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1979-0606_TOAL ENGINEERING_Agreement• EXHIBIT "A" FEE SCHEDULE FOR ENGINEERING SERVICES ASSESSMENT DISTRICT 78-1 -MAN FIELD PARTY . . . . . . . . . . . . . $67.50/HOUR INEER . . . . . . . . . . . . . . . . . . $32.00/HOUR IGN ENGINEER . . . . . . . . . . . . . . . $32.00/HOUR FTSMAN . . . . . . . . . . . . . . . . . $24.00/HOUR i h CJ 0 to be utilized with other sources to equal 502 of the total estimated project cost of $44,000 for restoration of the Harrison House. Written Communications: Report dated June 6, 1979, from Pamela Hallan, Secretary of the Cultural Ileritage Commission- forwarding a Resolution approving the Grant Application and the Project Agreement. Authorization for Application: It was moved by Councilman Schwartze, and seconded by Councilman Buchheim that the following Resolut..on be adopted: RESOLUTION NO. 79-6-6-5, APPROVING APPLICATION AND PROJECT AGREEMENT POR HISTORIC PRESERVATION GRANTS- 1N—AID FUNDS (HARRISON ROUSE) - A RESOLUTION OF THE CITY COUNCIL OF THE CI'T'Y OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING Till] APPLICATION AND THE PROJECT AGREEMENT FOR HISTORIC PRESERVATION GRANTS-IN-AID FUNDS FOR THE HARRISON HOUSE PROJECT The motion carried by the following vote: AYES: Councilmen Hausdorfea, Schwartze, Thorpe, Buchheim and Mayor Friess NOES: None ABSENT: None BIDS, CONTRACTS, AGREEMENTS 1. PROPOSAL FOR CONSULTING SERVICES, ASSESSMENT DISTRICT 78-7. (CAMINO CAPISTRANO SOUTH) (TOAL ENGINEERING) (74) Proposal: Approval of an agreement between the City and Teal Engineering for provision of engineering services in conjunction with Assessment District 78-1, Camino Capistrano South. Written Communications: Report dated June 6, 1979, Works. from the Director of Public Approval of Agreement for Engineerir;g Services: It was moved by Councilman Hausdorfcr, seconded by Councilman Buchheim and unanimously carried to approve the Agreement for Engineering Services with Toal Engineering of San Clemente, in an amount not to exceed $8,300, c.nd to authorize the Mayor and City Clerk to execute the Agreenent on behalf of the City. 2. AWARD OF CONTRACT - AHFP 883 DI,L OBISPO S'T'REET AT AGUACATE ROAD) (GRIFFITH COMPANY) (82) Proposal: Approval of an Agreement between Griffith Company and the City for construction of improvements at Del Obispo and Aguacate Streets. Written Communications: Report dated Junc 6, 1979, from the Director of Public Works forwarding the results of bids opened on May 30th for the Del Obispo at Aguacate Project, A11FP 883, as follows: Griffith Company $255,528 Sully Miller 256,430 Shea Company 258,225 -10- 6/6/79 AGENDA TEM TO: TO: FROM: SUBJECT SITUATI( 0 0 June 6, 1979 James S. Mocalis, City Manager W. D. Murphy, Director of Public Works Proposal for Consulting Services, Assessment District 78-1 (Camino Capistrano South) (Toal Engineering) Staff i requesting that Toal Engineering of San Clemente be retained as cons ltants for the provision of professional services for the Camino apistrano Improvements - Assessment District 78-1. The agreeme t for the provision of the services is attached hereto. Toal En ineering has completed all preliminary engineering and constru tion plans for the public improvements on Camino Capistrano. Upon aw rd of contract, Toal Engineering will provide all construction staking and prepare any necessary revisions to the improvement plans. F� The cos of the consulting services is based upon the attached fee schedul with a ceiling cost of $8,300. This amount cannot be ex- ceeded vithout specific approval by the City Council. All costs for the3e services will be borne by the property owners participating in Asse sment District 78-1. The City will be reimbursed for administrative costs as well. ALTERNATE ACTIONS 1. App�ove the proposed agreement for consulting services for Ass ssment District 78-1 with Toal Engineering. 