The URL can be used to link to this page

1987-0421_HINES CONSTRUCTION_Contract EXEMPT 87-228322 C1 RECORDED AT THE REQUEST OF RECORDING FEES EXEMPT DUE TO AND RETURN TO: GOVERNMENT CODE SECTION 6103 City of San Juan Capistrano City Clerk's Department �124� 32400 Paseo Adelanto Mary Ann HanWer, City Clerk O San Juan Capistrano, CA 92675 City of San Juan Capistrano, CA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City Council of the C ty of San Juan Capistrano, California, to Hines Construction Company Inc., 3633 W. Mac rthur Blvd., Unit 406, Santa Ana, CA 92704, for the performance of the following work: CONSTRUCTION OF CITY HALL REMODEL PHASE II That said work was completed by said company according to plans and specifications and to the s tisfaction of the City Engineer of the City of San Juan Capistrano, and that said work wa5 accepted by the City Council of the City of San Juan Capistrano, at a regular meeting thereof held on the 21st day of April , 1987, by Resolution No. 87-4-21-2. That upon said contract, the Insurance Company of the West was surety for the bonds given by the said company as required by law. Dated at San Juan Capistrano, California, this 2155_day of An,-; 1 , 1997. Mary Ann an ver, City Cler'� City of San Juan Capistrano STATE C F CALIFORNIA ) COUNT OF ORANGE ) SS. CITY OF SAN JUAN CAPISTRANO ) I, MARY ANN HANOVER, the duly appointed and qualified City Clerk of the City Council f the City of San Juan Capistrano, California, do hereby certify under penalty of perjury that the foregoing Notice of Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange ounty Recorder by said City Council. Dated at San Juan Capistrano this 21st day of Arril ,1987. RECOR:%UNTY.:RECORDSOF OR RNIA-2X87Mary Ann aner, City Cle OUNTY City of San Juan Capistrano CORDER Copy" • CONTRACT This contract is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as City, and xrN� s CONSTRU TION COMPANY INC. , hereinafter referred to as CONTRACTOR of any of the separate phases or , as an alternative , of the total project as indicated herein : IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS : FIRST. CONTRACT DOCUMENTS. The contract documents shall be considered to include the Notice Inviting Bids, the Instructions to Bidders , the Proposal , the Bid Bond , the Non-Collusion Affidavit , the Designation of Sub-Contractors, the Contract which is prepared for execution by the City and the Contractor , plans , specifications and • special provisions , the Uniform Building Code , 1962 Edition , including all supplements , contract bonds , resolutions adopted by the City Council pertaining to the work , insurance policies and certificates , and any supplemental written agreements amending or extending the scope of the work originally contemplated that may be requiree to complete the work in a substantial and acceptable manner . SECOND. THE WORK . CONTRACTOR agrees to furnish all tools , labor', material , equipment , transportation , and supplies necessary to perform and complete in good and workmanlike manner the construction of the City of San Juan Capistrano Council Chamber in strict conformity with the Plans , Specifications and all other contract documents , which documents are on file at the office of the City • Clerk , City Hall , 32400 Paseo Adelanto, San Juan Capistrano, Califon ia. -16- THIRD. PAYMENT. City agrees to pay, and CONTRACTOR agrees to • accept , the lump sum adjusted for variations of quantities , at the prices Jesignated in the bid proposal at the time and in the manner set forth in the Specifications. FOURTH. COMMENCEMENT AND COMPLETION OF THE WORK. CONTRACTOR agrees to begi and complete the work within the time specified in the Notice Inviting Bids . It is agreed that it would be impractical and extremely difficult to fix the actual amount of damages , and loss sustainad by the City, should CONTRACTOR fail to complete the work in the spe ified time, therefore , CONTRACTOR shall pay City, as liquidated damages, not in the nature of a penalty, one hundred dollars ($100) per calendar day for each day delayed , provided that extensi ns of time with waiver of liquidated damages may be granted • as prov 'ded in the Specifications. FIFTH . PERFORMANCE BOND AND LABOR AND MATERIAL BOND. CONTRACTOR of the tot3l project agrees to furnish bonds guaranteeing the perform- ance of this contract and guaranteeing payment of all labor and material used under this contract , as required by the laws of the State of California, on forms approved by City . The Performance Bond shall be for an amount of one hundred percent (1008) of the amount of this co tract and shall be conditioned on full and complete perform- ance of the contract. The Labor and Material Bond shall be for an amount Df one hundred percent ( 1008) of the amount of this contract and sha 1 be conditioned upon full payment of all Labor and Material enterin into or incidental to the work covered by this contract . • CONTRAC OR agrees to furnish the bonds on the forms found within the Specifi ations and to secure the bonds from a surety company listed as acce table on the list included in the Specifications . -17- • CONTRAC OR agrees to pay City such sum as the Court may judge as reasonable for the legal services of any attorney representing the City in any action brought to enforce or interpret the obligations of this agreement, and such sums shall be made a part of any judgement in such action against CONTRACTOR if such action is determined in favor of said City. The required Performance and Labor and Materials Bonds and Bid Bond shall provide that the surety shall pay attorney' s fees incurred by City in enforcing this agreement. The "Performance Bond" shall be held as assurance of guaranteed performance for a period cf one year after acceptance of the improvements by the City Council. SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the • Labor Ccde of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial relations, are on file in the offices of the City Clerk , 32400 Paseo Adelanto, San Juan Capistrano, California, and are hereby incorporated and made a part hereof . CONTRACTOR agrees that he , or any SUB-CONTRACTOR under him, shall pay not less than the foregoing specified prevailing rates of wages to all workmen employe in the execution of the contract. SEVENTH INSURANCE. CONTRACTOR shall maintain at all times during this contract liability and property damage insurance naming the City and its elected and appointed officials as a named insured , which such policies shall be of an amount not less than One Million Dollars • combinee single limit. -18- The insurance policies shall bear an endorsement or shall have an • attache rider providing that in the event of expiration or proposed cancellation of such policies for any reason whatsoever , the City shall be notified by registered mail, return receipt requested , giving a sufficient time before the date thereof to comply with the applicable law or statute but in no event less than 30 days before expirat on or cancellation is effective. CONTRACTOR shall provide to City th policy certificate establishing that the required level of insuran a has been satisfied . CONTRACTOR shall indemnify and save harmless the City, its officers, agents, and employees from and against any and all claims, demands, loss or liability of any kind or nature which Lessor , its officers, agents nd employees may sustain or incur or which may be imposed • upon them or any of them for injury to or death of persons, damage to propert3 as a result of, or arising out of , or in any manner connect( d with the performance of the obligations under this constru tion agreement. EIGHTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC COWNTRACIIS. City is subject to the provisions of the Government Code and the Labor Code of the State of California. It is stipulated and agreed that all provisions of law applicable to public contracts are a part cf this contract to the same extent as though set forth herein and shal 1 be complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight (8) hours labor constitute a legal day ' s work and CONTRACTOR shall, as a penalty to City, forfeit . twenty-five dollars ($25) for each workman employed in the execution of the ontract by CONTRACTOR, or by any SUB-CONTRACTOR, for each calendat day during which such workman is required or permitted to -19- . 1 • work mote than eight (8) hours in violation of the provisions of Article Three , Chapter One , Part Seven, Division 2, of the California Labor Code, except as permitted by law. IN WITNESS WHEREOF, this Contract is executed by the duly authorized agents of the City, pursuant to Council action, and by CONTRACTOR on the date set before the name of each. CITY OF SAN JUAN CAPISTRANO DATED: February 3 1957 BY Si yJ Mayor Kennet E.-r-less ATTEST: BY: HINES CONSTRUCTION CO. ntr ctor • Cit C r a Ann Ilanover CARL J HINES APPROV T9 FORM: City orney john Shaw • -20- i RESOLUTION NO. 87-4-21-1 ACCEPTING E ENT DEED FOR SANITARY SEWER PURPOSES - AV A LOS CERRITOS HAMMOND ROMARCO REALTY ORPORATION - A RESOLUTION OF THE CITY NCIL OF THE CITY OF SAN JUAN CAPISTRANO, ALIFORNIA, ACCEPTING AN EASEMENT DEED F SANITARY SEWER PURPOSES OVER A PORTION AVENIDA LOS CERRITOS (HAMMO OMARCO REALTY CORPORATION) The C' Clerk was directed to forward the Deed to the Orange County Recorder's Of e. 8. RESOLUTION, NOTICE OF COMPLETION AND FINAL REPORT - CITY HALL REMODEL PHASE II - CITY COUNCIL CHAMBERS TH—INES CONSTRUCTION 600.30 Asst forth in the report dated April 21, 1987, from the Director of Public Works, the remodel of the City Council Chambers was complete. Acceptance of Work: The following Resolution was adopted: RESOLUTION NO. 87-4-21-2 COMPLETION OF CITY HALL REMODEL - PHASE II HI NES CONSTRUCTION COMPANY - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF CITY HALL REMODEL - PHASE II (HINES CONSTRUCTION COMPANY) The Resolution accepted the work as complete in the amount of $43,717 and directed the City Clerk to forward a Notice of Completion to the County Recc rder. Staff was authorized to release the 10% retention in the amount of $4,371.70, 35 days after recording the Notice of Completion. 9. DENIAL OF CLAIM FOR BODILY INJURY (CARLOS BOESSLE 70.70/820.40) Asset forth in the report dated April 21, 1987, fr he City Attorney, the Claim filed on March 25, 1987, by Attorney Gary G ann, on behalf of Carlos Boessler, for personal injuries, was denied. A formart notice of rejection will be forwarded to the Attorney, after which the ma will be tendered to the Camino Capistrano Bridge contractor, Steve P. Rados Inc., for defense. 10. RESOLUTION FORM ZING STREET LIGHT CONVERSION LOAN AGREEMENT AND PROMISSO NOTE (CALIFORNIA ENERGY COMMISSION 600.50 As set fo in the report dated April 21, from the Director of Public Works, the f wing Resolution agreeing to repayment o loan from the California Energy Co ssion in the amount of $126,800, to convert City's street lights to high res ure sodium vapor lamps, was adopted: -4- 4/21/87 AGENDA ITEM • oil 21, 1987 TO: Stephen B. Julian, City Manager FROM: W. D. Murphy, Director of Public Works SUBJEC : Resolution, Notice of Completion and Final Report City Hall Remodel Phase II - City Council Chambers (Hines Construction) SITUATI N The construction of the City Hall Remodel Phase II - City Council Chambers has been completed to the satisfaction of the City Engineer and is ready for acceptance by the City Council and a recordation of a Notice of Completion with the County Recorder. NOTIFIC ATION Hines Construction Company, Inc. COMMI SION/BOARD REVIEW RECOMMENDATIONS Not applicable FINANCIAL CONSIDERATIONS The con ract was awarded to Hines Construction Company, Inc., for $43,402.00. The final cot is $43,717.00 an increase of $315.00 which covers the installation of one additional light over the podium and separate switching. ALTER ATE ACTIONS 1. kccept the improvements. 2, Do not accept the improvements. 3. Zefer to Staff for additional information. RECOMMENDATION By motion, determine that the work for the City Hall Remodel Phase II - City Council Chambei s has been completed and declare the work to be accepted; direct the City Clerk to forward a Notice of Completion to the County Recorder for recording; and authorize Staff to elease the 10 percent retention thirty five (35) days after the recordation of the Notice of Completion. Reespect ully su mitted, W'D. Murphy WDM/B :kjs attachm ant 14R ITYCCUNCIL.AGENUA RESOLUTION NO. 87-4-21-2 COMPLETION OF CITY HALL REMODEL - PHASE II (HINES CONSTRUCTION CO.) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF CITY HALL REMODEL - PHASE II (HINES CONSTRUCTION CO.) WHEREAS, on the 3rd day of February 1987, the City of San Juan Capistrano entered into a contract with Hines Construction Company Inc., for the City Hall Remode Phase II; and, WHEREAS, the Director of Public Works has evaluated the final quantities and cost figi res and recommends approval. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Jua Capistrano does resolve as follows: SECTION 1. That the work required to be performed by said Contractor has been cor ipleted. SECTION 2. That the total cost of said work is in the amount of $43,717.00. SECTION 3. That the work is hereby accepted and approved. SECTION 4. The City Clerk is directed to forthwith forward a "Notice of Complet'on" to the County Recorder of the County of Orange for recording. PASSED, APPROVED, AND ADOPTED this 21st day Of px- , 1987. ANTHONY L. r, ND, MAYOR ATTEST CITY CL ' K -1- STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO ) 1, MARY ANN HANOVER, City Clerk of the City of San Juan Capistrano, Califo nia, DO HEREBY CERTIFY that the foregoing is a true and currect copy ul Resolution No. 87-4-21-2 adopted by the City Council of the City of San Juan Capist ano, California, ata regular meeting thereof held on the 21st day Of A it , 1987, by the following vote: AYES: Councilmen Schwartze, Friess, Buchheim and Mayor Bland NOES: None ABSENT: Councilman Hausdorfer (SEAL) MARYOV�Y CLER 2� d i i I I I I -2- MARCH 17, 1987 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA The Re ular Meeting of the City Council of the City of San Juan Capistrano, California, was call d to order by Mayor Friess at 7:05 p.m., in the City Council Chamber, followed by the Fledge of Allegiance to the Flag. Invocation was given by Reverend Margaret M. Ims, Christ Unity Capistrano Church. ROLL CALL PRESENT: Kenneth E. Friess, Mayor Gary L. Hausdorfer, Mayor pro tem Anthony L. Bland, Councilman Lawrence F. Buchheim, Councilman Phillip R. Schwartze, Councilman ABSENT: None STAFF RESENT: Stephen B. Julian, City Manager; Glenn Southard, Assistant City Manager Mary Ann Hanover, City Clerk; John R. Shaw, City Attorney; Robert G. Boone, Director of Administrative Services; William D. Murphy, Director of Public Works; ThomasG. Merrell, Director of Community Planning and Development; Thomas L. Baker, Director of Community Services; Cheryl Johnson, Recording Secretary. MINUTE Regular eeting of March 3, 1987: It was moved by Councilman Schwartze, seconded by Councilman Buchheim, that the Minutes Df the Regular Meeting of March 3, 1987, be approved as submitted. The motion carried ty the following vote: AYES: Councilmen Schwartze, Bland, Buchheim, Hausdorfer, and Mayor Friess NOES: None ABSENT: None MOTION TO READ BY TITLE ONLY It was moved by Councilman Buchheim, seconded by Councilman Schwartze, that all Ordinances be read by title only. The motion carried by the following vote: AYES: Councilmen Schwartze, Bland, Buchheim, Hausdorfer, and Mayor Friess NOES: None ABSENT: None -1- 3/17/87 PRESENTATIONS AND COMMENDATIONS CITY HALL REMODEL, PHASE lI (600.30/200.30) Mayor Friess noted that this was the first meeting in the newly-remodeled Council Chamber and requested that a letter of appreciation be forwarded to the contractor from the Council. RECOGNITION OF JOHN GIBSON, CITY TREASURER (610.40) Written Communications: Report dated March 17, 1987, from the Administrative Assistant, advising that John ibson, the City Treasurer, will celebrate his 80th birthday on March 19th. A plaque ha been prepared in honor of the occasion. Mayo Friess read the recognition in full and presented the plaque to Mr. Gibson. CONSENT C ENDAR It was moved b Councilman Hausdorfer, seconded by Councilman Buchheim, that the staff recommend a ions be accepted for the following items listed on the Consent Calendar. The moti carried by the following vote: AYES: Co ncilmen Schwartze, Bland, Buchheim Hau orfer, and Mayor Friess NOES: None ABSENT: None 1. APPROVAL OF WARRANTS (30 3001 The List of Demands dated Februar 26, 1987, Warrant Nos. 2,251-2,382, in the total amount of $1,751,103.67, was approve as submitted. 2. CITY TREASURER'S REPORT OF INVES ENTS (350.30) The City Treasurer's Report of Investment as of February 28, 1987, in the total amount of $12,214,506.95, was approved as sub itted. 3. CITY TREASURER'S REPORT OF 1911 ACT BON DELINQUENCIES (345.60) The City Treasurer's Report of 1911 Act Bond De 'nquencies as of February 28, 1987, in the total amount of $540.29, was approved ass bmitted. 4. CITY TREASURER'S REPORT OF CASH FUND BALANC (330.50) The City Treasurer's Report of Cash Fund Balances as of nuary 31, 1987, in the total amount of $114,213.31, was approved as submitted. -2- 3/17/87 fly MEMBERS OF THE CITY COUNCIL ANTHONY L. BLAND ". LAWRENCE F. BUCHMEIM ' IAIOIRIORRI[R KENNETH E. [tIAl U1XIR IA6I GARY L. HAUSDODO RF RFER 1776 PHILLIP R. SCHWARTZE • CITY MANAGER STEPHEN B JULIAN m w NOTICE TO PROCEED 1"ir+—n L8 m i ^mP CP TO: Hines Construction Company, Incorporated >_ s 3633 West MacArthur Boulevard, Unit 406 Santa Ana, California 92704 Project: City Hall Remodel, Phase II Amount of Contract: $43,402.00 You are hereby notified to commence work on the referenced contract on or before February 9, 1987, and shall fully complete all of the work of said contract within 60 consecutive calendar days thereafter. Your completion date is therefore April 10, 1987. The contract provides for an assessment of the sum of $100.00 as liquidated damages for each consecutive calendar day after the above established contract completion date that the work remains incomplete. Dated this 6th day of February, 1987. MARY ANN ANOVER, CM City Clerk ACCEPTANCE OF NOTICE Re ce' t o h foregoing Notice to Proceed is hereby acknowledged by + this day day of 1987. 