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08-0506_IWATER INC_Personal Services Agreement 0 0 PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this day of 008, by and between the City of San Juan Capistrano (hereinafter referr to as the "City") and iWater, Inc. (hereinafter referred to as the "Contractor"). RECITALS: WHEREAS, City desires to retain the services of Contractor regarding the City's proposal to perform valve and hydrant exercising; and WHEREAS, Contractor is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Contractor mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the City shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than December 31, 2008. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $166,000, to be billed per the unit prices as set forth in Exhibit "B," attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3.1, Contractor shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 1 3.3 Records of Expenses. Contractor shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Contractor shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Contractor shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Contractor undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Contractor's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Contractor warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Contractor shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Contractor. Section 11. Copies of Work Product. At the completion of the work, Contractor shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Contractor's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Contractor in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Contractor agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Contractor's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Contractor agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Contractor, Contractor's agents, officers, employees, subcontractors, or independent contractors hired by Contractor in the performance of the Agreement. The only exception to 3 0 Contractor's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Contractor, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Contractor shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Contractor has also been obtained for the subcontractor. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Contractor shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Contractor shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non-owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Worker's Compensation. If Contractor intends to employ employees to perform services under this Agreement, Contractor shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 4 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Contractor shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Contractor, including the insured's general supervision of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired, or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.6 Terms of Compensation. Contractor shall not receive any compensation until all insurance provisions have been satisfied. 14.7 Notice to Proceed. Contractor shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Contractor has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Contractor. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. 5 Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Public Works Director To Contractor: iWater, Inc. Attn: Don Rhodes 11-A Marconi Irvine, CA 92618 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] 6 0 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF JUA PISTRANO By: w s Joe So , Mayor iWater, In . Bycl:l)opt, Donald W. Rhodes T % M r t . Mo aha ity Clerk APPROVED AS TO FORM: IMAJOAAAffUl Omar San oval, CitY rnAttoe 7 City of San Juan Capistrano — Water Division Scope of Services Valve and Hydrant Exercise Program Project area consists of all defined main streets within the City of San Juan Capistrano. There are as many as 2000 plus valves that may need to be exercised, including distribution and hydrant isolation valves. The majority of the valves are located on residential streets that can .be worked on during the day. However, there are approximately 250 valves that are located on major arterials, which will require night work and appropriate traffic control. Exercise Program: • Remove valve lid, vacuum clean valve can, operate valve completely from open to closed position, replace lid, and paint lid dolor as defined by the Water Distribution Supervisor. • Operate valve in a complete cycle and record number of turns to close. • Measure depth from street level to top of valve operating nut. • Ali closed valves need to be identified, defined, and mapped for reports in PDF and shape file formats. • For normally closed valves: All closed valves are labeled as "CLS" in the atlas maps. Do not exercise these valves. Some lids are painted red and have a PVC riser with a red cap on them. If a closed valve is located, notify the Water Distribution Supervisor to confirm whether or not the valve should remain closed, or if it can be exercised and left open. • Paint V-marker on adjacent curb: paint it blue for "domestic' and purple for "non- domestic". • Paint valve lid yellow for "domestic" and purple for "non domestic'. All hydrant valves will be painted both blue and yellow. • Record problems with valve or fire hydrant operation. • Record GPS location of valve and fire hydrant based on NAD83, California State Plane Zone VI. • Hydrant isolation valves need to be closed to confirm they are isolation valves. After isolation valves are closed, all hydrant ports need to be opened and flushed only to remove water in the lateral. Finally, ports are to be closed and isolation 11 EXHIBIT "A" valves opened. Any out-of-service hydrants need to be bagged and reported to the Water Distribution Supervisor the same day. Reports must be forwarded via e-mail the following day. Reports shall include map and address location in PDF format in e-mail. • All valves operated must be sub-meter GPS surveyed with differential accuracy included. These will be included in database report and in map format. • Each day, a report must be either faxed or e-mailed to the Water Distribution Supervisor defining the area that was worked on that day. In addition, a report also needs to be faxed or e-mailed to the Water Distribution Supervisor defining the area of work for the following day. • Updates outlining the progress of the project shall be forwarded to the Water Distribution Supervisor on a weekly basis. • Final reports will contain a database of work completed with operational status, valve function, and any problems found. This database will be in dbf format and will work together with map shape files (Shape files as Arc View shape file format with file registered to California State Plane Coordinate System Zone VI, 1983.) for incorporation of existing mapping system used within the City of San Juan Capistrano. Both database and maps must be printed and saved on CDs for future use. • Contractor must have current California contractor's license in good standing with the state and must be able to supply proof of insurance. All lead crew personnel must have current Class 2 Distribution certification from the California, Department of Health Services. • All work must be completed by December 31, 2008. 12 6watzp- °7 �Q' www.iwafer:org WATER VALVE TURNING WITH GPS LOCATION SERVICES FOR CITY OF SAN JUAN CAMSTRANO, CALIFORNIA REQUEST FOR , , VALVE AND HYDRANT EXERCISE PROGRAM By Kevin Koshko- Water, Ina i�c�cmu EXHIBIT "B" 11 Marconi, Suite A 6 Irvine, CA v � d MRH�71113��40€�IWt9iy� ( SAF y ,�P.,�..nm p a.r f_r_" �.• 'i 92618 Phone. 949-768-4549 949-7684155 6wateros,&- April 10,2008 Ms. Michelle Perea Management Analyst City of San Juan Capistrano 32450 Paseo Adelanto San Juan Capistrano,CA 92675 Dear Ms.Perea: iWater is pleased to submit this proposal to the City of San Juan Capistrano for Valve Turning Services, GPS location acquisition, and GIS data transfer. We are a local California licensed engineering contractor, #783766, who provides a complete project solution including locating covered assets, GPS documentation of asset with inspection details, valve and hydrant operation and maintenance, and GIS data entry and transfer. Each process is completed by full-time employed, trained and certified personnel. To accomplish all projects, we have put together a framework of industry best practices that allow us to provide our customers with exceptional solutions at minimal cost. iWater's seven plus years of experience successfully completing technology projects, combined with the field knowledge of our DHS certified distribution system operators, positions us well for this project. We have chartered a team of experienced field technicians combined with local project management to ensure the success of this project. Our team will gather accurate information, and work seamlessly with your staff to collect the necessary data to support this project and complete it in a short time frame. We believe that this is a wonderful opportunity for City of San Juan Capistrano to see the I difference that iWater can make and we thank you for the opportunity to propose. Sincerely, Kevin M.Koshko Information Services Manager iWater,Inc. 11-A Marconi Irvine, CA 92618 TEL: 949-768-4549 i FAX:949-768-4155 iWater, Inc.Confidential Page 2 4/14/2008 1 iAtt' . - . PROPOSAL REQUIREMENTS i Project Understanding: The City of San Juan Capistrano would like to establish a maintenance service project with a contractor that will provide a complete turnkey solution for water distribution valve exercise maintenance, documentation of valve operation and condition, confirmation of submeter GPS location and the distance from the street surface to the top of the valve operating nut including additional and abandoned or removed valves, and the ability to locate buried and raise to grade covered valve lids. All documentation will be provided in digital and printed form for all reports and maps requested. The digital information will include details in the GIS format used by San Juan Capistrano. Repair work orders will be created for any valves that do not meet full operational status by problem or discrepancy. 3! i f r 'bw iWater,Inc.Confidential Page 3 4/14/2008 6 wa t e r---,�,oi-�Lr��' 2. Project Scope and Process: a. GPS Assessment The process that we follow will be to take your existing J&atemr GIS water distribution system information and install iton a handheld ARCPAD based unit attached to a Trimble PRO XR backpack or Trimble XT with real-time beacon connection. The field technician will use this information to update or confirm the sub-meter accuracy of existing valves in your database and add new valves found, mark unable to locate or possibly abandoned valves. By having this information we will be able to QC the number and locations of valves for operation. Any valves that are in question as to their function, location, access or need for USA services will be reviewed with San Juan Capistrano and changes or actions will be made. With this information in place, a schedule will be defined as to which areas,should be exercised based upon priority, existing or planned construction, traffic control required or addressing the unable to locate or valves that need to be raised. b. Valve Operation When the field valve crews are on site to exercise the scheduled valves, they will follow the MUTCD manual and property set traffic control delineation and required notification signage. Any areas that are considered high traffic, i Mater, Inc. Confidential Page 4 4/14/2008 6water,,z minimum of two vehicles and crews will establish safe traffic control. The valve lids will be removed, valve access cans will be vacuumed clean and then a manual T-handle valve key will be used to start the exercise of the valve. If additional torque is required a handheld hydraulic valve i exerciser will be used. We will operate the valve to 300lbFt of torque to operate the valve from the current position to full closed, full open three times or more if needed to guarantee that the valve works as easily as possible. If the valve was found in the closed position, we will return it to that position without exercising the valve until we have confirmation for the city that the closed valve should be exercised and what position to leave the valve. if the valve requires more torque than 300 IbFt, we will confirm with the city that this valve is capable of the additional torque in case it is noted incorrectly, 4" instead of listed size, and make the city aware of when these valves will be operated. After the valve exercise process is complete the lid will be replaced, painted the defined color code and if the city provides us with slip-cans and cold patch we will return the below grade lid to surface level. By following the GPS acquisition portion, we build in another level of QC and any valves that do not work fully will be confirmed by the project leader before the final data is delivered to the city. Mater, Inc. Confidential Page 5 4/14/2008 Z 7--t-, 7�, C. Data Ouality and Reporting All exercise details will be entered in the truck mounted tablet computer and be provided via e-mail at the end of the day. infraMap software will be used to enter accurate field data aided by built-in QA/QC and GPS navigation. The infraMap software application is built upon the ESRI ARC Engine 9.2 product which guarantees that the data will — transfer to the city's GIS database format. If any questions arise during this .t ; process, the San Juan Capistrano field contact will be – – called while the crew is at the -- - location to inform the City of findings or to confirm the required process. Each day, an e-mail with a map-view of the planned area of work for the following day and the area that was worked will be sent to San Juan Capistrano contacts for documentation and uoTaio.rr records. Any closed, broken or other descriptions that San Juan Capistrano wants to be made of aware daily will also be e-mailed in both a map-view and database format. j 1 Mater, Inc. Confidential Page 6 4/14/2008 6Water www.iwater.org- 3. iWater, Inc History and Experience: After years of working with private and municipal water departments in both the United States and Canada, Don Rhodes founded iWater, Inc. in 2000. That year, the company achieved the following. ■ A California Contractor Engineering License#783766. ■ Business Partner status with ESRD in the Water/Wastewater/Stormwater