07-0206_GENARL PUMP COMPANY_Action Reminder M ,t CA-\C
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CITY CLERK'S DEPARTMENT-ACTION REMINDER
TO: r
FROM: Christy Swanson, Secretary DATE: March 28, 2007
SITUATION:
On February 6, 2007, the City of San Juan Capistrano entered into a Personal Services
Agreement with General Pump Company to retain the services of Contractor regarding the
City's proposal to Rehabilitate Hollywood Well 2A.
ACTION REQUESTED:
Said Agreement states services shall be completed no later than 30 days of Agreement's
effective date.
On February 27, 2007, said agreement to be extended an additional 30 days.
Please notify our office if agreement has been completed or will be extended.
ACTION TO BE TAKEN: 2
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED: 3-ZS-6-7
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
Tickler Date: 02/28/07 3/28/07
Deadline Date: 03/06/07 4/06/07
(600.30/generalpump)
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CITY CLERK'S DEPARTMENT-ACTION REMINDER
TO: 7 a Manager '
FROM: Christy Swanson, Secretary DATE: February 28, 2007
SITUATION:
On February 6, 2007, the City of San Juan Capistrano entered into a Personal Services
Agreement with General Pump Company to retain the services of Contractor regarding the
City's proposal to Rehabilitate Hollywood Well 2A.
ACTION REQUESTED:
Said Agreement states services shall be completed no later than 30 days of Agreement's
effective date.
Please notify our office if agreement has been completed or will be extended.
ACTION TO BETAKEN: c X Z-V/0 -17/c- i'1
A adv IT7vXt e-- 3 ,9 0 4-S-5
DATE WHEN NEXT ACTION (S) SHOULD BETAKEN: 3 -Z c 'a -7
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED: 2 - 2 -7-67
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
Tickler Date: 02/28/07
Deadline Date: 03/06/07
(600.30/genera1pump)
a 0
PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this L9 day of P�
2007, by and between the City of San Juan Capistrano (hereinafter referred
as the "City") and General Pump Company, (hereinafter referred to as "Contractor").
RECITALS:
WHEREAS, City desires to retain the services of Contractor regarding the City's
proposal to Rehabilitate Hollywood Well 2A; and
WHEREAS, Contractor is qualified by virtue of experience, training, education
and expertise to accomplish such services.
NOW, THEREFORE, City and Contractor mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Contractor shall consist of those tasks as
set forth in Exhibit 'A," attached and incorporated herein by reference.
Contractor warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of
its profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed by no later than (30) thirty days.
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall not exceed
sixty nine thousand eight hundred ninety dollars ( , as set forth in Exhibit "B,"
attached and incorporated herein by reference.
SD
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rate set forth in Exhibit "A,"
attached and incorporated herein by reference. Included within the compensation are
all the Contractor's ordinary office and overhead expenses incurred by it, its agents and
employees, including meetings with the City representatives and incidental costs to
perform the stipulated services. Submittals shall be in accordance with Contractor's
proposal.
3.3 Method of Payment.
Contractor shall submit monthly invoices based on total services, which have
been satisfactorily completed and specifying a percentage of projected completion for
approval by the City. The City will pay monthly progress payments based on approved
invoices in accordance with this Section.
For extra work not part of this Agreement, a written authorization from City is
required prior to Contractor undertaking any extra work.
3.4 Records of Expenses.
Contractor shall keep complete and accurate records of all costs and expenses
incidental to services covered by this Agreement. These records will be made available
at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Contractor shall act and be an independent contractor and not
an agent or employee of City, and shall obtain no rights to any benefits which accrue to
City's employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Contractor, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Contractor shall not contract with any other entity to perform the services required
without written approval of the City. This Agreement may not be assigned, voluntarily or
by operation of law, without the prior written approval of the City. If Contractor is
permitted to subcontract any part of this Agreement by City, Contractor shall be
responsible to City for the acts and omissions of its subcontractor as it is for persons
directly employed. Nothing contained in this Agreement shall create any contractual
relationships between any subcontractor and City. All persons engaged in the work will
be considered employees of Contractor. City will deal directly with and will make all
payments to Contractor.
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Section 6. Chanaes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the City, the Parties hereto shall execute an addendum to
this Agreement setting forth with particularity all terms of the new agreement, including
but not limited to any additional Contractor's fees.
Section 7. Familiarity with Work and Construction Site.
By executing this Agreement, Contractor warrants that: (1) it has investigated
the work to be performed; (2) it has investigated the proposed construction site,
including the location of all utilities, and is aware of all conditions there; and (3) it
understands the facilities, difficulties and restrictions of the work under this Agreement.
Should Contractor discover any latent or unknown conditions materially differing from
those inherent in the work or as represented by City, it shall immediately inform City of
this and shall not proceed with further work under this Agreement until written
instructions are received from the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Contractor shall comply with all applicable laws, ordinances, codes and
regulations of federal, state and local government.
Section 10. Conflicts of Interest.
Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Contractor.
Section 11. Copies of Work Product.
At the completion of the contract period, Contractor shall have delivered to City at
least one (1) copy of any final reports and architectural drawings containing Contractor's
findings, conclusions, and recommendations with any support documentation. All
reports submitted to the City shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and
approval of the City.
