05-0924_RBF CONSULTING_Action Reminder0
32400 PASEO AOELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493.1053 FAX
www.sanjuancapistrano.org
A
June 4, 2007
� �A196111e
' amused
1776
Robert Bein, William Frost & Associates
14725 Alton Parkway
Irvine, CA 92618
RE: Compliance with Insurance Requirements
system(Terminal Reservoir No. 2 Replaces
The following insurance document is due to expire:
MEMBERS OF THE CITY COUNCIL
SAMALLEVATO
THOMAS W. HRIBAR
MARK NIELSEN
JOE SOTO
DR. LONDRES USO
c c
Plan Checkjgathodic protection
JnV Pl
nlda acida Slide Repairs
✓ Workers' Compensation Certificate 7/1/2007
Please submit updated documentation by the above expiration date to the City of San
Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan
Capistrano; C# 92675 or fax to (949) 493-1053. If you have any questions, please
coglacq me a (949) 443-6309.
�IMi
or is
Deputy City ClerkZ��
cc: Christine Casper, Secretary
San Juan Capistrano: Preserving the Past to Enhances .111 � NLU,
31�(Q C)l
CITY CLERK'S DEPARTMENT - ACTION REMINDER
Peter Salgado, Senior Civil Engineer
FM: Christy Swanson, Administrative Secretary DATE: March 15, 2007
SITUATION:
On August 24, 2005, the City of San Juan Capistrano entered into a Personal Services
Agreement with RBF Consulting to provide engineering services for the Avenida Placida
Landslide — Krum Reservoir Pipeline Rehabilitation.
ACTION REQUESTED:
Said Agreement states services shall be completed by June 30, 2006.
On June 1, 2006, said agreement extended to September 9, 2006.
On September 7, 2006, said agreement extended to November 9, 2006
On October 16, 2006, said agreement extended to January 9, 2007.
On December 13, 2006, said agreement extended to April 9, 2007.
Please notify this office if agreement has been extended or completed.
ACTION TO BE TAKEN:7'e:2
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED:��91D 7
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
Tickler Date: 06/01/06 09/01/06
Deadline Date: 06/30/06 09/30/06
(600.30/rbo
10/15/06 12/15/07 03/15/07
11/09/06 01/09/07 04/09/07
CITY CLERK'S DEPARTMENT - ACTION REMINDER
F M: Christy Swanson, Administrative Secretary DATE: December 15, 2006
SITUATION:
On August 24, 2005, the City of San Juan Capistrano entered into a Personal Services
Agreement with RBF Consulting to provide engineering services for the Avenida Placida
Landslide — Krum Reservoir Pipeline Rehabilitation.
ACTION REQUESTED:
Said Agreement states services shall be completed by June 30, 2006.
On June 1, 2006, said agreement extended to September 9, 2006.
On September 7, 2006, said agreement extended to November 9, 2006
On October 16, 2006, said agreement extended to January 9, 2007
Please notify this office if agreement has been extended or completed.
ACTION TO BE TAKEN: ivf t, -7` -ez` '? D
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED: /L%/3 J/Z., U(j
Tickler Date: 06/01/06
Deadline Date: 06/30/06
(600.30/rbO
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
09/01106 10/15106 12/15/07
09/30/06 11/09/06 01/09/07
=} „zS i ('kAOCC
QUI 5l4I0CP
CITY CLERK'S DEPARTMENT - ACTION REMINDER
TO: P6Nt1$Wq*b01S66W1 Civ? Engineer
F M: Christy Swanson, Administrative Secretary DATE: October 15, 2006
SITUATION:
On August 24, 2005, the City of San Juan Capistrano entered into a Personal Services
Agreement with RBF Consulting to provide engineering services for the Avenida Placida
Landslide — Krum Reservoir Pipeline Rehabilitation.
ACTION REQUESTED:
Said Agreement states services shall be completed by June 30, 2006.
On June 1, 2006, said agreement extended to September 9, 2006.
On September 7, 2006, said agreement extended to November 9, 2006
Please notify this office if agreement has been extended or completed.
ACTION TO BETAKEN: e5w/ww -P l /f'/0° 0 �
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED:
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
Tickler Date: 06/01/06 09/01/06 10/15/06
Deadline Date: 06/30/06 09/30/06 11/09/06
(600.30/rbo
CITY CLERK'S DEPARTMENT - ACTION REMINDER
Peter Salgado, Senior Civil Engineer
F M: Christy Swanson, Administrative Secretary DATE: September 1, 2006
` SITUATION:
On August 24, 2005, the City of San Juan Capistrano entered into a Personal Services
Agreement with RBF Consulting to provide engineering services for the Avenida Placida
Landslide — Krum Reservoir Pipeline Rehabilitation.
ACTION REQUESTED:
Said Agreement states services shall be completed by June 30, 2006.
On June 1, 2006, said agreement extended to September 9, 2006.
Please notify this office if agreement has been extended or completed.
ACTION TO BE TAKEN: l-:e7s- zp 7h Awr—:70
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED:
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
Tickler Date: 06/01/06 09/01/06
Deadline Date: 06/30/06 09/30/06
(600.30/rbf)
0
0
AMENDMENT TO PERSONAL SERVICES AGREEMENT
st
THIS AMENDMENT is made and entered into this day of J 6
by and between the City of San Juan Capistrano (hereinafter referred s t "City")
and RBF Consulting, Inc., (hereinafter referred to as "Consultant").
RECITALS:
WHEREAS, City and Consultant have entered into a Personal Services
Agreement dated August 24, 2005, for a total of $233,780 for engineering services for
the Avenida Placida Landslide — Krum Reservoir Pipeline Stabilization; and,
WHEREAS, City and Consultant agree that additional services outlined in the
cost proposal as set forth in Exhibit "A", attached and incorporated herein by reference,
are required for which extra compensation will become due.
City and Consultant mutually agree as follows:
Section 1. Additional Work
The additional scope of work to be performed by Consultant shall consist of
additional design services as set forth in Exhibit "A".
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of
its profession.
Section 2. Additional Compensation
City hereby agrees to pay the additional sum of Four Thousand Six Hundred
($4,600) for a revised total contract price of $238,380 to Consultant for those services
performed as set forth in Exhibit "A". These additional services to the Agreement shall
commence on the effective date of this Amendment.
Section 3. Relationship to Agreement
Except as to Sections 1 and 2 herein, all other terms and conditions of the
Agreement shall remain unchanged.
Section 4. Entire Agreement
This entire Agreement between City and Consultant with respect to those extra
services described herein, and any other understandings, oral or in writing, are hereby
superseded.
gD
0
0
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
APPROVED AS TO FORM:
4k'�-
I
John Shaw, City Attorney
CITY OF SAN JUAN CAPISTRANO
By: �-
Dave Adams, City Manager
0
FBF
CONSULTING
July 14, 2006
JN 10-104476
Mr. Peter Salgado
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Subject: Krum Reservoir Project
Proposal for Addendum No. 1
Dear Mr. Salgado:
RBF Consulting is contracted with the City of San Juan Capistrano to provide
engineering services for the Krum reservoir project. In order to complete the project
RBF Consulting has performed the following tasks that are beyond the original scope of
work:
A. Materials Testing Services, Ninyo & Moore
Our geotechnical sub -consultant on this project has -performed extra deputy
inspection and materials testing services for concrete and field welding associated
with the pipeline rehabilitation portion of the project. Final invoice was received from
Ninyo & Moore on June 29, 2006; our cost includes an additional 10% for
coordination and processing.
Cost for additional inspection and material testing is $3,500.
B. Construction management and inspection
RBF provided additional construction management and inspection services in the
month of June, for the final phase of construction of the pipeline rehabilitation project.
Cost for additional construction management and inspection is $1,100.
The total cost for extra work performed under this addendum is $4,600.
RBF is pleased to provide these additional services for the Krum Reservoir Project.
If you have any questions, feel free to call me at (949) 855-3638. Thank you.
4 WSincrely,
Michael Ma quis, P
Project Manager
EXHIBIT A
PLANNING ■ DESIGN ■ CONSTRUCTION
14725 Alton Parkway, Irvine, CA 92818-2027 • P.O. Box 5705/, Irvine, CA 92619-7057 • 949.472.3505 -FAX 949.472.8373
Offices located throughout California, Arizona & Nevada • www.RBEcom
9
32400 PASEO ADEI—ANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAX
www.sanjuancapistrano. org
July 31, 2006
TRANSMITTAL
I
Michael Marquis
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618-2027
Jia
11[MNIIffO
tsnluslm � 1961
1776
FROM: Maria Guevara — Deputy City Clerk (949) 443-6309
MEMBERS OF THE CITY COUNCIL
RE: Amendatory Agreement — Avenida Placida Landslide — Krum Reservoir Pipeline
SAM ALLEVATO
DIANE BATHGATE
WYATT HART
JOE SOTO
DAVID M. SWERDLIN
An original, executed amendatory agreement is enclosed for your records. Thank you for
maintaining current documentation of compliance with insurance requirements.
If you have questions concerning the agreement, please contact Peter Salgado, Senior Civil
Engineer (949) 443-6366.
CC: Peter Salgado, Senior Civil Engineer
San Juan Capistrano: Preserving the Past to Enhance the Future
0
0
CITY CLERK'S DEPARTMENT - ACTION REMINDER
" : Peter Salgado, Senior Civil Engineer
ppj6'.(Christy Swanson, Secretary DATE: June 1, 2006
SITUATION:
On August 24, 2005, the City of San Juan Capistrano entered into a Personal Services
Agreement with RBF Consulting to provide engineering services for the Avenida Placida
Landslide — Krum Reservoir Pipeline Rehabilitation.
ACTION REQUESTED:
Said Agreement states services shall be completed by June 30, 2006.
Please notify this office if agreement has been extended or completed.
