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01-1201_GONG ENTERRPISES_Personal Services AgreementPERSONAL SERVICES AGREEMENT THIS ArpREEMENT is made and entered into this _:4r_day of 200 _� by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Gong Enterprises (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide Engineering/Building Plan Check, Engineering, and Architectural Services; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement by all parties. This Agreement shall be for a three-year (3 -year) period of time with two one- year extensions. Agreement extensions shall be based on staff review of Consultant performance. The Agreement shall terminate December 31, 2007. 1 0 0 Section 3. Compensation. 3.1 Consultant contract billings may be submitted on the consultant's forms and, at a minimum, should contain the following: Title or project(s) Purchase order number Total approved purchase order amount Amount paid to date Amount requested Amount remaining on purchase order Breakdown of amounts by project type or account number Total cost to City for Consultant's fees shall not exceed $50,000 per project proposal for each annual period. The amount stipulated above is not a guarantee by the City to Consultant that said amount will be received by Consultant. Rather, it represents the maximum authorization permitted without further Council approval. Consultant may not, dependent upon availability of projects, receive any work. The City shall issue purchase orders equal to the anticipated Consultant fees on a project basis, which shall constitute Consultant's authorization to proceed. Consultant fees will be billed based on the hourly rate schedule in Exhibit B, up to the stipulated amount agreed to either as stipulated by the plan check fee schedule in Exhibit A or as agreed to in writing. 3.2 Method of Payment. Consultant shall submit monthly invoices, clearly indicating the monthly period for which the billing is made. These invoices should be submitted to: City of San Juan Capistrano, Attention: Engineering Department (City Project Manager) 32400 Paseo Adelanto, San Juan Capistrano, CA 92675. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. 2 0 0 Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. 3 Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. FJ 0 a Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A - Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non -owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 5 0 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies using ISO form CG 20 10 11 85 (in no event with an edition date later than 1990) to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancel lation/Term Mation of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. G 0 • Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Director of Engineering and Building To Consultant: Gong Enterprises 7755 Center Avenue, Suite.$ger//oOkh Huntington Beach, CA 92647 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. 0 0 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: rg ret R. Monahan, City Clerk APPROVED AS TO FORM: John R. ha , ity Attorney CITY OF SAN JUAN CAPISTRANO By: UNI,C/ A CONSULTANT By: %fen.,e1 ao 6`�9 EXHIBIT A 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949)493-1053 (FAX) www.sanjuancapistrano.org • �/ II(nnnln nnnBl(1 � 1961 1776 REQUEST FOR PROPOSAL for Professional Consulting Services to MEMBERS OF THE CITY COUNCIL DWEL. BAT TE JOHN S. GELFF JOHN GREINER WYATT HART DAVID M. SWERDLIN CITY MANAGER GEORGE SCARBOROUGH PERFORM AND EXECUTE BUILDING AND ENGINEERING PLAN CHECKING, GRADING PLAN CHECKING, REVIEW OF GEOTECHNICAL REPORTS, MAP CHECKING, ENGINEERING AND ARCHITECTURAL SERVICES GENERAL INFORMATION It is the intent of the City of San Juan Capistrano, Department of Engineering & Building, to establish a team of consultants to facilitate both building and engineering plan check, engineering and architectural services. The services are generally described herein and are intended to supplement staffs efforts where specific expertise is required or time constraints necessitate consultant assistance. From the proposals, a team of consultants will be selected who best represent expertise across the various specialty areas. The team will become part of a four-year program in which the work load will be spread among the team members. Work will be parceled out on an as -needed basis, and no specific guarantee can be given as to the annual fees for consultant usage. The consultant team will only be modified in the event consultants are dropped from the list due to corporate changes or it is deemed by the City that additional consultants are warranted. INVITATION TO RESPOND The Cityof San Juan Capistrano is soliciting proposals for professional consulting services. In general, the tasks identified above and delineated herein are to be performed with minimum direction and assistance from the City. Inquiries concerning the RFP should be directed to William M. Huber, Engineering & Building Director, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675; (949) 443-6336. UO USE Is San Juan Capistrano: Preserving the Past to Enhance the Future 0 0 Request for Proposal Page 2 SUBMISSION OF PROPOSAL Proposals may by submitted by mail or hand delivered. Proposals should be delivered to: William M. Huber, Engineering & Building Director City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 no later than 5:00 p.m., September 21, 2001. Proposals will not be accepted after this time. FORM OF PROPOSAL Consultant proposals shall contain the following: Statement of qualifications clearly indicating the services in which the firm is interested; 2. Statement/discussion of services provided, including anticipated turnaround times and ability of firm to handle requests on an as -needed basis; Resum6s of key personnel for various service areas; 4. Consultant fee schedules, including hourly rates and proposed flat fees; 5. Completed consultant self rating form included with this request for proposal. EVALUATION OF PROPOSALS The City of San Juan Capistrano is interested in selecting consultants who have the experience and expertise to render plan checking, engineering and architectural services in a comprehensive and timely manner. Accordingly, the evaluation criteria will consist primarily of four parts: 1. Consultants' experience 2. Consultants' expertise 3. Consultants' ability to handle volume and meet time frames 4. Consultants' costs 0 0 Request for Proposal Page 3 It is important to the City that you identify the persons you will assign to various functions, at which office they are assigned and whether they are full-time employees of your firm. You should also address any conflict of interest that may exist and comment on solutions. The City of San Juan Capistrano reserves the right to reject any and all proposals. Nonacceptance of any proposal will not imply criticism of the proposal orthat any proposed service was deficient. All participating candidates will be notified of the decision reached. CONSULTANT'S RESPONSIBILITY The Consultant shall perform the tasks as set forth herein: A. Building Services Review construction documents in accordance with the following uniform model codes as amended by City ordinance: a. Uniform Building Code -1998 California Building Code b. Uniform Plumbing Code - 1998 California Plumbing Code c. Uniform Mechanical Code - 1998 California Mechanical Code d. National Electrical Code - 1996 Edition e. California Code of Regulations - Title 24 2. Provide a comprehensive plan review as directed or provide only specified plan review elements as follows: a. Structural review and analysis of design and calculations b. Inspection services c. Other building services as may be defined 3. Provide geotechnical review and consultation regarding soil problems, features or events. B. Engineering/Architectural Services Review construction documents and subdivision maps in conformance with the following standards: a. City of San Juan Capistrano Municipal Code b. City of San Juan Capistrano and County of Orange applicable design standards c. Highway Design Manual standards d. San Diego Regional Water Quality Control Permit Request for Proposal Page 4 2. Provide comprehensive plan review or design services as directed for the following elements: a. Geotechnical review/design b. Street improvements c. Storm drain/hydrology reports/design d. Traffic/striping improvements e. Traffic studies f. Sewer improvements g. Landscaping improvements h. Subdivision map checking i. Structures (i.e., bridges) j. Inspection services k. Pavement analysis I. Architectural design m. Drafting n. Water quality design and review C. Document Transmittal Pick up and resubmit plans to the City via the Building & Safety Division or Engineering Division counter. D. Performance Requirements 1. Plan Check Services Render and remit a typed plan check correction/clarification list (two copies) to the Engineering & Building Department within 10 working days from notification by the City. 2. Engineering/Architectural Services Complete services in a thorough and efficient manner, on time and within the approved fee schedule. Request for Proposal Page 5 E. Fee Schedules 1. Engineering Fees a. Plan Check Engineering fees will be determined for plan check services based on the attached fee schedule. The consultam shall bill on an hourly basis, not to exceed 75% of the total fee, and fees may be negotiated lower if, in the determination of the City, a lower fee is warranted. b. Design/Architectural Services will be negotiated on a project -by -project basis based on a pre - agreed scope of work. Payment will be as determined by the City project manager. 2. Building Fees a. Plan Check Total plan check at 80% of base plan check fee paid by applicant not including any surcharges (base plan check fee). Base plan check fee will be 65% of building permit fee, not including surcharges. Structural plan check is not to exceed 60% of base plan check fee, not including any surcharges. b. Other Services Services will be negotiated on a project -by -project basis based on a pre - agreed scope of work. Payment will be as determined by the City project manager. F. Maintenance of Records The consultant will maintain all books, documents, papers, employee time sheets, accounting records/ledgers and other evidence pertaining to costs incurred and shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment for inspection by the City. The consultant shall furnish copies, if requested. Request for Proposal Page 6 CITY'S RESPONSIBILITY The City shall perform the tasks as set forth herein: A. Establishment of Valuation (Plan Check Services Only) Assign a valuation to the proposed work in accordance with the appropriate Engineering or Building Division standards. The City shall collect all fees from the applicant in connection with the services. B. Project submittals City will supply all necessary documentation/specifications, reports, studies, calculations, etc., to Consultant as is readily available at the City. C. Coordination City will serve as project coordinator. On plan checking, the City will be responsible for notifying the applicant when plans with corrections are available to pick up. The City will route plans (preliminary/revised) to and from the Consultant. SELECTION PROCESS The Selection Committee, comprised of the Engineering & Building Director, Development Services Manager and two Senior Engineers, will review the proposals submitted. Candidates will be selected based on the proposals submitted, including qualifications of staff, proposed fee schedules and ability to handle work load in a timely manner. Very truly yours, William M. Huber Engineering and Building Director W MH:jt Attachments 1. Engineering Fees 2. Consultant Self -Rating Form 3. Sample of Personal Services Agreement 0 0 CONSULTANT SELF -RATING FORM Consultants are asked to rate their expertise in the various fields listed below. The information will be used by Staff in selecting consultants on specific types of work. Consultants may rate themselves high on more than one category, but should not rate the same in more than three categories. Building plan check and Engineering plan check are considered separate services and should be rated independent of one another. On a scale of 1 to 10, rate yourself with "I " being your strongest area of expertise and "l 0" being a competent area of expertise. "N" or no rating will indicate no interest or company expertise in that field. BUILDING SERVICES ENGINEERING SERVICES Geotechnical Review Geotechnical Design, Review & Analysis Electrical Review and Analysis Street Improvements Mechanical Review and Analysis Storm Drain Improvements & Hydrology Studies Plumbing Review and Analysis Traffic Circulation Studies Energy Calculations Traffic/Striping Improvements Handicapped Provisions Sewer Facilities Improvements Inspection Services Landscaping Improvements Grading Plans Subdivision Map Checking Structures Inspection Services Pavement Analysis Survey Drafting Services Water Quality Design and Review FIRM NAME: 17�- DATE: .2001 . ENGINEERING FEES is Ennineerina Documents and Records - Microfilm/Digital Storage" ..................................... $1.00 per sheet - Document and Record Retrieval/Research/Review ................. $40.00 per hour (Minimum Charge - One Hour) - Digital Ortho Photo Imaging ................................... $500 per foot tile (Includes $400 per foot tile + 2 hour mim staff time $50 per hour) - GIS Information Requests ..................................... As determined by City Engineer `Each person, firm or corporation shall pay a microfiche or digital' storage fee for permit applications, plans, specifications, calculations, soils reports, and all pertinent data required to be maintained by state regulations, per sheet. Lot Line Adiustment - Submittal and Processing ................................ $1,750 Man Processing (Due with Map Submittal) - Tract maps" ........................................... $1,000, plus $100 per lot or unit up to 25, plus $50 per lot or - unit over 25 - Parcel maps ........................................... sl000, plus $100 per lot/unit - Records of survey ...................................... $500, plus $50 per lot -CC&R's ............................................