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06-0919_STEWART & ASSOCIATES_Ext of Personal Services Agreement EXTENSION OF PERSONAL SERVICES AGREEMENT WEED, RUBBISH and THISTLE ABATEMENT This extension agreement is entered into this L_V_d�y f September, 2006, by and between the City of San Juan Capistrano ("City") and E. Stewart and Associates, Inc. ("Consultant'). WHEREAS, City and Consultant have entered into a weed abatement agreement as of October 2002 which is due to expire by October 31, 2006, and WHEREAS, City desires to retain consultant beyond the expiration date until such time that a final determination can be made regarding future weed abatement services, NOW THEREFORE, City and Consultant mutually agree as follows: Section 1. The existing weed abatement contract dated October 15, 2002, is hereby extended for up to a period of 60 days under the same terms and conditions as provided for in the agreement. Section 2. City reserves the right to terminate this extension agreement by giving Consultant at least 10 days advance written notice of termination. IN WITNESS WHEREOF, the parties hereto have executed this extension agreement. CITY OF SAN JUAN CAPISTRANO Approved a t form: By: John S aw, City Attorney Dave Adams, City Manager STEWART AND ASSOCIATES Attest to: o'l Mi aret R. Monahan, City Clerk Bt Ltcc�2. Edwin Stewart PERSONAL SERVICES AGREEMENT ,� THIS AGREEMENT is made and entered into this 6aENay of 03 0 2002, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Stewart and Associates (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide Weed, Rubbish, and Thistle Abatement; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in the Specifications and Contract Documents for Weed, Rubbish, and Thistle Abatement dated August 2002 (Exhibit "A") attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than October 31, 2006. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed those unit prices, as set forth in Stewart and Associates proposal dated September 24, 2002 (Exhibit "B"), attached and incorporated herein by reference. 1 SD 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate set forth in Exhibit "B," attached and incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. Consultant shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. 2 Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agentg, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non-owned vehicles in the following minimum amounts: 4 $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Not Applicable 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 5 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn.: Public Works Director To Consultant: Ed Stewart Stewart and Associates 1060 Calle Negocio, Suite D San Clemente, CA 92673 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). 6 Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY X"�tlll OFSAN JUAN C�jA�PIISTRANO By: Diane Bathgate, Mayo Stewartt�and Associates ATTEST: ar aret R. Monahan, City Clerk APPROVED AS TO FORM: lix John R. Shaw, City Attorn y 7 0 0 CITY CLERK'S DEPARTMENT-ACTION REMINDER TO: Kathleen Springer FROM: Christy Swanson, Secretary DATE: February 1, 2006 SITUATION: On October 15, 2002, the City of San Juan Capistrano entered into a Personal Services Agreement with Stewart & associates to provide weed and thistle abatement/ control program services. ACTION REQUESTED: Said Agreement states services shall be completed by October 31, 2006. On September 19, 2006, said agreement extended 60 days to December 31, 2006. *New Agreement to City Council in November 2006 New agreement sent to council on 12/19/2006, Dave Adams removed item from consideration and to be brought back at a later date. Please notify our office if agreement has been completed or will be extended. ACTION TO BE TAKEN: DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: 'FOR CITY CLERK'S DEPARTMENT USE ONLY' Tickler Date: 09/15/06 11/01/06 02/01/07 Deadline Date: 10/31/06 12/31/06 02/28/07 (600.30/stewart) C" • • 'G2sTWoTE. %k\qAM CITY CLERK'S DEPARTMENT-ACTION REMINDER TO: W*066 ►nger FROM: Christy Swanson, Secretary DATE: November 1, 2006 SITUATION: On October 15, 2002, the City of San Juan Capistrano entered into a Personal Services Agreement with Stewart & Associates to provide weed and thistle abatement/control program services. ACTION REQUESTED: Said Agreement states that Agreement shall be completed by October 31, 2006. On September 19, 2006, said agreement extended 60 days to December 31, 2006. *New agreement to City Council ' ^i "er ' Please not ACTION T,fDATE WHI _ _ �� SIGNATUF 1 . DATE SIG `- l ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 09/15/06 11/01/06 Deadline Date: 10/31/06 12/31/06 (600.30/stewart) Javan 32400 PASEO ADELANTO MEMBERS OF THE CITY COUNCIL SAN JUAN CAPISTRANO,CA 92675 /jSAM ALLIEVATO (949)493-1171 m[IIAa1DIANEBATHG ATE (949)493-1053 FAX fS1AlIISAFI � 1961 WYATT HART www.sanjuancapistrano.org 1776 JOE SOTO • • DAVID M.SWERDLIN e TRANSMITTAL TO: Ed Stewart Ed Steward & Associates, Inc. 1000 Calle Negocio San Clemente, CA 92673 FROM: Meg Monahan, MMC — City Clerk (949) 443-6308 RE: Extension of Personal Services Agreement—Week, Rubbish & Thistle Abatement An original, executed extension agreement is enclosed for your records. If you have questions regarding the agreement, please contact Kathleen Springer, Management Analyst, (949) 487- 4306. CC: Kathleen Springer, Management Analyst John Elwell, Interim Public Works Director San Juan Capistrano: Preserving the Past to Enhance the Future 3 Printed on 100%Recycled Paper i + t=uesr K�Oncx Q&C&, . CITY CLERK'S DEPARTMENT-ACTION REMINDER ,. FROM: 11Git6rtrrBe DATE: September 15, 2006 SITUATION: On October 15, 2002, the City of San Juan Capistrano entered into a Personal Services Agreement with Stewart & Associates to provide weed and thistle abatement/control program services. ACTION REQUESTED: Said Agreement states that Agreement shall be completed by October 31, 2006. Please notify this office if agreement has been ended completed. ACTION TO BE TAKEN: DATE WHEN NEXT ACTION (S) SHOULD BEKEN: U > ��tiLQ(rI{ry��p a�, SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: ✓, f/-0 "'FOR CITY CLERK'S DEPARTMENT USE ONLY"' Tickler Date: 09/15/06 Deadline Date: 10/31/06 (600.30/stewart) ACORD CERTIFICAlTOF LIABILITY INSURA E DATE(MMIDD/YYYY) 07/23/2004 PRODUCER (949) 487-9696 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Prendiville Insurance Agency HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 27134A Paseo Espada, Suite 323 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. San Juan Capistrano, CA 92675 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURERA:Truck Insurance Exchange E. Stewart 6 Associates, Inc. INSURER e: 130 Avenida Barcelona INSURERC: San Clemente, CA 92672 INSURER INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AD RD POLITYPE OF INSURANCE POLICY NUMBER DATEYMMIDDIYY) POLICY MMIDD/YYON LIMITS LTR INSRO ( ( I GENERAL LIABILITY / / / / EACH OCCURRENCE $ DAMAGETO RENTED COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ CLAIMS MADE El OCCUR / / / / MED EXP Any oneperson) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEML AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG $ POLICY PRO- JECT LOC / / / / AUTOMOBILE LIABILITY / / / / COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ 1'000'000 ALL OWNED AUTOS 60248-54-84 08/14/2004 08/14/2005 BODILY INJURY X SCHEDULED AUTOS (Per person) $ A X X HIRED AUTOS / / / / BODILY INJURY X NON-OWNED AUTOS (Per accident) S / PROPERTY DAMAGE (Per accident) S GARAGE LIABILITY AUTO ONLY-EA ACCIDENT S ANY AUTO / / / / OTHER THAN EA ACC $ AUTO ONLY: AGO $ EXCESS/UMBRELLA LIABILITY / / / / EACH OCCURRENCE $ OCCUR 17 CLAIMS MADE AGGREGATE $ 5 DEDUCTIBLE / / / / $ RETENTION $ $ WORKERS COMPENSATION ANO / / / / TORY LIMITS OER EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE E.L.EACH ACCIDENT I$ OFFICER/MEMBER EXCLUDED? / / / / E.L.DISEASE-EA EMPLOYEES It yes,describe under SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT S A OTHER Scheduled Auto 60248-54-84 08/14/2004 08/14/2005 comprehensive Physical Damage / / / / and Collision Deductible $500 DESCRIPTION OF OPERATIONSILOCATIONSNEHICLES/E CLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS The City of San Juan Capistrano is Named as Additional Insured as Their Interests May Appear. Scheduled Auto Physical Damage is on Actual Cash value basis. *CANCELLATION- EXCEPT 10 DAY NOTICE FOR NON-PAYMENT OF PREMIUM. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 f DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT The City of San Juan Capistrano FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE Attn: Clerks Office INSURER,ITS AGENTS OR REPRESENTATIVES. 32400 Paseo Adelanto AUTHORIZED REPRESIPTATIVE San Juan Capistrano CA 92675- ACORD 25(2001/08) ©ACORD CORPORATION 1988 0 INS025(0108).05 ELECTRONIC LASER FORMS,INC (800)327-0545 Page 1 of 10 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend,extend or alter the coverage afforded by the policies listed thereon. ApCORD 25(2001/08) lkINS025 pos)os Page 2of2 32400 PASEO ADELANTO /,f+� SAN JUAN CAPISTRANO,CA 92675 }y mmnPIAAIFu MEMBERS OF THE CITY COUNCIL (949)493-1171FssnulseFo 1961 1776 SAM ALLEVATO (949)493-1053 FAX DIANE L.BATHGATE www.sanjuancapistrano.org � � V'^'ArrHART w AJ JOE S TO M. f(YrNr'1/ DAVID M.SWERDLIN July 21, 2004 Stewart & Associates 1060 Calle Negocio, Ste D San Clemente, CA 92672 RE: Compliance with Insurance Requirements — Weed Abatement/Annual Maintenance of the Arroyo Trabuco Conservation Area The following insurance document is due to expire: ✓ Automobile Liability Certificate 08/14/2004 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above W have any questions, please contact me at (949) 443-6309. cc: Douglas Dumhart, Economic Development Manager Jack Galaviz, Public Works Manager Michelle Perea, Administrative Assistant San Juan Capistrano: Preserving the Past to Enhance the Future -A-CORD. CERTIFIC OF LIABILITY INSU 06/02/22004004) CE M/D 06/0 PRODUCER (949) 487-9696' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Prendiville Insurance AgencyONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 27134A Paseo Espada, Suite 323 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. San Juan Capistrano, CA 92675 - INSURERS AFFORDING COVERAGE NAIC# INSURED INSURERA:Truck Insurance Exchange E. Stewart 6 Associates, Inc. INSURER B: 130 Avenida Barcelona INSURER C: San Clemente, CA 92672 INSURER D: - INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AOD'L POLICY EFFECTIVE POLICY EXPIRATION LTR NSRO TYPE OF INSURANCE POLICY NUMBER DATE(MMIDDNY) DATE MWDDIYY) LIMITS GENERAL LIABILITY / / / EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES Ea occurrence $ CLAIMS MADE FIOCCUR / / / / MED EXP(Any one Person)3 PERSONAL B ADV INJURY 3 GENERALAGGREGATE $ GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ POLICY JECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 3 1,000,000 ANY AUTO (Ea acoden0 ALL OWNED AUTOS 60248-54-84 08/14/2004 08/14/2005 BODILY INJURY X SCHEDULED AUTOS (Per person) S A X X HIREDAUTOS / / / / BODILY INJURY X NON-OWNED AUTOS (Per acaidenq $ PROPERTY DAMAGE (Per acadenl) 3 GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO / / / / OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESSIUMBRELLA LIABILITY / / / / EACH OCCURRENCE 3 OCCUR FICLAIMS MADE AGGREGATE $ 3 DEDUCTIBLE RETENTION ETT3 WORKERS COMPENSATION AND / / / / WC ST MUU ITIS OTR EMPLOYERS 'LIABILITY ANY PROPRIETOR/PARTNER, ECUTIVE E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEES X yes,describe under SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT 3 OTHER DESCRIPTION Of OPER nONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS The City of San Juan Capistrano L The San Juan Capistrano Community Redevelopment Agency are Named as Additional Inaured as Their Interests May Appear as Respects: Weed Abatement/Annual Maintenance of the Arroyo Trabuco Conservation Area +CANCELLATION- EXCEPT 10 DAY NOTICE FOR NON-PAYMENT OF PREMIUM. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30* DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT The City of San Juan Capistrano FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE Attn: City Clerks Office INSURER,ITS AGEN1,9ER REPRESENTATIVES. 32400 Paseo Adelanto AUTHORREDREP NT San Juan Capistrano CA 92675- A�ACORD 25(2001108) ©ACORD CORPORA ON 1988 q,. INS025(01oB).15 ELECTRONIC LASER FORMS,INC.-(900)321-0545 Page I of IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend,extend or alter the coverage afforded by the policies listed thereon. ACORD 25(2001/08) {f(, INS026(0108)05 Page 2 oft BUSINESS 4AUTO • DECLARATIONS TRirr`X INCTTRIDF FXr:HANr;F. POLICY MEMBERS OF FARMERS INSURANCE GROUP OF COMPANIES ❑COVERAGE PART HOME OFFICE:4680 WILSHIRE BLVD.,LOS ANGELES,CALIFORNIA 90010 ITEM ONE NAMED E STEWART & ASSOCIATES INC INSURED Prematic Acct No. Prod.Count MAILING 130 BARCELONA o7-77-'A36 6n74R-S4-u4 ADDRESS Agent Policy Number SAN CLEMENTE CA 92672 Type of The named insured is an individual []Partnership ❑X Corp. Business WEED ABATEMENT unless otherwise stated: ❑Joint Venture ❑Organization(Other than Partnership orjoint venture) Policy Period from 08/14/04 (not prior to time applied for) to 08/14/05 12:01 AM Standard Time If this policy replaces other coverages that end at noon standard time on the same day this policy begins,this policy will not take effect until the otht coverage ends.This policy will continue for successive policy periods as follows:If we elect to continue this insurance,we will renew this policy if you pa the required renewal premium for each successive policy period subject to our premiums,rules and forms then in effect. ITEM TWO SCHEDULE OF COVERAGES AND COVERED AUTOS 'Thispolicy provides only those coverages where a charge is shown in the premium column below.Each of these coverages will apply only to those"autos"shorn as covered autos'. "Autos"are shown as covered"autos"for a particular coverage by the entry of one or more of the symbols from the COVERED AUTO Sectic of the Business Auto Coverage Farm next to the name of the coverage. COVERED AUTOS LIMIT THE MOST V41LL PAY FOR COVERAGES ANY ONE ACC NT OR LOSS PREMIUM LIMITS SHOWN IN THOUSANDS LIABILITY 7 8 9 $ 100 1,277.00 PERSONAL INJURY PROTECTION SEPARATELY STATED IN EACH PIP ENDORSEMENT or eq uivalent No-Fault Coverage) ADDED PERSONAL INJURY PROTECTION SEPARATELY STATED IN EACH ADDED PIP ENDORSEMENT orequivalent added no-fault cov. PROPERTY PROTECTION INSURANCE SEPARATELY STATED IN THE P.P.I.ENDORSEMENT MINUS (Michigan only) $ DEDUCTIBLE FOR EACH ACCIDENT AUTO MEDICAL PAYMENTS 7 $ SEE SCHEDULE 135.00 UNINSURED MOTORIST 7 $ SEE SCHEDULE 31 .00 UNINSURED MOTORIST $ PROPERTY DAMAGE UNDERINSURED MOTORISTS(When not $ incl.in Uninsured Motorists Covera e PHYSICAL DAMAGE Actual Cash Value or Cost of Repair,whichever is COMPREHENSIVE COVERAGE 7 less minus$SEE SCHEDULE Ded.for Each Covered 293.00 Auto.But no Deductible Applies to Loss Caused by Fire or Li htnin .See Item Four for hired or borrowed"autos". PHYSICAL DAMAGE SPECIFIED Actual Cash Value or Cost of Repair,whichever is CAUSES OF LOSS COVERAGE Less Minus$25 Ded.for Each Covered Auto for loss Caused try Mischief or Vandalism.See Rem Four for hired or borrowed"Autos". PHYSICAL DAMAGE Actual Cash Value or Cost of Repair whichever is COLLISION COVERAGE 7 less minus$SEE SCHEDULE Ded.for Each Covered 646.00 Auto. See item four for hired or borrowed"Autos". PHYSICAL DAMAGE TOWING AND LABOR 7 $ 50 for each disablement of a private passenger 41 .00 "auto." ACTUAL LIMIT) PREMIUM FOR ENDORSEMENTS 43.00 ESTIMATEDTOTAL PREMIUM 2,466.00 56-51904TH EDITION 6-00 565190-ED6 D5190E4 PAGE OF 60248-54-84 BUSINESS AUTO DECLARATIONS(CONTINUED) + Policy Number ITEM FOUR SCHEDULE OF HIRED OR BORROWED COVERED AUTO COVERAGE AND PREMIUMS LIABILITY COVERAGE RATING BASIS COST OF HIRE STATE ESTIMATED COST OF HIRE RATE PER EACH$100 fACTOR(If liab. PREMIUM FOR EACH STATE COST OF HIRE COV.IS PRIMARY CA 50.00 PREMIUM Cost of hire means the total amount you incur for the hire of"autos"you don't own(not including "autos"you borrow or rent from your employees or their fami members).Cost of hire does not include charges for services performed by motor carriers of property or passengers. PHYSICAL DAMAGE COVERAGE LIMIT OF INSURANCE ESTIMATED RATES PER PREMIUM COVERAGES THE MOST WE WILL PAY ANNUAL EACH$100 DEDUCTIBLE COST OF HIRE COST OF HIRE ACTUAL CASH VALUE,COST OF REPAIRS OR $ WHICHEVER IS LESS MINUS COMPREHENSIVE $ DED.FOR EACH COVERED AUTO. BUT NO DEDUCTIBLE APPLIES TO LOSS CAUSED BY FIRE OR LIGHTNING. ACTUAL CASH VALUE,COST OF REPAIRS OR SPECIFIED $ WHICHEVER IS LESS MINUS CAUSES OF LOSS $25 DED.FOR EACH COVERED AUTO FOR LOSS CAUSED BY MISCHIEF OR VANDALISM. ACTUAL CASH VALUE,COST OF REPAIRS OR COLLISION $ WHICHEVER IS LESS MINUS $ DED.FOR EACH COVERED AUTO PREMIUM ITEM FIVE *SCHEDULE FOR NON-OWNERSHIP LIABILITY NAMED INSUREDS BUSINESS RATING BASIS NUMBER PREMIUM Other than a Number of Employees 4 $ 57.00 Social Service Agency Number of Partners $ Social Service Agency Number of Employees 1 1$ Number of Volunteers $ IN RETURN FOR THE PAYMENT OF THE PREMIUM,AND SUBJECT TO ALL THE TERMS OF THIS POLICY,WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. Premium shown is payable:$ 2,466.00 at inception. ENDORSEMENTS ATTACHED TO THIS POLICY:IL 00 21-Broad form Nuclear Exclusion(Not applicable in New York) CA00011001 CA00381202 CA01430297 CA20011001 CA215402 02CA23581202 CA99030797 8 ILU JE Tr us Zb-Zllil Zb-ZI514 LOSS PAYEE SHEPHERD RENTALS VERMEER CALIFORNIA INC; PROGR SS STR ET 92 RANCHEROS DRIVE H ER. CA 90 O1 SAN MARCOS CA 92069 COUNTERSIGNED BY (Date) Authorized Representative 56-5190 4TH EDITION 6.00 565190-ED4 D5190E4 PAGE 3 OF 3 ACORpN CERTIFICATE OF LIABILITY INSURANCE 08/0712003 PROCI THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Prendiv ILIEI Insurance Agency HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 27134A PAYBoo Ccpe.da, 9viteo 323 ALTER THE COVERAGE AFFORDED BV THE PGLICIE3 BELOW. San duan Capistrano, CA 92675 INSURERS AFFORDING COVERAGE (949) 487-9696 - INSUREDINSURERA Tauuk Tnuvozonce E anger SteWHrt 6 Associates IESURERA - 130 Avenida Barcelona San Clemente CA 926'12- _ _ _ IN COVERAGES TI IE FOL IGFG Or INGURANCF LILTED❑CLOW I IAVE OCCJ IGCUED TO 11117 INSURED NAMFD ABOVL FOR THE POLICY PERIOD INDICATED NDTWITOST111INO ANY REQUIREMENT,TFRM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY 13E ISSUED OR MAY PERTAIN, TIE INSURANCE AFFORDED BY INE POLICIES DESCRIBED HERFIN 15 SUBJECT TO ALL. THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGRE=GATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF IN]IIRANCC POLICY R.M.L. POLICY EFFECTNF POLM.Y EXPIRATION LIMI I'J LTR _DATrrMMSJIJNY1 DATE(MMA)OI GENERAL LIABILITY / / / / EACH OCCURRFNCE COM MERCIALCENtRALLIABILIIY F RE OAMAGE(Any one III-) 6 CLAIMS MADE OCCUR / / / / MED EXP(Any one person) f PFRSONAL 8 ADV INJURY GENERAL AGC,REGA-E OF N'1 AGGRFSATF L IMIT APPI.'FS PER PHOOUCTS COMPIOP ACG 6 PRO FOLICELT LOC AUTOMOBILE LIABILITY / / / / COM..FD$INCLE LIMI I ANY AUTO Ea acodcnll a 1,000,0 00 Al AWNED ALTOS 60248-5a-84 08/14/2003 08/14/2004 BODILY IN.IIIRV LX SCI IVDu1 ED AUTOS (P^""on)— f A X HIRED AU IOS / / / / 80D:LY INJJHY X NON OWNED AUT OS (Par ecodenD A GARAGE LIABILITY It 40-0 ONLY-EA AL CNEN f ANY AUTO / / / / DTHFR THAN FA ACC _ --- AU I OUNLY- qGO 5 EXC/11IESS LIABILITY_ / / / / EACH OCCURRENCE -, -I OCCUR L_J CLAIMS MARC nC.GREGATF __— s - 6 DEDUCTIBLE y RETENTION 4 _ -Ta- 6WORKERS EMPLOYERS'UABILITY AND / / / / TDR v IMIT$ _ 10H Fl. CACI I ACCIDENT EL DISEASE-EAEMPLOYEF0 EL DISEASE-FOLICV LIMIT i OTHER DESCRIPTION OF OPERATIONSROCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMFNTISPECIAL PROVISIONS The City of San Juan Cape traato and the San Juan Capistrano Co®unity Redevelopment AgenLy are Named as Additional �.a 'TII.