32400 PAS 0 ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 The -notion carried by the following vote: AYES: Councilmen Schwartze, Bland,"Buchheim, Hausdorfer, and Mayor Mess NOES: None ABSENT: None The esolution set a'hearing for April 7, 1987, to consider the vacation and directed that notices ofthe vacation were to be posted at least 14 days prior to the hearing date Staf as authorized to make payment in the approximate amount of $3,500 for the slu y seal of the public portion of the alleys following completion of the work and io to the scheduled hearing date. Funds were available in Account No. 12-000-4710-119. 2. AWP RD OF CONTRACT - CITY HALL REMODEL PHASE II HIN S CONSTRUCTION COMPANY 600.30 Writ en Communications: Rep rt dated February 3, 1987, from the Director of Public Works, forwarding results of bids received for the second phase of the City Hall remodel, which cons sts of upgrades to the Council chambers. Funds in the amount of $40,000 were budg ted in Account No. 12-6900-4701-105; $6,000 was spent on the new sound syst m. A budget adjustment of $15,000 from the General Fund reserve to finance the talance of the project was requested. Mayr Friess and Councilman Buchheim cited concerns regarding the expense. Councilmen Schwartze and Bland supported the remodel, noting the extensive use of the Chamber. Councilman Bland suggested that efforts be made to complete the work within the bid amount. Awat d of Contract/Budget Adjustment: It w s moved by councilman Schwartze, seconded by Councilman Bland to award the cont act for the City Hall Remodel Phase II to the low responsible bidder, Hines Construction Company, Inc., of Santa Ana, in the amount of $43,402, and to reject all other bids. The motion carried with Mayor Friess and Councilman Buchheim voting in the negative. A budget adjustment of $15,000 from General Fund reserves was Authorized. The Mayor and City Clerk were authorized to execute the contract on behalf of the City. ORDINANCES 1. AMENDMENT TO TITLE 9 OF THE MUNICIPAL CODE - ESTABLISHING COMMERCIAL PROPERTY MAINTENANCE STANDARDS ADOPTION (420.30) Writ en Communications: Rep t Gated February 3, 1987, from the City Clerk, advising that the Ordinance w troduced at the meeting of January 20, 1987, and was scheduled for adoption. -10- 2/3/87 AGEND ITEM February 3, 1987 TO: Stephen B. Julian, City Manager FROM: W. D. Murphy, Director of Public Works SUBJECT: City Hall Remodel Phase II SITUATION Bids have been received for the second phase of the City Hall remodel which includes the following changes to the Council Chambers: upgraded lighting fixtures, repainting the walls, modifications to the wall coverings and the two corners behind the Council dais, and the iLdditions of some cabinets to hold agendas and other documents of interest to the public. Bids were received as follows: Ines Construction Company, Inc. $43,402.00 I vine Construction Group $48,210.00 ltimo General Contractors $53,200.00 S ec Builders $54,900.00 This project will complete the City Hall remodel and will serve the City for the next 3 to 5 years. rhis is considered an important project because the Chambers serve as the focal point for most public meetings. The Council, Commissions, Committees and other commuru y organizations use the facility on a daily basis. The current arrangements are not Gond Give to quality presentations which will be solved by the remodel. The modifications will also blend the decor with the rest of the building. NOTIFICATION None COMMIS ION/BOARD REVIEW RECOMMENDATIONS None FINANCIAL CONSIDERATIONS Forty thousand dollars has been budgeted in Account #12-6900-4701-105 for City Hall project tt is year. Six thousand dollars has already been spent on the new sound system in the Council Chambers. The improvements for which bids have been received were estimatec at $30,000. This project has already been scaled down from its original concept, and staff feels this is the minimum project for upgrading the Council Chamber . The contract specifications contain time constraints as to when the work can be undertaken so as to keep the Chambers in use as much as possible. This has contributed to the costs being higher than the estimated cost. A budget adjustment of $15,000 from General Fund reserves to finance the balance of the projec t is being requested iri�jr ;i Hz ALTERN NTE ACTIONS 1. Authorize the transfer to funds, and award the contract. 2. Do not award the contract. 3. Request additional information from staff. RECOMMENDATION By moti n, authorize a budget adjustment of $15,000 from General Fund reserves and award the contract for the City Hall Remodel Phase II to the low responsible bidder, Hines Construction Company Inc., in the amount of $43,402.00 and reject all other bids. Authorize the Mayor and City Clerk to execute the documents on behalf of the City. Respectf Ily submitted, �)1� k' � W. D. Nlrurrhy WDM/BP kjs • B I D O P E • N G R E P O R T Bids op ned December 22. 1936 at 2:00 am/pm Project Title City Hall Remodel Phase II Project Engineer Brian Perry Pre-Bid Estimate $30,000 Bid Bid Bidder: Amount Bond `,p �� O 1 , }lines Construction Company, Inc. •C 'f� Z, Irvine Construction Group 3 Spec Builders 4. Ultimo General Contractors 5 . 6 . 7. 8 . 9. 10 . cc: � 2ty Clerk' s Staff (3) Signed _ /YIdLC/� blic Works (3) C ' ty Manager (1) Dated �L�Y bz,:L -f The above bid amounts have not been checked. The bid totals are subject to correction after the bids have been completely reviewed. at AGENDA ITEM Nov. 4, 1986 TO: Stephen B. Julian, City Manager FROM: Pamela Gibson, Assistant to the City Manager SL BJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids (City Hall Remodel Phase II) SITUATION: Plans and specifications have been prepared for the second phase of the Ci:y Hall remodel which includes the following changes to the Council Chambers: upgraded lighting fixtures, repainting the walls and the backs of the public seats, modifications to the wall coverings and the two corners be iind the Council dais, and the additions of some cabinets to hold agendas ani other documents of interest to the public. The work will take ap roximately 30 days and will cause some disruption of the Council Chambers. Every effort will be made to keep the chambers open and furictioning during the construction so that the public is not inconvenienced. Unfortunately there will be some occasions when that may not be possible. On these occasions meetings will be relocated to the Dance Hall or other public facilities. The plans and specifications will be located in the common documents box in he Council office for your review. A copy is also located in the office of thE City Clerk. CC MMISSION/BOARD REVIEW AND RECOMMENDATION: N/ FINANCIAL CONSIDERATIONS: The project is estimated to cost $30,000 and is budgeted as a capital project for 1986-87. ALTERNATIVE ACTIONS: 1. Approve the plans and specifications and authorize staff to advertise for bid 3. 2. Request further information. I ✓ / 4 -- --------------------------------------------------------------- RECOMMENDATION: By motion, approve the plans and specifications and authorize staff to ad ertise for bids. ectfully submitted, Pa nela Gibson Premium Included LABOR AND MATERIAL BOND BOND NUMBER: 30 38 91 KNOW ALL MEN BY THESE PRESENTS: That ' WHEREAS, the City of San Juan Capistrano, a municipal corporation of Orange County, California, has awarded t0 HINES CONSTRUCTION COMPANY NC. , License No. 464405 , hereinafter designated as Pr1 lcpal , a contract for CITY HALL REMODEL PHASE II ; and WHEREAS , said Principal is required to furnish a bond in ' connect on with the said contract providing that if said Principal, or any cf his or its sub-contractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, f r or about the performance of the work contracted to be done , ' or for any work or labor done thereon of any kind , the surety or this bond will pay the same . ' NOW, THEREFORE, we HINES CONSTRUCTION COMPANY INC. , Princip 1 , and E as surety are held firmly ound unto t e City of Saro �H1�J�S�A 'Fdl unicipal ' corporation, in the penal sum ofHTT DOLLARS ($ - ) , lawful money of t e United States of America , for payment of which sum well and truly to be made we bind ourselves, our heirs, executors , administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is that , if said ' Princip 1 , his or its heirs, executors, administrators, successors or assigns or sub-contractors, shall fail to pay for any materials, provisi ns, provender , or teams, or other supplies or equipment used in, upon , for or about the performance of the work contracted to be ' done, oz for any work or labor done thereon of any kind , or for amounts due under the Unemployment Insurance Act with respect to such work or labor as required by the provisions of Title 1, Division 5, ' Chapter 3 of the Government Code of California as amended , that the surety ill pay for the same in an amount not exceeding the sum specifi d in this bond and also in case suit is brought upon the ' bond , a reasonable attorney' s fee to be fixed by the court. This bond sh 11 inure to the benefit of any and all persons, companies and cor orations entitled to file claims under said act , so as to give a ight of action to them or their assigns in any suit brought ' upon th s bond . FURTHER, the said surety, for value received, hereby stipula es and agrees that no change, extension of time, alteration or modi ication of the contract documents or of the work to be perform d thereunder shall in any way affect its obligation on this bond an it does hereby waive notice of any such change , extension of time, a teration or modification of the contract documents or of work to be performed thereunder . 1 -25- 1 r As a part of the obligation secured hereby, and in addition to the face amount specified therefor , there shall be included costs and yeas nable expenses and fees , including reasonable attorney's ' fees, in urred by City in successfully enforcing such obligation, all to be to ed as costs and included in any judgement rendered . ' IT WITNESS WHEREOF three (3) identical counterparts of this instrument , each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and surety herein named on the 21St day of 11 y 1987- . The name and ' corporateseal of each corporate party being hereto affixed and these presents duly signed by its undersigned representatives pursuant to authority of its governing body. ' NTNFC; CON9TRITCTT(1N rOMPANV TNC_ PRINCIPAL 1 � By INSURANCE COMPANY OF THE WEST ' RETY By APPROVEE AS TO FORM. TODD M. ROHM, ATTORNEY-IN-FACT ' City Attorney ' State of California ) SS. County of Orange ) ' On this 21st day of JANUARY in the year 1987 , before me, a Notary Public in and for said Oran a County, State of California, residing therein, duly commissioned and sworn, ' personally ppearedTODD M. ROHM ® personally known to me CD proved to me do the basis of satisfactory evidence to be the p rson whose name is subscribed to this instrument as the attorney in fact of ' INSURANCE COMPINY OF THE WEST and acknowledged to me that he/she.subscribed the name of INSU CE 0 P Y OF THE kJF9T thereto as principal, and his/box- own name as attorney in ' fact. �— OFFICIAL SEAL WITNESS my land and official seal FRANCES LEFLCR �i rr � N;ITRRY P'�P.EiG^n"�FiRNiA 'R P;1INCiPAL. o- ,�:9 IN , OXPIPFE r0'20.Y MY COMMISSION EXPIP`-- t9y Notary's Si natur ------- — ' Attorney in Fact - Ca -26- INSURACE COMPANY OF TAWEST HOME OFFICE: SAN DIEGO, CALIFORNIA Certified Copy of POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That the Insurance Company of the West, a Corporation duly authorized and existing under the laws of the State of California and having its principal office in the City of San Diego, California, does hereby nominate, constitute and appoint C. J. GRANGER, JR. ROBERT J. HANNA TODD M. ROHM D. J. PICARD its true and lawful A torney(s)-in-Fact, with full power and authority hereby conferred in its name, place and stead, to execute, seal, acknowledge and Jeliver any and all bonds, undertakings, recognizances or other written obligations in the nature thereof. This Power of Attorn y is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Boarc of Directors of the Insurance Company of the West at a meeting duly called and held on the Sixth day of February, 1973, whit said Resolution has not been amended or rescinded and of which the following is a true, full, and complete copy: "RESOLVED: That the President or Secretary may from time to time appoint Attorneys-in-Fact to represent and act for and on behalf of the Com any, and either the President or Secretary, the Board of Directors or Executive Committee may at any time remove such Attorney -in-Fact and revoke the Power of Attorney given him or her;and be it further "RESOLVED: Tha the Attorney-in-fact may be given full power to execute for and in the name of and on behalf of the Company any and all bonds and undertakings as the business of the Company may require, and any such bonds or undertakings executed by any such Attorney-in Fact shall be as binding upon the Company as if signed by the President and sealed and attested by the Secretary." IN WITNESS WHEREOF, Insurance Company of the West has caused its official seal to be hereunto affixed and these presents to be signed by its duly authorized officers this 10TH DAY OF OCTOBER 1985 �MRµYCF INSURANCE COMPANY OF THE WEST +tA�M�Fa�� i r�Nnl 1.H� v C4l/FORMP — _— President , STATE OF CALIFOR IA SS: COUNTY OF SAN DIEGO On this 10TH DAY OF OCTOBER 1$�re the subscriber, a Notary Public of the State of California, in and for the County of San Diego, duly commissioned and qualified, came ERNEST RADY, President of INSURANCE COMPANY OF THE WEST, to me personally kno mn to be the individual and officer described in and who executed the preceding instrument, and he acknow- ledged the execution f the same, and being by me duly sworn, deposeth and saith, that he is the said officer of the Corporation aforesaid, and that th seal affixed to the preceding instrument is the Corporate Seal of the said Corporation, and that the said Corporate Seal and his signature as such officer were duly affixed and subscribed to the said instrument bythe authority and direction of the said C rporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my Official Seal, at the City of San Diego, the day and year first above written. �^Jyh.7' H ? ds .^,T4 'Sfh4Fh'1JL'•Pd 1b ";I SEAL A PORTER •. ".'ac„ ivBaic.r;:wti Notary Public �.I . Y j •.-.��'•-.` °� l_iA'.Irnrt�c E=: 9dn ° 19A9 r'n^.,v i`t'1'w LS"�. .'u•i e'y`e"�.'r'4.'111°d51�d�4`r STATE OF CALI FOR 141A COUNTY OF SAN DIEGO 55: I, the undersigned, Richard S. King, Secretary of the Insurance Company of the West, do hereby certify that the original POWER OF ATTORNEY,of w lich the foregoing is a full, true and correct copy, is in full force and effect, and has not been revoked. IN WITNESS WHEREOF, I have hereunto subscribed my name as Secretary, and affixed the Corporate Seal of the Corporation, this 21stdayof 1ANUARY 19 87. • 00,,111A�*� SeCretafyICW CAL 37 (REV, 5/ 2) • BONOMBER: 30 38 91 PERFORMANCE BOND PREMIUM: $625.00 M KNOW ALL MEN BY THESE PRESENTS: ' That HINES CONSTRUCTION COMPANY INC. r as Principal, hereinafter called CONTRACTOR, and ' INSURANCE COMPANY OF THE WEST , as Surety, hereinafter called SUFSTY, are held and firmly bound unto the City of San Juan Capistrano, as Obligee, hereinafter called. CITY, in the amount Of FORTY THREE THOUSAND FOUR HUNDREE TWO AND NO 100------- $43,402.00 Dollars for payment whereof contractor and Surety bind themselves, their heirs, executors, ' administr tors, successors, and assigns, jointly and severally, fairly by these presents. WHEREAS, Contractor has by written agreement dated entered into a (describe agreement) which contract is by reference made a part hereof , 1 ' N , THEREFORE, the condition of this obligation is such that, if Principal shall promptly and faithfully perform said agreement, ' then this obligation shall be null and voids otherwise it shall remain in full force and effect. Surety waives whatever legal right it may have to require that a demand be made first against the ' principal in the event of default. ' BE IT FURTHER RESOLVED, that. ' 1. As a part of the obligation secured hereby, and in addition to the face amount specified, there shall be included costs and reasonable expenses and fees, including reasonable attorney ' s fees, incurred ty City in successfully enforcing such obligation, all to -23- he taxed as cc is and included in any judgment rendered. ' 2. Sa d Surety, for value received, hereby stipulates and agrees that change, extension of time, alteration, or modifi- cation of the contract documents or of the work to be performed thereunder, s all in any way affect its obligations or this bond, ' and it does h reby waive notice of any such change, extension of time, alterat ons, or modifications of the contract documents or ' of work to be performed thereunder. Execut d this 21st day of JANUARY . 