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03-0409_SADDLEBACK COMMUNITY OUTREACH_Personal Services Agreement0 0 PERSONAL SERVICES AGREEMENT pl�wk— THIS AGREEMENT is made and entered into this c� day of iaRUa , 2003, by and between the San Juan Capistrano Community Redevelopment Agency (hereinafter referred to as the "Agency") and Saddleback Communily Outreach (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, Agency desires to retain the services of Consultant regarding the Agency's proposal to provide consultant services to administer the Agency's Rental Subsidy/Securement Program as identified in the attached scope of work; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, Agency and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than January 21, 2006. At his discretion, the Executive Director of the Agency shall be authorized to extend the agreement one additional year through January 21, 2007, if it is determined that the coni�ultant has performed satisfactorily in accordance with the agreement. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed Twenly-Five Thousand Dollars ($25,000) annually. -I- 0 0 3.2 Rate Schedule. The services shall be billed to the Agency for work completed at the rates set forth in Exhibit 'W" attached and incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the Agency representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. Consultant shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the Agency. The Agency will pay monthly progress payments based on approved invoices in accordance with this Section. Forextra work not part of this Agreement, a written authorization from Agency is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to Agency. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of Agency, and shall obtain no rights to any benefits which accrue to Agency's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for Agency to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the Agency. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the Agency. If Consultant is permitted to subcontract any part of this Agreement by Agency, Consultant shall be responsible to Agency for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and Agency. All persons engaged in the work will be considered employees of Consultant. Agency will deal directly with and will make all payments to Consultant. -2- 0 0 Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the Agency, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by Agency, it shall immediately inform Agency of this and shall not proceed with further work under this Agreement until written instructions are received from the Agency. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall compiywith all applicable laws, ordinances, codes and regulations of federal, state and local government. Consultant shall comply with all provisions set forth in Exhibit C. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. CORIes of Work Produc . At the completion of the contract period, Consultant shall have delivered to Agency at least one (1 ) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the Agency shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the Agency. -3- 0 0 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuantto this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the Agency. All such reports, information, data, and exhibits shall be the property of the Agency and shall be delivered to the Agency upon demand without additional costs or expense to the Agency. The Agency acknowledges such documents are instruments of Consultanfs professional services. Section 13. Indemni . Consultant agrees to protect, defend and hold harmless Agency, its elected and appointed officials and employees from any and all claims, liabilities, expenses ordamages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of thisAgreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited tocontractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 0 9 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 114.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers Compensation Employees Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies using ISO form CG 20 10 1185 (in no event with an edition date later than 1990) to the Agency's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughoutthe term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the Agency's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Term! nation of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30)days'wriften notice is given to Agency, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. -5- 0 9 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the Agency has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. Agency and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (110) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To Agency: San Juan Capistrano Community Redevelopment Agency 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Director of Administrative Services To Consultant: Saddleback Community Outreach Attn: Margaret McClean 23011 Moulton Parkway, Suite B12 Laguna Hills, CA 92653 Section 17. Aftorneys'Fees. if any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 9.1 0 9 Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. 0 9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: 0,�A, Ma �#�nahan, City Clerk APPROVED AS TO FORM: John R. S `)aw, City Attorney SAN JUAN CAPISTRANO AGENCY Executive Director SADDLEBACK COMMUNITY OUTREACH Mar a Aee M fCleanZChief Executive Director 10 51 LL 0 rL 0 (L M CO 0 E 0 > ca 4) 0 E CL to 0 2 50 -�S E ro- c 10 CL 0 p ED M'0 bi ia '0 CD 0 0 4) CL , :9 -�C- 4) 0 =0 0 0 to �c 4) a C> �.2 OZ r- -C w 4) , co '0 �O 0 0 C 0a IE (D E L* 0 0 i5 80 (D 4) 042 0 0 r x a: 2 75 4) 0 > C 2 0 12 2 x 4) x LU LE 3 c 0 a a 0 c 0 c 0 Cc 0 0 .2 0 -a 0 M C) -a 0 (DE U) C4' 4) 6% Go� CL v� (L �a. 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M" -m � a 7E 0) cc' , cwE 0 = Q�.q �0 a Mm CP c O�E c a 2-2 3: M c 0 E 4) cez 2 0, -5 m§BB Mc c c E5, 0 cc 0 a > 17= w M 0 M a B (I -a C a e 0 06 C.9 0 .6 cc '2 C 0-5 c e 0 0 0 8 M 00 (L 0 0-2 Q� m a c 22- M -S 2L ae '8 we M 0 ce m 0 i3 Q M 8 0 E0 QO 0 M.0 0 0 0 '2 > 0 0 w a 0 E La 0 n 0 0) Eo 0, CL CL x LU EXHIBIT "E" CRITERIA FOR CONSULTANT QUARTERLY REVIEWS Consultant shall conduct quarterly reviews of the status of the participating households to determine if they are satisfying the program's requirements. Each of the following criteria shall be evaluated as part of the quarterly report: 1 . Household size and composition must comply with that approved in contract. The maximum length of time guests may stay at a participating household's rental unit is one month. City or Consultant shall conduct monthly inspections of the participating household's unit to verify compliance. 2. Total income for recipient families must comply with the maximum income limits established by the State of California Department of Housing and Community Development (50% of the Orange County Median), based upon household size. 3. Tenant shall participate in tenant education program provided by the City and/or Consultant and attend all classes offered. If a class is missed, tenant shall be required to make up the class before the end of the quarterly reporting period. 4. In the event of a crisis situation, tenant household shall attend counseling sessions with the City, Consultant, or other outside agency referred to by City or Consultant. The designated counselor shall determine the extent and number of counseling sessions required. 5. Eachtenant household shall be required toparticipate in 5-6hours of community service each month. 6. Tenant households shall be employed either full or part-time or be working towards a goal of achieving employment (i.e. job interviews, training courses, degree or certificate program, etc.). 7. Tenant households shall maintain theirrental units in a satisfactory manner as determined byrnonthly inspections. 8. Tenant households shall comply with all homeowners' association rules and regulations. Landlord shall provide authorization allowing the City to obtain information from the homeowners' association on any tenant violations to the homeowners' association rules. 9. Landlord shall comply with all homeowners' association rules and regulations and payment of association dues. 10. Tenant households shall comply with all City rules and regulations. 11. Tenant households shall comply with all federal, state, and city laws. 12. Tenant shall make monthly rent payments to landlord on time. 13. Tenant shall make monthly installments for repayment of the City's security deposit on time. C WyFfles\HOUSING�� Hw�ng Progm��enWl Su�idy\PROG�-I.WPD W- A-C—ORD. CERTIFIC8WF LIABILITY INSURAJEE DATE (MWDD/YY) 1 01/30/2004 7ROrU—CER— IW Serial# 100199 THIS CERTIFICATE ISIMUED AS A MATTER OF INFORMATION MAGUIRE INSURANCE AGENCY ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 27101 PUERTA REAL, SUITE 200 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. MISSION VIEJO, CA 92691 INSURERS AFFORDING COVERAGE NA1C# INSURED INSURERA: PHILADELPHIA INDEMNITY INSURANCE CO INSURER B: SADDLEBACK COMMUNITY OUTREACH INSURER C* 23011 MOULTON PARKWAY, SUITE B-12 INSURER D; LAGUNA HILLS, CA 92653 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LrR A`WL TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMIDDIM POLICY EXPIRATION DATE (MMIDDIM UMITS GENERAL LIABILITY EACH OCCURRENCE s 1,000,000 A X COMMERCIAL GENERAL LIABILITY 7 CLAIMS MADE FX-10CCUR PHPK071815 02/01/04 02/01/05 'pAEmjs`EsTCEL,E,) s 100,000 MED EXP (Any we persm) $ 5,000 PERSONAL & ADV IMURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OPAGG $ 2,000,000 I PR2- ElLoc X1 POLICYE JECT A AUTOMOBILE LIABILITY ANY AUTO PHPK071815 02/01/04 02/01/05 COMBINED SINGLE LIMIT $ 1,000,000 (Ea amdent) BODILY IMURY s (Per persm) ALL OWNED AUTOS SCHEDULED AUTOS BODILY IWURY $ (Per a=iderit) HIREDAUTOS NON-OWNEDAUTDS P A (4ROP.ERTY DAM GE r, d'nt) $ GARAGE UAI!111 AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO ALTO ONLY. AGO $ EXC SSAHABRELLA UABIUff1f EACH OCCURRENCE $ 7 OcCUR FICLAIMS MADE AGGREGATE $ DEDUCTIBLE RETENTION S WORKER'S COMPENSATION AND EMPLOYERY LIABILITY ANY PROPRIETORPAWNER�ECUTIVE TN H- ORYSTATT� I TR LIM PE EL EACH ACCIDENT $ EL DISEASE - EA EMPLOYEE $ OFFICERrMEMBER EXCLUDED? If SxesE6 desWbe jrder IAL PROVISIONS belm EL DISEASE - POLICY LIMIT S A OTHER PHPK071815 02/01104 2101/05 EACH OCC: $1,000,000 PROFESSIONAL LIABILITY AGG: $2,000,000 DESCRIPTFDN OF OPERATIONStLOCATIONSNEHICLES�CLWIONS ADDED BY ENDORSEMENT/SPECML PROWSIONS CERTIFICATE HOLDER IS AN ADDITIONAL INSURED WITH RESPECTS GRANTS. EXCEPTION: 10 DAY NOTICE OF CANCELLATION DUE TO NON PAYMENT OF PREMIUM CERTIFICATE HOLDER CANCELLATION SHOULDANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHAUL 32400 PASEO ADELANTO IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR SAN JUAN CAPISTRANO, CA 92675 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE I- �/I� ATTN: MARIA GUEVARA I ACORD 25 (2001108) 0 , a VO ACORD CORPORATION 7 PHILADELPHIA INDEMNITY IN-qURANCE COMPANY AD,,')ITIONAL INSURED SCHEDULO POLICY# PHPK071815 SADDLEBACK COMMUNITY OUTREACH 23011 MOULTON PARKWAY, SUITE B-12 LAGUNA HILLS, CA 92653 ADDITIONAL INSURED AGENT: CITY OF IRVINE PURCHANSING AGENT ONE CIVIC CENTER PLAZA P.O. BOX 19575 IRVINE, CA 92623 BLD# - 000 LOC# - 000 CG2026 ADDITIONAL INSURED CITY OF LAKE FOREST DAVID A BASS 23161 LAKE CENTER DRIVE, SUITE #100 LAKE FOREST, CA 92630 BLD# - 000 CG2005 ADDITIONAL INSURED FACT 1200 NOORTH MAIN STREET, #170C SANTA ANA, CA 92701 BLD# - 000 CG2026 ADDITIONAL INSURED LOC# - 000 LOC# - 000 SAN JUAN CAPISTRANO COMMUNITY REDEVELOP- MENT AGENCY 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 BLD# - 000 CG2011 LOC# - 000 Maria Guevara From: Sent: To: Subject: Hi Lynnette, Maria Guevara Monday, February 02, 2004 3:06 PM Lynnette Adolphson Saddleback Community Outreach I hope you're having a better day today. We received their insurance with the exception of the endorsement form & their professional liability. Maria dX lk4 11 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) ivivip.sanjuancapistrano. org January 6, 2004 Saddleback Community Outreach 23011 Moulton Parkway Suite B-1 2 Laguna Hills, CA 92653 I lope 1001 �(S HLISAII 1961 1776 0 MEMBERS OF THE C� COUNCIL DIANELBATHGATE JOHN S. DELFT MATTHART JOE SOTO DAVID M. SWERDLIN INTERIM CIW MANAGER PAMELAGIBSON RE: Compliance with Insurance Requirements - Rental Subsidy/Securement Program The following insurance documents are due to expire: V General Liability Certificate 02/01/2004 W— V General Liability Endorsement Form naming the City of San Juan /#Ct55-k Capistrano as additional insured. V Automobile Liability Certificate 02/01/2004 fut-- V/ Professional Liability Certificate 02/01/2004-� Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400/preo Adelanto, San Juan Capistrano, CA 92675 by the above e)q5flr�tiory/dates/jf ybV have any questions, please contact me at (949) 443-6309. cc: Lynnette Adolphson, Management Analyst I I San Juan Capistrano: Preserving the Past to Enhance the Future tADDLEBACK COMMUNITY OUTREACH 23011 Moulton Parkway, Suite B-12 Laguna Hills, California 92653 Telephone: (949) 380-8144 Fax: (949) 380-3798 Tax ID #33-0330233 1/30/2004 Maria Guevara City of San Juan Capistrano City Clerk's Office 32400 Paseo Adclanto San Juan Capistrano, CA 92675 Dear Maria, Attached is the copy of our General Liability Certificate for 2/1/04 you have requested. You should be receiving an original from our insurer shortly, but I did want you to at least have the copy we received. If you have any questions, you may call me at (949) 380-8144, ext. 206. Thank you, A N/` /4.nalTdIl llu]14�� Project Coordinator Cc: Lynnette Adolphson, Management Analyst 11 :512400 PAs9O ADEI�ANTO 15AN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) Imip.sanjuancapistrano org January 6, 2004 Saddleback Community Outreach 23011 Mouiton Parkway Suite B-1 2 Laguna Hills, CA 92653 1776 MEMBERS OF THE CIW COUN�L DIANE L BATH�TE JOHNS GELFF MAW HART JOE SOTO DAVID M. SINERDLIN INTERIM CITY MANAGER PAMEUkGBSON RE: Compliance with Insurance Requirements — Rental Subsidy/Securement Program The following insurance documents are due to expire: V General Liability Certificate 02/01/2004 V General Liability Endorsement Form naming the City of San Juan Capistrano as additional insured. V/ Automobile Liability Certificate 02/01/2004 V Professional Liability Certificate 02/01/2004 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 preo Adelanto, San Juan Capistrano, CA 92675 by the above ep"ir tiorpates/If ybV have any questions, please contact me at (949) 443-6309. cc: Lynnette Adolphson, Management Analyst 11 San Juan Capistrano: Preserving the Past to Enhance the Future DATE (MMIDOrM 1, A -C -ORD, CERTIRCAll OF LIABILITY INSURACE 01130/2004 pfkcoucal�.