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00-1121_KHR ASSOCIATES_Personal Services Agreement Second AmdTHIS AMENDMENT to Agreement is made this 15may of JO4L-e- 2004, by and between the City of San Juan Capistrano (hereinafter referred to as the "City"), and KHR Associates (hereinafter referred to as "Consultant'). RECITALS: WHEREAS, City and Consultant have entered into a Personal Services Agreement dated November 21, 2000 for Preparation of Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program (CIP No. 125) in the amount of $34,400; and, WHEREAS, City and Consultant have previously agreed to amend the services by Amendment dated February 19, 2002 for an additional fee of $7,500 for a revised total fee of $41,900; and, WHEREAS, City and Consultant agree that additional design services outlined in Exhibit "A" are required for which extra compensation will become due. NOW, THEREFORE, BE IT RESOLVED City and Consultant mutually agree as follows: Section 1, Additional Work. In the course of providing services to City under the November 21 2000 Agreement, and February 19 2002 Amendment, City requests Consultant to perform additional services. Those extra services are set forth in Exhibit "A" attached and incorporated herein by reference. Section 2. Additional Compensation. City hereby agrees to pay the additional sum of $30,000 for a revised total contract price of $71,900 to Consultant for those services originally described in the Personal Services Agreement dated November 21, 2000; amended February 19, 2002 and amended now as set forth in Exhibit "A" attached hereto and made a part hereof. Section 3. Relationship to First Agreement. Except as to Sections 1 and 2 herein, all other terms and conditions of the first agreement shall remain unchanged. SD Section 4. Entire Agreement. This is the entire Agreement between City and Consultant with respect to those extra services described in Exhibit "A", and any other understandings, oral or in writing, are hereby superseded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement: CI AN AN CAPISTRANO BY: 11 e Soto, Mayor CONSULTANT KHR Associates 2355 Main Street, Suite 120 Irvine, CA 92614 Y4=ss Kan ura ATTEST: n J� BY: 1 f\ a aret R. Monahan, City Clerk APPR VED AS TO FORM: John R. Shaw,ribit ttorney Attached: E"A', 0 Exhibit "A" 0 Los Rios Historic District Parking Lot Second Amendment to Personal Services Agreement. Work Completed To Date Per the Original Contract 1) conceptual plans and drawings; 2) meetings with City staff and presentations of concepts; and 3) various design and phasing revisions, as directed by City staff. Supplemental and/or Additional Work 1) additional RV storage and parking lot layouts and phasing alternatives, as directed by City staff; 2) conceptual landscape design for the Teahouse Restaurant "buffer area' 3) surveying, soils report, grading plan, and architectural inspection of the Troubleman's Cottage; 4) revisions to the overall RV storage/Los Rios parking lot plan to incorporate the Troubleman's Cottage and other changes; 5) topographic survey of 1st phase parking lot site; and 6) production of various additional exhibits for presentations and meetings. Remaining Tasks Under the Original Contract 1) preparation of the final parking lot plans; 2) site specific soils report for project; 3) preparation of signage plan; 4) preparation of landscape plan; 5) preparation of storm drain, water quality management, and erosion control plans. Estimated Budgetary Augmentation to Original Contract Based on the task remaining, and without any other unexpected directives to the contrary, it is estimated that the remaining tasks will require a budget augmentation of $30,000. This amount takes into account not only the expanded scope of the work, but the fact that the original contract for work was entered into in November 2000 — nearly 3-1/2 years ago. Since then, labor costs have gone up approximately 25% due to the shortage of qualified personnel; overhead costs have gone up approximately 45% due to major increases in insurance premiums, taxes, rents, and other costs of doing business in California; reimbursable costs have gone up approximately 20% due primarily to the increased cost of fuel and the indirect consequences of fuel cost increases; and sub -consultant costs (e.g., for soils engineer) have gone up approximately 30% due to all of the above factors. 0 0 AMENDMENT TO PERSONAL SERVICES AGREEMENT THIS AMENDMENT to Agreement is made thisIT_ day of f-t�' , 200 , by and between the City of San Juan Capistrano (hereinafter "City"), and KHR Associates (Hereinafter "Consultant'). WHEREAS, City and Consultant have entered into a Personal Services Agreement dated November 21, 2000 for Preparation of Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program (CIP No. 125) in the amount of $34,400. WHEREAS, City and Consultant agree hat additional design services outlined in Exhibit "A" are required for which extra compensation will become due. NOW, THEREFORE, BE IT RESOLVED City and Consultant as follows: Section 1. Additional Work In the course of providing services to City under the November 21, 2000 Agreement, City requests Consultant to perform additional services. Those extra services are set forth in Exhibit "A" attached and incorporated herein by reference. Section 2. Additional Compensation City hereby agrees to pay the additional sum of $7,500 for a revised total contract price of $41,900 to consultant for those services performed as set forth in Exhibit "A". Section 3. Relationship to First Amendment Except as to Sections 1 and 2 herein, all other terms and conditions of the first agreement shall remain unchanged. Section 4. Entire Agreement This is the entire Agreement between City and Consultant with respect to those extra services described in Exhibit "A", and any other understandings, oral or in writing, are hereby superseded. SC) IN WITNESS WHEREOF, the parties hereto have executed this Agreement: CITY OF SAN JUAN CAPISTRANO B . eo arborough, City Manager. CONSULTANT KHR Associates. 2355 Main Street, Suite 120 Irvine, CA 92614 Ja s Ka ATTEST: n ar aret R. Monahan, City Clerk APPROVED AS TO FORM: John R. Shaw, City At rney Attached: Exhibit "A" Exhibit "A" Los Rios Historic District Parking Lot Additional Design Services Analysis of two option: 1. L-shaped parking lot running along the border of the Rios property and the Niccola property. 2. The original design. Consistent with earlier direction, the option of a parking lot on the CRA-Trulis property will not be considered. Within those options evaluate and provide recommendations on: ♦ Appropriate buffer between the Niccola's and Montanez property and the parking lot/RV storage. ♦ A "nature walk" connecting to Ramos Street ♦ Phased approach to allow the parking lot to be implemented as soon as possible within the City's fiscal limitations. Assumed within all options: ♦ The parking lot will be asphalt rather than gravel or other less improved surface. ♦ The RV storage lot will be gravel. ♦ The trees will be retained within the parking lot and RV storage to the maximum extent practicable. ♦ Security issues will be carefully evaluated. , I PERSONAL SERVICES AGREEMENT a - THIS AGREEMENT is made and entered into thiscis day of U�IM 2000, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and KHR Associates (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to Plans and Specifications Preparation for the Los Rios Historic District Parking Lot and Sign Program; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than July 31, 2001 in accordance with the time schedule set forth in "Exhibit D,"attached and incorporated herein by reference. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services for this Project shall not exceed Thirty Four Thousand Four Hundred Dollars ($34,400.00), as set forth in Exhibit "B," attached and incorporated herein by reference. c:\myfiles\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\personalsvcs.wpd -t- SD 3.2 Rate Schedule. The services shall be billed to the City at the hourly rate set forth in Exhibit "C;" attached and incorporated herein by reference. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. Consultant shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between c:\myfiles\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\personalsvcs.wpd -2- any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports c:\myliles\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr sbared\pemonalsvcs.wpd -3- submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one personlany one occurrence/not limited to cAmyfiles\agree\personalsvcs.wpd 01/25/00 pXity Manager\=gr shared\personalsvcs.wpd -4- 9 0 contractual period. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non -owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies using ISO form CG 20 10 1185 (in no event with an edition date later than 1990) to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. c:\myfiles\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\personalsvcs.wpd -5- 0 0 The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Director of Engineering & Building To Consultant: KHR Associates 2355 Main Street, Suite 120 Irvine, Ca 92614 Attn: James Kawamura c:\myfiles\agree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\personalsvcs.wpd -6- Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. c:\myriles�zgree\personalsvcs.wpd 01/25/00 p:\City Manager\cmgr shared\personalsvcs.wpd -7- \�\ KHR ASSOCIATES Consulting Engineers - Architects - Planners Exhibit A Scope of Work for Los Rios Historic District Parking Design & Sign Program The section (submitted herein as Exhibit A) describes, in detail, KHR Associates' work tasks and proposed methodology to meet the City's criteria for the project. KHR Associates' scope of work includes the labor and materials believed necessary to complete the project in a timely and cost efficient manner. The scope of work will be undertaken in three phases - the first phase aimed at developing alternative parking lot engineering, landscaping, and lighting concept plans; the second phase refining a preferred conceptual design and producing a preliminary sign program design; and the final phase producing final design plans for both the parking lot and sign program. The proposed scope of work for the parking lot design will include the following: a. Prior to the start of work, existing records, maps, reports, and other documentation relating to the project site will be assembled. b. A site survey will be conducted of the area shown on Attachment "B" of the RFP. This will serve as the basis for the RV concept parking layout. C. The civil engineering design will include Los Rios Street drainage, parking lot drainage, parking lot, and the access drive. d. A geotechnical report will be prepared for grading and to determine the appropriate pavement structural section. e. An arborculturist review will be conducted to identify significant existing trees and suitable methods to maximize tree preservation. f. Landscape and irrigation design will be prepared, including large-scale colored renderings for City Council and City Commission meetings. g. Lighting plan, photometric plan and illumination scheme will be prepared to the extent requested by the City. At minimum, the plans will include conduit and pull boxes for future lighting implementation. h. A concept parking layout for a RV parking on Lots 52 and 53 and Parcel 5 of PM 92-123 will be prepared (for possible separate implementation at a later date). i. Bid packages inclusive of plans and general and specific provisions for bidding and construction will be prepared in accordance with the City's format. All plans will be prepared using AutoCAD 2000, unless otherwise requested by the City. Final "hard copy" plans will be provided on 36"x24" 2355 Main Street - Suite 120 (949) 756-6440 Irvine, California 92614 FAX (949) 756-6444 KHR