— Tn Lecae4. May APP..- as Roapoc<a- WDod Ak+a Ct`--moot/Annual Maintenance o£ the Arroyo Trabuco Conservat>_oIL Ar09 'CANQELLATION- EXCEPT 10 DAY NOTICE FOR NON-PAYMENT OF PREMIUM CERTIFICATE HOLDER X ADDlnorvnuNSUREP INSURER LETTER. -_ CANCELLATION - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30* DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT The City Of San .Tuan Capi5 tranO FAILURE TO OO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE Attn: City Clerks Office INSURER.US AGENTS OR REPRESENTATIVES. 32400 Pa520 Adelant0 AUTHORIZED AEPR T San Juan Capistrano CA 92675-- - ACORD 25-S(7/97) C9 ACORO CORPORATION 1988 INS025S(selO)m L-VCTRONIC LASER FORr INC (e00)32LC+4s Papa I or 2 'd 9296 L64 646 J01 :20 CO LO 2nd ' 32400 PASEO ADELANTO j�(y� 11111811tH SAN JUAN CAPISTRANO, CA 92675 • I"B11US11 I �BB� MEMBERS OF THE CITY COUNCIL (949) 493-1171 1776 DIANE BATHGATE (949) 493-1053 (FAX) JOHN S.GELFF Ivlvly.sanjuancapislrano.org JOEMATT SOMART Joe • soro DAVID M.SWERDLIN CITY MANAGER GEORGESCARBOROUGH August 5, 2003 Stewart & Associates 130 Avenida Barcelona San Clemente, California 92672 RE: Compliance with Insurance Requirements -Weed Abatement/AnnualMaintenance of the Arroyo Trabuco Conservation Area The following insurance document is due to expire: Automobile Liability Certificate 8/14/2003 Y Other Information: Please list the City of San Juan Capistrano and the San Juan Capistrano Community Redevelopment Agency as certificate holders Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration date. If you have any questions, please contact me at (949)443-6310. Sincerely, Dawn Schanderl Deputy City Clerk cc: Douglas Dumhart, Principal Management Analyst Jack Galaviz, Public Works Manager Kathleen Springer, Management Analyst DRUG USE San Juan Capistrano: Preserving the Past to Enhance the Future *70QRD ' CERTIFICA OF LIABILITY INSURA 'CEDATE(MWDDNYYY) 02/19/2004 ,PRODUCER (949) 487-9696 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Prendiville Insurance Agency ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 4 y HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 27134A Paseo Espada, Suite 323 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. San Juan Capistrano, CA 92675 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A:Scottsdale Insurance Co. Stewart 6 Associates INSURER B: 130 Avenida Barcelona INSURER C: INSURER D: San Clemente CA 92672- INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. HER ADVL POLICY EFFECTIVE POLICY EXPIRATION LTR HERD TYPE OF INSURANCE POLICY NUMBER DATE(MWDD/YY) DATE(MM/DD/YY) LIMITS GENERAL LIABILITY / EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED 50,000 PREMISES Ea occurrence 5 CLAIMS MADE OOCCUR CLS0988986 02/04/2004 02/04/2005 MED EXP(Any one emon) $ 5,000 PERSONAL B ADV INJURY $ 1,000,000 A X GENERAL AGGREGATE $ 2,000,000 GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 X POLICY jECOT 7 LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ ALL OWNED AUTOS / / / BODILY INJURY SCHEDULED AUTOS (Per person) a HIRED AUTOS / BODILY INJURY NON-OWNED AUTOS (Per accident) S PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO / / OTHERTHAN EA ACC S AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY / EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE 5 5 DEDUCTIBLE / 5 RETENTION $ S WORKERS COMPENSATION AND / / TORY LIMITS I OER EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNEWEXECUTIVE E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? E L.DISEASE-EA EMPLOYEE i II ym,tlb6G,be w We, SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT I 5 OTHER / DESCRIPTION OF OPERATIONS)LOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS The City of San Juan Capistrano and the San Juan Capistrano Community Redevelopeirent Agency are Named as Additional Insured as Their Interests May Appear as Respects: weed Abatement/Annual Maintenance of the Arroyo Trabuco Conservation Area *CANCELLATION- EXCEPT 10 DAY NOTICE FOR NON-PAYMENT OF PREMIUM. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30* DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT The City of San Juan Capistrano FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE Attn: City Clerk's Office INSURER,ITS AGENTS OR REPRES TATIVES. 32400 Paseo Adelanto AUTHORIZED REPRESENTATIVE _ San Juan Capistrano CA 92675- ACORD 25(2001/08) ACORD CORPORATION 88 q,M1�INS025(ol n).05 ELECTRONIC LASER FORMS,INC.-(800)327-0545 P e10(2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend,extend or alter the coverage afforded by the policies listed thereon. A{�CORD 25(2001108) *_ INS025(0108)05 Page 2of2 Mar 30 04 04! 46p • 949 If 9626 p• 2 r � COMMERCIAL GENERAL LIABIUTY POLICY NUMBER. cLs0e839" ES THE POLICY. PLEASE READ IU THIS ENDORSEMENT CHANG OR ADDITIONAL INS URGANIZAT ONTED PERSON This endorsvinenr mOdifles insurance provided under the following' COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Person or Organlcation! THE CITY OF CAPISTRANO RENEVE ANO THY, SAN JUAN CAPISTRANO COMMUNITY LOpMEN'1' 32400 pjISLI ADCTANTO ,lj ti75 SAN JUAN CAPLS'1RAN0, CA (If no entry appears above, information required to complete this endorsement will be shown In the Declarations as applicable to this endorsement) WHO IS AN INSURED (Section II) is ame"OvO to inclutic as a n uxured the person Or organi2atlwned U shown orrr the e Schedule as an insured but only with respect to liability arising out of your operations or premises o Y PC]to YOU Page 1 of 1 Copyright, Insurance 901-ces Office. Inc , 1984 q_ e I f 1 CG 20 26 11 85 AG P.NT PRENDIVILLE INSURANCE AGENCY 27134 A PASF,O ESPADA, SUITE 323 SAN JUAN CAPISTRANO, CA 92675-5708 RUS: (949) 487-9696 FAX: (949)487-9626 LICENSE 40740433 FAX COVER SHEET DATE. March 03, 2004 TO: Maria Guevara FAX #: (949) 493- 1053 FROM: prissy Number of pages including cover sheet: 3 RE: The following Certificate of Insurance is for Stewart & Associates, per your request. The original has been mailed. Thank You! l d 9296 G8b 6b6 dSZ :bO b0 co Feu •Mar 30 04 04: 46p 949#7 9626 P. PRENDIVILLE INSURANCE AGENCY 27134 A PASEO ESPADA, SUITE 323 SAN JUAN CAPISTRANO,CA 92675-5708 DUS: (949)487-9696 FAX: (949) 487-9626 LICENSE #0740433 FAX COVER SHEET DATE_ March 30, 2004 TO: Maria Guevara FAX #: (949) 493-1053 FROM: Krissy Number of pages including cover sheet: 2 RE: E, Stewart & Associates, Inc. Maria, The following is an Additional Insured Endorsement for E. Stewart & Associations, Inc. Please receive this to complete your file. Contact me with any additional requirements. Thank you, •/� OTHOLDER COPY SG STATE Y/"!"ATE P.O. BOX 807, SAN FRANCISCO,CA 94142-0807 COMPENSATION INSURANCE FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 04-01-2004 GROUP: POLICY NUMBER: 1482110-2004 CERTIFICATE IR Is CERTIFICATE EXPIRES: 04-01-2005 - - 04-01+2004!04-01-2005, SAN CAPISTRANO COMMUNITY REDEVLOPMENT AGENCY 32400 PASEO ADELANTG SAN JOAN CAPISTRANO CA 92675_ rt i This Is to certify Ihat vye have issad`a valid WorRee$' Cornoagsalion mss poticywih a lbfm approved by-the;, Cahforni�`j6s r$n„ca Conivhissioner',o the emplDyor oxrn?ad be"_1ba tha,lSgGiiy Penpd.indl �k. - , `'-+z*a This policy is.not subject io4 cancellation by the Fund,gkcept upon 100ys`--adva6ce' vvrithotor: _>> - t' We W{�, e 9 �ISi�e You tl�'daYs`-edvaR>' e nbtice sht5y#d fPos .' be c.SlGelleil pFloF tons +"i`err ;l-`exPiratlon. This eertifipate o1 insurance is'not an msyrerroe policy� does nbt anpnd, extents or after the cbverage aftonded - by the polibigs fist8d hereib. NolWlthstanding'any'requvp� term, or ca)'Adhiort 0t each, &Mtl'agr or '616pr docurhi ; With res`gct,to Whioh t is c8 fica ofi insuranEe rtraq crfrigu4p or may 1taruilti, tha° S. fdnFe altotdo�,by...he - •': P h ° 5d ie :policres " e bribed herein is subject to ail. the terms,rezcc1LWbns:al�i1 concitidrrs of sVcP(y3bJJoles. AIJ HkOkljib REPRES ACTIVE Ein+LatER�s LEY63TY 1 i71E' L4D I}e� FOST ��gs>9aa.tf � l # nuitltEfb .. �> E =sTAN�t�Rtr xa � i' sNDIV1j iA 101 nr � rods t s, Nor, G G� ?t T1R BEM1 tS �'L4?rEE x';r {pEB lYSYPrA In ' `��" y`T f^�mb � (`✓N y �; .a? r`, qac s ',^t+m" ,f ;a}3`;�'s" ro,#p °y 4`xy4 .= 5Y` a . EMPLOYER r - - STEWART AND ASSOCIATES STEWART, EDWIN W. 130 AVENIDA BARCELONA SAN CLEMENTE -CA '92672 IEV.3-031 INTEU 03/17/2004 P 408 THIS ■• D BACKGROUND. [27 CORD CERTIFICAT OF LIABILITY INSURA E °ATE - - ` THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION UCER e - ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ndiville Insurance Agency HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 34A Pdeco ZzEN da, SWitc 323 ALTER THE COVERAGE AFFORDED BY THE POLICIE3 BELOW. Juan Capistrano, CA 92675 INSURERS AFFORDING COVERAGE 9) 687-9696 - ED INSURERA:Truck Tnaurance Exchange Wart 6 Associates INSURERBAvenida Barcelona INSURERCNSURER D Clemente CA 92672- _ INSUREDE____ COVERAGES TI IC POUOIF3 Or INSURANCE IA,,TCO BELOW I UVC RE N 133ULD TO TI IE 114SVRED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITH$TANUINO ANY REQLIIRFMFNT,TFRM OR CONDITION OF ANY(,ONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY 13E ISSUED OR MAY PERTAIN, THE INSURANCE AFFORUEU BY THE POLICIPS DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE POLICY NUMUER POLICY EFFECTIVE PBLCV EX(TION ) LIM119 LTR _ DATE MMIODIYY °ATE MWOOM/ GENERAL UABIUTV / / / / LACE OCCURRENCE COMMERCIAL CENEHAL UABILI I Y FIRE DAMAGEAO me onQ 6 CLAIMS MADE ElOCCUR ( ( ( ( MED EXP(Alp ane eaen) i PERSONAL 8 ADV INJURY GENERAL AGGREGATE GENT AGGREGATE I.IMITAPPLIES PER: HRUDUCTS-COMPIOPAGG 6 PLILICY JE T LOC AUTOMOBILE LIABILITY / / / / COmnINED SINGLE L IM II ANY AVTO (Ee Pcodmq f 1,080,000 Al OWNED AUTOS 60240-54-84 08/14/2003 00/14/2006 BODILY IN.IIIRV X SCHrDULFDAUTOS (Pi,, ,FPn) F A X HIRLUAUIOS ( ( / ( BODILY INJURY X NON-OWNEUAU)'OS (Per ecoaen0 (Per acuaenp GARAGE LIABILITY AUTOONLY EAACCIOENT ANY AUTO ( / ( / OTHERTHAN EAACC AUIVVNLY' AGO F EXCESS LIABILITY_ ( ( / / EACH OCCURRENCE OCCUR L�CLAIMS MADE AGGREGATE f f -T DEDUCTIBLE RETENTION S p 6 EWORKERS MPLOYERS'LIABIL�TION AND - - ( / / (ITY I TORY I IMIWCSTAHTS Ek - G.L.GAC'I ACCIOFNT ( ( ( ( E .DISEASE CA EMPLOYEE e EL DISEASE-POLICY LIMIT e OTHER DESCRIPTION OF OPERATIONWLOCATIONSNEHICLESIEXCLMIONS ADDED BY ENDORSEM£NTISPECIAL PROVISIONS The City of San Juan Capiatrano and ERG Ban Juan CapiatranO CoPumfnity Radevelopoent A96I ere NAoed as Additional, T„a—d nb TT,e TRGe\J3C? MAY APP..i Pi AOJFOCCJ- Wood Abe Cf-.Ont/Annual Maintenance of the Arroyo Trabuco Conservation Area ACANCELLATTON- EXCEPT 10 DAY NOTICE FOR NON-PAYMENT OF PREMIUM_ CERTIFICATE HOLDER X I ADDITIONAL INSURED'INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WALL ENDEAVOR TO MAIL 30• BAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT The City Of San Juan Capistrano FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE Attn: City Clerk's Office INSURER.US AGENTS OR REPRESENTATIVES. 32600 Paseo Adelanto AUTHORIZED REPR .T San Juan Ca ietrano CA 92675- (A[yCORD 25-S(7197) (9 ACORD CORPORATION 1988 INS025S(9RID)m ELECTRONIC LASER rORMS,INC (WO)327-056 RAW 1 01 t 2 'd 9296 LBb 6bG J01 :20 CO LO 9nH PRENDIVILLE INSURANCE AGENCY 27134 A PASEO ESPADA, SUITE 323 SAN JUAN CAPISTRANO, CA 92675-5708 BUS: (949) 487-9696 FAX: (949)487-9626 LICENSE#0740433 FAX COVER SHEET DATE: August 07, 2003 TO: Dawn Schanderl FAX it: (949) 493-1053 FROM: Krissy Number of pages including cover sheet: 3 RE: Stewart & Associates; Weed Abatement / Annual Maintenance of the Arroyo Trabuco Conservation Area The following is a Certificate of Liability Insurance showing Commercial Auto Coverage in place for Stewart & Associates. Please feel free to contact me with any further requirements. Thank you, T 'd 9296 LBB 646 dDI :2O 60 LO gnu • ate„ • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 1 RtlDRRD Rllltltlfl 1961 MEMBERS OF THE CHV COUNCIL (949) 493-1171 1776 - MANE L RATHGATE (949) 53 (FAX) JOHNS.GELFF lowly.sanjuanuancapistrano.org WYATT HART O AM M DAM M.SWERDLIN CITY MANAGER GEORGESCARBOROUGH August 5, 2003 Stewart & Associates 130 Avenida Barcelona San Clemente, California 92672 RE: Compliance with Insurance Requirements -Weed Abatement/AnnualMaintenance of the Arroyo Trabuco Conservation Area The following insurance document is due to expire: Y' Automobile Liability Certificate 8/14/2003 Y Other Information: Please list the Cily of San Juan Capistrano and the San Juan Capistrano Community Redevelopment Agency as certificate holders Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration date. If you have any questions, please contact me at (949)443-6310. Sincerely, / fiaayl Dawn Schanded Deputy City Clerk cc: Douglas Dumhart, Principal Management Analyst Jack Galaviz, Public Works Manager Kathleen Springer, Management Analyst onuc use 1s San Juan Capistrano: Preserving the Past to Enhance the Future ACORD. CERTIFICATE OF LIABILITY INSURANCE • 03/19/91 20D3 PaDomeA THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Prendiville Insurance Agency ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERVICA' DOES NOT AMEND, EXTEND OR 27134A Paseo Espada, #323 ALTCR THE COVERAGE AFfORDEO 8Y THE POLICIES BELOW. San Juan Capistrano, CA 92675 INSURERS AFFORDING COVERAGE (949)487-9696 INSURED WSURERI, Truck Insurance Exchan e Stewart 6 Associatea INSURE S.Colon National Insurance 130 Avenida Barcelona INSWIER c. — San Clemente, CA 92672- MsuRER E. ------ COVERAGES THE POLICIES OF INSURANCE LIS(EO BELOW HAVE RFFN ISsuso TO THC INC-URED NAMEU ABUVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY RCOUIREMF,NT.TPHM ON CONDITION Or ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICAI E MAY BE ISSUEO OR MAY PERTAIN. THF INSURANCF AFFORDED FY THE POLICIES DESCRIBED HEREIN IS SUB.IF.CT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AG'ORFGATE LIMITS SHOWN MAY HAVE BEEN REOUCED BY PAID CLAIMS. xSR TYPEOFINSURANCE POLB!"UxEGR PM lfr PiitT1VE rpl,Kr tAIIRAiIW LTR DA LMXTS GENERAL"ABRAY / / / / EACH LIcM,IRCW,E I 1,000,000 X fOMNFRCIALfFNtIU1 UABN ITY FpAMMFIMw,nW e.> < 50,000 6 1CLAWSNAOf OafCuw 01.607440 12/05/20D2 12/05/2003 MEUCXp Ix «. .:mM 5,000 PERSONAL 4 AiIV WkAY 1,000,000 1.000,000 C111 AG K(V Yt LINT AINI,GS I•ea PR(I(RR:TR.C(elPIOP AO(, 3 1,000,000 X P CY PST LOC ALRUMOBKE WBR.RY / / ! / tOManEV SINL;[IIMIT ANY A410 (Ea Tn7PLn0 a 1,000,000 ALL OWNCn AO ms 60248-54-84 08/14/2002 06/14/2003 DDOKYINjVRV X s(psLwLCn nuIDA (Pe wTaonlm 3 A X OLIOIIY INJUNv X NON-UWNC-fI AUmS p'N 3XPpe Q PnOPtRTYOANAct �— (rNaaiaN) L GARAGE LIABILITY AVID ONLY.eAACCWFN( 3 _ ,LNY AUTO / / / / UTIICIITIUN MIu.G Al1T0 UNI YALIC E ..E9S LABILITY ! / / / FACTI RRENCE t OCCUR [7 CLAWS MADE _ 3 OEDUCODLF NCTFNIKNI S WORlRSOrtCOMPENSATION AND VK n1 TN. woas'uNWu1Y E 1.FAC"ACL WFNI I C.L.PkIEAX.a EMPLOYE I CJ-OISFASE-POLICY LIMIT 3 DINER DESCRIPTION OF OPERATIONSILOCATIMWENICLESIEXCLUMNS ADDED BY ENDORSEMENTRPECIAL PROVISIONS ThN City of San ,Tuan CAPiatVAAQ in Naeed AS Additional Tneured as Their Interests may APPenr. ICANCELLAT1ON - EXCEPT 10 DAY FOA NON-PAYMENT OF PREMIU)d. CERTIFICATE HOWER I X I ADDITIONAL INSURED.INSURER LETTER: CAM LI ATION SHOULD ANY OF THE ABOVE OESCPVBED POLICIES Be CANCELLED BEFORE THE EXMRATION DAYS THEREON. THE LFSUINO INSURER WILL ENDEAVOR TO MAN 30A DAYS VHIITTN NOYMC TO IN!CERTIFICATE HOLDER MANED TO THE LEFT,BUT City of San Juan Capistrano FAILURE TOW SO SHALL IMLBE NOOe1.6ATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS A ENTS OR REPRESENTATIVES. _ PUTNORgED ACPAESENTATNt ACORD 25-S(7107) ©ACORD CORPORATION 1988 INIS0255 IN,u101 ELECTRONIC LASER FDRMS.INC.