ACTION TO BE TAKEN: 70 9/30 `fir
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED: 6// /07.,
Tickler Date: 06/01/06
Deadline Date: 06/30/06
(600.30/rbo
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
• 0
PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into thig-,�'/ day of 2005,
by and between the City of San Juan Capistrano (hereinafter referred to as the "City")
and RBF CONSULTING, (hereinafter referred to as "Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to provide engineering services for the Avenida Placida Landslide — Krum
Reservoir Pipeline Rehabiliation; and
WHEREAS, Consultant is qualified by virtue of experience, training, education
and expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Consultant shall consist of those tasks as
set forth in Exhibit 'A" attached and incorporated herein by reference.
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of
its profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed no later than June 30, 2006.
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall be for a not to
exceed fee of Two Hundred Thirty -Three Thousand Seven Hundred Eighty Dollars
($233,780) as set forth in Exhibit "A," attached and incorporated herein by reference.
3.2 Rate Schedule.
The services shall be billed to the City as set forth in Exhibit "A," attached and
it
Sr
incorporated herein by reference. Included within the compensation are all the
Consultant's ordinary office and overhead expenses incurred by it, its agents and
employees, including meetings with the City representatives and incidental costs to
perform the stipulated services. Submittals shall be in accordance with Consultant's
proposal.
3.3 Method of Payment.
Notwithstanding the payment terms outlined in Exhibit "A", Consultant shall
submit monthly invoices based on total services, which have been satisfactorily
completed and specifying a percentage of projected completion for approval by the City.
The City will pay monthly progress payments based on approved invoices in
accordance with this Section.
For extra work not part of this Agreement, a written authorization from City is
required prior to Consultant undertaking any extra work.
3.4 Records of Expenses.
Consultant shall keep complete and accurate records of all costs and expenses
incidental to services covered by this Agreement. These records will be made available
at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not
an agent or employee of City, and shall obtain no rights to any benefits which accrue to
City's employees.
Section 5. Limitations Upon Subcontractinq and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required
without written approval of the City. This Agreement may not be assigned, voluntarily or
by operation of law, without the prior written approval of the City. If Consultant is
permitted to subcontract any part of this Agreement by City, Consultant shall be
responsible to City for the acts and omissions of its subcontractor as it is for persons
directly employed. Nothing contained in this Agreement shall create any contractual
relationships between any subcontractor and City. All persons engaged in the work will
be considered employees of Consultant. City will deal directly with and will make all
payments to Consultant.
Section 6. Changes to Scope of Work.
2
0 •
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the City, the Parties hereto shall execute an addendum to
this Agreement setting forth with particularity all terms of the new agreement, including
but not limited to any additional Consultant's fees.
Section 7. Familiarity with Work and Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated
the work to be performed; (2) it has investigated the proposed construction site,
including the location of all utilities, and is aware of all conditions there; and (3) it
understands the facilities, difficulties and restrictions of the work under this Agreement.
Should Consultant discover any latent or unknown conditions materially differing from
those inherent in the work or as represented by City, it shall immediately inform City of
this and shall not proceed with further work under this Agreement until written
instructions are received from the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement. Consultant shall
complete the Scope of Services as set forth in the schedule included in Exhibit "A",
attached and incorporated herein by reference.
Section 9. Compliance with Law.
Consultant shall comply with all applicable laws, ordinances, codes and
regulations of federal, state and local government.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product.
At the completion of the contract period, Consultant shall have delivered to City
at least one (1) copy of any final reports and architectural drawings containing
Consultant's findings, conclusions, and recommendations with any support
documentation. All reports submitted to the City shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and
approval of the City.
3
0 0
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant
in connection with the performance of its services pursuant to this Agreement are
confidential to the extent permitted by law, and Consultant agrees that they shall not be
made available to any individual or organization without prior written consent of the City.
All such reports, information, data, and exhibits shall be the property of the City and
shall be delivered to the City upon demand without additional costs or expense to the
City. The City acknowledges such documents are instruments of Consultant's
professional services.
Section 13. Indemnity.
Consultant agrees to protect, and hold harmless City, its elected and appointed
officials and employees from any and all liabilities, expenses or damages of any nature,
including reasonable attorneys' fees, for injury or death of any person or damage to
property or interference with use of property resulting from errors and omissions
committed by Consultant arising from the negligent acts of Consultant, its agents,
employees and subcontractors in carrying out its obligations under this Agreement.
Section 14. Insurance.
Insurance required herein shall be valid for a minimum of one year, or term of
contract, whichever is longer, and it shall be provided by Admitted Insurers in good
standing with the State of California and having a minimum Best's Guide Rating of A -
Class VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force and
effect Comprehensive General Liability coverage in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period.
14.2 Comprehensive Automobile Liability.
4
0 0
Throughout the term of this Agreement, Consultant shall maintain in full force and
effect Comprehensive Automobile Liability coverage, including owned, hired and non -
owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as
required by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit the
insurance certificates, including the deductible or self -retention amount, and an
additional insured endorsement to the Consultant's general liability and umbrella liability
policies to the City Clerk's office for certification that the insurance requirements of this
Agreement have been satisfied.
14.5 Errors and Omissions Coverage
Throughout the term of this Agreement, Consultant shall maintain Errors and
Omissions Coverage (professional liability coverage) in an amount of not less than One
Million Dollars ($1,000,000). Prior to beginning any work under this Agreement,
Consultant shall submit an insurance certificate to the Clerk of the Board's office for
certification that the insurance requirements of this Agreement have been satisfied.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor the
coverages reduced, until after thirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions have
been satisfied.
61
0 0
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the City
has issued a written "Notice to Proceed" verifying that Consultant has complied with all
insurance requirements of this Agreement.
Section 15. Termination.
City and Consultant shall have the right to terminate this Agreement without
cause by giving thirty (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten (10)
days' notice to the other party of a material breach of contract. If the other party does
not cure the breach of contract, then the agreement may be terminated subsequent to
the ten (10) day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses,
or to such other addresses as may be designated by written notice. These addresses
shall be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Public Works Director
To Consultant: Steve Speakman
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618-2027
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of
this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs
and necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
0
0
0
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
ATTEST:
R. Monahan, City
APPROVED AS TO FORM:
John R. j;
9
0
Proposal to Provide Final Design and Construction Services for the Krum Reservoir Pipeline and
Lower Landslide Rehabilitation Project and — City of Son Juan Capistrano August 15, 2005
Project Understanding
RBF Consulting proposes to provide engineering and construction related services to 1) provide final design for
the Krum Reservoir water pipeline rehabilitation and 2) construction related services including construction
management and construction inspection. The services proposed within this scope of work will include
coordination with the City's Geotechnical Engineer (Lawson & Associates Geotechnical Consulting, Inc. (LGC)),
implementation of LGC's recommendations regarding the caissons, tiebacks, and grade beam rehabilitation
methods.
The final design will be based up the recommended alternative detailed in the approved preliminary design
technical memorandum, which is the process of being completed. The recommended alternative and the basis of
this proposal is the installation of caissons. The design will include the structural design of up to 24 caissons,
tiebacks, and a grade beam interconnecting the caissons as well as design of a temporary above ground pipeline
and replacement of pipeline interfering with the caisson construction. The work will include preparation of plans,
specifications, and a construction cost opinion.
Scope of Services
Task 1 - Pipeline Location and Utilities
An important part of the design will be locating the alignment and depth of the existing pipeline. RBF
proposes to perform potholing and survey services in order to locate the portion of the pipeline adjacent to the
upper landslide.
Task 1.1 Potholing. RBF will hire Saf-R-Dig to complete the potholing of the AC pipeline. Three holes will
be prepared by vacuum extraction methods. Native soil will be utilized for backfill.
Task 1.2 Design Survey. RBF will perform a field survey to provide an accurate profile over the top of the
existing pipeline, plot the limits of the existing roadway, and pick-up the location of the existing
pipeline based upon markers left by the pothole sub -contractor. Survey will be based upon
Orange County GPS Benchmarks and NAD 83 Datum. An aerial topo will be prepared with
dimensions of approximately 1000' by 400' for the pipeline rehabilitation portion of the project.
The topographical map provided by the City was determined by field survey not to be adequate
for the design of the pipeline rehabilitation portion of the project.
Task 1.3 Utility Research. RBF will perform utility research by contacting Underground Service Alert to
determine the utility agencies in the area. RBF will contact these utilities in writing and by phone
in order to request utility maps and determine locations of utilities. Utilities will be plotted on the
plans based upon records received from these agencies.
Task 1 A Utility Coordination. RBF will provide coordination with SDG&E and SBC in order to complete the
work. This effort includes up to two meetings with these two utilities.
Task 2 — Engineering and Plan Preparation
RBF will provide structural design of the caissons based upon data and recommendations from LGC.
Stamped structural calculations will be completed and provided by RBF for the design of the caisson system,
including the 24" diameter caissons (up to 24), tiebacks, and gradebeam.
H:\PDATA\10104476\Admin\Proposal\Final Design - Krum Pipeline_Caissons\SOW-8_15_05.doc EXHIBIT A
Page 1
Proposal to Provide Final Design and Construction Services for the Krum Reservoir Pipeline and
Lower Landslide Rehabilitation Project and — City of San Juan Capistrano August 15, 2005
The final design plans will be prepared and will include structural plans for the caisson, tiebacks, and
gradebeam, pipeline plan and profile for the temporary and permanent pipelines (if required, up to 400 If) for
the work, and a grading plan for the interim grading required for the tie -backs and caisson placement. A
erosion control plan will also be included. The drawings listed in the attached Table 1 are included in the
scope of work. Plan and profile will be developed at 1" = 40' or 1" = 30' scale horizontal and 1" = 4' vertical.
Task 3 — Specifications
Contract documents will be developed based upon technical specifications developed by RBF with remaining
portions provided by the City. Technical specifications will be prepared in CSI format.
Task 4 — Construction Cost Opinion
A construction cost opinion will be prepared and submitted with each submittal described below.
Task 5 — Design Meetings
The final design meetings indicated in the following table are included in the scope of work. Construction i
meetings are described in Task 8. Additional meetings required during design or meetings not specified
herein will be attended on a time and material basis. Hourly rates for Fabio Escobar and Steve Speakman
are $152 per hour. Structural Engineer rate is $152 per hour. Project Engineer rate is $116 per hour.