Group,Including Western Regional Partner Council • Close working relationship with Trimble""Navigation. iWater, Inc. has since added these accomplishments: • Exclusive distributor for Stanley® Hydraulic Tools in Southern California. ■ Equipped field crews with capabilities to operate,test, data-log and GPS system assets. ■ Department of Health Water Distribution Grade 2 certification or higher for all crew leads. ■ Updated over 300,000 facilities in Southern California. ■ Developed infraMap 5.2 Field GIS Software. ■ infraMap is used by Water departments and Federal Bases from Florida to California. ■ Signed business partnership with Trimble Navigation • Subcontractor for CI-12M Hill,Chevron Energy Services, Badger and Master Meter Cos. iWater, Inc. provides services, accurate data, reports, maps, attributes, and problem identification to Cities, Municipalities and private utility companies. This valuable information assists in making better informed decisions in emergency situations,facilitates long term planning and reduces operational costs. We have a 100%rate of completing projects on time and within budget. This is due to our field expertise, latest mapping and GPS-technologies and efficient operational procedures. iWater,Inc.has provided information in 90 cities covering almost 2000 square miles of Infrastructure.This has included: • Creating and updating maps of water,sewer,stormwater, and fire systems. • Operating and repairing valves and hydrants. ■ Replacing, repairing,and reading service meters. ■ Fire flow testing and unidirectional flushing. ■ Converting paper and outdated system maps to GIS-based technology. This information has been used to meet GASB34 requirements, Homeland Security guidelines, Department of Health Standards, Fire Department reporting iWater,Inc. Confidential Page 7 4/14/2008 6wate- www.iwater.org i requirements and National Pollution Discharge Elimination System permit compliance and has improving internal efficiencies and overall cost containment. As!Water, Inc. continues to grow in the areas of fire service testing, leak detection, hydraulic modeling and software/hardware development; each employee will have the opportunity to take educational courses to further enhance knowledge and skills. Technology developments will be made to improve the time and cost of making decisions for all levels within iWater, Inc. and with our customers. We are dedicated to providing our clients with quality products by maintaining high quality standards, efficient operations and state of the an technologies. Projects currently under contract: • Golden State Water Company: Locate,exercise, document 6,000 valves&hydrants in six districts. Also, replacing 2,000 meters in three districts. • City of Ramona: Locate, GPS,exercise and document 1,500 valves within the city. An additional 1,500 valves will follow with new budget. • Irvine Ranch Water District: GPS mapping acquired water system and providing complete connected GIS network including 1,500 valves, hydrants and water meters with corresponding asset information. • City of Santa Ana: GPS locating all 60,000 valves,hydrants and meters and providing in GIS required format. The city also purchased the infraMap GIS program for internal use within the city water and sewer vehicles. • Rubig Canon Water Association:GPS locating and creating a GIS system from the paper documentation they currently use. They also j purchased the infraMap software for their own use after we compete the digitization. • City of Newport Beach: Completed setup of geo-data base for field use within city vehicles and training for infraMap software. • CH2MHlII: Provided field GPS and verification of all valves and hydrants in Utica, NY. To be used within hydraulic model created by CH2MHill. • Badger Meter Company: Completing second phase of 25,000 AMR meter Installations. • City of Glendale, CA.: Contract for 9,000 GPS,exercising valves and GIS data for the city will be approved by the council soon, but not under contract today. Software, infraMap,will also be used in their vehicles for future updates. iWater,Inc. Confidential Page 8 4/14/2008 6water- Client: Irvine Ranch Water DistrictIRWD was able to take full advantage of the new datasets �W( - by integrating with their enterprise GIS. Project: Geographic Information Systems �+�� Integration and GPS Data Collection D2VDI6 RAI&8W. .Specifics: w.,.v,.,._- �..:gn.,,.„.:•r..W#e.,,�.,�dr:.wp..�-..,.......w.�3lo ■ Sub-Meter GPS Data Collection ®�- ■ Pipeline Digitization and Network Topology n? ■ Enterprise GIS Database Integration «a r� Description: `a — wP - � ww iWater provided IRWD with a complete GIS system for _ their Santiago County Water District acquisition using sub-meter GPS and custom application development. r IRWD is located in Orange County,California,and has the following attributes: ---- = - • 133+square miles of service area. In addition, iWater was able to link historic fire flow • Serves a population of 316,287 and growing. records to their locations in the GIS database. This gave • 92,235+service connections. the District the ability to click on a hydrant on the map,and • 82,307+Acre Feet of water delivered display the fire flow documents. iWater used existing paper maps to assess valve, hydrant,air vac,meter,and other appurtenance locations throughout the Santiago County service area. 1 71 +.• vv ... t3C° 15¢0 1000 ]AGO we+ slw0411 37- ,ex . fie¢ldael Pse¢sure'o('-3°.0 Pa.l. : t19 9pn. Once the GPS locations of over 400 valves, 165 hydrants, and 765 service meters were captured, iWater Reference:Scott Williams was able to digitize the water mains using existing paper (949)453-5584 maps and as-builts. This enabled iWater to create a williams(@irwdwm seamless geometric network of system valves, fire hydrants, service meters, water mains, and service Completion Date: laterals. August 2007 11 Marconi, Suite A 6 Irvine, CA 92618 ♦ Phone: 949-768-4549 ♦ Fax: 949-768-4155 6Water'-fo7-- Client: Golden State Water Company Once the GPS locations of over 15,000 valves and fire Region II(Southwest District) American states - hydrants were captured, iWater was able to overlay the w.cca ca.r.wr existing CAD drawing and As-builts. This enabled iWater Project:Geographic Information Systems,GPS Data to create a seamless geometric network of System Valves, Collection,and Infrastructure O&M Fire Hydrants,Water Mains,and Service Laterals. Specifies: With the GIS in place, iWater's Department of Heath { ■ Development of Geodatabase Model certified field crews were able to verify the status and i CAD Data Conversion and Linkage _ ■ Sub-Meter GPS Data Collection r Valve&Hydrant Operation&Maintenance s Description: r iWater provided GSWC with a complete GIS system using CAD conversion, sub-meter GPS, and valve & hydrant maintenance. The Southwest district is comprised of the following: • 12 cities within southwest Los Angeles • Approximately 50,000 service connections • Approximately 11,600 distribution system valves • Approximately 4,000 fire hydrants • Approximately 500 miles of pipeline condition of each valve and fire hydrant in the system. By exercising valves and flushing hydrants, operations- iWater used existing CAD drawings to assess valve and specific details such as condition, ease/difficulty of fire hydrant locations throughout the 20 + square miles operation, physical diameter, and operation comments were collected and validated. This type of data is critical -- - —-- --Y—� '� for any water utility and is usually overlooked by GIS and oo����rr•--tea.r.e.• engineering departments. Now having a complete, operations-based GIS, GSWC retained iWater as a full service mapping and GIS provider. This gave the district the ability to request maps and reports on demand, identify asset maintenance history, and view the operational status of the entire Southwest ? = District. Reference: At Yanez y y (805)498-1266 alfred,vane2Aamwateccom of service area. After the system was analyzed, the iWater data model was used for the geodatabase design Completion Dates: and data collection began. 2000-2005(Asset Maintenance) 2003(Data Conversion) 11 Marconi, Suite A ♦ Irvine, CA 92618 & Phone: 949-768-4549 ♦ Fax: 949-768-4155 I _ . _. 6wator-.�1'11111,1`11. J. Client: Golden State Water Company . existing CAD drawing and As-builts. This enabled iWater to Region M(Foothill District) American States _ create a seamless geometric network of System Valves, Fire "'°" `°""" Hydrants,Water Mains,and Service Laterals. Project:Geographic Information Systems,GPS Data Collection,and Infrastructure O&M With the GIS in place, iWater's Department of Heath certified field Specifics: crews were able to verify the status ■ Development of Geodatabase Model and condition of each valve and fine ■ CAD Data Conversion and Linkage hydrant in the system. By ■ Sub-Meter GPS Data Collection exercising valves and flushing ■ Valve&Hydrant Operation&Maintenance hydrants, operations-specific details ■ Data Interface Development(infraMap 5.0) such as condition, ease/difficulty of operation, physical diameter, and Description: operation comments were collected and validated. This type of data is iWater provided GSWC with a complete GIS system using critical for any water utility and is CAD conversion, sub-meter GPS, and application usually overlooked by GIS and engineering departments. development. The Foothill district encompasses four (4) individual water systems including: Now having a complete,operations-based GIS,GSWC was able to take full advantage by using infraMap 5.0 software. This gave • San Dimas System(15,000 service connections) i-- • Claremont System(10,360 service connections) • San Gabriel/South Arcadia Systems(11,760 total service k connections) v,a a• `°„ .. _ ],a 11"4 are�"vu Nater used existing CAD drawings to assess valve and fire .,a 13 4 hydrant locations throughout each of the four (4) systems. Pw NF - J• �� � 'a.• — 'Rah un yc •�=' _ ° the district the ability to create maps and reports on demand, identify asset maintenance history, and view the operational status of the entire Foothill District. Reference:Eric Pivaroft j' 0 937-0111 i _.�'�D r.••F^'�.4'.^-3Fi6.a1�...®.. > b•6: __ (9J)J 1 encti@Anyi cora Each service area varied in size ranging from 10,000 to 15,000 customers. After each system was analyzed, the iWater data Cost:Approx.5175,000 Annually model was used for the geodatabase design and data collection _ began. Completion Dates: 2000—2007(Asset Maintenance) Once the GPS locations of over 15,000 valves and fire 2002(Data Conversion) hydrants were captured, iWater was able to overlay the 2006(Software) 11 Marconi, Suite A 6 Irvine, CA 92618 • Phone: 949-768-4549 6 Fax: 949-768-4155 6watertf Client: Golden State Water Company Once the GPS locations of over Region II(Central District) American States _ 16,000 valves and fire hydrants were captured,iWater was able to Project:Geographic Information Systems,GPS Data overlay the existing CAD Collection,and Infrastructure O&M drawing and As-builts. This enabled iWater to create a Specifies: seamless geometric network of ■ Development of Geodatabase Model System Valves, Fire Hydrants, ■ CAD Data Conversion and Linkage Water Mains, and Service ■ Sub-Meter GPS Data Collection Laterals. ■ Valve&Hydrant Operation&Maintenance ■ Data Interface Development(infraMap5.0) With the GIS in place, iWater's Department of Heath certified field crews were able to verify the status and condition of each Description: valve and fire hydrant in the system. By exercising valves and flushing hydrants, operations-specific details such as condition, iWater provided GSWC with a complete GIS system using ease/difficulty of operation, physical diameter, and operation CAD conversion, sub-meter GPS, and application comments were collected and validated. This type of data is development. The Central district encompasses seven (7) critical for any water utility and is usually overlooked by GIS and individual water systems including: engineering departments. • Artesia System(City of Artesia,Cerritos,Hawaiian Gardens and Lakewood) Now having a complete,operations-based GIS,GSWC was able • Bell Gardens System(City of Bell and Bell Gardens) to take fidl advantage by using infreMap 5.0 software. This gave • Norwalk System(City of Norwalk,Santa Fe Springs,and South Whittier) • Florence-Graham System(City of Los Angeles) �i . 1 , r ► • Culver City System(City of Culver City,City of Los71 Angeles) • Hollydale System(City of Paramount,South Gate) ✓r �r l • Willowbrook System(City of Compton,Lynwood) �ra• • •r^�a .w�3 w - - .- - - - 1 rel'f ' r., `ra°• yt .tea t.."__'Hasx a• V �'n?uFT'=�r� YF 6r, rll�ih� �r •'r tH�rr-r (Y •r 1 3 1 r r �( the district the ability to create maps and reports on demand, ',� f ti identify asset maintenance history, and view the operational �IJi -.i-�f 'c.'--•! I status of the entire Central District. u a - Reference:Toby Moore ii (562)907-9200 'sl; -� f 1 li a - - tobYmoore(@A5waW.com iWater used existing CAD drawings to assess valve and fire Cost:Approx.$210,000 Annually hydrant locations throughout each of the seven (7) systems. Each service area varied in size ranging from 150 to 1,000 fire Completion Dates: hydrants. After each system was analyzed, the iWater data 2002-2003(Data Conversion) model was used for the geodatabase design and data collection 2001-2005(Asset Maintenance) began2006(Software) 11 Marconi, Suite A ♦ Irvine, CA 92618 ♦ Phone: 949-768-4549 • Fax: 949-768-4155 6water,,,,,tts_i� Client: City of Santa Ana Water and Sewer hydrants, water mains, and service connections were Utilities Divisionsuccessfully imported into the geodatabase. ArcSDE with *. % SQL Server was used to house the newly created enterprise Project:GIS Conversion,GPS Data Collection, geodatabase. and Mobile GIS iWater used sub-meter GPS to collect the locations of Specifies: pipeline vertexes, valves and hydrants throughout the ■ Development of Geodatabase Model service area. Previously, updates would take anywhere ■ Microstation Data Conversion and Linkage from six months to a year to add to the maps. Now, the ■ Sub-Meter GPS Data Collection data could be instantly synchronized and catalogued with ■ Data Interface Development(infraMap 5.2) the master SDE geodatabase. Description: I iWater provided City of Santa Ana with a complete GIS system using CAD conversion, sub-meter GPS, and .