08-1216_STEWART & ASSOCIATES_Personal Services AgreementPERSONAL SERVICES AGREEMENT
T AGREEMENT is made, entered into, and shall become effective this 16-1yof K08% and between the City of San Juan Capistrano (hereinafter referred to
as the "City") and E. Stewart & Associates, Inc. (hereinafter referred to as the
"Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to provide landscape maintenance for the City parks, parkways and medians,
landscape maintenance districts, and miscellaneous facilities; and
WHEREAS, Consultant is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by the City shall consist of those tasks as set
forth in Exhibit' A," attached and incorporated herein by reference. To the extent that there
are any conflicts between the provisions described in Exhibit "A" and those provisions
contained within this Agreement, the provisions in this Agreement shall control.
Section 2. Term.
This Agreement shall commence on November 23, 2008 and shall terminate, and all
services required hereunder shall be completed, no later than June 30, 2009.
Section 3. Compensation.
3.1 Amount.
Total compensation for the services hereunder shall not exceed $180,300.00
annually as set forth in Exhibit "B," attached and incorporated herein by reference.
3.2 Method of Payment.
Subject to Section 3.1, Consultant shall submit monthly invoices based on
total services which have been satisfactorily completed for such monthly period. The City
will pay monthly progress payments based on approved invoices in accordance with this
Section.
3.3 Records of Expenses.
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3.3 Records of Expenses.
Consultant shall keep complete and accurate records of all costs and
expenses incidental to services covered by this Agreement. These records will be made
available at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue to City's
employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required without
written approval of the City. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the City. If Consultant is permitted to
subcontract any part of this Agreement by City, Consultant shall be responsible to City for
the acts and omissions of its subcontractor as it is for persons directly employed. Nothing
contained in this Agreement shall create any contractual relationships between any
subcontractor and City. All persons engaged in the work will be considered employees of
Consultant. City will deal directly with and will make all payments to Consultant.
Section 6. Changes to Scope of Work.
For extra work not part of this Agreement, a written authorization from City is
required prior to Consultant undertaking any extra work. In the event of a change in the
Scope of Work provided for in the contract documents as requested by the City, the Parties
hereto shall execute an addendum to this Agreement setting forth with particularity all
terms of the new agreement, including but not limited to any additional Consultant's fees.
Section 7. Familiarity with Work and/or Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated the
work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of
all conditions there; and (3) it understands the facilities, difficulties and restrictions of the
work to be performed under this Agreement. Should Consultant discover any latent or
unknown conditions materially differing from those inherent in the work or as represented
by City, it shall immediately inform the City of this and shall not proceed with further work
under this Agreement until written instructions are received from the City.
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Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Consultant shall comply with all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product.
At the completion of the work, Consultant shall have delivered to City at least one
(1) copy of any final reports and/or notes or drawings containing Consultant's findings,
conclusions, and recommendations with any supporting documentation. All reports
submitted to the City shall be in reproducible format, or in the format otherwise approved
by the City in writing.
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are confidential
to the extent permitted by law, and Consultant agrees that they shall not be made available
to any individual or organization without prior written consent of the City. All such reports,
information, data, and exhibits shall be the property of the City and shall be delivered to the
City upon demand without additional costs or expense to the City. The City acknowledges
such documents are instruments of Consultant's professional services.
Section 13. Indemnity.
To the fullest extent permitted by law, Consultant agrees to protect, defend, and
hold harmless the City and its elective and appointive boards, officers, agents, and
employees from any and all claims, liabilities, expenses, or damages of any nature,
including attorneys' fees, for injury or death of any person, or damages of any nature,
including interference with use of property, arising out of, or in anyway connected with the
negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's
agents, officers, employees, subcontractors, or independent contractors hired by
Consultant in the performance of the Agreement. The only exception to Consultant's
responsibility to protect, defend, and hold harmless the City, is due to the negligence,
recklessness and/or wrongful conduct of the City, or any of its elective or appointive
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boards, officers, agents, or employees.
This hold harmless agreement shall apply to all liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation upon the
amount of indemnification to be provided by Consultant.
Section 14. Insurance.
On or before beginning any of the services or work called for by any term of this
Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration
of the agreement, and provide proof thereof that is acceptable to the City, the insurance
specified below with insurers and under forms of insurance satisfactory in all respects to
the City. Consultant shall not allow any subcontractor to commence work on any
subcontract until all insurance required of the Consultant has also been obtained for the
subcontractor. Insurance required herein shall be provided by Admitted Insurers in good
standing with the State of California and having a minimum Best's Guide Rating of A- Class
VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive General Liability coverage in an amount not less than one
million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks
associated with the work contemplated by this agreement. If a Commercial General
Liability Insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
agreement or the general aggregate limit shall be at least twice the required occurrence
limit.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non -
owned vehicles in an amount not less than one million dollars per occurrence
($1,000,000.00).
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
by state law.
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14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit
the insurance certificates, including the deductible or self -retention amount, and an
additional insured endorsement naming City, its officers, employees, agents, and
volunteers as additional insureds as respects each of the following: Liability arising out of
activities performed by or on behalf of Consultant, including the insured's general
supervision of Consultant; products and completed operations of Consultant; premises
owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed
by Consultant. The coverage shall contain no special limitations on the scope of protection
afforded City, its officers, employees, agents, or volunteers.
14.5 Not Applicable.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverages reduced, until after thirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions
have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed" verifying that Consultant has complied with all
insurance requirements of this Agreement.
Section 15. Termination.
City shall have the right to terminate this Agreement without cause by giving thirty
(30) days' advance written notice of termination to Consultant.
In addition, this Agreement may be terminated by any party for cause by providing
ten (10) days' notice to the other party of a material breach of contract. If the other party
does not cure the breach of contract, then the agreement may be terminated subsequent
to the ten (10) day cure period.
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Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall
be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Public Works Director
To Consultant: E. Stewart and Associates, Inc.
1000 Calle Negocio
San Clemente, CA 92673
Attention: Edwin Stewart
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF SAN JUAN CAPISTRANO
By: Dtr,..,x —C (1, .
Dave Adams, City Manager
E
APPROVED AS TO FORM:
"J&AWAk
Omar S ndoval, City Atto bey
. STEWART AND ASSOCIATES, INC.
It _
Edwin Stewart
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MAINTENANCE OF LANDSCAPING
CITY PARKS, PARKWAYS & MEDIANS, FACILITIES
and MAINTENANCE DISTRICTS
DETAIL SPECIFICATIONS
A. Turf Grass
All lawn areas are to be mowed weekly and all borders neatly edged on the
same day to maintain the height specified below. Trim around sprinkler heads as
needed to provide maximum water coverage. Remove and dispose of all
cuttings, recycle mowers will be considered at the discretion and approval of the
Director of Public Works or his/her representative on a per location basis. All
walkways, hardscape areas, etc. shall be swept clean immediately after
serviced.
2. Mow to the following height:
Bermuda — %" to 1 %" Bluegrass —1 %" to 2'/4" Sports Park — Y44" to 1 %"
Reel Mowers shall be used exclusively on all Bermuda grass fields and
infields. Therefore the following locations will require reel mowing: Stone
Field, Acu Canyon Park, Cordova Soccer Fields 3&4, Marco Forster Fields
1 &2, Hausdorfer infield and infield apron and the Sports Park Little League
infield and infield apron.
Note: All trees in turf areas shall be sprayed with a selective herbicide a
minimum of 6" from the trunk and not to exceed 12" to avoid damage
to base areas of trees by mechanical means.
Equipment Maintenance - Contractor shall provide routine blade
sharpening and routine washing of mowers prior to cutting to prevent
the spread of undesirable seed mixes.
3. Aerate twice a year during the months of February and August, Aerate all turf
by removing a minimum core depth of 3" of sod with an aerator machine, at
not more than 6" spacing.
4. Dethatch twice a year during the months of March and September. This shall
be accomplished by using a "flail type" dethatching machine.
5. Fertilization
a. Bluegrass and Fescue turfs shall be fertilized every 45 to 60 days, as
EXHIBIT A
needed, not to exceed 75 days, at the rate of one pound of actual
nitrogen per 1000 SF. A 16-6-8 formula with trace elements is
recommended, or a formula specified by the Director of Public Works
or his/her representative.
b. Bermuda grass turf shall be fertilized every 30 to 45 days, as needed,
not to exceed 60 days, at the rate of one pound of actual nitrogen per
1000 SF. A 16-6-8 formula with trace elements is recommended, or a
formula specified by the Director of Public Works or his/her
representative. Fertilizer of an ammonia nitrate 15-0-0 formula shall
be applied once during the months of March and December.
c. Contractor shall provide City with a weekly log documenting all areas
where fertilizer has been applied. Log shall show date, location, time,
brand name, chemical analysis, rate of application and total quantity
of fertilizer applied.
**Note: All fertilizers shall be as noted, or a formula specified by the
Director of Public Works or his/her representative.
6. All lawn areas will be programmed for reseeding during the month of
October, as directed by the Director of Public Works or his/her
representative. Grass seeds shall be an "Annual Rye" type or a type
designated by the Director of Public Works or his/her representative and the
costs for the materials shall be the responsibility of the Contractor.
B. Sports Field Maintenance
Inspection Checklist
General: The following operations shall be implemented as part of the Contractors
performance and reporting requirements. The Contractor shall schedule irrigation
and landscape maintenance operations so that they will not interfere with sports
field use or activities.
Inspect the sports field or play area for areas where grade changes have
occurred indicated by low spots that collect water on which turf fails to grow. All
sports fields shall be kept at a level grade to provide a uniform height of turf
grass. This will be accomplished by top dressing low areas with sports field
sand:
a. Particle size of the sand shall be 60% or more between U.S. standard
sieve sizes 30 and 60. Less than 15% can be larger particles. Less than
10% can be clay and silt. An analysis shall accompany delivery.
b. Sand with, the above specifications is available from California Silica
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Products Company (714) 728-0171.
c. Depressions over V in depth shall be filled with weed free soil to an
elevation 1" below the proposed grade. Finish grade will be made with the
City specified sand:
d. Use of another weed free topdressing with a wider range of particle sizes
can only be approved by written acceptance of the Director of Public
Works or his/her representative.
2. Inspect the sports field or play area for proper water drainage away from the
playing surface. If proper drainage is not evident, irrigation management of the
affected play area is critical to prevent landscape failure. Contact the Director of
Public Works or his/her representative to develop a proper irrigation
management strategy.
3. Inspect the sports field or play area for hazardous depressions or holes that may
cause a player to trip. Those found should be filled as directed in item Al above.
Stones and other debris that may interfere with play or cause injury must be
removed by the Contractor.
4. Inspect the sports field play area to see that the soil absorbs irrigation and rain
water rapidly enough to provide reasonably good footing on the surface of the
field. If improvement is necessary the Contractor shall schedule aerification
immediately.
5. Inspect the sports field or play area at regular intervals to insure that the turf
surface is being irrigated evenly with proper coverage and adequate, but not
excessive application.
6. Inspect the sports field or play area for the condition of the turf grass cover.
Uniform thinning over the entire field shall be corrected with additional seeding.
If thinning or bare spots occur in isolated areas, replanting shall be required in
those areas.
Maintenance
General: The Contractor shall be responsible for providing all labor and materials
necessary for the upkeep of the sports fields. (Ball field infield maintenance is
excluded and is under separate contract) Since sports fields are high use facilities,
maintenance operations must be performed during short breaks in athletic
scheduling to accomplish the required turf care. The Contractor shall provide
additional labor as required to accomplish these tasks. Special provisions for the
sports field maintenance shall include but not be limited to, the following:
1. Aeration
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a. Shall be scheduled to precede scheduled rejuvenation operations
and prior to pre -emergent applications.
b. Frequency shall be (4) times per year by removing a minimum core
depth of 3" of sod with a maximum spacing between holes of 3"; to
be accomplished by making three passes at right angles to one
another. Cores shall be swept and removed of offsite to all Bermuda
field locations (Sports Park, Marco Forester, Stone Field, Acu
Canyon Park and Cordova Soccer Fields).
2. Sports Field Renovations
a. An annual process accomplished by total rut filling and reseeding
and/or sodding in thinning or bare areas.(Sodding not to exceed
20,000 S.F.)
b. The Director of Public Works or his/her representative shall specify
the seed and sod types and application rates or square footages. For
estimating purposes Tall Fescue or Rebel II Tall Fescue applied at a
rate of two pounds per 1000 square feet may be used.
c. Top dressing of the entire athletic playing area shall be done on an
annual basis. Contractor shall provide the topdressing machine and
shall be responsible for all materials and labor for the application of
up to ''/2" silica topdressing each year over the entire sports fields
area.
d. Verti-cut twice per year as specified by the Director of Public Works
or his /her representative by using a vertical knife machine at all
Bermuda grass locations (Sports Park, Marco Forester, Stone Field,
Acu Canyon Park and Cordova Soccer Fields).
3. Irrigation
a. Monitor controller stations and adjust irrigation schedules daily or as
necessary.
b. Check all sports fields daily with a soil probe to insure proper
moisture and to eliminate over watering.
c. Repairs to the irrigation system shall be completed within 12 hours of
notification by the Director of Public Works or his/her representative.
d. Check all irrigation systems weekly or more frequently if specified by
the Director of Public Works or his/her representative. System
checks shall be verified by the Contractor and recorded weekly.
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e. Special watering requirements ie; field sodding/seeding operations,
fertilization programs, etc. shall be monitored bythe Contractor daily.
4. Fertilization shall be applied as per Section A-4 a -c above.
C. Spraying
All Contractors are required to show verification of their permit issued by the County
Agricultural Commission.
D. Fertilizing
Contractor will be responsible for providing all fertilizing material as designated by
City specifications. All fertilizing will be performed under the City's supervision and
only with prior City knowledge and approval of its application.
E. Grasses and other Herbaceous plantings
Ground Cover (grass, herbaceous plants):
a. Fertilization:
1) Iceplant areas shall be fertilized when recommended by the
Director of Public Works or his/her representative, with the rate of
each application to be one pound of actual nitrogen per 1000 SF,
using a 16-16-16 formula material, or a formula specified by the
Director of Public Works or his/her representative.
2) Grass areas (alta fescue, etc.) shall be fertilized every 120 days
with the rate of each application to be one pound of actual
nitrogen per 1000 SF, using a 16-16-16 formula material, or a
formula specified by the Director of Public Works or his/her
representative.
3) Contractor shall provide City with a weekly log documenting all
areas where fertilizer has been applied. Log shall show date,
location, time; brand name, chemical analysis, rate of application
and total quantity of fertilizer applied.
b. Maintain a maximum allowable height of 24" on slope areas. The
seed stems and heads shall be removed from the grass (alta fescue,
etc.) before they go off color each year or as specified by the Director
of Public Works or his /her representative.