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Contractor
in connection with the performance of its services pursuant to this Agreement are
confidential to the extent permitted by law, and Contractor agrees that they shall not be
made available to any individual or organization without prior written consent of the City.
All such reports, information, data, and exhibits shall be the property of the City and
shall be delivered to the City upon demand without additional costs or expense to the
City. The City acknowledges such documents are instruments of Contractor's
professional services.
Section 13. Indemnity.
Contractor agrees to protect, defend and hold harmless City, its elected and
appointed officials and employees from any and all claims, liabilities, expenses or
damages of any nature, including attorneys' fees, for injury or death of any person or
damage to property or interference with use of property and for errors and omissions
committed by Contractor arising out of or in connection with the work, operation or
activities of Contractor, its agents, employees and subcontractors in carrying out its
obligations under this Agreement.
Section 14. Insurance.
Insurance required herein shall be valid for a minimum of one year, or term of
contract, whichever is longer, and it shall be provided by Admitted Insurers in good
standing with the State of California and having a minimum Best's Guide Rating of A-
Class VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Contractor shall maintain in full force and
effect Comprehensive General Liability coverage in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Contractor shall maintain in full force and
effect Comprehensive Automobile Liability coverage, including owned, hired and non-
owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period
14.3 Worker's Compensation.
If Contractor intends to employ employees to perform services under this
Agreement, Contractor shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as
required by state law.
14.4 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor the
coverage's reduced, until after thirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.5 Errors and Omissions Coverage - NOT APPLICABLE
0 0
14.6 Terms of Compensation.
Contractor shall not receive any compensation until all insurance provisions have
been satisfied.
14.7 Notice to Proceed.
Contractor shall not proceed with any work under this Agreement until the City
has issued a written "Notice to Proceed" verifying that Contractor has complied with all
insurance requirements of this Agreement.
Section 15. Termination.
City and Contractor shall have the right to terminate this Agreement without
cause by giving thirty (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten (10)
days' notice to the other party of a material breach of contract. If the other party does
not cure the breach of contract, then the agreement may be terminated subsequent to
the ten (10) day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses,
or to such other addresses as may be designated by written notice. These addresses
shall be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Public Works Director
To Contractor: General Pump Company
Mr. Mike Bodart
159 N. Acacia St.
San Dimas, CA 91773
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of
this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs
and necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF SAN JUAN CAPISTRANO
By: ! --
Aa�Mllevato, Mayor
GENERAL PUMP COMPANY
By:
• ��..�
micivEl art
wirer, E/)yiri�en�
ATTEST: t�
JMr et R. Monahan, City Clerk
APPROVED AS TO FORM:
John R. SVaKcity Attorney
0 9
SPECIFICATIONS
MOBILIZATION/DEMOBILIZATION
This shall include all rental equipment,set up,tear down of Contractor's equipment,bonds,and job site
clean-up. Pull the 8"x 105' (10' and 5'column, bowls, and suction pump assembly from the well.
DISASSEMBLY AND INSPECTION
The bowl assembly, head assembly, and shaft assembly shall be torn down and cleaned for inspection
by the City.
BOWL ASSEMBLY
Supply one (1) complete Byron Jackson (Flowserye)vertical turbine pump bowl assembly Model 10
MQL 9-stage.
No other bowl will be considered unless all bidders are notified by an addendum 48 hours prior to
bid date. The bowl bushings shall be combination bronze/rubber. Pump bowls,suction and discharge
equivalentto ASTM A48,class 30,without imperfections. For pump sizes 8"through 19"the bowl water
passages shall be porcelain enamel coated to provide optimum performancaand consistency of output.
The suction case bearing shall be grease packed with provision for grease circulation from a reservoir in
the suction case hub. The discharge case shall have vanes to deliver the flow of water with minimum
turbulence.
Drain ports are to be provided with sufficient area and shape to permit the escape of water and passes
through the pump bowl bearings. The intermediate stages shall be selected to provide the maximum
efficiency with least number of stages. Impeller shall be of the enclosed type,cast of bronze ASTM B584
alloy 836, accurately cast, machined, balanced, and filed for optimum performance and minimum
vibration. The design shall be non-overloading for the capacity of the motor selected. The impeller shall
be securely fastened to the bowl shaft with stainless steel taper collets. Bowl bolting shall be stainless
steel.
ACID TREATMENT OF WELL
A. The Contractor shall furnish all labor, equipment, materials, and services to acid treat the well.
Materials Safety Data Sheets(MSDS)for all additives must be submitted to the Engineer for approval
prior to the use of such additives. Care shall be taken to follow all of the Federal, State, and local
requirements pertaining to the handling and disposal of the acid. The Contractor shall acid treat the
well utilizing the method outlined below.
1. The composition of the treatment solution shall be as follows:
18 gallons of"Deep well 310 (D•310) or Well Klean I1, or QC21
52 Gallons Phosphoric
100 gallons of water
17070 gallons per each 5—foot perforated interval (perforations from 64'- 126')
12.4 injections.
Total chemicals to be supplied includes 223.2 gallons of DW 310 and 644.8 gallons of
phosphoric acid.
