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06-0207_MBF CONSULTING ,INC._Action Reminderks'1 s1 CITY CLERK'S DEPARTMENT - ACTION REMINDER Peter Salgado, Senior Civil Engineer F M: Christy Swanson, Secretary DATE: May 1, 2007 SITUATION: At their meeting on February 7, 2006 the City Council of the City of San Juan Capistrano approved an agreement with MBF Consulting, Inc, to provide engineering services for the Rancho Sierra Storm Drain Replacement Project. ACTION REQUESTED: Said Agreement states services shall be completed by December 31, 2006. On December 5, 2006, said agreement extended to February 27, 2007. On February 5, 2007, said agreement extended to March 27, 2007. On March 1, 2007, said agreement extended to May 27, 2007. Please notify this office if agreement has been extended or completed. ACTION TO BE TAKEN: 4,WA"J 7v 5�30 %o �- DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: 6 /g -/a 'j Tickler Date: 01/12/06 Deadline Date: 12/31/06 (600.30/mbf consulting) ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** 02/01/07 03/01/07 05/01/07 02/27/07 03/27/07 05/27/07 31�kal CITY CLERK'S DEPARTMENT - ACTION REMINDER ` rVD REQUEST +: mer Sa%W40; Senior Civil Engineer N FRbM: Christy Swanson, Secretary DATE: March 1, 2007 SITUATION: At their meeting on February 7, 2006 the City Council of the City of San Juan Capistrano approved an agreement with MBF Consulting, Inc. to provide engineering services for the Rancho Sierra Storm Drain Replacement Project. ACTION REQUESTED: Said Agreement states services shall be completed by December 31, 2006. On December 5, 2006, said agreement extended to February 27, 2007. On February 5, 2007, said agreement extended to March 27, 2007. ,Please notify this office if agreement has been extended completed. ACTION TO BE TAKEN: DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: '*'FOR CITY CLERK'S DEPARTMENT USE ONLY' Tickler Date: 01/12/06 02/01/07 03/01/07 Deadline Date: 12/31/06 02/27/07 03/27/07 (600.30/mbf consulting) • CITY CLERK'S DEPARTMENT - ACTION REMINDER 31i1o� Iglv�x- Rett Iipilr£uil Erineot f F M: Christy Swanson, Secretary DATE: March 1, 2007 SITUATION: At their meeting on February 7, 2006 the City Council of the City of San Juan Capistrano approved an agreement with MBF Consulting, Inc. to provide engineering services for the Rancho Sierra Storm Drain Replacement Project. ACTION REQUESTED: Said Agreement states services shall be completed by December 31, 2006. On December 5, 2006, said agreement extended to February 27, 2007. On February 5, 2007, said agreement extended to March 27, 2007. Please notify this office if agreement has been extended or completed. ACTION TO BE TAKEN: 1'70/—x Y ao oea"J r DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: 57 [ I Tickler Date: 01/12106 Deadline Date: 12/31/06 (600.30/mbf consulting) ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** 02/01/07 03/01/07 02/27/07 03/27/07 CITY CLERK'S DEPARTMENT - ACTION REMINDER y� Peter Salgado, Senior Civil Engineer !� F M. Christy Swanson, Secretary DATE: February 1, 2007 SITUATION: At their meeting on February 7, 2006 the City Council of the City of San Juan Capistrano approved an agreement with MBF Consulting, Inc. to provide engineering services for the Rancho Sierra Storm Drain Replacement Project. ACTION REQUESTED: Said Agreement states services shall be completed by December 31, 2006. On December 5, 2006, said agreement extended to February 27, 2007. Please notify this office if agreement has been extended or completed. ACTION TO BE TAKEN: ;'t) C04c4�7S DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED:�e�' Tickler Date: 01/12106 Deadline Date: 12/31/06 cc: Department Head (600.30/mbf consulting) ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** 02/01/07 02/27/07 CITY CLERK'S DEPARTMENT - ACTION REMINDER l Peter Salgado, Senior Civil Engineer FROM: Maria Guevara, Acting Deputy City Clerk DATE: December 1, 2006 SITUATION: At their meeting on February 7, 2006 the City Council of the City of San Juan Capistrano approved an agreement with MBF Consulting, Inc. to provide engineering services for the Rancho Sierra Storm Drain Replacement Project. ACTION REQUESTED: Said Agreement states services shall be completed by December 31, 2006. Please notify this office if agreement has been extended or completed. ACTION TO BE TAKEN: 92�,nWIO 7° ^jfo� )�712<ro 7 DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: / �1�f ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 01/12/06 Deadline Date: 12/31/06 cc: Department Head (600.30/mbf consulting) n U City of San Juan Capistrano u Rancho Sierra Vista Storm Drain Replacement Contract Change Order No. 1 CONTRACTOR: October 18, 2006 This Change Order covers changes to the subject contract as described herein. The Contractor is to construct or furnish equipment and materials, and performs all work as necessary or required to complete the Change Order items for the prices agreed upon between the Contractor and the City. The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract Time made by this and all previously issued Change Orders, if any. It is therefore mutually agreed that the number of calendar days extension of time, if any, provided for in this Change Order is required for the change of work provided herein, and that no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order and, further, that the payment under this Change Order is the final and complete compensation for the subject work. Payment to the contractor for