1 87 _. at BREA , California. PRINCIPAL HINES CONSTRUCTI N COMPANY INC. APPROVED AS TO FORM. ' (NOTARIZATION AND SEAL) ' City Attorney SURETY INSURANCE COM NY OF THE WEST TODD M. ROHM, ATTORNEY—IN—FACT ' (NOTARIZATION AND SEAL) -24- State of Ca ifornia ) SS. County of ran r7an On this 21st d y of JANUARY , in the year 1987 , before me, a Notary Public in and for said Oran a County, State of California, residing therein, duly commissioned and sworn, personally app ared TODD M ROHM ® Personally known to me 0 proved to me do the basis of satisfactory evidence to be the pers n whose name is subscribed to this instrument as the attorney in fact of INSURANCE COMPAN OF THE WE and acknowledged to me that he/she subscribed the name of INSURANCE COMPANE OE_THE WEST thereto as principal, and hisAher-own name as attorney in fact. WITNESS my hand and official seal. OFF':IAL SEAL r, FRANCES LEFLER iY P� 'n GCM!! MNIA ` PRI '4 PAL Ur FILE IN + OiRAN-E COUNTY Notary's Signalure _ _MY COMMISSION EXPIRES SEP. 39, 1988 Attorney in Fa( t - Ca 4 1 � � CITY OF SAN JUAN CAPISTRANO COUNTY OF ORANGE STATE OF CALIFORNIA 1 M �h`TUnit INC. 3633 W MacArthur Blvd., 405 SANTA ANA,CA 92704 (714)545-1414 SPECIFICATIONS AND CONTRACT DOCUMENTS Construction Phases for City of San Juan Capistrano Council Chambers 1 1 CITY COUNCIL KENNETH E. FRIESS, MAYOR PhILLIP R. SCHWARTZE ANTHONY L. BLAND LAWRENCE F. BUCHHEIM GARY L. HAUSDORFER CITY MANAGER STEPHEN B. JULIAN DIRECTOR OF PUBLIC WORKS WILLIAM D. MURPHY JUNE, 1986 1 B I D P R O P O S A L ' For the: City of San Juan Capistrano Council Chamber HINES CONSTRUCTION CO. Contractor ' To the Honorable City Council City of San Juan Capistrano Gentleme : ' The undersigned, as bidder, declares that he has carefully examined the location of the proposed work as described, examined the ' Plans an Specifications, Special Provisions, and the Standard Specifications for Public Works Construction, 1985 Edition, including all supplements, therefor, read the instructions to Bidders , and is familiar with all proposal requirements, and hereby proposes and ' agrees, if the proposal is accepted, to complete the said construction in accordance with the Contract Documents, as defined in Section 1-2 of the Standard Specifications, in the time stated herein, for the ' total 111ELP sum contract price of: FOURTY THREE THOUSAND FOUR HUNDRED TWO DOLLARS $ 43,402 Words Figures LIA3ILITY INSURANCE LIMITS $500, 000 AS DISCUSSED WITH THE CITY ATTORNEY ' JOHN SHAW ON 12-19-8 6 Said amoun nclude and cover all taxes, the furnishing of all materials, the perfo ming of all the labor requisite or proper and ' the providing of all necessary machinery, tools, apparatus, and other means of construction; also, the performance and completion of all the work in the manner set forth, described and shown in the specifi- cations or the drawings for the work. ' If the contract is awarded, the undersigned agrees to enter into a c ntract with the City within fifteen (15) calendar days, and ' to comme ce work within thirty ( 30) calendar days from the date of Notice t > Proceed, and to diligently prosecute the work to completion before tie expiration of an additional thirty ( 30) days . -4- ' All bids are to be computed on the basis of the given Estimated Quantities of Work, as indicated in this proposal, times the unit prices as submitted by the bidders. In case ' of discrepancy between words and figures, the words shall prevail. In case of discrepancy between unit prices and the ' extension thereof, the unit price shall prevail and bids will be computed as indicated above and compared on the basis of ' corrected totals. The estimated quantities of work indicated in this pro- posal are approximate only being given solely as a basis for comparisor of bids. It is understood that the City does not ' expressly nor by implication, agree that the actual amount of work will correspond therewith, but reserves the right to ' increase or decrease the amount of any item or portion of the work or to omit portions of the work as may be deemed expedient by the Engineer. 1 It is also understood by Bidder that the City of San Juan ' Capistranc has the right to reject this proposal or to award a contract to the undersigned at the prices 'stipulated. If the proposal is rejected, then any check or cashier's check ' shall be zeturned to the undersigned within thirty (30) days. No bid bonds will be returned. If the proposal is accepted ' and the undersigned fails to enter into a contract within fifteen ( 5) days after the agreement is delivered to him for ' signature or within such further time as may be granted by the City ouncil, thensaid checkshall be cashed or said ' bond declared forfeit and an amount equal to the difference between the lowest bid and the next lowest bidder who will ' execute a contract. shall be paidinto the treasury of the City of San Juan Capistrano as .liquidated damages for the failure of the undersigned to comply with the terms of this ' proposal. Accompanying this proposal is CASHIER'S CHECK (insert 4, 340.20 cash" , cashier' s check, certified check or bidder' s bond, as the case may be) , in an amount equal to at least ten percent (108) of the total. bid. t -5- ' 0 9 ' The following is the name and place of business of the ' surety company which will furnish the required bonds as surety if the work is awarded to the undersigned: ' GRANGER-HA NA INSURANCE, 557 MERCURY LANE, BREA, CA . (INS .CO. OF THE [BEST) ' Licensed ir accordance with an act providing for the regis- tration of contractors -- License No. 306576 B Signature o Bidder: ffixc) L ' (If anndividual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co- partnere composing the firm: President, Secretary, Treasurer, and Manager thereof. ) ' Dated: DEC MBER 19, 1986 3633 W. Mac Arthur 31vd. Unit 406 Santa Ana . Business Addres.s ' 714 ( 545-1.414 ) Telephone Number ' Further the undersigned bidder certifies that he has ' thoroughly checked the figures set forth in this proposal, that they re correct to the best of his knowledge and that ' they constitute his proposal for the work called out herein. Dated: DEC ER 19, 1986 ' Signatuft of B er 714 (545-1414 ) ' Telephone Number 1 ' -6- ON-COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID STATE OF CALIFORNIA ) County of RANGE ) ss • I , being first duly sworn deposes and says that he is CARL HINES of HINES CONSTRUCTION CO. 3633 W. Mac Arthur Blvd. Santa Ana,Ca. the party making the foregoing bid; that such bid is not made in the interest of Dr on behalf of any undisclosed person, partnership, company, ass ciation, organization, or corporation; that such bid is genuine aid not collusive or sham; that said bidder has not directly or 'ndirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, co spired, connived, or agreed with any bidder or any- one else to put in a sham bid, or that any one shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with ' any one to fix the bid price of said bidder or of any other bid- der, or to fix the bid price of or cost element of such bid price, ' or of that oE any other bidder, or to secure any advantage against the public body awarding the contract of any one inter- ested in the proposed contract; that all statements contained in ' such bid are true; and further, that said bidder has not directly or indirectl , submitted his bid price or any breakdown thereof, ' or the conte is thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection there- with, to any corporation, partnership, company, association, organization bid depository, or to any member or agent thereof, ' or to any of er individual except to any person or persons as have a parte rship or other financial interest with said bidder in this gene al business . -7- On this th �Qkay of DECEMBER , 198E ' before me , the—uadersigned, a Notary Public in and for said State, per onally appeared CARL HINES personally known to me/proved to me on the basis of satisfactory evidence, to be the person(s) whose name (s) IS subscribed to the within instrument and acknowledged that HE executed it. W my hand and official seal. No Pub fcr n and for said State ' OFF[C[AL SEAL JAMCE E BADO ' m NOTARY iUB61C-QN.IPORNIA Ary ow�a �pY�1�1t M -8- DESIGNATION OF SUB-CONTRACTORS ' Submit with Proposal. In c mpliance with the Provisions of Section 4100-4107 of the Gover ent Code of the State of California as amended, the undersign d certifies that he has used the sub-bids of the fol- lowing li ted sub-contractors in making up his bid, and that the sub-contr ctors listed will be used for the work for which they ' bid, subj ct to the approval of the Engineer, and in accordance with the plicable provisions of the Specifications . It is ' understoo and agreed that all those portions of the work called for in the contract documents for which a sub-contractor is not listed wil be performed by the undersigned through his forces . If no sub+- ontractors are listed, all bonds and insurance will be written in the name of the general contractor only. ITEM OF WO SUB-CONTRACTOR ADDRESS PHONE NO. ' 1. ACOUSTI AL RIVERSIDE ACOUSTICS RIVERSIDE 682-6120 2. PAINTIN( S .W. GILL MISSION VIEJO 472-4753 ' 3 . ELECTRICAL GILL ELECTRIC ANAHEIM 666-0152 ' 4. MECHANICAL CAMPBELL AIR ANAHEIM 630-3RS0 5 . SIGNS I UNION SIGN SANTA ANA 542-4448 6_WALLCOVE ING RSR ENTERPRISES PLACENTIA 992-1713 7. 8. ' HINES CONSTRUCTION CO. ' BIDDER' S NAME II ' AUTHORIZED SIG kATURE -9- r 0 4 AFFIDA IT OF PUBLICATION This space is _ter the County Clerk's Filing Stamp F'Gr,�rrF NOV STATE OF CALIFO NIA Proof of Publication of County of Orange I am a citizen of the nited States and a resident of the County aforesaid:I a over the age of twenty one years, diOT•ICE- INVISI.NG.8I.DS•CI•TY. .HALL and not a party to o interested in the above-entitled REMODEL, PHASE II matter. I am the prin ipal clerk of the Capistrano Val- ley News,a newspap of general circulation in the City - of San Juan Capistra o, County of Orange, and which newspaper has been djudicated to be a newspaper of general circulation b the Superior Court of the County of Orange, State of lifornia, June 5, 1984, Case No. capWnwolw A-122949 in and for he City of San Juan Capistrano, y tbelftd ay, County of Orange and he South Orange County Judicial UK _ District;that the noti e, of which the annexed is a true k°anbWen"h *39 printed copy, has be n published in each regular and lot entire issue of said n wspaper and not in any supple- ment thereof on the Ilowing dates, to wit: 19�Mmi November 13,2 1986 � . a wdirt exn'�iu-e ` cm CrrY Or SAUCY I declare under penal y of perjury that the foregoing is ture and correct. = 1 Executed at Mission iejo, Orange County California,this ....?Q dayof Nov 19 . 86 . .. ......... .. .. .. . rignur ate Capistra o Valley News 23811 V a Fabricante P.O. Box 3629 Mission Vi jo, Calif, 92690 0 0 NOTICE iF TRANSMITTAL - LEGAL PUBLICATIONS TO: CAPISTRANO VALLEY NEWS Jody Kolar, Legal FOR PUB ACATION ON: THURSDAY, NOVEMBER 13, 1986 THURSDAY, NOVEMBER 20, 1986 DOCUME 4T TO BE PUBLISHED: NOTICE INVITING BIDS - CITY HALL REMODEL, PHASE II PROOF O PUBLICATION: Please send to: City Clerk's Department City Hall 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (714) 493-1171 AUTHORI ED BY: Zz_ DATE: ovember 6, 1986 Date of Bi Opening - 12/22/86 Date (s) no ice published - 11/13/86 - 11/20/86 Date affidi vit received Date notic posted in design ted posting places (3) - 11/13/86 NOTICE INVITING BIDS CITY HALL REMODEL, PHASE II Notice is hereby given that the City of San Juan Capistrano will receive sealed proposals or bids for the City Hall Remodel, Phase II until 2:00 P.M. on the 22nd day of Decembe 1986. A pre-bid conference is scheduled at 10:30 A.M. on the 8th day of December 1986, at 1 he City offices to assist contractors. Copies of Plans and Specifications are on file in the Office of the City Clerk of San Ju n Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California, and may be obtain d at the non-refundable charge of $10.00, plus a charge of $5.00 for each set of Plans and Specifications mailed. Dated: November 6, 1986 CITY CLERI ' CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA NOTICE INVITING BIDS ublic notice is hereby given that the City of San Juan Capist ano will, up to 2:00 p.m. , on the 22nd day of December , 1986, eceive sealed proposals or bids for the City of San Juan Capist ano Council Chamber in accordance with the approved plans, specif cations, special provisions, and the Standard Specifications for Pu lic Works Construction, 1985 Ed. , including all supplements. o bid will be received unless it is made on a proposal provided within these specifications . Each proposal or bid must be accompanied by a ce tified check, cash, cashier ' s check, or bidder ' s bond payable to the ity of San Juan Capistrano in the sum of not less than ten percent of the amount . Tie bid check, cashier' s check or bidder ' s bond of the success ul bidder will be forfeited to said City in the event such success ul bidder fails to enter into the required contract within 15 days of er the written notice that said contract has been awarded to him for the work. Posted 11 13/86 -1- A re-bid conference is scheduled at 10: 30 am on the 8th day of Decemb r 1986 , at the City offices . The contractor shall have the opp rtunity for clarification or interpretation of any point or points f question within the plans and contract documents or specifi ations. It is the contractor ' s responsibility to be in attenda ce at this conference to receive any information disclosed during he proceedings , for the City shall not disseminate any records of the conference . Exclusive of written addendums and this pre-bid conference , the City shall not be responsible for any instruc ions, explanations, or interpretation of the plans, specifi ations , and contract documents presented to the bidders in any manner . The successful bidder , simultaneously with the execution of the contract , will be required to furnish a Faithful Performance Bond equal in amount of one-hundred percent (1008) of the contract price . The City Council reserves the right to reject any and all bids received and to compare the relative merits of the respective bids and choo a that which in the opinion of said City will best serve the interest or needs of said City. A t me limit of 60 calendar days for completion of the total work shall be allotted and commenced in accordance with the Notice to Proceed . BID ERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the Stat of California, copies of the prevailing rate of per diem wages , a determined by the Director of the State Department of Industri 1 Relations, are on file in the office of the City Clerk and shall be made available to any interested party on request. -2- 0 C pies of Plans and Specifications are on file in the office of the Ci y Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California . Copies of the plans and specifications for use in preparing bids may be obtained at the office of the City Clerk , San Juan Capistrano, at the address shown above . One set of plans a d specifications is available for each general contractor proposi g to submit a bid for said work. A charge in the amount of $10 , no refundable , is required for obtaining each set of plans and specifi ations. There will be $5 charge for postage and handling on all pla s and specifications mailed . Ea •h bidder shall state the California Contractor ' s License number f such bidder so bidding , as no bid will be accepted from a Contrac or who has not been licensed in accordance with the provisi ns of the laws of the State of California relating to the licensi g of Contractors. Ths Notice is hereby given and published by order of the City Council of the City of San Juan Capistrano, and is dated this day of CITY CLE CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA -3- NOTICE OF CANCELLATION _ = NOTICE OF CANCELLATION OF MORTGAGEE AND/OR OF MORTGAGEE AND/O r CERTIFICATE HOLDER CERTIFICATE HOLDS ® TRUCK INSURANCE EXCHANGE [ TRUCK INSURANCE EXCHANGE q� rn ❑ FARMERS INSURANCE EXCHANGE ❑ FARMERS INSURANCE EXCHANGE 1:1 MID-CENTURY INSURANCE COMPANY cu ❑ MID-CENTURY INSURANCE COMPAN � Of v 1:1 ® ALL LOCATIONS -`� f i LOAN LOAN / i F-+I ...T NUMBER NUMBER HINES CONSTRUCTION CO INC. INSURED NINES CONST, CO. , INC. DBA: HINES CONST. CO. INSURED DBA: POLICY OR AGENT'S NUMBER CANCELLATION DATE POLICY OR AGENT'S NUMBER CANCELLATION DATE CERTIFICATE NUMBER(S) CERTIFICATE NUMBERS) 9389 55 65C 29 76 309 1 10-14-87 9389 55 65C 29 76 309 9-18-87 R) You are hereby notified, that all coverage extended to you under the ® You are hereby notified, that ail coverage extended to you under the above listed policy is cancelled effective at 12:00 Noon (12:01 A.M. above listed policy is cancelled effective at 12:00 Noon (12:01 A.M. in California, Oregon, Texas and Oklahoma) on the Cancellation in California, Oregon, Texas and Oklahoma) on the Cancellation Date shown above. Date shown above. ❑ You are hereby notified that all coverage extended to you under the ❑ You are hereby notified that all coverage extended to you under the above policy(ies) or certificate(s) on: above policy(ies) or certificate(s) on: is cancelled effective at 12:00 Noon(12:01 A.M.in California,Oregon, is cancelled effective at 12:00 Noon(12:01 A.M. in California,Oregon, Texas and Oklahoma) on the cancellation date shown above. Texas and Oklahoma) on the cancellation date shown above. CITY OF SAN JUAN CAPISTRANO s 32000 PASEO ADELANTO s . CITY OF SAN JUAN CAPISTRANO SAN JUAN CAPISTRANO, CA. 92675 . 