$500 'Duplicate Mylar Deposit.............................................$20 per sheet Improvement Plan Processing Public imoro—Vement plans (Due with Plan Submittal) - Submittal sT000 - Checking 3% of construction costs - Hydrology/Hydraulic Studies (0-20 Acres) ................... $4.50 per o.1 acre ($450 min) - Hydrology/Hydraulic Studies (Over 20 Acres) ................ $1,200, plus $1 per 0.1 acre over 20 acres ($4,000 max) - Sewer Studies (0-20 Acres) ............................... $4.50 per 0.1 acre ($450 min) - Sewer Studies (Over 20 Acres) ............................ $1,200, plus $1 per 0.1 acre over 20 acres ($4,000 max) Private Improvement Plan Processing (Due w/Plan Submittal) - Submittal $500 - Checking 3% of construction costs Map/Plan Processing Administration Includes the preparation and processing of agreements, ......... 3 i% of improvement costs resolutions, City Council and Commission agenda reports, ($500 min). Payable prior to presentation to commissions/boards, field investigation improvement plan approval) (Does not include advertising & recording fees) Easements (Modification/Processing) ........................ As determined by City Engineer (Does not include advertising & recording fees) ($500 min) Street cut deposit for less than 500 square feet" ............... $500 to $1,000 Street cut deposit - over 500 square feet" .................... As determined by City Engineer "Refundable Deposit (upon completion of work) Permit Issuance Fee.....................................$40 Engineering Inspection Fee .................. ...._ .............$50 per hour Elevation Certificates (FEMA) .............................. $40 Miscellaneous Fees .... ...... ............. As determined by City Engineer Development Inspections (Due Prior to Plan Approval) Improvement costs up to $100,000 .......................... 3 112% of improvement costs, with a minimum of $100 Improvement costs $100,000 and over ......... . ............. $3,500, plus 3% of improve- ment costs over $100,000 1 of 2 0 0 I.....................$1170 per acre Sureties and Deposits (Due prior to app, oval of Improvement per acre Agreement or Encroachment Permit Issuance, whichever is applicable) per acre Faithful performance surety per acre (released one year after the notice of completion) ............. 100% of construction costs Labor and material surety per acre (released upon the completion of the project) ................ 100% of construction costs Monumentation surety (released upon the Engineer's certification of work) ........... 100% of monumentation costs Water surety ............................................ As required by Capistrano — Valley Water District Parks & Recreation Fee (*see below) Fee for 49 units or less - Single family detached dwelling units ............................. $4,840 per unit - Attached Units, including duplex, townhomes & apart gnts........... $4,390 per unit - Mobile Homes $2,877 per unit Fee for 50 units or more (Land dedication may be................. ... # units x occupancy factor* substituted for fee) ............................................ x 5 acr/1000 occ x $302,500 acr *Occupancy Factor, - Single Family ............................................. 3.2 occiunit - Attached units, including duplex, townhouse & apartments ........... 2.9 occ/unit - Mobile Homes 1.8 occlunit Sewer Capacity Fee (Due Prior to Building Permit) - Residential .. ......... .. ........................... $3,165 per unit - Commercial, Industrial, Non -Residential (**see below) .............. $3,165 per 1500 SF of floor ................................................... I . area or fraction thereof Agricultural Preservation (Due Prior to Building Permit) - Residential ............................................$500 per unit -Commercial/Non-Residential................................... $1000 per acre Drainage Area Fees (*see below) -L01 ...................... I.....................$1170 per acre -L02 ............................................$860 per acre -L03 ..... I ....................................$320 per acre -L05 ............................................$170 per acre - M01 ............................................$780 per acre -L01S02 .....................................'.......$1470 per acre Advanced Energy Fee (Street Lights) (Due Prior to Plan Approval) Lamp Size Single Double 7,000 Lumens $90 per light $126.60 per light 20,000 Lumens $126.20 per light $187.50 per light 'Parks & Recreation and Drainage Fees are due prior to Subdivision Map Approval. For properties not requiring maps, these fees are due prior to Building Permit Issuance. "Sewer capacity fees are due prior to Building Permit Issuance for any increase in building size. NOTE: Additional fees may be required by the Building & Safety Division, the Department of Planning Services & the Capistrano Valley Water District. Parks & Recreation Sewer and Agricultural Preservation Fees are due prior to Building Permit Issuance for all Secondary Dwelling Units Revised 6101; c.\wpwin\wpdocs\other\tees 2 of 2 7 OW Ir GONG WNTERPRISES, INC. 10 CIVIL ENGINEERING/CONSULTANTS TO GOVERNMENTAL AGENCIES September 19, 2001 D SEP 2 1 2001 Mr. William M. Huber, Engineering and Building Director City of San Juan Capistrano 32400 Paseo Adelanto)OF SAN JUAN CAPISTRANO ENGINEERING DEPARTMENT San Juan Capistrano, CA 92675 Re: Proposal to provide Professional Consulting Services t^ oerfonn and execute engineering Plan checking. Dear Mr. Huber: Gong Enterprises, Inc. (GEI) is pleased to present this STATEMENT OF QUALIFICATIONS. GEI is interested in providing plan checking services in Subdivision grading, streets, traffic, signals, signing and striping, storm drains, hydrology, hydraulics, sewer, water, and Tract Maps. We are also interested in providing plan checking services for Single -Family Residence (SFR) precise grading plans. We believe that we can provide excellent plan check services based on the following: A. Ken Gong, PE, an owner of GEI has over twenty-one (21) years of local Orange County experience, with the last twelve years providing plan checking and consultation services to various agencies. B. We have significant experience in the review of numerous residential and commercial development projects. C. Our plan checking services include both Quality Assurance (QA) and Quality Control (QC). Quality assurance is to ensure that the plans have been evaluated in a technical standpoint; to be in substantial compliance with CITY codes and standards. Quality control is to ensure that the improvement plans have been cross-referenced with other documents to ensure continuity. D. GEI's philosophy of the role of consultant is to support and advise, and to be an "extension" of in-house staff. E. GEI's commitment to meet anticipated time frame goals of ten (10) working days for plan check turnaround time requirements. F. GEI has the capacity, flexibility and capabilities to handle the anticipated volume of work on an "As -Needed" basis. Mr. Ken Gong will be the responsible contact person at GEI. Ken will personally be involved in the plan check process and will review and/or oversee every technical document and improvement plan. All business will be conducted at the Huntington Beach office. Since GEI provides services primarily to municipalities, there are no professional conflicts of interest with the private sector. Thank you for your consideration. We are looking forward to providing the very best plan checking services for you and the CITY OF SAN JUAN CAPISTRANO. 77SS Center Avenue, Suite 800 • Huntington Beach, CA 92647 • Phone: (714) 372-4959 " Fax: (714) 372-4968 7r 0 0 7. FEE SCHEDULE Effective January 1, 2001 through December 31, 2001 (Prepared for the City of San Juan Capistrano) CLASSIFICATION Principal/ Registered Civil Engineer Non licensed Engineer Clerical Blueprints, pickup, HOURLY RATE $110.00 $ 95.00 $ 50.00 Cost, plus 10% EXHIBIT B GEI agrees to the Engineering fee schedule contained in the RFP dated August 27,2001. GEI shall bill on a time and material basis, not to exceed 75% of the total fee. Fee may be negotiated lower, if in the determination of the City a lower fee is warranted. Fee schedule subject, upon approval by City of San Juan Capistrano. o8io4i2005 08:48 FAX 7143724968 Gong SanJuanCapistran x002/002 -��+•.� POLICYHOLDER COPY �7 E AT P.O BOX; 807, SAN FRANCISCO,CA ,94142-0807 COMPiNS0.T1 N :. ,_ 'FUNC CERTIFICATE OF WORKERS' COMPENSATION 9N$URANCE -ISSUE DATE: 07-01-2005 ¢ GROUP: POLICY NUMBER: 1268757-2005 ` - CERTIFICATE IO: 16 CERTIF.ICAiE� EXPIRES•. 07-01-2006 " 0-01'-2005/07-01-2006 tITYiOF SAN JUAN CAPISTRANO SG 'A TTN:'. DAWN SCRANDERL - DEPUTY CITY CLERIC 32401) P„ASED ADELANTD.- SAN JUAfif CAPI$TRANO CA92675 This is, to certffjr .that we have issued, a valid Workers' Compensation insurance policy in a form approved by the California Insurance. Commissioner to the employer named below for the policy period indicated, This policy is not subject to .cancellation by the Fund except upon 30 days' advance written notice to the employer. :VVe will also give you 00 disys'-.advance notice should this policy be cancelled prior to its normal expiration. This caaificate of insurance is. not an insurance policy and does not amend, extend Ar alter the coverage,' afforded by the pplicles listed herein.. Nowthstanding any requirement, term, or condition of.'any contract or other document with' resppcY;to' which this, Certificate of insurance. may, hg issued or may pertain, the insurahce afforded by the - Policies de'sctihed herein is subject'to all the taFms, exclusions and conditions of such policies. AUTHORIZED- REPRESENTATIVE PRESIDENT EMPL0YER0S,,XIABILTTY LIMIT INCLUDING DEFENSE C05T9:$1.00,040.00 PER QCCORRENCE. ENDORSEMENT .4704be ENTITLED CERTIFtCATE HDLOERSl NOTICE,EFFECTIYE.:.07-of-2005 IS ATTACHED TO AND FORMS A PART OF THIS POLICY.; '.<. `i .. 0 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) A93-1171 (949) 493-1053 FAX www.sonjuancapistrano.org July 22, 2005 Gong Enterprises 7755 Center Avenue Suite 1100 Huntington Beach, CA 92647 MEMBERS OF THE CITY COUNCIL RE: Compliance with Insurance Requirements — Plan Check Services J Workers Compensation Certificate 07/01/2005 SAM ALLEVATO DIANE BATHGATE WYATt HART JOE SOTO DAVID M. SWERDLIN Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675. If you have any questions, please contact me at (949) 443-6310. Sincerely, Mit i 10i Deputy Citv Cle cc: Dawn Schanderl, Administrative Assistant San Juan Capistrano: Preserving the Past to Enhance the Future ej Printed W recycled paper 0 0 Certificate of Insurance 1 of I /JM92698 Description of Operations/LocationsNehicles/Restrictions/Special items: CITY OF SAN JUAN CAPISTRANO AND THE COMMUNITY REDEVELOPMENT AGENCY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND VOLUNTEERS ARE INCLUDED AS ADDITIONAL INSURED AS RESPECTS GENERAL LIABILITY ONLY 'Written at aonreoate limits of liabilitv not less than amount shown Certificate Holder: THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED Agency Name and Address: THIS CERTIFICATE IS ISSUED AS A MATTER OF Professional Practice INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES 265 Bullard, #101 NOT AMEND, EXTEND OR ALTER THE COVERAGE Fresno, CA 93704-1706 AFFORDED THE POLICIES LISTED BELOW. San Juan Capistrano, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM IN WHICH CASE 10 DAYS Insureds Name and Address: Companies Affording Policies: Gong Enterprises A.St. Paul Fire & Marine Insurance Co. 7755 Center Avenue #I 100 e. Huntington Beach, CA 92647 c. D E. F. Description of Operations/LocationsNehicles/Restrictions/Special items: CITY OF SAN JUAN CAPISTRANO AND THE COMMUNITY REDEVELOPMENT AGENCY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND VOLUNTEERS ARE INCLUDED AS ADDITIONAL INSURED AS RESPECTS GENERAL LIABILITY ONLY 'Written at aonreoate limits of liabilitv not less than amount shown Certificate Holder: THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. City of San Juan Capistrano CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION Attn: Sam Shoucalr DATE THEREOF, THE ISSUING COMPANY, ITS AGENTS OR REPRESENTATIVES WILL MAIL 30 32400 Paseo Adelanto DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN San Juan Capistrano, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE WILL BE GIVEN. 00 AuthwzW Representative: 1 03/30/05 cc: U Policy Number: BKO1937763 Liability Coverage Enhancement — Architects And Engineers ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: LIABILITY COVERAGE PART. 1. The following is added to paragraph 2 of SECTION 11— WHO IS AN INSURED: I. If you are required to add another person or organization as an insured under this policy by a written contract or agreement which is in effect during the policy period, that person or organization is an insured. Such person or organization is referred to in this Coverage Part as an Additional Insured. However, such person or organization is not an insured with respect to any: (1) "Property damage "to: (a) Property owned, occupied or used by the Additional Insured; (b) Property rented, leased or loaned to, in the care, custody or control of, or over which physical control is being exercised for any purpose by the Additional Insured; or (c) "Your work" performed for the Additional Insured; (2) "Bodily injury", "property damage", "personal injury', "advertising injury" which is not caused in whole or in part by the negligent acts or omissions of any Named Insured, or the negligent acts or omissions of anyone directly or indirectly employed by a Named Insured or for whose acts a Named Insured may be liable; (3) "Bodily injury", "property damage", "personal injury", or "advertising injury for which such person or organization has assumed liability in a contract or agreement, except for liability for damages that such person or organization would have in absence of the contract or agreement; or 0 2. The following is added prior to the final paragraph of SECTION II —WHO IS AN INSURED: You are an insured for your participation in any past or present "unnamed joint venture". However, you are not an insured if the "unnamed joint venture has: a. Direct employees; or b. Owns, rents, or leases any real or personal property. No other member or partner, or their spouses, of any past or present "unnamed joint venture" is an insured. This insurance is excess over any "other insurance" available to you for your participation in any past or present "unnamed joint venture". 