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09-0721_MERCHANTS LANDSCAPE SERVICES, INC_Personal Services Agreement PERSONAL SERVICES AGREEMENT 4 THIS AGREEMENT is made, entered into, and shall become effective this d"ay of '2009, by and between the City of San duan Capistrano (hereinafter referred to as t " ity") and Merchants Landscape Services, Inc. (hereinafter referred to as the "C sultant"). RECITALS.- WHEREAS, ECITALS:WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide landscape maintenance service for the City parks, parkways and medians landscape maintenance districts and miscellaneous facilities, and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit"A," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control Section 2. Term. This Agreement shall commence on August 3, 2009 and shall terminate, and all services required hereunder shall be completed, no later than July 31, 2012. The City will consider granting in its discretion up to three (3) additional one (1) year option renewals based on satisfactory performance of the Contractor. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $969,300 for the initial contract term through July 31, 2012, payable at the rates as set forth in Exhibit "B," attached and incorporated herein by reference. 1 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5, Limitations Upon Subcontracting and Assignment, The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed, Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Chanes to Scope„of Work._ For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or 2 unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law; E-Veri . 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E-Verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E-Verify program, Consultant shall enroll in the E-Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E-Verify program can be found at hftp://www.uscis.gov, or access the registration page at hftps://www.vis-dhs.com/emo[oVerregistration. Consultant shall certify its registration with E-Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A-Class Vll or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General 4 Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage Not Applicable 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days'written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 5 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed"verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. Ali notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92575 Attn: Public Works Director To Consultant: Merchants Landscape Services, Inc. 1639 E. Edinger Avenue, Suite C Santa Ana, CA 92705 Section 17. Attorneys' tees, If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). 6 Section 19. Entire_Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: M Joe ait; Interim City Manager CONSULTANT By. Mark Brower, President ATE i M `rgaret R on . han, COClrk APPROVED AS TO FORM: &"�ir,d Omar Sandoval, City Attorney 7 CITY OF SAN JEAN CAPISTRANO STATE OF CALIFORNIA SPECIFICATIONS AND CONTRACT DOCUMENTS For LANDSCAPE MAINTENANCE In CITY PARKS, CITY PARKWAYS & MEDIANS, CITY FACILITIES, AND LANDSCAPE MAINTENANCE DISTRICTS Prepared by: PUBLIC WORKS DEPARTMENT MAY 2009 EXHIBIT A May 19, 2009 RE: Request for Proposals - City of San Juan Capistrano: Landscape_Maintenance, City Parks, City Parkways & Medians, City Facilities and Landscape Maintenance Districts To Whom It May Concern: The City of San Juan Capistrano is circulating the attached Request For Proposals ("RFP") for Landscape Maintenance of the areas listed below for a contract period of three years. City Parks City Parkways and Medians City Facilities Landscape Maintenance Districts A set of specifications and proposal documents have been prepared and are enclosed for your review. Should you wish to submit a proposal for this RFP, your completed package should be submitted by 2:00 p.m., Thursday June 4, 2009. Please submit to: Jill Thomas, Senior Management Analyst Public Works Department City of San Juan Capistrano 32400 Paseo Adelanto. San Juan Capistrano, CA 92675 There will be mandator re-bid meeting, on Wednesday Ma 27 2009 to be held in the San Juan Capistrano Community Center Conference Room at 9:00 a.m., located at 25925 Camino Del Avion, San Juan Capistrano, CA 92675. The proposal package shall include the following: Reference Pante # 1. Proposal Instructions 1 2. Proposal 3 3. Statement of Experience 4 4. List of Equipment 5 5, Completed Bid Sheets Attachment 2 6, Personal Services Agreement Sample Attachment 3 7. Area Maps Attachment 4 The successful proposal will be chosen based upon the application of a number of criteria, including but not limited to, general ability to meet all requirements. outlined-in the specification package, proposal price, qualifications, experience, review of references, equipment available, etc. The formal rules of bidding applicable to Public Works projects (e.g., award to the lowest responsible contractor) are inapplicable to this request for proposals in that landscape maintenance is not a public work under the Public Contracts Code. Accordingly, the City Council reserves full and complete discretion to choose that company which, in its judgment, is best able to provide the services described in the specifications. If you have any questions; please feel free to contact me at 9491443-6362. Sincerely, Jill Thomas Senior Management Analyst Attachment 1 — Request for Proposal Attachment 2 — Bid Sheets Attachment 3 — Personal Services Agreement Sample Attachment 4 —Area Maps PROPOSAL INSTRUCTIONS Examination of S ecifications and Site of Work The Contractor is required to examine the site of work and all necessary pertinent information very carefully. She/He shall. satisfy himself as to the character, quality and quantities of the work to be performed, the materials to be furnished, and the requirements of the Request For Proposal ("RFP"), The site conditions might differ from those in the RFP. Therefore, please verify all sites and conditions, and list in your proposal, all variances between conditions indicated in the RI=P and actual conditions revealed during examination. Proposals Proposals to receive consideration shall be in accordance with the following instructions: A. Proposals shall be made only upon the forms provided within these specifications; all proposal items shall be properly filled out; proposal prices shall be stated and the signatures of all persons signing shall be in longhand. All pricing is to include and cover all taxes, the performing of all labor requisite or proper and the providing of all necessary machinery, tools, apparatus and other means of maintenance to properly perform the task per the Specifications. B. All prices and notations must be in ink or typewritten. No erasures will be permitted, Mistakes may be crossed out and corrections typed or written in ink adjacent thereto and must be initialed in ink by the person or persons signing the proposal. C. Proposal Worksheets must be filled out in their entirety. Totals from the Bid Worksheets (Att. 2) shall be inserted in the Proposal (pg 3). D. Proposals shall not contain any recapitulation of the work to be done. Alternate proposals will not be considered except as required hereinabove. No oral, telegraphic or telephonic proposals or modifications will be considered. E. The City may require any contractor to furnish a statement of his financial responsibility, technical ability, equipment and references properly and fully filled out. F. Each contractor shall submit a statement of experience and list of equipment. H. Proposals shall be delivered to the Public Works Department on or before the day and hour set for receipt of proposals. Licensing of Contractor Contractor is required to possess a valid C27 State Contractor's License and a current City Business License, prior to commencement of work, or submit such license at the time of commencement of work. E-Verify If Consultant is not already enrolled in the U.S. Department of Homeland Security's E- Verify program, Consultant shall enroll in the E-Verify program within. fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E-Verify program can be found at htt ://www.uscis. ov, or access the registration page at https://www,vis-dhs.com/e.m.ployerregistration. Consultant shall certify its registration with E-Verify and.provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Selection of Successful Proposer The successful proposer shall execute a written Personal Services Agreement in a form substantially the same as set forth in Attachment 3, 2 PROPOSAL FOR THE MAINTENANCE OF LANDSCAPING CITY PARKS MEDIANS PARKWAYS FACILITIES and DISTRICTS FROM. CONTRACTOR The undersigned, as contractor, declares that she/he has carefully examined the location of the proposed work as described, examined the Specifications therefore, read the Proposal Instructions, and is familiar with all proposal requirements, and hereby proposes and agrees, if the proposal is accepted, to complete the said maintenance in accordance with the Contract Documents, for the unit price or lump sum as follows: Year One Year Two Year Three Total City Parks City MedianslParkways City Facilities City Districts Total TOTAL 3- YEAR CITY LANDSCAPE MAINTENANCE $ Total in Writing Said amount shall include and cover all taxes, the furnishing of all materials, the perform- ing of all the labor required or proper, and the providing of all necessary machinery, tools, apparatus, and other means of landscaping. This is a valid and binding proposal to do all work herein proposed for the prices set forth above. SIGNATURE OF CONTRACTOR Title Company Date State Contractor's License #: 3 STATEMENT OF EXPERIENCE THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. Proposer's Name Company Name 2. Business Address 3. Business Telephone Number 4. List at least six (6) Contracts of a similar type - either currently held or held within the past 24 months. Contract From to City/Company Supervisor Amount Signature Company 4 LIST OF EQUIPMENT THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. 1. Proposer's Name Company Name 2. Business Address 3. Business Telephone Number 4. List equipment owned by the quoting firm that is available for use on this contract. Provide type, make and model year. Use additional sheets if necessary. Signature Company 5 MAINTENANCE OF LANDSCAPING CITY PARKS, PARKWAYS & MEDIANS, FACILITIES, AND MAINTENANCE DISTRICTS GENERAL PROVISIONS Scone of Work The work to be done under this contract consists of the landscape maintenance of various parks, parkways and medians, facilities and landscape maintenance districts within the City of San Juan Capistrano. Standards of Performance All other portions of this contract not withstanding, are agreed that the intent of the Personal Services Agreement is to provide a level of maintenance that will present a pleasing and desirable appearance at all times. Contractor agrees to maintain all designated areas covered by this agreement at such level. Statement of Experience All applicants are required to submit a statement of experience on related projects. This should include availability of experienced labor, available equipment and qualifications for your designated project manager/supervisor. Coordination Meeting Prior to the commencement of landscape maintenance duties per this contract, arrangements will be made for a meeting between the Contractor and the Public Works Director or designee. The purpose of this meeting will be to coordinate the activities of the Contractor within the limits of this contract, review scheduling, discuss maintenance methods and clarify inspection procedures. Contract Termination If at any time, in the opinion of the Public Works Director or designee, Contractor fails to supply suitable equipment, an adequate working force, or material of proper quality, or shall fail in any respect to prosecute any work with the diligence and force specified and intended in and by the terms of the contract, notice thereof in writing shall be served upon him. Should the contractor neglect or refuse to provide means for satisfactory compliance with the contract, as directed by the Public Works Director, within the time specified in such notice, the City in any such case shall have the power to terminate all or any portion of the contract. Extra Work 1. Extra work will not be performed without prior approval by the Public Works Director or designee unless a condition exists wherein it appears there is danger of injury to persons or damage to property. 2. Extra work may be required by the Public Works Director or designee as a result 6 of acts of God, vandalism, theft, civil disturbances or accidents. 3. Extra work may be required by the Public Works Director or designee in order to add new landscaping or delete or modify existing landscaping. 4. Payment for extra work will be based on actual cost of labor; plus wholesale cost of materials, plus a markup. 5. The Public Works Director or designee is authorized to approve extra work up to 25 percent (25%) of the annual cost of the agreement, or reduce the contract amount by up to 25 percent (25%) of the annual cost of this agreement. Plow and Acceptance of Water Surface or other waters may be encountered at various times. The Contractor, by submitting a proposal, acknowledges that he has investigated the risks arising from surface or other waters and has prepared his proposal accordingly. It shall be the sole responsibility of the Contractor to protect their work from danger due to any waters encountered. Should any damage occur to the work due to surface or other water, the Contractor shall repair such damage at their expense. NPDES Regulations The Contractor shall comply with all City regulations regarding NPDES (National Pollution Discharge Elimination System) Requirements. Contractor shall not discharge any silt, lawn clippings, fertilizers, pesticides or other debris or contaminants into the City storm drains (the term includes sidewalks, curbs, gutters, and street). Contractor will contain any materials that may potentially reach a City storm drain. Protection of Existing Utilities The Contractor must take all due precautionary measures to protect all of the existing utilities, When.necessary,..the Contractor shall have all utilities located by contacting the responsible agency at least 48 hours prior to commencing any work. The Contractor's attention is directed to the utility notification service provided by Underground Service Alert (USA). USA member utilities will provide the Contractor with the locations of their substructures when given at least 48 hours notice. Such requests should be requested through USA (1-800-422-4133). Protection of Private Property The Contractor must remain within the maintenance areas to the best of his ability. The Contractor must protect all existing private property. Protection of Maintenance Areas Contractor shall protect property and facilities adjacent to the maintenance areas and all property and facilities within the maintenance areas. After completion of project, the maintenance area shall be clean and in a presentable condition. All public or privately owned improvements and facilitiesshall be restored to their original condition and location. In the event improvements of the facilities are damaged, they shall be replaced with new materials equal or better to the original. 7 Nothing herein shall be construed to entitle the Contractor to the exclusive use of any public street; way or parking area during performance of the contract work, and Contractor shall conduct his operations so as not to interfere with the authorized work of utility companies or other agencies in such streets, ways or parking areas. Daily Reporting Contractor shall make daily contact with the Public Works Director or designee to determine work level and effort, as well as maintenance performance. Contractor shall provide the City with a weekly log sheet showing the names, dates, and hours worked of all employees for the previous week, on the following Monday. City Inspection Contractor is expected to inspect all locations once each month accompanied by a representative from the City. At that time, inadequaciesiareas of improvement will be determined prior to release of payment for that month. If the Contractor fails to provide services, as per specifications noted in the inspection, the City shall have the right to withhold payment or that portion of payment as determined as appropriate by the City to correct the problem. Inclement Weather Contractor shall be responsible for the checking of landscape maintenance areas and for the removal and disposal of broken branches, fallen trees, drainage systems and erosion control. Withholding of Pa meat If, in the event that inadequacies/deficiencies are determined by the Contractor and the authorized City representative, the Contractor will have 72 hours from the time such items have been determined to correct as necessary. If Contractor fails to correct within 72 hours, Contractor shall be fined the amount previously determined at the time of the initial inspection. Deductions from the monthly payment due, for work not performed, will be based upon the bid worksheets, which are to be submitted at the time of bid. REPORTS AND SCHEDULES The Contractor, as part of this agreement, will submit reports and schedules as requested. Failure to submit reports and schedules in a timely manner may result in a delay of monthly payments or a Performance Deficiency Deduction (see pages 10-11). Such reports must be detailed and thorough, and may include, but not be limited to, the following: A. Suggestions for improving problem areas. B. Reports of work planned. C. Cost information to perform extra work for upgrading specific areas. D. Weekly Maintenance Schedule(s): 1. Contractor shall provide a weekly maintenance schedule to the City. 2. Notification of change in scheduled work must be received by the City at least 12 hours prior to the scheduled time for the work. E. Monthly Irrigation Management Schedule Form(s): The following forms are to be filled out by the contractor water management personnel for the previous month and turned in on the first working day of each month: 1. Irrigation Material Purchase Request, if applicable (page 21). 2. Irrigation Management Form (page 22). Note: An "Analysis of Repair Data and Recommendations for Reducing Repair Costs" is to be turned in bi-monthly. F. Pesticide f Fertilizer Use Reports, as specified in Detail Specifications, page 24, Item A2d. G. Accident Reports H. Incident Reports 9 PERFORMANCE DEFICIENCY DEDUCTION Notification to: Date: Time: Method: The following performance deficiency has been observed and requires immediate attention to correct. Location: Value of Deduction: $ City representative to check deficient items and comment(if applicable) below: 1. Performance deficiency. Deduction of up to $250 per instance. 2. Failure to comply with minimum City defined manpower requirements. Deduction of$100 per employee per work day. 3. Failure to provide adequate equipment. Deduction of up to $250 per instance per work day. 4. Failure to protect public health and/or correct safety concerns. 5. Failure to comply with water restrictions. 5. Major irrigation deficiencies. 7. Other: Comments: Please initiate the necessary corrective action(s) and notify the Landscape Inspector when complete for re-inspection. Landscape Inspector Public Works Supervisor Public Works Director 10 DESCRIPTION OF DEFICIENCIES Refer to the City of San Juan Capistrano General Provisions and Detail Specifications for Landscape Maintenance for specific requirements not contained herein: 1. Performance deficiency. Examples include: failure to comply with conditions, specifications, reports, schedules and/or directives from Landscape Inspectors. Deduction to be based upon costs provided by the Contractor on the Bid Worksheets submitted at the time of bid. 2. Failure to comply with minimum City defined manpower requirements. Deduction of $100 per employee per workday. 1 Failure to provide adequate equipment in compliance with City specifications and/or as requested by the Landscape Inspector. May result in a deduction of up to $250 per instance per workday. 4. Failure to protect public health and/or correct safety concerns. These include, but are not limited to policing City property for hazards, responding to emergencies, providing adequate traffic control measures (per W.A.T.C.H. guidelines), $250 per occurrence. 5. Failure to comply with water restrictions imposed by the Water Authority. Up to $250 deduction per occurrence. Additionally, Contractor shall be responsible for any imposed penalties. 6. Major irrigation deficiencies shall be repaired within 12 hours and are subject to a deduction up to $250 per occurrence. For example, but not limited to: failure to adequately mow, edge, sweep, pick-up trash/debris, tot lots, apply chemicals, prune, etc. 5.3.9 Fertilizer. Pesticide and Integrated fest Mana ement II'M A. Fertilizer Management Check one box only for each question City personnel Contractor Both. 1. Who applies fertilizers in your jurisdiction? ❑ ❑ ❑ 2. Who determines which type of fertilizer to use? ❑ ❑ ❑ 3. Who determines fertilizer application rates? ❑ ❑ ❑ 4. Wlio determines the timing of fertilizer applications? ❑ ❑ ❑ 5. Who determines application methods of fertilizers? ❑ ❑ ❑ 5. Who stores the fertilizers? ❑ ❑ ❑ 7. Are slow-release fertilizers utilized within your jurisdiction? Yes ❑ some ❑ None ❑ Mostly slaw release fertilizers are used. 8. Are fertilizer applications based on results from soil analyses? Yes ❑ No 8(a). If yes, indicate how often. 1 time per year ❑ 2-3 times per year [❑ Other: (specify) 9. Do you calibrate the spreader used to apply the fertilizer? Yes ❑ No ❑ Contractor calibrates 9(a). 1f yes, indicate how often. 1 time per year ❑ 2-3 times per year ❑ Other: (specify) At the start of each application process 9(b). How is calibration done? Estimate per square footage ❑ . Setting on bag ❑ Other: (specify) 12 10. Did you or your contractor have any large spills of fertilizers in your jurisdiction in the last year? Yes ❑ No ❑ I 0(a). If yes, explain the circumstances and the steps taken to r itigate the situation. (Attach a separate sheet, if necessary, or a copy of the incident report.) 11. How do you typically clean up shall spills of fertilizers? Sweep up ❑ Blow away ❑ Wash away ❑ Other: (specify)_— 12. Last reporting year, how many acres of land were treated with fertilizers? 1 Please list the types and quantities of fertilizers that w. re applied in your jurisdiction during the last fiscal year. If both city personnel and contractors apply fertilizers, please provide information for each of them. Fertilizer Anal sis Brand Name Nitrogen Phosphorus Potassium Total Amount Applied Ex. Super Turf 20 t0 10 2000 E € f EE € E 14 B. Pesticide Management 1. Do you monitor for any pests? Yes ❑ NoE] 1(a). If yes, what method do you utilize? Presence/absence E] Visual Counts ❑ Symptoms/sighs El Other: (specify) 1(b). If yes, which pests do you monitor for? (Check all that apply.) Vertebrates: Gophers Rabbits❑ Ground squirrels❑ Other: (specify) Insects/Mites: Ants Aphids D Whitellies ❑ Spider mites ❑ Psyllids Other: (specify)_ Weeds: Grasses ❑ Broadleaf❑ Diseases: Leaf❑ Root ❑ Whole Plant ❑ Other: (specify) 2. Do you monitor for biological control activity, e.g. presence of lacewings, holes in aphids? Yes ❑ NoEl 3. Ilow do yQl dent y pests? (Lheck.all th..at_apply.) Books/magazines ❑ Ag. Commissioner ❑ UC Cooperative Extension ❑ Internet ❑ Pest Control Advisor❑] Own Experience ❑ Other:(specify)_ Check one box only for each question. 4. Who applies the following in your jurisdiction? City Personnel Contractor Both Insecticides/miticides ❑ ❑ ❑ Herbicides ❑ ❑ ❑ Fungicides ❑ ❑ ❑ Molluscides (i.e. snail baits) ❑ ❑ 5. Who determines the type of pesticide to apply? ❑ ❑ 6. Who conducts periodic inspection and cleaning ❑ ❑ of pesticide application equipment? 7. Who conducts periodic inspection of pest ❑ ❑ ❑ control crew activities? 15 S. Who stores the following types of pesticides? City Personnel Contractor Both .Insecticides/Miticides ❑ ❑ ❑ Herbicides ❑ ❑ ❑ Fungicides ❑ ❑ ❑ Molluscides (i.e. snail baits) ❑ ❑ CITY PERSONNEL APPLICATORS ONLY"""" _ Number 9. How many people under your supervision apply or handle pesticides? i 10. How many of these have Qualified Applicators Licenses or Certificates from the state? 11. How many have been formally trained in pesticide safety? iarra■as aaraaaa arra�xaaaraarrarrraaaaa•rarrrrra r a r r a a 0 a r M r r a a a a r r r a a r r r•w r r a a c a r r x 12. Do you calibrate the equipment used for the application of pesticides? Yes ❑ No ❑ 12(a). If yes, indicate how often. Each application ❑ ❑>5 tunes per mo. ❑ Other: (specify) 2(b). If yes, indicate how calibration is performed. `fest application on small area.0 Estimate coverage Setting on sprayer/spreader ❑ Other: (specify)----- 13 specify) __13. Do you have written procedures in place to deal with pesticide spills? Yes ❑ No ❑ 14. Did you or your contractor have any large spills of pesticides in your jurisdiction in the last year? Yes ❑ No ❑ 16 14(a). If yes, explain the circumstances and the steps taken to mitigate the situation. (Attach a separate sheet, if necessary, or a copy of the incident report.) 15. How do you typically clean up small spills of pesticides? Contain./Absorb ❑ Sweep ❑ Wash ❑ 16. What do you do with left over pesticide from an application? Store for next job ❑ Dispose of pesticide by spraying on another area❑ Other: (specify) 17. Where do you rinse your spray equipment(backpack, truck-mounted, etc...)? Site of application ❑ Own facility ❑ Other: (specify) 18. Where do you clean vehicles used to transport pesticides? Own facility ❑ Commercial facility ❑ On-site ❑ Other:(specify) 19. What is done with pesticide landing off-target (i.e. on sidewalks and streets)? Sweep/Blow ❑ Wash ❑ Nothing ❑ 20. Last reportinz year, how many acres of land were treated with pesticides? 21. How many acres was each of these types of pesticides applied to`? Total Acres Insecticides/miticides Herbicides Fungicides Molluscides (i.e. snail baits) 17 Please list the types and quantities of pesticides that were applied in your jurisdiction d.urin2 the last fiscal year. If city personnel and contractors apply pesticides, please provide information for.both. Category of Pesticide Brand Name EPA Registration %Active Total Units Number ingredient Amount I II III IV Applied Example - Round Up 348-04-001 200 gal X Pro I l I ! r 1 1 3 l E I --- ...... E I i 3 I ! 1� Category of Pesticide Brand Name EPA Registration %Active Total Units [ Number ingredient Amount I ' II III Its Applied E E E ....................................................................... .................. ............ E 3 19 C. Integrated Pest Management Integrated Pest Management is the trend in pest management, which supports moving away from reliance on pesticides, and toward an integrated approach of using pesticides only when indicated by monitoring in addition to using environmentally friendly pest control techniques when possible. 1. Does your jurisdiction have a written Integrated Pest Management(IPM) policy? Yes ❑ No ❑ 2. Do you regularly monitor for pests? Yes ❑ No ❑ 3. Do you keep records of pest occurrences or actions taken to correct a problem? Yes ❑ No ❑ 4. When pesticides are used, do you primarily use those with the signal word "Caution"? Yes ❑ No ❑ 5. Did you complete the IPM Positive Points Survey sent to you in April 2002? Yes ❑ No ❑ List the specific alternatives to pesticides that were employed by your pest control crews in the last year. Check all that apply. Weeds Diseases Insects ❑ Hand weeding/hoeing ❑ Irrigation ❑ Biological control . .....D Mulchfor.suppression...._ ......... ❑_Plant.selection __..._. ❑.. 'lant seect1011._ ._... ❑ Fabric for suppression ❑ Pruning ❑ Pruning ❑ Adjust mowing height ❑ Fertilization ❑ Physical removal [❑ Improve drainage (wet areas) ❑ Landscape design E] Landscape design ❑ Flaming Other Other ❑ Landscape design Other 6. Do you have a designated IPM contact for your jurisdiction? Yes ❑ No ❑ 6(a). If so, please list the contact's name and number: 20 CITY OF SAN JUAN CAPISTRANO - IRRIGATION MATERIAL PURCHASE REQUEST CONTRACTOR: SITE: DATE: ITEM QUANTITY DESCRIPTION USE LOCATION CONTROLLER USE DATE 2. 3. 4. 5. 6. 7. 8. 9. 10. `[1. 12. 13. 14. REQUESTED BY: INSPECTOR APPROVAL: INVOICE/ORDER NO.: 21 Controller # Name Location Date Area of Operation Day Veh# Special Project Time Contractor Start In-house/City Staff Finish Total CITY OF SAN JUAN CAPISTRAN0 - Irrigation Management Form Stations - 2 3 4 5 6 7 8 9 10 11 1 1 1 1 1 1 1 1 2 2 2 2 2 2 3 A- 5 6 7 a 9 0 1 2 3 A 24 OK Head Broken Plugged Noz. Adjust Head Low Head Broken Lat. Solenoid Valve Other Time/Quantity Landscape Condition _..._. Good Fair Poor Too Wet Stress Controller Program Yes No Comment Recommended ET Schedule Independent Program Log Update & Complete 22 Quantity Materials Used Comments: 23 MAINTENANCE OF LANDSCAPING CITY PARKS, PARKWAYS & MEDIANS, FACILITIES AND LANDSCAPE MAINTENANCE DISTRICTS DETAIL SPECIFICATIONS A. Turf Grass 1. All lawn areas are to be mowed weekly and all borders neatly edged on the same day to maintain the height specified below. Trim around sprinkler heads as needed to provide maximum water coverage. Remove and dispose of all cuttings, recycle mowers will be considered at the discretion and approval of the Public Works Director or designee on a per location basis. All walkways, hardscape areas, etc. shall be swept clean immediately after serviced. 2. Mow to the following height: Bermuda _..3/4" to 1 3/4" Bluegrass 1 3/" to 2 Y4" Sports Park —V to 1 1/4" Reel Mowers shall be used exclusively on all Bermuda grass fields and infields. Therefore the following locations will require reel mowing: Stone Field, Acu Canyon. Park, Cordova Soccer Fields 3&4., Marco Forster Fields 1&2, Hausdorfer infield and infield apron and the Sports Park Little League infield and infield apron. Equipment Maintenance - Contractor shall provide routine blade sharpening and routine washing of mowers prior to cutting to prevent the spread of undesirable seed mixes. 3._. ... .....Aerate. once_a, year.during the month. of August,. Aerate all turf by removing a.. minimum core depth of 3" of sod with an aerator machine, at not more than 6" spacing. 4. Dethatch once a year during the month of September. This shall be accomplished by using a "flail type" dethatching machine. 5. Fertilization a. Bluegrass and Fescue turfs shall be fertilized every 90 days, as needed, not to exceed 90 days, at the rate of one pound of actual nitrogen per 1.000 SF, A 16-6-8 formula with trace elements is recommended, or a formula specified by the Public Works Director or designee. b. Bermuda grass turf shall be fertilized every 90 days, as needed, not to exceed 90 days, at the rate of one pound of actual nitrogen per 1000 SF. A 16-6-8 formula with trace elements is recommended, or a formula specified by the Public Works Director or designee. Fertilizer of an 24 Ammonia Nitrate 15-0-0 formula shall be applied once during the months of March and December. C. Contractor shall provide City with a weekly log documenting all areas where fertilizer has been applied. Log shall show date, location, time, brand name, chemical analysis, rate of application and total quantity of fertilizer applied. **Note: All fertilizers shall be as noted, or a formula specified by the Public Works Director or designee at contractor expense. 6. All lawn areas will be programmed for reseeding during the month of October, as directed by the Public Works Director or designee. Grass seeds shall be an "Annual Rye" type or a type designated by the Public Works Director or designee and the costs for the materials shall be the responsibility of the Contractor. B. Sports Field Maintenance Inspection Checklist General: The following operations shall be implemented as part of the Contractors performance and reporting requirements. The Contractor shall schedule irrigation and landscape maintenance operations so that they will not interfere with sports field use or activities. 1 . Inspect the sports field or play area for areas where grade changes have occurred indicated by low spots that collect water on which turf fails to grow. All sports fields shall be kept at a level grade to provide a uniform height of turf grass. This will be accomplished by top dressing low areas with sports field sand: a. Particle size of the sand shall be 60% or more between U.S. standard sieve sizes 30 and 60. Less than 15% can be larger particles. Less than 10% can be clay and silt. An analysis shall accompany delivery. b. Sand with the above specifications is available from California Silica Products Company (714) 728-0171. c. Depressions over 1" in depth shall be filled with weed free soil to an elevation 1" below the proposed grade. Finish grade will be made with the City specified sand. d. Use of another weed free topdressing with a wider range of particle sizes can only be approved by written acceptance of the Public Works Director or designee. 25 2. Inspect the sports field or play area for proper water drainage away from the playing surface. if proper drainage is not evident, irrigation management of the affected play area is critical to prevent landscape failure. Contact the Public Works Director or designee to develop a proper irrigation management strategy. 