-IMp112.nM• Pape IN2 e6DIDT ED 6I JEW z •d 9296 LBf 6*6 Mar 28 03 11 : 39a Ed Stewart 949-498-4961 p. 2 POLICY STEWART& ASSOCIATES COMMERCIAL GENERALLIABHJn TIES ENDORSEMENT CHANGES TfM POLICY. PLEASE READ LT CAREFULLY. ADDITIONAL INSURED- OWNRR% LESSEES OR CONTRACTORS- (FORM B) This eodoracn>mt modifies insurance providod under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCERDULE Name of Person or Ortanisttioa: City of San loan Capistrano Atm:City Clerk's Office 32400 Pasco Adclaoto San Juga Capistrano,CA 92675 (If no entry appears above.information rcgairyd to Declarations as applicable to this endorserttemJ this wdtaawuat will lk s6owlt in the WHO 15 AN INSURED(Section 11)is amen to mChwo aS an hm4red the person or by or for the Schedule,but only with respect to liability arising out of"yaw want"for InvndBmtiratio YW CG 20 10 11 85 Copyright,lusuraaee Services Office,Inc, 1994 IMPORTANT If the cortificate holder is an ADDITIONAL INSURED, the pDlicy(ies) must be endorsed. A statement on this certificate does not confer rights 10 the Certificate,holder in lieu of Such endorsement(s). If SUBROGATION IS WAIVED. subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endoraemenl(s) DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the Issuing insurer(s), authorized representatwe or producer, and the certificate holder, not does it affirmatively or negatively amend.ortsnd ar 01tcr ore cov&rvge aHnWed by the policies listed thereon. ACORD 25-S(7107) INS025S Ndml ni Pdpf 2 n12 E 'd 9396 Lar 64,6 e60t01 ED 61 Jew SG FATE COPY FATE P.O. BOX 807, SAN FRANCISCO;CA 94142-0807 COMP-MSA714:511 LIN IS UFtA M CIE 'FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 04-01-2003 GROUP: POLICY NUMBER: 1462110-2003 CERTIFICATE ID: 10 CERTIFICATE EXPIRES: 04-01-2004 04-01-2003/04-01-2004 CITY OF SAN JUAN CAPISTRANO SG BUILDING & SAFETY DEPARTMENT 32400 PASEO• ADELANTO SAN JUAN CAPISTRANO, CA 92675 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named balovv for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 10days' advance written notice to the employer. We will also give you 10 days' advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extendoralter the coverage afforded by the policies listed herein.-Notwithstanding any requirement, term, or conditionofany contract or other document with respect.to which this certificate of insurance may"be.issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. AUTHORIZED REPRESENTATIVE PRESIDENT EMPLOYER'S, LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000.00 PER OCCURRENCE. STANDARD EXCLUSION: INDIVIDUAL EMPLOYERS AND HUSBAND�ANO WIFE EMPLOYERS ARE.NOT ELIGIBLE FORBENEFITSAS EMPLOYEES UNDER THIS POLICY. N � C- C'� 4 N� :0 a� 9 w EMPLOYER - .LEGAL NAME STEWART.AND ASSOCIATES STEWART, EDWIN W. 130 AVENIDA BARCELONA SAN' CLEMENTE CA 92672 ... "PRI 03-17-2003 P0408 r , as, • 32400 PASEO ADELANTO IRNMIMRH SAN JUAN CAPISTRANO, CA 92675 DIIIl131t1 1 1961 MEMBERS OF THE CITY COUNCIL (949) 493-1171 1776 DIANE L BATHGATE (949) 493-1053 (FAX) JOHNS GELFF 1v}vw.sanjuancapistrano,org MATT ART JOESOT • • OE 5070 DAVID M.SWERDLIN CITY MANAGER GEORGESCARBOROUGH March 10, 2003 Stewart &Associates 130 Avenida Barcelona San Clemente, California 92672 RE: Compliance with Insurance Requirements - Weed Abatement The following insurance documents are due to expire: I General Liability Certificate 3/28/2003 Vct, V General Liability Endorsement naming the City of San Juan Capistrano as additional insured. — V Automobile Liability Certificate 3/28/2003 Workers Compensation Certificate 4/1/2003 _ Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration dates. If you have any questions, please contact me at (949) 443-6310. Sincerely, M.Q ULU Q90�" Dawn Schanderl Deputy City Clerk cc: Jack Galaviz, Public Works Manager Kathleen Springer, Management Analyst m—U Use 1s San Juan Capistrano: Preserving the Past to Enhance the Future Ab CERTIFICAW OF LIABILITY INSURO CEDATE r 04/03/2002 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Prendiville Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 27134A Paseo Eapada, #323 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE San Juan Capistrano CA 92675- INSURED INSURERANavl atoEs Insurance Company Stewart S Associates INSURERB: 130 Avenida Barcelona INSURER C' INSURER D: ,San Clemente CA 92672- INSURERS COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR TYPE OF INSURANCE POLICY NUMBER POUCYEFFBCTIVE POLICY EXPIRATION LIMITS LTR OATS MMIDm DATE M GENERAL LIABILITY EACH OCCURRENCE f 1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(My omfve E 50,000 CMS MADE OCCUR A Awn 5,000 PERSONAL a ADV INJURY E 1,000,000 GENERAL AGGREGATE f 2,000,000 GEN'L AGGREGATELIMITAPPLIES PER: PRODUCTS-COMPIOP AGO E 1,000,000 X POLICY JECT LOC AUTOMOBILE LIABILITY / / / / COMBINEDSINGLEUMIT ANY AUTO (Ea emderd) f 1,000,000 A ALL OWNED AUTOS GTL 800645 03/26/2002 03/26/2003 BODILY INJURY SCHEDULED AUTOS (Per Person) E HIRED AUTOS / / / / BODILY INJURY X NON-OWNED AUTOS (Per accidont) f PROPERTY DAMAGE (Per 20cideg0 E GARAGE LIABILITY AUTO ONLY-EA ACCIDENT f ANY AUTO / I / / OTHER THAN EA ACC f AUTO ONLY: AGO f EXCESS LIABLT' / / / / EACH OCCURRENCE f OCCUR E1CLPIMS MADE AGGREGATE E f DEDUCTIBLE / / / / S RETENTION E 1 1$ O�i1PLOYFRS'OLIIABILIITTYTION AND / / / / TORY UMIU ER E .EACH ACCIDENT S EL.DISEASE-EA EMPLOY EL.DISEASE UCY LIMIT 19 OTHER x' C*' DESCRIPTION OF OPERATIONSILOCATIONSIVBgCLES1EXCLU&ONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS Certificate Holder is Named as Additional Insured. �p O CERTIFICATE HOLDER X I ADDITIONAL INSURED:INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT City Of San Juan Capistrano FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE 32400 Paseo Adelanto INSURER,ITS AGENTS OR REPRESENTATIVES. San Juan Capistrano, CA 92675 AUTHORIZED REPI2ESENTATIVE ACORD 26S(7/97) ®ACORD CORPORATION 1988 q,,;INS025S(ggi O).ol ELECTRONIC LASER FORMS,INC.-(Eo))327-0W Page i d2 POLICY NUMBER: GA 800645 COMMERCIAL GENERAL LIABILITY STEWART & ASSOCIATES THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Person or Organization: City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (If no entry appears above,information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED(Section In is amended to include as an Insured the person or organization shown in the Schedule,but only with respect to liability arising out of"your work"for that Insured by or for you. CG 20 10 1185 Copyright,Insurance Services Office,Inc. 1984 � � � • SG STATE P.O. 9OX 807, SAN FRANCISMCA 9410.170807 COMPENSATION - IN-SURANCE - -FUND CERTIFICATE OF 'WCIRKERS' COMPENSATION t INSURANCE ` "POLICY NUMBER: 1462110 - 02 ISSUE DATE: 04-01=02' - CERTIFICATE EXpikES: 04-01-03 CITY OF SAN JUAW CAPISTRANO BUILDING b SAFETY DEPARTMENT, 32460 PASEO AOELANTO SAN JUAN CAP I STRANO,, 'CA 92673` This is to certify that we.h'ave rssuet3 a;valid"orkers"Co4l satten,inSU?ance,policy irt:4,,fgrm approved by the- California Insurance Commissioner�fo,thq employer named below for tbe:;#blicy,period indicated. This policy is not subject to cancellation,by,the Fund:except "upon 10 days''pdvence;written nod 5e'to the employer. We will also give you 10°days' advance,notice should thi"olicy be cancelled.,prior to its normal expiration. This certificate ,of msurahce�is,gottan insurancepolicyd-does not-:amand, extend or'after the coverage afforded by the policies'listed hererh:,:Notvyitfistandfrig„any requirement ,term.,or donditiorr of any tontract;or other document with respect,to Which this'certificate of in;' anc6,may-be;issued or may.pertein, the -insurance.afforded_ by the - policies .described herein is sfibitect to all lhe',Ierms eixclustons and conditions of.such policies. - PRESIDENT . . EMPLOYER'S LIABILITY LIMIT -INCLUDING'DFffME Gi15.TS,#`„ $4.,S.101 *.00_ PER, CUIRRENCE. STANDARD EkLU$ION- INDIYI&*' :Elul ND>HUS$AN` AND. WI Pt 1,0WLoYeRs ARE v NOT E,i.IGIBLE 'FOR $ OY ENEFITS -AS'EMPLEE5 UNDER-THIS,, „ - CY.,i 4 #k ; k EMPLOYER ”" LEGAL NAME STEWART AND' ASSDPIRTES STEWART, EDWIN W, 130 AVENIDA BARCE{.DNA SAN,CLEMENTC `.CAC X267 - ".PRINTED: 03-16-0z" ""P0409. Jack Heath, City resident, felt the Home Depot proposal would increase traffic problems. CONSENT CALENDAR Council Action: Moved by Council Member Hart, seconded by Council Member Swerdlin and carried, 5-0, unanimously, to approve items 1 and 3 through 12 as recommended by Staff. 1. MOTION TO READ ORDINANCES BY TITLE ONLY APPROVED 2. MINUTES FROM THE REGULAR MEETING OF SEPTEMBER 17, 2002, APPROVED AS SUBMITTED This item was removed from the Consent Calendar to allow Council Member Campbell to abstain from voting: ROLL CALL AYES: COUNCIL MEMBERS: Hart, Swerdlin, Mayor pro tem Gelff and Mayor Bathgate NOES: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS: Campbell 3. WARRANTS DATED SEPTEMBER 19,2002, IN THE AMOUNT OF$1,512,621.83, AND PAYROLL WARRANTS DATED SEPTEMBER 26, 2002, IN THE AMOUNT OF $230,444.67 RECEIVED AND FILED (300.30) 4. CASH FUND BALANCES BY FUND - JULY 31, 2002, AND AUGUST 31, 2002, RECEIVED AND FILED (330.50) 5. RESOLUTION NO.02-10-15-01 ADOPTED ENTITLED"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING AN AMENDMENT OF THE CONDITIONS OF APPROVAL OF CITY COUNCIL RESOLUTIONS NO. 01-06-05-06 (TENTATIVE PARCEL MAP 00-215) (BECK)- RESCINDING CONDITION 13-F RELATED TO SEWER EASEMENT DEDICATION OFFER (420.70) 6. AGREEMENT APPROVED WITH STEWART AND ASSOCIATES FOR WEED, RUBBISH, AND THISTLE ABATEMENT FOR A FOUR-YEAR PERIOD COMMENCING NOVEMBER 1, 2002,AND ENDING OCTOBER 31, 2006, IN THE AMOUNT OF $309,698.00 (AVERAGE OF $77,424.50 PER YEAR) (600`30) City Council Minutes 3 10-15-02 10/15/2002 AGENDA ITEM D 6 TO: George Scarborough, City Manager FROM: Amy Amirani, Public Works Director SUBJECT: Consideration of Agreement — Weed, Rubbish, and Thistle Abatement (Stewart and Associates) RECOMMENDATION By motion, approve the Personal Services Agreement with Stewart and Associates for performance of Weed, Rubbish, and Thistle Abatement for a four-year period commencing November 1, 2002 and ending October 31, 2006, in the amount of $309,698.00 (average of $77,424.50 per year). SITUATION The City of San Juan Capistrano, per City Ordinance #348, provides for the annual abatement of weeds and the removal of garbage, refuse, and dirt throughout the City. Abating these nuisances aides in the reduction of risks associated with fire and health hazards and makes our community a safer, more beautiful place in which to live. Weed abatement is also required in City High Fire Hazard Severity Zones, per Assembly Bill 337 (Attachment 1) and as directed by the Orange County Fire Authority and designated City representatives. Firebreaks, by means of weed abatement, are required on the northeasterly and southeasterly boundaries of the City. Thistle abatement is required on approximately 1200 acres of City Open Space (Attachment 2). Comprehensive thistle abatement conducted during 2001-2002 achieved approximately 90-95% killing of thistle on site. Abatement on an as needed basis will be required annually to provide complete and continued eradication of thistle. It is anticipated that thistle will steadily decline with continued annual treatment, and staff will evaluate its progress annually. Property to be abated shall include those areas of City Open Space as determined and directed by the Director of Public Works or designee. The City has approximately 25 miles of street right-of-way (approximately 1,200,000 SF - based on an average five foot width per side), which require annual, year-round weed FOR CITY COUNCIL AGENDA.,<<K Nt AGENDA ITEM • -2- • October 15, 2002 control. Additionally, the City has ten water facility sites (approximately 210,000 SF) requiring annual, year-round weed control (Attachment 3). The City controls approximately 6.5 miles of riverian environment along San Juan, Trabuco, and Oso Creeks. National Pollutant Discharge Elimination System (NPDES) requirements state that biannual removals of waste and trash are mandatory. Recent years' cleanings have produced an estimated 40 Tons of trash and rubbish. Trash and rubbish pickup shall be carried out by hand methods, and the contractor shall recognize the fragile nature of the riverian environment. Volunteer trash removals such as the recent First Intercoastal and Watershed Cleanup Day, help to reduce the volume of contract removals, as well as costs. On September 4, 2002, the City sent out requests for proposals to seven contractors to provide weed, rubbish, and thistle abatement throughout the City. The Public Works department received one bid for this work on September 24, 2002, (Attachment 4). Stewart and Associates has provided weed and thistle abatement in the City of San Juan Capistrano for the past fifteen years. Their work has always been of the finest quality and their costs low. This firm responds immediately for emergency and extra work, oftentimes not charging the City additional fees. Other weed abatement contractors contacted have stated that they cannot compete with the pricing that Stewart and Associates provides, and thus were reluctant to submit on this request for proposal. Stewart and Associates has provided a bid cost, which is unchanged from their previous four-year agreement with the City of San Juan Capistrano. This represents a very real and large cost savings over what other cities are being charged for the same type of work. Stewart and Associates has consistently provided the City of San Juan Capistrano fair dealings and hard work. Staff, therefore, recommends approval of the Personal Services Agreement (Attachment 5) with Stewart and Associates to provide Weed, Rubbish, and Thistle Abatement for the City of San Juan Capistrano NOTIFICATION Stewart and Associates COMMISSION/BOARD REVIEW, RECOMMENDATIONS N/A P:pwsha red/agenda/021015/weed.doc AGENDA ITEM • -3- • October 15, 2002 FINANCIAL CONSIDERATIONS The FY 2002/2003 budget for weed, rubbish and thistle abatement is as shown below: Fund Description Amount 01-62419-4430 Weed Abatement (Private) $36,000.00 01-62419-4431 Trash Pickup (City Wide) $ 9,500.00 01-62419-4431 Weed Abatement (City Property) $ 8,000.00 01-62419-4431 Weed Abatement (AB337) $18,000.00 01-62419-4452 Thistle Abatement $26,500.00 Total $98,000.00 The proposal from Stewart and Associates for FY 2002/03, in the amount of $81,174.50, will permit the City to provide for weed, rubbish, and thistle abatement as it has been accustomed to without increases to the City budget. The $306,698 total cost for the four-year agreement averages out to $77,424.50 per year. Costs in the first two years are slightly higher due to additional thistle abatement requirements. ALTERNATE ACTIONS 1. By motion, approve the Personal Services Agreement with Stewart and Associates for performance of Weed, Rubbish, and Thistle Abatement for a four-year period commencing November 1, 2002 and ending October 31, 2006, in the amount of $309,698.00 (Average of$77,424.50 per Year); 2. Do not approve award and request staff to rebid this agreement; 3. Request additional information from staff. RECOMMENDATION By motion, approve the Personal Services Agreement with Stewart and Associates for performance of Weed, Rubbish, and Thistle Abatement for a four-year period commencing November 1, 2002 and ending October 31, 2006, in the amount of $309,698.00 (Average of$77,424.50 per year). Respectfully submitted, Prepared by, �U� wrrwuMt, r Amy Amirani Joe Mankawich Public Works Director Associate Engineer Attachments: 1 Weed Abatement AB 337 Map 2 Thistle Abatement Map 3 Weed Control Map 4 Bid Proposal 5 Personal Services Agreement P:pwshared/agenda/021015/weed.d oc 1 San JuanN apistrano �. i %zoo;; WEED ABATEMENT �-�•. b,: r HIG p��p AB 337 HIGH FIRE HAZARD SEVERITY ZONES L••t r Yr •�•• �! DSD . d `•i'G Ml % S� 3 o b w:' u L <e / h � •w •x DEL AVIDN is — �R Very High Fire Hazard x, srs �• Severity Zone High Fire Hazard Area �_ `•�•—•—' � � - within City Limit revised 4/19/96 nuuunm Mow/Handwork Duk ATTACHLEW 1 W �` r' \• San Juan apistran0 THISTLE ABATEMENT ik P� •�, l J f a s � 'x .41 S �.41 4 AREA B 200 Acres '\ . X Area Includes Assessor Parcel Nos + oe AVION AREA A 124-081-02 "="Q ' 1000 Acres 124-081-24 _ -1 � 124-081-25 W 124-081-42 u"> �Y 124-081-44 �.� 124-081-48 , �• 124-081.52•x• '` •I•Y1�•Y'`Y . 124-140-29 124-140-60 Sr0°Fy2� "� 124-140-64 tir-- 124-140-66 \ 124-223-23 1 aC 664-171-01 664-172-01 GAMING Ips RW5 'N 666-012-07 \ �O, ` �•—•—•....�.