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06-0420_HODGE & ASSOICATES_Agreement Amd0 AMENDATORY AGREEMENT 6 This Amendatory Agreement is made this day of June, 2006, by and between the City of San Juan Capistrano, hereinafter referred to as "CITY", and Hodge Associates, , hereinafter referred to as "CONSULTANT". Whereas, CITY and CONSULTANT entered into an agreement dated April 20, 2006 for consultant services to prepare an Initial Study and supporting environmental evaluation for Rezone 06-02, Tentative Tract 17027, and Architectural Control 06-01 for the Calle Rolando Villas project located at the terminus of Calle Rolando in the City of San Juan Capistrano; and Whereas, the CONSULTANT has not yet completed the services, and the CITY and CONSULTANT hereby desire to extend the term of the agreement to December 31, 2006. NOW, THEREFORE, BE IT RESOLVED between CITY and CONSULTANT as follows: Section 1. Section 2 (Term) is hereby amended to read as follows: "This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than December 31, 2006." Section 2. All other terms and conditions of said agreements shall remain in full force and effect. CITY OF SAN JUAN CAPISTRANO By: 0 David F. Adams, City Manager HODGE & ASSOCIATES By: IA. A 4'9=)&0 C eryle L. Wodge, Consultant ATTEST: �Q MbrgXrOl R. Monahan, City Clerk ARRROVED AS TO FORM: S® John SIJaw, City Attorney 0 • PERSONAL SERVICES AGREEMENT HAS GREEMENT is made and entered into this ab day of , 2006, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Hodge & Associates (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to prepare an Initial Study and supporting environmental evaluation for Rezone 06-02, Tentative Tract 17027, and Architectural Control 06-01 for the Calle Rolando Villas project located at the terminus of Calle Rolando in the City of San Juan Capistrano; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than June 30, 2006. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed Twenty -Four Thousand Six Hundred Eighty Dollars ($24,680.00), as set forth in Exhibit "A," attached and incorporated herein by reference. C:\MyFiles\CONTRACTS\Hodgehabitat.doc S 4/17/06 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate set forth in Exhibit "A," attached and incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. Consultant shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assianment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. 2 C:\MyFiles\CONTRACTS\Hodgehabitat.doc 4/17/06 0 0 Section 6. Chanaes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. C:\MyFiles\CONTRACTS\Hodgehabilat.doc 3 4/17/06 0 0 Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant agrees to protect, defend and hold harmless City, its elected . and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A - Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. C:\MyFiles\CONTRACTS\Hodgehabitat.doc 4 4/17/06 9 0 14.2 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.3 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.4 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Notice of CanceIlation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.6 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.7 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. C:\MyFiles\CONTRACTS\Hodgehabitat.doc 1 4/17/06 0 0 Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Director of Administrative Services To Consultant: Hodge & Associates 24040 Camino Del Avion, #A247 Monarch Beach, CA 92629 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. C:\MyFiles\CONTRACTS\Hodgehabitat.doc 6 4117106 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: 9.+' -- David F. Adams, City Manager HODGE & ASSOCIATES By: Q �-, Cheryle L. 14bdge, Consultant AATTEST- g//� AA)I , � R. Monahan, City Clerk APPROVED AS TO FORM: John R.,,91aw, City Attorney CADocuments and Sedings\cheryl\Local Settings\Temporary Internet Files\ContentlE5\UJBXJJHM\Hodgehabit3t (1).doc 416/06 • C HODGE & ASSOCIATES Environmental and Land Use Planning 24040 Camino Del Avion, #A247, Monarch Beach, California 92629 (949)661-6488 March 17, 2006 Ms. Lynnette Adolphson, Management Analyst II City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 SUBJECT: Proposal for CEQA Consultant Services - Proposed Calle Rolando Villas Project located in San Juan Capistrano. Dear Ms. Adolphson: Hodge & Associates