•, application development. The City's water division is comprised of the following: rw,Varo • Serves a population of 347,000 • Approximately 10,000 distribution system valves • Approximately 5,000 fire hydrants j 1 • Approximately 500 miles of pipeline L. iWater used existing Microstation drawings to assess valve and fire hydrant locations throughout the 27 + square miles of service area. After the system was analyzed, the iWater data model was used for the With a complete GIS in place,the City was able to take full geodatabase design and data conversion began. advantage by using fi fraMap 5.2 software out in the field using tablet PCs. This gave both water and sewer field era• • - .r"J•-•�eA - .-.•. e <�-�•-a_'•' . •""x'••.• .•�:+: crews the ability to view a seamless digital map of the ••*��--- _ system, identify asset maintenance history, and use GPS to navigate easily. They even had specialized tools such as a 4 Linked Documents tool to view foreman's cards and as- built drawings, and a Pipeline Isolation Trace which can identify the valves to shut down during an emergency, Reference:Cesar Barrera (714)647-3387 cba� .�isH^ta-anaca.us From there, iWater converted the Microstation files to Completion Date: GIS layers and linked the attribute data stored in SQL September 2007 Server. All attributes that were stored for valves, 11 Marconi, Suite A ♦ Irvine, CA 92618 6 Phone: 949-768-4549 ♦ Fax: 949-768-4155 6wate Client: City of Newport Beach ;r`"'Oa q The City's Oracle SDE database houses the enterprise - geodatabase. Newport Beach GIS staff can make updates Project: Mobile GIS Implementation ' to the maps while field crews are collecting maintenance data. Synchronization is performed by field crews on Specifics: demand with the click of a button. ■ Enterprise SDE Integration(Oracle 9i) ■ Water, Sewer,and Electrical Divisions In addition,Answer Panel queries give field personnel one- ■ Mobile User Interface(infraMap 5.2) click answers to typical questions such as the locations of broken/closed valves, miles of sewer main jetted within a Description: time frame,or streetlights needing repair. The City of Newport Beach is located in Orange County, California,and has the following attributes: _ • 55 square miles of service area °jMO LAa _ 1 • Approximately 277 miles of sewer collection pipeline. fV- • Approximately 350 miles of water distribution ' pipeline. , z iWater used the City's existing GIS data to load into the infraMap software, All utility layers such as water, wastewater, streets, and electric were loaded up and displayed on vehicle mounted computers. - � wrwae+welae�a Customer outages are no longer a concern thanks to infraMap pipeline tracing. In a matter of seconds, field crews can identify critical valves to shut, hydrants out of service, and customers affected. Reports for customer notification are generated automatically. I _ .•� "' ' r- Reference:Rod Murphy •° (949)644-3186 rmurohv(aU*v uewoort beach.caus The City uses infraMap for Underground Service Alerts (USA), water distribution maintenance, sewer main jetting and maintenance,and streetlight inspection/repair. Implementation Date: Each department uses Getac V 100 ruggedized tablet PCs July 2007 with daylight visible screens and built-in GPS. 11 Marconi, Suite A 6 Irvine, CA 92618 6 Phone: 949-768-4549 • Fax: 949-768-4155 6water- -�, www.iwater.org I Client: Las Vegas Valley Water District The Valve Monitoring System allowed the District to Project: Mobile GIS Implementation connect their Wachs TM-7 hydraulic valve machine directly to infraMap software. Details such as turns, Specifics: direction, position, and torque could now be recorded and ■ Enterprise SDE Integration(Oracle) stored directly into the geodatabase. ■ Hydraulic Valve Machine Interface(TM-7) ■ Custom Toolset Development " . ""` ■ Mobile User Interface(infraMap 5.2) VIM V. Description: Las Vegas Valley Water District is located in Clark County,Nevada,and has the following attributes: • Over 1 million customers. wut�siMr. •»tea. ... , • Over 100,000 system valves • Over 30,000 fire hydrants • Over 4,500 miles of water distribution pipeline. .s- Data is synchronized to the District's Oracle ArcSDE database. With the click of a button, field crews can send ' their inspection and torque data to the main GIS server and download everyone else's changes back to their mobile computers. The Las Vegas Valley Water District is also able to •1„ maximize field crew efficiency with infraMap's vast array • of functionality. New redline tools allow for easy communication with GIS staff to identify issues. Location and routing tools provide simple navigation to any address or asset within the District. And pipeline tracing can also be performed to identify critical valves for more efficient shutdowns. Previously, LVVWD was using a server-based GIS system for their field force. The system was dependent on cellular communication to access the maps which Reference:Jeffrey Ferdinand proved to be slow and unreliable. The system was also (702)870-2011 x7017 cumbersome and difficult to use. Jeffrev.Ferdim mdr7a lwwd.com iWater used the District's existing GIS data to load into the infraMap software. Map symbology and extents - were easily ported over to maintain a consistent look and Implementation Date: feel of the original system. All utility datasets were January 2006 loaded up and displayed on vehicle mounted computers. 11 Marconi, Suite A 6 Irvine, CA 92618 6 Phone: 949-768-4549 6 Fax: 949-768-4155 6water-!t'�11111 Additional References Al Yanez - California American Water. (805)498-1266 x22 Joe Holdren - City of Cerritos. (562)916-1223 Eric Pivaroff- Golden State Water Company. (909)937-0111 x334 Scott Williams-Irvine Ranch Water District. (949)453-5584 Cesar Barrera - City of Santa Ana. (714)647-3387 Ralph McIntosh-City of Ramona(760)789-1330 Clint Baze - Rincon del Diablo MWD(760)745-5522 Jim Williams - City of Huntington Park. (323)587-5969 Brian Rose - Rainbow Municipal Water District. (760)7284178 Tom Johnson - City of San Juan Capistrano. (949)487-4310 Ramona Thompson - Suburban Water Systems. (626)543-2640 Robert Stolz-City of Pasadena. (626)665.9077 Mike Cobb-Badger Meter Company (414)371.-58J7 Rick Gingras-Eastern Municipal Water District(951)301-6906 iWater, Inc. Confidential Page 16 4/14/2008 6water www.iwater.org 4. iWater Organizational Chart and Equipment Primary Contacts; Doug Velez; Operations Manager Josh Aardema; Project lead Bill Wacker; Assistant project lead Kevin Koshko; IT/ GIS Contact Heather Short; Office Manager Don Rhodes; Project support Equipment Used: GPS: Trimble Pro-XRS, XT with real-time beacon Software: infraMap, ESRI engine 9.2 based Valve Equipment: Various Wach's and Pacific Tek Vacuum Systems: Wach's or Pacific Tek Locators: Subsurface iWater, Inc. Confidential Page 17 4/14/2008 Don Rhodes Years Exoertence Project Manager 13 Mr. Rhodes is the President-for iWater, Inc. He started the company in 2000 with the vision to provide trained and DHS certified personnel to the water Industry for contracted Education projects. Through 2008, (Water, Inc has GPS recorded over 350,000 assets, exercised and operated over 200,000 valves and hydrants, replaced or installed over 80,000 water Bs,Chemistry,Blo-Chemistry meters, completed 100 miles of leak surveys, developed and Introduced a unique University of Cincinnati GIS/GPS based mobile field software application, several employees received CA DHS distribution,treatment,backflow,traffic control and confined space certifications. Certifications Company History Firsts CA Engineering Contractor Qualifying Individual a 2000. Received CA Engineering A Contractors License#783766. ESRI Business Partner in the Water,Wastewater,Storm water group. Subsurface Leak Detection Trimble GPS reseller. Products Pacific Safety Council Field • 2001 Stanley Hydraulics Hand Tools exclusive Southern CA.dealer. Safety Procedures ESRI Beta software developer. Four employees receive CA DHS D-2 certificates. • 2002: Located,exercised and operated over 50,000 valve&hydrants in 1 year. Professional Affiliations a Y003: GPS locate and mapped the sewer system for Lake Hemet. ESRI Team Water/Wastewater Three employees receive backflow certifications. California Partner Council Pacific Safety Council a 2004: infraMapn'ESRI based mobile software application introduced. Pacific-Tek hydraulic valve turner connects with InfraMap. Orange County ArcGiS User Tamarac, FL. Becomes first customer of combined InfraMap' and Group Pacific-Tek PT-25 for mobile GIS/GPS valve exercising use. Callfornia-Nevada American Fujitsu field tablet computer reseller and vehicle installer. Water Works Association (AWWA) . 2005: Relocated to the City of Irvine to larger facility. American Chemical Las Vegas Valley Water District purchases infraMapTM for field valve crews Association and connects to Wachs TM-7 hydraulic valve turner. Trimble Business Partnership entered. e 2006: iWater and Aztecs Systems connect InfraMap*m and Cityworks work order management GIS centric software applications. Badger Meter Company signs iWater to install 25,000 AMR meters. CH2M Hill signs iWater to GPS all valves&hydrants in Utica, NY. 6Water _ti _ Joshua A Aardema ygars�pertence Senior Project Manager 6 Mr.Aardema serves as the lead project manager for iWater, Inc. His over six years of field experience complemented by a DHS grade 2 certification, solidifies his ability to capture titlucatlon infrastructure asset data and make critical decisions out in the field. He is responsible for planning GPS operations, developing QA/QC parameters, and GPS training/support. Josh Water Utility Science is also IWater's lead safety officer. His hardware/software proficiency includes: Trimble Professional certificate: ProXRS GPS equipment, ArcGIS Sx & 9x, ArCPad 6x& 7x, GPS Analyst, Pathfinder Office, Rancho Santiago College and infraMap 5x. Certifications PROJECT EXPERIENCE Water Distribution Operator Grade 2,California Department . Golden State Water Company Valve and Hydrant Analysts. Project manager for or Health Services valve and hydrant maintenance and conversion of existing CAD data to GPS- Introduction to ArcGIS 9 accurate GIS data. The project incorporated the data collection and preventative maintenance of over twenty (20) individual water systems encompassing over Pacific Safety Council Field sixty(60)Cities. Safety Procedures Traffic Control Certification • Reid GIS Software Testing InfraMap1M. Lead beta tester for ArcGIS Engine-based mobile GIS software. Aided in product vision and planning, design and Subsurface Locator and Leak functionality, and debugging/benchmarking. Currently conducts software training Detection and support. • City of San Juan Capistrano GPS Date Collection. Lead data collection technician Professional Affiliations and project manager. Duties included ArcPad data collection, GPS routing and DOP planning, QA/QC, and aiding pipeline reconciliation. The updated GIS ESRI authorized Beta Tester allowed water department personnel to accurately locate valve and fire hydrants during everything from daily operation to emergency situations. Orange County ArcGIS User Group take Hemet Municipal Water District Sower GPS Data Collection. Aided the California-Nevada American District in CMOM compliance by capturing GPS locations of over 2200 manholes. Water Works Association Helped take the District from a completely paper-based system to a completely (AWWA) field-verified digital geodatabase. Pacific Safety Council • City of Huntington Park GIS Conversion and Flushing Program. Oversaw field crews for the unidirectional flushing program. Collected valve and hydrant data using GPS and Integrated QA/QC. Aided in coordinating and designing flushing areas as well as performing fire flow tests. • Mohawk Valley Water Authority GPS Data Collection. Primary GPS technician aiding in data collection of over 7,000 assets in five weeks. Overcame strict schedule demands and heavy weather restrictions to guarantee successful completion of the project. Consulted with CH2M Hill's GIS team to reconcile pipeline locations. M1 iAl s www.iwatet,.org �4 Crew Leaders Years Exusdwot Personnel 15 All lead field personnel have received and hold a current CA DHS Distribution 2 certificate or higher. Education Various Crew Leaders Daniel Hendrix. cen�ncarlons CA DHS Distribution 3 Treatment 1 CA DHS Distribution Orange County Backflow certificate Completed all water and treatment courses 1 CA OHS Treatment Leads meter replacement,installation projects i CA DHS eacknow Back-up lead for valve&hydrant projects Five years with(Water,Inc Confined Space • Bill Wacker. Traffic control CA DHS Distribution 2 Trimble GPS Orange County Backflow Certificate Confined Space Certificate SubLocator Leak Valve&hydrant Project Leader Deteectionction Meter Replacement project leader Leak locator,surveyor leader Six years with iWater,Inc Professlonal Affiliations • Bruce HammIIL• Pacific Safety Council Daily operations manager Supports all field crew leads and works directly with customer Orange County arcGrs user Waiting for CA DHS Distribution 2 results Group Confined Space Certificate Callibmia-Hevads American GIS/GPS back-up and support Water works Association Four years with iWater,Inc (AwwA) I 6wa Yer . - . Kevin M. Koshko Years Exoerlence Information Services Manager 8 Mr. Koshko is the information Services Manager for iWater, Inc. He is responsible for overseeing all GIS related activities throughout the organization. This includes GIS Education development and conversion, GPS data collection and training, application development, and cross-division coordination. His technical skills excel in the areas of systems design, 9.S.,information Technology Integration with water/wastewater/stormwater utilities, custom application development, University of Phoenix and system administration. Mr. Koshko is also a licensed water distribution operator. Software expertise includes: ArcGIS 8x & 9x, ArcIMS 4x & 9x, ArcPad 6x & 7x, ArcSDE, ArcGIS Engine, ArcObjects, Spatial Analyst, GPS Analyst, Pathfinder Office, Pathfinder Tools SDK, AutoCAD, Microstation, Microsoft Access, Visual Basic, XML, .NET, ASP, and certincallons HTML. Water Distribution Operator Grade 2,California Department of Health Services PROJECT EXPERIENCE BuilGeoding andatabas ,ESM ng a Golden State Water Com Geodatabase,ESRI • pant' CW to GIS Conversion. GIS coordinator for converting existing CAD data to GPS-accurate GIS data. The project Incorporated Administering SOE using SQL the conversion of over twenty (20) individual water systems encompassing over Server,ESRI sixty(60)cities. Managed all stages of the implementation from database design, Developing Applications Using to GPS data collection,QA/QC and pipeline reconciliation. ArcGIS Engine,ESRI • Reid GIS Software Development