1988-0621_CAPISTRANO VALLEY LANDSCAPE_Contract (3) � . ' wity Copy"
CONTRACT
This contract is made and entered into by and between the CITY OF SAN JUAN
CAPISTRANO, hereinafter referred to as City and Capistrano Valley
Landscape hereinafter referred to as CONTRACTOR.
IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS:
FIRST. CONTRACT DOCUMENTS. The contract documents shall be considered to
include the Notice Inviting Bids, the Instructions to Bidders, the Proposal, the Bid Bond,
the Non-Collusion Affidavit, the Designation of Sub-Contractors, the Contract which is
prepared for execution by the City and the Contractor, Plans, Specifications and Special
Provisions, the Standard Specifications for Public Works Construction, 1985 Edition,
including all Supplements, Contract Bonds, Resolutions adopted by the City Council
pertaining to the work, insurance policies and certificates, and any supplemental written
agreements amending or extending the scope of the work originally contemplated that
may be required to complete the work in a substantial and acceptable manner.
SECOND. THE WORK. CONTRACTOR agrees to furnish all tools, labor, material,
equipment, transportation, and supplies necessary to perform and complete in good and
workmanlike manner the maintenance of City Parkways
in strict conformity with the Plans,
Specifications and all other contract documents, which documents are on file at the
Office of the City Clerk, City Hall, 32400 Paseo Adelanto, San Juan Capistrano,
California.
THIRD. PAYMENT. City agrees to pay, and CONTRACTOR agrees to accept, the lump
sum adjusted for variations of quantities, at the prices designated in bid proposal at the
time and in the manner set forth in the Specifications.
FOURTH. COMMENCEMENT AND COMPLETION OF THE WORK. CONTRACTOR
agrees to begin and complete the work within the time specified in the Notice Inviting
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Bids. It is agreed that it would be impracticable and extremely difficult to fix the actual
amount of damages, and loss sustained by City, should CONTRACTOR fail to complete
the work in the specified time; therefore, CONTRACTOR shall pay City, as liquidated
damages, not in the nature of a penalty, one hundred dollars ($100) per calendar day for
each day delayed; provided that extensions of time with waiver of liquidated damages,
may be granted as provided in the Specifications.
FIFTH. PERFORMANCE BOND AND LABOR AND MATERIAL BOND. CONTRACTOR
agrees to furnish bonds guaranteeing the performance of this contract and guaranteeing
payment of all labor and material used under this contract, as required by the laws of the
State of California, on forms approved by City. The Performance Bond shall be for an
amount of one hundred percent (100%) of the amount of this contract and shall be
conditioned on full and complete performance of the contract, guaranteeing the work
against faulty workmanship and materials for a period of one (1) year after completion
and acceptance. The Labor and Material Bond shall be for an amount of one hundred
percent (100%) of the amount of this contract and shall be conditioned upon full payment
of all Labor and Material entering into or incidental to the Aork covered by this
contract. CONTRACTOR agrees to furnish the bonds on the forms found within the
Specifications.
CONTRACTOR agrees to pay City such sum as the Court mai judge as reasonable for
the legal services of any attorney representing the City in and action brought to enforce
or interpret the obligations of this agreement, and such sums shall be made a part of any
judgment in such action against CONTRACTOR if such action is determined in favor of
said City. The required Performance, Labor and Materials Bonds, and Bid Bond shall
provide that the surety shall pay attorney's fees incurred by City in enforcing this
agreement.
SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the Labor
Code of the State of California, copies of the prevailing rate of per diem wages, as
determined by the Director of the State Department of Industrial Relations, are on file
in the offices of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, California,
and are hereby incorporated and made a part hereof. CONTRACTOR agrees that he, or
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any SUB-CONTRACTOR under him, shall pay not less than the foreqoing specified
prevailing rates of wages to all workmen employed in the execution of the contract.
SEVENTH. INSURANCE. CONTRACTOR shall maintain at all times during this
contract liability and property damage insurance naming the City and its elected and
appointed officials as a named insured, which such policies shall be of an amount not less
than One Million Dollars combined single limit. Insurance certificates shall be for a
minimum period of one year.
The insurance policies shall bear an endorsement or shall have an attached rider
providing that in the event of expiration or proposed cancellation of such policies for any
reason whatsoever, the City shall be notified by registered mail, return receipt
requested, giving a sufficient time before the date thereof to comply with the applicable
law or statute but in no event less than 30 days before expiration or cancellation is
effective. CONTRACTOR shall provide to City the policy certificate establishing that
the required level of insurance has been satisfied.
CONTRACTOR shall indemnify and save harmless the City, its officers, agents, and
employees from and against any and all claims, demands, loss or liability of any kind or
nature which Lessor, its officers, agents and employees may sustain or incur or which
may be imposed upon them or any of them for injury to or death of persons, damage to
property as a result of, or arising out of, or in any manner connected with the
performance of the obligations under this construction agreement.
EIGHTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC
CONTRACTS. City is subject to the provisions of the Government Code and the Labor
Code of the State of California. It is stipulated and agreed that all provisions of law
applicable to public contracts are a part of this contract to the same extent as though
set forth herein and shall be complied with by CONTRACTOR. These include, but are
not limited to, the stipulation that eight (8) hours labor constitute a legal day's work and
CONTRACTOR shall, as a penalty to City, forfeit twenty-five dollars ($25) for each
workman employed in the execution of the Contract by CONTRACTOR, or by any SUB-
CONTRACTOR, for each calendar day during which such workman is required or
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permitted to work more than eight (8) hours in violation of the provisions of Article
Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as
permitted by law.
IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of
City, pursuant to Council action, and by CONTRACTOR on the date set before the name
of each.
CITY OF SAN JUAN CAPISTRANO
DATED: .Tune 21. 1988 BY:
M OR GARY L. HAUSDOR R
BY:
C RACTOR
ATTEST:
Mary Ann nover, City Clerk
APPROVED AS M:
John R. Sha t
City Attorney
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�VA* COPY
sectile
MEMBERS OF THE CITY COUNCIL
r '
ANTHONY LBLAND
LAWRENCE F. BUGNNEIM
Iii' niJuu HiJ KENNETH E. FRIESS
IAHIu+IJ 1961 GARY L. HAUSOORFER
176 PHILLIP R. SCHWARTZE
�I�� E + • CITY MANAGER
II '�
STEPHEN B JULIAN
Jure 24, 1988
Capistrano Valley Landscape
33826 Via de Agua
San Juan Capistrano, California 92675
Re: Award of Contracts - Landscape Maintenance
Gentlemen:
The City Council of the City of San Juan Capistrano at its regular meeting held
June 21, 1988, awarded the following contracts for landscape maintenance to your
company
City Parkways in the amount of $107,040 for the two-year contract;
Landscape Districts in the amount of $68,400 for the two-year contract.
Enclosed are fully-executed copies of the Agreements for your records, We have
received all bonds and insurance. Please return an acknowledged copy of this
Notice of Award.
Thank you for your cooperation, If we can be of further assistance, please call.
Very truly yours,
Mary Ann Ha er, CMC
City Clerk
MAH/mac
Enclosures
cc: Director of Public Works
Director of Administr [ive Services
Receipt fore i Notice of Award is hereby acknowledged:
By
This _5 day ofC! i�, 1988.
32400 PASEO AOELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 926715 0 (714) 493-1171
0
'I MEMBERS OF THE CITY COUNCIL
ANTHONY L BLAND
LAWRENCE FRIES$ EIM
F
Iri na lil KENNETH E. OORF
6ER
17 a t86I GARY L. R. SCHWARTZ
III6 �I PHILLIP R. SCHWARTZE
I �L + , • CITY MANAGER
A'
STEPHEN B JULIAN
June 27, 1988
Mr. Ron Johnson
Capistrano Valley Landscaping d Maintenance
32306 Linda Vista
Laguna Niguel, California 92677
Re: Landscape Maintenance - City Parkways
Dear Mr. Johnson:
The executed contract, required bonds and insurance for the Landscape Maintenance of
City Parkways, awarded to your company by the City Council at its meeting of
June 21, 1988, have been received in this office.
Enclosed, please find your Cashier's Check No. 17814, in the amount of $7,172.00 from
Farmers & Merchants Bank, submitted as the bid bond for the above-mentioned project.
Thank you for your cooperation.
Very truly yours,
i
324 'G�a
Mary Ann Hanover, CMC
City Clerk -
MAH/dors
Lnclosure
cc: Ron Sievers, Public Aorks Superintendent �p�
Cashier's Check No. 17814 in the amount of $7,172.00 received this p day of
June, 1988.
I
Capistrano Valley Landscaping G Maintenance
i[400 PASEO ADELANTO, SAN JUAN CAPISTRANO. CALIFORNIA 92675 0 (714) 4931171
BID PROPOSAL
• For the: MAINTENANCE OF LANDSCAPING VARIOUS CITY PARKS, PARKWAY
AREAS, AND SPECIFIED CITY FACILITIES
From: l_�F l 1 Vh �4 R g4j L-h ub u t z—
Contractor
To the Honorable City Council
City of San Juan Capistrano
Gentlemen:
The undersigned, as bidder, declares that he has carefully examined the location of the
proposed work as described, examined the Plans and Specifications and General
Conditions therefor, read the Instructions to Bidders, and is familiar with all proposal
requirements, and hereby proposes and agrees, if the proposal is accepted, to complete
the said maintenance in accordance with the Contract Documents, as defined in Section
1-2 of the Standard Specifications, in the time stated herein, for the unit price or lump
• sum given on the following pages of this proposal, amounting to a total of:
City Parks kj/
W ds Figures
City Parkways 3Wor
hue d 't SF✓E�/ %fl1�wSld� �L'1 ,,Figures �4o�L kyr
City Facilities 06en 'IAOk f n y�
Words Figures
Ti�)krl J)'V 1-+'-t'AA0Z 34..1 `"rte 1y�
Said amount to include and cover all taxes, the furnishing of all materials, the
performing of all the labor requisite or proper and the providing of all necessary
machinery, tools, apparatus, and other means of construction; also, the performance and
completion of all the work in the manner set forth, described and shown in the Specifica-
tions or the drawings for the work.
It is the intent of the City of San Juan Capistrano, that each of 3 individual lump sum
items, identified as City Parks; City Parkways; and City Facilities be bid individually,
and that the lowest qualified bidder on each item be awarded the contract for that
particular item. The contract(s) will not be awarded based on the lowest cumulative bid
for the total of all three items.
•
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• If the contract is awarded, the undersigned agrees to enter into a contract with the City
and to commence work within fifteen (15) calendar days from the date of execution
thereof, and to diligently prosecute the work to completion before the expiration of two
years (730 calendar days).
All bids are to be computed on the basis of the given Estimated Quantities of Work, as
indicated in this proposal, times the unit prices as submitted by the bidders. In case of
discrepancy between words and figures, the words shall prevail. In case of discrepancy
between unit prices and the extension thereof, the unit price shall prevail and bids will be
computed as indicated above and compared on the basis of corrected totals.
The estimated quantities of work indicated in the proposal are approximate only being
given solely as a basis for comparison of bids. It is understood that the City does not
expressly, nor by implication, agree that the actual amount of work will correspond
therewith, but reserves the right to increase or decrease the amount of any item or
portion of the work or to omit portions of the work as may be deemed expedient by the
Director of Public Works.
It is also understood by Bidder that the City of San Juan Capistrano has the right to
• reject this proposal or to award a contract to the undersigned at the prices stipulated. If
the proposal is rejected, then any check or cashier's check shall be returned to the
undersigned within thirty (30) days. No bid bonds will be returned. If the proposal is
accepted and the undersigned fails to enter into a contract within fifteen (15) days after
the agreement is delivered to him for signature, or within such further time as may be
granted by the City Council, then said check shall be cashed or said bond declared forfeit
and an amount equal to the difference between the lowest bid and the next lowest bidder
who will execute a contract shall be paid into the treasury of the City of San Juan
Capistrano as liquidated damages for the failure of the undersigned to comply with the
terms of this proposal.
Accompanying this proposal isSEU[rl-7-✓-00l (Insert
ttcash", cashier's check, certified check or bidder's bond on the forms from
Pages 18 and 19 of these Contract Documents, as the case may be), in an amount equal
to at least ten percent (10%) of the total bid.
•
-4-
• The following is the name and place of business of the surety company which will furnish
the required bonds as surety if the work is awarded to the undersigned:
C ftrsw\Cfc jA1.- s ,c on/ &),W AWz v 31yo eAApk j
Licensed in accordance with an act providing for the registration of contractors --
License No. gr0--) D
gnat r of Bi er:
/1
(if an individual, so state. If a firm or co-partnership, state the firm name and give the
names of all individual co-partners composing the firm: President, Secretary, Treasurer,
and Manager thereof.)
c A p l r-r1tX-� v A L-k-OV L-t1 /
3J-h6 TAA v is 7-A �N
Dated: S l f >� L-A & tJYt/3 tip'�+4� 6A ez.24 7 7
BusinJe1ss Address 2
Dated: 71 6/ Y 391
Telephone Number
• Further, the undersigned bidder certifies that he has thoroughly checked the figures set
forth in this proposal, that they are correct to the best of his knowledge and that they
constitute his proposal for the work called out herein,�
Dated:
Signature of dder
Dated: ��,2 3r��
tT—elephone Number
•
-5-
BID SUMMARY
MAINTENANCE OF SPECIFIED LANDSCAPING
City Parks Total annual cost $ t7- —
Times two (2) years x 2
Total bid for two (2) years $
Insert this information on
the bid proposal on Page 3, on
the line "City Parks"
City Parkways Total annual Cost $ S 3 5
Times two (2) Years x 2
Total bid for two (2) years $ 10`l a b
i
Insert this information on
the bid proposal on Page 3, on
the line "City Parkways".
City Facilities Total annual cost $
Times two (2) years x 2
iTotal bid for two (2) years $
Insert this information on
the bid proposal on Page 3,
on the line "City F ' i les.
2
IGNATUR OF BIDDE
3a-ap�
akmix i A
ADDRESS
TELEPHONE
•
-6-
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY
• BIDDER AND SUBMITTED WITH BID
STATE OF CALIFORNIA )
ss.
County of m�f�i1lat )
Re tl�iZl� being first duly sworn deposes
and says that he is 6L,Jo of AL it V
,
L,LVL 41 i,I F the party making the foregoing bid; that such bid
is not made in the interest of or on behalf of any undisclosed person, partnership,
company, association, organization, or corporation; that such bid is genuine and not
collusive or sharp; that said bidder has not directly or indirectly induced or solicited any
other bidder to put in a false or sham bid, and has not directly or indirectly colluded,
conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or
that any one shall refrain from bidding; that said bidder has not in any manner, directly
or indirectly, sought by agreement, communication or conference with any one to fix the
bid price of said bidder or of any other bidder, or to fix the bid price of or cost element
of such bid price, or of that of any other bidder, or to secure any advantage against the
public body awarding the contract of any one interested in the proposed contract; that all
statements contained in such bid are true; and further, that said bidder has not directly
or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof,
or divulged information or data relative thereto, or paid and will not pay any fee in
connection therewith, to any corporation, partnership, company, association,
• organization, bid depository, or to any member or agent thereof, or to any other
individual except to any person or persons as h e a partner ip or other financial
interest with said bidder in this general business.
