05-0104_KEETON KREITZER CONSULTING_Personal Services Agreement (2)PERSONAL SHR% KISS AGREHMENT
I9 A RE EME� 11 is made, entered inta , and shall k ecome eflective this
day a fl , 2009, by and t etween tt e City o-1 San Juan Clap is tnano (heneinaften
nefe need to as 1:1 e "Clity") a nd Keeton Kneitzer Consulting (heneinaften reflenned to as the
"Consultant").
ROUTIALJ S:
VI F ERE PIS, City desires to retain the serviaes oil Consultant to manage the
environmental review process a nd pnepane envinonm ental analysis and documentation
pursuant to the Cali'lonnia Elnvinonme ntal Quality Act (C9CIA) neganding AC 07-0, 7,
GFIM 01-00', and Rezone 07-002 Noll San duan and related clic cnetionany and/or
legislative land deNielopment applications; and,
WFEREIPIS, Clonsultant is qualified by viruE ofl e)ipenience, training, education
and expertis a to acaa mplish such s E rvices.
� OVI , 11F E RE FCIREI, City and Clonsultant rniutually agree as follov+is:
"lecilian 1. Scape ail Wcink.
It a scope oil wort to be per onmed by the Clity s I a II consist o l those to s I s as set
-lonth in 9xhibit "Al," attached and inconponated herein t y nefenenae. 110 the extent that
thane ane any conflicts t etween tl a pnovisions descnit ed in Exhibit "Al" and those
provisions contained witl in this AgueE ment, the provisions in t1 is AIglneement shall
contnol.
"1ecilicin 1. Tlenm.
11 is AgueE ment shall commencE on the efleative datE and shall teivniinate, and
all services requined I eneLin den s I all be comp IE ted, no la ten tt an June 30, 24 09.
Sec-licin 3. (lcirnipensailion.
3.1 Arrwunt.
Total compE nsation -ion the services hereunder shall not e)icE ed seven
tt ousand loun hundned and -loriy Bolla is ($7,440) as set flor h in E x1 it it "Al," attached
and incorporated herein by neilerance.
3.2 Methcid cif Rayrrient.
Subject to clection 3.' , Consultant shall sut mit monthly invoices t ased on
total s a rvices mil ict have t een satisflactouily completed Ian s ucl monthly peuiod. IP e
Feiisonal Services A guaement hloll Llan Juan — Re airaulation oA Oraff a1R
CIECIA Consulting "llemices page I oA 7
Clit)l will pay mont[I)l pnogness payments based on appnoNied invoices in accondance
miO this Election.
3.3 Reconds of 9xpen9 es.
Clonsultant shall keep complete and aaaLinate neconds o1 all costs and
expenses inaidental to services covered by this Agreement. llhe se neconds will t e
made available at neason able times to Clity.
Sectian 4. Independen'l aonllnaclar.
It is aglneed that ConSLiltant shall act and to an independent contnacton and not
an agent on employee of Clit)l, and : t all obtain no rig[ is to any benefits which aaanue to
(]ity's employees.
Seclian 5. Urnillallans Upan Sudaantnactina and Assignmanll.
The exp enience, knowledge, capability and nepLitation of Clonsultant, its pninaipa I:
and emplo)laes miene a substantial inducement fon Clit)l to enters into ttis Agneament.
Consultant shall not contract with any ott e n entity to per onm the , e rvices req uined
withOLit written approval o-1 t[ e Clity. ll[ is Agreement may not be assigned, voluntarily or
b)l operation o-1 law, withOLIt the prion wnitten approval of t[ a Clit)l. 11 Clonsultant is
pe nmitted to subcontnact any pari of this Agreement by City, Clon: t iltant ; tall be
responsible to Clity Ion tt a acts and ornis s ions o-1 its sut a ontmaton as it is -Ion p ensom
directly employed. Nott ingl aontained in this Agneement a all create any contnactual
relationships between any sut contnaaton and Clity. All persons engaged in the work will
be considered employees oil Clonsultant. Clit)l will deal directl)l with and will mate all
pa)lments to Clonsultant.
clecil!on 6. ahancles to Scape of Want.
Fon extna worts not par o-1 this AIgneeme nt, a written autt onization -Irom Clity is
negluined pnior to Con: ultant under al ingl any e)itna wont. In the event of a ct a nge in the
EIcope o-1 Wonk proNiided flon in the contmat document: as req uested by the City, the
Rah ies hereto shall execute an addendUrn to tt is Agreement setting for h with
parliculanity all terms ofl tt a nevi agreement, including but not limited to any additional
Clonsultant'; flees.
Seclicin 7. Familiarity with Wark andillar Clansirucilian Sille.