InfraMap"t Lead developer for ArcGIS Engine- based mobile GIS software. Coordinated product vision and planning, design and functionality, .NET programming, and debugging/benchmarking. Currently Professional Affiliations manages product sales and marketing as well as training and support teams. ESRI Team Water/Wastewater California Partner Council City San Juan Capistrano pistrano GPS Data Collection. Administered GPS technicians to update existing GIS data. Duties included ArcPad custom form development, ESRI Authorized Beta Tester GPS routing and DOP planning, QA/QC, and pipeline reconciliation. The updated Orange County ArcGIS User GIS allowed water department personnel to accurately locate valve and fire Group hydrants during everything from daily operation to emergency situations. California-Nevada American Lake Hemet Municipal Water District Senior GIS Development Aided the District Water works Association (A W WA) in CMOM compliance and GIS development. Took the District from a completely paper-based system to a completely field-verified digital geodatabase. Provided Los Angeles GIS Advisory Body technical support for district personnel as well as on-demand cartographic output. (GISAB) • City of Huntington Park GIS Conversion and Flushing Program. Developed a unidirectional flushing program for the city performed by iWater field crews. Using existing CAD drawings, valve and hydrant data was field verified using GPS and integrated QA/QC. Pipelines were then connected to create a robust geometric network. Responsible for coordinating and designing flushing areas as well as fire flow data collection interfaces. • City of Cerritos Mapping and GIS Coordination. Works with the City of Cerritos on custom map development, application development, and GIS maintenance. Projects include custom atlas development for unidirectional flushing, meter reading routes, distribution, and blow offs. Also aids the city in underground pipeline locates, GPS' data collection for new construction, and overall GIS management. i• water - . - 6Water a 5. Scope of Work Schedule: Time line proposed for 2000 valves and hydrants project: • Week 1: Transfer and setup of existing digital information on [Water field GPS equipment and tablet computers. • Week 2-10: Begin and complete GPS, exercise and documentation of all valves and hydrants existing and added valve locations. Meet with San Juan Capistrano weekly to update progress and review valves of concern. • Week 11: Transfer all GIS data and printed documentation to City of San Juan Capistrano. [Water, Inc. Confidential Page 22 4/14/2008 6water,-giii7-- 6. Insurance Requirements: Currently on file with the City of San Juan Capistrano. 7. Cost Proposal: • Project Management: $0.0 • Unit Cost per valve or hydrant: $37.00 • Other Direct Cost: $0.00 • Technology Transfer. $0.00 • Subcontractor Cost: $0.00, all work completed by Water employees • Total expected cost for 2000 valves at $37 for GPS, exercised valve and tested hydrant to be $74,000. If the total number of valves or hydrants Is increased or decreased the same$37 per unit will be extended. iWater, Inc. Confidential Page 23 4/14/2008 6waterei. Project Deliverables and Cost GPS Data Collection&Valve Maintenance: Asset data will be captured out in the field using Trimble Pro-XRS or Trimble XT with real-time beacon sub-meter GPS equipment. We will perform an inventory of 2,000 system valves as outlined by the City. All facility attributes will be documented and loaded directly into a geodatabase. System valves will be inspected, cleared of obstructions, exercised to ensure proper operation, and raised to grade (if necessary). Crew leads are Department of Health Certified Grade D2 or higher. All collected data will be provided in any GIS format that the City desires at no additional cost. $37 per valve(up to 36"):(37 *2000)-$74,000 Project GPS and Valve Maintenance Cost- $74,000 Optional Software Dellverables and Cost Installation and data loading: All requested GIS data will be configured and loaded into infraMap software. [Water will generate map layers, address locators,scale extents, and symbology as defined by the District's needs. Normally$3,000- Free with Valve Maintenance infraMap 5.0: Software system for viewing infrastructure details, functions, history and current system status. Map views provide for navigation and mark-up or redline notes. The software can be used in an office setting or on a mobile computer which can be connected to a GPS receiver. Valve Maintenance Includes One Free Standard Edition License Standard Edition:$2,999 per unit -All functionality except changing data Enterprise Edition:5,499 per unit-Allows data to be changed from multiple users. 1Water, Inc. Confidential Page 24 4/14/2008 ! Water, Inc. Estimate • Z 11 Marconi, Suite A water Irvine, CA 92618 Office: 949-768-4549 DATE ESTIMATE # Fax: 949-768-4155 4/10/2008 207271 Contractor License #: CA A 783766 Prepared For Service Area City of San Juan Capistrano City of San Juan Capistrano 32400 Paseo Adelanto 32400 Paseo Adelanto San Juan Capistrano, CA 92675 San Juan Capistrano, CA 92675 ATTN: Michelle Perea; Fax: 949-493-3955 ATTN: Eric Bauman; Fax: 949-493-3955 REP TERMS Project DR Net 30 ITEM DESCRIPTION CITY COST TOTAL: Valve Service Locate, vacuum clean valve box and operate all 2,000 37.00 74,000.00 valves up to 30 inches. Valve status and physical attributes will be documented and provided in printed map form. Database will be included and can be added to existing GIS database. Orange County Sales Tax 7.75% 0.00 APPROVAL. DATE: TOTAL: $74,000.00 PLEASE VISIT OUR WES SITEAT. www.iwater.org NOTE: A separate charge will be invoiced for each request for Additional Insured and Waiver of Subrogation. BID PROPOSAL For the: Public Works Department, Water Division Valve and Hydrant Exercise Program From: Contractor To the Members of the City Council, City of San Juan Capistrano: The undersigned, as bidder, declares that he has carefully examined the specifications as described, and is familiar with all proposal requirements, and hereby proposes and agrees, if the proposal is accepted, to supply the said materials in accordance with the Contract Documents, in the time stated herein, for the unit price or lump sum given on the following pages of this proposal. Said amount to include and cover all taxes, the furnishing of all materials and delivery F.O.B. to the City Yard, located at 32400 Paseo Adelanto, San Juan Capistrano, California. All bids are to be computed on the basis of the given Estimated Quantities of Work, as indicated in this proposal, times the unit prices as submitted by the bidders. In case of discrepancy between unit prices and the extension thereof, the unit price shall prevail ! and bids will be computed as indicated above and compared on the basis of corrected totals, given solely as a basis for comparison'of bids. It is understood that the City does not expressly, nor by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any item or portion of the work or to omit portions of the work as may be deemed expedient by the Public Works Director or assignee. `✓ "U o.oro-a (.�a i2 K o 1 F-5 Signature of Bidder Print Name 3 i (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) _ Dated: ��ri ( I O 200 Z ! 1--A m p 2 c-o,i J z V�„�,� c A 92 618 Business Addr s J Dated: r ( (o�-WO$ °(Y9- -46 8- 41V A15 Telephone Number Further, the undersigned bidder certifies that he has thoroughly checked the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the products called out herein: Dated: Yi I �o, ?Ao8 �D ar.JJ61) �L ol( Signature of Bidder Dated: I /p ,2008 9419- � G �- A-t5-gI T Telephone Number 4 PROPOSAL VALVE AND HYDRANT EXERCISE PROGRAM From: [ 600e4-j CONTRACTOR To the Honorable City Council City of San Juan Capistrano The undersigned, as proposer, declares that he has carefully examined the location of the proposed work as described, examined the Specifications and General Provisions, read the Instructions to Proposers, and is familiar with all proposal requirements, and hereby proposes and agrees, if the proposal is accepted, to complete said contract in accordance with the Contract Documents for the following: VALVE AND HYDRANT EXERCISE PROGRAM — 2008 Number of Valves to be Price Per Valves to be Exercised Exercised 0-1000 $ .3 1001-2000 $ 3 2001 and Up Is 3 Number of Hydrants to be Price Per Hydrants to Exercised/Flushed be Exercised/Flushed 0-1000 $ 3 "� 1001-2000 $ 3 2001 and U $ 3 Authorized Representative Printed Name Signature of Bidder ' /%Qr-j 1 10, 2Oo 8 Date 5 DESIGNATION OF SUB-CONTRACTORS Submit with Proposal. In compliance with the Provisions of Section 4100-4107 of the Government Code of the State of California as amended, the undersigned certifies that he has used the sub-bids of the following listed sub-contractors in making up his bid, and that the sub-contractors listed will be used for the work for which they bid, subject to the approval of the Engineer, and in accordance with the applicable provisions of the Specifications. It is understood and agreed that all those portions of the work called for in the contract documents for which a sub-contractor is not listed will be performed by the undersigned through his forces. Item of Subcontractor License Address Phone Work No. & Classification 1. No^) r= 2. 3. 4. 5. 6. 7. 8. BIDDER'S NAME AUTHORIZED SIGNATURE 7 NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID STATE OF CALIFORNIA ) SS. County of CD r R^)�I� ) —0*o0At D W %Z&ODIE5 , being first duly sworn deposes and says that he is Qres + of c wet4p-►- c, , the party making the foregoing bid; that such bid is not made in the in Brest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the bid price of or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true; and further, that said bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in this general business. DATED: azoo8co SIGNATURE On this the day of �Irrr� 2008, before me, the undersigned, a Notary Public in and for said State, personally appeared Dp%,,gd 0 i2 a, peMsena44y kflewff4e-mefproved to me on the basis of satisfactory evidence, to be the person(ay whose name(,s') lS subscribed to the within instrument, and acknowledge that he executed it. WITNESS my hand and official seal. SUSAN E.KNUDSON COMM.11738676 �/��i J RO MMIBUC-CALF804 ./ Notary�blic in and for said Sta a 1 00Z Aa.t4,tou 6 E Certified Water Distribution Specialists Preventative Maintenance * Data coiiection * software YY4.pt '" a ,*" LV •R'A 'Q h 4.Uh yx.' .vry '- ... - , z *Sr14 .,.✓,-: i.. '"^" 4.^ aYx y'C th az •� xe:, ; Y, - t� alv Exerc�sin �! � infraMa Field ti ! , Meted Changout �\ Services - IVlapping S'bftrvare o --AMR Upgrades S -� t r o ;iAnt ' n GSDa a.�ollecfon g .-. .ins ectio�` hn ! , J , a Conv o Em 1 Call Today.► l �Q ) '482-5834 �, A— _ e �� ✓✓✓ r v , .1wate org i �� � 32400 PASEO ADELANTO �� JA MEMBERS OF THE CITY COUNCIL SAN JUAN CAPISTRANO,CA 92675 /�/ CLWSAM! TO (949)4931171 /,y THOMAS W. HR (949)493-1053 FAX k� In[eArlluU THOMAS W.HRIBM ({H USHII I 1961 MARK NIELSEN www.sanjuancapistrano.org 1776 JOE SOTO • • DR.LONDRES USO TRANSMITTAL TO: Don Rhodes Water, Inc. 11-A Marconi Irvine, CA 92618 DATE: May 9, 2008 FROM: Maria Morris, Deputy City Clerk (949) 443-6309 RE: Personal Services Agreement—Valve & Hydrant Exercising Thank you for maintaining documentation confirming compliance with the terms of the agreement related to insurance. Please keep in mind this documentation must remain current with our office during the term of this agreement. If you have questions related to insurance requirements, please contact Maria Morris, Deputy City Clerk at (949) 443-6309. If you have questions concerning the agreement, please contact Michelle Perea, Management Analyst at (949) 487-4313. An original agreement is enclosed for your records. Cc: Michelle Perea, Management Analyst San Juan Capistrano: Preserving the Past to Enhance the Future �' Printed on 100%recyGed paper • • 5/6/2008 AGENDA REPORT D9 TO: Dave Adams, City Manager FROM: Cindy Russell, Interim Public Works Director SUBJECT: Consideration of an Agreement for Valve and Fire Hydrant Maintenance Services (Nater, Inc.) RECOMMENDATION: By motion, approve the agreement for valve and fire hydrant maintenance services with iWater, Inc. per the unit prices, not-to-exceed $166,000; and authorize the Mayor to execute the agreement. SITUATION: Pursuant to the CA Department of Public Health, it is the responsibility of the Water Division of the Public Works Department to ensure that the fire hydrants and the water valves throughout the City are functional. To achieve this, the goal of the Water Division is to exercise all hydrants and valves in the system. Exercising a water valve consists of cleaning out the valve can, vacuuming the inside, making sure the valve is in the correct position (either opened or closed) by operating it, and counting the number of turns necessary to close it. Exercising a fire hydrant consists of opening and closing the hydrant, and flushing water through to ensure that it is operating properly. To augment City forces, staff solicits proposals from contractors to perform the above mentioned tasks. In addition to exercising, the hydrants and valves are also monitored and data is collected from them. The data that is obtained through regular maintenance includes the number of turns to close a valve, depth from the street surface to the top of the valve, and any operational problems associated with a valve or hydrant is recorded. This information allows staff to schedule further maintenance or replacement of valves and hydrants as necessary. The location of the valves and hydrants and any other data available are then downloaded into the City's existing ARC/View digital mapping program. This information may be used by the Public Works Department for engineering of valve and fire hydrant replacement or improvement projects. In addition, this will also provide an opportunity to make any necessary adjustments when updating the City's digital atlas map of existing water facilities. Agenda Report • • May 6, 2008 Page 2 The City has approximately 5400 valves and 1725 hydrants in the system. In fiscal year 2005/2006, Water, Inc., exercised approximately 2250 valves and hydrants at an average cost of $34 per unit. On March 10, 2008, staff issued a request for proposals to eight qualified contractors to perform valve and hydrant exercising services in residential areas that do not require night work and main arterials that do require night work. On April 14, 2008, staff received two proposals, which are summarized as follows: Water, Inc. All Valves/Hydrants = $37.00/ea. Environ Strategy Consultants, Inc. All Valves/Hydrants = $40.00/ea. Staff is recommending that the Valve and Hydrant Exercising agreement be awarded to Water, inc. at the per unit price of $37.00, not to exceed the budgeted amounts for the program. NOTIFICATION: Water, Inc. Environ Strategy Consultants, Inc. COMMISSIONS/BOARD REVIEW, RECOMMENDATIONS: Not applicable. FINANCIAL CONSIDERATIONS: Budget information is as indicated below: Fiscal Year Account Number Amount FY 07/08 50-62263-4461 1 $83,000 Proposed FY 08/09 50-62263-4461 1 $83,000 At $37 per valve and per hydrant, staff is anticipating that approximately 63% of the valves and hydrants in the system can be exercised within this budgeted amount by December 31, 2008. The agreement indicates a not-to-exceed amount of the budgets indicated above. Agenda Report • • May 6, 2008 Page 3 RECOMMENDATION: By motion, approve the agreement for valve and fire hydrant maintenance services with iWater, Inc. per the unit prices, not-to-exceed $166,000; and authorize the Mayor to execute the agreement. Respectfully Submitted, Prepared by, Cindy Rus4 Mich Ile Perea Interim Public Works Director Management Analyst Attachments: 1. Personal Services Agreement 0 PERSONAL SERVICES AGREEMENT THIS AGREEMENT is made, entered into, and shall become effective this day of 2008, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and iWater. Inc. (hereinafter referred to as the "Contractor"). RECITALS: WHEREAS, City desires to retain the services of Contractor regarding the City's proposal to perform valve and hydrant exercising; and WHEREAS, Contractor is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Contractor mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the City shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Term. This Agreement shall commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than December 31, 2008. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed $166,000, to be billed per the unit prices as set forth in Exhibit "B," attached and incorporated herein by reference. 3.2 Method of Payment. Subject to Section 3.1, Contractor shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 1 ATTACHMENT ? 3.3 Records of Expenses. Contractor shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Contractor shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5, Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Contractor shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. Section 6. Changes to Scope of Work. For extra work not part of this Agreement, a written authorization from City is required prior to Contractor undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Contractor's fees. Section 7. Familiarity with Work and/or Construction Site. By executing this Agreement, Contractor warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 0 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Contractor shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Contractor. Section 11. Copies of Work Product. At the completion of the work, Contractor shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Contractor's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in writing. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Contractor in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Contractor agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Contractor's professional services. Section 13. Indemnity. To the fullest extent permitted by law, Contractor agrees to protect, defend, and hold harmless the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damages of any nature, including interference with use of property, arising out of, or in any way connected with the negligence, recklessness and/or intentional wrongful conduct of Contractor, Contractor's agents, officers, employees, subcontractors, or independent contractors hired by Contractor in the performance of the Agreement. The only exception to 3 0 0 Contractor's responsibility to protect, defend, and hold harmless the City, is due to the negligence, recklessness and/or wrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Section 14. Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Contractor, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Contractor shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Contractor has also been obtained for the subcontractor. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Contractor shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Contractor shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non-owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Worker's Compensation. If Contractor intends to employ employees to perform services under this Agreement, Contractor shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 4 • 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Contractor shall submit the insurance certificates, including the deductible or self-retention amount, and an additional insured endorsement naming City, its officers, employees, agents, and volunteers as additional insureds as respects each of the following: Liability arising out of activities performed by or on behalf of Contractor, including the insured's general supervision of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired, or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.6 Terms of Compensation. Contractor shall not receive any compensation until all insurance provisions have been satisfied. 14.7 Notice to Proceed. Contractor shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Contractor has complied with all insurance requirements of this Agreement. Section 15. Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Contractor. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. 5 0 0 Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Public Works Director To Contractor: iWater, Inc. Attn: Don Rhodes 11-A Marconi Irvine, CA 92618 Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. [SIGNATURE PAGE FOLLOWS] 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO By: Joe Soto, Mayor iWateTr, Inc. A Donald W. Rhodes ATTEST: Margaret R. Monahan, City Clerk APPROVED AS TO FORM: Oma oval, City Attorne 7 City of San Juan Capistrano — Water Division Scope of Services Valve and Hydrant Exercise Program Project area consists of all defined main streets within the City of San Juan Capistrano. There are as many as 2000 plus valves that may need to be exercised, including distribution and hydrant isolation valves. The majority of the valves are located on residential streets that can .be worked on during the day. However, there are approximately 250 valves that are located on major arterials, which will require night work and appropriate traffic control. Exercise Program: • Remove valve lid, vacuum clean valve can, operate valve completely from open to closed position, replace lid, and paint lid color as defined by the Water Distribution Supervisor. • Operate valve in a complete cycle and record number of turns to close. • Measure depth from street level to top of valve operating nut. • All closed valves need to be identified, 'defined, and mapped for reports in PDF and shape file formats. • For normally closed valves: All closed valves are labeled as "CLS" in the atlas maps. Do not exercise these valves. Some lids are painted red and have a PVC riser with a red cap on them. If a closed valve is located, notify the Water Distribution Supervisor to confirm whether or not the valve should remain closed, or if it can be exercised and left open. • Paint V-marker on adjacent curb: paint it blue for "domestic' and purple for "non- domestic". • Paint valve lid yellow for "domestic" and purple for "non domestic'. All hydrant valves will be painted both blue and yellow. • Record problems with valve or fire hydrant operation. • Record GPS location of valve and fire hydrant based on NAD83, California State Plane Zone VI. • Hydrant isolation valves need to be closed to confirm they are isolation valves. After isolation valves are closed, all hydrant ports need to be opened and flushed only to remove water in the lateral. Finally, ports are to be closed and isolation 11 EXHIBIT "A" valves opened. Any out-of-service hydrants need to be bagged and reported to the Water Distribution Supervisor the same day. Reports must be forwarded via e-mail the following day. Reports shall include map and address location in PDF format in e-mail. • All valves operated must be sub-meter GPS surveyed with differential accuracy included. These will be included in database report and in map format. • Each day, a report must be either faxed or e-mailed to the Water Distribution Supervisor defining the area that was worked on that day. In addition, a report also needs to be faxed or e-mailed to the Water Distribution Supervisor defining the area of work for the following day. • Updates outlining the progress of the project shall be forwarded to the Water Distribution Supervisor on a weekly basis. • Final reports will contain a database of work completed with operational status, valve function, and any problems found. This database will be in dbf format and will work together with map shape files (Shape files as Arc View shape file format with file registered to California State Plane Coordinate System Zone VI, 1983.) for incorporation of existing mapping system used within the City of San Juan Capistrano. Both database and maps must be printed and saved on CDs for future use. • Contractor must have current California contractor's license in good standing with the state and must be able to supply proof of insurance. All lead crew personnel must have current Class 2 Distribution certification from the California, Department of Health Services. • All work must be completed by December 31, 2008. 12 ,6 a � f, EA , www.iwater--or'g w WATER VALVE TURNING WITH GPS LOCATION I CITY OF SAN JUAN CAMSTRANO, CALIFORNIA REQUEST FOR PROPOSAL, VALVE 1 HYDRANT EXERCISE PROGRAM o i a� 6wow u EXHIBIT "By' 11 Marconi, Suite A 6 Irvine, CA 92618 6 Phone. 949-7684549 6 I=949-7664155 s A in^ I��rY'�P a13R�; r,,,ra � ryryryryryry 6wat April 10,2008 Ms. Michelle Perea Management Analyst City of San Juan Capistrano 32450 Paseo Adelanto San Juan Capistrano, CA 92675 Dear Ms.Perea: iWater is pleased to submit this proposal to the City of San Juan Capistrano for Valve Turning Services, GPS location acquisition, and GIS data transfer. We are a local California licensed engineering contractor, #783766, who provides a complete project solution including locating covered assets, GPS documentation of asset with inspection details, valve and hydrant operation and maintenance, and GIS data entry and transfer. Each process is completed by full-time employed,trained and certified personnel. To accomplish all projects,we have put together a framework of industry best practices that allow us to provide our customers with exceptional solutions at minimal cost. iWater's seven plus years of experience successfully completing technology projects,combined with the field knowledge of our DHS certified distribution system operators, positions us well for this project. We have chartered a team of experienced field technicians combined with local project management to ensure the success of this project. Our team will gather accurate information, and work seamlessly with your staff to collect the necessary data to support this project and complete it in a short time frame. We believe that this is a wonderful opportunity for City of San Juan Capistrano to see the difference that iWater can make and we thank you for the opportunity to propose. Sincerely, i A#& Kevin M.Koshko Information Services Manager iWater,Inc. 11-A Marconi Irvine,CA 92618 TEL: 949-768-4549 i FAX: 949-7684155 t iWater, Inc. Confidential Page 2 4/14/2008 wwwiwatero 6Watet�All rg- PROPOSAL REQUIREMENTS i Project Understanding: The City of San Juan Capistrano would like to establish a maintenance service project with a contractor that will provide a complete turnkey solution for water distribution valve exercise maintenance, documentation of valve operation and condition, confirmation of submeter GPS location and the distance from the street surface to the top of the valve operating nut including additional and abandoned or removed valves, and the ability fo locate buried and raise to grade covered valve lids. All documentation will be provided in digital and printed form for all reports and maps requested. The digital information will include details in the GIS format used by San Juan Capistrano. Repair work orders will be created for any valves that do not meet full operational status by problem or discrepancy. . i '1 V i w 1 / ; • E ,gdxsox a+xcx / iWater, Inc. Confidential Page 3 4/14/2008 6wate, t 2. Project Scope and Process: a. GPS Assessment The process that we follow will be to take your existing s, GIS water distribution system information and install it o on a handheld ARCPAD based unit attached to a , Trimble PRO XR backpack or Trimble XT with real-time beacon connection. The field technician will use this ©Water information to update or confirm the sub-meter accuracy of existing valves in your database and add ® - new valves found, mark unable to locate or possibly abandoned valves. By having this information we will be able to QC the number and locations of valves for operation. Any valves that `w are in question as to their function, location, access or need for USA services will be reviewed with San Juan Capistrano and changes or actions will be made. With this information in place, a schedule will be defined as to which areas should be exercised based upon priority, existing or planned construction, traffic control required or addressing the unable to locate or valves that need to be raised. l b. Valve Operation When the field valve crews are on site to exercise the scheduled valves, they will follow the MUTCD manual and properly set traffic control delineation and required notification signage. Any areas that are considered high traffic, iWater, Inc. Confidential Page 4 4/14/2008 Nor- minimum of two vehicles and crews will establish safe traffic control. The valve lids will be removed, valve access cans will be vacuumed clean and then a manual T-handle valve key will be used to start the exercise of the valve. If additional torque is required a handheld hydraulic valve exerciser will be used. We will operate the valve to 300lbFt of torque to operate the valve from the current position to full closed, full open three times or more if needed to guarantee that the valve works as easily as possible. If the valve was found in the closed position, we will return it to that position without exercising the valve until we have confirmation for the city that the closed valve should be exercised and what position to leave the valve. If the valve requires more torque than 3001bFt, we will confirm with the city that this valve is capable of the additional torque in case it is noted incorrectly, 4" instead of listed size, and make the city aware of when these valves will be operated. After the valve exercise process is complete the lid will be replaced, painted the defined color code and If the city provides us with slip-cans and cold patch we will return the below grade lid to surface level. By following the GPS acquisition portion, we build in another level of QC and any valves that do not work fully will be confirmed by the project leader before the final data is delivered to the city. _ iWater, Ina Confidential Page 5 4/14/2008 6wate, . c. Data Ouality and Reporting All exercise details will be entered in the truck mounted tablet computer and be provided via e-mail at the end of the day. infraMap software will be used to enter accurate field data aided by built-in QA/QC and GPS navigation. The infraMap software application is built upon the ESRI ARC Engine 9.2 product which guarantees that the data will j transfer to the city's GIS I database format. If any questions arise during this process, the San Juan Capistrano field contact will be .