3. The final paragraph of SECTION II — WHO IS AN INSURED is replaced by the following: No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture (except "unnamed join venture") or limited liability company this is not shown as a Named Insured in the Declarations. 4. Paragraph 2 of SECTION III — LIMITS OF LIABILITY is replaced by the following: (2). The General Aggregate Limit is that most we will pay at each of "your premises" listed in the Schedule of Premises and is the most we will pay at each of "your projects" for the sum of: a. (4) "Bodily injury", "property damage", "personal injury" or "advertising injury arising out of any architect's, engineer's or surveyor's rendering of, or failure to render, any professional b. services, when such person or organization is an architect, engineer, or surveyor. WIN 26 00 00 M Includes copyrighted material of Insurance Services Office with its permission. Copyright. Insurance Services Offices, Inc., 20DI Damages under Section I. A. except damages because of "bodily injury" and "property damage" included in the "products completed operations hazard" and damage to premises rented to you or temporarily occupied by you with permission of the owner; and Medical payments under SECTION 1. B. Page I of 2 0 5. The following is added to SECTION IV - CONDITIONS, 5. Other Insurance, a. Primary Insurance; In addition, this insurance will be considered primary to, and non-contributory with, 'other insurance" issued directly to a person or organization added as an additional insured under SECTION II. 2. 1., if you specifically agree, in that written contract or agreement, that this insurance must be primary to, and non-contributory with, such 'other insurance". This insurance will then be applied as primary insurance for damages for 'bodily injury", "property damage", "personal injury" or "advertising injury" to which this insurance applies and that are incurred by such person or organization, and we will not share those damages with such "other insurance". 6. The following is added to SECTION IV— CONDITIONS, 8. Transfer Of Rights Of Recovery Against Others To Us. We waive any right of recovery we may have against any person or organization added under SECTION II. 2.1., for payments we make because of injury or damage arising out of .your work" under the written contract or agreement with such person or organization, provided that the injury or damage occurs subsequent to the execution of that written contract or agreement. ADDITIONAL INSURED: 0 7. The following are added to SECTION V — DEFINITIONS: "Unnamed joint venture" means any joint venture in which you are a member or partner where: a. Each and every one of your co -ventures in that joint venture is an architectural, engineering or surveying firm; and b. That joint venture is not named in the Liability Coverage Part Declarations. "Your premises" means any premises, site or location that you own or rent or lease from others. "Your project" Means any premises, site or location at, on, or in which "your work' is not yet completed; and a. Means any premises, site or location at, on, or in which 'your work" is not yet completed; and b. Does not include 'your premises" or any location listed in the Schedule of Premises. All other terms of your policy remain the same. CITY OF SAN JUAN CAPISTRANO, AND THE COMMUNITY REDEVELOPMENT AGENCY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES, VIOLUNTEERS CVBF 20 09 08 03 Includes copyrighted material of Insurance Services Office with its permission. Page 2 of 2 Copyright, Insurance Services Offices, Inc.. 211111 0 32400 PASEO ADEL NTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX www.5anjuancapistrano.org March 14, 2005 Gong Enterprises 7755 Center Avenue Suite 1100 Huntington Beach, CA 92647 MEMBERS OF THE CIN COUNCIL RE: Compliance with Insurance Requirements — Plan Check Services The following insurance document is due to expire: ✓ Professional Liability Certificate 03/25/2005 SAM ALLEVATO DIANE BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration date. If y99 have any questions, please contact me at (949) 443-6309. Admin cc: Dawn Schanderl, Administrative Assistant San Juan Capistrano: Preserving the Past to Enhance the Future Li Printed o. reryc@a paper Certificate of Insurance 1 of 1 #M83578 Agency Name and Address: THIS CERTIFICATE IS ISSUED AS A MATTER OF Professional Practice INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES 265 Bullard, #101 NOT AMEND, EXTEND OR ALTER THE COVERAGE Fresno, CA 93704-1706 AFFORDED THE POLICIES LISTED BELOW. Insureds Name and Address: Gong Enterprises 7755 Center Avenue #1100 Huntington Beach, CA 92647 Com nies Affording Policies: A. St. Paul Fire & Mazine Insurance Co. B.C. D. E. F. COVERAGES: THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES. TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE POLICY LIMITS A GENERAL LIABILITY BKO1937763 09/01/04 09/01/05 General Aggregate: $2.000.000 Commercial General Liability Products-Com/Ops ❑ Claims Made Aggregate: $2,000,000 ® Occurrence Personal and Adv. Injury: $1,000,000 ❑ Owner's and Contractors Each Occurrence: $1,000,000 Protective Fire Dmg. (any one fire): $300,000 El - A AUTO LIABILITY ❑ Any Automobile ❑ All Owned Autos ❑ Scheduled Autos Hired Autos Combined Single Limit: $1,000,000 Bodily Injury/person: $0 Bodily Injury/accident: $0 Property Damage: $0 BKO1937763 09/01/04 09/01/05 ❑X Non -owned Autos ❑ Garage Liability El EXCESS LIABILITY ❑ Umbrella Form ❑ Other than Umbrella Form Each Occurrence: Aggregate: WORKERS' Statutory Limits COMPENSATION Each Accident: AND EMPLOYER'S LIABILITY Disease/Policy Limn: Disease/Employee: A PROFESSIONAL LIABILITY` QP03805807 03/25/04 03/25/05 Per Claim $1,000,000 Aggregate $1,000,000 $0 Description of Operations/LocationsNehicles/Restrictions/Special items: ALL OPERATIONS OF THE INSURED INCLUDING PLAN CHECKING SERVICES WITH RESPECT TO COMMERCIAL GENERAL LIABILITY THE CITY OF SAN JUAN CAPISTRANO IS NAMED AS AN ADDITIONAL NAMED INSURED. *Written at aagregate limits of liability not less than amount shown. Certificate Holder: THE AGGREGATE LIMIT IS WE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. CITY OF SAN JUAN CAPISTRANO ATTN: MARIA GUEVARA 32400 PASEO ADELANTO CANCELLATION: SHOULDANYOFTHE ABOVE DESCRIBED POLICIES BE CANCELED BEFORETHE EXPIRATION DATE THEREOF, THE ISSUING COMPANY, ITS AGENTS OR REPRESENTATIVES WILL MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN SAN JUAN CAPISTRANO, CA 92675 THE EVENT OF CANCELLATION FOR NONPAYMENT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE EN. onzea 09/15/04 cc: ST. PAUL FIRE & MARINE FOR ARCHITECTURE AND ENGINEERING FIRMS THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESSOWNERS LIABILITY COVERAGE FORM BP 71 08 1. ADDITIONAL INSURED - -BY CONTRACT, AGREEMENT OR PERMIT (NOTE: MEETS OR EXCEEDS CG 20 10 11 85) ADDITIONAL INSURED: City of San Juan Capistrano Item 5. of Section C. —WHO IS AN INSURED, is deleted and replaced by the following: Any person or organization (named above) to whom or to which you are obligated by virtue of a written contract, agreement or permit to provide such insurance as afforded by this policy is an insured, but only with respect to liability arising out of: a) "Your work' for that insured by you, including work or operations performed on your behalf for that insured; b) Permits issued by state or political subdivisions for operations performed by you; or c) Premises you own, rent, occupy or use. This provision does not apply unless the written contract or agreement has been executed, or the permit has been issued, prior to the "bodily injury," "property damage," "personal injury" or "advertising injury." This provision does not apply to any person or organization included as an insured under Additional Insured — Vendors. 2, PRIMARY - - NON-CONTRIBUTORY This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds. 3, SEPARATION OF INSUREDS Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a) As if each Named Insured were the only Named Insured; and b) Separately to each insured against whom claim is made or "suit" is brought. 4, NOTICE OF CANCELLATION If we cancel this policy for any reason other than non-payment of premium, we will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. If we cancel this policy for non-payment of premium, we will mail written notice at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. 5. WAIVER OF SUBROGATION If the insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. This insurance shall not be invalidated should the Named Insured waive in writing, prior to a loss, any or all rights of recovery against any party for a loss occurring. However, the insured must do nothing after a loss to impair these rights. At our request, the insured will bring "suit' or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated. „ NAMED INSURED: Gong Enterprises POLICY NO: BK01937763 Effective Date: 09/01/04 Expiration Date: 09/01/05 Fidelity and Guarani Insurance Underwriters e Mark A. Mangrum SSUED: September 15, 2004 SEP.15.2004 3:05PM • Certificate of Insurance NO. 503 P.1/3 1 of 1 #M83578 TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP,DATE A GENERAL LIABILITY Agency Name and Addreew THIS CERTIFICATE If ISSUED AS A MATTER OF Professional Practice INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Broken, Inc. THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES 265 Bullard, #101 NOT AMEND, EXTEND OR ALTER THE COVERAGE Fresno, CA 93704-1706 AFFORDED THE PO CIES LISTED BELOW. DATE THEREOF, THE ISSUING COMPANY, ITS A6 ENTS ORREPRESENTATWSWILL MAIL 30 Insureds Name and Address; Companies A. St. Paul Fire & A" ng Policies: Marine Insurance Co. Gong Enterprises THE EVENT OF CANCELLATION FOR NON-PAYME NIT OF PREMIUM IN WHICH CASE 10 DAYS 7755 Center Avenue #1100 c Huntington Beach, CA 92647 D. Protective E. F. El TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP,DATE A GENERAL LIABILITY BKO1937763 09/01/04 09/01/05 $0 Commercial General 1lability, $0 ON: ATPN:MARIA GUEVARA SHOULD ANY OF THE ABOVE DESCRIBED POLIO ❑ Claims Made DATE THEREOF, THE ISSUING COMPANY, ITS A6 ENTS ORREPRESENTATWSWILL MAIL 30 32400 PASEO ADELANTO X) Occurrence NAMED TO THE LEFT, EXCEPT IN SAN JUAN CAPISTRANO, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYME NIT OF PREMIUM IN WHICH CASE 10 DAYS [� Ownere and Colmactora NOTICE N. B4 Protective co' El A AUTO LIABILITY ❑ Any Automobile BK01937763 09/01/04 09/01/05 ❑ AN Owned Autos ❑ Scheduled Autos ® Hired Autos Q Ncn�owned Autos ❑ Garage Liatillity, Q EXCESS LIABILITY ❑ umbrella Form ❑ Other than Umbrella Form WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY A PROFESSIONAL Q 380580 03/25/04 03/25/05 LIABILITY' FOR THE POLICY PERIOD POLICY LIMITS General Aggregate: $2,000,000 Produca-CondOps Aggregate: $2,000,000 Personal and Adv. INury: $1,000,000 Each Occurrence: $1.000.000 Fire Ding. (any one fire): $300.000 Combined Single Limb. $1,000.000 Bodily INury/person: $0 Bodily INury/accldenr. $0 Property Damage: $0 Foch Occurrence: Accident: se/Polkv Limit, Per Claim $1,000,000 Aggragate $1,000,100 $0 Description of Operatlons/LocatlonsNehicles/Restrictions/Special Items: ALL OPERATIONS OF THE INSURED INCLUDING PLAN CHECKING SERVICES WITH RESPECT TO COMMERCIAL GE ERAL LIABILITY THE CITY OF SAN JUAN CAPISTRANO IS NAMED AS AN ADDITIONAL NAMED INSURED. 'Written .M Ilmifo of Ilohilih, nN Inm than a ,.d nhw..,.. Certitleate Holder: THE AGGREGATE LIMIT IS THE TOTAL INSUR AYASABI£ FOR CLAMS PREBENTED WITHIN THE POLICY FOR ALL OPERATIONS OFE INSURED. CITY OF SAN JUAN CAPISTRANO CANCELM ON: ATPN:MARIA GUEVARA SHOULD ANY OF THE ABOVE DESCRIBED POLIO Es RE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY, ITS A6 ENTS ORREPRESENTATWSWILL MAIL 30 32400 PASEO ADELANTO DAYS WRITTEN NOTICE TO THE CERTIFICATE MILDER NAMED TO THE LEFT, EXCEPT IN SAN JUAN CAPISTRANO, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYME NIT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE N. B4 09/15/04 co' CMA SEP.15.2004 3:06PM N0.503 P. 213 i ST. PAUL FIRE & MARINE FOR ARCHITECTURE AND ENGINEERING FI MS THIS ENDORSEMENT CHANGES THE POLICY. PLEASE R AD IT CAREFULLY. This endorsement modifies Insurance provided under the 13USINESSOWNERS LIABILITY COVERAGE FORM BP Yid OB 1. ADDITIONAL INSURED --13Y CONTRACT, AGREEMENT OR PERMIT (NOTE, MEETS OR EXCEEDS CG 20 10 11 06) j Item 5, of Section C. —WHO IS AN INSURED, Is deleted and replaced by in following: Any person or organization (named above) to whom or to which you are obli ated by virtue of a written contract, agreement or permit to provide such Insurance as afforded by this Icy Is an Insured, but only with respect to liability arising out of: a) "Your work' for that insured by you, including work or operations performed on y ur behalf for that Insured; b) Permits Issued by state or political subdivisions for operations performed by you: or c) Premises you own, rent, occupy or use. This provision does not apply unless the written contract or agreement has b' en executed, or the permit hes been issued, prior to the "badly injury: "property damage.' 'personal Inj ry" or "advertising Injury," This provision does not apply to any person or organization Included as an i sured under Additional Insured — Vendors, 2. PRIMARY -- NON-CONTRIBUTORY This insurance is primary and Is not additional to or contributing with any oth r insurance carded by or for the benefit of Additional Insureds. 3, SEPARATION OF INSUREDS Except with respect to the Limits of Insurance, and any rights or duties spec) cally assigned in this policy to the first Named Insured, this Insurance applies: a) As If each Named Insured were the only Named Insured; and b) Separately to each Insured against whom claim Is made or"suer is brought. 4. NOTICE OF CANCELLATION If we cancel this policy for any reason other than non-payment of premium, will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. If we cancel this policy for non-payment of premium, we will mall written notic at least 10 days before the effective date of cancellation to the Additional Insureds on file with the party. 