06-12005_HUNT DESSIGN0 0
CITY CLERK'S DEPARTMENT - ACTION REMINDER
TO: Douglas Dumhart, Economic Development Manager
FROM: Christy Swanson, Secretary DATE: June 1, 2007
SITUATION:
On December 5, 2006, the City of San Juan Capistrano entered into a Personal Services
Agreement with Hunt Design to proved planning an design services for downtown way
finding and directional signage program.
ACTION REQUESTED:
Said Agreement states services shall be completed by June 30, 2007.
Please notify our office if agreement has been completed or will be extended.
ACTION TO BE TAKEN:
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICI TA ING ACTION: A izzzo"'eot
DATE SIGNED: [P
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
Tickler Date: 06/01/07
Deadline Date: 06/30/07
(600.40/huntdesign)
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CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 5th day of December, 2006, by
and between the San Juan Capistrano Community Redevelopment Agency (hereinafter
referred to as the "Agency") and Hunt Design (hereinafter referred to as "Consultant").
RECITALS:
WHEREAS, Agency desires to retain the services of Consultant regarding the
Agency's proposal to provide planning and design services for downtown way finding and
directional signage program; and,
WHEREAS, Consultant is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, Agency and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Consultant shall consist of those tasks as set
forth in Exhibit 'A" attached and incorporated herein by reference.
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of its
profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed by no later than June 30, 2007.
Section 3. Compensation.
3.1 Amount.
Agency shall pay Consultant upon the submission of required work product
prepared to the satisfaction of the Agency for each task as set forth in Exhibit "A" the Scope
of Work Total compensation for the scope of services for this Project shall not exceed five
thousand dollars ($5,000.00), also set forth in Exhibit "A," attached and incorporated herein
by reference. No payments for expenses or labor shall be paid by Agency unless it is
related to this Agreement
3.2 Rate Schedule.
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The services shall be billed to the Agency at the hourly rate set forth in Exhibit
"B," attached and incorporated herein by reference. Included within the compensation are
all the Consultant's ordinary office and overhead expenses incurred by it, its agents and
employees, including meetings with the City representatives and incidental costs to perform
the stipulated services. Submittals shall be in accordance with Consultant's proposal.
3.3 Method of Payment.
The Agency shall pay Consultant upon the completion of services required
hereunder and upon submission of invoice by Consultant for tasks which have been
satisfactorily completed.
For extra work not part of this Agreement, a written authorization from Agency
is required prior to Consultant undertaking any extra work.
3.4 Records of Expenses.
Consultant shall keep complete and accurate records of all expenses
incidental to services covered by this Agreement. These records will be made available at
reasonable times to Agency.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an
agent or employee of Agency, and shall obtain no rights to any benefits which accrue to
Agency's employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for Agency to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required without
written approval of the Agency. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the Agency. If Consultant is permitted
to subcontract any part of this Agreement by Agency, Consultant shall be responsible to
Agency for the acts and omissions of its subcontractor as it is for persons directly
employed. Nothing contained in this Agreement shall create any contractual relationships
between any subcontractor and Agency. All persons engaged in the work will be
considered employees of Consultant. Agency will deal directly with and will make all
payments to Consultant.
Section 6. Changes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the Agency, the Parties hereto shall execute an addendum to
this Agreement setting forth with particularity all terms of the new agreement, including but
not limited to any additional Consultant's fees.
Section 7. Familiarity with Work and Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated the
work to be performed; (2) it has investigated the proposed construction site, including the
location of all utilities, and is aware of all conditions there; and (3) it understands the
facilities, difficulties and restrictions of the work under this Agreement. Should Consultant
discover any latent or unknown conditions materially differing from those inherent in the
work or as represented by Agency, it shall immediately inform Agency of this and shall not
proceed with further work under this Agreement until written instructions are received from
the Agency.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Consultant shall comply with all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product.
At the completion of the contract period, Consultant shall have delivered to Agency
at least one (1) copy of any final reports and architectural drawings containing Consultant's
findings, conclusions, and recommendations with any support documentation. All reports
submitted to the Agency shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and approval
of the Agency.