Construction Manager rate is $145 per hour. Construction Inspector is $93 per hour.
No.
Descriotion
Date 1
1
Site Utility Visit
7/28105
2
Geotech Meeting
8/4/05
3
Progress Meeting
8/19/05
4
Progress Meeting
9/15/05
5
Construction Meetings
See Task 8
(1) Tentative dates.
Task 6 — Bid Phase Services
RBF will assist the City by providing the following tasks during bidding of the work.
Task 6.1 Pre -Bid Meeting. RBF will administer the pre-bid meeting, go to the site, if required, and prepare
minutes of the meeting.
Task 6.2 Answer Contractor Questions. RBF will address written questions received up to 7 calendar days
prior to the bid opening.
Task 6.3 Prepare Addendum. RBF will prepare specification and plan modifications or detail
supplementation for up to two addendums for the work, if required.
Task 7 — Construction Services (Krum Reservoir Pipeline Rehabilitation)
Task 7.1 Construction Engineering Services. RBF will provide the following services in support of the City
during the construction phase.
H:\PDATA\10104476\Admin\Proposal\Final Design - Krum Pipeline_Caissons\SOW_8_15_05.doc
Page 2
Proposal to Provide Final Design and Construction Services for the Krum Reservoir Pipeline and
Lower Landslide Rehabilitation Project and — City of San Juan Capistrano August 15, 2005
7.1.1 Shop Drawing Review. RBF will review up to 10 shop drawings (1 initial review and 1 resubmittal
review) for the project.
7.1.2 Request For Information (RFI). RBF will prepare a response to up to eight written RFI's.
7.1.3 Preparation of Record Drawings. RBF will prepare Record Drawings based upon the
Contractor's records. RBF will replot mylars and stamp them "Record Drawings." RBF will also
resign the mylars. The City shall coordinate resigning of the record drawings for signatures other
than those of RBF employees.
Task 7.2 Construction Management Services. RBF will provide the following construction services during
construction
7.2.1 Construction Management. The RBF construction manager will administer the Pre -Construction
meeting, review and respond to change order requests, process pay requests, attend meetings
every other week during the construction period. This proposal covers a five-month construction
period.
7.2.2 Construction Inspection. Part time construction inspection will be provided during a five-month
period, which will consist of 16 hours a week with up to two visits per week. Special structural
inspection will be provided (see 8.2.4). Daily reports will be developed and a photographical
record of construction will be provided. Coordination with Ninyo and Moore for materials testing
is included in this task. Daily reports will be supplemented by the City's Geotechnical inspector
who will be inspecting the borings as they are drilled. It is understood that the City's Geotechnical
inspector will provide the daily inspection required for the Lower Landslide Project.
7.2.3 Construction Meetings. Meetings every other week will be administered by the Construction
Manager and the Construction Inspector.
7.2.4 Material Testing. Concrete material testing will be accomplished by Ninyo and Moore on the
concrete placed for the work. A deputy inspector will inspect the rebar prior to placement of
concrete. For scope and conditions for this task see Attachment No. 1 which is hereby
incorporated into this scope of services.
Task 8 — Construction Services (Lower Landslide, Avenida Placida)
Task 8.1 Construction Services. RBF will provide the following construction services during construction
8.1.1 Construction Inspection. The RBF inspector will provide up to two visits per week for inspection
of the project during a two month period.
Task 9 — Construction Staking (Lower Landslide, Avenida Placida)
RBF Consulting shall perform the following Scope of Survey Services for grading improvements in San Juan
Capistrano, California. The Scope of Services and Fee Schedule in this Agreement is based on the following
plans:
1. Grading Plans for the Lower Landslide, Avenida Placida "Krum Reservoir" prepared by RBF Consulting
Unless otherwise noted, RBF Consulting shall provide one set of line and grade stakes for each of the following
Work Tasks:
Task 9.1 Limits Of Grading Stakes
These stakes were determined not to be necessary.
Task 9.2 Daylight Stakes
H:\PDATA\10104476\Admin\Proposal\Final Design - K= Pipeline_Caissons\SOW_8_15_05.doc
Page 3
0 0
Proposal to Provide Final Design and Construction Services for the Krum Reservoir Pipeline and
Lower Landslide Rehabilitation Project and — City of San Juan Capistrano August 15, 2005
Stakes shall be set at approximate 50 -foot intervals where the cut or fill contacts existing topography and
marked with the elevation of the top of the stake. Daylight stakes shall be set on even foot contours where
feasible. Stakes can be offset if requested by the Client or Contractor prior to digitizing.
Task 9.3 Buttress Back Cut Stakes
Consultant shall provide staking for buttress back -cut excavation.
The front of the Keyway shall also be staked for a front cut slope. Stakes shall be set on approximate 50 -foot
intervals with cuts marked to the toe of the keyway along with the dimensioned width of the keyway.
Dimensions of buttress keyways and the steepness of the back cut shall be supplied to the Consultant in
writing by the Client or Client's designated Geotechnical Consultant prior to the initiation of staking
procedures.
Consultant shall locate buttress sub drains in buttress keyways only if specifically requested by Client.
Task 9.4 Slope Stakes
Slope stakes shall be set at approximate 50 -foot intervals and at BCs, ECs and other points of control at an
offset to be agreed upon. Slope stakes shall be marked with cut or fill information, slope ratios and bench
grades.
When the height of any slope exceeds 60 feet, an additional set of slope stakes or correction stakes shall be
provided at each 60 -foot vertical increment.
Task 9.5 Rough Grade Line and Grade Certification
RBF Consulting shall certify line and grade of all slopes and benches shown on the referenced grading plans
at the conclusion of rough grade construction.
The budget amount shown hereon for this Work Task is based on one grading acceptance review.
Rough grade acceptance measurements shall be taken in the following locations:
1. Slopes: Slopes adjoining streets shall be measured at approximate 50 -foot intervals. Slopes not
controlled by either lots or streets shall be measured at approximate 50 -foot intervals.
Rough grade site acceptance shall be based upon 90% of the Field measurements meeting the following
tolerances:
Item
Horizontal
Vertical
Tops a PL's
±0.3'
±0.3'
Tops not @ PL's
±1.0'
±0.3'
Toes PL's
±0.3'
±0.2'
Toes not a PL's
±1.0'
±0.3'
Sloe Inclination
±0.5' normal to the
plane of the slope.
RBF Consulting may, at its discretion, elect to perform as -constructed topographic Surveys by traditional or
aerial photogrammetric methods for the purposes of grading certification.
After acceptance of grading, Consultant shall provide with a letter of certification of line and grade for rough
grading.
Task 9.6 Desilting Basin Rough Grade Stakes
H:\PDATA\10104476\Admin\Proposal\Final Design - Krum Pipeline_Caissons\SOW_8_15_05.doc
Page 4 IIIa�iG'
Proposal to Provide Final Design and Construction Services for the Krum Reservoir Pipeline and
Lower Landslide Rehabilitation Project and — City of Son Juan Capistrano August 15, 2005
One set of grade stakes shall be provided for rough grading for the desilting basins as shown on the
referenced rough grade plans.
Slope stakes shall be set at approximate 50 -foot intervals and at BCs, ECs and other points of control at an
offset to be agreed upon. Slope stakes shall be set for slopes higher than. Back-up slope stakes shall be set
when the height of the slope exceeds six (6) feet. Slope stakes shall be marked with cut or fill information,
slope ratios and bench grades.
Contour stakes for bottom finish grade shall be set on a 50 -foot grid or along even contour lines at 50 -foot
intervals and marked cut or fill to finished grade.
One set of line and grade stakes for the basin pipelines shall be provided at 25 -foot intervals.
Task 10 — Construction Staking (Krum Reservoir Pipeline Rehabilitation)
RBF Consulting shall perform the following Scope of Survey Services for grading improvements in San Juan
Capistrano, California. The Scope of Services and Fee Schedule in this Agreement is based on the following
plans:
1. Krum Reservoir Pipeline Rehabilitation Plans "Water Improvements, Krum Reservoir" prepared by RBF
Consulting
Unless otherwise noted, RBF Consulting shall provide one set of line and grade stakes for each of the following
Work Tasks (see also conditions in Task 9):
Task 10.1 Caisson Stakes
RBF shall provide two sets of stakes for the 24 caissons.
One set of stakes shall be offset to the center of each caisson. Offset stakes shall be marked with a cut or fill
to the top of the caisson.
One additional set of stakes shall be set at the actual caisson location for centering the drilling auger. In lieu
of setting stakes on the actual caisson location Client may elect to request Consultant to provide one a set of
stakes set for line only at each offset location stake.
Design Schedule
The initial 75% submittal will be on August 23, 2005 or twenty-one calendar days from the date of a written and
signed notice to proceed, whichever one is later. The aerial topographical map will not be available for the 75%
submittal. The 100% submittal will be submitted twenty one calendar days after all comments to the 75%
submittal are received from the City or City representatives. Bid ready plans and contract documents will be
provided fourteen calendar days after all comments to the 100% submittal are received from the City or City
representatives. Issues or circumstances beyond the control of RBF such as relocation of power lines or
telephone lines or environmental issues may cause this schedule to be extended.
Deliverables
Deliverables will be provided at each of the submittals described below. Deliverables will be submitted to
Peter Salgado.
H:IPDATA�101044760dminTroposallpinal Design - Krum Pipeline_CaissonslSOW 8_15 05.doc
Page 5
9
0
Proposal to Provide Final Design and Construction Services for the Krum Reservoir Pipeline and
Lower Landslide Rehabilitation Project and — City of San Juan Capistrano August 15, 2005
Submittal:
Submittal Format:
Number of Copies:
75% Plan Check
11x 17 Plans and Draft
4
Technical Specifications
100% Plan Checks
24 x 36 Plans (bond) and Draft
4
Contract Documents
Bid Ready Plans and
24 x 36 Mylar Plans and Original
1
Specification
Contract Documents
Fee
The attached fee table, which is designated as Table 1, is hereby incorporated into the scope of services
described herein. Monthly invoices will be billed based upon percent complete with a total as indicated in Table 1.