-.. called while the crew is at the - 5 location to inform the City of `- a findings or to confirm the required process. Each day, an e-mail with a map-view of the planned area of work for the following day and the area that was worked will be sent to San Juan Capistrano contacts for documentation and fo>- I( records. Any closed, broken or i' other descriptions that San Juan Capistrano wants to be made of aware daily will also be e-mailed in both a map-view and database format. { (Water, Inc. Confidential Page 6 4/14/2008 i Ix/aterwww.iwa-ter.org 3. iWater, Inc History and Experience: After years of working with private and municipal water departments in both the United States and Canada, Don Rhodes founded [Water, Inc. in 2000. That year, the company achieved the following: ■ A California Contractor Engineering License#783766. ■ Business Partner status with ESRITm in the Water/Wastewater/Stormwater Group, Including Western Regional Partner Council ■ Close working relationship with TrimbleM Navigation. iWater, Inc. has since added these accomplishments: ■ Exclusive distributor for Stanley®Hydraulic Tools in Southern California. ■ Equipped field crews with capabilities to operate,test,data-log and GPS system assets. ■ Department of Health Water Distribution Grade 2 certification or higher for all crew leads. ■ Updated over 300,000 facilities in Southern California. ■ Developed infraMap 5.2 Field GIS Software. ■ infraMap is used by Water departments and Federal Bases from Florida to California. ■ Signed business partnership with Trimble Navigation ■ Subcontractor for CI-12M Hill, Chevron Energy Services, Badger and Master Meter Cos. iWater, Inc. provides services,accurate data, reports, maps,attributes, and problem identification to Cities, Municipalities and private utility companies. This valuable information assists in making better informed decisions in emergency situations,facilitates longterm planning and reduces operational costs. We have a 100%rate of completing projects on time and within budget. This is due to our field expertise, latest mapping and GPS technologies and efficient operational procedures. iWater, Inc. has provided information in 90 cities covering almost 2000 square miles of infrastructure.This has included: • Creating and updating maps of water,sewer,stormwater, and fire systems. • Operating and repairing valves and hydrants. ■ Replacing,repairing, and reading service meters. ■ Fire flow testing and unidirectional flushing. ■ Converting paper and outdated system maps to GIS-based technology. This Information has been used to meet GASB34 requirements, Homeland Security guidelines,Department of Health Standards,Fire Department reporting iWater, Inc Confidential Page 7 4/14/2008 6water--.�,if,.-� www.iwater.org' requirements and National Pollution Discharge Elimination System permit compliance and has improving internal efficiencies and overall cost containment. As!Water, Inc. continues to grow in the areas of fire service testing, leak detection, hydraulic modeling and software/hardware development;each employee will have the opportunity to take educational courses to further enhance knowledge and skills. Technology developments will be made to improve the time and cost of making decisions for all levels within !Water, Inc. and with our customers. We are dedicated to providing our clients with quality products by maintaining high quality standards,efficient operations and state of the art technologies. Projects currently under contract: • Golden State Water Company: Locate,exercise,document 6,000 valves&hydrants in six districts. Also, replacing 2,000 meters in three districts. • City of Ramona: Locate,GPS,exercise and document 1,500 valves with in the city. An additional 1,500 valves will follow with new budget. • Irvine Ranch Water District: GPS mapping acquired water system and providing complete connected GIS network including 1,500 valves,hydrants and water meters with corresponding asset information. • City of Santa Ana: GPS locating all 60,000 valves, hydrants and meters and providing in GIS required format. The city also purchased the infraMap GIS program for internal use within the city water and j sewer vehicles. • Rubig Canon Water Association:GPS locating and creating a GIS system from the paper documentation they currently use. They also J purchased the infraMap software for their own use after we compete the digitization. • City of Newport Beach: Completed setup of geo-data base for field use within city vehicles and training for infraMap software. • CH2MHill: Provided field GPS and verification of all valves and hydrants in Utica, NY. To be used within hydraulic model created by CH2MHlll. • Badger Meter Company: Completing second phase of 25,000 AMR meter installations. • City of Glendale,CA.: Contract for 9,000 GPS,exercising valves and GIS data for the city will be approved by the council soon, but not under contract today. Software, infraMap,will also be used in their vehicles for future updates. i I iWater, Inc. Confidential Page 8 4/14/2008 6watetitt,, Client: Irvine Ranch Water District IRWD was able to take full advantage of the new datasets Project:Geographic Information Systems n;? by integrating with their enterprise GIS. - RM Integration and GPS Data Collection Wd1�B8DI8IRCi Specifics: •e1 + •••.+;ea.fe k' wA+:+-'a. •+Yf" lo: • Sub-Meter GPS Data Collection e ■ Pipeline Digitization and Network Topology ■ Enterprise GIS Database Integration *• u ky Description: ww iWater provided IRWD with a complete GIS system for their Santiago County Water District acquisition using sub-meter GPS and custom application development. - IRWD is located in Orange County, California, and has the following attributes: ,r • 133+square miles of service area. In addition, iWater was able to link historic fire flow • Serves a population of 316,287 and growing. records to their locations in the GIS database. This gave • 92,235+service connections. the District the ability to click on a hydrant on the map,and • 82,307+Acre Feet of water delivered display the fire flow documents. iWater used existing paper maps to assess valve, hydrant, air vac,meter, and other appurtenance locations throughout the Santiago County service area. 1]] —T".r — -- e ¢ ; Y_-- { 0 1500 1000000 2700 ]000 Ye¢e[FIwOEM ' ➢PSRIYIIFJ L 0 -Pee3du¢1 p[eae0[e 0L Yd.O p.¢.1. e. ]a0J g.p.m. Once the GPS locations of over 400 valves, 165 p.......o[ hydrants, and 765 service meters were captured, iWater Reference: Scott Williams was able to digitize the water mains using existing paper (949)453-5584 maps and as-builts. This enabled iWater to create a williarns(a)irwdcom seamless geometric network of system valves, fire hydrants, service meters, water mains, and service Completion Date: laterals. August 2007 11 Marconi, Suite A • Irvine, CA 92618 • Phone: 949-768-4549 6 Fax: 949-768-4155 M 6wat, www.iwat Client: Golden State Water Company Once the GPS locations of over 15,000 valves and fire Region II(Southwest District) American states - hydrants were captured, iWater was able to overlay the Y""t COUPAR, existing CAD drawing and As-builts. This enabled iWater Project:Geographic Information Systems,GPS Data to create a seamless geometric network of System Valves, Collection,and Infrastructure O&M Fire Hydrants,Water Mains,and Service Laterals. Specifics: With the GIS in place, iWater's Department of Heath ■ Development of Geodatabase Model certified field crews were able to verify the status and a CAD Data Conversion and Linkage ■ Sub-Meter GPS Data Collection 1 ■ Valve&Hydrant Operation&Maintenance Description: iWater-provided GSWC with a complete GIS system using CAD conversion, sub-meter GPS, and valve & hydrant maintenance. The Southwest district is comprised of the following: r • 12 cities within southwest Los Angeles • Approximately 50,000 service connections • Approximately 11,600 distribution system valves • Approximately 4,000 fire hydrants • Approximately 500 miles of pipeline condition of each valve and fire hydrant in the system. By exercising valves and flushing hydrants, operations- iWater used existing CAD drawings to assess valve and specific details such as condition, ease/difficulty of fire hydrant locations throughout the 20 + square miles operation, physical diameter, and operation comments were collected and validated. This type of data is critical -«-- ---- for any water utility and is usually overlooked by GIS and OY�Y- 'Y+ . •f"'�Yi\OSA- - - - ... a-A•+SII-�'—`3s-]-.. • i•a• et\ engineering departments. Now having a complete, operations-based GIS, GSWC retained iWater as a full service mapping and GIS provider. This gave the district the ability to request maps and reports on demand, identify asset maintenance history, and view the operational status of the entire Southwest District. Reference:Al Yanez »- (805)4 6 altred.vanezAganwamwateccom of service area. After the system was analyzed, the iWater data model was used for the geodatabase design Completion Dates: and data collection began. 2000—2005(Asset Maintenance) 2003(Data Conversion) 11 Marconi, Suite A 6 Irvine, CA 92618 • Phone: 949-768-4549 6 Fax: 949-768-4155 6wate - . . Client: Golden State Water Company J.. existing CAD drawing and As-builts. This enabled iWater to Region III(Foothill District) American States _ create a seamless geometric network of System Valves, Fire Hydrants,Water Mains,and Service Laterals. Project:Geographic Information Systems,GPS Data Collection,and Infrastructure O&M With the GIS in place, iWater's Department of Heath certified field Specifies. crews were able to verify the status is Development of Geodatabase Model and condition of each valve and fire a CAD Data Conversion and Linkage hydrant in the system. By is Sub-Meter GPS Data Collection exercising valves and flushing is Valve&Hydrant Operation&Maintenance hydrants, operations-specific details • Data Interface Development(infraMap 5.0) such as condition, ease/difficulty of operation, physical diameter, and Description: operation comments were collected and validated. This type of data is iWater provided GSWC with a complete GIS system using critical for any water utility and is CAD conversion, sub-meter GPS, and application usually overlooked by GIS and engineering departments. development. The Foothill district encompasses four (4) individual water systems including: Now having a complete,operations-based GIS,GSWC was able to take full advantage by using inf raMap 5.0 software. This gave • San Dimas System(15,000 service connections) • Claremont System(10,360 service connections) • San Gabriel/South Arcadia Systems(11,760 total service 1 �i connections) LJ IJNG °± ba nJ»J u ' be ax vlJ iWater used existing CAD drawings to assess valve and fire hydrant locations throughout each of the four (4) systems. i.iri•lkw � �-i�-} �4 b T7 v.` the district the ability to create maps and reports on demand, •� - identify asset maintenance history, and view the operational - + status of the entire Foothill District. M / Reference:Eric Pivaroff (909)937-0111 en�pswauxcam Each service area varied in size ranging from 10,000 to 15,000 customers. After each system was analyzed, the iwater data Cost:Approx.$175,000 Annually model was used for the geodatabase design and data collection _ began. Completion Dates: 2000-2007(Asset Maintenance) Once the GPS locations of over 15,000 valves and fire 2002(Data Conversion) hydrants were captured, iWater was able to overlay the 2006(Software) 11 Marconi, Suite A 4 Irvine, CA 92618 6 Phone: 949-768-4549 6 Fax: 949-768-4155 6Wa 4 , . • • Client: Golden State Water Company ": Once the GPS locations of over Region lI(Central District) American States _ 16,000 valves and fire hydrants """" `°"°""" were captured,iWater was able to Project:Geographic Information Systems,GPS Data overlay the existing CAD Collection,and Infiast acture O&M drawing and As-builts. This enabled iWater to create a Specifics: seamless geometric network of ■ Development of Geodatabase Model System Valves, Fire Hydrants, ■ CAD Data Conversion and Linkage Water Mains, and Service ■ Sub-Meter GPS Data Collection Laterals. ■ Valve&Hydrant Operation&Maintenance ■ Data Interface Development(mfiaMap 5.0) With the GIS in place, iWater's Department of Heath certified field crews were able to verify the status and condition of each Description: valve and fire hydrant in the system, By exercising valves and flushing hydrants, operations-specific details such as condition, iWater provided GSWC with a complete GIS system using ease/difficulty of operation, physical diameter, and operation CAD conversion, sub-meter GPS, and application comments were collected and validated. This type of data is development. The Central district encompasses seven (7) critical for any water utility and is usually overlooked by GIS and individual water systems including: engineering departments. • Artesia System(City of Artesia,Cerritos,Hawaiian Gardens and Lakewood) Now having a complete,operations-based GIS,GSWC was able • Bell Gardens System(City of Bell and Bell Gardens) to take fiill advantage by using infiaMap 5.0 software. This gave • Norwalk System(City of Norwalk,Santa Fe Springs,and South Whittier) • Florence-Graham System(City of Los Angeles) , r> � FJ;r\ • • Culver City System(City of Culver City,City of Los • I-Iollydale System(City of Paramount,South Gate) • Willowbrook System(City of Compton,Lynwood) � T ,__ sen Vxi e�_ • t�r� # �r i"3'-' _ r _ i8 („ 1 ;rT�� the district the ability to create maps and reports on demand, identify asset maintenance history, and view the operational status of the entire Central District. P Reference:Toby Moore (562)907-9200 iWater used existing CAD drawings to assess valve and fire Cost:Approx.