5, WAIVER OF SUBROGATION If the insured has rights to recover all or part of any payment we have made I, rights are transferred to us. This insurance shall not be Invalidated should the writing, prior to a loss, any or all rights of recovery against any party for a loss insured must do nothing after a Toes to impair these rights. At our request, the transfer those rights to us and help us enforce them. This condition does not Coverage. tder this policy, those Named Insured waive in occumng. However, the Insured will bring "suit" or rpply to Medical Expenses Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated. SEP.15.2004 3:06PM N0.503 P.3i3 • 46 Fldellty and GuarentLlnaurance underwriters SeVtember 15. 2004 92400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 4931171 (949) 493-1053 FAx www.sanjuancapistrano.org August 24, 2004 Gong Enterprises 7755 Center Avenue Suite 800 Huntington Beach, CA 92647 MEMBERS OF THE CITY COUNCIL RE: Compliance with Insurance Requirements — Plan Check Services The following insurance documents are due to expire: SAM ALLEVATO DUNE L. BATHGATE WYATT KART JOE SOTO DAVID M. SWERDLIN ✓ General Liability Certificate 09/01/2004 4- V, General Liability Endorsement Form naming the City of San Juan ✓ rl"' Capistrano as additional insured. ✓ Automobile Liability Certificate 09/01/2004 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration dates. If yo have any questions, please contact me at (949) 443-6309. Secretary cc: Dawn Schanderl, Administrative Assistant San Juan Capistrano: Preserving the Past to Enhance the Future GONG ENTERPRISES, INC. 7755 CENTERAVENUE, #1.100 HUNTINGTON BEACH, CA 92647 (714)372.4959 FAX: (71.4)372.4968 FAX ... FAX ... FAX... FAX... FAX... FAX... FAX... FAX ... FAX ... FAX ... FAX...FAX... FAX..FAX Date: 16 O Fax #: Re: 46�40'.S C.d00�0 NUMBER of sheets (including this cover sheet) = Z Comments. Other 11j Zww. For your Information Signed by: Kcc Gong Original will not be sent to you. M W)J-AOLSO STATE P.0 BOX 807, SAN FRANCISCO,CA 04142-0807 COMPENSATION INSU'RAN'CE FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE '.ISSUE DATE 07-01-2004 GROUP: POLICY NUN18ER. 1256757-2004 " CERTIFICATE ID:, 16 CERTIFICATE EXPIRES: 07-01-2005 07-01'-2064/07-01-2005 'CITY SOF SAN JUAN CAPISTRANO SG ATTN: DAWN"SCHANDERL - DEPUTY CITY CLERK 32400'PASEO ADELANTO - SAN JUAN CAPISTRANO.CA 92675 This is to certify that we have issued a valld Worlsers' Compensation insurance policy in a form approved by the California Insurance Commisslorier;'lo the employer named below for the policy Period indicated. This policy is not subject to cancellation by the Fund except upon 30 days' advance written notice to the employer. We will also give you 30 days' advance notice shouio this policybecancelled prior to Its normal expiraGan, This certificate of insurance is not an inswanca policy and doles noG ameand, extend: or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate of, insurao=. may be issued or may pertain, the insurance afforded, by, the policies described herein is subject to all the terms. exclusions and conditions of such policies. AUTHORIZED REPRESENTATIVE PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: 61,000,000.00 PER OCCURRENCE. ENDORSEMENTN206S ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 07-01-2004 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. GONG ENTERPRISES, INC GONG ENTERPRISES, INC 7755 CENTER AVE STE 1100 ' HUNT I NGTN BCH CA 92647'. OGJ17/2004 IREv.3-031 PRINTED:. P0409' 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX www.sanjuancapistrano.olg June 3, 2004 Gong Enterprises 7755 Center Avenue Suite 800 Huntington Beach, CA 92647 � I mlanvMnv¢e ' BrnMHED 1961 1776 MEMBERS OF THE CITY COUNCIL RE: Compliance with Insurance Requirements — Plan Check Services The following insurance document is due to expire: ✓ Workers Compensation Certificate 07/01/2004 SAM ALLEVATO DIANE L. SATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration date. If;) have any questions, please contact me at (949) 443-6309. Secretary cc: Dawn Schanderl, Administrative Assistant San Juan Capistrano: Preserving the Past to Enhance the Future • Certificate of Insurance C] 1 of I #S75244/M75240 Description of Operations/Locations/Vehicles/Restrictions/Special items: ALL OPERATIONS OF THE INSURED INCLUDING PLAN CHECKING SERVICES WITH RESPECT TO COMMERCIAL GENERAL LIABILITY THE CITY OF SAN JUAN CAPISTRANO IS NAMED AS AN ADDITIONAL NAMED INSURED. 'Written at aaareaate limits of liabilitv not less than amount shown Certificate Halder: THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED Agency Name and Address: Professional Practice THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES 265 Bullard, #101 NOT AMEND, EXTEND OR ALTER THE COVERAGE Fresno, CA 93704-1706 AFFORDED THE POLICIES LISTED BELOW. 32400 PASEO ADELANTO DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN Insureds Name and Address: Gong Enterprises 7755 Center Avenue #I 100 Huntington Beach, CA 92647 Companies Affording Policies: A St. Paul Fire & Marine Insurance Co. B. c D, E. cc' F. Description of Operations/Locations/Vehicles/Restrictions/Special items: ALL OPERATIONS OF THE INSURED INCLUDING PLAN CHECKING SERVICES WITH RESPECT TO COMMERCIAL GENERAL LIABILITY THE CITY OF SAN JUAN CAPISTRANO IS NAMED AS AN ADDITIONAL NAMED INSURED. 'Written at aaareaate limits of liabilitv not less than amount shown Certificate Halder: THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. CITY OF SAN JUAN CAPISTRANO CANCELLATION: ATTN: MARGARET MGNIHAN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY, ITS AGENTS OR REPRESENTATIVES WILL MAIL 30 32400 PASEO ADELANTO DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN SAN JUAN CAPISTRANO, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM IN ICH CASE 10 DAYS NOTICE WILL BE GIVEN.-" cc' Authonzetl Rent 04/07/04 0 ST. PAUL FIRE & MARINE FOR ARCHITECTURE AND ENGINEERING FIRMS THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESSOWNERS LIABILITY COVERAGE FORM BP 71 08 1. ADDITIONAL INSURED - -BY CONTRACT, AGREEMENT OR PERMIT (NOTE: MEETS OR EXCEEDS CG 20 10 11 e5) ADDITIONAL INSURED: City of San Juan Capistrano Item 5. of Section C. —WHO IS AN INSURED, is deleted and replaced by the following: Any person or organization (named above) to whom or to which you are obligated by virtue of a written contract, agreement or permit to provide such insurance as afforded by this policy is an insured, but only with respect to liability arising out of: a) "Your work" for that insured by you, including work or operations performed on your behalf for that insured; b) Permits issued by state or political subdivisions for operations performed by you; or c) Premises you own, rent, occupy or use. This provision does not apply unless the written contract or agreement has been executed, or the permit has been issued, prior to the "bodily injury," "property damage," "personal injury' or "advertising injury." This provision does not apply to any person or organization included as an insured under Additional Insured —Vendors. 2. PRIMARY - - NON-CONTRIBUTORY This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds. 3. SEPARATION OF INSUREDS Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a) As if each Named Insured were the only Named Insured; and b) Separately to each insured against whom claim is made or "suit" is brought. 4. NOTICE OF CANCELLATION If we cancel this policy for any reason other than non-payment of premium, we will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. If we cancel this policy for non-payment of premium, we will mail written notice at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. 5. WAIVER OF SUBROGATION If the insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. This insurance shall not be invalidated should the Named Insured waive in writing, prior to a loss, any or all rights of recovery against any party for a loss occurring. However, the insured must do nothing after a loss to impair these rights. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated. NAMED INSURED: Gono Enterprises POLICY NO: BKO1599032 Effective Date: 1 09/01/03 1 Expiration Date: 09101104 APR -09-2004 10:57 AM G NTERPRISES,INC 7143 w7 -a -A 116 8 P.01 GONG ENTERPRISES, INC. 7755 CENTER AVENUE, #1100 HUNTINGTON BEACH, CA 92647 (714)372.4959 FAX: (714)372.4968 FAX ... FAX ... FAX... FAX... FAX... FAX... FAX ... FAX ... FAX ... FAX... FAX... FAX ... FAX..FAX Date: 4Z9 lo To: 4f- c% cl'nc.-k 0%ire �JIQri2 Fax a: 4 = 493 —1053 Re: 4Cra 6/114 r4/1 - NUMBER of sheets (including this cover sheet) = `-3 Comments: A Other ,X7jJy //71v�C[ Qd"" � / silYL . For your Information Signed by: A 11-� Ken Gong Original Will not be sent to you. 32400 FASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 4S)3-1171 (949) 493-1053 (FAX) lvivly sanjuancapislrano. org February 4, 2004 a Gong Enterprises 7755 Center Avenue Suite -696' Huntington Beach, CA 92647 MEMBERS OF THE CITY COUNCIL DIANE L. BATHGATE JOHN S. GELFF MATT HART JOESOTO DAVID M. SWERDLIN INTERIM CITY MANAGER PAMELAGIBSON RE: Compliance with Insurance Requirements — Plan Check Services The following insurance documents are due to expire: ✓ General Liability Certificate 03/25/2004 ✓ General Liability Endorsement Form naming the City of San Juan w Capistrano as additional insured. ✓ Automobile Liability Certificate 03/25/2004 ✓ Professional Liability Certificate 03/25/200 0 � Please submit updated documentation to the City of San Juan Capistrano, ttention City Clerk's office, 32499 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above eqp tion dates. � �ou have any questions, please contact me at (949) 443-6309. Secretary cc: Dawn Schanderl, Administrative Assistant San Juan Capistrano: Preserving the Past to Enhance the Future 0 0 Certificate of Insurance 1 of 1 #S75342/M75240 COVERAGES. THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMEN r WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE j; GENERAL LIABILITY Agency Name and Address: THIS CERTIFICATE IS ISSUED AS A MATTER OF Professional Practice INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES 265 Bullard, #101 NOT AMEND, EXTEND OR ALTER THE COVERAGE Fresno, CA 93704-1706 AFFORDED THE POLICIES LISTED BELOW. Combined Single Limit: $1,000,000 Insureds Name and Address: Companies Affording Policies: Gong Enterprises A.S[. Paul Fire & Marine Insurance Co. 7755 Center Avenue #1100 B. Each Occurrence: c. Huntington Beach, CA 92647 D Statutory Limits E. Protective F. Disease/Policy Limit: COVERAGES. THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMEN r WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE j; GENERAL LIABILITY BKO1599032 09/01/03 09/01/04 $2,000,000 ❑X Commercial General Liability $1,000,000 Each Occurrence: $1,000,000 Fire Dmg. (any one fire): ❑ Claims Made Combined Single Limit: $1,000,000 Bodily Injury/person: $0 ® Occurrence $0 Property Damage: $0 Each Occurrence: ❑ Owner's and Contractors Aggregate: Statutory Limits Protective Disease/Policy Limit: Disease/Employee: ❑ Per Claim $1,000,000 Aggregate A AUTO LIABILITY BKO1599032 09/01/03 09/01/04 ❑ Any Automobile ❑ All Owned Autos ❑ Scheduled Autos Hired Autos ❑X Non -owned Autos ❑ Garage Liability EXCESS LIABILITY ❑ Umbrella Form ❑ Other than Umbrella Form WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY A PROFESSIONAL QP03805807 03/25/04 03/25/05 LIABILITY" POLICY LIMITS General Aggregate: $2,000,000 Products-Com/Ops WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. Aggregate: $2,000,000 Personal and Adv. Injury: $1,000,000 Each Occurrence: $1,000,000 Fire Dmg. (any one fire): $300,000 Combined Single Limit: $1,000,000 Bodily Injury/person: $0 Bodily Injury/accident: $0 Property Damage: $0 Each Occurrence: Aggregate: Statutory Limits Each Accident: Disease/Policy Limit: Disease/Employee: Per Claim $1,000,000 Aggregate $1,000,000 $0 Description of Operations/Locations/Vehicles/Restrictions/Special items: CITY OF SAN JUAN CAPISTRANO AND THE COMMUNITY REDEVELOPMENT AGENCY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND VOLUNTEERS ARE INCLUDED AS ADDITIONAL INSURED AS RESPECTS GENERAL LIABILITY ONLY *Written at Roommate limits of linhility not less than amount shown Certificate Holder. THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. City Of San Juan Capistrano CANCELLATION: Alto: Salo Shoucalr SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY, ITS AGENTS OR REPRESENTATIVES WILL MAIL 30 32400 Paseo Adelanto DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN San Juan Capistrano, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYMENTOF PREMIUM IN WHICH CASE 10 DAYS NOTIC WILL BE GIVEN. Auth 'z Represen ve: 04/07/04 cc. APST. PAUL FIRE & MARINE FOR. HITECTURE AND ENGINEERING FIRMS THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: LIABILITY COVERAGE FORM BP 71 08 1. ADDITIONAL INSURED - -BY CONTRACT, AGREEMENT OR PERMIT (NOTE: MEETS OR EXCEEDS CG 2010 t 1 s5) ADDITIONAL INSURED: City of San Juan Capistrano, its elected officials, officers, agents and employees Item 5. of Section C. —WHO IS AN INSURED, is deleted and replaced by the following: Any person or organization (named above) to whom or to which you are obligated by virtue of a written contract, agreement or permit to provide such insurance as afforded by this policy is an insured, but only with respect to liability arising out of: a) "Your work" for that insured by you, including work or operations performed on your behalf for that insured; b) Permits issued by state or political subdivisions for operations performed by you; or c) Premises you own, rent, occupy or use. This provision does not apply unless the written contract or agreement has been executed, or the permit has been issued, prior to the "bodily injury," "property damage," "personal injury" or "advertising injury." This provision does not apply to any person or organization Included as an insured under Additional Insured — Vendors. 2. PRIMARY - - NON-CONTRIBUTORY This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds. 3. SEPARATION OF INSUREDS Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a) As if each Named Insured were the only Named Insured; and b) Separately to each insured against whom claim is made or "suit' is brought. 