DATED: S '
GNATUR£
On this the day of y/) y 19 Q1' before me, the undersigned, a
Notary Public in and for said State, personally appeared
, personally known to
me/proved to me on the basis of satisfactory evidence, to be the person(s) whose name(s)
subscribed to the within instrument, and acknowledged that
executed it.
OFFIGAL BEAT
JILL N IIILYARD
NOTARY PV8LIC-C/J.IF0RNIA
PRINCYPAL OPFICE IN
9 OUN
WITNESS my hand and official seal.
MY CONNis3I0N D%PNGCEC. s,Y199B
Notary Public :n and said State
-7-
DESIGNATION OF SUB-CONTRACTORS
I •
Submit with Proposal.
In compliance with the Provisions of Section 4100-4107 of the Government
Code of the State of California as amended, the undersigned certifies that he has used
the sub-bids of the following listed sub-contractors in making up his bid, and that the
sub-contractors listed will be used for the work for which they bid, subject to the
approval of the Director of Public Works, and in accordance with the applicable
provisions of the Specifications. It is understood and agreed that all those portions of the
work called for in the contract documents for which a sub-contractor is not listed will be
performed by the undersigned through his forces. If no sub-contractors are listed, all
bonds and insurance will be written in the name of the general contractor only.
Item of Work Sub-Contractor Address Phone No.
1 .
2 .
3 .
4 .
5 .
6 .
7 .
8
DDER' ME
l
UTHORIZE URE
•
-8-
653 03 CERTIFICATE HOLDER 12/14/32
DECOATIONS
COMMERCIAL VEHICLE POLICY
RENEWAL DECLARATION * PLEASE PAY THE PREMIUM RENEWAL OF POLICY
INDICATED ON THE INVOICE BELOW BY 02/19/89 C 3815653
POLICY NUMBER =soM Pc�CY PER oo 0 AGENT — TELEPHONE NUMBER AGENCY
C 3815653 102/19/891C)8/19/89 1 714— 492-5115 2694
NAMED INSURED AND ADDRESS AGENT
CAPISTRANO VALLEY LANDSCAPE ISLANDIA INS SRVS 2694
MAINTENANCE INC SUITE B
P 0 BOX 1437 125 W EL PORTAL
SAN JUAN CAPISTRANO CA 92693 SAN CLEMENTE CA 92672
•* COVERAGES LIMITS OF LIABILITY
ODILY INJURY $100 , 000 EA PERSON $300 , 000 EA ACCIDENT
R0PERTY DAMAGE $50 , 000 PER ACCIDENT
* * CERTIFICATE HOLDER * *
CITY OF SAN JUAN CAPISTRANO
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO CA
92675
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OP-44L 404/871
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MILEAGE LIMITATION ENDORSEMENT
In consideration of the premium charged in the policy, it is hereby understood and agreed
that coverage is null, void and of no effect if regular or frequent trips are made, during
the course of business, outside a 50 mile radius of the principal garaging point as
stated in the Declarations.
The terms of this endorsement will not apply with respect to the interest of any lessor or
loss payable named on the policy.
Nothing herein contained shall be held to vary, alter, waive or extend any terms, limits of
liability, conditions or exclusions of the policy to which this endorsement is attached, other
than as stated above.
Financial Indemnity Company
Secretary President
This endorsement must be attached to the revision Declarations when issued after the policy is written.
U-24 (03186)
DECOATIONS
COMMERCIAL VEHICLE POLICY
REINSTATEMENT OF POLICY EFFECTIVE 02/19/89 RENEWAL OF POLICY
C 3815653
POLICY NUMBER 'OL' 'E m° � AGENT - TELEPHONE NUMBER AGENCY
C 3815653 02/19/89 8/19/89 714- 492-5115 694
NAMED INSURED AND ADDRESS AGENT
CAPISTRANO VALLEY LANDSCAPE ISLANDIA INS SRVS 2694
MAINTENANCE INC SUITE B
P 0 BOX 1437 125 W EL PORTAL
SAN JUAN CAPISTRANO CA 92693 SAN CLEMENTE CA 92672
* COVERAGES LIMITS OF LIABILITY
ODILY INJURY $100 , 000 EA PERSON $300 , 000 EA ACCIDENT
ROPERTY DAMAGE $50 , 000 PER ACCIDENT
* * CERTIFICATE HOLDER * *
CITY OF SAN JUAN CAPISTRANO
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO CA
��/fin 92675
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C 3815653 03 CERTIFICATE HOLDER 0541 -1/99
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DECOATIONS t
✓�� COMMERCIAL VEHICLE POLICY
REINSTATEMENT OF POLICY EFFECTIVE 05/18/89 RENEWAL OF POLICY
C 3815653
POLICY NUMBER FFOM Pcrncr 1Ee1a TO AGENT — TELEPHONE NUMBER AGENCY
C 3815653 02/19/89 08/19/89 714- 492-5115 694
NAMED INSURED AND ADDRESS AGENT
CAPISTRANO VALLEY LANDSCAPE ISLANDIA INS SRVS 2694
MAINTENANCE INC SUITE B
P 0 BOX 1437 125 W EL PORTAL
AN JUAN CAPISTRANO CA 92693 SAN CLEMENTE CA 92672
i
COVERAGES LIMITS OF LIABILITY
ODILY INJURY $100 , 000 EA PERSON $300 , 000 EA ACCIDENT
PROPERTY DAMAGE $50 , 000 PER ACCIDENT
* * CERTIFICATE HOLDER * *
CITY OF SAN JUAN CAPISTRANO
Q) 32400 PASEO ADELANTO
SAN JUAN CAPISTRANO CA
92675
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CAPISTRANO VAL;.EY LANDSCAPE &
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PO BOX 1437
SAN JUAN CAP1S1'RANO, CA 92693
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P'
10
LEFT,
ME
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEF ETHE EX
CITY OF SAN JUAN CAPISTRANO PURATION DATE THEREOF, THE ISSUING COMPANY W(LLyK%qFMy
,3A
32400 PASEO ADE�LANTO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
SAN JUAN CAPISTRANO, CA 92675
IRIACORD CORPORA71ON 1965
ORM 25-5 [3/88] ------- CERTIFICATE OF-INSURANCE--
I ISSUE DATE: 08-08-88
--------------- ----- ------------------
RODUCER ITh is certificate is ued as a matter of inform
SLANDIA INSURANCE SERV. lation only and confers no rights upon the certi-
25 W. EL PORTAL, STE. B Ificate holder . This certificateO@ ,pot amend;
lextend or alter the coverage afford below.
2672LEMENTE, CA COMPANIES AFFORDING ER G�
��__E-1PKTR------
] LETTER A WEST AMERICAN INSURANQjrryCLOrRK
ODE SUBCODEI ------------------------------6Kr- ftfjgtNT----------
_________________________ILETTER B FINANCIAL INDEMNITY�F,,4KPA'NYAN
----- +-----------------------------=---- S84N1.--------
INSURED ILETTER C
Capistrano Valley I ------------------------------------------------
Landscape & Ma.int. , Inc. ILETTER D
.0. Box 1437 1 ------------------------------------------------
an Juan Capistrano, Ca. 92693 ILETTER E
OVERAGES: This is to certify that policies of insurance listed below have bee
issued to the named insd , for the policy period indicated; notwithstanding any
rgrmnt; term or Gond. of any contract or other document with respect to which
this which this certificate may be issued or may pertain; the insurance afforde
by the policies described herein is subject to all the terms; exclusions; and
onditions of such policies. Limits shown may have been reduced by paid claims.
-------------------------------------------------------------------------------
LITYPE OF INSURANCE I POLICY NUMBER JEFF DATEIEXP DATEIALL LIMITS IN THOUSAND
--------------------+----------------+--------+-------------------------------
ENERAL LIABILITY I I I IGENERAL AGG J $1 ,000
[X}Commercial GL {BHW (89) 50090738 108-16-88 { 01-01-891PRD-CMP/OP AGGJ $1,000
[ I ] Claim [X]Occurl I I ] PER & ADVT INJJ $1,000
[X]Ownrs/Cntr Prot I I I JEACH OCCURENCEJ $1,000
[ ] I I I IFIRE DAMAGE J $ 50
[ ] 1 I 1 IMED EXPENSES J $ 5
UTOMOBILE LIABILITY I ---------------------------------------------------------
[ ] Any Auto I I I ( CSL I $ J
[ ]All Owned Autos I I I I ----+----------- I
3 [X] Scheduled Autos IC 3815653 108-19-88102-19-891BI/PI $100,000 I
[ ] Hired Autos I I I I ----+----------- I
[ ] Non-Owned Autos I I I IBI/AI $300,000 I
[ ]Garage Liabilityl I I I ----+-----------I
[ ] I I I JP.D. J $ 50, 000 1
XCESS LIABILITY J ----------------+-----------------+----------------------
[ ] Umbrella Form J J I 1 1 $ 1
[ } Other than Umb { 1 { 1 I /Occur I Aggreg
ORKERS' COMPENSATION1 ----------------+--------+-------- ( Statutory ----------
AND EMPLOYERS ' JXWW (89) 50104813 101-01-88101-01-891 J $1 ,000, Each Acc.
LIABILITY I I I 1 J $1 , 000, Disease Lim
I I I 1 [ $1 ,000 , Disease/Emp
THERI ----------------+--------+--------+----------------------
I I I I
I I I I
I I I
--------------------------------------I.----------------------------------------
escription of operations/locations/vehicles/restrictions/special items
ANDSCAPE MAINTENANCE DISTRICTS
---------------------------------.----------------------------------------^----
ERTIFICATE HOLDER (CANCELLATION : Should any of the above described
ITY OF SAN JUAN CAPISTRANO (policies be cancelled before the expiration dat
2400 PASEO ADELANTO Ithereof; the issuing company will endeavor to
AN JUAN CAPISTRANO, CA. Imail 10 days written notice to the certificate
92675 (holder named to the left; but failure to mail
) such notice shall impose no obligation or liab-
I i 1 i t• anon rhr� t4o@�'inr�, jts »(iPnts or rnps.
1�
I
E
_ .. _,. . . _ ...- ;.-r Oryx t�a.:.w.
yl
ORM 25_S- [3/88] ---------CERTIFICATE OF INSURANCE - I ISSUE DATE: 08-08-88
- ------------------ ---------------------
RODUCER This certificate is iss d as a matter of inform-
SLANDIA INSURANCE SERV, lation only and confers no rights upon the certi-
25 W. EL PORTAL, STE. B Ificate holder. This certificate does not amend;
lextend or alter the coverage afforded below.
AN CLEMENTE, CA I -------------------------------------------------
2672 I COMPANIES AFFORDING COVERAGE
ILETTER A WEST AMERICAN INSURANCE CO
ODE SUBCODE I -------------------------------------------------
ILETTER B FINANCIAL INDEMNITY COMPANY
-----------------------------+-------------------------------------------------
INSURED ILETTER C
apistrano Valley I -------------------------------------------------
andscape & Maint. , Inc . ( LETTER D
.0. Box 1437 1 -------------------------------------------------
an Juan Capistrano, Ca.92693 ILETTER E
OVERAGES: This is to certify that policies of insurance listed below have been
issued to the named insd . for the policy period indicated; notwithstanding any
grmnt; term or cond. of any contract or other document with respect to which
this which this certificate may be issued or may pertain; the insurance afforded
y the policies described herein is subject to all the terms; exclusions; and
onditions of such policies . Limits shown may have been reduced by paid claims.
-------------------------------------------------------------------------------
LITYPE OF INSURANCE I POLICY NUMBER JEFF DATEJEXP DATEIALL LIMITS IN THOUSAND
--------------------+----------------+--------+--------+-----------------------
ENERAL LIABILITY I I I IGENERAL AGG 1 $11000
[X] Commercial GL JBHW(89) 50090738 108-16-88101-01-891PRD-CMP/OP AGGI $1 ,000
[ I ] Claim [X] Occurl I I ( PER & ADVT INJI $1 ,000
[X] Ownrs/Cntr Prot I I I JEACH OCCURENCEI $1 , 000
[ ] I 1 I IFIRE DAMAGE J $ 50
[ ] I I { IMED EXPENSES J $ 5
UTOMOBILE LIABILITY I ----------------------------------------------------------
[ ] Any Auto I I I JCSL J $ I
[ ] All Owned Autos I I I I ----+----------- I
[X] Scheduled Autos IC 3815653 108-19-88102-19-891BI/PI $100, 000 I
[ ] Hired Autos J I I I ----+-----------I
[ ] Non-Owned Autos I I I IBI/AI $300,000 I
[ ] Garage Liabilityl I I I ----+----------- I
[ ] I I I IP.D. I $ 50, 000 1
XCESS LIABILITY I ----------------+--------+--------+----+------------------
[ ] Umbrella Form I I I 1 1 $ 1
[ ] Other than Umb I I I I I /Occur I Aggreg
ORKERS ' COMPENSATIONJ ----------------+--------+-------- IStatutory -----------
AND EMPLOYERS ' JXWW(89) 50104813 101-01-88101-01-891 J $1 ,000 , Each Acc.
LIABILITY I I I 1 1 $1 ,000, Disease Limt
I I I 1 J $1 ,000, Disease/Empl
THERI ----------------+--------+--------+----------------------
I I { I
I I I I
I I I I
------------------------------------------------------------------------------
escription of operations/locations/vehicles/restrictions/special items
ANDSCAPE MAINTENANCE DISTRICTS
-------------------------------------------------------------------------------
ERTIFICATE HOLDER ICANCELLATION : Should any of the above described
ITY OF SAN JUAN CAPISTRANO (policies be cancelled before the expiration date
2400 PASEO ADELANTO Ithereof ; the issuing company will endeavor to
AN JUAN CAPISTRANO, CA. Imail 10 days written notice to the certificate
2675 (holder named to the left; but failure to mail
Isuch notice shall impose no obligation or liab-
Iility upon th 0 s agents or reps.
RECEIVED
duc PN `8B
i' CLERK
"E 'RiMEN7
C. OF SAN
JUAN CA;'!S?RAN6
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RECEIVED
DSC 13 37 W
CITY CLERK
^F'ARTIIENT
CITY OF SAN
10N ['►PSSTRANO
FROM ISLANDIA INS SRVS 2694
FINANCIAL INDEMNITY CO SUITE B REINSTATEMENT NOTE 2694
P 0 BOX 7754 125 W EL PORTAL
BURBANK CA 91510 SAN CLEMENTE CA 92672 12/ 10/881 C 3815653 0205
DESCRIPTION SA4ANCE
AGENT TELEPHONE 714 492-5115
IT IS UNDERSTOOD THAT POLICY NUMBER C 3815653
IS REINSTATED EFFECTIVE 12/20/88 AND IS IN
FULL FORCE AND EFFECT .
