09-0203_FIESTA ASSOCIATION, SJC_Memorandum of UnderstandingMemorandum of UnldersHanic ing for
Organiiaallionial Reispon:iibilitiesi in Conic u cilinlg
tH ei 213011 Fieaila c e las Glolclrlc Wrias Celeb ration
This N emaiandurn cif 1 ndensilanding between It a San Juan Capislnano Flies -la Associalian
(Fliesia Assaciaiion) and the Clity al San Juan Capis-lnanci (City) eslablishes and clarifies the
dudies and responsibili'lies akin conduciing the annual San Juan Capistuana Riesla de las
Galanduinas celebrallicin.
Since 1199,4 , with the Fiesia Assaciatian dM ignated as lead agency, various local
anganiza I ions, civic gnaups, llhe City, and 1hEi Fliesla As saciatian have collabonalled la plan,
cmganizEr, and canduccl thEi annual Fliesia de las Galondninas aelebna-licin carnmemcinaling
the rel unn of 111 a swallows iia San duan Capistuana Eiach March. By accepting the nate as
lEiad agency in adminisiening and cinganizing 11his annual celebnailicin, the Fliesia Assacialion
has provided important planning and organizing responsibililliEn in addi an 11ci overseeing
major pnomalion and adver icing ikinihe annual cEIIUbnation. By sfiruing as lead agency, dt e
Fliesia plssacialion t as also enabled the C:ily 'lo sut sianiially reduce slafl cassis in
conjun6on wish canduciing the annual celebnatian. The RiEista Association has bEien vEiryl
effecilive in this lead agency rale and has wankEid pos itively with cammuniily groups and ilhe
City 11a produce very) successful Fliesla aelebna-licros.
llhe vale ail lead agency st all be declined as, but nail lirni-led 10, thEi following: ( 1) conducting
majan pnognams as parl cit the annual celebnatian; (2) coondina-ling wish ailhen cornmunily
gnaups wist ing la conduct evEinis as part ail the annual celebnalion; (3) devEdciping aflicial
aelEibnalion publiciliy; (4) coandinalling effar s all evenl valunieens; (5) submitting
Clily-uequined peumils and insunance nequiremenils ikm the annual celebuation; and (6)
assisiling the Cily wilt an Bvenl Recycling and Unban R uncifl Riagnarn.
89Ry ICIBS TO BE RENDURBCL
As'It a lead agEmcy in planning, coordinating and canduciing majora Eivenls icer ihEi annual
San Juan Capisluano Fliesia de las Galandninas celebnalicin for 2009, 'It a Riesia
Assoaialion agneEis to the fallowing:
A. Aciiviiies Cciaudinalion. llhe Fliesla IIssociailian will avEinsee all requestsinam cammunity-
bas ed anganiza lions and nanpno1i'l gnaups wishing to par icipaie in the annual Riesila de las
Golondninas ceiEibnatian beginning in mid-REibnuaryl. Swallow's Inn is nail associated wilh
This pEmmil applicalicin appnaval; the Swallami's Inn will k e nequinEid ila submi'l nEiaessaryl
applicaliions and appnavals intim ll e Ci-ly all San Juan Capisirana.
B. Fiublici-Iy Caondinaiion. The Riesia Assacialion will oveusee and cacindinale all media,
manke-ling and publicity in conjunclion with all affiaial evenls conducted as a par a"l the
2009 Fliesia de las Golundninas celebnalion. This includes the develapmenl of thEi aflicial
SD
F4
Ries to de las Golondninas Bveni Guide. Shauld an)I publiciunds be utilized for publicity, the
Riesta Association agnees Ila comply with R.R.P.C. negula-lions.
CI. Clalendar Cloardinatio . -Ihe Riesta Association will develop the oflicial, ccirripnehensive
lisling of Riesla de las Galondrinas events to assisl in reducing duplicalicin and oveidapping
01Event activities. The Riesla cElebiiaIlion bEgins in REbnuar�l2009 with the haste cit.tan
Juan kickoff ueceplion.
❑. Bven1 Adminisilrailicin. The City o1 San .Dian Clapislnano will iss ue special even) permits
fou activitiE s c(inductEd by local businesses in the public nigt 1-cifwa)l, subjEcl to REE ata
Associaiians appn(ival, unless 'It a business conducts thein activily under 'It a special
aativities permi'l all the Fliesta fIssacialian. Such nequesls, after ini-lial processing by'It e
Riesta Assciciaiian, would 'II En be farwanded 1a the Clity fau penmil issuance and final
approval. Additionally, the REEsIa Assaciatian shall wank in canjtinclicin wilh the City to
campletE and submit all necEssar)l penmit applicalions, along with apprapnialE traffic and
logistical plans.
0. Coondinaticin with IN Clily. The Riesta Assaaiation agrees to coordinate with Clity staff
and will aamplywith nE gulations and pnacE dures eslablished by It e City-kialhe canduciling
crl majon ccirrimunil)l spE a ial events such as the Fliesia de las Gcdandninas .
II. In Sl, RANCE REQUIRBMaN TS
CcimpnehensivE GE n eual Liability. IIhE Riesla Association shall supply E vidE nae cif
valid cmiren] cavenage tan all speci-led areas all responsibilFly covered by this
mE marandurni. ThE Riesla Association shall provide ccimpnE hensive general liabilily
insurance acIVE nage including liquor liability, naming the Clity and the RE developmen'l
Agency as additional Ensured, and tt a :Ita-le all Cali-lonnia (CalTuans) as a cer ificate halden,
in the tillawing minimurn amounts:
$1,000,wa proper y damage;
$1,aao,0(Iq injury) to cine pensanilany one accunnence,lncrl limited 'lo canlnaclual
peniad;
$ I,OOO,CKIO injury to more than one penscmulany one accuniencE/nal IiMHEd to
canlnactual period.
liraaf o1 Iiabili,ly ins unancE sl all bE in the foam oi: (1) an insunance certifiaale; and (2)
an endaiLsE ME al 1ram'It E cannien. City, the REdevelopm( n1 Agency, and CalTuans shall be
added as additianal insuneds la the insurancE paliciE s nequined undenIhis Merricinandum all
L ndenslanding. This palicydpolicies shall nal lenminale ncin shall they be canceled, ncin the
cavE nage reduaed, throughout the dUtialian o1 tt a Fiesta de las Galandninas CE lebratian.
nhe F iE sta Association ahall also pnavidE the Clity W da)Is advance wnitlen nalice neganding
ahanges Wit is cavenage. A listing of all Events cavE red by This insurance cavenage shall
be n mvided to It E City by tt E Fiesta Association.