4. NOTICE OF CANCELLATION If we cancel this policy for any reason other than non-payment of premium, we will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. If we cancel this policy for non-payment of premium, we will mail written notice at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. 5. WAIVER OF SUBROGATION If the insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. This insurance shall not be invalidated should the Named Insured waive in writing, prior to a loss, any or all rights of recovery against any party for a loss occurring. However, the insured must do nothing after a loss to impair these rights. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated. NAMED INSURED: Gon Enter rises POLICY NO: BKO1599032 Effective Date: 09/01/03I Expiration Date: 09/01/04 Fi lity and Guaranty Insurance Underwriters Lind Sa ht a ISSUED: 04/9/04 . WTHOLDER COPY SG STATE P.O. BOX 807, SAN FRANCISCO,CA 94142-0807 COMPENSATION INSURANCE FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 07-01-2003 GROUP: POLICY NUMBER: 1256757-2003 CERTIFICATE ID: 16 CERTIFICATE EXPIRES: 07-01-2004 07-01-2003/07-01-2004 CITY OF SAN JUAN CAPISTRANO SG ATTN: DAWN SCHANDERL - DEPUTY CITY CLERK 32400 PASEO ADELANTO SAN JUAN CAPISTRANO CA 92675 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon30days' advance written notice to the employer. We will also give you 30 days' advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein.,, Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. AUTHORIZED REPRESENTATIVE PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000.00 PER OCCURRENCE. ENDORSEMENT X2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 07 -01 -2003 -IS ATTACHED TO AND FORMS A PART OF THIS POLICY. EMPLOYER GONG ENTERPRISES, INC 7755 CENTER AVE STE 1100 HUNTINGTON BH CA 92647 N � o � L C:...e� �r J '7� LEGAL NAME GOMG ENTERPRISES, INC •. :vaxurcrw 06-18-2003 0 wivm.sanjuancaptstrano. org June 24, 2003 Gong Enterprises 7755 Center Avenue, Suite 1100 Huntington Beach, California 92647 E 32400 PASEO APELANTO SAN JUAN CAPISTRANO, CA 92675 • j{}y.. UT (949) 493-1171 17 76 (949) 493-1053 (FAX) JOHN S. GELFF wivm.sanjuancaptstrano. org June 24, 2003 Gong Enterprises 7755 Center Avenue, Suite 1100 Huntington Beach, California 92647 E RE: Compliance with Insurance Requirements - Plan Check Services The following insurance document is due to expire: V Workers Compensation Certificate 7/1/2003 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration date. If you have any questions, please contact me at (949) 443-6310. Sincerely, Dawn Schanderl Deputy City Clerk cc: William Huber, Director of Engineering & Building Administrative Assistant DRUG use n San Juan Capistrano: Preserving the Past to Enhance the Future rlll I961 MEMBERS OF THE OW COUNCIL DIANELBATHGATE JOHN S. GELFF WYATTNART � JOE SOTO DAVID M. SWERDLIN CITY MANAGER GEORGESCARBOROUGH RE: Compliance with Insurance Requirements - Plan Check Services The following insurance document is due to expire: V Workers Compensation Certificate 7/1/2003 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration date. If you have any questions, please contact me at (949) 443-6310. Sincerely, Dawn Schanderl Deputy City Clerk cc: William Huber, Director of Engineering & Building Administrative Assistant DRUG use n San Juan Capistrano: Preserving the Past to Enhance the Future Certificate of Insurance 1 of 1 #M60026 COVERAGES: THIS IS TO CERTIFY THAT POLICIE 3 OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE A GENERAL LIABILITY Agency Name and Address: THIS CERTIFICATE IS ISSUED AS A MATTER OF Professional Practice INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES 265 Bullard, #101 NOT AMEND, EXTEND OR ALTER THE COVERAGE Fresno, CA 93704-1513 AFFORDED THE POLICIES LISTED BELOW. $1,000,000 Bodily Injury/person: Insureds Name and Address: Companies Affording Policies: Gong Enterprises A.American Manufacturers Mutual Ins* $0 B.Lumbermens Mutual Casualty Co.* 7755 Center Avenue #1100 C. Huntington Beach, CA 92647 D E. Protective F. Dise plo COVERAGES: THIS IS TO CERTIFY THAT POLICIE 3 OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE A GENERAL LIABILITY 7RE78980502 03/25/03 03/25/04 $2,000,000 Q Commercial General Liability Each Occurrence: $1,000,000 Fire Dmg. (any one fire): $300,000 ❑ Claims Made $1,000,000 Bodily Injury/person: $0 Bodily Injury/accident: ® Occurrence Property Damage: $0 Each Occurrence: cc: ❑ Owner's and Contractors Statutory Limits Eacf�ccident:.g+ Dise PPS/Policy 6m it: Protective Dise plo El 00,000 A re a tV 00,000 A AUTO LIABILITY 7RE78980502 03/25/03 03/25/04 ❑ Any Automobile ❑ All Owned Autos ❑ Scheduled Autos 0 Hired Autos 0 Non -owned Autos ❑ Garage Liability El EXCESS LIABILITY ❑ Umbrella Form ❑ Other than Umbrella Form WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY B PROFESSIONAL QL01685300 03/25/01 03/25/04 LIABILITY* POLICY LIMITS General Aggregate: $2,000,000 Products-Com/Ops WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. Aggregate: $2,000,000 Personal and Adv. Injury: $1,000,000 Each Occurrence: $1,000,000 Fire Dmg. (any one fire): $300,000 Combined Single Limit: $1,000,000 Bodily Injury/person: $0 Bodily Injury/accident: $0 Property Damage: $0 Each Occurrence: cc: Aggregate: Statutory Limits Eacf�ccident:.g+ Dise PPS/Policy 6m it: m Dise plo Per Cwzii-4 00,000 A re a tV 00,000 mor 7 F t� 'THE INSURER'$ POLICY PAYMENT OBLIGATIONS ARE BACKED BY A CUT -THROUGH TO NATIONAL INDEMNITY CO., AN 4a + RAT ERKSHIRE HATHAWAY SUBSIDIARY/ ALL OPERATIONS OF THE INSURED INCLUDING PLAN CHECKING SERVICES P *Writtan at annrnnnta limits of linhility nn} lace Than mmnl int chmun Certificate Holder: THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. CITY OF SAN JUAN CAPISTRANO CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION ATTN: CITY CLERK'S OFFICE DATE THEREOF, THE ISSUING COMPANY, ITS AGENTS OR REPRESENTATIVES WILL MAIL 30 32400 PASEO ADELANTO DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN SAN JUAN CAPISTRANO, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE WILL BE GIVEN. Authorized PreseMati e' 03/44/03 cc: V / 0 0 KEMPER PREMIER ENDORSEMENT FOR ARCHITECTURE AND ENGINEERING FIRMS THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESSOW NERS LIABILITY COVERAGE FORM BP 71 08 1. ADDITIONAL INSURED - -BY CONTRACT, AGREEMENT OR PERMIT ADDITIONAL INSURED: City of San Juan Capistrano and the Community Redevelopment Agency, its elected or appointed officers, officials, employees and volunteers Item 5. of Section C. —WHO IS AN INSURED, is deleted and replaced by the following: Any person or organization (named above) to whom or to which you are obligated by virtue of a written contract, agreement or permit to provide such insurance as afforded by this policy is an insured, but only with respect to liability arising out of: a) "Your work" for that insured by you, including work or operations performed on your behalf for that insured; b) Permits issued by state or political subdivisions for operations performed by you; or c) Premises you own, rent, occupy or use. This provision does not apply unless the written contract or agreement has been executed, or the permit has been issued, prior to the "bodily injury,' "property damage," "personal injury" or "advertising injury." This provision does not apply to any person or organization included as an insured under Additional Insured — Vendors. (NOTE: MEETS OR EXCEEDS CG 20 10 11 85) 2. PRIMARY - - NON-CONTRIBUTORY This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds. 3. SEPARATION OF INSUREDS Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a) As if each Named Insured were the only Named Insured; and b) Separately to each insured against whom claim is made or "suit" is brought. 4. NOTICE OF CANCELLATION If we cancel this policy for any reason other than non-payment of premium, we will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. If we cancel this policy for non-payment of premium, we will mail written notice at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. 5. WAIVER OF SUBROGATION If the insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. This insurance shall not be invalidated should the Named Insured waive in writing, prior to a loss, any or all rights of recovery against any party for a loss occurring. However, the insured must do nothing after a loss to impair these rights. At our request, the insured will bring "suit' or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated. AMERICAN MANUFACTURERS MUTUAL INSURANCE COMPANY C Authorized Signature: Linda Sasashima ISSUED: March 24, 2003 • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) IVIVIV.sanjuancapistrano. org March 10, 2003 Gong Enterprises 7755 Center Avenue, Suite 800 Huntington Beach, CA 92647 11(1111111(1 (sllnnitl I 1961 1776 MEMBERS OF THE CITY COUNCIL DIANE L BATHGATE JOHN S. GELFF WYATT HART JOESOTO DAVID M. SWERDLIN CITY MANAGER GEORGESCARBOROUGH RE: Compliance with Insurance Requirements - Plan Check Services The following insurance documents are due to expire: Y General Liability Certificate 3/25/2003 General Liability Endorsement naming the City of San Juan Capistrano as additional insured. V Automobile Liability Certificate 3/25/2003 V Professional Liability Certificate 3/25/2003 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration dates. If you have any questions, please contact me at (949) 443-6310. Sincerely, AMS// / Dawn Schanderl Deputy City Clerk cc: William Huber, Director of Engineering & Building Michelle Noreillie, Administrative Assistant M— use 1a San Juan Capistrano: Preserving the Past to Enhance the Future • SIFICATE HOLDER COPY STATE P.O. BOX 420807, SAN FRANCISCO, CA 94142-0807 '• COMPENSATION INSURANCE FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE AUGUST 15, 2002 GROUP: POLICY NUMBER: 1256757-2002 CERTIFICATE ID: 16 CERTIFICATE EXPIRES: 07-01-2003 07-01-2002/07-01-2003 CITY OF SAN JUAN CAPISTRANO ATTN: DAWN SCHANDERL - DEPUTY CITY CLERK 32400 PASEO ADELANTO SAN JUAN CAPISTRANO CA 926 75 This is to certify that we have issued a valid Worker's Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 30 days advance written notice to the employer. We will also give you 30 days advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions, and conditions, of such policies. AUTHORIZED REPRESENTATIVE PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE ENDORSEMENT #2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 07-01-2002 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. EMPLOYER GONG ENTERPRISES, INC 7755 CENTER AVE STE 1100 HUNTINGTON BH CA 92647 SCIF 10265 rEPF-UI: MD 1 • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) www.sanjuancapistrano.org June 14, 2002 Gong Enterprises 7755 Center Avenue, Suite 800 Huntington Beach, CA 92647 1</ m�onulm muu�wn 1961 1776 MEMBERS OF THE CITY COUNCIL DIANE L. BATHGATE COLLENE CAMPBELL JOHN S. GELFF WYATT HART DAVID M. SWERDLIN CITY MANAGER GEORGE SCARBOROUGH RE: Compliance with Insurance Requirements - Plan Check Services The following insurance document is due to expire: I Workers Compensation Certificate 7/1/2002 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration date. If you have any questions, please contact me at (949) 443-6310. Sincerely, Dawn M. Schanderl Deputy City Clerk cc: William Huber, Director of Engineering & Building Michelle Noreillie, Adminsitrative Assistant San Juan Capistrano: Preserving the Past to Enhance the Future 0 0 Certificate of Insurance 1 of 1 NM47971 COVERAGES: THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. AAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL T •TERMS, EXCLUSIONS, CONDITIONS O l SUCH VO V V VSV V„ HE TERMS. EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES. TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE POLICY LIMITS A GENERAL LIABILITY 7RE78980501 Agency Name and Address: THIS CERTIFICATE IS ISSUED AS A MATTER OF Professional Practice ❑X Commercial General Liability INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. Fire Ding. (any one fire): THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES 265 Bullard, //101 $1,000,000 NOT AMEND, EXTEND OR ALTER THE COVERAGE Fresno, CA 93704-1513 Bodily Injury/accident: AFFORDED THE POLICIES LISTED BELOW. Property Damage: gs Insureds Name and Address: Companies Affording Policies: A American Manufacturers Mutual Ins. Gong Enterprises rn B.Lumbermens Mutual Casualty Company 7755 Center Avenue 1/1100 Each Occurr'_;_, G Huntington Beach, CA 92647 s D. N El E. Disease/Policy Limit: F. AUTO LIABILITY 7RE78980501 COVERAGES: THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. AAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL T •TERMS, EXCLUSIONS, CONDITIONS O l SUCH VO V V VSV V„ HE TERMS. EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES. TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE POLICY LIMITS A GENERAL LIABILITY 7RE78980501 03/25/02 03/25/03 $2,000,000 ❑X Commercial General Liability Each Occurrence: $1,000,000 Fire Ding. (any one fire): $300,000 ❑ Claims Made $1,000,000 Bodily Injury/person: $0 Bodily Injury/accident: ® Occurrence Property Damage: gs c N ❑ Owner's and Contractors rn N m Each Occurr'_;_, Protective Aggregate: c -i s Statutory Limits N El Disease/Policy Limit: A AUTO LIABILITY 7RE78980501 03/25/02 03/25/03 $1,000,000 ❑ Any Automobile $0 ❑ All Owned Autos ❑ Scheduled Autos 0 Hired Autos 0 Non -owned Autos ❑ Garage Liability EXCESS LIABILITY ❑ Umbrella Form ❑ Other than Umbrella Form WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY g PROFESSIONAL QL01685300 03/25/01 03/25/04 LIABILITY' General Aggregate: $2,000,000 Products-Com/Ops WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. Aggregate: $2,000,000 Personal and Adv. Injury: $1,000,000 Each Occurrence: $1,000,000 Fire Ding. (any one fire): $300,000 Combined Single Limit: $1,000,000 Bodily Injury/person: $0 Bodily Injury/accident: $&_ Property Damage: gs c N rn N m Each Occurr'_;_, p Aggregate: c -i s Statutory Limits N Each Accident: Disease/Policy Limit: Disease/ Employee: Per Claim $1,000,000 Aggregate $1,000,000 $0 Description of Operations/LocationsNehicles/Restrictions/Special