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C. Trim and/or edge to maintain all walkways, curbs, roadways, trails,
etc... free of plant growth weekly.
F. Shrub and Ground Cover Care
Prune to maintain a reasonable size in a manner of a soft natural desirable
appearance. No heading back or box shape hedging shall be allowed unless
otherwise specified by the Director of Public Works or his/her representative
Thin out and remove dead wood from all shrubs annually, or as specified by
the Director of Public Works or his/her representative.
3. Ground cover areas should be fertilized every ninety (120) days with the rate
of each application to be one pound of actual nitrogen per 1000 SF, using
16-16-16 formula material, or a formula specified by the Director of Public
Works or his/her representative.
a. Contractor shall provide City with a weekly log documenting all areas
where fertilizer has been applied. log shall show date, location, time,
brand name, chemical analysis, rate of application and total quantity
of fertilizer applied.
4. Trim and/or edge to maintain all walkways, curbs, roadways, trails, etc ... free
of plant growth weekly.
5. Trim and/or edge borders to clearly define interface from turf and ground
covers biweekly.
6. Ground covers. shall be maintained to prevent any climbing or invading of
trees, shrubs, walls, hardscape items, .utilities, etc...
7. Annual bedding plant areas shall be programmed for replacement for three
times a year, as directed by the Director of Public Works or his/her
representative. Replacement plants shall be a suitable type to provide the
maximum amount of color (bloom) during the time they are in the bed areas.
All of the applicable maintenance programs covered in this section shall
apply to these annual bedding plant areas as well. The costs of these plants
and associated materials shall be the responsibility of the Contractor.
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G. Rose Care
All Rose bed areas shall be mulched over with not less than 1" of weed free
mulch twice yearly as specified by the Director of Public Works or his/her
representative.
H. Tree Care
Stakes and ties will be placed so no chafing of bark occurs. Remove as
soon as no longer needed. The costs of these associated materials shall be
the responsibility of the Contractor.
2. All tree limbs must not be allowed to be less than (10) feet in height along all
walkways or public use areas and (14) feet along any roadway unless
otherwise specified by the Director of Public Works or his/her representative.
3. All guys and ties shall be checked frequently to avoid girdling.
4. Applications of an iron chelate fertilizer shall be used as needed throughout
the year, where necessary to maintain healthy, vigorous growth and good
foliage color.
a. Contractor shall provide City with a weekly log documenting all areas
where fertilizer has been applied. Log shall show date, location, time,
brand name, chemical analysis, rate of application and total quantity
of fertilizer applied.
5. All trees in turf areas should be sprayed with a selective herbicide a
minimum of 6" from the trunk and not to exceed 12" to eliminate damage to
base areas of trees by mechanical means.
a. Contractor shall provide City with a weekly log documenting all areas
where herbicides or pesticides have been applied. Log shall show
date, location, time, brand name, type of product, rate of application,
dilution rate, and quantity applied.
1. Irrigation System
Repair or replacement of equipment damaged as a result of Contractor's
negligence shall be replaced at the Contractor's expense as will the cost for
any water loss during this time.
2. Damage not resulting from Contractor's negligence will be reported promptly
to the Director of Public Works or his/her representative.
3. a. The Contractor shall maintain the complete sprinkler system in an
operational condition.
b. Repair and adjust all sprinkler heads to maintain proper coverage.
c. Adjust water application to compensate for changes in weather.
Contractor will be responsible for damages occurring due to under
watering or over watering.
d. All replacements to be with original type material or substitutes
approved by the City Director of Public Works or his/her
representative.
e. Damage not resulting from Contractor's negligence but as an act of
vandalism will be reported promptly to the City, together with an
estimate of costs for correction of the condition. Payment will be
based on actual costs of labor, plus wholesale cost of materials, plus
a percentage of materials.
f. All systems to be operationally checked a minimum of once a week.
g. Irrigation of parks will be accomplished between the hours of 9:00
p.m. and 7:00 a.m., subject to change by the Director of Public Works
or his/her representative.
h. Contractor is required to be present during watering and/or inspection
of the irrigation system daily to assure that there are no problems with
the system.
J. Weed Control of Paved Surfaces
Contractor shall be responsible for controlling weeds growing in cracks, or
expansion joints, and areas contiguous to the City landscape by way of mechanical
and/or chemical means.
K. Guarantee_and/or Replacement Policv
All new plant material and irrigation installations shall be guaranteed for a period of
one calendar year except due to "Acts of God," i.e., damage or death of plant
material due to wind or storm, or vandalism, theft, or other willful acts over which the
maintenance contractor has no control. Existing plants shall be replaced by
Contractor if it is determined by the Director of Public Works or his/her
representative that they died due to Contractor's negligence.
L. Tot Lots
M.
N.
All tot lot areas shall be raked to remove leaves, leveled, kept free of any
other foreign debris and adjacent walkways, etc... swept daily.
2. All play and sports equipment shall be inspected for vandalism, safety
hazards, and serviceability weekly. Deficiencies shall be reported in writing
immediately to the Director of Public Works or his/her representative.
Sand / Wood Chia Areas
These areas shall include tot lots, play areas, volleyball courts, etc...
2. All areas shall be maintained weed free.
3.. By the 10th of each month, all sand areas shall be rototilled to the maximum
depth that will allow complete loosening of the sand but will not cause lower
base materials to be mixed in with the sand. After rorotilling, ail areas shall
be raked level.
4. Sand/wood chip areas shall be replenished as necessary to maintain
optimum level in each area, generally six (6) inches below the top of the
concrete curbing but dependent upon play equipment footing and final level
shall be specified by the Director of Public Works or his/her representative
for each area. Replacement sand shall be at least equivalent to #25 sieve
Silica sand (standard designation of rock product suppliers to denote a type
and cleanliness of sand) or the same as existing sand. Replacement wood
chips shall be inspected prior to installation for its compatibility. The Director
of Public Works or his/her representative will make the final determination.
5. On Monday and Friday of each week, all sand/wood chip areas shall be
raked to remove leaves, leveled, kept free of any other foreign debris and
adjacent walkways, etc swept.
6. In.the event of inclement weather, if at any time the sand court areas
become flooded and there is standing water, it will be the Contractor's
responsibility to remove water immediately.
Hard Surface Areas
These areas shall include concrete sidewalks, tennis courts, handball courts,
basketball courts, bicycle trails, AC walkways, etc...
2. All areas shall be swept weekly to remove all deposits of silt, sand, glass and
any other foreign debris.
3. All areas shall be inspected daily and maintained in a neat, clean and safe
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condition at all times.
Cracks and crevices shall be kept free of weeds at all times.
O. Bicycle Trails/AC Walkways
Special emphasis shall be placed on chemical edging along these areas to prevent
damage to asphalt by vegetation. All such damage shall be repaired at the
Contractor's expense.
P. Library Facilities
Fountain and reflecting pool are to be maintained and kept clean and free of debris
and leaves. Actual maintenance of chemical levels and pool equipment shall not be
part of this contract.
Q. General Operations
All drinking fountains shall be kept clean and operational at ail times.
a.. Minor repairs, to include but not limited to unclogging drains and
replacing damaged or broken parts. Payment will be based on actual
cost of labor, plus wholesale cost of materials.
b. All repairs shall be completed within twenty-four (24) hours after
damage occurs.
C. Every instance of damage shall be reported to the Director of Public
Works or his/her representative prior to repairs being completed for
approval.
d. Should damage be repetitive, the Director of Public Works or his/her
representative will evaluate replacement with a more damage
resistant model through extra work or separate action.
2. All walkways or other public access areas within shall be swept or cleaned
daily, if necessary, to remove any glass or other debris. In addition, all
walkways', or other public access areas shall be thoroughly cleaned every
week by sweeping or other means approved by the Director of Public Works
or his/her representative.
3. All sidewalk areas abutting maintained areas shall be cleaned when dirtied
by Contractor's operations and at other times as required by the Director of
Public Works or his/her representative.
4. All leaves, paper, and debris shall be removed from landscaped areas and
disposed of offsite weekly or as specified by the Director of Public Works or
his/her representative.
5. Trash cans provided by the City shall be emptied daily and washed after
emptying (when necessary) to be determined bythe Director of Public Works
or his/her representative. Contractor shall provide plastic liners for all trash
cans at Contractor's expense.
All concrete bench drains and other surface drains to include the portion
under a sidewalk shall be kept free of vegetation, debris and algae to allow
unrestricted water flow.
All other drainage facilities shall be cleaned of all vegetation and debris. All
grates shall be tested for security and refastened as necessary. Missing or
damaged grates shall be reported to the Director of Public Works or his/her
representative.
8. All barbecue grills shall be emptied of all ashes once during regular
workweek.
9. All security area lighting shall be inspected weekly; any damaged or
malfunctioning equipment shall be reported to the Director of Public Works or
his/her representative immediately.
10. Clean all park benches, picnic tables and play equipment weekly. Sanitation
and frequency may vary with use and as specified by the Director of Public
Works or his/her representative.
R. Common Seating Areas
Sweep, clean and remove debris a minimum of once a week or as
determined by the Director of Public Works or his/her representative.
2. Inspect and check all benches and equipment for vandalism and safety
hazards; and report damage to the Director of Public Works or his/her
representative.
3. Maintain concrete areas by sweeping sand and base materials a minimum of
once a week.
4. Immediately remove all broken glass and any sharp objects.
S. Restrooms
As required, restroom facilities will be maintained by others.
T. General
Vegetation shall not overhang a walkway at less than ten (10) feet in height
or a roadway at less than 14 feet in height.
2. All operations will be conducted so as to provide maximum safety for the
public.
3. Where contract work may create potential or know hazards on streets or
roads and to persons traversing them, Contractor shall obtain at his own
expense and place whatever signs, lights, barricades, cones or other safety
devices are necessary to prevent accidents, injuries or damages, consistent
with the Work Area Traffic Control Handbook (W.A.T.C.H. Manual) and with
all other applicable ordinances and statutes. 'When working, orange vests
shall be worn at all times.
4. Leaves, paper, weeds and otherforeign debriswill be removed a minimum of
once per week as determined by the Director of Public Works or his/her
representative from landscaped areas and disposed of off-site. Trash cans
provided by the City will be emptied and washed out after emptying.
5. Contractor will clean sidewalks, roadways, and any other areas dirtied by his
maintenance operations, prior to leaving the subject location.
6. Contractor will report to City any malfunction of the lighting system in any
City maintained area.
7. Notification of all "specialty type" maintenance operations shall be given to
the Director of Public Works or his/her representative 48 hours prior to each
of these operations by the Contractor. "Special type" maintenance operations
are defined as fertilization, turf aerification, turf dethatching, and annual type
bedding plant replacements.
8. Contractor is required as part of this agreement to furnish all materials
necessary to accomplish maintenance in accordance with the foregoing
specifications. Contractor is further required to stock high usage items for
repair of irrigation systems. Contractor will be reimbursed the wholesale cost
of such materials and parts upon presentation of properly itemized invoices.
Any other types of materials required to be furnished will be considered as
extra work (see General Provisions, Extra Work).
9. Contractor shall be required to maintain an office in Orange County and
provide a telephone service during normal working hours. Contractor shall
provide an email address available for correspondence between the City and
the Contractor which shall be monitored and responded to by the Contractor
on a daily basis if necessary. The area Supervisor shall always be available
to the City via cell phone. Contractor is further required to provide City with
an emergency number for contact outside the normal working hours.
10. Contractor shall be required to provide uniforms and name badges for all
field personnel.
11. Prune plant materials adjacent to roadway intersections to provide adequate
sight distance for vehicles entering the intersection.
12. Prune plant materials so that all traffic control signs are clearly visible to
approaching drivers.
13. Contractor shall not block bike trail with equipment or materials during or
after his maintenance operations.
14. Remove from park and parkways daily any and all animal feces or materials
detrimental to human health.
15. Contractor shall submit a work schedule identifying the number of persons
working in the area and the anticipated hours of work for each week.
16. Contractor shall be required to provide safety vests for all field personnel
working near any City median, parkway or street in accordance with the
W.A.T.C.H. Manual.
17. Work performed under this contract shall conform to the permit requirements of
the San Diego Regional Water Quality Control Board, the Drainage Area
Management Plan ("DAMP"), and the Model Maintenance Procedures and must
be performed as described within all applicable Model Maintenance Procedures.
A copy of the Model Maintenance Procedures - Best Management Practices are
attached for the contractors information. The Contractor shall fully understand the
Model Maintenance Procedures applicable to activities that are being conducted
under this Contract prior to conducting them and maintain copies of the Model
Maintenance Procedures throughout the Contract duration. Evaluation, of
activities subject to DAMP requirements performed under this Contract will be
conducted to verify compliance with DAMP requirements and may be required
through Contractor self-evaluation as determined by the City.
0 0
PARK SITES
Acu Canyon Park - 4.7 acres; located at Camino Las Ramblas and Avenida
Pescador; automatic irrigation controls, grass, trees, playground equipment, drinking
fountain, slopes, stairways.
2. Acre Park - .2 acres; northwest corner of Del Obispo Street and Alipaz Street;
automatic irrigation, grass, trees.
3. Arroyo Park - 3.6 acres; bordered by Via Parra on the east, Sundance Road on the
west; automatic irrigation, grass, trees, equestrian trail.
4. Bonita Park -.6 acres; west side of Via Del Rey, across from Via Loredo; automatic
irrigation controls, grass, trees, playground equipment.
5. Cook Park - Del Camoo - Calle Arroyo and Del Campo; 1.5 acres of grass; row of
mature trees; automatic irrigation, playground equipment, picnic area.
Cook Park - Cordova - 9 acres; east side of Calle Arroyo between Via Entradero
and Via Solana adjacent to San Juan Creek; automatic irrigation controls, grass,
three baseball diamonds, trees, adjacent parking lot (City will maintain restrooms),
drinking fountain, fire pits, shrubs, parking lot, bike trail, 4 soccer fields; 2
permanent, 2 overlay..
Cook Park - La Novia - 6.5 acres; east side of Calle Arroyo between La Novia
Avenue and Paseo Tirador adjacent to San Juan Creek; automatic irrigation
controls, grass, trees, basketball courts, picnic areas, fire pits, playground
equipment, (1) baseball diamond (City will maintain restrooms) shrubs, drinking
fountain, bike trail.
S. De La Vista Park - 23,450 SF of turf and trees; automatic irrigation, picnic area.
9. Descanso Park - 1.0 acres at the confluence of Trabuco and San Juan Creeks;
automatic irrigation controls (City will maintain restrooms), grass, trees, playground
equipment, picnic area, fire pits, drinking fountain, horseshoe pits, equestrian corral,
bike trail.
10. EI Camino Real Park - 4.5 acres located on Camino Capistrano from La Zanja to
Calle Chueca; automatic irrigation (City will maintain restrooms), picnic areas,
drinking fountain, bike trail.