K,
Ill. IN DE MNIFICAIIION
The Rie; to Assacialian shall indemnilly, cle-lend, and hald harmlEll ; ihEf Clily and its
affiaeis and emplayoes and Il a REidEivelapmenI Agenay againsil all IiabiliiiEis ov claims of
liability cfr lass (including IEiasanablEi aticfrnEfy" fee,,, nelated ca, is and expEin; es) because
all death, pEirs anal injury) an pnaper y damage arising or Offs ulting Thom thEi fault or
negligence all IhEf nkl la Associa'lian in its apEfnalions under chis Memorandum of
L ndensilanding.
N. -ME RM
-It is Mernanandum crl L ndEfnslanding shall remain in eflEfcl, commencing with
approval by IhEf San Juan Clapis-lnano Clity Clauncil, and shall aaniintie in Efffect unlil 30 days
-kdlowing IhEf canclusian of the 2009 Ries'la dEf las Clalandi in as celebralion.-IEfnminalian all
1Ihis MEfmarandurri al L ndens'landing may takEf placEf by eilhen party piraviding the allhenwith
30 days wnitlen nallFicatian an immedia'lely in 'Ir a Enien'l all a lapse afl insurancEf cavenage.
V. LIAIEION BE1IWE BN CIRY AND ME STA /ISSOCHARION.
The Cilly shall des ignate staff 1Icf serMG as liaisam willh J a RiEfsla Associaiicm 'lo
assis-1 the RiEfsta Assuciallian in carrying dull -This Memanandum of L ndens-landing.
� 1. EXCLUSION SL
The Fiesila Assaciallion's nes pans ibilities as IEfad aglency in coordinating Aieslla
events da not apply to commercial and�km businEfa s events ccfnduclEfd in ass acia-licfn with
IhEf annual R OSA celebnatian. RequEfsls far parlicipatian by carrimencial ancldor bus iness
enllilliea shall be direccled to City sllaff flan cuandina'Jun, pEfnrniil requinEfmEfnts and Efvernl
aullhanizatian.
VII. FIREARMS OISCIF ARGE_
in campliancEf willh Ci-ly regulaliam, the RiEfs'la PIssacia'lion has neques'led and
ieceivEfd a Clity Clauncil approved excEfptian la discharge flineaims in conjuncllian wilh
Hacvs'gaw Clay activities and fan thEf lead gimup in the annual Swvallows Day Flaiade.
IX. N (It ice
Written natilica-lion reganding -It is Mernanandum of Undenstanding will be given in
vwniling as follows:
Karen Cnocken
Community Services Dineclou
City cif Elan Juan Capisinana
219211 Clamina del Avian
San Juan Clapislnana, CA 9267a
Riesta Assciaiaiian
Hila Puipensi, Pnesideni
San Juan ClapisInano Fliesia Association
R.CI. Bax 532
San Juan Capisilrana, CA 92693
The terms and candilions desanibed at ave ane agneed Ila:
SA JUAI` CAFIIS RANO RIE%"IIIA ASEIOCIAIIION
Rita Propersi, residen
Cli-P CIR SAN JLAN CAPISIIHANO
0+,-A F7 CV��'
Dave Adams, CHH Manaqen
AFIRROv BD AS TO FORM:
! I wilt "M A
IM !••Milorney
Date
A) -3 IC, g
Dale
M
3244 d PAsrea ADELt NTO
SAN JUAN CAPIS-nRANO, CA 9267:
(949) 493-1171
(949) 493-1053 FAx
www. j anjucl ncclpia tni no. a rg
TRANE. MITTAL
TO:
Ril a A napensi
SJC Aiesla plsaacia-lic n
2(1'IaA Via Maripcsa West
Lacluna Wcc ds, CA 92(137
DATE: Flebruar)l 215, 2009
FROM: Maria Morris, Depuly City] Clleik C94 9; z 43-93{19
MIMI ERS OF THI 0117 COUNCIL
SAN A110 AT(
U URA FRE9ae
THOMAS W. HRIBM
MARK NIEU EAI
0 R 1 ONORF9 I ISO
RE: Memc nandum of Understanding—'4I{IC19 RiEls'la dEI la Gc londrinas ClelElbna'lic n
I
-Il ank ycu 1cr maintaining documan'lalicn ccnfinming ccniplianae with 1ha llElrms cf 1hEl
agrearnunl relakid 1c insuranca.
AIEIasEI keap in mind -Ihis do cumernlalicn must immain aunrenl with c un offica during -It a -lenm of
-Ihis agueemenil. li yc a have queslic ns relaled 1c insurancu necluNernanis, please call me at
194 9; 14 3-9309.
ii you have quest is ns cc ncenning the agueenien-1, please cc ntaccl K EIREIn CRocker, Cc rnmunity
.1I ervices 11 irecllc n at 09191 44 3-9389.
Ain aniginal agneumant is EInCIosEId 1c n yciwi race rds.
Cc: Karen Clncicien, Clornmunfly"EIer iCO3 DIIIEIatcii
SG in Juain CcpislrV int: Flresen rig Mlle Ras;l Zvi Enhance ,Vie F uilure
CI F rinted c n 101 % recycle paper
2/3/2009
AGON DA REF ORI 2a
IIO: DaVEI Pldams, City Man agan
FIRON : k anan CnockEin, Community ;`IEiruicEis 1111Eiclor
SUBJ13CIT: Clonsidaiiation oil Memorandum of L ndens'landing, Waivers of F GEIS, and
Bxceip-lion for Fiwanm 11ichange lion thEi SINN Fies-la de las Golondninas
Clelabnaliun (F iEista Assaa ialicm)
RECOMMENDATION:
By matian :
1. Appnove the attached MEimanandum of L n dEirslan ding bet\leEin thEi ."tan Juan
Capistnano Fiesila A13sacialion and 1Ihe City of .lan Juan Capistnano, wt ich recagn izes
the Fies'la Associallian as lead agency in planning, wandinating and canducting all
official events associated with IhEi "I00clI Fiesta dEi las Galandrinas celubnatian, and
authanize 'll a Cily Man ageu to sign it on bEihal'I ail'It a Ci,ly Clauncil, and
2. Adapt a nesalutian app naving IhEi F i8sta Assacialian's request fou a waivers of pears it
ilEiers lion IhEi 20[191 F iasla de las Golondninas celebralian and paradEi, USE[ cit City
11acililies akin conducling paradEi planning and gEmeral membership mElatings, and
granting an exception, as pEinmitled in Municipal Cadet section 54e.00, fon linearm
disci ange on Hoos'gaw Day and far the lead group in the rIwallaws [lay PanadEi.