TO
CAPISTRANO VALLEY LANDS CITY OF SAN JUAN CAPISTRANO
MAINTENANCE INC 32400 PASEO ADELANTO
P 0 BOX 1437 SAN JUAN CAPISTRANO CA
SAN JUAN CAPISTRANO CA
92675
oa49
REFtE-IVEU
MAR 6 3 oo ?M '89
"Ti 'L--
0FPtRTMF. T
SAN
JLd� a �,?P,AMC
FROM ISLANDIA INS SRVS 2694
FINANCIAL INDEMNITY CO SUITE B LAPSE NOTICE 26941
P 0 BOX 7754 125 W EL PORTAL
BURBANK CA 91510 SAN CLEMENTE CA 92672 03/03/891 C 3815653 103051
DESCRIPTION BALANCE
AGENT TELEPHONE 714 492-5115
YOUR COVERAGE LAPSED ON 02/ 19/89 BECAUSE PREMIUM DUE WAS NOT PAID . $4 , 760 . 00
PREMIUM DOWN PAYMENT DUE $1 , 897 . 60
*****REINSTATEMENT OFFER*****
WE WILL REINSTATE YOUR POLICY , WITHOUT ANY LAPSE IN COVERAGE , IF THE AMOUNT SHOW
ABOVE IS MAILED TO FINANCIAL INDEMNITY AND POSTMARKED BY 03/05/89 . PLEASE RETUR
THIS NOTICE WITH YOUR PAYMENT . DISREGARD THIS NOTICE IF PAYMENT HAS BEEN MADE .
IF YOU HAVE ANY QUESTIONS , PLEASE CONTACT YOUR AGENT .
TO &7�
CAPISTRANO VALLEY LANDS CITY OF SAN JUAN CAPISTRANO CJZ
MAINTENANCE INC 32400 P45EO ADELANTO
P 0 BOX 1437 SAN JUAN CAPISTRANO CA
SAN JUAN CAPISTRANO CA ��
92675 �)
• Joe" •
I
-1—� MEMBERS OF THE CITY COUNCIL
ANTHONY L. BLAND
BUCHHC
r' iaiu,r,aiip LAWRENCE F. ,N
KENNETH E. FRIE5SRIE95
i,i�,i exp 1961 GARY L. HAUSDORFER
1776 PHILLIP R. SCHWARTZE
1 CITY MANAGER
STEPHEN B JULIAN
July 21, 1988
Capistrano Valley Landscape
P.O. Box 1437
San Juan Capistrano, California 92675
Re: General Liability and Automobile Liability Certificate of Insurance
Landscape Maintenance Districts T7673, 8485, 9382, 9284, 93-7-3F7-654 and
Landscape Maintenance - City Parkways
Gent let nen:
The following Certificates of Insurance, for the above referenced projects, are soon due
to expire:
1. General Liability Insurance expires on August 16, 1988.
2. Automobile Liability Insurance expires on August 19, 1988.
3. A certificate of Workers' Compensation for the Landscape Maintenance of
City Parkways.
The City requires an original certificate for each project. Please forward the above
Certificates of Insurance to the City of San Juan Capistrano, attention City Clerk's
Department, by the above expiration dates.
If you have any questions, please contact Dawn Schanderl, Records Coordinator, at (714)
493-t 171 extension 244.
Thank you for your cooperation.
Very truly yours,
Mary Ann over, CMC
City Clerk
MAI i/dnls
cc: Ron Sievers, Public Works Superintendent
:_a:)O PAShO AUEL AN TO, SAN JUAN CAPISFRANO. CALIFORNIA 92675 0 (714) 493-1171
THIS CERTIFICATE REPLACES PREVIOUS CERTIFICATE DATED 9/9/87.
acllieu® CERTIFICA OF INSURANCE ISSUE DATE(MM/pD/VVI ---!
6/15/88
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
ISLANDIA INSURANCE SERVICES INC. NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,
SERVICES, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
125 WEST EL PORTAL, STE. B
SAN CLEMENTE, CA. 92672 COMPANIES AFFORDING COVERAGE
(714) 492-5115
LETTER A WEST AMERICAN INSURANCE CO.
1 CODE SUB-CODE
COMETTER"Y B
INSURED FINANCIAL INDEMNITY CO.
u
CAPISTRANO VALLEY LANDSCAPE LY COMPANY
MAINTENANCE, INC. LETTER C
PO BOX 1437 COMPANY
SAN JUAN CAPISTRANO, CA 92693 LETTER D
COMPANY E I
LETTER
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO POLICY EFFECTIVE POLICY EXPIRATION
TR TYPE OF INSURANCE POLICY NUMBER DATE(Mi DATE(MM/DD/VV) ALL LIMITS IN THOUSANDS
GENERAL LIABILITY GENERAL AGGREGATE $ 10001
X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OPS AGGREGATE $ 1:000,
X CLAIMS MADE X OCCUR. PERSONAL&ADVERTISING INJURY $ 1,000,
X OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $ 1,000,
FIRE DAMAGE(Any one fire) $ 50,
A BHW50090738 8/16/87 8/16/88 MEDICAL EXPENSE(Any one person) $ 5,
AUTOMOBILE LIABILITY COMBINED
I ANY AUTO SINGLE $
LIMIT
ALL OWNED AUTOS BODILY
X SCHEDULED AUTOS (Per/person) $ 100,
HIRED AUTOS BODILY
NON-OWNED AUTOS (Per/accident)RY $ 300,
GARAGE LIABILITY PROPERTY
B C3815653 2/19/88 8/19/88 DAMAGE $ 50,
EXCESS LIABILITY EACH AGGREGATE
OCCURRENCE
$
OTHER THAN UMBRELLA FORM
$ i
WORKER'S COMPENSATION
STATUTORY
AND $ (EACH ACCIDENT)
$ (DISEASE—POLICY LIMIT) I
V EMPLOYERS'LIABILITY
$ (DISEASE—EACH EMPLOYEE
OTHER I
dY
I
DESCRIPTION OF OPERATIONS/LOCATIOHSNENICLES/RESTRICTIONS/SPECIAL ITEMS
ADDITIONAL INSURED
! CERTIFICATE HOLDER IS INCLUDED AS
; ADDITIONAL INSURED WITH RESPECTS TO LIABILITY
CERTIFICATE HOLDER $ ADDITIONAL INSURED CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
CITY OF SAN JUAN CAPISTRANO EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
32400 PASEO ADELANTO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
SAN JUAN CAPISTRANO, CA 92675 LEFT, B143�FXYCSXFyaX�l€dI� �sYXx�gd €Xd{�{ { Xlg}gXX Y,
� XYol4xxilfX>1€biXl$YcPFY>Xl�$3GXI)6➢CI��I$IiA�X1��XI���h�#CRJFR�X�
ACORD 25-5 3/88 AUTHORIZED REPgESE rgrlvE
J.L.
mACORD CORPORATION 7988
COBB C�i�f/ AA
C 3815653 CERTIFICATE HOLDER 06/11/88
DE RATIONS
COMMERCIAL VEHICLE POLICY
RENEWAL DECLARATION * PLEASE PAY THE PREMIUM RENEWAL OF POLICY
INDICATED ON THE INVOICE BELOW BY 08/19/68 C 3815653
POLICY NUMBER L1C9 PERIOD !O AGENT - TELEPHONE NUMBER AGENCY
PFOM
C 3615653 08/19/88 02/19/89 714- 492-5115 2694
NAMED INSURED AND ADDRESS AGENT
CAPISTRANO VALLEY LANDSCAPE ISLANDIA INS SRVS 2694
MAINTENANCE INC SUITE B
P 0 BOX 1437 125 W EL PORTAL
SAN JUAN CAPISTRANO CA 92693 SAN CLEMENTE CA 92672
* * COVERAGES LIMITS OF LIABILITY
BODILY INJURY $100 , 000 EA PERSON $300 , 000 EA ACCIDENT
PROPERTY DAMAGE $50 , 000 PER ACCIDENT
** CERTIFICATE HOLDER * *
CITY OF SAN JUAN CAPISTRANO
ATTN DAWN SHANDERL
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO CA 92675
Q
� n
4 cs
G
z -
-"J
o°-aoL oaJO�
MILEAGE LIMITATION ENDORSEMENT
In consideration of the premium charged in the policy, it is hereby understood and agreed
that coverage is null, void and of no effect if regular or frequent trips are made, during
the course of business, outside a 50 mile radius of the principal garaging point as
stated in the Declarations.
The terms of this endorsement will not apply with respect to the interest of any lessor or
loss payable named on the policy.
Nothing herein contained shall be held to vary, alter, waive or extend any terms, limits of
liability, conditions or exclusions of the policy to which this endorsement is attached, other
than as stated above.
Financial Indemnity Company
Secretary President
This endorsement must be attached to the revision Declarations when issued after the policy is written.
U-24 (01/86)
Creek Road, and to approve the Hold Harmless agreement between the City and
James W. Diffley. The Mayor and City Clerk were authorized to execute the
Agreement on behalf of the City.
3. SEWER USER FEE STUDY MODIFICATION (1040.20)
tXritten Communications:
Report dated June 21, 1988, from the Director of Public Works, advising that a
sewer user tee study was being undertaken to bring the City into compliance with
Mate Environmental Protection Agency requirements for assessment fo commercial
sewer user fees in an equitable manner based on business operations and sewage
components. The report advised that to provide consistent implementation of the
fees between cornrnercial/industrial users and equivalent dwelling units (i.e., single-
family residences), it was necessary to extend the original scope of work for review
of the capacity tee schedule. A budget adjustment in the amount of $10,000 was
required to accommodate the work. It was anticipated that the new regulations
could be implemented in January, 1989.
approval of Budget Adjustment:
It was moved by Councilman Buchheim, seconded by Councilman Friess and
unanimously carried to approve the transfer of atonies within the Sewer Enterprise
Fund (Account No. 17-6213-4417) in the amount of $10,000 for additional work on
the Sew er User Fee Study.
5. LANDSCAPE MAINTENANCE - AWARD OF CONTRACTS
CAPISTR.ANO VALLEY LANDSCAPE TOYO LANDSCAPING) (600.30)----•
W ntten Cori nwnvcations:
Report dated June 21, 1988, from the Director of Public Works, forwarding results
of bids received for maintenance of Cit parks, parkways, medians, City facilities,
landscape districts and Landscape Maintenance District No. 1. With the exception
of the one-year Landscape Maintenance District contract, all contracts are to be in
etfect for two years.
I=rank Boscarini, 29591 .Monarch Drive, noted that the homeowners had intended to
assume maintenance of the area in Landscape Maintenance District No. I, but had
discovered that 11 homes had not been included in the District and could not legally
be required to participate in the financial costs. Ile requested input and assistance
from the City to resolve the problem.
Award of Contract:
It was moved by Councilman Bland, seconded by Councilman Friess and carried with
Councilman Schwartze abstaining, to accept the bids as complete and to award the
contracts to the low responsible bidders as follows:
City Parks - Toyo Landscaping of Garden Grove in the amount of $173,250;
— . City Parka.s - Capistrano Valley Landscape of San Juan Capistrano in the
amount of $$107,040;
City Facilities - Toyo Landscaping in the amount of $22,800;
Landscape Districts - Capistrano Valley Landscape in the amount of $68,400;
- 12-
6/21/88
Landsca e Maintenance District No. l - Toyo Landscaping in the amount of
76,494.
All other bids were rejected. The Mayor and City Clerk were authorized to execute
the contracts on behalf of the City.
ORDINANCES
I. AMENDMENT TO TITLE 9 OF THE MUNICIPAL CODE - VESTING
TENTATIVE MAPS ADOPTION 420.30
Written Communications:
Report dated June 21, 1988, from the City Clerk, advising that the Ordinance was
introduced at the meeting of June 7, 1988, and was scheduled for adoption.
Adoption of Ordinance:
The City Attorney read the title of the Ordinance next in order. Further reading of
all Ordinances had been waived earlier in the meeting. It was moved by Councilman
Fries, seconded by Councilman Buchheim that the following Ordinance be adopted:
ORDINANCE NO. 631, AMENDMENT TO TITLE 9 OF THE
MUNICIPAL CODE - VESTING TENTATIVE MAPS - AN
ORDINANCE OF THE CITY OF SAN JUAN C.APISTRANO,
CALIFORNIA, AMENDING SECTION 9-4.505, ENTITLED "VESTING
TENTATIVE MAPS," OF TITLE 9, ENTITLED "LAND USE," OF THE
MUNICIPAL CODE
The motion carried by the following vote:
AYES: Councilmen Schwartze, Friess, Buchheim,
Bland, and Mayor Hausdorfer
NOES: None
.ABSENT: .None
2. APPROVING REZONE 88-2 (VIA PASTORAL) (ADOPTION) (460.20)
Written Communications:
Report dated June 21, 1988, from the City Clerk, advising that the Ordinance was
introduced at the meeting of June 7, 1988, and was scheduled for adoption.
Adoption of Ordinance:
The City Attorney read the title of the Ordinance next in order. Further reading of
all Ordinances had been waived earlier in the meeting. It was moved by Councilman
Buchheim, seconded by Councilman Friess that the following Ordinance be adopted:
ORDINANCE NO. 632, REZONE 88-2 (VIA PASTORAL) - AN
ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP ADOPTED
BY TITLE 9 OF THE MUNICIPAL CODE BY CHANGING THE
ZONING OF ASSESSOR'S PARCEL NOS. 649-091-05, 649-091-06,
649-091-07, AND 649-321-04 FROM SMALL ESTATE (ES) TO LARGE
ESTATE (EL)
-13-
6/21/88
AGENDA ITEM June 21, 1988
TO: Stephen B. Julian, City Manager COPY
FROM: W. D. Murphy, Director of Public Works
SUBJECT: Award of Contracts - Landscape Maintenance
SITUATION
At the direction of the City Council, bids were solicited for the maintenance of various
City landscape areas. These include City parks, parkways and medians, City facilities,
landscape districts, and Landscape District No. 1. The bids were opened at 2:00 p.m. on
May 17, 1988. The following bids were received:
City Landscape Landscape
Parks Parkways Facilities Districts Dist. No. 1
Capistrano Valley
Landscape -0- $107,040 * $36,400 $68,400 * -0-
J&R Landscape $177,600 117,200 57,600 99,558 $78,000
Midori Gardens 183,984 119,040 48,048 79,528 76,944
Toyo Landscaping 173,250 * 108,110 22,800 * 84,480 76,494
*Indicates Low Bidder
Note - All figures shown are the cost for a two (2) year contract, with the exception of
Landscape District No. 1, which is a one (1) year contract.