this Change Order shall provide full compensation for all equipment, materials, labor, field and home office overhead, mark-ups and profit necessary to complete the work. By executing this Change Order, contractor agrees to proceed with the work as a change order per Section 9 of the Construction Contract and waives any right to additional compensation arising out of work listed in this change order, including without limitation, any claims relating to any cumulative effect of changer orders, delays, productivity impact or interruption. In accordance with the contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additional to or deductions from the contract price are hereby approved. Item Description Amount 1) Replace pipe outlet as detailed in the attached Exhibit "A" $ 6,000.00 Total for Change Order No. 1 $ 6,000.00 The original cost for this work was: $ 179,000.00 The cost of amendments/change order(s) to date is: $ 0.00 The cost of this amendment/Change Order No. 1 is: $ 6,000.00 Upon approval, the total cost of this project is: $ 185,000.00 The original contract completion date for this work was: 20 May 2006 The additional work included in this Change Order shall add: 0 calendar days The contract completion date shall remain as: 20 May 2006 The Contractor agrees to furnish all labor and materials and to perform all other necessary work required to complete the Change Order items. This document will become a supplement to the contract and all provision will apply hereto. It is understood that the Change Order shall become effective when approved by the City. RECOMMENDED: /6 - A,-< -0 6 Dave Adams, City Manager Date -5� John Ellwell, Public Works Director l Peter SaIp'dc;/S4n44iviI Engineer Len Brongofl�KrltrC�&fistruction and Mining 2 le) Date fo /Y OZ Date % le/ �0 Date 0 0 COPY September 28, 2006 City of San Juan Capistrano RANCHO SIERRA VISTA STORM DRAIN REPLACEMENT Proceed Order No. 1 CONTRACTOR: EARTH CONSTRUCTION AND MINING In order to expedite the work and avoid/minimize delays to the construction schedule, the contractor is directed to begin promptly with the changed work described herein, pursuant to the provisions outlined in the General Conditions of the Contract. Description of Work (as outlined on Attachment "A"): 1. Remove 20 L.F. of existing 24" CMP outlet pipe and replace with 24" RCP 2. Place pipe bedding and backfill per City Standards 3. Place filter fabric and % ton Rip Rap at the end of the 24" RCP outlet. Reference: N/A. This is not a change order, but an authorization to begin work while a change order request is being finalized. The work authorized by this Proceed Order is limited to $6,000. Work performed beyond these limitations will be at the contractor's risk. The non - compensable time extension associated with this work is limited to 0 calendar days. RECOMMENDED: Earth lwell, Public Works Director Civil Engineer , Contractor O/Z O �>4 Date tv 2 Date Date �y- c EXHIBIT A 09/27/2006 15:56 949-582-3224 LTEX PAGE 02/02 • • Earth Construction Mining September 27, 2006 City of San. Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Peter Salgado RE: Change Order # 1. Rancho Sierra Vista Storm Drain. Dear Mr. Salgado Per your request the changes to the Rancho Sierra Vista Storm Drain Replacement Project are as follows. 1. Remove 20 L.F. of existing 24" CMP outlet pipe and replace with 24 " RCP. 2. Place pipe bedding and backfill per City standards, 3. Place filter fabric and 'A ton Rip Rap at the end of 24" RCP outlet. Note: 24" RCP pipe will be provided by the City. The items listed above will be installed per the City of San Juan Capistrano Standards. The total additional cost for change order # l ------------- __— $ 6,000.00 Considering that we are in the process of the stone drain installation, we ask that the City formally approve the changes listed above CCM Project Manager ATTACHMENT A 1111 E.COMMONWEALT14 AVENUE, SUITE D, FULLL-R"rON, CA 92831 PHONE 714-871-3262 " FAX 714-871-3020 0 a AMENDMENT TO PERSONAL SERVICES AGREEMENT THIS AMENDMENT is made and entered into this Cday of 2006 by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and MBF Consulting, Inc., (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City and Consultant have entered into a Personal Services Agreement dated February 7, 2006, for a total of $35,948 for engineering services for the Rancho Sierra Vista Storm Drain project; and, WHEREAS, City and Consultant agree that additional services outlined in the cost proposal as set forth in Exhibit "A", attached and incorporated herein by reference, are required for which extra compensation will become due. City and Consultant mutually agree as follows: Section 1. Additional Work The additional scope of work to be performed by Consultant shall consist of additional design services as set forth in Exhibit "A". Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Additional Compensation City hereby agrees to pay the additional sum of Four Thousand Six Hundred ($4,384) for a revised total contract price of $40,332 to Consultant for those services performed as set forth in Exhibit "A". These additional services to the Agreement shall commence on the effective date of this Amendment. Section 3. Relationship to Asareement Except as to Sections 1 and 2 herein, all other terms and conditions of the Agreement shall remain unchanged. Section 4. Entire Aureement This entire Agreement between City and Consultant with respect to those extra services described herein, and any other understandings, oral or in writing, are hereby superseded. S® 0 0 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: Dave Adams, City Manager CONSULTANT By: MBF Consulting, Inc. ATTEST: ret R. Monahan, City D AS TO FORM: John R.aw, City Attorney 0 CONSU_CTING, INC. June 6. 