Associates' Scope of Work for Los Rios Historic District Parking Design & Sign Program Page 2 mylar. In addition, a diskette or CD of the drawings in AutoCAD DXF layered format using Orange County coordinates will be provided. Project specifications shall be provided as one hard copy and a diskette or CD in WordPerfect 6.1 format for Windows. j. Support for construction and coordination with all utility companies will be provided. k. Coordination of work with sub -consultants will be provided. The proposed scope of work for the sign program will include the following: a. A topographic survey of the CRA — Oyharzabal parcel (i.e., AP#649-201-2), on the comer of Del Obispo Street and Paseo Adelanto. b. A field survey of existing signage in the Los Rios Historic District area and along Del Obispo Street. c. Grading, signage, landscape and irrigation design for Los Rios Historic District entry sign on the CRA — Oyharzabal parcel. d. Street signage plan showing signs to be removed and new signs directing visitors to Los Rios Historic District Parking Lot, particularly along Del Obispo Street and Paseo Adelanto. It is understood that the City will provide: a. A Project Manager/Administrator b. A City street base map for the sign program. c. Existing plans and information. PHASE I — CONCEPTUAL PARKING LOT & LIGHTING DESIGN In this initial phase of work, conceptual engineering, landscaping, and lighting designs for the new Los Rios Historic District parking lot will be developed for formal presentation to the City. It is envisioned that, a minimum two alternative concepts will be developed. Task 1.1 — Kick -Off Meeting & Field Review In this initial task, a "kick-off' meeting will be held with the City to review the proposed scope of work and to share insights into the project and gather existing records, maps, reports, and other documentation relating to the project. On the same day, a site survey will be conducted of the project area. The purpose of this field review will be to familiarize the project team with the project site and the area in general. KHR Associates' Scope of Work for Los Rios Historic District Parking Design & Sign Program Page 3 It is assumed that full access will that access will be unobstructed. any field work. 0 be provided to all unenclosed areas of the site and Arrangements for access will be made in advance of Task 1.2 — Supplemental Topographic Survey In this task, supplemental pick-up topographic data will be collected as deemed necessary for the design of the subject parking lot. The topographic surrey will verify vertical control for the entire site, as well as identify missing topographic features that are not shown on the City's surreys. The limits of the topographic data will extend along the perimeter of the parking lot and the public streets contiguous to the site. It is anticipated that various other pick-up surveys will be needed during the course of the civil engineering effort. Task 1.3 — Geotechnical Investigation & Observations In this task, a geotechnical investigation of the project site will be performed. The geotechnical investigation will be limited to assessing the suitability of the near -surface soils for the proposed parking lot, as well as providing geotechnical observations and testing services during grading and construction. In consideration of the size and location of the parking lot site, 3 to 4 shallow hand - auger borings, to a minimum of 5 feet, will be performed. Laboratory testing will be conducted to evaluate R -values, as well as maximum density and water content. A subsequent geotechnical report will be prepared for the project site. During the grading and construction of the project, geotechnical observations will be provided, as well as laboratory testing of materials. A report of field observations will be provided during and/or upon completion of construction. Task 1.4 — Conceptual Parking Lot Design Based on the results of the topographic survey and the geotechnical investigation, civil engineering design options will be developed for the proposed parking lot. The civil engineering design will take into consideration Los Rios Street drainage, parking lot drainage, ADA accessibility, landscaping and lighting, parking signage and pavement delineation, as well as required pavement sections. Also, as part of this task, a concept parking layout for a modified RV parking on Lots 52 and 53 and Parcel 5 of PM 92-123 will be prepared. It is understood that this concept layout may be implemented at a later date, but will not be included in the initial construction of the subject parking lot. KHR Associates' Scope of Work for Los Rios Historic District Parking Design & Sign Program Page 4 Task 1.5 — Conceptual Landscape Architectural Design In this task, an arborculturist review will be initially conducted to identify significant existing trees and suitable methods to maximize tree preservation. Subsequently, a conceptual landscape design will be prepared that accommodates the arborculturist's recommendations while enhancing the landscaping of the area. Natural, native species of planting material will be utilized to the extent possible. High consideration will be given to "blending in" the new landscaping with existing vegetation. Task 1.6 — Discussion on Lighting Options In this task, parking lot lighting options will be explored. The use of low level lighting in strategic areas of the parking lot will be emphasized. The objective will be to minimize nighttime lighting intrusions into the existing residential areas, while at the same time maintaining visibility for safety and security purposes. Examples of lighting options will be assembled for presentation and discussion. Task 1.7 — Presentation of Conceptual Design In this concluding task to Phase I, a formal presentation will be made to the City of the conceptual designs developed for engineering, landscaping, and lighting. The presentation will include large-scale color exhibits as well as a computer-based presentation. A 3-dimensional model of the parking lot will developed as a presentation tool. This 3-dimensional model will be used to produce full-color renderings, as well as the more traditional plans and elevations. Based on input and direction from the City, the second phase of work will commence. PHASE II — PRELIMINARY PARKING LOT DESIGN & SIGN PROGRAM In this second phase of work, preliminary engineering, landscaping, and lighting plans will be developed for a second formal presentation to the City. In addition, a preliminary design for the sign program will be developed. Task 11.1 — Preliminary Parking Lot Plan In this task, the parking lot design will be refined based on comments and directives from the City. A horizontal control plan will be developed to precisely locate all key elements, including parking lot striping, signage, landscaping, and lighting. A preliminary parking lot plan will be produced in this task. KHR Associates' Scope of Work for Los Rios Historic District Parking Design & Sign Program Page 5 Task 11.2 — Preliminary Landscape Plan Based on comments received regarding the conceptual landscape design, a preliminary landscape plan will be produced. This preliminary landscape plan will be sufficient detail to specify the location, size, and type of planting that will accompany the parking lot design. Task 11.3 — Preliminary Lighting Plan Based on comments received regarding lighting, a preliminary lighting plan will be produced. This preliminary lighting plan will be sufficient detail to specify the location, size, and type of lighting that will accompany the parking lot design. As needed, a photometric plan and illumination scheme will be prepared. Task 11.4 — Preliminary Sign Program In this task a preliminary sign program will be developed. This program will specify not only signage for the parking lot, but the strategic placement of guide signs along Paseo Adelanto and Del Obispo Street that will direct visitors to the Los Rios Historic District and parking lot. A field survey will be conducted of existing signage in the Los Rios Historic District area and along Del Obispo Street. Digital photographs of key signs will be taken for use in subsequent presentations. An emphasis will be placed on the view that motorists will have when entering the Los Rios Historic District. Consideration will also be given to the grading, landscaping and irrigation design for the Los Rios Historic District entry sign on the CRA — Oyharzabal parcel. Task 11.5 — Preliminary Design Submittals & Presentations In this task, the preliminary design for the parking lot, landscaping and lighting, as well as the sign program, will be submitted in large-scale illustrative form to the City for final consideration. Presentations will be made to the Planning Commission, City Council, and others. Upon feedback from the City, the final design phase will be initiated to produce plans and specifications for actual construction of the parking lot. PHASE III — FINAL PARKING LOT & SIGN PROGRAM DESIGN In this final phase of work, the selected design for the parking lot will be advanced to the construction document stage, and the sign program will be finalized. Task 111.1— Parking Lot Construction Documents In this task, construction documents (also known as plans, specifications, estimates) will be prepared in accordance with the City's format. Bid packages, inclusive of plans KHR Associates' Scope of Work for Los Rios Historic District Parking Design & Sign Program Page 6 and general and specific provisions for bidding and construction, will be assembled and delivered to the City for distribution to prospective contractors. Task 111.2 — Hydrology Report & Storm Drain Plan In this task, as necessary, a hydrology map, hydraulic calculations, and drainage report will be prepared. The drainage report will be based on the preliminary drainage study and will indicate final on-site drainage calculations. The storm drain plan will be based on the City of San Juan Capistrano's standards and criteria, and will indicate the location, type, and method of construction of mainline storm drains, gutters, drainage structures, and other sub -surface and surface drains servicing the project site. Applicable profiles with elevations and locations where the storm drain crosses other utilities, as well as, construction notes and details will be placed on all plans. Task 111.3 — NPDES & BMP Plan In this task, as necessary, a water quality management plan will be prepared based on the County of Orange adopted Best Management Practices (BMP) guidelines for development. These guidelines implement the National Pollution Discharge Elimination System (NPDES) permit processing requirements. As proposed, a public parking lot project may be subject to the BMP and NPDES permit requirements. A Water Quality Management Plan (WQMP) will be submitted to the County specifying BMPs for the subject project and will include a Site Map and other exhibits in response to the requirements of the General Permit. The plan will include a narrative description of the project and an outline of which BMPs apply to the project. Furthermore, structural and non-structural BMPs may be required and implemented by the City. If applicable, KHR Associates will submit applications for necessary permits from the State Water Resources Control Board, and other agencies, as necessary. Task 111.4 — Erosion Control Plan In this task, as necessary, an erosion control plan will be prepared in accordance with City criteria. The plan will indicate the location, type, and method of placement of sandbags, diverters, silt fencing, temporary drainage facilities, and other erosion controls for use during construction, as well as appropriate notes and details. Task 111.5 — SCAQMD Plan In this task, as necessary, KHR Associates will be prepare and process a plan/procedure for Southern California Air Quality Management District (SCAQMD) and obtain a section 403 permit (as related primarily to dust control during construction activities). 