3. inspect the sparks field or play area for hazardous depressions or holes that may cause a player to trip. Those found r,should be filled as directed in item Al above. Stones and other debris that may interfere with play or cause injury must be removed by the Contractor. 4. Inspect the sports field or play area at regular intervals to insure that the turf surface is being irrigated evenly with proper coverage and adequate, but not excessive application. 5. inspect the sports field or play area for the condition of the turf grass cover. Uniform thinning over the entire field shall be corrected with additional seeding. If thinning or bare spots occur in isolated areas, replanting shall be required in those areas. Maintenance Since sports fields are high use facilities, maintenance operations must be performed during short breaks in athletic scheduling to accomplish the required turf care. The Contractor shall provide additional labor as required to accomplish these tasks. Special provisions for the sports field maintenance shall include but not be limited to, the following: 1. Aeration a. Shall be scheduled to precede scheduled rejuvenation operations and prior to pre-emergent applications. b. Frequency shall be (3) times per year by removing a minimum core depth of 3" of sod with a maximum spacing between holes of 3"; to be accomplished by making three passes at right angles to one another. Cores, shall be swept and removed of offsite to all Bermuda field locations (Sports Park, Marco Forester, Stone Field, Acu Canyon Park and Cordova Soccer Fields). 2. Sports Field Renovations a. An annual process accomplished by total rut filling and reseeding and/or sodding in thinning or bare areas.(Sodding not to exceed 25,000 S.F= ) 26 b. The Public Works Director or designee shall specify the seed and sod types and application rates or square footages. For estimating purposes Tall Fescue or Rebel II Tall Fescue applied at a rate of two pounds per 1000 square feet may be used. c. Top dressing of the entire athletic playing area shall be done on an annual basis. Contractor shall provide the topdressing machine and shall be responsible for all materials and labor for the application of up to 1/2" silica topdressing each year over the entire sports fields area. d. Verti-cut once per year as specified by the Public Works Director or designee by using a vertical knife machine at all Bermuda grass locations (Sports Park, Marco Forester, Stone Field, Acu Canyon Park and Cordova Soccer Fields). 3. Irrigation a. Repairs to the irrigation system shall be completed within 24 hours of notification by the Public Works Director or designee. b. Check all irrigation systems weekly. System checks shall be verified by the Contractor and recorded weekly. c. Special watering requirements i,e.; field sodding/seeding operations, fertilization programs, etc. shall be monitored by the Contractor daily. Any needed variances will be discussed with staff. 4. Fertilization shall be applied as per Section A-4 a-c above. C. Grasses and other Herbaceous plantings 1. Ground Cover (grass, herbaceous plants): a. Fertilization: 1) Iceplant areas shall be fertilized when recommended by the Public Works Director or designee, with the rate of each application to be one pound of actual nitrogen per 1000 SF, using a 16-16-16 formula material, or a formula specified by the Public Works Director or designee. 2) Contractor shall provide City with a weekly log documenting all areas where fertilizer has been applied. Log shall show date, location, time, 27 brand name, chemical analysis, rate of application and total quantity of fertilizer applied. Trim and/or edge to maintain all walkways, curbs, roadways, trails, etc, free of plant growth weekly. D. Shrub and Ground Cover Care 1. Prune to maintain a reasonable size in a manner of a soft natural desirable appearance. No heading back or box shape hedging shall be allowed unless otherwise specified by the Public Works Director or designee. 2. Thin out and remove dead wood from all shrubs annually, or as specified.by the Public Works Director or designee. 3. Ground cover areas should be fertilized once a year with the rate of each application to be one pound of actual nitrogen per 1000 SF, using 16-16-16 formula material, or a formula specified by the Public Works Director or designee. a. Contractor shall provide City with a weekly log documenting all areas where fertilizer has been applied. Log shall show date, location, time, brand name, chemical analysis, rate of application and total quantity of fertilizer applied. 4. Trim and/or edge to maintain all walkways, curbs, roadways, trails, etc., free of plant growth weekly. 5. Trim and/or edge borders_ to clearly define interface from turf and ground covers biweekly. 6. Ground covers.s all.be maintained to prevent any climbing or invading of frees, shrubs, walls, hardscape items, utilities, etc. E. Rose Care — In Belford Terrace only (Landscape District 1 . All Rose bed areas shall be mulched over with not less than 1" of weed free mulch twice yearly as specified by the Public Works Director or designee. F. Tree Care 1 . Stakes and ties will be placed so no chafing of bark occurs. Remove as soon as no longer needed. The costs of these associated materials shall be the responsibility of the Contractor. 2. All tree limbs must not be less than (10) feet in height along all walkways or public use areas and (14) feet along any roadway unless otherwise specified by 28 the Public Works Director or designee. 3. All guys and ties shall be checked frequently to avoid girdling. 4. Applications of an iron chelate fertilizer shall be used as needed throughout the year, where necessary to maintain healthy, vigorous growth and good foliage color. a. Contractor shall provide City with a weekly log documenting all areas where fertilizer has been applied. Log shall show date, location, time, brand name, chemical analysis, rate of application and total quantity of fertilizer.applied. G. Irrigation System 1 Repair or replacement of equipment damaged as a result of Contractor's negligence shall be replaced at the Contractor's expense as will the cost for any water loss during this time. 2. Damage not resulting from Contractor's negligence will be reported promptly to the Public Works Director or designee. 3. a. The Contractor shall maintain the complete sprinkler system in an operational condition. b. Repair and adjust all sprinkler heads to maintain proper coverage. c. All replacements to be with original type material or substitutes approved by the Public Works Director or designee. d. Damage not resulting from Contractor's negligence but as an act of vandalism will.be reported promptly_to the_City,_together with. an estimate of costs for correction of the condition. Payment will be based on actual costs of labor, plus wholesale cost of materials, plus a percentage of materials. e. All systems to be operationally checked a minimum of twice a month. f. Irrigation of parks will be accomplished between the fours of 9:00 p.m. and 7:00 a.m., subject to change by the Public Works Director or designee. g. Contractor is required to be present during watering and/or inspection of the irrigation system daily to assure that there are no problems with the system. 29 H. Weed Control of Paved Surfaces Contractor shall be responsible for controlling weeds growing in cracks, or expansion joints, and areas contiguous to the City landscape by way of mechanical and/or chemical means. I. Guarantee and/or Replacement Policy All new plant material and irrigation installations shall be guaranteed for a period of one calendar year except due to "Arts of Gods" i.e., damage or death of plant material due to wind or storm, or vandalism, theft, or other willful acts over which the maintenance contractor has no control. Existing plants shall be replaced by Contractor if it is determined by the Public Works Director or designee that they died due to Contractor's negligence. J. Tot Lots 1 . All tot lot areas shall be raked to remove leaves, leveled, kept free of any other foreign debris and adjacent walkways, etc., swept daily. K. Sand 1 Wood Chip Areas 1. These areas shall include tot lots, play areas, volleyball courts, etc... 2. All areas shall be maintained weed free. 3. By the 1 Qth of each month, all sand areas shall be roto-tilled to the maximum depth that will allow complete loosening of the sand but will not cause lower base materials to be mixed in with the sand. After roto-tilling, all areas shall be raked level. 4. Sand/wood chip areas shall be replenished as necessary to maintain optimum level in each area, generally six (6) inches below the top of the concrete curbing but dependent upon play equipment footing and final level shall be specified by the Public Works Director or designee for each area. Replacement sand shall be at least equivalent to #25 sieve Silica sand (standard designation of rock product suppliers to denote a type and cleanliness of sand) or the same as existing sand. Replacement wood chips shall be inspected prior to installation for its compatibility. The Public Works Director or designee will make the final determination. 5. On Monday and Friday of each week, all sand/wood chip areas shall be raked to remove leaves, leveled, kept free of any other foreign debris and adjacent walkways, etc swept. 6. In the event of inclement weather, if at any time the sand court areas become flooded and there is standing water, it will be the Contractor's responsibility to remove water immediately. 30 L. Hard Surface Areas 1. These areas shall include concrete sidewalks, tennis courts, handball courts, basketball courts, bicycle trails, AC walkways, etc. 2. All areas shall be swept weekly to remove all deposits of silt, sand, glass and any other foreign debris. 3. All areas shall be inspected daily and maintained in a neat, clean and safe condition at all times. 4. Cracks and crevices shall be kept free of weeds at all times. M. Bicycle Trails/AC Walkways Special emphasis shall be placed on chemical edging along these areas to prevent damage to asphalt by vegetation. . All such damage shall be repaired at the Contractor's expense. N. General_Operations 1 . All walkways or other public access areas within shall be swept or cleaned daily, if necessary, to remove any glass or other debris. In addition, all walkways, or other public access areas shall be thoroughly cleaned every week by sweeping or other means approved by the Public Works Director or designee. 2. All sidewalk areas abutting maintained areas shall be cleaned when dirtied by Contractor's operations and at other times as required by the Public Works Director or designee. 3. All leaves, paper, and debris shall be removed from landscaped areas and disposed of offsite weekly or as specified by the Public Works Director or designee. 4. Trash cans provided by the City shall be emptied daily and washed after emptying (when necessary) to be determined by the Public Works Director or designee. Contractor shall provide plastic liners for all trash cans at Contractor's expense. 5. All concrete bench drains and other surface drains to include the portion under a sidewalk shall be kept free of vegetation, debris and algae to allow unrestricted water flow. 6. All other drainage facilities shall be cleaned of all vegetation and debris. All grates shall be tested for security and refastened as necessary. Missing or damaged grates shall be reported to.the Public Works Director or designee. 31 7. All barbecue grills shall be emptied of all ashes once during regular workweek. 8. Clean all park benches, City bus shelters (if any) adjacent to a park or, parkway, picnic tables and play equipment weekly. Sanitation and frequency may vary with use and as specified by the Public Works Director or designee. U. Common Seating Areas 9. Sweep, clean and remove debris a minimum of once a week or as determined by the Public Works Director or designee. 1 Maintain concrete areas by sweeping sand and base materials a minimum of once a week. 3. Immediately remove all broken glass and any sharp objects. P. Restrooms Restroom facilities will be maintained by others. Q. Doc I Waste Dispensers Contractor shall refill all Dog Waste Dispensers a minimum of once per week or as necessary. City will supply the Contractor with all refill materials and/or replacement dispensers as necessary. R. General 9. All operations will be conducted to provide maximum safety for the public. 2. Where contract work may create potential or known hazards on streets or roads and to persons traversing them, Contractor shall obtain at his own expense and place whatever signs, lights, barricades, cones or other safety devices are necessary to prevent accidents, injuries or damages, consistent with the Work Area Traffic Control Handbook (W.A.T.C.H. Manual) and with all other applicable ordinances and statutes. When working, orange vests shall be worn at all times. 3. Notification of,all "specialty type" maintenance operations shall be given to the Public Works Director or designee 48 hours prior to each of these operations by the Contractor. "Special type" maintenance operations are defined as fertilization, turf aerification, turf dethatching, and annual type bedding plant replacements. 4. Contractor is required as part of this agreement to furnish all materials necessary to accomplish maintenance in accordance with the foregoing specifications. Contractor is further required to stock high usage items for repair of irrigation systems. Contractor will be reimbursed the wholesale cost of 32 such materials and parts upon presentation of properly itemized invoices. Any other types of materials required to be furnished will be considered as extra work (see General Provisions, Extra Work). 5. Contractor shall be required to maintain an office in Orange County and provide a telephone service during normal working hours. Contractor shall provide an email address available for correspondence between the City and the Contractor which shall be monitored and. responded to by the Contractor on a daily basis if necessary. The area Supervisor shall always be available to the City via cell phone. Contractor is further required to provide City with an emergency number for contact outside the normal working hours. 6. Contractor shall be required to provide uniforms for all field personnel. 7. Prune plant materials adjacent to roadway intersections to provide adequate sight distance for vehicles entering the intersection. 8. Prune plant materials so that all traffic control signs are clearly visible to approaching drivers. 9. Contractor shall not block bike trail with equipment or materials during or after his maintenance operations. 10. Remove from park and parkways as necessary any and all animal feces or materials detrimental to human health. 11. Contractor shall submit a work schedule identifying the number of persons working in the area and the anticipated hours of work for each week. 12. Contractor shall be required to provide safety vests for all field personnel working near any City median, parkway or street in accordance with the W.A.T.C.H. Manual. 13. Work performed under this contract shall conform to the permit requirements of the San Diego Regional Water Quality Control Board, the Drainage Area Management Plan ("DAMP"), and the Model Maintenance Procedures and must be performed as described within all applicable Model Maintenance Procedures. A copy of the Model Maintenance Procedures - Best Management Practices are attached for the contractors information. The Contractor shall fully understand the Model Maintenance Procedures applicable to activities that are being conducted.under this Contract prior to conducting them and maintain copies of the Model Maintenance Procedures throughout the Contract duration. Evaluation of activities subject to DAMP requirements performed under this Contract will be conducted to verify compliance with DAMP requirements and may be required through Contractor self-evaluation as determined by the City. 14. Contractor will clean sidewalks, roadways, and any other areas littered by his operations, prior to leaving the subject location. In all service areas, leaves, paper, weeds, or other debris will be removed a minimum of once per week as determined by the Public Works Director or designee and disposed off-site. „r PARK SITES 1. Acu Canyon Park - 4.7 acres; Northeast corner of Camino Las Ramblas and Avenida Pescador; automatic irrigation controls, sports turf, (1) soccer field, trees, playground equipment, park benches, drinking fountain, slopes, stairways, foot bridges, trash and recycle containers, dog waste dispensers. 2. Acre Park - .2 acres; Northwest corner of Del Obispo Street and Alipaz Street; automatic irrigation controls, grass, trees. 3. Arroyo Park - 3.6 acres; Calle Arroyo bordered by Via Parra on the east, Sundance Road on the west; automatic irrigation controls, grass, trees, multi-use trail, trash and recycle containers, dog waste dispensers. 4. Bonita Park - .6 acres; Vilest side of Via Del Rey, across from Via Loredo; automatic irrigation controls, grass, trees, playground equipment, park benches, trash and recycle containers, dog waste dispensers. 5. Cook Park - Del Campo -- 1.5 acres; Southeast corner of Calle Arroyo and Calle Del Campo; grass, row of mature Eucalyptus trees, automatic irrigation controls playground equipment, picnic area, park benches, trash and recycle containers, dog waste dispensers. G. Cook Park - Cordova — 28072 Calle Arroyo; 13.5 acres; East side of Calle Arroyo between Via Estenaga and Via Solana adjacent to San Juan Creek; automatic irrigation controls, sports turf, (3) softball infields, trees, adjacent parking lot, (City will maintain restrooms), drinking fountains, shrubs, bike trail, multi-use trail, park benches, picnic benches, (4) soccer fields; (2) permanent, (2) overlay, trash and recycle. containers, dog waste dispensers. 7. Cook Park - La Novia — 26202 Calle Arroyo; 6.5 acres; Southwest corner of Calle Arroyo between La Novia Avenue and Paseo Tirador adjacent to San Juan Creek; automatic irrigation controls, grass, trees, basketball/volleyball courts, picnic areas, park benches, bar-b-ques, playground equipment, (1) softball infield (City will.maintain restrooms) shrubs, drinking fountain, stairways, bike trail, trash and recycle containers, dog waste dispensers. 8. De La Vista Park - .5 acres; Southern most end of Avenida De La Vista; grass, trees, automatic irrigation controls, picnic area, bike trail, trash and recycle containers, dog waste dispensers. 9. Descanso Park — 32502 Paseo Adelanto; 1.0 acres; At the confluence of Trabuco and San Juan Creeks; automatic irrigation controls, (City will maintain restrooms), grass, trees, playground equipment, picnic area, park benches, bar-b-ques, drinking fountain, horseshoe pits, bike trail, trash and recycle containers, dog waste dispensers. 34 10. EI Camino Real Park -31051 Camino Capistrano; 4.5 acres; Located on Camino Capistrano from La Zanja to Calle Chueca; automatic irrigation controls, (City will maintain restrooms), picnic areas, drinking fountain,bike trail, trees, California Friendly shrubs, Citrus trees, trash and recycle containers, dog waste dispensers. 11. Four Oaks Park - 2.54 acres; East side of Via Madonna .between Calle Santa Ynez and Via Del Cerro; automatic irrigation controls with booster pump, grass, trees, picnic area, playground equipment, park benches, drinking fountain, turf court area, trash and recycle containers, dog waste dispensers. 12. Historic Town Center Park — 31860 El Camino Real; 2.25 acres; East side of El Camino Real @ Yorba Street; automatic irrigation controls, grass, shrubs, trees, picnic area, drinking fountain, lighting, (City will maintain restrooms), Community stage, trash and recycle containers, dog waste dispensers. 13. Junipero Serra Park - 3.75 acres, Located on Calle Santa Rosalia and Calle Bonita; automatic irrigation controls with booster pump, trees, shrubs, grass, playground equipment, park benches, drinking fountain, trash and recycle containers, dog waste dispensers. 14. LaRonda Park - .5 acres; Eastern most end of Camino LaRonda; automatic irrigation controls, grass, trees, shrubs, playground equipment, park benches, multi-use trail, trash and recycle containers, dog waste dispensers. 15. Lucana (Good Neighbors) Park — .35 acres; Southwest corner of Calle Lucana and Alipaz Street; trees, grass, California Friendly shrubs, automatic irrigation controls park benches, trash containers, dog waste dispensers. 16. Marco Forster Sports Fields — 25601 Camino Del Avian; 11 Acres; Del Obispo Street north of Camino Del Avion; sports turf, running track, automatic irrigation controls, (2) softball Infields, (3) soccer fields; (2) overlay, (1) permanent, sports field lighting, trash containers. 17. Veterans Park - .3 acres; Southeast corner of Camino Capistrano and Yorba Street; grass, trees, California Friendly shrubs, automatic irrigation controls, park benches, concrete pathways, Veteran Monument, lighting, trash and recycle containers. 18. Mission Bell Park - 2.8 .acres; Vilest side of Alipaz Street, north of Calle Jardin; trees, grass, slopes, shrubs, automatic irrigation controls, playground equipment, park benches, trash and recycle containers, dog waste dispensers. 19. Rio Oso Park - .8 acres; West side of Avenida De La Vista adjacent to Oso Road; automatic irrigation controls, grass, shrubs, picnic area, trash and recycle containers, dog waste dispensers. 20. San Juan Creek Neighborhood Park — 1.5 Acres; North side of San Juan Creek Road and Camino Lacouague; automatic irrigation controls, playground equipment, turf, shrubs, trees, pathways, parking lot, drinking fountain, picnic areas, horseshoe pits, trash and recycle containers, dog waste dispensers. 35 21. San Juan Capistrano Sports Park — 25925 Camino Del Avion; 18 Acres; Via Positiva north of Del Avion; sports turf, trees, shrubs, hardscape, drinking fountains, benches, parking. lot, (City will maintain restrooms) 2 baseball fields, 1 softball field, 4 soccer fields; 2 permanent, 2 overlay, sports field lighting, automatic irrigation controls with booster pump, bleachers, trash and recycle containers. 22 Stone Field .— 31322 Camino Capistrano; 2 Acres; Southeast corner of Camino Capistrano and La Zanja; sports turf, trees, shrubs, automatic irrigation controls, bleachers, hardscape, (City will maintain restrooms), trash and recycle containers. 23. Calle Jardin Park — 1 acre; Southern most terminus of Calle Jardin and Alipaz Street; California Friendly shrubs, automatic irrigation controls, picnic area, park benches, trash and recycle containers. 24. Los Rios Park —4.acres; Paseo Adelanto within Los Rios Historic District; native plants and trees. (This is a new park that may require more frequent inspections and trash pickup at staff direction), playground equipment, picnic areas, (City will maintain restrooms) park benches, trash containers, pathways, multi-use trail, parking lot. 36 PARKWAY AREAS 1. Del Obispo Street ! Blue Fin W East side from southerly City limits to Blue Fin Drive; Blue Fin Drive on south side to Via La Pluma; trees, shrubs, ground cover, automatic irrigation controls. 2. Camino Del Avian / Del Obispo Street - North side, easterly from Del Obispo Street and east side northerly from Camino Del Avion (perimeter of Marco Forester 1 Del Obispo Elementary Schools); trees (water truck required), weed control; Camino Del Avion south side, easterly from approximately Parkside Way to Via Del Amo; . automatic irrigation controls, trees, shrubs, ground cover. 3. Del Obispo Street / Calle Aspero - Northwest corner of Calle Aspero and Dei Obispo Street for approximately 250' in the both directions; trees, shrubs, ground cover, automatic irrigation controls. 4. A uacate Road / Via Estelita - East side of Aguacate Road at Via Estelita to northerly end of street; trees (water truck required), shrubs, ground cover, automatic irrigation controls. 5. Del Obispo Street 1„Paseo,Terraza - Northwest and northeast corners of Del Obispo, Street and Paseo T'erraza; trees, shrubs, ground cover, automatic irrigation controls, Del Obispo Street north side from Via Belardes westerly to Paseo Terraza; trees (water truck required), weed control. 5. Del Obispo Street/ Camino Capistrano - North side from Camino Capistrano to Los Rios Street; trees (water truck required), weed control. 7. Del Obis o Street West Center Median - Traffic island between Camino Capistrano to the Railroad Crossing; trees, shrubs, ground cover, automatic irrigation controls. 8. Camino Capistrano„1 San Juan Creek Road - Both sides including the center median from Sart Juan Creek Rd. to the 5 freeway south and then freeway side southerly approximately 1500'; trees, shrubs, ground cover, weed control, automatic irrigation controls. 9. San Juan Creek Road./ Calle Santo Domingo - South side of San Juan Creek Road from Calle Santo Domingo approximately 1,500' easterly; trees (water truck required), weed control. 10. Ortega Highway / Via Cristal Southeast and southwest corners of Ortega Highway and Via Cristal for approximately 300' in both directions; trees, shrubs, automatic irrigation controls; west side of Via Cristal from Ortega Highway southerly for approximately 200'; trees (water truck required), ground cover. 37 11. Calle Arroyo / Via Estena a - South side of Calle Arroyo starting approximately 100` west of Via Estanaga and going west to approximately 100' east of Via Cordova; trees, shrubs, ground cover, automatic irrigation controls. 12. Ortega Highway„/ Avenida Siega - East side of Avenida Siega from Calle Arroyo to Ortega Highway; multi-use trail, vines, trees (water truck required); south side of Ortega Highway from Avenida Siega to easterly City limits; grass, shrubs, ground cover, trees, automatic irrigation controls, fencing. 13. Camino Capistrano /„Avenida Padre - East side from Avenida Padre to Avenida Golondrina; trees, shrubs and ground cover, automatic irrigation controls. . 14. Camino__Capistrano South„Center Median - Traffic island between Del Obispo Street and Avenida Golondrina; trees, shrubs, ground cover, automatic irrigation controls. 15. Del Obispo Street East Center Median - Traffic island from Camino Capistrano to Plaza Drive; trees, shrubs, ground cover, automatic irrigation controls. 16. Calle Rolando - Both sides of Calle Rolando from Alipaz Sreet easterly to end of Calle Rolando, California Friendly trees, shrubs, ground cover, automatic irrigation controls. 17. Ortega Prg2e[ty Parkways - 2.5 acres; Calle Arroyo, La Novia Avenue, Ortega Highway, Paseo Espada and Paseo Tirador; fifteen feet from curb around the perimeter and internal roads, within Ortega Properties Commercial Businesses; automatic irrigation controls, grass, trees, shrubs. 18. Camino Las Ramblas Desiltinq Basins and Fitness Trails - 12.5 acres; requires maintenance of weeds, overgrown foliage and erosion control, fitness trails, automatic irrigation controls. 19. Camino Las Ramblas I Kinker Lane — Camino Las Ramblas from Kinkerry Lane west to the eastern most part of Acu Canyon Park; automatic irrigation controls ground cover, trees, slopes. 20. Alipaz Street / Del Obispo Street - Southwest corner of Alipaz Street and Del Obispo Street for approximately 150' in both directions; trees, shrubs, ground cover, automatic irrigation controls. 21. Ortega Highway / Sundance Drive — South side of Ortega Highway from Windsong Drive to Sundance Drive; trees, shrubs, grass, ground cover, multi use trail, weed control, automatic irrigation controls, fencing. 22. Rancho Viejo Road — Both sides of Rancho Viejo Road ten feet from curb from Ortega Highway to Endevco; trees, shrubs, grass, automatic irrigation controls, weed control, bike path. 38 23. Camino La Ronda — Both sides of Camino La Ronda from Via Puntero to Via Fierro; trees, shrubs, automatic irrigation controls, fencing, weed control, dog waste dispensers, trash and recycle containers; West side of Camino La Ronda from Calle San. Remo to the terminus of La Ronda Park; trees (water truck required), weed control, multi use trail, fencing, dog waste dispensers, trash and recycle containers. 24. Rancho Viejo Road 1 Endevco Center Medians — Center medians of Rancho Viejo Road from Malaspina Road south to approximately Fluid Master entrance; trees, shrubs, ground cover, automatic irrigation controls; West side of Rancho Viejo Road from Park and Ride south to approximately Fluid Master entrance; trees (water truck required), weed control. 25. Calle Delgado -- Cul de sac of Calle Delgado; dog waste dispenser, trash and recycle containers. 26. Del Obispo Street / Camino Del Avion — South east corner of Del Obispo Street from Avenida Pedregal to Camino Del Avion and Camino Del Avion approximately 75 feet from Del Obispo Street; trees, shrubs, ground cover, automatic irrigation controls. 27. Del Obispo Street 1 Farmers Market = East side of Del Obispo Street in front of Farmers Market; trees, shrubs, ground cover, automatic irrigation controls, bike path. 28. Camino Capistrano 1 Costco Center Medians Southerly City limits of Camino Capistrano in front of Costco; (3) medians, trees, shrubs, automatic irrigation controls. 29. Paseo Adelanto / Del Obispo Street — Southwest corner of Del Obispo Street and Paseo Adelanto; grass, shrubs, trees, ground cover, automatic irrigation controls, City Municipal Sign. 30. Mission Hills Drive Center Median — Center Median from Rancho Viejo Road to Lariat Circle; grass, trees, automatic irrigation controls. 31. Paseo Adelanto - Both sides of Paseo Adelanto from Dei Obispo Street north to the terminus of Ramos Street; trees, shrubs, ground .cover, automatic irrigation controls, weed control; West side of Paseo Adelanto from Del Obispo Street south to the terminus of City Hall entrance; trees (water truck required), shrubs (water truck required), weed control., 32. Los Rios Street W East side of Los Rios Street from Del Obispo Street to the terminus of Mission Street; trees (water truck required), shrubs (water truck required), weed control. 33. Valle Road Sound Wail - West side of Valle Road at sound wall south of La Novia Avenue; trees, shrubs, ground cover, vines, automatic irrigation controls. 39 34. Kinoshita Well Site Corner of Alipaz and Camino Del Avion; shrubs (water truck required), weed control. 35. Weather Station / Kinoshita Farm Site - grass, weed control, automatic irrigation controls. 36. Ortega Highway Downtown Tree Wells -- Both sides of Ortega Highway from El Camino Real to the 5 Freeway; trees (water truck required), weed control. 37. Orte a Hi hwa / Walnut Grove Sloe — North side of Ortega Highway from the 5 Freeway to the easterly corner of the Arco Parking Lot; Weed control, trees , shrubs, ground cover. 38. San Juan Creek Median — Center median of San Juan Creek Road east of Avenida La Mancha easterly to the terminus at Camino Chico; California Friendly 1 Native trees, shrubs, ground cover, weed control, water truck required. 39. Los Rios Entry - East side of Los Rios Street between railroad tracks to Verdugo Street, adjacent to loading platform; California Native 1 Friendly trees, shrubs, ground cover, automatic irrigation controls, weed control, trash and recycle containers. 40. Rancho Viejo Road / Via Escolar — West side of Rancho Viejo Road from Via Escolar to the Junipero Serra Park and Ride; trees, shrubs, ground cover, automatic irrigation controls, weed control; East side of Rancho Viejo Road from Trabuco Creek Road to Via Escolar; trees, shrubs, ground cover, slopes, automatic irrigation controls, weed control. 41. Ortega Highway Slope -- Northwest corner of Ortega Highway and Rancho Viejo Road; trees, shrubs, ground cover, slope, automatic irrigation controls. 42. Camino Las Ramblas Equestrian Staging — Easterly terminus of Camino Las Ramblas; trees, automatic irrigation controls, parking lot, weed control, fencing, multi use trail. 43. Rancho Viejo Road Center Medians — Center medians of Rancho Viejo Road from Ortega Highway to north of Golf Club Drive; trees, shrubs, groundcover, automatic irrigation controls. 44. La Novia Avenue 1 Valle Road — Southeast corner of Valle Road and La Novia Avenue; shrubs, trees, groundcover, automatic irrigation controls. 45. Calle Arroyo Via Estenaga — South side of Calle Arroyo from Via Estanaga to Avenida Siega; shrubs, gees, groundcover, automatic irrigation controls. 46. Ortega Hi hwa /Windson Drive — Southeast corner of Ortega Highway to Wndsong Drive; grass, shrubs, trees, ground cover, automatic irrigation controls. 47. Calle Arroyo / Sundance Drive -- South side of Calle Arroyo from Sundance Drive to Via Parra; trees, shrubs, grass, automatic irrigation controls. 40 48. Del Obispo Mood Control Channel East side of Del Obispo at the Flood Control gate north of Blue Fin Drive; trees, vines, water truck required. 49. Camino Capistrano 1 Oso Road — West side of Camino Capistrano north of Oso Road; trees (water truck required), weed control. 50. Mission Hills Drive — Cul de sac of Mission Hills Drive; dog waste dispensers, trash and recycle containers.. 51. Paseo Establo — Cul de sac of Paseo Establo; dog waste dispensers, trash and recycle containers. 52. San Juan Creek Road �-- Easterly terminus of San Juan Creek Road .and Camino Chico; dog waste dispensers, trash and recycle containers. 53. Camino Del Avion — Bike trail at Flood Control channel at Camino Del Avion and Alipaz Street; dog waste dispensers, trash and recycle containers. 