2006 Mr. Peter Salgado Public Works Department City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 PROPOSAL TO PROVIDE CONSRUCTION SURVEY STAKING FOR RANCHO SIERRA VISTA STORM DRIAN REPLACEMENT PROJECT Dear Mr. Salgado: MBF Consulting, Inc. (MBF) is pleased to submit this proposal to the City of San Juan Capistrano for construction survey staking of the Rancho Sierra Vista Storm Drain Replacement Project. All construction layout and staking will be performed in accordance with the Contract Documents for this project, upon 48 hours advance notice, as follows: 1. Perform calculations to establish pipeline horizontal and vertical alignment. 2. Stake pipeline at 25' stations, angel points and appurtenances. We propose to provide the above services for the following lump sum fee: CLASSIFICATION 2 man survey crew Licensed Surveyor Survey Technician Project Management TOTAL HOURS RATE FEE 11 160 1,760 8 98 784 8 80 640 8 150 1200 $ 4,384 Thank you for the opportunity to offer our services. Please do not hesitate to call me at (949) 525-7282 if you have any questions. Sincerely, Michael Fakhar, PE Principal 22321 Birchleaf, Mission Viejo, California 92692 (949) 525-7282 ♦ Fax (949) 380-9464 EXHIBIT A 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX www.sanjuancapistrano.org TRANSMITTAL TO: Michael Fakhar, PE, Principal RBF Consulting, Inc. 22321 Birchleaf Mission Viejo, CA 92692 FROM: Meg Monahan, MMC — City Clerk (949) 443-6308 RE: Rancho Sierra Vista Storm Drain Replacement Project -- Services Agreement MEMBERS OF THE CIT' COUNCIL SAM ALLEVATO DIANE BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN Personal An original, executed amendment, as referenced above, is enclosed for your records. If you have questions concerning the agreement or scope of work, please contact the Project Manager, Peter Salgado, Senior Civil Engineer (949) 443-6366. Thank you, CC: Peter Salgado, Senior Civil Engineer John Elwell, Interim Public Works Director San Juan Capistrano: Preserving the Past to Enhance the Future 0 Pd.on 100%Recycled P.PPI 9 4! (a SOUTHERN CALIFORNIA CITY CLERKS ASSOCI TION GENERAL MEETING THURSDAY, SEPTEMBER 21, 2006 Location: Wilson Creek Winery Hotel Information: Embassy Suites 35960 Rancho California Road 29345 Rancho California Road Temecula, CA 92591 Temecula, CA 92591 (951)676-5656 Host City: City of Temecula Susan Jones, City Clerk Room rate is $139.00. (951)694-6444 8:30 a.m. Registration — Continental Breakfast 9:00 a.m. Program — Topic: Balancing Work, Lifestyle, and Personal Health Speaker: Dr. Nick Yphantides author of book My Big Fat Greek Diet 11:00 a.m. General Meeting 12:00 p.m. Luncheon 1:00 P.M. Wine tasting following lunch (RSVP required) Registration fee per person $ 35.00 X (includes lunch) )-- (number attending) (NOTE: Registration fee does not cover wine tasting following the meeting.) ( U "a r� Luncheon — Regular Buffet Vegetarian Amount enclosed: $ 4 l b Pay at door: Wine tasting @ $10 each: _yes _no FAX, Email or Mail to: Veronica Montecino, CMC SCCCA Treasurer OR 125 E. College Street Covina, CA 91723 (626)858-7227 (626) 332-5427 FAX vmontecino@ci.covina.,ca.us Make check payable to SCCCA. Phone Reservation will be accepted through September 15, 2006, at 5:00 p.m. LAST DAY TO CANCEL AND RECEIVE A REFUND IS September 15, 2006, 5:00 P.M. Failure to cancel obligates payment to SCCCA. If applicable please circle: New City Clerk First SCCCA Meeting Don't forget to check out other Southern California City Clerk Association news on the SCCCA website at http://socaicityderks.org PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this _ day of j- AWJ 2006, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and MBF CONSULTING, INC., (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide engineering services for the Rancho Sierra Storm Drain Replacement Project; and, WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed no later than December 31, 200; Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall be for a not to exceed fee of Thirty -Five Thousand Nine Hundred Forty -Eight ($35,948) as set forth in Exhibit 'A" attached and incorporated herein by reference. 3.2 Rate Schedule. The services shall be billed to the City as set forth in Exhibit "A," attached and 1 SD incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. Notwithstanding the payment terms outlined in Exhibit "A", Consultant shall submit monthly invoices based on total services, which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. 2 0 0 In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Consultant shall complete the Scope of Services as set forth in the schedule included in Exhibit "A", attached and incorporated herein by reference. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant agrees to protect, and hold harmless City, its elected and appointed officials and employees from any and all liabilities, expenses or damages of any nature, including reasonable attorneys' fees, for injury or death of any person or damage to property or interference with use of property resulting from errors and omissions committed by Consultant arising from the negligent acts of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance Insurance required herein shall be valid for a minimum of one year, or term of contract, whichever is longer, and it shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's.Guide Rating of A - Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. 