0 0 KHR Associates' Scope of Work for Los Rios Histodc District Parking Design & Sign Program Page 7 Task 111.6 — Landscape & Irrigation Plan In this task, final landscape and irrigation plans will be prepared in accordance with the preliminary landscape plan. Where reclaimed water is available, and economically practical, it will be used as the source or irrigation water supply. The landscape and irrigation plans will include all applicable details and specification to ensure accurate and quantifiable installation methods and materials are used. Task 111.7 — Final Lighting Plan In this task, a final parking lot lighting plan will be prepared. This plan will indicate the precise location, height, and type of lighting fixtures, photometrics, as well as the electrical service schematic. Task 111.8 — Sign Program Construction Documents In this task, a signage plan will be developed showing the removal of existing signs, where warranted, and the addition of new signs directing visitors to Los Rios Historic District parking lot. Construction documents for sign manufacturing and installation will be prepared in accordance with the City's format. Bid packages, inclusive of plans and general and specific provisions for bidding and construction, will be assembled and delivered to the City for distribution to prospective contractors. Task 111.9 — Engineer's Estimate In this task, final quantities and cost estimates will be prepared. The "Engineer's Estimate" will include an itemized listing of all on-site engineering work identified herein, prepared in such a manner that the contractor will be paid only for work actually performed and materials actually used (i.e., unit cost basis). ppp�� \�\ KHR ASSOCIATES Consulting Engineers - Architects - Planners Exhibit B Fee Schedule for Los Rios Historic District Parking Design & Sign Program PHASE I — CONCEPTUAL PARKING LOT & LIGHTING DESIGN Task 1.1— Kids -Off Meeting & Field Review................................................................................... 750.00 Task 1.2 — Supplemental Topographic Survey............................................................................ 2,250.00 Task 1.3 — Geotechnical Investigation & Observations............................................................... 5,500.00 Task 1.4 — Conceptual Parking Lot Design................................................................................ 2,500.00 Task 1.5—Conceptual Landscape Architectural Design............................................................1,200.00 500.00 Task 1.6 — Discussion on Lighting Options..................................................................................... 750.00 Task 1.7 — Presentation of Conceptual Design.............................................................................. 750.00 PHASE1 COST.........................................................................................................$13,700.00 PHASE II — PRELIMINARY PARKING LOT DESIGN & SIGN PROGRAM Task 11.1—Preliminary Parking Lot Plan.....................................................................................1,500.00 3,500.00 Task 11.2 — Preliminary Landscape Plan..................................................................................... 2,650.00 Task 11.3—Preliminary Lighting Plan.............................................................................................. 750.00 Task 11.4 — Preliminary Sign Program......................................................................................... 2,000.00 Task 11.5 — Preliminary Design Submittals & Presentations.......................................................... 500.00 PHASEII COST..........................................................................................................$7,400.00 PHASE III — FINAL PARKING LOT & SIGN PROGRAM DESIGN Task 111.1— Parking Lot Construction Documents..................................................................... 3,500.00 Task 111.2— Hydrology Report & Storm Drain Plan .............................. ...................................... 1,200.00 Task 111.3 — NPDES & BMP Plan.................................................................................................. 750.00 Task 111.4— Erosion Control Plan................................................................................................... 500.00 Task 111.5 — SCAQMD Plan............................................................................................................ 250.00 Task 111.6 — Landscape & Irrigation Plan.................................................................................... 2,750.00 Task 111.7 — Final Lighting Plan....................................................................................................1,750.00 Task 111.8— Sign Program Construction Documents................................................................. 2,500.00 Task 111.9 — Engineer's Estimate.................................................................................................... 100.00 PHASE III COST.......................................................................................................$13,300.00 TOTALCOST............................................................................................................$34,400.00 caoo ivaaui ocreai - oun Irvine, California 92614 FAX (949) 756-6444 0 s pp�� \�\ KHR ASSOCIATES Consulting Engineers - Architects - Planners Exhibit C Schedule of Hourly & Unit Rates for Los Rios Historic District Parking Design & Sign Program Labor Classification Hourly Rate ProjectManager................................................................................................................$150.00 $ .40/Mile ExpertWitness....................................................................................................................250.00 CivilEngineer......................................................................................................................125.00 TrafficEngineer...................................................................................................................125.00 Architect..............................................................................................................................115.00 LandscapeArchitect............................................................................................................100.00 MIS/GIS Specialist................................................................................................................90.00 Ft. LandSurveyor.......................................................................................................................90.00 3.50/Sq. Ft. SeniorPlanner......................................................................................................................85.00 Ft. AssociateEngineer...............................................................................................................95.00 Ft. AssociateArchitect................................................................................................................85.00 Ft. AssociatePlanner.................................................................................................................80.00 Cost + 15% Senior CADD Operator/Designer..........................................................................................75.00 Cost + 15% Two -Person Survey Crew...................................................................................................160.00 Cost + 15% Three -Person Survey Crew................................................................................................210.00 Cost + 15% CADD Operator/Draftsperson...............................................................................................65.00 Cost + 15% PlanningAssistant.................................................................................................................60.00 Cost + 15% PermitRunner.......................................................................................................................45.00 TechnicalAide.......................................................................................................................40.00 Clerical.................................................................................................................................. 25.00 Reimbursable Costs Unit Rate Vehicle Mileage................................................................................................................... $ .40/Mile Plain Paper Photocopying.....................................................................................................15/Page 8 1/2" x 11" Laser -Jet Originals.............................................................................................25/Page 11" x 17" Laser -Jet Originals.................................................................................................50/Page Incoming Facsimile Transmissions.......................................................................................15/Page Outgoing Facsimile Transmissions.......................................................................................25/Page CheckPlots......................................................................................................................1.00/Sq. Ft. Plot on Opaque or Reproducible Bond............................................................................ 3.50/Sq. Ft. ColorPlots........................................................................................................................4.00/Sq. Ft. Plot on Reproducible Film................................................................................................7.50/Sq. Ft. In -House Diazo Prints.........................................................................................................25/Sq. Ft. Parking & User Tolls........................................................................................................ Cost + 15% Permit, Plan & Building Fees........................................................................................... Cost + 15% Cellular & Long Distance Calls......................................................................................... Cost + 15% Postage/Special Delivery ................................................................................................. Cost + 15% Outside Printing & Reproduction...................................................................................... Cost + 15% Other Outside Services.................................................................................................... Cost + 15% 2355 Main Street - Suite 120 (949) 756-6440 Irvine, California 92614 FAX (949) 756-6444 \�\ KHR ASSOCIATES Consulting Engineers - Architects - Planners Exhibit D Project Schedule for Los Rios Historic District Parking Design & Sign Program PhaseI- Concept 4 Weeks from Phase II - Preliminary Start Date Design 3 Weeks from Phase III - Final Design City Review 4 Weeks from City Review City City City Review Review Review Note: Above timeframes exclude weekends and holidays. 