is pleased to present to the City of San Juan Capistrano this proposal for environmental consultant services in response to the Request for Proposals (RFP) dated March 2, 2006 for the Calle Rolando Villas project. Hodge & Associates has extensive experience in managing a wide variety of environmental and planning projects. Examples of our past work include projects ranging from residential and commercial to public facilities and transportation projects. Formed in 1991, HAA emphasizes personalized project management, quality work and excellent communications to ensure project success. HAA also maintains an acute working knowledge of current legal requirements and has the demonstrated ability to effectively interpret and apply them to circumstances of individual projects. We also maintain an outstanding reputation for a high degree of professionalism in producing thorough, objective environmental analyses. Cheryle Hodge, President and Owner of Hodge & Associates, has direct experience preparing and processing environmental documentation for residential projects. Ms. Hodge has prepared environmental documentation for residential projects located in Orange County, including the Whispering Hills Estates Project in San Juan Capistrano. Hodge & Associates prepared the environmental documentation for the Westminster Seniors Apartments (92 -units of affordable housing) and the Westminster Intergenerational Project (28 -units for seniors/58 units for family) in Westminster. Both of these affordable housing projects have been built and are occupied. EXHIBIT A 0 0 Ms. Adolphson March 17, 2006 Page 2 of 4 The following describes our understanding of the Calle Rolando Villas project based upon our review of the project information provided to us and visiting the project site. Proposed Calle Rolando Villas Project The project consists of a tentative tract condominium map, conceptual grading design, conceptual landscape plan, architectural floor plans and elevations and a flood plain permit to allow the development of 27 affordable ownership units (i.e. thirteen duplexes and one detached single-family home) on 2.7 acres located at the terminus of Calle Rolando approximately 700 feet east of Alipaz Street in San Juan Capistrano. Calle Rolando currently serves as the access to an existing industrial park development and will also serve as the access to the subject property. The property is vacant, relatively flat, and a portion of the property is located within the floodplain. ,In.conjunction with the proposed project, the City is proposing to rezone the property from Industrial Park (IP) to Residential Garden — 4,000 (RG -4000). Scope of Services The proposal contemplates the following environmental consultant services to be provided to the City of San Juan Capistrano. Project Scope The RFP dated Mach 2, 2006 provides detailed Scope of Work requirements to be provided by the selected environmental consultant. The following identifies a brief summary the project scope of services to be provided to the City of San Juan Capistrano by Hodge & Associates: ■ Screencheck Initial Study/Mitigated Negative Declaration (IS/MND) — Preliminary analysis, research and IS/MND preparation including preparation of Mitigation Monitoring & Reporting Program in compliance with CEQA. • Screencheck Draft IS/MND — Includes revisions as directed by the City's project manager • Revised Screencheck Draft IS/MND - Includes revisions as directed by the City's project manager • Public Hearing Draft IS/MND — Includes revisions as directed by the City's project manager • Final iS/MND - Includes Public Hearing Draft IS/MND and Comments & Responses to Comments (this proposal assumes minor public comments, i.e. not lengthy public comment letters etc.). w • Ms. Adolphson March 17, 2006 Page 3 of 4 • Preparation of Public Notices (includes CEQA notice and Notice of Determination). Includes posting of Public Notices (City Clerk, County Clerk, posting site with notice) • Preparation of Response to Comments Preparation of CEQA findings & resolution • Preparation/posting of Notice of Determination following final action on the project by the City Council • Meetings One (1) project kick-off meeting with City staff and two (2) project status/update meetings with City staff. • Public Hearings: - Attendance at two (2) Public Hearings per this proposal. The Initial Study