$210,000 Annually hydrant locations throughout each of the seven (7) systems. Completion Dates: Each service area varied in size ranging from 150 to 1,000 fire 2002ComCom (Data Conversion) hydrants. After each system was analyzed, the iWater data model was used for the geodatabase design and data collection 2001-2005(Asset Maintenance) began, 2006(Software) I 11 Marconi, Suite A 6 Irvine, CA 92618 • Phone: 949-768-4549 6 Fax: 949-768-4155 6 water. Client: City of Santa Ana Water and Sewer 0 hydrants, water mains, and service connections were Utilities Division - successfully imported into the geodatabase. ArcSDE with SQL Server was used to house the newly created enterprise Project: GIS Conversion,GPS Data Collection, geodatabase. and Mobile GIS iWater used sub-meter GPS to collect the locations of Specifics: pipeline vertexes, valves and hydrants throughout the ■ Development of Geodatabase Model service area Previously, updates would take anywhere ■ Microstation Data Conversion and Linkage from six months to a year to add to the maps. Now, the ■ Sub-Meter GPS Data Collection data could be instantly synchronized and catalogued with ■ Data Interface Development(infraMap 5.2) the master SDE geodatabase. Description: ssmirri� iWater provided City of Santa Ana with a complete GIS system using CAD conversion, sub-meter GPS, and application development. The City's water division is ° comprised of the following: ` , • Serves a population of 347,000 • Approximately 10,000 distribution system valves • Approximately 5,000 fire hydrants • Approximately 500 miles of pipeline iWater used existing Microstation drawings to assessf� valve and fire hydrant locations throughout the 27 + square miles of service area After the system was analyzed, the iWater data model was used for the With a complete GIS in place,the City was able to take full geodatabase design and data conversion began. advantage by using infraMap 5.2 software out in the field ....K� .4 . using tablet PCs. This gave both water and sewer field � � r .+•�+ r«s,+ .. .. crews the ability to view a seamless digital map of the ._.ry `;i rl system,identify asset maintenance history,and use GPS to 6 navigate easily. They even had specialized tools such as a Linked Documents tool to view foreman's cards and as- built drawings, and a Pipeline Isolation Trace which can :x identify the valves to shut down during an emergency, Reference:Cesar Barmra (714)647-3387 cbarremOci,santa-anamus From there, iWater converted the Microstation files to e: GIS layers and linked the attribute data stored in SQL September Completion Date: Server. All attributes that were stored for valves, 11 Marconi, Suite A 6 Irvine, CA 92618 • Phone: 949-76814549 6 Fax: 949-768-4155 Client: City of Newport Beach ;fe."Oo> The City's Oracle SDE database houses the enterprise geodatabase. Newport Beach GIS staff can make updates Project: Mobile GIS Implementation ' to the maps while field crews are collecting maintenance data Synchronization is performed by field crews on Specifics: demand with the click of a button. ■ Enterprise SDE Integration(Oracle 9i) ■ Water,Sewer,and Electrical Divisions In addition,Answer Panel queries give field personnel one- ■ Mobile User Interface(infraMap 5.2) click answers to typical questions such as the locations of broken/closed valves, miles of sewer main jetted within a Description: time frame,or streetlights needing repair. �i The City of Newport Beach is located in Orange County,California,and has the following attributes: • 55 square miles of service area .un�na - .� / .-s �"" �^I// f f • Approximately 277 miles of sewer collection i1iNm9w pipeline. • Approximately 350 miles of water distribution pipeline. iWater used the City's existing GIS data to load into the infraMap software. All utility layers such as water, a wastewater, streets, and electric were loaded up and i displayed on vehicle mounted computers. Y3 � � �•a� aas�er �ll Customer outages are no longer a concern thanks to t infraMap pipeline tracing. In a matter of seconds, field crews can identify critical valves to shut, hydrants out of service, and customers affected. Reports for customer notification are generated automatically. 1 1 _ % r�r ' «•�„ ,� i Reference:Rod Murphy •+ «, i (949)6443186 rmurohEksity newoort-besehxjLus The City uses infraMap for Underground Service Alerts (USA), water distribution maintenance, sewer main jetting and maintenance,and streetlight inspectiontrepair. Implementation Date: Each department uses Getac V 100 ruggedized tablet PCs July 2007 with daylight visible screens and built-in GPS. 11 Marconi, Suite A 4 Irvine, CA 92618 6 Phone: 949-768-4549 • Fax: 949-768-4155 Client: Las Vegas Valley Water District " The Valve Monitoring System allowed the District to Project: Mobile GIS Implementation connect their Wachs TM-7 hydraulic valve machine directly to infraMap software. Details such as turns, Specifics: direction, position, and torque could now be recorded and ■ Enterprise SDE Integration(Oracle) stored directly into the geodatabase. ■ Hydraulic Valve Machine Interface('I'M-7) ■ Custom Toolset Development -- ■ Mobile User Interface(infraMap 5.2) Description: Las Vegas Valley Water District is located in Clark County,Nevada,and has the following attributes: • Over I million customers. • Over 100,000 system valves • Over 30,000 fire hydrants • Over 4,500 miles of water distribution pipeline. Data is synchronized to the District's Oracle ArcSDE database. With the click of a button, field crews can send their inspection and torque data to the main GIS server and download everyone.else's changes back to their mobile computers. The Las Vegas Valley Water District is also able to maximize field crew efficiency with infraMap's vast array ' ► of functionality. New redline tools allow for easy communication with GIS staff to identify issues. Location and routing tools provide simple navigation to any address or asset within the District. And pipeline tracing can also be performed to identify critical valves for more efficient shutdowns. Previously, LVVWD was using a server-based GIS system for their field force. The system was dependent on cellular communication to access the maps which Reference:Jeffrey Ferdinand proved to be slow and unreliable. The system was also (702)870-2011 x7017 cumbersome and difficult to use. Jeffrev.Ferdinand(ah vwd.com iWater used the District's existing GIS data to load into the infraMap software. Map symbology and extents - were easily ported over to maintain a consistent look and Implementation Date: feel of the original system. All utility datasets were January 2006 loaded up and displayed on vehicle mounted computers. 11 Marconi, Suite A ♦ Irvine, CA 92618 • Phone: 949-768-4549 6 Fax: 949-768-4155 6 -'s wat®rr,'"ri-7 Additional References Al Yanez- California American Water. (805)4984266 x22 Joe Holdren - City of Cerritos. (562)916-1223 Eric Pivaroff - Golden State Water Company. (909)937-0111 x334 Scott Williams-Irvine Ranch Water District. (949)453-5584 Cesar Barrera - City of Santa Ana. (714)6473387 Ralph McIntosh-City of Ramona (760)789-1330 Clint Baze - Rincon del Diablo MWD(760)745-5522 Jim Williams -City of Huntington Park. (323)587-5969 Brian Rose - Rainbow Municipal Water District. (760)728-1178 Tom Johnson - City of San Juan Capistrano. (949)487-4310 I Ramona Thompson - Suburban Water Systems. (626)543-2640 Robert Stolz-City of Pasadena. (626)665-9077 Mike Cobb-Badger Meter Company (414)3715817 Rick Gingras-Eastern Municipal Water District(951)3015906 iWater, Ina Confidential Page 16 4/14/2008 i 6water 4, iWater Organizational Chart and Equipment Primary Contacts; Doug Velez; Operations Manager Josh Aardema; Project lead Bill Wacker; Assistant project lead Kevin Koshko; IT/ GIS Contact Heather Short; Office Manager Don Rhodes; Project support Equipment Used: GPS: Trimble Pro-XRS, XT with real-time beacon Software: infraMap, ESRI engine 9.2 based Valve Equipment: Various Wach's and Pacific Tek Vacuum Systems: Wach's or Pacific Tek Locators: Subsurface Water, Ina Confidential Page 17 4/14/2008 Don Rhodes Years Exoeda= Project Manager 13 Mr. Rhodes is the Presidenffor iWater, Inc. He started the company in 2000 with the vision to provide trained and DHS certified personnel to the water industry for contracted Education projects. Through 2008, iWater, Inc has GPS recorded over 350,000 assets, exercised and operated over 200,000 valves and hydrants, replaced or installed over 80,000 water es,Chemistry,BkoChemistry meters, completed 100 miles of leak surveys, developed and Introduced a unique University or Cincinnati GIS/GPS based mobile field software application, several employees received CA DHS distribution,treatment, backflow,traffic control and confined space certifications. Cerrl"cauons Company History Firsts CA Engineering Contractor Qualifying Individual • 2000: Received CA Engineering A Contractors License#783766. ESRI Business Partner in the Water,Wastewater,Storm water group. Subsurface Leak Detection Trimble GPS reseller. Products Pacific Safety Council Field • 2001: Stanley Hydraulics Hand Tools exclusive Southern CA.dealer. Safety Procedures ESRI Beta software developer. Four employees receive CA DHS D-2 certificates. • 2002: Located,exercised and operated over 50,000 valve&hydrants in 1 year. Professional Affiliations 2003: GPS locate and mapped the sewer system for Lake Hemet. ESRI Team Water/Wastewater Three employees receive backflow certifications. California Partner Council Pacific Safety Council • 2004: infraMapT ESRI based mobile software application introduced. Pacific-Tek hydraulic valve turner connects with infraMap. Orange County groGISUser Tamarac, FL. Becomes first customer of combined infraMap' and Group Pacific-Tek PT-25 for mobile GIS/GPS valve exercising use. Callibmin-Nevada American Fujitsu field tablet computer reseller and vehicle installer. Water Works Assaciatlon (AWWA) 2005: Relocated to the City of Irvine to larger facility. American Chemical Las Vegas Valley Water District purchases infraMap' for fieid valve crews Association and connects to Wachs TM-7 hydraulic valve turner. Trimble Business Partnership entered. • 2006: [Water and Azteca Systems connect InfraMapTM and Cityworks work order management GIS centric software applications. Badger Meter Company signs[Water to Install 25,000 AMR meters. CH2M Hill signs[Water to GPS all valves&hydrants in Utica, NY. Joshua P. Aardema Years Emerience - Senior Project Manager 6 Mr.Aardema serves as the lead project manager for Water, Inc. His over six years of field experience complemented by a DHS grade 2 certification, solidifies his ability to capture infrastructure asset data and make critical decisions out in the field. He is responsible for Education planning GPS operations, developing QA/QC parameters, and GPS training/support.Josh Water utility Science is also IWater's lead safety officer. His hardware/software proficiency includes: Trimble Professional certificate: ProXRS GPS equipment,ArcGIS 6x&9x, ArcPad 6x &7x,GPS Analyst, Pathfinder Office, Rancho Santiago College and infraMap 5x. Certifications PROJECT EXPERIENCE Water Distribution Operator Grade 2,California Department Golden State Water Company Vain and Hydrant Analysis. Project manager for of Health Services valve and hydrant maintenance and conversion of existing CAD data to GPS- Introduction to ArcGIS 9 accurate GIS data. The project incorporated the data collection and preventative maintenance of over twenty (20) individual water systems encompassing over Pacific Safety Council Field sixty(60)cities. Safety Procedures Traffic Control Certification Reld GIS Software Testing:infraMopm. Lead beta tester for ArcGIS Engine-based mobile GIS software. Aided In product vision and planning, design and Subsurface Locator and leak functionality, and debugging/benchmarking. Currently conducts software training Detection and support. • City of San Juan Capistrano GPS Data Collection. Lead data collection technician Professional Affiliation and project manager. Duties included ArcPad data collection, GPS routing and DOP planning, QA/QC, and aiding pipeline reconciliation. The updated GIS ESR1 Authorized Beta Tester allowed water department personnel to accurately locate valve and fire hydrants during everything from daily operation to emergency situations. Orange County ArcGIS User Group • Lake Hemet Municipal Water District Sewer GPS Data Collection. Aided the Callfornla,Hevada American District in CMOM compliance by capturing GPS locations of over 2200 manholes. Water Works Association Helped take the District from a completely paper-based system to a completely (AWWA) field-verified digital geodatabase. Pacific Safety Council j • City of Huntington Park GIS Conversion and Rushing Program. Oversaw field crews for the unidirectional flushing program. Collected valve and hydrant data using GPS and Integrated QA/QC. Aided In coordinating and designing flushing areas as well as performing fire flow tests. • Mohawk Valley Water Authority GPS Data Collection. Primary GPS technician aiding in data collection of over 7,000 assets in five weeks. Overcame strict schedule demands and heavy weather restrictions to guarantee successful completion of the project. Consulted with CI-12M Hill's GIS team to reconcile pipeline locations. 6watel.