2 Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the Clerk of the Board's office for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 0 0 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Public Works Director To Consultant: Michael Fakhar MBF Consulting, Inc. 22321 Birchleaf Mission Viejo, CA 92692 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. 0 This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: l R. Monahan, City Clerk APPROVED AS TO FORM: Q John R. Shaw, PqAttorney 7 CITY OF SAN JUAN CAPISTRANO By: 6L2- bivid M. Svierdlin, Mayor CONSULTANT By: -« MBF Consulting, Inc. 11 CONSULTINGRIN November 28, 2005 Ms. Amy Amirani Public Works Director City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 41 PROPOSAL TO PROVIDE ENGINEERING SERVICES FOR RANCHO SIERRA VISTA STORM DRIAN REPLACEMENT PROJECT Dear Ms Amirani: MBF Consulting, Inc. (MBF) is pleased to submit this proposal to the City of San Juan Capistrano for engineering services to replace the Rancho Sierra Vista Storm Drain. Attached please find Exhibit A, indicating our proposed scope of services, Exhibit B, indicating our fee for the proposed scope of work, and a project schedule reflecting design, bidding, and construction duration for project. Thank you for the opportunity to offer our services. Please do not hesitate to call me at (949) 525-7282 if you have any questions. Sincerely, ` Michael Fakhar, PE Principal EXHIBIT A 22321 Birchleaf, Mission Viejo, California 92692 (949) 525-7282 ♦ Fax (949) 380-9464 0 SCOPE OF WORK EXHIBIT A a The following tasks include the design, construction document preparation, and construction support services for replacement of approximately 500 L.F of an existing 24 -inch corrugated steel and plastic storm drain pipe with a new 24 -inch Reinforced Concrete Pipe (RCP) located in the Rancho Sierra Vista Stables. This storm drain starts at a catch basin on De La Vista, extends through the Rancho Sierra Vista Stables and finally terminates at Trabuco creek. We propose to select a new alignment that extends through the Sierra Vista Stables property and avoids existing structural features where possible. The proposed alignment allows the existing storm drain to remain in service during the construction of the new RCP replacement. Our proposed design will also improve the slope along the entire length of the new RCP for better drainage. Preparation of legal description and exhibit for the pipe easement is not included in this proposal, however the initial research to determine the property ownership along the proposed storm drain alignment will be provided by our Survey Sub consultant (Bush and Associates) as part of this proposal. MBF, under a separate proposal, will prepare the legal description and exhibits necessary to obtain an easement for the new storm drain alignment. Our initial investigation and consultation with our environmental sub consultant, Lawrence & Associates, regarding the environmental impact of this project, indicates that since the new storm drain size and purpose remains the same as the existing facility it replaces, filing of a Negative Declaration should be all that is needed to meet the environmental requirements for this project. Our proposal includes the fee to prepare such Negative Declaration Document. Any additional work beyond the filing of the Negative Declaration Form is beyond the scope of this proposal. If required, MBF Consulting will provide additional environmental and regulatory permit services under separate proposal and fee. MBF Consulting services will be provided in two separate phases: Phase 7 - Design- Prepare Plans and specifications to comply with City's standard design practices. Phase 2 — Construction Construction Assistance- Provide construction support services during construction Inspection — Provide construction inspection for approximately 500 feet of storm drain. Construction duration is estimated to be 5 weeks. Inspection services to be provided on part-time basis at 20 hours per week. MBF Consulting 0 Our detailed scope of services will be provided in two phases as follows: SCOPE OF WORK PHASE 1 -DESIGN TASK TASKDESCRIPTION DELIVERABLES NO. 1.1 Kick- off Meeting Schedule a kick-off meeting to accomplish the following Meeting Minutes objectives: • Project Schedule • Identify City staff involved in the project. • Discuss major features and special requirements; • Obtain pertinent information from the City. -Discuss project design schedule and milestone dates, and adjust schedule as deemed necessary. 1.2 Research and Data collection • Work in cooperation with the City, utility companies and other • Utility Company affected entities to collect records, improvement drawings and Correspondence plans. • Copies of all • Review reports, record drawings, project files, and other Franchise Utility information pertinent to the project. Research and identify the Facilities Mapping location of all facilities in the project area. • Gather existing horizontal and vertical control necessary to establish control for the basis of topographic surveying. 