION R DATE MIT] MONY) LIYffx GENERAL LIABILITY GENERAL AGGREGATE $ 110001000 g COMMERCIAL GENERAL LIABILITY PRODUCTS-COMPPP AGG. $ 11000,000 A cLAIMBMADEF-Xj OCCUR CLP0115557 08/25/92 08/25/93 PERSONAL &ADV.INIURY & 11000,000 OWNERS & CONTRACTORS PROT EACH OCCURRENCE $ 11000,000 FIRE DAMAGE (Any ensas) $ MED. EXPENSE (AW ons Panorp S AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE S LIMIT ALL OWNED AUTOS SCHEDULED AUTOS eooav IwuRY & FW W-4 HIRED AUTOS NON-OWNED AUTOS BODILY INJURY S PwmddvnQ GARAGE LIABILITY PROPERTY DAMAGE S EXCESS LIABILITY EACH OCCURRENCE S 1,000,000 TBD 08/25/92 08/25/93 AGATE c 11000,000 :NM;3,5�5nn'nbs.,:�fi?�:.:j:^;d�:&��P.)�`?�n..�.y:S,!@�C3�x OTHER THAN UMBRELLA FORM WORKERS COMPENSATION LIMITS ; . Axa:$`..>:@.B'�.w �N:! EACH ACCIDENT AND DISEASE—POUCY LIMIT S EMPLOYERS' LIABILITY DISEASE—EACH EMPLOYEE IS OTHER A Physical & Sexual CLP0115557 08/25/92 08/25/93 $.500,000 occurrence Abuse Liability $1,000,000 aggregate DESCRIPTION OF OPERATIONSAOCATKINS/VEHICLESBPECL LL ITEMS Certificate holder is added as additional insured. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of San Juan Capistrano Attn: Dawn Schanberl EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE 32400 Paseo Adelanto San Juan Capistrano, CA 92675 LEFT, BUT FAILURE TO MAI CH,�N�yOTICE SWILL IMPOSE NO OBLIGATION OR LIABILITY OF ANY NGND UPO HE,4SANV, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED FISIORSIENTATIVE ISSUE DATE EAMIDDIYY) 08/20/91 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND, Caldwell Ins. Agency Inc EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 501 S Cypress St La Habra, CA 90631-9305 COMPANIES AFFORDING COVERAGE COMPEAw A Western Heritage Inc. LETT COMPANY B INSURED tEl"rER a. Orange County Head Start Inc ANY ,c"v r7 LETTERC _� m i Orn 1440 E First St #320 Santa Ana, CA 92701 MPPARNY D , ODMPANY E P. y5i v LETTER t THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY WAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMMONY) POLICY EXPIATION DATE (MMMDrM ALL LIMITS KIdgiiiiiijiM GENERAL LIABILITY GENERAL AGGREGATE S 1,000]� [AL COMMERCIAL GENERAL UABIUTY PRODUCr6COLIPA" AGGREGATE S 1,000 CW MSMADE� OCCUR TO FOLLOW 25/91 08/25/92 PERSONAL t ADJERTSING INJURY S 1000 OWNERS S CONTRACTOR'S PROT EACH OCCURRENCE t 1,000 FIRE DAMAGE (AMfiry S 50 MEDICAL EXPENSE (Myon pool S 5 AUTOMOBILE LIABILITY COMBINEDTo, S:ANY ,`"SINGLE AUTO LIMIT.'PLL OWNED AUT09 I8� IDLY:::SCHEDULED AUTOS (PW prof:.. .:HIRED BODILY/�INJURY. .'..NON-0WNED AUTOS AUTOS (Per rr/drU%° <.'o.�GARAGE LABILITY PROPERTY'�''DAMAGE/y 4.:5 EXCESS LIABILITY $'?y>:?kigd�'.J¢ 'a%a.0y?.aAoae. EACH OCCURRENCE AGGREGATE OTHER THAN UMBRELLA FORM ftl�e:6�%i<�8 h66, y.•';¢j". STATUTORY EROSION WORKER'S COMPENSATION i (EACHACLYDE" AND S (DISEASE--POUCY UMIT) EMPLOYERS' LIABILITY S (DISEASE—EACH EMPLOYEE) OTHER A Physical and TO FOLLOW 08/25/91 08/25/92 $500, per occurrence Sexual Abuse $1,000, aggregate DESCRIPTION OF OPERATK)MM.00ATIONBNEHICLESISPECIAL ITEMS Certificate holder is added as additional insured. W'MM mom SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of San Juan Capistrano EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO Attn: Dawn Schanberl MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE 32400 Paseo Adelanto LFFf, BUT FAI RE TO SUC TCE SHALL IMPOSE NO OBLIGATION OR San Juan Capistrano, CA 92675 LIA&Lm OF, AI / KIND U ARANY, ITS ENTS OR REPRESENTATIVES. AUTHOROM ENrATNE G , r insurance agency inc. August 29, 1991 Ms. Dawn Schanbert City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, California 92675 Re: ORANGE COUNTY HEAD START, INC. Dear Ms. Schanbert: R£OF.IN£D SLr 3 2 is PM 191 CITY CLERK DEPARTKg60T CITY OF 7 N JUAN OAPIS 4AN Enclosed herewith please find Certificate of Insurance issued on your behalf as requested by our client. Should you have any questions, please do not hesitate to contact our office for further explanation. Sincerely, CALDWELL INSURANCE AGENCY Celia C. mes �G(�� Customer Service Representative CCJ Enc. cc: Orange County Head Start, Inc. Western Heritage Inc. File 501 S. Cypress SL La Habra CA. 90631-9305 (213)694-6664 (714)9924951 Fax: (213)694-6935 4528 Cleveland Ave. San Diego CA 92116 (619)2963030 ISSUE DATE IMWOGNIT 08/28/91 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND, Caldwell