EXHIBIT "A"
0 0 2
2. The mix solution shall be injected through a snug fitting 5' double surgeblock. Injection shall
begin at the top of the upper most screened interval.
3. Immediately following the injection of the acid, the Contractor shall briefly swab all screened
intervals with a 5-foot long, snug fitting double block. Swabbing shall begin at the base of the
lower screened interval and work continuously upwards to the top of the upper-screened interval.
4. The well shall then be allowed to stand for 12 hours.
The contractor, by means of airlifting, shall remove the acid in the well.
5. All of the acid treated water shall be disposed of by the Contractor at a facility designated by the
Contractor and approved by the Engineer. The Contractor shall use necessary tanks for
temporary storage of effluent prior to discharge. The Contractor shall provide the discharge
piping required to convey well developmentwater and neutralized to a pH greater than 6.5 and
less than 8.5 before the disposal in conformance with all applicable,Local, State, and Federal
regulations. The Contractor shall be responsible for monitoring the pH level,treating testing,and
disposing of the water.
DUAL AIR SWAB
The Contractor shall commence water we]I development with air-lift swab. The Contractor shall provide
all labor,tools,equipment,and materials to complete the entire swab procedure. The swabbing shall be
continued until all sand, silt and mud have been removed. Material drawn into well shall be frequently
removed. Upon completion of swabbing the well shall be cleaned of all mud, sand, and sediments.
The quality of material removed shall be recorded. The disposal of pumped material is the responsibility
of the Contractor, and shall be done in accordance with all applicable laws and regulations. The
Contractor shall utilize a compressor with a minimum 450 cfm to perform this task. Sand measurement
must be recorded at 30-minute intervals by an Imhoff Cone.
TEST PUMPING
Contractor is to supply and install an 850 gpm pump capable of pumping against a total head of 110'.The
pump setting shall be 110' plus 100' of suction pipe. The test pump fluids shall be piped to Baker
Tank(s)to settle out all fines or approved treatment.A flow meter,rossum sand tester and sampling port
shall be supplied and installed between the pump and tanks. An electric sounder and airline shall be used
for measuring the water levels during the pump testing.
VIDEO TAPING OF WELL
The Contractor shall provide two (2) DVDs, following the video logging.The Contractor shall provide
equipmentthat is capable of producing a clear video image of the well casing both in water and out of the
water. The Engineer shall be present during the video scan. The Contractor shall provide a written field
log of the observations. A DVD of each inspection scan shall be provided to the Engineer upon
completion of videotaping. The Contractor shall schedule the videotaping with the Engineer at least two
(2) working days in advance.
INSTALL COLUMN, PUMP, AND MOTOR
0 • 3
The Contractor shall reinstall the existing pump,motor and all related equipment after the rehabilitation.
The motor is to be wired to the existing electrical connections. A 1 hour pump test shall be conducted to
test for flow, total head, load on a motor, and vibration.
PUMP DISINFECTION
Permanent equipment shall be chlorinated during installation in accordance with AW WA Standard A 100-
84 "Methods-of Disinfection" or an Engineer approved equivalent. The well shall be chlorinated by
swabbing a 1000 ppm chlorine solution throughout the length of the screened casing. An isolation zone
sampling tool shall be used to pull a water sample from a depth of 100' to test the water for a chlorine
residual.
SITE OPERATION AND CLEAN-UP
A. The Contractor shall, at all times, keep the sites free from waste material or rubbish, and at the
completion of the work shall remove all rubbish,tools, scaffolding,and surplus materials from the
project and shall restore the site to their original condition and leave the sites acceptable to the
Engineer. Activities at the well sites may be suspended if waste problems are not rectified in a
timely manner.
COMPLETION TIME
All work must be completed with 60 calendar days after the start date specified in the notice to proceed.
GUARANTEE
The Contractor shall guarantee the materials furnished hereunder and the workmanship used in the
construction of all work called for under these Specifications to be as herein specified or agreed upon,
free from defects,and in all respects satisfactory for the required service,for a period of one(1)year from
the date of acceptance of the work by the Engineer.
PUMP
159 N. ACACIA ST. • SAN DIMAS, CA 91773
PHONE: (909) 599-9606 FAX: (909) 599-6238
WAIERWELL& PUMP SERVICE SINCE 1952 UC.#496765
DEC 28 2006 J�
December 21, 2006 _ — _____ Via Fed Ea
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Aqn: Eric Joseph
$Ipoject: Request for Quotation for the Rehabilitation of the City's
Hollywood Well 2A
T"you for the opportunity to submit a proposal on the above referenced project. In
A#tion, we are submitting our Statement of Qualifications for your review. We hope
our proposal meets with your approval.
However, in the meantime, should you have any questions, please feel free to contact us.
Sincerely,
GENERAL PUMP COMPANY,INc.