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Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are confidential
to the extent permitted by law, and Consultant agrees that they shall not be made available
to any individual or organization without prior written consent of the Agency. All such
reports, information, data, and exhibits shall be the property of the Agency and shall be
delivered to the Agency upon demand without additional costs or expense to the Agency.
The Agency acknowledges such documents are instruments of Consultant's professional
services.
Section 13. Indemnity.
Consultant agrees to protect, defend and hold harmless Agency, its elected and
appointed officials and employees from any and all claims, liabilities, expenses or damages
of any nature, including attorneys' fees, for injury or death of any person or damage to
property or interference with use of property and for errors and omissions committed by
Consultant arising out of or in connection with the work, operation or activities of
Consultant, its agents, employees and subcontractors in carrying out its obligations under
this Agreement.
Section 14. Insurance.
Insurance required herein shall be provided by Admitted Insurers in good standing
with the State of California and having a minimum Best's Guide Rating of A- Class VII or
better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive General Liability coverage in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited to
contractual period.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non -
owned vehicles in the following minimum amounts:
$500,000 property damage;
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$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited to
contractual period
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submitthe
insurance certificates, including the deductible or self -retention amount, and an additional
insured endorsement to the Consultant's general liability and umbrella liability policies to
the Agency's General Counsel for certification that the insurance requirements of this
Agreement have been satisfied.
14.5 Errors and Omissions Coverage
Throughout the term of this Agreement, Consultant shall maintain Errors and
Omissions Coverage (professional liability coverage) in an amount of not less than One
Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant
shall submit an insurance certificate to the Agency's General Counsel for certification that
the insurance requirements of this Agreement have been satisfied.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverage's reduced, until after thirty (30) days' written notice is given to Agency, except
that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions
have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
Agency has issued a written "Notice to Proceed" verifying that Consultant has complied
with all insurance requirements of this Agreement.
Section 15. Termination.
Agency and Consultant shall have the right to terminate this Agreement without
cause by giving thirty (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten (10) days'
notice to the other party of a material breach of contract. If the other party does not cure
the breach of contract, then the agreement may be terminated subsequent to the ten (10)
day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall be
used for delivery of service of process:
To Agency: San Juan Capistrano Community Redevelopment Agency
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Douglas D. Dumhart, Economic Development Manager
To Consultant: Hunt Design
25 North Mentor Avenue
Pasadena, California 91106-1709
Attention: T. Wayne Hunt
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
Agency
ATTEST: Dave Adams, Executive Director
Consultant
MA A T R. MONAHAN, -CITY
T. W yne H t, Principal
APPROVED AS TO FORM:
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John R. aw, Agency Attorney
Page 7 of 9
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Exhibit A
San Juan Capistrano Wayfinding
Construction Administration Services
As a continuation of our work with the City of San Juan Capistrano, Hunt Design will
provide the following services during the fabrication and installation of the wayfinding
program:
1. Assist City in preparation of Bid Documents.
2. Respond to questions from bidders/sign contractors.
3. Assist in review bids from sign contractors for adherence to scope. Review
suggested alternates.
4. Review shop drawings, color and materials samples and mock-ups provided by
sign contractors.
5. Conduct shop visits to inspect work in progress.
6. Assist in administration and inspection for installation of typical signage
elements.
7. Prepare "punch list" of items requiring post installation attention by sign
contractor.
Work Products: Contractor coordination, submittals review, `punch list."
Fee
$5,000
Expenses (estimate) $ 250
Page 8 of 9
9
Principal
Designer
Programming
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Exhibit B
Hourly Rates
$150
$120
$110
Technical Drafting $ 80
Page 9 of 9
V O4 S N IbPN C PISBANO�
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F r nrl Mmrmnm �
�CTV t)tm'SAN IUPK CAPSTRPNIIi
San Juan Capistrano
Community
Redevelopment
Agency
TRANSMITTAL
TO:
T. Wayne Hunt
Hunt Design
25 North Mentor Avenue
Pasadena, CA 91106-1709
DATE: February 15, 2007
FROM: Maria Morris, Deputy City Clerk (949) 443-6309
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RE: Consultant Services Agreement — Planning & Design for Downtown Way Finding and
Directional Signage Program
Thank you for providing documentation confirming compliance with the terms of the agreement
related to insurance.