41 CITY FACILITIES 1. San Juan Capistrano City Hall --32400 Paseo Adelanto; Landscaped areas in front and rear lots; the Dance Hall and areas around the Utilities Department Administrative Building and Ground Water Recovery Plant;. California Native 1 Friendly trees, shrubs, ground cover, grass, artifical grass; benches, picnic area, trash and recycle containers, parking lots, automatic irrigation controls.. Z San Juan Capistrano Community Center 1 Gymnasium - 25925 Camino Del Avion; Landscaped areas in front, side and patio areas of the Community Center, Gymnasium and Boys and Girls Club; trees, shrubs, ground cover, grass, automatic irrigation controls, parking lots. 3. San Juan Capistrano Public Library, La Sala Auditorium_— 31495 EI Camino Real; Landscaped areas and medians in adjacent parking lot on the southeast corner of EI Camino Real and El Horno Street. Landscaped areas surrounding building and in courtyard/reflecting pool area; trees, shrubs, vines, grass, benches, trash and recycle containers, automatic irrigation controls parking lots. 4. Old Fire Station Complex, Lacoua ue Building -- 31411 La Matanza Street; Landscaped areas surrounding structure parking lot planters and medians; trees, shrubs, grass, trash and recycle containers, parking lot, automatic irrigation controls. .5. Old Fire Station Complex, Nydegger Building — 31421 La Matanza Street; Landscaped areas surrounding structure; Parking lot, trees, shrubs, grass, trash and recycle containers, manual irrigation controls. 6. Old Fire Station Complex, T.J. Meadows Building — 31421 La Matanza Street; Landscaped areas surrounding structure; parking lot,. trees, shrubs, grass, trash and recycle containers, automatic irrigation controls. 7. Multimodal Parkin Lot — 26755 Verdugo Street; Parking lot planters, medians and waiting area; trees, shrubs, grass, automatic irrigation controls, seating areas, benches, trash and recycle containers, drinking fountain, parking lot, weed control. 8. Texaco Parking. Lot-- 31762 El Camino Real; Southeast corner of Ortega Highway and El Camino Real; Parking lot planters and medians; trees, shrubs, ground cover, automatic irrigation controls, trash and recycle containers, parking lot. 9. Love Mitchell Parking Lot— 31785 El Camino Real; Northwest and southwest corners of EI Camino Real and Yorba Street; Parking lot planters and medians. trees, shrubs, automatic irrigation controls, trash and recycle containers parking lots. 10. Para Adobe 1 Harrison House — 27762 Ortega Highway; Plantings surrounding structures, trees, shrubs, ground cover, weed control, manual irrigation. 11. Blas Aguilar Adobe --31806 EI Camino Real; Plantings surrounding structure; Native plantings trees, shrubs, ground cover, weed control, manual irrigation. 42 12. Mission Hills Pump Station Southwest corner of Mission Hills Drive and Out post Road; Plantings surrounding structure; trees, shrubs ground cover, automatic irrigation controls. 13.Railroad Platform - 26762 Verdugo Street; Landscape planters on Platform; trees, shrubs, ground cover, automatic irrigation controls, trash and recycle containers, drinking fountain, picnic and public seating areas. 14.Swanner House— 29991 Camino Capistrano; Landscaped areas surrounding structure; trees, shrubs, ground cover, grass, manual irrigation, weed control. 15.Head Start Facility— 31485 EI Camino Real; Landscaped areas surrounding the outside of facility; grass, trees, shrubs, ground cover, automatic irrigation controls. 16.Arco Parkinq Lot —26851 Ortega Highway; Northeast corner of Ortega Highway and EI Camino Real; Parking lot planters and medians; trees, shrubs, ground cover, trash and recycle containers, automatic irrigation controls. 17.Junipero Serra,Park„and Ride — 26682 Junipero Serra; Parking lots on the northwest and southwest corners of Junipero Serra Road and Rancho Viejo Road; Parking lot planters and medians; trees, shrubs, ground cover, automatic irrigation controls, trash and recycle containers, parking lots. 43 LANDSCAPE MAINTENANCE DISTRICTS 1. Mission Woods Tract 7673 - .828 Acres; The Ortega Highway right-of-way, exclusive of the street section to the southerly curb, along the northerly boundary of said tract, and the area lying northerly of the curved walls at the intersection of Ortega Highway and Via Cuartel, being a portion of Lots 1 and 79 of said tract. Lot C of Said Tract - The westerly two feet, lying northerly of Lot B; of said tract, being a portion of Lots 71 and 72 of said tract. The slope area along the westerly boundary, lying southerly of Lot B, and westerly of the block wall, being a portion of Lots 44 through 52 inclusive, of said tract. The slope area along the northerly right-of-way of Calle Arroyo, exclusive of street intersections, lying southerly of the block wall, being a portion of Lots 32, 43, 44 and 61 of said tract. Trees, shrubs, ground cover, grass, automatic irrigation controls, monument signage with lighting. 2. Mission Springs (Tract 8485) - .802 Acres; The Ortega Highway right-of-way, exclusive of the street section to the southerly curb, along the northerly boundary of said tract, and at the area lying northerly of the curved.walls at the intersection of Ortega Highway and -Via Errecarte, including that area extending from the intersection of Via Anzar and Via Errecarte to the block wall entrance, being a portion of Lots 1 and 74 of said tract. The slope area along the northerly right-of-way of Calle Arroyo, including the portion of said right-of-way of the 5 foot wide sidewalk, including the northeast side of Via Estenaga extending from the intersection of Via Estenaga and Calle Arroyo to the intersection of Via Estenaga and Via Ordaz, being a portion of Lots 12 through 24, inclusive, a portion of Lot 54, of said tract. The slope area along the westerly right-of-way of Avenida Siega, including the portion of said right-of-way lying westerly of the 5 foot wide sidewalk, being a portion of Lots 10 through 12, inclusive, of said tract. Trees, shrubs, ground cover, grass, automatic irrigation, irrigation controls, monument signage with lighting. 3. Seaview Estates Tract 9284 - 2.350 Acres; The remanufactured slopes within Lots 1, 6, 7, 8, 9 and 22 of said tract, and the remanufactured slope along the easterly right-of-way for Paseo Peregrino lying easterly of the angle point in the centerline of said Paseo Peregrino, being a portion of Lot 16 of said tract. Trees, shrubs, slopes and ground cover, automatic irrigation controls, fire access roads. 44 4. Los Corrales Tract 9373/7654 - 33,000 Square Feet; All of Lot A of said Tract 7654 and the southeast corner of Camino La Ronda and La Novia Avenue. Trees, shrubs, ground cover and grass, automatic irrigation controls, dog waste dispensers, trash and recycle containers, monument signage, multi use trail. 5. Belford Terrace Tract 9382 - 3.868 Acres; Ortega Highway right-of-way; exclusive of the street section to the northerly curb, along the southerly boundary of said tract. The slope area along the northerly right-of-way for Ortega Highway, lying southerly of the block wall, being a portion of tots 1 through 8, inclusive of said tract. The slope area along the easterly right-of-way of Belford Terrace, including the portion of said right-of-way easterly of the 5 foot wide sidewalk, bounded on the south by Ortega Highway and bounded on the north by Rosedale Drive, being a portion of Lot 1 of said tract: The southerly 10 feet of the 56 foot wide right-of-way of Rosedale Drive, bounded on the west by Belford Terrace, and bounded on the east by a line parallel with and distant 65 feet form the centerline of Belford Terrace. The remanufactured slopes lying within Lots 62, 63, and 64 of said tract, excepting there from the portion of the remanufactured slope within Lot 62 lying southwesterly of the southwesterly line of the 150 foot wide easement to San Diego Gas and Electric Company, as shown on the map of said tract. Trees, shrubs, ground cover, grass, slopes, multi use trails; automatic irrigation controls, monument signage with lighting. 6. Capistrano Royale Tract 11094 - 1.4 acres; East side of _Rancho Viejo Road south side of Highland Drive, including center median and a portion of Royale Drive, including south side perimeter of tract. Trees, shrubs, ground cover, multi-use trail, automatic irrigation controls. 45 }L�c �� .oR,aws,Et City of San Juan Capistrano iusrie 1951 1776 IF�R�l� I i FP-2 I AVW LANDSCAPE MAINTENANCE The model procedures described below focus on minimizing the discharge of pesticides and fertilizers, landscape waste,trash, debris, and other pollutants to the storm drain system.and receiving waters. The attached BMPs.are recommended to be used on an as needed and on a case by case basis. Some BMP might not apply in certain situations and will not be used. The provided BMPs are potential measures that could be used, individually or collectively, as the situation requires, and as determined by staff. Landscape maintenance practices may involve one or more of the following.activities: 1. Mowing, Trimming/Weeding, and Planting 2. Irrigation 3. Fertilizer and Pesticide Management 4. Managing Landscape Waste 5. Erosion Control POLLUTION PREVENTION. Pollution prevention measures have been considered and incorporated in the model procedures. Implementation of these measures may be more effective and reduce or eliminate the need to implement other more complicated or costly procedures. Possible pollution prevention measures for landscape maintenance include; C Implement an integrated pest management(IPM) program. IPM is a sustainable approach to managing pests by combining biological, cultural, physical, and chemical tools. Refer to Appendix D, Fertilizer and Pesticide Management Guidance for further details, • Choose low water using flowers, trees, shrubs, and groundcover, o Appropriate maintenance (i.e, properly timed fertilizing, weeding, pest control, and pruning)will preserve the landscapes water efficiency. Once per year,educate municipal staff on pollution prevention measures. 46 MODEL PROCEDURES: I . Mowing, Trimming/Weeding, and Planting Mowing, ✓Whenever possible, use mechanical methods of vegetation removal rather TrimminglWeeding than applying herbicides. Use hand weeding where practical. ✓ When conducting mechanical or manual weed control, avoid loosening the soil, which could erode into streams or storm drains. ✓ Use coarse textured mulches or geotextiles to suppress weed growth and reduce the use of herbicides. ✓ Do not blow or rake leaves,etc, into the street or place yard waste in gutters or on dirt shoulders. Sweep up any leaves, litter or residue in gutters or on street. ✓ Collect lawn and garden clippings, pruning waste, tree trimmings, and weeds. Chip if necessary, and compost or dispose of at a landfill (see waste management section of this procedure sheet), ✓ Place temporarily stockpiled material away from watercourses, and berm or cover stockpiles to prevent material releases to storm drains. Planting ✓Where feasible, retain and/or plant selected native vegetation whose features are determined to be beneficial. Native vegetation usually.requires less maintenance(e.g., irrigation, fertilizer)than planting ornamental vegetation. ✓When planting or replanting consider using low water use groundcovers. 47 2. Irrigation ✓ Utilize water delivery rates that do not exceed the infiltration rate of the soil. ✓ Use timers appropriately to prevent runoff and then only irrigate as much as is needed, ✓ Inspect irrigation system periodically to ensure that the right amount of water is being applied and that excessive runoff is not occurring. Minimize excess watering, and repair leaks in the irrigation system as soon as they are observed. ✓Where practical, use automatic timers to minimize runoff. ✓ Use popup sprinkler heads in areas with a lot of activity or where there is a chance the pipes may be broken. Consider the use of mechanisms that reduce water flow to sprinkler heads if broken. ✓ If re-claimed water is used for irrigation,ensure that there is no runoff from the landscaped area(s), ✓ If bailing of muddy water is required (e.g.when repairing a water line leak), do not put it in the storm drain; pour over landscaped areas. ✓ The City uses an automatic irrigation system connected to a weather station to control the irrigation system to all parks. This system controls the amount of water used, shuts down during rain events, and identifies and shuts down broken sprinkler heads, and provides a warning message for repair. This system helps the City conserve water and reduces unnecessary runoff. 3. Fertilizer and Pesticide Management Usage ✓ Utilize a comprehensive management system that incorporates integrated pest management techniques. ✓ Follow all federal, state, and local laws and regulations governing the use, storage, and disposal of fertilizers and pesticides and training of applicators and pest control advisors. ✓ Educate and train employees on use of pesticides and in pesticide application techniques to prevent pollution. ✓ Pesticide application must be under the supervision of a California qualified pesticide applicator. ✓When applicable use the least toxic pesticides that will do the job. Avoid use of copper-based pesticides if possible. ✓ Do not mix or prepare pesticides or fertilizers for application near storm drains, ✓ Prepare the minimum amount of pesticide needed for the job and use the lowest rate that will effectively control the pest. ✓ Employ techniques to minimize off-target application (e.g, spray drift) of pesticides, including consideration of alternative application techniques. ✓ Calibrate fertilizer and pesticide application equipment to avoid excessive application. 48 ✓The City has tested the soil at various locations, and has identified proper fertilizer use. As necessary, the City will Periodically test soils for determining proper fertilizer use if the need is identified. ✓Sweep pavement and sidewalk if fertilizer is spilled on these surfaces before applying irrigation water, ✓ Inspect pesticide/fertilizer equipment and transportation vehicles daily, ✓ Refer to Appendix D for further guidance on Fertilizer and Pesticide management. Scheduling ✓ Do not use pesticides if rain is expected within 24 hours, ✓Apply pesticides only when wind speeds are low(less than 5 mph). Disposal ✓ Purchase only the amount of pesticide that you can reasonably use in a given time period (month or year depending on the product), ✓ Triple rinse containers, and use rinse water as product. Dispose of unused pesticide as hazardous waste, ✓ Dispose of empty pesticide containers according to the instructions on the container label. 4. Managing Landscape Waste ✓ Compost leaves, sticks, or other collected vegetation or dispose of at a permitted landfill, Do not dispose of collected vegetation into waterways or storm drainage systems, Also see Waste Handling ✓ Place temporarily stockpiled material away from watercourses and storm and Disposal procedure drain inlets, and berm or cover stockpiles to prevent material releases to the sheet storm drain system. ✓ Reduce the use of high nitrogen fertilizers that produce excess growth requiring more frequent mowing or trimming, ✓ Inspect drainage facilities to detect illegal dumping of clippings/cuttings in or near these facilities, Staff will spot check various problem locations during the year to detect illegal dumping of clippingslcuttings in or near these facilities. Materials found should be picked up and properly disposed of. ✓ Landscape wastes in and around.storm drain inlets should be avoided by either using bagging equipment or by manually picking up the material. 49 5. Erosion Control ✓ Maintain vegetative cover on medians and embankments to prevent soil erosion. Apply mulch or leave clippings to serve as,additional cover for soil stabilization and to reduce the velocity of storm water runoff. ✓ Confine excavated materials to pervious surfaces away from storm drain. inlets,sidewalks, pavement, and ditches. Material must be covered if rain is expected. LIMITATIONS: Alternative pest/weed controls may not be available, suitable, or effective in every case, REFERENCES; California Storm Water Best Management Practice Handbooks. Industrial/Commercial Best Management Practice Handbook. Prepared by Carp presser&McKee, Larry Walker Associates, (Tribe and Associates, Resources Planning Associates for Stormwater Quality Task Force. July 1993. County of Orange. 2000. Public Facilities and Resources Department, Management Guidelines for the Use of Fertilizers and Pesticides. September, King County Stormwater Pollution Control Manual, Best Management Practices for Businesses, 1995. King County Surface Mater Management, July. On-line: http:lldnr.metrokc.gov/wir/dss/spcm,htm Los Angeles County Stormwater Quality Model Programs. Public Agency Activities http:llladpw.org/wmd/npdes/model_links,cfm Model Urban Runoff Program:A How-To Guide for Developing Urban Runoff Programs for Small Municipalities. Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine Sanctuary,Association of Monterey Bay Area Governments,Woodward-Clyde, Central Coast Regional Water Quality Control Board. July. 1998. Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000, 50 ATTACHMENT 2 BID WORKSHEET"-PARKS E i KSMONTHLY COSTS _. CL y N , u C C O -a "L7 C37 -U U :: TOTAL mJ a � Q MONTHLY NAMEILOCATION a `m ° ° 3 m o .N COSTS d. € < �= in — ca �a 1.Acu Canyon Park 2.Arce Park 3 0 Arr o Park 4.Bonita Park TC ook Park-Del Cam o 6.Cook Park-Cordova 7.Cook Park-Lallovia 8.Del La Vista Park 9.Descansa Park . 10.EI Camino Real Park 11.Pour Oaks Park 12,Historic Town Center HTC Park 13.Juni ero Serra Park 14.La Ronda Park 16.Lucana Good Nei hbors Park 16.Marco Forster S orts Fields 17.Veterans Park 18.Mission Bell Park 19.Rio Aso Park 20.San Juan Creek Neighborhood Park 21.San Juan Capistrano Sports Park 22.Stone Field 23.Calle Jardin Park 24,Los Rios Park e. TOTAL PARKS X12 TOTAL YEARLY PARKS COST X3 THREE YEAR TOTAL PARKS COST Denotes Not Applicable (Insert in Bid Proposal) BID WORKSHEET - MEDIAN SIPARKWAYS IEI IANW.P.4 t111AYS` MONTHLY COSTS c c o m ,Nv.u°'i TOTAL a, 2 U_ w MONTHLY NAMEILOCATION O Q r` `n COSTS 1. Del Obispo St.!BlueFin 2. Camino Dei Avion 1 Dei Obispo St. 3. Del Obispo St.l Calle Aspero 4.Aguacate Rd,/Via Estelita > 5. Del Obispo St.l Paseo Terraza 6. Del Obispo St.I Camino Capistrano 7. Del Obispo St.West Center Median :_r:ss::::__::?: 8.Camino Capistrano/San Juan Creek Rd. 9.San Juan Creek Rd,f Calle Santo Domingo 10. Ortega Hwy/Via Cristal 1.1.Calle Arroyo/Via Estenaga :::::>: ::::;;:::::» 12.Ortega Hwy f Avenida Siega 13,Camino Capistrano i Avenida Padre 14.Camino Capistrano South Center Median 15.Del Obispo St. East Center Median ; 16.Calle Rolando 17.Ortega Property Parkways 18.Cam. Las Rambus Desisting Basins and Fitness Trails 19.Camino Las Rambus I Kinkerry Lane 20.Ali az St.f Del Obispo St. ?1. Ortega Hwy 1 Sundance Dr. 22. Rancho Viejo Rd. ..:..:.:....:.:::: 23.Camino La Ronda ::.: 24.Rancho Viejo Rd.1 Endevco Center Medians 25.Calle Delgado » ..........:::::::: 26. Del Obsspo St.l Camino Del Avian 27. Dei Obispo St.!Farmer's Market 28.Camino Capistrano 1 Costco Center Median 29.Paseo Adelanto{Dei Obispo St. - - - 30. Mission Hills Dr. Center Median PAGE 1OF2 BID WORKSHEET - MEDIANSIPARKWAYS MELASIPARIJAYS MONTHLY COSTS v rn 6 cv � m c a� o C c7 `m TOTAL fn s m n ? "- MONTHLY NAMEILOCgTIaNO �� ¢ F `n i o COSTS 31.Paseo Adelanto 32. Los Rios Street 33.Valle Road Sound Wall 34. Kinoshita Well Site 35.Weather Station f Kinoshita Farm Site 36.Ortega Hwy Downtown Tree Wells 37. Ortega Hwy f Wainut Grove Slope - 38.San Juan Creek Median 39. Los Rios Entry 40.Rancho Viejo Road f Via Escolar ........ , 41. Ortega Hwy Slope 42.Camino Las Rambus Equestrian Staging 43. Rancho Viejo Road Center Medians 44.La Novia Ave.l Valle Road - 45.Calle Arroyo 1 Via Estenaga ... : : 46.Ortega Hwy f Windsong Drive ....., :. .<......:: 47.Calle Arroyo f Sundance Dr. 48. DelObispo Flood Control Channel 49.Camino Capistrano f Oso Road 50.Mission Hills Drive 51.Paseo Establa 52. San Juan Creek Road 53.Camino Del Avion TOTAL MONTHLY MEDIANS COST X12 TOTAL YEARLY MEDIANS COST X3 THREE YEAR TOTAL MEDIANS COST PAGE 2 OF 2 Denotes Not Applicable (Insert in Bid Proposal) BILI WORKSHEET-FACILITIES IT � 1lFfl MONTHLY COSTS - ? p 7 LL ❑ Df C Q1 U C t iR CD Cl) c i 0 U g TOTAL 3 m -Cl MONTHLY NAME/LOCATION o' Q COSTS 1.San Juan Capistrano Cit Hail 3,San Juan Capistrano Communft Center[G m 3.SJC Public Librar , La Sala Auditorium A.Old Fire Station Complex, Lacouague Building 5.Old Fire Station Complex,Nydegger Building 6.Old Fire Station Complex,T.J. Meadows Bldg. 7.Multimodal Parkin Lot 8.Texaco Parking Lot 9.Love Mitchell Parking Lot :. 1©.Para Adobe 1 Harrison House ;._ 11.Blas Aguilar Adobe 1Z.Mission Hills Pum Station 13.Railroad Platform 14,Swanner House 15.Heart Start Facilit 16.Arco Parking Lot 17.Junipero Serra Park and Ride TOTAL MONTHLY FACILITIES COST X12 TOTAL YEARLY FACILITIES COST X3 THREE YEAR TOTAL FACILITIES COST Denotes Not Applicable (Insert in Bid Proposal) BID WORKSHEET - LANDSCAPE DISTRICTS I_ t1AE:DISTFCITS MONTHLY COSTS U � � C > LL - N O Cn TOTAL c m `m wMONTHLY NAME/LOCATION p' r� o COSTS 1. Mission Woods Tr.7573 2. Mission Springs Tr.8485 3.Seaview Estates Tr.9284 4. Los Corrales Tr,9373f7554 5. Belford Terrace Tr.9382 6. Capistrano Royale(Tr. 11094) TOTAL MONTHLY DISTRICTS COST X12 TOTAL YEARLY DISTRICTS COST X3 THREE YEAR TOTAL DISTRICTS COST Denotes Not Applicable I (Insert in Bid Proposal) ATTACHMENT 3 1 'L (�E- . PERSONAL SERVICES AGREEMENT [THIS AGREEMENT is made, entered into, and shall become effective this day of 2009, by and between the City of Sart .duan Capistrano (hereinafter referred to as the "City") and (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to ; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit"A " attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. [OPTION 1: ONGOING SERVICES, NO END DATE] This Agreement shall commence on the effective date of this Agreement and services required hereunder shall continue until notified that said services are no longer required, subject to 15 days notice of termination. [OPTION2 SPECIFIC TERM] This Agreement shah commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $ [either, total contract amount, or amount per month or per fiscal year; also specify whether the total compensation includes expenses, etc.], [as set forth in Exhibit "B," attached and incorporated herein by reference [if Consultant provides a cost proposal or rate schedule]]. 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shat[be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Sco„pe,of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or 2 unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are.received from the City. Section 8, Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. COM1211ance with Law; E-Verify, 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E-Verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E-Verify program, Consultant shall enroll in the E-Verify program within fifteen days ofthe effective date of this Agreement to verify the employment authorization of new employes assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E-Verify program can be found at http,//www.usci's.go , or access the registration page at htt s://www.vis-dhs.com/em to erre istration. Consultant shall certify its registration withE-Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. . No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing, 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive beards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or'damages of any nature, including interference with use of property, arising out of, or in anyway connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent. contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City,. or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreem'ent, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability, Throughout the term of this Agreement,'Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General 4 Liability Insurance form or other form with a genera[ aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 94.2 Comprehensive Automobile Liability. Throughoutthe term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self-retention amount; and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage [FOR PROFESS IONSIWORK EXCLUDED FROM GENERAL LIABILITY] Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty(30) days'written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 5 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed"verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. if the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92676 Attn: To Consultant: Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 6 Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire_Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: Dave Adams, City Manager CONSULTANT By: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 7 ATTACHMENT 4 LANDSCAPE MAINTENANCE DISTRICT MAPS Th'E E , RI1n! Is ' 0QD 70 se0 Ju (4DR - E 41MISSION WOODS 43 m TR 7973i; 1. Ey�I O M1AlINTeAhgN,C6 C-R-lexeNT 6� t •f L-If PAP MISSION SPRINGS �f V �t } TR 8486 r �16 rr ro e f(GEAI ,�. r 6'D 8 SEAVIEW TR ® S:S 9384 9r, J; 1v, ♦" 3 t C4 Qra►�� e ,N,o�N�Q�a Amos L Corral®a Entry LION M24 LUMAPE-WANOME AREA LOS CORRALES TR 9373/7654 Y, ki S I-4Na SC,47,046 6'4SoeHR*N 7' r Ile r` ;J ! 16 It ell BELFORD TERRACE TR 9382 Yr 3 B (s7 ga B k 4y� am r?. } �`i r r f A r t f � r r r x i r f r f r r r ROYALE DRIVE ;' r r s � f ...................... 1 a................. i. IMPERIAL OR r e .w. ............. r _«.... .. . oo r r oil ° } f. VI JO ROAD LANDSCAPE MAINTENANCE AREA CITY MAINTAINED EQUESTRIAN TRAIL • 2F CAPISTRANO ROYALE 2 1, !f I. �I Proposal f o-r uin, 7 of San Juan Capistrano Landscape MaintenanceServices City Parks, Parkways, Medians, Facilities, and Landscape ,.Maintenance Districts Due date. June 4, 009 Time 20 00 p.i [w i i Submitted By. 1 merchants landscape services, inc. i 4 1639 E. Edinger Ave., suite C Santa dna, CA. 9.2 705 800-645-4881 Fax (714) 972-3185 Contact BabShuman j bob ercantslandsca e.corn �If - [j3 PROPOSAL INSTRUCTIONS i Examination of Specifications and Site of Work The Contractor is required to examine the site of work and all ,necessary pertinent y information very carefully. She/He shall satisfy himself as to the character, quality and quantities of the work to be performed, the materials to be furnished, and the requirements of the Request For Proposal ("RFP"). The site conditions might differ from those in the RFP. Therefore, please verify all sites and conditions, and list in your proposal, all variances between conditions indicated in the RFP and actual conditions revealed during examination. I Proposals. Proposals to receive consideration shall be in accordance with the following instructions: n A. Proposals 'shall be made only upon the forms provided within these specifications; ' all proposal items shall be properly filled out; proposal prices shall be stated and the signatures of all persons signing shall be in longhand. All pricing is to include and 1 cover all taxes, the performing of all labor requisite or proper and the providing of all necessary machinery, tools, apparatus and other means of maintenance to properly j perform the task per the Specifications. B. All prices and.notations must be in ink or typewritten. No erasures will be permitted. Mistakes may, be crossed out and corrections typed or written in ink adjacent thereto arid must be initialed in ink - b the , y person or persons signing the proposal. C, ProposalWorksheets must be filled out in their entirety. Totals from the Bid i Worksheets-(Aft. 2).shall be inserted in the Proposal (pg 3). D. Proposals shall not contain -any recapitulation of the work to be done. Alternate ` proposals will not. be considered except as required hereinabove. No oral, j telegraphic or telephonic proposals or modifications will be considered. E. The City..may require any contractor to furnish a statement of his financial ' responsibility, technical ability, equipment and references properly and fully filled out. F. Each contractor shall submit a statement of experience and list of equipment. H. Proposals shall be delivered to the Public Works Department on or before the day and hour set for receipt of proposals. Ucensing of Co'ntractar Contractor is required to possess a valid C27 State Contractor's License and a current City Business License, prior to commencement of work, or submit such license at the time of commencement of work. E . i r 1 j f PROPOSAL 1 FOR THE MAINTENANCE OF LANDSCAPING. CITY PARIS MEDIANS PARKWAYS FACILITIES and.DlTRICTS FROM: MERCHANTS LANDSCAPE SERVICES, INC. CONTRACTOR. The undersigned, as contractor, declares that she/he has carefully examined the location of the proposied work as described, examined the Specifications therefore, read the Proposal Instructions,,and is familiar with all proposal requirements, and hereby proposes and agrees,"if the proposal is accepted; to complete the said maintenance in accordance with the Contract. Documents, for the unit price or lump sum as follows: { Year One Year Two Year Three Total City Parks $177,9 0 .0o $177,960.00 $177,960.00 $533,880.00 City Media ns/Parkways $ 81 }240 .00 $ 81t240. 00 $ 81 ,240.00 $243,720 .00 City Facilities $ 7,212,Q0 $ 37,212.00 $ 37,212,00 $1116.00 1 'City Districts $ ,26f688.00 $ 26,688.00 $ 26,688.00 $ 80,064.00 Total . $323,100. 00 $323, 100.00 $323•, 100.00 $969 , 300.00 TOTAL. 3•YEAR CITY LANDSCAPE MAINTENANCE s969, 300.00 Nine hundred- sixty nine thousand and three hundred dollars i Total in Writing. Said arnount shall"-iridlu e and cover all taxes, the: furnishing of;all materials, the perform- ing of all the labor,,required or proper, acrd the providing of all necessary machinery, tads, apparatus, and'other means of landscaping. This is a valid and binding proposal to do all work herel.n proposed for the prices set forth above, j SIGNATURE. E OF CONTRACTCR Title President Company Merchants Landscape Services Date sung 3 1. .2009 State Contractor's License 065658 i I� I� u� f STATEMENT OF EXPERIENCE 1 E THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. Mari Brower Merchants Landscape Services, Inc. Proposer's Name Company Name - P Y 2. 1639' E. - Edinger Ave. , Ste. C, Santa Ana, CA. 92705 j Business"Address 3. 1 WO) , 645-.4881 Business Telephone Number 4. List at least six'(6)( ) Con tracts of a similar type - either currently held'or, held within the past 24 months. I Contract From to, City/Company Supervisor Amount C I i f Signature >�t-k SC 6 5 CC=S �L4C Company I i i ji E i 1 All MERCHANTS LANDSCAPE SERVICES,INC. REFERENCES CITY OF NEWPORT BEACH CITY OF IRVINE 3300 Newport Blvd, P.O. Box 19576 Newport Beach, CA. 92658 Irvine, CA. 92623 Contact: Dan Sereno Phone: (949) 724-7619 Phone: (949) 644-3069 Contact: Ariel De La Paz Project Completion: On going to 2012 Project Completion: On going to 2014 Project size in $: $648,000.00/year Project size in $: $2,000,000/year € All City Medians & Parkways City Parks & Sports Parks CITY OF SEAL BEACH CITY OF ORANGE 211 Eight Street 230 E. Chapman Seal Beach, CA. Orange, CA. 92866 Contact: Bob Eagle Contact: Dana Robertson Phone: (562) 431-2527 Phone: (714) 744-7283 Project Completion: On going to 2010 Project Completion: On going to 2011 Project size in $: $500,000.00/year Project size in $: $750,000.00/year All City Facilities, Parks and Medians Ail City Parks &Assessments Districts E CITY OF ONTARIO CITY OF PALOS VERDES ESTATES 1425 S. Bon View Avenue 340 Palos Verdes Drive West Ontario, CA, 91761 Palos Verdes Estates, CA. 90274 Contact: Robert Perez Contact: Carl Mortiz Phone: (909) 395-2627 Phone: (310) 378-0383 Contact: Tim Evans Project Completion: On going to 2010 j Phone: (951) 232-4568 Project size in $: $240,000/year j Project Completion. On going to 2012 Parklands & Right of Way Maintenance Project size in $: $850,000.001year All City Facilities, Parks, and Medians, CITY OF RANCHO PALOS VERDES Districts 30940 Hawthorne Blvd. ' Rancho Palos Verdes, CA. 90275 CITY OF PALM' SPRINGS Contact: tarry D. Still 3204 Tahquitz Canyon Dr. Phone: (310) 544-6252 Palm Springs, CA. 92262 Project Completion: On going to 2n12 Contact: Vickie Oltean Project size in $: $240,000/year Phone: 760 ( ) 8318665 Roadside Maintenance Project Completion: On going to 2012 Project Size in $: $1,200,0001year Sports Parks, City Parks, Facilities, and Medians S i i s 4"&%hants meiLs.; landscape services, inc. i COMPANY PROFILE Merchants Landscape Services is a full service landscape maintenance contractor, which. currently operates Six Regional offices in Southern California. j Merchants Landscape. Services corporate headquarters is located in Santa Ana, Merchants Landscape has rapidly grown into 6 full service branches. This growth was accomplished without a marketing department or acquisitions. MLS's corporate i philosophy is based on service and client retention. Our Sun Valley branch service's LA and Ventura counties, the Santa Ana and Irvine branch's Orange County, the 4 Chula Vista branch San Diego County, the Rancho Cucamonga branch and our } Palm Springs branch service's Riverside and San Bernardino counties. Company wide Merchants Landscape Services has over three hundred employees and maintains a fleet of over 150 trucks and trailers. Company annual sales will exceed I $15,000,000.00 this year, i j We have hundreds of accounts encompassing a wide range of maintenance clients. These include national Hotels, Regional Shopping centers and commercial centers in - every county, Also included are large regional Hospitals, school.districts, and County contracts. Merchants Landscape Services is currently servicing the cities of Palm Springs, Laguna Niguel, Seal Beach, Chula Vista, Orange, Santa Ana, Ontario, Pasadena, Yorba Linda, Newport Beach, Rancho Palos Verde and Palos Verde Estates and Irvine. 