2. Do$got approve the proposed agreement for consulting services forlAssessment District 78-1 with Toal Engineering. 3. Return the agreement to staff for revision. RECOMME DATION By moti n, approve the agreement with Toal Engineering for the pro- vision Df professional engineering services for Assessment District 78-1; and authorize the Mayor to execute said document on behalf of the City. Respect W. D. rp ully sub tted, W. D. M rp WDM:GA/ FOR CITY C UNCIL AGENDA / Enc. CERTIFICATE OF POSTING NOTICE INVITING BIDS STATE OF�CALIFORNIA COUNTY O ORANGE CITY OF AN JUAN CAPISTRANO MART ANN HANOVER , the undersigned, under penalty perju y, CERTIFIES as follows: That the undersigned is the duly qualified and acting City Clerk of the CITY OF SAN JUAN CAPISTRANO State of (California. That theundersigned did, on the 6th day of February, 1980 post ono near the Council Chamber oor, copies of cate; tha (5) days Executed NOTICE INVITING SEALED PROPOSALS ASSESSMENT DISTRICT NO. 78-1 [CAMINO CAPISTRANO SOUTH) which are attached hereto and made a part of this Certifi- t said Notice remained continually posted for at least five after the date above mentioned. S 6th day of.February_,, 1980 at San Franc) . California. ITY CLERK CITY OF SA JUAN CAPISTRANO STATE OF CALIFORNIA NOTICE OF TRANSMI L - LIEuATt, PUBLICATTO TO: DAILY SUN-POST Helen - no galleyproo.f needed - thanks Helen Nielsen, Legal FOR PUBLICATION ON: DOCUMENTI(S) TO BE PUBLISHED: WEDNESDAY, FEBRUARY G, 1980 and WEDNESDAY, FEBRUARY 13, 1980 NOTICE INVITING BIDS - ASSESSMENT DISTRICT 78-1 (Camino Capistrano South) PROOF OF PUBLICATION: Please send to: Office of the City Clerk City Hall 32400 Paseo Adelanto San Juan Capistrano, CA 92675 AUTHORIZED BY: DATE: 4Fanuary 30, 1980 Date seat to paper Date prdofed Date pulished Date of idavit received Cost I NOTICE INVITING SEALED PROPOSALS NOTICE IS HEREBY GIVEN that the CITY CLERK on behalf of and as authorized by the CITY OF SAN JUAN CAPISTRANO State of California, will open sealed bids at the hour of 10 , O'clock a.m. on the 26th day of February, 1980 Said bids will be opened at said time and the results will thereafter be referred to the City Council for consideration at their next regular meeting. Mailed bids should be addressed as follows: ity Clerk, City Hall ity of San Juan Capistrano 2400 Paseo Adelanto an Juan Capistrano, CA 92675 Assessment District No. 78-1 PROCEEDINGS The w rks and improvements hereinafter mentioned are authorized pursu nt to the provisions of the "Municipal Improvement Act of 1913" being Division 12 of the Streets and Highways Code of the State of California, and said project will be financed pursuant to bo ds being issued according to the terms and provisions of the " mprovement Act of 1911", being Division 7 of said Code. WORKS OF IMPROVEMENT onstruction of certain public street and utility mprovements, together with appurtenances and ppurtenant work in a special assessment district nown and designated as ASSESSMENT DISTRICT NO. 8-1 (CAMINO CAPISTRANO SOUTH). PLANS AND SPECIFICATIONS A11 of the above work is to be done under contract in accordance with hose certain plans, specifications and drawings contained in a 'Report" contemplated by Resolution of Intention No. 80-1-23-8 considered and approved on the 23rd day of January, 1980 and o her contract documents duly adopted and approved, to which "Repo t" and documents reference is hereby made for a description of sa'd work and improvement. PROPOSALS Proposals must be submitted on the blank forms prepared and fur- nishes for the purpose and which may be obtained at the Office of the C ty Clerk and City Engineer. At.said Office, bidders may obtai copies of the plans, profiles and specifications for the conte plated improvement. BONDS The C