The low bidders on each item were notified and were requested to supply verification of
their contractor's license, spray license, and letters of reference from other cities and
municipalities where they are currently performing similar work. After checking the
submitted information, the low bidders on each item meet the requirements set forth in
the specifications. As directed by City policy, the low bidders were informed that they
had met the requirements and would need to provide the City with the required bonding
and insurance certificates prior to the award of the contracts. The low bidders have
complied with this requirement.
NOTIFICATION
Capistrano Valley Landscape
J&R Landscape
Midori Gardens
Toyo Landscaping
Residents of Landscape Maintenance District No. 1, Tract 7673 (Mission Woods), Tract
8485 (Mission Springs), Tract 9382 (Belford Terrace), Tract 9284 (Seaview Estates) have
been notified of the overall process.
CITY C,-.+(PLXIl" ACrPiGA ( l ,
K z�.
AGENDA ITEM . •
June 21, 1988
Page 2
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
N/A
FINANCIAL CONSIDERATIONS
Monies for the maintenance of City-owned properties are budgeted through the Public
Works Maintenance Budget, Account #01-6213-4440. This amount will be $151,545 per
year. Costs for the maintenance of the Landscape Districts are borne by the Districts.
These costs are assessed to the individual property owners in the districts.
ALTERNATE ACTIONS
1. Accept the bids and award the contracts to the low bidders as follows:
Parks - Toyo Landscaping ($173,250)
Parkways - Capistrano Valley Landscape ($107,040)
City Facilities - Toyo Landscaping ($22,800)
Landscape Districts - Capistrano Valley Landscape ($68,400)
Landscape District No. 1 - Toyo Landscaping ($76,494)
2. Do not award the contracts.
3. Refer back to Staff for additional information.
4. Reject all bids and readvertise.
RECOMMENDATION
By motion, accept the low bids as noted above and award the contracts to the low bidders
as noted.
Respectfully submitted,
WD. Mur y Mur yl
.
WDM/RCS:nb
S. APPROVAL OF PLANS AND SPECIFICATIONS AND CALL FOR BIDS - ASPHALT
CONCRETE OVERLAY, CAMINO CAPISTRANO FROM JUNIPERO SERRAR AD
TO TRABUCO CREEK BRIDGE 600.30
As set forth in the report dated April 19, 1988, from the Director of Public Works,
the plans and specifications for the asphalt concrete overlay of Camino Capistrano
from Junipero Serra Road to Trabuco Creek Bridge were approved. Staff was
authorized to call for bids. The Engineer's estimate for the project was $60,000.
Sufficient funds were available in Account No. 12-6900-6703.
9. APPROVAL OF SPECIFICATIONS AND CALL FOR BIDS - LANDSCAPE
MAINTENANCE CONTRACTS FORP_ P SAND
-F-ACILITIE9,-LANE)SCAP S RI T AND LANDS AP MAIN A E
DISTRICT NO. l 600.30
As set forth in the report dated April 19, 1988, from the Director of Public Works,
the specifications for maintenance of City parks, parkways, facilities, and landscape
maintenance districts were approved and staff was authorized to call for bids.
10. C[TY-WIDE CLEAN-UP WEEK - MAY 2 - 6, 1988 (530.60)
The report dated April 19, 1988, from the Director of Public Works, advising that
the annual City-Wide Clean-up Week had been scheduled for the week of :.gay 2-6,
1988, was ordered received and filed.
H. WESTSIDE ANNEXATION - RESOLUTION TERMINATING PROCEEDINGS (620.20)
As set forth in the report dated April 19, 1988, from the City Attorney, the
following Resolution terminating annexation proceedings was adopted:
RESOLUTION NO, 88-4-19-3 TERMINATING ANNEXATION
PROCEEDINGS - WESTSIDE-ANNEXATION NO. 2 - A
RESOLUTION O HE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, MAKING FINDINGS AND
TERMINATING ANNEXATION PROCEEDINGS WITH RESPECT
TO WESTSIDE ANNEXATION NO. 2
12. ACCEPTANCE OF GRANT DEED (670.50)
As set forth in the report dated April 19, 1988, from the City Attorney, the
following Resolution accepting title of property located at 28121 Calle San Remo,
was adopted:
RESOLUTION NO. 88-4-19-4 ACCEPTANCE OF GRANT DEED - A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, ACCEPTING GRANT DEED - 28121
CALLS SAN REMO
-10-
4)19/88
�* C. _
AGENDA ITEM 10 AL April 19, 1988
TO: Stephen B. Julian, City Manager /1/ _
FROM: W. D. Murphy, Director of Public Works r
SUBJECT: Landscape Maintenance Contracts (Specifications and Authorization to
Call for Bids)
SITUATION
All of the contracts which the City has for landscape maintenance work expire on
June 30, 1988. These contracts provide for the on-going maintenance of City parks and
parkways, City facilities, and also the landscape maintenance districts which are
administered by the City.
The current contracts were awarded by the City through the bid process in 1985. The
proposed contracts will again be for a period of two years, with the option of extending
the contracts for one additional year, with the exception of Landscape Maintenance
District No. 1, Capistrano Royale. This particular contract will be bid again on a year-
to-year basis. Limiting the time period to one year provides the ability for the District
responsibility to be absorbed by the homeowners.
Due to a combination of several factors, it is anticipated that the contracted bid prices
will increase significantly this year. The effect of inflation and the new minimum wage
law are going to increase contracted prices. Additionally, the City of San Juan
Capistrano is bringing several new landscape areas into the existing inventory of parks
and parkways. New areas which will need to have contract maintenance include: the
intersection of Del Obispo and Camino Del Avion, the medians in front of the Price Club,
the Los Rios historical area, the expanded Cook Park athletic facilities, the landscaping
of the new Camino Capistrano Bridge area, the new strip park at the end of Avenida de
la Vista, and several other smaller areas.
The following table shows the current contracted costs for the various City landscape
areas:
Current
Parks $ 78,750
Parkways & Medians $ 47,004
Facilities $ 10,710
Landscape Districts $ 31,932
Landscape District fel $ 69,540
NOTIFICATION
Capistrano Valley Landscape
J & R Landscape
Midori Gardens
Residents of Landscape Maintenance District No. 1, Tract 7673 (Mission Woods); Tract
8485 (Mission Springs); Tract 9382 Belford Terrace); Tract 9284 (Seaview Estates); Tract
9373 (Los Corrales); Tract 765 o Corrales).
AGENDA ITEM •
April 19, 1988
• Page 2
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
N/A
FINANCIAL CONSIDERATIONS
Monies for the maintenance of City-owned properties are budgeted through the Public
Works Maintenance budget, Account #01-6213-4440. The projected cost increases have
been used in preparing the 1988-89 operating budget.
Costs for the maintenance of the landscape districts are borne by the districts. These
costs are assessed to the individual property owners in the districts.
ALTERNATE ACTIONS
1. Approve the specifications for the maintenance of City parks, parkways, facilities,
and landscape maintenance districts; and authorize the call for bids.
2. Do not approve the specifications or authorize the call for bids.
3. Refer to Staff for additional information.
RECOMMENDATION
Approve the specifications for maintenance of City parks, parkways, facilities, and
landscape maintenance districts; and authorize the call for bids.
Respectfully submitted,
W. D. Murphy
WDM/RCS:nb
B I D 0 P O�_]T/ vE p R T
Bids opened May 17, 1988 at 2:00 X"/Pm
Mainten,ince Qf La dscapi
Project Title Various ( ity nParks, Pfrkway Areas, and Specified City Facilities
ParkWaYs-$6 0 0.pp
Project Engineer Ron Sievers Pre-Bid Estimate Warks-$90,000.00
Facilities-$15,000.00
Bid Bid
Bidder: Amount Bond
1 . Capistrano Valley Landscaping and Maint. Parks doom%
Q Parkways
3�.�'S�� Faciliti
2. J 6 R Landscape Parks
Parkways db
Facilities lr . L I A
3 . Midori Gardens Parks
Parkways 14 A
Facilities
4 . Tovo Landscaping Company Parks
Parkways
Facilities Z'1 PAd
5 • Park
Parkways
Facilities
6 , Parks
Parkways
Facilities
7• Pnrlrc
Parkways
Facilities
8 • Pnrlrc
Parkways
Facilities
9 .
10 .
cc: City Clerk ' s Staff (3) Signed
Public Works (3)
City Manager (1) Dated ��-
The above bid amounts have not been checked.
The bid totals are subject to correction after
the bids have been completely reviewed.
4
NOTICE OF TRANSMITTAL - LEGAL PUBLICATIONS
TO: CAPISTRANO VALLEY NEWS
Jody Kolar, Legal
FOR PUBLICATION ON: THURSDAY, ,APRIL 28, 1988
THURSDAY, MAY 5, 1988
DOCUMENT TO BE PUBLISHED: NOTICE INVITING BIDS - MAINTENANCE
OF LANDSCAPING PROJECTS
PROOF OF PUBLICATION: Please send to:
City Clerk's Department
City Hall
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
(714) 493-1171
AUTHORIZED BY:
DATE: April 21, 1988
Date of Bid Opening - 5/17/88
Date (s) notice published - 4/28/88
- 5/05/88
Date affidavit received -
Date notice posted in
designated posting places (3) - 4/28/88
NOTICE INVITING BIDS COPY
MAINTENANCE OF LANDSCAPING PROJECTS
Notice is hereby given that the City of San Juan Capistrano will receive sealed
proposals or bids for the following projects up to 2:00 p.m. on the 17th day of May, 1988:
1. Maintenance of Specified Landscaping in Landscape Maintenance District
No. 1 (Capistrano Royale);
2. Maintenance of Landscaping in Tracts 7673, 8485, 9382, 9284 and 9373)7654,
and;
3. Maintenance of Landscaping of Various City Parks, Parkways, and Specified
City Facilities.
A pre-bid conference is scheduled at 1:00 p.m, on the 6th day of May, 1988, at the City
offices to assist contractors.
Copies of Plans and Specifications may be obtained at the Office of the City
Clerk of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California for
a charge of $5.00. There will be a $5.00 charge for postage and handling on all plans and
specifications mailed.
Dated: April 21, 1988
IC[TYEERK
CITY OF SAI JUAN CAPISTRANO
ORANGE COUNTY, CALIFORNIA
0DJU6 AL
MAINTENANCE OF LANDSCAPING
VARIOUS CITY PARKS, PARKWAY AREAS, AND SPECIFIED CITY FACILITIES
NOTICE INVITING BIDS
Public notice is hereby given that the City of San Juan Capistrano will,
up to 2:00 p.m., on the 17th day of May 1988, receive sealed proposals or bids for the
Maintenance of Landscaping VARIOUS CITY PARKS, PARKWAY AREAS AND
SPECIFIED CITY FACILITIES in accordance with the approved Plans, Specifications,
Special Provisions, and the Standard Specification for Public Works Construction 1985
Edition, including all supplements therefor, on file in the office of the City Clerk of the
City of San Juan Capistrano, California. Bids will be received until the time
hereinbefore stated at the San Juan Capistrano City Hall, 32400 Paseo Adelanto, San
Juan Capistrano, California.
No bid will be received unless it is made on a proposal provided within these specifi-
cations. Each proposal or bid must be accompanied by a certified check, cash, cashier's
check, or bidder's bond payable to the City of San Juan Capistrano in the sum of not less
than ten percent of the total bid amount.
The bid check, cashier's check or bidder's bond of the successful bidder will be forfeited
to said City in the event such successful bidder fails to enter into the required contract
within 15 days after the written notice that said contract has been awarded to him for
the work.
It is the intent of the City of San Juan Capistrano, that each of 3 individual lump sum
items, identified as: City Parks, City Parkways; and City Facilities be bid individually,
and that the lowest qualified bidder on each item be awarded the contract for that
particular item. The contract(s) will not be awarded based on the lowest cumulative bid
for the total of all three items.
-1-
L
It is the intent of the City of San Juan Capistrano, that each of 3 individual lump sum
items identified as: City Parks; City Parkways; and City Facilities, be bid individually,
and that the lowest qualified bidder on each item be awarded the contract for that
particular item. The Contract(s) will not be awarded on the lowest cumulative bid for
the total of all three items.
A pre-bid conference is scheduled at 1:00 p.m. on the 6th day of May 1988, at the City
offices. The contractor shall have the opportunity for clarification or interpretation of
any point or points of question within the plans and contract documents or
specifications. It is the contractor's responsibility to be in attendance at this conference
to receive any information disclosed during the proceedings, for the City shall not dis-
seminate any records of the conference. Exclusive of written addendums and this pre-bid
conference, the City shall not be responsible for any instructions, explanations, or inter-
pretation of the plans, specifications, and contract documents presented to the bidders in
any manner.
The successful bidder, simultaneously with the execution of the contract, will be required
to furnish a Faithful Performance Bond equal in the amount of one-hundred percent
(100%) of the contract price. The surety bond company must be selected from among the
surety companies set forth in the surety list provided herein.
The City Council reserves the right to reject any and all bids received and to compare
the relative merits of the respective bids and to choose that which in the opinion of said
City will best serve the interests or needs of said City.
A time limit of two years (730 calendar days) has been set for the completion of the
work, from the date of execution of the contract.
BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the State of
California, copies of the prevailing rate of per diem wages, as determined by the
Director of the State Department of Industrial Relations, are on file in the office of the
City Clerk and shall be made available to any interested party on request.
Copies of plans and specifications are on file in the office of the City Clerk of San Juan
Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California. Copies of the plans
and specifications for use in preparing bids may be obtained at the Office of the City
Clerk, San Juan Capistrano, at the address shown above. One set of plans and
-2-
Y
specifications is available for each general contractor proposing to submit a bid for said
work. A charge in the amount of $5, nonrefundable, is required for obtaining each set of
plans and specifications. There will be a $5 charge for postage and handling on all plans
and specifications mailed.
Each bidder shall state the California Contractor's License number of such bidder so
bidding, as no bid will be accepted from a Contractor who has not been licensed in
accordance with the provisions of the laws of the State of California relating to the
licensing of Contractors.
�C
DATED ZM
CITY LER
CITY OF S. N JUAN CAPISTRANO
ORANGE COUNTY, CALIFORNIA
-2a-
• •ond #TPI 01352035
• PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That Capistrano Valley Landscape & Maintenance, Inc.
as Principal, hereinafter called CONTRACTOR, and TRANGAMF.PTrA PPFMTFR TNCUR&NCE C
as Surety, hereinafter called SURETY, are held and firmly bound unto the City of San
Juan Capistrano, as Obligee, hereinafter called CITY, in the amount of Fifty ThrP,
Thousand Five Hundred Twenty--- Dollars for payment whereof Contractor
and Surety bind themselves, their heirs, executors, administrators, successors, and
assigns, jointly and severally, fairly by these presents.
WHEREAS, Contractor has by written agreement dated
, entered into a (describe agreement):
Maintenance of T,andscapina - Various City Parks . ParkwaV
• Areas and Rnecified City Facilities
which contract is by reference made a part hereof;
NOW, THEREFORE, the condition of this obligation is such that, if Principal
shall promptly and faithfully perform said agreement, then this obligation shall be null
and void; otherwise it shall remain in full force and effect. Surety waives whatever legal
right it may have to require that a demand be made first against the principal in the
event of default.