1 Merchants Landscape Services is 1 of only 2 landscape maintenance companies in California that are self-insured for workers compensation insurance. This provides us a very competitive edge. i The contact lead person for the City of San Juan Capistrano will be the Orange County Regional Manager Bob Shuman, bob@merchantsiandsrape.com. The office is located at 1639 E. Edinger Ave., Suite C, Santa Ana, CA. 92705 Fax# (714) 972- .. . 3185. i i i E 1639 E. Edinger Ave., Suite C • Santa Ana CA 92705 Tel (800)'645-48€31 Fax (714) 972-3185 CA €ic. 76565H 3 j LIST QE EQUIPMENT THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. Mark Brower Merchants Landscape Services, Inc. Proposers Name Company Name 2. 1539:.,E. Edinger Ave, , Ste C Santa Ana CA. 92705 Business Address 3. (800) 645-4881 Business Telephone Number f 4. List equipment owned by the quoting firm that is available for usq on this contract. Provide type, matte and mode! year. Use additional sheets if necessary. SEE A'T'TACHED 3 E • µ i { Signature Merchants Landscape •services; Inc. Company ---. MERCHANTS LANDSCAPE SERVICES,INC. merchants EQUIPMENT INVENTORY landscape services,Inc. F 03 Arrow Solar Board SIN 112AB03 Allmand BR 36'MOWER 287305 EXMARK 12"Comm.S/P H d S/N MAKA1053206 36'MOWER 297908 EXMARK 14"33.4cc top handle CS34114 Eoho 36'MOWER 266229 EXMARK jQL4hR Honda Pro S/N 828805 Tru 36'MOWER 370429 EXMARK 21'mower 647115 36'MOWER 229293 EXMARK 21'MOWER HCR-233 36"Exmark 376648 21'MOWER MZAN620006001 36"MOWERS WALK BEH3 MODEL FH430V 286440 21"6h Kaw self-pro BBC w/bg SIN 745773 Exmark 46cc Backpack blower SIN 5536 Echo 21"CommercialS Mawer SIN 1052132 Honda 48'lazor 654124 21"Commercial SD Mower SIN 1052134 Honda 50"ride on Mower Exmark FH680vb71282 21"CommercialS Mower SIN 1052469 50co Blower SIN00071003041 Husvama 21"Commercial Se Mower SIN 1053974 HR 52"lazor 617329 21"Commercial§p Mower S1N 1063240 Honda 56'ride on mower exmark th680vb62698 21"Commerical SP Mower SIN 1052109 Honda 56"Lazer-Z 23 HP SIN 676012Exmark 21"Exmark Metro Mower SP 662965 56"Lazer-,Z 23HP SIN 676013 mark 21"Honda Mower M7AN-6203925 570-24 65cc Chain Saw 57024 Exmark vama 21"Kaw 5 hp S/N 260003687 Toru 60'ride on mower exmark 3518205241 21"Metra Mower SP-Exmark 662972 60"Exmark Lazer 30HP widi 6414561624012 21"Snapper mower wak behind B/N2012866971 60"Lazer 29HP KAW SIN 745070 LXS29LKA605 Exmark 22.60c hed e trimmer S/N 590924 60"Ulfravac S/N 737517 UV60 Exmark 23h 56"LHP Kaw SIN699690 60"Ul+.ravac SIN 774221 UV60 Exmark 24.1 Trimmer SIN 6114259 Shindaiwa 66"172"Ultravac S/N 659068 UV6672 Exmark 24.1ocTrimmer SIN 6052647 Shlndaiwa 72'lazor 745N41A 241mTrimmer SIN 6052648 Shlndaiwa .7Z'29 h Lazer-Z SIN 613921 24.1 cc Trimmer SIN 6114257 7Z'29hp Later-Z SIN 728129 24.1cc Trimmer S/n 7110475 _ Shlndaiwa 72"Exmark Laser XS 677887 25.4cc Edger SIN 06002814 Echo 72"Exmark Laser XS 697944 27cc hd S.Trimm TFC S/N 446060 72"Lazer-Z 29HP S/N 728159 LX829LKA725 Exmark 3.5 B&S 8"Wheel SIN 2039 Aerator AR25-H 74439484 3.5 B&S 8"Wheel SIN2035 Av er Honda GCABT-1741792 3.5 B&S 8"Wheel S1N2039 Back pack blower rarb 1003544 Echo 44CC 3.5 hR Edger S/N 051104 POW Back pack blower caro ll 1001177 Echo 25.4 cc 3.8 hR Edger SIN 001716 POW Backback Blower SIN 828000067 Husvama 30"Hed e HTZ2400 HTZ2400 Backback Blower SIN 628000450 Husvama 30"Hed e Shear SIN 06009894 Echo Backback Blower SIN 0628000069 Husvama 30"Hedge Shear SIN 06010099 Echo Backback Blower SIN 0628000437 Husvama 30"Ned e Shear SIN 06009901 NC Backback Blower S/N 0628000065 Husvama 30"Hed e Shear SIN 06005645 Echo Bank ack Blower SIN 0453003193 Husvama 30"Hedge Shear SIN 06009571 Echo Backpack Blower SIN 0628000061 Husvama 33.3cc Kaw w4a ead' S/N 286580 Backpack Blower SIN 0628000441 Husvama 33.3cc Kaw wifa fiead S/N 286581 Backpack Blower SIN 4066235 33.3cc Kaw wits head SIN 286578 Backpack Blower $IN 4107423 33.3oc Kaw wlta head SIN 286579 Backpack blower S/N 272069304 35oc Arborist's Saw SIN 167677832 Back ck blower 272069291 35co Arborist s Saw SIN 169484303 Back ack blower 1272069313 36'MOWER 297908 Backpack blower 272069325 36'MOWER 229293 Backpack Blower SIN271289378 Backpack Blower S}N271288175 Blower Frame Throttl SIN 620001275 Back ack Blower SIN271288406 Blower Frame,Thro#I SIN620001270 Backpack Blower SIN271288400 Blower Frame Throttl SIN620000739 Backpack blower BR550 BR550 Btower,Frame ThrotO SM620001276 Sackpack blower BR560 BR550 Blower Frame Throttl SIN 620000736 Backpack blower BR550 88550 BlowerFrame Thrqtti ck SIN 620000728 Backpack Blower BR-550 Blower Frame.Throttl SIN 620001279 Back aBlower BR-550 Blower Frame Throttl SIN 4001266 Back ack Blower BR-550 Blower/HipThrottle SIN P08011020164 PB413HC Echo Backpack Blower BR-550 Blower/Hip Throttle SIN P080 11020164 PB413HC Echo Backpack Blower BR-550 Blower/Hip Throttle SIN P08011020191 PB413HO Echo Backpack Blower BR-550 13lowertHip Throttle SIN P08011020193 PB413HC Echo Back aok Blower Low noise SIN 11002736 Echo 46cc BlowerlHip Throttle SIN P08011020197 PB413HC Echo Backpack Blower Low noise SIN 11002751 Echo 46cc blower-low noise SIN 1002836 Backpack Sprayer BLOWERS 2002773 Echo PB413H Backpack Sprayer BLOWERS 9002269 Echo PS413H Beak ck Sprayer BLOWERS 9002264 Echo PB413H Ba in 5 stem SIN 718$14 Exmark BLOWERS 2005501 Echo PB413H Belly grinder BLOWERS 9003418 Echo PB413H Big Chain saw-STHL 30036006621 BLOWERS 2004160 Echo P13413H Blower 4000265 Bluebird 22"Flail Power rakE SIN072330206 Blower 4001270-04 Bluebird Dethatcher 54262662 Blower 4001276-04 CHAIN SAWS CS 341 2027183 Blower 4000-736 CHAIN SAWS CS330T 9008488 BLOWER PB-411020G301 0 CHAIN SAWS CS 360T 9008558 BLOWER PB-461L02008318 CHAIN SAWS 137802019 1000773 BLOWER 3000162 CHAIN SAWS 137802019 1000750 BLOWER TEX450EC64 Classen 42"Aerator 3 pt hitch BLOWER 601540 Com letin Kit LHPUV 109-1014 109-1014 Exmark BLOWER 2001841 Completion Kit 109-1169 Exmark BLOWER 2001840 Deck 103-3259 Exmark BLOWER 953511576 Diesel Trim Triix 3WD TC25530110625 BLOWER 300794 ECHO BLOWER 2001846 Echo 25.4co stink 2 er SIN 1001270 Echo 25.4cc BLOWER 3000973 Echo AUGER EA 400 3003889 BLOWER 23285 Echo Hedge trimmer 6008061 BLOWER 2003788 Echo hed e trimmer echshc225c BLOWER 300602.15 Echo mt hale digger wI2"a SIN E02103003542 A20447 Echo BLOWER PB413 Echo small chain saw 2029100 BLOWER 3000789 Echo stick hed e trimmer 6006785 BLOWER PB-41102005947 Echo stick hedge trimmer 6004248 BLOWER PB-461-LN02005353 Echo weed eater 6016775 Blower 30002315 Eeho weed eater $054874 Slower-Eche blue 2004117 Echo weedeater 6015302 Blower-Kawaskeilow 56002021 Echo weedeater blue 6009454. Blower black&white 1{102106 edge power trim 3.5 motor b86139 biawer back pak 9535115-76 Edger c02035-04 Blower Stihl 271665391 Edger I Model 200.4 Blower Stihl 1271605393 EDGER 11201118 HONDA W Blower Frame Throttl SIN 620001271 Echo EDGER GX120 HONDA Slower Frame Throtti SIN 620000726 Ed er 3.5HP SIN C05761 2004 POW Ed er 3.5HP SIN 005802 POW HEDGE SHEARS HC 233 6004549 Edger 3,5HP SIN C06093 POW HEDGE SHEARS HC 233 6008072 Edger 3.5he SIN CO2065 POW HEDGE SHEARS HC 233 6004794 Ex Mark 48"RIDERS LHP4823 514648 HEDGE SHEARS HC 233 6004088 Ex Mark 48"RIDERS LHP4823 497462 Hedge Trimmer SIN$64811010395 HC235 Echo Ex Mark 48"RIDERS LHP4823 351182 Hedge,Trimmer SIN S64811010408 HC235 Echo Exmark"72 Lazer mower" 53-191067 Hedge Trimmer SIN 554811010577 HC235 Echo Exmark"72 Lazer mower N45794B Hedge Trimmer SIN S64811010650 HC235 Echo Exmark"Lazer HP 50'Mower 292002 Hedge Trimmer SIN 56931100125$ HCA265 Echo Exmark'Lazer HP 50"Mower 604495 Hed e Trimmer S/N 569311004779 HCA265 Echo Exmark"metro.21"Mower 445996 Hedge Trimmer SIN 569311004925 HCA265 Echo Exmark"Metro 36"mower 174729 Hedge Trimmer SIN$69311004935 HCA265 Echo Exmark"Metro 36"mower, 220063 Hedge Trimmer SIN S69311004942 HCA265 Echo Exmark"Navigator Mower 35204014 Hedge trimmer SIN 569311003610 HCA265 Echo Exmark 21 745677 6 HP kaw Hedge trimmer SIN 569311004779 HCA265 Echo Exmark 21"Commercial-Model#F3180V F818OVD23488 Hedge trimmer SIN 369311005058 HCA265 Echo Exmark 21"Commercial-Model#FS180V FS180VD21699 Hedge trimmer SIN S69311005254 HCA265 Echo Exmark 21"mower with new engine 446008 Hedge trimmer SIN S69311005115 HCA265 Echo Ex-Mark 21" MOWERS Fd180 C20683 Hedge trimmer SIN S69311005122 HCA265 Echo Exmark 36'-Model#M15KA362 651011 Hedge trimmer SIN 569311005232 HCA265 Echo Exmark 36"Model M15KA362 655254 Hed e trimmer SIN S69311005292 HCA265 Echo Exmark 36"Mower 638668 hedge trimmer SIN S64811005085 Echo Exmark 36"Mower 392595 hedge trimmer SIN 569311004400 Echo Exmark 36"Walk behind 262382 hedge trimmer SIN$69311003529 Echo Exmark 36"Walk behind 245497 Hedge trimmer 58$854 Exmark 36"Walk behind658966 Hedge trimmer 58$901 Exmark 36"Walk behind 411499 Hedge trimmer 588853 Exmark 52"Lazer Rider 290108 Hed e trimmer 588867 Exmark 56"Lazer-Model#LHP23KA565 617327 Hedge trimmer 588$97 EXTENDED POLE CHAIN SAW PPT 261 6006162 Hedge Trimmer SIN1005485 EXTENDED POLE CHAIN SAW PPT 261 6006294 Hedge trimmer SIN1005490 EXTENDED POLE HEDGE TRIMMER HCA 261 6006221 Hedge trimmer SIN1005488 EXTENDED POLE HEDGE TRIMMER HCA 261 6005162 Hedge trimmer S/N1005481 Extension Hedger HL100A HL 100A Hed e Trimmer SIN 11003249 Front Weight Kit 103-5629 Exmark Hedge Trimmer SIN 1005229 Hand held blower 145MP SIN 1025958 Echo 25.4co Hedge Trimmer SIN 1005236 Has vama glower 3000793 Hedge Trimmer SIN 1004793 Has vama blower 3003318 Hedge trimmer SIN 1004793 Has vama blower 3002024 HEDGE TRIMMER HC-233 ECHO Has vama blower 3003850 HEDGE TRIMMER HC-233 ECHO Has vama blower PaLAI, 551139 HEDGE TRIMMER 5413 TMC ECHO Has vama blower black 551139 HEDGE TRIMMER 6001968 ECHO Havama blower(green) 3002024 HEDGE TRIMMER HS7233-060026 ECHO Has vama b{ower reenlblack 3004020 HEDGE TRIMMER HC-233 ECHO Has vama blower white 3003318 HEDGE TRIMMER HC-233 ECHO Hedge Shear SIN 06008550 Echo HEDGE TRIMMER SB1047-02002301 ECHO Hedge Shear SIN 06008216 Echo Hedge trimmer S/N1005347 Echo Hedge Shear SIN 06008192 Echo Hedge trimmer SIN 1001166 Echo Hed a Shear S/N 06008/97 Echo Hedge trimmer SIN 11005455 Echo Hedge Shear 39, SIN 06005641 Echo Hedge Trimmer SIN 31009362 HEDGE SHEARS HC 233 6005127 Hedge Trimmer-Carb 2 SIN 6010192 Hed a trimmer-Echo 6004017 Hus uvama Blower 20001849 2004 Hed a trimmer-Echo 6006213 Hus uvarna Blower 200438000795 2005 Hedge Trimmer-Echo-HG-233 6006714Husquyarna Blower 200438000799 2005 Hedge Trimmer-Echo-HG 233 6005552 Flusquvarna Blower 10004772 2004 Hedge trimmer-Echo black 6002168 Hus uvama Blower 551139 2003 Had e trimmer-Echo black 6002168 Hus uvama Blower 1000786 2003 Hed a trimmer-Echo Oran a 6001352 Hus uvama Blower 1000237 2003 Hedge trimmer-Echo white 6008220 Hu uvarna Blower 173167 2003 Hedge trimmer-,Echo(yellow) 6006220 Hus uvarna Blower 1163 2002 Hedge trimmer Lblack&white 06008-7 Hus uvama Slower 1313 2001 Hedge trimmer reeniblack 6008960 Hus uvama Blower 1000027 2003 Hedge Trimmer 30"single sided51N 1010440 Echo 21.2cc Hus uvarna Blower 7003839 2003 Hedge Trimmer Articulated shaft SIN 1004786 Echo 25.4cc Hus uvarna Blower 1569 2003 Hed etrim€n 30"FWRAP SIN 584340 Hu uvarna Blower 1000694 2003 Hed etrimm 30"FW33AP SIN 584337 Hus uvarna BEower 5001171 2002 Hicks fauns supply s ra er 5330c-x) 00200-10004 Hus vama-.Blower(orange)3003215 Homs lite pump 14540726 Husqvarna Blower 3003317 Honda"Commercial 21"mower MZAN-6216399 Hus varna Blower black 2045701 Honda"Flail reel Mower GCO2-7030978 HUSQVARNA 3458E 2003221/2003220 honda 33,0 powerwash machine 107675 HUSQVARNA 1458E 200321912003223 Honda 21 Commercial mower M7AN 6165860 HUSQVARNA 14513F 2003224/2003217 Honda 21 Commercial mower MZAN-6206585 HUSQVARNA 15OBF 71003042 Honda 21 Commercial mower MZAN-6206588 HUSQVARNA 15OBF 71003043 Honda 21"HRC 216 1029172 HUSQVARNA 15OBF 71003044 Honda 21"HRC 216 6165272 Hus varna 36oc Chain Saw Serial#20054500317 Honda 21"HRC 216 6193145 Jackson Wheel barrel blue Honda 21"HRC 216 5193150 Jacobsen LF-4677-7 gang Model-ser679164=0171 Kubota Turbo Honda 21"HRC 216 6183869 Jacobsen Tri Kin 1900D 84 SIN D6623C4280 Model 870433 Kubota diesel Honda 27"HRC 216 6165055 John Deere Aerator 1500 SIN M015OOX025435 A20857 Honda 2111 HRC 216 6166763 John Deere Gator turf SIN 419356 Honda 21"HRC 216 6191587 John Deere Gator turf SIN 019342 Honda 21"HRG 216 6191174 John Deere Gator turf SIN 4'19344 Honda 21"HRC 216 6191301 John Deere Tractor SIN LV52105123602 A20816 Honda 21"HRC 216 . 6188083 John Deere trailer SIN TCO22BX014203 Honda 21"HRC 216 6146288 Kaw Wfiarhead SIN 286340 Honda 21"HRC 216 6191208 Kaw Wf€'arhead SIN 288341 Honda 21"HRC 216 1008378 Kawasaki 21"6.5hp 523202 2005 Honda 21"HRC 216 6215824 Kawasaki 21"6.6h2 523206 2005 Honda 23"HRC 216 6215827 Kawasaki fe120 Pomp 4.0 Honda 2#"HRC 216 6216333 Kawasaki l€B123A TH023DAL24 Honda 21"HRC 216 6202346 Kit Drive 60" 109.1167 Exmark Honda Vacuum 80805436 Kit Drive 60" 109-1167 109-1167 Exmark Hus uvarna backpack blower-145BF 3003304 Large Hedge trimmer 274102356 Hus uvama backpack blower-145BF 30OI331 Lar a Hedge trimmer 274102361 Hus uvama backpack blower-145BF 3003305 Larger fert.Spreader red Husauvama backpack blower-145BF 3002725 LASER 4677501 LPH4821KA SHINDAIWA Hus uvama Blower 10004766 LASER 485427 SHINDAIWA Hus uvama Blower 453003302 LASER 254839 SHINDAIWA Husuvarna Blower 1453003200 LASER j846G4551CMTC52,A SHINDAIWA i HkAsquvarna Bower 453003322 LASER 5535951 L227LKA724 SHINDAIWA Hus uvarna Blower 45300/3206 LASER 473MILPH5223KA SHINDAIWA LASER 4801401LPH522KA Power Trim Edger 308 60014107429 2003 LASER 697975 Power Trim E der 306 887856 2006 LASER 699597 POWER WASH EZ4035 HONDA Later 50"23HP Kaw SIN 726393 Exmark Pressure Washer-Model 10220432 Lazer 69"29HP Kaw S1N 745059 Exmark PUMP, 1 D3-2675 EXM Lei Broadcaster new 4800669 RECIPRECATOR 6725N2 6Z25N2 Lesco"Ride on sp ra er&Spreader 1008900 RED MAX HEDGE TRIMME 620652 lesco sprayer kawasa1607962 RED MAX HEDGE TRIMME 6Z25N20 Line Trimmer 1003229 Echo 25 RED MAX HEDGE TRIMME 41225893 Line Trimmer 25.40C SIN 1003118 Echo RED MAX HEDGE TRIM ME 41225483 Line Trimmer 25.460 51N 1003261 Echo RED MAX HEDGE TFUMME 41225683 long hedge trimmer StihE 272879881 RED MAX HEDGE TRIMM41225455 Ion hed e trimmer Stih€ 272879981 RED MAX HEDGE TRIMM 41225467 long hedge trimmer Stih€ 274102350 RED MAX HEDGE TRIMM 41225467 Low Noise Blower SIN P08211002855 Echo RED MAX HEDGE TRIMMER Law Noise Blower SIN P08211003319 Echo Rotor tiller-Honda 5 HP 1009422 Low noise blower SIN P08211003392 Echo SLAG"Tiger Cub" 7890232 Low noise blower SIN P08211003529 Echo Schaben S ra_Ler 45690z Low noise blower SIN P08211003538 Echo SERIAL# 6019465 Loos noise blower SIN P08211003541 Echo Shindawa had a tri€ mer bE 27423 Maka-Honda 21'mower 102157 Shindawa trimmer 5280 Maka-Honda 21`mower 1014168 Shindawa weed eater blue 2030008 Metro 36"W/Pist Gr SIN708499 Shred Vac-Echo 6003971 MODEL SRM 261S SKAGG TIGER CUB SMTC 48A 8400476 Mower 21" 6296583 Small Chain saw-Echo 2037266 Oran2e aireator 53058177 Small Pert.Spreader red Overseeder-Model#0S 1848 461801 Small water tank Pale pounder Solid Shaft trimmer SIN 11001279 Echo POWER TRIM MODEL 308-H B79589 Solid Shaft Trimmer SIN 11001668 Echo POWER TRIM MODEL 308-H B43973 Solid Shaft Trimmer SIN 11001583 Echo POWER TRIM MODEL 308-H B66969 Solid Shaft Trimmer SIN 11001667 Echo POWER TRIM MODEL 308-H 683579 So€8d Shaft Trimmer SIN11001285 Echo POWER TRIM MODEL 308-H T261 b Solid Shaft Trimmer SIN11001342 Echo POWER TRIM MODEL 308-H 6093807 Solo back pack sprayer POWER TRIM MODEL 308-H 6103808 Solo backpack POWER TRIM MOREL 308-H 6114260 SRM 2615 6015214 Power Trim"Edger" B83926 SRM 2615 6015020 Power grim"Edgee 878737 SRM 2615 6015183 Power Trim"Edgee' B57935 SRM261S-Trimmer Power Trim"Edger' B78716 SRM261S-Trimmer Power Trim"Edger" 878717 SRM261S-Trimmer Power trim ed er B88176 SRM261 S-Trimmer Power trim Edger B87852 Starter 21163-7010 KAW Power trim Ed er BA7906 Stick Edger 6002219 Powertrim Edger 887644 stick ed-ger SIN 1001340 Power trim edger 686140 Stick Ed er Power trim edger extra 886138 Stick Edger Power Trim Edger 208 208 H Stick edger-Echo PF-261 6002515 Power Trim Ed er 208 G1003391665 Stick E&r.FC100 FC100 Power Trim Edger 208 G1003391767 Stick Edger FC100 FC100 Paver Trim Ed -Or,308 308-8 STIHt MODEL SR4202 267622355 STIHL MODEL SR420Z 287622333 WEED EATER 6001916 ECHO STIHL MODEL SR420Z 267622291 WEED EATER SRM2615-06010276 ECHO Stihl blower 271665391 WEED EATER HRM2615 ECHO SUM blower 271665393 WEED EATER 6012023 ECHO Stihl chainsaw ms250 WEED EATER 3044853 n Timmer25.1cc SHINDAWA StriSIN 565911003451 Echo WEED EATER 3084060 SHINDAIWA Strin Timmer25.1cc SINS65911003461 Echo WEED EATER SRM2615-06014249 ECHO StringTimmer25.icc SJN565911Q03461 Echo Weedeater-Echo 6009591 Strinq Timmer 25-1 cc SIN 565911003473 Echo Weed eater-Echo 6014956 String Timmer 25.1cc SIN 565911003513 Echo Weed eater-Echa 6011323 String Timmer 25.1 cc SIN 565911003518 Echo Weed eater-Echo 6015382 String Trimer SIN 6013309 Shindahva Weed eater-Echo black 6011323 String trimmer 25.4 cc S/N 565911003158 Echo Weed eater-Echo black 6011323 Tension Trimmer-Echo 6006808 Weed eater-Echo(gree n 6014356 Tension Trimmer-Echo 6006392 Weed eater-Echo(yellow) 6009427 Thatch attacher"Old mUow dethuthe€" 94100607 Weed eater black&white 6028448 Trimmer 26cc CA APRV SJN 1001718 Weed eater gran e6028575 Trimmer 26ce CA APRV SIN 1001736 weed eater Shindowa 5058847 Trimmer 5RM261S 5RM261S Weed water-Echa(green) 6014958 Trimmer 5RM261 S 5RM261 S Weedeater-echo 6008312 Trimmer Solid Shaft SJN1001411 Weedeater-Echo b{ue&g No number Trimer Soid Shaft SIN10Q1411 Weedeater-Echo Blue 6028575 Trimmer Solid Shaft S/N1 QO1395 Weedeater-Echo(Orange) 6008348 Trimmer Solid Shaft SIN 1002028 Echo Weedeater-Shindowa Red 5058848 Trimmer Solid Shaft SIN 1002068 Echo I Weedeater-Shindowa Red 5058850 Tru cut rear mower 825330 Weight Kit 103-5633 Exmark Turf Gator WOOTURP018472 Wei ht Kit 103-5633- Exmark Turf Gator weed eater 5028448 Weight Kit 143.5633 103-5533 Exmark Weed eater 566311001718 Weed eater 566311001287 Weed eater SIN 1001534 Weed Eater 6009462 Weed Eater 6009440 Weed Eater 6006275 Weed Eater 6009976 Weed Eater 6047725 Weed Eater 6013347 Weed Eater 6012368 Weed Eater 6010251 Weed Eater 6004097 Weed Eater 6002118 Weed Eater 6002142 Weed Eater 6002156 Weed Eater 6002209 Weed Eater 6001791 Weed Eater 6002116 Weed Eater 6002142 Weed Eater 6007389 N F- Z W 2 V Q H I- Q From: "Jill Thomas" j Date: Mon, 1 Jun 2009 15:42:40 -0700 To: Bob Shu man<bob@merchantslandscape,com>; Craig Johnson<craig@evergreenlc,com>; Ed Stewart<Ed@Estewartandassociates.corn>; Gary Plum ley-gplumley@spectrumcarelandscape.coin>; <jsoto@sotocorrmpany.com>; John Zermeno<campesinoland cr verizon.net>; Mark Garritson<Mark@evergreenlc.com>; Rob Archer<robarcher@cpscv.com>; Socorro E Gonzalez<soc o rro@danap acifi cl ands cape.corn>; Walter Sato<W'Ysato cr aol.com> Subject: Clarification on Attachment 2, Bid Worksheets SJC HI All: 3 A question came up regarding the inclusion of pricing of certain spec items required in the rfp, but not specifically listed out in the Bid Worksheets (specifically related to sports field areas). While not broken out in the bid sheets, we expect that line item costs for the following be included under the headings shown as appropriate: Parks Bid Worksheet Line#1,#6,#16,#21, #22 --Sodding (25,000 sq. ft.total)—this should included in the"Overseed" Column I Line#1,#6,#16, #21, #22—Seeding of fields—this should be included in the"Overseed"Column Line#1,#6,#16, #21,#22 --Top Dressing/Rut filling—this should be included in the"Overseed" Column Line#1,#6,#16,421, #22--Verticutting—this should be included in the"Thatching„Column jif you have any questions, please call me directly. Thanks, Jill I t Jill Thomas Senior f'rrhlk Works Dcpcu•10707-1 j 01.1.of Sart Jxarr CttlafsCrxrlrCr 3-1400 Tlav o zfdelowu S'uJr Jlrnu C'crpf.rtrrtua. ('A 92675 '>. Il1i)S7Ic�Sf[!.'SfIiII lI<lI1CL1 ISII"k1nC},CSf c�' i 13I i. 1 BID WORKSHEET-PARKS PARKS - MONTHLY COSTS qj C C C ac an ^o+ TOTAL MONTHLY Nantn/Location @ L r m N n = COST 1.Acta Canyon Park $ 630.00 $ 65-01$ 240.00 $ 65.00 $ 25-10-01s 15.00 $ 35.00 $15.00 $ 25.00 $ 20.00 $15.00 $ 5.00 $ 5.00 $ 1.160.00 2.Arne Park $ 40.00 $ 5.00 $ 5.00 $ 2.00 $ 10.00 1$ Z.00 $ 200 $ S-01) $ 2.00 $ 73.00 3.AToya Park $ 145.00 $ 15.00 $ 55.00 $ 10.00 $ S-001s 5.00 $ 20.(-)o " $ 500 - $10.00 $ 5.00 $ 275.00 4.Bonita Park $ 257.00 $ 15.00 $ 67.€10 $ 10.00 $ 5.00 $ 5.00 $ 2000 $ 3.00 $ 3.00 $ 3.00 $ x65.(10 S.Cook Park-Del Campo $ 116.00 $ 15.00 $ 42.00 $ 10.00 $ 5.00 $ 3.00 $ 10.00 % $ 2.00 $ i.dd $ 200 $ 3.Od S 210.00 6.Cook Park-Cordova $ 304.00 $ 33.00 $ 113.00,$ 33.00 $ 5.00 $ 5.00 $ 20.00 $ 5.00 $ 5.00 il $10,00 $ 5.00 $ 553.00 7.Cook Park-Lallovia $ 527.00 $ 65.00 $ 245.001$ 30.00 $ 15.00 $ 25.00 $ 5000 .'s:: $ 15.00 $ 5.00 $ S.Od $ 5.00 $ 867.00 8.Del vista Park $ 50.00 $ 10.00 $ 22.00 $ 10.01E $ 3.00 $ 2.00 $ 5.00 $ 3.00 $ 4.00 $ 5.00 $ 3.00 $ 145.009.Deswnso Park $ 10.00 $ 42M $ 10.06 $ 5.00 $ 5.00 $ 1000 -.'( $ 300 $ 5.00 $ 200 $ 3.00 $ 216.00 10.El Camino Real Park $ 62&00 $ 65.00 $ 240.00 $ 65.00 $ 25.00 $ 25.00 $ 35.Oo $15.00 $ I5.00 j $10.00 $ 10.00 $ 1,135.00 11.Pour dales Park $ 294.00 S 20.00 $ 20.00 $ x5.00 $ S.00 $ 5.(0 $ 10.00 $1.5.00 $ 20.00 $ 10.00 $20.00 $ 5.001$ 3.00 $ 442.00 12.HISM is Town Center JKTC)Park $ 255.00 $ 25.00 $ 95X0 $ x5.00 $ 5X0 $ 5.00 $ 10.00 $ 5.00 $ 15.00 $ 1000 $ s.001$ 5.00 $ 460.00 23.lunipero Serra Park $ 446.00 $ 50-M $ 175.00 $ so 00 $ 5.00 $ 10.00 $ 15.011 $ 5.00 $ 25.00 $ 10.00 $15X0 $ 5.00 $ 5.00 S 816.00 - 14.La Ronda Park $ 30.00 $ 5.00 $ 11.00 $ 5.00 $ 1.00 $ 1.IXF $ S.Od $ 1.001$ 5.00 $ 1.00 $ 5.00 $ 5.Oo $ 2.00 $ 77.00 15.Lucarsa(Good Neighbors Park) $ 80.00 S 10.00 1$ 23.00 $ 10.00 $ 1.00 $ 1.fl4 $ 1.00 $ 1.001$ 3.00 $ 300 ;. ",' $ 2.00 $ 2.00 $ 137.00 16.Marco Forster Sports Fields $ 466.00 $ 30.00 $ 75.00 $ 50.00 $ 5.00 $ 5.00 Is 1500 $ 25 3.00 $ 5A0 17.veterans Park $ 35.00 $ 5.00 $ 15.00 $ 4.00 $ 1.00V$ 2.00 $ 1.00 $ 1,001$ 1.00 $ $cad _ ,t' $ 1110 :; $ 70.€10 18.Mission Belt Park $ 233.00 $ 25.00 $ 80.00 $ 25.00 $ 4.00 $ 20.00 $ 5.00 $ 10.00 $ x.€10 $ 5.00 $ 2.00 $ 5.00 $ 408.00 19.Rio Oso Park $ 75.00 $ 10.00 $ 17.00 $ 10.00 $ 2.00 $ 5X0 $ 2.00 $ 7.00 S 2.00 $ 5.00 $ 3.00 $ 100.00 zo.San loan Creek Neighborhood Park $ 1x1.00 $ 10.011 $ 4200 $ 10.00 $ 5.00 $ 5.00 $ 1.00 $ 5.00 $ 2.00 $ 5.00 $ 3.00 $ 3.00 $ 217.00 21.Santuan Capistrano Sports Park $2,750.00 $ 310.00 $ 1,000.00 $260.00 $ 75.00 S 285.00 $60.00 $ 300.0D $ 27000 ; ... $6400 "� $ 5,450.00 22.Stone Field $ 110.0(1 $ 10.00 $ 40.00 $ 10.00 $ $.00 $ 15.00 $ 5.00 $ is.00 $ 500 ": $ 900 $ 244.00 23.Cape lardin Fark $ 25.00 $ 20.00 $ 5.00 >. $ 500 ':' ., $ 5-OD 7 $ 60.00 - 24.Los Rios Park - $ 244.00 $ 160.00 $ 80.00 $50.00 $ 0 $ 15.00 $80.00 $1540 $ 664.00 TOTAL PARKS $ 14,830.00 x12 TOTALYF_ARLYPARKS COST $ 177,960.00 X3 THREE YEAR TOTAL PARKS COST $ 533,880 o Denotes Not Applicable (Insert in Bid Proposal) - �r f BID WORKSHEET-MEDIANS/PARKWAYS MfDfANS/PRR[(WAYS :: MONTHLYCOSTS d N '(0 W c m � C _ _ m TOTAL MONTHLY Name/Location QQ F tW cn v in d 1COST 1.Del Obispo St./Biuet€n $ 22.00 $ 1,00 $ 4.00 X $ 2.06 $ 12.00 $ 31.00 Z.Camino Del Avian JR ef Obispo St. $ 55.00 $ 5.00 $ 21.Ofl $10.00 $ 4000 $ 131.00 3.De[Obispo St.l Calla Aspera $ 20.00 $12.00 $ 10.00 $15.00 $ 20.00 $ 77.00 4.Aguawe Rd./V!a Esstelita $ 45.00 $ 6.00 $ 25.00 $30.00 $ 35.00 $ 141.00 5.Del Obispo 5t./Paseo Terraza $ 35.00 $ 4.00 $ 8.00 $ 4.00 $ 35.00 $ 86.110 6.Del Obispo 5t./Camino Capistrano 40.04 $21.00 $ 30.00 $ 191.00 7.Dal Obispo St West Center Median $ 65.00 $22.00 $ 25.00 $22.00 $ 15.00 $ 149.00 ti.Camino Capistrano/San Juan Creek Rd. $ 45.00 $13.00 $ 45.00 $20.00 $ 25.00 $ 14800 9:San Juan Creed Rd./Celle Santo Domingo S 15.D0 $15.00 $ 10.00 $ 5.00 $ 5.00 $ 50.00 10,Ortega Hwy/Via Cristal $ 55.00 $ 5.00 $ 10.00 $ SAO $ 10.00 $ 2.00 $ 14.00 $ 4.00 $ 3.00 $ 3.00 $ 111.00 11,Calle Arroyo/Via Estenaga $ 55.00 $10.00 $ 15.00 $10.00 $ 24.00 `: $ 114,00 12-Ortega Hwy/Avenida Sega $ 40.00 $ 10.00 l$ 10.00 $ 5.00 $ 4.00 $ 5.00 $ 5.00 $ 5.00 $ 4.00 $ 5.00 $ 93.00 13.Camino Capistrano/Avenida Padre " $ 2500 $ 5.00 $ 20.00 $ 9.00 $ 9.00 $ 68.00 14.Camina eapistrano south Censer Median $ 55.00 $12.00 $ 25.00 $12.00 $ 19.OD $ 123.00 15.Del Obispo St.East Center Medan $ 1.00 $ 1.00 $ 1.00 $ 1.00 Is 1.00 $ 5.00 16.CaOe Rolando $ 45.00 $ 7.00 $ 20.00 $ZOAO Is 20.00 $ 102.00 17.Ortega Property Parkways $227.00 $ 35.001$ 65.00 $ 35.00 $ 15.00 $10.00 $ 25.00 $15.00 ' $ 427.00 18.Cam.Las Rambles Desiiting Basins and Fitness Tra[ls $ 75.00 $10.00 $ 15.00 $13.00 $ 35.00 $ 148.00 29.Camino Las Ramb[as I iCnkerry lane $ 119.00 $15.40 $ 45.00 $5fl_00 $ 60.00 $ 289.00 20.Allpaz St./Det Obispo 5t. $ 60.00 $ 5.00 $ 20.00 $ 5.00 $ 23.00 $ 113.00 21.Ortega Hwy/Sundance Dr. $ 4.00 $ 2.00 $ 14.00 $20.40 $ 5.00 $ 10.00 $ 45.00 22.Rancho Viejo Rd. $100.00 $ 35.00 $ 65.00 $ 25.00 $ 105.00 $13.00 $ 105.00 $30.00 $30.00 $ 25.00 $ 533.00 23.Camino La Banda $ 25.00 $ 6.00 $ 11.00 ;; $ 5.00 $ 5.00 $4.W $ 56.00 24.Rancho Viejo Rd./Endevca Center Medians $ 45.00 $ 4.00 $ 20.00 $10.00 $ 25.00 $ 104.00 25.Calle Delgado $ 16.00 $ 6.00 $ 3.00 $ zs.aq 26.Dei Obispo St./Camino Def Avion $ 20.00 $ 5.00 $ 10.00 $ 5.00 $ 10.00 $ 50.00 27.De!Obispo St./Farmer's Market $ 35.00 $ 4.00 $ 15.00 $10.00 $ 25.00 $ 79.00 28.Camino capistrano I Costco Center Median $ 45.00 $20.00 .$ 21.00 $ 5.00 $ 25X0 $ 106.00 29.Paseo Adelanto/Del Obispo St. $ 80.00 $ 10.0o $ 10.00 $ 5.00 § 15.00 $10.00 $ ZO.OD $ 5.00 $ 13.(30 $ 108.00 30.Mission Hills Dr.Center Median $220,00 $ 25.00 $ 100.001$ 20,00 $ 15.(30 $15.00 $ 2500 $14.00 $ 434.00 PAGE 1 OF 2 BID WORKSHEET-MEDIANS/PARKWAYS MEL3IAN5jJ?AIJtWAYS MONTHLY COSTS m c � v i6 W p OL l3 U S. e O m 1 m 9 TOTAL 7� L 5 .i_" L m W A .Y1 NamejLocation O} d -E 0 MOS LY TS 31,Pageo Adelanto $229.44 $ 25.00 $ 36.90 $ 10.40 $ 15.09 $14.90 1$25.00 $ 10.90 $14).00 $ 7.5.00 $ 370.09 32.Las Rias Street $ 39.00 $ S. $12.04 $ 5.04 Is 5.40 $ 57.00 33.Valle Road Sound waif $ 35 44 $10.411 $15.00 ` $ 5.04 $ 7.90 $ 72.46 34.Kinoshita well Site $ 25.06 $10.00 $1S.4fl $29.00 $ 12 04 $ 72.00 35.weather Station j Kinoshita Farm Site $ 49.04 $ 5.001$ 10.00 .$ SAM $ 2.00 $ 1.49 $20.00 $ 1.06 $ $4.00 36.Ortega Hwy Downtown Tree Wells $ 149.fl4 $10.00 $19.90 $ 164.130 37.Oretga Hwy/Walnut Grove Slope $ 25.00 $10.00 $13.00 $ 5.00 $ 15.00 $ 68.00 U.San Juan Creek Median $ 40.00 $23.00 $15.00 $ 5.00 $ 31.00 $ 114.00 39.Las Rios Entry $ 34.04 $ 4.44 $ 3.00 $ 3.00 $ 19.00 $ 50.06 40.Rancho Vie n Road/Via Escolar $ 206.00 $ 25.06 $65.40 $61.00 $ 110.44 $ 467.04 41.Orte a ii Slope $ 65-00 $ 15.00 $S5.00 $29.94 $ 2190 $ 176.99 42.Camino Las Ramblas Equestrian Staging $ 42.00 $ 3.00 $20.04 43.Rancho Viejo Road Center Medians $ 70.00 $ 10.00 $35.00 $10.09 $ 11.99 $ 136.90 44.La Ariarroyo Ave.j a Road $ 65.00 $10.00 $33.00 $15.00 $ 15.00 $ 138.00 45.Calllee AArra o j Via Estena a $ 25.00 $ 3.00 $10.00 $ 6.00 $ 5.09 $ 49.00 46.grtega Hwyj windsong Drive $ 10.00 $ 3.40 $15.00 $ 2.09 $ 2.00 $ 32.00 47.Calle Arroyo/Sundance Dr. $ 75.00 Is 5.00 $ S.Go $ S.00 $ 5.00 $ 5.00 $20.00 $ 5.00 $ 3.00 $ 10.00 $ 138.00 48.Del Obispo Flood Control Channel $ 25.00 $ 4.00 $10.00 = $ 3.00 $ 5.00 $ 47.90 49.Carcina Capistrano j Oso Road $ 20.00 $ 20.00 $20.00 $ 20.00 $ 80.00 59.Mission Hills Drive $ 25.00 $ 20.00 $ 15.40 $ 60.00 51.Pasco Establo $ 20.01) $ 20.00 $ 19.00 $ 59.00 52.San Juan Creek Road $ 10.00 $. 3.09 $ 2.99 $ 3.96 $ 20.00 $ 10.00 $l0 90 $ S.4a $ .601$ 10.09 $ 78.00 53.Camino Del Avlon $ 50.001$ 10.00 $ 19.90 $ 79.00 TOTAL MONTHLY MEDIANS COST $ 6,770.00 X12 TOTAL YEARLY MEDIANS COST $ 81,240.00 x3 THREE YEAR TOTAL MEDIANS COST $243,720 00 PAGE 2 OF 2 Denotes Not Applicable Insert in old Pro osaJ BID WORKSHEET-FACILITIES C.tTY;;fAtiLtTIES MONTHLY COSTS } ai N c G N SJ W ;E cz � Name/Lorafion ° i �' m w TOTAL MONTHLY O 3 r- ut x CAST 1.San Juan Capistrano City Hart $225..00 $ 15.00 $ is-00 $ 15.00 S 25.00 $15.00 $ 110.00 $ 145.00 $zs.o0 $30.00 $ 10.00 $ 630.00 2,San Juan Capistrano Commuri Center/Gym $275.00 S 1540 $ 15.00 $ 15.00 $ 15.00 $20.00 $ 30.00 $ 40.00 $20.00 $25.00 $ 25 p0 .;; $ 485.00 3.SIC Public Library,La Sala Auditorium $150.00 $ 15.00 $ 15.00 $ 15.00 $ 30.00 $25.00 $ 55.00 $ 115.00 $25.00 $2040 $ 1500 ,; $ 480.00 4.OW Fire Station Complex,tzcpuague Building $ 40.00 $ 10.00 $ 10.00 $ 5.00 $ 3.00 $ 3.00 $ 15.00 j$ 25.00 $20.00 $12.00 $ 25,00 $ 248.00 S.Oil fire 5tatlon Com lex,Nydegger Building $ 40.00 $ 10.00 $ 10.00 $ 540 $ 5.00 $ 5.00 $ 10.00 $ 15.00 $25.00 $15.00 $ 15.w ;'; $ 145.00 6.Cod fire Station Complex,T.J.Meadows Bldg. $ 30.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 15.00 $16.00 $10.0D $ 5,00 $ 100.00 7.Muftlmoslal Parking Lot $ 5.00 $ 3.00 $ 15.00 $ 5.00 $ 25.00 $10.00 $ 15.00 $ 30.00 $15.00 $20.00 $ 20-W ?! $ 153.00 B.Texaco Parking Lot 90.00 $204!1 $ 15.00 $ 15.00 .`� $10.00 $ 500 `. S 15SMO 4.Love Mitchell Parking Lot $ 35.00 $ 5.00 $ $.00 $ 2500 $ 5.00 $ 5 DO $ 80.00 10.Para Adobe/Harrison House :- $ 25.00 $10.00 $ 10.(10 $ 1040 i`." $10.00 $ 5 pp $ 70.00 fi.Sias liar Adobe _:�; $ 25.00 $10.00 $ 10.00 $ 10 00 $ 3.00 $ 2.00 50.00 12.Mission Hills Pump Station $ 25.00 $ S.pO $ 5.00 $ 5.00 S 5.00 $ 500 S 50.00 J,3,Railroad Platform $ 60.00 $15.00 $ 15.00 $ 20.00 ':�. $15.00 $ 20.00 $ 145.00 14.Swanner House $ 25.00 $ 15.00 $ 15.00 S AS.Do $ 15.00 $10.00 $ 15.00 $ 15.00 $ 5.00 $ 5.00 $ 5 OD $ 140.00 15.Head start foci!' $ 20.00 $ 10.00 $ 10,00 $ 5.00 $ 10.00 $ 5.00 $ 10.00 $ $ 5.00 $ 5.00 $ 5 pa $ 90.00 16.Arca Parking Lot ;-'- $ 15.00 $ 5.00 $ 5.00 $ 5.01 .;` $ 5.00 40.00 17.Junipero 5errt Park and Ride $ 3500 $10.00 $ $25.00 $ SAD "`; $ 120.00 TOTAL MONTHLY FACILITIES COST $ 3,101 0p X12 TOTALYEARIY FAaUTIES COST 37,212.00 X3 THREE YEAR TOTAL FAOUTIES COST . $ 111 63600 Dentes Not Applicable (Insert in Bid Proposal) BID WORKSHEET-LANDSCAPE DISTRICTS LANOSCA pIMCTS MOTITHLY COSTS � c tx C 6i O `d C d Z C 6. d \ ii d 0T MONTHLY Name/Location o' ¢ COST 1.Mission Woods(Tr.7673) $ 80.00 $ 10.00 $ 10.00 $ 10.00 $ 25.00 $ 10.00 $ 30.00 $ 20.00 $35.00 1$20.00 $ 1500 $ ;: 255.00 2.Mission Springs(Tr.8485) $ 75.00 $ 10,00 $: 10.00 $ 10.00 $ 20.00 $ 10.00 $ 25.00 $ 20.00 $35.00 $20.00 $ 1500 $ 250.00 3.Sean€ew Estates(Tr.9284) $ 265.00 $85.00 $ 85.0[} $ 1S 00 $15.00 $ 15 i10 $ 480.00 4.Los Corrales(Tr.9373/7654) $200.00 $ 15.00 $ 15.00 $ 10.K[1::40.00 40.00 $ 15.00 $ 85.00 $ 1-1,00 $25.00 $ s.001$ Soo $ S DO $ 435.00 S.Belford Terrace(Tr.9373/7654) $214.00 $ 16.00 $ 39,00 $ 12.00 $ 49.00 $ 10.00 $. 24.00 $ 10.00 $58.00 $SB.00 $ 400 $ 494.00 6.Capistrano Re la(Tr.11094) $ 55.00 $ 27.00 $ 60.00 $ 94 011 $54.(}0 $ 30 00 $ 310.00 TOTAL MONTHLY DISTRICTS COST $ 2,224.00 x12 TOTAL YEARLY DISTRICTS COST $ 26,688.00 x'3 - THREE YEAR TOTAL DISTRICTS COST S 80,06400 Denotes Not Applicable (Insert in Btd nnposal) i 7/21/2009 AGENDA REPORT Glb TO: Joe Tait, Interim City Manage FROM: Nasser Abbaszadeh, Public Works Director SUBJECT: Consideration of Agreement for Landscape Maintenance Services (Merchants Landscape Services, Inc.) and Appropriation of Funds RECOMMENDATION: By motion, 1. Approve the Personal Services Agreement with Merchants Landscape Services, Inc. for performance of Landscape Maintenance Services for a three-year period commencing July 1, 2009 and ending June 30, 2012 in the amount of $969,300.00 ($323,100.00 per year), and, 2. Authorize the City Manager to execute the agreement; and, 3. Appropriate $61,700 from General Fund to Account #01-83722-64113-00000- 000; and, 4. Appropriate $3,212 from Internal Service Fuad Reserves to Account #81-83511- 64113-00000-000; and, 5. Appropriate $593 to Landscape Maintenance District Fund —Account #14-83721- 64113-00000-000, from the Landscape Maintenance District Reserve Fund. Summary and Recommendation: The current landscape maintenance service contract ended on June 30, 2009. Ed Stewart and Associates contract will continue in force through July 31, 2009, when the new contract begins. Based on results of the Request for Proposal sent out in May 2009, staff is recommending City Council approval of a Personal Services Agreement to Merchants Landscape Services, Inc. in the amount of $969,300.00 ($323,100 per year) for landscape maintenance services throughout the City, authorize the City Manager to execute the agreement, and appropriate $61,700 from the General Fund, $3,212 from Internal Service Fund Reserves, and $593 from the Landscape Maintenance District Reserve Fund (see account numbers on Page 5). Selection of this contractor takes into consideration proposed pricing (7.6% or $65,507 over existing contract awarded in Agenda Report Page 2 July 21, 2009 2006), quality of work, company stability and reputation with municipalities as well as the landscape maintenance industry. Background: The City of San Juan Capistrano currently maintains the landscaping of 24 public parks, 53 median and parkways, 17 City-owned buildings, and six (6) landscape maintenance districts. The maintenance of over 100 acres of parks, parkways, facilities, and districts requires an enormous, consistent effort to keep them in good condition. The scope of work includes the mowing, edging, over-seeding, dethatching, aerification, fertilization, sod replacement in turf areas, shrub pruning, ground cover weeding, trimming and fertilization, maintenance of all irrigation systems, truck watering where no irrigation exists, trash pickup, and pet waste dispenser filling for all areas. (Baseball and softball infield maintenance and tree trimming maintenance services are provided for in separate contracts). 