SIITUAVON:
A. Meimiaraik urn cif U ndeirstand inn (MOI. )
In preparatian kir the upcoming rdIOOFI F iEista dEi las Clalandi inas celabnallian and
panadelo be conducted Salunday, Mauch 21, 200tI, the San . uan Clapistrano F iesla
Assaciatian has agnEiEid to can linue assuming vanious nusponsibilities as It a triad
agency in planning, anganizing and coondinalin g this annual even 1. In its nalEi as IEiad
agency, the F iEisia Associallian has danEi an excellent job in omellsEleing important
planning and aaardinating aspects oil the aammunity's annual Hiesta dEi las
Galcmdrinas celebnation. Staff and IhEi Fiesta plssacialion have develaped Il e
atlachEid pnopmed Memorandum of L ndEmsianding (MOI,) to clanfl responsibilities
accEiptEid by thEi FiEista Assoaialion in ills nalEi as Wad agency.
Agenda Repar Febiivaq 3, 2009
F age 2
lit a Memcinandum all L ndenstanding idenlifies nespansibilities such as activities
cacindinalicin with cithen cammunity. based arganizailians; pUblieily cciardinaticin,
including the deveiapmenl of the afficial F iesia dEl las Gcilcindrinas Oven -1 Guide;
calendar cacindinaiian invalving thEl sct edLiling cif events within the ccimmunity
during tt a culeibraticin time pEiniad; and evEint administna'lion. ThEi Clity a'I San Juan
Clapis'Inano "ill iSS UEI SpEI(Iial Elven'l pEinmi is akin acliviliEis canduc'led by local
businesSEIS in ihEi public nighl-cif-way, subjEiCI to Fiesta Assaciaticins apprcival,
unlEiSS thEi business can ducts 1hEiin ac'livi'ly Linden 11he special activities pEnmit all Ihe
Ci'ly. The F iEista Asscicialian continuEiS'lo dci an aulstanding jcib in pUrlcinming these
ancas cif nEispansibility, whiles its valuntESE1n membenst ip canducts SEIVEnal impariant
celebraticm Eivenils including -It a Swailciwa Day Fanade and Mencadci.
Due 'lo 11hei Cilias cumianl financial silluailian, 'It a Fieslla Assaciatian has agnElEid 11ci
Hake ovEir the Shuttle F Lis serriicu, whict will be a direct savings a'I $9,200 Ila lhEi
City.
In accepting 11his ncde as lead agengy, 11he Fiesila Assaciatian has laciliilated
substantial cast savings to 11he City by relieving Clity stlaff of HEIS pansibilities fall thEl
planning and cacirdinatian c11 multiples Eivents w hich'lake place witt in ihEl communibl.
It EI Fieislla AIasacialion, unden the aulsllanding leadership cif its presidEint, Ms. Rita
F ncipersi, has expresscid a willingnEiss to iluncilicin as tt e F iesila dEi lag Galcindrinas
CekibHatian load agency and is 11ci be commended far IhEi EIXCEIIIElnt jab it daEls in its
lead agency nalEl.
B. Face REiduailians 1Io be Conisicesecd
a. 2009 F iEssta de las Golandninas F erre it F eas (Swallaws PanadEi 81 Meincada)
Due to thEi community nature cif the CelEibna'lian's activities and Eiven Is, and
because cif lha significant cantribu lion than 'Ihe F iesila Flss acia'lian makEis in
cciondinalling and canducting Ihesa many EIVEinlls, thEi Ci'ly all San Juan
Capistnanci has hisllcinically appncived a waivEn c11 Ci1Iy 1EnEis associallEid IM1
pEnmits nEiquinEid icir canduc1ng thEi an nual celebralian and panade. AIs par cif
its Wad agEincy ncile, 11he F iesta AIssaciaJan will bEi wart ing with City silafi 11ci
abtain necEissaol pewmits ilan many cif the celob rail icin's ac'livities. 7hEl Fiesta
Assaciation has requesllEid thal 'It a City Clouncil cansidEln a full waiver cif
t hE ise pe nm it Hees.
All lhaugh soma a'l thEi F iEista de las Clalcindrinas Eivein'Is da occur within thEi
San Juan Clapis'Inano Redeveilapment Agency baundanies, the Agency has
na dineet invalvemunt with the evEints cin -It a requeStEid 1kie waivEn.
AgEinda Repor
Paige 3
HEibnuary 3, 200c,I
-1 is la bEi noted IhEit the Assaaialian doers cciaudinarle wilh IhEi City's
AdminisbalivE1 SEirviceis Department 1kir SPEW tai acilivily businass IicensEis fcin
Meucada vendars. This ilee o1 $5 pEir vEindan is nol par of the fee walivEm
200EI Riesta de las Galanduinas CEilebuatian
Rallawing is a listing of anticipated peumils imquired willh flees fail canducling
the Ri(islal de IEIs Galcmdrinals Clelebraltian:
EIpecial Activities PE1nmit
$840
Alcohal REmmit (Meucada)
$53
Racilit)l l se Permi'l - HTC Raul (Meucada)
$660
19 t r, x $55/1 r = $6e a
BlEial6cily
$132
17 tr; x$11/Ir=:11;9
Ralcilily lsa Permit
$912
(look Park/La N ovia (Pet Parade): 4 hrs : i S 9 3hr =$92
Rarade Encraalchmenl REinmit
$200
Raralde Permit RGE1
$14,000
(lSherifl Dept. $10,000 1 Public "orM s lie At. $3,500
Engineering $501, in aGianlance with (lity N unicipal Code
Seation 5-11.05)
Parade LicenSH REie
$25
(In accordanae witl Cit) Munio ipal Clode Sectio n 5-11.08)
Building Inspection Ree (Meucada)
$168.041
7er4l Fees - Fie slid De Las Galclne rinas:
$16,170.04
2. 01heu RiEista Assaaialian avenls and Meetings
In addi'lian la canducting IhEi vaniaus pauladEi aclivitiEis and Eivenls associatEid
with the annual Ries'la dEi las Galanduinas cEdebnatian, the RiEisla plssocialicm
is also imquesling a ileductian o1 City peilmit fees fall parade planning
meetings candilclEid in Clil)l FaciliiiEis lhnaugh(iut thEi yEiai. Fallawing is a
listing all anticipated 1EiEis iiEiquiied fai these and cilher activiflos.