Michael Bodart
Director of Engineering
EXHIBIT "B"
City of San Juan Capistrano
Hollywood Well 2A
Bid Spec
Item Descriptionuanti Unit
—Y Cost Extension
1 Mobilization/Demobilization L5 LS o0
2 Pull Pump LSLS
3 Disassembly Steam Clean Parts for Inspection LS LS 1 . ,500
4 Video Log Well LS LS
5 Wirebrush and Bail Well to 125' On-site Time 16 Hrs. Zoo 3P goo
6 Replace Column Pipe (8"x 10')Epoxy Coated & Lined 2 990 I 80
7 Replace 316SS 8" Cone Strainer LS LS 250
8 Replace Bowl Assembly LS LS 000
9 Replace 416SS Head Shaft LS LS
10 Replace 1.25" 416 Stainless Steel Line Shafts 2 100 100
11 Replace Threaded 8" Retainers 2 180 6 p
12 Acid Treat LS LS 8,5 no
13 Mobilization/Demobilization Dual Air Swab LS LS otic
14 Dual Air Swab 40 Hrs. 100 !%000
15 Treatment of Discharge for NPDES LS LS 3 o00
16 Revideo LS LS Io00
17 1 Wel] Chlorination (1000 m LS LS 00 0
18 Mobilization /Demobiliation–Test Pump LS LS :x Soo
19 Develop and Test with Test Pump 50 Hrs. 100 000
20 Installation of Pump and Test LS LS evo
Total of Items 1-20 64 g y[1
Total in Words 51 x T4 n;a& h.Jndrej
c-Ad, n..4c.T3 dt 110.
* Note. "LS" is the abbreviation for Lump Sum. "LS" items to include tax and freight
Company Name CsPr1 e;,r a 6 r. C y.
Bidder's Name 1ti:
Authorized Signatures r ,6--
Date /e1� 0/ rC(a
Phone e)a4-599 96 d (. Fax qo9 - S y 9 J7- 3,N
ffo ation Map
N
WE
S
s
Project Location
City Boundary
Streets
Creeks
0 3000 6000 Feet
32400 PASEO ADELANTO �� P ® MEMBERS OF THE CITY COUNCIL
SAN JUAN CAPISTRANO,CA 92675 i
(949)493.1171 ,/,Ji SAM W.
HRIBAR
TO
THOMAASSWW.
(949)493-1053 FAX jy IIIIIFIFI
tAUIIfIFI � 196f MARK NIELSEN
www.sanjuancapistrano.org D76
JOE SOTO
•
DR.LONORES USO
TRANSMITTAL
TO:
Mike Bodart
General Pump Company
159 N. Acacia St.
San Dimas, CA 91773
DATE: February 14, 2007
FROM: Maria Morris, Deputy City Clerk (949) 443-6309
RE: Personal Services Agreement— Rehabilitation of Hollywood Well 2A
Thank you for providing documentation confirming compliance with the terms of the agreement
related to insurance.
Please keep in mind this documentation must remain current with our office during the term of
this agreement. If you have questions related to insurance requirements, please call me at
(949) 443-6309.
If you have questions concerning the agreement, please contact Eric J. Joseph, Water
Operations Manager (949) 487-4307.
An original, executed agreement is enclosed for your records.
Cc: Eric J. Joseph, Water Operations Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
�� Printed on 100%recycled paper
32400 PASEO ADELANTO �„ ® MEMBERS OF THE CITY COUNCIL
SAN JUAN CAPISTRANO,CA 92675
(949)493.1171 SAM W.
TO
THOMAS
WW.
(949)493.1053 FAX I "19fi110 HRIBAR
fSU1lIfYf1 MARK NIELSEN
www.sanjuancapistrano.org 1776 JOE SOTO
• • DR.LONDRES USO
February 8, 2007
Mike
Generalral Pump Company
159 N. Acacia St.
San Dlmas, CA 91773
Dear Mr. Bodart:
An agreement to Rehabilitate Hollywood Well 2A was approved by the City Council at
the February 6, 2007 meeting. It is in the process of being executed. It will be issued
upon receipt of required documentation related to contract terms under
Section 14. Insurance.
Insurance evidence may be faxed to (949) 493-1053 — ATTENTION CITY CLERK --
followed by original signed documents. I have enclosed a copy of the agreement terms
for your reference in supplying this documentation.
If you have questions specific to the contact, please contact the project manager,
Eric J. Joseph, Water Operations Manager (949) 487-4307. Please call me at
(949) 443-63 if you have questions regarding the forms of insurance needed.
h un' /
ns
Deputy Ci y Cle
cc: Eric J. Joseph, Water Operations Manager
Enclosure
San Juan Capistrano: Preserving the Past to Enhance the Future
40 Panted on 100%recycled paper
"W� GENORAIF
F
•
PUMP
- SAN DIMAS, CA 91773
C1,01"MPAW 159 N. ACACIA ST
Y PHONE! (909) 599-96065 - FAX! (909) 599-6236
WATERWELL & PUMP SERVICE SINCE 1952 LIC.#496765
February 1, 2007 Via Fed Ex
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Attn: Eric J. Joseph, Water Operations Manager
Subject: Hollywood Well Personal Services Agreement
Enclosed are two signed originals of the above referenced Agreement. Once it has been
fully executed, please send one set to us for our records.
Should you have any questions or need additional information, please do not hesitate to
give us a call.
Sincerely,
GFNERAL PUAV COMPANY,INC.