2355 Main Street - Suite 120 (949) 756-6440 Irvine, California 92614 FAX (949) 756-6444 ACO W. CERTIFICAW OF LIABILITY INSUIONCE 1 10/27/04 1 Dealey, Renton & Associates 199 S Los Robles Ave Ste 540 Pasadena, CA 91101 626 644-3070 INSURED KHR Associates 2355 Main St., Suite 120 Irvine, CA 92614-6260 COVERAGES ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INsuRER A: United States Fidelity & Guaranty- - INsuRER B: St. Paul Fire _& Marine Ins. Co. INSURER c: Great American Assurance Co. INSURER D: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR - (NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE MM/0DlYY DATE MM/DD/YY A GENERAL LIABILITY BKO1277820 01/08/04 01/08/05 EACH OCCURRENCE$2,000,000 X (COMMERCIAL GENERAL LIABILITY GE (Any one fire) L$�QQ,000 CLAIMS MADE X OCCUR ��v LMEDE An one $00 _ 6 ADV INJURY_ $2,000,000 -Parson) GENERALAGGREGATE - '$4L00�0 GEN'L AGGREGATE LIM ITAPPLIES PER: PRODUCTS=COMPADPAGG $4,000,000_ -- PEO- — — - - POLICY LOC A AUTOMOBILE LIABILITY BKO1277820 01/08104 01/08/05 COMBINED SINGLE LIMIT (Ea accident) $2,000,00Q ANY AUTO 1 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ X HIREDAUTOS X NON -OWNED AUTOS 1 BODILY INJURY (Per accident) i $ - - _{ - - - - - PROPERTY DAMAGE $_ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO_ I_-- 'OTHER THAN AA i$ AUTO ONLY: AGO EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE _ $ DEDUCTIBLE $ — _- RETENTION $ $ B WORKERS COMPENSATION AND WVA7758352 09/01104 09/01/05 X 7 C LIMTSI OER I__ EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $1,000,000__ E.L. DISEASE - EA EMPLOYEE $1,000,0Q0_ E.L. DISEASE - POLICY LIMIT $1,000,000 C OTHER Professional EDN5384427 '01/08/04 01/08/05 $1,000,000 per claim Liability $2,000,000 annl aggr. DESCRIPTION OF OPERATIONSrLOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDO RSEMENT.SPECIAL PROVISIONS The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named insured. City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 25-517/9714 ni 4 *Q441014nuinGGA1 SHOULD ANYOF THE MOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TOMAIL30DAYSWRITTEN NOTICE TOTHE CERTIFICATE HOLDER NAA( ED TOTHE LEFT, BUT FAILURE TO DOSOSHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURE FLITS AGEVS OR - v OT AAI 4 n ACORD CORPORATION 1988 Policy Number: BKO1277820 Owners Lessees or Contractors (Form B) ADDITI6NAL INSURED Change(s) Effective: 10/27/04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance policy under the following: LIABILITY COVERAGE PART: Schedule Name of Person or Organization: City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 SECTION II - WHO IS AN INSURED is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named insured. PRIMARY INSURANCE: ST IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS INSURANCE. SEVERABILITY OF INTEREST: IT IS AGREED THAT EXCEPT WITH RESPECT TO THE LIMIT OF INSURANCE, THIS COVERAGE SHALL APPLY AS IF EACH ADDITIONAL INSURED WERE THE ONLY INSURED AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR SUIT IS BROUGHT. WAIVER OF SUBROGATION: IT IS UNDERSTOOD AND AGREED THAT THE COMPANY WAIVES THE RIGHT OF SUBROGATION AGAINST THE ABOVE ADDITIONAL INSURED(S), BUT ONLY AS RESPECTS THE JOB OR PREMISES DESCRIBED IN THE CERTIFICATE ATTACHED HERETO. CL/BF 22 40 03 95 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 4931171 (949) 4931053 FAX www.sanjuancapistrano. org August 25, 2004 KHR Associates 2355 Main Street Suite 120 Irvine, CA 92614 Jam► • (✓�✓j/�� IA[O1IIIIIRIf1 (STA ILIS NEI I, 1161 1776 MEMBERS OF THE CITY COUNCIL RE: Compliance with Insurance Requirements — Plan Check Services/ Los Rios Historic District Parking Lot Plans and Specifications The following insurance document is due to expire: Workers Compensation Certificate 09/01/2004 SAM ALLEVATO DIANE L. GATHGATE WYATT HART JOE SOTO DAVID M. SWERDUN Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expira,tAon dat,p. If y)m?have any questions, please contact me at (949) 443-6309. Administratj've Secretary cc: Dawn M. Schanderl, Administrative Assistant San Juan Capistrano: Preserving the Past to Enhance the Future nnlv+.aava.I `al OWD5. CERTIFICA OF LIABILITY INSU NCE 08/27/04°""' PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 199 S Los Robles Ave Ste 540 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Pasadena, CA 91101 626 844-3070 INSURERS AFFORDING COVERAGE INSURED INSURER A United States Fidelity & Guaranty KHR Associates INSURER B. St. Paul Fire & Manne Ins Co. 2355 Main St., Suite 120 INSURER C Great American Assurance Co. Irvine, CA 92614-6260 _ INSURER D. i IN.CIIRFR F' COVERAGE$ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. (NSR POLICY EI=FECTIVE POLICY EXPIRATION LTR TYPE OFINSURANCE POLICY NUMBER PATE MM/DD/YY DATE MM/ D/1'Y OMITS A I GENERAL LIABILITY BKO1277820 101/08/04 01/08/05 EACH OCCURRENCE $2,000,000 IX(COMMERCIAL GENERAL LIIABILITY FIRE DAMAGE (Anyone fire) $2,0,000 It CLAIMS MADE X OCCUR MED EXP (Any one Person) $10 00000 PERSONAL 8 ADV INJURY $2 000 000 _ GENERALAGGREGATE _ $4 0;0,0 PRODUCTS-COMP/OP AGG AGGREGATE LIMRAPPLIES PER: $4,000,000 POLICY PET •LOC A AUTOMOBILE LIABILITY BKO1277820 01/06/04 01/06/05 COMBINED SINGLE LIMIT $2.000,000 ANY AUTO (Ea Accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ BODILY INJURY X HIRE; AUTOS $ X NON -OWNED AUTOS II(Per accident) $ PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY EA ACCIDENT $ �_ ANY AUTO EA ACC $ • OTHER THAN AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ 1 OCCUR 'CLAIMS MADE7 AGGREGATE $ _ $ DEDUCTIBLE $ RETENTION $ $ B !WORKERS COMPENSATION AND IWVA7758352 09/01/;4 ,09/01105 X TORY LIMITS I ER____ EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $1,000,000 E.L.DISEASE-EAEMPLOVEE!$1,000,000 E.L. DISEASE -POLICY LIMIT 1 $1,000,000 C OTHER Professional !EDN5384427 01/08/04 01/08/05 : $1,000,000 per claim lability $2,000,000 annl aggr. DESCRIPTION OF OPERAnONSILOCAnONS/VEHICLE&EXCLUSIONS ADDED BY ENDORSEMENTUSPECIAL PROVISIONS The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named Insured. City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 25-S (7/97)1 of 1 #M109299 SHOULD ANYOFTH E ABOVE DESCRIBED POLICIES SE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TOMAIL30_ __ DAYS WRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMED TOTHE LEFT, BUTFAILURE TODOSOSHALL IMPOSE NO OBLIGATION OR LIASILITYOF ANYKIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE NLS • Policy Number: BKO1277820 Owners Lessees or Contractors (Form B) ADDITIbNAL INSURED Change(s) Effective: 08/27/04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance policy under the following: LIABILITY COVERAGE PART: Schedule Name of Person or Organization: City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 SECTION II - WHO IS AN INSURED is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named insured. PRIMARY INSURANCE: IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS INSURANCE. SEVERABILITY OF INTEREST: IT IS AGREED THAT EXCEPT WITH RESPECT TO THE LIMIT OF INSURANCE, THIS COVERAGE SHALL APPLY AS IF EACH ADDITIONAL INSURED WERE THE ONLY INSURED AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR SUIT IS BROUGHT. WAIVER OF SUBROGATION: IT IS UNDERSTOOD AND AGREED THAT THE COMPANY WAIVES THE RIGHT OF SUBROGATION AGAINST THE ABOVE ADDITIONAL INSURED(S), BUT ONLY AS RESPECTS THE JOB OR PREMISES DESCRIBED IN THE CERTIFICATE ATTACHED HERETO. CL/BF 22 40 03 95 DATE x��Q.. CERTIFICA7E OF LIABILITY INSUMNCE 12131103Onv) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 199 S Los Robles Ave Ste 540 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Pasadena, CA 91101 626 844-3070 INSURERS AFFORDING COVERAGE INSURED INSURER A. United States Fidelity & Guaranty KHR Associates _--- -- ------ -- - --- —_-- _---- INSURER R. St. Paul Fire & Marine Ins. Co. 2355 Main St., Suite 120 INSURER O Great American Assurance Co. Irvine , CA 92614-6260 _-- INSURER D. INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. (NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY MWOD YI LTR DATE MM/DD/YY PATE MM/DD/YY LIMITS A j GENERAL LIABILITY BKO1277820 01/08/04 01/08/05 EACH OCCURRENCE $2,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) 1$2,000,000 I CLAIMS MADE X] OCCUR MED EXP (Any one Person) $10,000 (PERSONAL&ADV INJURY $2,000,000 AGGREGATE $4 000 000 ��GENERAL 'L AGGREGATE GEN E LIM ITAPPLIES PER ORODUCTS -COMP/OPAGG $4,000,000 —_. IF — _- POLICY E T LOC A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT BKO1277820 01/08/04 01/08/05$2000,000 _--, ANY AUTO (Ea accident) ALL OWNED AUTOS ' BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNEDAUTOS (Per accident) ------ --— PROPERTY DAMAGE i$ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO -_ OTHER THAN - EA ACC $__ EXCESS LIABILITY AUTOONLV: AGG $ EACH OCCURRENCE $ _ I OCCUR _J CLAIMS MADE _ _ _ AGGREGATE _ $ - DEDUCTIBLE Cn $ RETENTION $o $ B WORKERSCOMPENSATION AND WVA8006962 09/01/03 09/01/04 X WC STAT - V LIM( EMPLOYERS' LIABILITY E.LNAcc T _ $1,000,000_ 'E L7MI SE - Er, EMPL $1,000,000 ' E.L. SE -(POLICY LI $1,000,000 C OTHER Professional EDN5384427 01108104 01108105$1�iQ4,009oer c (Liability $100,000 annl Mr. A � Q DESCRIPTION OF OPERATION&LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS X The certificate holder is named as an additional insured as respects C: general liability for claims arising from the operations of the named insured. City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 MWn i nr 4 *IU 09110 SHOULD ANYOFTH E ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TH E EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL --- - DAYS WRITTEN NOTICE TO THE CE RRFICATE HOLD ER NAM ED TO THE LEFT, BUT FAILURE TO DO SO SH ALL IMPOSE NO OBLIGATION OR LIABILITYOF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVE nT DI n ACORD CORPORATION 7988 Policy Number: 13xo1277820 Owners Lessees or Contractors (Form B) ADDITIbNAL INSURED Change(s) Effective: 12/31/03 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance policy under the following: LIABILITY COVERAGE PART: Schedule Name of Person or Organization: City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 SECTION II - WHO IS AN INSURED is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named insured. PRIMARY INSURANCE: IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS INSURANCE. SEVERABILITY OF INTEREST: IT IS AGREED THAT EXCEPT WITH RESPECT TO THE LIMIT OF INSURANCE, THIS COVERAGE SHALL APPLY AS IF EACH ADDITIONAL INSURED WERE THE ONLY INSURED AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR SUIT IS BROUGHT. WAIVER OF SUBROGATION: IT IS UNDERSTOOD AND AGREED THAT THE COMPANY WAIVES THE RIGHT OF SUBROGATION AGAINST THE ABOVE ADDITIONAL INSURED(S), BUT ONLY AS RESPECTS THE JOB OR PREMISES DESCRIBED IN THE CERTIFICATE ATTACHED HERETO. CL/BF 22 40 03 95 0 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) w[vly. sanj uancapistrano. org January 6, 2004 KHR Associates 2355 Main Street Suite 120 Irvine, CA 92614 noernrtn • nuuue[e � 1961 1776 MEMBERS OF THE CITY COUNCIL DIANE L. BATHGATE JOHN S. GELFF MATT HART JOESOTO DAVID M. SWERDLIN INTERIM CITY MANAGER PAMELAGIBSON RE: Compliance with Insurance Requirements — Plans and Specifications Preparation for the Los Rios Historic Parking Lot and Sign Program The following insurance documents are due to expire,: ✓ General Liability Certificate 02/08/2004 V / ✓ General Liability Endorsement Form naming the City of San Juan Capistrano as additional insured. ✓ Automobile Liability Certificate 02/08/2004 Ll� ✓ Professional Liability Certificate 02/08/2004 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 P eo Adelanto, San Juan Capistrano, CA 92675 by the above ex ' at n Oates. If yoiave any questions, please contact me at (949) 443-6309. cc: Dawn M. Schanderl, Administrative Assistant San Juan Capistrano: Preserving the Past to Enhance the Future COR . CERTIFICAGE OF LIABILITY INSUGME 09/05/03 w" 1 Dealey, Renton & Associates 199 S. Los Robles, Suite 540 Pasadena` CA 91101 626 844-3070 INSURED KHR Associates ? 