� I MP11UIRIE INSURANCE AGENCY 27i0l PUERTA RVAL, SUITE 200 THIS cERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, MEND OR ALTER THE COVERAGE AFFORDED BY THE PO ff ES DELOW. MISSION VIEJO, CA $2691 INSURERS AFFORDING COVERAGE INAIGN INSURED INSURERA: PHILADELPHIA INDEMNITY INSURANCE Do INSVREN 8: SADOLEBACK COMMUNITY OUTREACH INSURER 0: 23011 MOULTON PARKWAY, SUITE B-1 2 Nsafft 0: I LAGUNA HILLS, CA 92653 INSURER r: I COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE seeN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED- NarWrrMSTANDINO ANY REQUIRID011INT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOC�NT WITH RESPECT TO WHICH THIS CERTIFICATE Mky BE ISSUED OR PAY PERTAIN. THE VNS%JRANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN Is SUILIECT To ALL THE TERMS. EXCLUSIONS ANO CONDITIONS Of SUCH POLICU. A0GREQATt LWTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAM� , r. LAVA 7YpE OF wIlluRANCE POLICY NUMBER Pc8wamm m5mwmm um" 09NEKA6 I Ulml ITY EACH OCCURRENCE Doo 100000 A COMMERCIAL 004ERAL UAuiLrry PHPK071815 02/01104 02/01/05 CLAIMS MADE Fxl OCCUR MEDE)m (Amon P��] 5 5000 PERSONAL & MN INXw % 1,000:000, 09HERAL 60"EGAM s 21000.000 OEM AGGR90AIV LWr APPLIES MR: �-CDMPMF�AGO $ XlPOUCY M IN LOC A X MOWU UAbKrrY ANYAUTO PHPK071615 02101/04 02ffil/0 Commmeb SINGLE uwr 1,000,000 ALL VYWED AUT03 SCHEDULEVAUTOS BODILY INJURY oeeid*O HIRED AUrOS NON -OWNED AVrO5 L*A�AGV IMPILITY AM CWLY - EA ACCIDENT 3 OTHER THAN EA ACC I AUTO ONLrI —AGO I HANYAUTO lixenslummuAlaAftITY OCCUR ID CLAW MADE EACH OCCURRENCE & A"FGAIS RETENTION S =%6w*=lnA"DN AND =2nEMtARTNER?FXSCUTPX EL EACH ACCIDESIT L- EL DISEASE - EA EIMFLOYSE 3 Mt= Md"efte um0w LAL PROVISIONS bek-- III. DISEASE -POLICY LIMIT S OTHER OESCRIPTM OF OP&RAYtMWLOCArDNWVSKWAAS$EXCLUSKWS ADM SY SHOORSEMENTIVECIAL Pp4VISICINS CERTIFICATE HOLDER IS AN ADDITIONAL INSURED WITH RESPECT$ GRANTS. EXCEPT)OM. `10 DAY NOTICE OF CANCELLATION DUE TO NON PAYMENT OF PREMIUM ,FRTIMATF HOLDER CANCELLATION SHOULD ANY OF THE ABOVE CESCRISED POUCIES 89 CANMLLED WORE THE SYPIRAMON SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY DATE rHSR&OF, " ISSUING INSURER WILL ENDEAVOR TO MIL-!D_DAYS WWrrEN NOTICE TO THE COMFICATE HOLDER NAMED 10 THE LEPT, BUT FAILURE To Do.qo �ALL 32400 PASE0 ADELANTO IMPOSE NO O%LrATM OR UAOILITY OF ANY KNO UP -ON THE INSURER, (M ACENTS OR SAN JUAN CAPISTRANO, CA 92675 REPRFSENTAWSS. Allf-RESENTATIVE CORO 26 (2001108) 1 0 ACORD CORPORATION 1999 . PYfIL-AOELPIfIq IXSZ*,g-WCE COWT,A5VIES TACS19WILE TMNSWITTAL SHEET TO "W GVEVARA "tPW., X)Ta 'Miub C09WOMNY.- CITYOTI SIC (D,R'M: %ORCMI, 2004 T)tXNV9lfMEgL 949-493-1053 TOTXL ". OT (PR gES INCL V(Dl9Vg COVE4L- I W- SaddlebackCommunity Narla, Tkasefindtfic enctosedcert#icatc of znrurance, the originalwidfrffoui via regufar mas4 7he endorsement uifffoffow wa requ&rmaifas ivel ifyou.rhouWhavi any questwasp(case do not hesitate to contact me. Kyra rsky Account ftresentative otAsAftant to Deffic 9�furviaya 27101 TVERTA UAL, SVITE 200, 9WISSIOX VIE30, CA 9269i TMONE.- (949) 582-0025 X243 9 ITAX: (775) 908-8202 ACORD, DATE (MMUD") — CERTIFICASOF LIA131LITY INSU�WE. - 03/01/2004 AIROOLICIEFt. Sedal# 100220 MAGUIRE INSURANCE AGENCY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON 'THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 27101 PUERTA REAL, SUITE 200 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. MISSION VIEJO, CA 92691 INSUR19RS AFFORDING COVERAGE NAICA! INSURED INSURERA: PHILADELPHIA INOEMNrrY INSURANCE CO INSURER a. SADDILFBACK COMMUNITY OUTREACH I INSURER C� 23011 MOULTON PARKWAY, SUITE B-12 LAGUNA HILLS, CA 92653 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TOTHE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING AW REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCIUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LWITS SHOWN MAY HAVE BEEN REDUCED By PAD CLAIMS, 712 And TYPE OF INSURANCE POLICY NUMBER EIFEc POL Y am Lmrs GENERAL LIAIMUTY EACHCOCURRENCE s l'ow'000 MCLEPIRE�NTED a) S 100,000 MEDEXP (Arqy�p~) s 5'000 A X COMMERCIAL GENERAL LIABILITY CON' CLAIMS MADE 0 OCCUR PHPK071815 2jol 104 02J01104 7 02101105 PERSONAL & AD/ INJURY s 1.000,000 GENERALAGWEGJl,TE s 2,000,000 GEN'L A0WEGATC UNT APPLIES PERL PfkOoUCTS OOMPIOP Aw 1 2,000,000 xipcxicvF-],'&9r FILOC A AUTOMOINUIR X LIAMLITY ANY AUTO PHPK071815 02/01104 02/01/05 COMBINED SINGLE LIMIT (Es 406WO s 1,000.000 BODILY INJURY fpwp�) ALLOWNVOAUTOS SCHEDULED AUTOS BODILY INJURY s (P. lm�") 41RED AUTOS MON OWNED AUTOS WP RTY DAMAGE S o=) UtAJMLrrY AUTOONLY -EA ACCIDENIT_ S OTHER THAN EA ACC 3 AUTO 17- AUTOONLY AGO S E53mmmGLLA Lib"UTY OCCUR F-1 CLAIMS MADE EACH OCCURRENCE 3 AGGREGATE s DGOUCTIGUE s RETENTION I I INOXWEPTS COMPENSATION AM EMPLOYERS- LIAWILITY I TwTulyi I P,?P- EL EACH ACCIDENT S ANY PAOPRIETOMPARTNEWEXECUTIVE OFFIMPAIENISSA EXCLUDED? 4 d� Ilw SPE061AL PROVISIONS "b. Et DISEASE EA EMPLOYEE S EL 013FASE POLICY LIMIT s OTHER Ws-cmprnN OF opeRATomocAT*mtvrmicL.Es�CL.USKM ADDED my iNwasimamospEcAL PROVISIONS 'FRTIFICATE HOLDER IS AN ADDITIONAL INSURED WITH RESPECTS TO NAMED INSUREUS OPERATIONS. .XCEPTION. 10 DAY NOTICE OF CANCELLATION DUE TO NON PAYMENT OF PREMIUM ERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIOCO POLICIES BE CANCIE L LED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL -10--mys WRITTEN CITY OF SAN JUAN CAPISTRANO NOTICE 70 THE CERTIFICATE HOLDER NAMED TO THE LeFT. RUT FA I�IURE TO DO SO SHALL 32400 PASEO ADELANTO IMPOSE NO OBLIGATION 09 L All LITY OF ANY KIM UPON T14E INSURER, ITS AGENTS OR SAN JUAN CAPISTRANO, CA 92675 REPRESENTATIVES. ATTM MARIA GUEVARA ORD 23 (2rrirwri) (i V G ACORD CORPORATION 1908 SG COPY STATE P.O. BOX 807, SAN FRANCISCO,CA 94142-0807 COMPENSATION INSURANCE FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 04-01-2004 GROUP: POLICY NUMBER: 14211S23-2004 CERTIFICATE 10: 6 CERTIFICATE EXPIRES: 04-01-2009 04-01-2004/04-01-2005 SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY 32400 PASO ADELANTO SAN JUAN CAPISTRANO CA 92675 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 10days' advance written notice to the employer. We will also give you 10 days' advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement, term. or condition of any contract or other document with respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. A;,t, e , N'L, AUTHORIZED REPRESENTATIVE PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: Si,000,000.00 PER OCCURRENCE. EMPLOYER SAUDLEBACK COMMUNITY OUTREACH 23011 MOULTON PKWY B-12 LACUNA HILLS CA 92653' LEGAL NAME SADDLEBACI( COMMUNITY OUTREACH (A NON PROFIT PUBLIC BENEFIT CORPORATION) (REV.3-03) 001k1T=n- 03/17/2004 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAx www.sanjuancapistrano.org March 2, 2004 Saddleback Community Outreach 23011 Moulton Parkway Suite B-12 Laguna Hills, CA 92653 (SORPORR ED (SIRI LI SHED 1961 1776 MEMBERS OF THE CITY COUNCIL CITY MANAGER DIANE L. BATHGATE JOHN S. GELFF WYATT FIART JOESOTO DAVID M. SWERDLIN DAVE ADAMS RE: Compliance with Insurance Requirements — CRA Rental Subsidy/Securement Program The following insurance document is due to expire: V, Workers Compensation Certificate 04/01/2004 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expirat>in-)date. Ifyou hp� any questions, please contact me at (949) 443-6309. Si Secretary cc: Lynnette, Adolphson, Management Analyst 11 San Juan Capistrano: Preserving the Past to Enhance the Future THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE IMM/DQTYI POLICY EXPIRATION DAM imwnD� LIMITS REPRESENTATIVES. GENERALLIABILITY AUTHORIZED REPRESe)TAJJWOF IN 7D�E IDENT INSURANCE AGENCY ;01A LA�- "'Z'Q EACH OCCURRENCE S 1,000,000 A X COMMERCIAL ENERALLIABILITY PHPK042134 2/l/03 2/1/04 FIRE DAMAGE (�y me fire) $ 100,000 ::]CLAIMS MADE I FIV -1 OCCUR MED EXP (My one persm) $ 5,000 PERSONAL & ADV INJURY $ 1,000,00o GENERALAGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGO $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: ] PRO X] POLICY F jECT F7 LOC AUTOMOBILE LIABILITY PHPK042134 2/l/03 2/1/04 COMBINED SINGLE LIMIT $ 1,000,000 A ANYAUTO (Ea a.idervt) ALLOWNEDAUTOS BODILY INJURY $ SCHEDULED AUTOS (Per Pers.) HIRED AUTOS BODILY INJURY $ NON-OWNEDAUTOS (Per acadwt) PROPERTY DAMAGE $ (Per acadmt) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANYAUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ S $ 1�DEDUCTIBLE RETENTION $ 1 s WORKERS COMPENSATION AND LIM T JOTH I TWORYSTATUS I ER EMPLOYER& LIABILITY E.L. EACH ACCIDENT 1 $ E.L. DISEASE - EA EMPLOYE� $ E.L. DISEASE - POLICY LIMIT I s A OTHER 2/l/03 2/1/04 $1,000,000 LIMIT PROFESSIONAL LIABILITY tPHP-K-O42134 DESCRIPTION OF OPERATIONSILOCATIONSIVERCLESIE)(CLUS40NS ADDED BY ENDORSEMENTISPECIAL PROVISIONS ADDITIONAL INSURED WITH RESPECTS TO GRANT. EXCEPTION 10 NOTICE OF CANCELLATION DUE TO NON-PAYMENT. CERTIFICATE HOLDER I X I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION ACORD 25-S (7/97) (j 0 AqYRD CORPORATION 1988 C*\FMPRO\CERTPROS.FP5 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION HOLDER NAME & ADDRESS DATE THEREOF, THE ISSUING INSURER VALL ENDEAVOR TO MAIL 30 DAYS MIT11'EN SAN JUAN CAPISTRANO COMMUNITY NOTICE TO THE CERTIFICATE HOWER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL REDEVELOPMENT AGENCY IMPOSE NO OBLIGATION OR LIABILITY OF ANY VJND UPON THE INSURER, ITS AGENTS OR 32400 PASEO ADELANTO REPRESENTATIVES. SAN JUAN CAPISTRANO, CA 92675 I AUTHORIZED REPRESe)TAJJWOF IN 7D�E IDENT INSURANCE AGENCY ;01A LA�- "'Z'Q ACORD 25-S (7/97) (j 0 AqYRD CORPORATION 1988 C*\FMPRO\CERTPROS.FP5 POLICY NUMBER: PHPK04210 SADDLEBACK COMMUNITY OUTREACH OMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Person or Organization: SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY 32400 PASEO ADELANGO SAN JUAN CAPISTRANO, CA 92675 RE: WITH RESPECTS TO THE A GRANT. (if no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section 11) is amended to include as an insured the person or organization shown in the Schedule as an insured but only with respect to liability arising out of your operations or premises owned by or rented to you. CG 20 26 11 85 Copyright, Insurance Services Office, Inc., 1984 11 0 POLAWLIDER COPY STATEP.O. 13OX 420807, SAN FRANCISCO, CA 94142-0807 COMPENSATIO IN INSURANCE FUNCICERTIFICATE OF WORKERS' COMPENSATION INSURANCE APRIL 1, 2003 GROUP: POLICY NUMBER: 1421523-2003 CERTIFICATE ID: 6 CERTIFICATE EXPIRES: 04-01-2004 04-01-2003/04-01-2004 SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY 32400 PASO ADELANTO SAN JUAN CAPISTRANO CA 92675 This is to certify that we have issued a valid Worker's Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 10 days advance written notice to the employer. We will also give you 10 days advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions, and conditions, of such policies. AUTHORIZED REPRESENTATIVE A,�,, e. 0&' PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE EMPLOYER SADDLEBACK COMMUNITY OUTREACH (A NON PROFIT PUBLIC BENEFIT CORPORATION) 23011 MOULTON PKWY B-12 LAGUNA HILLS CA 92653 SCIF 10262E fEPF-Ul: FS I 0 rj MINUTES January 21, 2003 SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY BOARD OF DIRECTORS CLOSED SESSION (610.85) - None Chairman Hart called the Regular Meeting of the Board of Directors of the San Juan Capistrano Community Redevelopment Agency to order at 7:23 p.m. in the City Council Chamber. ROLL CALL BOARD MEMBERS PRESENT: Diane Bathgate, David M. Swerdlin, John S. Gelff, Vice Chairman Joe Soto and Chairman Wyatt Hart BOARD MEMBERS ABSENT: None STAFF PRESENT: George Scarborough, Executive Director; Julia Silva, Assistant City Manager; John Shaw, Agency Counsel; Meg Monahan, Agency Secretary; Cynthia L. Russell, Chief Financial Officer; Thomas Tomlinson, Deputy Director; William M. Huber, Engineering and Building Director; Amy Amirani, Public Works Director; Al King, Jr., Community Services Director; Lt. J.B. Davis, Chief of Police Services; and, Dawn Schanderl, Deputy City Clerk. CONSENT CALENDAR - None BOARD ACTIONS: 1 DEPUTY DIRECTOR AUTHORIZED TO NEGOTIATE A THREE-YEAR AGREEMENT WITH SADDLEBACK COMMUNITY OUTREACH FOR CONSULTANT SERVICES FOR THE RENTAL SUBSIDY AND SECUREMENT PROGRAM (600.40) /1�1_ Pro*ect Description: On October 15, 2002, Requests for Proposal for consultant services to administer the Rental Subsidy and Securement Program were distributed to five qualified consulting firms. Staff is evaluating whether to assume some of the responsibilities of the program rather than having all the program administration performed by a consultant. Staff recommends authorizing the Deputy Director to negotiate a three-year agreement with Saddleback Community Outreach for an amount not to exceed $25,000 annually to perform consultant services for the CRA Minutes 1 01-21-03 0 0 Rental Subsidy and Securement Program. Written Communications: Reportclated January2l,2003, from Thomas Tomlinson, Deputy Director. Presentation: Lynnette Adolphson, Management Analyst 11, reviewed the staff recommendation. Board Action: Moved by Vice Chairman Soto, seconded by Director Swerdlin and carried unanimously, 5-0, to authorize the Deputy Directorto negotiate a three-year agreement with Saddleback Community Outreach for an amount not to exceed $25,000 annually to perform consultant services for the Rental Subsidy and Securement Program; and, Executive Director authorized to executethe agreement. C2. EXCLUSIVE NEGOTIATING AGREEMENT APPROVED BETWEEN THE COMMUNITY REDEVELOPMENT AGENCY AND MERCY HOUSING CALIFORNIA (600.40) Pro'ect Description: In December 2001, the City solicited proposals from qualified, experienced affordable housing developers to assist the City in developing, constructing, and managing an affordable housing multi -family rental project. Following extensive review of the proposals and interviews, staff recommends approving an exclusive negotiating agreement between the Community Redevelopment Agency and Mercy Housing California to explore the feasibility of developing and constructing a 180 unit multi -family affordable housing rental project. Written Communications: Report dated January 21, 2003, from Thomas Tomlinson, Deputy Director. Presentation: Lynnette Adolphson, Management Analyst 11, reviewed the staff recommendation. Public Comments: Lon Uso, City resident, supported affordable housing and encouraged the City to consider several smaller sites, rather than a concentrated area of affordable housing. Bobbi Decker, City resident, recommended use of the Rosan Ranch property for an affordable housing development. CRA Minutes 2 01-21-03 9 AGENDA ITEM TO: George Scarborough, Executive Director FROM: Thomas Tomlinson, Deputy Director ODRA 1/21/2003 C I SUBJECT: Consideration of an Agreement for Consulting Services Related to Administration of the Rental SecurementtSubsidy Program (Saddleback Community Outreach) By motion: (1) authorize the Deputy Director to negotiate a three-year agreement with Saddleback Community Outreach foran amount notto exceed $25,000 annuallyto perform consultant services forthe Rental Subsidy and Securement Program; and (2) authorize the Executive Director to execute the agreement. SITUATION A. Summary and Recommendation - On October 15, 2002, Requests for Proposal for consultant services to administer the Rental Subsidy and Securement Program were distributed to five qualified consulting firms (Attachment 1). Comprehensive Housing Services, Inc. ("CHS") has administered the program for the past three years. Their contract expired November 6, 2002. As a result of the RFP process, the City received proposals from CHS and Saddleback Community Outreach ("SCO"). CHS's proposal (Attachment 2) and SCO's proposal (Attachment 3) are included for your review and consideration. Staff is currently evaluating whether to assume some of the responsibilities of the program rather than having all of the program administration performed by a consultant. Based upon the proposals received, staff intended to negotiate with the consultant to determine what responsibilities will be performed by the consultant. Therefore, staff recommends that the Community Redevelopment Agency (1) authorize the Deputy Director to negotiate a three-year agreement with Saddleback Community Outreach for an amount not to exceed $25,000 annually to perform consultant services for the Rental Subsidy and Securement Program; and (2) authorize the Executive Director to execute the agreement. B. Backaround - In Novemberand Decemberof 1994, the Community Redevelopment Agency (CRA) adopted its "AB 1290 Implementation Plan" which includes an implementation plan forthe expenditure of Redevelopment set-aside monies toward the improvement of housing opportunities within the community. FOR CITY COUNCIL AGENDA . 