This total will not be exceeded without written approval by the City.
Reimbursables and Expenses
All reimbursables, including mileage, copies, reproduction and all expenses will be billed at cost plus 5%.
Items to be provided by the City
The following items or tasks are to be provided by the City prior to the notice to proceed or in a timely manner as i
they become available.
1. Recommendations and Coordination of Geotechnical Engineer.
2. Processing of plans through departments at the City other than the Water Department or other
Governmental or private Agencies.
3. Use of City or Contractor's Trailer with desk, phone, and fax line dedicated for Inspector's use.
Exclusions
The following services are not included in these scope of services, however they can be provided if requested by
the City.
CEQA tasks, Environmental Permits, Environmental Services or other permits, or fees not
specifically included herein.
2. Cost of compaction or material testing.
3. Surveying, topographical services, right of way, or mapping services
herein.
4. Geotechnical Engineering Services other that those delineated herein.
5. Telephone utility fees.
6. Landscape Concept Plans, or Irrigation or Landscaping Plans.
7. SWPPP.
8. Re -staking for lost or destroyed stakes.
9. As -constructed surveys.
10. Storm drain stakes not specifically referenced herein.
it. Stockpile stakes or stockpile topography
12. Setting line and/or grade stakes for grading verification purposes.
13. Earth quantity calculations for buttress removals.
14. Remedial grading topographic Surveys.
H:\PDATA\10104476\Admin\Proposal\Final Design - Krum Pipeline_Caissons\SOW_8_15_05.doc
other than that indicated
Page 6 ��
0
0
Proposal to Provide Final Design and Construction Services for the Krum Reservoir Pipeline and
Lower Landslide Rehabilitation Project and — City of San Juan Capistrano August 15, 2005
15. Down drain or terrace drain stakes.
16. Any other work task not specially set forth in the above Scope of Services.
The fees proposed herein shall be valid for a period of 90 calendar days from the date of this Agreement.
Additional Services Contingency
It is anticipated that additional Survey services for re -staking or for tasks not included in this agreement may be
required. RBF Consulting shall perform such work at the request of the Client and shall document all field Survey
crew time for these tasks with "Daily Request for Field Work" tickets approved by the Client's Field
Representative. Client and Consultant agree that signed Request for Field Work Tickets are included under the
terms of this contract and shall, therefore, be invoiced monthly at the following hourly rates:
2005 Hourly Rate Schedule
1 Person Survey Crew
$145/hr.
2 Person Survey Crew
$200/hr.
Supervision (1 hour per every 8 Crew hours)
$138/hr.
Calculations for Additional Work (Hours Varies)
$110/hr.
CADD Data Processing
$110/hr.
Required office work for additional survey services, such as supervision and scheduling, calculations or data
processing for topographic surveys will also be included on the monthly invoice.
The above hourly rates are subject to an annual rate change on January 1 of each calendar year; however, rates
will not increase more than 4% in any one year without the written approval of the Client.
End of Scope of Services
H:\PDATA\10104476\Admin\Proposal\Final Design - Krum Pipeline_Caissons\SOW_8_15_05.doc
Page 7 MFI
0 0
TABLE 1
ESTIMATED HOURS AND FEE
KRUM RESERVOIR PIPELINE REHABILITATION
Task Task Description
Approximate Person Hours
Principal Project Project Designer
In Charge Manager Engineer Drafter
Total
Estimated
Fee
Task 1 - Pipeline Location and Utility Research
1.1 Potholing 3 Places
LS
$
4,000
1.2 Design Survey
LS
$
9,500
1.3 Utility Research
0
2
12
0
$
1,866
1.4 Utility Coordination SDG&E, SBC
0
12
12
0
$
3,538
Subtotal Task 1
14
24
$
18,903
Task 2 - Engineering and Plan Preparation
G1 Title Sheet, Location Map, Vicinity Map
1
4
4
24
$
4,267
G2 Access Map, General Notes
1
4
4
24
$
4,267
G3 Construction Notes, Erosion Control Notes
1
4
4
24
$
4,267
C1 Interim Grading and Erosion Control Plan
2
4
8
32
$
5,964
C2 Caisson and Tieback Layout Plan
2
4
8
32
$
5,964
C3 Cross Sections
2
4
8
32
$
5,964
C4 Detail Sheet No. 1
1
4
8
24
$
4,777
C5 Detail Sheet No. 2
1
4
8
24
$
4,777
Subtotal Task 2
11
32
52
216
$
40,248
Task 3- Specifications
1
6
12
0$
2,771
Subtotal Task 3
1
6
12
0
$
2,771
Task 4 - Construction Cost Opinion
3
4
0
$
1,012
Subtotal Task 4
0
3
4
0$
1,012
Task 5 - Design Meetings
0
12
12
1
$
3,656
Subtotal Task 5
0
12
12
1
$
3,656
Subtotal Tasks 1 - 5
12
67
104
217
$
66,590
Task 6 - Bid Phase Services
6.1 Administer Pre -Bid Meeting
0
8
0
0
$
1,338
6.2 Pre are Addendum
0
8
12
8
$
3,819
6.3 Answer Contractor's Questions
i 0i
8
8
0
$
2,358
Subtotal Task 61
01
8
8
0$
7,515
Task 7- Construction Services Krum Reservoir Pipeline Rehabilitation
7.1 Construction Engineering Services
7.1.1 Shop Drawing Review
0
10
25
0
$
4,862
7.1.2 Request for Informations
0
8
20
0
$
3,890
7.1.3 Preparation of Record Drawings
0
2
8
24
$
4,206
7.2 Construction Management Services
7.2.1 Construction Management
0
300
0
12
$
44,100
7.2.2 Construction Inspection 16 hrs/wk, 2 visits/wk
0
0
350
60
$
35,550
7.2.3 Construction Meetings included in 8.1 and 8.2
$
-
7.2.4 Material Testing
LS I
$
13,800
h:\pdata\10104476\admin\proposal\final design - kmm pipeline_caissonsWee_kwrn 8_15_05.x1s Page 1
9
0
TABLE 1
ESTIMATED HOURS AND FEE
KRUM RESERVOIR PIPELINE REHABILITATION
Task Task Description
Approximate Person Hours
Principal Project Project Designeri
In Charge Manager Engineer Drafter
Total
Estimated
Fee
Subtotal Task 7
0
320
403
96
$106,408
Task 8 - Construction Services Lower Landslide, Avenida Placida
8.1 Construction Management Services
8.1.1 Construction Inspection
0
0
162
0
$ 15,066
Subtotal Task 81
0
0
162
0
$ 15,066
Task 9 - Construction Staking Lower Landslide, Avenida Placida
9.1 Limits of Grading Stakes
LS
$ -
9.2 Daylight Stakes
LS
$ 4,500
9.3 Buttress Back Cut Stakes
LS
$ 5,200
9.4 Slope Stakes
LS
$ 8,800
9.5 Rough Grade Line and Grade Certification
LS
$ 4,700
9.6 Desilting Basin Rough Grade Stakes
LS
$ 4,000
Subtotal Task 9
0
0
0
0$
27,200
Task 10 - Construction Staking Lower Landslide, Avenida Placida
10.1 Caisson Stakes
LS
$ 4,000
Subtotal Task 10
0
0
0
0
$ 4,000
Subtotal Tasks 6 -10
0
328
573
96
$160,189
Subtotal Tasks 1 -10
12
395
677
313
$ 226,780
Other Costs:
Reimbursibles, Mila e, Copies, Other Expenses [1]:
$ 7,000
PROJECT TOTAL:
$ 233,780
[1] - See conditions in Scope of Services
h:\pdata\10104476\admin\proposal\final design - krum pipeline_caissons\fee_krum 8_15_05.xis Page 2
9
ATTACHMENT NO 1
Mr. Steven Speakman
RBF Consulting
14725 Alton Parkway
Irvine, California 92618
Subject: Proposal for Materials Testing Services
Krum Reservoir Improvements
San Juan Capistrano, California
Dear Mr. Speakman:
0
August 2, 2005
Proposal No. P-12727
Ninyo & Moore is pleased to submit this proposal to provide materials testing services for the
subject project located in San Juan Capistrano, California. The purpose of our materials testing
services will be to sample and test concrete placed on the project to evaluate conformance with
the project specifications. If requested, we will also provide deputy inspection services to evalu-
ate structural steel reinforcement for caissons, grade beams and tie -back anchors.
We understand that the project will include construction of 24 drilled cast -in-place caissons. The
caissons will be approximately 24 inches in diameter and approximately 60 feet deep. The cais-
sons will be connected to a grade beam and tie -back anchors. The purpose of the caissons is to
provide stability to the reservoir from nearby landslide conditions. Our services will not include
geotechnical observation or testing services, which is being provided by others.
Detailed plans, specifications, and construction scheduling have not been provided. Based on
our experience we anticipate that approximately four caissons may be constructed per day for a
total of approximately six days of caisson construction. We also estimate that one set of four
concrete cylinders will be collected for testing each day. We estimate that grade beam and tie-
back installation will take approximately six days. These estimates are for planning purposes
and should be reviewed by project team members. Depending on actual construction duration
our costs may vary.
SCOPE OF SERVICES
Our services will include sampling and testing of concrete cylinders on an as -needed basis dur-
ing construction. A separate scope of services is also presented to provide deputy inspection of
structural steel reinforcement and installation of tie -back anchors. Based on our understanding
of the proposed construction and our experience with similar projects, we propose to provide
the following scope of services.
Coordination and Quality Control
Attachment 1 —Page 1 of
EA
Krum Reservoir Improvements
San Juan Capistrano, California
August 2, 2005
Proposal No. P-12727
• Project coordination, technical support and management, including review of the pro-
ject plans and specifications, distribution of test reports, and work scheduling.
• Attendance at pre -construction meetings and as -needed field meetings.