GEineual Membenship & Parade Rlannina Meetings
3EI his. Cl $35iIhn. 12 weekly mealings ilJan-March) P ydEiggEir 91dg. $ 1,26(1
+K itaten Use pes Meeting: 9 i 2 x 12 Ne a tings = 9 384 9 384
24 hns. Cl $35)lhr. 8 manlhly meetings (Apiil-P av) IN ydEiggEir 91dg. $ 840
a K itahen Us a per Meetin gj: $32 x 8 N e e tings = 1116 $256
9 his. Cl $28Ahi. '12 wEiekly mEielings QJan-Manch) Laaauague Bldg. $ 252
0 his. (ED $28)lhn. 8 mcinlhiv meEitinas (PlDnil-Nav) Laccivacue 91da. $ 168
Tci'tal Feiesl -General MemdershiR & Ramidel Manning N ilfls.: $3,160
Agenda Report Febnuaryl ;I, 3009
Page 4
3. Refundable Cleaning and Clompliance Deposit
A nefundable cleaning and compliancE dEposil of 91500 fon the
FlaiadelME rcado will be iequired. This deposit would be nefunded af1E r 1he
Mencado evenils pnoviding 1ha1 sites anE neslowd la aniginal candilians ale left
clean, and thErE is compliance with all condilians. Stafl does NOT
necamrn E nd ilhal 9 ESE amounts be waived ar iiE duced.
4. llcital FeE Waivei REccimmendatian - llhe fallawing total includes all
aclivitiE s lar which staff iE cammE nds fee waivers:
FiEsla de las Qalandiinas (Fla nadE,IMeicadci/Flet Parade) 91'16,'170.011
(lenenal Men bE nship 81 FlaiadE Fllanning ME elings $21,160
Tatal Flees: $19,330.04
C. Rinewim DiuciHarge Reauesl
Bach giaond
F ai avE n 31.1 yEars, the ;Ian Juan Clapistrano Fiesta Assacialian has
celebnalEd the dal bEfaiE the Swallaws Day FlanadE with Hcios'gow Clay.
NI t as becamE a San Juan 'Iradilion. Cloning Haos'gaw Day, tt a deputies of
the San Juan Fiesta Assaciation, dllessE d in the black-and-whiilE western
wean of the Associalian, loam the town with Ma partable jails. Lacal
tawnspEoplE aiie valunilanily "aiirEs'led" and put in jail. Bail 1a gel aut of the
F aas'gaw is -lo punct ase a buttan, badge an gartEr -kin a nominal charge.
Many of the lawn's local businessE s plan an the jail visiting Them and t ave
the it emplayees dress in western wear. Many oilthe emplayeesweai buttons
and badgE s )nom past Mears as sylmbols of participating in F aas'gow Da) 1.
Hhe primary) iieascin lar the Haos'gaw Dail acliviiliE s is to create E nthusiasm
faii panade day and la genE nale funding to t Elp suppart 9 E parade. Oven
$16,000 is genE naled an F oos'gaw Day which has became an in'legual partail
the Associatian's Lund -raising activities. Bach YE an the San Juan Capistiana
HE sta pls sacia lion 111unds 1 a Swallaws Oay Flanade by seE king spansars hips,
conducting fund-iiaisEns such as barbecues, the Tasle oil ;Ian Juan, tt E
N Eucado, and in sEdling bultans, badges and garlers. ThEi cosi ilei put an 'It e
annual Swaliaws Clay Parade is appiioximately 91140,000.
Haas'gow Day aclivilics bE gin at 8 a.m. and conclude al 1 p.m. an Fniday,
Maw[ 30, 300EI.
AgEinda Repor.
Page 5
2. Hcios'gciw [lay Dischaiuge cif Rineanms
REibnuaryl 3, 2009
IIncEi F oas'gow Day invalves 1 he dischangEi cit linEK mms using blanks, sEivE nal
types cif businessEis and lacatians in lawn ane excludEid. 11hesE include, bort
are nal necE ssadly limned la, all banks, liquor slaiiE s, daffy canEl cE MEirs,
schaals, chuiiO Es, haspilals, aidull care ikicililies, buns, haiise stables and all
rE a idE ntiail aireas. Special cane is givE n is a lacalicm thal has nE quE sled la nat
bE invalvE d in the F aas'gaw Day acllivilliE S.
Rirearms loaded with blank ammunilion anE discharged on Foas'gow Day.
Ran 1hE pasl sevEiral years, the OrangEi Clounty.I Eriff's Deparlmenl (OCU. DJ
hats assislE d 1hE RiE stat Asscicialian by canducling gun safely meE lin gs wilh
the RE sta Asscicialian ME mbE ns and checking fNE aiims and ammUnilicrn an
F aas'gaw Day. -Rhe Riesla Associallian has a speciilic fine�inm a alk ty dE put}j
assigned Icr mani'lan the use 01 liuE aiims and 11a distnibulE the Hank
ammunition. Blank ammunitian using wifely flash pawdE r with na wadding is
LrsEd and issued by the gun safElly deputy all11he RiE sta Assacia-lian. N a crlher
ammunilion is pErmitied. Na arutamalic handguns crr ri11Es are pErmitied.
Eliset ai ging crf liuE ai ms will in buildings is abscilutely tai biddE n. N a ane under
-It E agE ail 2'I is allawed la haindlE a ilii earm. Repi esE ntaillivE s crf IhE Riesla
Assacialicin will ME et wi'lh a reprESE nlalive of RalicE SEirmiCES to i eview It e
cur i enl aaiilety pi acedui es and Hcios'gaw Day aativilies.
3. Parade Day DisahargE of Rinearms
lraditianall}I, anly IhE IEcd graup in 1hE paiadE is allowed la discharge
Iii eai ms. IhE IE ad gi oup crearles the E nihusiasm rind anticipalion all the
crowd fai the upcoming panade. The perade crrganizeis will apaice the IE ad
graup suffiaienllly in fncinl cd IhE -Ioilawing hai semen as nailla cneaie a sailk ty
hazard. Na a-lhei groups ai perscnns within crr autsidE all the parade will be
allowed la dischargE firearms duE 'Io the signilicaini risk of alae ming hal sE s in
the arEa. llhe RiEala Assaciatian IEquesis that -ItE City Clauncil, through
eciicin 5-14.02 cif the San Juan Claipis-lrano Municipal CcidE, gnaint app naval
lar an exception fai SE ai rn discharging Icr N RieslEi Assaciatian fai
F acis'gaw Daffy aclivilies.,ind for 11he IEad gi oup in the Swaillaws Day Flai�ide.
aCIMMISSIONABOARD REVIEW, RECON MENDA71ON:
This Clem requirEs na lknmal Cammissicin review, but will be pnavided 11ci the Rzinks,
RE CIE align and Equesli i�in Cammissian as an inikirmalian item.