32400 PASEO ADELANTO . SAN JUAN CAPISTRANO, CA 92675 NOTE TO MORTGAGEE: Your loan with this policyholder may have NOTE TO MORTGAGEE: Your loon with this policyholder may hove enpired; however, this notice complies with the provision of our policy. e.pired; however, this notice complies with the provision of our policy. - - MEMBERS OF THE CITY COUNCIL ANTHONY L. . L ABUC e ' NO iENNETHE F. IESS IM KENNETH E. FRIE55 " GARY L. HAUSOORFER l.a •[ �r 1961 PHILLIP R. SCHWARTZE 1776 � • CITY MANAGER STEPHEN B JULIAN April 3 1987 Hines C nstruction Company, Inc. 3633 W st MacArthur Boulevard, Unit 406 Santa A a, California 92704 Re: Co letion of Cit Hall Remodel Phase 11 (Hines Construction Company, Inc.) Dear Sir The Cit Council of the City of San Juan Capistrano at its regular meeting held April 21, 1987, a opted Resolution No. 87-4-21-2 accepting the work completed for the construction of City Hall Remodel - Phase 11, in the amount of $43,717.00 A copy c f Resolution No. 87-4-21-2 is enclosed for your information. The Cou cil directed that the retention will be payable upon 35 days from recording of the Notice of Completion. The Notice was recorded on April 27, 1987; therefore, the final pay ent, in the amount of $4,371.70, may be released on May 27, 1987. Thank y u for your cooperation. Very tru yours, Mary An Hanover, CMC City Cle k MAH/ma Enclosur CC. Dire for of Public Works Dire for of Administrative Services Acc unts Payable 32400 PA EO ADELANTO, SAN JUAN CAPISTRANO. CALIFORNIA 92675 0 (714) 493-1171 CERTIFICATE AS TO EVIDENCE OF INSURANCEir', r /� ❑X INSURA cE/ T�hange or Company designated on the reverse side A* wsU2 ❑ 'Es 'At,CE Excess over Primgy with Company de, gnated on reverse side as letter q THIS 15 NOT AN INSURANCE POLICY. THIS IS ONLY A VERIFICAIRJN OF INSURANCE. IT DOES NOT IN ANY WAY AMEND, EXTEND OR ALTER THE COVERAGE PROVIDED BY THE POLICIES i ED BELOW. Named HINES CONSTRUCTION CO INC Insured . DBA HINES CONSTRUCTION CO INC 9047831 E.c ss PoLcy or Cenlflcole Numbe. Address . 3633 MAC ARTHUR BLVD #406 SANTA ANA CA 92704 gA.�;g 9329 55 gent Policy Number This Is to certify that policies for Ihe above Named Insured are in force as follows. Effective from: 11yy11 To: 3-3-87 at which time this certificate becomes void L or continuous until cancelled if box"X"d. COVERAGE COMBINED LIMITS OF LIABILITY COVERED NOT AUTO COVERED LIABILITY LIMITl S) wauDElsl © Owned Bodily Injury $ ,000 each person BOTH PRIMARY Hired AND Excess $ ,000 each occurrence f,f e,aers Non-Owned appLcablei © Employer's Non-Ownership Property Damage $ ,000 each occurrence 1:1Contingent Liability Single Limit Lia Aity for Coverages checked © above $ ,000 each occurrence GENERAL LIABILITY M&C-OLT Bodily Injury $ 000 each person #e Owners 8 Contractors $ ,000 each occurrence © E] Contractual * $ ,000 Prod gip,,, g1e Elevators Property Damage $ ,000 each occurrence ❑ © Products and/or $ ,000 annual aggfegmi, Completed Operations ProdVcts *** $ 1 , 000 000 each occurrence Single Limit Lia ility for Coverages checked X❑ above $ ,000 aann all aoducts ggregate ❑ ® Cargo $ ,000 each vehicle $ ,000 each occurrence *Includes Goo Is or Products Warranty, Written Lease of Premises, Easement Agreement, Municipal Ordinance Agreement, Sidetrack Agreement, Elevator or Escalator Maintenance Agreement only, unless accompanied by specific endorsement providing additional Contractural Coverage. #*Not Applicable in Texas ***In Texas the aggregate also applies to owners and contractors protective, contractual and/or completed operations. Dasvibad ® Deevlpeon � OWNED ( YEAR,MAKE,TYPE OF BODY,LOAD CAPACITY IDEIWIFIOTION VWBER AUTO- J1 —^— 51111 MOBILES, LASTS IF ry! COVEREDs� ^Lr DIGITS SHOWN Umbrella Liability $ , OOBBFetained limit POLICY 4UMBER $ -tch occurrence $ Agregate Upon cancellation or terminatio i of this policy for any cause the Company will provide TEN(10) days advance notice in writing to whom this Certificate is issued. SEE ET 108 Ell FARR INSURANCE AGENCY Notice of cancellation of the pri nary coverage automatically terminates excess coverage. 12630 E. DEL AMO BOULEVARD LAKEWOOD, CALIFORNIA 90715 Certificate Issued T213-860-8547 ItITY 0 SAN JUAN CAPISTRANO 714-761-5923 Name • 32400 ASEO ADELANTO and • SAN JUAN CAPISTRANO CA 92675 Address . n / Countersigned This Certificate supercedes any Previously issued certificate. AUTHORIZED REPRESENTATIVE 55-0 18 7 7NI6 1701 AD I ST PRINTED IN UE A. QM FARMERS INSURANCE GROUP The following are inter-insurance exchanges sometimes referred to in the policy, when issued by either of them, as the Company: 1. Farmers Insurance Exchange 2. Truck Insurance Exchange Los Angeles, California Los Angeles, California The following is a stock company referred to in the policyjwhen issued by it, as the Company: 3. Mid-Century Insurance Company Los Angeles, California EXCESS INSURANCE A - Mid-Century Insurance Company _ Los Angeles, California B - Lloyds, London and/or Companies in England c/o Walker&Co. Los Angeles, California C - Lloyds, London and/or Companies in England c/o Excess Underwriters Chicago, Illinois D - Other ADDITIONAL INSURED ENDORSEMENT Reference is made to the attached Certificate as To Evidence of Insurance. It is agreed that: The person or organization to whom the attached Certificate is Issued is an additional insured. This applies only with respect to liability arising out of the acts or omissions of the named insured. It applies only to the coverages indicated on the Certificate. This extension of coverage does not apply: I. To liability arising out of the negligence of the additional insured, its agents or employees, unless the agent or employee is the named insured, 2. To any defect of material, design or workmanship in any equipment of which the additional insured is the owner, lessor, manufacturer, mortgagee, or beneficiary. 3. To any vehicle liability when the named insured is not the owner or does not have care, custody, or control of the vehicle. The intent of this endorsement is to provide the coverage as stated above and in the Certificate. If any court shall interpret this endorsement to provide coverage other than what is stated above then our limps of liability shall be the limits of bodily injury liability and property damage liability specified by any motor vehicle financial responsibility law of the state, province, or territory where the named insured resides. If there is no such low, our limit of liability shall be $5,000 on account of bodily injury sustained by one person in any one occurrence and subject to this provision respecting each person, $10,000 on account of bodily injury sustained by two or more persons in any one occurrence. Our total liability for all damages be- cause of off property damage sustained by one or more persons or organizations as the result of any one occurrence shall not exceed $5,000. This endorsement does not increase the coverage limits. This endorsement/ becomes po.r of the policy to which it is atloched end sa penedes and comrols anything in the policy mntrory hereto bur is otherwise subiect to the Declarations, Insurinq Agreements, Ezdussons and Conditions thereof. (AOOi1�0 N.1L iN5U RF0 ENO.) \ 56-0108 IT" EDITION 2$6 U01 SN/1000 T MEMBER/ OF THE CITY COUNCIL ANTHONY L. BLAND LAWRENCE WRENCE f. /UC NNLIM 1 JKNrYbO, K[N14 L. C. fRNAusooRFORF !i„Num, 1961 GARY L. u 1776 PHILLIP R. /CHWARTEE R P CITY MANAGER STEPHEN B JULIAN Co Februa 6, 1987 i"wnn &^a y�>< rn vCa�� M r Hines C nstruction Company, Inc. zY�" 3633 W. MacArthur Blvd., Unit 406 Santa A a, CA 92704 Dear M . Hines: The exe uted contract, required bonds and insurance for the Remodel of City Hall, Phase 11, awar ed to your Company by the City Council at its meeting of February 3, 1987, have be n received in this Office. Enclose please find your Cashier's Check No. 26767, in the amount of $4,340.20 from Nations Bank of Southern California, submitted as the bid bond for the above-mentioned project. Thank y u for your cooperation. Very tru y yours, MARY NWHANOVER, CMC City Cie k MAHN s Enclosur cc: D rector of Public Works Cash' is Check No. 26767 in the amount of $4,340.20 received this day of Febr ary, 1987. Lot I Hines onstructio ompany, Inc. -'400 F4. EO ADELANTO, SAN JUAN CApISTRANO, CALIFORNIA 92675 0 (714) 4931171 Pay t; the,4order c f Carl Hines wout • recourse City of San Juan Capistrano B Mary Ann Hanover, Zity Clerk/Deputy , NAs UTHERN-"AL BAANNK -No 2,767 7951 SOUTH PLAZA DRIVE.SANTA ANA,CALIFORNIA 92704 �J 222 DATE Deer 22 19 86 PAY TO THE ** ORDER OF * * * * * * * * City Of San Jl,an * * * * * * * * * * * * * * S**4A3h^ ?IAT��1?.r`� anent I al'P �t'..I ;dill r..�1 11111' y1 Sk.url�i: A.... "IIP �Plld DOLLARS CASHIER'S CHECK y Authorized Si9^ature M 11102676711' 1: 1, 222396011: 01 900 02111' CASHIER'S CHECK 069 3120406 LAGUNA HILLS IOFMOFISSUEI 9P�19 REMITFER SPEC BUILDERS DATE DECEMBER 22,1986 T°E' PAY TO THE*******CITY OF SAN JUAN CAPISTRANO****************************** ORDER OF S 5,490.00******* FIRST ?i!';:�" %9 CALIFORNIA ® NEAO OFFICE FIRST BANK SAN CwFCISCOORNIA STREET ® SAN FRANCISCO.CALIFORNIA 24104 AYINOR12E0 S19NATURE RM 24I IREV.9/1101 IIE3L2040Go, 1: 12 22004901:053500000411• Pay-"to the order f Spec Builde• • without recourse City of San Juan apistrano By Mary Ann H ver, CityClerk/Deputy t • �, ate„ � • - . 01 MEMBERS OF THE CITY COUNCIL y� © ANTHONY L. BLAND LAWRENCE F. BUCH HEIM im[Opvoeeu0 KENNETH E. FRIESS 6u PED 1961 GARY L. HAU9OORFER II7G PHILLIP R. SCHWARTZE CITY MANAGER STEPHEN R JULIAN February , 1987 Spec Buil ers 25041 Ear art Road Laguna H lls, CA Dear Gen lemen: The City ouncil of the City of San Juan Capistrano at its regular meeting held February 3, 1987 warded the contract for the Remodel of City Hall, Phase II, to Hines Construct on Company. Enclosed lease find your Cashier's Check No. 3120406, in the amount of $5,490.00 from California First Bank, submitted as the bid bond for the above-mentioned project. Thank you for submitting your bid to the City. Very truly yours, MARY ANN HANOVER, CMC City Cler MAH/dms Enclosure cc: )irector of Public Works Receipt of Cashier's Check No. 3120406, in the amount of $5,490.00, from California First Bank, is hereby acknowledged. Dated this day of February, 1987. Signed: . �, , lti-_ Print Name: //- i/..:'a- 7-c-> „ 1_71t( i Spec Builders rn rn m z�'m2 m �woAcii tV R�1 am a >^'a v s J 1 CQ 32400 PAS O AOELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 MEMBERS OF THE CITY COUNCIL ANTHONY LBLAND ' LAWRENCE F. EIM I � eipe.i0 KENNETH E. FRIESE5S cee:"xro 1961 GARYL, HAUS DORFER 1776 PHILLIP R. SCHWARTZE • CITY MANAGER STEPHEN 8 JULIAN February 6, 1987 Mohamm d Wassef Koja Irvine C struction Group 23046 Av nida de la Carlota Suite 638 Laguna ills, CA 92653 Re: City Hall Remodel, Phase 11 Dear Mr. Koja: The City Council of the City of San Juan Capistrano at its regular meeting held February 3, 1987, awarded the contract for the Remodel of City Hall, Phase 11, to Hines Construc ion Company. Enclosed lease find your Cashier's Check No. 083192, in the amount of $5,500.00 from Eldorado ank, submitted as the bid bond for the above-mentioned project. Thank yo for submitting your bid to the City. Very trul yours, MARY A ht HANOVER, CMC City Cler MAH/dms Enclosure cc: D'rector of Public Works Receipt of Cashier's Check No. 083192, in the amount of $5,500.00, from Eldorado Bank, is hereby acknowledged. Dated this ' day of February, 19817 Mohammed asset Kola, lNine Construction Group 32400 PAS O ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 • (714) 493-1171 MEMBERS OF THE CITY COUNCIL .l (� ANTHONY L. BLAND "" •I LAWRENCE F. SUCHHEIM ' nlpppOMH10 KENNETH E. FRIESS 6IPI WMtp 1861 GARY L HAUSDORFDORFER 1776 PHILLIP R. SCHWARTZE •/� • CITY MANAGER STEPHEN B JULIAN MEMOR DUM TO: Interested Persons FROM: Mary Ann Hanover, City Clerk DATE: February 6, 1987 SUBJECT Award of Contract - City Hall Remodel, Phase II The City Council of the City of San Juan Capistrano at its regular meeting held February , 1987, took action to award the contract for the City Hall Remodel, Phase 11, to the loA responsible bidder, Hines Construction Company, Incorporated. All other bids were reje ted. Thank yoL for your interest in this project. If you have any questions, please do not hesitate to call. MARY A N H OVER, CMC MAH/mac cc: Direc or of Public Works Irvine Construction Group Ultim General Contractors Spec uilders 32400 PAS 0 ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 MEMBERS OF THE CITY CI CO UNC IL ANTHONYA LAWRENCE F. SUCHHEIM KENNETHE. FRIESS GARY L. HAUSOORFER 1776 PHILLIP R. SCHWARTZE • CITY MANAGER STEPHEN 8 JULIAN Februa y 3, 1987 Hines C nstruction Company, Inc. 3633 W st MacArthur Boulevard, unit 406 Santa A , California 92704 Re: Aw rd of Contract - City Hall Remodel Phase 11 Gentle en: The Cit Council of the City of San Juan Capistrano at their regular meeting held Februar 3, 1987, awarded the contract for the City Hall Remodel, Phase II, to your compan at $43,402.00. Enclose is a fully executed copy of the Agreement for your records. You have met all of the and and insurance requirements; therefore, enclosed is the Notice to Proceed. Please a ecute the acceptance portion of the Notice and return it to this office. Thank y u for your cooperation. If I can be of any help to you, please do not hesitate to call. Very tru y yours, MARY N ANOVER, CMC City Cie k MAH/m c Enclosur s cc: Dir for of Public Works Dir for of Administrative Services 32400 PA EO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171 O� I`.iSUE DATE(M`A/DD/1'1') ® I I 1/30/87 PRODUCER THIS CERTNRCATE M ISSUED AS A MATTER OF INFI:11MATION ONLY AND CONFERS David W. Fa 7r NO RIGHTS UPON THE CERTIFICATE:HOLDER.THIS£:ERTFICA--E DOES NOT AMEND, 12630 E. De . Amo B 1 vd. EXTEND OR ALTE'I THE COVERAGE AFFORDED BY THE POUCIES BELOW. Lakewood, CL 90715 (213) 860-8i47 COMPANIES AFFORDING COVERAGE COMPANY A Truck Insurance Exchange COMPANY s INSURED LETTER Hines Construction Co. Inc. COMPANYn 3633 W. Mac Arthur Blvd. Un. 1{40 LETTER C Santa Ana, A 92704 COMPANY D e LETTER COMPANY E - -"a — LETTER P THIS IS TO CERTIFY TF kT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO-'HE INSURED NAMED ABOVE FWAR THE POU . ERIOD INDICATED. NOTWITHSTANDING REOUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THOVERTIFICATE MAY BE ISSUED OR MAY PE ITAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HIEREIN IS SUBJECT TO ALL THE TERMS,EXCI�MONS,AND CONDI- TIONS OF SUCH POLK ES. 00 TYPE OF INSUF kNCE POLICY NUMBER RUCY EPFECINE POLICY EXPIRATION LIABIUTY LIMITS IN THOUSANDS LTR DJE(MMAXVYII DALE WMWNY) OCGEACH AGGREGATE GENERAL LIABILITY BODILY X COMPREHENSIVE FORI I INJURY $ $ X PREMISES/OPERATION PRAA(E $ $ D��BD EHAZARD 9389 55 65 12/24/8 12/24/ PRODUCTSICOMPLEr OPERATIONS X CONTRACTUAL CO COMBINED $1 ,000, $1, 000, INDEPENDENT CONT ORS X BROAD FORM PROPER Y DAMAGE X PERSONAL INJURY PERSONAL INJURY $ AUTOMOBILE LIABILITY ODRY K $ ANY AUTO IPO PBEMI ALL OWNED AUTOS IF V. PASS.) BCB.Y ALL OWNED AUTOS 0I THER THAN' IPMIACWDM $ RN. PASS, HIRED AUTOS PROPERTY NON4DWNED AUTOS DAMAGE $ GARAGE LWILTN BI R PD COMBINED $ EXCESS LIABILITY UMBRELLA FORM COMBBINED PD $ $ OTHER THAN UMBREL A FORM £ITATUTORY WORKERS'COUPE ISATION AND $ (EACH ACCIDENT) EMPLOYERS'U LTTY (DISEASE-POLICY LIMN) (DISEASE-EA(;H EMPLOYEE) OTHER DESCRIPTION OF OPERAT NSILOCATIONSNEHICLES/SPECIAL ITEMS O� Project City Hall - Remodel Phase 2 U Additional ns tired: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- PIRAT DATE I THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO City of San Juan Capistrano MAIL DAYS WRITTEN NOTICE TO THE CERT FICATE HOLDER NAMED TO THE 32400 Paseo Adelanto BUT FALURETO MAILSUCH 140TICE SHALL MIDGE NOOBLIGATION OR IMNLITY O Y IOND UPON THE OMPANY,ITS AGENTS OR REPRESENTATIVES. San Juan Ca )istrano, CA 92675 A 'H IZE R E"TIVE I-IINE CONSTRUCTION CO., INC. 3633 W MAcARTHUR BLVD., UNIT 406 - SANTA ANA, CA 92704 "- (714) 545.1414 CA Lic x464405 23 DECEMBER, 1986 � l J C TY OF SAN JUAN CAPISTRANO 3 400 PASEO ADELANTO S N JUAN CAPISTRANO, CA . 92675 SUBJECT.- COUNCIL CHAMBERS RE-MODEL INSURANCE SPECIFICATIONS AS REQUESTED IN THE CONTRACT DOCUMENTS , WE WILL PROVIDE $' , 000, 000 SINGLE LIMIT LIABILITY INSURANCE CERTIFICATES , NI MING THE CITY AND ITS ELECTED AND APPOINTED OFFICIALS AS A MED INSURED . QAYO ULY \� RL ' J HINES �i/9is19 `�D C fcJ. /��0✓Ncl me x /a/a y1�6 CITY OF SAN JUAN CAPISTRANO COUNTY OF ORANGE STATE OF CALIFORNIA SPECIFICATIONS AND CONTRACT DOCUMENTS Construction Phases for City of San Juan Capistrano Council Chambers ' CITY COUNCIL KENNETH E. FRIESS, MAYOR PNILLIP R. SCHWARTZE ANTHONY L. BLAND ' LAWRENCE F. BUCHHEIM GARY L. HAUSDORFER CITY MANAGER ' STEPHEN B. JULIAN DIRECTOR OF PUBLIC WORKS WILLIAM D. MURPHY ' JUNE, 1986 1 TABLE OF CONTENTS TITLE PAGE Preface ------------------------------------------------- i ' CONTRACT DOCUMENTS Notice Inviting Bids ------------------------------------ 1 ' Bid Proposal -------------------------------------------- 4 Non Collusion Affidavit - 7 Designation of Sub-Contractors - 9 Instructions to Bidders --------------------------------- 10 ' Contract------------------------------------------------- 16 BidBond ------------------------------------------------ 21 Performance Bond ---------------------------------------- 23 ' Labor & Material Bond ------------------- 25 Listing of Surety Companies (Exhibit A) ----------------- 27 ' SPECIAL PROVISIONS Standard Specifications (Bonds and Termination) --------- 33 ' Terms Defined ------------------------------------------- 36 Water --------------------------------------------------- 36 Insurance and Overhead Costs ---------------------------- 36 ' Hours of Work-------------------------------------------- 37 LABOR AND MATERIAL SPECIFICATIONS Sec ion 00231 - General Conditions ---------------------- 39 Sec ion 05500 - Miscellaneous Metal Fabrication --------- 41 ' Sec ion 06100 - Rough Carpentry __ 41 Sec ion 06200 - Finish Carpentry ------------------------ 42 Sec ion 06400 - Architectural Woodwork ------------------ 43 ' Sec ion 08210 - Wood Doors _____ 43 Sec ion 08700 - Builders Hardware ----------------------- 44 Sec ion 09250 - Gypsum Drywall -------------------------- 44 Sec ion 09510 - Acoustical Ceilings --------------------- 45 ' Sec ion 09520 - Acounstical Wall Panels ----------------- 46 Sec ion 09900 - Painting -------------------------------- 46 Sec ion 09950 - Wall Coverings -------------------------- 47 ' Sec ion 10440 - Architectural Sinage ________ 47 Sec ion 10520 - Portable Fire Extinguishers ------------- 48 Section 15800 - Heating, Ventilating & Air Conditioning - 48 ' Section 16000 - Power and Lighting ---------------------- 49 t 1 1 1 ' PREFACE ' The work proposed herein consists of the interior renovation of the Council Chamber of the City of San Juan Capistrano per these specifications and the construction plans. ' Bid proposals are to be submitted by licensed General Con- tractors in a lump sum bid package for the total project. Sub- contractors ub- contract rs proposed to contract for portions of the work under the ' General Contractor are to be identified as stated herein. The General Contractor shall be responsible for the scheduling and ' coordination of the entire project, including work to be performed by any and all Sub-contractors. 