11. Four Oaks Park - 2.54 acres; east side of Via Madonna between Calle Santa Ynez
and Via Del Cerro; automatic irrigation, grass, trees, picnic area, playground
equipment, drinking fountain, turf court area.
12. Historic Town Center Park - 2.25 acres; east side of EI Camino Real @ Yorba
Street; automatic irrigation, grass, shrubs, trees, picnic area, drinking fountain,
pathway lighting.
13: Junipero Serra Park - 3.75 acres located at Calle Santa Rosalia and Calle Bonita;
automatic irrigation, trees, shrubs, grass, playground equipment, drinking fountain.
14. LaRonda Park - End of Camino LaRonda; automatic irrigation, turf, trees,
playground equipment, access roads.
15. Lucana (Good Neighbors) Park — Lucana @ Alipaz 6,500 SF of turf, 4,000 SF of
trees, xeriscape shrubs, ground cover and wild flower mix; automatic irrigation, park
benches.
16. Marco Forster Sports Fields —11 Acres; Del Obispo north of Del Avion; turf, slope
ground cover, trees, running track, automatic irrigation.
17. Veterans Park - .3 acres located at Yorba and Camino Capistrano; grass, ground
cover, trees, shrubs, automatic irrigation, park benches, concrete pathways
18. Mission Bell Park - 2.8 acres; west side ofAlipaz Street, north of Calle Jardin; trees,
grass, automatic sprinkler system, playground equipment.
19. Rio Oso Park - .8 acres; west side of Avenida de la Vista adjacent to Oso Road;
automatic irrigation, grass, shrubbery, picnic area.
20. San Juan Creek Neighborhood Park — 1.5 Acres; San Juan Creek Road @
Lacouague; automatic irrigation, play equipment, turf, shrubs, trees, pathways,
parking lot.
21. San Juan Sports Park — 18 Acres; Via Positiva north of Del Avion; turf, trees,
shrubs, hardscape, drinking fountains, benches, (City will maintain restrooms) 3
baseball fields, 1 softball field, 4 soccer fields; 2 permanent, 2 overlay automatic
irrigation.
22. Stone Field — 2 Acres; Camino Capistrano @ La Zanja; turf, trees, shrubs,
automatic irrigation, hardscape, (City will maintain restrooms).
PARKWAY AREAS
Del Obispo Street, easterly side from southerly City limits to Blue Fin Drive; Blue Fin
Drive on southerly side to Via La Pluma; trees and ground cover; automatic irriga-
tion.
2. Camino Del Avion, each side, easterly from Del Obispo; water truck for trees, weed
control.
3. Calle Aspero, each side from Del Obispo Street to Calle Ricardo; water truck for
trees, weed control.
4. East side of Aguacate Road at Estelita to northerly end of street; trees and ground
cover; manually controlled irrigation system; also water truck required.
5. Del Obispo Street atTerraza; trees and ground cover; manually controlled irrigation
system. Del Obispo, north side from Paseo Terraza easterly to Via Belardes; trees
(water truck required), weed control.
Del Obispo Street, north side from Trabuco Creek bridge to Camino Capistrano;
trees, weed control.
7. Del Obispo Street, traffic island between Camino Capistrano and the railroad; trees,
ground cover (automatic irrigation system).
8. Camino Capistrano, freeway side from San Juan Creek Road southerly 1500; trees,
weed control; manual irrigation.
9. South side of San Juan Creek Road between Camino Santo Domingo and 1,335'
easterly; trees (water truck required), weed control.
10. Via Crystal at Ortega Highway; trees. Ortega Highway at Via Crystal; trees, ground
cover, automatic irrigation.
11. Calle Arroyo, south side of street starting 100' east of Via Cordova and extending to
the end of Tract 3126 Boundary; trees, shrubs, ground cover, automatic irrigation
system.
12. Avenida Siega, northeast side from Calle Arroyo to Ortega; equestrian trail, vines,
grass, shrubs, trees, automatic irrigation system.
13. Camino Capistrano, north side from Avenida Padre to Avenida Golondrina; trees,
shrubs and ground cover; automatic irrigation system; weed control.
14. Camino Capistrano, traffic island between Del Obispo Street and Avenida
Golondrina; trees, shrubs and ground cover; automatic irrigation system; weed
control.
15. Del Obispo Street, traffic island from Camino Capistrano to 220' easterly; trees,
shrubs and ground cover; automatic irrigation system; weed control.
16. The northeast corner of Del Obispo Street and Camino Capistrano, extending 200'
easterly from the corner; trees, shrubs and lilies, automatic irrigation system.
17. Ortega Property Parkways - 2.5 acres, twenty-five feet from curb around the
perimeter and internal roads, within Ortega Properties development. Automatic
irrigation controls; grass, trees and shrubs.
18. Desilting Basins and Fitness Trail - 12.5 acres; requires maintenance of weeds,
overgrown foliage and erosion control.
19. The west side of Camino Las Ramblas from Avenida Pescador to Kinkerry Lane;
automatic irrigation system; ground cover and trees (191).
20. Southwest corner of Alipaz Street and Del Obispo Street - 2800 SF; trees, shrubs,
ground cover with manual irrigation, weed control.
21. Ortega Highway and Sundance Drive (Sunhollow Tract); 6720 SF of equestrian
trails; 3350 SF of shrubs and ground cover; 1560 SF of grass and trees with
automatic irrigation, weed control.
22. Rancho Viejo Road -1.07 acres of trees and grass 10 feet from curb in parkways,
with shrubs and ground cover in medians; automatic irrigation, weed control, trees.
23. Camino La Ronda - Approximately 54,000 SF, including easterly terminus in Tract
9373 (Los Corrales) and flood control channel running from this point downstream
to channel, fencing; automatic irrigation, trees, shrubs.
24. Rancho Viejo Road/Endevco -14,253 SF including medians and westerly parkway
from Malaspina Road south to gated entrance. Trees, irrigation may require water
truck, shrubs, ground cover, weed control, automatic irrigation on medians.
25. Northwest corner of Calle Aspero and Calle Ricardo - approximately 400 SF,
including front of Tract sign and Pepper trees adjacent to and north of Calle Aspero;
weed control and water truck required.
26. Del Obispo Street and Camino Del Avion, trees, shrubs and ground cover,
automatic irrigation.
27. Del Obispo Street (in front of Fanner to Market south side), trees, shrubs, ground
cover, and automatic irrigation.
28. Costco on Camino Capistrano from end of City limits to north end of property, 3
medians, trees and shrubs, automatic irrigation.
29. Paseo Adelanto - Shrubs, trees and ground cover.
30. Mission Hills Drive - 18,300 SF median, turf and trees; automatic irrigation.
31. SW Corner of Paseo Adelanto and Del Obispo - 950 SF of turf and ground cover;
automatic irrigation.
32. West side of railroad tracks from Del Obispo to Verdugo Street; again from Ramos
Street to Mission Street - Native trees, shrubs and ground cover; manual irrigation.
33. Valle Road - West side of Valle Road at sound wall; trees, shrubs, ground cover,
vines, automatic irrigation.
34. Kinoshita Well Site - Corner of Alipaz and Camino Del Avion; shrubs, weed control,
water truck irrigation.
35. Weather Station/Kinoshita Farm Site - Turf, weed control, automatic irrigation.
36. Downtown Tree Wells - Ortega Highway and EI Camino Real; trees, water truck
irrigation, weed control.
37. Ortega Highway Q Walnut Grove/Slope Area - Weed control, trees, shrubs, ground
cover.
38. San Juan Creek Median - San Juan Creek Road east of La Mancha center median
to end of roadway; native trees, shrubs, ground cover, weed control, water truck
irrigation.
39. Los Rios Entry/East side of Los Rios Street between railroad tracks, adjacent to
loading, platform; native trees, shrubs, ground cover, automatic irrigation.
40. Rancho Viejo Road — 160,000 S.F., Junipero Serra to North City limits; trees,
shrubs, groundcover, slopes, automatic irrigation.
41. Ortega Highway — At Rancho Viejo Road; trees, groundcover, shrubs, automatic
irrigation.
42. Las Rambles Equestrian Staging — End of Las Ramblas, shrubs, trees,
groundcover, automatic irrigation.
43. Rancho Viejo Road @ Golf Club Drive — trees, shrubs, groundcover, automatic
irrigation.
44. San Juan Creek Road @ Plant Depot—trees, shrubs, automatic irrigation.
45. La Novia @ Valle Road — Southeast corner; shrubs, trees groundcover, water truck
required.
48. Calle Arroyo East of Estenaga — shrubs, trees, groundcover, automatic irrigation.
47. Ortega Highway La Novia to Windsong —turf, trees, automatic irrigation.
48. Del Obispo @ Marco Forster — trees, groundcover, water truck required.
49. Calle Arroyo E. of Sundance — trees shrubs, turf, automatic irrigation.
50. Del Obispo @ Flood Control Channel - East side of Del Obispo @ Flood Control
Gate; trees, shrubs, vines, ground cover.
CITY FACILITIES
1. City Hall Parking Lot - landscaped planters and medians in front and rear lots;
the Dance Hall and areas around the Public Works Administrative Building and
Ground Water Recovery Plant. Trees, ground cover, turf, shrubs, automatic
irrigation.
2. Community Center/Gymnasium — landscaped planters and medians in front and
side parking lots, plantings in front of Gym, near Community Center entry and
rear fence and patios, Boys and Girls Club entry, frontage road plantings. Trees,
shrubs, ground cover, turf, automatic irrigation.
3. San Juan Library, La Sala — landscaped planters and medians in adjacent
parking lot and lot across El Camino Real. Landscaping and plantings
surrounding building. Landscaping and cleanup in courtyard/reflecting pool area.
Trees, shrubs, turf, automatic irrigation.
4. Lacouage Building — Landscaping surrounding structure. Parking lot planters
and medians. Trees, shrubs,. turf, automatic irrigation.
5. Nydegger Building — Landscaping surrounding structure. Trees, shrubs, turf,
manual irrigation.
6. T.J. Meadows Building — Landscaping surrounding structure. Parking lot
planters. Trees, shrubs, turf, automatic irrigation.
7. Montanez Adobe — Landscaping surrounding structure. Trees, shrubs, turf,
manual irrigation.
8. Multimodal Lot — Parking lot planters and medians. Slope plantings. Trees,
shrubs, turf, automatic irrigation, seating areas.
9. Texaco Lot - Parking lot planters and medians. Trees, shrubs, automatic
irrigation.
10. Love Mitchell Lot = Parking lot planters and medians. Trees, shrubs, ground
cover, manual irrigation.
11. Richardo Reservior— Planting surrounding reservoir. Trees, shrubs, ground
cover, automatic irrigation.
12. Para Adobe/ Harrison House — Plantings surrounding structures. Trees, shrubs,
ground cover, automatic irrigation.
13. Blas Aguilar Adobe — Plantings surrounding structure. Native plantings. Trees,
shrubs, ground cover.
14. Mission Hills Pump — Plantings surrounding structure. Trees, shrubs ground
cover, automatic irrigation.
15. Railroad Platform/ Los Rios Entry — Pots and planters on Platform. Native
plantings in entry plaza. Trees, shrubs, ground cover, automatic irrigation, picnic
and public seating areas.
LANDSCAPE MAINTENANCE DISTRICTS
1. Belford Terrace - 3.868 Acres; Ortega Highway right-of-way, exclusive of the
street section to the northerly curb, along the southerly boundary of said tract.
The slope area along the northerly right-of-way for Ortega Highway, lying
southerly of the block wall, being a portion of Lots 1 through 8, inclusive of said
tract.
The slope area along the easterly right-of-way of Belford Terrace, including the
portion of said right-of-way easterly of the 5 foot wide sidewalk, bounded on the
south by Ortega Highway and bounded on the north by Rosedale Drive, being a
portion of Lot 1 of said tract.
The southerly 10 feet of the 56 foot wide right-of-way of Rosedale Drive,
bounded on the west by Belford Terrace, and bounded on the east by a line
parallel with and distant 65 feet form the centerline of Belford Terrace.
The remanufactured slopes lying within Lots 62, 63, and 64 of said tract,
excepting there from the portion of the remanufactured slope within Lot 62 lying
southwesterly of the southwesterly line of the 150 foot wide easement to San
Diego Gas and Electric Company, as shown on the map of said tract.
Trees, shrubs, ground cover, turf, slopes and equestrian trails; automatic
irrigation.
2. Capistrano Royale (Tract 11094) - 1.4 acres; West side of Rancho Viejo
Roadsouth side of Highland Drive, including center median to Royale Drive,
including south side perimeter of tract.
Trees, shrubs, ground cover and equestrian trail; automatic irrigation.
3. Los Corrales (Tract 9373/7654) - 33,000 Square Feet; All of Lot A of said Tract
7654 and the southeast corner of Camino La Ronda and La Novia Avenue.
Trees, shrubs, ground cover and turf; automatic irrigation.
4. Mission Woods (Tract 7673) - .828 Acres; The Ortega Highway right-of-way,
exclusive of the street section to the southerly curb; along the northerly boundary
of said tract, and the area lying northerly of the curved walls at the intersection of
Ortega Highway and Via Cuartel, being a portion of Lots 1 and 79 of said tract.
Lot C of Said Tract - The westerly two feet, lying northerly of Lot B, of said tract,
being a portion of Lots 71 and 72 of said tract.
The slope area along the westerly boundary, lying southerly of Lot B, and
0
westerly of the block wall, being a portion of Lots 44 through 52 inclusive, of said
tract.
The slope area along the northerly right-of-way of Calle Arroyo, exclusive of
street intersections, lying southerly of the block wall, being a portion of Lots 32,
43,44 and 61 of said tract.
Trees, shrubs, ground cover and turf; automatic irrigation.
5. Mission Springs (Tract 8485) - .802 Acres; The Ortega Highway right-of-way,
exclusive of the street section to the southerly curb, along the northerly boundary
of said tract, and at the area lying northerly of the curved walls at the intersection
of Ortega Highway and Via Errecarte, including that area extending from the
intersection of Via Anzar and Via Errecarte to the block wall entrance, being a
portion of Lots 1 and 74 of said tract.
The slope area along the northerly right-of-way of Calle Arroyo, including the
portion of said right-of-way of the 5 foot wide sidewalk, including the northeast
side of Via Estenaga extending from the intersection of Via Estenaga and Calle
Arroyo to the intersection of Via Estenaga and Via Ordaz, being a portion of Lots
12 through 24, inclusive, a portion of Lot 54, of said tract.
The slope area along the westerly right-of-way of Avenida Siega, including the
portion of said right-of-way lying westerly of the 5 foot wide sidewalk, being a
portion of Lots 10 through 12, inclusive, of said tract.
Trees, shrubs, ground cover and turf; automatic irrigation.