1n 2003, the landscape maintenance service contract was awarded to BotoCo, Inc., who resigned from the contract in October 2008, In December 2008, the remaining seven months of the contract was awarded to Ed Stewart and Associates, Inc., at the same price schedule under the BotoCo contract. At that time, City Council directed staff to send out new Request for Proposals for this work at the end of the current contract period. Service Reductions in Specifications While the new specifications include landscape maintenance of two additional parks (Los Rios and Calle Jardin Park), seven parkways and medians (Calle Rolando, Camino Capistrano/Oso Road, Paseo Establo, San Juan Creek Road at eastern terminus, Camino Del Avion, Mission Hills Drive and Calle Delgado), and two more facilities (Head Start and Park & Ride) than the 2006 specifications, it was important for staff to consider the recent downturn in the economy and City finances relative to this contract. To that end, staff has revised the specifications to ensure that the request for proposals reflect the most efficient use of staff/contractor time and reflecting our current needs for each landscaped area. Changes were made to retain the City's desire to have all public landscaping present a positive, aesthetically pleasing image throughout the community. Revisions include reductions in services for fertilization, aerification and dethatching where appropriate, as well as the reduction of pesticide/herbicide applications to an as-needed basis. Staff also updated the specifications to include changes in schedules and processes that would allow for more efficient use of all resources required. Additionally, with the new water conservation requirements, and the City's commitment to reducing water consumption by 30%, staff has already implemented water reduction goals at all of the parks, parkway and medians, facilities and landscape maintenance districts. Agenda Report Page 3 July 21, 2009 Request for Proposal Results On May 19, 2009, the Public Works Department sent out requests for proposals to sixteen (16) landscape maintenance companies. On June 4, 2009, the City received the following seven (7) proposals. The summary of all bidder results are listed below. COMPANY YEAR ONE YEAR TWO YEAR THREE 3-YEAR TOTAL Merchants $ 323,100.00 $ 323,100.00 $ 323,100.00 $ 969,300.00 Cam esino Landscape $ 334,800.82 $ 334,800.82 $ 334,800.82 $ 1,004,402.46 1.E.C, * $ 329,740.80 $ 346,227.84 $ 363,539.24 $ 1,039,507.88 Spectrum Care Landscape $ 348,408.00 $ 348,408.00 $ 348,408.00 $ 1,045,224.00 Nieves $ 510,892.44 $ 510,892.44 $ 510,892.44 $ 1,532,677.32 Soto Com2any $ 748,908.00 $ 771,374.00 $ 794,515.00 $ 2,314,797.00 Ed Stewart&Associates, $ 838,692.00 $ 838,692.00 $ 838,692,00 $ 2,516,076.00 * - This company sent in corrections after RFP closing — Revised submission did not alter staff recommendation and/or lowest bid status. Recommendation Criteria The low, qualified bidder is Merchants Landscape Services, Inc. (MLS). • Merchants Landscape Services, Inc., is a full service landscape maintenance company and has been serving Southern California for the past ten years, seven of which for municipalities. Their headquarters is located in Santa Ana, and has six (6) full service branches. Approximately 95% of their business is with municipalities. They are very familiar with the individual characteristics that distinguish each city they work for and the need to tailor their maintenance services to the needs of each community. Their corporate philosophy is based on service and client retention. • Merchants Landscape Services, Inc. meets the requirements for E-Verification compliance, as required by the Personal Services Agreement. • MLS is one of only two landscape maintenance companies in California that are self-insured for workers compensation insurance, providing them with a very competitive edge. • Staff performed due diligence by contacting the cities of Palm Springs, Irvine, Orange, and Laguna Niguel to discuss the current work product, staffing, responsiveness to issues, management approach, etc. Unannounced park site visits were also made to Orange, Santa Ana, and Irvine parks to allow field staff to evaluate the quality and standard of work in a broad range landscaping environments. Feedback received confirmed MLS runs a professional operation; they have invested heavily in new cutting edge landscaping equipment and equipment, the use of quiet blowers, as well as present a professional image to the community by the use of staff uniforms. They adhere to weekly Agenda Report Page 4 July 21, 2009 maintenance schedules and pride themselves on their responsiveness to city staff requests. • Most of their management staff either have, or are in the process of obtaining, their CLT (Certified Landscape Technician) certification through the CLCA (California Landscape Contractors Association). • With sales of over $15,000,000 per year, they are large enough to qualify for industry discounts and be able to purchase many of the required landscaping materials and equipment in bulk, thereby, passing on discounted pricing for extra work to their contract cities as needed. • MLS anticipates opening a local yard to serve the City of San Juan Capistrano more efficiently. • MLS feels strongly that water conservation best management practices be implemented and sustained in all their cities. They will work diligently with staff to further this goal. Staff recommends award of the three-year City Landscape Maintenance Services to Merchants Landscape Services, Inc. in the amount of $969,300.00 for the three year term. COMM ISS IONIBOARD REVIEW AND RECOMMENDATIONS: NIA FINANCIAL CONSIDERATIONS: The proposed agreement with Merchants Landscape Services, Inc. in the amount of $323,100.00 per year represents a 7.6% increase over the 2006 contract (a 6.5% increase over like areas). The additional parks, parkways, and facilities (as listed on Page 2) amount to $16,788 annually. The current budget for Fiscal Year 2009/2010 was based on pre-existing contract pricing. During budget preparation, staff was in the process of revising specifications, therefore, was not able to provide/include estimates of new areas and reduced scope to include in the current budget. The table below lists out (by area) budget versus actual pricing and changes required to each account. In addition to requested appropriations from General Fund ($61,700), Internal Service Fund ($3,212) and Landscape Maintenance District Reserve Fund ($593), staff will process internal budget transfers to balance out accounts as appropriate. Agenda Report Page 5 July 21, 2009 There is currently approximately $59,000 of surplus in the general fund operating budget. Staff will provide discussion regarding appropriation requests from the General Fund (this would create a deficit of $2,700) as well as the Internal Service Replacement Fund, which is also in a deficit position. The landscape maintenance district funding appropriation request of $593 will not cause the individual landscape district budgets to become unbalanced, as expenses will not exceed assessments. There is sufficient funding in the Landscape Maintenance District Reserve Fund to cover this request. Acct. Area does not include extras 2009/2010 MLS RFP Appropriation I Bud et Required 01-83722-64113 Parks General Fund $101,600 $177,960 $ 76,960 01-83721-64113 Parkway & Medians General Fund $96,500 $ 81,240 $1.5,260 81-83511-64113 Facilities (ISF Fund $34,000 $ 37,212 $ 3,212 Landscape Maintenance Districts 14-83721-64113 (LMD Fund $26,093 $ 26,688 $ 593 'total $257,593 $323,100 $ 65,507 NOTIFICATION: Merchants Landscape Services, Inc. Campesino Landscape International Environmental Corporation Spectrum Care Landscape Nieves Soto Company Ed Stewart & Associates, Inc. Agenda Report Page 6 July 21, 2009 RECOMMENDATION: By motion, 1. Approve the Personal Services Agreement with Merchants Landscape Services, Inc. for performance of Landscape Maintenance Services for a three-year period commencing July 1, 2009 and ending June 30, 2012 in the amount of $969,300.00 ($323,100.00 per year), and, 2. Authorize the City Manager to execute the agreement; and, 3. Appropriate $61,700 from General Fund to Account #01-83722-64113-00000- 000; and, 4. Appropriate $3,212 from Internal Service Fund Reserves to Account #81-83511- 64113-00000-000; and, 5. Appropriate $593 to Landscape Maintenance District Fund —Account #14-83721- 64113-00000-000, from the Landscape Maintenance District Reserve Fund. Respectfully submitted, Prepared by, Nasser Abbaszadeh Jill Thomas Public Works Director Senior Management Analyst Attachment(s): 1. Personal Services Agreement 2. MLS RFP Submittal PERSONAL. SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this day of, 2009, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Merchants Landscape Services, Inc. (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide landscape. maintenance service for the City parks, parkways and medians landscape.maintenance districts and miscellaneous facilities; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1 Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit"A," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on August 3, 2009 and shall terminate, and all services required hereunder shall be completed, no later than July 31, 2012. The Citywill consider granting in its discretion up to three (3) additional one (1) year option renewals based on satisfactory performance of the Contractor. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $969,300 for the initial contract term through July 31, 2012, payable at the rates as set forth in Exhibit "B," attached and incorporated herein by reference. 1 ATTACHMENT 1 3.2 Method of Payment. Subject to Section 3.1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there, and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or 2 unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section S. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law; E-Verify. 9.1. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 9.2. E-verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E-Verify program, Consultant shall enroll in the E-Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E-Verify program can be.found at http://www.uscis.gov, or access the registration page at https://www.vis-dhs.com/employerregistration. Consultant shall certify its registration with E-Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. 3 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Consultant agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys` fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the performance of the Agreement. The only exception to Consultant's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A-Class VH or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. if a Commercial General 4 Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non- owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage Not Applicable 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty(30)days'written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 5 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed"verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Public Works Director To Consultant: Merchants Landscape Services, Inc. 1639 E. Edinger Avenue, Suite C Santa Ana, CA 92705 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). 6 Section 19, Endre Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: Joe Tait, Interim City Manager CONSULTANT By: Mark Brower, President ATTEST: Margaret R. Monahan, City Clerk APPROVED AS TO FORM: Omar Sandoval, City Attorney 7 CITY OF SAN JUAN CAPSTRANO STATE OF CALIFORNIA SPECIFICATIONS AND CONTRACT DOCUMENTS For LANDSCAPE MAINTENANCE In CITY PARKS, CITY PARKWAYS & MEDIANS, CITY FACILITIES, AND LANDSCAPE MAINTENANCE DISTRICTS Prepared by- PUBLIC WORKS DEPARTMENT MAY 2009 EXHIBIT A May 19, 2009 RE: Request for Proposals - City of San Juan Capistrano- Landscape apistrano:Landsca a Maintenance City Parks City Parkways & Medians Cit Facilities and Landscape Maintenance Districts To Whom It May Concern: The City of San Juan Capistrano is circulating the attached Request For Proposals ("RFP") for Landscape Maintenance of the areas listed below for a contract period of three years. City Parks City Parkways and Medians City Facilities Landscape Maintenance Districts A set of specifications and proposal documents have been prepared and are enclosed for your review. Should you wish to submit a proposal for this RFP, your completed package should be submitted by 2:00 .m. Thursday June 4 2009. Please submit to: Jill Thomas, Senior Management Analyst Public Works Department City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 There will be mandato re-bid meeting, on Wednesday, May 27,2009 to be held in the San Juan Capistrano Community Center Conference Room at 9:00 a.m., located at 25925 Camino Del Avion, San Juan Capistrano, CA 92675. The proposal package shall include the following: Reference Page_ # 1, Proposal Instructions 1 2, Proposal 3 3, Statement of Experience 4 4. List of Equipment 5 5. Completed Bid Sheets Attachment 2 6, Personal Services Agreement Sample Attachment 3 7. Area Maps Attachment 4 The successful proposal will be chosen based upon the application of a number of criteria, including but not limited to, general ability to meet all requirements outlined in the specification package, proposal price, qualifications, experience, review of references, equipment available, etc. The formal rules of bidding applicable to Public Works projects (e.g., award to the lowest responsible contractor) are inapplicable to this request for proposals in that landscape maintenance is not a public work under the Public Contracts Code. Accordingly, the City Council reserves full and complete discretion to choose that company which, in its judgment, is best able to provide the services described in the specifications. if you have any questions, please feel free to contact me at 949/4436362. Sincerely, Jill Thomas Senior Management Analyst Attachment 1 — Request for Proposal Attachment 2 — Bid Sheets Attachment 3 — Personal Services Agreement Sample Attachment 4 —Area Maps PROPOSAL INSTRUCTIONS Examination of Specifications and Site of Work The Contractor is required to examine the site of work and all necessary pertinent information very carefully. She/He shall satisfy himself as to the character, quality and quantities of the work to be performed, the materials to be furnished, and the requirements of the Request For Proposal ("REP"). The site conditions might differ from those in the RFP. Therefore, please verify all sites and conditions, and list in your proposal, all variances between conditions indicated in the RFP and actual conditions revealed during examination. Proposals Proposals to receive consideration shall be in accordance with the following instructions: A. Proposals shall be made only upon the forms provided within these specifications; all proposal items shall be properly filled out; proposal prices shall be stated and the signatures of all persons signing shall be in longhand. All pricing is to include and cover all taxes, the performing of all labor requisite or proper and the providing of all necessary machinery, tools, apparatus and other means of maintenance to properly perform the task per the Specifications. B. All prices and notations must be in ink or typewritten. No erasures will be permitted. Mistakes may be crossed out and corrections typed or written in ink adjacent thereto and must be initialed in ink by the person or persons signing the proposal. C. Proposal Worksheets must be filled out in their entirety. Totals from the Bid Worksheets (Att. 2) shall be inserted in the Proposal (pg 3). D. Proposals shall not contain any recapitulation of the work to be done. Alternate proposals will not be considered except as required hereinabove. No oral, telegraphic or telephonic proposals or modifications will be considered. E, The City may require any contractor to furnish a statement of his financial responsibility, technical ability, equipment and references properly and fully filled out. F. Each contractor shall submit a statement of experience and list of equipment. H. Proposals shall be delivered to the Public Works Department on or before the day and hour set for receipt of proposals. Licensing of Contractor Contractor is required to possess a valid C27 State Contractor's License and a current City Business License, prior to commencement of work, or submit such license at the time of commencement of work. E-Verify If Consultant is not already enrolled in the U.S. Department of Homeland Security's E- Verify program, Consultant shall enroll in the E-Verify program within fifteen days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E-Verify program can be found at th9L-//www.uscjs.gov, or access the registration page at Consultant shall certify its registration with E-Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Selection of Successful Proposer The successful proposer shall execute a written Personal Services Agreement in a form substantially the same as set forth in Attachment 3. 2 PROPOSAL FOR THE MAINTENANCE OF LANDSCAPING CITY PARKS MEDIANS PARKWAYS FACILITIES and DISTRICTS FROM: CONTRACTOR The undersigned, as contractor, declares that she/he has carefully examined the location of the proposed work as described, examined the Specifications therefore, read the Proposal Instructions, and is familiar with all proposal requirements, and hereby proposes and agrees, if the proposal is accepted, to complete the said maintenance in accordance with the Contract Documents, for the unit price or lump sum as follows: Year One Year Two Year Three Total City Parks City Medians/Parkways City Facilities City Districts Total TOTAL 3- YEAR CITY LANDSCAPE MAINTENANCE $ Total in Writing Said amount shall include and cover all taxes, the furnishing of.all materials, the perform- ing of all the labor required or proper, and the providing of all necessary machinery, tools, apparatus, and other means of landscaping. This is a valid and binding proposal to do all work herein proposed for the prices set forth above. SIGNATURE OF CONTRACTOR Title Company Date State Contractor's License #: 3 STATEMENT OF EXPERIENCE THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. 1. Proposer's Name Company Name 2. Business Address 3. Business Telephone Number 4. List at least six (6) Contracts of a similar type - either currently held or held within the past 24 months. Contract From to City/Company Supervisor Amount a Signature Company 4 LIST OF EQUIPMENT THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION. 1, Proposer's Name Company Name 2. Business Address 3. Business Telephone Number 4. List equipment owned by the quoting firm that is available for use on this contract. Provide type, make and model year. Use additional sheets if necessary. Signature Company 5 MAINTENANCE OF LANDSCAPING CITY PARKS, PARKWAYS & MEDIANS, FACILITIES, AND MAINTENANCE DISTRICTS GENERAL PROVISIONS Scope of Work The work to be done under this contract consists of the landscape maintenance of various parks, parkways and medians, facilities and landscape maintenance districts within the City of San Juan Capistrano. Standards of Performance All other portions of this contract not withstanding, are agreed that the intent of the Personal Services Agreement is to provide a level of maintenance that will present a pleasing and desirable appearance at all times. Contractor agrees to maintain all designated areas covered by this agreement at such level. Statement of Experience All applicants are required to submit a statement of experience on related projects. This should include availability of experienced labor, available equipment and qualifications for your designated project manager/supervisor. Coordination Meeting Prior to the commencement of landscape maintenance duties per this contract, arrangements will be made for a meeting between the Contractor and the Public Works Director or designee. The purpose of this meeting will be to coordinate the activities of the Contractor within the limits of this contract, review scheduling, discuss maintenance methods and clarify inspection procedures. Contract Termination If at any time, in the opinion of the Public Works Director or designee, Contractor fails to supply suitable equipment, an adequate working force, or material of proper quality, or shall fail in any respect to prosecute any work with the diligence and force specified and intended in and by the terms of the contract, notice thereof in writing shall be served upon him. Should the contractor neglect or refuse to provide means for satisfactory compliance with the contract, as directed by the Public Works Director, within the time specified in such notice, the City in any such case shall have the power to terminate all or any portion of the contract. Extra Work 1. Extra work will not be performed without prior approval by the Public Works Director or designee unless a condition exists wherein it appears there is danger of injury to persons or damage to property. 2. Extra work may be required by the Public Works Director or designee as a result 6 of acts of God, vandalism, theft, civil disturbances or accidents. 3. Extra work may be required by the Public Works Director or designee in order to add new landscaping or to delete or modify existing landscaping. 4. Payment for extra work will be based on actual cost of labor; plus wholesale cost of materials, plus a markup. 5. The Public Works Director or designee is authorized to approve extra work up to 25 percent (25%) of the annual cost of the agreement, or reduce the contract amount by up to 25 percent (25%) of the annual cost of this agreement. Flow and Acceptance of Water Surface or other waters may be encountered at various times. The Contractor, by submitting a proposal, acknowledges that he has investigated the risks arising from surface or other waters and has prepared his proposal accordingly. It shall be the sole responsibility of the Contractor to protect their work from danger due to any waters encountered. Should any damage occur to the work due to surface or other water, the Contractor shall repair such damage at their expense. NPDES Regulations The Contractor shall comply with all City regulations regarding NPDES (National Pollution Discharge Elimination System) Requirements. Contractor shall not discharge any silt, lawn clippings, fertilizers, pesticides or other debris or contaminants into the City storm drains (the term includes sidewalks, curbs, gutters, and street). Contractor will contain any materials that may potentially reach a City storm drain. Protection of Existing Utilities The Contractor must take all due precautionary measures to protect all of the existing utilities. When necessary, the Contractor shall have all utilities located by contacting the responsible agency at least 48 hours prior to commencing any work. The Contractor's attention is directed to the utility notification service provided by Underground Service Alert (USA). USA member utilities will provide the Contractor with the locations of their substructures when given at least 48 hours notice. Such requests should be requested through USA (1-800-422-4133). Protection of Private Property The Contractor must remain within the maintenance areas to the best of his ability. The Contractor must protect all existing private property. Protection of Maintenance Areas Contractor shall protect property and facilities adjacent to the maintenance areas and all property and facilities within the maintenance areas. After completion of project, the maintenance area shall be clean and in a presentable condition. All public or privately owned improvements and facilities shall be restored to their original condition and location. In the event improvements of the facilities are damaged, they shall be replaced with new materials equal or better to the original. 7 Nothing herein shall be construed to entitle the Contractor to the exclusive use of any public street-, way or parking area during performance of the contract work, and Contractor shall conduct his operations so as not to interfere with the authorized work of utility companies or other agencies in such streets, ways or parking areas. Daily_Reportinq Contractor shall make daily contact with the Public Works Director or designee to determine work level and effort, as well as maintenance performance. Contractor shall provide the City with a weekly log sheet showing the names, dates, and hours worked of all employees for the previous week, on the following Monday. City Inspection, Contractor is expected to inspect all locations once each month accompanied by a representative from the City. At that time, inadequacies/areas of improvement will be determined prior to release of payment for that month. If the Contractor fails to provide services, as per specifications noted in the inspection, the City shall have the right to withhold payment or that portion of payment as determined as appropriate by the City to correct the problem. Inclement Weather Contractor shall be responsible for the checking of landscape maintenance areas and for the removal and disposal of broken branches, fallen trees, drainage systems and erosion control. Withholding of f Payment If, in the event that inadequacies/deficiencies are determined by the Contractor and the authorized City representative, the Contractor will have 72 fours from the time such items have been determined to correct as necessary. If Contractor fails to correct within 72 hours, Contractor shall be fined the amount previously determined at the time of the initial inspection. Deductions from the monthly payment due, for work not performed, will be based upon the bid worksheets, which are to be submitted at the time of bid. 8 REPORTS AND SCHEDULES The Contractor, as part of this agreement, will submit reports and schedules as requested. Failure to submit reports and schedules in a timely manner may result in a delay of monthly payments or a Performance Deficiency Deduction (see pages 10-11). Such reports must be detailed and thorough, and may include, but not be limited to, the following: A. Suggestions for improving problem areas. B. Reports of work planned. C. Cost information to perform extra work for upgrading specific areas. D. Weekly Maintenance Schedule(s): 1. Contractor shall provide a weekly maintenance schedule to the City. 2. Notification of change in scheduled work must be received by the City at least 12 hours prior to the scheduled time for the work. E. Monthly Irrigation Management Schedule Form(s)- The following forms are to be filled out by the contractor water management personnel for the previous month and turned in on the first working day of each month; 1. Irrigation Material Purchase Request, if applicable (page 21). 2, Irrigation Management Form (page 22). Note: An "Analysis of Repair Data and Recommendations for Reducing Repair Costs" is to be turned in bi-monthly. F. Pesticide 1 Fertilizer Use Reports, as specified in Detail Specifications, page 24, Item A2d. G. Accident Reports H. Incident Reports 9 PERFORMANCE DEFICIENCY DEDUCTION Notification to: Date: Time: Method: The following performance deficiency has been observed and requires immediate attention to correct. Location: Value of Deduction: $ City representative to check deficient items and comment (if applicable) below. 1. Performance deficiency. Deduction of up to $250 per instance. 2. Failure to comply with minimum City defined manpower requirements. Deduction of$100 per employee per work day. 3. Failure to provide adequate equipment. Deduction of up to $250 per instance per work day. 4. Failure to protect public health and/or correct safety concerns. 5. Failure to comply with water restrictions. 6. Major irrigation deficiencies. 7. Other: Comments: Please initiate the necessary corrective action(s) and notify the Landscape Inspector when complete for re-inspection, Landscape Inspector Public Works Supervisor Public Works Director 1 f} DESCRIPTION OF DEFICIENCIES Refer to the City of San Juan Capistrano General Provisions and Detail Specifications for Landscape Maintenance for specific requirements not contained herein: 1. Performance deficiency. Examples include: failure to comply with conditions, specifications, reports, schedules and/or directives from Landscape Inspectors. Deduction to be based upon costs provided by the Contractor on the Bid Worksheets submitted at the time of bid. 2. Failure to comply with minimum City defined manpower requirements. Deduction of $100 per employee per workday. 3. Failure to provide adequate equipment in compliance with City specifications and/or as requested by the Landscape Inspector. May result in a deduction of up to $250 per instance per workday. 4. Failure to protect public health and/or correct safety concerns. These include, but are not limited to policing City property for hazards, responding to emergencies, providing adequate traffic control measures (per W.A.T.C.N. guidelines), $250 per occurrence. 5. Failure to comply with water restrictions imposed by the Water Authority. Up to $250 deduction per occurrence. Additionally, Contractor shall be responsible for any imposed penalties. 6. Major irrigation deficiencies shall be repaired within 12 hours and are subject to a deduction up to $250 per occurrence. For example, but not limited to: failure to adequately mow, edge, sweep, pick-up trash/debris, tot lots, apply chemicals, prune, etc. 1T 5.3.9 fertilizer, Pesticide and Integrated Pest Management IPM A. Fertilizer Management Check one box only for each question Cily personnel Contractor Both 1. Who applies fertilizers in your jurisdiction? ❑ ❑ ❑ 2. Who determines which type of fertilizer to use? ❑ ❑ ❑ 3. Who determines fertilizer application rates? ❑ ❑ ❑ 4. Who determines the timing of fertilizer applications? ❑ ❑ ❑ 5. Who determines application methods of fertilizers? ❑ ❑ ❑ 6. Who stores the fertilizers? ❑ ❑ ❑ 7.Are slow-release fertilizers utilized within your jurisdiction? Yes ❑ Some ❑ None Mostly slaw release fertilizers are used. 8. Are fertilizer applications based on results from soil analyses? Yes ❑ No ❑ 8(a). If yes, indicate how often. I time per year❑ 2-3 times per year ❑ Other: (specify) 9.Do you.calibrate the spreader used to apply the fertilizer? Yes ❑ No ❑ Contractor calibrates 9(a). If yes, indicate how often. I time per year ❑ 2-3 times per year❑ Other: (specify) At the start of each application process 9(b). How is calibration done? Estimate per square footage ❑ . Setting on bag ❑ Other: (specify) 12 10. Did you or your contractor have any large spills of fertilizers in your jurisdiction in the last year? Yes ❑] No ❑ 10(a). If yes, explain the circumstances and the steps taken to mitigate the situation. (Attach a separate sheet, if necessary, or a copy of the incident report.) 11. How do you typically clean up small spills of fertilizers? Sweep up ❑ _Blow away ❑ Wash away ❑ Other: (specify) 12. Last reporting year, how many acres of land were treated with fertilizers? 13 Please list the types and quantities of fertilizers that were applied in your jurisdiction during the last fiscal year. If both city personnel and contractors apply fertilizers, please provide information for each of thein. Fertilizer Anal is Brand Name Nitrogen Phosphorus Potassium "Total Amount Applied Ex. Super Turf 20 10 1.0 2000 I 14 B. Pesticide Management 1. Do you monitor for any pests? Yes ❑ No ❑ 1(a). if yes, what method do you utilize? Presence/absence ❑ Visual Counts ❑ Symptoms/signs ❑ Other: (specify) I(b). If yes, which pests do you monitor for? (Cheek all that apply.) Vertebrates: Gophers❑ Rabbits❑ Ground squirrels❑ Other: (specify) Insects/Mites: Ants ❑ Aphids ❑ Whiteflies ❑ Spider mites ❑ Psyllids ❑ Other: (specify) Weeds: Grasses ❑ Broadleaf❑ Diseases: Leaf❑ Root ❑ Whole Plant❑ Other: (specify) 2. Do you monitor for biological control activity, e.g. presence of lacewings, holes in aphids? Yes ❑ No ❑ 3. How do you identify pests? (Check all that apply.) Books/magazines ❑ Ag. Commissioner❑ UC Cooperative Extension ❑ Internet ❑ Pest Control Advisor❑ Own .Experience ❑ Other:(specify) Check one box only for each question 4. Who applies the following in your jurisdiction? City Personnel Contractor Both Insecticides/miticides ❑ ❑ ❑ Herbicides ❑ ❑ ❑ Fungicides ❑ ❑ ❑ Molluscides (i.e.snail baits) ❑ ❑ ❑ S. Who determines the type of pesticide to apply? ❑ ❑ ❑ 6. Who conducts periodic inspection and cleaning ❑ ❑ ❑ of pesticide application equipment? 7. Who conducts periodic inspection of pest ❑ E❑ ❑ control crew activities? 15 8. Who stares the following types of pesticides? City Personnel Contractor Both Insecticides/Miticides ❑ ❑ ❑ Herbicides ❑ ❑ ❑ Fungicides ❑ ❑ ❑ Molluscides (i.e. snail baits) ❑ ❑ ❑ *********************FOR CITY PERSONNEL APPLICATORS ONLY******************** Number 9. How many people under your supervision apply or handlepesticides? 10. How many of these have Qualified Applicators Licenses or Certificates from the state? 11. How many have been formally trained in pesticide safety? 