0 Agenda Item -2- January 21, 2003 The HOPE Plan, adopted in February of 1995, evaluates the opportunities for improving both the quantity and quality of affordable housing through the developmentof Municipal Code provisions, bonuses, design standards, and funding sources. Model Rental Subsidly/Securement Programs were included within the Plan. Since the City does not have sufficient staff expertise and time to implement this specialized labor-intensive program, it was determined necessary to privatize the program. CHS has administered the Rental Subsidy Program since July, 1999. Although their contract expired November 6, 2002, CHS has continued to administer the program on a month -by -month basis pending selection by the Community Redevelopment Agency of a new consultant. A Requestfor Proposal was distributed in mid-October, 2002. C. Issues - The issues associated with the consultant selection are: Do the proposals meet the criteria in City Council Policy #112 in the recommendation of a consultant? 2. What is the cost comparison for the consultant services offered? D. Staff Analysis - Staff distributed RFP's to five firms and received proposals from CHS and from SCO by the required deadline. Staff has evaluated the proposals for the following factors contained in City Council Policy #112: 1 . Educational background. 2. Extensive experience record. 3. Record of success on work previously performed for the City or similar work performed for other cities/agencies. 4. Has qualified staff who will have direct charge over completion of the work. 5. Proposed a timely schedule to complete the work within time requirements established by the City. 6. Has identified an appropriate methodology for completing the work. 7. Possesses exceptional public presentation and design ability. 8. Has the ability to work effectively with City staff, public agencies, and other parties. 9. Has presented pertinent new ideas during the selection process. 10. Has demonstrated knowledge of local conditions. 11. Will be supported by professionally qualified personnel or subconsultants. 12. Is engaged in another project which has direct and substantial physical relationship to the proposed project. 13. Where a project represents a subsequent phase, has performed earlier work on the project and is knowledgeable about its purpose and objectives. 14. Has a demonstrated record of providing services within their original cost estimate. 0 1] Agenda Item -3- January 21, 2003 15. Possesses the ability to furnish adequate construction management services, where such services are an integral part of the project. 16. Would not have a conflict of interest, real or perceived, based on work recently completed or being completed for private developer within the City. Result of Evaluation with City Council Policy #112: Staff has reviewed the proposals and finds that both firms meet the applicable qualifications outlined under City Council Policy #112, as follows: Both proposals demonstrate the required experience in developing and administering similar work for other cities/agencies. CHS has teamed up with Shelter for the Homeless located in Midway City, to provide the support services (i.e. counseling, case management, etc.) to assist the participating households in becoming self-sufficient. CHS has enlisted Rehab Financial Corporation to handle all of the financial transaction components of the work. SCO is a local, non-profit organization, that currently assists over 600 San Juan Capistrano low-income households with support services aimed at preventing homelessness and providing long-term assistance towards achieving self-sufficiency. SCO currently offers transitional housing, food distribution of over 320,000 pounds of food annually, rental assistance, utility assistance, transportation for needy families, gifts and food during the holidays, and computer training classes. They utilize Coastal Family Therapy Services, a non-profit agency located in Newport Beach, to provide family prevention and intervention services. Bothfirms have qualified, professional staff and/or subconsultants to Garry out all of the various aspects of the program. CHS has worked with the City staff effectively for the past three years in administering the program. City staff has met with several representatives of SCO, has toured their facility in Laguna Hills, and has found the organization and its staff to be very professional and cooperative. Based upon CHS's experience in administering the City's program, the fact that SCO is locally based, and SCO has assisted over 600 households in San Juan Capistrano, staff finds that both firms have knowledge of local conditions and have the ability to complete the work as required. Neither of the firms have any real or perceived conflicts of interest associated with this project for the City. 0 0 Agenda Item -4- January 21, 2003 CostFactors -Thefollowing chart compares the costs for consultant servicesforthe two proposals: Comprehensive Housing Saddleback Community Description of Service Provided Services, Inc. Outreach Application Processing $550 $50 (per application) (per application) Applicant Evaluation Interview $150 $100 (per application) (per application) Issue Unit Selection Paperwork $100 $100 (per application) (per application) Property Inspection $150 $100 (per application) (per application) Program Documents $250 $200 (per application) (per application) Landlord Rental Payments $101mo. $201mo. (per household) (per household) Tenant Deposit Repayments $101mo. $50/mo. (per household) (per household) Quarterly Reports $300 $200 (per report) (per report) Case Management $1,200 $1000 (per household) (per household) Monthly In -Home Visits $1,200 $150 (per household) (per household) Monthly Individual Counseling $2451mo. $2001mo. (per individual) (per individual) Monthly Training $400 $100 (per household adult) (per household adult) Monthly Volunteer Work $1251mo. $1100/mo. (per household) (per household) AppliGant Re -certification of Eligibility $250 $55 (per household) (per household) Attend Public Meetings $225 $50 (per meeting) (per meeting) Contract/Program Assistance $100 $200 Termination (per household) (per household) Other Miscellaneous Services $751hour $40/hour Agenda Item -5- Janua!y2l,2003 As shown in the above table, SCO's proposal is lower for all but three of the above described services. Assuming six households are served during this next year, CHS's annual consultant cost for the basic services will run $24,240. Costsincluded within this calculation include application processing, interviews, unit selection paperwork, property inspections, preparation of lease documents, rental payments, quarterly reports, case management, monthly in-home visits, and training (4 classes perhousehold). These identical services by SCO will cost approximately $14,000. The City expects that as many as ten households may be assisted with an annual program budget of $100,000. Of this total budget of $100,000, approximately $25,000 has been budgeted annually for consultant services to help with administration of the program. If the City selects SCO to provide the consultant services for a total contract amount of $25,000, the City would have sufficient funds remaining for the consultant to process up to ten households. The approved contract amount for consultant services by CHS, Inc. during this past year totaled $29,200. However, the actual cost for the work CHS performed from July, 2001 through June, 2002 totaled $12,344, and the City assisted an average of six households during the year. Historically, the cost to administer the program has never reached the maximum contract amount as shown in the following table: Fiscal Year Households Assisted Annual Contract Amount Annual Program Cost 1999/2000 4 $27,610 $10,160 2000/2001 7 $27,610 $18,690 2001/2002 8 $29,200 $12,344 Based on the fact that SCO will be able to provide professional consultant services for a much lower cost and the fact that an increased number of households will be helped through the City's program, staff recommends that the Community Redevelopment Agency (1) authorize the Deputy Director to negotiate a three-year agreement with Saddleback Community Outreach for an amount not to exceed $25,000 annually to perform consultant services for the Rental Subsidy and Securement Program; and (2) authorize the Executive Director to execute the agreement. FINANCIAL CONSIDERATIONS Atotal of $100,000 is budgeted annually in the Community Redevelopment Agency budget for the Rental Subsidy Program. Of this amount, $25,000 is allocated for consultant services to assist with administration of the program, and $75,000 is allocated for rental subsidies. 0 9 Agenda Item -6- January 21, 2003 PUBLIC NOTIFICATION This item does not require a public hearing notice. However, the following parties received pre -Council meeting notification from the City Clerk: Comprehensive Housing Services, Inc. Saddleback Community Outreach* *Agenda report included ALTERNATE ACTIONS By motion: (1) authorize the Deputy Director to negotiate a three-year agreement with Saddleback Community Outreach for an amount not to exceed $25,000 annually to perform consultant services for the Rental Subsidy and Securement Program; and (2) authorize the Executive Director to execute the agreement. 2. By motion: do not authorize the Deputy Directorto negotiate a three-year agreement with Saddleback Community Outreach. 3. Continue item and request additional information. RECOMMENDATION By motion: (1) authorize the Deputy Director to negotiate a three-year agreement with Saddleback Community Outreach foran amount not to exceed $25,000 annuallyto perform consultant services forthe Rental Subsidyand Securement Program; and (2) authorize the Executive Director to execute the agreement. Respectfully submitted, Thomas Tomlinson Deputy Director Prepared by, Xrz�tt� aowf Lynnette Adolphson Management Analyst 11 Attachments: 1 . RFP Package 2. Comprehensive Housing Services Proposal 3. Saddleback Community Outreach Proposal C.WyFi1WH0US1NGXCRA Hmsing PmgmmXR�tal Subs!dy1A112103..pd 0 0 Rental SecurementISubsidy Program Consultant List Comprehensive Housing Service, Inc. 8840 Warner Avenue, Suite 204-F Fountain Valley, CA 92708 Rosenow, Spevacek Group Inc 540 North Golden Circle Suite 305 Santa Ana, CA 92705-3914 Ralph Castaneda & Associates PO Box 4625 Blue Jay, CA 92317 Mary Erickson Community Housing P. 0. Box 7651 Capistrano Beach, CA 92624 Ms. Margaret McClean Saddleback Community Outreach 23011 Moulton Parkway, Suite B12 Laguna Hills, CA 92653 ATTACHMENT 1 0 9 October 15, 2002 FIELD NAME)_ FIELP(COMPANY NAME)- FIELPJSTREET ADDRESS)- FIELP(CITY, STATE,ZIP)- Re: Request for Proposal for Consultant Services (Rental Subsidy/Securement Program) Dear EtELD (SALUTATION NAME)L The City of San Juan Capistrano invites you to submit a proposal for consultant services for the City's Rental Subsidy/Securement Program. The attached Request for Proposal includes a description of the requirements for submitting proposals and a copy of the City's current Rental Subsidy/Securement Program Guidelines and Operating Procedures. Consultants are encouraged to submittheir proposals in accordance with the requirements to my attention at the City of San Juan Capistrano, Planning Services Department, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675, no later than 4:00 p.m. on Friday, October 25, 2002. Only complete proposals submitted on time will be considered. Facsimiles will not be considered. I look forward to receipt of your proposal. If you have any questions or need additional information, please contact me at (949) 443-6324. Sincerely, Lynnette Adolphson, Management Analyst 11 City of San Juan Capistrano C.AMyFReS\H0US1WCRA Hwsing Prog��V�enol Sub�dy�RFP2002.wpd Ll 9 REQUEST FOR PROPOSAL CITY OF SAN JUAN CAPISTRANO RENTAL SUBSIMSECUREMENT PROGRAM BACKGROUND The Rental Subsidy/Securement Program offers rental assistance to very low-income households for up to two years to households that are either homeless, in jeopardy of becoming homeless, or need short-term help to become self-sufficient. The program also offers assistance to households with first and last month's rent and security deposits. Over the past year, the City provided rental and/or security deposit assistance to a total of eight households. The annual program's budget allows the City to subsidize an average of 10- 12 new households annually. Although nearly all of the administration of this program has been performed by consultants in the past, the City has determined that some components of the program may be assigned to staff in the Planning Services Department. However, consultant services will be required to provide assistance in specific areas. Currept Program Participants: A total of four households are currently participating in the City's Rental Subsidy Program. The status of each of these households is as follows: One household has recently been certified for eligibility into the program and will begin their first year of assistance in November, 2002. Three households were recertified in July, 2002, for their second year in the program. PROPOSAL The City of San Juan Capistrano is requesting proposals for consultant services to assist the City with its Rental Subsidy/Securement Program. SUBMITTAL REQUIREMENTS Each firm responding to this Request for Proposal should provide the following information (two submittal packages are requested; one should be unbound for reproduction): Prepare bid based on cost for services. Services include all items listed below. Your response will need to include a fee schedule which contains the following: A. Assist City in determining eligibility of applicants for the program. B. Conduct unit inspections to determine compliance of the unit with the program rules and regulations. The Tenant Household must be the only lessee of the rental unit in order for the rental unit to qualify. C. Issue monthly rent checks to landlords for City portion of rent. City will issue Consultant a monthly check for the total amount of the rents prior to the first of each month. D. Collect monthly security deposit repayments from applicable participating households and issue monthly check to the City for the total amount collected. E. Provide City with monthly financial statements for all financial activities for the program. F. Conduct monthly in-home visits for all program participants to ensure the residence is maintained in a satisfactory and safe living environment. G. Conduct individual counseling with household members monthly, if necessary (i.e. parent/marital, anger management, children and teen evaluations, tutorial assistance, etc.). H. Conduct monthly meetings to assess and evaluate each participating household's progresstoward becoming self-sufficient and establishinga savings account. Consultant shall require each participating household to submit the following documents for their review each month: (1) proof of their rent payment by the deadline date; (2) monthly goal sheets for each adult in the household; (3) a monthly budget of income and expenses; and (4) other supporting documentation. 