items: CITY OF SAN JUAN CAPISTRANO AND THE COMMUNITY REDEVELOPMENT AGENCY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND VOLUNTEERS ARE INCLUDED AS ADDITIONAL INSURED AS RESPECTS GENERAL LIABILITY ONLY 'Written at aggregate limits of liability not less than amount shown. Certificate Holder: THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. City of San Juan Capistrano CANCELLATION: Atm: Sam Sl10llCalr SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY, ITS AGENTS OR REPRESENTATIVES WILL MAIL 30 32400 Paseo Adelanto DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN San Juan Capistrano, CA 92675 THE EVENT OF CANCELLATION FOR NONPAYMENT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE WILL BE GIVEN. Authorized entative: 03/21/02 0 0 KEMPER PREMIER ENDORSEMENT FOR ARCHITECTURE AND ENGINEERING FIRMS THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESSOWNERS LIABILITY COVERAGE FORM BP 71 08 1. ADDITIONAL INSURED - -BY CONTRACT, AGREEMENT OR PERMIT ADDITIONAL INSURED: City of San Juan Capistrano and the Community Redevelopment Agency, its elected or a ointed officers, officials, employees and volunteers Item 5. of Section C. —WHO IS AN INSURED, is deleted and replaced by the following: Any person or organization (named above) to whom or to which you are obligated by virtue of a written contract, agreement or permit to provide such insurance as afforded by this policy is an insured, but only with respect to liability arising out of: a) "Your work" for that insured by you, including work or operations performed on your behalf for that insured; b) Permits issued by state or political subdivisions for operations performed by you; or c) Premises you own, rent, occupy or use. This provision does not apply unless the written contract or agreement has been executed, or the permit has been issued, prior to the "bodily injury," "property damage," "personal injury" or "advertising injury." This provision does not apply to any person or organization included as an insured under Additional Insured —Vendors. (NOTE: MEETS OR EXCEEDS CG 20 10 11 85) 2. PRIMARY - - NON-CONTRIBUTORY This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds. 3. SEPARATION OF INSUREDS Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a) As if each Named Insured were the only Named Insured; and b) Separately to each insured against whom claim is made or "suit" is brought. 4. NOTICE OF CANCELLATION If we cancel this policy for any reason other than non-payment of premium, we will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. If we cancel this policy for non-payment of premium, we will mail written notice at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. 5. WAIVER OF SUBROGATION E If the insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. This insurance shall not be invalidated should the Named Insured waive in writing, prior to a loss, any or all rights of recovery against any party for a loss occurring. However, the insured must do nothing after a loss to impair these rights. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated. AMERICAN MANUFACTURERS MUTUAL INSURANCE COMPANY ALkhorized Signature: Rita Scott ISSUED: March 21, 2002 0 9 Certificate of Insurance 1 of 1 #M47971 Description of Operations/LocationsNehicles/Restrictions/Special items: CITY OF SAN JUAN CAPISTRANO AND THE COMMUNITY REDEVELOPMENT AGENCY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND VOLUNTEERS ARE INCLUDEDED AS ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY REGARDING ALL OPERATIONS OF THE NAMED INSURED *Written at aciarecate limits of liabilitv not less than amount shown. Certificate Holder. THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED Agency Name and Address: THIS CERTIFICATE IS ISSUED AS A MATTER OF Professional Practice INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES 265 Bullard, #101 NOT AMEND, EXTEND OR ALTER THE COVERAGE Fresno, CA 93704-1513 AFFORDED THE POLICIES LISTED BELOW. San Juan Capistrano, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM IN WHICH CASE 10 DAYS Insureds Name and Address: Gong Enterprises 7755 Center Avenue #I 100 Huntington Beach, CA 92647 Companies Affording Policies: AAmerican Manufacturers Mutual Ins. B.Lumbermens Mutual Casualty Company c D. E. F. Description of Operations/LocationsNehicles/Restrictions/Special items: CITY OF SAN JUAN CAPISTRANO AND THE COMMUNITY REDEVELOPMENT AGENCY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND VOLUNTEERS ARE INCLUDEDED AS ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY REGARDING ALL OPERATIONS OF THE NAMED INSURED *Written at aciarecate limits of liabilitv not less than amount shown. Certificate Holder. THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. City of San Juan Capistrano CANCELLATION: Dawn M Schanderl SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY, ITS AGENTS OR REPRESENTATIVES WILL MAIL SD 32400 Paseo Adelanto DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN San Juan Capistrano, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE WILL BE GIVEN. Authanze resent five: 03/21/02 0 0 KEMPER PREMIER ENDORSEMENT FOR ARCHITECTURE AND ENGINEERING FIRMS THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESSOW NERS LIABILITY COVERAGE FORM BP 71 08 1. ADDITIONAL INSURED - -BY CONTRACT, AGREEMENT OR PERMIT Agency, or a000inted officers. officials. emolovees and Item 5. of Section C. —WHO IS AN INSURED, is deleted and replaced by the following: Any person or organization (named above) to whom or to which you are obligated by virtue of a written contract, agreement or permit to provide such insurance as afforded by this policy is an insured, but only with respect to liability arising out of: a) "Your work" for that insured by you, including work or operations performed on your behalf for that insured; b) Permits issued by state or political subdivisions for operations performed by you; or c) Premises you own, rent, occupy or use. This provision does not apply unless the written contract or agreement has been executed, or the permit has been issued, prior to the "bodily injury," "property damage," "personal injury" or "advertising injury." This provision does not apply to any person or organization included as an insured under Additional Insured — Vendors. (NOTE: MEETS OR EXCEEDS CG 20 10 11 85) 2. PRIMARY - - NON-CONTRIBUTORY This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds. 3. SEPARATION OF INSUREDS Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a) As if each Named Insured were the only Named Insured; and b) Separately to each insured against whom claim is made or "suit' is brought. 4. NOTICE OF CANCELLATION If we cancel this policy for any reason other than non-payment of premium, we will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. If we cancel this policy for non-payment of premium, we will mail written notice at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. 5. WAIVER OF SUBROGATION 0 • If the insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. This insurance shall not be invalidated should the Named Insured waive in writing, prior to a loss, any or all rights of recovery against any party for a loss occurring. However, the insured must do nothing after a loss to impair these rights. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated. NAMED INSURED: Gong Enterprises POLICY NO: 7RE78980501 Effective Date: 03/25/02 1 Expiration Date: 03/25/03 AMERICAN MANUFACTURERS MUTUAL INSURANCE COMPANY /"iy-✓- Authorized Signature: L Rita Scott ISSUED: March 21, 2002 E 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) www.sanjuancapistrano.org I1IF MINiEW4110ya /� mnvunn mumm 1961 1776 Gong Enterprises 7755 Center Avenue, Suite 800 Huntington Beach, California 92647 MEMBERS OF THE CITY COUNCIL DIANE L. BATHGATE COLLENE CAMPBELL JOHN S. DELFT WYATT HART DAVID M. SWERDLIN CITY MANAGER GEORGE SCARBOROUGH RE: Compliance with Insurance Requirements - Plan Check Services The following insurance documents are due to expire: General Liability Certificate 3/25/2002 General Liability Endorsement naming the City of San Juan Capistrano as additional insured. t/ Y Automobile Liability Certificate 3/25/2002 V11 Professional Liability Certificate 3/25/2002 V Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration dates. If you have any questions, please contact me at (949) 443-6310. Sincerely, Dawn M. Schanderl Deputy City Clerk cc: William Huber, Director of Engineering & Building DRUG USE IS San Juan Capistrano: Preserving the Past to Enhance the Future FROM ; GONFA ENTERPRISES INC PHONE NO. : 71437?496H W Jul. O2 2001 01:1EP11 P,, 67101 STA ■ E PC) BOX 807, SAN FRANCISCO,CA 94101 0807 comPENsAT10N tNsuft ,il FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE. 110. ICY NUPMR. .125(5767 - 01 ISSUF DATE: 0701-01 CERTIFICATE VPIRFS: 07-01-02 CITY Of SAN JOAR_'CAPISTRANO .� �� + ` JOB: ALL OPERATIONS BUILDING F,. SAFETY'O[PARTMENT 32400 PASEO AOELANTO SAN JUAN CAPESTRANO, CA 92675 This is to certify that we have issued a valid Workers' GomPST1 t?h,r%' uraoed ,po sati'licy In a form approved by the California tnsuraoce Commissioner to the employer N�am'ed';'bdbjry� Y,eir'_'Me.'pet(i Y P6Aod - odit:lifted This policy is not subject to cancellation by the Fund except upon 30*taYS' aevanef, wr tteri nonce to the employer. We —it! also grva you 30 days" advance nonce should this policy 4e^canrelleC prior to. its normal expiration. This certificate of insurance is not an insurance policy and 'doe* not: arttend„'extend Of'alrer the coverage afforded by the policies listed hereon. Notwithstanding any requirement, term, or cbtaditian of anS contract Or other document with respect to which this certificate of insurance maycbe Isstagd or mfy.:,per'jj :.the' nStaance afforded by the Policies described herein iy subject to .alf the terms. exclusions and-cu7tiiitlors ot. such•iGollur. ;. Z PRESIDENT EMPLOYER'S LIABILITY Lflt7T^iNCLU0IN6c DEv:,f�SilS<':S.];d10;6b0-. oO; PBR'DOCURIICNCE. ENOOR%FWNT #2065 ENFITLED' CERTIFICATE';MDLDERB°�`NtlTiGE}Ef/ECTYVE''07101101 15 ATTACHED TO AN) FORMS A PART OF THIS POLICY. i^. EMPI ()YFR +. ' - t ',IE�ltL PMNE GONG ENTERPRISES. INC COW, ENTERPRISES, INC 1155 CENTER AVE STE-800 HUNTINGTON OH CA 92641 Certificate of Insurance RECEIVED 1 of 1 #M28861 COVERAGES: THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. Description of Operations/LocationsNehicles/Restrictions/Special items: CITY OF SAN JUAN CAPISTRANO AND THE COMMUNITY REDEVELOPMENT AGENCY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND VOLUNTEERS ARE INCLUDED AS ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY REGARDING ALL OPERATIONS OF THE NAMED INSURED `Written at aaareoate limits of liahility not less than amount shown Certificate Holder. THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED Agency NamApRd A5dres9 J 36 �� �O I THIS CERTIFICATE IS ISSUED AS A MATTER OF Professional Practice SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. CITY ";-i-.?.ti 32400 Paseo Adelanto THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES 265 Bullard, #101 D p ' q ['H.' NT NOT AMEND, EXTEND OR ALTER THE COVERAGE Fresno, CA 93704-1513 C I i 'r SAN AFFORDED THE POLICIES LISTED BELOW. cc Insureds Name and Address: Companies Afford! Policies: A. Gong Enterprises American Motorists Insurance C ompany B.Lumbermens Mutual Casualty Company 7755 Center Avenue #800 c Huntington Beach, CA 92647 D. E. F. COVERAGES: THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. Description of Operations/LocationsNehicles/Restrictions/Special items: CITY OF SAN JUAN CAPISTRANO AND THE COMMUNITY REDEVELOPMENT AGENCY, ITS ELECTED OR APPOINTED OFFICERS, OFFICIALS, EMPLOYEES AND VOLUNTEERS ARE INCLUDED AS ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY REGARDING ALL OPERATIONS OF THE NAMED INSURED `Written at aaareoate limits of liahility not less than amount shown Certificate Holder. THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. City of San Juan Capistrano CANCELLATION: Dawn M Schanderl SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION GATE THEREOF, THE ISSUING COMPANY, ITS AGENTS OR REPRESENTATIVES WILL MAIL 30 32400 Paseo Adelanto DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, EXCEPT IN San Juan Capistrano, CA 92675 THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE WILL BE GIVEN. Authorize ep emative: 04/03/01 cc �) KEMPER PREMIER ENDORSEMENT FOR ARCHITECTURE AND ENGINEERING FIRMS This blanket endorsement modifies insurance provided under the following: Named Insured: Gong Enterprises Policy Term: 03/25/01 –03/25/02 Policy No. 7RE78980500 THE FOLLOWING IS ADDED TO THE BUSINESS OWNERS LIABILITY COVERAGE FORM, BP 71 El Item 5. of Section C. – WHO IS AN INSURED, is deleted and replaced by the following: ADDITIONAL INSURED — BY CONTRACT, AGREEMENT OR PERMIT City of San Juan Capistrano and The Community Redevelopment Agency, its elected or appointed officers, offlciais, employees and volunteers Any person or organization (named above) to whom or to which you are obligated by virtue of a written contract, agreement or Dermit to provide such insurance as afforded by this policy is an insured, but only with respect to liability arising out of: a. "Your work" for that insured by you, including work or operations performed on your behalf for that insured; b. Permits issued by state or political subdivision for operations performed by you; or c. Premises you own, rent, occupy or use. PRIMARY/NON-CONTRIBUTORY — This insurance is primary and is not additional to or contributing with any other insurance carried by or for the benefit of Additional Insureds. This provision does not apply unless the written contract or agreement has been executed, or the permit has been issued, prior to the "bodily injury," " property damage," "personal injury" or "advertising injury." This provision does not apply to any person or organization included as an insured under Additional Insured – Vendors. 2. SEPARATION OF INSUREDS — Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a. As if each Named Insured were the only Named Insured; and b. Separately to each insured against whom claim is made or suit is brought. 