1 Ea h Contractor is required to review the Plans and Specifi- cations ind visit the construction site prior to the submittal of ' bid(s ) . Each Contractor who identifies any existing/anticipated problems associated with the proposed construction is required to bring th m to the City' s attention prior to bid submittal. 1 NOTICE INVITING BIDS P blic notice is hereby given that the City of San Juan ' Capistr no will, up to 2:00 p.m. , on the 22nd day of December 1986, r ceive sealed proposals or bids for the City of San Juan ' Capistr no Council Chamber in accordance with the approved plans, specifi ations , special provisions, and the Standard Specifications ' for Pub is Works Construction, 1985 Ed. , including all supplements. ' N bid will be received unless it is made on a proposal provided ' within hese specifications . Each proposal or bid must be accompanied by a ce tified check, cash, cashier ' s check, or bidder ' s bond payable to the City of San Juan Capistrano in the sum of not less than ten percent of the amount. ' Tle bid check, cashier ' s check or bidder ' s bond of the success ul bidder will be forfeited to said City in the event such success ul bidder fails to enter into the required contract within 15 ' days of er the written notice that said contract has been awarded to him for the work. -1- ' A pre-bid conference is scheduled at 10 :30 am on the 8th day of Decembe , 1986, at the City offices . The contractor shall have the oppo tunity for clarification or interpretation of any point or ' points o question within the plans and contract documents or specific tions . It is the contractor ' s responsibility to be in attendan a at this conference to receive any information disclosed during t e proceedings , for the City shall not disseminate any ' records f the conference . Exclusive of written addendums and this ' pre-bid onference , the City shall not be responsible for any instruct ons, explanations, or interpretation of the plans, ' specific tions, and contract documents presented to the bidders in any manner . ' The successful bidder , simultaneously with the execution of the contract will be required to furnish a Faithful Performance Bond equal in amount of one-hundred percent (1008) of the contract price . The City Council reserves the right to reject any and all bids ' received and to compare the relative merits of the respective bids ' and choo a that which in the opinion of said City will best serve the interest or needs of said City. ' A time limit of 60 calendar days for completion of the total work shall be allotted and commenced in accordance with the Notice to Proceed . BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of ' the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of ' Industrial Relations, are on file in the office of the City Clerk and shall be ade available to any interested party on request. -2 Copies of Plans and Specifications are on file in the office of ' the Cit Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan ' Capistr no, California . Copies of the plans and specifications for use in reparing bids may be obtained at the office of the City ' Clerk, an Juan Capistrano, at the address shown above . One set of plans and specifications is available for each general contractor proposing to submit a bid for said work. A charge in the amount of ' $10, nonrefundable , is required for obtaining each set of plans and specifications . There will be $5 charge for postage and handling on all plans and specifications mailed . ' Each bidder shall state the California Contractor ' s License number of such bidder so bidding , as no bid will be accepted from a ' Contractor who has not been licensed in accordance with the provisions of the laws of the State of California relating to the licensing of Contractors. This Notice is hereby given and published by order of the City ' Council of the City of San Juan Capistrano, and is dated this day of i 1 CITY CLE CITY OF SAN JUAN CAPISTRANO ORANGE COUNTY, CALIFORNIA ' -3- B I D P R O P O S A L ' For the: City of San Juan Capistrano Council Chamber Contractor ' To the H norable City Council ' City of San Juan Capistrano Gentleme : ' Th undersigned, as bidder, declares that he has carefully examined the location of the proposed work as described, examined the ' Plans an Specifications, Special Provisions, and the Standard Specific tions for Public Works Construction, 1985 Edition, including all supp ements, therefor, read the instructions to Bidders, and is familiar with all proposal requirements, and hereby proposes and ' agrees, f the proposal is accepted, to complete the said construction in accor ance with the Contract Documents, as defined in Section 1-2 of the S andard Specifications, in the time stated herein, for the ' total lu p sum contract price of: ' Words Figures Said ' Said amount to include and cover all taxes, the furnishing of all mate ials, the performing of all the labor requisite or proper and ' the prow ding of all necessary machinery, tools, apparatus, and other means of construction; also, the performance and completion of all the work in he manner set forth, described and shown in the specifi- cations 3r the drawings for the work. If the contract is awarded, the undersigned agrees to enter into a c ntract with the City within fifteen (15) calendar days, and ' to commence work within thirty (30) calendar days from the date of Notice to Proceed, and to diligently prosecute the work to completion before the expiration of an additional thirty (30) days. 1 -4- All bi s are to be computed on the basis of the given ' Estimated Quantities of Work, as indicated in this proposal, times the unit prices as submitted by the bidders. In case of discre ancy between words and figures, the words shall prevail. In case of discrepancy between unit prices and the extension thereof, the unit price shall prevail and bids will be comput d as indicated above and compared on the basis of ' corrected totals. The as imated quantities of work indicated in this pro- posal are approximate only being given solely as a basis for compariso of bids. It is understood that the City does not expressly nor by implication, agree that the actual amount of work w 11 correspond therewith, but reserves the right to ' increase r decrease the amount of any item or portion of the work r to omit portions of the work as may be deemed expedient by the Engineer. It is Iso understood by Bidder that the City of San Juan ' Capistran has the right to reject this proposal or to award a contrac to the undersigned at the prices 'stipulated. If the propo al is rejected, then any check or cashier's check ' shall be eturned to the undersigned within thirty (30) days. No bid bo ds will be returned. If the proposal is accepted ' and the u dersigned fails to enter into a contract within fifteen ( 5) days after the agreement is delivered to him for ' signature or within such further time as may be granted by the City ouncil, then. said check. shall be cashed or said ' bond decl red forfeit and an amount equal to the difference between t e lowest bid and the next lowest bidder who will ' execute a contract. shall be paid into the treasury of the City of S Juan Capistrano as .liquidated damages for the failure o the undersigned to comply with the terms of this ' proposal. ' Accomp nying this proposal is (insert "$ cash" , cashier' s check, certified check or bidder' s ond, as the case may be) , in an amount equal to ' at least an percent (108) of the total. bid. -5- � • i ' The fol owing is the name and place of business of the ' surety company which will furnish the required bonds as surety if he work is awarded to the undersigned: ' Licensed in accordance with an act providing for the regis- tration of contractors -- License No. ' Signature of Bidder: ' (If an ndividual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co- partners composing the firm: President, Secretary, Treasurer, and Manager thereof. ) Dated: Business Address Telephone Number tFurther, the . undersigned bidder certifies that he has ' thoroughly checked the figures set forth in this proposal, that they ire correct to the best of his knowledge and that ' they const tute his proposal for the work called out herein. ' Dated: Signature of B dder Telephone Number 1 ON-COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID ' STATE OF CALIFORNIA ) County of ) ss . ' being first duly sworn depose and says that he is of ' the party making the foregoing bid; that such bid is not made in the ' interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that such bid is genuine a d not collusive or sham; that said bidder has not directly or ndirectly induced or solicited any other bidder to put in a fal a or sham bid, and has not directly or indirectly ' colluded, co spired, connived, or agreed with any bidder or any- one else to ut in a sham bid, or that any one shall refrain from ' bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with ' any one to fix the bid price of said bidder or of any other bid- der, or to fix the bid price of or cost element of such bid price, ' or of that of any other bidder, or to secure any advantage against the public body awarding the contract of any one inter- ested in the proposed contract; that all statements contained in such bid are true; and further, that said bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection there- with, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in this general business. On this th day of , 19 before me, the undersigned, a Notary Public in and for said State, per onally appeared ' personally known to me/proved to me on the basis of satisfactory evidence, to be the ' person(s) whose name (s) subscribed to the within instrument and acknowledged that executed it. WITNESS my hand and official seal. Notary Public in and for said State DESIGNATION OF SUB-CONTRACTORS Submit with Proposal. In compliance with the Provisions of Section 4100-4107 of ' the Government Code of the State of California as amended, the undersigned certifies that he has used the sub-bids of the fol- lowing listed sub-contractors in making up his bid, and that the _sub-contr ctors listed will be used for the work for which they t bid, subj ct to the approval of the Engineer, and- in accordance with the applicable provisions of the Specifications . It is ' understooc and agreed that all those portions of the work called for in th contract documents for which a sub-contractor is not listed wi 1 be performed by the undersigned through his forces . If no sub contractors are listed, all bonds and insurance will be written in the name of the general contractor only. 1 ITEM OF WORK SUB-CONTRACTOR ADDRESS PHONE NO. ' 1. 2. 3 . ' 4 . S. ' 6. 7 . 8. ' BIDDER'S NAME ' AUTHORIZED SIGNATURE -9- t ' INSTRUCTION TO BIDDERS tSecuring D cuments Plans specifications and other contract documents will be ' available or examination without charge and copies may be secured in accordance with the "Notice Inviting Bids", Examinatio of Plans Specifications and Site of Work ' The b dder is required to examine the site of work, the proposal, he Plan and Specifications, the Special Provisions, ' and the St ndard Specifications for Public Works construction, 1985 Editi n, including all supplements very carefully. He ' shall satisfy himself as to the character, quality and quantities of the wo k to be performed, the materials to be furnished and the requi ments of the Contract Documents. The plans for the ' work show conditions as they are believed to exist, but it is not to be inferred that all the conditions as shown thereon are actually xistent, nor shall the City or any of its officers or agents be liable for any loss sustained by the Contractor as a ' result of any variance between conditions shown on the plans and actual conditions revealed during examination or progress of the work. The submission of a proposal shall be prima facie evidence that the bidder has made such an examination. The bidder shall familiari a himself with all construction phases of the project ' as contai ed in the specifications. ' Interpret tion of Drawings and Documents Ify bidder should find discrepancies in, or ommission ' from, the drawings , specifications or other proposed contract documents or if he should be in doubt as to the true meaning of ' any part hereof, he shall at once make a written request to the Engineer or correction, clarification or interpretation of the point or oints in question. The person submitting such a re- quest sha 1 be responsible for its prompt delivery. ' In shall event that the Engineer receives such a request and it should be found that certain essential information is not clearly a d fully set forth, or if the Engineer discovers errors, ' -10- • • omissions or points requiring clarification in the drawings or ' documents a written addendum will be mailed to each person to whom a se of contract documents has been delivered. The City ' will not De responsible . for any instructions, explanations or interpret tions of the documents presented to bidders in any ' manner of er than written addendum. ' Addenda o Bulletins The effect of all addenda to the contract documents shall be considered in the bid and said addenda shall be made a part ' of the contract documents and shall be returned with them. Be- fore sub tting his bid, each bidder shall inform himself as to ' whether o not any such addenda have been issued, and failure to cover in s bid any such addenda issued may render his bid invalid ' and result in its rejection. ' Visqualif .cation of Bidders No person, firm or corporation shall be allowed to make, file or be interested in more than one bid for the same work unless al ernate bids are called for. A person, firm or cor- poration ho has submitted a sub-proposal to a bidder, or who has ' quoted prices on materials to a bidder, is not hereby disqualified from submitting a bid in his own behalf. 1 Proposals ' Bids to receive consideration shall be in accordance with the following instructions : A. Bids shall .be made only upon the forms provided within these specifications ; all bid items shall be properly filled out; ' bid prices shall be stated both in words and in figures; and the signatures of all persons signing shall be in longhand. Where there is a conflict in the words and the figures, the ' words shall govern. 