1. Schedule and conduct monthly group counseling sessions in San Juan Capistrano to educate participating households in becoming self-sufficient (i.e. monthly budgeting, financing, job training, home ownership, etc.). J. Prepare and submit quarterly reports in the City prescribed format (Attachment 3). The report will provide the City with an overview of the progress of all participating tenant households in meeting their program obligations. K. Schedule a minimum of six hours of volunteer work per month for each participating household adult. All volunteerwork shall be tracked and monitored by Consultant and included in the quarterly reports. L. Provide computer training classes to participating households to assist in securing employment and/or promoting career advancement opportunities. M. Immediately report any violations of the program rules by the participating households to the City. N. Attend public meetings, as requested (i.e., Housing Advisory Committee). 2. Provide resumes of individuals to be involved with the program and describe their role in carrying out the services identified. 3. Identify your firm's experience in performing services for low-income households, including how they relate to the tasks identified in number one above. 4. Include a list of two public and/or private sector references for projects of similar scale and complexity. DEADLINE Proposal documentation should be no more than 15 pages (excluding resumes). Proposals must be submitted to Lynnefte Adolphson, Management Analyst 11, City of San Juan Capistrano Planning Department, 32400 Paseo, Adelanto, San Juan Capistrano, CA 92675, by 4:00 p.m., Friday, October 25, 2002. No facsimiles will be accepted. Attachments: 1. Proposed Fee Schedule 2. Rental Subsidy/Securement Program Guidelines and Operating Procedures 3. 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October 24, 2002 Ms. Lynnette Adolphson Management Analyst 11 City of San Juan Capistrano Planning Department 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Dear Ms. Adolphson, 9 R E C E I V E D OCT 2 5 2002 PLANNING DEPT. 714 - 841 - 6610 Fax 714 - 841 - 4341 www.comphouse.net Comprehensive Housing Services, Inc. (CHS) working with Rehab Financial Corporation and Shelter for the Homeless Inc. is pleased to submit the enclosed proposal to provide administrative services for the City of San Juan Capistrano's Rental Subsidy/Securement Program. CHS staff is knowledgeable and experienced in all resources of affordable housing including the Community Development Block Grant (CDBG), the HOME Investment Partnership, and local Redevelopment Set -Aside funding. We presently work with many California communities providing administrative and consulting services in support of local neighborhood revitalization efforts. Our mission is to furnish the City of San Juan Capistrano with professional and helpful program administration services. We look forward to working with you to achieve your goals. Sincerely, 4, Lisa More Enclosures 8840 Warner Avenue - Suite 203 - Fountain Valley, CA - 92708 ATTACHMENT 2 0 PROPOSAL 0 FOR THE ADMINISTRATION OF RENTAL SUBSIDYISECUREMENT PROGRAM Submitted to: CITY OF SAN JUAN CAPISTRANO 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Submitted by: COMPREHENSIVE HOUSING SERVICES, INC. (CHS) 8840 Warner Avenue, Suite 203 Fountain Valley, CA 92708 (714) 841-6610 Phone (714) 841-4341 FAX www.comphouse.net 0 0 TABLE OF CONTENTS BACKGROUND.......................................................................................................................... 3 SCOPEOF SERVICES .............................................................................................................. 5 STAFFRESUMES ...................................................................................................................... 8 SELECTEDREFERENCES .................................................................................................................... 10 CONCLUSION.......................................................................................................................... 11 ATTACHMENT 1 - Shelter for the Homeless ATTACHMENT 2 - Rehab Financial ATTACHMENT 3 - Fee Schedule 0 0 BACKGROUND Comprehensive Housing Services, Inc. (CHS) is a firm that specializes in providing technical assistance and cost-effective implementation services to local government community development and affordable housing programs. The staff of Comprehensive Housing Services, Inc. (CHS) is well versed in all Federal, State, and local resources for community development. Program management staff is trained in the statutory and regulatory limits of the Community Development Block Grant Program (CDBG), the HOME Investment Partnership Act, and HOPE 111. Furthermore, CHS has extensive experience in designing and operating housing programs that utilize redevelopment set-aside funds. Currently, CHS is administering the City of San Juan Capistrano's Rental Subsidy/Securement Program. CHS is located in Orange County, California and is a Woman -Owned Business (WBE), and provides the following services: PROGRAM DESIGN: CHS prepares all policy and procedural guidelines for community development and affordable housing programs, including rehabilitation loans, leveraging of lender funds, tenant assistance, first-time homeownership, streamline administration of CDBG and HOME Programs, and other eligible activities. 2. TECHNICAL ASSISTANCE: CHS staff has extensive training and successful experience in all areas of Housing, Community Development, Redevelopment and Economic Development. In addition, CHS provides technical assistance to clients on an on-call basis and remains available to all clients to address questions and help solve difficulties. 3. IMPROVING PROGRAM OPERATIONS: CHS analyzes and improves existing program operating procedures such as citizen participation, subrecipient monitoring, application intake, loan processing, title and credit review, construction inspection, work write-up preparation, contractor selection, construction monitoring, and HUD reporting. 4. OPERATING AFFORDABLE HOUSING PROGRAMS: CHS administers and assumes lead day-to-day responsibility for operating single-family and multi -family affordable housing programs, which include: marketing activities, borrower coordination, loan processing, financing, construction monitoring, and general administrative work associated with effective operation. 5. PROBLEM SOLVING FOR LOCAL AGENCIES: CHS provides assistance to local government agencies with respect to program funding issues, PHA coordination, contractor disputes, financial services, Davis -Bacon technical assistance and related matters. 6. PREPARATION OF HOUSING AND COMMUNITY DEVELOPMENT STRATEGIES: CHS gathers and analyzes all relevant information and develops a thorough narrative for community development strategies such as the HUD -required Five Year Consolidated Plan, Annual Action Plans and Consolidated Annual Performance Evaluation Reports (CAPER). Staff is trained to operate HUD software Community 2020 including map preparation. City of San Juan Capistrano 3 of 11 0 0 NON-PROFIT CAPACITY: CHS assists non-profit agencies in developing, owning and managing affordable housing projects as well as preparing tenant selection and project' management procedures. 8. I.D.I.S. SET UP AND TRAINING: CHS provides on-site staff training and setup of the I.D.I.S. computerized reporting system for Client Agencies to ensure proper expenditure reporting and fund draw down. City of San Juan Capistrano 4 of 11 0 0 SCOPE OF SERVICES CHS proposes to provide program services for the administration of the City of San Juan Capistrano's Rental Subsidy/Securement Program as follows: A. APPLICATION PROCESSING The City will be responsible for maintaining a waiting list of interested applicants and mailing applications to potential applicants. CHS will receive the application from the potential applicant. Each applicant will be thoroughly reviewed and processed by CHS to determine eligibility pursuant to Program Guidelines. CHS will issue a letter of approval or denial to all applicants. B. APPLICANT EVALUATION INTERVIEW Once the applicant is determined to be eligible by CHS, CHS will coordinate with the Shelter for the Homeless, Inc. and SFTH shall conduct an evaluation interview with the applicant to assess the readiness of the applicant for the program and the potential success of the applicant within the two years of program participation/assistance. This includes: Contacting the applicant to arrange the date and time of the interview. Contacting the City's Community Services Department to arrange for use of a City room. Completing and submitting any required reservation forms directly to the Community Services Department. C. ISSUE UNIT SELECTION PAPERWORK FIJI Once the applicant is deemed eligible, CHS will prepare and provide (1) Participation Coupon/Voucher, and (2) Request for Unit Approval forms to the qualified applicant. CHS shall monitor the progress of the applicant in obtaining a housing unit prior to the coupon/voucher expiration date. CHS will conduct a property inspection, develop a list of repair items, and conduct a follow-up inspection of each unit to be rented through the program to ensure it meets program requirements and minimum building code and Housing Quality Standards. E. PROGRAM DOCUMENTS CHS will prepare all necessary rental documents including: (1) Lease Agreement with the Tenant, (2) Lease Agreement between City/Landlord, (3) approval letters, and other documents as necessary. This shall include: City of San Juan Capistrano 5 of 11 0 0 Contacting the applicant to arrange the date and time of the document signing. Arranging the location for the document signing. CHS shall meet with the applicant /landlord to sign all required documents. Transmitting the rental documents directly to the Planning Director for signature. F. MONTHLY LANDLORD RENTAL PAYMENTS CHS will invoice the City on a monthly basis for all monthly rental subsidy payments to be issued each month to the landlords. CHS subcontractor Rehab Financial Corporation will issue individual checks to each landlord by the first day of each month. Rehab Financial Corporation will provide monthly reports of all deposits and payments made. G. MONTHLY TENANT DEPOSIT REPAYMENTS Rehab Financial Corporation will accept and track all monthly payments from tenants and issue a monthly check to the City for all repayments received. Rehab Financial Corporation will provide the City with a monthly report for all repayments made by tenants and provide tenants with a delinquency letter if necessary. Rehab Financial Corporation will inform the City when tenant payments are delinquent for 30 days. H. CASE MANAGEMENT Upon securing a rental unit, CHS shall arrange through Shelter for the Homeless, Inc. monthly tenant education/case management meetings with each qualified applicant. These meetings shall begin no later than 30 days from the date of the lease agreement. This includes: • Providing the City with a copy of the meeting agenda and a list of invitees. • Providing the City with a 12 -month schedule of monthly meetings including topics, time, date and location of meetings within 45 days of the execution of a contract. • Contacting the applicant to arrange the date and time of the interview. • Contacting the City's Community Services Department to arrange for the use of a City room. Contacting and submitting any required reservation forms directly to the Community Services Department. 1. APPLICANT RE -CERTIFICATION OF ELIGIBILITY Within 60 days prior to the expiration of the applicant's lease agreement, CHS shall re -certify the income and other qualifications of the tenant household for the second and final year of assistance. City of San Juan Capistrano 6 of 11 0 J. ATTEND PUBLIC MEETINGS 0 Occasionally, CHS will attend public meetings including, but not limited to, City Council and Housing Advisory Committee. K. PREPARATION OF QUARTERLY REPORTS On a quarterly basis (Beginning September 1, 2002), CHS shall prepare and submit a report summarizing the statutes of each applicant, including those in the process of being qualified. Reports will be submitted no later than 15 working days after the end of each quarter and will be submitted in the City prescribed format. L. OTHER MISCELLANEOUS SERVICES Occasionally, CHS may provide additional services to the contract, including reports, memorandums, etc. City of San Juan Capistrano 7 of 11 0 Ll STAFF RESUMES The associates of CHS have numerous years of experience in the design and operation of affordable housing programs. The following staff members will be the key personnel involved in the administration of the City of San Juan Capistrano's Rental Subsidy/Securement Program. Gavle Bloomingdale, Consultant - Ms. Bloomingdale is experienced in the administration of federally funded programs for community development. She has provided technical assistance to numerous State and local government agencies over the past seventeen years, including the City of Los Angeles, City of San Francisco, and the City of Detroit. Ms. Bloomingdale has worked to bring many jurisdictions on-line with the I.D.I.S. system, has performed analysis of the Impediments to Fair Housing, has developed Consolidated Plans and Annual Reports for numerous agencies, as well as applications for the State of California HOME Program funds. Ms. Bloomingdale has earned a Bachelor of Arts Degree and a secondary education license. She also holds a Masters Degree in Urban Planning from the University of Michigan. She is currently licensed as a State of California and Arizona Real Estate Broker specializing in property management. Lisa Moreno, Consultant - Ms. Moreno brings fifteen years of experience working in City and County Government, and the private sector. Ms. Moreno specializes in consulting and technical assistance to local governments in all aspects of administration of the Community Development Block Grant (CDBG), HOME, and Affordable Housing Programs. Ms. Moreno provides extensive experience in preparing HUD's Five -Year Consolidated Plans, Annual Action Plans, the Consolidated Annual Performance and Evaluation Report (CAPER), Analysis of Impediments to Fair Housing, and Environmental Reviews. Ms. Moreno also analyzes procedures to improve expediting programs; operates the Integrated Disbursement and Information System (I.D.I.S.); Community 