Please keep in mind this documentation must remain current with our office during the term of
this agreement. If you have questions related to insurance requirements, please call me at
(949)443-6309.
If you have questions concerning the agreement, please contact Douglas D. Dumhart,
Economic Development Manager (949) 443-6316.
An original, executed agreement is enclosed for your records.
Cc: Douglas D. Dumhart, Economic Development Manager
32400 Paseo Adelanto
San Juan Capistrano
California 92675
949-493-1171
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CRA 12/5/2006
AGENDA REPORT
TO: Dave Adams, Executive Director S*`
FROM: Douglas D. Dumhart, Economic Development Manager
SUBJECT: Consideration of Approval of Plans and Specifications and Authorization to
Receive Bids - Downtown Way -Finding Signage Program (CIP No. R04)
City Council Priority No. 7a.
By motion,
1. Approve the Plans and Specifications for the Downtown Way -Finding Signage
Program prepared by Hunt Design; and,
2. Authorize staff to receive bids from the list of pre -qualified signage contractors.
SUMMARY:
On July 18, 2006, the City Council adopted Resolution No. 06-07-18-02 approving the
Downtown Way -finding Signage Program and directing staff to prepare the necessary
plans and specification. Hunt Designs has now completed the Plans and Specifications
in accordance with the criteria established by the approving resolution for the Agency
Board of Directors' consideration. At this time, staff is requesting the Board review and
approval of the Plans and Specifications; approve a list of pre -qualified contractors, and
grant authorization to receive bids.
BACKGROUND:
San Juan Capistrano is a small historic town located directly off Interstate 5. San Juan
Capistrano attracts tourists and commuters from all over Southern California and
beyond. Due to the amount of traffic coming into San Juan Capistrano, the city has
recognized the need for a uniform way -finding sign program.
The primary objective is to enhance and complement the City's visual character while
providing direction to the traveling public. The way -finding sign program will be
beneficial in improving the flow of vehicular and pedestrian traffic, and reducing
congestion by providing direction to the destinations and points of interest identified in
the table on the following page:
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Agenda Report
Page 2
► The Interstate 5 Highway.
► The Capistrano Train Station.
► Mission San Juan Capistrano.
► Downtown amenities.
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December 5, 2006
► The Los Rios Historic District.
► The Community Center/Sports Park.
► The San Juan Library.
► Public Parking Lots and Restrooms.
The scope of the project includes signage design concepts that will improve the signage
system by making the signs more readable, attractive, and visible. The aesthetically
appealing signage from a design standpoint is intended to be both pedestrian and
motorist friendly.
Plans and Specifications
Plans and specifications have been prepared in accordance with the programs
approving resolution. The plans and specifications have been provided to the Board of
Directors in the Mayor's office and are on file at the City Clerk's office for public
inspection.
Abatement Component
Part of the program's overall effort to bring clarity to motorist and pedestrian orientation
includes the abatement of existing, duplicate, conflicting, and illegible signage. A total of
24 signs have been identified by Hunt Design and city staff for removal as part of the
downtown directional way -finding project.
Pre -qualified Signage Contractors
The downtown directional signage is a specialized procurement project. The project
calls for the fabrication and installation of aluminum street signs which have design
features and qualities unique to the City of San Juan Capistrano. The specifications
called for in San Juan Capistrano's directional sign program require a supplier that has
the capacity for customization and proven experience for successful implementation.
Hunt Designs has submitted to the city a list of five qualified fabricators they have
worked with and believe qualified to handle this project. They include the following:
1. Ampersand. 3400 San Fernando Rd., Los Angeles, CA 90065
2. TFN Architectural Signage Inc. 3411 Lake Center Dr., Santa Ana, CA 92604
3. Architectural Sign Group. 9812 Independence Ave., Chatsworth, CA 91311
4. Architectural Design & Signs, Inc. 2950 Palisades Drive, Corona, CA 92880
5. Adcon. 25217 Via Tanara, Valencia, CA 91355
Staff is requesting the Agency Board of Directors authorize staff to receive bids from the
above list of pre -qualified firms.