ntractor will be required to furnish with the contract a Faith ul Performance Bond in the amount of 100 % of the aggre- gate imount of the bid, and a Labor and Material Bond in the amoun of 100 %. The Contractor will also furnish certificates of in urance evidencing that all insurance coverage has been secur d, as required by the specifications. PREVAILING WAGES Notic is further given that the legislative body has obtained - the g neral prevailing rate of per diem wages in accordance with law t be paid for the construction of the above entitled improve- ments The schedule has been obtained from the Director of the Department of Industrial Relations, pursuant to the provisions of Se tion 1773 of the Labor Code of the State of California, and r ference is hereby made to copies thereof on file in the Offic of the City Clerk, and which said copies are available to an interested party upon request. Further, a copy shall be poste at each job site during the course of construction. PAYMENT Payme is will be made in cash to the contractor in accordance with the provisions of the specifications and on itemized esti- mates duly certified and approved by the Superintendent of Stree s submitted in accordance therewith, based on labor and materials incorporated into said work during the preceding month by the contractor. The first progress payment will not be male until after delivery of bonds and receipt of monies therefor. BID SECURITY All proposals or bids shall be accompanied by a cashier's or certified check payable to the order of the City amounting to ten p rcent (10%) of the bid, or by a bond in said amount and payable to said City, signed by the bidder and a corporate Buret , or by the bidder and two sureties who shall justify befor any officer competent to administer oaths, in double said amoun over and above all statutory exemption. Said check shall be fofeited or said bond shall become payable in case the bidde depositing same does not, within fifteen (15) days after written notice, sign the contract. -2- AWARD AND EXECUTION Any award of contract will be made subject to the receipt of monies and proceeds from issuance and sale of bonds. The Contractor shall execute the contract within fifteen (15) days after he has been notified in writing to proceed, and shall commence construction within fifteen (15) days after contract execution, and shall complete all the work and improve- ments within one hundred and twenty (120) days after execution. The C ty Council hereby reserves the right to reject any and all propo als, to waive any irregularity, and to award the contract to of er than the lowest bidder. No bidder may withdraw his bid for a period of forty-five (45) days after the bid opening. CONTRACTUAL DOCUMENTS Contr$ctual Documents, including drawings and specifications, may be ex mined at the following office: ity Clerk ity of San Juan Capistrano 2400 Paseo Adelanto an Juan Capistrano, CA Copie of the Contractual Documents may be obtained from the ity Clerk ity of San Juan Capistrano 2400 Paseo Adelanto an Juan Capistrano, CA A feeof $ 10 is required for each set of Contractual Docum nts. The Contractual Documents will be mailed, upon re- quest with a $ 10 non-refundable mailing charge for e ch set requested to be mailed. CITY CLE CITY OFA AN JUAN CAPISTRANO STATE OF CALIFORNIA -3- CITY COPY AGREEMENT FOR ENGINEERING SERVICES CITY OF SAN JUAN CAPISTRANO, CALIFORNIA HIS AGREEMENT, made and entered into this 6th ay of June , 1979, by and between the ity of San Juan Capistrano, a body politic of the tate of California, hereinafter designated as "CITY," nd TOAL ENGINEERING , ereinafter designated as "ENGINEER." W I T N E S S E T H: HEREAS, CITY is conducting an assessment district for the purposes o constructing public improvements as prescribed in the Engineer'sReport