2020; assists in the administration of Davis -Bacon Wage Compliance; housing rehabilitation programs; prepares federal funding applications; provides information system support; manages office operations and supervises eight staff. Pat Platt, Construction Manager - Mr. Piatt has twelve years of housing rehabilitation and new construction management experience. Mr. Piatt is knowledgeable in cost estimation specification writing, construction management, and contractor/borrower dispute resolution. He has worked for the City of Pomona, City of Fountain Valley, and the City of Ontario, California. Mr. Piatt assumes primary responsibility for preparation of the work specifications, cost estimates, and construction management activities, including compliance with the construction contract and program requirements by conducting on-site inspections of the properties and the progress of rehabilitation activities. Madd! Dimalanta, Program Manager - Ms. Dimalanta has acquired local government work experience through field study training at Comprehensive Housing Services, Inc. In this capacity, she has assisted the company in land use planning, analyzing, and addressing social and economic issues such as impediments to affordable housing. In addition, Ms. Dimalanta has provided consulting services to local governments to administer first-time home buying programs as well as I.D.I.S. set-up, draw downs and reporting. Jim Macis, Planning Assistant - Mr. Macis currently works as a Rehabilitation Program Manager. In this capacity, he assists with borrower coordination, maintenance of case files and paper flow as well as determining eligibility, computation of annual income and preparation of files. City of San Juan Capistrano 8 of 11 0 0 Clara Fernandez, Planning Assistant - Ms. Fernandez assists in the process of single and multi- family housing programs including case management and maintenance, borrower coordination, determining eligibility, computation of income and preparation of files. Ms. Fernandez is bilingual. Shelter for the Homeless, Inc - See Attachment 1 Rehab Financial Corporation — See Attachment 2 City of San Juan Capistrano 9 of 11 0 0 SELECTED REFERENCES The associates of CHS have numerous years of experience in the affordable housing field. CHS currently administers the City's Rental Subsidy/Securement Program. CITY OF FULLERTON Development Services Department 303 West Commonwealth Ave. Fullerton, CA 92832 (714) 738-6878 Ms. Linda Morad CITY OF HESPERIA Economic Development Department 15776 Main Street Hesperia, CA 92345 (760) 947-1907 Mr. Scott McGookin CITY OF POWAY Redevelopment Agency 13325 Civic Center Drive Poway, CA 92064 (858) 679-4362 Mr. David Narevsky CITY OF SOUTH GATE Community Development Department 8650 California Avenue South Gate, CA 90280 (323) 563-9589 Ms. Kathy Johnston City of San Juan Capistrano 10 of 11 0 9 CONCLUSION CHS looks forward to providing the City of San Juan Capistrano Rental Subsidy/Securement Program administrative services. By contracting with CHS, our Client Agencies have obtained the following benefits: 1 Knowledgeable, experienced staff who understands affordable housing programs and the needs of local Housing and Community Development Departments. 2. Working with state-of-the-art computerized management systems, developed specifically for local government Client Agencies. 3. Fast delivery of documents by e-mail, FAX, and over -night delivery. 4. A consulting staff that is available immediately to meet peak period program demands. 5. Program design with proven operating success. 6. Full service consulting staff that works with your projects from application intake to project close out. City of San Juan Capistrano 11 of 11 SHELTER FOR THE HOMELESS 15161 Jackson Street Midway City, CA 92655-1431 (714) 897-3221 Shelter for the Homeless (SFTH) is a nonprofit organization that provides shelter, support services, and permanent affordable housing opportunities for homeless and very low-income individuals and families. SFTH meets our clients' basic needs for shelter, food, clothing, and provide support services that enable them to solve the problems that led to their homelessness. SFTH meets the necessary threshold to be designated as a Community Housing Development Organization (CHDO) as required by the HUD -funded HOME Program, capable of owning and operating affordable rental projects throughout Orange County. Attachment 1 provides the necessary documentation that qualifies SFTH as a CHDO, SFTH's three-part assistance program is designed to support the homeless and needy working towards self-sufficiency. A Vital element of this successful self-sufficiency program includes ownership by SFTH of an inventory of affordable rental units that can assure a decent, safe, and sanitary permanent location for program participants completing the process of transition to self-sufficiency. While most shelters in the county offer a variety of support services, none offer the length of stay we believe necessary to enable homeless families and individuals to get back on their feet. SFTH's programs are designed to meet the range of low-income housing needs and are unique in providing our clients with ongoing support services. By providing housing coupled �Mth assistance with childcare, employment development, and life skills training, SFTH's programs are designed to provide the homeless with a unique opportunity to regain self-sufficiency. The transition from a shelter to permanent housing demands that residents have the necessary job and life skills for obtaining permanent housing on a stable basis. COMPANY NAME ADDRESS: TYPE: PRINCIPAL: FEDERAL ID: BACKGROUND: F- L -1 Rehab Financial Corporation 10221 Slater Ave., Suite 211 Fountain Valley, CA 92708 Corporation, State of California, 1991 Belinda Exon, President 33-0465310 Rehab Financial Corporation is a financial services firm incorporated in the State of California and licensed by the California Department of Real Estate, enabling the company to offer client services that respond to affordable housing administration needs. Rehab Financial Corporation currently provides fund disbursement services for affordable housing programs operated by local governments, including the City of San Juan Capistrano. 2 a) U) LL 0 CL 2 a. 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F'OM a 0 Saw, 8 c 8 2 ow = w C9 - a 2 a C 0) M 0 a C 8 0 m 0 E a ao a ?, 80 M M 0 3 V, - 0 0 L*�-L� M 0 E V tl= 0 ME E -,m 'o SE 0 0 E -2 'o r= > a= Ow CC to :5 a 0 0'a Li n:2 c a a a , 42 m 2 0 c m a 0 0 , (6 m c 02 > > 0 a a M,8 :g = w m w c 0 a a W'& 0 C C 0 M 8 'o 5 E w co 2 0, cr ua 0 0 0 0 9 0 w �o 0 0 30: 8 2 w a M 0- 0 c .0 2.1 0 0 .2 4) CC > E 0 E 0 0 6 :6 Lu M 2 0 m ao v '2 0 2t� Z, ao a 0 0 M 0 15 0 a 0 IL Of 2 <W 0� SADDLEBACK COMMUNITY OUTREACH 23011 Moulton Parkway, Suite B-12 Laguna Hills, California 92653 Telephone: (949) 380-8144 Fax: (949) 380-3798 Tax ID #33-0330233 October 24,2002 Ms. Lynette Adolphson Management Analyst H City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 RE C E I VE 1) OCT 2 5 2002 PLANNING DEPT. Re: Request for Proposal for Consultant Services (Rental Subsidy/Securement Program) Dear Lynette: Saddleback Community Outreach is pleased to submit a proposal for consultant services for the City's Rental Subsidy/Securement Program The attached includes a detailed description of our plan and support services. SCO has an outstanding reputation in the community of South Orange County and is well supported by its neighboring cities for our efforts to help those in need. We are confident that a supportive collaborative program will offer a success for the families that are accepted into the program. "Together we can make a difference." I look forward to meeting with you if there are any questions about our submission or you can reach me at (949) 380-8144 extension 202. Thank you for your consideration of Saddleback Community Outreach. We look forward to a long term relationship and collaboration. Sincerely, 2glret rMcClean, CE Saddleback Community Outreach ATTACHMENT 3 SADDLEBACK COMMUNITY OUTREACH 23011 Moulton Parkway, Suite B-12 Laguna Hills, California 92653 Telephone: (949) 380-8144 Fax: (949) 380-3798 Tax ID #33-0330233 Bid for consultant contract services. (attachment 1) 2. Resumes/Job Descriptions of individuals to be involved with the program. (attachment 2) SCO Roles: Saddfeback Community Outreach (SCO), Margaret McClean, CEO Kerrie Fleming, Transitional Housing Administrator Rosann Goodrow, Bookeeper/Office Manager Rick V. Martija, Computer Instructor SCO will provide the services as outline in the SJC Request for Proposal Rental Subsidy/Secureme Pro that fulfills and will corresponds to the fee schedule (Attachment 1) and as follows: 1. se"ice A, B, C, D, E, F, 1, J, K, L, M, N Coastal FamMy Therapy Susan Jacob Hankin, Ph.D. Burton N. Winer Silvia Vaughn 1. service G and assist in Case Management 3. SCO experience in performing services for low-income households, including how they relate to the tasks identified in number one above. (attachment 3) SCO 4. References of two public (city) references for projects of similar scale. City of Mission Viejo City of Lake Forest Elaine Lister Elaine Nagano CDBG Coordinator/Planning Manager Neighborhood Services Manager 25909 Pala, Suite 200 Conuminity Development Department Mission Viejo, CA 23161 Lake Center Drive, #100 Lake Forest, CA 92630 4) CD 0 m 0 E E COX -w r 0 c o 0) E CL 3 0 0 0 w 0 o �O c a) CL cc t �s -0 cu 0 a 4) M cca E a 12 0 cm M C: 0 0 W E e j2 E M cm Co 'a 3: OL cl, d) CL 4) 0) CO C: 76 'a cu 0 sa -a 79 .0 a a) C . 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E , -A:S , 0) CM 0 a c 0 m = 0 g 0 4; -. 0- W 0 C 0 0 il- 0 m 8 > COL W'O C'O ;a 0' �6 to t� 7r, -T! c E 0 1E L5 - m r �!G = w < m O"D :@:@ :@ CLW 0 0 ca c a c .0 Z i 2 2 0 W 8 8 m n(L(L E if w M n 0 w = 1 0 0 s 0, 0 0 Q. -C, Goo O -S =0 O=, 100 09 0 0 0 0 G 8 (D cm a a 88 C� 8C 8 :E; E Wui 8 w c m 2 0 0 00 — 2 �m 02 0 0 ME > - E n E W E 0 f2 0 c M 2 0 1! IL Z, ?tl 2�- 0 W 0 Q. 7E 20 CL (r 0 0 0 0 LU 00 0 0 Margaret McClean, CEO Saddleback Community Outreach 23011 Moulton Parkway, B-12 Laguna Hills, CA 92653 Objective: Responsible for the administration and operations of SCO, their collaborative performance and the agency's contract fulfillment. Qualifications: Saddleback Community Outreach — Laguna Hills, CA 1999 -Present Ckief Executive Oflicer • Provide strategic planning for development and expansion of collaborative projects that benefit the community served. Develop and review policies, procedures, make administrative decisions, evaluate contracts and financial reports, Promote the organization's mission and vision. Serve the community and improve the lives of the people the organization assists through continued program expansion, supportive services and education that promotes self-sufficiency. Promote and assist in fundraising, campaign development and charitable gift giving programs. Represent the charity at meetings and events. Maintain open lines of communication with the community, civic leaders and managers� agencies, churches/synagogues, clients, employees, volunteers, corporate sponsor donors, private donors, collaborative projects, partners and the Board of Directors. • Current collaborative strategies and programs have expanded. and strengthened SCO's Transitional Housing Program to realize a 75% success rate for clients. Experience: MDM Printing Co. - Santa Ana, CA 1981-1999 President • Developed systems and Forms Management programs for corporate and not-for- profit and non-profit corporations and agencies, • Developed marketing strategies, corporate identities and campaigns for print and fund development Designed and printed annual reports, corporate collateral print materials for local, national and international corporations, non-profit and community agencies. Beverly Hills Medical Center 1977-1981 Deparhnent Head Financial Counseling-Pmunt & Pkjs1c1an Ada*ons • Developed marketing strategies for physician recruitment • Developed and managed patient counseling and financial assistance programs • Assisted in the campaign for the Patient Bill of Rights Education: Mount St. Mary's College, Los Angeles, CA Bachelor Studies: Nursing Associate of Arts: Psychology Awards: 2002 South County Chambers "Business of the Year Award" Margaret McClean, CEO Saddleback Community Outreach Activities: Laguna Hills Chamber of Commerce, Board of Directors 1999-2002 South County Chambers of Commerce, 1999 to Present Irvine Chamber of Commerce, 1999 -Present Laguna Niguel Chamber of Commerce, 2002 Rotary, Lake Forest -Laguna Hills, 1999 -Present SCO Board of Directors 1989-1999 (Board President, 1997-1999) American Cancer Society, Fund Development� 1987-1997 American Diabetes Association, Campaign Development, 1988-1994 0 Kerrie E. Fleming Position: Transitional Housing Administrator Reports To: Chief Executive Officer Qualifications: 0 0 Three to Five years experience working with families needing assistance from a Community, Government, and or Transitional Housing Program 0 Strong management skills, ability to work independently, set and meet goals. 9 The ability to establish rapport and interact with a diverse group of people - set appropriate professional boundaries - a team player. a Problem solving skills; must be able to confront and deal with difficult situations. 9 Must have good organization, communication, writing and computer skills - Grant writing skills helpful. Responsibilities: Supervises the site location for Transitional Housing condom�iniurns Oversees the maintenance, utilities, repairs, homeowner reports, and association requirements for the condos. Cornmunicates with maintenance, local police officials, property association boards and neighborhood watch conunittees to insure the security of the T14P coDdo(s) and the families living in the units. Oversees the Case Manager(s) of the Transitional Housing Program. Conducts weekly meetings with the Case Manager(s) to review the status/progress of the clients in the program. Attends weekly team meetings with the counsclor(s) and Case Managers to set and evaluate TBP client's success. 0 Oversees the THP applications, intake, assessment and exit processes . 0 Completes initial condominium walk-through and exit inspections of the units 0 Completes monthly condominium inspections for maintenance and safe living conditions. 0 Ensures that SCO is represented at various shelter provider, social service, county, city and other meetings relating to client support services, contracts and funding. 0 Prepares monthly, bimonthly and annual reports for large SCO contracts and grants directly related to Transitional Housing that include government agencies, private foundations and contracted agencies. 0 Prepares follow- up reports and records on graduates from Transitional Housing. 0 Writes and updates policies and procedures for the department, maintains outcome studies statistics and assists in grant writing for the Transitional Housing Program. 