and supporting environmental evaluation will address all topical areas with particular attention to geology, hydrology/water quality, transportation/circulation and land use. This proposal does not contemplate preparation, posting/filing of CEQA public notices, publication and distribution of the CEQA document for pubic review and finalization. Technical Studies Our scope of work assumes that all technical data (i.e., project design plans, aesthetics — visual simulations, air quality analysis, cultural resources report, hydrology study, geotechnical study, preliminary water quality management plan, tree study and traffic study) will be provided to us for preparation of the CEQA documentation as indicated per the RFP dated March 2, 2006. Schedule We are available to commence preparation of the CEQA documentation immediately upon authorization from the City to proceed. In is anticipated that a draft CEQA document would be submitted to City staff for review no later than 20 working business days from the date of start work authorization and receipt of project plans and technical data. The ability to meet this schedule will depend on response to requests for information and/or material. Technical Studies The following deliverables will be provided to the City of San Juan Capistrano in accordance with the RFP dated March 2, 2006: A. Five (5) copies of the Screencheck Initial Study B. Five (5) copies of the Revised Screencheck Draft Initial Study C. Twenty (20) copies of the Public Hearing Draft IS/MND D. Five (5) copies of the Final IS/MND. Ms. Adolphson March 17, 2006 Page 4 of 4 Cost Estimate Hodge & Associates cost estimate is for time and materials in accordance with the Schedule of Fees and general conditions enclosed with this proposal. Reimbursable expenses such as printing, graphics, word processing, and deliveries are billed at cost. Our hourly billing rate for preparation and processing of the CEQA documentation is $120.00 per hour. Our cost proposal is presented in the appendix of this proposal. Our scope of services and budget presented herein is valid until April 28. 2006 (i.e. contract retaining our services would be executed on or prior to this date). Our estimate for the total cost of services presented in this proposal is a not -to -exceed amount of $24.680.00. Insurance Coverage Hodge & Associates maintains current insurance coverage (i.e. General Liability (Harford Companies), Professional Liability — Errors & Omissions (Lloyds of London), and Automobile Coverage (Farmers) etc.) that meets the requirements public agencies. Conclusion Thank you in advance for your consideration of our proposal. We are available to meet with you to discuss our proposal and/or answer any questions you may have regarding the CEQA process. We can be reached at our office (949) 661-6488 or cellular (714) 329- 3838. Sincerely, Cheryle L. Hodge HODGE AND ASSOCIATES Attachments: Budget Schedule of Fees & General Conditions Resume of Cheryle L. Hodge CEQA Project Experience References HODGE & ASSOCIATES COMPENSATION Calle Rolando Villas Project San Juan Capistrano, California The following table summarizes the budget proposal for providing consultant services consisting of preparation and processing of an Initial Study and Mitigated Negative Declaration in compliance with the California Environmental Quality Act (CEQA) for the proposed Calle Rolando Villas project in San Juan Capistrano. Task Task Description Staff Hours Cost 1 Screencheck IS Project Manager/$120 hr/120 hrs $14,400.00 2 Screencheck Draft IS/MND Project Manages/$120 hr/12 his $1,440.00 3 Revised Screencheck Draft Project Manager/$120 hr/6 his $720.00 IS/MND 4 Public Hearing Draft IS/MND Project Manager/$120 hr/25 Ins $3,000.00 (includes Response to Comments) IIS/MIND $1,200.00 5 Final Project Manager/$120 hr/10 hrs 6 Meetings/Hearings Project Manager/$120 hr/12 hrs $1,440.00 7 Prep of CEQA Notices Project Manager/$120 hr/4 hrs $480.00 (includes filing/posting) Direct Costs Reimbursable - Printing, Postage, Auto mileage etc. $ 2,000.00 "Not To Exceed" Total $7_ • 0 HODGE & ASSOCIATES SCHEDULE OF FEES & GENERAL CONDITIONS 2006 Billing rates are subject to revision effective January 1 of each year Staff Hourly Rates Project Director $ 150.00 Project Manager $ 145.00 Project Planner $ 120.00 Graphics $ 75.00 Clerical $ 45.00 GENERAL CONDITIONS 1. Hourly rates