Ins. Agency Inc EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 501 S Cypress St La Habra, CA 90631-9305 COMPANIES AFFORDING COVERAGE COMPARNY A Western Heritage Inc. LETTE COMPANY B LETTER INSURED LLETTEEAR" C Orange County Head Start Inc 1440 E First St #320 Santa Ana, CA 92701 COMPANYND LETTE COMPANY E LETTER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY WAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE i POLICY NUMBER POLICY EFFECTIVE DATE MM/DDfM POLICY EXPIRATION DATE MM'ODIM IN THOUSANDS ALL LIMfiB GENERAL LIABILITY GENERAL AGGREGATE f 1,000 X COMMERCIAL GENERAL UASIUTY PRODUCTS-0OMP,OPS AGGREGATE f 1,000 A M--j cL0jA18MpmEj] OCCUR 91CLP0115557 08125/91 08/25/92 PERSONAL s ADVERTISING INJURY s 1,000 OWNERS S CONTRACTOR'S PF107 EACH OCCURRENCE f 1,000 FIRE DAMAGE WWPo+) f 50 MEDICAL EXPENSE IWVrrpswt f AUTOMOBILE LIABILITY ANY AUTO ALL OWNED A1IT08 SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE UA131UW COMBINED SINGLE LIMIT f N' BODILY INJURY (PW prlrj BODILY INJURY (Pr lrJtlrlq PROPERTY DAMAGE i t f ,gip R'18e ,�A'R' .. o "�.gE 8j'...:;, .: EXCESS LIABILITY OTHER THAN UMBRELLA FORM a..ey�ge4., EACH OCCURRENCE f AGGREGATE f WORKERS COMPENSATION STATUTORY'ya'i`.....''v'd.,%F.&.?%Rl'Q."<� '(FACH i f ACCIDENT). AND EMPLOYERS' LIABILITY f )DISEASE--POUCV UMIT) S (DISEABE—EACH EMPLOYEE) OTHER A Physical and 91CLPOIISSSI 08/25/91 08125/92 $500, per occurrence Sexual Abuse $1,000, aggregate OESCRIPNON OF OPERATIONSAGCATMgf4EHICI.EBMW-CIALITEMS Certificate Holder is added as Additional Insured. WgM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of San Juan Capistrano Attn: Dawn Schanberl EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE 32400 Paseo Adelanto LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR San Juan Capistrano, Ca. 92675 LIABILITY OF ANY )OND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESENTATIVE i ORANGE COUNTY HEAD START, INC. 1440 EAST FIRST STREET, SUITE #320 SANTA ANA, CALIFORNIA 92701 (714) 972-8920 Vida Martin, Chairperson Robert Miller, Vice Chair Brooks -Anne Crumley, Secretary Cathie Ann Laurie, Treasurer Marco T. Pena, President John Braithwaite, Honorary Member March 24, 1992 David Bentz Director of Administrative Services City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA. 92675 Dear Mr. Bentz: Orange County Head Start, Inc. operates a Head Start program on City land at 32502 Paseo Adelanto. The City of San Juan has been very cooperative with our program for over fourteen years and we are extremely grateful to the City. The Head Start program has in past years grown and we have added another modular. Today; however we are not planning on expanding more children but we are trying to improve the space available for a staff lounge and for a staff work area. If the City will grant us permission we propose to bring in a new modular. This request will not have an adverse effect on the City since no new staff is added; no additional parking is needed and no children will be expanded. Our funding source has already approved the funds to carry out this project. Thank you for your support and cooperation and I look forward to a continuous effort for a better community. Sincerely, p Marco T. Pena Executive Director — A social development program for pre-school children — r..Y — A social development program for pre-school children — onua usE IE August 26, 1991 Marco T. Pena, Director Orange County Head Start, Inc. 1440 East First Street, Suite 320 Santa Ana, California 92701 f = mmrroHno �Hlilxlo 1961 1776 Re: Renewal of Lease Agreement - Head Start Program Dear Mr. Pena: MEMBERS OF THE CITY COUNCIL LAWRENCE F. SUCHHEIM KENNETH E. FR IESS GARY L. HAUSOORFER GIL JONES JEFF VASQUEZ CITY MANAGER STEPHEN B JULIAN The City Council of the City of San Juan Capistrano at its regular meeting held August 20, 1991, approved an Agreement for the Lease of Property between the City of San Juan Capistrano and Orange County Head Start for Community Education Services. Enclosed is a copy of the Agreement for your records. Thank you for your cooperation. If we can be of further assistance, please call. Very truly yours, )&,kir 21'x)- Cheryl Johnson City Clerk Enclosure cc: Director of Administrative Services 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO. CALIFORNIA 92675 0 (714) 493-1171