entitled, "Camino Capistrano South, Assessment District 7 -1;" and, HEREAS, CITY desires to retain ENGINEER to conduct the design of said pu lic improvements; and, HEREAS, ENGINEER is considered professionally competent to provide th services desired. OW, THEREFORE, it is mutually agreed by and between CITY and ENGINEER a follows: 1. ENGINEER agrees to provide the services promul- gatedin "Assessment District 78-1, Construction Engineering Contr ct Description" attached hereto and hereinafter referred to as "Exhibit A." 2. CITY agrees to provide the assistance and compe sation promulgated in "Exhibit A." 3. ENGINEER recognizes the need to conduct above said ervices in an expeditious manner and agrees to so provide said iervices. N WITNESS WHEREOF, this agreement has been executed on behalf of CITY byits officers thereunto duly authorized and by ENGINEER, the date and y ar first above written. 0 ATTEST: MARY At ANOVER, CITY CLERK U CITY OF SAN JUAN CAPISTRANO B Y IENNETH E. F IESS, MAYOR ENGINEER TOAL ENGINEERING COMPANY /i,.i__. s�=r � m 0 -2- 0 0 EXHIBIT "A" ASSESSMENT DISTRICT 78-1 CONSTRUCTION ENGINEERING CONTRACT DESCRIPTION I. SERVICES DESIRED A. The Construction Engineer shall prepare construction plans for the improvements indicated in the Engineer's Report for the Camino Capistrano South, Assessment District, hereinafter referred to as Assessment District 78-1. 1. Con truction plans shall be defined as improvement plans for thestreets and highways, street lights, storm drains, under- gronding of utilities, traffic control devices and water imp OVements. 2. Con truction plan preparation shall include field investigations and survey data, existing utility research and preparation of pre iminary plans. 3. The Construction Engineer shall coordinate the preparation of uti ity improvement plans. For purposes of this agreement, "ut-lity" shall be defined as cable television, telephone, gas and electric services. B. The Construction Engineer shall acquire a permit from Orange County Waterw rks District No. 4 for water improvements. C. The Construction Engineer shall prepare specifications to accompany the construction plans. 1. The City has standard contract documents and has adopted "Stndard Specifications For Public Works Construction, 1976," as the standard specifications. 2. The Construction Engineer shall edit the contract documents as necessary and include the necessary bid items. D. The C nstruction Engineer shall provide assistance in interpretation of th plans and specifications on request. No inspection shall be requi ed except to resolve problems in plan and/or specification inter retation. E. The Construction Engineer shall provide all construction staking. II. CITY ASSISTANCE A. Upon request, the City of San Juan Capistrano shall provide copies of improvement plans and any City records necessary to conduct the d sign. B. Mylar sheets for plan preparation shall be provided by the City of San J an Capistrano. EXHIBIT "A" ASSESSMENT DISTRICT 78-1 CONSTRUCTION ENGINEERING CONTRACT DESCRIPTION Page 2 C. The City of San Juan Capistrano shall provide initial liaison with agencies and private enterprises from which permits or design approval is necessary. D. The City of San Juan Capistrano shall provide inspection and soils reports. E. The City of San Juan Capistrano shall conduct all construction administration and direct liaison with the contractor. III. CITY AGREES TO PROVIDE ( AS FOLLOWS: A. Compensation shall be made on an hourly basis in accordance with the fee schedule attached hereto and made a part of. B. Compensation shall be due on demand, but no more than one payment shall be made per month. C. ENGINEER shall provide CITY with an accounting of costs when making demand for compensation. D. CITY s all not provide compensation for any expenses incurred by ENGINE R