BE IT FURTHER RESOLVED, that:
1. As a part of the obligation secured hereby, and in addition to the face
amount specified, there shall be included costs and reasonable expenses and fees,
• including reasonable attorney's fees, incurred by City in successfully enforcing such
obligation, all to be taxed as costs and included in any judgment rendered.
-20-
I
• 2. Said Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alteration, or modification of the contract documents or of the work
to be performed thereunder, shall in any way affect its obligations or this bond, and it
does hereby waive notice of any such change, extension of time, alterations, or
modifications of the contract documents or of work to be performed thereunder. **
Executed this 21st day of June , 19 88 , at
Newport Beach , California.
PRINCIPAL
Capistr no Valley Landscape
&,I,Nint niZnce,
,IInc.
c.
APPROVED AS TO FORM XNIRIZATION AND SEAL)
ki*x,�r
3 R. SHAW, CITY ATTORNEY
SURETY
TRANSAMERICA INSURANCE COMPANY
isa orney in ac
(NOTARIZATION AND SEAL)
**Term of the bond shall not exceed 12 months.
-21-
I
State of Ea}�€e> nia On this the-21,stday of Tr,2 19811_,before me,
SS.
County of Orange Jill K. Wilyard
the undersigned Notary Public, personally appeared
Robert Hooper
jxpersonally known to me
OFFICIAL SEAL
JILL N NILYARD ❑ proved to me on the basis of satisfactory evidence
NOTARY PUBLIC-CALIFORNIA to be the person(s)who executed the within instrument as
PRINCIPAL OFFICE IN
ORANGE COUNTY vice President or on behalf of the corporation therein
MY CORN ISSION EXP. DEC. 5, ME
named,and acknowledged to me that the corporation executed it.
WITNESS hand and official seal.
Notary Signatu /�
CORPORATE ACKNOWLEDGMENT FORM 7120052 NATIONAL NOTARY ASSOCIATION,23012 Ventura Blvd,*Wwdland Hills,CA 91364
STATE OF California
Orange /ss:
County of 1 '
On this 21st day of June 88
19 , before me
Pamela M. Androsko aNotary Public, -
personally appeared Richard Eidem personally known to me(or proved to me on the
basis of satisfactory evidence) to be the Attorney-in-Fact of the Transamerica Premier Insurance
Company and acknowledged tome that he subscribed the name of the Transamerica Premier Insurance
Company thereto and his own name as Attorney-in-Fl
I n 8KO Notary Public in and foTthe County of
GRNIA
OrangeState of California
30272 .z_ ` t. �J. 1590 3-85
i.�.K..us�
Bond #TPI 01352035
• Premium Included
LABOR AND MATERIAL BOND
KNOW ALL MEN BY THESE PRESENTS: That
WHEREAS, the City of San Juan Capistrano municipal corporation of Orange
is},-ano dale bands
County, California, has awarded to ,nkat aya* _ Xn, __ : _ License
No. , hereinafter designated as "Principal", a contract for 1JAint-cnnnna of Tandgr--aping-
Variong rii-,U Parkg, ParkesU Araag and Sprnified : and
City Facilities
WHEREAS, said Principal is required to furnish a bond in connection with the
said contract providing that if said Principal, or any of his or its sub-contractors, shall
fail to pay for any materials, provisions, provender or other supplies or teams used in,
upon, for or about the performance of the work contracted to be done, or for any work or
labor done thereon of any kind, the surety or this bond will pay the same.
NOW, THEREFORE, we Qanig rano Va11 ey Tang ane Ma_ intenance. Tne-
Principal, and 'TgANSAMEgTc'A pRFMTER TTT.SirRANc'F. AIV , as surety, are
held firmly bound unto the City of San Juan Caplstrano, a municipal corporation, in the
penal sum of Eighteen Thongenrl Twn Hnnlrrd r. no11 p0_____________ DOLLARS
• ($is.2o0.00), lawful money of the United States of America, for payment of which sum
well and truly to be made we bind ourselves, our heirs, executors, administrators and
successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that, if said Principal, his or its
heirs, executors, administrators, successors or assigns, or sub-contractors, shall fail to
pay for any materials, provisions, provender, or teams, or other supplies or equipment
used in, upon, for or about the performance of the work contracted to be done, or for any
work or labor done thereon of any kind, or for amounts due under the Unemployment
Insurance Act with respect to such work or labor as required by the provisions of Title 1,
Division S, Chapter 3 of the Government Code of California as amended, that the surety
will pay for the same in an amount not exceeding the sum specified in this bond and also
in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the
court. This bond shall inure to the benefit of any and all persons, companies and
corporations entitled to file claims under said act, so as to give a right of action to them
or their assigns in any suit brought upon this bond.
FURTHER, the said surety, for value received, hereby stipulates and agrees that
no change, extension of time, alteration or modification of the contract documents or of
the work to be performed thereunder shall in any way affect its obligation on this bond
and it does hereby waive notice of any such change, extension of time, alteration or
modification of the contract documents or of work to be performed thereunder.
As a part of the obligation secured hereby, and in addition to the face amount
• specified therefor, there shall be included costs and reasonable expenses and fees,
including reasonable attorney's fees, incurred by City in successfully enforcing such
obligation, all to be taxed as costs and included in any judgment rendered.
_2Y_
I
IN WITNESS WHEREOF three (3) identical counterparts of this instrument, each
of which shall for all purposes be deemed an original thereof, have been duly executed by
the Principal and surety herein named on the 21st day of e
19 88 . The name and corporate seal of each corporate party being hereto affixed and
these presents duly signed by its undersigned representatives pursuant to authority of its
governing body. **
Capistrano Valley Landscape & Maintenance, In
PRINCIPA�
r1
By
TRANSWMCA P INSURANCE CWANY
SUR
i
sy
Richa&U Ei em
Attorney in Fact
APPROVED AS TO FORM
nLP..cJL,.,j
7 R. SHAW, CITY ATTORNEY
**Term of this bond shall not exceed twelve months.
-23-
STATEOF California /
Orange /ss.
County of /
On this 21sta�yof June 19 88 , before me
Pamela M. Androsko
a Notary Publig
personally appeared Richard Eidem personally known to me(orproved to me on the
basis of satisfactory evidence) to be the Attorney-in-Fact of the Transamerica Premier Insurance
Company and acknowledged to me that he subscribed the name of the Transamerica Premier Insurance
Company thereto and his own name as Attorney-in-Fact"}
er•.net¢u� r. .ht r a �� <'-E'r/'Y",1-P +(4 J l-' ��9'. .r�1�-17F�-�:1-�
1
Notary Public in and for the County of
-
Y � o F Orange California
cn State of
30272 w-so`:.., a+c:w W ,.F,rev-,,,..,n,r•„,�,,,,, - 3-85
State of r.l ifrraia On this ti9l
190Y of 19�before me,
SS.
County of Orange l K. Wilyarr9
the undeNotary Public,personally appeared
ert Hooper
OFFICIAL SEAL &K persnown to me
JILL K YILYARD ❑ prove on the basis of satisfactory evidence
® - NOTARY PUBLIC-CALIFORNIA
PRINCIPAL OFFICE IN to be thes)who executed the within instrument as
ORANGE C. 5, President or on behalf of the corporation therein
MY CONMISSIOM E%P, DEC. 5, 1988
named, nowledged to me that the corporation executed it.
WITNESd and official seal.
t `Notary'sure
CORPORATE ACKNOWLEDGMENT FORM 7120052 NATIONAL NOTARY ASSOCIATION.23012 Ventura Blvd.,Woodland Hills,CA 91364
I
i
Transamerica Trerca Premiernsurance Company
Atl ve cehome.Cel
Insurance Services
GPA---N°, 1482
Power of Attorney valid only if numbered in red.
General Power of Attorney
Know All Men by These Presents,That Transamerica Premier Insurance Company, a corporation duly organized and existing under the laws of the
State of California, and having its administrative office in Irvine, Orange County, California, does by these presents make, constitute and
appoint _ _
RIGHARO EIDEM —
of_ Newport Beach and State of. California __ its true
and lawful Attorneys(-in-Fact,with full power and authority hereby conferred in its name, place and stead,to execute, acknowledge and deliver
_ CONTRACT BONDS (S.B.A. Guarantee Agreement LT
- MAXIMUM PENAY $500,00_0.00______
OTHER CONTRACT BONDS - MAXIMUM PENALTY $50,000.00_
ALL OTHER BONDS - MAXIMUM PENALTY $15,000.00
"THIS POWER OF ATTORNEY SHALL TERMINATE AND BE _
OF NO FURTHER EFFECT AFTER DECEMBER 31, 1988"
and to bind the Company thereby as fully and to the same extent as if such bonds were signed by the President,sealed with the corporate seal of the
Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Atterney(s(-in-Fact may do in the premises. Said
appointment is made under and by authority of the following resolution adopted by the Board of Directors of the Transamerica Premier Insurance
Company, at a meeting held on the 12th day of June, 1984.
"Be It Resolved,that the President, any Vice-President,any Secretary or any Assistant Secretary shall be and is hereby vested with full power and
authority to appoint any one or more suitable persons as Attomey(s)-in-Fact to represent and act for and on behalf of the Company subject to the
following provisions:
"Section 1.Attorney-in-Fact.Attorney-in-Fact may be given full power and authorityfor and in the name of and on behalf of the Company,to execute,
acknowledge and deliver, any and all bonds, recognizances, contracts, agreements of indemnity, consents of surety and other conditional or
obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder,and any such instruments
so executed by any such Attorney-in-Fact shall be binding upon the Company as if signed by the President and sealed and attested by the Corporate
Secretary."
In Witness Whereof, Transamerica Premier Insurance Company has caused these presents to be signed by its _— President
and its corporate seal to be hereto affixed this__ 16th day of
si'nher__, A.D., 19
QREMtER IHS& TRANSAMERICA PREMIER INS RANCE COMPANY
By
Z* INCORPORATED o
_ _ a
State of California °G JULY 1, 1941
ss.
County of Orange k
On this---- 16th __da ALIFORNIA October in the year 1987 ,before me
Joan M. Wynn a notary public, personally appeared
-----------Jack M. Trapp - , personally known to me to be the person who
executed the within instrument as President on behalf of the corporation therein named and
acknowlratinn a ecuttedit.
OFPr14L SEAL I
c LI Li rn L F. S!N _—� _ �L(- �1
iti — Nota Public ry
My COMML4;ION FXP!USS OCT. 12, 1991
f I Company Y certify foregoing copy I,the undersigned Secretary o ransamerica remler Insurance Com an hereb certi that the above and fore oin Is a full,true and correct co of
the Original Power of Attorney issued by said Company, and do hereby further certify that the said Power of Attorney is still in force and effect.
And I do hereby further certify that the Certification of this Power of Attorney is signed and sealed by facsimile under and by the authority of the
following resolution adopted bythe Board of Directors of the Transamerica Premier Insurance Company at a meeting duly called and held on the 12th
of June, 1984, and that said resolution has not been amended or repealed:
"Resolved,that the signature of the Secretary or any Assistant Secretary of this Corporation,and the seal of Corporation,may be affixed or printed by
facsimile to any certificate to a Power of Attorney of this Corporation, and that such printed facsimile signature and seal shall be valid and binding
upon this Corporation."
GIVEN under my hand and the seal of said Company,this_ 24-s+ ---day of __jug
19 88 0�,,THIS POWER OF ATTORNEY EFFECTIVE ONLY IF
ATTACHED TO BOND NO...,--Tp- q7.-3-12A3..5 Secretary
30024A 10-85
CITY OF SAN JUAN CAPISTRANO
COUNTY OF ORANGE
STATE OF CALIFORNIA
SPECIFICATIONS
AND CONTRACT DOCUMENTS
MAINTENANCE OF LANDSCAPING
IN VARIOUS CITY PARKS, PARKWAY AREAS, AND SPECIFIED FACILITIES
CITY COUNCIL
ANTHONY L. BLAND, MAYOR
PHILLIP R. SCHWARTZE KENNETH E. FR[ESS
LAWRENCE F. BUCHHEIM GARY L. HAUSDORFER
CITY MANAGER
S. B. JULIAN
DIRECTOR OF PUBLIC WORKS
W. D. MURPHY
APRIL, 1988
TABLE OF CONTENTS
MAINTENANCE OF LANDSCAPING
IN VARIOUS CITY PARKS, PARKWAY AREAS, AND SPECIFIED CITY FACILITIES
TITLE PAGE
CONTRACT DOCUMENTS
Notice Inviting Bids .. .. . .. . .. . .. . . . . . . . .. . . . . . .. .. . .. .. . .. . . .. ... . . .. .. . ... .. . 1
BidProposal .. . .. .. . .. . . . .. . .. . .. . . . . . . . .. . . . .. .. .. .. . .. . . . . . .. ... .. ... . . .. .. .3
BidSummary .. . . . .. . .. . . . . .. . . . .. . . . . . .. .. . . . . . .. . . . ..... . .. . .. .. .. .. .. .. .. ..6
Non-Collusion Affidavit.. . .. . .. . . . ... . . . .. . . . ... . . .. .. . .. . .. . ... .. . . . .. . .. .. . . .7
Designation of Sub-Contractors ... .. . .. . . . . . . .. .. . .. .. . .. . .. . . .. . . . .. . . ... .. .. . .8
Instructions to Bidders . . . . . . .. . .. . .. . . . . .. . .. .. .. . . . .. . . .. . .. . ... .. .. ... .. .. . . .9
Contract. . .. . .. .. . . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . ... . . . .. . ... . .. .. . . .. . .. . . . 14
BidBond ................... ......................... ........................ 18
Performance Bond.. .. . . .. .. . . . . .. . .. ... .. . .. . .. .. .. . . . . ... .. . . .. .. .. .. . .. .. ..20
Labor & Material Bond.. .. . . . . .. . . . . .. . . . . . . . . . .. .. . . . .. . ... ... . .. .. .. .. ... .. .22
Listing of Surety Companies . .. . . . . .. . .. .. . . .. .. . . . .. . . . . .. .. . .. . .......... .. . .24
SPECIAL PROVISIONS
Section 1. Scope of Work to Be Done . .. . .. .. . .. ... .. ... . . . ... .. . .... .. . ..SP-1
Section 2. Terms Defined. .. . .. . .. . . . . . . .. .. ... .. . .. . . . .. . .. ... .. ... ... .SP-2
Section 3. Flow and Acceptance of Water. . .. ..... .. . .. ... .