Materials Testing Services
• Field technician services sampling of concrete including preparation of concrete cylin-
ders, measurement of slump and temperature, labeling, documentation, and
transporting samples to our laboratory.
• Preparation of daily reports and cylinder test data sheets.
• Laboratory testing to evaluate compressive strength of concrete, mortar, concrete and
grout specimens sampled in the field.
• Preparation and submittal of laboratory test reports.
Deputy Inspection Services
• Deputy inspection services during caisson, grade beam and tie -back construction. In-
spection services include evaluation of caisson reinforcing steel and cage placement,
placement of caisson concrete, grade beam steel reinforcement and tie -back anchors
and installation.
• Preparation of progress reports and field memoranda to document the items inspected.
• If work performed is not in compliance with the project plans and specifications, the
contractor will be notified, verbally. When corrected, the corrective action taken will be
recorded. If not corrected, the work will be rejected and the contractor and project in-
spector will be notified verbally and in writing of the rejection item.
• Issuance of final inspection reports.
ASSUMPTIONS
Based on our experience with similar projects, the following assumptions have been made in
the preparation of our scope of services:
• We assume that materials testing services will be provided based on 4 -hour per day field
work for each day of construction as estimated herein.
• We assume that deputy inspection services will be provided based on 8 -hour per day field
work for each day of construction as estimated herein. If deputy inspection services are in-
cluded in our scope of work, the deputy inspector will also prepare and collect concrete
samples.
• Our services do not include geotechnical observation or testing services.
• Our services do not include monitoring of tie -back anchor load testing.
• We assume our services are subject to prevailing wage requirements.
• Our estimated fee is based on the scope of services and assumptions outlined above and
do not include stand-by time or costs associated with retesting or reinspecting materials that
were found not to be in compliance with the project plans or specifications. Our services will
depend on the construction schedule and the contractor's operations. Hours spent that ex-
ceed those in the attached tables will be billed on a time -and -materials basis.
ESTIMATED FEES
We propose to provide materials testing and inspection services on a time -and -materials basis
in accordance with the attached Schedule of Fees and Schedule of Fees for Laboratory Testing.
Our estimated fee for the materials testing scope of services described herein is approximately
$8,800 (eight thousand eight hundred dollars). If our scope of services is to include deputy in-
Attachmc t I —Page 2 of 5
E
Krum Reservoir Improvements
San Juan Capistrano, California
0
August 2, 2005
Proposal No. P-12727
spection services we estimate that our additional fee will be approximately $5,000 (five thou-
sand dollars). The total estimated fee for materials and deputy inspection services is
approximately $13,800 (thirteen thousand eight hundred dollars).
Ninyo & Moore appreciates the opportunity to submit this proposal and looks forward to working
with you. If you have any questions regarding our scope of services or require additional infor-
mation, please contact the undersigned at your convenience.
Respectfully submitted,
NINYO & MOORE
Lawrence Jansen, C.E.G. Jalal Vakili, Ph.D., P.E.
Principal Geologist Principal Engineer
LTJ/JV/rad
Attachments: Schedule of Fees
Schedule of Fees for Laboratory Testing
Attachment I — Page 3 of 5
Krum Reservoir Improvements
San Juan Capistrano, California
SCHEDULE OF FEES
C�
Principal Engineer/Geologist/Environmental Scientist .............................................
Senior Engineer/Geologist/Environmental Scientist ................................................
Senior Project Engineer/Geologist/Environmental Scientist ....................................
Project Engineer/Geologist/Environmental Scientist ...............................................
Senior Staff Engineer/Geologist/Environmental Scientist ........................................
Staff Engineer/Geologist/Environmental Scientist ...................................................
GISAnalyst..............................................................................................................
FieldOperations Manager.......................................................................................
SupervisoryTechnician*..........................................................................................
Nondestructive Examination Technician, UT, MT, LP* ............................................
Pull Test Technician and Equipment*......................................................................
Senior Field/Laboratory Technician*........................................................................
Field/Laboratory Technician*...................................................................................
ACIConcrete Technician*........................................................................................
Concrete/Asphalt Batch Plant Inspector..................................................................
Special Inspector, Reinforced Concrete* ................................................ I................
Special Inspector, Pre -stressed Concrete*..............................................................
Special Inspector, Reinforced Masonry*..................................................................
Special Inspector, Structural Steel*.........................................................................
Special Inspector, Welding, AWS*...........................................................................
Special Inspector, Fireproofing*...............................................................................
Technical Illustrator/CAD Operator..........................................................................
GeotechnicaVEnvironmental/Laboratory Assistant ..................................................
Information Specialist...............................................................................................
August 2, 2005
Proposal No. P-12727
139
133
127
123
109
96
96
87
87
87
87
73
73
73
73
73
73
73
73
73
73
69
53
52
ExpertWitness Testimony............................................................................................................................
$
300 /hr
Coring Machine Usage (includes technician)...............................................................................................
$
105 /hr
Special Preparation of Standard Test Specimens........................................................................................
$
64 /hr
InclinometerUsage......................................................................................................................................
$
32 /hr
VaporEmission Kits......................................................................................................................................
$
30 /kit
RebarLocator (Pachometer) ........................................................................................................................
$
10/hr
NuclearDensity Gauge Usage.....................................................................................................................
$
9 /hr
FieldVehicle Usage......................................................................................................................................
$
6 /hr
Direct Project Expenses..........................................................................................................................
Cost plus 15 %
Laboratory testing, geophysical equipment, and other special equipment provided upon request..
NOTES (Field Services)
For field and laboratory technicians and special inspectors, regular hourly rates are charged during normal weekday con-
struction hours. Overtime rates at 1.5 times the regular rates will be charged for work performed outside normal
construction hours and all day on Saturdays. Rates at twice the regular rates will be charged for all work in excess of 12
hours in one day or on Sundays and holidays. Lead time for any requested service is 24 hours. Field Technician rates are
based on a 2 -hour minimum. Special inspection rates are based on a 4 -hour minimum for the first 4 hours and an 8 -hour
minimum for hours exceeding 4 hours. Field personnel are charged portal to portal.
*Indicates rates that are based on Prevailing Wage Determination made by the State of California, Director of Industrial
Relations on a semiannual basis. Our rates will be adjusted in conjunction with the increase in the Prevailing Wage De-
termination during the life of the project.
INVOICES
Invoices will be submitted monthly and are due upon receipt. A service charge of 1.0 percent per month may be charged
on accounts not paid within 30 days.
Attachment 1 — Page 4 of 5
0
Krum Reservoir Improvements
San Juan Capistrano, California
0
August 2, 2005
Proposal No. P-12727
SCHEDULE OF FEES FOR LABORATORY TESTING
Laboratory Test, Test Designation, and Price Per Test
Soils
Concrete
Aderberg Limits, D 4318, CT 204 ..............................................$
130
Cement Analysis Chemical and Physical, C 109..............................
$
1,500
California Bearing Ratio (CBR), D 1883 ...................................$
400
Compression Tests, 6x12 Cylinder, C 39 ..........................................
$
19
Chloride and Sulfate Content, CT 417 & CT 422— ..................
$
120
Concrete Mix Design Review, Job Spec............................................
$
125
Consolidation, D 2435, CT 219 .................................................$
250
Concrete Mix Design, per Trial Batch, 6 cylinder, ACI ......................
$
675
Consolidation —Time Rate, D 2435, CT 219 ............................$
60
Concrete Cores, Compression (excludes sampling), C 42 ...............
$
50
Direct Shear—Undisturbed, D 3080 .........................................$
225
Drying Shrinkage, C 157....................................................................
$
225
Direct Shear— Remolded, D 3080 ............................................$
260
Flexural Test, C 78..............................................................................
$
45
Durability Index, CT 229............................................................$
140
Flexural Test. C 293 ............................................................................
$
50
Expansion Index, D 4829, UBC 18-2 ........................................$
150
Flexural Test, CT 523.........................................................................
$
55
Expansion Potential (Method A), D 4546 ..................................$
130
Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI .......
$
225
Expansive Pressure (Method C), D 4546 .................................$
130
Jobsite Testing Laboratory.................................................................
Quote
Geofabric Tensile and Elongation Test, D 4632 .......................$
150
Lightweight Concrete Fill, Compression, C 495 ................................
$
35
Hydraulic Conductivity, D5084 .................................................$
275
Petrographic Analysis, C 856 .............................................................
$
1,000
Hydrometer Analysis, D 422, CT 203 .......................................$
175
Splitting Tensile Strength, C 496 .......................................................
$
70
Double Hydrometer Analysis, D 422, CT 203 ...........................$
270
R inforcin and Structural Steel
Moisture, Ash, & Organic Matter of Peat/Organic Soils...........$
100
Fireproofing Density Test. USC 7-6 ...................................................
$
50
Moisture Only, D 2216, CT 226 .................................................$
Moisture and Density, D 2937...................................................$
25
35
Hardness Test. Rockwell. A-370........................................................
$
45
Permeability, CH, D 2434, CT 220 ............................................$
210
High Strength Bolt, Nut & Washer Conformance, set, A-32.............
$
110
pH and Resistivity, CT 643 ........................................................
$
125
Mechanically Spliced Reinforcing Tensile Test, ACI.........................
$
85
Proctor Density D 1557, D 698, CT 216, & ...............................$
160
Pre -Stress Strand (7 wire), A 416......................................................
$
125
AASHTO T-180 (Rock corrections add $80)
Chemical Analysis, A-36, A -615 .........................................................
$
110
R -value, 0 2844, CT 301...........................................................$
225
Reinforcing Tensile or Bend up to No. 11, A 615 & A 706 ...............
$
45
Sand Equivalent, D 2419, CT 217 ...................................I.........$
80
Structural Steel Tensile Test: Up to 200,000 Ibs.
Sieve Analysis, D 422, CT 202 ..................................................
$
100
(machining extra), A 370..................................................................
$
60
Sieve Analysis, 200 Wash, D 1140, CT 202 .............................
$
80
Welded Reinforcing Tensile Test Up to No. 11 bars, ACI................