3. NOTICE OF CANCELLATION a. If we cancel this policy for any reason other than non-payment of premium, we will mail written notice at least 30 days before the effective date of cancellation to the Additional Insureds on file with the Company. b. If we cancel this policy for non-payment of premium, we will mail written notice at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. WAIVER OF SUBROGATION — V.2.a. Applicable to Businessowners Liability Coverage: If the Insured has rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. This insurance shall not be invalidated should the Named Insured waive in writing, prior to a loss, any or all rights of recovery against any party for a loss occurring. However, the insured must do nothing after a loss to impair these rights. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. Nothing herein contained shall vary, alter or extend any provision or condition of the Policy other than as above stated AMERJ N MOTORISTS INSURANCE COMPANY Authorized Signature: Rita Scott [ NOTE: MEETS OR EXCEEDS CG 20 10 11 85 ] ISSUED: April 3, 2001 • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) www. sanjuan capistrano. org December 21, 2001 Gong Enterprises 7755 Center Ave, Suite 1100 Huntington Beach, CA 92647 Dear Sir or Madam: Jw� /�� JII�111�1 ' uuuula 1961 1776 MEMBERS OF THE CITY COUNCIL DIANE L. BATHGATE JOHN S. GELFF COLLENE CAMPBELL WYATT HART DAVID M. SWERDLIN CITY MANAGER GEORGE SCARBOROUGH One December 4, 2001 the City Council of San Juan Capistrano approved a Personal Services Agreement with Gong Enterprises to provide general engineering for a three- year term, with (2) one-year extensions possible, not to exceed $50,000 per project proposal, per year. Prior to initiating work and in order to continue work under this agreement, evidence that all terms under Section 14. Insurance must be current and on file in the City Clerk's office. Our records indicate that you have met these requirements. You may proceed with work in coordination with the Engineering and Building Department. If you have any questions regarding this agreement, please contact Jill Thomas, Management Analyst, at (949) 443-6362. If you have questions related to the evidence required under Section 14, please contact Dawn Schanderl, Deputy City Clerk, (949) 443-6310. Sincerely, / Meg na an, CMC CitClerk (94 443- 08 Enclosure: (1) original executed agreement for your records cc: Jill Thomas, Management Analyst, William Huber, Engineering and Building Director; Dawn Schanderl, Deputy City Clerk San Juan Capistrano: Preserving the Past to Enhance the Future • 0 2. INTRODUCTION OF COMMISSIONERS PRESENT AT MEETING (110.10) Marie Buckner and Joanne de Guevara, Housing Advisory Committee; Ilse Byrnes, Parks, Recreation and Equestrian Commission; Pastor Gary Tucker, president of the Chamber of Commerce; Gil Jones, former Mayor, and his wife Millie; Sue Hart; Joe Soto, Water Advisory Commission. Mayor Bathgate recognized Council Member Hart and his wife Sue Hart for his year of service to the City as Mayor. ORAL COMMUNICATIONS: - None CONSENT CALENDAR Council Action: Moved by Council Member Campbell, seconded by Mayor pro tem John S. Gelff and carried unanimously, 5-0, to approve items 1, 3 through 5, 7, 9 & 10 as recommended by Staff. MOTION TO READ ORDINANCES BY TITLE ONLY APPROVED. APPROVAL OF MINUTES FROM THE REGULAR MEETING OF NOVEMBER 6, 2001 WITHDRAWN FROM THE AGENDA, WARRANTS DATED NOVEMBER 15, 2001 IN THE AMOUNT OF $904,054.12: AND PAYROLL WARRANTS DATED NOVEMBER 8, 2001 IN THE AMOUNT OF $232,090.37 RECEIVED AND FILED. (300.30) 4. (38) CONSULTANT SERVICES AGREEMENTS APPROVED TO PROVIDE PLAN CHECK AND DESIGN SERVICES FOR A THREE -YEAR TERM WITH TWO ONE- YEAR EXTENSIONS, NOT TO EXCEED $50,000 PER PROJECT PROPOSAL, PER YEAR. (600_.30) The following companies were awarded Consultant Services agreement: AMEC Earth & Environment, Inc.; Berryman & Henigar; Charles Abbott Associates; CgVL Engineers; KFM Engineering; Norris-Repke, Inc.; P & D Consultants; Peter & Associates; RBF Associates; Adams Streeter Civil Engineers; AKM Consulting Engineers; Boyle Engineering; DH Civil Engineering; Focus Engineering; Gong Enterprises; Hartzog & Crabill, Inc.; J.L. Patterson; KhrAssociates; La Belle Marvin; LAN Engineering; Parsons Transportation; Richard Watson & Associates; RK Engineering Group; Tetra Tech; The Keith Companies; Toal Engineering; Urban Crossroads, Inc.; Van Dell & Associates; Willdan Associates; Esgil Corporation; Cotton Shires and Associates; David H. Lee & Associates; Hetherington CC Minutes 4 12-4-01 • Engineering; Lawson & Associates; Petra Geotechnical, Inc.; Austin -Foust Associates; Darnell & Associates; LSA Associates. 5. RESOLUTION NO. 01-12-04-02 ADOPTED ENTITLED "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE ROBERTI- Z'BERG-HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 FOR IMPROVEMENT OF THE OLD HIGH SCHOOL SPORTS COURTS" (930.20) 6. CONSIDERATION OF ISSUES - LOS RIOS HISTORIC PARKING LOT (CIP NO. 125) (600.30) Written Communications: Report dated December 4, 2001 from William M. Huber, Engineering and Building Director. Gil Jones, 31791 Los Rios Street, supported the recommended action and encouraged that the project be completed in a timely manner. Council Action: Moved by Council Member Hart, seconded by Council Member Swerdlin and carried unanimously, 5-0, to direct City staff to return to a future meeting with an analysis of the two options: 1. L-shaped parking lot running along the border of the Rios property and the Niccola property. 2. The original design. Consistent with earlier direction, the option of a parking lot on the CRA-Trulis property will not be considered. Within those options staff will evaluate and provide recommendations on: Appropriate buffer between the Niccola's and Montanez property and the parking lot/RV storage; • A "nature walk" connecting to Ramos Street • Phased approach to allow the parking lot to be implemented as soon as possible within the City's fiscal limitations. Assumed within all option: • The parking lot will be asphalt rather than gravel or other less improved surface. • The RV storage lot will be gravel • The trees will be retained within the parking lot and RV storage to the maximum extent practical. • Security issues will be carefully evaluated CC Minutes 5 12-4-01 0 12/04/01 AGENDA ITEM E 4 TO: George Scarborough, City Manager FROM: William M. Huber, Director of Engineering and Building SUBJECT: Consideration of Master Agreements for Long -Term Plan Check and Design Services Team RECOMMENDATION By motion, approve 38 consultant service agreements to provide Plan Check and Design Services for a (3) yearterm with (2) one-year extensions, not to exceed $50,000 per project proposal, per year. A. Summary and Recommendation The concept of a Plan Check Team was originally introduced in 1992 and, to date, has worked very well. It was created as a means to improve service delivery to resident and developer plan check. The concept has proven successful in that it has resulted in improved efficiencies. Our current contracts expire on December 31, 2001. Therefore, staff has solicited proposals and is requesting that 38 firms be recommended for a three-year term with two one-year extensions. B. Background History On January 21, 1992, City Council approved the concept of creating a plan check consultant team consisting of a select group of consultants. The team concept creates a long-term contract with each consultant. The purpose of the team concept is to have available consultants with pre -approved contracts and insurance in place and ready to go to work. The team concept allows staff to expeditiously process all consultant plan checking. In addition, the plan check team agreements all required that they perform their services at a specified percentage of the City's fees, which guarantees costs and assures that City staff is also compensated for processing from the remaining balance. All consultants agree to a fee not to exceed 65% and 80% depending upon the type of plan check. In many instances, the fees are negotiated lower, especially on larger projects. Upon expiration of the initial three year term, and having had a positive experience with this concept, the master listing was reviewed, updated, and again brought to Council for approval in January 1997. The updated listing included design services in addition to plan check services. FOR CITY COUNCIL AGENDA.i�C'uC> 0 Agenda Item Page 2 December 4, 2001 2. Selection Process A Request for Proposal was sent to 44 firms. Many of these firms were on the existing list, with others being added at a staff member's request. Of the 44 firms, 38 responded with proposals. The proposals included general engineering and building firms, as well as a number of specialty firms. The specialty firms include areas such as geotechnical, traffic, building structural and water quality services. A review team consisting of the Department Director and an Administrative Assistant reviewed the proposals for the following elements: • Consistency with the scope of work • Ability to meet schedules • Past performance of similar work • Individual(s) specified to work on projects • Ability to meet fee requirements • Qualifications of firm in handling required work Staff believes that all 38 firms qualify based on the above criteria. As this is a three-year contract with two one-year extensions, there is no need to narrow the field. Staff prefers to spread projects among the teams as work becomes available. This provides more flexibility and allows work to be performed in a more efficient and timely manner. The following list shows the consultants and their areas of expertise: General Engineering and Building Services AMEC Earth & Environment, Inc. Berryman & Henigar Charles Abbott Associates, Inc. CgVL Engineers KFM Engineering Norris-Repke, Inc. P & D Consultants, Inc. Peter & Associates RBF Associates General Engineering Only Adams Streeter Civil Engineers, Inc. AKM Consulting Engineers 0 0 Agenda Item Page 3 December 4, 2001 General Engineering_ Continued Boyle Engineering Corporation DH Civil Engineering Focus Engineering Gong Enterprises Hartzog & Crabill, Inc. J. L. Patterson KHR Associates La Belle Marvin LAN Engineering Parsons Transportation Richard Watson & Associates, Inc. RK Engineering Group Tetra Tech The Keith Companies Toal Engineering Urban Crossroads, Inc. Van Dell & Associates, Inc. Willdan Associates Building Services Only Esgil Corporation Geotechnical Services Cotton Shires and Associates, Inc. David H. Lee & Associates, Inc. Hetherington Engineering, Inc. Lawson & Associates, Inc. Petra Geotechnical, Inc. Traffic Services Austin -Foust Associates, Inc. Darnell & Associates, Inc. LSA Associates, Inc. 0 0 Agenda Item Page 4 December 4, 2001 3. Process Plan Check Services - As previously stated, plan check services are to be performed at a not -to -exceed fee based on a fixed percentage of the City's calculated plan check cost. This eliminates the need to negotiate fees and allows staff to select a consultant and request they perform the work at the agreed upon price. No time is wasted with costly proposals, reviews, and fee negotiations. Design Services — Services not covered by fee recovery, such as design for a City capital improvement project, will continue to require that staff solicit proposals from at least three members of the team. Proposals will then be evaluated and followed by consultant selection. If the fee exceeds the amended limit established under the master contract, then it will be forwarded to the City Council for review and approval. However, no new agreements will be required norwill insurance certifications cause delays, as they will already be in place. COMMISSION/BOARD REVIEW, RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS Costs for plan check services will be fully funded from engineering and building fees. Design services would be funded from respective capital improvement projects. Based on fees projected to be collected, a budget for consultant services is developed annually to cover the costs of these contracts. NOTIFICATION N/A ALTERNATE ACTIONS By motion, approve 38 consultant service agreements to provide Plan Check and Design Services for a (3) year term with (2) one-year extensions, not to exceed $50,000 per project proposal, per year. 2. Do not approve. Refer to staff for additional information. 0 Agenda Item Page 5 December 4, 2001 RECOMMENDATION By motion, approve 38 consultant service agreements to provide Plan Check and Design Services fora (3) yearterm with (2) one-year extensions, not to exceed $50,000 per project proposal, per year. Respectfully Submitted, William M. Huber, P.E. Director, Engineering and Building W M H/jt Prepared By, Jill Thomas Administrative Assistant Attachments 1. Request for Proposal 2. Sample Personal Service Agreement — Original agreements for each individual firm are available in the City Clerk's office. 