1.3Design Survey • Research at City and County offices for local survey control. • 40 -Scale base map showing culture, one • Establish survey control using NAD83 coordinates and foot contours and spot County benchmark elevations. elevations. • Topographic survey of the 100' wide mapping strip. We will locate all visible culture and measure ground elevations. MBF Consulting E • Perform job walk to identify conflicts and inconsistencies. • 1.4 Preliminary Improvement Plans • Develop preliminary design drawings on plan and profile • A set of Preliminary sheets at 1"=40' (horizontal) and 1"=4' (vertical) for the 24" Improvement Plans RCP and appurtenances. Plans will include pipe horizontal and vertical location, laterals and inlets, and all other pertinent • Wing Wall structural information required to construct the facility. details • Develop structural drawings and details for wing walls at the outlet 1.5 Final Improvement Plans • Following City review of preliminary plans, prepare final plans for • Final Improvement RCP storm drain construction. Plans (Hardcopy) • Reproducible Set of • Submit original plan set on mylar reproducible) signed and Plans on Mylar sealed by RCE), along with electronic submittal of the same. • Electronic copy of Plans on CD-ROM Plans will include: • Title, Typical Sections, and Notes • Storm drain Improvement- Plans and Profile Sheet • Typical and Special Details 1.6 Final Specffications and Estimate • Prepare final contract documents, specifications and special • Final Specifications, provisions. Special Provisions & Estimate • Provide electronic of final specifications and estimate as well as reproducible original (signed and sealed by RCE) • Quantity Calculations • Electronic files in City • The City will provide one boilerplate copy in digital format of specified format on the City Standard Contract document for inclusion of the CD-ROM specifications. • Provide bid item schedule. MBF Consult/ng 0 0 • Prepare the engineer's opinion of probable construction cost based on the quantities and unit cost justification. 1.7 Assistance During Contract Award/Bid Support Provide assistance with information and clarification of bid Written responses to documents to prospective bidders and prepare addenda for inquiries and addenda all prospective bidders as required. PHASE 2 — CONSTRUCTION PHASE TASK TASK DESCRIPTION DELIVERABLES NO: 2.1 Construction Assistance • Attend pre -construction meeting to answer questions regarding the • Written response plan set and specification package. to shop drawings • Review and approve contractor shop drawings • Written response • Review and approve contract change orders to change order • Prepare design modifications as required (time and materials) requests • Respond to contractor requests for information/clarifications • Design (RFI/RFCs). Modifications • RFI/RFCs 2.2 Inspection • Provide five (5) weeks of inspection at 20 hours per week. Field notes MBF Consulting co c � /\}k\\\}} \\"t \\ a <: \ f \� � CO� CI > ?£« }}§ k\ °2§ tul to \ _ _ . 2 all \ � o- =§\- - §§ ol 'c� a t \ a» G}\°=2§410. 11cloo \ # . 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Z W c E n Z V IL N W s d E _- n m �a Z Zy C Q r m to m m in m m o m m 0 m 0 m m o T -i y U) 0 N 0 0 m 0 m 0 in `e 0 n? o LL N so M in C O V% ` y O O -0 r � p 0 O y� w U � LL U Q W m m m m m m ro m m m m m '.O 0 0 �� 0 0 N� 0 0 V 0 O 0 O 0 V 0 h 0 �fl !h r mc c C 3 q uN i� r r r 3 Z � C N C � a a_ C � N C N C io on E d N '- 2 a Co w m E m d w w $ U U t E o }� S K` m .E n E n a Q d a o Or y of L Z a m c c m W d V 0 'Z E (a p q u ami 0 '�° w G d 1 a= Z ", yj 2 Y y K(S a 2 U a m y N O p G In V c r r N P9 W m • 32400 PASEO ADEIANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-10531 www.sanjuancapistrano.org February 28, 2006 Mr. Michael Fakhar MBF Consulting, Inc. 22321 Birchleaf Mission Viejo, CA 92675 Dear Mr. Fakhar: Javan • it J. IA[AAIAIIip FSIAILED [A � 1961 1776 MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN Enclosed is an original executed Personal Services agreement related to engineering services for the Rancho Sierra Storm Drain Replacement Project. Thank you for forwarding documentation confirming current compliance with the terms of insurance under your agreement with the city. Please keep in mind that should this documentation lapse, all work under this agreement must stop and all payments will be withheld until we receive proper evidence of insurance. You may proceed with work under this agreement in coordination with the project manager, Peter Salgado, Senior Civil Engineer (949) 443-6366. Thank you, cc: Peter Salgado, Senior Civil Engineer; Amy Amirani, Public Works Director San Juan Capistrano: Preserving the Past to Enhance the Future 0 Printed on recycled pacer • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX www.sat?liiancapistrano.org February 8, 2006 Mr. Michael Fakhar MBF Consulting, Inc. 22321 Birchleaf Mission Viejo, CA 92675 Dear Mr. Fakhar: dw,,► � 1 IAt➢AAAIAI(A (SI KIWI 1961 1776 " MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN A Personal Services Agreement related to engineering services for the Rancho Sierra Storm Drain Replacement Project is in the process of being executed. It will be issued upon receipt of required documentation related to contract terms under Section 14. Insurance. Specifically, the insurance certificate expired (1/3/2006) for: • General liability insurance • Auto liability insurance • Endorsement form, naming the city additional insured to the general liability insurance. Insurance evidence may be faxed to (949) 493-1053 — ATTENTION CITY CLERK -- followed by original signed documents. I have enclosed a copy of the agreement terms for your reference in supplying this documentation. If you have questions specific to the contact, please contact the project manager, Peter Salgado, Senior Civil Engineer (949) 443-6366. Please call Maria Guevara, Acting Deputy City Clerk (949) 443-6310 if you have questions regarding the forms of insurance needed. 