Bonnie Brunei
2/6/2007
AGENDA REPORT D13
TO: Dave Adams, City Manager
FROM: John W. Elwell, Interim Public Works Director
SUBJECT: Consideration of Agreement for the Rehabilitation of Hollywood Well 2A
(General Pump Company)
RECOMMENDATION:
By motion, approve the Personnel Services Agreement with General Pump Company
for the rehabilitation of Hollywood Well 2A, in the amount of$69,890.
SITUATION:
Summary and Recommendation:
Hollywood Well 2A, located in the Los Rios District, provides water only to the City's
non-potable system. This well has experienced a decline in production to the point that
rehabilitation of the site is necessary. The well was last rehabilitated in Fall 2003 and
has produced water at a rate of 500 gallons per minute (gpm) for approximately three
years. Recently, well production gradually reduced to 200 gpm and the well was shut
off.
Staff solicited cost estimates from three firms specializing in municipal water well
rehabilitation: Layne Christensen Company, General Pump Company, and Orange
County Pump Company. Staff received a single response from General Pump
Company, and recommends that the City Council approve an agreement with General
Pump Company to perform this work.
Background:
The Hollywood Well 2A is the only well used to produce non-potable water. The
rehabilitation of wells is normally required on a three to four year cycle in water. The
last rehabilitation of this well was in 2003. The cost of water from City-owned wells is
approximately $150 per Acre-Foot (AF) when compared to purchased water costing
$481 per AF, thus a substantial savings can be realized by maintaining the well in a
strong production mode.
Agenda Report • •
Page 2 February 6, 2007
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
The Water Advisory Commission was briefed on this item at their January 23, 2007,
meeting.
FINANCIAL CONSIDERATIONS:
There are sufficient funds budgeted in the Water Enterprise Operations fiscal year
2006/2007 budget to cover this work.
NOTIFICATION:
General Pump Company
RECOMMENDATION:
By motion, approve the agreement for the rehabilitation of Hollywood Well 2A to
General Pump Company in the amount of$69,890.00.
Respectfully submitted, Prepared by,
7 gInte
W. Elw Eric J. J
Public Works Director Water a 'ons Manager
Attachment(s):
1. Personal Services Agreement
2. Location Map
PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of
2007, by and between the City of San Juan Capistrano (hereinafter referred to
as the "City") and General Pump Company, (hereinafter referred to as "Contractor").
RECITALS:
WHEREAS, City desires to retain the services of Contractor regarding the City's
proposal to Rehabilitate Hollywood Well 2A; and
WHEREAS, Contractor is qualified by virtue of experience, training, education
and expertise to accomplish such services.
NOW, THEREFORE, City and Contractor mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Contractor shall consist of those tasks as
set forth in Exhibit"A," attached and incorporated herein by reference.
Contractor warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of
its profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed by no later than (30) thirty days.
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall not exceed
sixty nine thousand eight hundred ninety dollars ( 9 $90.ao as set forth in Exhibit "B,"
attached and incorporated herein by reference.
ATTACHMENT
•
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rate set forth in Exhibit 'A,"
attached and incorporated herein by reference. Included within the compensation are
all the Contractor's ordinary office and overhead expenses incurred by it, its agents and
employees, including meetings with the City representatives and incidental costs to
perform the stipulated services. Submittals shall be in accordance with Contractor's
proposal.
3.3 Method of Payment.
Contractor shall submit monthly invoices based on total services, which have
been satisfactorily completed and specifying a percentage of projected completion for
approval by the City. The City will pay monthly progress payments based on approved
invoices in accordance with this Section.
For extra work not part of this Agreement, a written authorization from City is
required prior to Contractor undertaking any extra work.
3.4 Records of Expenses.
Contractor shall keep complete and accurate records of all costs and expenses
incidental to services covered by this Agreement. These records will be made available
at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Contractor shall act and be an independent contractor and not
an agent or employee of City, and shall obtain no rights to any benefits which accrue to
City's employees.
Section 5. Limitations Upon Subcontractina and Assignment
The experience, knowledge, capability and reputation of Contractor, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Contractor shall not contract with any other entity to perform the services required
without written approval of the City. This Agreement may not be assigned, voluntarily or
by operation of law, without the prior written approval of the City. If Contractor is
permitted to subcontract any part of this Agreement by City, Contractor shall be
responsible to City for the acts and omissions of its subcontractor as it is for persons
directly employed. Nothing contained in this Agreement shall create any contractual
relationships between any subcontractor and City. All persons engaged in the work will
be considered employees of Contractor. City will deal directly with and will make all
payments to Contractor.
•
Section 6. Changes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the City, the Parties hereto shall execute an addendum to
this Agreement setting forth with particularity all terms of the new agreement, including
but not limited to any additional Contractor's fees.
Section 7. Familiarity with Work and Construction Site.
By executing this Agreement, Contractor warrants that: (1) it has investigated
the work to be performed; (2) it has investigated the proposed construction site,
including the location of all utilities, and is aware of all conditions there; and (3) it
understands the facilities, difficulties and restrictions of the work under this Agreement.
Should Contractor discover any latent or unknown conditions materially differing from
those inherent in the work or as represented by City, it shall immediately inform City of
this and shall not proceed with further work under this Agreement until written
instructions are received from the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Contractor shall comply with all applicable laws, ordinances, codes and
regulations of federal, state and local government.