$
50
Specific Gravity, D 854..............................................................$
80
Triaxial Shear, C.D, D 4767, T 297 .....................................$
350
Asphalt Concrete
per
Triaxial Shear, C.U., w/pore pressure, D 4767, 7 2297 per pt. $
300
Asphalt Mix Design, Caltrans.............................................................
$
2,000
Tnawal Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt. $
175
Asphalt Mix Design Review, Job Spec ..............................................
$
135
Triaxial Shear, U.U., D 2850 per pt ..........................................$
125
Extraction, % Asphalt, including Gradation, D 2172, CT 310...........
$
195
Unconfined Compression, D 2166, T 208 ................................$
160
Film Stripping,
$
90
Wax Density, D 1188.................................................................$
80
a d Unit.......ight....................................66...............
Stability and Unit Weight CTM or ASTM, CT 366 ...............
$
175
Marsh
Marshall Stability, Flow and Unit Weight T-245 ................................
$
195
Roofino
Maximum Theoretical Unit Weight D 2041 .......................................
$
110
Built-up Roofing, cut-out samples, 0 2829 ...............................$
150
Swell, CT 305......................................................................................
$
150
Roofing Materials Analysis, D 2829 ..........................................$
450
Unit Weight sample or core, D 2726, CT 308....................................
$
80
Roofing Tile Absorption, (set of 5), UBC 15-5 ..........................$
175
Roofing Tile Strength Test, (set of 5), UBC 15-5 ......................
$
175
AAQregates
Absorption. Coarse, C 127.................................................................
$
30
Masonry
Absorption, Fine, C 128......................................................................
$
30
Brick Absorption, 24-hour submersion, C 67 ............................$
40
Clay Lumps and Friable Particles, C 142 ..........................................
$
95
Brick Absorption, 5 -hour boiling, C 67 ......................................
$
50
Cleanness Value, CT 227-- ............................................................
$
110
Brick Absorption, 7 -day, C 67............
..$
55
Crushed Panicles, CT 205.................................................................
$
130
Brick Compression Test, C 67 ...................................................$
40
Durability, Coarse CT 229. ............................ —..... ............................
$
120
Brick Efflorescence, C 67 ..........................................................$
40
Durability, Fine, CT 229 ......................................................................
$
120
Brick Modulus of Rupture, C 67 ................................................$
35
Los Angeles Abrasion, C 131 or C 535 .............................................
$
165
Brick Moisture as received, C 67 ...............................................$
30
Mortar making properties of fine aggregate, C 87.............................
$
250
Brick Saturation Coefficient, C 67 .................... ...40 .................$
45
Organic Impurities, C 40 .....................................................................
$
50
Concrete Block Compression Test, 0.140 .................$
55
Potential Reactivity of Aggregate (Chemical Method), C 289...........
$
350
Concrete Block Conformance Package,..90..........................$
ge, C
400
Sand Equivalent, CT 217 .............................
$
80
Concrete Block Linear Shrinkage, C 426 .................................$
110
Sieve Analysis, Coarse Aggregate, C 136 ........................................
$
95
Concrete Block Unit Weight and Absorption, C 140 ................$
50
Sieve Analysis, Fine Aggregate (including wash), C 136 __ .....
$
95
Cores, Compression or Shear Bond CA Code ........................$
50
Sodium Sulfate Soundness (per size faction), C 88...
$
145
Masonry Grout, 3x3x6 prism compression, UBC 21-18 ...........
$
25
Specific Gravity, Coarse, C 127 .........................................................
$
65
Masonry Mortar, 2x4 cylinder compression, UBC 21-16 .........
$
25
Specific Gravity, Fine, C 128..............................................................
$
75
Masonry Prism, half size, compression, UBC 21-17 ................$
100
Special preparation of standard test specimens will be charged at the technician's hourly rate.
Ninyo & Moore is accredited to
perform the AASHTO equivalent of many ASTM test procedures.
Attachment 1 — Page 5 of 5
ACORD - CERTIFICAT[ LIABILITY INSURANC oP ID DATE (MMR)D YYYY)
RBFCO-1 06 27 05
ZDUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATI
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
nited Captive Ins. Brokers HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND O
7151 Newhope St-, Ste 211 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELL
'ountain Valley CA 92706
'hone: 714-709-4370 Fax:714-70 fbQE'V ED INSURERS AFFORDING COVERAGE NAIC #
TUBED INSURER A: U.S. Fidelity and Guaranty Co.
1005 JUL p bT p NSURER B:
RBF Consulting, Inc. INSURER C:
14725 Alton ParkwayRA. INSURER D:
Irvine CA 92718 C,jY CLERh( p
1W SURER E' -
OVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IOWL
�R NSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE MMIDDNY
POLICY EXPIRATION
DATE MM/DD/YY
LIMITS
GENERALLIABILITY
EACH OCCURRENCE $
PREMISES ffa occurence $
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE11 OCCUR
MED EXP (Any one Person) $
PERSONAL S ADV INJURY $
GENERALAGGREGATE $
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP/OP AGG $
POLICY E 1PE6 LOC
AUTOMOBILE
LIABILITY
ANYAUTO
COMBINED SINGLE LIMIT
(Ea accident) $
BODILY INJURY $
(Per Person)
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY accident) $
(Per accitlent)
HIRED AUTOS
NON -OWNED AUTOS -
-
PROPERTY DAMAGE S
(Per ccident)
GARAGE
LIABILITY
-
AUTO ONLY - EA ACCIDENT $
OTHER THAN EA ACC $
ANYAUTO
AUTO ONLY: AGG $
EXCESSIUMBRELLA LIABILITY
EACH OCCURRENCE $
AGGREGATE $
OCCUR CLAIMS MADE
$
$
DEDUCTIBLE
$
RETENTION $
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTNE
D123WO0118
07/01/05
07/01/06
X TORVLIMITS I I ER
E.L. EACH ACCIDENT $1000000
-
EL DISEASE - EA EMPLOYE $1000000
OFFICER/MEMBER EXCLUDED?
If yes, describe Under
SPECIAL PROVISIONS below
EL.DISEASE -POLICY LIMB $100000D
OTHER
SCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS
10 days notice of cancellation for non-payment of premium.
ERTIFICATE HOLUtR CANCELLATION
CITYSJC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL *30 DAYS WRITTEN
City of San Capistrano
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Dir. Admin. services IMPOSE NO OBLIGATION OR LABILITY OF ANY KIND UPON THE INSURER, RT AGENTS OR
32400 Paseo Adelante REPRESENTATIVES. N
San Juan Capistrano CA 92675 AUTHORED REPRESEMTATIV A� A A^
'ORD
ACDRDM CERTIFICA MOF LIABILITY INSURANCE 1,/29/04
>\ DATE (MMIDD/YY)
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P. O. Box 10550 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Santa Ana, CA 92711-0550
714 427-6810 INSURERS AFFORDING COVERAGE
INSURED INSURER A: Travelers Property Casualty Co of Am
RBF Consulting INSURER B: Hartford Fire Ins. Co.
PO Box 57057 INSURER c: Fireman's Fund Insurance.Co.
Irvine, CA 92619.7057 INSURER D: Underwriters at Lloyd's of London
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE MM
POLICY EXPIRATION
DAT MMIDD
LIMITS
A
GENERAL LIABILITY
P630SOOD409204
11/30/04
11/30/05
EACH OCCURRENCE $1000000
FIRE DAMAGE (My one fire) $1000000
X (COMMERCIALGENERALLIABILITY
_ (CLAIMS MADE DX OCCUR
INDP.CONTRACTORS
MED EXP (Any one person) $5000
PERSONAL &ADV INJURY $1000000
X (CONTRACTUAL _ _
INCLUDED
GENERAL AGGREGATE $2000,000
_XIBFPD XCU
PRODUCTS-COMPIOPAGG $2000000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRO, X LOC
POLICY
B
AUTOMOBILE LIABILITY
X MANY AUTO
57UENTLO126
11/30/04
11/30/05
COMBINED SINGLE LIMIT
(Ea.=Id.M) $1,000,000
BODILY INJURY $
(Per person)
ALL OWNED AUTOS
SCHEDULEDAUTOS
FX
BODILY INJURY
(Per accident) $
HIRED AUTOS
X NON -OWNED AUTOS
PROPERTY DAMAGE $
(Peracrident)
—�
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT $
OTHER THAN EAACC $
1"
ANY AUTO
FFY
AUTO ONLY: AGG $
C
EXCESS LIABILITY
XSM00086597721
11130104
11130105
EACH OCCURRENCE $10,000,000
X ,� OCCUR L_ J CLAIMS MADE
Professional Liab.
AGGREGATE $10,000,000
_
$
is Excluded
$
DEDUCTIBLE
$
RETENTION $
WORKERS COMPENSATION AND
U- OTH-
EMPLOYERS' LL481LITY
IDENT $
EA EMPLOYEE $
F�CH
POLICY LIMIT $
D
OTHER Professional
P1049400
11/30/04 111/30105
0 per claim
iability
0 annl aggr.
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
General Liability policy excludes claims arising out of the performance of professional
services
All Operations as performed by the named insured.
City of San Juan Capistrano is Additional Insured as respects to General
(See Attached Descriptions)
City of San Juan Capistrano
Aft: city Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
SHOULD ANYOF THEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL AMRVA%X TP MAIL 30-- DAYS WRDTEN
NOTICETOTHE CERTIFICATE HOLDER NAMEDTOTHELEFT, BM]i1JetlTLW9"*AAAAKXxX
ACORD 25-S 17/97)1 of 2 #M115917 - - — — e - %- • BG 0 ACORD CORPQPATiON 1988
AMS 25.3 (07197) 2 Of 2 #M115917
I • •
POLICYNUMBER: P63050OD409204 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES or
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
City of San Juan Capistrano
Att: city Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
(if no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the
Schedule, but only with respect to liability arising out of "your work" for that insured by or for you.