AgE nda Report
F ag( 6
MIS Ah C IAL COIL Slt]BRff1ON$:
Febmaryl 3, 2009
the San Jucin Capistrano RiE stat Association is requesting a waiver of permit k es
esilimaitE d Irl $16,'170.04 kir conducting iI E 2009 RiEsta de leis Goiandninas Events and a
tlaicility use tlE a neducilian a-1$3,160 lan panade planning and gen( nal me mbE rship meeilings
canducted in Clity Uicili lies, fou a tolal flee waivE a request all $19,330.04.
� alunteE r wool pravided by the Fliesta plsaacia-lian in pE rianming its lead aigency nalE ilor
plann ing, auganizing and caondinailing the 2009 Fliesta dE las Galandrinas celebnaiilion, as
well as its hale in canducting ilhe ann ual Swallaws Clay F anade aind ME rcada, will uE lieve the
City oll aigni-licant staff casils pneviotisly incurnEd fon cciandinating annual RiEsta de las
Golonduinas activiilies. In additian, the organizatian will be taking civeu ilhe ShuttlE Bus
serriicE , which Ci-ly s taiff t ad canductE d. this will be a 19,200 savin gs ilci the CFIy's genenrd
fund nyo-09. B( cause of ilhe significant voluntary caninibutions piiavidEd by IN Fliesta
Assaciation to ilhe cammuniily, staff necammends that the Clily Clouncil appnav( the waiver
cif City fees.
PUBVIC NOTIRIC ATIOIt :
Public nolificatian is not a nequiuement -lou Ihis item.
Ms. Rita F rapensi, F resident
El -an Juan Capistrano Riesta Assaciation
Agenda RE port
RaigE 7
RECOMMENDATION:
By motion:
RE bwaryl 31, 2009
1. App nove the attached ME monandum of L n dE nsian ding beMEien thEi San Juan
Cap istnano Fies-la �h sociaition and 1Ihe City of San Juan Capistnaino, wt ich necognizas
the Rieista Associallicin as lead agency in planning, coondinating and conducting all
official events assaciated with thEi 2009 Mesta dEi lass Galondrinas cEIIEibnalian, and
authoniza tt a City Mainagen la sign it on bahal-1 al 9 a Cily Clouncil, and
2. Adapt a rescilutian appnoN ing the RiE sta Association's nerquesi fan a waiNien ai penmii
leas lion the 2009 Riesta de las Gclondninas celebnallion and parade, usEi of City
ticilities akin conducting panadEi planning and ganEiral membeliship meetings; and
gnanting an Eixcep'lion, as pE nmitted in Municipal Code ,- ection 5-14.02, fan iineanm
disc[ argE on Hoas'gow Day and floe thEi lead group in the .Iwallows Clay ParadEi.
Respect uIIII submitted,
Ja.,v "�'
k aiion Cuocker
Clommun iiy ;IE rviaas Direclon
AIltachmEints: I. Mamaiwndum (if Undenstanding
2. LEitlEir of REle Waiivell
3. REisolution
4. San Juan Capisluano RiEista Association
Baaind al Direcicins - LEitteu
Melrnarandum of Undersltanic ing for
Organiasiiiorial Relsponsiibilillics in Corlc uatinlg
11 t e 210051 Fievia de las Glolarid i irlas Calcic ration
This Memorandum of L ndonstanding bEifinleen 'll a E.lan Juan Capislnana FliEis-la Assuciatian
(Rifflta Assaciatian) and thEi Cil)I olSan Juan Capis-lrano (City,' eis'lablishes and clarifies thEi
dutiEis and nesponsibiliiliEis akin conducting 1hEi annual %r --Ian Juan Capistnana RiEista de las
Golandninas Uilebnalian.
Since 1994, with the Mesta Association dEisignaled as iE ad agency, various local
organ izailians, civic graups, the Clity, and the Riesta Ali socia lion have callabaralE d la plan,
arganize, and aanducil the annual Fliesla de las Gclandrinas celebnallian cammemanaling
the iielurn of the swallaws to San Juan Clapistnana E ach March. By accE pting the nalE as
lead agency in admin is1E ring an d organizing this an nual celebration, the Fliesia Assacia lian
has pnovidE d impartanl planning and arganizing responsibilitiE s in addition to ovE rseE ing
majan pnamailian and adver ising ikir the annual CE IE Nation. By SE ming as load agency, ilhe
Riasta Associaiian has also enabled 1hE City ilo substantially reduce slafl costs in
canjUnciian with cainducling the annual cElebnatian. ThE RiEsla AIssaciation has bE en very
efleclivE in this IEad agency vole and has wonkE d pasitkiely with community groups and the
Clity to piioduce very) suacesslul Riesta celebnailians.
lihe mole all IE ad agency st all be delined as, bull not limited 10, the -lollawing: ('I I aanducling
majon pnagnams as part all ilhe annual celebnatian; (2) coondinailing wilh ashen community
groups wishing to conduct events as par oil11he annual celebna-lian; (3; devE 10ping official
celEbnatian publicity; (4) caondinating Effors all Eiienl iioiunteens; (5) submitting
Cit)l-iiE quired penmils and insunanae nE quiiiements lkm 1hE annual celE bmalian; and (6;
assisting the City wiilh an Svent Recycling and Urban RUnaff Pnognam.
I. SBRVICIBS TO BE RENDaRR
As tt a lead agE ncy in planning, cooiidinalin g and canducting majan E vents far the annual
San Juan Capistrano Riesta de las Galondninas aelEbnaiiain lar 2009, 'It a Riesta
Assacialion agnEes la the fallawing:
A. ActivitiE s Caamdinallion. The RiEista plssocialion will avenseEi all nequEists fiiam communil)l-
based a nganizalions and nonpnoilil gnaups wishing to pari icipate in It a annual Fiesla de las
Galondninas celubratian beginning in mid-REibnuaryl. Swallow's Inn is nat a; sociated will
this punmit applicaiian approval; the Swallow's Inn will be nequinEid ilei submit n0cessary
applicallians and appnavals halm It a Ciiy oil San Juan Capistnano.
B. Publiciiy Cacmdinalion. ThEi Riesia Associallicin will oversea and caandinate all media,
mankErling and publicity in can junctian with all official e�ienis conducted as a par all the
2009 Fliesta dEi las Galondninas celebnation. This includes the deNielapmEinl of the official
A7lIACHMBNT 'I
LI
Riesta de las Golondninas ONienl GHide. Should any public Rinds be utilized -ion publicit5l, the
Fliesla AIssocialion agnees io corn ply wilt R.R.R.CL regulations.
