1987-0804_LYBROS Y ARTES DE SJC_Agreementa 0
AGREEMENT
THIS AGREEMENT is entered into this 4th day of August
1987, by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as
"City", and LIBROS Y ARTES, a California nonprofit corporation, hereinafter referred to
as "Libros".
Recitals
WHEREAS, Libros has proposed to present a major exhibition entitled "The
World of Elsie DeWolfe; a Revolution in Style", in the City of San Juan Capistrano; and
WHEREAS, Libros has requested City for an advance of funds in the amount of
$20,000.00 to cover basic budgetary expenses which said funds shall be repaid to City
from exhibition revenues and donations; and
WHEREAS, the City Council finds that the presentation of such a major event
shall be of great cultural importance to the residents of the City of San Juan Capistrano,
NOW, THEREFORE, BE IT RESOLVED between the City and Libros as follows:
1. City shall advance up to $20,000.00 to Libros so as to enable Libros to
present the major exhibition entitled "The World of Elsie DeWolfe; a Revolution in
Style". This funding shall be used for the purpose of budgeting said program. The event
shall occur between the months of November 1987 through January 16, 1988.
2. It is anticipated that Libros will generate significant revenues and
donations from the presentation of such a program. Libros shall repay City without
interest all funds advanced by City by not later than June 30, 1988.
3. The event is more specifically set forth in Libros' written presentation to
the City dated July 7, 1987, a copy of which is attached as Exhibit A and incorporated
herein by reference.
4. This agreement is the entire agreement between the parties with respect
to the subject matter hereof and supersedes all prior or contemporaneous oral or written
agreements and discussions. This agreement is binding upon and shall inure to the benefit
of the parties hereto, their respective agents, employees, representatives, assigns, heirs,
and successors in interest.
5. All notices given pursuant to this agreement shall be transmitted by
United States mail with first class postage prepaid as follows:
TO LIBROS: Libros y Artes de San Juan Capistrano
31495 El Camino Real
San Juan Capistrano, California 92675
TO CITY: Stephen B. Julian, City Manager
32400 Paseo Adelanto
San Juan Capistrano, California 92675
LIBROS Y ARTES
Ifr
President
CITY SAN 7UA4��
If9"
APPROVED AS TO FORM:
John "aw, City Attorney
0
AGENDA ITEM:
TO: Stephen B. Julian, City Manager
0
August 4, 1987
FROM: Thomas L. Baker, Director of Community Services
SUBJECT: Exhibit Loan (Libros y Artes)
SITUATION:
On July 7, the City received a letter (attached) from Libros y Artes to San Juan
Capistrano announcing a major exhibition of decorative arts entitled "The World of Elsie
DeWolfe: a Revolution in Style." The Board of Directors of Libros y Artes is requesting
the City to provide a $20,000 loan to the organization to cover certain up -front costs
necessary to ensure success of this program. In our discussion with Gep Durenberger,
Chairman of the Decorative Arts Council for Libros y Artes, he submitted a budget for
the exhibition detailing the costs to be supported by the loan. He has also submitted
revenue projections (attached) which indicate that repayment of the loan will occur in a
six-month period. An agreement will be prepared that will provide a loan of up to
$20,000 without interest from the City to Libros y Artes to be repaid within the 1987-88
fiscal year. This loan and repayment plan is an example of the City Council's philosophy
of providing up front assistance for community organizations to provide quality events
within our community and receiving repayment within a short time period.
COMMISSION/BOARD REVIEW, RECOMMENDATION:
Not applicable.
FINANCIAL CONSIDERATIONS:
This loan amount of $20,000 was not budgeted. The City would advance up to $20,000 to
Libros y Artes and they would repay the City within the current Fiscal year at no
interest. Budget adjustment would be necessary from the contingency resources to fund
this with a corresponding adjustment to revenues at the time of repayment.
NOTIFICATION•
Copies of the agenda and staff report will be forwarded to the Board of Directors of
Libros y Artes de San Juan Capistrano.
ALTERNATE ACTIONS:
1. Approve a loan of up to $20,000 for Libros y Artes and direct the Mayor to execute
an agreement of conditions for the loan.
2. Approve a loan to Libros y Artes with a revised loan amount and direct the Mayor to
execute an agreement of conditions for the loan.
3. Don't approve the loan to Libros y Artes.
4. Request further information.
0
AGENDA ITEM
Page
RECOMMENDATION:
L�
August 4, 1487
By motion, approve a loan of up to $20,000 for Libros y Artes, direct the Mayor to
execute an agreement of conditions for the loan and authorize the necessary budget
adjustment.
Respectfully submitted,
Thomas L. Baker
TLB:Ibh
Attachments
LIBROS A :ARLES DI! S,AAIt'AA C:APISIRAV)
r...nl.... July 7, 1987
lL l.. R. Du.enh, .