apply to work time as well as travel time which occur at public hearings and scheduled meetings. Travel, reproduction and supplies outside of a scope of work are billed at cost. Auto mileage will be billed at $0.39 cents per mile. 2. Billing invoices will be submitted monthly for work in progress or upon completion of work. All invoices are payable within thirty (30) days of the invoice date. Any invoice unpaid after thirty (30) days will be subject to interest allowable by State law. If client fails to pay consultant within sixty (60) days after invoice is rendered, client agrees consultant shall have the right to consider such default in payment a material breach of their entire agreement, and, upon written notice, the duties, obligations, and responsibilities of consultant under this agreement are suspended. 3. Client hereby agrees that the balance in a billing invoice is correct and binding unless the client notifies the consultant in writing within ten (10) days of the date of the billing and informs consultant of alleged incorrect billing. 4. Consultant makes no warranty as to his/her finding, except that the work is performed using generally accepted methods. Consultant makes no warranty that the' project will be approved by any governmental agency, nor endorsed by any citizens group. 5. All documents produced as a result of this agreement shall remain the property of the consultant and may not be used by the client without consent from the consultant unless they become part of the public record. 6. The client agrees to limit the consultant's liability to the client, because of professional negligent acts, errors, or omissions by the consultant, to the consultant's fee. 7. Any controversy or claim arising out of or relating to this contract or the breach thereof shall be settled by arbitration in accordance with the rules of the American Arbitration Association, and judgement upon the award rendered by the arbitration may be enteXed in any court having jurisdiction thereof. In the event either party commences legal action to enforce this Agreement of the General Conditions, the prevailing party shall be entitled to recover its reasonable attorney's fees and costs incurred in the action, in addition to all other relief to which the prevailing party is entitled. 8. In the event of a mid -phase contract suspension, billings will be prorated to reflect tasks in progress, except where a task was completed early, in which case it will be billed as if the task were complete. Page 1 of 1 CHERYLE L. HODGE Resume Education California State University, Long Beach B.A., Sociology (1988) Western State University, College of Law Additional studies in Business Administration Orange Coast Community College Guest Speaker California State University, Long Beach Member American Planning Association (APA) Association of Environmental Professionals, (AEP), Orange County Chapter City of Laguna Niguel, Planning Commission (1999 thru 200 1) Chairman of Planning Commission (February 2001 thru December 2001) City of San Juan Capistrano, Planning Commission (1993 thru 1994) Professional Experience: Hodge & Associates Owner/Principal (1991 to Current) Responsibilities: • Preparation and processing of environmental documentation pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). • Providing NEPA & CEQA consultation & advisement to public agencies & private entities • Coordination and processing of special studies, discretionary permits and other land planning activities. • Management and coordination of project public hearings/meetings, and community workshops. • Management of environmental and planning projects ranging from discretionary permits to environmental impact reports. • Conducting reconnaissance or surveys on specific properties or issues for public and private entities. • Providing strategic planning and issue management. • Providing liaison or staff support services. • Providing policy analyses and program implementation. Coordinating & management of mitigation monitoring and reporting programs (or condition compliance). Culbertson, AdA & Associates, Inc. • Project Manager/Associate Planner (1989 to 1991) Responsibilities: • Preparation and processing of environmental documentation pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). • Coordination and processing of discretionary permits and other land planning