• 666-012-31 666-012-45 revised 2 4/19/96 675-011-26 675-011-27 ATTACH EW 2 nm 7 fcs",.e R �Y r•- San Juan ' apistrano WEED CONTROL L HIaH �j •� WATER FACILITY SITES g iac W ♦ i� S8 Ell. Q \lir ^ O d' S—•7 tafi� � aA —i / 4 o � O DFL AVloa « r k SITE LOCATIONS s Sa.Feet 1 Terminal Reservoir 27100 Hi and Dr 40,000 ' 2 Mission Hills Reservoir(21800 Highland Dr) 20,000 3 Hunt Club Reservoir(30561 Steeplechase Dr) 12,000 SroroFti C s'� 4 SC-04 Ortega Highway(30257 Ortega Highway) 20,000 ] 5 High West Side Reservoir(31672 Aguacate Rd) 6,000 6 C V WD Well 4(27130 Paseo Tirador) 8,000 7 CVWD Wells(27802 Calle Arroyo) 18,000 8 Reed Lower Zone 2(28442 Paseo Espada) 22,000 9 SJBA Well Site#4(32612 Alipaz Street) 30,000 ` —• _ _ 10 McCracken Reservoir(33102 Valle Road) 12,000 3 11 Krum Upper Zone 2(32600 Via Cerro Rebal) 22.000 revised 24/19/96 210,000 a 12 ATTACHMENT 3 WEED RUBBISH AND THISTLE ABATEMENT/CONTROL - CITY OF SAN JUAN CAPISTRANO (Including City and Private Property, City Open Space, Street Right-of Way Areas and Water Facility Sites) From: D ffssc�/.9f�s Contractor The undersigned declares that he has carefully examined the location of the work as described (see attachments), examined the Proposal Instructions, General Provisions and Detail Specifications and is familiar with all proposal documents and requirements, and hereby proposes and agrees, if accepted, to complete said contract in accordance with the Specification and Proposal Documents for the following: A- WEED & RUBBISH ABATEMENT -City & Private Parcels to be abated shall include those City owned and private parcels as determined and directed by the Director of Public Works or designee. If awarded the contract, work shall be completed based on the following unit prices: Estimated Quantities, Based on 2001-02: Est. Unit Total Total Total Total Item Unit Quant, Price Year 1 Year 2 Year 3 Year 4 Total Proposal Disc 0.7,2DD SF Parcel Parcel 1 /S� /� ^ / / .� /SQ toxo,-� Parcel 21,780 SF Parcel 1 /76, 125- 17.5, r -700,- 21,781-43,559 SF 700,-21,781-43,559SF Parcel 3 Parcel /50, — /50, (pGQ Parcels 1 Acre&Over' Acre* 115 e� Mow 0.7,23D SF Parcel Parcel 1 7,201-21,780 SF Parcel i Parcel 21,781-43,559 SF Parcel 2 5O /DDi /* /DDr� /-01 Parcel 7�. Parcels 1 Acre&Over' Acre• s /DO 140, — 6w, 'Parcels with SF exceeding one acre shall be calculated and charged as one acre plus a percentage of the amount over one acre, based on the one acre price;i.e. 1.4 acres would be calculated at one acre (at the quoted price), plus 40%of the one acre price, Edging LF 500 •0Z7-.5- Handwork SF 585,0DD .0225 -/�i�/o2• •(�i /e� /o;i712:" 17/7— " 2Q Trash Clean-Up CY 10SSS �-J�• �`.�a, �/�, ( $(�j, Administration Lup JrL £� �c6o0 � S(� S m - as boa. TOTAL_ 5 ATTACHMENT 4 0 B. WEED & RUBBISH ABATEMENT -AB 337 High Fire Hazard Severity Zones (Approximately 230 Acres of Discing & 20 Acres of Handwork) Weed abatement is required in City High Fire Hazard Severity Zones, per Assembly Bill 337, as shown (see may attached - Exhibit A), and as directed by designated City representative. Fire breaks, by means of weed abatement, are required on northeasterly and southeasterly boundaries of the City. If awarded the contract, work shall be completed based on the following lump sum prices: Estimated Quantities, Based on 2001-02: Estimate Lump Lump Lump Lump Item Unit d Sum Sum Sum Sum Total Quantity Year Year Year Year Discing of Northeast Acre 180 2150, Segment Discing of Southeast Acre 50 Segment Handwork Acre 20 Total72OLY C. THISTLE ABATEMENT - City Open Space (No Aerial Spraying Permitted) Thistle abatement is required on approximately 1200 acres of City Open Space (see main attached- Exhibit B). Comprehensive thistle abatement conducted during 2001- 2002 achieved approximate 90-95% kill of thistle on site. Continued abatement on an as needed basis will be required annually to provide complete and continued eradication of thistle. It is anticipated that thistle will steadily decline with continued annual treatment. Progress will be evaluated annually. Property to be abated shall include those areas of City Open Space as determined and directed by the Director of Public Works or designee. See Detail Specifications for licensing and other requirements. If awarded the contract, work shall be completed based on the following lump sum Drices: Estimated Quantities, Based on 2001-02: Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year Year Year Year Thistle Abt-Area A Acre 1000 �6 /(�bo0 /2j6G� �OOi1 53 Fon Thistle Abt-Area B Acre 200 ,33OD,� 3ZIM ' aye l t�wo. Total 11iY1' o f O, /$OG+� /O'Aw- (�j j( • D. WEED CONTROL -Street Right-of-Way and Water Facility Sites The City has approximately 25 miles of street right-of-way (approx. 1,200,000 SF - based on an average five foot width per side) which require annual, year-round weed control. Width in some areas may vary. Additionally, the City has ten water facility sites (approx. 210,000 SF) requiring annual, year-round weed control see ma attached- Exhibit C). Means of weed control shall include chemical, mechanical and hand methods of abatement. If awarded the contract, work shall be completed based on the following lump sum prices: Estimated Quantities, Based on 2001-02: Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year Year Year Year Street Right-of- SF 1,200,000 g j✓— 9s- Way 3F Water Facility SF 210,000 Sites o� Total 15 gas /S a I S 2 aa5. (rte �jCO. E. RUBBISH REMOVAL —City Streambed Areas The City controls approximately miles (approximately 70,000 L.F. of riverbank) of riverian environment which per recent National Pollutant Discharge Elimination System (NPDES) requirements requires biannual removals of waste and trash. Recent years cleanings have produced an estimated 40Tons of trash and rubbish. Trash and rubbish pickup shall be carried out by hand methods and the contractor shall recognize the fragile nature of the riverian environment. Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year 1 Year 2 Year 3 Year 4 Rubbish Removal C.Y. 400Lf&�.' ,1 � � Z Streambed Areas 7 Total Total Total- Total Item Year 1 Year 2 Year 3 Year 4 Total A Weed & Rubbish Abatement C931 1q9,So t�Rro ?3, N9-60 23,/q/. qdLIGI-W-.' (City & Private) B Weed & Rubbish Abatement (AB 337) C Thistle Abatement (City Open Space) 2fJ COO, ' 4': 01 E Weed & Rubbish Removal -City Stream Bed Areas VjtZOI covrt" I /61 0 a6, - L_-rA-L_ The-s-aa-e-s-sT-uT-pr-o-p-o-sa-Tveil I be chosen based upon the application of a number of criteria, including but not limited to, general ability to meet all requirements outlined in the specification package, bid price, qualifications, experience, review of references, etc. The formal rules of bidding applicable to Public Works projects (e.g., award to the lowest responsible bidder) are inapplicable to this request for proposals in that Weed abatement is not a public work under the Public Contracts Code. Accordingly, the City Council reserves full and complete discretion to choose that company which, in its judgment, is best able to provide the services described in the specifications. Proposal amounts are to include and cover all taxes, the performing of all labor requisite or proper, supervision, methods of processes, and the providing of all necessary implements, tools, machinery, safety equipment, materials, and proper/required licensing; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications for the work. All prices quoted above shall include traffic control as required by City. If the contract is awarded, the undersigned agrees to enter into a contract with the City and to commence work within fifteen (15) calendar days from the date of the notice to proceed or as directed by City. Contractor is considered to be on contract on a year-round basis and, while much of the work will be performed at specific times of the year, Contractor may be required to perform other abatement or work as determined by the Director of Public Works at other times of the year. It is understood that the City reserves the right to increase or decrease the frequency of any item or portion of the work or to omit portions of the work as may be deemed ----necessary by a Direec�tor of-PublTe Works-. -Thec-ant-r-acFamount shalt be-a-dju-sle-dto- - 8 reflect these changes. The City Council of the City of San Juan Capistrano reserves the right to reject any and all proposals received, to compare the relative merits of the respective proposals and to choose that which in the opinion of the City Council will best serve the interests or needs of the City. The City has no obligation to continue any or all programs each year and it is also understood by Contractor that the City of San Juan Capistrano has the right to reject this proposal or to award a contract to the undersigned at the prices stipulated. Signature of Bidder: S-reWAP-T- AiJD (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) Dated: q - !8-a2 1000 (2,ALAC AJC,6-oc r o S-ro 0 Business Address SaN C.t& 6W-1E ,Cit QzJ.I$ Dated: req") y-98- x}'250 Telephone Number Further, the undersigned bidder certifies that he has thoroughly dwx*ed the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. Dated: 10190 GAcro , STC D Business Address SAN C (crrcJ 4?"n Dated: q - t OZ yol ygre- 97-5& Telephone Number 9 0 0 CITY OF SAN JUAN CAPISTRANO COUNTY OF ORANGE, STATE OF CALIFORNIA SPECIFICATIONS AND CONTRACT DOCUMENTS 2002 WEED RUBBISH AND THISTLE ABATEMENT CITY COUNCIL DIANE BATHGATE, MAYOR WYATT HART JOHN GELFF COLLENE CAMPBELL DAVID SWERDLIN CITY MANAGER GEORGE SCARBOROUGH DIRECTOR OF PUBLIC WORKS AMY AMIRANI August 2002 i EXHIBIT A September 4, 2002 RE: Request for Proposals - City of San Juan Capistrano: Weed, Rubbish and Thistle Abatement Gentlemen: The City of San Juan Capistrano is soliciting proposals for Weed, Rubbish and Thistle Abatement within the City. The contract will be for a period of four years. A set of specifications and proposal documents have been prepared and enclosed for your review. Should you wish to submit a proposal for this project, your completed package must be received no later than 5:00 p.m., Tuesday , September 23, 2002. Please submit to: Amy Amirani, Public Works Director City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 The proposal package shall include the following: Reference Page # 1. Proposal 7,8 2. List of Subcontractors 9 3. Statement of Experience 10 4. List of Equipment 11 The successful proposal will be chosen based upon the application of a number of criteria, including but not limited to, general ability to meet all requirements outlined in the specification package, proposal price, qualifications, experience, review of references, equipment available, etc. The formal rules of bidding applicable to Public Works projects (e.g., award to the lowest responsible contractor) are inapplicable to this request for proposals in that custodial maintenance is not a public work under the Public Contracts Code. Accordingly, the City Council reserves full and complete discretion to choose that company which, in its judgment, is best able to provide the services described in the specifications. If you have any questions, please feel free to contact Kathleen Springer, at 949 487- 4306. Amy Al+birani, Directoy' Public Works Department 2 0 0 PROPOSAL INSTRUCTIONS Examination of Specifications and Site of Work The contractor is required to examine the site of work, the proposal, the Specifications, Special Provisions and General Provisions very carefully. He shall satisfy himself as to the character, quality and quantities of the work to be performed, the materials to be furnished and the requirements of the Contract Documents. The specifications for the work cover conditions as they are believed to exist, but it is not to be inferred that all the conditions noted actually exist, nor shall the City or any of its officers or agents be liable for any loss sustained by the Contractor as a result of any variance between conditions indicated in the Specifications and actual conditions revealed during examination or progress of the work. The submission of a proposal shall be prima facie evidence that the contractor has made such an examination. Interpretation of Specifications and Contract Documents If any contractor should find discrepancies in, or omissions from the specifications or other proposed contract documents, or if he should be in doubt as to the true meaning of any part thereof, he shall at once make a written request to the Director of Public Works for correction, clarification or interpretation of the point or points in question. The person submitting such a request shall be responsible for its prompt delivery. In the event that such a request is submitted and it should be found that certain essential information is not clearly and fully set forth, or if it is discovered that errors, omissions, or points require clarification in the drawings or documents, a written addendum will be mailed to each person to whom a set of contract documents has been delivered. The City will not be responsible for any instructions, explanations or interpretations of the documents presented to contractors in any manner other than written addendum. Additional questions or inquiries may be addressed to the Public Works Department at 949 487-4306. Addenda or Bulletins The effect of all addenda to the contract documents shall be considered in the proposal and said addenda shall be made a part of the contract documents and shall be returned with them. Before submitting his proposal, each contractor shall inform himself as to whether or not any such addenda have been issued, and failure to cover in his proposal any addenda issued may render his proposal invalid and result in its rejection. Dis ua� lification No person, firm or corporation shall be allowed to make, file or be interested in more than one proposal for the same work unless alternate proposals are called for. A person, firm or corporation who has submitted a sub-proposal to a contractor, or who has quoted prices on materials to a contractor, is not hereby disqualified from submitting a proposal in his own behalf. 3 Proposals 40 9 Proposals to receive consideration shall be in accordance with the following instructions: A. Proposals shall be made only upon the forms provided within these specifications; all proposal items shall be properly filled out; proposal prices shall be stated and the signatures of all persons signing shall be in longhand. All pricing is to include and cover all taxes, the performing of all labor requisite or proper and the providing of all necessary machinery, tools, apparatus and other means of maintenance to property perform the task per the Specifications. B. All prices and notations must be in ink or typewritten. No erasures will be permitted. Mistakes may be crossed out and corrections typed or written in ink adjacent thereto and must be initialed in ink by the person or persons signing the proposal. C. Worksheets must be filled out in their entirety. D. Proposals shall not contain any recapitulation of the work to be done. Alternate proposals will not be considered except as required hereinabove. No oral, telegraphic or telephonic proposals or modifications will be considered. E. The City may require any contractor to furnish a statement of his financial responsibility, technical ability, equipment and references properly and fully filled out. F. Each contractor shall submit a statement of experience and list of equipment. G. Proposals shall be delivered to the Public Works Department on or before the day and hour set for receipt of proposals. H. The Contractor must submit a copy of their Safety and Injury and Illness Prevention Programs with their proposal. I. The Contractor shall have a minimum of 5 years of comparable experience to the field of weed abatement. Licensing of Contractor Contractor is required to possess a current City Business License prior to commencement of work. Evidence of certain State permits approving application of chemicals used in the abatement of Thistle is required. Selection of Successful Proposer The successful proposer shall execute a written Personal Services Agreement with the City and furnish the stipulated insurance, bonds and other documents as required within ten (10) days after selection. 