exclusive of those costs stipulated in Section II herein. E. Totalcompensation made by CITY to ENGINEER shall not exceed $8,300 withou specific approval by the City Council of CITY. IV. ASSIGNMENT OF AGREEMENT V. A. It is understood that CITY is entering into the agreement for the purpose of obtaining professional services from ENGINEER, and said servics shall not be assigned to other persons or firms by ENGINEER without the express written consent of the City Engineer of CITY. A. Both p rties agree that this agreement shall be terminated by a writte 30 -day notice of cancellation by either party. In such instanes, compensation shall be made up to but not including the date o cancellation. PROOF OF PUBLTION (2015.5 C.C.. STATE OF CALIFORNIA, County of Orange City of San Clemente I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen year, and not a party to or interested in the above-gntitled matter. I am the principal clerk of the printer of the San Clemente Sun -Post a newspaper of general circulation printed and Dally published..... i-........-- ................ - ......................... ....... ... in the City of San Clemente County of Orange, and which newspaper has been adjudged a ngIIwspaper of general circulation by the Superior Cburt of the County of Orange, State of California under the date of March 11, 1360, Case Number A9140; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: Febt 6 O _1 L .- ......................... }------------- -............. .........................-.---... all in the year 19.80 I certify (or (declare) under penalty of perjury that the foregping is true and correct. Dated IIat San Clemente, California, this 1!3.y O�f/q li Feb ......_..._...- 19---•80• Signature SAN CL61ENTE PUBLISHING CORP. 1542 North El Camino Real - P.O. Box 367 San Clemente Calif. 92672 - Phone 7141192-5121 This apace thi and receipt of monies therefor. BID SECURITY All proposals or bids shall be accompanied by a cashier's or certified check payable to the order of the City amounting to ten percent (10 percent) of the bid,- or by a bond in said amount and payable to said City, signed by the bidder and a corporate surety, or by the bidder and two sureties who shall justify before any officer Proof of Publicati competent to administer ] oaths, in double said amount N/Sealed over and above all statutory ................. ............. exemption. Said check shall M be forfeited or said bond shall become payable in case the bidder depositing same does not, within fifteen (15) days ' after written notice, sign the contract. AWARD AND EXECUTION Any award of contract will be made subject to the receipt of monies and proceeds from issuance and sale of bonds. The Contractor shall execute the contract within fifteen (15) days after he has been notified in writing to proceed, and shall commence construction within fifteen (15) days after contract a execution, and shall complete - all the work and im- provements within one hun- dred and twenty (120) days = after execution. The City Council hereby reserves the right to reject any and all proposals, to waive any irregularity, and to award the contract to other than the lowest bidder. No bidder may withdraw his bid for a period of forty-five (45) days after the bid opening. CONTRACTUAL DOCUM- ENTS -. Contractual Documents, - including drawings and specifications, may be _ -;:examined at the following ,City Clerk City of San Juan Capistrano 11400 Paseo Adelanto San Juan Capistrano, Ca.92675 Copies of the Contractual Documents may be obtained from the City Clerk ;City of San Juan Capistrano 92400 Paseo Adelanto San Juan Capistrano, Ca.92675 A fee of $10 is required for each set of Contractual ocuments. The Contractual cuments will be mailed. upon request, with it 810 non - fundable mailing charge for Ffi_set,requested to be iaile"d: , ATED: January 24. 