1 t -11- / B. All prices and notations must be in ink or typewritten. No ' erasures will be permitted. Mistakes may be crossed out and corre tions typed or written in ink adjacent thereto and must be in tialed in ink by the person or persons signing the bid. C. Bids hall not contain any recapitulation of the work to be ' done. Alternate proposals will not be considered except as requi ed hereinabove. No oral, telegraphic or telephonic proposals or modifications will be considered. D. The City may require any bidder to furnish a statement of his ' experience, financial responsibility, technical ability, equip- ment and references properly and fully filled out. E. Each bidder shall list his proposed sub-contractors on the form accompanying the proposal in accordance with the pro- visions ro- visio s of the specifications . F. Each bidder must accompany his bid with either a cashier' s ' check upon some responsible bank, or a properly certified check upon such bank, or an approved corporate surety bond ' payable to the City for such a sum of not less than ten (10) percent of the aggregate sum of the bid, which check or bond ' and the monies represented thereby shall be held by the City as a guarantee that the bidder, if awarded the contract, will in good faith enter into such contract and furnish the required bonds . ' The bidder agrees that, in case of his refusal or failure to execute said contract and give bonds within the time required by these documents, such check or bond, and the money re- presented e- press ted thereby, shall remain the property of the City and, if the bidder shall fail to execute said contract, said surety will pay, to the City the damages which the City may suffez by reason of such failure, not exceeding the sum of ' ten ( 0) percent of the amount of the bid. A bid received and not accompanied by such cashier' s check, certified check or approved bond shall be rejected. -12- G. Bids shall be delivered to the City at the location stipulated, on or before the day and hour set for the opening of bids, as, hereirbefore specified in the "Notice Inviting Bids" . Bids ' shall be enclosed in a sealed envelope bearing the title of the worke the name of the bidder, bid opening date and time of bid opening. Licensina of Contractor ' All persons# firms, partnerships or corporations shall be licensed in accordance with the Business and Professions Code ' of the State of California and the applicable ordinances of the City and County before doing any work of any kind. Withdrawal of Bids ' Any bidder may withdraw his bid in person or by written request at any time prior to the scheduled closing time for re- ceipt of bids . opening of Bid Proposals The City will,. in open session, publicly open, examine and declare the bids at the time set forth in the "Notice Inviting ' Bids" . Bidders or their authorized representatives are invited to be present. Award of Contract or Rejection of Bids ' No bidder may withdraw his bid for a period of forty-five (45) days after the date set for the opening of bids . The con- tract for the work will either be awarded or the bids rejected within the forty-five (45) days from the date set for the opening ' of bids. The contract for the work will be awarded to the lowest ' responsible bidder complying with these instructions and with the "Notice Inviting Bids" . The City, however, reserves the right to reject any or all bids and to waive mere informalities, minor tech ical errors or irregularities, obvious clerical errors or erasures. -13- i The bidder to whom the award is made shall execute a written contract with the City and furnish the stipulated bonds, insurance and bid breakdown within fifteen (15) days after the notice of award of contract. The contract shall be made in the form adopted by the ' City. The release of the successful bidder ' s surety deposit, as previously stipulated (page 5) , shall be made upon the City' s ' acceptance of the Labor and Materials Bond and the Faithful Per- formance Bond. ' If the bidder to whom the award is made fails to enter the con- tract as herein provided, the award may be annulled and an award may be made o the next lowest responsible bidder; and such bidder shall fulfill very stipulation embraced herein, as if he were the party to whom the first award was made. A corporation to which ' an award is made shall furnish evidence of its corporate existence and evidence that the officer signing the contract and bonds for the corporat ' on is duly authorized to do so. Bonds ' The subcontractors for any of the separate phases will not be required to furnish a Labor and Materials and Faithful Performance Bond. ' The successful bidder of the total project, simultaneously with the execution of this Agreement, will be required to furnish a Labor ' and Materials Bond in a sum not less than one hundred percent (100%) of the amount of the contract. Surety bonds shall be secured from a surety company satisfactory to the Cityand said bonds shall be secured from a surety company listed as acceptable on the list included in -14- these s ecifications, attached as Exhibit A. Bonds must be submitted on the orms contained in these specifications . Time of Performance Actual construction shall be limited to thirty (30) calendar days and be commenced upon receipt of all materials to complete work and no later than thirty (30) calendar days from the date set in the ' "Notice to Proceed" and shall be 1 -14a- t • • diligent y prosecuted until completion . A time limit of 60 calendar ' days for completion of the total work from the date established by ' the "Not ce to Proceed" has been set for completion of the work. The bidder ' s attention is directed to the specifications as to provisions for exte Sion of time of completion and/or assessment of liquidated damages . ' Assi tune t of Contract No ssignment by the Contractor of any contract to be entered nto hereunder or any part thereof, or of funds to be received thereunder by the Contractor, will be recognized by ' the awar ing authority unless such assignment has had prior approval of the awarding authority and the surety has been ' given no ice of such assignment in writing and has consented thereto n writing. ' Workmen nd Wa es ' Att ntion is specifically directed to all provisions of the Labo Code of the State of California with regard to work- men and ages. Wages shall not be less than prevailing wage rates de ermined by the City pursuant to said Code and as listed in the " otice Inviting Bids" . ' Buildinq Permits ' Ithall be the Contractor' s responsibility to obtain all necessa permits, bonds and insurance, as required, for the ' completi n of the project. No extra compensation shall be made the efore. ' Liabilit Insurance The City will not recognize any claim for additional compensa ion because of the requirement for greater amounts of insuranc as an element to be considered by the Contractor in ' determin ng his bid. -15- CONTRACT ' Th ' s contract is made and entered into by and between the CITY OF SAN UAN CAPISTRANO, hereinafter referred to as City, and ' hereinafter referred to as CONTRACTOR of ' any of the separate phases or , as an alternative, of the total project as indicated herein : ' IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS: ' FIRST. CONTRACT DOCUMENTS. The contract documents shall be considered to include the Notice Inviting Bids , the Instructions to Bidders, the Proposal , the Bid Bond , the Non-Collusion Affidavit, the Designation of Sub-Contractors, the Contract which is prepared for executi by the City and the Contractor , plans, specifications and ' special rovisions , the Uniform Building Code, 1982 Edition, includin all supplements, contract bonds, resolutions adopted by the ' City Cou cit pertaining to the work, insurance policies and certific tes, and any supplemental written agreements amending or extendin the scope of the work originally contemplated that may be required to complete the work in a substantial and acceptable manner . SECOND. THE WORK. CONTRACTOR agrees to furnish all tools , labor', material equipment , transportation, and supplies necessary to ' perform nd complete in good and workmanlike manner the construction of the City of San Juan Capistrano Council Chamber in strict ' conformi y with the Plans , Specifications and all other contract document , which documents are on file at the office of the City Clerk , C ty Hall , 32400 Paseo Adelanto, San Juan Capistrano, Californ a. -16- ' THIRD. PAYMENT. City agrees to pay, and CONTRACTOR agrees to accept , the lump sum adjusted for variations of quantities , at the ' prices esignated in the bid proposal at the time and in the manner set for h in the Specifications . FOURTH. COMMENCEMENT AND COMPLETION OF THE WORK. CONTRACTOR agrees ' to begi and complete the work within the time specified in the Notice nviting Bids. It is agreed that it would be impractical and ' extreme y difficult to fix the actual amount of damages , and loss ' sustain d by the City, should CONTRACTOR fail to complete the work in the spe ified time , therefore , CONTRACTOR shall pay City, as ' liquida ed damages, not in the nature of a penalty, one hundred dollars ($100) per calendar day for each day delayed , provided that extensi ns of time with waiver of liquidated damages may be granted as provided in the Specifications. FIFTH. PERFORMANCE BOND AND LABOR AND MATERIAL BOND. CONTRACTOR of ' the total project agrees to furnish bonds guaranteeing the perform- ance of this contract and guaranteeing payment of all labor and material used under this contract, as required by the laws of the ' State of California, on forms approved by City. The Performance Bond shall be for an amount of one hundred percent (1008) of the amount of this con ract and shall be conditioned on full and complete perform- ance of he contract. The Labor and Material Bond shall be for an amount o one hundred percent ( 1008) of the amount of this contract and shal be conditioned upon full payment of all Labor and Material entering into or incidental to the work covered by this contract . CONTRACT R agrees to furnish the bonds on the forms found within the Specific tions and to secure the bonds from a surety company listed tas accep able on the list included in the Specifications. ' -17- ' CONTRACTOR agrees to pay City such sum as the Court may judge as reasonab a for the legal services of any attorney representing the City in ny action brought to enforce or interpret the obligations of ' this agr ement, and such sums shall be made a part of any judgement in such ction against CONTRACTOR if such action is determined in ' favor of said City. The required Performance and Labor and Materials ' Bonds anti Bid Bond shall provide that the surety shall pay attorney' s fees incurred by City in enforcing this agreement . The "Performance Bond" shall be held as assurance of guaranteed performance for a period oE one year after acceptance of the improvements by the City ' Council. ' SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the Labor Code of the State of California, copies of the prevailing rate ' of per d em wages, as determined by the Director of the State ' Departme t of Industrial relations, are on file in the offices of the City Cle k , 32400 Paseo Adelanto, San Juan Capistrano, California, ' and are ereby incorporated and made a part hereof . CONTRACTOR agrees t at he, or any SUB-CONTRACTOR under him, shall pay not less ' than the foregoing specified prevailing rates of wages to all workmen employed in the execution of the contract. SEVENTH. INSURANCE. CONTRACTOR shall maintain at all times during ' this con ract liability and property damage insurance naming the City ' and its elected and appointed officials as a named insured , which such pol cies shall be of an amount not less than One Million Dollars ' combined single limit. 1 -18- The insurance policies shall bear an endorsement or shall have an attache rider providing that in the event of expiration or proposed cancell tion of such policies for any reason whatsoever , the City shall b notified by registered mail, return receipt requested , ' giving sufficient time before the date thereof to comply with the applica le law or statute but in no event less than 30 days before expiration or cancellation is effective. CONTRACTOR shall provide to City th policy certificate establishing that the required level of insuran a has been satisfied . 1 CONTRAC OR shall indemnify and save harmless the City, its officers, agents, and employees from and against any and all claims, demands, loss or liability of any kind or nature which Lessor , its officers, ' agents and employees may sustain or incur or which may be imposed upon them or any of them for injury to or death of persons, damage to ' property as a result of, or arising out of, or in any manner ' connected with the performance of the obligations under this construction agreement. ' EIGHTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC CONTRACT . City is subject to the provisions of the Government Code and the abor Code of the State of California. It is stipulated and ' agreed t at all provisions of law applicable to public contracts are a part o this contract to the same extent as though set forth herein and shal be complied with by CONTRACTOR. These include, but are not ' limited o, the stipulation that eight (8) hours labor constitute a legal da ' s work and CONTRACTOR shall, as a penalty to City, forfeit ' twenty-f ve dollars ($25) for each workman employed in the execution of the C ntract by CONTRACTOR, or by any SUB-CONTRACTOR, for each ' calendar day during which such workman is required or permitted to ' -19- work more than eight (8) hours in violation of the provisions of ' Article Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as permitted by law. IN WITNSS WHEREOF, this Contract is executed by the duly authorized ' agent (s) of the City, pursuant to Council action, and by CONTRACTOR on the date set before the name of each. CITY OF SAN JUAN CAPISTRANO 1 DATED: BY: ' Mayor ATTEST: BY: ' Contractor City Clerk APPROVED AS TO FORM: ' City—Attorney t -20- ' BID BOND KNOW ALL MEN BY THESE -PRESENTS, that we, ' , as PRINCIPAL, and , as SURETY, hereinafter called Surety, are held and firmly bound unto the CITY OF SAN JUAN CAPISTRANO, ' Obligee, hereinafter called City, in the sum of $ , for pa ent whereof Principal and Surety bind themselves, .their heirs, executo s, administrators, successors , and assigns, jointly and several y, fairly by these presents. ' THE CONDITION OF THIS OBLIGATION is such that whereas the Principal has submitted the accompanying bid dated ' 19 , for the construction of for the City of San Juan Capistrano, Orange County, California, ' NOW, THEREFORE, if the Principal shall not withdraw said bid within thirty (30) days after the opening of same, and shall, within fifteen ( 15) days after the agreement has been presented to him for execution, enter into a written contract with the City in accordance with the bid as accepted, and if the Principal shall give the required bond with good and sufficient sureties, or sureties for ' the fai ful performance and proper fulfillment of such contract and for the protection of laborers and materialmen, or in the event of the ithdrawal of said bid within the periods specified, or the failure to enter into said contract and give said bond within the ' time sp ified, if the Principal shall within sixty (60) days after request y the City, pay the City the difference between the amount specifie in said bid and the amount for which the City may procure ' the required work and/or supplies if the latter amount by in excess of the former, then the above obligation shall be void and of no ' effect, otherwise to remain in full force and virtue. Further, as a part of the obligation secured hereby, and ' in addition to the face amount specified therefor, there shall be EXHIBIT C ' included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such ' obligation, all to be taxed as costs and included in any judgment rendered. ' IN WITNESS WHEREOF, the above-bounden parties have executed ' this instrument under their several seals this day of 19 , the name and corporate seal of each corporate party being affixed hereto and these presents duly signed ' by its undersigned tepresentative pursuant to authority of its governing body. Two Witnesses (if individual) ' PRINCIPAL tBy ' ATTEST (if c rporation) Title Corporate Seal SURETY ' ATTEST By ' Title Title ' APPROVED AS O FORM. City Attorne -22- PERFORMANCE BOND XN W ALL MEN BY THESE PRESENTS: ' Th t , as Princi al, hereinafter called CONTRACTOR, and ' , as Surety, hereinafter called SURETY, are hold d firmly bound unto the City of San Juan Capistrano, as Oblige*, arsinafter called CITY, in the amount of ' Dollars for payment whereof Contracto and Surety bind themselves, their heirs, executors, administr tors, successors, and assigns, jointly and severally, fairly by these presents . Contractor has by written agreement dated entered into a (describe agreement) which con act is by reference made a part hereof , N r, THEREFORE, the condition of this obligation is such that, if Principal shall promptly and faithfully perform said agreement, then this obligation shall be null and void; otherwise it shall remain in full force and effect. Surety waives whatever legal right it may have to require that a demand be made first against the ' principal in the event of default. ' BE IT FURTHER RESOLVED, that. 1. As a part of the obligation secured hereby, and in addition to the fa a amount specified, there shall be included costs and treasonabl expenses and fees, including reasonable attorney ' s fees, incurred y City in successfully enforcing such obligation, all to -23- 1 be taxed as costs and included in any judgment rendered. ' 2. Said Surety, for value received, hereby stipulates and agrees that change, extension of time, alteration, or modifi- cation of the contract documents or of the work to be performed thereunder, s all in any way affect its obligations or this bond, and it does h raby waive notice of any such change, extension of time, alterat ons, or modifications of the contract documents or ' of work to be performed thereunder. ' Execut d this day of , 19 at California. 