0 Attends the monthly Board of Director's meeting and report the overall status of the Transitional Housing Program. SADDLE*CK COMMIJNITY OUTREAS BOOKKEEPER/OFFICE MANAGER Rosann M. Goodrow Job RNuirement : Must be computer literate in QuickBooks, Microsoft Excel and Microsoft Word. Have ability to multi -task and work well with other departments. Accounting ResWnsibilities: • Maintain four separate bank accounts: SCO Operation Account, SCO Trust Account (clients! funds), SCO Money Market Account and Upscale Resale (thrift store) • Pay all expenses from appropriate bank account and record under correct category. This is approximately 120 checks a month. While paying bills, copy all invoices and checks for SuperNOFA grant reimbursements. • Deposit collected monies into appropriate SCO bank account and record under correct category. Large fundraisers take considerably more time in recording so extra time must be allowed. This is done on a weekly basis for courier pickup on Friday mornings. Monies must be picked up from the thrift store on Thursday, deposit made and recorded under Cash Sales using the correct category from cash register tape. • Do monthly bank reconciliation for all four bank accounts. • Call in payroll to ADP twice a month for SCO and thrift store. Review ADP records and do appropriate journal entries. • File paid bills, etc. and maintain current files. • Prepare monthly financial statements for the Finance Committee and the BOD meeting once a month. This includes special reports for other departments. • Help prepare annual budget. • Work with CPA on annual Audit and Tax Return. TransitiongI Housing ReMgnsibilities: • File for welfare exemption on properties with Orange County Assessors Office (currently 15 condos and SCO office). This is done once a year and upon acquiring a new property. • Set up and maintain property owner files. • Notify insurance carrier of any new property. • Track Security Deposits and Client Funds on tenants. • Help with quarterly and annual reports on grants. Upscale ReSale Thrift Store Oversee thrift store operation, including the above accounting responsibilities. This includes working with the Day Managers and staffing. F.ISMSCOTOMposition d�iptions\BookkmM - Offim Mamgmdm 24192 Hurst Drive Phone, (949) 7W9075 0 n Rick V. Martlia Lake Forest, CA 92630 Email: rnarth4aseee-or SOFTWARE ENGINEERING PROPE"IONAL Expert software and tellecommunicanons professional with strong technology and business experience- Km, competencies in; • Software design & development • Object-oricated analysis & design • Ciraphical User Interfaces (GUI) • Data management, modeling and analvsis • Statistical and scientific programming • Decision support systems • Chem relationship management • Business, market and economic analysis • Lc*daiWp & Teambuilding • Training/Mcittoft TECHNOLOGY SKILLS LampaRes CIC++, Prrl, lava, TcIrrk, Awk, Shell, Visual Basic, Pascal, FORTRAN, SQL, Lisp OS Pla#brms Unix, Solaria, SunOS, HP -UX, 0trix, Windows� DOS profowl$ TCP/IP, SNMP, HTTP, SS7. WCDMA, GSM Database$ Oracle, Infbrmix, Inves. Postgres, MS Access, SQL Server, FoxPro m1cm0fl NIS Word, Excel, PowcrPoin� VBA (Nherx XfWiadows, Motif, Galaxy, UML, XML, HTML EMPLOYMENT HIGHLIGHTS SCO COMPUTER LEARNING CENTER. Laguna Hills� CA 2002 — Present vd(unfeerinstructor Provide fiec hands-on computer training to clients of Saddltback Community Outreach (SCO)- Assist in tesching basic computer usage and Microson Office tools. T19LCORDIA TECTINOLOGIES, Morristown, NJ (Formerly Bell Communications Research) 1989-2001 moRber of Technical Staff - Computer Sclentin Responsibilities include scientiflOstatistical algorithm development, software prototyping, OUI design and development, systems analysis. software engineering, database management, data modeling and arudysis� usa needs analysis, computational resource planning- Provide computer science expertise to researchers, c.k� smdsficians� cconomists, behavioral scientists, operations researchers, business analvsts, ctc, Load and martor other computer scientists and software engineers. 0 Developed software complexity mchics and analysis tool that helped a major telecom equipment vendor gain significant efficiencies in its software development effort3. I Developed decision support systems dint helped network planners determine the optimal time for replacing/upgrading teleoom itiftzstructure equipment as well as select the beg architect= based on multiple, sometimes conflicting criteria. • TtivestigaW 30 LMM (Wideband CDMA) wireless faWt management technology developments. Created rules database that enabled Telcordla's NON (Next Generation Networks;) network management products to handle 30 wireless network faults and Warms. • Participated in Telcordia tmj that provided training in telecommunications strategic and marketing planning to senior executives cyf major U.S. and foreign telecommunications companies contributing to Teloordia's global visibility. • Developed heuristic that not Only addressed the computational instability but also provided a better guarantee for solution convergence in a complex iterative sigoritbra used in an economic model thaf helped telecom tariffdasigners: and pricing analysts develop new and innovative pricing structwas for telecorn service otTerings as well as exarnine existing ones. 0 24192 Hum Dim 0 Pjwm: (949) 768-9075 R" V. MartUs jAce romst, CA 92630 Eavil: marfia0imm • Created prototype analytic platform that integrates Ncil3critfNetrabrigs Intemet usage and traffIc data and TIDE (Telcordia Indices for the Digital Economy) financial models to estimate re -venues of e. Commerce intensive web sites to provide business planners an early vmndog of a slowdown or pickup in business activity. • Researched and investigated methodologies as well as developed software tools for mitasuring a number of Internet-rclated statistics supporting research efforts at Telcordia's Internet Architecture Research Lab and contributing to a better understanding of Internet growth, traffic and quality of SWAG@. • Desiped, developed and executed software test tools, test environment, and test Plan that will give Internet researchers better insight on the correlation of web site tisponse time to M'I? request and web site activity. • Created and rimaged analytical database system and tools that assis" market analysts and modelers in developing market -driver toloom service advancements- • Led Market Research and Analysis (MR&A) Center effort to improve database selection and implementation efficiency that resulted in advanced system requirements am'dur cost reduction. MM SYSTEMS CORPORATION. Jrvino, CA 1986-1998 seximsoftwre Ex8beff Responsible for developing software tools for database management and user interface applications. • Defined aedprototyped Expert System to assist service techniciansin disposing computer hafftsire, raWfinictions. • Designed and developed database management and user interface; design tools that helped improve productivity of applications developers. EDUCATION M.S. Computer Science, California State University, Fullerton. California B.S. Industrial Management Engineering, De LA Salle University, Manila, Philippines AWARDWRECOGNITIONS "Technology Resources Recognition Awarcf' for work on the Software Architocture-Rased Analysis Tool to improve the quality of emplox software systems. PAPERSNALKS C. Huiterna, R. Mardis, S. Weershandi, 'Afeasuring the Growth of the Internet," 14*'IEEE Computer and Communications Workshop, October 1999, Estes Park CO R. Martija6 "Opportuttifiet and Threats in the Telecommunicatiom Market," Philippine Long Distance Telephow Company (PLDT) Strategic Planning Workshop, August 1996, Manila, Philippines R, MarfiA "Regional Telecommunications Developmenn," PLDT Strategic Planning Workshop, June 19K95, Manfla, Philippines M. Eiger, R. Hisiger, R� Mato* H. Lemberg. "Two Views of Fiber4n-the-Loop Deployment," $'� Confercl= on Opticaftbrid Access; Networks, September 1993, Montreal, Quebec M, Eiger, R. Hisiger, R. Martija, H. Lemberg, "Life -Cycle Economics ofFiber-in-the-Loop Deploymenifor. Rehab and New Bvikb," National Fiber Optic Engineers Confervoce, June 1993, San Antonio, TX M. Eiger, R. Hisiger. R. Martija, H. Lciriberg. -Fiber-forCopper Loop Rehabilitation- Economic rrade. Qft," National Fiber Optic Engineers Conference, April 1992. Arlington, VA R. Marfija6 M. Fowler, D. Jennings, "A Fulltexekfarki Intelligence Darabaie," Bellcore/BCC Conference on Electronic Document Delivery, March 199 1, East Brunswick, NJ 0 SUSAN JACOB HANKIN7 MD. Coastal Family Therapy Services 1000 Quall Street, Suite 220 Newport Beach, California 92660 Telephone (949) 851-5022 Facsimile (949) 951-5123 Email sn&jscobphd@carthRnILnet EDUCATION CALIFORNIA GRADUATE INSTITUTE, ORANGE, CALIFORNIA Ph.D. in Psychology 1997 Substance Abuse Specialization - 1994 WT Designation, License number 25105 - 1989 Hypnosis Certification — 1988 EMDR Certification -2000 CALIFORNIA BAPTIST COLLEGE, RIVERSIDE, CALIFORNIA Master of Science: Psychology - Marriage, Family and Child counseling Graduated Magita Cum Laude - 1987 CALIFORNIA STATE UNTIVERSITY, SAN BERNARDINO Studies toward Masters - Major Psychology - 1984 Bachelor of Arts: Psychology - 1979 CHAFFEY COLLEGE, ALTA LOMA, CALIFORNIA LICENSURE Associate of Arts: Psychology Certificate of Achievement In Early Childhood Development MFT 25105 (California,) PROFESSIONAL EXPERIENCE 1999 - Present COASTAL FAMILY THERAPY SERVICES, NEWPORT BEACH, CALIFORNIA Executive director of non-profit agency proiiding family prevention and intervention services. Coastal trains MFT interns to specialize in treatment of 0 0 families at risk for domestic violence, treatment of young children, and treatment of chemical dependency. Coastal then places staff in collaborating oiganizations. 1995-1999 BRANDY'S FRIENDS, LAGUNA BEACH, CALIFORNIA Executive Director, program innovator, public speaker, grant vinter, clinical director (including supetvision and training) for N11 service counseling center emphasizing counseling of adolescents and families with alcohol and drug abuse issues . 1995 COAST COUNSELING CENTER, LAGUNA BEACH, CALIFORNIA Director Provide substance abuse counseling to adolescents and adults; also specialize in individual and group therapy. 1994-1995 CPC LAGUNA HJJ-,LS HOSPITAIL� LAGUNA HILLS, CALIFORNIA Director of Matrix Substance Abuse Program - Clinical Staff 1989-1994 PREVAJI-JNG HOMES COUNSELING CENTER, RIVERSIDE, CALIFORNIA Executive Director Created and implemented a psychological residential treatment programf6T abused adolescent buys. Supervised and trained a staff of 23 in deliverance of various types of therapy. 1988-1990 AXIOM COUNSELING TEAM, RIVERSIDE, CALIFORNIA Therapist, Partner 1967-Prescrit CHARTER GROVE OF CORONA, CALIFORNIA Therapist - MFCC - Clinical Staff 1991 -Present KNOLLWOOD HOSPITAL, RIVERSIDE, CALIFORNIA Therapist - MFCC - Clinical Staff 1987-1988 INLAND EMPIRE MENTAL HEALTH, RJVERSIDE, CALIFORNIA Therapist Intern Worked under Dr. Lawrence Davis, PhD, conductuig marriage counseling, individual and group therapy sessions. 2 0 0 1986-1988 MENNTINGER FOUNDATION, RIVERSIDE COUNTY FAMILY CAKE, CALIFORNIA Social Worker Worked for SED and abused children. Functioned as director and therapist for the Children!s Residential Evalustion and Treatment Alternative (CREATA). Responsibilities included social work for 20 familie&. writing and implementing structured progranis for severely emotionally disturbed and abused children. Staff supervision included interviewing, hiring and training for 21 personnel. 1985-1986 SAN BERNARDINO COUNTY MENTAL HEALTI-L CALIFORNIA Counseling Intern 1984-1985 PMS CENTER, RIVERSIDE, CALIFORNIA Counselor/Community Relations Director 1984-1985,/ CHILDREN'S CENTER, RIVERSIDE, CALIFORNIA Community Liaison FROFESSIONAL ORGAN71ZATIONS Phi Kappa Phi Honor Society California Association of Marriage & Family Therapists Association for Group Homes Directors American Psychological Association COM�MUNITYACTAT11ES County of Orange Health Care Agency Behavioral Health Services Mental Health Board (member) County of Orange Health Cam Agency Behavioral Health Services Alcohol and Drug Advisory Board (member) Non -Profit Counseling Center� Directors Consortium, Orange County Chapter, Pepperdine University ,Orange County School District Advisory Committee on Tobacco, Drugs & Alcohol (member) Laguna Beach Women�s Club Resource Center Advisory Council Laguna Beach Relief Therapist Volunteers Laguna Beach Chamber of Commerce Laguna Beach Exchange Club (Film Festival Program Committee Co -Chair) Mental Health Stigma Reduction Committee Multi -Cultural Task Force 0 National Association of Alviental Illness (NAMI) South County Chamber of Commerce Auxilliary South Coast Hospital References available upon request, CURRICULUM VITAE BURTON N WINER PROFESSIONAL EXPELtLe%;—E Private therapy practice with couples, groups, families and individuals. Supervision of Marriage and Family Therapy Interms and Trairwes. Graduate School Practicurn Coordinator and Adjunct Faculty in Law and Ethics, Group Oyrwrics and other Psychology areas. Program Direction of commur* resource canter for lndividus�. Family and Group Mental Health Programs. Vice President of % Non -Profit oommunity based, United Way member, So cial Service Agency In Southern California, vAh resporablitig for Behavloral Health and Program Operations. Board of Directors of the Community Development Council in Orange County Counseling, Psychabetapy and Student Developmenit for A University Medical School. Prowtaflon of Divorce Recovery Workshops for singles programs and Training for small group leaders, Seminat presentations and consullina in Sunavision, Communications, ParentiM Corfict Resolution, Marriage, Relationships, Single Parenting, Group Leadership. Team Building and Straw Management. Consulting to Business,firms on Organizational.Mannaemerit. Marketing and Human Resources. General Management responsibility with a consulting lun including francs, marketing and operations. Assistant to the President with responsibilities for Customer Service and R�esearch Project Achninistration. PROFESSIONAL 0996NIZATI-014,1 Private Practice In Consulting, Supervision and Psychotherapy. Orange Agent "arnational University, InAne, Trt* College of Graduate Studies. Anaheim Institute of Advanced Studies, Orange The Gary Cater. La Habra Lutheran Social Services of Southern Calknia. Orange Community Development Councl of orange County University of California Irvine, Medical School South Coast Psychological Center, Irvine Business PasPeclives Consulling. Tuft 0. A Nlcolh and Associate% kne., Tustin Hyland Division SwaTravand Lab�oratorles, Costa Mass .EDUCATION B.S. California State University at Los Angeles M.BA Buslnesk Pepperdine University MA Psychology, Pepperdine University Supervision Courtes far.AMFT approved supervisor status Training In RaWation and Hypnosis MEMSERVIIP Active, American Association of Marriage & Family Therapy CalillormaAmcattimof Marn2ga&-Fa0WTftwLpIsM Consortium for The Education of MFrs in California American Orthopaychiatric Association - FELLOW American Ascociaton for Counseling & Dwelopnwd lnt*rnatQn4JLSQdfJy for the Study cf Dissociation Employee Assistance Program Association Society for Research Administrawra ProJect Management Institute "COW MFT License * MPC 23281 AAMFT APPROVED SUPERVISOR Board of Behavioral Sciences CEU Provider P -'-'E 2442 Business Business Psychology Clinical Membed Approved Supervisor Clinical Member Private Pracbcw. 