Section 10. Conflicts of Interest.
Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Contractor.
Section 11. Copies of Work Product.
At the completion of the contract period, Contractor shall have delivered to City at
least one (1) copy of any final reports and architectural drawings containing Contractor's
findings, conclusions, and recommendations with any support documentation. All
reports submitted to the City shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and
approval of the City.
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Contractor
in connection with the performance of its services pursuant to this Agreement are
confidential to the extent permitted by law, and Contractor agrees that they shall not be
made available to any individual or organization without prior written consent of the City.
All such reports, information, data, and exhibits shall be the property of the City and
shall be delivered to the City upon demand without additional costs or expense to the
City. The City acknowledges such documents are instruments of Contractor's
professional services.
Section 13. Indemnity.
Contractor agrees to protect, defend and hold harmless City, its elected and
appointed officials and employees from any and all claims, liabilities, expenses or
damages of any nature, including attorneys' fees, for injury or death of any person or
damage to property or interference with use of property and for errors and omissions
committed by Contractor arising out of or in connection with the work, operation or
activities of Contractor, its agents, employees and subcontractors in carrying out its
obligations under this Agreement.
Section 14. Insurance.
Insurance required herein shall be valid for a minimum of one year, or term of
contract, whichever is longer, and it shall be provided by Admitted Insurers in good
standing with the State of California and having a minimum Best's Guide Rating of A-
Class VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Contractor shall maintain in full force and
effect Comprehensive General Liability coverage in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Contractor shall maintain in full force and
effect Comprehensive Automobile Liability coverage, including owned, hired and non-
owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to
contractual period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period
14.3 Worker's Compensation.
If Contractor intends to employ employees to perform services under this
Agreement, Contractor shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as
required by state law.
14.4 Notice of Ca ncellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor the
coverage's reduced, until after thirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.5 Errors and Omissions Coverage - NOT APPLICABLE
14.6 Terms of Compensation.
Contractor shall not receive any compensation until all insurance provisions have
been satisfied.
14.7 Notice to Proceed.
Contractor shall not proceed with any work under this Agreement until the City
has issued a written "Notice to Proceed" verifying that Contractor has complied with all
insurance requirements of this Agreement.
Section 15. Termination.
City and Contractor shall have the right to terminate this Agreement without
cause by giving thirty (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten (10)
days' notice to the other party of a material breach of contract. If the other party does
not cure the breach of contract, then the agreement may be terminated subsequent to
the ten (10) day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses,
or to such other addresses as may be designated by written notice. These addresses
shall be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Public Works Director
To Contractor: General Pump Company
Mr. Mike Bodart
159 N. Acacia St.
San Dimas, CA 91773
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of
this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs
and necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Aareement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF SAN JUAN CAPISTRANO
By:
Sam Allevato, Mayor
GENERAL PUMP COMPANY
By:
ATTEST:
Margaret R. Monahan, City Clerk
APPROVED AS TO FORM:
John R. Sh , City Attorney
SPECIFICATIONS
MOBILIZATIONIDEMOBILIZATION
This shall include all rental equipment,setup,tear down of Contractor's equipment,bonds,and job site
clean-up. Pull the 8"x 105' (10' and 5'column, bowls, and suction pump assembly from the well.
DISASSEMBLY AND INSPECTION
The bowl assembly, head assembly, and shaft assembly shall be tom down and cleaned for inspection
by the City.
BOWL ASSEMBLY
Supply one (1) complete Byron Jackson (Flowserve) vertical turbine pump bowl assembly Model 10
MQL 9-stage.
No other bowl will be considered unless all bidders are notified by an addendum 48 hours prior to
bid date. The bowl bushings shall be combination bronze/rubber. Pump bowls, suction and discharge
equivalent to ASTM A48,class 30,without imperfections. For pump sizes 8"through 19"the bowl water
passages shall be porcelain enamel coated to provide optimum performanceand consistency of output.
The suction case bearing shall be grease packed with provision for grease circulation from a reservoir in
the suction case hub. The discharge case shall have vanes to deliver the flow of water with minimum
turbulence.
Drain ports are to be provided with sufficient area and shape to permit the escape of water and passes
through the pump bowl bearings. The intermediate stages shall be selected to provide the maximum
efficiency with least number of stages. Impeller shall be of the enclosed type,cast of bronze ASTM B584
alloy 836, accurately cast, machined, balanced, and filed for optimum performance and minimum
vibration. The design shall be non-overloading for the capacity of the motor selected. The impeller shall
be securely fastened to the bowl shaft with stainless steel taper collets. Bowl bolting shall be stainless
steel.
ACID TREATMENT OF WELL
A. The Contractor shall furnish all labor, equipment, materials, and services to acid treat the well.
Materials Safety Data Sheets(MSDS)for all additives mustbe submitted to the Engineer for approval
prior to the use of such additives. Care shall be taken to follow all of the Federal, State,and local
requirements pertaining to the handling and disposal of the acid. The Contractor shall acid treat the
well utilizing the method outlined below.
1. The composition of the treatment solution shall be as follows:
18 gallons of"Deep well 310 (D-3 10) or Well Klean II, or QC21
52 Gallons Phosphoric
100 gallons of water
170 gallons per each 5—foot perforated interval (perforations from 64'- 126')
12.4 injections.