C. CalEmdan Coandin atian. the Fliesla Assacialian will devE110p 1he oflicial, campnahEinsive
listing of Riesta de las Golandninas evEints la ass is in naducing duplication and ovEmlapping
o-1 evEini activities. The Riesta celebnation begins in Flebruary 21009 with ilhe 7asilEi crI San
Juan kickofil recEiplian.
D. Event AIdministnatian. The Ciiy of San Juan Capisinana w ill issue spacial EIVOM penmits
for activities condualed by local businesses in thEi public right-crlkway, subject to Fies-la
Associations appnaval, unlass the business conducts ilhein acliviiy undFm the spacial
aciliviliEis penmit cit 9 a Fiesta Association. Suet requests, aflen initial processing by the
RiEisla AIssaciation, v%auld Then be lkirwarded to tha Ciily akin penmil issuanal and final
appnaval. Additionally, the Fiesta Assacialian shall )Aank in conjunciian "iilh ilhe Clily ilci
camplErle and submil all necessary) pEinmit applicalians, along Witt appliapriate inafflc and
logistical plans.
B. Caandinalian with the Citi . -it a Fiesila Association agnees to caondinailEi with Cily Staff
and will comply w ith negula-lians and piocedunas established by the City lar the conducting
of majan community spEicial evEints suah as tha FiEisla de las Galandrinas.
it. INSURM CE REQUIREMENTS
Corn prehEinsivEi Clenenal Liabili'l. the Fliesla Association shall supply Eividence cd
valid cunient coverage kir all specilied aneas of iespansibilily covered by this
mEimonandum. It a Riesta Associalicm shall provide campiehensive general liability
insunance covEiragEi including liquon liability, naming the Clity and tt a RedevElopmenil
Agency as additional insuned, and the StatEi of Caliikmnia (Cal7nans, as a cert ificate holden,
in 1hEi lollawing minimum amounla:
$1,000,000 pnaper y damage;
$1,000,000 injury to one pensoulany ona accunnEince,lnoil limited lo canlnaclrial
peniod;
$1,000,000 injury to mare Than one pensonilany ane accunnencEYnat limited to
contractual period.
Rnaaf al liabilily insunance shall be in the fonm ol:111) an insLinance certificalEr and (2)
an endonsemon111rom IhEi cannien. City, ilhe RedevEdcipmanl Agency, and CalTnans shall be
addEid as addilianal insunEids to the insurance paliciEis nequined unden this Memanandum of
Understanding. This policy,lpalicies shall nat terminate nein shall thEiy be czincEilEid, nan the
cavenage reduced, thnaughout the dunalian al the Riesta da las Golondninas calebraiian.
the Fliesla Association shall ah o pnovidEi tt a City 30 days advancewiitlen nalice nEiganding
changEis to this cove1agEi. At listing al all avenIs covEined by this insurance coverage shall
be provided to 1hEi Clily by thEi Riesta Assacialian.
i
III. IN ❑BMIS IF ICIATION_
ThEi FiEisla Assaciatian shall indemnify, dekind, and 1 aid 1 aumlEiss thea City and its
oflicEins and emplayEiEis and the REidevE Icipment Agency again s1 all liabilities cm claims of
liability or loss (ina lading HE asanablEi atlarnE y's feEis, rela led casts and E xpenses) bE causEi
of dealh, peusanal injury or praperiy damage anising an nEisLilling iiom thEi fault an
negligence of JE FiE sta Assacialion in its opE naticins Linden this ME marandum crl
l ndE nstanding.
N. 7BRM
111 is Memcinandum crl L ndE nstanding shall nemain in eflecl, cammencing with
appraval by the San Juan Capislnana City Cauncil, and s1 all can'linuE in Effec1 until,.: 0 days
follawing the canclus ion of the 2009 HE sta dE las Gcilandrin as cE lebralian. I]E nmin ailion all
'I1 is ME marandum ail Undeustanding may take placEi by eillhen party providing t1 a allhenwilh
0 days wui-lte n n all ification au immedia Iely in I hEi event all a laps a of insurance cavenage.
V. LIAISON BBTW98N CI11Y AND FIE.IlIA A.19OCIAlII0f�I
llhe Clity shall designaiEi staff to s en a as liaisans with thEi F iEisia Assacia lion to
assist the F iesla plssacialion in carryling au this MemanandUrn of Understanc ling.
VI. BXCLL rIION.I
11he Fiasta Assacialian's responsibili-lies as lead agancy in caandinailing Fiesta
Eivents da nat apply to eximmencial andAar business events canducted in associalian with
the annual F iesla celebnalion. Requesls fail participation by cammuncial and/an business
EinlitiEls shall be diueclEid to City staff fon caandinaticin, pEirmit nequiremenils and evens
authanizalian.
VII. FIREARMS ❑19CF ARGB
In compliance with Ciily iiegulalians, ihEi Fiesta Associatian has negUesilad and
uEiceived a City Cauncil appnavErcl excEipticin la discharge lineanms in aanjunctian witt
Haas'gow [lay activities and fan thEi lead grcwp in 1he annual 9wallaws Day RanadEi.
X. IN 01 icEi
WnitlEin notification nEganding t1 is Memorandum of Undeustanding will be given in
wniiling as flallaws:
Citv
haven Caciakaa
Clammuni ly .1E aruicEis Diaectaa
Clily a1 San Juan Capislnana
'159'15 Camino del Avian
San Juan Capislnanci, CAI 92675
Fiesila fiIssacia-lion
Rha Hnapensi, Rresidenil
an Juan Capistnana Fiaslla AIssacia,licin
H.O. E ax 53,
an Juan Clapis'lnana, CA 92693
-Aha ilEirms and candiiians des anibEid at avEi ave agreod 1a:
SA JUAN CAPISTRANO FIIESIIA ASE OCIA11ION
fkiftaropersi, President
CITI CIR EAN JL AN CIAPISIFAN0
[Io ve Adams, Ciiy Manager
A111E %r 11:
Mangan6 R. Mam han, Ciily Cllenk
ARPROVEID Ac 110 HIORM:
Wil YPAN
LoL4�-
Date
Dale
San Juan Cap strano Mesta Arisiociiation
HE 91a dE las Cloiondrinas
Jar uaryl 9, 200q
R(: Flee Waives - Shutl la Hus F ropo;i al for 2009
Hit s1la de las Golondrinasi , 009
Dean Kamen:
THisi letler will sienia as the San Juan (lapistnano Fliesia Associalion°si it"Assiaoiation"'
formal rt quasnl that tl e Clity of San Juan Clapistrano neduc-lion of all faas assioaia lad wit)
the acllivitiesi of 1111le . 009 Piesita de Iasi Golondrinasi. The Assioaia lion ha s serviad as 11He
lead organization as ordina ling the activities of tr e Hiesta de lasi Golondrinas ;bon man))
yaars. Asi sivall, the efforsi of llle al voluntean Assoaiation Has contribulled to tle
s igniflcanll a a si l savings to the Ci ly each )lean and Iha Clilyl has in past ya a rsi recognized
thesie aosil savings by waiving all Cily fees. 7ha San Juan Clapistrano Fliesta undensdands
the budget consti a ints Ifle Clil)l isi underga ing and would like la propositi Making on de
nesiponsiibilill] of the Sllutile Bus Service. The Assioaialiani faalsi This would be an
appnoxima Ia savings to the Clity of approximately 112,000.