2355 Main St., Suite 120 Irvine , CA 92614-6260 COVERAGES ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR INSURERS AFFORDING COVERAGE INSURER A: United States Fidelity & Guaranty INSURER B: St. Paul Fire & Marine Ins. Co. INSURER c Security Ins. Co. of Hartford NSURER D. INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. (NSR �LICY EFFECTIVE POLICY EXPIRATION INSURANCE POLICY NUMBER PATE MM/D Y DATE M DD/YY LTR�RALL, LIMITS A ITY IBKO1277820 01/06/03 01/08/04 EACHOCCURRENCE $2,000,000 LGENERALLIABILITY FIREDAMAGE(Anyonefire) $2,000,000 CLAIMS MADE I X� OCCUR _ MED EXP (Any one person) ; $1 Q 000 - _ - - PERSONAL & ADV INJURY $2,000,000 _ LGENERALAGGREGATE $4 0, 00,000GEN L AGGREGATE LIMITAPPL�IEiS PER: ODUCTS -COMP/OP AGG $4,0�00 �_IPICYPEOLOC. _ _ __- A AUTOMOBILE LIABILITY 'BKO1277820 '01/08/03 01/08/04 COMBINED SINGLE LIMIT (Ea accident) $,1000,000 ANY AUTO ALL OWNED AUTOS BODILY INJURY _ SCHEDULED AUTOS (Per person) _ X HIRED AUTOS 'BODILY INJURY X NON -OWNED AUTOS (Per accident) $ $ _ _ -- -- --- - PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACis ANY AUTO ', OTHEfl THAN AUTO ONLY: A EXCESS LIABILITYf BKO1277820 01/08/03 01/08/04 EACH OCCURRENCE _ $2000,000 _ _ (OCCUR J CLAIMS MADE - AGGREGATE 12000 000 - � - — -- - DEDUCTIBLE -� - �- --�� --� RETENTION $ $ B WORKERS COMPENSATION AND WVA8006962 09101103 09101104 X WC STATU- DTH* T RV LIMIT$ ER EMPLOYERS' LIABILITY _ E.L. EACH ACCIDENT_ i$1,000,000__-- i E L. DISEASE - EA EMPLOYEE" $1,000,000 E.L. DISEASE -POLICY LIMIT $1,000,000 C OTHER Professional AEE0229234 01108103 01/08104 $1,000,000 per claim Liability $2,000,000 annl aggr. DESCRIPTION OF OPERATIONVLOCATIONS/VEHICLES/EXCLUSIIXS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The certificate holder is named as an additional insured as respects N y general liability for claims arising from the operations of the named Z insured. Gc') m rn D= o n � I TTl City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 ACORD 25-S (7/97)1 of 1 #M91802 SHOULD ANYOFTH E ABOVE DESCRIBED K DATE THEREOF, THE ISSUING INSURER N NOTICETOTHE CERTIFICATE HOLDERNAM IM POSE NO OBLIGATION OR LIABILITYOF CANCELLED BEFORE THE EXPIRATION ,Vdx TOMAIIpDAYSWRITTEN LEaUTFAILURE TODOSOSHALL UPON THE INSURER,ITS AGENTS OR SJM 0 ACORD CORPORATION 1988 Policy Number: BKO1277820 Owners Lessees or Contractors (Form B) ADDITIbNAL INSURED Change(s) Effective: 09/05/03 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance policy under the following: LIABILITY COVERAGE PART: Schedule Name of Person or Organization: City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 SECTION II - WHO IS AN INSURED is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named insured. PRIMARY INSURANCE: IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS INSURANCE. SEVERABILITY OF INTEREST: IT IS AGREED THAT EXCEPT WITH RESPECT TO THE LIMIT OF INSURANCE, THIS COVERAGE SHALL APPLY AS IF EACH ADDITIONAL INSURED WERE THE ONLY INSURED AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR SUIT IS BROUGHT. WAIVER OF SUBROGATION: IT IS UNDERSTOOD AND AGREED THAT THE COMPANY WAIVES THE RIGHT OF SUBROGATION AGAINST THE ABOVE ADDITIONAL INSURED(S), BUT ONLY AS RESPECTS THE JOB OR PREMISES DESCRIBED IN THE CERTIFICATE ATTACHED HERETO. CL/BF 22 40 03 95 0 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) mviv. sanj Nancapistrano. org August 27, 2003 KHR Associates 2355 Main Street, Suite 120 Irvine, California 92614 MEMBERS OF THE CITY COUNCIL DIANE L BATHGATE JOHN S. GELFF WYATTHART JOESOTO DAVID M. SWERDLIN OITYMANAGER GEORGESCARBOROUGH RE: Compliance with Insurance Requirements Insurance Requirements - Plan Check Services & Preparation of Los Rios Historic district Parking Lot and Sign Program The following insurance document is due to expire: IWorkers Compensation Certificate 9/1/2003 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by September 10, 2003. If you have any questions, please contact me at (949) 443-6310. Sincerely, Dawn Schanderl Deputy City Clerk cc: William Huber, Director of Engineering & Building Patty Zornes, Interim Administrative Assistant Brian Perry, Senior Civil Engineer nnuc use 1s San Juan Capistrano: Preserving the Past to Enhance the Future Client#: 5811 KHRASSOCI ACORM CERTIFICA OF LIABILITY ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSUR CE 01/22103°""' PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates 600 S. Lake Avenue, Suite 308 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Pasadena, CA 91106 GENERAL LIABILITY 626 844-3070 INSURERS AFFORDING COVERAGE INSURED — KHR Associates INSURER A United States Fidelity & Guaranty _ INSURER B: American Motorists Ins. Co.`* 2355 Main St., Suite 120 INSURER G: Security Ins. Co. of Hartford Irvine , CA 92614-6260 _ INSURER D' INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DD/YY POLICY EXPIRATION DATE MM/DD/YY LIMITS A GENERAL LIABILITY BKO1277820 01/08/03 01/06/04 EACH OCCURRENCE _S2000,000 FIRE DAMAGE (My one fire) $2000000 X COM M ERCIAL GENERAL LIAR ILITY CLAIMS MADE 1XI OCCUR MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY _S2000,000 GENE RAL AGGREGATE $4 000 000 GEN'L AGGflEGATE LIMRAPPLIES PER: PRODUCTS-COMP(OP AGG $4000000 POLICY PRO LOC A AUTOMOBILE LABILITY BKO1277820 01/06/03 01/06/04 COMBINED SINGLE LIMIT ANY AUTO (Ea accideM) $2,000x000 BODILY INJURY § ALL OWNED AUTOS SCHEDULED AUTOS (Per pe5on) X BODILY INJURY $ ' HIRED AUTOS f X1 NON -OWNED AUTOS (Per accident) Fr—� PROPERTY DAMAGE $ -- (Per accident) GARAGE LIABILITY I AUTO ONLY - EA ACCIDENT $ OTHER THAN EAACC $ ANY AUTO AUTO ONLY: qGG § EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ $ DEDUCTIBLE $ RETENTION $ B WORKERSCOMPENSATION AND %(�.W30402609 09101102 09101/03 X WC H - T STATU, OT V T R EMPLOYERS' LIABILITY E.L. EACH ACCIDENT _ _,S1 O00py1O E.L. DIS E - EAE VEE $1,000,000 E.L. DISHME - POL RIMR I S.W00,000 C °THEIR Professional AEE0229234 01/08/03 01/08/04 $1,000 p rq_claimm lability $2,OOiIIrW arig aggro Z N rri DESCRIPTION OF OPERATIMSP-OCATIONSIYEHICLESIEXCLU$KNIS ADDED BY ENDORSEMENTISPEdAL PROVISKMIS D 'The insurer's policy payment obligations are backed by a cut -through to National m< Indemnity Company, an A++ rated Berkshire Hathaway subsidiary. Please see the attached Z_n. :0 -0 jT1 document confirming this arrangement. N Q The certificate holder is named as an additional insured as respects (See Attached Descriptions) o � City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 25S(7/97)1 nf9 ffMRIAR9 DESCRIBED POLICIESSE DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30_ DAYS WRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMED TOTHE LEFT, BUTFAILURE TODOSOSHALL IM POSE NOOBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURERJTS AGENTS OR SwrrIto7nT$67:1dd-7 i39]Y_01IIN] i SPT -1 DESOPTIONS (Continued from P 1) general liability for claims arising from the operations of the named insured. AMS 25.3 (07/97) 2 of 2 #M83462 n Policy Number: BKO1277820 Owners Lessees or Contractors (Form B) ADDITI6NAL INSURED Change(s) Effective: 01/22/03 0 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance policy under the following: LIABILITY COVERAGE PART: Schedule Name of Person or Organization: City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 SECTION II - WHO IS AN INSURED is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named insured. PRIMARY INSURANCE: IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS INSURANCE. SEVERABILITY OF INTEREST: IT IS AGREED THAT EXCEPT WITH RESPECT TO THE LIMIT OF INSURANCE, THIS COVERAGE SHALL APPLY AS IF EACH ADDITIONAL INSURED WERE THE ONLY INSURED AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR SUIT IS BROUGHT. WAIVER OF SUBROGATION: IT IS UNDERSTOOD AND AGREED THAT THE COMPANY WAIVES THE RIGHT OF SUBROGATION AGAINST THE ABOVE ADDITIONAL INSURED(S), BUT ONLY AS RESPECTS THE JOB OR PREMISES DESCRIBED IN THE CERTIFICATE ATTACHED HERETO. CL/BF 22 40 03 95 10 32400 PASEO ADELANTO SAN .JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) 1VIVII' sanjuancapistrano. org January 22, 2003 KHR Associates 2355 Main Street, Suite 120 Irvine, California 92614-6260 • mnuD11 � 1961 1776 MEMBERS OF THE CITY COUNCIL DIANE L BATHGATE JOHN S. GELFF WYATTHART JOESOTO DAVID M. SWERDUN CITY MANAGER GEORGESCARSOROUGH RE: Compliance with Insurance Requirements - Plan Check Services/Plans & Specifications for Los Rios Historic District Parking Lot and Sign Program The following insurance documents are due to expire: General Liability Certificate 1/8/2003 V General Liability Endorsement naming the City of San Juan Capistrano as additional insured. V Automobile Liability Certificate 1/8/2003 I Professional Liability Certificate 1/8/2003 Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration dates. If you have any questions, please contact me at (949) 443-6310. Siin(c�errelly�,y� Q* Dawn Schanderl Deputy City Clerk cc: William Huber, Director of Engineering & Building Brian Perry, Senior Civil Engineer Michelle Noreillie, Administrative Assistant DRUG USE IS San Juan Capistrano: Preserving the Past to Enhance the Future I.ACOBDM CERTIFICAVE OF LIABILITY INSUONCE 08/27/01 Dealey, Renton & Associates 600 S. Lake Avenue, Suite 308 Pasadena, CA 91106 626 844-3070 - KHR Associates 2355 Main St., Suite 120 Irvine, CA 92614-6260 COVERAGES ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURERA: United States Fidelity _& Guaranty INSURERS: American Motorists Ins. Co. INSURER c: Design Professionals Insurance Co, INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFFECTIVE POLICY E%PIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE MM/DD/YY DATE MM/DD/YY LIMITS A GE_NERALUABIUTY IBKO0816664 01/08/01 01/08/02 EACHOCcuRRENCE $2, 000, 000 }{ �COMMERCIAL GENERAL LIABILITY , FIREDAMAGE(Anyonefin.) $2, 000, 000 ,CLAIMS MADE XOCCUR MED EXP (Any one Person) 1$10,000 - PERSONAL&ADV INJURY - $2 000, 000_ GENERAL AGGREGATE $4 T O O O , 000 PRODUCTS COMP/OP AGG 1GEN'L AGGREGATE LIM ITAPPL IES PER: $4 000, 000 POLICY PR6 LOC IECT _- -- - - -- _ A AUTOMOBILE LIABILITY BKO0816664 01/08/01 01/08/02 COMBINED SINGLE LIMIT $2 000, 000 ANY) (Ea accident) - -- ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS Par person) HIRED AUTOS BODILY INJURY X NON -OWNED AUTOS (Per accitlant) $ — PROPERTY DAMAGE t$ (Per accident) GARAGE LIABILITY Iii iAUTOONLY-EAA_CCIDENT $ OTHER THAN EA ACC $ ANY AUTO AUTO ONLY: qGG $ A EssLIABILITY BK00816664 01/08 Ol 01/08/02 EACH OCCURRENCE $2 000 000_ J OCCUR CLAIMS MADE J AGGREGATE _ $2, 000, 000 $ _ DEDUCTIBLE $ RETENTION $ $ B WORKERS coMPENsgnON AND 7CW30402608 09/01/01 09/01/02 ;X;oavu TITS OEq EMPLOYERS` UABILITY E.L. EACH ACCIDENT 0 0 0 , 0 0 0 _1$1, "E. L. DISEASE EA -MP L$.I x_000, 000 E, DISEASE-POLICVtlml1T $1 OOO, OOO C OTHER Professional AEE0300628 01/08/01 01/08/02 $5(�0, 000 �I,r claim Liability $1,PA�r009Darel aggr. M DESCRIPTION OF OPERATONSILOCAMONSNEHICLE&EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS -i �' -� N T The certificate holder is named as an additional insured as xb tl;*C%A < general liability for claims arising from the operations of �(i tar%d o insured. _ s 0 City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 25-S(7/9711 of 1 ffMF,44F1 SHOULD ANYOFTHE ABOVE DESCRIBED POLICIESBE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3-0 DAYSWRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMED TOTHE LEFT, BUTFAILURE TODOSOSHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANYMND UPON THE INSURER,ITS AGENTS OR q.TM 0 ACORD CORPORATION 1988 Policy Number: BKO0816664 Owners Lessees or Contractors (Form B) ADDITIbNAL INSURED Change(s) Effective: 08/27/01 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance policy under the following: LIABILITY COVERAGE PART: Schedule Name of Person or Organization: City of San Juan Capistrano Attn: City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 SECTION II - WHO IS AN INSURED is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named insured. PRIMARY INSURANCE: IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS INSURANCE. SEVERABILITY OF INTEREST: IT IS AGREED THAT EXCEPT WITH RESPECT TO THE LIMIT OF INSURANCE, THIS COVERAGE SHALL APPLY AS IF EACH ADDITIONAL INSURED WERE THE ONLY INSURED AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR SUIT IS BROUGHT. WAIVER OF SUBROGATION: IT IS UNDERSTOOD AND AGREED THAT THE COMPANY WAIVES THE RIGHT OF SUBROGATION AGAINST THE ABOVE ADDITIONAL INSURED(S), BUT ONLY AS RESPECTS THE JOB OR PREMISES DESCRIBED IN THE CERTIFICATE ATTACHED HERETO. CL/BF 22 40 03 95 i •32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) www.sanjuancapistrano.org August 21, 2001 J3/ 1 nnmusR nsMsnm 1961 1776 ' MEMBERS OF THE CITY COUNCIL DIANE L. BATHGATE JOHN S. GEtFF JOHN GREINER WYATT HART DAMO M. SWEROUN CITY MANAGER GEORGE SCARBOROUGH KHR Associates 2355 Main Street, Suite 120 Irvine, California 92614 RE: Compliance with Insurance Requirements - Plans and Specifications Preparation for the Los Rios Historic District Parking Lot and Sign Program The following insurance document is due to expire: - Workers Compensation Certificate 9/1/01 Other Information: Please send an updated general liability and automobile certificate of insurance stating policy numbers. The certificate on file dated 1/9/01 has "TBD". Please submit updated documentation to the City of San Juan Capistrano, attention City Clerk's office, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 by the above expiration dates. If you have any questions, please contact me at (949) 443-6310. Sincerrely','� Q� � Dawn M. Schanderl Deputy City Clerk cc: Brian Perry San Juan Capistrano: Preserving the Past to Enhance the Future A CORD, CERTIFI TE OF LIABILITY INANCE 01/09/01 DATE PROhbCEr THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Deal4�1,,Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 600 S. -Lake Avenue, Suite 308 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Pasadena, CA 91106 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 626 844-3070 INSURERS AFFORDING COVERAGE INSURED INSURERA: United -States Fidelity & Guaranty KHR Associates -- 2355 Main St., Suite 120 — INSURER B: American Motorists Ins.