6. Seaview Estates (Tract 9284) - 2.350 Acres; The remanufactured slopes within
Lots 1, 6, 7, 8, 9 and 22.of said tract, and the remanufactured slope along the
easterly right-of-way for Paseo Peregrino lying easterly of the angle point in the
centerline of said Paseo Peregrino, being a portion of Lot 16 of said tract.
Trees, shrubs, slopes and ground cover; automatic irrigation.
The model procedures described below focus on minimizing the discharge of
pesticides and fertilizers, landscape waste, trash, debris, and other pollutants to the
storm drain system and receiving waters. The attached BMPs are recommended to be
used on an as needed and on a case by case basis. Some BMP might not apply in
certain situations and will not be used. The provided BMPs are potential measures
that could be used, Individually or collectively, as the situation requires, and as
determined by staff. Landscape maintenance practices may involve one or more of
the following activities:
1. Mowing, TrimminglWeeding, and Planting
2.. Irrigation
8. Fertilizer and Pesticide Management
4. Managing Landscape Waste
5. Erosion Control
POLLUTION PREVENTION:
Pollution prevention measures have been considered and incorporated in the model procedures. Implementation of
these measuress may be more effective and reduce or eliminate the need to implement other more complicated or
costly procedures. Possible pollution prevention measures for landscape maintenance include:
Implement an integrated pest management (IPM) program. IPM is a sustainable approach to
managing pests by combining biological, cultural, physical, and chemical tools. Refer to Appendix
D, Fertilizer and Pesticide Management Guidance for further details.
® ®d,
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City of San Juan Capistrano
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LANDSCAPE MAINTENANCE
The model procedures described below focus on minimizing the discharge of
pesticides and fertilizers, landscape waste, trash, debris, and other pollutants to the
storm drain system and receiving waters. The attached BMPs are recommended to be
used on an as needed and on a case by case basis. Some BMP might not apply in
certain situations and will not be used. The provided BMPs are potential measures
that could be used, Individually or collectively, as the situation requires, and as
determined by staff. Landscape maintenance practices may involve one or more of
the following activities:
1. Mowing, TrimminglWeeding, and Planting
2.. Irrigation
8. Fertilizer and Pesticide Management
4. Managing Landscape Waste
5. Erosion Control
POLLUTION PREVENTION:
Pollution prevention measures have been considered and incorporated in the model procedures. Implementation of
these measuress may be more effective and reduce or eliminate the need to implement other more complicated or
costly procedures. Possible pollution prevention measures for landscape maintenance include:
Implement an integrated pest management (IPM) program. IPM is a sustainable approach to
managing pests by combining biological, cultural, physical, and chemical tools. Refer to Appendix
D, Fertilizer and Pesticide Management Guidance for further details.
•
Choose low water using flowers, trees, shrubs, and groundcover.
Appropriate maintenance (i.e. properly timed fertilizing, weeding, pest control, and pruning) will
preserve the landscapes water efficiency.
Once per year, educate municipal staff on pollution prevention measures.
MODEL PROCEDURES:
1. Mowing, Trimming/Weeding, and Planting
Mowing, ✓ Whenever possible, use mechanical methods of vegetation removal rather
Trfmming/weeding than applying herbicides. Use hand weeding where practical.
✓ When conducting mechanical or manual weed control, avoid loosening the
soil, which could erode into streams or storm drains.
✓ Use coarse textured mulches or geotextiles to suppress weed growth and
reduce the use of herbicides.
✓ Do not blow or rake leaves, etc. into the street or place yard waste in gutters
or on dirt shoulders. Sweep up any leaves, litter or residue in gutters or on
street.
✓ Collect lawn and garden clippings, pruning waste, tree trimmings, and
weeds. Chip if necessary, and compost or dispose of at a landfill (see waste
management section of this procedure sheet).
✓ Place temporarily stockpiled material away from watercourses, and berm or
cover stockpiles to prevent material releases to storm drains.
Planting ✓ Where feasible, retain and/or plant selected native vegetation whose
features are determined to be beneficial. Native vegetation usually requires
less maintenance (e.g., irrigation, fertilizer) than planting ornamental
vegetation.
✓.When planting or replanting consider using low water use groundcovers.
2. Irrigation
✓ Utilize water delivery rates that do not exceed the infiltration rate of the soil.
✓ Use timers appropriately to prevent runoff and then only irrigate as much as
is needed.
✓ Inspect irrigation system periodically to ensure that the right amount of water
is being applied and that excessive runoff is not occurring. Minimize excess
watering, and repair leaks in the irrigation system as soon as they are
observed.
✓ Where practical, use automatic timers to minimize runoff.
Use popup sprinkler heads in areas with a lot of activity or where there is a
chance the pipes may be broken. Consider the use of mechanisms that
reduce water flow to sprinkler heads if broken.
✓.If re-claimed water is used for irrigation, ensure that there is no runoff from
the landscaped area(s).
✓ If bailing of muddy water is required (e.g. when repairing a water line leak),
do not put it in the storm drain; pour over landscaped areas.
✓ The City uses an automatic irrigation system connected to a weather station
to control the irrigation system to all parks. This system controls the amount
of water used, shuts down during rain events, and identifies and shuts down
broken sprinkler heads, and provides a warning message for repair. This
system helps the City conserve water and reduces unnecessary runoff.
3. Fertilizer and Pesticide Management
Usage ✓ Utilize a comprehensive management system that incorporates integrated
pest management techniques.
✓ Follow all federal, state, and local laws and regulations governing the use,
storage, and disposal of fertilizers and pesticides and training of applicators
and pest control advisors.
✓ Educate and train employees on use of pesticides and in pesticide
application techniques to prevent pollution.
✓ Pesticide application must be under the supervision of a California qualified
pesticide applicator.
✓ When applicable use the least toxic pesticides that will do the job. Avoid use
of copper -based pesticides if possible.
✓ Do not mix or prepare pesticides or fertilizers for application near storm
drains.
✓ Prepare the minimum amount of pesticide needed for the job and use the
lowest rate that will effectively control the pest.
✓ Employ techniques to minimize off -target application (e.g. spray drift) of
pesticides, including consideration of alternative application techniques.
✓ Calibrate fertilizer and pesticide application equipment to avoid excessive
application.
✓ The City has tested the soil at various locations, and has identified proper
fertilizer use. As necessary, the City will Periodically test soils for
determining proper fertilizer use if the need is identified.
✓ Sweep pavement and sidewalk if fertilizer is spilled on these surfaces before
applying irrigation water.
✓ Inspect pesticidelfertilizer equipment and transportation vehicles daily.
✓ Refer to Appendix D for further guidance on Fertilizer and Pesticide
management
Scheduling ✓ Do not use pesticides if rain is expected within 24 hours.
✓ Apply' pesticides only when wind speeds are low (less than 5 mph).
Disposal ✓ Purchase only the amount of pesticide that you can reasonably use in a
given time period (month or year depending on the product).
✓ Triple rinse containers, and use rinse water as product. Dispose of unused
pesticide as hazardous waste.
✓ Dispose of empty pesticide containers according to the instructions on the
container label.
4. Managing Landscape Waste
✓ Compost leaves, sticks, or other collected vegetation or dispose of at a
permitted landfill. Do not dispose of collected vegetation Into waterways or
storm drainage systems.
Also see Waste Handling ✓ Place temporarily stockpiled material away from watercourses and storm
and Disposaf procedure drain inlets, and berm or cover stockpiles to prevent material releases to the
sheet storm drain system.
✓ Reduce the use of high nitrogen fertilizers that produce excess growth
requiring more frequent mowing or trimming.
✓ Inspect drainage facilities to detect illegal dumping of dippingslcuttings in or
near these facilities. Staff will spot check various problem locations during
the year to detect illegal dumping of clippings/cuttings in or near these
facilities. Materials found should be picked up and properly disposed of.
✓ Landscape wastes in and around storm drain inlets should be avoided by
either using bagging equipment or by manually picking up the material.
5. Erosion Control
✓ Maintain vegetative cover on medians and embankments to prevent soil
erosion. Apply mulch or leave clippings to serve as additional cover for soil
stabilization and to reduce the velocity of storm water runoff.
✓ Confine excavated materials to pervious surfaces away from storm drain
inlets, sidewalks, pavement, and ditches. Material must be covered if rain is
expected.
LIMITATIONS:
Alternative pest/weed controls may not be available, suitable, or effective in every case.
REFERENCES:
California Storm Water Best Management Practice Handbooks. Industnal/Commercial Best Management Practice
Handbook. Prepared by Camp Dresser & McKee, Larry Walker Associates, Udbe and Associates, Resources
Planning Associates for Stormwater Quality Task Force. July 1993.
County of Orange. 2000. Public Facilities and Resources Department, Management Guidelines for the Use of
Fertilizers and Pesticides. September.
King County Stormwater Pollution Control Manual. Best Management Practices for Businesses. 1995. King County
Surface Water Management. July. On-line: http:/ldnr.metrokc.gov/wirldss/spcm.htm
Los Angeles County Stormwater Quality Model Programs. Public Agency Activities
http:/Aadpw.org/wmd/npdes/model_links.cfm
Model Urban Runoff Program: A How -To Guide for Developing Urban Runoff Programs for Small Municipalities.
Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine
Sanctuary, Association of Monterey Bay Area Governments, Woodward -Clyde, Central Coast Regional Water Quality
Control Board. July. 1998.
Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September
1997, updated October 2000.
L
November 20, 2008
r -I
L-A
E. Stewart and Associates, Inc.
1000 Calle Negocio
San Clemente, CA 92673
(949) 498-9250
FAX (949) 498-4961
Mr. Jack Galaviz
Public Works Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Re: Landscape Maintenance Contract
Dear Mr. Galaviz,
Thank you for the opportunity to be of service as the landscape maintenance contractor for
the City of San Juan Capistrano. We are looking forward to providing a service that will not
only maintain but enhance the city's parks, sports parks, medians, and parkways. We
understand we are continuing the services of the current contract, with the following work
description and monthly fees as follows:
Location Monthly Fee
Monthly Landscape Maintenance for the
Landscape Maintenance Districts:
830—Mission Woods
$ 253.00
840 — Mission Springs
253.00
850 — Seaview
480.00
860 — Los Corrales
370.00
870 — Belford Terrace
460.00
880 — Capistrano Royale
335.00
Landscape Maintenance For Ricardo
& Mission Hills Pump Houses: 153.00
Landscape Maintenance — Facilities: 2,814.00
Monthly Landscape Maintenance for
the Sports Park: 5,160.00
F:9401Mi3
Location Monthly Fee
Landscape Maintenance — Parkways & Medians: $ 6,521.00
Landscape Maintenance -- Parks 8,386.00
}leadstart: 572.00
Total Monthly Fees: 525,757.00
1 accept these locations and fees as part of the personal service agreement I will be entering
into with the City of San Juan Capistrano.
Sincerel
Stewart
0
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 4931171
(949) 493.1053 FAX
www.sanjuancaptstrano.org
TRANSMITTAL
TO:
Edwin Stewart
E. Stewart and Associates
1000 Calle Negocio
San Clemente, CA 92673
DATE: December 17, 2008
Jwwr •
�i
INIVIIIfEI
' LmnIMH � 1961
1776
FROM: Maria Morris, Deputy City Clerk
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
LAURA FREESE
THOMAS W. HRIBAR
MARK NIELSEN
DR LONDRES USO
RE: Personal Services Agreement — Landscape Maintenance for City Parks, Parkways and
Medians, Landscape Maintenance Districts & Miscellaneous Facilities
Thank you for maintaining documentation confirming compliance with the terms of the
agreement related to insurance.
Please keep in mind this documentation must remain current with our office during the term of
this agreement. If you have questions related to insurance requirements, please me at
(949) 443-6309.
If you have questions concerning the agreement, please contact Jill Thomas, Senior
Management Analyst (949) 443-6362.
An original agreement is enclosed for your records.
Cc: Jill Thomas, Senior Management Analyst
San Juan Capistrano: Preserving the Past to Enhance the Future
(, Pnnled on 100% re dei paper
Page 1 of 2
Meg Monahan
From: Lindsey Mannan
Sent: Wednesday, December 17, 2008 2:32 PM
To: Meg Monahan
Cc: Jill Thomas; Jack Galaviz
Subject: FW: Personal Service Agreement Contract change approval
Meg,
Ed Stewart has reviewed the change specified by Council and approved as such. I will provide
you with two updated versions of page one to the Personal Service Agreement.
Lindsey Mannan
From: Ed Stewart [mailto:Ed@estewartandassociates.com]
Sent: Wednesday, December 17, 2008 2:29 PM
To: Lindsey Mannan
Subject: RE: Personal Service Agreement Contract change approval
Lindsey,
I approve the changes in the second sentence, in section two of page one.
Ed Stewart
From: Lindsey Mannan[mailto:LMannan@sanjuancapistrano.org]
Sent: Wednesday, December 17, 2008 1:46 PM
To: ed@estewartandassociates.com
Subject: Personal Service Agreement Contract change approval
Ed,
Based on City Council's approval of the Personal Service Agreement for the remaining seven
months of service for Landscape maintenance for fiscal year 08/09, please review and approve
the change (or deletion) of the second sentence in section two of paaae one of the
agreement. Please approve this change by responding to this email. Your immediate
response will greatly assist the City in processing the contract prior to the Holiday break.
If you have any questions, please don't hesitate to call me at 949.443.6339. You will find the
updated agreement attached.
Thank you,
Lindsey Mannan
Administrative Coordinator
949 443 6339 phone
949.493.1251 fax
Public Works Department Mission Statement - Mo enhance the qua/ity of Me and preserve the City's
12/17/2008
12/16/2008
AGENDA REPORT D7
TO: Dave Adams, City Manager 90`
FROM: Nasser Abbaszadeh, Public Works Director
SUBJECT: Consideration of an Agreement for Landscape Maintenance Services (E.
Stewart and Associates, Inc.)
RECOMMENDATION:
By motion, approve the Personal Services Agreement with E. Stewart and Associates,
Inc. to end on June 30, 2009, in the amount not to exceed $180,300.00; and authorize
the City Manager to execute the agreement.
SITUATION:
On June 20, 2006, the City entered into a three-year contract with BotaCo, Inc. for
landscape maintenance services for the City parks, parkways and medians, and
facilities. On October 14, 2008, City staff was notified by BotaCo, Inc. that they would
be unable to perform the contracted service for the existing contract amount of $25,185
per month. Section 15 of the BotaCo, Inc. contract with the City allowed the contractor
and/or the City to terminate the agreement by giving thirty (30) days advance notice of
termination to the other party. In their letter, BotaCo requested an increase of $12,800
monthly (a 48% increase) for the remaining duration of their contract. Due to the
significant increase proposed by BotaCo required to continue their services, staff
pursued other, more cost effective, options for landscape maintenance and terminated
the contract with BotaCo effective November 23, 2008.