12. Do you calibrate the equipment used for the application of pesticides? Yes ❑j No ❑ 12(a). If yes, indicate how often. Each application ❑ ❑>5 times per mo. ❑ Other: (specify) 1.2(b). If yes, indicate how calibration is performed. Test application on small area❑ Estimate coverage ❑ Setting on sprayer/spreader❑ Other: (specify) 13. Do you have written procedures in place to deal with pesticide spills? Yes No El 14. Did you or your contractor have any large spills of pesticides in your jurisdiction in the last year? Yes ❑ No ❑ 16 14(a). If yes, explain the circumstances and the steps taken to mitigate the situation. (Attach a separate sheet, if necessary, or a copy of the incident report.) 15. Mow do you typically clean up small spills of pesticides? Contain/Absorb ❑ Sweep ❑ Wash 0 16. What do you do with left over pesticide Brom an application? Store for next job ❑ Dispose of pesticide by spraying on another area ❑ Other: (specify) 17. Where do you rinse your spray equipment(backpack, truck-mounted, etc...)? Site of application ❑ Own facility 7 Other: (specify) 18. Where do you clean vehicles used to transport pesticides? Own facility ❑ Commercial facility ❑ On-site❑ Other:(specify) 19. What is done with pesticide landing off-target(i.e. on sidewalks and streets)? Sweep/Blow ❑ Wash. ❑ Nothing ❑ 20. Last reporting_year how many acres of land were treated with pesticides? 21. How many acres was each of these types of pesticides applied to? Total Acres Insecticides/miticides Herbicides Fungicides Nlolluscides(i.e. snail baits) 17 Please list the types and quantities of pesticides that were applied in your,jurisdiction during the last fiscal,year. If city personnel and contractors apply pesticides, please provide information for both. Category of Pesticide Brand Name EPA Registration %Active Total Units Number ingredient Amount I 11 111 IV Applied Example - Round Up 345-04-001 200 gal X Pro 18 Category of Pesticide Brand Mame EPA Registration %Active Total Units Number ingredient Amount I II III IV Applied 19 C. Integrated Pest Management Integrated Pest Management is the trend in pest management, which supports moving away from reliance on pesticides, and toward an integrated approach of using pesticides only when indicated by monitoring in addition to using environmentally friendly pest control techniques when possible. L Does your jurisdiction have a written Integrated Pest Management(IPM) policy? Yes ❑ No 1 Do you regularly monitor for pests? Yes ❑ No El 3. Do you keep records of pest occurrences or actions taken to correct a problem? Yes ❑ No ❑ 4. When pesticides are used, do you primarily use those with the signal word "Caution"? Yes ❑ No ❑ S. Did you complete the IPM Positive Points Survey sent to you in April 2002? Yes ❑ No ❑ List the specific alternatives to pesticides that were employed by your pest control crews in the last year. Cheek all that apply. Weeds Diseases Insects ❑ Hand weeding/hoeing El Irrigation F-1Biological control ❑Mulch for suppression ❑ Plant selection ❑ Plant selection ❑ Fabric for suppression ❑Pruning ❑ Pruning ❑Adjust mowing height ❑ Fertilization ❑ Physical removal ❑ Improve drainage(wet areas) ❑Landscape design ❑ Landscape design ❑Flaming Other Other ❑ Landscape design Other — 6. Do you have a designated IPM contact for your jurisdiction? Yes ❑ No ❑ 6(a). If so, please list the contact's name and number: 20 CITY OF SAN JUAN CAPISTRANO - IRRIGATION MATERIAL PURCHASE REQUEST CONTRACTOR: SITE: DATE: ITEM QUANTITY DESCRIPTION USE LOCATION CONTROLLER USE DATE 1. 2. 3, 4. 5. 6. 7. 8. 9. 10. 11. 12. 13, 14. REQUESTED BY: INSPECTOR APPROVAL- INVOICE/ORDER NO.: 21 Controller# Name Location Date Area of Operation Day Veh# Special Project Time Contractor Start In-house/City Staff Finish Total CITY OF SAN JUAN CAPISTRAN0 - Irrigation Management Form Stations 1- 1 2 3 4 5 6 7 8 9 10 11 1 1 1 1 1 1 1 1 2 2 2 2 2 2 3 4 5 6 7 B 9 0 1 2 3 4 24 OK Head Broken Plugged Noz. Adjust Head Low Head Broken Lat, Solenoid Valve Other Time/Quantity Landscape Condition Good Fair Poor Too Wet Stress Controller Program Yes No Comment Recommended FT Schedule Independent Program Log Update & Complete 22 Quantity Materials Used Comments: 23 MAINTENANCE OF LANDSCAPING CITY PARKS, PARKWAYS & MEDIANS, FACILITIES AND LANDSCAPE MAINTENANCE DISTRICTS DETAIL SPECIFICATIONS A. Turf Grass 1. All lawn areas are to be mowed weekly and all borders neatly edged on the same day to maintain the height specified below. Trim around sprinkler heads as needed to provide maximum water coverage. Remove and dispose of all cuttings, recycle mowers will be considered at the discretion and approval of the Public Works Director or designee on a per location basis. All walkways, hardscape areas, etc. shall be swept clean immediately after serviced. 2. Mow to the following height: Bermuda —%" to 1 3/" Bluegrass — 1 %" to 2 Y4" Sports Park —%" to 1 Reel Mowers shall be used exclusively on all Bermuda grass fields and infields. Therefore the following locations will require reel mowing: Stone Field, Acu Canyon Park, Cordova Soccer Fields 3&4, Marco Forster Fields 1&2, Hausdorfer infield and infield apron and the Sports Park tittle League infield and infield apron. Equipment Maintenance - Contractor shall provide routine blade sharpening and routine washing of mowers prior to cutting to prevent the spread of undesirable seed mixes. 3. Aerate once a year during the month of August. Aerate all turf by removing a minimum core depth of 3" of sod with an aerator machine, at not more than 6" spacing. 4. Dethatch once a year during the month of September. This shall be accomplished by using a "flail type" dethatching machine. 5. Fertilization a. Bluegrass and Fescue turfs shall be fertilized every 90 days, as needed, not to exceed 90 days, at the rate of one pound of actual nitrogen per 1000 SF, A 16-6-8 formula with trace elements is recommended, or a formula specified by the Public Works Director or designee. b. Bermuda grass turf shall be fertilized every 90 days, as needed, not to exceed 90 days, at the rate of one pound of actual nitrogen per 1000 SF. A 16-6-8 formula with trace elements is recommended, or a formula specified by the Public Works Director or designee. Fertilizer of an 24 Ammonia Nitrate 15-0-0 formula shall be applied once during the months of March and December. C. Contractor shall provide City with a weekly log documenting all areas where fertilizer has been applied. Log shall show date, location, time, brand name, chemical analysis, rate of application and total quantity of fertilizer applied. **Note: All fertilizers shall be as noted, or a formula specified by the Public Works Director or designee at contractor expense. 6. All lawn areas will be programmed for reseeding during the month of October, as directed by the Public Works Director or designee. Grass seeds shall be an "Annual Rye" type or a type designated by the Public Works Director or designee and the costs for the materials shall be the responsibility of the Contractor. B. Sorts Field Maintenance Inspection Checklist General: The following operations shall be implemented as part of the Contractors performance and reporting requirements. The Contractor shall schedule irrigation and landscape maintenance operations so that they will not interfere with sports field use or activities. 1. Inspect the sports field or play area for areas where grade changes have occurred indicated by low spots that collect water on which turf fails to grow. All sports fields shall be kept at a level grade to provide a uniform height of turf grass. This will be accomplished by top dressing low areas with sports field sand: a. Particle size of the sand shall be 60% or more between U.S. standard sieve sizes 30 and 60. Less than 15% can be larger particles. Less than 10% can be clay and silt. An analysis shall accompany delivery. b. Sand with the above specifications is available from California Silica Products Company (714) 728-0171. c. Depressions over 1" in depth shall be filled with weed free soil to an elevation 1" below the proposed grade. Finish grade will be made with the City specified sand.- d. and:d. Use of another weed free topdressing with a wider range of particle sizes can only be approved by written acceptance of the Public Works Director or designee. 25 2. Inspect the sports field or play area for proper water drainage away from the playing surface. If proper drainage is not evident, irrigation management of the affected play area is critical to prevent landscape failure. Contact the Public Works Director or designee to develop a proper irrigation management strategy. 3. Inspect the sports field or play area for hazardous depressions or holes that may cause a player to trip. Those found should be filled as directed in item Al above. Stones and other debris that may interfere with play or cause injury must be removed by the Contractor. 4, Inspect the sports field or play area at regular intervals to insure that the turf surface is being irrigated evenly with proper coverage and adequate, but not excessive application. 5. Inspect the sports field or play area for the condition of the turf grass cover. Uniform thinning over the entire field shall be corrected with additional seeding. If thinning or bare spots occur in isolated areas, replanting shall be required in those areas. Maintenance Since sports fields are high use facilities, maintenance operations must be performed during short breaks in athletic scheduling to accomplish the required turf care. The Contractor shall provide additional labor as required to accomplish these tasks. Special provisions for the sports field maintenance shall include but not be limited to, the following: 1. Aeration a. Shall be scheduled to precede scheduled rejuvenation operations and prior to pre-emergent applications. b. Frequency shall be (3) times per year by removing a minimum core depth of 3" of sod with a maximum spacing between holes of 3"; to be accomplished by making three passes at right angles to one another. Cores shall be swept and removed of offsite to all Bermuda field locations (Sports Park, Marco Forester, Stone Field, Acu Canyon Park and Cordova Soccer Fields). 2, Sports Field Renovations a. An annual process accomplished by total rut filling and reseeding and/or sodding in thinning or bare areas.(Sodding not to exceed 25,000 S.F.) 26 b. The Public Works Director or designee shall specify the seed and sod types and application rates or square footages. For estimating purposes Tall Fescue or Rebel Il Tall Fescue applied at a rate of two pounds per 1000 square feet may be used. c. Top dressing of the entire athletic playing area shall be done on an annual basis. Contractor shall provide the topdressing machine and shall be responsible for all materials and labor for the application of up to '/" silica topdressing each year over the entire sports fields area. d. Verti-cut once per year as specified by the Public Works Director or designee by using a vertical knife machine at all Bermuda grass locations (Sports Park, Marco Forester, Stone Field, Acu Canyon Park and Cordova Soccer Fields). 3. Irrigation a. Repairs to the irrigation system shall be completed within 24 hours of notification by the Public Works Director or designee. b. Check all irrigation systems weekly, System checks shall be verified by the Contractor and recorded weekly. c. Special watering requirements i.e.; field sodding/seeding operations, fertilization programs, etc. shall be monitored by the Contractor daily. Any needed variances will be discussed with staff. 4. Fertilization shall be applied as per Section A-4 a-c above. C. Grasses and other Herbaceous plantin s 1. Ground Cover (grass, herbaceous plants): a. Fertilization: 1) Iceplant areas shall be fertilized when recommended by the Public Works Director or designee, with the rate of each application to be one pound of actual nitrogen per 1000 SF, using a 16-16-16 formula material, or a formula specified by the Public Works Director or designee. 2) Contractor shall provide City with a weekly log documenting all areas where fertilizer has been applied. Log shall show date, location, time, 27 brand name, chemical analysis, rate of application and total quantity of fertilizer applied. Trim and/or edge to maintain all walkways, curbs, roadways, trails, etc, free of plant growth weekly. D. Shrub and Ground Cover Care 1. Prune to maintain a reasonable size in a manner of a soft natural desirable appearance. No heading back or box shape hedging shall be allowed unless otherwise specified by the Public Works Director or designee. 2. Thin out and remove dead wood from all shrubs annually, or as specified by the Public Works Director or designee. I Ground cover areas should be fertilized once a year with the rate of each application to be one pound of actual nitrogen per 1000 SF, using 16-16-16 formula material, or a formula specified by the Public Works Director or designee. a. Contractor shall provide City with a weekly log documenting all areas where fertilizer has been applied. Log shall show date, location, time, brand name, chemical analysis, rate of application and total quantity of fertilizer applied. 4. Trim and/or edge to maintain all walkways, curbs, roadways, trails, etc., free of plant growth weekly. 5. Trim and/or edge borders to clearly define interface from turf and ground covers biweekly. 6. Ground covers shall be maintained to prevent any climbing or invading of trees, shrubs, walls, hardscape items, utilities, etc. E. Rose Care — In Belford Terrace only (Landscape District) 1. All Rose bed areas shall be mulched over with not less than V of weed free mulch twice yearly as specified by the Public Works Director or designee. F. Tree Care 1. Stakes and ties will be placed so no chafing of bark occurs. Remove as soon as no longer needed. The costs of these associated materials shall be the responsibility of the Contractor. 2. All tree limbs must not be less than (10) feet in height along all walkways or public use areas and (14) feet along any roadway unless otherwise specified by 28 the Public Works Director or designee. 3. All guys and ties shall be checked frequently to avoid girdling. 4. Applications of an iron chelate fertilizer shall be used as needed throughout the year, where necessary to maintain healthy, vigorous growth and good foliage color. a. Contractor shall provide City with a weekly log documenting all areas where fertilizer has been applied. Log shall show date, location, time, brand name, chemical analysis, rate of application and total quantity of fertilizer applied. G. Irrigation System_ 1. Repair or replacement of equipment damaged as a result of Contractor's negligence shall be replaced at the Contractor's expense as will the cost for any water loss during this time. 2. Damage not resulting from Contractor's negligence will be reported promptly to the Public Works Director or designee. 3. a. The Contractor shall maintain the complete sprinkler system in an operational condition. b. Repair and adjust all sprinkler heads to maintain proper coverage. C. All replacements to be with original type material or substitutes approved by the Public Works Director or designee. d. Damage not resulting from Contractor's negligence but as an act of vandalism will be reported promptly to the City, together with an estimate of costs for correction of the condition. Payment will be based on actual costs of labor, plus wholesale cost of materials, plus a percentage of materials. e. All systems to be operationally checked a minimum of twice a month. f. Irrigation of parks will be accomplished between the hours of 9:00 p.m. and 7:00 a.m., subject to change by the Public Works Director or designee. g. Contractor is required to be present during watering and/or inspection of the irrigation system daily to assure that there are no problems with the system. 29 H. Weed Control of Paved Surfaces Contractor shall be responsible for controlling weeds growing in cracks, or expansion joints, and areas contiguous to the City landscape by way of mechanical and/or chemical means. 1. Guarantee and/or Replacement Policy All new plant material and irrigation installations shall be guaranteed for a period of one calendar year except due to "Acts of God," i.e., damage or death of plant material due to wind or storm, or vandalism, theft, or other willful acts over which the maintenance contractor has no control. Existing plants shall be replaced by Contractor if it is determined by the Public Works Director or designee that they died due to Contractor's negligence. J. Tot Lots 1. All tot lot areas shall be raked to remove leaves, leveled, kept free of any other foreign debris and adjacent walkways, etc., swept daily. K. Sand 1 Wood Chip Areas 1. These areas shall include tot lots, play areas, volleyball courts, etc... 2. All areas shall be maintained weed free. 1 By the 10th of each month, all sand areas shall be roto-tilled to the maximum depth that will allow complete loosening of the sand but will not cause lower base materials to be mixed in with the sand. After roto-tilling, all areas shall be raped level. 4. Sand/wood chip areas shall be replenished as necessary to maintain optimum level in each area, generally six (6) inches below the top of the concrete curbing but dependent upon play equipment footing and final level shall be specified by the Public Works Director or designee for each area. Replacement sand shall be at least equivalent to #25 sieve Silica sand (standard designation of rock product suppliers to denote a type and cleanliness of sand) or the same as existing sand. Replacement wood chips shall be inspected prior to installation for its compatibility. The Public Works Director or designee will make the final determination. 5. On Monday and Friday of each week, all sand/wood chip areas shall be raked to remove leaves, leveled, kept free of any other foreign debris and adjacent walkways, etc swept. 6. In the event of inclement weather, if at any time the sand court areas become flooded and there is standing water, it will be the Contractor's responsibility to remove water immediately. 30 L. Hard Surface Areas 1. These areas shall include concrete sidewalks, tennis courts, handball courts, basketball courts, bicycle trails, AC walkways, etc. 2. All areas shall be swept weekly to remove all deposits of silt, sand, glass and any other foreign debris. 3. All areas shall be inspected daily and maintained in a neat, clean and safe condition at all times. 4. Cracks and crevices shall be kept free of weeds at all times. M. Bicycle TraIIs/AC Walkways Special emphasis shall be placed on chemical edging along these areas to prevent damage to asphalt by vegetation. All such damage shall be repaired at the Contractor's expense. N. General Operations 1. All walkways or other public access areas within shall be swept or cleaned daily, if necessary, to remove any glass or other debris. In addition, all walkways, or other public access areas shall be thoroughly cleaned every week by sweeping or other means approved by the Public Works Director or designee. 2. All sidewalk areas abutting maintained areas shall be cleaned when dirtied by Contractor's operations and at other times as required by the Public Works Director or designee. 3. All leaves, paper, and debris shall be removed from landscaped areas and disposed of offsite weekly or as specified by the Public Works Director or designee. 4. Trash cans provided by the City shall be emptied daily and washed after emptying (when necessary) to be determined by the Public Works Director or designee. Contractor shall provide plastic liners for all trash cans at Contractor's expense. 5. All concrete bench drains and other surface drains to include the portion under a sidewalk shall be kept free of vegetation, debris and algae to allow unrestricted water flow. 6. All other drainage facilities shall be cleaned of all vegetation and debris. All grates shall be tested for security and refastened as necessary. Missing or damaged grates shall be reported to the Public Works Director or designee. 31 7. All barbecue grills shall be emptied of all ashes once during regular workweek. 8. Clean all park benches, City bus shelters (if any) adjacent to a park or, parkway, picnic tables and play equipment weekly. Sanitation and frequency may vary with use and as specified by the Public Works Director or designee. 0. Common Seating Area 1. Sweep, clean and remove debris a minimum of once a week or as determined by the Public Works Director or designee. 2. Maintain concrete areas by sweeping sand and base materials a minimum of once a week. 3. Immediately remove all broken glass and any sharp objects. P. Restrooms Restroom facilities will be maintained by others. Q. Dock Waste Dispensers Contractor shall refill all Dog Waste Dispensers a minimum of once per week or as necessary. City will supply the Contractor with all refill materials and/or replacement dispensers as necessary. R. General 1. All operations will be conducted to provide maximum safety for the public. 2, Where contract work may create potential or known hazards on streets or roads and to persons traversing them, Contractor shall obtain at his own expense and place whatever signs, lights, barricades, cones or other safety devices are necessary to prevent accidents, injuries or damages, consistent with the Work Area Traffic Control Handbook (W.A.T.C.H. Manual) and with all other applicable ordinances and statutes. When working, orange vests shall be worn at all times. 3. Notification of all "specialty type" maintenance operations shall be given to the Public Works Director or designee 48 hours prior to each of these operations by the Contractor. "Special type" maintenance operations are defined as fertilization, turf aerification, turf dethatching, and annual type bedding plant replacements. 4. Contractor is required as part of this agreement to furnish all materials necessary to accomplish maintenance in accordance with the foregoing specifications. Contractor is further required to stock high usage items for repair of irrigation systems. Contractor will be reimbursed the wholesale cost of 32 such materials and parts upon presentation of properly itemized invoices. Any other types of materials required to be furnished will be considered as extra work (see General Provisions, Extra Work). 5. Contractor shall be required to maintain an office in Orange County and provide a telephone service during normal working hours. Contractor shall provide an email address available for correspondence between the City and the Contractor which shall be monitored and responded to by the Contractor on a daily basis if necessary. The area Supervisor shall always be available to the City via cell phone. Contractor is further required to provide City with an emergency number for contact outside the normal working hours. 6. Contractor shall be required to provide uniforms for all field personnel. 7. Prune plant materials adjacent to roadway intersections to provide adequate sight distance for vehicles entering the intersection. 8. Prune plant materials so that all traffic control signs are clearly visible to approaching drivers. 9. Contractor shall not block bike trail with equipment or materials during or after his maintenance operations. 10. Remove from park and parkways as necessary any and all animal feces or materials detrimental to human health. 11. Contractor shall submit a work schedule identifying the number of persons working in the area and the anticipated hours of work for each week. 12. Contractor shall be required to provide safety vests for all field personnel working near any City median, parkway or street in accordance with the W.A.T.C.H. Manual. 13. Work performed under this contract shall conform to the permit requirements of the San Diego Regional Water Quality Control Board, the Drainage Area Management Plan ("DAMP"), and the Model Maintenance Procedures and must be performed as described within all applicable Model Maintenance Procedures. A copy of the Model Maintenance Procedures - Best Management Practices are attached for the contractors information. The Contractor shall fully understand the Model Maintenance Procedures applicable to activities that are being conducted under this Contract prior to conducting them and maintain copies of the Model Maintenance Procedures throughout the Contract duration. Evaluation of activities subject to DAMP requirements performed under this Contract will be conducted to verify compliance with DAMP requirements and may be required through Contractor self-evaluation as determined by the City, 14. Contractor will clean sidewalks, roadways, and any other areas littered by his operations, prior to leaving the subject location. In all service areas, leaves, paper, weeds, or other debris will be removed a minimum of once per week as determined by the Public Works Director or designee and disposed off-site. 33 PARK SITES 1. Acu Canyon Park - 4.7 acres; Northeast corner of Camino Las Ramblas and Avenida Pescador; automatic irrigation controls, sports turf, (1) soccer field, trees, playground equipment, park benches, drinking fountain, slopes, stairways, foot bridges, trash and recycle containers, dog waste dispensers. 2. Acre Park - .2 acres; Northwest corner of Del Obispo Street and Alipaz Street; automatic irrigation controls, grass, trees. 3. Arroyo Park - 3.6 acres; Calle Arroyo bordered by Via Parra on the east, Sundance Road on the west; automatic irrigation controls, grass, trees, multi-use trail, trash and recycle containers, dog waste dispensers. 4. Bonita Park - .6 acres; West side of Via Del Rey, across from Via Loredo; automatic irrigation controls, grass, trees, playground equipment, park benches, trash and recycle containers, dog waste dispensers. 5. Cook Park - Del Campo — 1.5 acres; Southeast corner of Calle Arroyo and Calle Del Campo; grass, row of mature Eucalyptus trees, automatic irrigation controls, playground equipment, picnic area, park benches, trash and recycle containers, dog waste dispensers. 6. Cook Park - Cordova — 28072 Calle Arroyo; 13.5 acres; East side of Calle Arroyo between Via Estenaga and Via Solana adjacent to San Juan Creek; automatic irrigation controls, sports turf, (3) softball infields, trees, adjacent parking lot, (City will maintain restrooms), drinking fountains, shrubs, bike trail, multi-use trail, park benches, picnic benches, (4) soccer fields; (2) permanent, (2) overlay, trash and recycle containers, dog waste dispensers. 7. Cook Park - La Novia — 26202 Calle Arroyo; 6.5 acres; Southwest corner of Calle Arroyo between La Novia Avenue and Paseo Tirador adjacent to San Juan Creek; automatic irrigation controls, grass, trees, basketball/volleyball courts, picnic areas, park benches, bar-b-ques, playground equipment, (1) softball infield (City will maintain restrooms) shrubs, drinking fountain, stairways, bike trail, trash and recycle containers, dog waste dispensers. 8. De La Vista Park - .5 acres; Southern most end of Avenida De La Vista; grass, trees, automatic irrigation controls, picnic area, bike trail, trash and recycle containers, dog waste dispensers. 9. Descanso Park — 32502 Paseo Adelanto; 1.0 acres; At the confluence of Trabuco and San Juan Creeks; automatic irrigation controls, (City will maintain restrooms), grass, trees, playground equipment, picnic area, park benches, bar-b-ques, drinking fountain, horseshoe pits, bike trail, trash and recycle containers, dog waste dispensers. 34 10. EI Camino Real Park -31051 Camino Capistrano; 4.5 acres; Located on Camino Capistrano from La Zanja to Calle Chueca; automatic irrigation controls, (City will maintain restrooms), picnic areas, drinking fountain, bike trail, trees, California Friendly shrubs, Citrus trees, trash and recycle containers, dog waste dispensers. 11. Four Oaks Park - 2.54 acres; East side of Via Madonna between Calle Santa Ynez and Via Del Cerro; automatic irrigation controls with booster pump, grass, trees, picnic area, playground equipment, park benches, drinking fountain, turf court area, trash and recycle containers, dog waste dispensers. 12. Historic Town Center Park -- 31860 El Camino Real; 2.25 acres; East side of El Camino Real @ Yorba Street; automatic irrigation controls, grass, shrubs, trees, picnic area, drinking fountain, lighting, (City will maintain restrooms), Community stage, trash and recycle containers, dog waste dispensers. 13. Junipero Serra Park_ - 3.75 acres; Located on Calle Santa Rosalia and Calle Bonita; automatic irrigation controls with booster pump, trees, shrubs, grass, playground equipment, park benches, drinking fountain, trash and recycle containers, dog waste dispensers. 14. LaRonda Park - .5 acres; Eastern most end of Camino LaRonda; automatic irrigation controls, grass, trees, shrubs, playground equipment, park benches, multi-use trail, trash and recycle containers, dog waste dispensers. 15. 1^ucana (Good Neighbors) Park — .35 acres; Southwest corner of Calle Lucana and Alipaz Street; trees grass California Friendly shrubs, automatic irrigation controls, park benches, trash containers, dog waste dispensers. 16. Marco Forster Sports Fields — 25601 Camino Del Avion; 11 Acres; Del Obispo Street north of Camino Del Avion sports turf, running track, automatic irrigation controls, (2) softball infields, (3) soccer fields; (2) overlay, (1) permanent, sports field lighting, trash containers. 17. Veterans Park - .3 acres; Southeast corner of Camino Capistrano and Yorba Street; grass, trees, California Friendly shrubs, automatic irrigation controls, park benches, concrete pathways, Veteran Monument, lighting, trash and recycle containers. 18. Mission Bell Park - 2.8 acres; West side of Alipaz Street, north of Calle Jardin; trees, grass, slopes, shrubs, automatic irrigation controls, playground equipment, park benches, trash and recycle containers, dog waste dispensers. 19. Rio Oso Park - .8 acres; West side of Avenida De La Vista adjacent to Oso Road; automatic irrigation controls, grass, shrubs, picnic area, trash and recycle containers, dog waste dispensers. 20. San Juan Creek Neighborhood Park — 1.5 Acres; North side of San Juan Creek Road and Camino Lacouague; automatic irrigation controls, playground equipment, turf, shrubs, trees, pathways, parking lot, drinking fountain, picnic areas, horseshoe pits, trash and recycle containers, dog waste dispensers. 35 21. San Juan Capistrano Sports Park — 25925 Camino Del Avion; 18 Acres; Via Positiva north of Del Avian; sports turf, trees, shrubs, hardscape, drinking fountains, benches, parking lot, (City will maintain restrooms) 2 baseball fields, 1 softball field, 4 soccer fields; 2 permanent, 2 overlay, sports field lighting, automatic irrigation controls with booster pump, bleachers, trash and recycle containers. 22. Stone Field -- 31322 Camino Capistrano; 2 Acres; Southeast corner of Camino Capistrano and La Zanja; sports turf, trees, shrubs, automatic irrigation controls, bleachers, hardscape, (City will maintain restrooms), trash and recycle containers. 23. Calle Jardin Park — 1 acre, Southern most terminus of Calle Jardin and Alipaz Street; California Friendly shrubs, automatic irrigation controls, picnic area, park benches, trash and recycle containers. 24. Los Rios Park—4 acres; Paseo Adelanto within Los Rias Historic District; native plants and trees. (This is a new park that may require more frequent inspections and trash pickup at staff direction), playground equipment, picnic areas, (City will. maintain restrooms) park benches, trash containers, pathways, multi-use trail, parking lot. 36 PARKWAY AREAS 1. Del Obispo Street / Blue Fin - East side from southerly City limits to Blue Fin Drive; Blue Fin Drive on south side to Via La Pluma; trees, shrubs, ground cover, automatic irrigation controls. 2. Camino Del Avion 1 Del Obispo Street - North side, easterly from Del Obispo Street and east side northerly from Camino Del Avion (perimeter of Marco Forester 1 Del Obispo Elementary Schools); trees (water truck required), weed control; Camino Del Avion south side, easterly from approximately Parkside Way to Via Del Amo; automatic irrigation controls, trees, shrubs, ground cover. 3. Del Obispo Street / Calle As ero - Northwest corner of Calle Aspero and Del Obispo Street for approximately 250' in the both directions; trees, shrubs, ground cover, automatic irrigation controls. 4, Aquacate Road 1 Via_Estelita - East side of Aguacate Road at Via Estelita to northerly end of street; trees (water truck required), shrubs, ground cover, automatic irrigation controls. 5. Del Obispo Street/ Paseo Terraza - Northwest and northeast corners of Del Obispo Street and Paseo Terraza; trees, shrubs, ground cover, automatic irrigation controls, Del Obispo Street north side from Via Belardes westerly to Paseo Terraza; trees (water truck required), weed control 6. Del Obispo Street 1 Camino Capistrano - North side from Camino Capistrano to Los Rios Street; trees (water truck required), weed control. 7. Del Obispo Street West Center Median - Traffic island between Camino Capistrano to the Railroad Crossing; trees, shrubs, ground cover, automatic irrigation controls. & Camino Capistrano 1 San Juan Creek Road - Both sides including the center median from San Juan Creek Rd. to the 5 freeway south and then freeway side southerly approximately 1500'; trees, shrubs, ground cover, weed control, automatic irrigation controls. 9. San Juan Creek Road / Calle Santo Domi_ncn - South side of San Juan Creek Road from Calle Santo Domingo approximately 1,500' easterly; trees (water truck required), weed control. 10. Ortega Highway / Via Cristal - Southeast and southwest corners of Ortega Highway and Via Cristal for approximately 300' in both directions; trees, shrubs, automatic irrigation controls; west side of Via Cristal from Ortega Highway southerly for approximately 200'; trees (water truck required), ground cover. 