activities. • Management and coordination of project public meetings/bearings and community workshops. • Management of environmental and planning projects ranging from discretionary permits to environmental impact reports for public agencies and private clients. Project management including intergovernmental and government liaison. County of Orange/Environmental Management Agency Environmental Planning Division (1987 to 1989) Responsibilities: • Project Manager on the Santa Margarita Parkway Bridge Widening Subsequent EIR and Portola Parkway EIR. • Assisted the project management with the implementation of the Foothill Circulation Phasing Plan (FCPP) project. • Provided assistance on complex environmental and planning projects, such as the Gypsum Canyon Jail FIR, North County Landfill and Alternatives Technologies Study (NOCLATS), O'Neill Regional Park General Development Plan, and the Mesa Drive Alignment Study/EIR. • Provided assistance in processing tentative tract maps, site plans, variances, coastal development permits, area plans and specific plans. • Project Manager on the Key Interest Group List & Referral Maps County of Orange/South Municipal Court District Attorney (1985-1986) & Public Defender (1986 to 1987) Law Office Clerk Responsibilities: • Preparation of new cases, updating and disposition of cases. • Preparation of legal documents including motions, and subpoenas. • Civil and Small Claims investigation. • Provided assistance to attorneys in preparation of case material. County of Orange/John Wayne Airport Engineering Department (1984 to 1985) Responsibilities: • Provided assistance to Airport Engineer for on-going airport projects such as drainage and pavement improvements. • Provided assistance to the Airport Engineer on the John Wayne Airport Master Plan projec and North Clear Zone Parking project. 0 CEQA PROJECT EXPERIENS The following is a partial list of projects which Cheryie L. Hodge has managed the preparation and processing of the environmental documentation: Residential Glenwood at Aliso Viejo — 502 Residential Units & Community/Aquatics Center (City of Aliso Viejo) Commons at Aliso Viejo Town Center — Mixed-use project including 140 residential units (six -stories it height) & 150,788 commercial, restaurants and entertainment uses (City of Aliso Viejo) Lower Western Edge - Planning Area 11, Residential (Aliso Viejo, Mission Viejo Co.) Eagle Glen Specific Plan Amendment & General Plan Amendment (City of Corona) Chase Ranch Specific Plan Amendment (City of Corona) The Bluffs, Assisted Living Care (Dana Point, Calif.) Summerwood Homes (City of Fountain Valley) Olinda Heights Specific Pian & EIR (867 residential units & elementary school site, Brea,) Residential Development Planning Area 11 (Mission Viejo, Calif.) Crawford Canyon Residential, IS/MND (Orange, Calif.) Whispering Hills (Residential & Public High School) — San Juan Capistrano (Response to Comment Document & Final EIR) Westminster Seniors Apartments (92 -unit Affordable Housing for Seniors, Westminster) Westminster Intergenerational Project (28 -units for seniors/58-units for family - Affordable Housing) Pacific Beach Village Residential Project (12 -unit Single Family Residential, Westminster) Transportation Commonwealth Avenue Widening (City of Buena Park) Orangethorpe Avenue Widening (City of Buena Park) Beach Blvd. & Artesia Blvd. Intersection Improvement Project (City of Buena Park) Beach Blvd. & Orangethorpe Ave. Intersection Improvement Project (City of Buena Park) Foothill Parkway Precise Alignment (City of Corona) Overlook Connector (Masters Drive) Road (City of Corona) Chase Drive Termination (City of Corona) Alicia Parkway Widening (City of Mission Viejo) Red Hill Avenue Widening (City of Tustin) Mesa Drive Realignment (Santa Ana Heights, County of Orange) Santiago Canyon Road Widening & Realignment (County of Orange) Santa Margarita Parkway Bridge Widening EIR (County of Orange) Portola Parkway (County of Orange) Foothill Circulation Phasing Plan (County of Orange) Buena Park Bridge Barrier Replacement Program (City of Buena Park) — NEPA Compliance Commercial/Retail/Office 1401 Dove Street Office Building & Parking Structure (City of Newport Beach) Mission Viejo Mall Expansion & Renovation (Mission Viejo, Calif.) Aliso Viejo Town Center/Business Park (Aliso Viejo, Mission Viejo Company) Anaheim Highland Plaza - Subsequent Environmental Impact Report (Anaheim, Calif.) Summit West Development - 5 Professional Office Buildings & Hotel (City of Aliso Viejo) Niguel Road Medical Office Building (City of Laguna Niguel, Low -Archibald) Forbes Road Medical Office Building (City of Laguna Niguel, Beitler Corporation) La Paz Medical Plaza (City of Mission Viejo) 0 01 0 Hotels Four Seasons Hotel Addition (City of Newport Beach) Extended StayAmerica Hotel (City of Newport Beach) Balboa Inn Hotel Addition (City of Newport Beach) Aliso Viejo Golf & Hotel Resort (Aliso Viejo, Calif.) Summit West Development -174-Room Hotel & Sports Center (City of Aliso Viejo) School District Facilities Citrus Community College Facilities Master Plan (Citrus Community College District) Chiquita Canyon (Tesero) High School EIR - (Capistrano Unified School Dist. - CUSD) Capistrano Valley High School Parking Lot Expansion (CUSD) Bus Transportation Center - Aliso Viejo (CUSD) Transportation, Maintenance & Operations Facility - (Fountain Valley School District) Dorothy McElhinny Middle School & Lisa J. Mails Elementary School (Murrieta Valley Unified School Dist.) Public Facilities Aliso Creek Watershed Management Plan Program EIR (County of Orange) Aliso Creek Wildlife Habitat Enhancement Project IS/MND & EA/FONSI (County of Orange) Pacific Park Retarding Basin (Aliso Viejo), IS/MND & EA/FONSI (County of Orange) Theo Lacy Branch Jail Expansion EIR (Orange County Sheriff -Coroner) Brea Community Center (City of Brea) Camino Largo Park (City of Mission Viejo) Westminster Community Cultural Center (City of Westminster) Read Reservoir EIR (Santiago County Water Dist.) Others Fountain Valley Regional Hospital & Medical Center Expansion Project EIR Sprint PCS Wireless Facility (City of Fountain Valley) Boy Scouts of America Sea Base Expansion (City of Newport Beach) Amendment to Land Use Regulations - Rezone of properties for General Plan Consistency (City Westminster) Sign Code Amendment (City of Westminster) Density Bonus Ordinance - Affordable Housing (City of Westminster) Ambulatory Surgery Center (City of Westminster) Sierra Soil Products, Inc. (San Juan Capistrano, Orange County) 0 HODGE & ASSOCIATES REFERENCES 0 The following is a partial list (in alphabetic order for public agencies) of references for Hodge & Associates: • City of Aliso Viejo Ms. Genia Garcia, Planning Director (949)425-2525 • City of Buena Park Ms. Neda Ghazvini, Public Works Dept., Capital Projects (714)562-3689 • City of Fountain Valley Mr. Robert Franklin, Planning Department (714)593-4427 • City of Mission Viejo Mr. Chuck Wilson, Community Development Director (949) 470-3053 • City of Newport Beach Ms. Patricia Temple, Director, Planning Department Mr. Jay Garcia, Planning & Building Department (949) 644-3200 • City of San Juan Capistrano Ms. Molly Bogh, Planning Director (949) 493-1171 Mr. Bill Ramsey, Principal Planner (949) 493-1171 Mr. Larry Lawrence (949) 661-8175 • City of Tustin Ms. Karen Peterson, Planning Department Mr. Dana Kasdan, Public Works Dept. (714) 573-3123 (Planning Dept.) (714) 573-3150 (Public Works) • City of Westminster Mr. Don Anderson, Community Development Director Mr. Steve Ratkay, Planning Department (714 ) 898-3311 • County of Orange Mr. Bryan Speegle, (714) 834-3144 • Sheriff -Coroner Department, County of Orange Ms. Kim Maturkanich, Facilities Planning (714)647-4652 • City of Corona (Riverside County) Ms. Peggy Temple, Planning Department Ms. Terri Manuel, Planning Department City of Corona (909)736-2290 • Capistrano Unified School District Mr. Dave Doomey, Facilities Planning (949) 489-7000 • Citrus College Mr. Tom Hippie, Director of Purchasing (626)914-8888 • Murrieta Valley Unified -School District Mr. William C. Olien, Assistant Superintendent, Facilities/Operational Services (951)304-1530 • Mission Yamaha Kawasaki Ms. Robin Matherson/Mr. John Matherson (949) 582-0351 • Low Archibald Mr. John Low/Mr. Dave Archibald (949)752-8199 • Beitler —Commercial Realty Services Mr. John Bral, Executive Vice President (714)719-8577 • Emerald Venture Group, Inc. Mr. Jim Kelly, President (619) 295-5988 • Culbertson, Adams & Associates, Inc. Ms. Andi Culbertson/Kevin Culbertson (949) 581-2888 E 32400 PASEO ADEL WO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 PAX www.sanjuancaplstrano. org TRANSMITTAL TO: Cheryle Hodge Civic Solutions 24040 Camino Del