4 0 0 WEED RUBBISH AND THISTLE ABATEMENT/CONTROL - CITY OF SAN JUAN CAPISTRANO (Including City and Private Property, City Open Space, Street Right-of Way Areas and Water Facility Sites) From: Contractor The undersigned declares that he has carefully examined the location of the work as described (see attachments), examined the Proposal Instructions, General Provisions and Detail Specifications and is familiar with all proposal documents and requirements, and hereby proposes and agrees, if accepted, to complete said contract in accordance with the Specification and Proposal Documents for the following: A. WEED & RUBBISH ABATEMENT -City & Private Parcels to be abated shall include those City owned and private parcels as determined and directed by the Director of Public Works or designee. If awarded the contract, work shall be completed based on the following unit prices: Estimated Quantities, Based on 2001-02: Est. Unit Total Total Total Total Item Unit Quant. Price Year 1 Year 2 Year 3 Year 4 Total Proposal Disc 0-7,200 SF Parcel Parcel 1 7,201-21,780 SF Parcel 1 Parcel 21,781-43,5MSF Parcel 3 Parcel Parcels 1 Acre&Over' Acre' 115 Mow 0-7,200 SF Parcel Parcel 1 7,201-21,780 SF Parcel 1 Parcel 21,781-43,559 SF Parcel 2 Parcel Parcels 1 Acre&Over' I Ace 1 6 *Parcels with SF exceeding one acre shall be calculated and charged as one acre plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at one acre (at the quoted price), plus 40% of the one acre price. Edging LF 500 Handwork SF 565,000 Trash Clean-Up CY 10 Administration L mR - WI TR 5 0 0 B. WEED & RUBBISH ABATEMENT -AB 337 Hiah Fire Hazard Severity Zones (Approximately 230 Acres of Discing & 20 Acres of Handwork) Weed abatement is required in City High Fire Hazard Severity Zones, per Assembly Bill 337, as shown (see map attached - Exhibit A), and as directed by designated City representative. Fire breaks, by means of weed abatement, are required on northeasterly and southeasterly boundaries of the City. If awarded the contract, work shall be completed based on the following lump sum prices: Estimated Quantities, Based on 2001-02: Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Years Year Year Year Discing of Northeast Acre 180 Segment Discing of Southeast Acre 50 Segment Handwork Acre 20 Total C. THISTLE ABATEMENT - City Open Space (No Aerial Spraying Permitted) Thistle abatement is required on approximately 1200 acres of City Open Space see map attached- Exhibit B). Comprehensive thistle abatement conducted during 2001- 2002 achieved approximate 90-95% kill of thistle on site. Continued abatement on an as needed basis will be required annually to provide complete and continued eradication of thistle. It is anticipated that thistle will steadily decline with continued annual treatment. Progress will be evaluated annually. Property to be abated shall include those areas of City Open Space as determined and directed by the Director of Public Works or designee. See Detail Specifications for licensing and other requirements. If awarded the contract, work shall be completed based on the following lump sum prices: 6 Estimated Quantities, BA on 2001-02: 0 Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year 1 Year 2 Year 3 Year 4 Thistle Abt-Area A Acre 1000 Thistle Abt-Area B Acre 200 Total D. WEED CONTROL -Street Right-of-Way and Water Facility Sites The City has approximately 25 miles of street right-of-way (approx. 1,200,000 SF - based on an average five foot width per side) which require annual, year-round weed control. Width in some areas may vary. Additionally, the City has ten water facility sites (approx. 210,000 SF) requiring annual, year-round weed control see ma attached- Exhibit Cl. Means of weed control shall include chemical, mechanical and hand methods of abatement. If awarded the contract, work shall be completed based on the following lump sum prices: Estimated Quantities, Based on 2001-02: Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year 1 Year 2 Year 3 Year 4 Street Right-of- SF 1,200,000 Way Water Facility SF 1 210,000 SRes Total E. RUBBISH REMOVAL— City Streambed Areas The City controls approximately 6.5 miles of riverian environment which per recent National Pollutant Discharge Elimination System (NPDES) requirements requires biannual removals of waste and trash. Recent years cleanings have produced an estimated 40Tons of trash and rubbish. Trash and rubbish pickup shall be carried out by hand methods and the contractor shall recognize the fragile nature of the riverian environment. Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year Year Year Year Rubbish Removal C.Y. 400 Streambed Areas 7 --=P120P05AL RECAP -- Total Total Total Total Item Year 1 Year 2 Year 3 Year 4 Total A Weed & Rubbish Abatement (City & Private) B Weed & Rubbish Abatement (AB 337) C Thistle Abatement (City Open Space) E Weed & Rubbish Removal -City Stream Bed Areas TOTAL The successful proposal will be chosen based upon the application of a number of criteria, including but not limited to, general ability to meet all requirements outlined in the specification package, bid price, qualifications, experience, review of references, etc. The formal rules of bidding applicable to Public Works projects (e.g., award to the lowest responsible bidder) are inapplicable to this request for proposals in that weed abatement is not a public work under the Public Contracts Code. Accordingly, the City Council reserves full and complete discretion to choose that company which, in its judgment, is best able to provide the services described in the specifications. Proposal amounts are to include and cover all taxes, the performing of all labor requisite or proper, supervision, methods of processes, and the providing of all necessary implements, tools, machinery, safety equipment, materials, and proper/required licensing; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications for the work. All prices quoted above shall include traffic control as required by City. If the contract is awarded, the undersigned agrees to enter into a contract with the City and to commence work within fifteen (15) calendar days from the date of the notice to proceed or as directed by City. Contractor is considered to be on contract on a year-round basis and, while much of the work will be performed at specific times of the year, Contractor may be required to perform other abatement or work as determined by the Director of Public Works at other times of the year. It is understood that the City reserves the right to increase or decrease the frequency of any item or portion of the work or to omit portions of the work as may be deemed necessary by the Director of Public Works. The contract amount shall be adjusted to 8 reflect these changes. The City Council of the City of San Juan Capistrano reserves the right to reject any and all proposals received, to compare the relative merits of the respective proposals and to choose that which in the opinion of the City Council will best serve the interests or needs of the City. The City has no obligation to continue any or all programs each year and it is also understood by Contractor that the City of San Juan Capistrano has the right to reject this proposal or to award a contract to the undersigned at the prices stipulated. Signature of Bidder: (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) Dated: Business Address Dated: Telephone Number Further, the undersigned bidder certifies that he has thoroughly checked the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. Dated: Business Address Dated: Telephone Number 9 0 0 LICENSING - THISTLE ABATEMENT For those submitting proposals for Thistle Abatement, Contractor shall be required to possess a valid Pest Control Operators Business License and Pest Control Applicators License. Please attach copies of current licensing as follows and submit as a part of the proposal package: License Attached Yes No Pest Control Operators Business License Pest Control Applicators License Additional Reouirements If awarded the contract for thistle abatement, Contractor shall be responsible for providing City with an Advisory Report, prepared by a Licensed Pest Control Advisor and approved by the Orange County Agriculture Commission, which provides specific method and chemical recommendations for abatement of thistle. Upon approval by the County Agriculture Commission, Contractor shall be responsible for providing licensed qualified applicators to perform the work. Additionally, Contractor shall be responsible for providing monthly chemical usage reports to the County Agriculture Commissioner, with copies provided to City. Said amounts are to include and cover all taxes, the performing of all the labor requisite or proper and the providing of all necessary machinery, tools, apparatus, and other means of maintenance; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications for the work. All prices quoted above shall include removal and disposal of all material, such as sludge, grease, water, mud, roots, etc., from the project sites. All prices quoted above shall include traffic control if required by City. Contractor will not be required to pay for permits on City projects. If the contract is awarded, the undersigned agrees to enter into a contract with the City and to commence work within fifteen (15) calendar days from the date of execution thereof. It is anticipated that the date to commence work shall be November 5, 2002. 10 It is understood that the Ok reserves the right to increase orecrease the frequency of any item or portion of the work or to omit portions of the work as may be deemed necessary by the Director of Public Works. The contract amount shall be adjusted to reflect these changes. , It is also understood by Proposer that the City of San Juan Capistrano has the right to reject this proposal or to award a contract to the undersigned at the prices stipulated. Signature of Bidder: (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) Dated: Business Address Dated: Telephone Number Further, the undersigned proposer certifies that he has thoroughly checked the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. Dated: Business Address Dated: Telephone Number STATEMENT OF EXPERIENCE THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. (The Contractor shall have 5 years of comparable weed abatement experience.) 1. Proposer's Name Company Name 2. Business Address 3. Business Telephone Number 4. List at least six (6) Contracts of a similar type - either currently held or held within the past 24 months. From_to _ City/Company Contact Person Contract And Number Amount Signature Company 12 LIST OF EQUIPMENT THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. 1. Proposer's Name Company Name 2. Business Address 3. Business Telephone Number 4. List equipment owned by the quoting firm that is available for use on this contract. Provide type, make and model year. Use additional sheets if necessary. 5. List equipment the quoting firm is planning to purchase for use on this contract. Signature Company 13 • GENERAL PROVISIONS 0 REQUIREMENTS, PERSONNEL, EQUIPMENT, MATERIALS, AND SUPERVISION REQUIREMENTS (a) Work will ordinarily be performed between the hours of 7:00 AM and 6:00 PM, Monday through Friday. During emergencies, work may be required at other than normal hours. The hourly rates requested in the bid proposal address both routine and emergency work. (b) Contractor shall maintain an adequate crew of at least two experienced employees to perform the service required. (c) Contractor shall provide the City with the name of a contact person and a telephone number where he/she can be reached twenty-four(24) hours a day. This person must be available for emergency work scheduling at all times. Contractor shall be able to respond to emergency work requests within one hour of notification by City. (d) Contractor will be required to supply a list of equipment owned and available for work. (e) Contractor will be required to supply a list of references for similar work performed. (f) Contractor may be required to supply additional experience references if requested by City. (g) Contractor shall provide City with required proof of liability insurance, workman's compensation insurance, vehicle insurance, and City business license as noted in the contract. (h) Hourly rates and unit prices quoted shall include all labor, equipment, transportation, cleanup, disposal, insurance, taxes and any other costs. (i) Hourly rates and unit prices quoted shall include all safety equipment required. Traffic control may be required on some sites, and shall be included in quoted prices. Q) Hourly rates for emergency work shall be for actual time spent on the job site. No travel time will be paid. (k) The bid will be awarded based on an analysis of: Bid Prices; Statement of Experience, Statement of Equipment, and all provisions noted in the Instructions to Bidders and General Provisions and Specifications Sections of the Specification Package. (1) At any time prior to bid date, Contractor may inspect City property for further information, if desired. City representatives will be available if desired to answer questions. (m) Contractor shall protect any and all private property adjacent to work areas. Any damage to private property resulting directly or indirectly from Contractors actions shall be the responsibility of the Contractor. 14 (n) All employees of Wractor shall wear a uniform or shifthat clearly identifies the company. (o) All employees of Contractor shall wear an orange safety vest whenever working in City streets, or within 10 feet of City streets. (p) Contractor must be able to provide a list of employee's names, dates worked, and hours worked on each date if requested by the City. PERSONNEL The contractor shall use and furnish all labor necessary for the satisfactory performance for the work set forth in this contract. (a) Contractor's Laborers The Contractor agrees to require his laborers to present a neat appearance at all times while engaged in the performance of their duties and maintain good bearing and deportment toward the public. Should for any reason an employee be unsatisfactory in the opinion of the City, the Contractor, when notified in writing, shall cause that employee to be removed from the job and replaced by a satisfactory laborer. (b) Laborer Attire The Contractor shall require each of his employees to adhere to basic standards of working attire. These are basically uniforms, with the Contractor's company name or insignia clearly visible, proper shoes and other gear required by State Safety Regulations, and proper wearing of clothing. Shirts shall be worn at all times, buttoned and tucked in. (c ) Typical Tasks Contractor shall supply laborers with the skills to perform various semi-skilled duties in connection with custodial maintenance; cleaning rubbish and debris; operating a variety of hand and power tools; painting and maintaining of public facilities, and operating light equipment. (d) Experience Supervisors and foremen shall have a minimum of three years experience in weed abatement. (e) Licenses Laborers will be required to possess a valid and current California Drivers License. (f) Knowledge and Abilities The Contractors representatives shall have a general knowledge of the weed abatement maintenance industry including suitable experience in the field to perform the required work in a safe and thoughtful manner. 15 (g) Additional Labor Additional laborers will be supplied by the Contractor if so requested by the Director of Public Works. Any additional laborers will be paid at a rate equal to the prevailing wage rate and mark up as shown on the form titled "Contractor's Hourly Rate". EQUIPMENT The contractor shall use and furnish all equipment necessary for the satisfactory performance of the work set forth in this contract. (a) Vehicles Contractor shall display the name of his firm on any vehicles used by the Contractor's employees to carry supplies and equipment. The firm name shall be in letters large enough to be easily legible from a distance of fifty (50) feet. (b) Maintenance All equipment used by the Contractor shall be kept in a neat and clean appearance, maintained in top mechanical condition and property adjusted, from an operational standpoint and from a safety standpoint. (c) Storage of Equipment The Contractor shall provide for the storage of equipment necessary to perform the work set forth in the contract. The City, may, upon special approval, provide a limited amount of space for occasional storage of the Contractor's equipment that is used in the City. The space and restrictions concerning length of time and hours of storage shall be designated by the Director of Public Works or his/her authorized representative. The Contractor shall be limited to the space so designated. The City shall not be responsible for anything stolen, vandalized or damaged otherwise. MATERIALS The contractor shall furnish all material, including but not limited to equipment etc. necessary for the performance of the work set forth in this contract. (a) Storage of Materials The Contractor shall provide for the storage of materials necessary to perform the work set forth in the contract. The City, may, upon special approval, provide a limited amount of space for occasional storage of the Contractor's materials that is used in the City. The space and restrictions concerning length of time and hours of storage shall be designated by the Director of Public Works or his/her authorized representative. The Contractor shall be limited to the space so designated. The City shall not be responsible for anything stolen, vandalized or damaged otherwise. SUPERVISION The Contractor shall provide such adequate supervision as to furnish continuous surveillance of workmanship and adherence to schedules by the laborers performing the work under contract. The field supervisor or his representative shall check with the Department of Public 16 Works weekly as to (1) Aule of work; (2) complaints; and (^equacy of performance. The Contractor shall submit such reports as the City may require to insure compliance with scheduled worts. The Supervisor shall be in the City at least 20% of the time while work is in progress. The Contractor shall be penalized One Hundred Dollars ($100) per week for failing to be in the City at least 5 hours per week. TELEPHONE SERVICE AND EMERGENCY NUMBERS The Contractor shall provide the City at all times throughout the duration of this contract emergency telephone numbers of at least two (2) qualified persons who can be called for emergency conditions at anytime that Contractor's representatives are not immediately available at the job site. An alternate emergency number shall be provided in case no answer is received at the first number. The