Section 4. Water . .. . . . . . . . . .. .. . ... . . . .. .. .. . .. . . . .. ... . .. ..... ... . . . .SP-3
Section 5. Insurance and Overhead Costs.. . . . .. . .. .... . ... ... ..... .. ... .. .SP-3
Section 6. Protection of Existing Utilities
Underground Services Alert. . . . .. . .. .. . .. .. . . . . .. ... .. . .. .. .. ..SP-3
Section 7. Protection of Private Property.. .. . .. . . . . . . . . . .. ... .. .. .. .. . .. .SP-4
Section 8. Construction Zone. . . . . . .. . . .. .. ... .. .. . . . . .. ... .. . .. . . .. .. .. .SP-4
Section 9. Pre-Construction Coordination Meeting . . . . .. . .. . .. . .. .. .. .. .. . .SP-5
Parksites.. ... . . . .. . . . .. . .. . .. . .. ... . .. . . . ... .. .. . .. . . ... .. . .. . .. .. .. . . SP6-SP7
Parkways .. .. . . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. .. .. . .. .. .. . ... .. . . . .... SP8-SPIT
City Facilities .. . . . .. . .. .. . .. . .. ... . .. .. . . . . . . . . . .. .. .. . .. . ... .. .... .. . . . .SP-12
GENERAL PROVISIONS
Turf Grass .. . .. .. . ..... . .. . .. . .. ... .. . . .. .. . . . .. .. . .. .. . . . ... .. . .. .. . .. . .SP-13
Slope Care . ... .. ... .. . ... .. . .. ... ... ... .. . .. .. . .. .. .. . .. .. ... .. . . .. .. .. . .SP-14
Shrub and Ground Cover Care.. . .. . ..... ... . .. .. .. ... .. .. ... .. . .. .. . .. .. . . ..SP-14
Tree Care.. .. .. . ... .. . .. ... . .. .. . .. . .. . .. . . . .. .. . .. .. .. .. . .. .. . .. . .. .. . ..SP-15
Irrigation System.. .. . ..... ... . .. ... . .. .. . ... .. .. .. . .. .. .. .. .. . . .. .. ... . .. .SP-15
Common Seating Area ... ... ... . .. . .. . .. ... . . . .. .. .. . .. . . . . .. .. . .. ... .. . .. .SP-16
Restrooms . ........ .. ... . .. . ... .. . .. . .. . .. . . ... .... .. . .. .. .. . .. . ... . .. .. .SP-16
General..... ........... .. . .. . .. . .. . . . . .. . .. .. . .. .. . .. .. .. ... . . . . . .. . . ... .SP-16
Extra Work....... . ..... . . . . . .. . . . . . . .. . . .. .. .. . .. ... .. .. . . . .. . .. .. . . .. . ..SP-18
Standards of Performance .. . .. ... ... . .. . .. .. . ... .. .. . . . . . . . . .. .. . .. .. . . . . . .SP-18
Statement of Experience . .. . .. . . .. . . . . . . . .. . .. ... . . . . . . . .. . .. . . . .. .. . . .. . . .SP-18
Spraying .. .. . .. . .. ... . .. . .. . .. . . . . .. . .. . . . . .. .. . .. .. . .. . .. .. . .. .. .. . . .. . .SP-18
CityInspection . .. .. . . . .. . . .. . .. . .. . .. . .. . .. ... .. .. . .. . .. . .. . . . . . . . .. .. . . .SP-18
Daily Reports. .. . . . .. . . . ... ... . .. . .. ... . . . . .. ... .. . .. .. . .. . .. . . .... . . . . . . .SP-19
Inclimate Weather.. . .. . .. . . . ... . . . . . . . .. . .. . .. . . . .. .. . . . . .. . .. . .. .. .. .. . . .SP-19
Library Facilities .. .. ... ... ..... . .. . .. . ... . .. .. .. . .. . .. . . . . .. . .. .. . . . . . . . .SP-19
Fertilizing .. . .. . . . . .. . .. . .. ... . .. . .. . .. . .. . . . . . . .. .. . .. . .. . . . .. ... . . . . . . .SP-19
0
INSTRUCTION TO BIDDERS
Securing Documents
Plans, Specifications and other contract documents will be available for examination
without charge and copies may be secured in accordance with the "Notice Inviting Bids".
Examination of Plans, Specifications and Site of Work
The bidder is required to examine the site of work, the Proposal, the Plans and the
Specifications, Special Provisions, and the Standard Specifications for Public Works
Construction, 1995 Edition including all supplements, very carefully. He shall satisfy
himself as to the character, quality and quantities of the work to be performed, the
materials to be furnished and the requirements of the Contract Documents. The plans
for the work show conditions as they are believed to exist, but it is not to be inferred
that all the conditions as shown thereon are actually existent, nor shall the CIty or any of
its officer or agents be liable for any loss sustained by the Contractor as a result of any
variance between conditions shown on the plans and actual conditions revealed during
examination or progress of the work. The submission of a proposal shall be prima facie
evidence that the bidder has made such an examination.
Interpretation of Drawings and Documents s
If any bidder should find discrepancies in, or omissions from the drawings, specifications
or other proposed contract documents, or if he should be in doubt as to the true meaning
of any part thereof, he shall at once make a written request to the Engineer for
correction, clarification or interpretation of the point or points in question. The person
submitting such a request shall be responsible for its prompt delivery.
In the event that the Engineer receives such a request and it should be found that certain
essential information is not clearly and fully set forth, or if the Engineer discovers
errors, omissions, or points requiring clarification in the drawings or documents, a
written addendum will be mailed to each person to whom a set of contract documents has
been delivered. The City will not be responsible for any instructions, explanations or
interpretations of the documents presented to bidders in any manner other than written
addendum.
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Addenda or Bulletins
The effect of all addenda to the contract documents shall be considered in the bid and
said addenda shall be made a part of the contract documents and shall be returned with
them. Before submitting his bid, each bidder shall inform himself as to whether or not
any such addenda have been issued, and failure to cover in his bid any such addenda
issued may render his bid invalid and result in its rejection.
Disqualification of Bidders
No person, firm or corporation shall be allowed to make, file or be interested in more
than one bid for the same work unless alternate bids are called for. A person, firm or
corporation who has submitted a sub-proposal to a bidder, or who has quoted prices on
materials to a bidder, is not hereby disqualified from submitting a bid In his own behalf.
Proposals
Bids to receive consideration shall be in accordance with the following instructions:
A. Bids shall be made only upon the forms provided within these specifications; all bid
items shall be properly filled out; bid prices shall be stated both in words and in
figures; and the signatures of all persons signing shall be in longhand. Where there is
a conflict in the words and figures, the words shall govern.
B. All prices and notations must be in ink or typewritten. No erasures will be
permitted. Mistakes may be crossed out and corrections typed or written in ink
adjacent thereto and must be initialed in ink by the person or persons signing the bid.
C. Bids shall not contain any recapitulation of the work to be done. Alternate proposals
will not be considered except as required hereinabove. No oral, telegraphic or
telephonic proposals or modifications will be considered.
D. The City may require any bidder to furnish a statement of his experience, financial
responsibility, technical ability, equipment and references properly and fully filled
out.
E. Each bidder shall shall list his proposed sub-contractors on the form accompanying
the proposal in accordance with the provisions of the specifications.
F. Each bidder must accompany his bid with either a cashier's check upon some
responsible bank, or a properly certified check upon such bank, or an approved
corporate surety bond payable to the City for such a sum of not less than ten (10)
percent of the aggregate sum of the bid, which check or bond and the monies
represented thereby shall be held by the City as a guarantee that the bidder, if
awarded the contract, will in good faith enter into such contract and furnish the
required bonds.
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I
The bidder agrees that, in case of his refusal or failure to execute said contract and
give bonds within the time required by these documents, such check or bond, and the
money represented thereby, shall remain the property of the City and, if the bidder
shall fail to execute said contract, said surety will pay to the City the damages
which the City may suffer by reason of such failure, not exceeding the sum of ten
(10) percent of the amount of the bid. A bid received and not accompanied by such
cashier's check, certified check or approved bond shall be rejected.
G. Bids shall be delivered to the City at the location stipulated, on or before the day
and hour set for the opening of bids, as hereinbefore specified in the "Notice Inviting
Bids". Bids shall be enclosed in a sealed envelope bearing the title of the work, the
name of the bidder, bid opening date and time of bid opening.
Licensing of Contractor
All persons, firms, partnerships or corporations shall be licensed in accordance with the
Business and Professions Code of the State of California and the applicable ordinances of
the City and County before doing any work of any kind.
Withdrawal of Bids
Any bidder may withdraw his bid in person or by written request at any time prior to the
scheduled closing time for receipt of bids.
Opening of Bid Proposals
The City will, in open session, publicly open, examine and declare the bids at the time set
forth in the "Notice Inviting Bids". Bidders or their authorized representatives are
invited to be present.
Award of Contract or Rejection of Bids
No bidder may withdraw his bid for a period of forty five (43) days after the date set of
the opening of bids. The contract for the work will either be awarded or the bids
rejected within the forty five (43)days form the date set for the opening of bids.
The contract for the work will be awarded to the lowest responsible bidder complying
with these instructions and with the "Notice Inviting Bids". The City, however, reserves
the right to reject any or all bids and to waive mere informalities, minor technical errors
or irregularities, obvious clerical or erasures.
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The bidder shall execute two copies of the written contract with the City and furnish the
stipulated bonds, insurance and bid breakdown within fifteen (15) days after the bid
opening date. The contract shall be made in the form adopted by the City. The release
of the successful bidder's surety deposit, as previously stipulated (page 5), shall be made
upon the City's acceptance of the Labor and Materials Bond and the Faithful
Performance Bond.
If the bidder to whom the award is made fails to enter the contract as herein provided,
the award may be annulled and an award may be made to the next lowest responsible
bidder; and such bidder shall fulfill every stipulation embraced herein, as if he were the
party to whom the first award was made. A corporation to which an award is made shall
furnish evidence of its corporate existence and evidence that the officer signing the
contract and bonds for the corporation is duly authorized to do so.
Bonds
The successful bidder, simultaneously with the execution of the Agreement, will be
required to furnish a Labor and Material Bond in a sum not less than one hundred percent
(100%) of the total amount payable by the terms of the contract and a Faithful
Performance Bond in a sum not less than one hundred percent (100%) of the amount of
the contract. Said bonds shall be secured from a surety company listed as acceptable on
the list included in these specifications. Bonds must be submitted on the forms contained
in these specifications.
Time of Performance
The work shall be commenced within fifteen (15) calendar days from the date of issuance
of the Notice to Proceed and shall be diligently prosecuted until completion. A time
limit of two years (730) calendar days form the date specified in the Notice to Proceed
has been set for completion of the work. The bidder's attention is directed to the
specifications as to provisions for extension of time of completion and/or assessment of
liquidated damages.
Assignment of Contract
No assignment by the Contractor of any contract to be entered into hereunder or any
part thereof, or of funds to be received thereunder by the Contractor, will be recognized
by the awarding authority unless such assignment has had prior approval of the awarding
authority and the surety has been given notice of such assignment in writing and has
consented thereto in writing.
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Workmen and Wages
Attention is specifically directed to all provisions of the Labor Code of the State of
California with regard to workmen and wages. Wages shall not be less than prevailing
wage rates determined by the City pursuant to said Code and as listed in the "Notice
inviting Bids".
Building Permits
It shall be the Contractor's responsibility to obtain all necessary permits, bonds and
insurance, as required, for the completion of the project. No extra compensation shall be
made therefore.
-13-
I
Prepared By: Office of City Attorney
San Juan Capistrano
1!29185
LISTING OF SURETY COMPANIES
QUALIFYING UNDER SURETY BOND COMPANY RATING CRITERIA
The following surety bond companies are qualified to submit surety bonds to the City of
San Juan Capistrano. The criteria utilized in rating surety bond companies are:
A.M. Best Company Rating of "A";
U.S. Treasury Underwriting Limitation of $1,000,000.00 or more.
Use of any other surety company may only be allowed with approval of the City
Attorney.
AID Insurance Company
Aetna Casualty and Surety Company of Illinois
Aetna Reinsurance Company
Affiliated FM Insurance Company
Alaska Pacific Assurance Company
Allendale Mutual Insurance Company
Allstate Insurance Company
American Automobile Insurance Company
American Casualty Company of Reading, Pennsylvania
American Centennial Insurance Company
American Credit Indemnity Company
American Economy Insurance Company
American Indemnity Company
The American Insurance Company
American Manufacturer's Mutual Insurance Company
American Motorists Insurance Company
American Mutual Liability Insurance Company
American Re-Insurance Company
American States Insurance Company
Argonaut Insurance Company
Arkwright-Boston Manufacturers Mutual Insurance Company
Associated Indemnity Corporation
Atlantic Mutual Insurance Company
-24-
Listing of Surety Companies, Continued
Page Two
Auto-Owners Insurance Company
Balboa Insurance Company
Bankers Multiple Line Insurance Company
Boston Old Colony Insurance Company
The Camden Fire Insurance Association
Centennial Insurance Company
Central Mutual Insurance Company
The Central National Insurance Company of Omaha
The Charter Oak Fire Insurance Company
Cigna Insurance Company
Commercial Insurance Company of Newark, New Jersey
The Connecticut Indemnity Company
Continental Casualty Company
The Continental Insurance Company
Continental Reinsurance Corporation
Dependable Insurance Company, Inc.
Employers Mutual Casualty Company
Employers Reinsurance Corporation
Fairmont Insurance Company
Farmers Alliance Mutual Insurance Company
Federal Insurance Company
Federated Mutual Insurance Company
The Fidelity and Casualty Company of New York
Fidelity and Deposit Company of Maryland
Fireman's Fund Insurance Company
Firemen's Insurance Company of Newark, New Jersey
First National Insurance Company of America
Foremost Insurance Company
Fremont Indemnity Company
General Accident insurance Company of America
General Insurance Company of America
General Reinsurance Corporation
-25-
Listing of Surety Companies, Continued
Page Three
The Glens Falls Insurance Company
Global Surety do Insurance Co.