1980 s)Mary Ann Hanover iTY CLERK ITY OF SAN JUAN 'APISTRANO TATE OF 6M 1FOtti+Ass, ublisbed in lhe-Dail> Sun- 'ost, tion Clemrntr. I.alifornia - February 1{ and :1,1980.- V ssaJboJd ls.ry'ayy 'ao)aeajuoo aql 6q gluow 2ulpaoasd 041 liu!anp 4300 p!es olui palesodsoaui slelaalew pue Jogel uo paseq 147lmasa4l aauepsoaae ut pall!wgns slaaJlS Io luapualulJadnS a4) 6q pano.ldde pde paytl.tao Slnp salewllsa pax!wal1 uo pue suolleaytaads a41 Io suoistnosd ag1 tll!m aauepsoa -ae u! Jo)aeJIUOa a41 o) gsea ul apew aq !1!m sluawded J.N3WAVd -uotlanJlsuoa Io assnoa aql ButJnp alts qo[ gaea le palsod aq pegs 6doa e'Jaglang •lsanbai uodn d1Jed palsaJalut hue ol algel!Pee aJe saidoa Ales ga!4m pue '11Ja13 Slia aql Iv aayl0 aq) ut all] no toaJagl satdoa 01 apew 6gasag S! aauasajaJ pue `etusol4e3 10 ale1S a41 Io apoD Joge'I a41 Io ELL) uopaaS Io suoisteosd aq) 01 luensind 'suotlelaR lemisnpul Io luawlJeda(l 041 Io Jolaa.n0 a41 woJl pautel yo uaag se4 alnpagas agy 'sluawanoJdwi Pall!lua aeoge a41 Io uotlaaJlsuoa aql Jol pled aq of mel ql!m aauepsoaae ui saYem wa!p Jad to a)eJ -,Wll!enasd leJaua2l aql Paule) -qo seq Apoq anpelSlSal aql - leg) uaAW J34)JnI s! aapoN S31jtlm 9NI'i1VA38d suo!leathaads a4l Xq pannbaJ se'Pasnaas Uaaq se4 9,IU i3n03 aauesnsta Ile legl 2utauaptea aaueunsal to saleatlllJaa gsluJnl osle p!m JolaeJ)n03 aqy ')uaaJad 001 Io lunouiP aql u! Puofi lelJalew pue Joge,l a pue'p!q a41Io lunuwe a)PNaWe a41 do luaoJad Ool Io lunuute aql ui puo3 aauewsol -Jad InI41!erl v. louiluoa aql ql!m gstusnl o) pannbaJ aq Il!m J013PJ)uo;) aql S(1NOU luawanosd S -w! palpldwaluoa aql Jo suot)eatlmads pue sailloJd 'sueld aql to sa!doa utelgo Sew ssapptq 'amjy) PIPS 1V %wau!�Itfu 61!,) PUP >(J31J 61!,) 0111 !o 10yI0 041 IT,. pautelgo xt XPw 431(lm PUP a50dJnd 04) JoJ Pagsiusn) pue paJedasd suuo) 4LIPPl agl Uo Palput -qns ag tsnut slesodoJd SIVSOdONd ptamanosd -un pue )IJum prrs Io even, up there now;' Wt Said, ','Wo have had guys tiowea chairs ,inspect it, i :Lis very heavily pitted. alpJost all gone in very m Toal 139 San KMO 32400 PASEO ADHLANT,O SAN JUAN CAPISTRANO. CALIAORNIA 92675 s PHONE 493-1171 June 11, 1979 ineering ida Navarro ente, California 92672 Re: Contract for Engineering Sery District 78-1 (Camino Capist Gentlemen: - Assessment At their meeting of June 6, 1979, the City Council awarded your firm the contract for Enginaering Services in connect'on with Assessment District 78-1 (Camino Capistrano South) at a co t not to exceed $8,300. Please 1 office. Enclosed are the original and one copy of the contract. xecute both copies and return the "City Copy" to this Thank you for your cooperation in this matter. Very truly yours, / (MRS) MARY ANN HANOVER City Clerk MAH/cd Encl. cc: Director of Public Works SAN JUAN CAPISTRANO 32400 PASEO AD LANTO SAN JUAN CAPIS1 RANO, CA. 92675 (714) 493-1171 VENDOR: Toal gineerlTlg 139 Aveni a Navarro San Cl te, CA 92672 Attn: I PURCHASE ORDER 40 fit' PURCHASE ORDER No. 4068 THIS P.O. NUMBER MUST APPEAR ON ALL PKG., CAR TONS, SHIPPING PAPERS ETC. DATE: June 8, 1979 SHIPTO: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 VENDOR NO. BID REFERENCE CONFIRMING REQUISITION NO. ACCOUNT NO. DFPARTME F.O.B. - D' Qao Ltt UNIT DESCRIPTiON T2QUNR PRiCE AMOUNT Y , V V V 9 MALL�IS IN DUPLICATE IMMEDIATELY AFTER DELIVERY CITY OF S1C, S1C, CALIF. 31 INVOICES CE$ MUST AT BE ITEMIZED, STATING PRICE AND AMOUNT OFF EACH ITEM. 41 TRANSPENCLOSORTATION RTATIPACKNG SLR WITGESMUST EVERY SHIPMENT. 51 TRANSPORTATION CHARGES MUST BE PREPAID IF QUOTED F H B CITY EXEMPT E POINT, M FED ORIGINAL RECERTED FREIGHT BILL TO INVOICE VENDOR bl SALCITY OF SJC DES RES TO PAWILL BE PAID UY ALL BILLS BAST LLS PROMPTLYE SHOWN PARATELY HOWEVERTCLAIMS(CANNOT BERPOAIDFUNLESS OR UNTIL THE VENDOR COMPLIES IN FULL WITH ALL INSTRUCTIONS HEREON 81 NO,DFLIVERIFS WILL BE Ai i