emergency number shall be used to contact the representative of the Contractor who can take the necessary action required to alleviate an emergency condition which threatens to cause damage to any City property. In addition, the Contractor shall employ person(s) to answer telephone complaints, requests for service, etc. (an answering service will not be considered sufficient for this purpose) during normal City working hours. Normal City working hours are 8.00 A.M. to 5:00 P.M., Monday to Friday. Contractor is required to maintain an office within a 60-mile radius of the City. Contractor is further required to provide City with a 24-hour emergency number for contact outside normal working hours. The response to an emergency call-out by the Contractor shall not be more than three (3) hours and shall by considered part of the normal contract except when delayed by problems caused by vehicle accidents or Acts of God. EMERGENCY MEDICAL FACILITY (a) The bidder is required to designate a twenty-four (24) hour emergency medical facility to provide emergency medical treatment/care in the event of injury to any of the contractor's employees. It will be the responsibility of the contractor's crew supervisor/leadworker to transport or make arrangements for the transportation of any injured employee to and from the designated emergency medical facility or any similar medical facility. (b) The successful bidder must provide the City with one (1) copy of the " Emergency Medical Facility Designation and Procedure Sheet" before a contract is awarded. NPDES REQUIREMENTS The San Diego Regional Water Quality Control Board has issued a permit which governs storm water and non-storm water discharges resulting from municipal activities performed within Orange County. The RWQCP Permit is National Pollution Discharge System (NPDES) Permit No. CAS108740. A copy of the RWQCB Permit is available for review from the City of San Juan Capistrano. The County of Orange has developed a Drainage Area Management Plan(DAMP) to be compliant with Permit requirements. Evaluation of the activities subject to DAMP requirements performed under this contract will be conducted by the City to verify compliance with DAMP requirements, and will be required through contractor self-evaluation as determined by the City. 17 SPECIAL PROVISIONS WEED AND RUBBISH ABATEMENT SCOPE OF WORK 1. Work to be Done - Work to be done consists of furnishing all labor, supervision, methods of processes, implements, tools, machinery, safety equipment, traffic control, materials and proper licensing required to identify, list and clean those areas designated by the City representative, and to leave the grounds in a neat condition. If the City representative determines that the contractor has not satisfactorily cleaned any designated areas, he shall cause the payment for the cleaning of such areas to be withheld until such areas are properly cleaned. The contractor shall furnish and maintain maps designating exact locations and areas of lots and parcels cleaned. He shall submit to the City reports of completion of work identifying each parcel by O.C. Assessor's Code Number, Book Number, Page Number, and Parcel Number and Site Address, together with the costs for each parcel according to the unit cost schedules of this agreement. Such reports shall be signed and sworn to by the contractor. All work for which a progress payment is made shall be reported on and certified according to the foregoing procedure, and in addition thereto, the City representative shall certify that the work has been inspected and was completed to the satisfaction of the City prior to payment by the City. The contractor shall also furnish administrative needs pertaining to the proper property owner notification, mailing, handling of property owner questions and complaints, notification of assessments, processing of assessments to the County Tax Assessors office and other needs as arises for the processing of private weed abatement per Title 6 Chapter 7 of the City of San Juan Capistrano Municipal Code. Copies of the municipal code section are available at the Office of the City Clerk or online at www.sanjuancapistrano.org. There are approximately 500 privately owned parcels in the City of San Juan Capistrano which require weed abatement noticing. 2. Authorization of Work - Work will not be performed without prior approval and only as authorized by the City representative. 3. Before and After Photographs - In order to provide proper back-up related to work required and work performed, Contractor shall photograph and log by parcel number all parcels he is directed to perform work on prior to beginning and upon completion of said work. 4. Progress of Work - Cleaning shall proceed in an orderly manner. Wherever possible, lots shall be completely finished prior to workmen proceeding to the next parcel. Any exceptions shall be approved by the City representative. 5. Authority to Enter Private Premises to Abate Nuisances Reference is made to Section 39572 of the California Government Code which makes the following provisions: "The City Engineer (or any other office of the City) may enter upon private property to abate the nuisance." 18 Any contractor with whom a contract has been entered into by the City hereunder, and his assistants, deputies, employees, and agents, are hereby expressly authorized to enter upon private property for the purpose of abating the nuisance for which the contract was awarded, unless otherwise noted and/or directed by City representative. 6. Alterations - The City reserves the right to increase or decrease the quantity of any Rem or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the City. The City representative may make such alterations or deviations, additions to, or omissions from these specifications, as may be detem-dned during the progress of the work to be necessary and advisable for the proper completion thereof. Such alterations or deviations, additions or omissions shall in no way affect or make void the contract. Upon written order of the City representative, contractor shall proceed with the work as increased, decreased or altered. 7. Acceptance of Work Done - The City representative will make inspections and determine that the work has been completed in all respects in accordance with these specifications. 8. Billing Form - Contractor shall use the approved billing form and progress payment form given to him by the City. METHOD OF WORK 1. Discing - Lots and parkways shall be disced with an approved double throw disc at a sufficient depth to place weeds under the finished soil surface. Discing shall be performed so as to completely eliminate all standing weeds and shall be to the satisfaction of the City representative. 2. Mowing - When, in the opinion of the City representative, discing is impractical or proves unsatisfactory, weeds shall be cut to within two (2) inches of the finished soil surface with an approved mechanical mower. 3. Hand Work- Lots cleaned by discing, edging and/or mowing or a combination of the above, shall be hand cleaned along the edges, slopes, parkway, and/or other areas where machine cleaning is not practical oniv as directed by the City representative. Lots so located as to be unsuitable for machine cleaning will be hand cleaned only as directed by the City representative. The price for such cleaning will be paid for as hand labor per square foot with a 100 foot minimum. 4. Rubbish and Tumbleweed Removal - Removal of rubbish and tumbleweeds shall be performed in a workmanlike manner, satisfactory to the City representative. Rubbish to be removed shall be loaded by approved mechanical means. Where, in the opinion of the City representative, mechanical loading is impractical or proves unsatisfactory, the contractor shall load such rubbish manually. The contractor shall remove only such materials designated for removal by the City representative on the job. If the contractor removes undesignated materials, he shall return such materials to the site from which they were removed, and no additional compensation will be made therefore. 19 Rubbish shall be Dosed of at approved locations. Th*urrent disposal charge at the Prima Deshecha Landfill is $27.00 per ton for standard debris. After removal operations have been completed, the grounds shall be left in a neat and presentable condition, satisfactory to the City representative. EQUIPMENT 1. The contractor shall provide adequate and suitable equipment to meet contract requirements and, when ordered by the City representative, shall remove unsuitable equipment from the work. 2. Minimum Equipment List: a. One track-type tractor (Caterpillar size D-4 or equal, and being less than ten years old) equipped with the following: 1) A minimum 7'6"wide disc of pull-type off-set with blades of 26" or larger. 2) Minimum weight of disc shall be two ton. b. One rubber-tired tractor with the following equipment available: 1) A skip-load bucket not less that 1/4 cubic yard capacity. 2) A disc. 3) One flail mower with minimum 50 HP. C. One rubbish truck with loading capacity of 20 yards or greater. d. One chain saw. e. One hand-operated mower. f. Transport trailers capable of jack-knifing all public curbs and sidewalks in order to avoid damage to same. (Note: Damage to public property will be paid for by Contractor.) g. Weed eaters and other hand tools. All equipment must have suitable transport and be equipped with an approved spark arrestor, fire extinguisher, and wheel chocks where applicable. All equipment shall be available for inspection within ten (10) days after bidders have been contacted. Unsatisfactory equipment will be rejected. All equipment shall be maintained in a reasonable mechanical condition and replacement equipment shall be approved by City representative. If such equipment is not replaced, contractor is subject to having his contract annulled and shall be responsible for any difference in fees over and beyond for replacement of his contract. In the event bidder wishes to substitute other equipment for any item specified, such substitution shall be justified to the satisfaction of the City representative. ADMINISTRATION The contractor shall furnish administrative needs pertaining to the proper property owner notification, mailing, handling of property owner questions and complaints, notification of assessments, processing of assessments to the County Tax Assessors 20 Office and other As as arises for the processing of date weed abatement per Title 6 Chapter 7 of the City of San Juan Capistrano Municipal Code. Copies of the municipal code section are available at the Office of the City Clerk or online at www.sanjuancapistrano.org. There are approximately 500 privately owned parcels in the City of San Juan Capistrano which require weed abatement noticing. The City requires that a preliminary notice be sent out in February and final notices be sent out in late March. Private weed abatements are due by May le of each year. Non- compliant properties are to be abated by June 15"'. Assessments for these properties are due to the county assessors office no later than August 1&. 1. The Contractor shall meet with representatives of the City and Orange County Fire Authority in November of each year to review the previous years abatement and to make note of areas which require correction or modification for the following years abatement. 2. The Contractor shall print a list of properties from the previous year for his field representative to review to establish the property owners to be notified this year. 3. The Contractor shall prepare and print Preliminary Notices; prepare mailing labels; and mail out the Preliminary Notices. The Contractor is responsible for mailing charges. (By February of each year.) 4. The Contractor is responsible for answering property owner questions in regards to the Preliminary Notice mailing. (The contractors number shall be the contact number shown on the notice.) 5. The Contractors field staff shall make inspections of the properties throughout the City and revise list accordingly. 6. The Contractor shall prepare and print Official Notice to Abate; prepare mailing labels; and mail out the Official Notices. (By April 1 st of each year.) The Contractor is responsible for mailing charges. The Notice shall include the Public Meeting Date and Deadline Date. 7. The Contractor shall attend a Public Meeting to answer property owner questions in regards to weed abatement. (Held the 2nd Thursday in May). 8. The Contractor shall after the deadline date of May 15'" of each year compile a list of private properties which have not met the abatement requirements. This requires field staff survey of all noticed properties. 9. The Contractor shall post all non-compliant properties within fifteen days of the deadline date with a notice stating that the property owner has not complied with the city's weed abatement ordinance and that the City will have the property abated in ten days if not addressed and the costs assessed to the property owners property tax bill. 10. The Contractor shall also attempt to contact non-compliant property owners by all means available. (Phone E-mail, letter) 11. The Contractor shall prepare the paperwork necessary and mail out assessment letters to those properties still non-compliant. (By June 16"'of each year.) 21 12. The Contractoioall prepare and deliver a basis for Assment, list of assessed properties and final weed abatement report to the City for preparation of the Ctiy Council approval of assessments. 13. The Contractor shall attend the Public Hearing in regards to weed abatement. 14. The Contractor shall prepare the deliminited Dos Disks with the City Council approved assessment information to the County Assessors Office within two days of the City Council approval of assessments. 22 SPECIAL PROVISIONS THISTLE ABATEMENT - CITY OPEN SPACE SCOPE OF WORK 1. Work to be Done - Work to be done consists of furnishing all labor, supervision, methods of processes, implements, tools, machinery, safety equipment, traffic control, materials and proper licensing required to abate thistle from City--s approximate 1200 acres of City Open Space. For the protection of nearby communities and residences, aerial spraying will not be permitted. Note: Comprehensive thistle abatement conducted during 1996-1997 achieved approximate 90-95% kill of thistle on site. Continued abatement on an as needed basis will be required annually to provide complete and continued eradication of thistle. It is anticipated that thistle will steadily decline with continued annual treatment. Progress will be evaluated annually. Property to be abated shall include those areas of City Open Space as determined and directed by the Director of Public Works or City representative. 2. Site Conditions - Much of the infested area is on steeply graded hillsides. Access to water is limited and many areas are not accessible by motor vehicle. 2. Authorization of Work - Work will not be performed without prior approval and only as authorized by the City representative. 3. Alterations - The City reserves the right to increase or decrease the quantity of any item or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the City. The City representative may make such alterations or deviations, additions to, or omissions from these specifications, as may be determined during the progress of the work to be necessary and advisable for the proper completion thereof. Such alterations or deviations, additions or omissions shall in no way affect or make void the contract. Upon written order of the City representative, contractor shall proceed with the work as increased, decreased or altered. LICENSING Contractor or Subcontractor shall be required to possess valid City Business License, Pest Control Operators (PCO) Business License, and Pest Control Applicators (PCA) License. Note that copies of PCO and PCA Licenses must be submitted with bid proposal. REPORTS If awarded the contract, Contractor shall be responsible for providing City with an Advisory Report, prepared by a Licensed Pest Control Advisor and approved by the Orange County Agriculture Commission, which provides specific method and chemical recommendations for abatement of thistle. Upon approval by the County Agriculture Commission, Contractor shall be responsible for providing licensed qualified applicators to perform the work. Additionally, Contractor shall be 23 responsible, for providinownthly chemical usage reports O the County Agriculture Commissioner, with copies provided to City. ACCEPTANCE OF WORK Prior to payment, City representative will make inspections and determine that the work has been completed in all respects in accordance with these specifications. 24 0 SPECIAL PROVISIONS WEED CONTROL -STREET RIGHT-OF-WAY AND WATER FACILITY SITES SCOPE OF WORK The City has approximately 25 miles of street right-of-way (approx. 1,200,000 SF - based on an average five foot width per side) which require annual, year-round weed control. Width in some areas may vary. Additionally, the City has ten water facility sites (approx. 210,000 SF) requiring annual, year-round weed control. Means of weed control shall include ,Qhemical, mechanical and hand methods of abatement. 