Vn Vf.0 ,hall vh 4nhu.
II T I I IuI
VI A.n.un Fn.,.
li,n : d nl D.... on,
lh ka, nu u.do R, ..
ll.. -Ion: Iiecv n.
Un. I 1A'.Ill.un, mike
lL, I'a.n,-la (lihum
Vi we A1.n, Ann H.nuror,
VL, hnlh le,bnu
V1._ S1eph, n Inhen
%h, Icahn K. 1'.ko
Vrh nnr. Cnunul
v1., lona Aquino
N111&-llr, Ia,k('I.uk
y1r & %I ,. HnwanI Cua.
ll.. & \I r,. Rolm D.N.m I.
11, 1 L Ila,kell
v1,` & Ain la no, 11, "n
?A-&vir, 1 a. ,kllnpku„
%1,, 1 ,. e \tr. Ra,
,%I,, N -I- ,lin hell
D.-A.nn..... Ncne,hm,
n1.- & XT,. Inh.. Pike
.M.. Wa,d Rm hie
M, K,, A'.m de Kamp
lir,. h:dul \\nnlr.
LA, V .... A, ,
1).. & \h, (:ea.g( Hoon.
V1 .. & \Il, Ch(flnd 1) ('.00p,
10 Dann, 1 Unnohuo
V1..(, R I) ,.e.nI., T
M .: & N1, I..h., 1:
an. & 11,, N d Sn,m, he.n
AU. C.0 l N'_ V'oek.l
1''100,,
IU.Rankui
ylrs-:AG,r U'Vtill .hrn
Mf & Vrr. :\..Lur Ninth..
M1D- x \L,. R r _ Ah Dunnugh
%II Ni, n,n I'hehu.
\II R1J.enl lea kel
Src urn, 1'n dl. R.u.k
Vh: & lh I I.rn Finger
PI.. & M, Kenn<.h R.c„
Uc & %I.a. Alnwn ho,.
V. & %U, Harm lulu,.,.
U. & Vin lam., 1_ 1 ..Ig+e
\h„ Nh, 1'.. Pike
The Honorable Anthony Bland
and Members of the City Council
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Dear Tony:
I am writing to you on behalf of Libros y Artes and its
recently elected Board of Directors which is operating
under a new set of bylaws. Three permanent councils
have now been established:
Music
Performing Arts
Decorative Arts
As chairman of the Decorative Arts Council, I am happy to
announce a major exhibition scheduled for November 16,
1987 through January 16, 1988. Please find enclosed a
memorandum for your perusal. This exhibition will be a
major impact, similar to "At Home in an English Country
House," which we produced just two years ago; we expect
equally exciting results.
One of our central concerns under our reorganization is
to become fin
flush of our
deal of money
$2,500 lifeti
addition of
y Artes and
Capistrano in
that, and bec
exhibitions,
multi-million
art. I hope
dollars have
munificent gi
attention, wi
Decorative Ar
have budgeted
$100,000 for
ancially responsible. During the first
existence, Libros y Artes raised a great
through memberships, particularly from the
me category. With those funds, and the
those which you generously provided, Libros
Community Services helped to keep San Juan
the public's cultural eye. Because of
ause of the high quality of our
we have been made the beneficiary of a
dollar collection of antiques and works
you would agree that our efforts and our
been well invested. Because of this
ft, Libros y Artes has refocused its
th renewed enthusiasm for the proposed
is Museum and Study Center; to that end
$20,000 for design and design fees and
construction.
31-195 VMs.[Im�Real,
San lues Capistr:un., (.,diGm.ia 92675
of
you
jUt 13 1987
•
The Honorable Anthony Bland
July 7, 1987
Page Two
With this solid background behind us, Libros y Artes is
proud to announce our next major exhibition entitled
"The World of Elsie DeWolfe; a Revolution in Style."
Elsie DeWolfe aka Lady Charles Mendl was a giant in her
field, and the design community will support this
exhibition with the same enthusiasm. In our efforts to
become financially responsible, we have acquired the
volunteer services of a very talented development
chairperson; presently we are negotiating with the
Design Center South to underwite this exhibition.
However, time is of the essence, and we do not want to
jeopardize the success of this exhibition with a slow
start. Hence, I am once again asking our generous
Council to advance the funds necessary in the form of a
loan against future revenues and donations. Our budget
is estimated at $20,000 based on previous exhibition
costs.
I hope you will consider our request with an eye toward
the long -termed benefits which it will provide for our
community.
Very truly -.-Yours,
Durlberger
GD: na �v
P.S. I have just received a call from the Editor of
Town and Country magazine confirming the publication of
a story about us in the October issue. In deed, our
efforts are not without national impact.