Ries Ia De Las Goloi dlrin as:
8lpeaial Activiliasi F ermill
$840
Ala oha 1 F ermil i IM era ado)
$53
FaaHit 31 Use Ferrrlit - HTC Fank (Ill arcade;
$660
Electra ity
$132
Faailil3l Use Fertmiit
$92
1 atnade Hncra a a hmenl F ermil
$200
1 anade Fermit Hee
$ 4,000
1 anade Iliaense Hee
$25
Building Inspection Fee W arcade)
$168.04
To l a l Bees
91169:170.04
C enuial Membership a n d I Paradle PIanr inti Meetfnes:
12 VLlaekly Meetings iIJan-Maui) — N31deggen Bldg. $1,260
+ Klibil ej Use pen Meeting: 132 n 12 Meetin€ i _ $184 1384
8 Moulhly Mae-lings (April-Nov:—Nyldeggen Bldg. $840
+ Nlital ej Use Rem Meatinl : 132 )1 8 Muting s —1211 1211
9 hrs. C 12S /lull. 12 viaeRly meetings (Jan-MaucH Dacouague Hldg. $252
6 lira. na, $28 /hh . 8 mons ly maa lingii (April -Nov) Ilacouague Bldg. 168
Toil a I Bees 13,160
Approxi n late 'He 1 a] Fee Waiver Request) $19,310.04
Alttact rr ent a
San Juan Capislrana Ficlsta Assn. l H.O. flax 532 4 San Juan Oapishlana, CII 926�F]
San Ju G n C a pi s rano Fiesta A siciociat ion
Fiestca de las Ciolorldrinas
Fa a V4laiven - Shuttle Buri Pma pos al N 09
Page 11wo
There may be other ci-ly lees or adjustrr eels in the 2009 city flee siahedule that may not be
included in this request and Iha Amsocialian i equasils That 11ey be reduced on a case by
carie basis by City slaffl
1he Piesla Assioaiation is also requesting a waiver of the ordinance magarding the
discharge all firearms within the city liniiils fol Hoo:'Gow I ay on Hriday, Mara 11 20a',
2009 and Ibi 1he lead offl gloup during the Swallows I a y Parade on Saturday, M arall
21a, 1009. The firearms will be loaded wilh blank ammiunit:fon and t1 c guidalineai
esrlablisilled by the a ange Counly Sher'ffIs Department for past yearsi will be followed.
Hach yeah the Assaaiation raises 1he furlds to siupporl The Annual Fiecla de Iasi
Golondrinasi and Swallovisi Day Palade. the annual coait of the parade and ilsi melat/ed
aaIivities is approxirr all ely `I 140,000. No City filndsi are usiec axcgt for tl a iieduction of
the fees and the involvement/ oil Ci'ly parsannel on the day of the parade. Llasl yeah it was
astimiated 11.1a1 oven 3fl,000 peopla attended IN Swallovis I ay Parade and supported isle
local bus inesisesi.
Me Asisocialion is aommiillec to continuing the long vanding tmadilion of carving the
Cily of San Juan Clapisitrano to preserve 1He aultuial and hisilorical heritage of tl..e Clity.
Thank you for aonsiidaring the ieduclion of 111eesi on beklalf oil the Alsisocialion and ills
Bomid afDireatars and for the conlinuing siuppor oiltlle Cit/y Courcil and staff.
Very tr�ily
ARRit Proyo
i
Rit Propeiisi
La Presidenta
San Juan Capimbano Fie9t/a Ascoaia lion
5alni Juari Capis!Inarncl Fiesta Ass ri. • H.O. Bclx 522 1 Titii Juami Capisharicl, CAI MM3
RB90LUIICIN N (I. � X-"-> X-X)I
A FIBSOLUIIC1N CIF 11F 8 CII -1Y COUN CIIL OF TF B CIITN OF SAN JUAN
CIARISTFIANO, CALIFORNIA, AFIRROVIN G A RBQL e.rlll FOR PI
RBDL CITION OF C1111Y FBHS TO 7F B SPIN JL AN CIPIP1IC111RPIN O F19STPI
ASSOCIA1110N FOR 7F E BV9N T9 ASSOCIIPITBD VI i11H 111-19 20 09 FI9STPI
❑E LP 9 GOLONORIN AS CEILBBRATION AN 11 SVI PILLCPA S ❑A) PPIFIAI IB;
AN 0 GRAN IIN G AN 8} OBR-nlON 11011F9 CIITY'S FIR9ARM DISOFARCIB
REGL LPITIONS FOR HOOS'CICIVI DAN AND SVIALLOWS FIARPI❑8 DPIY
WHURBAS, the City Counail finc13 and determines that:
11he Clity Clouncil officially uecognizes tf a San Juan Clapistnano Fiesta
PIs soaiation as the la ad ornglanization fan the 3009 Fie Sta de las Gala nduinas
celebiiation; and
2. 11he San Juan Clapisfiian o Fiesta Association [as willingly continued to
assume the coondination, organization, and publicity nespom it ilities
associated with the annual Fiesta de las Golondrina: activities; and
3. ThroLigh it; re; ponsibilities of conducting tf a annual aeiebnation, tf a San
Jua n Capistrano Fiesta Association provides impor ant cost Savings to the
City; and
4. Approving tf a waiver o-1 flees will not set a pnecedent fan other lee wiaiven
is quests; and
5. 7f a dischange of ilinea nms fon Foos'glovi Day and Ranade Day activities t e
apq noved by the gnanting of an a xception w established in Municipal node
Section 5 4.02.