CG 20 10 11 85
n
u
32400 PASEO ADELANTO
Y
��I J
MEMBERS OF THE CITY COUNCIL
SAN JUAN CAPISTRANO, CA 92675
�� fA� f(��
i. j<! I�.�
SAM ALLEVATO
(949) 493-1171
IAIXAPXXAIFA
DIANE BATMGATE
(949) 493-1053 FAX
XXp
6iA1AISXFA IiVI
WYATT HART
www.sanjuancapistrano.org
p%(
ipE SOTO
DAVID M. SWERDLIN
August 24, 2005
RBF Consulting, Inc.
14725 Alton Parkway
Irvine, CA 92618
Attention: Steve Speakman
Dear Mr. Speakman:
A fully executed, original Personal Services Agreement related to providing engineering
services for the Avenida Placida landslide is enclosed for your records.
Thank you for maintaining documentation confirming current compliance with the terms
of insurance under your agreement with the city. Please keep in mind that should this
documentation lapse, all work under this agreement must stop and all payments will be
withheld until we receive proper evidence of insurance.
You may proceed with work under this agreement in coordination with the project
manager, Peter Salgado, Senior Civil Engineer (949) 443-6366.
Thank you, t
V
Megonaha ,CMC
City lerk
cc: Pete('Salgado, Senior Civil Engineer
Amy Amirani, Public Works Director
San Juan Capistrano: Preserving the Past to Enhance the Future
0 Printed on recycled oaoer
August 23, 2005
TO: Dave Adams, City Manager
FROM: Amy Amirani, Public Works Director �rl
SUBJECT: Avenida Placida Landslide — Domestic Water Pipeline Protection
The existing 10" domestic water pipeline serving the Krum Reservoir site is in need of
protection due to its close proximity to the Avenida Placida Landslide area. Conceptual
engineering studies for the protection of existing pipeline have been completed by RBF
Consulting, Inc. (RBF). RBF recommends a protection system which includes the
installation of drilled caissons, tie -back anchors and a continuous grade beam. Staff
along with its geotechnical consultant, Lawson and Associates Geotechnical
Consulting, concurs with RBF's recommendation and recommends that the protection
system be implemented.
Final engineering plans, structural inspection, and construction management services
are required for this work. Given their extensive involvement with this project and their
experience with the slope stabilization efforts for the Terminal Reservoir No. 3 Project,
staff recommends that RBF perform these services. RBF submitted a cost proposal of
$233,780. Staff has reviewed this proposal and finds it to be reasonable for the scope
of work. Staff recommends that a Personal Services Agreement in the amount of
$233,780 be awarded to RBF on an emergency basis to allow for timely completion of
the pipeline protection plans. The Agreement has been approved as to form by the
City Attorney and has been executed by RBF. The Agreement is attached for your
review and final execution.
FINANCIAL CONSIDERATIONS
The preliminary construction estimate for all the work associated with the Avenida
Placida Landslide is $3.5 Million. This work was unanticipated and is not included in
the FY 05/06 Budget. Staff will seek FEMA reimbursement for the aforementioned
costs.
If you have any questions or require more information, please do not hesitate contact
me at extension 6361.
Attachments: 1. Personal Services Agreement — RBF Consulting, Inc.
3/21/200-4
AGENDA REPORT G 1 a
TO: Dave Adams, City Manager
FROM: Amy Amirani, Public Works Director
SUBJECT: Consideration of Project Update and Additional Appropriation for
Expenditures Related to the Avenida Placida Landslide (Avenida Placida)
(FEMA DR -1585)
RECOMMENDATION:
By motion, appropriate $1.9 Million from the General Fund Reserve to cover the costs
for remaining work items relating to the Avenida Placida Landslide.
SITUATION:
In early June 2005, an ancient landslide, known as the Avenida Placida Landslide was
re -activated. According to the City's Geotechnical Engineer, Lawson and Associates
Geotechnical Consulting (LGC), the re -activation of the landslide was due to the heavy
rains experienced by Southern California during the declared Federal Emergency
Management Agency (FEMA) DR -1585 event. This event occurred during the period of
February 16 to 23, 2005. The landslide is located west of the San Juan Hills Estates
residential development, just above Avenida Placida. .
The landslide deposited a significant amount of debris in an existing detention basin
within the San Juan Hills Estates Development. The landslide also impacted existing
domestic water facilities at the Krum Reservoir site. LGC recommended that mitigation
measures be taken to remove the debris from the detention basin and stabilize the
existing water facilities.
Landslide Debris Removal
The work to remove the landslide debris from the detention basin and re -grade the
impacted area has been completed by the City's contractor, Earth Construction and
Mining (ECM). On February 21, 2006, the City Council adopted a resolution declaring
ECM's contract work to be complete.
Stabilization of Domestic Water Facilities
Based on LGC's recommendations, staff proceeded under an emergency basis to
prepare engineering plans, solicit bids, and award a construction contract for the
stabilization of the existing domestic water facilities at the Krum Reservoir site. On
0
Agenda Report
Paae 2
0
March 21, 2006
October 14, 2005, the City Manager, under delegated authority from the City Council
executed a construction contract with Calex Engineering Company (Calex) for a total of
$1,884,000. The stabilization work is ongoing and is expected to be completed in late
June 2006.
Environmental Approvals
The work associated with the Avenida Placida Landslide has been previously reviewed
in accordance with the California Environmental Quality Act (CEQA) of 1970. Staff has
determined that the proposed mitigation measures constitute an "emergency project'
under the provisions of Section 15269 of the CEQA Guidelines.
Required permits from the U.S. Fish and Wildlife, California Department of Fish and
Game, Army Corps of Engineers, and Regional Water Quality Control Board were
obtained prior to the start of any construction work. As part of the permit provisions,
the City is required to restore up to 7 acres of native habitat. Staff is working with the
aforementioned resource agencies to finalize the restoration plans.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
Not applicable.
FINANCIAL CONSIDERATIONS:
In September 2005, the City Council appropriated $3.5 million from the General Fund
Reserve for expenditures associated with the Avenida Placida Landslide. The final
cost of the landslide debris removal including construction, construction management,
engineering, and inspection is approximately $1.7 million. The projected cost of the
stabilization of domestic water facilities as well as the environmental restoration effort is
approximately $3.7 million. This equates to a total project cost of $5.4 million, which is
$1.9 million over the amount appropriated by the City Council.
The cost difference can be attributed to two factors. The first is that construction costs
for both the landslide debris removal and the stabilization work are $1.3 million higher
than initial estimates. This is due mainly to contractors being very busy, resulting in an
uncompetitive bid market. In addition, the unpredictable cost of materials, including
structural steel and concrete has also impacted the market. The second factor is the
environmental restoration effort. Initially, it was anticipated that the mitigation would be
limited to the on-site re -vegetation of 3.3 acres with no long-term maintenance and
monitoring program. In issuing the environmental permits, the resource agencies have
required the City to restore up to seven acres of native habitat off-site, along with a 5 -
year maintenance and monitoring program. This may increase project costs by almost
$600,000. Staff is continually working with the resource agencies to reduce mitigation
requirements and lessen restoration costs. A spreadsheet summarizing initial and
updated cost estimates for the project is attached for reference (Attachment 1).
0
Agenda Report
Pape 3
0
March 21, 2006
Staff recommends that an additional $1.9 million be appropriated from the General
Fund Reserve to cover the cost of the remaining work items associated with the
Avenida Placida Landslide.
Staff is seeking FEMA reimbursement for expenditures associated with the Avenida
Placida Landslide on the basis that the landslide is considered an emergency and a
threat to public property and infrastructure. Please see Attachment 2 for the FEMA
Project Worksheet submittal and most recent correspondence. Should FEMA
reimbursement be denied, the City's Water Capital Improvement or Water Replacement
funds will reimburse the General Fund for the cost of the stabilization of domestic water
facilities. All other costs shall be bome by the General Fund.
NOTIFICATION:
Not applicable
RECOMMENDATION:
By motion, appropriate $1.9 Million from the General Reserve Fund to cover the costs
for remaining work items relating to the Avenida Placida Landslide.
Respectfully submitted,
a, hytwaA�%
Amy Amirani
Public Works Director
Attachments: 1. Cost Estimate
2. FEMA Correspondence
3. Location Map
Prepared by,
0
0
Avenida Placida Landslide
TOTAL
PROJECT COST ESTIMATE - Comparison
Item
Description
Preliminary
Estimate
=737'-
ePreliminary Estimate/Final
Costs
Difference
1
Stabilization of Water Facilities
$ 2,287,315.10
$ 3,045,575.10
$ 758,260.00
2
Landslide Debris Removal
$ 1,160,277.00
$ 1,721,567.90
$ 561,290.90
3
Environmental Mitigation
$ -120,000.00
$ -681,660.00
$ -561,660.00
15
Total Project Cost Estimate
3,567,592.10
5,448,803.00
1,881,210.90
ATTACHMENT
0
0
Avenida Placida Landslide
TOTAL PROJECT COST ESTIMATE - Stabilization of Water Facilities
Item
IDescription
Preliminary Est.
I Updated Est.
Difference
1
Emergency repairs for Reservoir
and pipeline leaks (b/w June and
Sep 2005)
$ 325,000.00
$ 325,000.00
$
2
Subtotal
$ 325,000.00
$ 325,000.00
$
3
Construction Bid for Permanent
Repairs
$ 1,300,000.00
$ 1,891,000.00
$ 591,000.00
4
C.O. on Permanent Repairs
(20%)
$ 260,000.00
$ 378,200.00
$ 118,200.00
5
Total Hard Cost
$ 1,885,000.00
$ 2,594,200.00
$ 709,200.00
6
Final Engineering
$ 66,590.00
$ 66,590.00
$ -
7
Construction Survey
$ 4,000.00
$ 4,000.00
$
8
Geotechnical Investigation,
Design and Report
$ 66,586.00
$ 66,586.00
$
9
Geotechnical Inspection
$ 99,300.00
$ 99,300.00
$
10
Structural/Materials Inspection
and Testing
$ 13,800.00
$ 13,800.00
$
11
Bid Support/Construction
Engineering
$ 20,315.00
$ 20,315.00
$
12
Construction Management/Waterline/Site
Inspection
$ 83,150.00
$ 83,150.00
$ -
13
Bio monitoring during construciton
$ -
$ 44,600.00
$ 44,600.00
14
Staff Su ort/Misc
$ 12,000.00
$12,0001$
15
Subtotal Soft Cost
$ 365,741.00
$ 410,341.00
$ 44,600.00
16
C.O. 10% for soft costs
$ 36,574.10
$ 41,034.10
$ 4,460.00
17
Total Soft Cost
$ 402,315.10
$ 451,375.10
$ 49,060.00
18
Total Project Cost Estimate
$ 2,287,315.10
$ 3,045,575.10
$ 758,260.00
0
Avenida Placida Landslide
TOTAL PROJECT COST ESTIMATE - Landslide Debris Removal
Item
Description
Preliminary Est.