By exeCUting this Agreement, Consultant wannants that: (1) it has investigated
the work to be per onmed; (9 ) i l applicable, it has inve! tiglated the work site(s), and is
aware o-1 all conditions there; and (3) it understands the laailities, difficulties and
nestniations o-1 t[ a work to t e perfonmed cinder tt is plgreement. St ould Consultant
discover any latent on unl nown conditions materia Il l differing horn those inherent in the
wonk on as nepresented by Clity, it shall immediately inlonm tt e City of this and shall not
Re, sonal � e rvices grei arnant Ka 11: an Juan — Recim t ilation oil haft EUR
CIECIA da nsulting a rvices page 2 oil 7
proceed with fur t en work under tt is Agneennent until written instructions ane neceived
lom the Clit)l.
Seclion 8. ' lime of 9seence.
Mime is oil the essence in the perionma nce of tt is Plgneement.
Se clicin 9. Qompliance will Law.
Clonsultant shall comply with all app licat le laws, ondinan ces, codes and
negiilations of ledenal, state and local government.
Seclian 10. acrnllicis nl Inleresi.
Clonsultant covenants tt at it pnesently has no intenest and shall not aaqtiine any
inteuest, diuect on indinect, mit ial would conflict in any rnannen on degree with tl e
perfonmance of the services contemplated by this Agreement. No penson t aving such
interest shall be employed by on asaociated with Consultant.
Section '11. Capies of Work Flnaduct.
At tt a completion of tl a wouk, Clonskiltant shall t ave delivered to Clity at least one
(1) copy of any llinal neporis and)lou notes ou dnawings containing Consultant's findings,
aonclusions, and maommendations with an)l supporting documentation. All reports
silt mitted to the Clit7l shall be in nepno(lucible fonmat, on in tt a Ionmat otherwise
ap prove d by tt e City in wniting.
Seclian '12. Owne nsl ip cil Dacumenls.
All nepors, inlonmation, data and exhibits gnepaned on assembled by Clonsultant
in aonnection witt the perormance of its services piinsuant to this Agmement ane
confidential to the extent peumitted by lama, and Clonsultant aglnees tl at tt ey shall not be
made availat le to any individual on organization withOLIt pMor wnitten consent of the Clity.
All suct reports, inflonmation, data, and exhit its shall be the proper )I of the City and
shall be delivered to the City upon demand without additional costs on expense to the
City. 11he Clity acNnomiledges such docurr ents aue instnuments of Clonsultant's
pnolessional services.
Seclicin 13. Indeminil.
-go the fullest extent pe nmitted by law, Clonsultant agrees to pnoteat, defend, a nd
hold harmless tt a Clit)l and its elective and appointive boands, oflicers, agents, and
employees room any and all claims, liabilities, expenses, or damages of any natune,
including attonneys' fees, fon injury on death of any person, on damages of any natune,
including interfenenae with use of pnoperty, arising) out oil, on in any way aonnectecl with
the negligence, necklessness andilou intentional wuongilul conduct oil ConSLiltant,
Fie, rsonal rl a rvices / gra a mart Kall plan Juan — Recinac elation oil flnaft EUR
C ECIA C any ulting Irlanvices page 3 oil 7
Clonsultant's agents, offiaens, emn loyees, subcontnactors, on inden endent contnaatons
hired by Consultant in tl a perfonma n ce o-1 tl a Aglneem ent. The only exception to
Clonsultant's nesponsibility to pnoteat, defend, and I old hanmless the Clity, is due to the
negligence, necklessness and/on wnonglul conduat of the City, on any of its elective on
appointime boands, offiaens, agents, on employees.
This hold harmless agreement shall apply to all liabilit)I negandless of wl ether any
insurance poliaies ane apnliaable. llhe policy limits do not act as a limitation upon the
amoUnt ol indemni'lication to be pnovided by Consultant.
Seallan '14. Insunance.
Cln or bela ne k eginning any of the services or wonk called for by any term of this
Agreement, Consultant, at its own cost and expense, shall as rry, maintain ibn tl e
lunation ofl the agreement, and provide nnoo-1 theneofl that is acceptable to tl e City, tl e
insuranae specified below witl insunens and unden bnms of insunaance satislactony in all
respeats to the City. Clonsultant shall not allo\ni any subcontracton to commence \monk
on anal subcontnact until all insurance regUined of the Consultant has also been obtained
flon tl a subaontnaaton. Insunance nequined I enein sl all be pnovided by Fklmitted Insunens
in good standing with the State of Clalilonnia and having a minimum Rest's Guide Rating
ofl A- Class VII on better.