CC: Steve Julian
THL'. %ORLD OF ELSIE DEWOLFE:
A REVOLUTION IN STYLE
EXHIBITION BUDGES'
lu Nvember 1987 - 16 January 1988
La Sala de Libros y Artes
Printing: Proyrnnis: including musical
anu illm events - $1,000
Posters
Invitations to fundraising benefit 11000
Announcements to members 250
Postaye 400
Opening Parties:
Carterers - Fundraising event
Saturday, November 14 2,500
Members Opening
Sunday, November 15 500
Flowers - Special Events 500
Piano Tuning 50
Musicians -- SpEcial Events 300
Advertising -- 4:,rious trade/show, catalogues, SFO,
rob, LAX, SD 500
Insurance 750
Delivery charges 500
Exhibition:
Construction Costs -
2 rooms - each 3 sided
15 X 20 X 9 it. ceilings 2,500
Misc. construction 500
Misc. supplies 6 mzsterials 250
Total: $20,080
0
Page Two
Exhibition Security
Guard
$5 per hour -- 11-4
daily = $25
6 days x 8 we,�;,,s
@ $150 week =
1,200
Exhibition Decorat.,on
Cost
Fabrics & Lluur coverings
3,000
Wallcoverings anti
curtains
1,500
Labor
240
Upholstery
1,500
Electrician
200
Guestbook
80
Sala cleanup
200
Banner
200
Total: $20,080
INCOME
Opening Fundraist•r
Saturday, November 1.1
150 guest:; t� $50 $7,500
Entry Fee: 2,000 guests @ 2.50 51000
Special Events (4 planned)
75 guests N $2t)
$25
$1,875 X 4 events 7,500
$20,000
Other Possible I4Cum c•:
Books - 50 @ $10 profit each 500
Rey tassel - 500 N $2 profit each 11000
Extra $1,500
CALENDAR
OPENING FUNDRAISLI< - Saturday, November 14
1). *Monday, Nov�mbcr 16
2).
*Tuesday,
November
17
3).
*Tuesday,
November
17
4).
*Thursday,
Idn-ary
14
0
Nina Campbell
Nina Campbell
Nina Campbell
Friends of Robinson Garden
Other events to be established Otis Parsons
Rancho Santa Fe
Childrens Chain
Hathaway House
Needlework Guild
5 San Diego Groups
Possible Celebrity Guest Speakers:
*Lee Remick
Helen Hayes
Ross Hunter
Jacque Mapes
*Tony Duquette
*Hutton Wilkinson
Albert Hadley
Stanley Barrows
Mario Buatta
John Saladino
* Confirmed
0 0
CITY CLERK'S DEPARTMENT - ACTION REMINDER
TO: Tom Baker, Director of Community Services
FROM: City Clerk DATE: May 1, 1988
SITUATION:
At a regular meeting of the City Council held on August 4, 1987, the City entered into an
Agreement with Libros Y Artes, a California nonprofit corporation. The City advanced
Libros up to the amount of $20,000.00 to enable Libros to present a major exhibition
entitled "The World of Elsie DeWolfe; a Revolution in Style."
ACTION REQUESTED:
Page 1, Item 2 of the agreement states that Libros shall repay the City without interest
all funds advanced by the City by not later than June 30, 1988. This is a reminder notice.
ACTION TO BE TAKEN:
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED:
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
Tickler Date: 5-1-88
Deadline Date: 6/30/88
cc: City Attorney
Assistant City Manager
E51 10 � ,K
I A
August 7, 1987
G. R. Durenberger, Chairman
Decorative Arts Council
Libros Y Artes De San Juan Capistrano
31431 Camino Capistrano
San Juan Capistrano, California 92675
f FILff-
MEMBERS OF THE CITY COUNCIL
ANTHONY L. BLAND
LAWRENCE F. BUCHHEIM
KENNETH E. FRIESS
GARY L. HAUSDORFER
PHILLIP R. SCHWARTZE
CITY MANAGER
STEPHEN B JULIAN
Re: Exhibit Loan (Libros y Artes)
Dear Gep:
The City Council of the City of San Juan Capistrano at its regular meeting held
August 7, 1987, authorized execution of an Agreement approving a loan to Libros y Artes
in the amount of $20,000 for a decorative arts exhibit.
Staff is preparing the Agreement and will be in contact with you.
If we can be of further assistance, please call.
Very truly yours,
/iC-Q,(,c� � 67le a LB-!/
Mary Ann Hanover, CMC
City Clerk
MAH/mac
Enclosure
cc: Director of Community Services
Tom Beeton, President, Libros y Artes
Bea McArthur, Executive Director, Libros y Artes
Ronnie Zaremba
32400 PASEO ADELANTO. SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493-1171