- Co. - R - — -- Irvine , CA 92614-6260 INSURER C: Design Professionals Insurance Co. INSURER D: raIIM N:I_1HM THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDIN ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED Of MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUC POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TR TYPE OFINSURANCE —'--. . POLICY NUMBER DATPO]LIE E ECTIVE HAWdMMn'ITYEXPIRATIONI LIMITS A GENERAL LIABILITY TBD 01/08/01 01/08/02 EACHOCCURRENCE IE2, 000, 000 X COMMERCIALGENERALLABBLIY IFIREDAMAGE(AiryoreBre) �Elncluded CLAIMS MADE X j OCCUR IMED EXP (Airy ore Perron) $1 - 0,_00 0 PERSONAL &ADV INJURY E2,000,000 GENERAL AGGREGATE s4,000,000 G ENL AGGREGATE LPdIAPPLIES PER: j PRODUCTS COMP/OPAGG s4,000,000 POLICY PRO-- JECT A AUTOMOBILE LIABILITY TBD) 01/08/01 01/08/02 COMBINED SINGLE LIMIT s2,000,000 ANY AUTO -' (E. .6 0 _ ALL OWNED AUTOS BODILY INJURY S " SCHEDULED AUTOS (Per person) �J - - - - X HIRED AUTOS ' BODILY INIURY S X NON -OWNED AUTOS (Per ucciden0 _ __ -- -- --- --- PROPERTY DAMAGE S (Per uci&w) GARAGE LIABD.ITY 'AUTO ONLY - EA ACCIDENT 'S ANY AUTOEA ACC S OTHER THAN _- ' AUTO ONLY: pGG'Y EXCESS LIABILITY CH OCCURRENCE _ S l OCCUR - CLAIMS MADE iFAGGREGATE E DEDUCTIBLE , E RETENTION E $ B WORXERS COMPENSATION AND 7CW30402607 1109/01/00 09/01/01 �P RY LAT T� EMPLOYEES, LIABILm _�ER E.L. EACH ACCIDENT $1, 000, 000 kE. L. DISEASE _EA EMPLOYEE 31 , 0 0 0 , 0 0 0 I E.L. DISEASE -POLICY LIMIT S1 000 000 C DMERProfessional AEE0300628 01/08/01 01/08/02,$500,000 per claim Liability 1$1,000,000 annl aggr. DESCRIPTION OF OPERATIONS/LOCATIONS;;Rm—CLESMXCLUMONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named insured. City of San Juan Capistrano Attn: Dir. of Engineering & Building 32400 Paseo Adelanto San Juan Capistrano, CA 92675 ACORD25-S(7/97) 1 of 1 #M53378 ANYOF ME AB OVE DES CABBED POLICES BE CANCELLED BEFORE HSE EXPEADDN EREOF, THE ISSUING INSURER WILLENDEAVOR TOMAIL30 DAYS WRITTEN 'O THE CERATE HOLDER NAMED TO THE LEFT, B UTFAB.URE TO DO S O SHALL NO OB LIGATION OR LIAR RLDY OF ANY KIND UPON TILE INSURER,DS AGENTS OR SJM O ACORD CORPORATION 1988 P, icy Number: Tan • K•(�, RS30Qio ccs Owners Lessees or Contractors (Form B) ADDITIbNAL INSURED Change(s) Effective: of/o9/ol THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance policy under the following: LIABILITY COVERAGE PART: Schedule Name of Person or Organization: City of San Juan Capistrano Attn: Dir. of Engineering & Building 32400 Paseo Adelanto San Juan Capistrano, CA 92675 SECTION II - WHO IS AN INSURED is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. The certificate holder is named as an additional insured as respects general liability for claims arising from the operations of the named insured. PRIMARY INSURANCE: IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS INSURANCE. SEVERABILITY OF INTEREST: IT IS AGREED THAT EXCEPT WITH RESPECT TO THE LIMIT OF INSURANCE, THIS COVERAGE SHALL APPLY AS IF EACH ADDITIONAL INSURED WERE THE ONLY INSURED AND SEPARATELY TO EACH INSURED AGAINST WHOM CLAIM IS MADE OR SUIT IS BROUGHT. WAIVER OF SUBROGATION: IT IS UNDERSTOOD AND AGREED THAT THE COMPANY WAIVES THE RIGHT OF SUBROGATION AGAINST THE ABOVE ADDITIONAL INSURED(S), BUT ONLY AS RESPECTS THE JOB OR PREMISES DESCRIBED IN THE CERTIFICATE ATTACHED HERETO. CL/BF 22 40 03 95 I YY 1 :► 1 :► Y;: INTER -DEPARTMENT MEMORANDUM • TO: John R. Shaw FROM: I iaLL %n DEPT: City Attorney DEPT: C M SUBJECT: Document Review DATE: OZ _ C(— (r PHONE EXT. lU 31 a ATTACHED ARE THE FOLLOWING (please describe document, i.e., agreement, contract, consultant agreement): M ©+her have been s+kmAed coo nal 6'eau w -#,o 0i qqu (1) For your approval and kgnatun (2) For your review and comments (3) For your information (4) As requested (s) . (A) Keep for your files [ ] (B) When Completed Return To: [ ] -D CLU -)-n Ext. (C) Date/Time Needed CITY ATTORNEY'S COMMENTS: vt P- d ro A -e L le.,0-cL 2 av moi ' -AAO)(L L3 O ll-. Dawn Schanderl NP 'From: Dawn Schanderl Sent: Friday, January 12, 2001 2:34 PM To: Brian Perry Subject: KHR I received insurance and endorsement for KHR. need as per agreement form CG 2010 11 85. FYI Tracking: Recipient Brian Ferry 1 They Sent wrong endorsement fern Read Zea!: t 117..'O013:17 P:t? • 32400 PASEO ADELANTO SAN .JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) WWW. Sanf uancanl sfrano. org February 8, 2001 KHR Associates Attn: James Kawamura 2355 Main Street, Suite 120 Irvine, CA 92614 j3' �Munnnl nnunlm � 1961 1776 MEMBERS OF THE CITY COUNCIL DIANE L. MA GATE JOHNS. GELFF JOHN GREINER MATT HART DAVID M. SWEROLIN CITY MANAGER GEORGE SCARBOROUGH Re: Los Rios Historic District Parking Lot and Sign Program (CIP No. 125) Dear Mr. Kawamura The City Clerk has notified me that the following insurance certificates are outstanding: general, auto, workers comp, E & O, and endorsement. Please have these submitted at your earliest convenience. Very truly yours, 7 Brian Perry Senior Civil Engineer 7) BP:sam j Cc: Jill Thomas City Clerk onuu use Is San Juan Capistrano: Preserving the Past to Enhance the Future P • 6/15/2004 bX061 AGENDA REPORT TO: Dave Adams, City Manager UA FROM: Ray Holland, Interim Engineering & Building Director SUBJECT: Consideration of Amendment No. 2 to the Personal Services Agreement to complete Plans and Specifications for the Los Rios Historic District Parking Lot. (KHR Associates) (CIP No. 125) RECOMMENDATION: By motion, approve Amendment No. 2 to the Personal Services Agreement with KHR Associates to complete Plans and Specifications for the Los Rios Historic District Parking Lot in the amount of $30,000. SUMMARY: The environmental documentation and concept plan for the Los Rios Parking Lot project has been approved by the Cultural Heritage Commission (CHC), Planning Commission (PC), and City Council. Numerous reviews of different design concepts and revisions have superseded the original scope of work and have exhausted the contracted amount for completing the project through plans and specifications. Amendment No. 2 to the agreement is necessary to complete the final review and prepare construction documents for bidding purposes. Final review as determined by City Council at its review on January 6, 2004, will consist of taking the approved concept plan back to the Design Review Committee and Planning Commission to flesh out greater detail to the approved concept plan for final City Council approval. From there the plans and specifications will return to City Council for approval and authorization to seek bids for construction. Construction of the Los Rios Parking Lot is anticipated in late spring 2005 barring sweeping changes to the concept plan and unforeseen delays in the closure of the RV storage lot. At this time, staff is recommending approval of Amendment No. 2 to the Personal Services Agreement with KHR Associates for the additional design services necessary to complete plans and specifications for the Los Rios Parking Lot in the amount of $30,000. BACKGROUND: In November 1999, by Resolution No. 99-11-16-4, City Council adopted an updated Specific Plan for the Los Rios Historic District. The Plan reaffirmed the 1978 plan, which Agenda Report • June 15, 2004 Page 2 called for construction of a public parking lot on Community Redevelopment Agency owned property. The City entered into a Personal Services Agreement on November 21, 2000, for preparation of plans and specifications for the Los Rios Historic District Parking Lot in the amount of $34,400. The City Council extensively reviewed the scope and location for a parking lot on the CRA -owned property at three (3) meetings of June 20, 2000; July 3, 2000; and August 15, 2000 before the start of the design services; and six (6) more times at meetings of October 2, 2001; October 30, 2001; November 20, 2001; December 4, 2001; June 4, 2002; and January 6, 2004 since design services started. The project has also been reviewed by the Cultural Heritage Commission at its meeting of October 23, 2003, and by the Planning Commission at its meeting of December 9, 2003. The Design Review Committee and Planning Commission will review the project again before a final review by the City Council. Originally, a temporary trailer was proposed for the RV Storage Lot Caretaker's residence and office. In spring 2002, the City became aware that two existing caretaker structures, known as Troubleman's Cottages, on San Diego Gas & Electric's Camino Capistrano property were slated for demolition. After consideration to provide these units for CARE and Camp Cookie or private individuals, both units have been moved to the Los Rios District, one to the Davidson property on the corner of Ramos Street and Lobo Street, and the second for use as the RV Storage Lot Caretaker's residence on this project. This substitution also created additional design work. Nevertheless, design progress has been made and the City Council approved the design concept and certified a mitigated negative declaration for the project at its January 6, 2004, meeting. The original agreement was amended administratively on February 19, 2002, for an increase of $7,500 to $41,900. This work consisted of the analysis of two options: • L-shaped parking lot running along the border of the Rios property and the Niccola property. 