1. Work to be Done - Work to be done consists of furnishing all labor, supervision, methods of processes, implements, tools, machinery, safety equipment, traffic control, materials and proper licensing required to control weeds in City street right-of-way and at water facility sites on a year round basis. Methods are expected to include preventative spraying with approved chemicals, machine and/or hand work as required per site. 2. Authorization of Work - Work will not be performed without prior approval and only as authorized by the City representative. 3. Progress of Work - Cleaning shall proceed in such a manner that right-of-way areas are kept in a maintained condition year round. 4. Alterations - The City reserves the right to increase or decrease the quantity of any item or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the City. The City representative may make such alterations or deviations, additions to, or omissions from these specifications, as may be determined during the progress of the work to be necessary and advisable for the proper completion thereof. Such alterations or deviations, additions or omissions shall in no way affect or make void the contract. Upon written order of the City representative, contractor shall proceed with the work as increased, decreased or altered. 6. Acceptance of Work Done - The City representative will make inspections and determine that the work has been completed in all respects in accordance with these specifications. METHOD OF WORK-City Street Right-of-Way It is anticipated that method of work will include preventative spraying, mechanical and hand work methods to insure year round maintenance and shall adhere to the following: 1. Post-emergent herbicide treatment of live weeds; 2. Mechanical clearing of dead growth to a height of 3-6 inches; 3. Treat target areas with pre-emergent herbicide to restrict weed growth in following season; 25 0 0 4. Post-emergent herbicide treatment of weed Aescapes@ that are not prevented by the pre-emergent. METHOD OF WORK-Water Facility Sites (See Locations, SF & Description of Work Below) 1. At all sites where asphalt or concrete is present (i.e. driveways, parking areas, v- ditches), weeds should not be allowed to grow over six inches (6") in height. 2. At all sites, weeds that grow in dirt areas should not be allowed to grow over twelve inches (17) in height. 3. At all water reservoir sites, no herbicides are to be sprayed during windy conditions. Under no circumstances is the mist from spray to enter any reservoir. 4. Please note the following site-specific instructions and specifications: Terminal Reservoir-27100 Highland Drive (40,000 Square Feet) Mow or use weedeater for first portion of road and three feet (3') on each side of road. Note: No spraying allowed in between first set of gates (horses occupy this area . Use weedeater two feet (2') on each side of the two upper V-ditches. Mow, use weedeater and spray asphalt and other areas as directed by representative. Mission Hills Reservoir- 21800 Highland Drive (20.000 SF) Spray with herbicide: inside slope area, weeds around reservoir, weeds in asphalt, and weeds along fence line. Follow by removal with weedeater. Lower Hunt Club Reservoir- 30561 Steeplechase Drive 02.000 SF) Mow ten feet (10') on each side of roadway, use weedeater in a ten foot (10') diameter around tower and vault. Provide ten foot (101) wide path between tower and vault Mow and use weedeater in a twenty foot (20') diameter around the outside perimeter of reservoir. Upper Hunt Club Reservoir- 30761 Steeplechase Drive 05.000 SF) Mow ten feet (10') on each side of roadway, use weedeater in a ten foot(10') diameter around tower and vault. Provide ten foot (10') wide path between tower and vault. Mow and use weedeater in a twenty foot(20') diameter around the outside perimeter of reservoir. SC-04 Ortega Highway- 30257 Ortega Highway (20.000 SF) Spray herbicide around outside perimeter and spray for any weeds growing through asphalt. Follow by removal with weedeater. Remove weeds within rip-rap slope. High West Side Reservoir- 31572 Aouacate Road (6.000 SF) Remove all weeds within fenced area, around both tanks, by spraying with herbicide and using weedeater. Eradicate as necessary. 26 CVWD Well 4- 27130 Paseo Tirador (8.000 SF) Mow or disc majority of lot. Use weedeater around well head and piping. Use spray to control growth. CVWD Well 5 -27802 Calle Arroyo (18.000 SF) Mow accessible areas. Use weedeater where mower cannot reach, then spray to control growth. Reed Lower Zone 2 - 28442 Paseo Esoada (22.000 SF) Mow, use weedeater and spray. Check with representative to define further area of work. Krum Upper Zone 2- 32600 Via Cerro Reba[ (22,000 SF) Mow, use weedeater and spray. Check with representative to define area of work. LICENSING Due care shall be taken by Contractor to insure proper licensing for use of chemicals in weed control maintenance. All chemicals used shall be approved by City. EQUIPMENT The contractor shall provide adequate and suitable equipment to meet contract requirements and, when ordered by the City representative, shall remove unsuitable equipment from the work. All equipment must have suitable transport and be equipped with an approved spark arrestor, fire extinguisher, and wheel chocks where applicable. All equipment shall be available for inspection within ten (10) days after bidders have been contacted. Unsatisfactory equipment will be rejected. All equipment shall be maintained in a reasonable mechanical condition and replacement equipment shall be approved by City representative. If such equipment is not replaced, contractor is subject to having his contract annulled and shall be responsible for any difference in fees over and beyond for replacement of his contract. In the event bidder wishes to substitute other equipment for any item specked, such substitution shall be justified to the satisfaction of the City representative. 27 1 . r 1 fl �4� Y San Juan apistrano WEED ABATEMENT AB 337 HIGH FIRE HAZARD +• �p �;��i��Oi SEVERITY ZONES s"t,.t €� 'wa "� .95,E �;•;ii `:wry .lis, '�•. Ali; 5� d ` •• RSM' fly /. � Baa!• � ', �. IP�„ ,..:� �� .;may i...x.,is.'•A M•'R•. „ aa A N r I)EL AVIGN Ilk Ck< +. :F. ��'9 i f--► Very High Fire Hazard 5'T Severity Zone 'VING G High Fire Hazard Area � us?` within City Limit cE:s revised 4/19/96 mmume Mow/Handwork W\ Duk in AIL r San Juan Capistrano THISTLE ABATEMENT Al. sFO d A o AB ..... 200 Acres Area Includes Assessor Parcel Nos. DF.AVION AREA A 124-081-02 (1000 Acres) 124-081-24 124-081-25 124-081-42 124-081-44 124-081-48 124-081-52..- 124-140-29 124-140-60 124-140-64 124-140-66 124-223-23 �e,i 664-171-01 664-172-01 CAMIND LAS 666-012-07 -—-—-—-—- 666-012-31 666-012-45 revised =a 4/19/96 675-011-26 675-011-27 San Juan apistrano WEED CONTROL x . WATER FACILITY SITES -Vi bb, y0 X. 0 A -7 0 IM 9 .-P R, 0 EL Wom SITE LOCATIONS Sq.Feet I Terminal Reservoir(271 DD Highland Dr) 40,000 2 Mission Hills Reservoir(21800 Highland Dr) 20,000 3 Hunt Club Reservoir(30561 Steeplechase Dr) 12,000 4 SC-04 Ortega Highway(30257 Ortega Highway) 20,000 5 High West Side Reservoir(31672 Aguacate Rd) 6,000 6 CVWD Well 4(27130 Pasco Tirador) 8,000 7 CVWD Well 5(27802 Calle Arroyo) 18,000 8 Reed Lower Zone 2(28442 Paseo Espada) 22,000 CAM 9 SJ13A Well Site#4 (32612 Alipaz Street) 30,000 ......... 10 McCracken Reservoir(3 3102 Valle Road) 12,000 11 Krum Upper Zone 2(32600 Via Cerro Rebal) 22.000 revised 324119/96 210,000 12 WEED RUBBISH AND THISTLE ABATEMENT/CONTROL - CITY OF SAN JUAN CAPISTRANO (Including City and Private Property, City Open Space, Street Right-of Way Areas and Water Facility Sites) From: Contractor The undersigned declares that he has carefully examined the location of the work as described (see attachments), examined the Proposal Instructions, General Provisions and Detail Specifications and is familiar with all proposal documents and requirements, and hereby proposes and agrees, if accepted, to complete said contract in accordance with the Specification and Proposal Documents for the following: A- WEED & RUBBISH ABATEMENT -City & Private Parcels to be abated shall include those City owned and private parcels as determined and directed by the Director of Public Works or designee. If awarded the contract, work shall be completed based on the following unit prices: Estimated Quantities, Based on 2001-02: Est. Unit Total Total Total Total Item Unit Quant. Price Year 1 Year 2 Year 3 Year 4 Total Proposal Disc 0-7,200 SF Parcel Parcel 1 7,2D1-21,780 SF Parcel 1Parcel 21,781-43,5%SF Parcel 3 15 /rte—. /sp /50, /�O. r / Parcel Parcels 1 Acre&Over' Acre* 115 o?J o?�7�l oZg7.5 018'-16-- .?9-75,— I Ir � Mow 0.7,200 SF Parcel Parcel 1 21,780 SF Parcel 1 Parcel 1•j/ ' /76, -7 00, Parcel 21,781-43,559 SF Parcel 2 _ JcO /�, /�/ /ODi /OD, rI� / Parcel 7W, Parcels 1 Acre 8 O ' Acre` 5 /Op - - /� � 00 Parcels Om* *Parcels with SF exceeding one acre shall be calculated and charged as one acre plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at one acre (at the quoted price), plus 40%of the one acre price. Edging LF 500 ,Dzz5- /Q_521 — Handwork Q_521 ^Handwork SF 565,000 ,D22S -/o�r�/oZ� .62i /a /ail/Z~ Trash clean-up cY 10 Z/S' tl3z• ' ;o^ 4150, r 18no.-- Administration �� ✓ct cGOO tai j �0. TOTAL y 5 EXHIBIT B B. WEED & RUBBISH ABATEMENT -AB 337 High Fire Hazard Severity Zones (Approximately 230 Acres of Discing & 20 Acres of Handwork) Weed abatement is required in City High Fire Hazard Severity Zones, per Assembly Bill 337, as shown (see may attached - Exhibit A), and as directed by designated City representative. Fire breaks, by means of weed abatement, are required on northeasterly and southeasterly boundaries of the City. If awarded the contract, work shall be completed based on the following lump sum prices: Estimated Quantities, Based on 2001-02: Estimate Lump Lump Lump Lump Rem Unit d Sum Sum Sum Sum Total Quantity Year 1 Year 2 Year 3 Year 4 Discing of Northeast Acre 180 1150 Segment Discing of Southeast Acre 50 /Ap /ate /ac�p /,2$Q rj UOo./ Segment Handwork Acre 20IE Ja�2S4� /o? �o?p250, Gj' Total /�DDO,' /lam' 1fl4m 72'OL1� C. THISTLE ABATEMENT - City Open Space (No Aerial Spraying Permitted) Thistle abatement is required on approximately 1200 acres of City Open Space see man attached- Exhibit B). Comprehensive thistle abatement conducted during 2001- 2002 achieved approximate 90-95% kill of thistle on site. Continued abatement on an as needed basis will be required annually to provide complete and continued eradication of thistle. It is anticipated that thistle will steadily decline with continued annual treatment. Progress will be evaluated annually. Property to be abated shall include those areas of City Open Space as determined and directed by the Director of Public Works or designee. See Detail Specifications for licensing and other requirements. If awarded the contract, work shall be completed based on the following lump sum prices: 0 0 Estimated Quantities, Based on 2001-02: Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year 1 Year 2 Year 3 Year 4 Thistle Abt-Area A Acre 1000 16j60 /6j 600. 121,W, TODD� 5` Thistle Abt-Area B Acre 200 3YOD,' 3y&�9, ' � 020001' l I ZaO. Total Gi20 0z'?-Va, h5a l /ODS (qrJ oco, D. WEED CONTROL -Street Right-of-Way and Water Facility Sites The City has approximately 25 miles of street right-of-way (approx. 1,200,000 SF - based on an average five foot width per side) which require annual, year-round weed control. Width in some areas may vary. Additionally, the City has ten water facility sites (approx. 210,000 SF) requiring annual, year-round weed control see ma attached- Exhibit C). Means of weed control shall include chemical, mechanical and hand methods of abatement. If awarded the contract, work shall be completed based on the following lump sum prices: Estimated Quantities Based on 2001-02: Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year 1 Year 2 Year 3 Year 4 Street Right-of- SF 1,200,000 OE15ee — g �� r 9S� Way L)W. Water Facility SF 210,000 Jr570?5� 5�2i S , SRes �r RGA Total r5 2�5 /5 a2� i 5 2 gas. (cam qco, E. RUBBISH REMOVAL—City Streambed Areas The City controls approximately miles (approximately 70,000 L.F. of riverbank) of riverian environment which per recent National Pollutant Discharge Elimination System (NPDES) requirements requires biannual removals of waste and trash. Recent years cleanings have produced an estimated 40Tons of trash and rubbish. Trash and rubbish pickup shall be carried out by hand methods and the contractor shall recognize the fragile nature of the riverian environment. Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year 1 Year 2 Year 3 Year 4 Rubbish Removal C.Y. 400 /f .� �4' Streambed Areas R Total Total Total Total Rem Year 1 Year 2 Year 3 Year 4 Total A Weed & Rubbish Abatement C?d_,Stew.` (City & Private) B Weed & Rubbish Abatement 18iOX /'?J Ow, (AB 337) C Thistle Abatement (City Open Space) -V/ 001), E Weed & Rubbish Removal -City q ow, - 19,owl Stream Bed Areas V I VJ-eeci Cewrf" I 51 aas. 51 aar's 10TA-L- I he successful proposaT will be chosen based upon the application of a number of criteria, including but not limited to, general ability to meet all requirements outlined in the specification package, bid price, qualifications, experience, review of references, etc. The formal rules of bidding applicable to Public Works projects (e.g., award to the lowest responsible bidder) are inapplicable to this request for proposals in that Weed abatement is not a public work under the Public Contracts Code. Accordingly, the City Council reserves full and complete discretion to choose that company which, in its judgment, is best able to provide the services described in the specifications. Proposal amounts are to include and cover all taxes, the performing of all labor requisite or proper, supervision, methods of processes, and the providing of all necessary implements, tools, machinery, safety equipment, materials, and proper/required licensing; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications for the work. All prices quoted above shall include traffic control as required by City. If the contract is awarded, the undersigned agrees to enter into a contract with the City and to commence work within fifteen (115) calendar days from the date of the notice to proceed or as directed by City. Contractor is considered to be on contract on a year-round basis and, while much of the work will be performed at specific times of the year, Contractor may be required to perform other abatement or work as determined by the Director of Public Works at other times of the year. It is understood that the City reserves the right to increase or decrease the frequency of any item or portion of the work or to omit portions of the work as may be deemed by-Ah-_a Dire redo—rof Public Wdks.—The contract ir-Tfo-u-n-t shall beadjustekd—to 8 reflect these changes. 0 0 The City Council of the City of San Juan Capistrano reserves the right to reject any and all proposals received, to compare the relative merits of the respective proposals and to choose that which in the opinion of the City Council will best serve the interests or needs of the City. The City has no obligation to continue any or all programs each year and it is also understood by Contractor that the City of San Juan Capistrano has the right to reject this proposal or to award a contract to the undersigned at the prices stipulated. Signature of Bidder: STEWT lae�o AssSou aero (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) Dated: q - l8-02 (000 L'A"4- M5-- ro Business Address SAN C-LaMcltTu,Com+ 42-x l$ Dated: (4") q98- 9250 Telephone Number Further, the undersigned bidder c ertifies that he has thoroughly checked the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. Dated: IOW GAwC� Ajk fs C4o , STC 0 Business Address SAtJC l�nc 9 Y"73 Dated: q - I&-0'Z Vr? `tGe- 97-5O Telephone Number 9 32400 PASEO ADELANTO IEHAIEIBII SAN JUAN CAPISTRANO, CA 926751"II1pAl1 1 �96� MEMBERS OF THE CITY COUNCIL DIANE L.BATHGATE (949) 493-1171 VIE COLLENE CAMPBELL (949) 493-1053 (FAX) JOHN S.GELFF Ivlvly sanjuancapistrano.org MATT HART DAVID . DAVID H SWERDUN CITY MANAGER GEORGESCARBOROUGH October 16, 2002 Ed Stewart Stewart and Associates 1060 Calle Negocio, Ste D San Clemente, CA 92673 Dear Mr. Stewart: At their meeting of October 15, 2002 the City Council approved the enclosed original, fully executed, Personal Services Agreement related to providing weed, Rubbish and thistle abatement services. We have on file current evidence of insurance as required by the agreement. Please keep in mind that this documentation must be maintained current with our office, or all work under this agreement must stop and all payments for services rendered will be withheld, until these documents are brought current. You may proceed with the scope of work under this agreement in coordination with Joe Mankawich, Associate Engineer (949) 487-4313, Yours truly, 4Clean, CMC enclosed: Agreement cc: Joe Mankawich, Associate Engineer Vmy Amirani, Public Works Director onuo usE u San Juan Capistrano: Preserving the Past to Enhance the Future 32400 PA$EO ADIELANTO RIINIIIIII SAN JUAN CAPISTRANISTRANO, CA 92675 • 1 MEMBERS OF THE CITYTHGATCOUNCIL (949) 493-1171 [n7 6 1961 DIANEL.BATHGATE 1776 JOHNCOLLS. EIJ CAMPBELL u (949) 493-1053 (FAX) � � JOHN S.GELFF Ivirw sanjuancapistran o.org WATT H DAVID M.SWERDUN • • CITY MANAGER GEORGESCARSOROUGH NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL The City Council of San Juan Capistrano will meet at 7:00 p.m. on October 15, 2002 in the City Council Chamber in City Hall, to consider: "Consideration of Agreement - Weed, Rubbish, and Thistle Abatement (Stewart and Associates)" — Item No. D6 If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at City Hall by 5:00 p.m. on Monday, October 14, 2002 to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a blue 'Request to Speak' form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Joe Mankawich, Associate Engineer. You may contact that staff member at (949) 487-4313 with any questions. The agenda, including agenda reports, is available to you on our web site: www.sanmuancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: co ncil-a end san'uanca istano.or . Wr eg Mofhan, MC City Clerk cc: Stewart & Associates; Amy Amirani, Public Works Director; Joe Mankawich, Associate Engineer * Received staff report nxuo usE u San Juan Capistrano: Preserving the Past to Enhance the Future WEED RUBBISH AND THISTLE ABATEMENT/CONTROL - CITY OF SAN JUAN CAPISTRANO (Including City and Private Property, City Open Space, Street Right-of Way Areas and Water Facility Sites) From: C�T6k// f/�ni � f.csce%9�s Contractor The undersigned declares that he has carefully examined the location of the work as described (see attachments), examined the Proposal Instructions, General Provisions and Detail Specifications and is familiar with all proposal documents and requirements, and hereby proposes and agrees, if accepted, to complete said contract in accordance with the Specification and Proposal Documents for the following: A. WEED & RUBBISH ABATEMENT - City & Private Parcels to be abated shall include those City owned and private parcels as determined and directed by the Director of Public Works or designee. If awarded the contract, work shall be completed based on the following unit prices: Estimated Quantities, Based on 2001-02: Est. Unit Total Total Total Total Item Unit Quant. Price Year 1 Year 2 Year 3 Year 4 Total Proposal Disc 0-7,2DD SF Parcel Parcel 1 /59 LSO, /SO, 1,pp, 21,780 8E Parcel 1 Parcel /7al /7. , /?5.