In order to continue maintaining the landscape throughout the City, staff requested a
proposal from E. Stewart and Associates, Inc. to take over the existing landscaping
maintenance duties for the remainder of the fiscal year, thereby, allowing staff adequate
time to seek out future cost effective bids. E. Stewart and Associates, Inc. is familiar
with the City of San Juan Capistrano and has been responsive to our needs.
The bid from E. Stewart and Associates, Inc. for the same service and scope of work as
BotaCo, for the remainder of the fiscal year is $25,757.00 per month.
Agenda Report • •
Page 2 December 16, 2008
Summary and Recommendation:
Staff is recommending the City enter into a Personal Services Agreement (Attachment
1) with E. Stewart and Associates for the remainder of the fiscal year the amount not to
exceed $180,300. Staff is currently revising the specifications for landscape
maintenance and will work to reduce the overall costs of landscaping throughout the
City. Upon completion, staff will rebid the landscape maintenance services in the
coming months according to the new specifications.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
N/A
FINANCIAL CONSIDERATIONS:
There is no increase in costs associated with this new contractor for landscape
maintenance services.
There is sufficient funding in the existing landscape maintenance accounts to cover this
contract for the remainder of the fiscal year.
NOTIFICATION:
E. Stewart and Associates, Inc.
RECOMMENDATION:
By motion, approve the Personal Services Agreement with E. Stewart and Associates,
Inc. to end on June 30, 2009, in the amount not to exceed $180,300; and authorize the
City Manager to execute the agreement.
Ily
ass"bbaszadeh, P.E.
ublic Works Director
Attachment(s)
1. Personal Services Agreement
2. BotaCo letter
Prepare
Jill Thomas
Senior Management Analyst
9 0
PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made, entered into, and shall become effective this _day
of , 2009, by and between the City of San Juan Capistrano (hereinafter referred to
as the "City") and E. Stewart & Associates, Inc. (hereinafter referred to as the
"Consultant"),
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to provide landscape maintenance for the City parks, parkways and medians,
landscape maintenance districts, and miscellaneous facilities;, and
WHEREAS, Consultant is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by the City shall consist of those tasks as set
forth in Exhibit 'A" attached and incorporated herein by reference. To the extent that there
are any conflicts between the provisions described in Exhibit "A" and those provisions
contained within this Agreement, the provisions in this Agreement shall control.
Section 2. .Term.
This Agreement shall commence on November 23, 2008 and shall terminate, and all
services required hereunder shall be completed, no later than June 30, 2009. The City will
consider granting in its discretion up to three (3) additional one (1) year option renewals
based upon satisfactory performance of Contractor.
Section 3. Compensation.
3.1 Amount.
Total compensation fortheservices hereundershall notexceed $180,300.00
annually as set forth in Exhibit "B," attached and incorporated herein by reference.
3.2 Method of Payment.
Subject to Section 3.1, Consultant shall submit monthly invoices based on
total services which have been satisfactorily completed for such monthly period. The City
will pay monthly progress payments based on approved invoices in accordance with this
Section.
ATTACHMENT
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3.3 Records of Expenses.
Consultant shall keep complete and accurate records of all costs and
expenses incidental to services covered by this Agreement. These records will be made
available at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue to City's
employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required without
written approval of the City. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the City. If Consultant is permitted to
subcontract any part of this Agreement by City, Consultant shall be responsible to City for
the acts and omissions of its subcontractor as it is for persons directly employed. Nothing
contained in this Agreement shall create any contractual relationships between any
subcontractor and City. All persons engaged in the work will be considered employees of
Consultant. City will deal directly with and will make all payments to Consultant.
Section 6. Changes to Scope of Work.
For extra work not part of this Agreement, a written authorization from City is
required prior to Consultant undertaking any extra work. In the event of a change in the
Scope of Work provided for in the contract documents as requested by the City, the Parties
hereto shall execute an addendum to this Agreement setting forth with particularity all
terms of the new agreement, including but not limited to any additional Consultant's fees.
Section 7. Familiarity with Work and/or Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated the
work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of
all conditions there; and (3) it understands the facilities, difficulties and restrictions of the
work to be performed under this Agreement. Should Consultant discover any latent or
unknown conditions materially differing from those inherent in the work or as represented
by City, it shall immediately inform the City of this and shall not proceed with further work
under this Agreement until written instructions are received from the City.
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Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Consultant shall comply with all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Gopies of Work Product.
At the completion of the work, Consultant shall have delivered to City at least one
(1) copy of any final reports and/or notes or drawings containing Consultant's findings,
conclusions, and recommendations with any supporting documentation. All reports
submitted to the City shall be in reproducible format, or in the format otherwise approved
by the City in writing.
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are confidential
to the extent permitted by law, and Consultant agrees that they shall not be made available
to any individual or organization without prior written consent of the City. All such reports,
information, data, and exhibits shall be the property of the City and shall be delivered to the
City upon demand without additional costs or expense to the City. The City acknowledges
such documents are instruments of Consultant's professional services.
Section 13. Indemnity.
To the fullest extent permitted by law, Consultant agrees to protect, defend, and
hold harmless the City and its elective and appointive boards, officers, agents, and
employees from any and all claims, liabilities, expenses, or damages of any nature,
including attorneys' fees, for injury or death of any person, or damages of any nature,
including interference with use of property, arising out of, or in any way connected with the
negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's
agents, officers, employees, subcontractors, or independent contractors hired by
Consultant in the performance of the Agreement. The only exception to Consultant's
responsibility to protect, defend, and hold harmless the City, is due to the negligence,
recklessness and/or wrongful conduct of the City, or any of its elective or appointive
3
boards, officers, agents, or employees.
This hold harmless agreement shall apply to all liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation upon the
amount of indemnification to be provided by Consultant.
Section 14. Insurance.
On or before beginning any of the services or work called for by any term of this
Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration
of the agreement, and provide proof thereof that is acceptable to the City, the insurance
specified below with insurers and under forms of insurance satisfactory in all respects to
the City. Consultant shall not allow any subcontractor to commence work on any
subcontract until all insurance required of the Consultant has also been obtained for the
subcontractor. Insurance required herein shall be provided by Admitted Insurers in good
standing with the State of California and having a minimum Best's Guide Rating of A- Class
VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive General Liability coverage in an amount not less than one
million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks
associated with the work contemplated by this agreement. If a Commercial General
Liability Insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
agreement or the general aggregate limit shall be at least twice the required occurrence
limit.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non -
owned vehicles in an amount not less than one million dollars per occurrence
($1,000,000.00).
14.3 Worker's Compensation,
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
by state law.
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9
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14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit
the insurance certificates, including the deductible or self -retention amount, and an
additional insured endorsement naming City, its officers, employees, agents, and
volunteers as additional insureds as respects each of the following: Liability arising out of
activities performed by or on behalf of Consultant, including the insured's general
supervision of Consultant; products and completed operations of Consultant; premises
owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed
by Consultant. The coverage shall contain no special limitations on the scope of protection
afforded City, its officers, employees, agents, or volunteers.
14.5 Not Applicable.
14.6 Notice of Cancel lation/Term!nation of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverages reduced, until after thirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions
have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed" verifying that Consultant has complied with all
insurance requirements of this Agreement.
Section 15. Termination.
City shall have the right to terminate this Agreement without cause by giving thirty
(30) days' advance written notice of termination to Consultant.
In addition, this Agreement may be terminated by any party for cause by providing
ten (10) days' notice to the other party of a material breach of contract. If the other party
does not cure the breach of contract, then the agreement may be terminated subsequent
to the ten (10) day cure period.
0
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall
be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Public Works Director
To Consultant: E. Stewart and Associates, Inc.
1000 Calle Negocio
San Clemente, CA 92673
Attention: Edwin Stewart
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire A4reement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
[SIGNATURE PAGE FOLLOWS]
A
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
ATTEST:
Margaret R. Monahan, City Clerk
APPROVED AS TO FORM:
1��
Omar Sandoval, City Attorney
CITY OF SAN JUAN CAPISTRANO
In
Dave Adams, City Manager
E. STEWART AND ASSOCIATES, INC.
Edwin Stewart
7
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MAINTENANCE OF LANDSCAPING
CITY PARKS, PARKWAYS & MEDIANS, FACILITIES
and MAINTENANCE DISTRICTS
DETAIL SPECIFICATIONS
A. Turf Grass
All lawn areas are to be mowed weekly and all borders neatly edged on the
same day to maintain the height specified below. Trim around sprinkler heads as
needed to provide maximum water coverage. Remove and dispose of all
cuttings, recycle mowers will be considered at the discretion and approval of the
Director of Public Works or his/her representative on a per location basis. All
walkways, hardscape areas, etc. shall be swept clean immediately after
serviced.
2. Mow to the following height:
Bermuda — %" to 1 %" Bluegrass— I %" to 2'/4" Sports Park — %" to 1 %"
Reel Mowers shall be used exclusively on all Bermuda grass fields and
infields. Therefore the following locations will require reel mowing: Stone
Field, Acu Canyon Park, Cordova Soccer Fields 3&4, Marco Forster Fields
1 &2, Hausdorfer infield and infield apron and the Sports Park Little League
infield and infield apron.
Note: All trees in turf areas shall be sprayed with a selective herbicide a
minimum of 6" from the trunk and not to exceed 12" to avoid damage
to base areas of trees by mechanical means.
Equipment Maintenance - Contractor shall provide routine blade
sharpening and routine washing of mowers prior to cutting to prevent
the spread of undesirable seed mixes.
3. Aerate twice a year during the months of February and August. Aerate all turf
by removing a minimum core depth of 3" of sod with an aerator machine, at
not more than 6" spacing.
4. Dethatch twice a year during the months of March and September. This shall
be accomplished by using a "flail type" dethatching machine.
5. Fertilization
a. Bluegrass and Fescue turfs shall be fertilized every 45 to 60 days, as
03:I1:3�_1
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needed, not to exceed 75 days, at the rate of one pound of actual
nitrogen per 1000 SF. A 16-6-8 formula with trace elements is
recommended, or a formula specified by the Director of Public Works
or his/her representative.
b. Bermuda grass turf shall be fertilized every 30 to 45 days, as needed,
not to exceed 60 days, at the rate of one pound of actual nitrogen per
1000 SF. A 16-6-8 formula with trace elements is recommended, or a
formula specified by the Director of Public Works or his/her
representative. Fertilizer of an ammonia nitrate 15-0-0 formula shall
be applied once during the months of March and December.
C. Contractor shall provide City with a weekly log documenting all areas
where fertilizer has been applied. Log shall show date, location, time,
brand name, chemical analysis, rate of application and total quantity
of fertilizer applied.
"Note: All fertilizers shall be as noted, or a formula specified by the
Director of Public Works or his/her representative.
6. All lawn areas will be programmed for reseeding during the month of
October, as directed by the Director of Public Works or his/her
representative. Grass seeds shall be an "Annual Rye" type or a type
designated by the Director of Public Works or his/her representative and the
costs for the materials shall be the responsibility of the Contractor.
B. Sports Field Maintenance
Inspection Checklist
General: The following operations shall be implemented as part of the Contractors
performance and reporting requirements. The Contractor shall schedule irrigation
and landscape maintenance operations so that they will not interfere with sports
field use or activities.
Inspect the sports field or play area for areas where grade changes have
occurred indicated by low spots that collect water on which turf fails to grow. All
sports fields shall be kept at a level grade to provide a uniform height of turf
grass. This will be accomplished by top dressing low areas with sports field
sand:
a. Particle size of the sand shall be 60% or more between U.S. standard
sieve sizes 30 and 60. Less than 15% can be larger particles. Less than
10% can be clay and silt. An analysis shall accompany delivery.
b. Sand with the above specifications is available from California Silica
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Products Company (714) 728-0171.
c. Depressions over 1" in depth shall be filled with weed free soil to an
elevation 1" below the proposed grade. Finish grade will be made with the
City specified sand.
d. Use of another weed free topdressing with a wider range of particle sizes
can only be approved by written acceptance of the Director of Public
Works or his/her representative.
2. Inspect the sports field or play area for proper water drainage away from the
playing surface. If proper drainage is not evident, irrigation management of the
affected play area is critical to prevent landscape failure. Contact the Director of
Public Works or his/her representative to develop a proper irrigation
management strategy.
3. Inspect the sports field or play area for hazardous depressions or holes that may
cause a player to trip. Those found should be filled as directed in item Al above.
Stones and other debris that may interfere with play or cause injury must be
removed by the Contractor.
4. Inspect the sports field play area to see that the soil absorbs irrigation and rain
water rapidly enough to provide reasonably good footing on the surface of the
field. If improvement is necessary the Contractor shall schedule aerification
immediately.
5. Inspect the sports field or play area at regular intervals to insure that the turf
surface is being irrigated evenly with proper coverage and adequate, but not
excessive application.
6. Inspect the sports field or play area for the condition of the turf grass cover.
Uniform thinning over the entire field shall be corrected with additional seeding.
If thinning or bare spots occur in isolated areas, replanting shall be required in
those areas.
Maintenance
General: The Contractor shall be responsible for providing all labor and materials
necessary for the upkeep of the sports fields. (Ball field infield maintenance is
excluded and is under separate contract) Since sports fields are high use facilities,
maintenance operations must be performed during short breaks in athletic
scheduling to accomplish the required turf care. The Contractor shall provide
additional labor as required to accomplish these tasks. Special provisions for the
sports field maintenance shall include but not be limited to, the following:
1. Aeration
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a. Shall be scheduled to precede scheduled rejuvenation operations
and prior to pre -emergent applications.
b. Frequency shall be (4) times per year by removing a minimum core
depth of 3" of sod with a maximum spacing between holes of 3"; to
be accomplished by making three passes at right angles to one
another. Cores shall be swept and removed of offsite to all Bermuda
field locations (Sports Park, Marco Forester, Stone Field, Acu
Canyon Park and Cordova Soccer Fields).
2. Sports Field Renovations
a. An annual process accomplished by total rut filling and reseeding
and/or sodding in thinning or bare areas.(Sodding not to exceed
20,000 S.F.)
b. The Director of Public Works or his/her representative shall specify
the seed and sod types and application rates or square footages. For
estimating purposes Tall Fescue or Rebel II Tall Fescue applied at a
rate of two pounds per 1000 square feet may be used.
c. Top dressing of the entire athletic playing area shall be done on an
annual basis. Contractor shall provide the topdressing machine and
shall be responsible for all materials and labor for the application of
up to '/2" silica topdressing each year over the entire sports fields
area.
d. Verti-cut twice per year as specified by the Director of Public Works
or his /her representative by using a vertical knife machine at all
Bermuda grass locations (Sports Park, Marco Forester, Stone Field,
Acu Canyon Park and Cordova Soccer Fields).