1 PRINCIPAL APPROVED AS TO FORM. ' (NOTARIZATION AND SEAL) City Attorney 1 ' SURETY ' (NOTARIZATION AND SEAL) 1 -24- Premium Included LABOR AND MATERIAL BOND ' KNOW ALL MEN BY THESE PRESENTS : That ' WHEREAS , the City of San Juan Capistrano, a municipal corporation of Orange County, California, has awarded to License No. hereinafter designated as Pri 1cpa , a contract for ; ' and WHEREAS , said Principal is required to furnish a bond in ' connection with the said contract providing that if said Principal, or any of his or its sub-contractors, shall fail to pay for any materials, provisions , provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, ' or for any work or labor done thereon of any kind , the surety or this bond will pay the same . NOW, THEREFORE, we , Principal, and , as surety are held firmly bound unto the City of San Juan Capistrano, a municipal ' corporation, in the penal sum of DOLLARS ($ ) , lawful money of the United States of America , for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is that , if said Principal, his or its heirs, executors, administrators, successors or assigns or sub-contractors, shall fail to pay for any materials, provisions , provender , or teams, or other supplies or equipment used in, upofk, for or about the performance of the work contracted to be ' done, or for any work or labor done thereon of any kind , or for amounts due under the Unemployment Insurance Act with respect to such work or labor as required by the provisions of Title 1, Division 5, ' Chapter 3 of the Government Code of California as amended , that the surety oill pay for the same in an amount not exceeding the sum specifi d in this bond and also in case suit is brought upon the bond , a reasonable attorney' s fee to be fixed by the court. This bond sh ll inure to the benefit of any and all persons, companies and cor orations entitled to file claims under said act, so as to give a fight of action to them or their assigns in any suit brought ' upon th s bond . FURTHER, the said surety, for value received , hereby stipula es and agrees that no change, extension of time, alteration or modi ication of the contract documents or of the work to be perform d thereunder shall in any way affect its obligation on this bond an it does hereby waive notice of any such change , extension of ' time, a teration or modification of the contract documents or of work to be p rformed thereunder . t -25- ' As a part of the obligation secured hereby, and in addition to the ace amount specified therefor , there shall be included costs and reasonable expenses and fees, including reasonable attorney' s ' fees, i curred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgement rendered. ' IT WITNESS WHEREOF three ( 3) identical counterparts of this instrument , each of which shall for all purposes be deemed an origina thereof, have been duly executed by the Principal and surety herein named on the day of 1986. The name and ' corpora a seal of each corporate party being hereto affixed and these present duly signed by its undersigned representatives pursuant to authority of its governing body. PRINCIPAL By SURETY By ' APPROVED AS TO FORM. ' City At orney 1 -26- ' Prepared by: Of1we of City Attorney San Juan Capistrano 7/29/85 ' LISTING OF SURETY COMPANIES ' QUALIFYING UNDER SURETY BOND COMPANY RATING CRITERIA The following urety bond companies are qualified to submit surety onds to the ty of San Juan Capistrano. The criteria utilized in rating surety and companies are: ' A. '. Best Company Rating of 'A"; U.S. Treasury Underwriting Limitation of $ ,000 ,000 .00 or more. Use of any o er surety company may only be allowed with approval 'of the City A torney. AID Insurance Company 'Aetna Casual and Surety Company of Illinois Aetna Reinsur ce Company iAffiliated FM Insurance Company Alaska Pacifi Assurance Company 'Allendale Mu 1 Insurance Company Allstate Insurance Company 'American Automobile Insurance Company American Casualty Company of Reading, Pennsylvania 'American Centennial Insurance Company American Cre t Indemnity Company ' American Econ my Insurance Company American Ind ity Company The American assurance Company American Manu acturer's Mutual Insurance Company American Moto ists Insurance Company ' American Mutu 1 Liability Insurance Company American Re- surance Company ' American Sta s Insurance Company Argonaut Ins ance Company ' Arkwright-Boston Manufacturers Mutual Insurance Company Associated I demnity Corporation ' Atlantic Mut al Insurance Company Auto-Owners nsurance Company ' Balboa Insur nce Company Bankers Mul ple Line Insurance Company ' -27- Exhibit A Listing of Surety Companies Cont'd. Page Two ' Boston Old Colony Insurance Company The Camden Fire Insurance Association Centennial Insurance Company Central Mutual Insurance Company The Central National Insurance Company of Omaha The .Charte Oi Lk Fire Insurance Company Cigna Insurance Company Commercial Insurance Company of Newark, New Jersey The Connecticut Indemnity Company Continental Casualty Company ' The Continental Insurance Company Continental Rinsurance Corporation ' Dependable I urance Company, Inc. Employers Mut 1 Casualty Company ' Employers Rei urance Corporation Fairmont Ina ance Company ' Farmers Alliance Mutual Insurance Company Federal Insurance Company ' Federated Mutual Insurance Company The Fidelity and Casualty Company of New York Fidelity and Deposit Company of Maryland Fireman' s Fund Insurance Company Firemen' s Insurance Company of Newark, New Jersey ' First National Insurance Company of America Foremost Insurance Company ' Fremont Indemlity Company General Accid nt Insurance Company of America ' General Insur nce Company of America General Reins rance Corporation ' The Glens Falls Insurance Company Global Surety & Insurance Co. ' Globe Indemnity Company Grain Dealers Mutual Insurance Company ' Great America Insurance Company -28- 1 Listing of Sur ty Company Cont'd ,Page three Greater New Y rk Mutual Insurance Company Gulf Insuranc Company tThe Hanover I surance Company Harco Nation Insurance Company Harleysville utual Insurance Company 1 Hartford Acci ant and Indemnity Company Hartford Cas lty insurance Company Hartford Fire Insurance Company The Hawaiian nsurance a Guaranty Company Highlands ins rance Company Highlands Und rwriters Insurance Company The Some Ind ty Company The Home Insu ance Company ' Houston General Insurance Company INA Reinsuran a Company ITT Lyndon Property Insurance Company Imperial Casualty and Indemnity fompany ' Indemnity Insurance Company of America Industrial I demnity Company Insurance Cc any of North America Insurance Co any of the West Integrity In urance Company ' Internationa Insurance Company Iowa Nation Mutual Insurance Company ' John Deere I surance Company Liberty Mutu 1 Insurance Company ' Lumbermen M tual Casualty Company Maryland Cas alty Company ' Mead Reinsur nce Corporation The Mercanti a and General Reinsurance Company of America Michigan Mil ers Mutual Insurance Company Michigan Mut al Insurance Company ' Mid-Century nsurance Company _P9_ Exhibit A Listing of S ety Comp•es Cont'd • Page Four 1 IThe Millers teal Fire insurance Company of Texas Munich Ameri an Reinsurance .Company National Fi Insurance Company of Hartford National ty Company The NationaReinsurance Corporation National -Su ational •S sty Corporation Nationwide teal Insurance Company New Hampshi Insurance Company New York Ca erwriters Insurance Company INewark Ins ance Company North Amari as Reinsurance Corporation The North ver Insurance Company North Star insurance Corporation INorthbrook roperty and Casualty insurance Company Northwest* .Pacific Indemaity Company The Ohio ualty Insurance Company Ohio Farmeri Insurance Company Old Republi Insurance Company Pacific Emp overs Insurance Company Pacific Ind ty Company Peerless Insurance Company Pennsylvania Manufacturers ' Association Insurance Company Phoenix Assurance Company of New York The Phoenix Insurance Company Progressive Casualty Insurance Company Protective nsurance Company Prudential insurance Company Ranger Ins ance Company The Reinsur ce Corporation of New Ybrk Reliance I urance Company Republic insurance Company Republic Western Insurance Company IRoyal. Indemnity Company Royal Ins ance Company of America I SAFECO Insurance Company of America -30- Listing of Surety Companies Cont'd Page Five tSt. Paul Fi a and Marine insurance Company St. Paul M insurance Company Seaboard S sty Company Security I urance Company ' Select Ins ance Company Skandia Ame ica Reinsurance Corporation .South Caro Insurance Company The Standar Fire Insurance Company State Farm ire and Casualty Company ' Transameric Insurance Convany Transameri Premier Insurance Company Transcontin tal Insurance Company Transports. on Insurance Company The Travel s Indemnity Company The Travels Indemnity Company of America The Travel a Indemnity Company- Trinity ompanyTrinity Uni sal Insurance Company ' Twin• City• F re Insurance. Company Unigard Security insurance Company United Fire i Casualty Company United Pacific Insurance Company ' United States Fidelity and Guaranty Company United Stat s Fire- Insurance Company ' Universal U derwriters Insurance Company Utica Mutua Insurance Company ' Valley Forg Insurance Company Vigilant I urance Company West American Insurance Company Weschester Fire Insurance Company The Western Casualty and Surety Company ' The Western Fire Insurance Company Western Surety Company Westfield Insurance Policy Exhibit A ' -31- 1 1 1 ' SPECIAL PROVISIONS 1 1 1 1 -32- 1 ■ ' SPECIAL PROVISIONS 1. StANDARD SPECIFICATIONS The Contractor shall perform his work in accordance with the following: al The Uniform Building Code, 1982 Edition, as modified and adopted by the City of San Juan Capistrano, hereinafter referred to as the Building Code. b The Standard Specifications for Public Works Construction, 1985 Edition, hereinafter referred to as the Standard Specifications. c The Standard Plans, Orange County Environmental Management Agency, 1985 Edition, hereinafter referred to as the Standard Plans (if applicable) . The Contractor shall maintain a copy of these books on the j bsite at all times. Unless otherwise specified, errata and tsupplements to the Standard Specifications, Standard Plans and B ilding Code shall be part of these specifications. The p ovisions of the Standard Specifications, Standard Plans and B ilding Code shall be modified as indicated below: -33- ' Change 1 : "Section 2-4 - Contract Bonds" Th Contractor shall submit a "Payment Bond" and "Faithful ' Pe formance Bond" . The "Payment Bond" and "Faithful Performance Bo d" (Material and Labor Bond) shall be in the amount of 100 pe cent of the contract price . The "Faithful Performance Bond" ' shall be held as assurance of guaranteed performance for a period of one year after acceptance of the improvements by the ' City Council. ' ChiLnge 2 : "Section 6-5 - Termination of Contract" "If at any time , in the opinion of the City, Contractor fails to supply suitable equipment, an adequate work force , or material of proper quality, or shall fail in any respect to prosecute any ' wo k with the diligence and force specified and intended in and ' by the terms of the contract , notice thereof in writing shall be se ved upon him, and should he neglect or refuse to provide me ns for satisfactory compliance with the contract, as directed by the City, within the time specified in such notice , the City ' in any case shall have the power to terminate all or any portion ' of the contract. Upon receiving such notice of termination, Contractor shall ' discontinue said work or such parts of it as the City may designate . Upon such termination, the Contractor ' s control shall to minate and thereupon the City Council, or its duly authorized re resentative , may take possession of all or any part of the Co tractor ' s materials , tools, equipment , appliances, and plant, ' an buy such additional materials and supplies at the ' Co tractor ' s expense as may be necessary for the proper conduct -34- • • ' of the work and for completion thereof ; or may employ other ' parties to carry the contract to completion, employ the necessary workmen, substitute other machinery or materials and ' purchase the materials contracted for , in such manner as the ' City may deem proper ; or the City Council may annul and cancel the contract and re-let the work or any part thereof . Any excess of cost arising therefrom over and above the contract price will be charged against the Contractor and his sureties, ' whc will be liable therefore . tIn the event of such termination, all money due the Contractor retained under the terms of this contract shall be forfeited to ' th City; but such forfeiture will not release the Contractor or ' th sureties from liability or failure to fulfill the contract. Contractor and sureties will be credited with the amount of ' monies so forfeited toward any excess of cost over and above the contract price , arising from the suspension of the operation of tthe contract and completion of the work by the City as provided ' above , and the Contractor will be credited with any surplus remaining after all just claims for such completion have been paid . " Ch nge 3 : "Section 8 - Facilities for Agency Personnel" De ete this Section . ' -35- ' 2. TERMS DEFINED Whenever in the said Standard Specifications the following terms tare used , it is hereby provided that the following City Department or persons shall be intended : ' AGENCY shall mean City of San Juan Capistrano whenever appropriate . tBOARD shall mean the City Council of the City of San Juan Capistrano. ' ENGINEER shall mean the Permit Services Supervisor or other ' person (s) designated by same. ' 3 . WA ER Water will be available from the Capistrano Valley Water District . Arrangements for temporary construction water service permit and water service may be made by contacting Capistrano tValley Water District at ( 714) 493-1515 one week prior to need for service . All water facility construction shall conform to the "Standard Specifications, Capistrano Valley Water District, ' and The Uniform Plumbing Code , 1982. " ' 4 . INSURANCE AND OVERHEAD COSTS The Contractor shall receive no direct compensation for ' insurance and overhead (move-in costs for example) costs. Accordingly, these costs should be prorated to the appropriate ' bid items. 1 -36- 1 5. PROTECTION OF PUBLIC PROPERTY ' The Contractor must remain within the construction zone to the ' best of his ability. The Contractor must protect all existing public property. 6. HOURS OF WORK Hours of construction will be from 7 : 00 a.m. to 6 :00 p.m. weekdays , subject to the holiday restrictions of the Municipal ' Code . If necessary the Building Official may authorize some interior work on Saturdays . The City Council meets on the first ' and third Tuesday evening of each month. The Council Chambers ' shall be cleared of construction material and equipment from Tue day noon to the following morning. No work will be permitted ' during this period. The Contractor shall provide a schedule of con truction for approval prior to the start of construction. 1 ' -37- 1 1 1 1 LABOR AND MATERIAL SPECIFICATIONS 1 1 1 1 1 _38_ t ' DIVISION 1 - GENERAL REQUIREMENTS SECTION 0231 - GENERAL CONDITIONS All work performed on this project shall conform to the 1982 U.B.C. nd shall meet or exceed the standards established within the Industry for each area of work. U.B.C. requirem nts take precedence over the drawings and it shall be the r sponsibility of anyone supplying labor or materials or both to bring to the attention of the City Design ' Engineer any discrepancies or conflict between the requirements of the U.B.C. and the Drawings . Where existing facilities are involved , Contractor shall in the work of all trades, perform any and all cutting and patching to complete the work , and shall protect existing building and it ' s parts from damage caused by the work of ' this Contract. In the event of any damage , Contractor shall repair and restore existing construction to it' s original condition to the satisfaction of the Engineer . The Contractor shall verify all existing conditions, dimensions and elevations before proceeding with the work. ' Do not scale drawings. Since existing facilities are related to the work, the ' Contractor shall not disrupt the existing services or utilities without obtaining Owner ' s prior approval and instructions in each case . Verify and field measure location before beginning construction of cabinets or countertops . Refer tc drawings of Base Building for size and location of all Equipment Ducts and openings. ' The contract drawings and specifications represent the tenant improvements scope . Unless otherwise shown, they do not indicate the method of construction . The Contractor shall supervise and direct the work and he shall be solely responsible for all construction means, methods, techniques , sequences and procedures . Observation visits to the site by field representatives of the Engineer shall not include ' inspections of the protective measures or the construction procedures required for same , which are the sole responsibility of the Contractor . Any support services ' performed by the Engineer and , whether of material or work , and whether performed prior to, during or after completion of construction, are performed solely for the purpose of assisting in quality control and in achieving conformance with contract drawings and specifications , but they do not guarantee Contractor ' s performance and shall not be construed as supervision of construction. -39- ' Any disc epancies in the drawings or specifications shall be brought o the Engineer ' s attention immediately, and before proceedi g with work . ' All permits and inspections shall be paid by the Contractor . All con truction and workmanship shall conform to all applicab a codes and all requirements of the city building departme t or agency with jurisdiction where work is taking place . ' All prod ct manufacturers or registered trademark names used in these notes are binding . However , the Contractor is free ' to prop se any substitutions to the Engineer for approval prior to utilizing such on the work . All such substitutions must be provided with specifications , documentation and/or samples 2 weeks prior to ordering dates . ' Approval of the work in part or as a whole by the City Design Engineer shall not relieve Contractor of his ' responsibilities to perform as described in the Contract Documents . Contractor hereby warrants and guarantees that all work ' executed under this Contract will be free from defects of materials and workmanship for a period of one (1) year from the Date of Substantial Completion , except for those items ' that may require or have available a warranty or guarantee for a period of time greater than herein specified . ' Where defective work is to be redone or replaced under the terms f the Contract , Contractor shall insure that all demolition , repairing , patching , refinishing , and reinsta lation shall be done in such a way so as to minimize ' any disruption of Owner operations. In addition, Contractor shall lso repair all damage caused from failure of said items, whether damaged materials were installed under ' contrac or by others . In no case does the Architect warranty the quality or perform nce of any process or material indicated or ' specifi d by patent , proprietary name , name of manufacturer , or grad name. Such specification shall be used only for the purpose of facilitating a standard description of the ' process or material required to meet the intent of the Contrac Documents . ' Hours f Work : All work shall be completed between the hours o 7 : 00 a.m. and 6 : 00 p.m. weekdays , subject to the holiday restrictions of the Municipal Code . If necessary, the En ineer may authorize some interior work on weekends. Each da ' s schedule shall be approved one day in advance by the City to avoid conflicts with public use of the work area. -40- ' Changes in Work : The Owner may order extra work or make changes by altering , adding to, or deducting from the work; the contract sum may be adjusted accordingly. ' Cleaning Up: The Contractor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by his operations . At the completion of the ' Work he shall remove all his waste materials and rubbish from and about the Project as well as all his tools, construction equipment , machinery and surplus materials . ' Final Clean-Up includes all cleaning , project ready for occupancy. ' DIVISION 2 - SITE WORK Not appl cable. DIVISION 3 - CONCRETE ' Not applicable. DIVISION 4 - MASONRY ' Not applicable . ' DIVISION 5 - METALS SECTION 35500 - MISCELLANEOUS METAL FABRICATION ' Work in this section includes , but is not limited to, miscella eons metal work as shown on the Drawings and items fabricated from steel and iron shapes , bars, straps, plates , pipes , tubes, and castings , etc . , which are not a part of other iietals systems in other sections of the Specifications . ' Provide shop drawings for all work under this Section . ' All steel shapes shall conform to ASTM A123 . All screws, nuts , and bolts shall conform to ASTM A325 , Grade B. DIVISION 6 - WOOD AND PLASTICS SECTION 06100 - ROUGH CARPENTRY ' Furnish and install all lumber and associated hardware as indicated on Drawings and specified herein. In addition to all applicable codes and regulations, conform with the ' standards of the American Plywood Association , the American Institute of Timber Construction and Chapter 25 of the Uniform Building Code . ' -41- ' Material shall comply as follows : Framing Lumber : All framing to be Douglas Fir , unless noted otherwise on plans and shall conform to Grading Rules 16 of the West Coast Lumber Association; studs to be "Stud" grade; joists and light framing to be "No. 2" grade beams and posts over 5" to be No. 1 structural grade furring , blocking , plate , etc . to be "Standard" grade See also plans for framing grades. Sills and sole plates on concrete foundations and slabs on grade to be pressure-treated Construction grade Douglas Fir or foundation grade Redwood . Sole plate at interior walls (except shear walls) on concrete slabs ' shall be secured with 1/4-inch diameter by 3-1/2-inch long power driven pins with cadmium washers at 32-inch o.c . , 12-inch maximum from corners and splices unless ' otherwise noted . Plywo d sheathing , unless noted otherwise on the Drawings t are o be "Standard Sheathing" of size and thickness shown on Drawings. All plywood shall conform to PS-1-74 and s all bear the APA Grade Stamp. ' Build ' ng paper to be Sisalkraft "Orange Label" , Richkraft Ludlow, or approved equivalent, waterproof and conforming to F deral Specification UU-B-790, or 151b. asphalt- ' saturted rag felt conforming to ASTM D226-68. Furni h all items of rough hardware such as nails, bolts , lag b lts and screws, toggle bolts, concrete and masonry ' ancho s, power-driven fasteners and framing anchors, all galva ized in compliance with ASTM A153 if exterior . tSECTION 06200 - FINISH CARPENTRY Work of this Section shall be in accordance with the ' standards in the latest edition of the Manual of Millwork of the Woodwork Institute of California in the grade or grades hereinafter specified or shown on the Drawings . Each unit submitted shall bear the W. I.C. certified compliance grade ' stamp indicating the grade specified . At site verify all conditions pertaining to installation, dimensions and features of existing construction . All materials shall conform to the Manual of Millwork of the ' Woodwork Institute of California. Conform fabrication and installation to referenced w. I.C. manual and approved submittals . Repair all damage as ' requested prior to approval . Upon request, samples of materials or finishes should be provided for the approval of the building Owner , Architect or Tenant . -42- 1 tSECTION 6400 - ARCHITECTURAL WOODWORK CASEWORK Shall be furnished and installed in accordance ' with st ndards for conventional casework contained in Section 14 and the supplement thereto of the Manual of Millwork published by the Woodwork Institute of California. Each un t of casework and each countertop shall be stamped ' with the W. I .C. certified compliance grade stamp indicating Custom rade . Before completion of the job, a W. I.C. certifie compliance certificate shall be issued by the ' casework supplier certifying that the casework fully meets all the equirements of the grade specified. ' LAMINATE PLASTIC: Shall be furnished and installed in accordan a with the standards contained in Section 16 of the Manual f Millwork published by the Woodwork Institute of Californ a . The laminated plastic shall conform to Custom ' grade of installation . SHOP D WINGS: Shall be submitted to Architect prior to ' fabricat on . Upon request , samples of material, cabinets or finishes shall be provided for approval by the building Owner , A chitect or Tenant. ' HARDWARE Shall be furnished and installed as. required to provide a complete casework installation. Hardware finish shall be US26D unless specified otherwise. DIVISION 7 - THERMAL AND MOISTURE PROTECTION ' Not appl ' cable . DIVISION 8 - DOORS AND WINDOWS SECTION 08210 - WOOD DOORS ' Along with all applicable codes and regulations , conform with the requirements of the American Woodwork Institute (AWI) , t e National Woodwork Manufacturer 's Association, and the Wood ork Institute of California. All mat rials and workmanship under this Section shall be ' accompanied by a written guarantee for wood in door manufacturer ' s standard form signed by the manufacturer , installer , and Contractor for a period of two (2) years. ' Crossbands shall be thoroughly dried hardwood , 1/16" maximum thickness laid perpendicular to face veneers and extending full width of door . Stiles and rails shall be premium grade ' solid pine lumber selected for appearance . Core shall be particleboard per A.W. I . Type PC. Glue shall be A.W. I. Type II. Vie window installations shall be done at the factory. ' -43- ' All cle rances shall be per A.W. I. Section 1300-5-7 and installs ion shall be in accordance with A.W. I. Section 1300 S-8 and I.C. Section 1. ' Wallcoveing finish for wood doors shall be in accordance with manufacturer ' s written instructions. ' SECTION 68700 - BUILDERS HARDWARE ' MATERIAL : As selected and designated by Architect on Hardware Schedule. RESPONSI ILITY: Contractor to provide adequate locked ' storage space with shelving , and be responsible for the schedule quantities of hardware when delivered to the site . t INSTALLA ION: Work includes the secure, accurate installs ion of finish hardware . Drill pilot holes for hardware screws and screw home; hammer driving of screws is not allo ed. After installation and fittings, remove items ' of finis hardware on surfaces to be field painted , repack in original containers, and perform final installation, testing nd adjustment after completion of painter ' s finish. ' Doors shall operate freely but not loosely, without sticking or binding , without hingebound conditions, and with hardware properly adjusted and functioning . DIVISIO 9 - FINISHES ' SECTION 09250 - GYPSUM DRYWALL Furnish all labor and materials necessary for complete t Gypsum Wallboard work as indicated on Drawings and specified herein. In addition to all applicable codes and regulations, conform ' with the requirements of the American National Standards Institute , ANSI A 97 . 1. ' Manufacturer shall be United States Gypsum, National Gypsum, The Fli tkote Company, or equal approved by Architect. All gypsum wallboard shall be 1/2" unless noted otherwise. ' Gypsum wallboard nailing shall be inspected before taping joints . ' Provide manufacturer ' s standard metal trim accessories of the beaded type with face flanges for concealment in joint compound except where semi-finishing or exposed type is indicated . t -44- ' Install in accordance with manufacturer ' s recommendations and in compliance with U.B.C. Section 4711 and Table 47-G. Apply joint tape and joint compound at joints (both ' directions) between gypsum wallboards . Apply compound at accessory flanges , penetrations, fastener heads and surface defects . Install compound in 2 coats, plus prefill of cracks ' where recommended by manufacturer . Sand after last coat . Apply skim coat to all surfaces that are to receive paint. ' METAL T IM AND CORNER BEADS: Electro-galvanized steel with taping langes as manufactured or recommended by drywall manufact rer , with corner beads at all outside corners and "J" shap d trim member where abutting work of other trades. ' JOINT-BE DING AND FINISHING CEMENT, JOINT TAPE, ADHESIVES AND LAMI ATING COMPOUND: Same manufacturers as approved by ' manufact rer of gypsum wallboard . SOUND NSULATING TAPE SEALS: "Bear Tape" by Norton Industri s or approved equal. ' CAULKING COMPOUND: Permanently non-hardening type supplied by or re ommended by wallboard manufacturer . ' SECTION 09510 - ACOUSTICAL CEILINGS ' Furnish all labor and materials for complete Acoustical Treatment as indicated on Drawings and specified herein. CEILING NO. 1 : Acoustical Panels shall be Armstrong , ' Minat ne Cortega, No. 704A, 24"x24"x5/8" , Tegular lay-in. Exposed grid shall be Chicago Metallic Corporation, System 1800, 21x2' module. ' CEILING NO. 2 : Acoustical Panels shall be Armstrong , Trave tone Sanserra , No. 571, 12"x24"x3/4" , Square Edge K4C4, prepared for concealed spline installation. ' Conce led spline grid shall be Chicago Metallic Corpo ation, System 1811, 21x2' module . ' All wort to be coordinated with mechanical and electrical trades f r air outlet and light fixture requirements . ' Installa ion of all materials shall be per manufacturers written nstructions . Wire ti s to be 8 Ga. galvanized metal. All fastening ' devices o be galvanized metal or cadmium plated. Submit wo (2) samples of each type of ceiling material, ' suspensi n system or related components . -45- 1 SECTION E9520 - ACOUSTICAL WALL PANELS Acoustic 1 wall Panels shall be wood fibreboard with wall ' covering applied over as noted on Drawings. Wood fibreboard shall be 1/2" thick USG "Building Board" , ' 41x8 ' sheet size. Color shall be HiLite (white) , or equal material by Celotex. Install o existing wall with adhesive prior to installation of wall overing. ' SECTION 19900 - PAINTING Contract )r shall guarantee complete and satisfactory coverage of all surfaces to be painted . Three ( ) samples of final finish shall be prepared on the job on -1/2" x 11" white cardboard . In addition, submit ' three (3 samples of each stain color of final finish on job on one oot length of stock similar to that on which final finish i to be applied. ' Owner shall be furnished a minimum replacement supply of one unopened gallon of each type and color of each paint used. ' Paint to be thinned only in accordance with printed directions of manufacturer . Material to be stored in a way to avoid any danger of fire . All exp )sed surfaces of any material are to receive paint ' except inish hardware (unless USP finish) , flooring, electric 1 fixtures and receptacles, toilet accessories, any item wi h complete factory finish , vinyl wall covering, ceramic tile and mirrors. Paint shall be as indicated on the Drawings. ' Installation shall be per manufacturer ' s written instructions. ' All hard are , accessories , plates , lighting fixtures , etc. shall be removed or protected during painting . All surf ces to receive paint shall be clean, dry, and free of dirt, oil, grease, and other foreign matter . All surfaces shall be properly primed and all nail holes, splits, etc. shall be filled . ' Prime co t and two finish coats shall be the minimum number of coats applied . If full even coverage is not obtained, such coats as are necessary to produce acceptable finish to ' City Design Engineer shall be applied at no extra cost. -46- ' All interior ceiling and wall finishes shall have a flame spread classification of Class III or better .as determined ' by the U.B.C. Tunnel Test Standard 42-1 (flame spread rating of 76-209 ) . ' SECTION 09950 - WALL COVERINGS ' PROVIDE: all materials and labor required to install wall covering as indicated on Drawings and specified herein. FURNISH: a written warranty against defective materials and ' workmanship for a period of one (1) year from date of installation. ' STORE: materials in a clean, dry storage area with temperature maintained above 50 degrees F with normal humidity Store in a flat position to avoid damage to roll ends . ' ADHESIVE Shall be manufacturer 's recommended adhesive and must con ain mildew inhibitors. tPRIMER: Shall be manufacturer 's recommended primer . An oil based pr mer shall be used on new drywall construction. ' WALL SURFACES: Shall be prepared free from defects and imperfections that could show through the finished covered surface . INSTALLA ION: Shall be per manufacturer ' s written instruct ons. DIVISION 10 - SPECIALTIES ' SECTION L0440 - ARCHITECTURAL SIGNAGE Signage as indicated on drawings to be by Mathews ' Architectural Signage ( 714) 657-3174. Letter S yle : Palatino - Capitals ' Aluminum Metal No. : B443-0 Letter Size : 10" Letter D pth : 3/8" Mounted : PM 1/2" Finish : Gold/Anodic Install gignage per manufacturer's written instructions. -47- ' SECTION 10520 - PORTABLE FIRE EXTINGUISHERS PROVIDE 11 materials and labor required to install Portable Fire Ex inguishers as indicated on Drawings and specified herein. ' CABINETS: Shall be manufactured by J.L. Industries "Clear Vue 153 Mini_Shallow Wall" . Unit shall be semi-recessed , slim li a with 1-1/4" face trim stainless steel with #4 finish, clear , full plexiglass bubble with stainless steel ' frame with #4 finish . FIRE EXTINGUISHERS : Shall be J.L. Cosmic E Series Model No. ' SE, 2A1 BC rating at cabinet locations . Model No. 6E 2A40BC rating with standard wall brackets. ' INSTALL fire extinguishers and cabinets where indicated on Drawings and/or as directed by Fire Marshal. Do not install extinguishers until project is secured and enclosed. Installation shall be per manufacturer 's written ' instructions. ' DIVISION 11 - E UIPMENT Not applicable. ' DIVISION 12 - FURNISHINGS ' Not applicable. ' DIVISION 13 - SPECIAL CONSTRUCTION Not applicable . DIVISION 14 - CONVEYING SYSTEMS ' Not appl cable. ' DIVISION 15 - MECHANICAL SECTION L5800 - HEATING, VENTILATING AND AIR CONDITIONING The extent of work covered by this Section consists of the labor and materials necessary to revise the height of the HVAC ductwork to install new ceilings. New ceiling diffusers ' shall b provided . The design of the HVAC system is to remain a existing. 1 -48- ' SQUARE CEILING DIFFUSERS : Krueger Series 1100 with extruded aluminum frame of size and capacity indicated . Mounting shall be adapted to ceiling suspension system. Use modular face size 24"x24" . Return air grilles shall match supply diffusers. All ceiling diffusers are 4-way unless otherwise noted . rovide manual volume dampers at all flexible ducts ' to ceiling diffusers . RETURN AD RELIEF AIR GRILLES : Krueger Model C1190 and 1790 with ext uded frame. 1 THERMOST TS: Existing room thermostats shall be relocated as shown on Drawings . ' SYSTEM B LANCING: Balancing of air quantities shall be made by Contractor to satisfaction of Architect. ' INSTALL 11 equipment per manufacturer ' s printed directions. ' DIVISION 16 - ELECTRICAL SECTION 16000 - POWER AND LIGHTING ' THE DESIGN AND DOCUMENTATION of the Electrical and Lighting System is the responsibility of the General Contractor and his applicable subcontractors and must be approved by the ' Engineer . THE EXTENT OF WORK covered by this Section consists of ' furnishing all labor , materials , equipment, fixtures, and performing all operations required for a complete and operable electrical system as indicated on the Drawings . ' WORK INCLUDES: a) Branch circuit wiring system with wiring devices, conductors , conduit , outlet boxes , plates and related equipment . b) Lighting systems with lighting ' fixtures , ballasts and lamps . c) Telephone systems with backboard', outlets , plates , floor boxes and pull wires . ' ALL WORK AND MATERIALS shall be in accordance with the latest rules and regulations of the State Fire Marshal, the California Administrative Code , the National Electric Code, 1982 Edition, and adopted City ordinances. ALL MATERIALS AND EQUIPMENT shall be new and shall comply with the National Board of Fire Underwriters. Wherever ' applicable , materials and equipment shall bear a UL label. THE CONTRACTOR is required to make a thorough field ' investigation and a thorough examination of the was built" drawings to accurately determine the existing conditions . All conduit and cables shall be installed concealed in walls or ceiling spaces in accordance with codes , regulations and drawings . ' -49- ' FURNISH AND INSTALL all lighting with complete lamps, t ballasts and required mounting hardware. Prior to ordering fixtures verify mounting methods and finishes. All fluoresc nt fixtures mounted in "T" bar ceilings to be independ ntly suspended with 3 - #10 steel wires. t Fluoresc nt lamps shall be Sylvania or Westinghouse. Ballasts shall be Premium type DEW certified and ETL approved high power factor and of voltage required . Ballasts shall be Advance Mark III Energy Saver . Lenses and diffusers shall be 1008 virgin acrylic with 0. 125 inch min. thickness. Recessed can down lighting to be Halo H-7, Capri Universal R-10, or Lightolier 70553, 7054 or 7055. 1 t 1 -50- 1