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Agenda Report
Page 3
California Environmental Quality Act
December 5, 2006
The proposed way -finding signage program has been found to be categorically exempt
pursuant to Section 15301 "Existing Facilities" Class 1(c.), which deals with operation of
existing streets and highways that involve no expansion of use, because signage is
proposed in ROW or existing parking lots. A Notice of Exemption "NOE" was posted on
June 13, 2006.
FINANCIAL CONSIDERATIONS:
Funding for the design of a Downtown Directional Sign Program was identified in the
Redevelopment Agency's Five Year (2005-2009) Implementation Plan. Funding for the
signage and installation has been included in the FY 06/07 budget. An estimated cost
breakdown of the recommended way -finding project along with a unit count of signs by
type is contained in the table below.
Sign
Exist.
Types
Quantity
Unit Cost
Ext. Cost
New Pole
Pole
Ext. Cost
V-01
2
$650.00
$1,300.00
$2,400.00
$3,700.00
V-01
2
$650.00
$1,300.00
X
$1,300.00
V -02(A)
5
$550.00
$2,750.00
$6,000.00
$8,750.00
V -02(A)
1
$550.00
$550.00
X
$550.00
V -02(B)
8
$900.00
$7,200.00
$9,600.00
$16,800.00
V-02 (B)
10
$900.00
$9,000.00
x
$9,000.00
V-03 (S/F)
1
$300.00
$300.00
$1,200.00
$1,500.00
V-03(S/F)
3
$300.00
$900.00
X
$900.00
V-03 (D/F)
1
$600.00
$600.00
$1,200.00
$1,800.00
V-03 IMF)
2
$600.00
$1,200.00
X
$1,200.00
V-04
1
$350.00
$350.00
$1,200.00
$1,550.00
V-04
4
$350.00
$1,400.00
X
$1,400.00
V-05
2
$4,500.00
$9,000.00
$9,000.00
P -01(A)
3
$700.00
$2,100.00
$1,200.00
$3,300.00
P-01 (A)
3
$700.00
$2,100.00
X
$2,100.00
P-01 (B)
3
$800.00
$2,400.00
$3,600.00
$6,000.00
P-01 (B)
5
$800.00
$4,000.00
X
$4,000.00
M-01
2
$3,500.00
$7,000.00
$2,400.00
$9,400.00
M-02
11
$500.00
$5,500.00
X
$5,500.00
T-01
7
$400.00
$2,800.00
X
$2,800.00
Total Signs
76
Total Ext. Cost
$90,550.00
Installation (All New Signs)
$8,500.00
" Post is part of sign fabrication.
Removal Abatement
$4,500.00
Total Fabrication/Installation
$103,550.00
Contingency -15%
$15,532.00
Grand Total
$119,082.00
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Agenda Report
Page 4 December 5, 2006
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
N/A
NOTIFICATION:
Hunt Design*
* Provided with copy of staff report.
By motion,
1. Approve the Plans and Specifications for the Downtown Way -Finding Signage
Program prepared by Hunt Design; and,
2. Authorize staff to receive bids from the list of pre -qualified signage contractors.
Respectfully submitted,
Douglas D. Dumhart
Economic Development Manager
Attachment 1: Plans and Specifications for the Downtown Directional Signage Project.
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Attachment 1
Plans & Specifications for the Downtown
Directional Signage Project
The plans and specifications have been provided to the Board of
Directors in the Mayor's Office and are on file at the City Clerk's
Office for public inspection.
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32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAX
www.sanjuancapistrano.org
December 8, 2006
T. Wayne Hunt
Hunt Design
25 North Mentor Avenue
Pasadena, CA 91106-1709
Dear Mr. Hunt:
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MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
THOMAS W. HRIBAR
MARK NIELSEN
JOE SOTO
DR. LONDRES USO
An agreement to provide planning and design services for downtown way finding and
directional signage program is in the process of being executed. It will be issued upon
receipt of required documentation related to contract terms under
Section 14. Insurance.
Insurance evidence may be faxed to (949) 493-1053 — ATTENTION CITY CLERK --
followed by original signed documents. I have enclosed a copy of the agreement terms
for your reference in supplying this documentation.
If you have questions specific to the contact, please contact the project manager,
Douglas Dumhart, Economic Development Manager (949) 443-6316. Please call me at
(949) 443-6309 if you have questions regarding the forms of insurance needed.
Enclosure
conomic Development Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
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