37 11. Calle Arroyo 1 Via Estena a - South side of Calle Arroyo starting approximately 100' west of Via Estanaga and going west to approximately 100' east of Via Cordova; trees, shrubs, ground cover, automatic irrigation controls. 12. Ortega Highway 1 Avenida Siega - East side of Avenida Siega from Calle Arroyo to Ortega Highway; multi-use trail, vines, trees (water truck required); south side of Ortega Highway from Avenida Siega to easterly City limits; grass, shrubs, ground cover, trees, automatic irrigation controls, fencing. 13. Camino Capistrano /Avenida Padre - East side from Avenida Padre to Avenida Golondrina; trees, shrubs and ground cover, automatic irrigation controls. 14. Camino Capistrano South Center Median - Traffic island between Del Obispo Street and Avenida Golondrina; trees, shrubs, ground cover, automatic irrigation controls. 15. Del Obispo Street East Center Median Traffic island from Camino Capistrano to Plaza Drive; trees, shrubs, ground cover, automatic irrigation controls. 16. Calle Rolando — Both sides of Calle Rolando from Alipaz Sreet easterly to end of Calle Rolando; California Friendly trees, shrubs, ground cover, automatic irrigation controls. 17. Ortega Property_ Parkways - 2.5 acres; Calle Arroyo, La Novia Avenue, Ortega Highway, Paseo Espada and Paseo Tirador; fifteen feet from curb around the perimeter and internal roads, within Ortega Properties Commercial Businesses; automatic irrigation controls, grass, trees, shrubs. 18. Camino Las Ramblas Desilting Basins and Fitness Trails - 12.5 acres; requires maintenance of weeds, overgrown foliage and erosion control, fitness trails, automatic irrigation controls. 19. Camino Las Ramblas / Kiner_ry Lane — Camino Las Ramblas from Kinkerry Lane west to the eastern most part of Acu Canyon Park; automatic irrigation controls ground cover, trees, slopes. 20. Alipaz Street 1 Del Obispo Street - Southwest corner of Alipaz Street and Del Obispo Street for approximately 150' in both directions; trees, shrubs, ground cover, automatic irrigation controls. 21: Ortega Highway / Sundance Drive — South side of Ortega Highway from Windsong Drive to Sundance Drive; trees, shrubs, grass, ground cover, multi use trail, weed control, automatic irrigation controls, fencing. 22. Rancho Vieio Road — Both sides of Rancho Viejo Road ten feet from curb from Ortega Highway to Endevco; trees, shrubs, grass, automatic irrigation controls, weed control, bike path. 38 23. Camino La Ronda — Both sides of Camino La Ronda from Via Puntero to Via Fierro; trees, shrubs, automatic irrigation controls, fencing, weed control, dog waste dispensers, trash and recycle containers; West side of Camino La Ronda from Calle San Remo to the terminus of La Ronda Park; trees (water truck required), weed control, multi use trail, fencing, dog waste dispensers, trash and recycle containers. 24. Rancho Vieio Road I Endev co Center Medians — Center medians of Rancho Viejo Road from Malaspina Road south to approximately Fluid Master entrance, trees, shrubs, ground cover, automatic irrigation controls; West side of Rancho Viejo Road from Park and' Ride south to approximately Fluid Master entrance; trees (water truck required), weed control. 25. Calle Delgado — Cul de sac of Calle Delgado; dog waste dispenser, trash and recycle containers. 26. Del Obispo Street 1 Camino Del Avion — South east corner of Del Obispo Street from Avenida Pedregal to Camino Del Avion and Camino Del Avion approximately 75 feet from Del Obispo Street; trees, shrubs, ground cover, automatic irrigation controls. 27. Del Obispo Street 1 Farmers Market — East side of Del Obispo Street in front of Farmers Market; trees, shrubs, ground cover, automatic irrigation controls, bike path. 28. Camino Capistrano 1 Costco Center Medians — Southerly City limits of Camino Capistrano in front of Costco; (3) medians, trees, shrubs, automatic irrigation controls. 29. Paseo Adelanto 1 Del Obispo Street — Southwest corner of Del Obispo Street and Paseo Adelanto; grass, shrubs, trees, ground cover, automatic irrigation controls, City Municipal Sign. 30, Mission Hills Drive Center Median — Center Median from Rancho Viejo Road to Lariat Circle; grass, trees, automatic irrigation controls. 31. Paseo Adelanto - Both sides of Paseo Adelanto from Del Obispo Street north to the terminus of Ramos Street; trees, shrubs, ground cover, automatic irrigation controls, weed control; West side of Paseo Adelanto from Dei Obispo Street south to the terminus of City Hall entrance; trees (water truck required), shrubs (water truck required), weed control. 32. Los Rios Street - East side of Los Rios Street from Del Obispo Street to the terminus of Mission Street; trees (water truck required), shrubs (water truck required), weed control. 33. Valle Road Sound Wall - West side of Valle Road at sound wall south of La Novia Avenue; trees, shrubs, ground cover, vines, automatic irrigation controls. 39 34. Kinoshita Well Site - Corner of Alipaz and Camino Del Avion; shrubs (water truck required), weed control. 35. Weather Station f Kinoshita Farm Site grass, weed control, automatic irrigation controls. 36. Ortega Highway Downtown Tree Wells — Both sides of Ortega Highway from El Camino Real to the 5 Freeway; trees (water truck required), weed control. 37. Ortega Highway 1 Walnut Grove Slope — North side of Ortega Highway from the 5 Freeway to the easterly corner of the Arco Parking Lot; Weed control, trees , shrubs, ground cover. 38. San Juan Creek Median — Center median of San Juan Creek Road east of Avenida La Mancha easterly to the terminus at Camino Chico; California Friendly / Native trees, shrubs, ground cover, weed control, water truck required. 39. Los Rios Entry - East side of Los Rios Street between railroad tracks to Verdugo Street, adjacent to loading platform; California Native / Friendly trees, shrubs, ground cover, automatic irrigation controls, weed control, trash and recycle containers. 40. Rancho Vieio Road 1 Via Escolar — West side of Rancho Viejo Road from Via Escolar to the Juniper© Serra Park and Ride; trees, shrubs, ground cover, automatic irrigation controls, weed control; East side of Rancho Viejo Road from Trabuco Creek Road to Via Escolar; trees, shrubs, ground cover, slopes, automatic irrigation controls, weed control. 41. Ortega Highway Slope — Northwest corner of Ortega Highway and Rancho Viejo Road; trees, shrubs, ground cover, slope, automatic irrigation controls. 42. Camino Las Ramblas E uestrian Staging — Easterly terminus of Camino Las Ramblas; trees, automatic irrigation controls, parking lot, weed control, fencing, multi use trail. 43. Rancho Viejo Road Center Medians — Center medians of Rancho Viejo Road from Ortega Highway to north of Golf Club Drive; trees, shrubs, groundcover, automatic irrigation controls. 44. La Novia Avenue / Valle Road — Southeast corner of Valle Road and La Novia Avenue; shrubs, trees, groundcover, automatic irrigation controls. 45. Calle Arroyo / Via Estenaga — South side of Calle Arroyo from Via Estanaga to Avenida Siega, shrubs, trees, groundcover, automatic irrigation controls. 46. Ortega Highway / Windsors Drive — Southeast corner of Ortega Highway to Windsong Drive; grass, shrubs, trees, ground cover, automatic irrigation controls. 47. Calle Arroyo / Sundance Drive — South side of Calle Arroyo from Sundance Drive to Via Parra; trees, shrubs, grass, automatic irrigation controls. 40 48. Del Obispo Flood Control Channel - East side of Del Obispo at the Flood Control gate north of Blue Fin Drive; trees, vines, water truck required. 49. Camino Capistrano / Oso Road — West side of Camino Capistrano north of Oso Road; trees (water truck required), weed control. 50. Mission Hills Drive — Cul de sac of Mission Hills Drive, dog waste dispensers, trash and recycle containers. 51. Paseo Establo — Cul de sac of Paseo Establo; dog waste dispensers, trash and recycle containers. 52. San .Juan Creek Road -- Easterly terminus of San Juan Creek Road and Camino Chico; dog waste dispensers, trash and recycle containers. 53. Camino Del Avion — Bike trail at Flood Control channel at Camino Del Avion and Alipaz Street; dog waste dispensers, trash and recycle containers. 41 CITY FACILITIES 1. San Juan Capistrano City Hall -- 32400 Paseo Adelanto; Landscaped areas in front and rear lots; the Dance Hall and areas around the Utilities Department Administrative Building and Ground Water Recovery Plant; California Native 1 Friendly trees, shrubs, ground cover, grass, artifical grass, benches; picnic area, trash and recycle containers, parking lots, automatic irrigation controls. 2. San Juan Capistrano Communit Center/ Gymnasium —25925 Camino Del Avion; Landscaped areas in front, side and patio areas of the Community Center, Gymnasium and Boys and Girls Club; trees, shrubs, ground cover, grass, automatic irrigation controls, parking lots. 3. San Juan Capistrano Public Libra La Sala Auditorium — 31495 EI Camino Real; Landscaped areas and medians in adjacent parking lot on the southeast corner of EI Camino Real and EI Horno Street. Landscaped areas surrounding building and in courtyardlreflecting pool area; trees, shrubs, vines, grass, benches, trash and recycle containers, automatic irrigation controls parking lots. 4. Old Fire Station Complex, Lacoua ue Building -- 31411 La Matanza Street; Landscaped areas surrounding structure parking lot planters and .medians; trees, shrubs, grass, trash and recycle containers, parking lot, automatic irrigation controls. 5. Old Fire Station Complex, Nydegger Building -- 31421 La Matanza Street; Landscaped areas surrounding structure; Parking lot, trees, shrubs, grass, trash and recycle containers, manual irrigation controls. 6. Old Fire Station Complex, T.J. Meadows Building -- 31421 La Matanza Street; Landscaped areas surrounding structure; parking lot,. trees, shrubs, grass, trash and recycle containers, automatic irrigation controls. 7. Multimodal Parking Lot— 26755 Verdugo Street; Parking lot planters, medians and waiting area; trees, shrubs, grass, automatic irrigation controls, seating areas, benches, trash and recycle containers, drinking fountain, parking lot, weed control. 8. Texaco Parking > of— 31762 EI Camino Real; Southeast corner of Ortega Highway and EI Camino Real; Parking lot planters and medians; trees, shrubs, ground cover, automatic irrigation controls, trash and recycle containers, parking lot. 9. Love Mitchell Parking_Lot— 31785 EI Camino Real; Northwest and southwest corners of EI Camino Real and Yorba Street; Parking lot planters and medians. trees, shrubs, automatic irrigation controls, trash and recycle containers parking lots. 10. Para Adobe / Harrison House — 27762 Ortega Highway; Plantings surrounding structures, trees, shrubs, ground cover, weed control, manual irrigation. [1. Blas Aguilar Adobe— 31806 El Camino Real; Plantings surrounding structure; Native plantings trees, shrubs, ground cover, weed control, manual irrigation. 42 ` 12. Mission Hills Pumc Station — Southwest corner of Mission Hills Drive and Out post Road; Plantings surrounding structure; trees, shrubs ground cover, automatic irrigation controls. 13.Railroad Platform — 26762 Verdugo Street; Landscape planters on Platform; trees, shrubs, ground cover, automatic irrigation controls, trash and recycle containers, drinking fountain, picnic and public seating areas. 14.Swanner House — 29991 Camino Capistrano; Landscaped areas surrounding structure; trees, shrubs, ground cover, grass, manual irrigation, weed control. 15.Head Start Facility— 31485 El Camino Real; Landscaped areas surrounding the outside of facility; grass, trees, shrubs, ground cover, automatic irrigation controls. 16.Arco Parking Lot—26851 Ortega Highway; Northeast corner of Ortega Highway and El Camino Real; Parking lot planters and medians; trees, shrubs, ground cover, trash and recycle containers, automatic irrigation controls. 17.Junipero Serra Park and Ride— 26682 Junipero Serra, Parking lots on the northwest and southwest corners of Junipero Serra Road and Rancho Viejo Road; Parking lot planters and medians; trees, shrubs, ground cover, automatic irrigation controls, trash and recycle containers, parking lots. 43 LANDSCAPE MAINTENANCE DISTRICTS 1. Mission Woods (Tract_7673) - .828 Acres; The Ortega Highway right-of-way, exclusive of the street section to the southerly curb, along the northerly boundary of said tract, and the area lying northerly of the curved walls at the intersection of Ortega Highway and Via Cuartel, being a portion of Lots 1 and 79 of said tract. Lot C of Said Tract - The westerly two feet, lying northerly of Lot B, of said tract, being a portion of Lots 71 and 72 of said tract. The slope area along the westerly boundary, lying southerly of Lot B, and westerly of the block wall, being a portion of Lots 44 through 52 inclusive, of said tract. The slope area along the northerly right-of-way of Calle Arroyo, exclusive of street intersections, lying southerly of the block wall, being a portion of Lots 32, 43, 44 and 61 of said tract. Trees, shrubs, ground cover, grass, automatic irrigation controls, monument signage with lighting. 2. Mission Springs Tract 8485 - .802 Acres; The Ortega Highway right-of-way, exclusive of the street section to the southerly curb, along the northerly boundary of said tract, and at the area lying northerly of the curved walls at the intersection of Ortega Highway and Via Errecarte, including that area extending from the intersection of Via Anzar and Via Errecarte to the block wall entrance, being a portion of Lots 1 and 74 of said tract. The slope area along the northerly right-of-way of Calle Arroyo, including the portion of said right-of-way of the 5 foot wide sidewalk, including the northeast side of Via Estenaga extending from the intersection of Via Estenaga and Calle Arroyo to the intersection of Via Estenaga and Via Ordaz, being a portion of Lots 12 through 24, inclusive, a portion of Lot 54, of said tract. The slope area along the westerly right-of-way of Avenida Siega, including the portion of said right-of-way lying westerly of the 5 foot wide sidewalk, being a portion of Lots 10 through 12, inclusive, of said tract. Trees, shrubs, ground cover, grass, automatic irrigation, irrigation controls, monument signage with lighting. 3. Seaview Estates (Tract 9284) - 2.350 Acres; The remanufactured slopes within Lots 1, 6, 7, 8, 9 and 22 of said tract, and the remanufactured slope along the easterly right-of-way for Paseo Peregrino lying easterly of the angle point in the centerline of said Paseo Peregrino, being a portion of Lot 16 of said tract. Trees, shrubs, slopes and ground cover, automatic irrigation controls, fire access roads. 44 4. Los Corrales Tract 9373/7654 - 33,000 Square Feet; All of Lot A of said Tract 7654 and the southeast corner of Camino La Ronda and La Novia Avenue. Trees, shrubs, ground cover and grass, automatic irrigation controls, dog waste dispensers, trash and recycle containers, monument signage, multi use trail. 5. Belford Terrace Tract 9382 - 3.868 Acres; Ortega Highway right-of-way, exclusive of the street section to the northerly curb, along the southerly boundary of said tract. The slope area along the northerly right-of-way for Ortega Highway, lying southerly of the block wall, being a portion of Lots 1 through 8, inclusive of said tract. The slope area along the easterly right-of-way of Belford Terrace, including the portion of said right-of-way easterly of the 5 foot wide sidewalk, bounded on the south by Ortega Highway and bounded on the north by Rosedale Drive, being a portion of Lot 1 of said tract. The southerly 10 feet of the 56 foot wide right-of-way of Rosedale Drive, bounded on the west by Belford Terrace, and bounded on the east by a line parallel with and distant 65 feet form the centerline of Belford Terrace. The remanufactured slopes lying within Lots 62, 63, and 64 of said tract, excepting there from the portion of the remanufactured slope within Lot 62 lying southwesterly of the southwesterly line of the 150 foot wide easement to San Diego Gas and Electric Company, as shown on the map of said tract. Trees, shrubs, ground cover, grass, slopes, multi use trails; automatic irrigation controls, monument signage with lighting. 6. Capistrano Royale (Tract 11094) - 1.4 acres; East side of Rancho Viejo Road south side of Highland Drive, including center median and a portion of Royale Drive, including south side perimeter of tract. Trees, shrubs, ground cover, multi-use trail, automatic irrigation controls. 45 „oqP p City of San Juan Capistrano 1776 ZIF FP-2 LANDSCAPE MAINTENANCE The model procedures described below focus on minimizing the discharge of pesticides and fertilizers, landscape waste,trash,debris, and other pollutants to the storm drain system and receiving waters.The attached BMPs are recommended to be used on an as needed and on a case by case basis. Some BMP might not apply in certain situations and will not be used. The provided Bli are potential measures that could be used, individually or collectively,as the situation requires,and as determined by staff. Landscape maintenance practices may involve one or more of the following activities: 1. Mowing,Trimming/Weeding,and Planting 2. Irrigation 3. Fertilizer and Pesticide Management 4. Managing landscape Waste b. Erosion Control POLLUTION PREVENTION: Pollution prevention measures have been considered and incorporated in the model procedures. Implementation of these measures may be more effective and reduce or eliminate the need to implement other more complicated or costly procedures. Possible pollution prevention measures for landscape maintenance include, • Implement an integrated pest management(IPM) program. IPM is a sustainable approach to managing pests by combining biological,cultural, physical, and chemical tools. Refer to Appendix D, Fertilizer and Pesticide Management Guidance forfurther details, • Choose low water using flowers,trees, shrubs,and groundcover. • Appropriate maintenance(i.e. properly timed fertilizing,weeding, pest control, and pruning)will preserve the landscapes water efficiency. • Once per year,educate municipal staff on pollution prevention measures. 46 MODEL PROCEDURES: 1. Mowing, Trimming/Weeding, and Planting Mowing, ✓Whenever possible, use mechanical methods of vegetation removal rather Trimming/Weeding than applying herbicides. Use hand weeding where practical. ✓When conducting mechanical or manual weed control,avoid loosening the soil,which could erode into streams or storm drains. ✓Use coarse textured mulches orgeotextiles to suppress weed growth and reduce the use of herbicides. ✓Do not blow or rake leaves,etc. into the street or place yard waste in gutters or on dirt shoulders. Sweep up any leaves, litter or residue in g utters or on street. ✓Collect lawn and garden clippings, pruning waste,tree trimmings, and weeds. Chip if necessary,and compost or dispose of at a landfill (see waste management section of this procedure sheet). ✓Place temporarily stockpiled material away from watercourses, and berm or cover stockpiles to prevent material releases to storm drains. Planting ✓Where feasible; retain and/or plant selected native vegetation whose features are determined to be beneficial. Native vegetation usually requires less maintenance(e.g,,irrigation,fertilizer)than planting ornamental vegetation. ✓When planting or replanting consider using low water use groundcovers. 47 2. Irrigation ✓Utilize water delivery rates that do not exceed the infiltration rate of the soil. ✓Use timers appropriately to prevent runoff and then only irrigate as much as is needed. ✓ Inspect irrigation system periodically to ensure that the right amount of water is being applied and that excessive runoff is not occurring. Minimize excess watering, and repair leaks in the irrigation system as soon as they are observed, ✓Where practical, use automatic timers to minimize runoff. ✓Use popup sprinkler heads in areas with a lot of activity or where there is a chance the pipes may be broken, Consider the use of mechanisms that reduce water flow to sprinkler heads if broken, ✓ If re-claimed water is used for irrigation, ensure that there is no runoff from the landscaped area(s). ✓ If bailing of muddy water is required (e.g,when repairing a water fine leak), do not put it in the storm drain; pour over landscaped areas, ✓The City uses an automatic irrigation system connected to a weather station to control the irrigation system to all parks. This system controls the amount of water used,shuts down during rain events, and identifies and shuts down broken sprinkler heads, and provides a warning message for repair. This system helps the City conserve water and reduces unnecessary runoff. 3. Fertilizer and Pesticide Management Usage ✓Utilize a comprehensive management system that incorporates integrated pest management techniques, ✓Follow all federal,state, and local laws and regulations governing the use, storage,and disposal of fertilizers and pesticides and training of applicators and pest control advisors. ✓Educate and train employees on use of pesticides and in pesticide application techniques to prevent pollution. ✓ Pesticide application must be under the supervision of a California qualified pesticide applicator. ✓When applicable use the least toxic pesticides that wil I do the job. Avoid use of copper-based pesticides if possible. ✓ Do not mix or prepare pesticides or fertilizers for application near storm drains. ✓ Prepare the minimum amount of pesticide needed for the job and use the lowest rate that will effectively control the pest. ✓ Fmploy techniques to minimize off-target application(e,g.spray drift)of pesticides, including consideration of alternative application techniques, ✓Calibrate fertilizer and pesticide application equipment to avoid excessive application. 48 ✓The City has tested the soil at various locations,and has identified proper fertilizer use. As necessary,the City will Periodically test soils for determining proper fertilizer use if the need is identified. ✓Sweep pavement and sidewalk if fertilizer is spilled on these surfaces before applying irrigation water. ✓ Inspect pesticide/fertilizer equipment and transportation vehicles daily. ✓Refer to Appendix D for further guidance on Fertilizer and Pesticide management Scheduling ✓Do not use pesticides if rain is expected within 24 hours. ✓Apply pesticides only when wind speeds are low(less than 5 mph). Disposal ✓ Purchase only the amount of pesticide that you can reasonably use in a given time period (month or year depending on the product), ✓Triple rinse containers,and use rinse water as product. Dispose of unused pesticide as hazardous waste, ✓Dispose of empty pesticide containers according to the instructions on the container label. 4. Managing Landscape Waste ✓Compost leaves,sticks,or other collected vegetation or dispose of at a permitted landfill. Do not dispose of collected vegetation into waterways or storm drainage systems. Also see Waste Handling ✓Place temporarily stockpiled material away from watercourses and storm and Dlsposalprocedure drain inlets,and berm or cover stockpiles to prevent material releases to the sheet storm drain system. ✓Reduce the use of high nitrogen fertilizers that produce excess growth requiring more frequent mowing or trimming. ✓ Inspect drainage facilities to detect illegal dumping of clippings/cuttings in or near these facilities. Staff will spot check various problem locations during the year to detect illegal dumping of clippingslcuttings in or near these facilities, Materials found should be picked up and properly disposed of. ✓Landscape wastes in and around storm drain inlets should be avoided by either using bagging equipment or by manually picking up the material. 49 5. Erosion Control ✓Maintain vegetative cover on medians and embankments to prevent soil erosion, Apply mulch or leave clippings to serve as additional cover for soil stabilization and to reduce the velocity of storm water runoff. ✓Confine excavated materials to pervious surfaces away from storm drain inlets, sidewalks,pavement, and ditches, Material must be covered if rain is expected, LIMITATIONS: Alternative pestlweed controls may not be available, suitable, or effective in every case. REFERENCES: California Storm Water Best Management Practice Handbooks, Industrial/Commercial Best Management Practice Handbook, Prepared by Camp Dresser&McKee, Larry Walker Associates, Unbe and Associates, Resources Planning Associates for Stormwater Quality Task Force, July 7993. County of Orange. 2000, Public Facilities and Resources Department, Management Guidelines for the Use of Fertilizers and Pesticides, September. King County Stormwater Pollution Control Manual, Best Management Practices for Businesses, 1995. King County Surface Water Management. July, On-line: http://dnr.metrokc,gov/Wr/dss/spcm.htm Los Angeles County Stormwater Quality Model Programs. Public Agency Activities htfp:/Iladpw,org/wmdlnpdes/model_links.cfm Model Urban Runoff Program:A How-To Guide for Developing Urban Runoff Programs for Small Municipalities. Prepared by City of Monterey,City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine Sanctuary,Association of Monterey Bay Area Governments, Woodward-Clyde,Central Coast Regional Water Quality Control Board. July, 1998, Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September 1997, updated October 2000. 50 F Proposalfor City opan Juan Capistrano .Landscape Maintenance ;Services City .Parks, Parkways, Medians, i .Facilities, and Landscape Maintenance .districts Due date: June 4, 2009 Time: 2:00 p.m, Submitted By: merchants landscape services, inc. _ { 1639 E. Edinger .Ave., Suite C Santa Ana, C.A. 92 705 800-645-4881 Fax (714) 972-3.185 Contact .Bob Shuman bob erchantslandsca e.coin _..._....__ EXHIBIT B PROPOSAL INSTRUCTIONS f Examination of Specifications and Site of V1lark The Contractor is required to examine the site of work and all •necessary pertinent information very carefully. She/He shall satisfy himself as to the character, quality and quantities of the work to be performed, the materials to be furnished, and the requirements of the Request For,Proposal ("RFP"). The site conditions might differ from those in the RFP. Therefore, Tease verify all sites and conditions, and list in your proposal, all variances betwebri conditions indicated in the RFP and actual conditions revealed during examination. Proposals. Proposals to receive consideration shall be in accordance with the following instructions: A. Proposals.shall be made only upon the forms provided within these specifications; all proposal items shall be properly filled out; proposal prices shall be stated and the I sigriatures of all persons signing shall be in longhand. All pricing is to include and ' cover all taxes, the performing of all labor requisite or proper and the providing of all necessary machinery, tools, apparatus and other means of maintenance to properly perform the task per the Specifications. B. All prices and.notations must be in ink or typewritten. No erasures will be permitted. Mistakes may. be crossed out and corrections typed or written in ink adjacent thereto and must be initialed in ink by the person or persons signing the proposal. C. Proposal, Worksheets must be filled out in their entirety. Totals from the Bid Worksheets (Aft. 2).shall be inserted in the Proposal(pg 3). D. Proposafs shall..net contain -any recapitulation of the work to be done. Alternate proposals will not. be considered except as required hereinabove. No oral telegraphic or telephonic proposals or modifications will be considered. E. The City-'may. require -any contractor to furnish a statement of his financial responsibility, technical ability, equipment and references properly and fully filled 3' out. F. Each contractor shall submit a statement of experience and list of equipment. H. Proposals shall be delivered to the Public Works Department on or before the day and hour set for receipt of proposals. Licensing,o1,Cor�tractor Contractor is required to possess a valid C27 State Contractor's License and a current City i Business License, prior to commencement of work, or submit such license at the time of commencement of work. 1 9 j i 3 ]1] 7 PROPOSAL e FOR THE MAINTENANCE OF LANDSCAPING . CITY e RKS MEDIANS, PARn AYS FACILITIES and DISTRICTS FROM: LANDSCAPE SERVTC S INC. CONTRACTOR E The undersigned, as contractor, declares that shelhe.has carefully examined the location of the proposed work as described, examined the Specifications therefore, read the Proposal Instructions, and is familiar with all proposal requirements, and hereby proposes and agrees,'if the proposal is accepter, to complete the said maintenance in accordance with the Contract Documents, for the unit price or lump sum as follows: Year One Year Tu�rc� Year Three Total City parks $177,960.00 $177,960.00 $177,960.00 $533,880.00 City , Medians/Parkways 81 ?240.00 $ 81 ,240.00 $�81 ,240.00 $243t720 .00 City Facilities $ 37,212..00 $ 37e212.00 $ 37,212.00 $111 , 636.00 i City Districts $ .26,688.€ 0 $ 26,688.00 $ 26,688.00 $ 80,064.00 i i Total. $323,100...00 $323, 100.00 $323,100.00 $969,300.00 TOTAL 3-YEAR CITY LANDSCAPE MAINTENANCE s969,300.00 Nine hundr d.: sixty nine thousand and three hundred dollars Total in Writing, Said amount shell'indlude and cover all takes, the furnishing of all materials, the perform- Ing of all the labor,required or proper, and the providing of all necessary machinery, tools, apparatus, and'ather means of landscaping. This is a valid and binding proposal to do all work herein proposed for the prices set forth above. SIGNATURE OF CONTRACTCR Title President Compan Mexch5nts Land cape services Carate June 3',• 2009 765658 State Contractor's License.#: i 3 4I f? 'I STATEMENT OF EXPERIENCE E- THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY A5 PART OF QUOTATION. Mark Brower Merchants Landscape Services, Inc. Proposer's Name Company Name 2« j 1639 ..E. Edinger Ave. , Ste: C, Santa Ana, CA. 92705 Business'Address I 3 € (800) • 645-4881 Business Telephone Number 4.- List at least six'(6) Contracts of a similar type - either currently held or. held within the past 24 months. Contract From. to-.. City/Company Supervisor Amount j I ..•+. - s - �-.. - IIIA. ! Signature -TAC Company ! r I i i E MERCHANTS LANDSCAPE SERVICES,INC. REFERENCES CITY OF NEWPORT BEACH CITY OF IRVINE 3300 Newport Blvd. P.O. Box 19675 j Newport Beach, CA. 92658 Irvine, CA. 92623 Contact. Dan Sereno Phone: (949) 724-7619 Phone. (949) 644-3069 Contact: Ariel De La Paz j Project Completion: On going to 2012 Project Completion: On going to 2014 Project size in $: $648,000.00/year Project size in $: $2,000,000/year All City Medians & Parkways City Parks&Sports Parks CITY OF SEAL BEACH CITY OF ORANGE 211 Eight Street 230 E. Chapman Seal Beach, CA_ Orange, CA. 92866 Contact: Bob Eagle Contact: Dana Robertson Phone: (562) 431-2527 Phone: (714) 744-7283 Project Completion: On going to 2010 Project Completion: On going to 2011 ( Project size in $: $500,000.00/year Project size in $: $750,000.00/year All City Facilities, Parks and Medians All City Parks &Assessments Districts CITY OF ONTARIO CITY OF PALOS VERDES ESTATES 1425 S. Bon View Avenue 340 Palos Verdes Drive West Ontario, CA. 91761 Palos Verdes Estates, CA. 90274 Contact: Robert Perez Contact: Carl Mortiz Phone: (909) 395-2627 Phone: (310) 378-0383 i Contact: Tim Evans Project Completion: On going to 2010 Phone: (951) 232-4568 Project size in $: $240,000/year Project Completion: On going to 2012 Parklands & Right of Way Maintenance Project size in $: $850,000.00/year All City Facilities, Parks, and Medians, CITY OF RANCHO PALOS VERDES Districts 30940 Hawthorne Blvd. Rancho Palos Verdes, CA. 90275 CITY OF PALM SPRINGS Contact: Larry D. Still 3200 Tahqui'tz Canyon Dr. Phone: (310)544-5252 Palm Springs, CA. 92262 Project Completion: On going to 2012 ! Contact: Vickie Oltean Project size in $: $240,000/year Phone. (760) 831-8665 Roadside Maintenance Project Completion: On going to 2012 E Project Size in $: $1,200,000/year Sports Parks, City Parks, Facilities, and Medians 3 1 1 i 3 merchants landscape services, inc. i COMPANY PROFILE Merchants Landscape Services is a full service landscape maintenance contractor, which currently operates Six Regional offices in Southern California. Merchants Landscape Services corporate headquarters is located in Santa Ana. Merchants .Landscape has rapidly grown into 6 full service branches. This growth was accomplished without a marketing department or acquisitions. MLS's corporate 3 philosophy is based on service and client retention. Our Sun Valley branch service's LA and Ventura counties, the Santa Ana and Irvine branch's Orange County, the Chula Vista branch San Diego County, the Rancho Cucamonga branch and our Palm Springs branch service's Riverside and San Bernardino counties. Company wide Merchants Landscape Services has over three hundred employees and maintains a fleet of over 150 trucks and trailers. Company annual sales will exceed $15,000,000.00 this year. We have hundreds of accounts encompassing a wide range of maintenance clients. These include national Hotels, Regional Shopping centers and commercial centers in - every county.Also included are large regional Hospitals, school districts, and County E contracts. Merchants Landscape Services is currently servicing the cities of Palm Springs, Laguna Niguel, Seal Beach, Chula Vista, Orange, Santa Ana, Ontario, Pasadena, Yorba Linda, Newport Beach, Rancho Palos Verde and Palos Verde Estates and Irvine. 