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'96ej9noo /4!flge1l a!!gowo;nV anlsuegajdwoo ;oage pue aojo; lln; u! ule;ulew llegs;ue;lnsuoo ';uawaaj6y slq;;o uLa; 9g;;nog6noigl AGENDA REPORT TO: Dave Adams, City Manager 12)0� FROM: Amy Amirani, Public Works Director 0 2/7/2006 D10 SUBJECT: Consideration of a Personal Services Agreement for Engineering Services for the Rancho Sierra Vista Storm Drain Replacement Project (MBF Consulting, Inc.)(CIP # 412)(Rancho Sierra Vista Stables) RECOMMENDATION: By motion, approve a Personal Services Agreement with MBF Consulting, Inc. in the amount of $35,948 for Engineering Services for the Rancho Sierra Vista Storm Drain Replacement Project. SITUATION: The City owns and maintains an existing storm drain that runs from a catch basin on Avenida De La Vista, through the Rancho Sierra Vista Stables and terminates at San Juan Creek. During the heavy rains experienced last winter, a 200 foot section of the existing storm drain was replaced due to severe leaking. During the replacement of the damaged section, it was discovered that the remaining portion of the storm drain also sustained leaks and root infiltration. It was also discovered that the pipe alignment did not have a sufficient gradient to ensure proper drainage, thus resulting in a build up of silt and debris. While the remaining portion appeared to be functional, it was determined that the entire line would need to be replaced to minimize the potential for future leaking as well as to ensure proper drainage. This project will replace the existing storm drain at the Rancho Sierra Vista Stables, with approximately 500 feet of new 24 -inch reinforced concrete pipe. Engineering services are required for the project. These services include civil and structural design, topographic surveys, and technical support during project bidding and construction. The City requested proposals from five engineering firms. Of the five firms, the following two firms submitted proposals for review. Firm Fee MBF Consulting, Inc. $35,948 Willdan Associates $43,500 Agenda Report • • February 7, 2006 Paoe 2 Staff has reviewed both proposals and found that both firms have sufficient experience and exhibit a good understanding of the project requirements. However, given that MBF Consulting, Inc. (MBF) submitted a lower fee proposal, staff recommends that a Personal Services Agreement (Attachment 1) be awarded to MBF for engineering services for a total cost of $35,948. COMMISSION/BOARD REVIEW AND RECOMMENDATIONS: Not applicable. FINANCIAL CONSIDERATIONS: There a sufficient funds in the FY 2005/2006 Capital Improvement Budget to cover the cost of the recommended Personal Services Agreement. NOTIFICATION: MBF Consulting, Inc. RECOMMENDATION: By motion, approve a Personal Services Agreement with MBF Consulting, Inc. in the amount of $35,948 for Engineering Services for the Rancho Sierra Vista Storm Drain Replacement Project. Respectfully submitted, Amy Amirani Public Works Director AA/PS:mp Attachments: 1. Personal Services Agreement 2. Location Map Prepared by, • 0 PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this _ day of 2006, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and MBF CONSULTING, INC., (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide engineering services for the Rancho Sierra Storm Drain Replacement Project; and, WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed no later than December 31, 2005. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall be for a not to exceed fee of Thirty -Five Thousand Nine Hundred Forty -Eight ($35,948) as set forth in Exhibit 'A" attached and incorporated herein by reference. 3.2 Rate Schedule. The services shall be billed to the City as set forth in Exhibit "A," attached and ATTACHMENT 1 1 incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. Notwithstanding the payment terms outlined in Exhibit "A", Consultant shall submit monthly invoices based on total services, which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. `a 0 0 In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Consultant shall complete the Scope of Services as set forth in the schedule included in Exhibit "A", attached and incorporated herein by reference. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. 3 • 0 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant agrees to protect, and hold harmless City, its elected and appointed officials and employees from any and all liabilities, expenses or damages of any nature, including reasonable attorneys' fees, for injury or death of any person or damage to property or interference with use of property resulting from errors and omissions committed by Consultant arising from the negligent acts of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be valid for a minimum of one year, or term of contract, whichever is longer, and it shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A - Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. 2 • 0 Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the Clerk of the Board's office for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 61 • 01 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Public Works Director To Consultant: Michael Fakhar MBF Consulting, Inc. 22321 Birchleaf Mission Viejo, CA 92692 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. 