3. Irrigation
a. Monitor controller stations and adjust irrigation schedules daily or as
necessary.
b. Check all sports fields daily with a soil probe to insure proper
moisture and to eliminate over watering.
c. Repairs to the irrigation system shall be completed within 12 hours of
notification by the Director of Public Works or his/her representative.
d. Check all irrigation systems weekly or more frequently if specified by
the Director of Public Works or his/her representative. System
checks shall be verified by the Contractor and recorded weekly.
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e. Special watering requirements ie; field sodding/seeding operations,
fertilization programs, etc. shall be monitored by the Contractor daily.
4. Fertilization shall be applied as per Section A-4 a -c above.
C. Spraying
All Contractors are required to show verification of their permit issued by the County
Agricultural Commission.
D. Fertilizing
Contractor will be responsible for providing all fertilizing material as designated by
City specifications. All fertilizing will be performed under the City's supervision and
only with prior City knowledge and approval of its application.
E. Grasses and other Herbaceous plantings
Ground Cover (grass, herbaceous plants):
Fertilization:
1) Iceplant areas shall be fertilized when recommended by the
Director of Public Works or his/her representative, with the rate of
each application to be one pound of actual nitrogen per 1000 SF,
using a 16-16-16 formula material, or a formula specified by the
Director of Public Works or his/her representative.
2) Grass areas (alta fescue, etc.) shall be fertilized every 120 days
with the rate of each application to be one pound of actual
nitrogen per 1000 SF, using a 16-16-16 formula material, or a
formula specified by the Director of Public Works or his/her
representative.
3) Contractor shall provide City with a weekly log documenting all
areas where fertilizer has been applied. Log shall show date,
location, time, brand name, chemical analysis, rate of application
and total quantity of fertilizer applied.
b. Maintain a maximum allowable height of 24" on slope areas. The
seed stems and heads shall be removed from the grass (alta fescue,
etc.) before they go off color each year or as specified by the Director
of Public Works or his /her representative.
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C. Trim and/or edge to maintain all walkways, curbs, roadways, trails,
etc... free of plant growth weekly.
F. Shrub and Ground Cover Care
Prune to maintain a reasonable size in a manner of a soft natural desirable
appearance. No heading back or box shape hedging shall be allowed unless
otherwise specified by the Director of Public Works or his/her representative
2. Thin out and remove dead wood from all shrubs annually, or as specified by
the Director of Public Works or his/her representative.
3. Ground cover areas should be fertilized every ninety (120) days with the rate
of each application to be one pound of actual nitrogen per 1000 SF, using
16-16-16 formula material, or a formula specified by the Director of Public
Works or his/her representative.
a. Contractor shall provide City with a weekly log documenting all areas
where fertilizer has been applied. Log shall show date, location, time,
brand name, chemical analysis, rate of application and total quantity
of fertilizer applied.
4. Trim and/or edge to maintain all walkways, curbs, roadways, trails, etc ... free
of plant growth weekly.
Trim and/or edge borders to clearly define interface from turf and ground
covers biweekly.
6. Ground covers shall be maintained to prevent any climbing or invading of
trees, shrubs, walls, hardscape items, utilities, etc...
7. Annual bedding plant areas shall be programmed for replacement for three
times a year, as directed by the Director of Public Works or his/her
representative. Replacement plants shall be a suitable type to provide the
maximum amount of color (bloom) during the time they are in the bed areas.
All of the applicable maintenance programs covered in this section shall
apply to these annual bedding plant areas as well. The costs of these plants
and associated materials shall be the responsibility of the Contractor.
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Rose Care
All Rose bed areas shall be mulched over with not less than 1" of weed free
mulch twice yearly as specified by the Director of Public Works or his/her
representative.
Tree Care
Stakes and ties will be placed so no chafing of bark occurs. Remove as
soon as no longer needed. The costs of these associated materials shall be
the responsibility of the Contractor.
2. All tree limbs must not be allowed to be less than (10) feet in height along all
walkways or public use areas and (14) feet along any roadway unless
otherwise specified by the Director of Public Works or his/her representative.
3. All guys and ties shall be checked frequently to avoid girdling.
4. Applications of an iron chelate fertilizer shall be used as needed throughout
the year, where necessary to maintain healthy, vigorous growth and good
foliage color.
a. Contractor shall provide City with a weekly log documenting all areas
where fertilizer has been applied. Log shall show date, location, time,
brand name, chemical analysis, rate of application and total quantity
of fertilizer applied.
5. All trees in turf areas should be sprayed with a selective herbicide a
minimum of 6" from the trunk and not to exceed 12" to eliminate damage to
base areas of trees by mechanical means.
a. Contractor shall provide City with a weekly log documenting all areas
where herbicides or pesticides have been applied. Log shall show
date, location, time, brand name, type of product, rate of application,
dilution rate, and quantity applied.
Irrigation System
Repair or replacement of equipment damaged as a result of Contractor's
negligence shall be replaced at the Contractor's expense as will the cost for
any water loss during this time.
2. Damage not resulting from Contractor's negligence will be reported promptly
to the Director of Public Works or his/her representative.
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a. The Contractor shall maintain the complete sprinkler system in an
operational condition.
Repair and adjust all sprinkler heads to maintain proper coverage.
C. Adjust water application to compensate for changes in weather.
Contractor will be responsible for damages occurring due to under
watering or over watering.
d. All replacements to be with original type material or substitutes
approved by the City Director of Public Works or his/her
representative.
e. Damage not resulting from Contractor's negligence but as an act of
vandalism will be reported promptly to the City, together with an
estimate of costs for correction of the condition. Payment will be
based on actual costs of labor, plus wholesale cost of materials, plus
a percentage of materials.
All systems to be operationally checked a minimum of once a week.
g. Irrigation of parks will be accomplished between the hours of 9:00
p.m. and 7:00 a.m., subject to change by the Director of Public Works
or his/her representative.
h. Contractor is required to be present during watering and/or inspection
of the irrigation system daily to assure that there are no problems with
the system.
J. Weed Control of Paved Surfaces
Contractor shall be responsible for controlling weeds growing in cracks, or
expansion joints, and areas contiguous to the City landscape by way of mechanical
and/or chemical means.
K. Guarantee and/or Replacement Policy
All new plant material and irrigation installations shall be guaranteed for a period of
one calendar year except due to "Acts of God," i.e., damage or death of plant
material due to wind or storm, or vandalism, theft, or other willful acts over which the
maintenance contractor has no control. Existing plants shall be replaced by
Contractor if it is determined by the Director of Public Works or his/her
representative that they died due to Contractor's negligence.
L. Tot Lots
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All tot lot areas shall be raked to remove leaves, leveled, kept free of any
other foreign debris and adjacent walkways, etc... swept daily.
2. All play and sports equipment shall be inspected for vandalism, safety
hazards, and serviceability weekly. Deficiencies shall be reported in writing
immediately to the Director of Public Works or his/her representative.
M. Sand / Wood Chip Areas
These areas shall include tot lots, play areas, volleyball courts, etc...
2. All areas shall be maintained weed free.
By the 10th of each month, all sand areas shall be rototilled to the maximum
depth that will allow complete loosening of the sand but will not cause lower
base materials to be mixed in with the sand. After rorotilling, all areas shall
be raked level.
4. Sand/wood chip areas shall be replenished as necessary to maintain
optimum level in each area, generally six (6) inches below the top of the
concrete curbing but dependent upon play equipment footing and final level
shall be specified by the Director of Public Works or his/her representative
for each area. Replacement sand shall be at least equivalent to #25 sieve
Silica sand (standard designation of rock product suppliers to denote a type
and cleanliness of sand) or the same as existing sand. Replacement wood
chips shall be inspected prior to installation for its compatibility. The Director
of Public Works or his/her representative will make the final determination.
5. On Monday and Friday of each week, all sand/wood chip areas shall be
raked to remove leaves, leveled, kept free of any other foreign debris and
adjacent walkways, etc swept.
6. In the event of inclement weather, if at any time the sand court areas
become flooded and there is standing water, it will be the Contractor's
responsibility to remove water immediately.
N. Hard Surface Areas
These areas shall include concrete sidewalks, tennis courts, handball courts,
basketball courts, bicycle trails, AC walkways, etc...
2. All areas shall be swept weekly to remove all deposits of silt, sand, glass and
any other foreign debris.
3. All areas shall be inspected daily and maintained in a neat, clean and safe
condition at all times.
4. Cracks and crevices shall be kept free of weeds at all times.
O. Bicycle Trails/AC Walkways
Special emphasis shall be placed on chemical edging along these areas to prevent
damage to asphalt by vegetation. All such damage shall be repaired at the
Contractor's expense.
P. Library Facilities
Fountain and reflecting pool are to be maintained and kept clean and free of debris
and leaves. Actual maintenance of chemical levels and pool equipment shall not be
part of this contract.
Q. General Operations
All drinking fountains shall be kept clean and operational at all times.
Minor repairs, to include but not limited to unclogging drains and
replacing damaged or broken parts. Payment will be based on actual
cost of labor, plus wholesale cost of materials.
All repairs shall be completed within twenty-four (24) hours after
damage occurs.
C. Every instance of damage shall be reported to the Director of Public
Works or his/her representative prior to repairs being completed for
approval.
d. Should damage be repetitive, the Director of Public Works or his/her
representative will evaluate replacement with a more damage
resistant model through extra work or separate action.
2. All walkways or other public access areas within shall be swept or cleaned
daily, if necessary, to remove any glass or other debris. In addition, all
walkways, or other public access areas shall be thoroughly cleaned every
week by sweeping or other means approved by the Director of Public Works
or his/her representative.
3. All sidewalk areas abutting maintained areas shall be cleaned when dirtied
by Contractor's operations and at other times as required by the Director of
Public Works or his/her representative.
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4. All leaves, paper, and debris shall be removed from landscaped areas and
disposed of offsite weekly or as specified by the Director of Public Works or
his/her representative.
Trash cans provided by the City shall be emptied daily and washed after
emptying (when necessary) to be determined by the Director of Public Works
or his/her representative. Contractor shall provide plastic liners for all trash
cans at Contractor's expense.
6. All concrete bench drains and other surface drains to include the portion
under a sidewalk shall be kept free of vegetation, debris and algae to allow
unrestricted water flow.
7. All other drainage facilities shall be cleaned of all vegetation and debris. All
grates shall be tested for security and refastened as necessary. Missing or
damaged grates shall be reported to the Director of Public Works or his/her
representative.
8. All barbecue grills shall be emptied of all ashes once during regular
workweek.
9. All security area lighting shall be inspected weekly; any damaged or
malfunctioning equipment shall be reported to the Director of Public Works or
his/her representative immediately.
10. Clean all park benches, picnic tables and play equipment weekly. Sanitation
and frequency may vary with use and as specified by the Director of Public
Works or his/her representative.
R. Common Seating Areas
Sweep, clean and remove debris a minimum of once a week or as
determined by the Director of Public Works or his/her representative.
2. Inspect and check all benches and equipment for vandalism and safety
hazards; and report damage to the Director of Public Works or his/her
representative.
3. Maintain concrete areas by sweeping sand and base materials a minimum of
once a week.
4. Immediately remove all broken glass and any sharp objects.
S. Restrooms
As required, restroom facilities will be maintained by others.
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T. General
Vegetation shall not overhang a walkway at less than ten (10) feet in height
or a roadway at less than 14 feet in height.
2. All operations will be conducted so as to provide maximum safety for the
public.
3. Where contract work may create potential or know hazards on streets or
roads and to persons traversing them, Contractor shall obtain at his own
expense and place whatever signs, lights, barricades, cones or other safety
devices are necessary to prevent accidents, injuries or damages, consistent
with the Work Area Traffic Control Handbook (W.A.T.C.H. Manual) and with
all other applicable ordinances and statutes. ' When working, orange vests
shall be worn at all times.
4. Leaves, paper, weeds and other foreign debris will be removed a minimum of
once per week as determined by the Director of Public Works or his/her
representative from landscaped areas and disposed of off-site. Trash cans
provided by the City will be emptied and washed out after emptying.
5. Contractor will clean sidewalks, roadways, and any other areas dirtied by his
maintenance operations, prior to leaving the subject location.
6. Contractor will report to City any malfunction of the lighting system in any
City maintained area.
7. Notification of all "specialty type" maintenance operations shall be given to
the Director of Public Works or his/her representative 48 hours prior to each
of these operations by the Contractor. "Special type" maintenance operations
are defined as fertilization, turf aerification, turf dethatching, and annual type
bedding plant replacements.
8. Contractor is required as part of this agreement to furnish all materials
necessary to accomplish maintenance in accordance with the foregoing
specifications. Contractor is further required to stock high usage items for
repair of irrigation systems. Contractor will be reimbursed the wholesale cost
of such materials and parts upon presentation of properly itemized invoices.
Any other types of materials required to be furnished will be considered as
extra work (see General Provisions, Extra Work).
9. Contractor shall be required to maintain an office in Orange County and
provide a telephone service during normal working hours. Contractor shall
provide an email address available for correspondence between the City and
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the Contractor which shall be monitored and responded to by the Contractor
on a daily basis if necessary. The area Supervisor shall always be available
to the City via cell phone. Contractor is further required to provide City with
an emergency number for contact outside the normal working hours.
10. Contractor shall be required to provide uniforms and name badges for all
field personnel.
11. Prune plant materials adjacent to roadway intersections to provide adequate
sight distance for vehicles entering the intersection.
12. Prune plant materials so that all traffic control signs are clearly visible to
approaching drivers.
13. Contractor shall not block bike trail with equipment or materials during or
after his maintenance operations.
14. Remove from park and parkways daily any and all animal feces or materials
detrimental to human health.
15. Contractor shall submit a work schedule identifying the number of persons
working in the area and the anticipated hours of work for each week.
16. Contractor shall be required to provide safety vests for all field personnel
working near any City median, parkway or street in accordance with the
W.A.T.C.H. Manual.
17. Work performed under this contract shall conform to the permit requirements of
the San Diego Regional Water Quality Control Board, the Drainage Area
Management Plan ("DAMP"), and the Model Maintenance Procedures and must
be performed as described within all applicable Model Maintenance Procedures.
A copy of the Model Maintenance Procedures - Best Management Practices are
attached for the contractors information. The Contractor shall fully understand the
Model Maintenance Procedures applicable to activities that are being conducted
under this Contract prior to conducting them and maintain copies of the Model
Maintenance Procedures throughout the Contract duration. Evaluation of
activities subject to DAMP requirements performed under this Contract will be
conducted to verify compliance with DAMP requirements and may be required
through Contractor self-evaluation as determined by the City.
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PARK SITES
Acu Canyon Park - 4.7 acres; located at Camino Las Ramblas and Avenida
Pescador; automatic irrigation controls, grass, trees, playground equipment, drinking
fountain, slopes, stairways.