14.1 Comprehensive Clenenal Liability.
Thnoug hout the term of this Agreement, Cons Ultant sI all m aintain in Hull
fonce and effect Clomprehensive General Liability amienage in an amount not less than
one million dolls ns pen occunne nce ($1,00(1,000.00), combined single limit code nage ilor
pis 1, s associated with the work contemplated by tl is a gneement. 111 a Clommercial
Clenenal Liak ility Insunance ilonm on other dorm with a genenal aggiieglate limit is used,
eitl er the general agglnegate limit shall apply separately to the vionk to be perfonmed
unden this ag neement on tl a genenal a gguegate limit shall be at least twice tl a nequined
oanUnnence limit.
14.2 CarniplrehensiveAulcimcfflHe Liability.
7l nougl out the term ofl tl is Agreement, Consultant sl all maintain in full
lonce and efileat Compnehensive Automobile Liak ility coveuagle, inalUding ovined, hired
and na n -owned vel isles in an amount not less than one ra illion dollars per occurnence
(1 1,00(1 ,000.(1 0).
14.3 Waekeu's Clorripensatian.
Ill Clon sultant intends to employ ern ployees to pedonm services uncle n tl is
Agneement, Clonsultant shall obtain and maintain, duringl tl a team of tl is Agneement,
Worl'er's Compensation Rmpioyer's Liability Insunance in tle statutory amount as
ne quired by state law.
Pansanal Slervicaa Agreement Noll San Juan — fie cinculatian aALLiaff EI/A
CAQ1 Consulting Slenvica3 page d oA a
14.4 Rrccf cf Insurance RequirerrieriIs,16ndcrserrien'l.
Rria a to beginning any worl cinder this Aglreernent, Cons tiltant shall submit
the inEUranae ceri'licates, including the deductible or sel'i-retentian amoLInt, and an
additional inSLired endorsement naming Clity, its officers, employees, agents, and
voluntE els as additional insured as respects each of the Hollowing: Liat ility arising OLIt 0'1
activities performed by of on bE half o'1 Clansultant, inclUding tt a insured's general
supervision of ConSUItant; prodUcts and completed operations of Clonsultant; pnemises
owned, occupied or used by ConSUItant; or automobiles ovined, leased, tired, or
borrowed by Consultant. 71 a coverage shall contain no special limitations on the : cope
oil protection afforded City, its officE rs, employees, agE nits, or Niolunteens.
'14.5 i3riic ns anc omissions ac ver ge
Throughout the term of this �Iglreement, Consultant shall not be requirred to
mainta in anron., and C missia ns Coverage (professional liability covenage).
14.6 he lice oil Can cellaticnhlerminalic n c Insuni nce.
The above policyilpolicies shall not terminate, nar shall they be cancelled,
nor the aorierages reduced, Until aftE r thiry (30) clays' wrritten notice is given to City,
except that ten (10) clays' notice s t a II be given if there is a ca ncellation clue to failure to
pay a premitim.
'14.7 Terms ( i Cc mpensallion.
Clonsultant stall not receive an)I compensation Until all insurance
provision s have t een satis lied.
'14.8 N c tice tc Pic ceec .
Clonsultant at all not pnoceed wit[ any wonk under this Agreement until the
Clit)I has issuE d a minitten 'Notice to Proceed" verifying that Clonsultant has corn plied
Witt all insurance rE quirernents olthi: AIgneement.
9ealic n 15. Teriminatic n.
Clity shall harie the rig[t to terminate this AIgreement without caME by giving
thirty (30) clays' advanae viritten natiae o11termination to Consultant.
In addition, this AgreE ment may be terminated by any par y Jori cause by
piovidingl ten (10) days' notice to the ott er parfy of a maternal bneac[ of contract. 111 tt e
othen part)I does not cure the t reach of contract, then the agneement ma)I be tenminatE d
ribsegUent to the ten (10) day cure period.
Aeasonal Iclervices / gra amant hl oil 11 Ian Juan — Rea iracdation oilClnaff EUR
CIECIA Clonsulting 11ervices page 5 oil 7
'le cll is in 1 B . h of ice.
Pill r otices s t all be pensor a III delivened on mailed to the below listed addresses,
on to s uch others addresses as may be desig nated by written r atice. Mhese addriesses
shall be used fon delivery oil sere ice of pna cess:
llo Clit) 1: Clity al Elan Juan Clagistnano
32400 Ras eo Adelanto
clar duan Capistrano, CIA 92615
plttr : Hill Ramse)l
lo Clonsultant: Keaton Kneitzen Clonsulting
17291 Irvine Boulevard, #134 5
Mustin, CIA 92780
elect ion 1 i . AIttc inneys' Fees.
HI any a(itian at law on in equity is necessary to enilorae or interpret the tenrns o-1
this Agreement, the gnevailing panty shall to entitled to neasanable attonne)ls' fees, costs
and necessary disbursements in addition to any off en relief to which he may be entitled.
clecillon 11. Clispute Resolu'liain.