2 L 171 This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: Margaret R. Monahan, City Clerk APPROVED AS TO FORM: John R. Sh* City Attorney 7 CITY OF SAN JUAN CAPISTRANO M David M. Swerdlin, Mayor CONSULTANT MBF Consulting, Inc. 0 ,CONSULTING, INC. November 28, 2005 Ms. Amy Amirani Public Works Director City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 PROPOSAL TO PROVIDE ENGINEERING SERVICES FOR RANCHO SIERRA VISTA STORM DRIAN REPLACEMENT PROJECT Dear Ms Amirani: MBF Consulting, Inc. (MBF) is pleased to submit this proposal to the City of San Juan Capistrano for engineering services to replace the Rancho Sierra Vista Storm Drain. Attached please find Exhibit A, indicating our proposed scope of services, Exhibit B, indicating our fee for the proposed scope of work, and a project schedule reflecting design, bidding, and construction duration for project. Thank you for the opportunity to offer our services. Please do not hesitate to call me at (949) 525-7282 if you have any questions. Sincerely, / Michael Fakhar, PE Principal EXH I BIT A 22321 Birchleaf, Mission Viejo, California 92692 (949) 525-7282 ♦ Fax (949) 380-9464 EXHIBIT A SCOPE OF WORK The following tasks include the design, construction document preparation, and construction support services for replacement of approximately 500 L.F of an existing 24 -inch corrugated steel and plastic storm drain pipe with a new 24 -inch Reinforced Concrete Pipe (RCP) located in the Rancho Sierra Vista Stables. This storm drain starts at a catch basin on De La Vista, extends through the Rancho Sierra Vista Stables and finally terminates at Trabuco creek. We propose to select a new alignment that extends through the Sierra Vista Stables property and avoids existing structural features where possible. The proposed alignment allows the existing storm drain to remain in service during the construction of the new RCP replacement. Our proposed design will also improve the slope along the entire length of the new RCP for better drainage. Preparation of legal description and exhibit for the pipe easement is not included in this proposal, however the initial research to determine the property ownership along the proposed storm drain alignment will be provided by our Survey Sub consultant (Bush and Associates) as part of this proposal. MBF, under a separate proposal, will prepare the legal description and exhibits necessary to obtain an easement for the new storm drain alignment. Our initial investigation and consultation with our environmental sub consultant, Lawrence & Associates, regarding the environmental impact of this project, indicates that since the new storm drain size and purpose remains the same as the existing facility it replaces, filing of a Negative Declaration should be all that is needed to meet the environmental requirements for this project. Our proposal includes the fee to prepare such Negative Declaration Document. Any additional work beyond the filing of the Negative Declaration Form is beyond the scope of this proposal. If required, MBF Consulting will provide additional environmental and regulatory permit services under separate proposal and fee. MBF Consulting services will be provided in two separate phases: Phase 1 - Design- Prepare Plans and specifications to comply with City's standard design practices. Phase 2 — Construction Construction Assistance- Provide construction support services during construction Inspection — Provide construction inspection for approximately 500 feet of storm drain. Construction duration is estimated to be 5 weeks. Inspection services to be provided on part-time basis at 20 hours per week. MBF Consulting Our detailed scope of services will be provided in two phases as follows: SCOPE OF WORK PHASE 1 -DESIGN TASK TASKDESCR/PT/ON DELIVERABLES NO. 1.1 Kick- off Meeting Schedule a kick-off meeting to accomplish the following • Meeting Minutes objectives: • Project Schedule • Identify City staff involved in the project. • Discuss major features and special requirements; • Obtain pertinent information from the City. Discuss project design schedule and milestone dates, and adjust schedule as deemed necessary. 1.2 Research and Data collection • Work in cooperation with the City, utility companies and other • Utility Company affected entities to collect records, improvement drawings and Correspondence plans. • Copies of all • Review reports, record drawings, project files, and other Franchise Utility information pertinent to the project. Research and identify the Facilities Mapping location of all facilities in the project area. • Gather existing horizontal and vertical control necessary to establish control for the basis of topographic surveying. 1.3 Design Survey • Research at City and County offices for local survey control. 