Globe Indemnity Company
Grain Dealers Mutual Insurance Company
Great American Insurance Company
Greater New York Mutual Insurance Company
Gulf Insurance Company
The Hanover insurance Company
Harco National Insurance Company
Harleysville Mutual Insurance Company
Hartford Accident and Indemnity Company
Hartford Casualty Insurance Company
Hartford Fire Insurance Company
The Hawaiian Insurance do Guaranty Company
Highlands Insurance Company
Highlands Underwriters Insurance Company
The Home Indemnity Company
The Home Insurance Company
Houston General Insurance Company
INA Reinsurance Company
ITT Lyndon Property Insurance Company
Imperial Casualty and Indemnity Company
Indemnity Insurance Company of America
Industrial Indemnity Company
Insurance Company of North America
Insurance Company of the West
Integrity Insurance Company
International Insurance Company
Iowa National Mutual Insurance Company
John Deere Insurance Company
Liberty Mutual Insurance Company
Lumbermen Mutual Casualty Company
-26-
I '
Listing of Surety Companies, Continued
Page Four
Maryland Casualty Company
Mead Reinsurance Corporation
The Mercantile and General Reinsurance Company of America
Michigan Millers Mutual Insurance Company
Michigan Mutual Insurance Company
Mid-Century Insurance Company
The Millers Mutual Fire Insurance Company of Texas
Munich American Reinsurance Company
National Fire Insurance Company of Hartford
National Indemnity Company
The National Reinsurance Corporation
National Surety Corporation
Nationwide Mutual Insurance Company
New Hampshire Insurance Company
New York Underwriters Insurance Company
Newark Insurance Company
North American Reinsurance Corporation
The North River Insurance Company
North Star Reinsurance Corporation
Northbrook Property and Casualty Insurance Company
Northwestern Pacific Indemnity Company
The Ohio Casualty Insurance Company
Ohio Farmers Insurance Company
Old Republic Insurance Company
Pacific Employers Insurance Company
Pacific Indemnity Company
Peerless Insurance Company
Pennsylvania Manufacturers' Association Insurance Company
Phoenix Assurance Company of New York
The Phoenix Insurance Company
Progressive Casualty Insurance Company
Protective Insurance Company
-27-
I
0
Listing of Surety Companies, Continued
Page Five
Prudential Reinsurance Company
Ranger Insurance Company
The Reinsurance Corporation of New York
Reliance Insurance Company
Republic Insurance Company
Republic Western Insurance Company
Royal Indemnity Company
Royal Insurance Company of America
SAFECO Insurance Company of America
St. Paul Fire and Marine Insurance Company
St. Paul Mercury Insurance Company
Seaboard Surety Company
Security Insurance Company
Select Insurance Company
Skandia America Reinsurance Corporation
South Carolina Insurance Company
The Standard Fire Insurance Company
State Farm Fire and Casualty Company
Transamerica Insurance Company
Transamerica Premier Insurance Company
Transcontinental Insurance Company
Transportation Insurance Company
The Travelers Indemnity Company
The Travelers Indemnity Company of America
The Travelers Indemnity Company
Trinity Universal Insurance Company
Twin City Fire Insurance Company
Unigard Security Insurance Company
United Fire h Casualty Company
United Pacific Insurance Company
United States Fidelity and Guaranty Company
United States Fire Insurance Company
-28-
Listing of Surety Companies, Continued
Page Six
Universal Underwriters Insurance Company
Utica Mutual Insurance Company
Valley Forge Insurance Company
Vigilant Insurance Company
West American Insurance Company
Weschester Fire Insurance Company
The Western Casualty and Surety Company
The Western Fire Insurance Company
Western Surety Company
Westfield Insurance Policy
-29-
.MAINTENANCE OF LANDSCAPING
VARIOUS CITY PARKS, PARKWAY AREAS, AND SPECIFIED CITY FACILITIES
SPECIAL PROVISIONS
SCOPE OF WORK TO BE DONE
The work to be done under this contract consists of the maintenance of various parks,
parkways, and facilities in the City of San Juan Capistrano.
SECTION 1 - STANDARD SPECIFICATIONS
The contractor shall perform his work in accordance with the Standard Specifications for
Public Works Construction, 1985 Edition, hereinafter referred to as the Standard
Specifications. The Contractor shall maintain a copy of this book on the job-site at all
times. Unless otherwise specified, errata and supplements to the Standard Specifications
shall be part of these specifications. The provisions of the Standard Specifications shall
be modified as indicated below:
Change 1: Contract Termination
"If at any time, in the opinion of the Public Works Director, Contractor fails to
supply suitable equipment, an adequate working force, or material of proper
quality, or shall fail in any respect to prosecute any work with the diligence and
force specified and intended in and by the terms of the Contract, notice thereof in
writing shall be served upon him, and should he neglect or refuse to provide means
for satisfactory compliance with the contract, as directed by the Public Works
Director, within_ the time specified in such notice, the City in any such case shall
have the power to terminate all or any portion of the contract.
Upon receiving notice of such termination, Contractor shall discontinue said work
or such parts of it as the City may designate. Upon such termination, the
SP-1
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Contractor's control shall terminate and thereupon the City Council, or its duly
authorized representative, may take possession of alt or any part of the
Contractor's materials, tools, equipment, appliances, and plant, and buy such
additional materials and supplies at the Contractor's expense as may be necessary
for the proper conduct of the work and for completion thereof; or may employ
other parties to carry the contract to completion, employ the necessary workmen,
substitute other machinery or materials and purchase the materials contracted for,
in such manner as the City may deem proper; or the City Council may annul and
cancel the contract and re-let the work or any part thereof. Any excess of cost
arising therefrom over and above the contract price will be charged against the
Contractor and his sureties, who will be liable therefor.
In the event of such termination, all money due the Contractor retained under the
terms of this contract shall be forfeited to the City; but such forfeiture will not
release the Contractor or the sureties from liability or failure to fulfill the
contract. Contractor and sureties will be credited with the amount of monies so
forfeited toward any excess of cost over and above the contract price, arising from
the suspension of the operation of the contract and the completion of the work by
the City as provided above, and the Contractor will be credited with any surplus
remaining after all just claims for such completion have been paid."
Change 2: Section 8 - Facilities for Agency Personnel
Delete this Section.
SECTION 2 - TERMS DEFINED
Whenever in the said Standard Specifications the following terms are used, it is hereby
provided that the following City departments or persons shall be intended:
AGENCY shall mean City of San Juan Capistrano, whenever appropriate.
BOARD shall mean the City Council of the City of San Juan Capistrano.
ENGINEER shall mean City Engineer or other person(s) designated by same.
SP-2
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SECTION 3 - FLOW AND ACCEPTANCE OF WATER
Surface or other waters may be encountered at various times during construction. The
Contractor, by submitting a bid, acknowledges that he has investigated the risks arising
from surface or other waters and has prepared his bid accordingly. It shall be the sole
responsibility of the Contractor to protect his work from danger due to any waters
encountered. Should any damage to the work due to surface or other water occur prior
to acceptance of the work by the City, the Contractor shall repair such damage at his
expense.
SECTION 4 - WATER
Water will be available from the Capistrano Valley Water District. Arrangements for
temporary construction water services permit and water service may be made by
contacting the Capistrano Valley Water District at 714/493-1515 one week prior to need
for service. All water facility construction shall conform to the "Standard
Specifications," Capistrano Valley Water District, and "The Uniform Plumbing Code,"
1982 Edition.
SECTION 5 - INSURANCE AND OVERHEAD COSTS
The Contractor shall receive no direct compensation for insurance and overhead (move-in
costs, for example) costs. Accordingly, these costs should be prorated to the appropriate
bid items.
SECTION 6 - PROTECTION OF EXISTING UTILITIES (UNDERGROUND SERVICE
ALERT)
The Engineer has endeavored to show all existing utilities. The Contractor must,
however, take all due precautionary measures to protect all of the existing utilities. The
Contractor shall have all utilities located by contacting the responsible agency at least
48 hours prior to commencing any construction work.
SP-3
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The Contractor's attention is directed to the utility notification service provided by
UNDERGROUND SERVICE ALERT (USA). USA member utilities will provide the
Contractor with the locations of their substructures in the construction area when the
Contractor gives at least 48 hours notice to the USA by calling 1-800-422-4133. Other
utility phone numbers are noted on Sheet l of the plans.
Full compensation for conforming to the requirements of this section shall be considered
as included in the contract bid prices paid for the various items of work, and no
additional compensation will be allowed therefor.
SECTION 7 - PROTECTION OF PRIVATE PROPERTY
The Contractor must remain within the construction zone to the best of his ability. The
Contractor must protect all existing private property.
SECTION 8 - CONSTRUCTION ZONE
Contractor shall protect property and facilities adjacent to the construction zone, and all
property and facilities within the construction zone which are shown on the plans to be
protected. After completion of project, the construction zone shall be clean and in a
presentable condition. .All public or privately owned improvements and facilities shall be
restored to their original condition and location. In the event improvements of facilities
are damaged, they shall be replaced with new materials equal to the original.
Nothing herein shall be construed to entitle the Contractor to the exclusive use of any
public street, way or parking area during performance of the contract work, and
Contractor shall conduct his operations so as not to interfere with the authorized work of
utility companies or other agencies in such streets, ways or parking areas.
The Contractor shall be responsible for investigating conditions of available public and
private roads and of clearances, restrictions and other limitations affecting
transportation and ingress and egress to the site of the work.
SP-4
SECTION 9 - PRE-CONSTRUCTION COORDINATION MEETING
Prior to the commencement of construction, arrangements will be made for a meeting
between the Contractor, the Engineer, and involved utility representatives. The purpose
of this meeting is to coordinate the activities of the Contractor within the limits of this
contract, review scheduling, discuss construction methods and clarify inspection
procedures. The Contractor will be required to submit a complete schedule showing the
number of working days required to complete each phase of the project. This schedule
shall be approved by the City Engineer prior to the start of construction.
SP-5
PARKSITES
1. Bonita Park - .6 acres; west side of Via Del Rey, across from Via Lorado;
automatic irrigation controls, grass playgorund equipment and trees.
2. Four Oaks Park - 2.54 acres; east sideof Via Madonna between Calle Santa Ynez
and Via Del Cerro; automatic irrigation, grass and trees.
3. Rio Oso Park - .8 acres; west side of Avenida De La Vista adjacent to Oso Road;
automatic irrigation, grass and shrubbery.
4. Arce Park - .2 acres; northwest corner of Del Obispo Street and Aiipaz Street;
manual irrigation, grass, trees and shrubs.
5. Arroyo Park - 3.6 acres; bordered by Via Parra on the east, Sundance Road on the
west; automatic irrigation, grass, trees, shrubs and equestrian trail.
6. Mission Bell Park - 2.8 acres; west side of Alipaz Street, north of Calle Jardin; 30
trees and grass; automatic sprinkler system.
7. Descanso Park - 1.0 acres at the confluence of Trabuco and San Juan Creeks;
automatic irrigation controls (City will maintain restrooms).
8. C. Russell Cook Park - Calle Arroyo and Del Campo; 1.5 acres of grass; row of 20
mature Ecualyptus trees; one jacaranda; automatic irrigation.
9. Mini- Park - .3 acres located at Yorba and Camino Capistrano; crushed rock
ground cover.
10. Junipero Serra - 3.75 acres located at Calle Santa Rosalia and Calle Bonita;
automatic irrigation.
11. El Camino Real Park - 4.5 acres located on Camino Capistrano from La Zanja to
Calle Chueca; automatic irrigation (City will maintain restrooms).
SP-6
12. Cook Park (Ball Diamonds) - 9 acres; east side of Calle Arroyo between Via
Entradero and Via Solana adjacent to San Juan Creek; automatic irrigation
controls, grass, two baseball diamonds, and trees.
13. Cook Park (Ortega Properties) - 6.5 acres; east side of Calle Arroyo between La
Novia Avenue and Paseo Tirador adjacent to San Juan Creek; automatic irrigation
controls, grass, trees and basketball court.
14. Acu Park - 4.7 acres; located at Camino Las Ramblas and Avenida Pescador;
automatic irrigation controls, grass, and trees.
SP-7
PARKWAY AREAS
1. Del Obispo Street, easterly side form southerly city limits to Blue Fin Drive; Blue
Fin Drive on southerly side to Via La Pluma; 22 Jacaranda trees and ground cover;
manually controlled irrigation.
2. Camino Del Avion, each side, easterly from Del Obispo; 10 Sycamores, 13,
Acacias, five Peppers; water truck for trees, weed control. Additionally, Del
Obispo Street on school side; 23 Sycamores and eight Pear trees; water truck for
trees, weed control.
3. Calle Aspero, each side from Del Obispo Street to Calle Ricardo; 22 Jacarandas
and 22 Peppers; water truck for trees; weed control.
4. East side of Aguacate Road at Estelita to northerly end of street; 12 Evergreen
Pear trees, Bougainvillea, three Olives, 17 Bottle Brush, 42 Sycamores, and ground
cover; manually controlled irrigation system; also water truck required.
5. a. Del Obispo Street at Terraza; 12 Evergreen Pears, 26 Sycamores and
ground cover; manually controlled irrigation system. Del Obispo, north
side from Paseo Terraza easterly to Via Belardes; four Evergreen Pear
trees, 13 Sycamores (water truck required); weed control.
b. Del Obispo Street, north side from Trabuco Creek bridge to Camino
Capistrano; 30 Sycamores, weed control.
c. Del Obispo Street, traffic island between Camino Capistrano and the
railroad; 12 Sycamores and ground cover (manually controlled irrigation
system).
6. Camino Capistrano, freeway side from San Juan Creek Road southerly 1,500; 120
Liquid Ambers, weed control.
7. Easterly side of San Juan Creek Road between Camino Santo Domingo and
northerly end of improvements; eight Evergreen Pears, 20 Sycamores (water truck
required} weed control.
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8. Via Cristal at Ortega Highway; 20 Sycamores. Ortega Highway at Via Cristal 43
trees and ground cover.
9. Calle Arroyo, south side of street from Sundance Drive to Del Campo and from
Via Cordova to Avenida Siega; 60 Eucalyptus, 92 Liquid Ambers/Sycamores,
ground cover; automatic irrigation system.
Calle Arroyo, north side of street starting 100 feet east of Via Cordova and
extending to the end of Tract 5126 boundary; 35 Sycamores, l maple, 3 Blooming
Pears, 47 Eucalyptus; automatic irrigation.
10. Avenida Siega, northeast side from Calle Arroyo to Ortega; equestrian trail, 34
Eucalyptus, 15 Liquid Ambers; automatic irrigation system.
Ortega Highway, southeast side from Avenida Siega to end of Tract 9204
boundary; grass, 5 Elms, 5 Sycamores, 6 Eucalyptus and 1 Pepper, automatic
irrigation system.
11.
a. Camino Capistrano, north side from Avenida Padre to Avenida Golondrina;
18 Sycamores, shrubs and ground cover; automatic irrigation system; weed
control.
b. Camino Capistrano, traffic island between Del Obispo Street Avenida
Golondrina; 18 Sycamores, shrubs and ground cover, automatic irrigation
system; weed control.
c. Del Obispo Street, traffic island from Camino Capistrano to 220' easterly;
12 Sycamores, shrubs and ground cover; automatic irrigation system; weed
control.
12. The northeast corner of Del Obispo Street and Camino Capistrano, extending 200'
easterly from the corner; 12 California Sycamores, shrubs and lilies; automatic
irrigation system.
SP-9
13. Ortega Properties Parkways - 2.5 acres twenty feet from curb around the
perimeter and internal roads within Ortega Properties development. Automatic
irrigation controls; grass, trees, and shrubs.
14. Desilting basins and fitness trail - 12.5 acres on east side of Camino Las Ramblas
from Acu Park south to Kinkerry Lane; automatic sprinkler system; basins require
maintenance of ground cover on the slopes, trail requires weed and erosion
control.