Total chemicals to be supplied includes 223.2 gallons of DW 310 and 644.8 gallons of
phosphoric acid.
EXHIBIT `°A"
0 • 2
2. The mix solution shall be injected through a snug fitting 5' double surgeblock. Injection shall
begin at the top of the upper most screened interval.
3. Immediately following the injection of the acid,the Contractor shall briefly swab all screened
intervals with a 5-foot long, snug fitting double block. Swabbing shall begin at the base of the
lower screened interval and work continuously upwards to the top of the upper-screened interval.
4. The well shall then be allowed to stand for 12 hours.
The contractor, by means of airlifting, shall remove the acid in the well.
5. All of the acid treated water shall be disposed of by the Contractor at a facility designated by the
Contractor and approved by the Engineer. The Contractor shall use necessary tanks for
temporary storage of effluent prior to discharge. The Contractor shall provide the discharge
piping required to convey well developmentwater and neutralized to a pH greater than 6.5 and
less than 8.5 before the disposal in conformance with all applicable,Local, State, and Federal
regulations. The Contractor shall be responsible for monitoringthe pH level,treating testing,and
disposing of the water.
DUAL AIR SWAB
The Contractor shall commence water well development with air-lift swab. The Contractor shall provide
all labor,tools,equipment,and materials to complete the entire swab procedure. The swabbing shall be
continued until all sand, silt and mud have been removed. Material drawn into well shall be frequently
removed. Upon completion of swabbing the well shall be cleaned of all mud, sand, and sediments.
The quality of material removed shall be recorded. The disposal of pumped material is the responsibility
of the Contractor, and shall be done in accordance with all applicable laws and regulations. The
Contractor shall utilize a compressor with a minimum 450 cfm to perform this task. Sand measurement
must be recorded at 30-minute intervals by an Imhoff Cone.
TEST PUMPING
Contractor is to supply and install an 850 gpm pump capable of pumping against a total head of 110'.The
pump setting shall be 110' plus 100' of suction pipe. The test pump fluids shall be piped to Baker
Tank(s)to settle out all fines or approved treatment.A flow meter,rossum sand tester and sampling port
shall be supplied and installed betweenthe pump and tanks. An electricsounder and airline shall be used
for measuring the water levels during the pump testing.
VIDEO TAPING OF WELL
The Contractor shall provide two(2) DVDs, following the video logging.The Contractor shall provide
equipment that is capable of producing a clear video image of the well casing both in water and out of the
water. The Engineer shall be present during the video scan. The Contractor shall provide a written field
log of the observations. A DVD of each inspection scan shall be provided to the Engineer upon
completion of videotaping. The Contractor shall schedule the videotaping with the Engineer at least two
(2) working days in advance.
INSTALL COLUMN,PUMP, AND MOTOR
• • 3
The Contractor shall reinstall the existing pump,motor and all related equipment after the rehabilitation.
The motor is to be wired to the existing electrical connections. A 1 hour pump test shall be conducted to
test for flow, total head, load on a motor, and vibration.
PUMP DISINFECTION
Permanemequipment shall be chlorinated during installation in accordance with AW WA Standard A100-
84 "Methods sof Disinfection" or an Engineer approved equivalent. The well shall be chlorinated by
swabbing a 1000 ppm chlorine solution throughout the length of the screened casing. An isolation zone
sampling tool shall be used to pull a water sample from a depth of 100' to test the water for a chlorine
residual.
SITE OPERATION AND CLEAN-UP
A. The Contractor shall, at all times, keep the sites free from waste material or rubbish, and at the
completion of the work shall remove all rubbish,tools, scaffolding,and surplus materials from the
project and shall restore the site to their original condition and leave the sites acceptable to the
Engineer. Activities at the well sites may be suspended if waste problems are not rectified in a
timely manner.
COMPLETION TIME
All work must be completed with 60 calendar days after the start date specified in the notice to proceed.
GUARANTEE
The Contractor shall guarantee the materials furnished hereunder and the workmanship used in the
construction of all work called for under these Specifications to be as herein specified or agreed upon,
free from defects,and in all respects satisfactory for the required service,for a period of one(1)year from
the date of acceptance of the work by the Engineer.
PUMP
159 N. ACACIA ST. - SAN DIMAS, CA 91773
PHONE: (909) 599-9606 PAX: (909) 599-6238
WAIERWELL& PUMP SERVICE SINCE 1952 LIC.#496765
DEC 2 8 2006
---------
December 21, 2006 - -- — "� Via Fed Ea
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Aqn: Eric Joseph
§40ject: Request for Quotation for the Rehabilitation of the City's
Hollywood Well 2A
Th4pk you for the opportunity to submit a proposal on the above referenced project. In
a'_ 'tion, we are submitting our Statement of Qualifications for your review. We hope
our proposal meets with your approval.
However, in the meantime, should you have any questions, please feel free to contact us.
Sincerely,
GENERAL Pump CoAwANY,INc.