In the event o l a dispute aril ing between tt a par ies nega Wing perionrn ance on
interpneta tion of tt is Agreement, tl a dispute shall be resolved by bindir g arbitration
undeil tt a auspices of the Jt dicia I plibitnation and Mediation Service ("JAM:I").
election 19. Bntire Agreemenil.
llt is Agreement constitutes the entire ur deistar cling and agreemer t between the
panties and supensedes all pnevious r agotiations t etween tt em per ainin91 to the subject
matteil tt eneof.
Perkianal Services � gneement Aoll San Juan — flech culatian of Diiaft OR
C9Q1 Qonsultingl Seiivices page EI of ;
IN WI11NEFIS WH BR90F, tt a parties heileto have a)iecuted tt is Agneement.
CITY OH EIAN ,IL AN CARISlIFIAN Cl
ay:�+ -�- oma .
Dave Adams, City Managen
KBEI0N KF?IBITOUF1 CICIN SU Lll IN G
PIHH"UvtlLJ PIb IU f-UKM:
6maluj&44 -
Clity Attorney
Fleraonal 11lerviaes .� gneement Koli San J sari — Aecinculation of Draft E!A
C19Q,4 Comaidting Senviaas page 3 of a
Ell HIE IT A
Supplemen- t I Budge, - Koll San ,Juan Capisinano
Rea inculaied C nafl EIR
task Two — Prepare Recirculated Draft EIR
Re%iisians to Section X1.7 (Traflia and Cliraulatian) to reflect tl a recused Traffia Impact Alnal)lsis prepared t y
Ila rna 11 81 Associate s.
E .0 Hours C $115.00/Hour $ 974.00
task TI rea — Respanse to Put iia Clomments
Prepare responses to public comments on the Reairculated Draft EIR (Section 4.2 onl)l) and submit
responses to camments to Clity for review and aomments, whist will be inaarpa rated into the f=inal EIR.
d.O Hours CI $115.00/Hour
Task Four— Public Hearings
490.00
Flttendance at ane (1) Planning Clam mission hearingl and two (2) Clity CIOUncil t earings.
1M Flours CI 150.01/Hour 9 1,8 40.00
Task SN — Prepare I egal NaticeslL7istrit Lite Reairculatecl Oraft EIR
Preparation of tt a NOP and NC]CI and distril Lition to the State Cllearingl Ouse and recipients on tt a Cit1l's
Master C]istrit ution List.
4A Flours C $115.011Hour 9 460.00
llasl Serien— PraparaMindingsaflllaat(Nevulask)
Preparation of tt a Bindings of Faot for submittal to the Clity Clouncil for adoption.
20.0 Ha urs @ $111.0O/Hour
Printing and Reproduction
9 7,300.00
• Print 50 as p ies of tl a Recirculated {]raft BIR wit[ NCIA
• Postage (Receipt Clontirmation) for Distrit ution and BeclE;i to State Cllearingt ouse
• Supplies (8lnuelopes, eta.)
9 1,500.00
Esi inial ed Tot, I E udget 1 7,440.00
32400 HASEa ADEL 9 NTO
SA !I JUAPI CAPISTRANO, CA 92675
(949) 4931171
(949) 493-1093 1"
m wwsa►,juanc, plitrano.org
'nRANSIMIT IAL
TO:
V cetan k neit2len
K oeian k neit2len Can sul1ling
'171291 Irvine Blvd. %"Iui1Ei 305
Tuslin, CA 92780
DAT9: Manct -19,2009
FROM: Mania Monnis, Deputy City ClEirk 11949) 443-6309
MEMBHR5 a t TH9 0ITA COUNCIL
RE: Flensonal SEirvices AgnElfiment — E nvinonmEintal Analys is IlKall San Juan)
SAM ALLEV► TO
LAI IRA FRONSI
7HOMA1 I KL I IF IBAFI
MARK I I11L:ID
DR. LONE RES U30
Thank you for mainlaining documentation aan'lirming corripliancEi wilt IhEi iffrris crl the
agneemEinl nelaied is insurance.
PlEiase keep in mind -It is documEinlaiion rriusi remain cunn( ni wilh (tun afflcE duning the term of
ihis agrEEmenl. I'1 you havE quesiians nelaied is insunancE REquinemE n1s, please cantaci me al
1194 9) 44 3-6309.
I'1 you havE quEslians cancE nning the agneemenl, pleasE canlact William Ramsey, Flnincipai
Planner (94 9) 4 43-6334.
An aniginal amendmE nt agnE E miE ni is E nclasEid 11(in yciun records.
Cc: William Ram; Ey, Rrincipal FllannE n
Sati .uteri Ccpistrano: Preserving jille PGs,I ilci Enhatiee ,ille PViilurc
110 A ranted a n 104 % recyde, paper