-- /75; ' -700. Parcel i 21,781-43,5%3F Parcel 3 /$O, Parcel Parcels l Acre B Over* Acre 115 a5 a��s. � a&�.S' a9--757" Mow 0-7,200 SF Parcel Parcel 1 /O ' 7,2D1-21,780 SF Parcel , 1,;5,- /, , /75. - /7,5, /9S, ' -7 00, Parcel 21,781-43,559 SF Parcel 2 _57 Parcel 7L0 Parcels 1 Acre 8 Over' Acre* 8 /006a�9 'Parcels with SF exceeding one acre shall be calculated and charged as one acre plus a percentage of the amount over one acre, based on the one acre price; i.e. 1.4 acres would be calculated at one acre (at the quoted price), plus 40% of the one acre price. Edging LF 500 ,02 ZS' A?_'Q? l bT,.S9, ^ /o{$!J� /o7.s0.� t56,/ Handwork 8F 585,OOD .D2ZS 1.?,7/c7°r' Q71.e 15?,7/Z:� r!/Z." f%jp Trash Clean-Up cY 10 �/S' 11-40 41SO, 4�� ySO, — I gam, Administration SurRi - ✓�I �( ', "✓`'600, J, Sbrn, a.3 SMO. TOTAL 5 ATTACHMENT 4 B. WEED & RUBBISH ABATEMENT -AB 337 High Fire Hazard Severity Zones (Approximately 230 Acres of Discing & 20 Acres of Handwork) Weed abatement is required in City High Fire Hazard Severity Zones, per Assembly Bill 337, as shown (see may attached - Exhibit A), and as directed by designated City representative. Fire breaks, by means of weed abatement, are required on northeasterly and southeasterly boundaries of the City. If awarded the contract, work shall be completed based on the following lump sum prices: Estimated Quantities, Based on 2001-02: Estimate Lump Lump Lump Lump Item Unit d Sum Sum Sum Sum Total Quantity Year 1 Year 2 Year 3 Year 4 Discing of '! Northeast Acre 180 4t5o ' 4150a tf 7 ($ UDD / Segment Discing of Southeast Acre 50 / 0 ' /agQ ' / / � C> VOo./ Segment + Handwork Acre 20 Total 72 OGY C. THISTLE ABATEMENT - City Open Space (No Aerial Spraying Permitted) Thistle abatement is required on approximately 1200 acres of City Open Space see may attached- Exhibit B). Comprehensive thistle abatement conducted during 2001- 2002 achieved approximate 90-95% kill of thistle on site. Continued abatement on an as needed basis will be required annually to provide complete and continued eradication of thistle. It is anticipated that thistle will steadily decline with continued annual treatment. Progress will be evaluated annually. Property to be abated shall include those areas of City Open Space as determined and directed by the Director of Public Works or designee. See Detail Specifications for licensing and other requirements. If awarded the contract, work shall be completed based on the following lump sum prices: Estimated Quantities, Based on 2001-02: Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year Year Year Year Thistle Abt-Area A Acre 1000 /6lAw' /(9600. /2j6A7, 5z3 SW.' Thistle Abt-Area B Acre 200 3yLYJ, - aye o2ocn ( I ZaO. Total o�Gt'.bO, /S6+cr� /O�Og7 JC D. WEED CONTROL -Street Riaht-of-Way and Water Facility Sites The City has approximately 25 miles of street right-of-way (approx. 1,200,000 SF - based on an average five foot width per side) which require annual, year-round weed control. Width in some areas may vary. Additionally, the City has ten water facility sites (approx. 210,000 SF) requiring annual, year-round weed control see ma attached - Exhibit C). Means of weed control shall include chemical, mechanical and hand methods of abatement. If awarded the contract, work shall be completed based on the following lump sum prices: Estimated Quantities, Based on 2001-02: Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year 1 Year 2 Year 3 Year 4 Street SF 1,200,000 � Vay Cfc �$� CISCYJ 3�,UCb• Water Facility SF 210,000 52263— 57,25 r Ski 5-A75' r Sites Total L-5-'gas— qco. E. RUBBISH REMOVAL—City Streambed Areas The City controls approximately miles (approximately 70,000 L.F. of riverbank) of riverian environment which per recent National Pollutant Discharge Elimination System (NPDES) requirements requires biannual removals of waste and trash. Recent years cleanings have produced an estimated 40Tons of trash and rubbish. Trash and rubbish pickup shall be carried out by hand methods and the contractor shall recognize the fragile nature of the riverian environment. Estimated Lump Lump Lump Lump Item Unit Quantity Sum Sum Sum Sum Total Year 1 Year 2 Year 3 Year 4 Rubbish Removal C.Y. 4001 f y [f&V f-7Z2P — Streambed Areas -- P RPQSIAL;REP -- CA Total Total Total Total Item Year 1 Year 2 Year 3 Year 4 Total A Weed & Rubbish Abatement d3j N9,50 3, lcR.5o 0,3,199-60 23,l°lq.5o gd-,S`i b' (City & Private) B Weed & Rubbish Abatement lei oGY�.' (�,O(b• ` l�i 010 ' lei moo. �Z,Uvc� (AB 337) C Thistle Abatement (City Open Space) av 0rxO- ' ao,axe. ' 15,000. ' /o, ax>. E Weed & Rubbish Removal -City Stream Bed Areas u/eed CovT+" TOTA-t, l7y.5o �6 r7�f. 71I?N 3o t��oo The su ss u proposa WI be chosen ase upon the application of a number of criteria, including but not limited to, general ability to meet all requirements outlined in the specification package, bid price, qualifications, experience, review of references, etc. The formal rules of bidding applicable to Public Works projects (e.g., award to the lowest responsible bidder) are inapplicable to this request for proposals in that weed abatement is not a public work under the Public Contracts Code. Accordingly, the City Council reserves full and complete discretion to choose that company which, in its judgment, is best able to provide the services described in the specifications. Proposal amounts are to include and cover all taxes, the performing of all labor requisite or proper, supervision, methods of processes, and the providing of all necessary implements, tools, machinery, safety equipment, materials, and proper/required licensing; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications for the work. All prices quoted above shall include traffic control as required by City. If the contract is awarded, the undersigned agrees to enter into a contract with the City and to commence work within fifteen (15) calendar days from the date of the notice to proceed or as directed by City. Contractor is considered to be on contract on a year-round basis and, while much of the work will be performed at specific times of the year, Contractor may be required to perform other abatement or work as determined by the Director of Public Works at other times of the year. It is understood that the City reserves the right to increase or decrease the frequency of any item or portion of the work or to omit portions of the work as may be deemed -----necessary by-the--Director-of Public Works. The contract amount shaft be adjusted to 8 reflect these changes. • • The City Council of the City of San Juan Capistrano reserves the right to reject any and all proposals received, to compare the relative merits of the respective proposals and to choose that which in the opinion of the City Council will best serve the interests or needs of the City. The City has no obligation to continue any or all programs each year and it is also understood by Contractor that the City of San Juan Capistrano has the right to reject this proposal or to award a contract to the undersigned at the prices stipulated. Signature of Bidder. STEWAyz-T A*JO AGsOe.-iss (If an individual, so state. If a firm or co-partnership, stab: the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) Dated: 1000 C>+C N66-oc.(o S+� Business Address 5ANC-L(2M61.rM,CAR2.L-?3 Dated: q- t S- 64.- (,q yci) qq8- q2-50 Telephone Number Further, the undersigned bidder certifies that he has thoroughly chredced the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. Dated: 10190 GA1.r C� Xh�E Gro , S7i; 0 Business Address 5MJ c l cnN'�97-`73 Dated: q - 18 02 ycf L/qb- q?-s& Telephone Number 9 SENSING -THISTLE ABATEMENO For those submitting proposals for Thistle Abatement, Contractor shall be required to possess a valid Pest Control Operators Business License and Pest Control Applicators License. Please attach copies of current licensing as follows and submit as a part of the proposal package: License Attached Yes No Pest Control Operators Business License Pest Control Applicators License Additional Requirements If awarded the contract for thistle abatement, Contractor shall be responsible for providing City with an Advisory Report, prepared by a Licensed Pest Control Advisor and approved by the Orange County Agriculture Commission, which provides specific method and chemical recommendations for abatement of thistle. Upon approval by the County Agriculture Commission, Contractor shall be responsible for providing licensed qualified applicators to perform the work. Additionally, Contractor shall be responsible for providing monthly chemical usage reports to the County Agriculture Commissioner, with copies provided to City. Said amounts are to include and cover all taxes, the performing of all the labor requisite or proper and the providing of all necessary machinery, tools, apparatus, and other means of maintenance; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications for the work. All prices quoted above shall include removal and disposal of all material, such as sludge, grease, water, mrd, roots, etc., from the project sites. All prices quoted above shall include traffic control if required by City. Contractor will not be required to pay for permits on City projects. If the contract is awarded, the undersigned agrees to enter into a contract with the City and to commence work within fifteen (15) calendar days from the date of execution thereof. It is anticipated that the date to commence work shall be November 5, 2002. 10 It is understood that thereserves the right to increase or the frequency of any item or portion of tfWwork or to omit portions of the am as may be deemed necessary by the Director of Public Works. The contract amount shall be adjusted to reflect these changes. It is also understood by Proposer that the City of San Juan Capistrano has the right to reject this proposal or to award a contract to the undersigned at the prices stipulated. Signature of Bidder: wR(LT ANO A550cfATE-, (If an individual, so state. If a firm or co-partnership, sial the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) Dated: q- (8-02 1OCcCJ C.ALLa A—)G&OGty S7i;O Business Address rjiPN C.L Mev, CA-9 Z�7 Dated: 9-r8-o2, (gg-g) `fct8- 172 So �4 Telephone Number Further, the undersigned Proposer"r certifies that he has thoroughly checked the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. Dated: q-(8 -02, /0(c0 C.04" A)r;�Focuo , 9'6; O Business Address SAry GI.Erv1 Csr gZL73 Dated: q-1 B-o L q`iq ` ct5- q2-56 �/ Telephone Number &TATEMENT OF EXPERIENCE THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. (The Contractor shall have 5 years of comparable weed abatement experience.) 1. Proposer's Name Company Name 2. 10 Lo Gil UZ- N6&0cGj o S7F 13 SA�J 0,LGritQJF9 t CA qZ,&?3 Business Address 3. (q") 418- 9z5o Business Telephone Number 4. List at least six (6) Contracts of a similar type - either currently held or held within the past 24 months. From 83 to CyL City/Company Contact Person Contract And Number Amount ,-/q3- (036/ 1 g87- 02. C-TY Or 54JJushu CA-P6-r9Af?J0 ?W!1 AM/2a-AJ1 W,voo_Uo + �� 3(0l- 8278 /g0f0 - 02 Grit, Gi S'"i ctlana?UT5 gb,acZo•oaf Lfc-7- o3Ro 19gd - 02 0m/ 1-4-- LA6unrA P,4�4;" HiW PNru-(P5 201 oo ,o0+- q4 cet oo 1 q6'7- 02 -Ffio L. S(4 cJow t-� 50, C0-00+ 344-1057, l qq 5- 02- -T R4A) J�n Y ac,000.00 + ature S'f�wr� Af.10 A�.��cpFt7� Company 12 LIST OF EQUIPMENT THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. 1. eD sTG;WAPz-T S-r-6W^V--T AtJD AsSousl�� Proposer's Name Company Name 2. l o(00 I&TE7 D S PiJ CA-GM6AgVF ,GA q26-7 3 Business Address 3. amt- 44118- crz-50 Business Telephone Number 4. List equipment owned by the quoting firm that is available for use on this contract. Provide type, make and model year. Use additional sheets if necessary. i) aao J r> Ds-s5 30 W aaDEAqVps, rgC +o - [o CeA-r )SAW& z) 16ta o JO y so (� q) I -C.omeugru MLTAL- SttcP 3) I a 6i o 2— G eFm?-m 0" a-' scm Pe7L-s 10) 3 • G-Mn-A6(--- FAcu-t n 6�5 Pbg-TAS) 3 - aoo Esaa- S€gA\/ V4 6-'S 11) 3 - FAD-iR�1t oRS 5� tot cto I - PoR--rAF3L-a w6LoE?- �twD C"W- 6� 1aRo I - g' - I - [2' Puu. 015K- (Q9LLP..t,(;roFr--S ) 1� 8 ' �t1.fA G V 14+(Iv O Mo w CR-S ��. 5. List equipment the quoting firm is planning to purchase for use on this contract. WWA,raV612- IS IU�C.C-55AR-�� TU c�rnPt b'Tt✓ 'IkKS t aJEd Signature STEW Aft7l- At-0 P65:5 C-i A-tS Company 13 XAo?�o Gc1-V D` SAI,1 c1U� GlAll'lSTP,A !tR! L �L S� GN I LICENSE NUMBER SIAIE Of CALIF' MIA •,; DEPAR f MEN f OF PES I ICID' IIEGUI ATIOPI i 01946 00000 6301, SInEl ' SACRn MCNrO. CALII '11MIA 9581A 15161 '1.15-4• 18 PEST CONTROL BUSIN"SS LICENSE THIS LICENSE EXPIRES � December 11. 2000 � 0 WMF RICAN HORTICULTURAL PEST CONI P01 1915 PALERMO COURT VIS'CA, CALIFORNIA 92083 ; ® POST THIS LICENSE PROMINEN I.Y IN rUBLIC VIEW THIS LICENSE IS NOT TRANSFERABLE- ANY CI-IANGE ''I OWNCRSI IIP REQUIRES A NEW LICENSE. C � c Z _ 3 r v i APPLICATORSTATE OF CAUFORNIA QUALIFIED IME BILLY LEE E s COURT VISTA CA 0 : 1 4 y 1 5 4 • • STEWART AND ASSOCIATES 1060 Calle Negocio, Suite D San Clemente, CA 92673-6294 Emergency Medical Facility Designation and Procedure 1. If an injury were to occur on a worksite all work will come to a complete stop immediately. 2. All men will be pulled off of the worksite. 3. Injured party will be taken to one of two designated facility. 4. Work will not be resumed until a complete investigation of the incident has been completed. Emergency Facilities 1. South Coast Medical Center 31872 Coast Highway Laguna Beach, CA 92651 (949) 499-1311 Emergency Room (949) 499-7193 2. San Clemente Hospital and Medical Center 654 Camino De Los Mares San Clemente, CA 92672 (949) 496-1122 • w STEWAR'T AND ASSOCIATES 1060 Calle Negocio, Suite D San Clemente, CA 92673-6294 Training Safety Procedures Training takes place once a month on the 2nd Monday of the month from 8:00 a.m. to 11:00 a.m. This is to ensure that all employees have complete knowledge of safety procedures to maintain a safe working environment. The following topics are covered: 1. First Aid 2. Proper attire 3. Proper use of equipment & tools 4. Pesticide control 5. Proper clean up of worksite and equipment 6. Pesticide usage 7. Traffic control 8. Confined space 9. Geological evaluation • w STEWART AND ASSOCIATES 1060 Calle Negocio, Suite D San Clemente, CA 92673-6294 Insurance All documents are currently on file at the City of San Juan Capistrano 1. Liability Insurance 2. Workman's Compensation Insurance 3. Vehicle Insurance 4. City Business License STEWART AND ASSOCIATES 1060 Calle Negocio, Suite D San Clemente, CA 92673-6294 Subcontractors 1. American Horticultural Pest Control Billy Lee Holder Jr. 1915 Palmero Court Vista, CA 92083 Employee Trainer in knowledge of Pesticide Regulation & Control STEWART AND ASSOCIATES 1060 Calle Negocio, Suite D San Clemente, CA 92673-6294 24 hr Emergency Contact List 1. Ed Stewart Office# (949) 498-9250 (Owner) Home#(949) 498-4708 Cell# (949) 795-5798 2. Frenchie Monceaux Cell# (949) 795-0807 (Field supervisor) Home# (949) 361-4808 3. Bernece Di Carlo Office# (949) 498-9250 (Office secretary) Cell# (949) 412-2856 4. Amy Torres Office# (949) 498-9250 (Office secretary) Cell# (949) 533-7814 Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OFF SAN JUAN CAPISTRANO CONSULTANT By: ATTEST: Margaret R. Monahan, City Clerk APPROVED AS TO FORM: John R. Shaw, City Attorney 33