40 -Scale base map showing culture, one • Establish survey control using NAD83 coordinates and foot contours and spot County benchmark elevations. elevations. • Topographic survey of the 100' wide mapping strip. We will locate all visible culture and measure ground elevations. MBF Consulting • Perform job walk to identify conflicts and inconsistencies. • 1.4 Preliminary Improvement Plans • Develop preliminary design drawings on plan and profile • A set of Preliminary sheets at 1"=40' (horizontal) and 1"=4' (vertical) for the 24" Improvement Plans RCP and appurtenances. Plans will include pipe horizontal and vertical location, laterals and inlets, and all other pertinent • Wing Wall structural information required to construct the facility. details • Develop structural drawings and details for wing walls at the outlet 1.5 Final Improvement Plans • Following City review of preliminary plans, prepare final plans for . Final Improvement RCP storm drain construction. Plans (Hardcopy) • Reproducible Set of • Submit original plan set on mylar reproducible) signed and Plans on Mylar sealed by RCE), along with electronic submittal of the same. • Electronic copy of Plans on CD-ROM Plans will include: • Title, Typical Sections, and Notes • Storm drain Improvement - Plans and Profile Sheet • Typical and Special Details 1.6 Final Specifications and Estimate • Prepare final contract documents, specifications and special • Final Specifications, provisions. Special Provisions & Estimate • Provide electronic of final specifications and estimate as well as reproducible original (signed and sealed by RCE) • Quantity Calculations • Electronic files in City • The City will provide one boilerplate copy in digital format of specified format on the City Standard Contract document for inclusion of the CD-ROM specifications. • Provide bid item schedule. MBF Consulting • Prepare the engineer's opinion of probable construction cost based on the quantities and unit cost justification. 1.7 Assistance During Contract Award/Bid Support Provide assistance with information and clarification of bid Written responses to documents to prospective bidders and prepare addenda for inquiries and addenda all prospective bidders as required. PHASE 2 — CONSTRUCTION PHASE TASK TASK DESCRIPTION DELIVERABLES NO. 2.1 Construction Assistance • Attend pre-construction meeting to answer questions regarding the • Written response plan set and specification package. to shop drawings • Review and approve contractor shop drawings • Written response • Review and approve contract change orders to change order • Prepare design modifications as required (time and materials) requests • Respond to contractor requests for information/clarifications • Design (RFI/RFCs). Modifications • RFI/RFCs 2.2 Inspection • Provide five (5) weeks of inspection at 20 hours per week. 74eld notes MBF Consulting 0 0 \ - - -- - r-: 40 Gol. - \c d%� ? ?\ «y \ CD 0 °�§ § } } f »> CD CD CD CD °�� - «< § 400. . .. \ «�_;rz «§§ \ 44 \69. 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U 2 0 m y ao ATTACHMENT 2 0 Memorandum 0 2/7/2006 D10 To: Mayor Swerdlin, Council Member Soto, Council Member Hart, Council Member Bathgate, and Council Member Allevato From: Meg Monahan, City Clerk Date: February 1, 2006 Subject: February 7, 2006, Agenda Item D10 - Consideration of a Personal Services Agreement for Engineering Services for the Rancho Sierra Vista Storm Drain Replacement Project (MBF Consulting, Inc.)(Rancho Viejo Sierra Vista Stables) Please replace agenda item D10, page 2 of the staff report was erroneously missing from the report. 32400 PASEO ADEL NTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAx www sanjuancapcstrano. org February 8, 2005 • daft AM 4� AIA(OAID RAiFA WAWA ' IsiAusem 1961 1776 NOTIFICATION OF ACTION BY THE CITY COUNCIL OF SAN JUAN CAPISTRANO MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN On February 7, 2005 the City Council of San Juan Capistrano met regarding: "Consideration of a Personal Services Agreement for Engineering Services for the Rancho Sierra Vista Storm Drain Replacement Project (MBF Consulting, Inc.) (CIP # 412) (Rancho Sierra Vista Stables)" Item No. D10. The following action was taken at the meeting: Personal Services Agreement with MBF Consulting, Inc., in the amount of $35,948, for Engineering Services for the Rancho Sierra Vista Storm Drain Replacement Project approved. The following documents are in the process of being executed: . If you have any questions regarding this action, please contact Peter Salgado, Senior Civil Engineer at 443-6366 for more detailed information. Thank you, Meg Monahan, CMC City Clerk Enclosed: Cc: MBF Consulting, Inc.; Amy Amirani, Public Works Director; Peter Salgado, Senior Civil Engineer San Juan Capistrano: Preserving the Past to Enhance the Future 0 Printed on recycled paper 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAx www.saqluancapistrano.org 0 MEMBERS OF THE CITY COUNCIL NOTIFICATION OF MEE74►dt�!` P POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL SAMALLEVATO DIANE BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN The City Council of San Juan Capistrano will meet at 7:00 p.m. on February 7, 2006 in the City Council Chamber in City Hall, to consider: "Consideration of a Personal Services Agreement for Engineering Services for the Rancho Sierra Vista Storm Drain Replacement Project (MBF Consulting, Inc.) (CIP # 412) (Rancho Sierra Vista Stables)" — Item No. D10. If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 5:00 p.m. on Monday, February 6, 2006 to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Peter Salgado, Senior Civil Engineer. You may contact that staff member at (949) 443-6366 with any questions. The agenda, including agenda reports, is available to you on our web site: www.san*uancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: council-agendas(ai)sanivancapistrano.org. Meg Monahan, CMC City Clerk cc: MBF Consulting, Inc.; Amy Amirani, Public Works Director; Peter Salgado, Senior Civil Engineer Received staff report San Juan Capistrano: Preserving the Past to Enhance the Future 0 PnMetl on recYdetl Paper