0 The original design. Agenda Report • • June 15, 2004 Page 3 Within those options evaluations and recommendations were provided on: • Appropriate buffer between the Niccola's and Montanez property and the parking lot/RV storage. • A "nature walk" connecting to Ramos Street. • Phased approach to allow the parking lot to be implemented as soon as possible within the City's fiscal limitations. The proposed Second Amendment of $30,000 will increase the compensation amount to $71,900. This will allow the originally intended work to be completed as follows: • Preparation of final parking lot plans; • Site specific soils report for project; • Preparation of signage plan; • Preparation of landscape plan; • Preparation of storm drain, water quality management, and erosion control plans. To date, funding originally intended for the foregoing has been allocated as follows: • Additional RV storage and parking lot layouts and phasing alternatives; • Conceptual landscape design for the Teahouse Restaurant "buffer area'; • Surveying, soils report, grading plan, and architectural inspection of the Troubleman's Cottage; • Revisions to the overall RV storage/Los Rios parking lot plan to incorporate the Troubleman's Cottage and other changes; • Topographic survey of 15t phase parking lot site; and Projection of various additional exhibits for presentations and meetings. Additionally, the original contract for work was entered into nearly 3'Y2 years ago in November 2000. Since then, labor costs have gone up approximately 25% due to the shortage of qualified personnel; overhead costs have gone up approximately 45% due to major increases in insurance premiums, taxes, rents, and other costs of doing business in California; reimbursable costs have gone up approximately 20% due primarily to the increased cost of fuel and the indirect consequences of fuel cost Agenda Report • • June 15, 2004 Page 4 increases; and sub -consultant costs (e.g., for soils engineer) have gone up approximately 30% due to all of the above factors. FINANCIAL CONSIDERATIONS: The project is budgeted in account No. 12-65300-4703-125 at $566,300 in FY 2003- 2004 and $643,120 in FY 2004-2005 for a total of $1,209,420. The funding source is the Community Redevelopment Agency. No budget amendment is required for the proposed action. NOTIFICATION: The following parties received notification of this Council agenda report: James Kawamura, KHR Associates* Los Rios District* * Received Agenda Report RECOMMENDATION: By motion, approve Amendment No. 2 to the Personal Services Agreement with KHR Associates to complete Plans and Specifications for the Los Rios Historic District Parking Lot in the amount of $30,000. Respectfully submitted: -R 4zc� Ray Holland Interim Engineering & Building Director Attachments: RH/BP:csd/dms 1. Location Map 2. Amendment Prepared b Brian Perry, P.E. Project Manager 171 0 THE CITY OF SAN JUAN CAPISTRANO \ 4.-.,Yv /J N A LOS RIOS HISTORIC DISTRICT PARKING LOT ATTACHMENT i E Fh i f 'i s ta�O Zc , LOCATION � I t ':f 0 3000 EOOD S000 Feet ATTACHMENT 0 • LOS RIOS HISTORIC DISTRICT PARKING LOT SECOND AMENDMENT TO PERSONAL SERVICES AGREEMENT THIS AMENDMENT to Agreement is made this day of 2004, by and between the City of San Juan Capistrano (hereinafter referred to as the "City'), and KHR Associates (hereinafter referred to as "Consultant'). RECITALS: WHEREAS, City and Consultant have entered into a Personal Services Agreement dated November 21, 2000 for Preparation of Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program (CIP No. 125) in the amount of $34,400; and, WHEREAS, City and Consultant have previously agreed to amend the services by Amendment dated February 19, 2002 for an additional fee of $7,500 for a revised total fee of $41,900; and, WHEREAS, City and Consultant agree that additional design services outlined in Exhibit "A" are required for which extra compensation will become due. NOW, THEREFORE, BE IT RESOLVED City and Consultant mutually agree as follows: Section 1. Additional Work. In the course of providing services to City under the November 21 2000 Agreement, and February 19 2002 Amendment, City requests Consultant to perform additional services. Those extra services are set forth in Exhibit "A" attached and incorporated herein by reference. Section 2. Additional Compensation. City hereby agrees to pay the additional sum of $30,000 for a revised total contract price of $71,900 to Consultant for those services originally described in the Personal Services Agreement dated November 21, 2000; amended February 19, 2002 and amended now as set forth in Exhibit "A" attached hereto and made a part hereof. Section 3. Relationship to First Agreement. Except as to Sections 1 and 2 herein, all other terms and conditions of the first agreement shall remain unchanged. ATTACHMENT 2 Section 4. Entire Agreement. This is the entire Agreement between City and Consultant with respect to those extra services described in Exhibit "A", and any other understandings, oral or in writing, are hereby superseded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement: CITY OF SAN JUAN CAPISTRANO BY: Joe Soto, Mayor CONSULTANT KHR Associates 2355 Main Street, Suite 120 Irvine, CA 92614 BY: James Kawamura ATTEST: W4 Margaret R. Monahan, City Clerk APPROVED AS TO FORM: John R. Sh ity Attorney Attached: Exhibit "A" 0 Exhibit "A" LI Los Rios Historic District Parking Lot Second Amendment to Personal Services Agreement. 1) conceptual plans and drawings; 2) meetings with City staff and presentations of concepts; and 3) various design and phasing revisions, as directed by City staff. Supplemental and/or Additional Work 1) additional RV storage and parking lot layouts and phasing alternatives, as directed by City staff; 2) conceptual landscape design for the Teahouse Restaurant "buffer area'; 3) surveying, soils report, grading plan, and architectural inspection of the Troubleman's Cottage; 4) revisions to the overall RV storage/Los Rios parking lot plan to incorporate the Troubleman's Cottage and other changes; 5) topographic survey of 1st phase parking lot site; and 6) production of various additional exhibits for presentations and meetings. Remaining Tasks Under the Original Contract 1) preparation of the final parking lot plans; 2) site specific soils report for project; 3) preparation of signage plan; 4) preparation of landscape plan; 5) preparation of storm drain, water quality management, and erosion control plans. Estimated Budgetary Augmentation to Original Contract Based on the task remaining, and without any other unexpected directives to the contrary, it is estimated that the remaining tasks will require a budget augmentation of $30,000. This amount takes into account not only the expanded scope of the work, but the fact that the original contract for work was entered into in November 2000 — nearly 3-1/2 years ago. Since then, labor costs have gone up approximately 25% due to the shortage of qualified personnel; overhead costs have gone up approximately 45% due to major increases in insurance premiums, taxes, rents, and other costs of doing business in California; reimbursable costs have gone up approximately 20% due primarily to the increased cost of fuel and the indirect consequences of fuel cost increases; and sub -consultant costs (e.g., for soils engineer) have gone up approximately 30% due to all of the above factors. • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO. CA 92675 (949) 493-1171 (949) 493-1053 FAX www sanj uan capistran o. org L� MEMBERS OF THE CITY COUNCIL NOTIFICATION OF MEETMIG-M POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL SAM ALLEVATO DIANE L. BATHGATE WYATT HART JOE SOTO DAVID M. SWEROUN The City Council of San Juan Capistrano will meet at 7:00 p.m. on June 15, 2004, in the City Council Chamber in City Hall, to consider: "Consideration of Amendment No. 2 to the Personal Services Agreement to complete Plans and Specifications for the Los Rios Historic Parking Lot (KHR Associates) (CIP No. 125)" — Item No. D8 If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Board and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at City Hall by 5:00 p.m. on Monday, June 14, 2004 to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a blue 'Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Brian Perry, Senior Civil Engineer. You may contact that staff member at (949) 443-6353 with any questions. The Agenda, including agenda reports, is available to you on our web site: www.sanbuancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: council-agendasasanivancapistrano.org. Thank you for your interest, Meg Monahan, CMC City Clerk cc: James Kawamura, KHR Associates*; Los Rios District*; Ray Holland, Interim Engineering and Building Director; Brian Perry, Senior Civil Engineer * Received staff report San Juan Capistrano: Preserving the Past to Enhance the Future 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX www.sanjuanc-apistrano.org June 16, 2004 C Jwan � mloavoanvlo • tnnmsam IB61 1776 NOTIFICATION OF ACTION BY THE CITY COUNCIL OF SAN JUAN CAPISTRANO MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE L. BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN On June 15, 2004 the City Council of San Juan Capistrano met regarding: "Consideration of Amendment No. 2 to the Personal Services Agreement to complete Plans and Specifications for the Los Rios Historic Parking Lot (KHR Associates) (CIP No. 125)" Item No. D8. The following action was taken at the meeting: Amendment No. 2 to the personal services agreement with KHR Associates to complete plans and specifications for the Los Rios Historic District parking lot, in the amount of $30,000, approved. If you have any questions regarding this action, please contact Brian Perry, Senior Civil Engineer at 443-6353 for more detailed information. Thank you, Mitzi ktizv Deputy City Clerk Cc: James Kawamura, KHR Associates*; Los Rios District*; Ray Holland, Interim Engineering and Building Director; Brian Perry, Senior Civil Engineer San Juan Capistrano: Preserving the Past to Enhance the Future 0 0 2. APPROVAL OF CITY COUNCIL MINUTES OF OCTOBER 17 2000 The Minutes of the Regular Meeting of October 17, 2000, were approved as submitted. 3. RECEIVE AND FILE WARRANTS OF NOVEMBER 2 2000 (300.30) The List of Demands dated November 2, 2000, in the total amount of $809,692.65 was ordered received and filed. Council Member Bathgate abstained. 4. RECEIVE AND FILE REVISED INVESTMENTS AS OF AUGUST 31, 2000 35( 0.30) The City Treasurer's Revised Report of Investments as of August 31, 2000, was ordered received and filed. 5. RECEIVE AND FILE STATUS REPORT OF NEW DEVELOPMENT APPLICATIONS (440.10) The Report dated November 21, 2000, from the Planning Director, advising that five new applications had been received since the last Report on October 17, 2000, was ordered received and filed. ---�6. APPROVAL OF AWARD OF PERSONAL SERVICES AGREEMENT — LOS RIOS HISTORIC DISTRICT PARKING LOT AND SIGN PROGRAM (KHR ASSOCIATES)(CIP NO. 125)(600.301 n As set forth in the Report dated November 21, 2000, from the Engineering and Building Director, the Personal Services Agreement with KHR Associates, for the preparation of plans and specifications for the Los Rios Historic District Parking Lot and Sign Program, was approved in an amount not exceed $34,400 for the period ending July 31, 2001. 7. APPROVAL OF CONTRACT CHANGE ORDER NO. 1 FOR THE REHABILITATION OF ORTEGA HIGHWAY DEL OBISPO TO 1-5 SOUTHBOUND RAMPS (ALL AMERICAN ASPHALT) (CIP NO. 114) (600.30) As set forth in the Report dated November 21, 2000, from the Engineering and Building Director, the Contract Change Order No. 1 to the contract for the Rehabilitation of Ortega Highway between Del Obispo Street and the 1-5 Southbound Ramps was approved in the amount of $23,770. The Change Order will cover the costs to adjust three Water District valves and to replace a guardrail on the north side of Ortega Highway. City Council Minutes -3- 11/21/00 0 0 AGENDA ITEM November 21, 2000 TO: George Scarborough, City Manager FROM: William M. Huber, Director of Engineering & Building SUBJECT: Consideration of Award of Personal Services Agreement — Los Rios Historic District Parking Lot and Sign Program (KHR Associates) (CIP No 125). RECOMMENDATION By motion, award the Personal Services Agreement for the preparation of plans and specifications for the Los Rios Historic District Parking Lot and Sign Program to KHR Associates in the amount of $34,400.00 SITUATION A. Summary and Recommendation A proposal has been received for the preparation of plans and specifications for the Los Rios Historic District Parking Lot and Sign Program. Staff is recommending award of a Personal Services Agreement to KHR Associates to perform this work in the amount of $34,400.00 B. Background The City Council reviewed the scope and general location for a parking lot on the CRA -owned property at the meetings of June 20, 2000, July 3, 2000, and August 15, 2000. At the August 15, 2000 meeting the City Council authorized staff to proceed with a concept phase to be brought back for further City Council review. Staff received only one response to the Request for Proposals for design services for this project from KHR Associates. Staff believes that KHR Associates is very well qualified to perform this work and is recommending award of a Personal Services Agreement to KHR Associates for this work. C. Schedule It is anticipated that alternative concepts would be brought back for further City Council review in March 2001. FOR CITY COUNCIL AGENDA'• AGENDA ITEM Page 2 of 2 November 21, 2000 COMMISSIONS/BOARD REVIEW, RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS The Capital Improvement Program includes funding of $62,000 for design in FY 2000- 2001 in account No. 12-63500-4703-125. The proposed design fee is $34,400.00 NOTIFICATION KHR Associates, James Kawamura ALTERNATIVE ACTIONS 1. By motion, award the Personal Services Agreement for the preparation of plans and specifications for the Los Rios Historic District Parking Lot and Sign Program to KHR Associates in the amount of $34,400.00 2. Do not award the Personal Services Agreement. 