1 Merchants landscape Services is 1 of only 2 landscape maintenance companies in California that are self-insured for workers compensation insurance. This provides us a very competitive edge. The contact lead person for the City of San Juan Capistrano will be the Orange County Regional Manager Bob Shuman, bob@merchantslandscape.com.The office is located at 1639 E. Edinger Ave., Suite C, Santa Ana, CA. 92705 Fax# (714) 972- 3185. I E f t i I I I E 1639 F. Edinger Ave., Suite C • Santa Ana CA 92705 • Tel (800) 645-4881 • Fax (714) 972-3185 CA Ci[. 76565B E LIST OF EQUIPMENT i THIS PAGE TO BE COMPLETED BY PROPOSER AND SUBMITTED TO CITY AS PART OF QUOTATION, 1.Y Mari Brower Merchants Landscape Services, Inc. Prapaser's Name Company Name 2. 1.639-..E.' Edinger Ave. , Ste; C Santa Ana CA. 92705 Business Address 3. (800). 645"-4881 Business Telephone Number ------------- 4. List equipment awned by the quoting firm that is available for use on this contract. Provide type, make and model year. Use additional sheets if necessary'. SEE.-ATTACHED 1 1 - Signature Merchants Landscape services; Inc. Company ' } 5 E MERCHANTS LANDSCAPE SERVICES,INC. merchants EQUIPMENT INVENTORY landscape services,Inc, 03 Arrow Solar Board 5/N 112AB03 Allmand BR 36'MOWER 287305 EXMARK 12"Comm.SlP H d S1N MAKA1053206 36'MOWER 297908 EXMARK 14"3140c.top handle CS34114 Echo 36'MOWER 266229 EXMARK 20"4hP Honda Pro SIN 828805 Toa 36'MOWER 370429 EXMARK 29`mower 647115 36'MOWER 229293 EXMARK 21'MOWER HCR-233 36"Exmark 376648 21'MOWER MZAN620006001 36" MOWERS WALK BEHI MODEL FH430V 286440 21"6hp,Kaw self-prop BBC w/bg SIN 745773 Exmark 46cc Backpack Nower SIN 5538 Echo 21"Commercial 5 Mower SIN 1052132 Honda 48'lazor 654124 21"Commercial Sp Mower SIN 1052134 Honda 5CY'ride on Mower Exmark FH680vb71282 21"Commercial Sp Mower SIN 1052469 50co Blower S/N00071003041 Husvama 21'CommercaL§p Mower SIN 1053974 HR 52"lazor 617329 21"Commercial Sp Mower SIN 1063240 Honda 56`ride on mower exmark fh680vb62698 21"Commerical SP Mower SIN 1052109 Honda 56"Lazer-Z 23 HP S/N 676012 Exmark 21"Exmark Metro Mower SP 662969 56"Lazer Z 23HP S/N 676013 Exrnark 21"Honda Mower MZAN-6203925 570-24 65cc Chain Saw 57024 Haas Varna 21"Kaw 5 hp SIN 260003887 Toru 60'ride on mower exmark $518205241 21"Metro Mower SP-Exmark 662972 60"Exmark Lazer 30HP widi 6414561624012 21".Snapper mowerwak beNnd S/N2012866971 60"Lazer 29HP KAW S/N 745070 LXS29LKA605 Exmark 22,6ce hed a trimmer SIN 590824 60"Ultravac SfN 737517 UV60 Exmark 23h 66"LHP Kaw StN699690 60"Ultravac S/N 774221 UV60 Exmark 24.1 Trimmer SIN 6114259 Shlndaiwa 66172"Ultravac SIN 659068 UV6672 Exmark 24.1cc Trimmer S/N 6052647 Shlndaiwa 72'iazor 745N41A 24.1cc Trimmer S/N 6052648 Shlndaiwa .77'29 h Lazer-Z SIN 613921 24.1cc Trimmer S/N 6114257 72"29hp Lazer-Z SIN 72812) 24.1 cc Trimmer Sin 7110475 Shlndaiwa 72"Exmark Laser XS 677887 25.4cc EdLer SIN 06002814 Echo 72"Exmark Laser XS 697944 27cc hd S.Trimm TFC S/N 446060 72"Lazer-Z 29HP SIN 728159 LXS29LKA725 Exmark 3.5 B&S 8"Wheel SfN 2039 Aerator AR25-H 74439484 3.5 B&S 8"Wheel S/N2035 Av er Honda .GCABT-1741792 3.5 B&5 8"Wheel S1N2039 Back pack blower caro 1003544 f oho 44CC 3.5 hD Edger S/N 051104 POW Back pack blower caro li 1001177 Echo 25.4 cc 3.5 hp Ed er S/N 001716 POW Backback Blower SIN 628000067 Husvama 30"Hedge HTZ2400 HTZ2400 Backback Blower SIN 628000450 Husvama 30"Hedge Shear SIN 06009894 Echo Baokback Blower SIN 0628000069 Husvama 30"Hedge Shear SIN 06010099 Echo Backback Blower SIN 0628000437 Husvama 30"Hedge Shear S/N 06009901 HC Backback Blower SIN 0628600065 Husvama 30"Hedge Shear S/N 06005645 Echo Back ack Blower SIN 0453003193 Husvama 30"Hedge Shear SIN 06009571 Echo Backpack Blower SIN 0628000061 Husvama 33.3cc Kaw w/ta ead SIN 286580 Backpack Blower SIN 0628060441 Husvama 33.3cc Kaw w/t ead S/N 286581 Backpack Blower SIN 4066235 33.3m Kaw w/ta head S/N 286578 Backack Blower SIN 4107423 33.3cc Kaw villa head SIN 286579 Back ack blower SIN 272069304 35cc Arborist's Saw SIN 167677832 Baak ack blower 272069291 35cc Arb;ri9f Saw SIN 169484303 Back ack blawer 272069313 36MOVVER 297908 Backpack blower 272069325 36 MOWER 229293 Backpack Blower SIN271289378 Backpack Blower SfN271288175 Blower Frame Throttl SIN 620001275 Backpack Blower S/N271288406 Blower Frame Throttl S/N620001270 Backpack Blower SIN271286400 Blower Frame Throttl SfN620000739 Backpack blower BR550 BR550 Blower Frame Throttl SIN620001276 Backpack blower BR550 BR550 Blower Frame Throttl SIN 620000736 Backpack blower BR550 BR550 Blower Frame Throttl SIN 620000728 Backpack Blower BR-550 Blower Frame Throttl SIN 620001279 Backpack Blower BR-550 Blower France Throttl SIN 4001266 Backpack Blower BR-550 BlowerlHip Throttle SIN P08011020164 PB413HC Echo Backpack Slower BR-550 Blower]Hip Throttle SIN P080110201$4 PB413HC Echo Backpack Blower BR-550 BlowerlHip Throttle SIN 1308011020'191 PB413HC Echo Back ack Blower BR-550 Blower/Hip Throttle SIN P08011020193 PB413HC Echo Backpack Blower Low noise SIN 11002736 Echo 46cc Blower/Hip Throttle SIN P06011020197 PB413HC Echo Back ck Blower Low noise SIN 11002751 Echo 46cc blower-tow noise SIN 1002836 Backpack Sprayer- BLOWERS 2002773 Echo PB413H Back ck Sprayer BLOWURS 9002269 Echo PB413H Backck S ra er BLOWERS 9002264 Echo PB413H sagging System SIN 718814 Exmark BLOWERS 2005901 Echo PB413H Belly grinder BLOWERS 9003418 Echo PB413H Big Chain saw-STHL 30030006821 BLOWERS 2004160 Echo PB413H Blower 4000265 Bluebird 22"Flail Power rak SIN072330206 Blower 4001270-04 Bluebird Dethatcher 54262662 Blower 4001276.04 CHAIN SAWS CS 341 2027183 Blower 4000-736 CHAIN SAWS CS330T 9008488 BLOWER PB-41102003010 CHAIN SAWS GS 360T 9008558 BLOWER PS-461L02006318 CHAIN SAWS 137802019 1000773 BLOWER 3000162 CHAIN SAWS 1137802019 1000750 BLOWER TEX450EC64 Classen 42"Aerator 3 pt hitch BLOWER 601540 Cornpieting Kit LHPUV 109-1014 109-1014 Exmark BLOWER 2001841 Completion Kit 109-1159 Exmark BLOWER 2001840 Deck 103-3259 Exmark BLOWER 953511576 Diesel Trim Tri Ix 3Wt] TC25530110625 BLOWER 300794 ECHO BLOWER 2001846 Echo 25.4co stick edger SIN 1001270 Echo 25.4cc BLOWER 3000973 Echo AUGER EA 400 3003889 BLOWER 23285 Echo Hed a trimmer 600a061 BLOWER 2003788 Echo hedge trimmer eohshc225c BLOWER 30060215 Echo post hole digger w12"a SIN E02103003542 A20447 Echo BLOWER PB413 Echo small chain saw 2029100 BLOWER 3000789 Echo stick hedge trimmer 6006785 BLOWER PB-41102005947 Echo stick hedge trimmer 6004248 BLOWER PB-461-LN02006353 Echo weed eater 6016775 Blower $0002315 Echo weed eater 6054874 Blower-Echo blue 2004117 Echo weedeater 6015302 Blower-Kawaski e$low 56002021 Echo weedeater(blu2j 6009454 Blower black&white 1002166 edge power trim 3.5 motor b86139 blower back ak 9535115.76 Edger c62035-04 Blower Stlhl 271665391 Edger_ Model 200-4 Blower Stihl 271665393 EDGER 120111$ HONDA Blower Frame Throtfl WN 620001271 Echo EDGER GX120 HONDA Slower Frame ThroW SIN 620000726 Edger 3.5HP S/N C05761 2004 POW Edger 3.5HP 91N 005802 POW HEDGE SHEARS HC 233 6004549 Edger 3.5HP SIN 006093 POW HEDGE SHEARS HC 233 6008072 Edger 3.5hp SIN 002065 POW HEDGE SHEARS HC 233 6004794 Ex Mark 48"RIDERS LHP4823 514648 HEDGE SHEARS HC 233 6004088 Ex Mark 48"RIDERS LHP4823 497062 Hedge Trimmer SIN 564811010395 HC235 Echo Ex Mark 48"RIDERS LHP4823 351162 Hedge Trimmer SIN S64811010408 HC235 Echo Exmark 72 Lazer mower" 53-191067 Hedge Trimmer SIN 564811010577 HC235 Echo Exmark"72 Lazer mower" N45794B Hedge Trimmer SIN 564811010650 HC235 Echo Exmark"Lazer HP 50"Mower 292002 Hedge Trimmer SIN 569311001258 HCA266 Echo Exmark"Lazer HP 60"Mower 604495 Hedge Trimmer SIN$69311004779 HCA265 Echo Exmark"metro 21"Mower 445996 tiedcje Trimmer SIN 569311004925 HCA265 Echo Exmark"Metro 36"mower 174729 Hedge Trimmer SIN 569311004935 HCA265 Echo Exmark"Metro 36"mower" 220083 Hedge Trimmer SIN 569311004942 HCA265 Echo Exmark'Navigator Mower 35204014 Hedge trimmer SIN 569311003610 HCA265 Echo Exmark 21 745677 6 HP kaw Hedge trimmer S/N S69311004779 HCA265 Echo Exmark 21"Commercial-Model#FS18GV FS18OVD23488 Hedge trimmer S/N 869'311005058 HCA255 Echo Exmark 21"Commercial-Model#F8180V FS180VD21699 Hedge trimmer S/N 569311005254 HCA266 Echo Exmark 21"mower with new engine 446008 Hedge trimmer SIN 569311005115 HGA265 Echo Ex-Mark 21"MOWERS Fd160 C20683 Hedge trimmer 5/N S69311005122 HCA265 Echo Exmark 36"-Model#M 15KA362 651011 Hedge trimmer SIN$69311005232 HCA265 Echo Exmark 36"Model M15KA362 655254 Hedge trimmer SIN 569311005282 HCA265 Echo Exmark 36"Mower 638668 hedge trimmer SIN S64811005685 Echo Exmark 36"Mower 392595 hed a trimmer SIN 569311004400 Echo Exmark 36"Walk behind 262382 hedge trimmer SIN 569311003529 Echo Exmark 36"Walk behind 245497 Hedge trimmer 588854 Exmark 36"Walk behind 658966 Hedge trimmer 588901 Exmark 36"Walk behind 411499 Hedge t6mmer 588853 Exmark 52"Lazer hider 290108 Hedge trimmer 588867 Exmark 56"Lazer-Model#LHP23KA56B 617327 Hedge trimmer 588887 EXTENDED POLE CHAIN SAW PPT 261 6006162 Hedge Trimmer SIN1005486 EXTENDED POLE CHAIN SAW PPT 261 6006294 Hed a trimmer SIN1005490 EXTENDED POLE HEDGE TRIMMER HCA 261 6006221 Hedge trimmer S/N1005488 EXTENDED POLE HEDGE TRIMMER HCA 261 6005162 Hedge trimmer SiN1005481 Extension Hedaer HL100A HL 100A Hedge Trimmer SIN 11003249 Front Weight Kit 103.5629 Exmark Hedge Trimmer S/N 1005229 Hand held blower 145MP S/N 1025958 Echo 25.4cc Hedge Trimmer SIN 1005236 Has arra blower 3000793 Hedge Trimmer SIN 1004793 Has vama blower 3003318 Hedge trimmer SIN 1004793 Has vama blower 3002024 HEDGE TRIMMER HC-233 ECHO Has varna blower 3003850 HEDGE TRIMMER HC-233 ECHO Has varna blower black 551139 HEDGE TRIMMER 5413 TMC ECHO Hasqvama blower black 551139 HEDGE TRIMMER 6001988 ECHO Hasqvarna blower(green) 3002024 HEDGE TRIMMER HS-233-060026 ECHO Hasqvama blower reaniblack 3004020 HEDGE TRIMMER HC-233 ECHO Hasqvarna blower white 3003318 HEDGE TRIMMER HC-233 ECHO Hed a Shear S/N 06008550 Echo HEDGE TRIMMER SB1047-02002301 ECHO Hedge Shear SIN 06008216 Echo Hedge trimmer S/N1005347 lEcho Hedge Shear SIN 06008192 Echo Hedge trimmer ISINIO01166 I Echo Hed a Shear S/N 06008197 Echo Hedge trimmer ISIN 11005455 JEcho H2dae Shear 3€1' SIN 06005641Echo Hed a Trimmer Slid 11001362 HEDGE SHEARS HC 233 6005127 Hed a Trimmer-Carb 2 S/N 6010192 Hed a trimmer-Echo 6004017 Rus uvarna Blower 20001849 2004 Hedge trimmer-Echo 6006213 Husicluvarna Blower 200438000795 2005 Hedge Trimmer-Echo-RC-233 6006714 Hus uvarna Blower 200438000799 2005 Hedge Trimmer-Echo-HC-233 BOD5552 Hus uvama Blower 10004772 2DO4 Hedge trimmer-Eches black 6002168 Husouvama Blower 551139 2003 Hedge trimmer:Echo black 6002168 Hus uvama Blower 1000786 2003 Hedge trimmer-Echo oran a6001352 Hus uvarna Blower 7000237 2003 Hedge trimmer-Echo white 5008220 Huscluvarna Blower 173167 2003 Hedge trimmer-Echo(yellow) 6006220 Hus uvarna Blower 1163 2002 Ltd a trimmer ack&white 06008-7 Hus uvarna Blower 1313 2001 He&trimmer reenlblack 6008960 Nus uvarna Blower 1000027 2003 Hedge Timmer 30"sin le sided SIN 1010446 Echo 21 2c Hus uvarna Blower 7003839 2003 Hedge Trimmer Articulated shaft SIN 1004786 Echo 25.4cc H&LsqlLyama Blower 1569 2013 Hed etdmm 30"FWRAP SIN 584340 Husquvarna Blower 10001694 2003 Hed etrimm 30"FWRAP $IN 584337 Rus uvama Blower 9001171 2002 Hicks farms supply s res er 5330c-x 00200 10004 Hus vama-Blower(orange)3003215 Home lite pump 10540726 Husqvama Blower 3003317 Honda"Commerclal21"mower MZAN-6216398 Hus vama Slower lack 2005701 Honda"Flail reel Mower GCO2-7030978 HUSQVARNA 145BF 2003221/2003220 honda 13.0 power wash machine 107675 HUSQVARNA 1456F 2=219/2003223 Honda 21 Commercial mower MZAN-6168860 HUSQVARNA 145BF 200322412003217 Honda 21 Commercial mower MZAN-6206585 HUSQVARNA 15OBF 71003042 Honda 21 Commercial mower MZAN-6206588 HUSQVARNA 15OBF 71003043 Honda 21"HRC 216 1029172 HUSQVARNA 15OBF 71003044 Honda 21"HRC 216 6165272 Hus vama 36w Chain Saw Serial#20054500317 Honda 21"HRC 216 6193145 Jackson Wheel barrel Stue Honda 21°HRC 216 6193150 Jacobsen LF-4677-7 gang Model-ser67916-0011017 Kubota Turbo Honda 21"HRC 216 6193869 Jacobsen tri King 1900D 84 SIN D6623CO280 Madel 670433 Kubota diesel Honda 21"HRC 216 6165055 John Deere Aerator 1500 SIN MOISOOX025435 A20857 Honda 21"HRC 216 6166763 John Deere Gator turf SIN 019356 Honda 21"HRC 216 6191587 John Deere Gator turf SIN 019342 Honda 21"HRC 216 6191174 John Deere Gator turf SIN 019344 Honda 21"RRC 216 6191301 John Deere Tractor SIN LV52105123602 A20816 Honda 21"HRC 216 6188063 John Deere trailer SIN TCD22SX010203 Honda 21"HRC 216 6146288 Kew Wfrarhead SIN 28634D Honda 21"HRC 216 6191208 Kaw WITarhead SIN 286341 Honda 21"NRC 216 1008378Kawasaki 21"6.5 523202 2005 Honda 21"HRC 216 6215824 Kawasaki 21"6.5hp 523206 2005 Honda 21"HRC 216 6215827 Kawasaki fel 20 Pump 4.0 Honda 21"HRC 216 6216333 Kawasaki KB123A TH023DAL24 Honda 21"HRC 216 6202346 Kit Drive 613" 109-1167 Exmark Honda Vacuum 81)805436 Kit TD€lva 60" 109-1167 109-1167 Ex ark Husquvoma backpack blower-145BF 3003304 Large Hedge trimmer 274102356 Hus uvarna backpack blower-145BF 3001331 Lar a Hed a trimmer 274102361 Hus uvama backpack blower-145BF 3003305 Lamer fert.Spreader red Hus uvarna backpack blower-145BF 3OD2725 LASER 4677501 LPH4821KA SHINDAIWA Huscluvarna Blower 10004766 LASER 485427 SHINDAIWA Hus uvama Blower 453003302 LASER 254839 SHINDAIWA Hus uvarna Blower 453003200 LASER 8460455/CMT052A SHINCIAIWA Hustiuvarna Blower 453003322 LASER 5535951 L227LKA724 SHINDAIWA Hus uvarna Blower 453003206 LASER 473852/LPH5223KA SHINDAIWA LASER 480140/LPH522KA Power Trim Edger 308 00014107429 2003 LASER 697975 Power Trim Edger 308 B87856 2006 LASER 699597 POWER WASH EZ4035 HONDA Lazer 50"23HP Kew SIN 726393 Exrnark Pressure Washer-Model#E 10220432 Lazer 60"29HP Kaw SIN 745059 Exmark Pumo 103-2675 EXM Lely Broadcaster new 4800669 RECIPRECATOR 67-26N2 6Z25N2 Lesco"Ride onsprayer&S reader 1008900 REIT MAX HEDGE TRIMME C20652 lesm sprayer kawasa 1607962 RED MAX HEDGE TRIMME 6Z25N20 Line Trimmer 1003229 Echo 25 RED MAX HEDGE TRTMMF 41225893 Line Trimmer 25ACC SIN 1003118 Echo RED MAX HEDGE TRIMME 41225483 Line Trimmer 25ACC SIN 1003261 Echo RED MAX HEDGE TPLIMME 41225683 long hedge trimmer Stihi 272879981 RED MAX HEDGE TRIMMf 41225455 Iona hedge trimmer Stihl 272879981 RED MAX HEDGE TRIMM 41225467 long hedge trimmer Stihi 274102350 RED MAX HEDGE TRIMM 41225467 Low Noise Blower SIN P08211002865 Echo RED MAX HEDGE TRIMMER Low Noise Slower SIN P0821 1 00331 9 Echo Rotor tiller-Honda 6 HP 1009422 Low noise blower SIN P08211003392 Echo SCAG"Tiger Cub" 7690232 Low noise blower SIN P08211003529 Echo Schaben Sprayer 455902 Low noise blower SIN P08211003538 Echo SERIAL# 6010465 Low noise blower SIN P08211003541 Echo Shindawa hedge trimmer(bli 27423 Maka-Honda 21'mower 102157 Shindawa trimmer 5280 Maka-Honda 2-1'mower 1014168 Shindawa weed eater(blueA 2030006 Metro 36"W/Pist Grip S/N708499 Shred Vac-Echo 6003971 MODEL SRM 261S SKAGG TIGER CUB SMTC 48A 8400476 Mower 21" 6206583 Small Chain saw-Echo 2037266 Orange aireator 63058177 Small fort.Spreader red Overseeder-Model#OS1848 461801 Small water tank Pole pounder Solid Shaft trimmer SIN 11001279 Echo POWER TRIM MODEL 308-H B79589 Solid Shaft Trimmer S/N 11001668 Echo POWER TRIM MODEL 308-H B43973 Solid Shaft Trimmer S/N 11001583 Echo POWER TRIM MODEL 306-H B66969 Solid Shaft Trimmer SIN 11001657Echo POWER TRIM MODEL 308-H B83979 Solid Shaft Trimmer S/Nl IO01285 Echo POWER TRIM MODEL 308-H 61b Solid Shaft Trimmer SIN11001342 Echo POWER TRIM MODEL 308-H 6093807 Salo track pack sprayer POWER TRIM MODEL 308-H 6103808 Solo backpack POWER TRIM MODEL 308-H 6114260 SRM 2615 6015214 Power Trim"Edger" B83926 SRM 2615 6015020 Power Trim"Ed er' 878737 SRM 2615 6015183 Power Trim"Edger" 857935 SRM261S-Trimmer Power Trim'Edger' B78716 SRM261 S-Trimmer Power Trim"Edger" 678717 SRM261 S-Trimmer Power trim edger B88176 SRM261 S-Trimmer Power trim Edger B87852 Starter 21163-7010 KAW Power trim Edger BA7906 Stick Edger 6002219 Power trim Edger B87644 stick ed er SIN 1001340 Power trim edger 8866140 Stick Edger Power trim edger extra B86138 Stick Ed er Power Trim Edger 208 206-H Stick ed er-Eche PF-261 6002515 Power Trim Ed er 208 61003391665 Stick Edger FC100 FC100 1 Power Trim1 d er208 61003391767 Stick Edger FC100 FC100 Power Trim Edger 308 308 8 STIHL MODEL SR42OZ 267622355 STIHL MODEL SR42OZ 267622333 WEED EATER 6001916 ECHO STIHL MODEL SR42OZ 267622291 WEED EATER SRM2615-06910276 ECHO Stihl blower 271665391 WEED EATER HRM2615 ECHO Stihl blower 271665393 WEED EATER 6012023 ECHO Stihl chainsaw MS250 WEED EATER $044893 SHiN#JAiWA 5t n Timmer25.1cc SIN S65911003451 Echo WEED EATER 3084050 SHINDAIWA String Timmer 25.1 cc SIN 565911003458 Echo WEED EATER SRM2615-06014249 ECHO String Timmer25,1cc SIN S65911003461 Echo Weed eater-Echo 6009591 Strin "1lmmer25.1cc SIN$65911003473 Echo Weed eater-Echo 6014956 String Timmer 25,1 cc SIN 565911003513 Echo Weed eater-Echo 6011323 String Timmer 25.1 cc S/N S65911003518 Echo Weed eater-Echo 6015382 String Trimer S!N 6013309 Shindalwa Weed eater-Echo f black 6011323 String trimmer 25.4 cc SIN 565911003158 Echo Weed eater-Echo black 6011323 Tension Trimmer-Echo 6006808 Weed eater-Eoho(green) 6014356 Tension Trimmer-Echo 6006392 Weed eater-Echo eliow 6009427 Thatch attacher"Old ellow dethuthe€" 94100507 Weed eater black&white 6028448 Trimmer 26cc CA APRV SIN 1001718 Weed eater(orange) 6028575 Trimmer 26co CA APRV SIN 1901736 weed eater Shindowa 5058847 Trimmer 5RM261 S 5RM261 S Weed water-Echo reen 6014956 Trimmer 5RM261 S 5RM261 S Weedeater-echo 6008312 Trimmer Solid Shaft SIN1001411 Weedeater-Echo glue&gr No number Trimmer Solid Shaft SINIOO1411 Weedeater-Echo glue 60285576 Trimmer Solid Shaft SIN1001395 Weedeater-Echo Oran a 6008348 Trimmer Solid Shaft SIN 1002028 Echo Weedeater-Shlndowa Red 8058848 Trimmer Solid Shaft SIN 1002068 Echo Weedeater-Shindowa Red 5058850 Tru cut rear mower 826330 Weight Kit 103-5633 Exmark Turf Gator WOOTURF018472 Weight Kit 103-5633 lExmark Turf Gator Weight Kit 103-5633 103-5633 Exmark weed eater 6028448 Weed eater 566311001718 Weed eater 566311001287 Weed eater SIN 1001534 Weed Eater 6009462 Weed Eater 6009440 Weed Eater 6006275 Weed Eater 6009976 Weed Eater 6047725 Weed Eater 6013347 Weed Eater 6012388 Weed Eater 6010251 Weed Eater 6004097 Weed Eater 6002118 Weed Eater 6002142 Weed Eater 6002156 Weed Eater 6002209 Weed Eater 6001791 Weed Eater 6002116 Weed Eater 6002142 Weed Eater 16007389 N H Z W 2 V Q F�- a From: "Jill Thomas" Date: Mon, 1 Jun 2009 15:42:40 -0700 To: Bob Shuman<bob@merchantslandscape.com>; Craig Johnson<craig@evergreenlc.com>; Ed Stewart<Ed@Estewartandassociates.com>; Gary Plumley<gplumley@spectrumcarelandscape.com>; <,jsoto@sotocompany.com>; John Zermeno<campesinoland@verizon.net>; Mark Garritson<Mark evergreenic.com>;Rob Archer<robarcher@cpscv..com>; Socorro �r Gonzalez<Socorro@danapacificlandscape.com>; Walter Sato<WYsato a aol.corn> Subject: Clarification on Attachment 2,Bid Worksheets SJC Hi All: A question came up regarding the inclusion of pricing of certain spec items required in the rfp, but not specifically listed out in the Bid Worksheets (specifically related to sports field areas). While not broken out in the bid sheets,we expect that line item costs for the following be included under the headings shown as appropriate: Parks Bid Worksheet Line#1,96,#16,#21,#22--Sodding(25,000 sq. ft.total)—this should included in the"Overseed"Column Line#1,#6,#16, #21, #22—Seeding of fields--this should be included in the"Overseed"Column Line#1, #6,#16, #21, #22 --Top Dressing/Rut filling—this should be included in the"Overseed"Column Line#1,#6,#16,421, #22—Verticutting—this should be included in the"Thatching"Column 1 If you have any questions, please call me directly. Thanks, dill Jill Thmnels i �t'17fu1"%�'Irtllrl�['itl('tFl:illrffl`.S'! ptEhfie works ocpartrnem (W'I•o SarF,ltrrrra c apistremo 32400 Plum"Idelemw S{rt,Jtr�rrF C'api.etraiw. C.-I U0.75 tl cxnasiii.san trancanistrano.wa, I i E 1 r i E i i i E I1 HILI WORKS14EET-PARKS P/+RkS MONTHLY COSTS SV m a f l7 TOTAL MONTHLY Norte/Location m m +' a $ COST 1.Acu Canyon Park $ 630.04 $ 65.00 $ 240.40 $ 65.001$ 25.00 $ 15.00 $ 35.00 $15.00 $ 25.00 5 20.00 $15.00 $ 5.00 $ 5100 $ 1,160.00 2.Arce Park $ 40.00 $ 5.00 $ 5.00 S 2.130 S 10.00 S x.00 $ 2.10 .-.'3 $ son $ z 0t3 ;'. S 73.00 3.Arroyo Park 5 145.00 $ 3-5.00 $ 55.40 $ 10.035- 5.00 $ 5.00 $ 20 00 5 500 _ $10.00 $ 5.00 $ 275.00 a.sonfta Park $ 157.00 $ 15.00 $ 57.€00 S 10.00 $ 5.001$ 5,00 $ 20,00 $ 5 tla v 5.00 $ 3.00 $ 3.00 $ 285.00 S.Cook Park•Del Campo $ 116.00 $ 15.00 $ 42.00 $ 10.00 $ 5.00 $ 3.00 $ 1000 $ 2.00 $ 2.00 $ 2.00 $ 3.00 $ 210.00 6.Cook Park•Cordova $ 304.00 $ 33.00 S 113.00 $ 33.00 $ 5.00 $ 5.00 $ 20.00 $ 5.00 $ 5.00 $ 15.00 $10.00 $ 5.00 $ 553.00 7.Cook Park-Lallovla $ 527.00 $ 65.00 $ 145.00 $ 30.00 $ 15.00 $ 25.00 $ 50 00 - ': 5 15.00 $ 5.00 $ 5.00 $ 3.00 $ 887.00 S.pal vista Park $ 80.00 $ 10.00 S 22.00 $ 10.00 $ 3.00 $ 2,001$ 5.00 5 3.001$ 4.00 $ 2.00 $ 5.00 $ 3.00 $ 149.00 9.Descanso Park $ 121.00 $ 10.00 $ 42.00 $ 10.00 $ 5.00 S 5.00 $ 10.01) _ $ 300 -- $ 5.001$ 2.00 $ 3.001$ 216.00 10.E5 Camino Real Park $ 628.00 $ 65.00 $ 240.00 $ 65.00 $ 15.00 $ 15.00 $ 35.00 $15.00 $ 15.00 $ 2500 $10.00 $ 10.00 $ 11138.00 11.Four Oaks Park $ 294.00 $ 20.00 $ 20.00 $ 25.00 $ 5.00 $ 5.00 $ 10.00 $1:5.00 $ 20.00 $ 10.00 $10.00 $ 5.tl0 $ 3.00 $ 44.2.00 12.HisWrlc Town Center(HTC)Park $ 255.00 $ 25.00 $ 95.00 $ 25.x0 $ 5.00 $ 5.00 $ 10.00 $ 5.00 $ Ism $ 10.00 $ 9,00 $ 5.00 $ 460.00 13.Junipero Serra Park $ 446.00 S 50.00 $ 175.00 $ 50.00 $ 5.00 $ 10.00 $ 15.00 $ 5.00 $ 25.00 $ 10.00 $15.00 5 5.00 $ 5.00 $ 816.00 14.La Ronda Park $ 30.DO $ 5.00 $ 1x.00 $ 8.00 S 1.00 $ 1100 $ 5.00 $ 1.00 $ $.00 $ 1.00 $ 5.00 $ 5.00 $ 2.00 $ 77.00 15.Luona(Gond Ne1ghbom Park) $ 80.00 $ 10.00 $ 23.00 $ 10.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 3.001$ 300 :` $ 2.00 $ 2.00 $ 137.00 16.Marco Forster sports Fields $ 496.00 $ 50.00 $ 75.00 $ 50.04 $ 5.530 $ 5.00 $ 15,00 $ x500 $ 3.00 $ 5.00 $ 699.00 17.Veterans Park $ 35.DO $ 5.00 $ 15.00 $ 4.00 S x.00 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 5.00 $ 100 $ 70.00 18.Mission 0091 Park $ 233.00 $ 25.00 $ 80.00 $ x5.00 $ 4.00 $ 2.00 $ 10.00 $ 5.00 $ 10.00 $ 2.00 $,.5.00 $ 2.00 $ 5.00 $ 408.00 19.Rio Oso Park $ 75.00 S 10.00 $ 17.00 $ 10.00 $ 2.00 $ 2.00 $ 5.00 $ 2.00 $ 7.00 $ 7.00 - $ 5.00 S 3.00 $ 140.00 20.San Juan Creak Neighborhood Park $ 121.00 $ 10.00 $ 42.00 $ 10.00 $ 5.00 $ 5.00 $ 5.00 $ 1.00 $ 5.00 $ 7-00 $ 5.00 $ 3.00 $ 3.00 $ 217.00 21.San Juan Capistrano Sports Park $2,750.00 $ 310.03 $ 1,000.00 $z60.D0 $ 75.00 $ 70.00 $ x.95.00 $60.00 $ 300.130 $ 270-00 - $6000 $ SASmo0 22.Stone Field $ 110.00 $ MOO $ 40.00 $ 10.0(0 $ 5.00 S 20.001$ 15.M3 $ 5.00 $ 15.00 $ 5.00 :. $ 900 . ._ 5 244.00 23.Calle Jardin Park S x5.00 $ 10.00 $ itl.aa $ 5.00 `-: $ 500 $ 500 $ 60.00 xa.Los Rios Park 50.00 $ O 1$ M00 1$80.130 $15 DO $ 664.00 TOTAL PARKS $ 14,830.00 X12 TOTAL YEARLY PARKS COST $ ~177,960.06 X3 'n THREE YEAR TOTAL PARKS COST $ 533,684.00 Dentes Not Applicable 3nsertin 601 Proposal i BID WORKSHEET-MEDIANS/PARKWAYS E _ Ml[SlAN5JP4RGWAY5 MONTHLY COSTS a N o m c n l7 [S n °F TOTAL Name/Location o , 2 ` MONTHLY _ �` COST E 1.De[Obispo 5t.C i3luefin $ 12.00 $ 1.00 $ 4.40 $ 2.00 $ 12.40 $ 31.04 Z.Camino Dei Avion C bel Obispo St. $ 55.00 $ 5.00 $ 21.04 $10.00 $ 40.00 $ 131.40 3.Dei Obispo St/Cade Aspera $ 20.40 $12.40 $ 10.40 $15.00 $ 20.00 $ 77.00 4.Aguacate Rd.j Via Esstelita $ 45.40 $ 6.00 $ 25.00 $30.00 $ 35.00 $ 141.00 S.Del Obispo St.J Paseo Terraza $ 35.00 $ 4.04 $ 8.00 $ 4.00 $ 35.40 $ 86.00 6.Del Obispo 5t.J Camino Capistrano $ 90.00 $10.00 $ 40.00 $21.00 $ 34.00 $ 191.00 7,Del Obispo St.West Center Median $ 65.00 $22.00 $ 25.00 $22.00 $ 15.04 $ 149,00 S.Camino Capistrano J San loan Creek Rd. $ 45.00 $13.00 $ 45.001" ; $20.00 $ 25.04 $ 148.00 9.San Juan Creed Rd.J Calle Santo Domingo $ 15.00 $1.5.00 $ 10.00 $ 5.00 $ 5.04 10>Ortega Hwyj Via Cristal $ 55.00 $ 5.00 $ 10.00 $ 5.00 $ 14.00 $ 2.00 $ 14.00 $ 4.04 $ 3.00 $ 3.04 $ 111.40 11.Calle Arroyo{Via Cstenaga $ ss-00 $10.00 $ 15.00 $10.60 $ 24.00 $ 114.00 j 12.Ortega Hwyj Avenida Siega $ 40.00 $ 10.001$ 10.00 $ 5.00 $ 4.00 $ 5.00 $ 5.00 $ 5.00 $ 4.00 $ 5.00 $ 93,00 13.Camino Capistrano J Avenida Padre $ 25 04 $ 5.00 $ 20.00 $ 9.00 $ 9.40 $ 68.00 14.Camino capistrana South Center Median $ 55.00 $12.001$ Z5.40 $12.00 $ 19.00 $ 123.00 15.Del Obispo St.East Center Median $ 144 $ 1.00 $ 140 $ 1.00 S. 1.00 $ S.Eifl 16.Cabe Ra[anda $ 45.40 $ 7.00 $ Z0.00 $10.00 $ 20.00 $ 102.00 17.Ortega Property Parkways $227.00 $ 35.00 $ 65,00 $ 35.00 $ 15.00 $10,00 $ 25.00 $15.00 $ 427.00 18,Carrr Las Rambles besifting Basins and Fitness Trails $ 75.00 $.10.00 $ 15.40 $13.00 $ 35.40 $ 148.00 19.Camino Las Ramblas/Kinkerry Lane $ 114 00 $15.40 $ 45.00 $54.00 $ 60.44 $ 289.00 20.Allpaz st./Del Obispo St. $ 60.00 $ S.OD $ 20.00 $ 5.40 $ 23.40 $ 113.00 21.Orte a H f Sundance Dr. $ 4.40 $ Z.00 $ 14.00 $10.00 $ 5.04 $ 10.40 $ 45.00 22.Rancho Viejo Rd. $100 00 $ 35.00 $ 65.40 $ 25.00 $ 7.45,40 $19.40 $ 105.00 $34.40 $30.00 $ 25.00 S $33.00 23.Camino La Randa $ 2S-00 $ 6.00 $ 11.00 $ 5.40 $ 5.04 $4.00 $ 56.00 24.Rancho Viejo Rd.l Endevco Center Medians $ 45.00 $ 4.00 $ ZO.QO $10.00 $ 25.00 $ 104.00 25.Calle Delgado $ 16.00 $ 6.00 $3,00 $ 25.00 26.Dei Obispo 5t.J Camino DeiAvlon $ 24.04 $ 5.00 $ 10.00 $ 10.00 $ 50.00 27.Dei Obispo St.J Farmer's Market $ 35.00 $ 4.00 $ 15.04 $1D.00 $ 15.40 $ 79.04 28.Camino ppistrano J Costco Center Median $ 45.00 $10.00 $ 21.00 $ 5.00 $ 25.00 $ 106.44 z9.Paseo Adelanto/Del Obispo St. $ 30.00 $ 10,00 $ 1.6.00 $ 5.00 $ 15.04 $SO.OQ $ 10.04 $ 5.40 $ 13.00 $ 108.00 30.Mission Hills Dr.Center Median $220.00 1$ 25.00 1$ 100.00 $ 24.04 $ 15.00 $15.00 $ 25.00 $14(10 $ 434.00 PAGE 1 OF 2 BID WORKSHEET-MEDIANS/PARKWAYS N1ElTIANS/PARMAY9 MONTHLY COSTS N O t'' d ca w e c ° obi s TOTAL 41 o m a°fi m t m MONTHLY Name/Ideation p� 13 31. fl COSTS (n tn31.Paseo Adelanto $224.00 $ 25.00 $ 30.00 $ 10.00 $ 15.80 $ 10.00 $25.00 $ 10.00 $10.40 $ 15.60 $ 374.00 32,Los Rias Street $ 30.00 $ 5.40 $12.40 :; $ 5.06 $ 5.40 $ 57.00 33,Valle Road Sound Wali $ 35.00 $ 10,00 $15.00 $ 500 $ 7.64 $ 72.44 34,Kinoshita Well Site $ 25.00 $10.00 $15,00 $10.00 $ 12.04 $ 72.00 35.Weather Station Kinoshita Farm Site $ 40.00 $ 5.00 $ 10,00 $ 5.00 $ 2.00 $ 1.00 $20.00 $ 1.00 84.04 36.Ortega Hwy Downtown Tree Wells $ 140.00 $ 10.00 $10.00 "' $ 360.00 37.Oretga Hwy j Walnut Grove Slope $ 25.00 $ 10.00 $13.00 : $ 5.00 $ 15.00 S 68.00 38,San Juan Creek Median $ 48.00 $23.00 $15.00 $ 5.00 $ 31.00 $ 114.00 39,Los Rios Entry 30.00 $ 4.00 $ 300 $ 3.00 $ 10.00 $ 50.00 40.Rancho Viejo Road/Via Esco[ar $ 206.00 $ 25.00 $65.00 $61.00 $ 110.00 $ 467.00 41.Ortega Hwy Slope $ 65.04 $ moo $55.00 $20,00 $ 21.00 $ 176.00 42.Camino Las Ramblas Equestrian Staging $ 42.00 $ 3.00 $20.00 $ 65.00 43.Rancho Viejo Road Center Medians $ 70.00 $ 10.00 $35.00 $10.001s 11.44 $ 136.00 44.La Novia Ave./Vaile Road $ 65.00 $10.00 $33.00 $15.00 $ 15.00 $ 138.00 45.Calle Arroa/Via Esten a $ 25.00 $ 3.00 $10.04 $ 6.40 $ 5.06 $ 49.66 46.Ortega H /Windsong Drive $ 10.40 $ 3.00 $15,46 $ 2.44 $ 2.44 $ 3200 47.Calle Arroyo/Sundance Dr. $ 75,00 $ 5,00 S 5.00 $ 5.06 $ 5.00 $ 5.00 $20.00 $ 5.06 $ 3.00 $ 10.00 $ 138.00 48.Del Obispo Flood Contras Channel $ 25.00 $ 4.00 $10.00 $ 3.00 $ 5.00 $ 47.00 44.Camino Ca lstrano/Oso Road $ 20,00 $ 20.44 $20.00 $ 20.00 $ 80.04 50.Mission Hills Drive $ 25.00 $20.00 $ 15100 $ 60.00 51.Paseo Establo $ 20.00 $20.00 $ 10.00 $ 50.00 52.San Juan Creek Road $ 10.00 $ 3.00 $ 21001$ 3.00 $ 20.40 $ 10.00 $10.00 $ 5.00 Is 5.08 $ 101W $ 78.00 53.Camino Det Avlon $ 50.40 $18.00 ` $ 14.00 $ 74.00 TOTAL MONTHLY MEDIANS COST $ 6,770.00 X12 TOTAL YEARLY MEDIANS COST $ 81,240.00 x3 THREE YEAR TOTAL MEDIANS COST $243,720.00 PAGE 2 OF 2 Denotes Not Applicable (Insert In Bid Proposal) BID WORKS14EET-FACILITIES CITY EACiLiT[E5. MONTHLY CD5T5 i� m a a 1 m 2 TOTALMONTHLY Name/Wcation Q COST 1.San Juan Capistrano qty Hail $225.00 $ 15.Do $ 15.00 $ 15.001$ 25.00 $15.00 $ 110-OD $ 145.00 $25.00 $30.00 $ MOO $ 630.00 2,San Juan Caplstrano Community Center/Gym $275.00 $ 1540 $ 15.00 $ 15.00 $ 15.OD $10.00 $ 30.00 $ 40.00 $20.00 $25.00 $ 25.(* "' S 48$.00 3.S1C Public Libra ,0 Sala Auditorium $190.00 $ 15.00 $ 15.00 $ 15.00 $ 30.00 $25.00 $ 95.00 $ 115.00 $25.00 $20.00 S 1500 $ 480.00 4.Old Fire:Station Complex,tatouague Building $ 40.00 $ 1D.00 $ 10.00 $ 5.04 $ 3.00 $ 3.00 $ 15.00 $ 25.OD $10.00 $12.00 $ 1500 „ $ 148.00 S.ON Fire Station Cam lex,Nydegger Building $ 40.00 $ 10.00 $ 10.00 $ 540 $ 5.00 $ 5.OD $ 10.00 $ 15.00 $15.00 $15.00 $ MOD $ 145.00 6.Old Fire Station Complex,Ti.Meadows Bldg. $ 30.00 $ 5.00 $ 5.00 $ 5.00 $ 5.OD $ 5.00 $ 5.OD $ 15.00 $10.00 $10.00 $ 500 $ 100.00 7.Murdnrntlal Parking Lot $ 5.00 $ 3.00 $ 15.00 $ 5.00 $ 25.0D $10.00 $ 15.00 $ 30.D0 $1540 $2040 $ 2000 $ 163.OD S.Texaco Parking Lot $ 90.00 $2040 $ 15.00 $ fS.OD $10.00 $ s OO ? $ 155.00 9•love Mitclrelf Parking Lot $ 35.00 $ 5.00 $ 5.00 $ 25.00 $ 5.00 $ 500 $ 80.00 10.Para Adobe/Harrison House $ 25.00 $10.06 $ 10.00 $ 10 OD $10.30 $ 500 S 7040 il.Bras Aguilar Adobe .-z $ 25.00 $10.00 $ 10.00 $ MOO :.? $ 3.00 $ 2.00 � $ 60.DD 12.Mission Hills Pump Station $ 25.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 50.00 13.Railroad Platform $ 60.00 $2540 $ 15.00 S 20.00 -` $15.00 $ Z13.00 $ 145.00 14.Swanner Clouse $ 25.00 $ MOD $ 19.00 $ 15.00 $ 15.00 $10.00 $ 25.00 $ 15.00 $ s.DD $ 540 $ 5100 S 140.00 15.Need Start Fath $ 20.00 $ 20.00 $ 10.70 $ 5.00 $ 10.00 $ 9.00 $ 10.00 $ 5.00 $ 5.00 $ 540 $ 500 $ 90.00 16.Arco Parkin Lot $ 15.00 $ 9.OU S S.FMI $ 500 $ s.Jsu $ 5 Ds7 S 40.00 17.Junipero Serra Park and Ride $ 35.00 $10.001$ 10.00 $ 3500 =+ $25.00 S 5.00 $ 120.00 TOTAL MONTHLY FACILlMS COST $ 3,101.00 X12 TOTAL YEARLY FACH.MES COST $ 37,212.00 x,3 THREE YEAR TOTAL PAgr1flE5 COST $ 111636.00 Denotes Not Applicable (insert in Bid Pro afl BID WORKSHEET-LANDSCAPE DISTRICTS LANDSCAPE OISfRiCTS MONTHLY COSTS C C 7 Fi D 2 m m E TOTAL MONTHLY Name(LocaeFon p 01 COST E +ten ,ten s 1.Mission Woods Tr.7673} $ 80.00 $ 10.00 $ 10.OD $ 10.0D $ 15.00 $ 10.00 $ 30.00 $ 20.00 $35.00 $20.00 S moo $ 255.00 2.Mission Springs(Tr.8485) $ 75.00 $ 10.00 $ 10.00 $ 10.00 $ 20.00 $ 10.00 $ 25.00 $ 20.00 $35.00 $20.OD $ 15.00 $ 250.00 3.Seau3ew Estates(Tr.8284} $ 265.00 $85.00 $ 85.00 $ ]5.00 $15.40 $ i5 04 $ 480.00 4.Los Corrales(Tr.937317654) $200.00 $ 15.00 $ 15,00 $ 10.00 $ 40.00 $ 15.00 $ 85.00 $ 15.00 $25.00 $ S.OD $ S.OD $ 5.00 $ 435.00 S.Belford Terrace M.8378/7654} $214.00 $ 16.00 $ 39.QD $ 12.00 $ 49.44 $ 14.00 $ 24.00 $ 10.00 $58.00 $58 00 $ 4 40 $ 494.00 G.pale Ro ie Tr.11094} $ 55.00 $ 27.00 $ 60.00 $ 94.00 $64 00 $ 10 00 $ 310.00 TOTAL MONTHLY DISTRICTS COST $ 2,224.40 X12 TOTAL YEARLY DISTRICTS COST $ 26,688.00 x3 THREE YEAR TOTAL DISTRICTS COST $ 80,464.00 Denotes Not Applicable (Insert in 8Id Proposal) ` I °rte Mm OF,THE M OUNN, STRA 3 $ Vex. 5 :sa 1776 NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL The City Council of San Juan Capistrano will meet at 6.30 p.m. on Tuesday, July 21, 2009 in the City Council Chamber in City Hall, to consider: "Consideration of Agreement for Landscape Maintenance Services (Merchants Landscape Services, Inc.) and appropriation of Funds" — Item No. Gib. If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 5:00 p.m. on Monday, July 20, 2009 to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Jill Thomas, Senior Management Analyst. You may contact that staff member at (949) 443-6362 with any questions. The agenda, including agenda reports, is available to you on our web site: www..sanivancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: cityclerk�sanjuancapistrano.org. Meg Monahan, MMC City Clerk cc: Merchants Landscape Services, Inc; Campesino Landscape; International Environmental Corporation; Spectrum Care Landscape; Nieves; Soto Company; Ed Stewart & Associates, Inc Page I of 1 Ghristy JAI From: Christy Jakl Sent: Wednesday, July 22, 2009 11:14 AM To: Jill Thomas Subject: Merchants Landscape Services Good Morning Jill, Your PSA with Merchants Landscape Services has been approved by council. Before we finish executing the agreement, we need all their insurance documents per the contract as well as E- verify. Please let me know if you have any questions. Sincerely, Christi Administrative Specialist, City Clerk's Office City of San Juan Capistrano 32400 Pasec,Adelanto San Juan Capistrano, CA 92675 (949) 443-6310 1 (949) 493-1053 fax 7/22/2009 wwwl 32400 PASEO ADELANTO i% MEMBERS Or THE CITY COUNCIL SAN JUAN CAPISTRANO,CA 92675 (949)493-1171 SAMALLEVATO la€uaeNNNtEN LAURA FREESE (949)493-1053 FAx ° CStNNt1SNFN 1961 THOMAS W.HRIBAR www.sanjuancapistrano.org 1776 MARK NIELSEN ®AftOR.LONDRES USO War s TRANSMITTAL TO. Merchants Landscape Services, Inc 1639 E. Edinger Avenue, Suite C Santa Ana, CA 92705 DATE: July 23, 2009 FROM: Christy Jakl, Administrative Specialist, City Clerk's Office (949) 443-6310 RE; Personal Services Agreement— Landscape Maintenance Services Thank you for providing documentation confirming compliance with the terms of the agreement related to insurance. Keep in mind this documentation must remain current with our office during the term of this agreement. Please be aware, our office still reeds to receive an E-verify certificate as outlined in your contract under Section 9. If you have questions related to insurance and E-verify requirements, please call me at (949) 443-6310. If you have questions concerning the agreement, please contact Jill Thomas, Senior Management Analyst at (949) 443-6362. An original agreement is enclosed for your records. Cc: Jill Thomas, Senior Management Analyst San .Tuan Capistrano: Preserving the Fast to enhance the Future Printed on 900%recycled paper