Final Costs
Difference
1
Construction Cost - Grading,
Landscape, Irrigation, flat work
$ 737,300.00
$ 1,453,500.00
$ 716,200.00
2
C.O. 20%
$ 147,460.00
$ (111,302.101-$
158,762.10
3
Total Hard Cost
$ 884,760.00
$ 1,442,197.90
$ $57,437.90
4
Final Engineering/Construction
Engineering Support
$ 77,119.00
$ 77,119.00
$
5
Construction Survey
$ 27,200.00
$ 27,200.00
$
6
Geotechnical Investigation,
Design and Report
$ 66,585.00
$ 66,585.00
$
7
Geotechnical Inspection
$ 57,000.00
$ 57,000.00
$
8
Bid Support
$ -
$ -
$
9
Construction Management/Site Inspection
$ 18,566.00
$ 18,566.00
$ -
10
Biological Monitoring during construction
$ 26,900.00
$ 26,900.00
11
Staff Su or/Misc
$ 4,000.00
$6,000
$ 2,000.00
12
Subtotal Soft Cost
$ 250,470.00
$ 279,370.00
$ 28,900.00
13
C.O. 10% for soft costs
$ 25,047.00
$ -
$ 25,047.00
'!!Total
Soft Cost
$ 275,517.00
$ 279,370.00
$ 3,853.00
15
Total Project Cost Estimate
$ 1,160,277.00
$ 1,721,567.90
$ 561,290.90
Avenida Placida Landslide.
TOTAL PROJECT COST ESTIMATE - Environmental Mitigation
Item
Description
Preliminary Est.
Updated Est
Difference
1
Environmental Restoration
$_ 100,000.00
$ 320,000.00
$ 220,000.00
20,000.00
-$--64,6-0-0 0-0
$ 44,000.00
3
Total Hard Cost
$ 120,000.00
$ 384,000.00
$ 264,000.00
4
Environmental permits/restoration plans
$ 50,600.00
$ 50,600.00
5
intenance and monitoring of
$ 200,000.00
$ 200,000.00
6rt
rr'eYstorSaUt',POn,site
$ 20,000.00
$ 20,000.00
7Subtotal
Soft Cost
$
$ 270,600.00
$ 270,600.00
8
C. 0. 10% for soft costs
$
$ 27,060.00
$ 27,060.00
9
Total Soft Cost
$
$ 297,660.00
$ 297,660.00
10
Total Project Cost Estimate
$ 120,000.00
681,660.00
561,660.00
PFOJECT WORKSHEET REPOIO
DECLARATION NO. FEMA -CA- DR1585 PREPARED DATE 12/09/2005
PIPS NO. 059-66028-00 REPORT DATE 01/06/2006 1246
APPLICANT NAME SAN JUAN CAPISTRANO, CITY OF
INF TYPE INF
SUBDIVISION NON -INF
FEMA PW # 848 VSN 0 REF# SJC 1 REC
CATEGORY B. Protective Measures COUNTY ORANGE FUNDING OPTION COST SHARE0.75
STD PROJECT NO. PROJECT TITLE AVE PLACIDA LANDSLIDE & KRUNI RESERVOIR PIPELINE REHAB
PROJECTED CMPLTN DT 10/14/2005 ACTUAL CMPLTN DT WORK COMPLETE AS OF 12/09/2005 25
ELIGIBILITY Yes AMOUNT ELIG$4,145,930.51 FEDERALSHARE $3,109,447.88 PRIORITY Normal
BEGIN DESIGN Di BEGIN CONSTR DT PW REVIEWER DATA - - - -
REVIEWER NAME DATE
END DESIGN DT END CONSTR DT INITIAL REVIEW
PREPARER SEIBERT, T FINAL REVIEW
ROLE PO DATA SOURCE Paper
STATE MT PROP Yes No VALIDATED Yes No
DATE OBLGTD PACKAGE DATE PNP QUESTIONS Yes No STATE RVWD Yes 0 No
PACKAGE ID ATTACH Yes No
Does the Scope of Work change the pre -disaster conditions at the site? 40 Yes No Unsure
Special Considerations issues included? 49 Yes No Unsure
Is there insurance coverage on this facility? Yes No Unsure
Hazard Mitigation proposal included? Yes No Unsure
ATTACHMENT
Page 1 of 7
TATE OF CALIFORNIA rvUw OV VSIIIVI
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Q E S
v. RESPONSE AND RECOVERY DIVISION*
e" RECOVERY BRANCH, PUBLIC ASSISTANCE SECTION
Ye� 3650 SCHRIEVER AVENUE ,IAN 9
MATHER, CALIFORNIA 95655 2006
PHONE: (916) 845-8200 FAX: (916) 845-8387
January 6, 2005
Mr. David F. Adams
City Managerjr) y ,
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Dear Mr. Adams:
SUBJECT:- AVENIDA PLACIDA LANDSLIDE IS ATTRIBUTED TO DR -1585 EVENT
FEMA -1585 -DR, FEBRUARY 2005 FLOODS
OES ID: 059-68028 FEMA ID: 059-68028-00
SUBGRANTEE: CITY OF SAN JUAN CAPISTRANO
OES LOG: 113928.2 FEMA LOG: NONE
On December 20, 2005, the Governor's Office of Emergency Services (OES) received
the enclosed letter dated December 8, 2005, from the Federal Emergency Management Agency
(FEMA). The purpose of the letter was to advise OES and the city of San Juan Capistrano (city)
that FEMA concluded that the Avenida Placida landslide in June 2005 is attributable to the
cumulative rains, and will be attributed to the FEMA -1585 -DR event.
Under that declaration, the city may request Public Assistance for debris removal and
emergency protective measures. However, the documentation provided by the city's consultant,
Lawson and Associates Geotechnical Consulting (LGC) indicates that Avenida Placida is an
ancient slide; therefore, the city would be responsible for stabilizing the site before they would
be eligible for permanent restoration of damaged facilities, in accordance with FEMA's
Response and Recovery Policy 9524.2.
If you require additional information related to this correspondence, please contact
Mr. Charles Rabamad, Program Manager, at (916) 845-8205 or Ms. Pamela Rarick, Area
Analyst, at (916) 845-8239.
Sincerely,
LARRY MILLER
Public Assistance Officer
Enclosure
JAN 0 9 2006
•
�S.
Department of Homeland Security
11 I t Broadway, Suite 1200
Oakland, CA 94607-4052
raQPA Tiyf.
"°
F�
FEMA
i��xo scar`
DEC 0 8 '005
Mr. Paul Jacks
Governor's Authorized Representative
Governor's Office of Emergency Services
Response and Recovery Division
3650 Schriever Avenue
Mather, California 95655
Dear Mr. Jacks:
�����EC 2
3
X12 GS
This is in response to your September 23, 2005, Ietter to Mr. David Fukutomi, forwarding and
supporting a request from the City of San Juan Capistrano that the Avenida Placida landslide be
attributed to the rains that fell during the incident period for FEMA -1585 -DR. Along with the
letter, you transmitted technical data from the City's consultant, Lawson and Associates
Geotechnical Consulting (LGC), regarding the geology of the site and the timing of the landslide.
I apologize for the delay in our response.
Mr. Fukutomi's April 28, 2005, letter to you identified specific technical information that would
be necessary to determine whether landslides occurring after the incident periods for the recently
declared disasters (FEMA -1577 -DR and FEMA -1585 -DR) could be attributed to those disasters.
I have reviewed the data submitted by LGC in light of the outlined criteria, and I also requested
our Landslide Response Task Force to conduct additional calculations to confirm LGC's
conclusions. Based on this evaluation, I have concluded that the landslide can be attributed to
the cumulative rains of 2005.
In its report, LGC suggested that the depth of the slide and the geologic materials are consistent
with the time delay between the rainfall that penetrated the slope and the eventual slope failure.
LGC reported that "it is our opinion that landslide occurred as a result of the intense regional
rainfall that occurred during February and March of 2005." The Landslide Response Task Force
reviewed the report and confirmed that the geologic conditions and the rainfall during the
incident period support the conclusions reached by LGC.
Consequently, I have concluded that, absent evidence of any other triggering factor, the Avenida
Placida landslide in June 2005 is attributable to the cumulative rains, and will be attributed to the
FEMA -1585 -DR event. Under that declaration, the City of San Juan Capistrano may request
Public Assistance for debris removal and emergency protective measures. However, the
available documentation indicates that Avenida Placida is an ancient slide; therefore, the City
would be responsible for stabilizing the site before they would be eligible for permanent
restoration of damaged facilities, in accordance with Response and Recovery Policy 9524.2.
www.fenia.gov
Mr. Paul Jacks
Request from the City of San Juan Capistrano
Avenida Placida landslide, FEMA -1585 -DR
Page 2
I appreciate the efforts on the part of the City of San Juan Capistrano and your staff to provide
the information necessary to make this determination. If you have any questions or concerns,
please do not hesitate to contact me at (510) 627-7250; or your staff may contact John
Christensen at (510) 627-7297.
Sincerely,
/'�.L(-C,e. —
/k�f➢' Cj
Nancy War
cY
Disaster Recovery Manager
FEMA -1577 -DR and 1585 -DR
C 0 2065
ATTACHMENT