112 E. Chapman A� A,5; Orange, Ca.92866 (714) M-1383 OMC* Melling AdOress: P. 0. Box 63 1; Tusth-4 Ca. 92781; E-mail Silvia Vaughn 21922 Jinetes Mission Viejo, CA 92691 (949)-."fi-5357- (949) 683-3229 ObjeCtiVe: To obtain the position as a counselDrin the Mental Health and Human services field. Qualifications I am a Medical Doctor. I obtained my degree at the University of Buenos Aim, an Internationally Accredited University after 9 years of training, For the lasE three years I have worked directly with developmentally disabled as a social worker providing guidance job coaching, family support and advocacy. I have the ability to work in team, and the capability and willingness to understand and empathize with others. My leadership skills have been proven in all areas of my work. I am confident that these skills, added to being Bilingual (Spanish) would be an asset to the position. Education Alfiant International University: PSY D, MFT program (2005) Medical Degrea� University of Buenos Aires Argentina 1983 Extensive science, Psychology, Psychiatric education 1983-1992 CPSP, Prenatal education, family counseling and HFV counseling, 1995 San Diego Larson Training center, 1994 Medical Management and claims, ICD9 coding Red Cross International CPR, Venipuncture. Advance courses to include: Child Behavior, Pregnancy and outcome, Autism Hypnctherapy, Seizure disorders Research studies in Martm Luther King, Lung Maturity, Neonatal Surfactant Experience 1998 -Currents Intake Service Coordinator, at FiWonal Center of Orange County. For me year until 10/0 1 1 was part of the management department as a Training and Standards Coordinaw. I stepped down from the position to be able to attend school full time, Responsibilities: b"ke of newly diagnosed developmental disables. Guidance and support of finiffies. Advocacy and case presentation to Review Teams, obtain authorizations for different services. Follow eligibility process, place consumers in program and case management. Smial services functions as to provide resources and support to consumers and families. Prepare necessary documentation. Presentatims to employees. Supervise and advice new workers in the area- IndMdual and team work. 1998 Job Coach, West view: Provide assistance and support of consumer at theirjob sites and homes, Cooperate at meetings with consumers' needs. Attend job interviLws, search for jobs, assist with bank transactions, guidance. Prepare PCP and progress reports 1996-98 Sales Associate, Barnes & Noble, sales -River Reah" realtor. Sales and traking for employees, and management 1993-1995 Senior Intake Coordinator, Prenatal counselor and educator, Vim Community Clinic HIV teen counseling. Previously worked fur Dr. Patel and Doctor Akbar as medical assistant. Lhitil 1994 and while training in Medical school I worked as a physician in several hospitals including Mental Institutions. Activities: Reading, classical music, family 0 0 Saddleback Community Outreach Agency Description Saddleback Community Outreach (SCO) was established in 1989 as a local non-profit, non- sectarian organization dedicated to providing quality, cost-effective emergency support services aimed at preventing homelessness and providing long-term assistance towards achieving self- sufficiency. SCO's current programs include: Transitional Housing Program - 15 condominiums to assist homeless families SCO Food Pantry- currently distributes 320,000 pounds of food each year Rental Assistance - to avoid eviction or assist with move in costs Utility Assistance - to avoid disconnection of services Transportation - vehicles donated to SCO are given to families in need Adopt -A -Family - annually 1,550 families are provided holiday gifts and food Computer Learning Center - classes to assist clients in securing employment "We help those who help themselves by giving hope and assistance" is the mission of SCO and the purpose for all of the programs at our organization. SCO Wecializes in prov comprehensive emergency assistance to South Oranze County's homeless and low-income families who are at a high risk of becoming homeless due to unexpected crisis, domestic violence, medical emergencies, and other traumatic events. Almost 91 of SCO clients are at or below 200% of the federal poverty guidelines. All services are for the purpose of fostering discipline, self-reliance and budgeting skills. Saddleback Community Outreach's services are designed to meet the most yMent needs of local families who are gmeriencing emotional and financial crisis while eserving their dignify and encogrgging sejL-su iciena. SCO offers the most inclusive support programs for South Orange County, each year touching the lives of families and seniors from South Irvine to San Clemente, Laguna Beach to Rancho Santa Margarita. SCO has served over 120,000 South Orange County residents since 1989. Transitional Housing Program Overview Saddleback Community Outreach (SCOI-c-u-r-re-n-tlL-provides-a-6 to -12 month Housing Pro ami -eram (TBP) for homeless f lies in South Oranre County. The program is designed to facilitate the transition to seff--sufflcien(m SCO would propose a similar program for flunilies qualified for the rental assistance program that are residents or seeking residence in the city of San Juan Capistrano. Ile prospective candidates for the city's program would meet with a designated case manager and a counselor. The families accepted into the program would set goals for a savings program, have an assessment of debt and have an established monthly budget. Monthly and Quarterly reports are made to the city evaluating the families in the program. Program requiremenisfor the San Juan Capistranofamilies to receive rental assistance are proposed asfollonw. The resident agrees to pay their portion of the rent on time to their landlord. The resident agrees to work with the case manager in preparing a monthly budget with the goal of saving 25 - 30% of their -net income eacb month in a verifiable savings account. Attend Group Counseling Sessions at a designated location in San Juan Capistrano. 0 0 Attend Individual Counseling if it is recommended (parent/marital, anger management, children and teens evaluations and tutorial assistance) various counselors providing services to thefamilies in this program and would have the combined abilities to communicate in 7 languages. Attend monthly meetings with their Case Manager to assess and evaluate their goals. Complete monthly paperwork (due on the V of each month) that includes: Goal Sheet for each adult in the household Budget Report for each family (outlines all monthly income and expenses) Turn in supporting documents for the budget sheet. Proof of income, pay stubs, child support documents, Notice of Action forms, etc. Account for all expenses — bills received and/or paid, receipts from the grocery store, gas station, department stores, pharmacy etc. Agree that, the case manager and/or an approved designated individual working with the SCO and the San Juan Capistrano support team does a scheduled monthly in-home visit. Maintain the Condo and or residence as a satisfactory and safe living environment. The proof of rent and paperwork are due at the SCO office on the first of each month. The rent is considered late if both the check/money order and complete paperwork are not turned in by the 3rd of each month. There is a mail slot located on the front door of the SCO office. Paperwork and rent payment can be dropped off through the mail slot after office hours to ensure that SCO receives it by the due date. Housing Background. Saddleback Community Outreach's Transitional Housing Program (THP) began in 1994 with 4 HUD condominiums. Thanks to the hard work and dedication of volunteers, SCO staff, case managers, counselors and our collaboration with Coastal Family Therapy, the program has grown to include counseling, case management and support services. SCO currently owns and operates the 15 houslur units that are located in South Oran-ce County, As of June 2002, 65 families have participated in the Housing Program, a total of 227 family members served. Apprmcimately 75% of these families have successfully transitioned to sey-suKkiency. SCO coMpleted a recent ilot progmm to evaluate the success rate for those families Meiving giMit services versus pmdous clients/hunilies that did not have this benefit. The results showed clients receiving counseling, and a disciplined case management had a 22% higher long-term success in remaining seylsqffikient .12 months after edling the SCO's Housing Program SCO would provide a similar support services Eligibility: In order to be eligible a funily must agree to live in San Juan Capistrano and must be homeless or at risk of becomine homeless. SCO would recommend that applicants maintain employment and most importantly they must be willing to work towards sey4ufficiency. Some families are referred to SCO from shelters for pregnant women or women fleeing domestic violence. Other families are referred to SCO from local churches, friends, schools, local cominunity organizations and/or social service agencies. SCO would also incorporate the city guidelines for the rental assistance program and encourages open lines of communication with the city and their designated representatives to construct a program that encourages 0 collaborative effirts. SCO's goal is to meet the needs of the families and have a broader impact on the success rate for the people involved by offering increased support services and resources. Intake Process: 1. A potential client calls the city of San Juan Capistrano and/or is referred by the city to SCO for housing assistance. The Housing Administrator explains the requirements of the program and determines if the potential applicant qualifies. 2. A family is asked to complete a Housing application. The head(s) of the household meet with the Housing Administrator or Case Manager for an initial inter -view. If the applicant appears to be a good match for the program, a committee interview is scheduled with the Housing support team. The purpose for the interview is twofold. First, the applicant can learn more about our program to determine if the resident's goals align with the program goals and procedures in an effort to achieve self-sufficiency. S ondly, the committee can carefully assess the applicants and determine which family will gain the most from the prograin. 4. The applicant is to turn in a DMV report, credit report, recent check. stubs to verify employment, two -three letters of reference, and a copy of the lease and CC&R's for the unit. 5. The committee will confer with the city and within a week and a half, the applicant will be notified as to whether or not they are accepted. 6. Once the unit is ready for a new family, the accepted applicant will return to SCO to again review the guidelines of the program and sign the program agreement. The new tenant will sign the lease, review the security deposit/s required and the amount of the rent that is paid by the resident and review that a key to the unit and mailbox were received. A SCO staff member and/or a case manager will conduct a walk-through of the unit with the tenant. Case Manager and Counseling Team: SCO's goal is to have a case manager/counseling team assigned to the families in the housin The counselor's goal is to meet ivith all families for g_royp and in individual sessions. The initial evaluation includes an emotional need(s) assessment for each fiLmily member. Parental fife skills assessment, parenting and communication skills, stress and anger management levels and the specific need(s) of a child or teen in the family are all assessed. The case manager helps the resident (parents) stay focused on their goals. Frequently parent(s) need assistance with credit repair and /or legal aid and all residents need guidance in establishing and managing a monthly budget. The case manager assists clients in their planning to reach their ultimate goal of se�(-sufflciency. The amount and type of needed =istance ivill depend on the individual client andfunding available. The case manager also acts as a liaisons between the counselors, SCO staff and the city in ultimately providing a holistic approach when working with the finifly as they strive towards self- sufficiency. 'Me goal is to have monthly meetings with the case manager to evaluate each family's progress. The case managers are asked to complete a unit inspection report when making their monthly in-home visits. This report informs SCO on the condominium's condition. Like any home, the condo may be cluttered at times, however, families are encouraged to keep it clean, and to provide a healthy living condition for the household environment and finnily's stability. E Length of Stay: Ll SCO willjollow the city guidelines but thefollo-wing are our recommendations as well. Each tenant will sign a lease and rental assistance agreement. Either the client, city or SCO can present a 30 -day notice to end the agreement of rental and support services if the resident is not complying with the guidelines of the prograrn. The reduced rent provides them the opportunity to save up to 25 % of their monthly income. The funily will be asked to open a savings account. Their case manager will explain the benefits. (L) Savings provides security in the event of an emergency and (2.) Savings is a reserve to assist the family when exiting the subsidized program and they resume paying full market rents. The tenants are reviewed on a monthly basis to ensure that they are following the guidelines of the program and working towards self-sufficiency. The resident may be asked to write a letter to the committee requesting an extension after 6 months in the prograrn. This becomes a recommitment from the family and emphasizes that the program has a timeline- At the meeting a family is evaluated to assess the client's progress on the path towards independence. In the letter, the client explains what they gained from the program and what they plan to do over the next 3-6 months to achieve self-sufficiency. At times the resident is asked to meet with the Housing Committee to review their progress in the program. If the client follows the guidelines of the program, but is not yet ready to transition to independent living, the program would most likely be extended. The recommended length of the program is one year with a maximum. Eachfamily has a limited u4ndow of time in the program. Hopefully, with support and guidance, the family will be ready to transition to independent living. Not allfamilies will be readyfor this change, It is up to the client to utilize the resources of counseling, financial planning, budgeting, and computer classes to increase skills and wages necessary to support their family. Offerine too much assistance can inhibit growth yet providinr the necessary tools is the concerted effort needed to affect Positive change An SCO Mousine client's successful iournep to self-sufficien Anne (name changed to protect privacy) was a 37 year- old woman who fled a domestic violence situation. She had three children, twin seven-year olds and a three-year old. She and her children were staying in a motel room and ran out of money with no place to live. When Anne entered SCO's Housing Program she had a part-time job with a real estate company and was pursuing a college education. She was accepted into the program and given a decent affordable place to live along with counseling and life -skills training. While in the program she obtained a better paying job and stayed fully employed. She graduated from the Housing Program and secured permanent housing with the monies saved. SCO did a follow-up on her success. Anne graduated June 2002 with a bachelor's degree and has been accepted into a master's degree program in psychology and continues to maintain her employment. "Mithout the help of SCO I would not have been able to keep my family together and complete my education for a better life, I am earemely gratefuL " Anne has a strong desire and goal to help women in domestic violent circumstances become self- sufficient. Saddleback Community Outreach proposes that we provide a comprehensive program for the residents of the city of San Juan Capistrano that need rental assistance. The proposed program and contract will follow the city's guidelines and support spi-vices modeled after SCO's current Housing Program that is funded in part by several city's CDBG programs. 