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) www.sanjuancapistrano.org ,aon uununn Isunnm 1961 1776 REQUEST FOR PROPOSAL for Professional Consulting Services to MEMBERS OF THE CITY COUNCIL DANEL. BATHGATE JOHN S. GELFF JOHN GREINER WYATT HART DAVID M. SWERDLIN CITY MANAGER GEORGE SCARBOROUGH PERFORM AND EXECUTE BUILDING AND ENGINEERING PLAN CHECKING, GRADING PLAN CHECKING, REVIEW OF GEOTECHNICAL REPORTS, MAP CHECKING, ENGINEERING AND ARCHITECTURAL SERVICES GENERAL INFORMATION It is the intent of the City of San Juan Capistrano, Department of Engineering & Building, to establish a team of consultants to facilitate both building and engineering plan check, engineering and architectural services. The services are generally described herein and are intended to supplement staffs efforts where specific expertise is required or time constraints necessitate consultant assistance. From the proposals, a team of consultants will be selected who best represent expertise across the various specialty areas. The team will become part of a four-year program in which the work load will be spread among the team members. Work will be parceled out on an as -needed basis, and no specific guarantee can be given as to the annual fees for consultant usage. The consultant team will only be modified in the event consultants are dropped from the list due to corporate changes or it is deemed by the City that additional consultants are warranted. INVITATION TO RESPOND The City of San Juan Capistrano is soliciting proposals for professional consulting services. In general, the tasks identified above and delineated herein are to be performed with minimum direction and assistance from the City. Inquiries concerning the RFP should be directed to William M. Huber, Engineering & Building Director, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675; (949)443-6336. San Juan Capistrano: Preserving the Past to Enhance the Future P. 0 Request for Proposal Page 2 SUBMISSION OF PROPOSAL Proposals may by submitted by mail or hand delivered. Proposals should be delivered to: William M. Huber, Engineering & Building Director City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 no later than 5:Q0 p.m., September 21, 2001 time. FORM OF PROPOSAL Proposals will not be accepted after this Consultant proposals shall contain the following: 1. Statement of qualifications clearly indicating the services in which the firm is interested; 2. Statement/discussion of services provided, including anticipated turnaround times and ability of firm to handle requests on an as -needed basis; 3. Resumes of key personnel for various service areas; 4. Consultant fee schedules, including hourly rates and proposed flat fees; 5. Completed consultant self rating form included with this request for proposal. EVALUATION OF PROPOSALS The City of San Juan Capistrano is interested in selecting consultants who have the experience and expertise to render plan checking, engineering and architectural services in a comprehensive and timely manner. Accordingly, the evaluation criteria will consist primarily of four parts: 1. Consultants' experience 2. Consultants' expertise 3. Consultants' ability to handle volume and meet time frames 4. Consultants' costs Ll Request for Proposal Page 3 It is important to the City that you identify the persons you will assign to various functions, at which office they are assigned and whether they are full-time employees of your firm. You should also address any conflict of interest that may exist and comment on solutions. The City of San Juan Capistrano reserves the right to reject any and all proposals. Nonacceptance of any proposal will not imply criticism . `the proposal or that any proposed service was deficient. All participating candidates will be notified of the decision reached. CONSULTANT'S RESPONSIBILITY The Consultant shall perform the tasks as set forth herein: A. Building Services Review construction documents in accordance with the following uniform model codes as amended by City ordinance: a. Uniform Building Code -1998 California Building Code b. Uniform Plumbing Code - 1998 California Plumbing Code c. Uniform Mechanical Code - 1998 California Mechanical Code d. National Electrical Code - 1996 Edition e. California Code of Regulations - Title 24 Provide a comprehensive plan review as directed or provide only specified plan review elements as follows: a. Structural review and analysis of design and calculations b. Inspection services c. Other building services as may be defined Provide geotechnical review and consultation regarding soil problems, features or events. B. Engineering/Architectural Services Review construction documents and subdivision maps in conformance with the following standards: a. City of San Juan Capistrano Municipal Code b. City of San Juan Capistrano and County of Orange applicable design standards c. Highway Design Manual standards d. San Diego Regional Water Quality Control Permit Request for Proposal Page 4 2. Provide comprehensive plan review or design services as directed for the following elements: a. Geotechnical review/design b. Street improvements c. Storm drain/hydrology reports/design d. Traffic/striping improvements e. Traffic studies f. Sewer improvements g. Landscaping improvements h. Subdivision map checking i. Structures (i.e., bridges) j. Inspection services k. Pavement analysis I. Architectural design m. Drafting n. Water quality design and review C. Document Transmittal Pick up and resubmit plans to the City via the Building & Safety Division or Engineering Division counter. D. Performance Requirements 1. Plan Check Services Render and remit a typed plan check correction/clarification list (two copies) to the Engineering & Building Department within 10 working days from notification by the City. 2. Engineering/Architectural Services Complete services in a thorough and efficient manner, on time and within the approved fee schedule. 1i Request for Proposal Page 5 E. Fee Schedules 1. Engineering Fees a. Plan Check Engineering fees will be determined for plan check services based on the attached fee schedule. The consultant shall bill on an hourly basis, not to exceed 75% of the total fee, and fees may be negotiated lower if, in the determination of the City, a lower fee is warranted. b. Design/Architectural Services will be negotiated on a project -by -project basis based on a pre - agreed scope of work. Payment will be as determined by the City project manager. 2. Building Fees a. Plan Check Total plan check at 80% of base plan check fee paid by applicant not including any surcharges (base plan check fee). Base plan check fee will be 65% of building permit fee, not including surcharges. Structural plan check is not to exceed 60% of base plan check fee, not including any surcharges. b. Other Services Services will be negotiated on a project -by -project basis based on a pre - agreed scope of work. Payment will be as determined by the City project manager. F. Maintenance of Records The consultant will maintain all books, documents, papers, employee time sheets, accounting records/ledgers and otherevidence pertaining to costs incurred and shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment for inspection by the City. The consultant shall furnish copies, if requested. 0 0 Request for Proposal Page 6 CITY'S RESPONSIBILITY The City shall perform the tasks as set forth herein: A. Establishment of Valuation (Plan Check Services Only) Assign a valuation to the proposed work in accordance with the appropriate Engineering or Building Division standards. The City shall collect all fees from the applicant in connection with the services. B. Project submittals City will supply all necessary documentation/specifications, reports, studies, calculations, etc., to Consultant as is readily available at the City. C. Coordination City will serve as project coordinator. On plan checking, the City will be responsible for notifying the applicant when plans with corrections are available to pick up. The City will route plans (preliminary/revised) to and from the Consultant. SELECTION PROCESS The Selection Committee, comprised of the Engineering & Building Director, Development Services Manager and two Senior Engineers, will review the proposals submitted. Candidates will be selected based on the proposals submitted, including qualifications of staff, proposed fee schedules and ability to handle work load in a timely manner. Very truly yours, William M. Huber Engineering and Building Director W M H:jt Attachments 1. Engineering Fees 2. Consultant Self -Rating Form 3. Sample of Personal Services Agreement CONSULTANT SELF -RATING FORM Consultants are asked to rate their expertise in the various fields listed below. The information will be used by Staff in selecting consultants on specific types of work. Consultants may rate themselves high on more than one category, but should not rate the same in more than three categories. Building plan check and Engineering plan check are considered separate services and should be rated independent of one another. On a scale of 1 to 10, rate yourself with "1" being your strongest area of expertise and "10" being a competent area of expertise. "N" or no rating will indicate no interest or company expertise in that field. BUILDING SERVICES ENGINEERING SERVICES Geotechnical Review Geotechnical Design, Review & Analysis Electrical Review and Analysis Street Improvements Mechanical Review and Analysis Storm Drain Improvements & Hydrology Studies Plumbing Review and Analysis Traffic Circulation Studies Energy Calculations Traffic/Striping Improvements Handicapped Provisions Sewer Facilities Improvements Inspection Services Landscaping Improvements Grading Plans Subdivision Map Checking Structures Inspection Services Pavement Analysis Survey Drafting Services Water Quality Design and Review FIRM NAME: :?AM DATE: 2001 . ENGINEERING FEES 0 Engineering Documents and Records - Microfilm/Digital Storage' ................ $1.00 per sheet - Document and Record Retrieval/Research/Review .. $40.00 per hour (Minimum Charge - One Hour) - Digital Ortho Photo Imaging ................ .. $500 per foot tile (Includes $400 per foot tile + 2 hour mim staff time @ $50 per hour) - GIS Information Requests ....... ............................. As determined by City Enginebr 'Each person, firm or corporation shall pay a microfiche or digital storage fee for permit applications, plans, specifications, calculations, soils reports, and all pertinent data required to be maintained by state regulations, per sheet. Lot Line Adjustment - Submittal and Processing ................................ $1,750 Map Processing (Due with Map Submittal) - Tract maps' ........................................... $1,000, plus $100 per lot or unit up to 25, plus $50 per lot or = unit over 25 - Parcel maps ........................................... $1,000, plus $100 per lottunit - Records of survey ...................................... $Soo, plus $50 per lot - CC&R's ............................................$500 'Duplicate Mylar Deposit .. ... $20 per sheet Improvement Plan Processing Public improvement plans (Due with Plan Submittal) - Submittal $1,000 - Checking 3% of construction costs - Hydrology/Hydraulic Studies (0-20 Acres) ................... $4.50 per 0.1 acre ($450 min) - Hydrology/Hydraulic Studies (Over 20 Acres) ............. .. $1,200, plus $1 per 0.1 acre over 20 acres ($4,000 max) - Sewer Studies (0-20 Acres) ............................... $4.50 per 0 1 acre ($450 min) - Sewer Studies (Over 20 Acres) ............................ $1,200, plus $1 per 0.1 acre over 20 acres 1$4,000 max) Private Improvement Plan Processing (Due w/Plan Submittal) Submittal $500 - Checking 3% of construction costs Map/Plan Processing Administration Includes the preparation and processing of agreements, ......... 3 '/,% of improvement costs resolutions, City Council and Commission agenda reports, ($500 min) Payable prior to presentation to commissions/boards, field investigation improvement plan approval) (Does not include advertising & recording fees) Easements (Modification/Processing) ............. .......... As determined by City Engineer (Does not include advertising & recording fees) ($500 min) Street cut deposit for less than 500 square feet" ............... $500 to $1.0oo Street cut deposit - over 500 square feet" ..... .... _ ........ As determined by City Engineer "Refundable Deposit (upon completion of work) Permit Issuance Fee ............. ................... ...$4o Engineering Inspection Fee $50 per hour Elevation Certificates (FEMA) ... $40 Miscellaneous Fees As determined by City Engineer Development Inspections (Due Prior to Plan Approval) Improvement costs up to $100,000 ........ 3 1/2% of improvement costs, with a minimum of $100 Improvement costs $100,000 and over ... ... .... $3,500, plus 3% of improve- ment costs over $100,000 1 of 2 0 0 Sureties and Deposits (Due prior to app, oval of Improvement ........... ... $1170 per acre Agreement or Encroachment Permit Issuance, whichever is applicable) ... ..... .........$860 per acre Faithful performance surety $320 per acre (released one year after the notice of completion) ............. 100% of construction costs Labor and material surety $780 per acre (released upon the completion of the project) ................ 100°i of construction costs Monumentation surety (released upon the Engineer's certification of work) ........... 100 of monumentation costs Water surety ............................................ As required by Capistrano — Valley Water District Parks & Recreation Fee ('see below) Fee for 49 units or less - Single family detached dwelling units ............................. $4,640 per unit - Attached Units, including duplex, townhomes & apart, nts........... $4,390 per unit - Mobile Homes $2,877 per unit Fee for 50 units or more (Land dedication may be .................... a units x occupancy factor* substituted for fee) .......................................... I . x 5 acr/1000 occ x $302,500 acr 'Occupancy Factor - Single Family ............................................ 3.2 ocaunit - Attached units, including duplex, townhouse & apartments............ 2 9 ocaunit - Mobile Homes .................... 1. ....... ........ I .... 1.8 ocaunit Sewer Capacity Fee (Due Prior to Building Permit) - Residential ....... $3,165 per unit - Commercial, Industrial, Non -Residential ("see below) .............. $3,165 per 1500 SF of floor area or fraction thereof Agricultural Preservation (Due Prior to Building Permit) - Residential ........ $500 per unit - Commercial/Non-Residential ...... .. .... .. ......... ... $1000 per acre Drainage Area Fees ('see below) L01 ........... ... $1170 per acre L02 ........ ............ ... ..... .........$860 per acre L03 $320 per acre L05 ................... ..............�....... ..$170 per acre M01 $780 per acre L01 S02 $1470 per acre Advanced Energy Fee (Street Lights) (Due Prior to Plan Approval) Lamp Size Single Double 7,000 Lumens $90 per light $126.60 per light 20,000 Lumens $126.20 per light $187.50 per light 'Parks 8 Recreation and Drainage Fees are due prior to Subdivision Map Approval. For properties not requiring maps, these fees are due prior to Building Permit Issuance. "Sewer capacity fees are due prior to Building Permit Issuance for any increase in building size. NOTE: Additional fees may be required by the Building 8 Safety Division, the Department of Planning Services & the Capistrano Valley Water District. Parks & Recreation Sewer and Agricultural Preservation Fees are due prior to Building Permit Issuance for all Secondary Dwelling Units Revised 6101, c,\wpwm\wpdocs\other\fees 2 oft