3. Request additional information from Staff. RECOMMENDATION By motion, award the Personal Services Agreement for the preparation of plans and specifications for the Los Rios Historic District Parking Lot and Sign Program to KHR Associates in the amount of $34,400.00. Respectfully submitted: 1 *' A�� William M. Huber, P.E. Director, Engineering and Building WMH/BP:sam Prepared by: Brian Perry, P.E. Project Manager Attachments: 1. Location Map / 2. Personal Services Agreement F LOS RIOS PARKING LOT PROJECT LOCATION • 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493.1171 (949) 493, 1053 FAX www. sanjuancapistrano. org June 17, 2004 KHR Associates 2355 Main Street, Ste 120 Irvine, CA 92614 Dear Sir or Madam: o� J� • (r/J(�. IAtBAIAAAt{B [f11 WIN ED I 1961 1776 MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE L. BATHGATE WVATT HART JOE SOTO DAVID M. SWERDLIN At their meeting of June 15, 2004, the City Council approved the Los Rios Historic District Parking Lot Second Amendment to Personal Services Agreement. An original, executed agreement is enclosed for your records. Thank you for maintaining your insurance documentation current with our office. Please keep in mind it must remain current, or all work under this agreement must stop and all payments for services rendered will be withheld, until these documents are brought current. You may proceed with work under this agreement in coordination with the Project Manager, Brian Perry, Senior Civil Engineer (949) 443-6353. Yours truly, CMC Agreements cc: Brian Perry, Senior Civil Engineer Ray Holland, Interim Engineering & Building Director San Juan Capistrano: Preserving the Past to Enhance the Future 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) www.sartjuascapistrano.orq February 19, 2002 KHR Associates Mr.. Jim Kawamura 2355 Main Street, Suite 120 Irvine, CA 92614 Dear Mr. Kawamura: ate„ • '�� Isranowu 1961 1776 MEMBERS OF THE CITY COLNCC DIANE L. BA7aGATE :OHN S. GEL FF COLLENECAMPBE— WYATT HART DAVID M, SWERDL,•I CITY MANAGER GEORGE SOARBOROLGN Please find enclosed a fully executed Amendment to Personal Services Agreement related to preparation of plans and specifications for the Los Rios Historic District Parking Lot and Sign Program (CIP No. 125). You may proceed with work under this agreement in coordination with Jill Thomas, Management Analyst (949) 443-6362. Sincerely, Kahan. CMC enclosure: agreement cc: Jill Thomas, Management Analyst William Huber, Engineering and Building Director DRUG use 1s San Juan Capistrano: Preserving the Past to Enhance the Future 32400 PASEO ACIELANTO $AN .JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 (FAX) November 28, 2000 Mr. James Kawamura KHR Associates 2355 Main Street, Suite 120 Irvine, California 92614 �''� nnReum nvu 1961 1776 Re: Los Rios Historic District Parking Lot and Sion Program Dear Mr. Kawamura: MEMBERS OF THE CITY COUNCIL DIANE L. BATHGATE COUENE CAMPBELL JOHN GREINER WYATT HART DAVID M. SWERDLIN CITY MANAGER GEORGE SCARBOROUGH At their meeting of November 21, 2000, the City Council of the City of San Juan Capistrano approved an agreement with your company to prepare plans and specifications for the Los Rios Historic District Parking Lot and Sign Program. Services under this agreement are to be completed no later than July 31, 2005, in an amount not to exceed $34,400. A fully -executed copy of the agreement is enclosed for your information. We have not yet received the insurance required by Section 14 of the Agreement. Please forward the required certificates and endorsement forms to this office as soon as possible. Please feel free to contact the project manager, Brian Perry, at 949-443-6353 if you have any questions. Very truly yours, I Cheryl JohM;6n City Clerk Enclosure cc: Engineering and Building Director (with enclosure) Brian Perry (with enclosure) DIIUO USE rs San Juan Capistrano: Preserving the Past to Enhance the Fu::tre �a141c� i CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Brian Perry, Senior Civil Engineer C►,a►�xtl►, 3 �R� cF�rz.Y FROM: DATE: December 1, 2006 SITUATION: At their meeting of November 21, 2000, the City Council entered into a Personal Services Agreement with KHR Associates to prepare the Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program. ACTION REQUESTED: Said Agreement states services shall be completed no later than July 31, 2001. On August 6, 2001, said Agreement extended to December 31, 2001. On December 12, 2001, said Agreement extended to December 31, 2002. On December 16, 2002, said Agreement extended to December 31, 2003. On December 11, 2003, said Agreement extended to December 31, 2004. On December 16, 2004, said Agreement extended to December 31, 2005. On December 31, 2005, said Agreement extended to December 31, 2006. iPlease notify this office of Agreement status. ACTION TO BE TAKEN: Liz wl t N'o � �6 Tickler Date: 12/10/01 Deadline Date: 12/31/01 12/01/06 12/31/06 ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** 12/10/02 12/10/03 12/15/04 12/01/05 12131102 12131103 12131104 12131105 • (600.30/khr) UU 1] 0 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Brian Perry, Senior Civil Engineer FROM: Mitzi Ortiz, Deputy City Clerk DATE: December 2, 2005 SITUATION: At their meeting of November 21, 2000, the City Council entered into a Personal Services Agreement with KHR Associates to prepare the Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program. ACTION REQUESTED: Said Agreement states services shall be completed no later than July 31, 2001. On August 6, 2001, said Agreement to be extended to December 31, 2001. On December 12, 2001, said Agreement to be extended to December 31, 2002. On December 16, 2002, said Agreement to be extended to December 31, 2003. On December 11, 2003, said Agreement to be extended to December 31, 2004. On December 16, 2004, said Agreement to be extended to December 31, 2005. Please notify this office of Agreement status. ACTION TO BE TAKEN: 6\ zo� :?1)2-,,;rv� DATE WHEN NEXT ACTION (S) SHOULD BE TTA / SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: 12'15 Tickler Date: 12 10101 Deadline Date: 12/31/01 (600.30/khr) ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** 12/10/02 12/10/03 12115/04 12/01 /05 12J31102 12/31103 12J31104 12/31/05 0 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Brian Perry, Senior Civil Engineer FROM: Mitzi Ortiz, Deputy City Clerk DATE: December 15, 2004 SITUATION: At their meeting of November 21, 2000, the City Council entered into a Personal Services Agreement with KHR Associates to prepare the Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program. ACTION REQUESTED: Said Agreement states services shall be completed no later than July 31, 2001. On August 6, 2001, said Agreement to be extended to December 31, 2001. On December 12, 2001, said Agreement to be extended to December 31, 2002. On December 16, 2002, said Agreement to be extended to December 31, 2003. On December 11, 2003, said Agreement to be extended to December 31, 2004. Please notify this office of Agreement status. ACTION TO BE TAKEN: 3 Z"5 Tickler Date: 12/10/01 Deadline Date: 12/31/01 cc: Department Head City Attorney (600.30/khr) 'FOR CITY CLERK'S DEPARTMENT USE ONLY"' 12/10/02 12/10/03 12/15/04 12131102 12131103 12131104 C] 0 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Brian Perry, Senior Civil Engineer FROM: Mitzi Ortiz, Deputy City Clerk DATE: December 10, 2003 SITUATION: At their meeting of November 21, 2000, the City Council entered into a Personal Services Agreement with KHR Associates to prepare the Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program. ACTION REQUESTED: Said Agreement states services shall be completed no later than July 31, 2001. On August 6, 2001, said Agreement to be extended to December 31, 2001. On December 12, 2001, said Agreement to be extended to December 31, 2002. On December 16, 2002, said Agreement to be extended to December 31, 2003. Please notify this office of Agreement status. ACTION TO BE TAKEN: DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: t SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: I 7i /lt **`FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 12110/01 12/10/02 12110/03 Deadline Date: 12/31/01 12131/02 12/31/03 cc: Department Head City Attorney (600.30/khr) 0 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Brian Perry, Senior Civil Engineer FROM: Dawn M. Schanderl, Deputy City Clerk DATE: December 10, 2002 SITUATION: At their meeting of November 21, 2000, the City Council entered into a Personal Services Agreement with KHR Associates to prepare the Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program. ACTION REQUESTED: Said Agreement states services shall be completed no later than July 31, 2001. On August 6, 2001, said Agreement to be extended to December 31, 2001. On December 12, 2001, said Agreement to be extended to December 31, 2002. Please notify this office of Agreement status. ACTION TO BE TAKEN: t5h-- uTj-r9 ro i2/31103 DATE WHEN NEXT ACTION (S) SHOULD BETA SIGNATURE OF OFFICIAL TAKING ACTION: ` DATE SIGNED: '""FOR CITY CLERK'S DEPARTMENT USE ONLY"' Tickler Date: 12/10/01 12/10/02 Deadline Date: 12/31/01 12/31/02 cc: Department Head City Attorney (600.30/khr) 0 0 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Brian Perry, Senior Civil Engineer FROM: Dawn M. Schanderl, Deputy City Clerk DATE: December W2001 SITUATION: At their meeting of November 21, 2000, the City Council entered into a Personal Services Agreement with KHR Associates to prepare the Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program. ACTION REQUESTED: Said Agreement states services shall be completed no later than July 31, 2001. On August 6, 2001, said Agreement to be extended to December 31, 2001. Please notify this office of Agreement status. ACTION TO BE TAKEN: '-x— C—Ij- Fp MPTP 3(� 2t9�Z DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: DATE SIGNED: 1 Z12/O( "'FOR CITY CLERK'S DEPARTMENT USE ONLY"' Tickler Date: 12/10/01 Deadline Date: 12/31/01 cc: Department Head City Attorney (600.30/khr) 1'1�� 1 1� �� V 0 0 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Brian Perry, Senior Civil Engineer FROM: Dawn M. Schanderl, Deputy City Clerk DATE: July 31, 2001 SITUATION: At their meeting of November 21, 2000, the City Council entered into a Personal Services Agreement with KHR Associates to prepare the Plans and Specifications for the Los Rios Historic District Parking Lot and Sign Program. ACTION REQUESTED: Said Agreement states services shall be completed no later than July 31, 2001. Please notify this office of Agreement status. ACTION TO BE TAKEN: pro/ DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION: ' DATE SIGNED: 0 ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 07101101 Deadline Date: 07131101 CC. Department Head City Attorney (600.30Ahr)