NOW, TF 13R9FOR9, B9 17 RESOLIV910, that the Clity Clouncil of the Clity o'l San Juan
Capistra no does hereby a ppiwie a ieq uest flop a mia hie n of Clity lees in tf e a mount of
$19,330.04 to the San Juan Capistrano Fie; to PI: sociation loi the event3 associated with
the 2009 Fiesta de las Golondninas celet nation and Swallows Day Ranade; and giants the
Association an exception to the Oity's firea nms disci a nge regulations 101 tf a dischalg a o-1
blanM s.
P� ge 1 oil 2
Attachment 3
RASSED, APPROVED, AND ADORTE 0 this 3" day al Flebruary, 20011cI.
PITTS9T:
MARK N IELSEN , MAYOR
MARGARET R. MOT` PIF AN, Clity Cleirk
Hage 2 of 2
Sain Ju cin C aipish aino Fiestas A siriociation
Fiestcl de las Golor drinas
January 21.I, 2100SI
TO: San Juan Clapislnana City Council
Rrem: San Juan Clapis-lnano niesla Associarlian Boland cit Diueciars
Tha San Juan Capis'lrana niusiai Asscicialian appnEiciaiEis the eflarls and
considenatian crl Cilly Cauncil and Ci-ly shift in picividing all 1he CH111 serriicEis cin
pauadEi clary and thEi waiving ail Clift lees ikm cion pauadEi neilated acliviliEis. OVEIn ilher
past flew years IhEi San Juan C,,ipistrainci niersla Assaciatian {IFiesila Assaciatian)
has incn(iaisingl)l accepled addilianal responsibili'lius fon City suggeslians
i1puaflessianal security at the Mencada). The RiEista Assaciatian has alsa assumEld
previous Cilly puovidEid sEiruicEis (Ipor a-POMEis) and wauld lil a ,la continue 'la wauk
with iha City, as bes'l we can, la ma4 a -Ihe Sein Junin Caplisllrainc Swallaw's Day
Pauiaft and Menc�ida an event plan Juan Capistnana can continuer la be pnaud cif.
WEi nEialize Iharl City and GavennmEini -IinancEis are slnained duping chis eicanamic
dawnlurn. MEiny businesses aue cutting bee lao, as Eividenaed by a shaup
uEiduclion in cion spansausl ip. The Fiesila Assaciatian is daing its best la limit this
impacil an IhE1 PaiiadEi and is asst ming 1hEi IangEin ncdEi in subsidizing ilhe cas'Is
assaciallEul %NPh the abEinding of schaal bands and the Militany. WEi wauld iikEi is
da what we coin ilci hEdp lurthEm iieduae Cilly assaciateid Ranade relaled costs. Oveu
1hEi past few dears, -It a Cily his pnovidEid a shut Ile sEiruicEi fan thane alteinding the
Ranadei. We imalizEi It art thEi staffing and athEir expeinsEis associalEid wilh thEi
shuttle apanailian can be substantial and wciuld like la praposEi lal ing avan This
nEispansibility. ilhougl -IhEi 2CI09 San Juan Caiplislranc Swallaws day PaiiadEi is
almasl upan us, "Ell feEll Ihal wilh prapen camidina-lian betwEiEin us, we could
assume Ihis iespansibililly fan thEi 2CI(19 ParadEi. This shauld nEIsl 11 in a subslanlial
dinEict savings to thEi City fon thEi cos] all 1hEi shuttle buSEIs pis well as reductian in
Ciljl staff uEilalEid aclivilies assaciales wish thEi shuttle bus prograim.
ThEi San Juan Clapislrano niesia Associarlicin Boand (it DiuEiclors.
Ai1TACIF MEN 114
flan Juan Capistrano F iestA Assn. 4 PLO. [lox 332 4 San Juan Capislrar a, CIA Q693
33444 PAS OU ADIEU PITO
8AN .ILIAN CAPISTRANO, CA 92675
(9 49) 493-1171
(9 49) 493-1053 FAx
v'xtil.Aanjl ancapistrann.arg
MOIN9ER 5 ON THE 41TY Cd U! ICIL
N 0111RICATION OR MBBTING OR FIOIIENIIAL IN TERBST
OF 711- B SAN JU AN CARISIIRANO C17Y CIOL N CIU
9 AFI ALLEVAIO
LAIIRA RREOSE
TH( MAS W. HRIBAR
MARK NIEII SON
E R. LO! C RE3 1190
7hEi Clily Council of plan Juan Clapislnano will meal at 6:30 p.m. an TUEisday, REibruar)j 3,
2009 in thEi City Claun cif Charriben in City 1 -all, to cansiden: "Clansic erallian of
MEirriorandurni a1 L ndeirslandinigl, Waiver and Recis, and 9xccig9ian far Rirearm
Dischaucle far ilhei 2009 Riiesta de las Galandrinas Ccleibualion QRieista
Associailion)" — Ifern h o. 12a.
11 you have specific thoughts an ccmceirns negaiding This idem, you ana enc(iunaged to
participale in this decisicin making piKicess. ) au aan aammuniaalEi with the City Claunail
IhiKuagh cannEispandEince addnessed Io the Council andAan by atEinding tt a meEiting and
speal ing to the Cauncil duping the public meeting.
ConnespandEince nEdated is this item musl be neceived at 1hEi City CIIenN's affiae by 5:00
p.m. on Monday, REibnuaryl 2, 2009 to allow lime tir the Council to cans ider its can lent.
11 you would like to speak al thEi meeting, please camplErle a yedlaw "Request i(i .Ipeak"
lonm tiund inside thEi EminaneEi 1(1 1Ihe Claunail Chamber. phis -lonm is turned in at ill a
staff table, just in fnant cit the Council dais. '� ciu will be called to speak by the Mayon
whEin the HEIm is cansidenEid.
Nou have neceived chis nalice al the nequEist of tl' a Ciiy staff member Karen CiKicken,
Clammunity 9EiruicEis Dinectan. Yau may cantacl -11 at staff member al (9/ 9) 413-6389
with any quesilicins.
ThEi agenda, including agenda maAarts, is available la you on oun web silE):
www.sanivancapistrana.anq. 11 you would IikEi la subscribe to iloceive a naticEi when
agendas ane posted is the wEib site, pleasE1 make thal imquEist by sEinding an El -mail to:
cityclenka-sanivancapislrana.ang.
Meg Manahan, MMC
City Clenk
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San Ju(, n Capisilrrna: Preserving the 1lasil tc Lhhc nce the Plc lure
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