Michael Bodart
Director of Engineering
EXHIBIT "B"
City of San Juan Capistrano
Hollywood Well 2A
Bid Spec
Item Description Ouantity unitCostExtension
1 Mobilization/Demobilization LS LS o v
2 Pull Pump LS LS
3 Disassembly Steam Clean Parts for Inspection LS LS ) u o
4 Video Log Well LS LS 1 -000
5 Wirebrush and Bail Well to 125' On-site Time 16 Hrs. foo 2.0o
6 Replace Column Pipe(8"x 10')Epoxy Coated & Lined 2 990 ) go
7 Replace 316SS 8" Cone Strainer LS LS
8 Replace Bowl Assembly LS LS &000
9 Replace 416SS Head Shaft LS LS
10 Replace 1.25" 416 Stainless Steel Line Shafts 2 700 )
11 Replace Threaded 8"Retainers 2 160 360
12 Acid Treat LS LS 8.5000
13 Mobilization/Demobilization Dual Air Swab LS LS 20-00
14 Dual Air Swab 40 Hrs. 100 p 0,0
15 Treatment of Discharge for NPDES LS LS 3. 000
16 Revideo LS LS 1 00
17 Well Chlorination (1000 m) LS LS 1100 ,0
18 Mobilization/Demobiliation-Test Pump LS LS a
19 Develop and Test with Test Pump 50 Hrs. 100 000
20 Installation of Pump and Test LS LS 400,0
Total of Items 1-20 q g y0
Total in Words 5: x T4 n:qp 110 0 c n A t,g k i hind r e1
e'-A n:,Ac.T3 dt 110. 5
* Note: "LS" is the abbreviation for Lump Sum. "LS" items to include tax and frei ht
Company Name LrenGrw t 11.^ P Cz>. �-
Bidder's Name M:d-h Nr- 1 a
Authorized Signature22,'7-,�
Date /A/ � / /V 4r
Phone 9O4-5`jR4443 (e Fax Sel `) dZ36
ocation Map
N
W+E
S
Project Location
City Boundary
Streets
Creeks
0 3000 6000 Feet
32400 PASEO ADELANTO ;�. A MEMBERS OF THE CITY COUNCIL
SAN JUAN CAPISTRANO,CA 92675
(949)493-1171 SAM ALLEVATO
(949)493-1053 FAX )=9' In[oAl0AA1E0 THOMAS W HRIBAR
Ff1ARlAXf➢ (9s� MARK NIELSEN
www sanjaancapistrano.org pig
JOE SOTO
•
DR.LONDRES USO
NOTIFICATION OF MEETING OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
The City Council of San Juan Capistrano will meet at 7:00 p.m. on February 6, 2007 in
the City Council Chamber in City Hall, to consider: "Consideration of Agreement for
the Rehabilitation of Hollywood Well 2A (General Pump Company)" — Item No.
D13.
If you have specific thoughts or concerns regarding this item, you are encouraged to
participate in this decision making process. You can communicate with the City Council
through correspondence addressed to the Council and/or by attending the meeting and
speaking to the Council during the public meeting.
Correspondence related to this item must be received at the City Clerk's office by 5:00
p.m. on Monday, February 5, 2007 to allow time for the Council to consider its content.
If you would like to speak at the meeting, please complete a yellow "Request to Speak"
form found inside the entrance to the Council Chamber. This form is turned in at the
staff table, just in front of the Council dais. You will be called to speak by the Mayor
when the item is considered.
You have received this notice at the request of the City staff member Eric J. Joseph,
Water Operations Manager. You may contact that staff member at (949) 949-487-4307
with any questions.
The agenda, including agenda reports, is available to you on our web site:
www.sanivancapistrano.org. If you would like to subscribe to receive a notice when
agendas are posted to the web site, please make that request by sending an e-mail to:
council-agendas(a)sanivancapistrano.orp.
Meg Monahan, MMC
City Clerk
cc: General Pump Company; John W. Elwell, Interim Public Works Director; Eric J.
Joseph, Water Operations Manager
* Received staff report
San Juan Capistrano: Preserving the Past to Enhance the Funtre
CJ Primed on 1001 recycled paper
32400 PASEO ADELANTO MEMBERS OF THE CITY COUNCIL
SAN JUAN CAPISTRANO,CA 92675 y SAM ALLEVATO
(849)493-1171 IAIAAVAAAIIA THOMAS W.HRIBAR
(949)493.1053 RAx ES ILISHID 1961
MARK NIELSEN
www.sanjuancaptshrano.mg 1776 JOP SOTO
• • DR.LONDRES USO
February 8, 2007
NOTIFICATION OF ACTION BY THE
CITY COUNCIL OF SAN JUAN CAPISTRANO
On February 6, 2007, the City Council of San Juan Capistrano met regarding:
"Consideration of Agreement for the Rehabilitation of Hollywood Well 2A
(General Pump Company)" Item No. D13.
The following action was taken at the meeting: Personal Services Agreement with
General Pump Company for the rehabilitation of Hollywood 2A, in the amount of
$69,890, approved.
If you have any questions regarding this action, please contact Eric J. Joseph, Water
Operations Manager at 949-487-4307 for more detailed information.
Thank you,
?egMo Meral Pump Company; John W. Elwell, Interim Public Works Director; Eric J.
Joseph, Water Operations Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
^� Printed on 100%recycled paper