Avion, #A-247 Monarch Beach, CA 92629 FROM: Meg Monahan, MMC — City Clerk (949) 443-6308 MEMBERS OF THE CIN COUNCIL SAM ALLEVATO DIANE BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN RE: Amendatory Agreement — Rezone 06-02, TT 17027, AC 06-01, Calle Rolando Villas An original, executed agreement is enclosed for your records. Thank you for maintaining current documentation of compliance with insurance requirements. If you have questions concerning the agreement, please contact Lynnette Adolphson, Management Analyst II, (949) 443-6324. CC: Lynnette Adolphson, Management Analyst II San Juan Capistrano: Preserving the Past to Enhance the Future r 0 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Lynnette Adolphson, Management Analyst II FROM: Christy Swanson, Administrative Secretary DATE: June 15, 2006 SITUATION: On April 20, 2006, the City of San Juan Capistrano entered into a Personal Services Agreement with Hodge & Associates to prepare an Initial Study and supporting environmental evaluation for Rezone 06-02, Tentative Tract 17027, and Architectural Control 06-01 for the Calle Rolando Villas project located at the terminus of Calle Rolando in the City of San Juan Capistrano. ACTION REQUESTED: Said Agreement states services shall be completed by June 30, 2006. Please notify our office if agreement has been completed or will be extended. ACTION TO BE TAKEN: DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: / /ZI /ol, SIGNATURE OF OFFICIA TAKING ACTION: 17f l l � 0.11— DATE SIGNED: "FOR CITY CLERK'S DEPARTMENT USE ONLY**' Tickler Date: 06/15/2006 Deadline Date: 06/30/2006 cc: Department Head (600.30/hodge & Assoc.) • 32400 PASEO ADELANTO $AN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX www.sanjuancapistrano.org April 21, 2006 Hodge & Associates 24040 Camino del Avion #A247 Monarch Beach, CA 92629 Dear Sir or Madam: s MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE BATHGATE MATT HART JOE SOTO DAVID M. SVJERDLIN A Personal Services Agreement related to preparing an initial study and supporting environmental evaluation for Rezone 06-02, TT 17027, and Architectural Control 06-01 (Calle Rolando Villas) is in the process of being executed. It will be issued upon receipt of required documentation related to contract terms under Section 14. Insurance. The following document is needed to complete contract requirements: Separate endorsement form linked to your general liability insurance, naming the City of San Juan Capistrano as "Additional Insured." Insurance evidence may be faxed to (949) 493-1053 — ATTENTION CITY CLERK -- followed by original signed documents. I have enclosed a copy of the agreement terms for your reference in supplying this documentation. If you have questions specific to the contact, please contact the project manager, Lynnette Adolphson, Management Analyst II, (949) 443-6324. Please call Maria Guevara, Deputy City Clerk (949) 443-6309 if you have questions regarding the forms of insurance needed. J Thank you, lrI Meg M han, CMC Cit er cc: L nnette Adolphson, Management Analyst II v San Juan Capistrano: Preserving the Past to Enhance the Future ^J Primed on 100% Recycled Paper 0 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 PAX ww sanjuancapistrano.org May 8, 2006 Cheryle L. Hodge Hodge & Associates 24040 Camino del Avion #A247 Monarch Beach, CA 92629 Dear Ms. Hodge: i/ I lZ! l2 l� 11 IMARRDAAtfD E1RA1l11RED 1, {96{ 1776 MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN A fully executed, original Personal Services Agreement related to preparing an initial study an supporting environmental evaluation for Rezone 06-02, TT 17027, and Architectural Control 06-01 (Calle Rolando Villas) is enclosed for your records. Thank you for forwarding documentation confirming current compliance with the terms of insurance under your agreement with the city. Please keep in mind that should this documentation lapse, all work under this agreement must stop and all payments will be withheld until we receive proper evidence of insurance. You may proceed with work under this agreement in coordination with the project manager, LynnetteylAdolphson, Management Analyst II (949) 443-6324. Deputy City Clerk cc: Lynnette Adolphson, Management Analyst II Dottie Shaw, Accounting Technician San Juan Capistrano: Preserving the Past to Enhance the Future CS PI.tarl on 100%11.0v.I.E Pauer