15. The west side of Camino Las Ramblas from Avenida Pescador to Kinkerry Lane;
automatic irrigation system; ground cover and trees; (191).
l6. Southwest corner of Alipaz Street and Del Obispo Street - 2,800 square feet; 15
Sycamores, shrubs, ground cover with manual irrigation, weed control.
17. Ortega Highway and Sundance Drive (Sunhollow Tract); 6,720 square feet of
equestrian trail; 3,350 square feet of shrubs and ground cover; 1,560 square feet of
grass and 27 trees with automatic irrigation, weed control.
18. Rancho Viejo Road - 1.07 acres of trees and grass 10 feet from curb in parkways
with shrubs and ground cover in medians; automatic irrigation and weed control.
19. Camino La Ronda - approximately 54,000 square feet, including easterly terminus
in Tract 9373 (Los Corrales) and flood control channel running from this point
downstream to channel, fencing; automatic irrigation.
20. Rancho Viejo Road - Endevco - 14,253 square feet including medians and westerly
parkway from Malaspina Road south to gated entrance. Trees, irrigation may
require water truck, shrubs, ground cover, weed control, automatic irrigation on
medians.
21. Northwest corner of Calle Aspero and Calle Ricardo - approximately 400 square
feet including in front of Tract sign and Pepper trees adjacent to and north of
Calle Aspero; weed control and water truck required.
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22. Del Obispo Street and Camino Del Avion, 19 Sycamore trees, shrubs and ground
cover, automatic irrigation.
23. Del Obispo Street (in front of Christian's Farmers Market south side) 22 Jacaranda
and 10 Prunus Newport Plum trees, shrubs, ground cover, and automatic irrigation.
24. Price Club from end of City limits to north end of Price Club property, 3 medians,
25 Eucalyptus trees, and shrubs, automatic irrigation.
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CITY FACILITIES
*Multimodal at terminus of Verdugo Street including Verdugo Street complex; alleyway
and part of Camino Capistrano. Trees, ground cover, turf grass, shrub beds, parking lot
medians, sidewalks, common seating areas, parking lot; automatic and manual irrigation.
*Old Fire Station Facility corner of El Horno Street and La Matanza; trees, shrubs and
ground cover, turf grass, walkway and parking lot; automatic irrigation on turf.
*Library - northwest corner of El Camino Real and Acjachema Street; trees, shrubs and
shrub hedges, ground cover, turf grass, climbing vines, drains, sidewalk, walkway, steps,
courtyard, common seating areas, fountain and pool, parking lot; automatic and drip
irrigation.
*Montanez Adobe - 31745 Los Rios Street; shrubs and ground cover, shrubs hedges, turf
grass; manual irrigation and weed control, parking lot landscaping.
*City Hall - Terminus of Paseo Adelanto includes all landscaping adjacent to a main
complex, Capistrano Valley Water District trailer and Hot Springs Dance Hall; trees,
shrubs and shrub hedges, ground cover, turf grass, parking lot medians, sidewalks, parking
lot; automatic irrigation.
*Will require additional litter control of common seating; parking lot and sidewalk
cleaning to maintain good public visibility before and after weekends.
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MAINTENANCE OF LANDSCAPING
IN VARIOUS CITY PARKS, PARKWAY AREAS, AND SPECIFIED CITY FACILITIES
GENERAL PROVISIONS
A. Turf Grass
1. All lawn areas are to be mowed weekly, or as needed to maintain the height
specified below and borders neatly edged. Trim around sprinkler heads as
needed to provide maximum water coverage. Trim around planters. Remove
and dispose of all cuttings. Mow to the following height:
Bermuda - 1/2" to 1"
Bluegrass - 1-3/4" to 2-1/4"
2. Irrigate as necessary to maintain proper growth rate and optimum appearance
(See Section E., Irrigation).
3 Maintain lawn areas in a weed-free condition.
a. A pre-emergent crabgrass control shall be applied to all bluegrass turf
between February 15 and April 15 of each year.
b. Chemical control of broadleaf weeds shall be initiated on an as-needed
basis to maintain a "weed-free" turf condition. This shall be the program
for all bluegrass an bermuda grass areas.
4. Aerate twice a year between February 1 and March 31 and September 1 and
October 31. Aerate all turf removing 1/2" by 2" cores of sod with an aerator
machine at not more than 6" spacing.
5. Turf shall be dethatched twice a year between February 1 and March 31; also
September 1 and October 31. This shall be accomplished by using a "flail type"
dethatching machine.
6. Fertilization
a. Bluegrass and fescue turfs shall be fertilized every 30 to 45 days, as needed
not to exceed 60 to 75 days, at the rate of one pound of actual nitrogen per
1,000 square feet. A 16-6-8 formula with tract elements is recommended,
or a formula specified by the Director of Public Works or his authorized
representative.
b. Bermuda grass turf shall be fertilized at the rate of one pound of actual
nitrogen per 1,000 square feet. Fertilizer of an ammonia nitrate 33.5-0-0
formula shall be applied once during the months of January and
December. Fertilizer of a urea 46-0-0 formula shall be applied every 60
days February through November.
7. A broad spectrum of fungicide (to be approved by City Field Supervisor) shall be
applied to all bluegrass turf at the preventive rate beginning April 1 each
year. Additional applications shall be made at the curative rate as necessary
throughout the year.
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8. Turf Grass
All lawn areas will be programmed for reseeding between the months of
October and November as directed by the Director of Public Works or his
authorized representative. Grass seeds hall be an annual rye type designated by
the City representative and the costs for the materials shall be the
responsibility of the Contractor.
B. Slope Care
1. Ground Cover (Grass, herbaceous plants).
a. Irrigate as required to maintain a reasonable appearance.
b. Fertilization:
1) Iceplant areas shall be fertilized when recommended by the Director
of Public Works or his authorized representative with the rate of each
application to be one pound of actual nitrogen per 1,000 square feet
using a 16-16-16 formula material, or a formula specified by the
Director of Public Works or his authorized representative.
2) Grass areas (Alta Fescue, etc.) shall be fertilized every 120 days with
the rate of each application to be one pound of actual nitrogen per
1,000 square feet using a I6-16-16 formula material, or a formula
specified by the Director of Public Works, or his authorized
representative.
c. Control pests, including rodents and snails, as needed.
d. Maintain a maximum allowable height of 24" on slope areas. The seed
stems and heads shall be removed from the grass (Alto Fescue, etc.) before
they go off color each year.
e. Trim and edge to maintain sidewalks and curbs free of plant growth.
C. Shrub and Ground Cover Care
1. Prune to maintain reasonable size and appearance.
2. Annually thin out, shape and head back all shrubs.
3. Control pests and diseases as needed.
4. A broad spectrum pre-emergent weed control, such as Treflan, shall be applied
to shrub beds and ground cover beds in April and September of each year.
Additional weed control shall be initiated as necessary to maintain a weed-free
condition.
5. Ground cover areas should be fertilized every ninety (90) days with the rate of
each application to be one pound of actual nitrogen. per 1,000 square feet using
16-16-16 formula material, or a formula specified by the Director of Public
Works or his authorized representatives.
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6. Trim and edge as necessary to restrict growth from encroaching on sidewalk or
other adjacent areas.
7. Irrigate as required to maintain adequate growth rate and reasonable
appearance.
8. Annual bedding plant areas shall be programmed for replacement for three
times a year, as directed by the Director of public Works or his authorized
representative. Replacement plants shall be a suitable type to provide the
maximum amount of color (bloom) during the time they are in the bed areas.
All of the applicable maintenance programs covered in this section shall apply
to these annual bedding plant areas as well. The costs of these plants and
associated materials shall be the responsibility of the Contractor.
D. Tree Care
1. Shape, trim and prune to maintain a reasonable appearance.
2. Annually thin out, shape and head back all trees.
3. Control pests and diseases as needed.
4. Remove all dead and damaged branches back to point of breaking.
5. Stake and support trees when necessary.
6 Stakes and ties will be placed so no chafing of bark occurs. Remove as soon as
no longer needed.
7. All guys and ties shall be checked frequently to avoid girdling.
8 Applications of an iron chelate fertilizer shall be used as needed throughout the
year, where necessary to maintain healthy, vigorous growth and good foliage
color.
9. Irrigate as required to maintaining adequate growth rate appearance.
E. Irrigation System
1. The CONTRACTOR shall maintain the complete sprinkler system in an
operable condition.
2. Repair and adjust all sprinkler heads to maintain proper coverage.
3. Adjust water application to compensate for changes in weather.
CONTRACTOR will be responsible for damages occurring due to
underwatering or over-watering.
4. All replacements to be with original type material or substitutes approved by
the CITY.
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5. Repair or replacement of equipment damaged as a result of CONTRACTOR'S
negligence shall be replaced at the CONTRACTOR'S expense as will the cost
for any water loss during this time.
6. Damage not resulting from CONTRACTOR'S negligence will be reported
promptly to the CITY, together with an estimate of costs for connection of the
condition.
7. Alt systems to be operationally checked a minimum of once a week.
8. Irrigation of park will be accomplished between 10:00 p.m. and 4:00 a.m.,
subject to change by CITY.
9. Irrigation by water truck will be accomplished during day-light hours and no
less than bi-weekly, or as directed.
10. A minimum 500 gallon capacity tank is required.
It. CONTRACTOR is required to be present during watering and/or inspect the
irrigation system daily to assure that there are no problems with the system.
F. Common Seating Areas
I. Sweep, clean and remove debris a minimum of once a week.
2. Inspect and check all benches and equipment for vandalism and safety hazards;
make minor repairs and report major damage to CITY.
3. Maintain concrete areas by hosing off sand and base materials a minimum of
once a week.
4. Immediately remove all broken glass and any sharp objects.
G. Restrooms
1. As required, restroom facilities will be maintained by CITY.
H. General
1. Vegetation shall not overhang a sidewalk at less than seven (7) feet in height or
a roadway at less than 14 feet in height.
2. All operations will be conducted so as to provide maximum safety for the
public.
3. Where contract work may create potential or know hazards on streets or roads
and to persons traversing them, CONTRACTOR shall obtain at his own expense
and place whatever signs, lights, barricades, cones or other safety devices are
necessary to prevent accidents, injuries or damages, consistent with the
Orange County Manual of Warning Signs, Lights and Devices and with all other
applicable ordinances and statutes. When working red vests shall be worn at
all times.
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4. Leaves, paper, weeds, and other debris will be removed from landscaped areas
and disposed of off-site. Trash cans provided by the CITY will be emptied and
washed out after emptying.
5. CONTRACTOR will clean sidewalks, roadways, and any other areas dirtied by
his maintenance operations.
6. CONTRACTOR will report to CITY any malfunction of the lighting system in
any CITY-maintained area.
7. Notification of all "specialty type" maintenance operations shall be given to
the CITY 48 hours prior to each of these operations by the CONTRACTOR.
"Specialty Type" maintenance operations are defined as: fertilization, pre-
emergent weed control; turf aerification; turf dethatching; preventative
application of turf fungicide; and annual type bedding plant replacements.
8. CONTRACTOR is required as part of this agreement to furnish all materials
necessary to accomplish maintenance in accordance with the foregoing
specifications. CONTRACTOR is further required to stock high usage items
for repair of irrigation systems. CONTRACTOR will be reimbursed the
wholesale cost of such materials and parts upon presentation of properly
itemized invoices. Any other types of materials required to be furnished will
be considered as extra work (see Section I).
9. CONTRACTOR is required to maintain an office in Orange County and provide
the office with telephone service during normal working hours. If a telephone
answering service is utilized, the answering service shall be capable of
contacting CONTRACTOR by radio or pager. CONTRACTOR is further
required to provide CITY with an emergency number for contact outside the
normal working hours.
10. Whenever herbicides are used, CONTRACTOR shall apply when air currents
are still, to prevent herbicide drift onto adjoining property, and to prevent any
toxic exposure to persons whether or not they are in or on the grounds.
11. CONTRACTOR is also required to provide uniforms and name badges for all
field personnel.
12. Prune plant materials adjacent to roadway intersections to provide adequate
sight distance for vehicles entering the intersection.
13. Prune plant materials so that all traffic control signs are clearly visible to
approaching drivers.
14. Compile and maintain "as builts" of all irrigation systems to include location
and serial numbers of major components. Turn over to CITY on termination of
agreement.
15. CONTRACTOR shall not block bike trail with equipment or materials during or
after his maintenance operations.
16. Rake and remove debris, trash and other materials a minimum of twice a
week.
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17. Remove from park and parkways any, and all animal feces or materials
detrimental to human health daily.
18. CONTRACTOR shall submit a work schedule identifying the number of persons
working in the area and the anticipated hours of work for each week.
19. CONTRACTOR shall remove a daily the water accumulated on the basketball
court area in the Cook Park Ortega Properties.
I. Extra Work
1. Extra Work will not be performed without prior approval by CITY unless a
condition exists wherein it appears there is danger of injury to persons or
damage to property.
2. Extra work may be required by the CITY as a result of acts of God, vandalism,
theft, civil disturbances or accidents.
3. Extra work may be required by the CITY in order to add new landscaping or to
delete or modify existing landscaping.
4. Payment for extra work will be based on actual cost of labor; plus wholesale
cost of materials; plus a percentage of materials.
5. The Director of Public Works, or his authorized representative, is authorized
to approve extra work up to 25 percent (25%) of the annual cost of the
agreement.
J. Standards of Performance
All other portions of this agreement notwithstanding, it is agreed that the intent of
this maintenance contract is to provide a level of maintenance that will present a
pleasing and desirable appearance at all times. CONTRACTOR agrees to maintain
all designated areas covered by this agreement at such level.
K. Statement of Experience
All applicants are required to submit a statement of experience on related
projects. This should include availability of experienced labor, available equipment,
and qualifications of your designated project manager/supervisor.
L. Spraying
All contractors are required to show verification of a current herbicidal spraying
permit issued by the Department of Agriculture.
M. City Inspection
CONTRACTOR or responsible representative may be expected to inspect all
locations once each month accompanied by a representative from the CITY. At that
time inadequacies/areas of improvements will be determined prior to release of
payment for that month. if the CONTRACTOR fails to provide services, as per
specifications noted in the inspection, the CITY shall have the right to withhold
payment or that portion of payment as determined as appropriate by the CITY to
correct the problem.
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N. Daily Reporting
CONTRACTOR shall make daily contact with City Supervisor to determine work
level and effort, as well as maintenance performance. Contractor shall provide City
with a weekly log sheet showing the names, dates, and hours worked of all employees
for the previous week.
O. Inclement Weather
CONTRACTOR shall be responsible for the checking of landscape maintenance areas
and for the removal and disposal of broken branches, fallen trees and erosion
control.
P. Library Facilities
Fountain and reflecting pool are to be maintained and kept clean and free of debris
and leaves. Area drains are to be checked and cleaned as needed.
Q. Fertilizing
CONTRACTOR will be responsible for providing all fertilizing material as
designated by CITY specifications. All fertilizing will be performed under the
CITY'S supervision and only with prior CITY knowledge and approval of its
application.
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