4 0 SCO proposes the following program to be incorporated with the San Juan Capistrano Rental Assistance Program. The contract recommendations - Rental Assistance Contract to be $ 100,000 for 12 consecutive months. 2. SCO will administer and provide reports and invoices to the city on: Professional Support Services, Case Management and Administrative costs. 3. Family support services include monthly food distribution based on family size and availability at the SCO food bank, a SHARE Co-op food distribution program and an Adopt -A -Family program that includes food and gifis during the holidays. SCO will also provide computer training and tutoring, case management, psychological services, group counseling, anger management and family/parenting counseling. To effectively submit rental assistance payments in a timely and efficient manner to the respective landlords, a 30 day advance needs to be received at the SCO office. A separate SCO checking account will be set up for this specific purpose. A copy of the monthly bank statement will be provided to the city with attached support documentation. SCO will also submit reports to document and reconcile the program costs with copies of checks paid to landlords. 5. SCO will submit payments for client services as outlined in the approved contract. SCO will pay the landlord a portion of the SJC residents rent. SCO will assist in providing first and last months rent and or deposits as specified in the contract. Outcome Goals and Benefits: (1) That allfamilies in this program will be strengthened by increased counseling, case management and life skills training to achieve the goal ofselt'-sufficiency. (2) Parents maintain permanentfull time employment to support theirfamily. (3) Savings accumulated while in the Housing Program willprovide aftnancial reserve or emergencies. (4) A family secures and maintains permanent housing. (5) The adults living in the household will provide volunteer services. The goal is thatthe client's volunteer efforts will strengthen their commitment to the community and raise their selksteem. SCO will work with SJC families and assist them as they work towards self-sufficiency, secure savings, provide access to counseling and life skills training with a goal of maintaining an independent lifestyle. "We help those who help thenaelves by giving hope and assistance. Together, we can make a difference - as partners in a client'sjourney towards self-sufficiency. ITS OF SAN JUAN CAPISTRANO AN­ CITy OF SAN JUAN CAMSUI San Juan Capistrano Community Redevelopment Agency February 25, 2003 0 Saddleback Community Outreach 23011 Moulton Parkway, Ste B 12 Laguna Hills, CA 92653 Attention: Margaret McClean Dear Ms. McLean: 1101 A Personal Services Agreement related to administration of the rental subsidy/securement program is in the process of being executed and will be issued upon receipt of required documentation related to contract terms under Section 14. insurance. Work under this agreement may not begin until the agreement is issued. Insurance evidence may be faxed to (949) 493-1053, followed by original signed documents. I have enclosed copies of pages 4 through 6 of the agreement for your reference in supplying this documentation. If you have questions specific to the contact, please contact the project manager, Lynnette Adolphson, Management Analyst 11 (949) 443-6323. If you have questions regarding the forms of insurance needed, please contact Dawn Schanderl, Deputy City Clerk (949) 443-6310. Thank you, C" C eg onahan, CM en Secretary enclosure: as noted cc: Lynnette Adolphson, Management Analyst 11 Thomas Tomlinson, Planning Director ,.Xwn Schanderl, Deputy City Clerk 32400 Paseo Adelanto San Juan Capistrano California 92675 949-493-1171 0 0 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuantto this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the Agency. All such reports, information, data, and exhibits shall be the property of the Agency and shall be delivered to the Agency upon demand without additional costs or expense to the Agency. The Agency acknowledges such documents are instruments of Consultanfs professional services. Section 13. Indemni . Consultant agrees to protect, defend and hold harmless Agency, its elected and appointed officials and employees from any and all claims, liabilities, expenses ordamages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of thisAgreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 0 9 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employees Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies using ISO form CG 20 10 1185 (in no event with an edition date later than 1990) to the Agency's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Priorto beginning any work under this Agreement, Consultant shall submit an insurance certificate to the Agency's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancel lation/Termi nation of Insurance. The above policy/policies shall not terminate, norshall they be cancelled, nor the coverages reduced, until after thirty (30) days'written notice is given to Agency, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. -5- 0 9 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the Agency has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. Agency and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (110) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To Agency: San Juan Capistrano Community Redevelopment Agency 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Director of Administrative Services To Consultant: Saddleback Community Outreach Attn: Margaret McClean 23011 Moulton Parkway, Suite B12 Laguna Hills, CA 92653 Section 17. Attorneys'Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable aftorneys'fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. W San Juan Capistrano Community Redevelopment Agency April 9, 2003 Saddleback Community Outreach 23011 Moulton Parkway, Ste B 12 Laguna Hills, CA 92653 Attention: Margaret McClean Dear Ms. McLean: A fully executed, original Personal Services Agreement related to administration of the rental subsidy/securement program is enclosed. Thank you for forwarding current evidence of insurance as required by the agreement. Please keep in mind that this documentation must be maintained current with our office, or all work under this agreement must stop and all payments for services rendered will be withheld, until these documents are brought current. You may proceed with work under this agreement in coordination with the project manager, Lynnette Adolphson, Management Analyst 11 (949) 443-6323. Thank you, Meg 0 Agen6 enclosure: as noted cc: Lynnette Adolphson, Management Analyst 11 Thomas Tomlinson, Planning Director 32400 Paseo Adelanto Sail Juan Capistrano California 92675 949-493-1171 OF SAN JUAN CAPISTRANO OP J�N .AN CAP'.. San Juan Capistrano Community Redevelopment Agency April 9, 2003 Saddleback Community Outreach 23011 Moulton Parkway, Ste B 12 Laguna Hills, CA 92653 Attention: Margaret McClean Dear Ms. McLean: A fully executed, original Personal Services Agreement related to administration of the rental subsidy/securement program is enclosed. Thank you for forwarding current evidence of insurance as required by the agreement. Please keep in mind that this documentation must be maintained current with our office, or all work under this agreement must stop and all payments for services rendered will be withheld, until these documents are brought current. You may proceed with work under this agreement in coordination with the project manager, Lynnette Adolphson, Management Analyst 11 (949) 443-6323. Thank you, Meg 0 Agen6 enclosure: as noted cc: Lynnette Adolphson, Management Analyst 11 Thomas Tomlinson, Planning Director 32400 Paseo Adelanto Sail Juan Capistrano California 92675 949-493-1171 �� OF 14� Of�" OAMI��NO I r-------------------------- - -- M T �11 OF 'I San Juan Capistrano Community Redevelopment Agency February 25, 2003 Saddleback Community Outreach 23011 Moulton Parkway, Ste B 12 Laguna Hills, CA 92653 Attention: Margaret McClean Dear Ms. McLean: A Personal Services Agreement related to administration of the rental subsidy/securement program is in the process of being executed and will be issued upon receipt of required documentation related to contract terms under Section 14. Insurance. Work under this agreement may not begin until the agreement is issued. Insurance evidence may be faxed to (949) 493-1053, followed by original signed documents. I have enclosed copies of pages 4 through 6 of the agreement for your reference in supplying this documentation. If you have questions specific to the contact, please contact the project manager, Lynnette Adolphson, Management Analyst 11 (949) 443-6323, If you have questions regarding the forms of insurance needed, please contact Dawn Schanderl, Deputy City Clerk (949) 443-6310. Thank you, U(/11" nahan, CIVIC Secretary enclosure: as noted cc: Lynnette Adolphson, Management Analyst 11 Thomas Tomlinson, Planning Director Dawn Schanderl, Deputy City Clerk 32400 Paseo Adelanto San Juan Capistrano California 92675 949-493-1171 ITY OF SAN JUAN CAPISTRANO CC F.� TIAN CAPISTRANO San Juan Capistrano Community Redevelopment Agency January 22, 2003 NOTIFICATION OF ACTION BY THE SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY On January 21, 2003 the San Juan Capistrano Community Redevelopment Agency met regarding: "Consideration of an Agreement for Consulting Services Related to Administration of the Rental Securement/Subsidy Program (Saddleback Community Outreach)" Item No. (CI) The following action was taken at the meeting: Deputy Director authorized to negotiate a three-year agreement with Saddleback Community Outreach for an amount not to exceed $25,000 annually to perform consultant services for the Rental Subsidy and Securement Program; and Executive Direct authorized to execute the agreement If you have any questions regarding this action, please contact Lynnette Adolphson, Management Analyst 11 at 443-6324 for more detailed information. Thank you, Me ona Agt�y S Cc: Comprehensive Housing Services, Inc.; M. McClean, Saddleback Community Outreach; Lynnette Adolphson, Management Analyst 11; Thomas Tomlinson, Planning Director 32400 Paseo Adelanto San Juan Capistrano California 92675 714 - 493-1171 11 Y 01 - ft �� (A 1'1� I R A - San Juan Capistrano Community Redevelopment Ageocy NOTIFICATION OF MEETING OF POTENTIAL INTEREST SAN JUAN CAPISTRANO REDEVELOPMENT AGENCY The Board of Directors of San Juan Capistrano Community Redevelopment Agency will meet at 7:00 p.m. on January 21, 2003, in the City Council Chamber in City Hall, to consider: "Consideration of an Agreement for Consulting Services Related to Administration of the Rental Securement/Subsidy Program (Saddleback Community Outreach)" — Item No. C1 If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the Board of Directors through correspondence addressed to the Board and/or by attending the meeting and speaking to the Board during the public meeting. Correspondence related to this item must be received at City Hall by 5:00 p.m. on Monday, January 20, 2003 to allow time for the Board to consider its content. If you would like to speak at the meeting, please complete a blue "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Chairman when the item is considered. You have received this notice at the request of the City staff member Lynnefte Adolphson, Management Analyst 11. You may contact that staff member at (949) 443- 6324 with any questions. The Community Redevelopment Agency agenda is available to you on the City's web site: www.sanjuancapistrano.org. Thank you for your interest, me han, CMC Citog cc: Comprehensive Housing Services, Inc.; Saddleback Community Outreach*; Thomas Tomlinson, Planning Director; Lynnette Adolphson, Management Analyst 11 * Received staff report 32400 Paseo Adelanto San Juan Capistrano California 92675 949-493-1171 CITY CLERKS DEPARTMENT - ACTION REMINDER TO: Lynnette Adolphson, Management Analyst 11 FROM: Maria Guevara, Deputy City Clerk DATE: March 1, 2006 SITUATION: At their meeting on January 21, 2003 the City Council of the City of San Juan Capistrano approved an agreement with Saddleback Community Outreach to provide consultant services to administer the Agency's Rental Subsidy/Securement Program as identified in the attached scope of work. ACTION REQUESTED: Said Agreement states services shall be completed by January 21, 2006. The Executive Director of the Agency shall be authorized to extend the agreement one additional year through January 21, 2007 if it's determined that the consultant has performed satisfactory in accordance with the agreement. SCO is providing services until we can select a new consultant. Bid for new consultant is due this week. Please notify this office if agreement has been extended or completed. ACTION TO BE TAKEN: DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: ***FOR CITY CLERKS DEPARTMENT USE ONLY*** Tickler Date: 01102106 Deadline Date: 01121106 cc: Department Head (600.401saddleback outreach) 03101106 03115106 0 0 CITY CLERKS DEPARTMENT - ACTION R989YBMOND REQUEST TO: Lynnette Adolphson, Management Analyst 11 FROM: Maria Guevara, Acting Deputy City Clerk DATE: January 2, 2006 SITUATION: At their meeting on January 21, 2003 the City Council of the City of San Juan Capistrano approved an agreement with Saddleback Community Outreach to provide consultant services to administer the Agency's Rental Subsidy/Securement Program as identified in the attached scope of work. ACTION REQUESTED: Said Agreement states services shall be completed by January 21, 2006. The Executive Director of the Agency shall be authorized to extend the agreement one additional year through January 21, 2007 if it's determined that the consultant has performed satisfactory in accordance with the agreement. Please notify this office if agreement has been extended or completed. ACTION TO BE TAKEN: ?,-"/ A W DATE WHEN NEXT ACTI N (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: ) ("1kL-ZL DATE SIGNED: /,-t> b6 ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 01102106 Deadline Date: 01121106 cc: Department Head (600.401saddleback outreach) 1 7) ,RECEIVF-'� MAP 0 2, Z006 j,