2. Acre Park - .2 acres; northwest corner of Del Obispo Street and Alipaz Street;
automatic irrigation, grass, trees.
3. Arroyo Park - 3.6 acres; bordered by Via Parra on the east, Sundance Road on the
west; automatic irrigation, grass, trees, equestrian trail.
4. Bonita Park -.6 acres; west side of Via Del Rey, across from Via Loredo; automatic
irrigation controls, grass, trees, playground equipment.
5. Cook Park - Del Campo - Calle Arroyo and Del Campo; 1.5 acres of grass; row of
mature trees; automatic irrigation, playground equipment, picnic area.
6. Cook Park - Cordova - 9 acres; east side of Calle Arroyo between Via Entradero
and Via Solana adjacent to San Juan Creek; automatic irrigation controls, grass,
three baseball diamonds, trees, adjacent parking lot (City will maintain restrooms),
drinking fountain, fire pits, shrubs, parking lot, bike trail, 4 soccer fields; 2
permanent, 2 overlay.
7. Cook Park - La Novia - 6.5 acres; east side of Calle Arroyo between La Novia
Avenue and Paseo Tirador adjacent to San Juan Creek; automatic irrigation
controls, grass, trees, basketball courts, picnic areas, fire pits, playground
equipment, (1) baseball diamond (City will maintain restrooms) shrubs, drinking
fountain, bike trail.
8. De La Vista Park - 23,450 SF of turf and trees; automatic irrigation, picnic area.
Descanso Park - 1.0 acres at the confluence of Trabuco and San Juan Creeks;
automatic irrigation controls (City will maintain restrooms), grass, trees, playground
equipment, picnic area, fire pits, drinking fountain, horseshoe pits, equestrian corral,
bike trail.
10. EI Camino Real Park - 4.5 acres located on Camino Capistrano from La Zanja to
Calle Chueca; automatic irrigation (City will maintain restrooms), picnic areas,
drinking fountain, bike trail.
11. Four Oaks Park - 2.54 acres; east side of Via Madonna between Calle Santa Ynez
and Via Del Cerro; automatic irrigation, grass, trees, picnic area, playground
equipment, drinking fountain, turf court area.
12. Historic Town Center Park - 2.25 acres; east side of EI Camino Real @ Yorba
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Street; automatic irrigation, grass, shrubs, trees, picnic area, drinking fountain,
pathway lighting.
13. Junipero Serra Park - 3.75 acres located at Calle Santa Rosalia and Calle Bonita;
automatic irrigation, trees, shrubs, grass, playground equipment, drinking fountain.
14. LaRonda Park - End of Camino LaRonda; automatic irrigation, turf, trees,
playground equipment, access roads.
15. Lucana (Good Neighbors) Park — Lucana @ Alipaz 6,500 SF of turf; 4,000 SF of
trees, xeriscape shrubs, ground cover and wild flower mix; automatic irrigation, park
benches.
16. Marco Forster Sports Fields — 11 Acres; Del Obispo north of Del Avion; turf, slope
ground cover, trees, running track, automatic irrigation.
17. Veterans Park - .3 acres located at Yorba and Camino Capistrano; grass, ground
cover, trees, shrubs, automatic irrigation, park benches, concrete pathways
18. Mission Bell Park - 2.8 acres; west side of Alipaz Street, north of Calle Jardin; trees,
grass, automatic sprinkler system, playground equipment.
19. Rio Oso Park - .8 acres; west side of Avenida de la Vista adjacent to Oso Road;
automatic irrigation, grass, shrubbery, picnic area.
20. San Juan Creek Neighborhood Park — 1.5 Acres; San Juan Creek Road @
Lacouague; automatic irrigation, play equipment, turf, shrubs, trees, pathways,
parking lot.
21. San Juan Sports Park — 18 Acres; Via Positiva north of Del Avion; turf, trees,
shrubs, hardscape, drinking fountains, benches, (City will maintain restrooms) 3
baseball fields, 1 softball field, 4 soccer fields; 2 permanent, 2 overlay automatic
irrigation.
22. Stone Field — 2 Acres; Camino Capistrano @ La Zanja; turf, trees, shrubs,
automatic irrigation, hardscape, (City will maintain restrooms).
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PARKWAY AREAS
Del Obispo Street, easterly side from southerly City limits to Blue Fin Drive; Blue Fin
Drive on southerly side to Via La Pluma; trees and ground cover; automatic irriga-
tion.
2. Camino Del Avion, each side, easterly from Del Obispo; water truck for trees, weed
control.
3. Calle Aspero, each side from Del Obispo Street to Calle Ricardo; water truck for
trees, weed control.
A. East side of Aguacate Road at Estelita to northerly end of street; trees and ground
cover; manually controlled irrigation system; also water truck required.
5. Del Obispo Street at Terraza; trees and ground cover; manually controlled irrigation
system. Del Obispo, north side from Paseo Terraza easterly to Via Belardes; trees
(water truck required), weed control.
6. Del Obispo Street, north side from Trabuco Creek bridge to Camino Capistrano;
trees, weed control.
7. Del Obispo Street, traffic island between Camino Capistrano and the railroad; trees,
ground cover (automatic irrigation system).
S. Camino Capistrano, freeway side from San Juan Creek Road southerly 1500'; trees,
weed control; manual irrigation.
South side of San Juan Creek Road between Camino Santo Domingo and 1,335'
easterly; trees (water truck required), weed control.
10. Via Crystal at Ortega Highway; trees. Ortega Highway at Via Crystal; trees, ground
cover, automatic irrigation.
11. Calle Arroyo, south side of street starting 1 00'east of Via Cordova and extending to
the end of Tract 3126 Boundary; trees, shrubs, ground cover, automatic irrigation
system.
12. Avenida Siega, northeast side from Calle Arroyo to Ortega; equestrian trail, vines,
grass, shrubs, trees, automatic irrigation system.
13. Camino Capistrano, north side from Avenida Padre to Avenida Golondrina; trees,
shrubs and ground cover; automatic irrigation system; weed control.
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14. Camino Capistrano, traffic island between Del Obispo Street and Avenida
Golondrina; trees, shrubs and ground cover; automatic irrigation system; weed
control.
15. Del Obispo Street, traffic island from Camino Capistrano to 220' easterly; trees,
shrubs and ground cover; automatic irrigation system; weed control.
16. The northeast corner of Del Obispo Street and Camino Capistrano, extending 200'
easterly from the corner; trees, shrubs and lilies, automatic irrigation system.
17. Ortega Property Parkways - 2.5 acres, twenty-five feet from curb around the
perimeter and internal roads, within Ortega Properties development. Automatic
irrigation controls; grass, trees and shrubs.
18. Desilting Basins and Fitness Trail - 12.5 acres; requires maintenance of weeds,
overgrown foliage and erosion control.
19. The west side of Camino Las Ramblas from Avenida Pescador to Kinkerry Lane;
automatic irrigation system; ground cover and trees (191).
20. Southwest corner of Alipaz Street and Del Obispo Street - 2800 SF; trees, shrubs,
ground cover with manual irrigation, weed control.
21. Ortega Highway and Sundance Drive (Sunhollow Tract); 6720 SF of equestrian
trails; 3350 SF of shrubs and ground cover; 1560 SF of grass and trees with
automatic irrigation, weed control.
22. Rancho Viejo Road - 1.07 acres of trees and grass 10 feet from curb in parkways,
with shrubs and ground cover in medians; automatic irrigation, weed control, trees.
23. Camino La Ronda - Approximately 54,000 SF, including easterly terminus in Tract
9373 (Los Corrales) and flood control channel running from this point downstream
to channel, fencing; automatic irrigation, trees, shrubs.
24. Rancho Viejo Road/Endevco - 14,253 SF including medians and westerly parkway
from Malaspina Road south to gated entrance. Trees, irrigation may require water
truck, shrubs, ground cover, weed control, automatic irrigation on medians.
25. Northwest corner of Calle Aspero and Calle Ricardo - approximately 400 SF,
including front of Tract sign and Pepper trees adjacent to and north of Calle Aspero;
weed control and water truck required.
26. Del Obispo Street and Camino Del Avion, trees, shrubs and ground cover,
automatic irrigation.
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27. Del Obispo Street (in front of Farmer to Market south side), trees, shrubs, ground
cover, and automatic irrigation.
28. Costco on Camino Capistrano from end of City limits to north end of property, 3
medians, trees and shrubs, automatic irrigation.
29. Paseo Adelanto - Shrubs, trees and ground cover.
30. Mission Hills Drive - 18,300 SF median, turf and trees; automatic irrigation.
31. SW Corner of Paseo Adelanto and Del Obispo - 950 SF of turf and ground cover;
automatic irrigation.
32. West side of railroad tracks from Del Obispo to Verdugo Street; again from Ramos
Street to Mission Street - Native trees, shrubs and ground cover; manual irrigation.
33. Valle Road - West side of Valle Road at sound wall; trees, shrubs, ground cover,
vines, automatic irrigation.
34. Kinoshita Well Site - Corner of Alipaz and Camino Del Avion; shrubs, weed control,
water truck irrigation.
35. Weather Station/Kinoshita Farm Site - Turf, weed control, automatic irrigation.
36. Downtown Tree Wells - Ortega Highway and EI Camino Real; trees, water truck
irrigation, weed control.
37. Ortega Highway @ Walnut Grove/Slope Area - Weed control, trees, shrubs, ground
cover.
38. San Juan Creek Median - San Juan Creek Road east of La Mancha center median
to end of roadway; native trees, shrubs, ground cover, weed control, water truck
irrigation.
39. Los Rios Entry/East side of Los Rios Street between railroad tracks, adjacent to
loading platform; native trees, shrubs, ground cover, automatic irrigation.
40. Rancho Viejo Road — 160,000 S.F., Junipero Serra to North City limits; trees,
shrubs, groundcover, slopes, automatic irrigation.
41. Ortega Highway — At Rancho Viejo Road; trees, groundcover, shrubs, automatic
irrigation.
42. Las Ramblas Equestrian Staging — End of Las Ramblas, shrubs, trees,
groundcover, automatic irrigation.
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43. Rancho Viejo Road @ Golf Club Drive — trees, shrubs, groundcover, automatic
irrigation.
44. San Juan Creek Road @ Plant Depot — trees, shrubs, automatic irrigation.
45. La Novia @ Valle Road — Southeast corner; shrubs, trees groundcover, water truck
required.
46. Calle Arroyo East of Estenaga — shrubs, trees, groundcover, automatic irrigation.
47. Ortega Highway La Novia to Windsong — turf, trees, automatic irrigation.
48. Del Obispo @ Marco Forster — trees, groundcover, water truck required.
49. Calle Arroyo E. of Sundance — trees shrubs, turf, automatic irrigation.
50. Del Obispo @ Flood Control Channel - East side of Del Obispo @ Flood Control
Gate; trees, shrubs, vines, ground cover.
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CITY FACILITIES
1. City Hall Parking Lot - landscaped planters and medians in front and rear lots;
the Dance Hall and areas around the Public Works Administrative Building and
Ground Water Recovery Plant. Trees, ground cover, turf, shrubs, automatic
irrigation.
2. Community Center/Gymnasium — landscaped planters and medians in front and
side parking lots, plantings in front of Gym, near Community Center entry and
rear fence and patios, Boys and Girls Club entry, frontage road plantings. Trees,
shrubs, ground cover, turf, automatic irrigation.
San Juan Library, La Sala — landscaped planters and medians in adjacent
parking lot and lot across EI Camino Real. Landscaping and plantings
surrounding building. Landscaping and cleanup in courtyard/reflecting pool area.
Trees, shrubs, turf, automatic irrigation.
4. Lacouage Building — Landscaping surrounding structure. Parking lot planters
and medians. Trees, shrubs, turf, automatic irrigation.
Nydegger Building — Landscaping surrounding structure. Trees, shrubs, turf,
manual irrigation.
T.J. Meadows Building — Landscaping surrounding structure. Parking lot
planters. Trees, shrubs, turf, automatic irrigation.
7. Montanez Adobe — Landscaping surrounding structure. Trees, shrubs, turf,
manual irrigation.
Multimodal Lot — Parking lot planters and medians. Slope plantings. Trees,
shrubs, turf, automatic irrigation, seating areas.
9. Texaco Lot - Parking lot planters and medians. Trees, shrubs, automatic
irrigation.
10. Love Mitchell Lot — Parking lot planters and medians. Trees, shrubs, ground
cover, manual irrigation.
11. Richardo Reservior — Planting surrounding reservoir. Trees, shrubs, ground
cover, automatic irrigation.
12. Para Adobe/ Harrison House — Plantings surrounding structures. Trees, shrubs,
ground cover, automatic irrigation.
13. Blas Aguilar Adobe — Plantings surrounding structure. Native plantings. Trees,
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shrubs, ground cover.
14. Mission Hills Pump — Plantings surrounding structure. Trees, shrubs ground
cover, automatic irrigation.
15. Railroad Platform/ Los Rios Entry — Pots and planters on Platform. Native
plantings in entry plaza. Trees, shrubs, ground cover, automatic irrigation, picnic
and public seating areas.
LANDSCAPE MAINTENANCE DISTRICTS
Belford Terrace - 3.868 Acres; Ortega Highway right-of-way, exclusive of the
street section to the northerly curb, along the southerly boundary of said tract.
The slope area along the northerly right-of-way for Ortega Highway, lying
southerly of the block wall, being a portion of Lots 1 through 8, inclusive of said
tract.
The slope area along the easterly right-of-way of Belford Terrace, including the
portion of said right-of-way easterly of the 5 foot wide sidewalk, bounded on the
south by Ortega Highway and bounded on the north by Rosedale Drive, being a
portion of Lot 1 of said tract.
The southerly 10 feet of the 56 foot wide right-of-way of Rosedale Drive,
bounded on the west by Belford Terrace, and bounded on the east by a line
parallel with and distant 65 feet form the centerline of Belford Terrace.
The remanufactured slopes lying within Lots 62, 63, and 64 of said tract,
excepting there from the portion of the remanufactured slope within Lot 62 lying
southwesterly of the southwesterly line of the 150 foot wide easement to San
Diego Gas and Electric Company, as shown on the map of said tract.
Trees, shrubs, ground cover, turf, slopes and equestrian trails; automatic
irrigation.
2. Capistrano Royale (Tract 11094) - 1.4 acres; West side of Rancho Viejo
Roadsouth side of Highland Drive, including center median to Royale Drive,
including south side perimeter of tract.
Trees, shrubs, ground cover and equestrian trail; automatic irrigation.
3. Los Corrales (Tract 9373/7654) - 33,000 Square Feet; All of Lot A of said Tract
7654 and the southeast corner of Camino La Ronda and La Novia Avenue.
Trees, shrubs, ground cover and turf; automatic irrigation.
4. Mission Woods (Tract 7673) - .828 Acres; The Ortega Highway right-of-way,
exclusive of the street section to the southerly curb, along the northerly boundary
of said tract, and the area lying northerly of the curved walls at the intersection of
Ortega Highway and Via Cuartel, being a portion of Lots 1 and 79 of said tract.
Lot C of Said Tract - The westerly two feet, lying northerly of Lot B, of said tract,
being a portion of Lots 71 and 72 of said tract.
The slope area along the westerly boundary, lying southerly of Lot B, and
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westerly of the block wall, being a portion of Lots 44 through 52 inclusive, of said
tract.
The slope area along the northerly right-of-way of Calle Arroyo, exclusive of
street intersections, lying southerly of the block wall, being a portion of Lots 32,
43, 44 and 61 of said tract.
Trees, shrubs, ground cover and turf; automatic irrigation.
Mission Springs (Tract 8485) - .802 Acres; The Ortega Highway right-of-way,
exclusive of the street section to the southerly curb, along the northerly boundary
of said tract, and at the area lying northerly of the curved walls at the intersection
of Ortega Highway and Via Errecarte, including that area extending from the
intersection of Via Anzar and Via Errecarte to the block wall entrance, being a
portion of Lots 1 and 74 of said tract.
The slope area along the northerly right-of-way of Calle Arroyo, including the
portion of said right-of-way of the 5 foot wide sidewalk, including the northeast
side of Via Estenaga extending from the intersection of Via Estenaga and Calle
Arroyo to the intersection of Via Estenaga and Via Ordaz, being a portion of Lots
12 through 24, inclusive, a portion of Lot 54, of said tract.
The slope area along the westerly right-of-way of Avenida Siega, including the
portion of said right-of-way lying westerly of the 5 foot wide sidewalk, being a
portion of Lots 10 through 12, inclusive, of said tract.
Trees, shrubs, ground cover and turf; automatic irrigation.
6. Seaview Estates (Tract 9284) - 2.350 Acres; The remanufactured slopes within
Lots 1, 6, 7, 8, 9 and 22 of said tract, and the remanufactured slope along the
easterly right-of-way for Paseo Peregrino lying easterly of the angle point in the
centerline of said Paseo Peregrino, being a portion of Lot 16 of said tract.
Trees, shrubs, slopes and ground cover; automatic irrigation.
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City of San Juan Capistrano
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FP -2
LANDSCAPE MAINTENANCE
The model procedures described below focus on minimizing the discharge of
pesticides and fertilizers, landscape waste, trash, debris, and other pollutants to the
storm drain system and receiving waters. The attached BMPs are recommended to be
used on an as needed and on a case by case basis. Some BMP might not apply In
certain situations and will not be used. The provided BMPs are potential measures
that could be used, individually or collectively, as the situation requires, and as
determined by staff. Landscape maintenance practices may Involve one or more of
the following activities:
1. Mowing, TrimminglWeeding, and Planting
2. Irrigation
3. Fertilizer and Pesticide Management
4. Managing Landscape Waste
5. Erosion Control
POLLUTION PREVENTION:
Pollution prevention measures have been considered and incorporated in the model procedures. Implementation of
these measures may be more effective and reduce or eliminate the need to implement other more complicated or
costly procedures. Possible pollution prevention measures for landscape maintenance include:
Implement an integrated pest management (IPM) program. IPM is a sustainable approach to
managing pests by combining biological, cultural, physical, and chemical tools. Refer to Appendix
D, Fertilizer and Pesticide Management Guidance for further details.
0
Choose low water using flowers, trees, shrubs, and groundcover.
Appropriate maintenance (i.e. properly timed fertilizing, weeding, pest control, and pruning) will
preserve the landscapes water efficiency.
Once per year, educate municipal staff on pollution prevention measures.
MODEL PROCEDURES:
1. Mowing, Trimming/Weeding, and Planting
Mowing, ✓ Whenever possible, use mechanical methods of vegetation removal rather
TrimminglWeeding than applying herbicides. Use hand weeding where practical.
✓ When conducting mechanical or manual weed control, avoid loosening the
soil, which could erode into streams or storm drains.
✓ Use coarse textured mulches or geotextiles to suppress weed growth and
reduce the use of herbicides.
✓ Do not blow or rake leaves, etc. into the street or place yard waste in gutters
or on dirt shoulders. Sweep up any leaves, litter or residue in gutters or on
street.
✓ Collect lawn and garden clippings, pruning waste, tree trimmings, and
weeds. Chip if necessary, and compost or dispose of at a landfill (see waste
management section of this procedure sheet).
✓ Place temporarily stockpiled material away from watercourses, and berm or
cover stockpiles to prevent material releases to storm drains.
Planting ✓ Where feasible, retain and/or plant selected native vegetation whose
features are determined to be beneficial. Native vegetation usually requires
less maintenance (e.g., irrigation, fertilizer) than planting ornamental
vegetation.
✓ When planting or replanting consider using low water use groundoovers.
2. Irrigation
9 0
✓ Utilize water delivery rates that do not exceed the infiltration rate of the soil.
✓ Use timers appropriately to prevent runoff and then only irrigate as much as
is needed.
✓ Inspect irrigation system periodically to ensure that the right amount of water
is being applied and that excessive runoff is not occurring. Minimize excess
watering, and repair leaks in the irrigation system as soon as they are
observed.
✓ Where practical, use automatic timers to minimize runoff.
✓ Use popup sprinkler heads in areas with a lot of activity or where there is a
chance the pipes may be broken. Consider the use of mechanisms that
reduce water flow to sprinkler heads if broken.
✓ If re-claimed water is used for irrigation, ensure that there is no runoff from
the landscaped area(s).
✓ If bailing of muddy water is required (e.g. when repairing a water line leak),
do not put it in the storm drain; pour over landscaped areas.
✓ The City uses an automatic irrigation system connected to a weather station
to control the irrigation system to all parks. This system controls the amount
of water used, shuts down during rain events, and identifies and shuts down
broken sprinkler heads, and provides a warning message for repair. This
system helps the City conserve water and reduces unnecessary runoff.
3. Fertilizer and Pesticide Management
Usage ✓ Utilize a comprehensive management system that incorporates integrated
pest management techniques.
✓ Follow all federal, state, and local laws and regulations governing the use,
storage, and disposal of fertilizers and pesticides and training of applicators
and pest control advisors.
✓ Educate and train employees on use of pesticides and in pesticide
application techniques to prevent pollution.
✓ Pesticide application must be under the supervision of a California qualified
pesticide applicator.
✓ When applicable use the least toxic pesticides that will do the job. Avoid use
of copper -based pesticides if possible.
•
Scheduling
Disposal
✓ Do not mix or prepare pesticides or fertilizers for application near storm
drains.
✓ Prepare the minimum amount of pesticide needed for the job and use the
lowest rate that will effectively control the pest.
✓ Employ techniques to minimize off -target application (e.g. spray drift) of
pesticides, including consideration of alternative application techniques.
✓ Calibrate fertilizer and pesticide application equipment to avoid excessive
application.
✓ The City has tested the soil at various locations, and has identified proper
fertilizer use. As necessary, the City will Periodically test soils for
determining proper fertilizer use if the need is identified.
✓ Sweep pavement and sidewalk if fertilizer is spilled on these surfaces before
applying irrigation water.
✓ Inspect pesticide/fertilizer equipment and transportation vehicles daily.
✓ Refer to Appendix D for further guidance on Fertilizer and Pesticide
management
✓ Do not use pesticides if rain is expected within 24 hours.
✓ Apply pesticides only when wind speeds are low (less than 5 mph).
✓ Purchase only the amount of pesticide that you can reasonably use in a
given time period (month or year depending on the product).
✓ Triple rinse containers, and use rinse water as product. Dispose of unused
pesticide as hazardous waste.
✓ Dispose of empty pesticide containers according to the instructions on the
container label.
4. Managing Landscape Waste
✓ Compost leaves, sticks, or other collected vegetation or dispose of at a
permitted landfill. Do not dispose of collected vegetation into waterways or
storm drainage systems.
Also see Waste Handling ✓ Place temporarily stockpiled material away from watercourses and storm
and Disposal procedure drain inlets, and berm or cover stockpiles to prevent material releases to the
sheet storm drain system.
✓ Reduce the use of high nitrogen fertilizers that produce excess growth
requiring more frequent mowing or trimming.
✓ Inspect drainage facilities to detect illegal dumping of clippings/cuttings in or
near these facilities. Staff will spot check various problem locations during
the year to detect illegal dumping of clippings/cuttings in or near these
facilities. Materials found should be picked up and properly disposed of.
✓ Landscape wastes in and around storm drain inlets should be avoided by
either using bagging equipment or by manually picking up the material.
5. Erosion Control
✓ Maintain vegetative cover on medians and embankments to prevent soil
erosion. Apply mulch or leave clippings to serve as additional cover for soil
stabilization and to reduce the velocity of storm water runoff.
✓ Confine excavated materials to pervious surfaces away from storm drain
inlets, sidewalks, pavement, and ditches. Material must be covered if rain is
expected.
LIMITATIONS:
Alternative pest/weed controls may not be available, suitable, or effective in every case.
REFERENCES:
California Storm Water Best Management Practice Handbooks. Industrial/Commercial Best Management Practice
Handbook. Prepared by Camp Dresser & McKee, Larry Walker Associates, Uribe and Associates, Resources
Planning Associates for Stormwater Quality Task Force. July 1993.
County of Orange. 2000. Public Facilities and Resources Department, Management Guidelines for the Use of
Fertilizers and Pesticides. September.
King County Stormwater Pollution Control Manua). Best Management Practices for Businesses. 1995. King County
Surface Water Management. July. On-line: http://dnr.metrokc.gov/wlr/dss/spcm.htm
Los Angeles County Stormwater Quality Model Programs. Public Agency Activities
http://Iadpw.orgAvmdtnpdes/model_links.ch
Model Urban Runoff Program: A How -To Guide for Developing Urban Runoff Programs for Small Municipalities.
Prepared by City of Monterey, City of Santa Cruz, California Coastal Commission, Monterey Bay National Marine
Sanctuary, Association of Monterey Bay Area Governments, Woodward -Clyde, Central Coast Regional Water Quality
Control Board. July. 1998.
Santa Clara Valley Urban Runoff Pollution Prevention Program. 1997 Urban Runoff Management Plan. September
1997, updated October 2000.
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E. Stewart and Associates, Inc.
1000 Calle Negocio
San Clemente, CA 92673
(949)498-9250
FAX (949) 498-4961
November 20, 2008
Mr. Jack Galaviz
Public Works Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Re: Landscape Maintenance Contract
Dear Mr. Galaviz,
Thank you for the opportunity to be of service as the landscape maintenance contractor for
the City of San Juan Capistrano. We are looking forward to providing a service that will not
only maintain but enhance the city's parks, sports parks, medians, and parkways. We
understand we are continuing the services of the current contract, with the following work
description and monthly fees as follows:
Location Monthly Fee
Monthly Landscape Maintenance for the
Landscape Maintenance Districts:
830 —
Mission Woods
$ 253.00
840 —
Mission Springs
253.00
850 —
Seaview
480.00
860
— Los Corrales
370.00
870
— Belford Terrace
460.00
880 —
Capistrano Royale
335.00
Landscape Maintenance For Ricardo
& Mission Hills Pump Houses: 153.00
Landscape Maintenance — Facilities: 2,814.00
Monthly Landscape Maintenance for
the Sports Park: 5,160.00
EXHIBIT B
0
Location
Landscape Maintenance — Parkways & Medians
Landscape Maintenance — Parks
Headstart:
Total Monthly Fees:
0
Monthly Fee
$ 6,521.00
8,386.00
572.00
$25,757.00
I accept these locations and fees as part of the personal service agreement I will be entering
into with the City of San Juan Capistrano.
Sincere
Stewart
E
October 3, 2008
City of San Juan Capistrano
Attn: Director of Public Works
32400 Paseo Adelanto
San Juan Capistrano, Ca. 92675
Dear Public Works Director,
0
BotaCo, Inc.
Landscape Maintenance
In early July I notified you that due to extremely large increases in labor,
fuel, fertilizers and most all operating expenses we will require an increase
of $12,800.00 per month, to continue providing Landscape Maintenance
Services for the City of San Juan Capistrano.
As of yet you have not responded to our request (letter dated July 1, 2008)
instead you have chosen to hold our monthly payment for the months of
August and September while your staff has continued requesting extra work
(resod turf areas beyond our required square footage under contract).
It appears that you have decided to ignore the terms of our Landscape
Maintenance Contract (Re: payment for services).
We would like to know what has been decided or am I to assume that you
have no intention of paying BotaCo Inc. an increase nor pay for any work
that we have done?
Please notify us of your decision.
Sincerely, �
Mi. �gnacio Soto
President
BotaCo, Inc.
PUBLIC WORK01 DE 114 "N
CITY 0f
P.M.B.-401 • 32158 Camino Capistrano,A - San Juan Capistrano, California 92675 • ATTACHMENT
0
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 4931171
(949) 4931053 FAX
www.sanjuanCapistrano.org
l
INORPO IR[I
ISrIItISI[I 1961
1776
MEMBERS OF THE CITY COUNCIL
NOTIFICATION OF MEETING OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
SAM ALLEVATO
LAURA FREESE
THOMAS W. HRIBAR
MARK NIELSEN
DR. LONDRES USO
The City Council of San Juan Capistrano will meet at 6:30 p.m. on Tuesday, December
16, 2008 in the City Council Chamber in City Hall, to consider: "Consideration of an
Agreement for Landscape Maintenance Services (E. Stewart and Associates,
Inc.)" — Item No. D7.
If you have specific thoughts or concerns regarding this item, you are encouraged to
participate in this decision making process. You can communicate with the City Council
through correspondence addressed to the Council and/or by attending the meeting and
speaking to the Council during the public meeting.
Correspondence related to this item must be received at the City Clerk's office by 5:00
p.m. on Monday, December 15, 2008 to allow time for the Council to consider its
content.
If you would like to speak at the meeting, please complete a yellow "Request to Speak"
form found inside the entrance to the Council Chamber. This form is turned in at the
staff table, just in front of the Council dais. You will be called to speak by the Mayor
when the item is considered.
You have received this notice at the request of the City staff member Jill Thomas,
Senior Management Analyst. You may contact that staff member at (949) 443-6362
with any questions.
The agenda, including agenda reports, is available to you on our web site:
www.sanivancapistrano.orci. If you would like to subscribe to receive a notice when
agendas are posted to the web site, please make that request by sending an e-mail to:
cityclerk a@sanivancapistrano.org.
Meg Monahan, MMC
City Clerk
cc: E. Stewart and Associates, Inc; Nasser Abbaszadeh, P.E., Public Works
Director; Jill Thomas, Senior Management Analyst
San Juan Capistrano: Preserving the Past to Enhance the Future
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