� u.Ma ", - . Crew Leaders Years Exoerkence Personnel 15 All lead field personnel have received and hold a current CA DHS Distribution 2 certificate or higher. Education Various Clew Leaders • Daniel Hendrlxt Certifications CA DHS Distribution 3 Treatment 1 { CA DNS Distribution Orange County Backflow certificate Completed all water and treatment courses CA DHS Treatment Leads meter replacement,installation projects CA DHS aackfiow Back-up lead for valve&hydrant projects Five years with iWater,Inc Confined Space • Bill Wacker. Traffic control CA DHS Distribution 2 Trimble GPS Orange County Backflow Certificate Confined Space Certificate Subsurface Locator and Leak Valve&hydrant Project Leader Detection Meter Replacement project leader Leak locator,surveyor leader Six years with iWater,Inc Professional Affiliations • Bruce Hammlll: Pacific Safety Council Dally operations manager Orange CountyarcGlS user Supports all field crew leads and works directly with customer Group Waiting for CA DHS Distribution 2 results Confined Space Certificate Callrornla-Nevada American GIS/GPS back-up and support waterworks Association Four years with iWater, Inc (A W WA) I wm0wat I I I I 6waft . - . . Kevin M. Koshko Years Exoerlence Information Services Manager s Mr. Koshko is the Information Services Manager for iWater, Inc. He is responsible for overseeing all GIS related activities throughout the organization. This includes GIS development and conversion, GPS data collection and training, application development, Educationdevelopment cross-division coordination. His technical skills excel in the areas of systems design, B.S.,Information Technology integration with water/wastewater/stormwater utilities, custom application development, University of Phoenix and system administration. Mr. Koshko is also a licensed water distribution operator. Software expertise includes: ArcGIS 8x & 9x, ArcIMS 4x & 9x, ArcPad 6x & 7x, ArcSDE, ArcGIS Engine, AmObjects, Spatial Analyst, GPS Analyst, Pathfinder Office, Pathfinder Tools SDK, AutoCAD, Microstation, Microsoft Access, Visual Basic, XML, .NET, ASP, and CertUicatlons HTML, Water Distribution Operator Grade 2,California Department of Health Services PROJECT EXPERIENCE BuildiGeodng and abase,Managing Golden State Water Company to GIS Cor"ralon. GIS coordinator for Geodatabase,ESRI � y C^AQ converting existing CAD data to GPSaecurate GIS data. The project Incorporated Administering SDE using SQL the conversion of over twenty (20) individual water systems encompassing over server,ESRI sixty(60)cities. Managed all stages of the Implementation from database design, Developing Applications Using to GPS data collection,QA/QC and pipeline reconciliation. ArcGIS Engine,ESRI • Reid GIS Software Development: IMraMapTM. Lead developer for ArcGIS Engine- based mobile GIS software. Coordinated product vision and planning, design and functionality, .NET programming, and debugging/benchmarking. Currently Professional Affiliations manages product sales and marketing as well as training and support teams. ESRI Team WaterWastewater CaliforniaalPartnery Council City CI of San Juan Capistrano GPS Data Collection. Administered GPS technicians • to update existing GIS data. Duties included ArcPad custom form development, ESRI Authorized Beta Tester GPS routing and DOP planning, QA/QC, and pipeline reconciliation. The updated Orange County ArcGIS User GIS allowed water department personnel to accurately locate valve and fire Group hydrants during everything from daily operation to emergency situations. California-Nevada American . Lake Hemet Municipal Water District Sewer GIS Development. Aided the District Water works Association in CMOM compliance and GIS development. Took the District from a completely (A W WA) paper-based system to a completely field-verified digital geodatabase. Provided Los Angeles GIS Advisory Body technical support for district personnel as well as on-demand cartographic output. (GISAB) • City of Huntington Park GIS Conversion and Flushing Program. Developed a unidirectional flushing program for the city performed by [Water field crews. Using existing CAD drawings, valve and hydrant data was field verified using GPS and integrated QA/QC. Pipelines were then connected to create a robust geometric network. Responsible for coordinating and designing flushing areas as well as fire flow data collection interfaces. • City of Cerritos Mapping and GIS Coordination. Works with the City of Cerritos on custom map development, application development, and GIS maintenance. Projects Include custom atlas development for unidirectional flushing, meter reading routes, distribution, and blow offs. Also aids the city in underground pipeline locates, GPS data collection for new construction, and overall GIS management. • waterMEN i • : 6Water o �L wwwiwaterorg7 5. Scope of Work Schedule: Time line proposed for 2000 valves and hydrants project: • Week 1: Transfer and setup of existing digital information on Water field GPS equipment and tablet computers. • Week 2-10: Begin and complete GPS, exercise and documentation of all valves and hydrants existing and added valve locations. Meet with San Juan Capistrano weekly to update progress and review valves of concern. • Week 11: Transfer all GIS data and printed documentation to City of San Juan Capistrano. s i I Water, Ina Confidential Page 22 4/14/2008 6watet", - • = 6. Insurance Requirements: Currently on file with the City of San Juan Capistrano. 7. Cost Proposal: • Project Management: $0.0 • Unit Cost per valve or hydrant: $37.00 • Other Direct Cost: $0.00 • Technology Transfer: $0.00 • Subcontractor Cost: $0.00, all work completed by Water employees • Total expected cost for 2000 valves at $37 for GPS, exercised valve and tested hydrant to be $74,000. If the total number of valves or hydrants Is Increased or decreased the same$37 per unit will be extended. iWater, Inc. Confidential Page 23 4/14/2008 6waterf-.,,,F � Project Deliverables and Cost GPS Data Collection&Valve Maintenance: Asset data will be captured out in the field using Trimble Pro-XRS or Trimble XT with regl time beacon sub-meter GPS equipment. We will perform an inventory of 2,000 system valves as outlined by the City. All facility attributes will be documented and loaded directly into a geodatabase. System valves will be inspected, cleared of obstructions, exercised to ensure proper operation, and raised to grade (if necessary). Crew leads are Department of Health Certified Grade D2 or higher. All collected data will be provided in any GIS format that the City desires at no additional cost. $37 per valve(up to 36"):(37 *2000)-$74,000 Project GPS and Valve Maintenance Cost-$74,000 Optional Software Deliverables and Cost Installation and data loading: All requested GIS data will be configured and loaded into infraMap software. iWater will generate map layers, address locators,scale extents, and symbology as defined by the District's needs. Normally$3,000 - Free with Valve Maintenance InfraMap 5.0: Software system for viewing infrastructure details, functions, history and current system status. Map views provide for navigation and mark-up or redline notes. The software can be used in an office setting or on a mobile computer which can be connected to a GPS receiver. Valve Maintenance Includes One Free Standard Edition Ucense Standard Edition:$2,999 per unit -All functionality except changing data Enterprise Edition: 5,499 per unit -Allows data to be changed from multiple users. Water, Inc. Confidential Page 24 4/14/2008 �iWater,'Inc. • 6wa Estimate 11 Marconi, Suite A ter :Irvine, o 92618 Office: 949-768-4549 DATE ESTIMATE # Fax: 949-768-4155 4/10/2008 207271 Contractor License #: CA A 783766 Prepared For Service Area City of San Juan Capistrano City of San Juan Capistrano 32400 Paseo Adelanto 32400 Paseo Adelanto San 3uan Capistrano, CA 92675 San Juan Capistrano, CA 92675 ATTN: Michelle Perea; Fax: 949-493-3955 ATTN: Eric Bauman; Fax: 949-493-3955 REP TERMS Project DR Net 30 ITEM DESCRIPTION CITY COST TOTAL: Valve Service Locate, vacuum clean valve box and operate all 2,000 37.00 74,000.00 valves up to 30 inches. Valve status and physical attributes will be documented and provided in printed map form. Database will be included and can be added to existing GIS database. Orange County Sales Tax 7.75% 0.00 APPROVAL. DATE: TOTAL: $74,000.00 PLEASE VISIT OUR WEB SITEAT.• www.mater oIg NOTE: A separate charge will be invoiced for each request for Additional Insured and Waiver of Subrogation. BID PROPOSAL For the: Public Works Department, Water Division Valve and Hydrant Exercise Program From: L606c4'jr' Contractor To the Members of the City Council, City of San Juan Capistrano: The undersigned, as bidder, declares that he has carefully examined the specifications as described, and is familiar with all proposal requirements, and hereby proposes and agrees, if the proposal is accepted, to supply the said materials in accordance with the Contract Documents, in the time stated herein, for the unit price or lump sum given on the following pages of this proposal. Said amount to include and cover all taxes, the furnishing of all materials and delivery F.O.B. to the City Yard, located at 32400 Paseo Adelanto, San Juan Capistrano, California. All bids are to be computed on the basis of the given Estimated Quantities of Work, as indicated in this proposal, times the unit prices as submitted by the bidders. In case of discrepancy between unit prices and the extension thereof, the unit price shall prevail and bids will be computed as indicated above and compared on the basis of corrected totals, given solely as a basis for comparison of bids. It is understood that the City does not expressly, nor by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any item or portion of the work or to omit portions of the work as may be deemed expedient by the Public Works Director or assignee. "p o Signature of Bidder Print Name 3 (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) Dated: Apw-I I I o ZooS 11- A In/4Qc-oj/ 92618 Business Addreigs J Dated: Y i( 1 of 200 S �l`/�l- 369- A-Is-'Y'3 Telephone Number i Further, the undersigned bidder certifies that he has thoroughly checked the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the products called out hereirr. Dated: �%Qrj l 10, '7,009 ar m dL_ Signature of Bidder Dated: 14AWt' /0. 200g 9419- --* G `d- `fs-q Telephone Number 4 PROPOSAL VALVE AND HYDRANT EXERCISE PROGRAM From: [ L0q-k*-J CONTRACTOR To the Honorable City Council City of San Juan Capistrano The undersigned, as proposer, declares that he has carefully examined the location of the proposed work as described, examined the Specifications and General Provisions, read the Instructions to Proposers, and is familiar with all proposal requirements, and hereby proposes and agrees, if the proposal is accepted, to complete said contract in accordance with the Contract Documents for the following: VALVE AND HYDRANT EXERCISE PROGRAM - 2008 Number of Valves to be Price Per Valves to be Exercised Exercised 0-1000 $ 3 1001-2000 $ 3 2001 and Up $ 3 Number of Hydrants to be Price Per Hydrants to Exercised/Flushed be Ekercised/Flushed 0-1000 $ 3 1001-2000 $ 3 2001 and U $ 3 1 �o.JALa> GC7 , oDcS Authorized Representative Printed Name Signature of Bidder ' Date 5 I DESIGNATION OF SUB-CONTRACTORS Submit with Proposal. In compliance with the Provisions of Section .4100-4107 of the Government Code of the State of California as amended, the undersigned certifies that he has used the sub-bids of the following listed sub-contractors in making up his bid, and that the sub-contractors listed will be used for the work for which they bid, subject to the approval of the Engineer, and in accordance with the applicable provisions of the Specifications. It is understood and agreed that all those portions of the work called for in the contract documents for which a sub-contractor is not listed will be performed by the undersigned through his forces. Item of Subcontractor License Address Phone Work No. & Classification 1. 2. 3. 4. 5. 6. 7. 8. —�o.�A aZj W (,2/1o9�S rW a�✓� 1...c BIDDER'S NAME '-- AUTHORIZED SIGNATURE 7 NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID STATE OF CALIFORNIA ) © r^A-02 ) SS. County of ) --Do,VA e. 'D W RkaD'ES , being first duly sworn deposes and says that he is Preside. + of c 606th,- c.. the party making the foregoing bid; that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the bid price of or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in such bid are true; and further, that said bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to any person or persons as have a partnership or other financial interest with said bidder in this general business. DATED: 2008 --L) ar,,tJ CA) � �� SIGNATURE On this the f q day ofTr 2008, before me, the undersigned, a Notary Public in and for said State, personally appeared bpyg CDk peFsena44y kaewR4o-mefproved to me on the basis of satisfactory evidence, to be the person(ej- whose nameW LS subscribed to the within instrument, and acknowledge that he executed it. WITNESS my hand and official seal. . � SUSAN E.KNUOSON COMM.t173K76 Notary Public in and for said State gr1 6 s 3 # Certified Water Distribution Specialists b 3 - . P�r\eventative Maintenance * Data Collection * Software �. 4 M 'teChang 'out `y alp rc in nfram— rFiel , � ervices Map0gft►tiare ;- AMR Upgrades ' I Ll _o I ,G t' S Dat � ..� � , h� � s e. IS .-Onverslo� V , i CIS ``� .,^q g � , ; ,J,r N §_ `moi � F-r�-•-�--rJ � �-� � _ �:� I -;T0ay 482-5834 VVV lwate� or \�s. f:� 32400 PASEO ADELANTO � MEMBERS OF THE CITY COUNCIL SAN JUAN CAPISTRANO,CA 92675 SAM ALLEVATO (949)493-1171 Int 110 THOMAS W.HRIBAR (949)493-1053 FAX • FS1nluiXm 1961 MARK NIELSEN www.sanjuancap istrano.oig 1776 JOE SOTO • • DR.LONDRES USO NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL The City Council of San Juan Capistrano will meet at 6:30 p.m. on Tuesday, May 6, 2008 in the City Council Chamber in City Hall, to consider: "Consideration of an Agreement for Valve and Fire Hydrant Maintenance Services (iWater, Inc)" — Item No. D9. If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at the City Clerk's office by 5:00 p.m. on Monday, May 5, 2008 to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a yellow "Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Michelle Perea, Management Analyst. You may contact that staff member at (949) 487-4315 with any questions. The agenda, including agenda reports, is available to you on our web site: www.sanivancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: cityclerk aDsanivancaoistrano.org. Meg Monahan, MMC City Clerk cc: iWater, Inc; Eniron Strategy Consultants, Inc; Cindy Russell, Interim Public Works Director; Michelle Perea, Management Analyst * Received staff report San Juan Capistrano: Preserving the Past to Enhance the Future �, Pnntetl on 100%recycled paper J«�on 32400 PASEO AOELANTO �% MEMBERS OF THE CITY COUNCIL SAN JUAN CAPISTRANO,CA 92675 SAM ALLEVATO (949)493-1171 intorroenrm THOMAS W.HRIBAR (949)493-1053 FAX n1ARISXm (B6) MARK NIELSEN www.sanjuancapistrano.org 1776 JOE SOTO • • DR.LONDRES USO May 12, 2008 NOTIFICATION OF ACTION BY THE CITY COUNCIL OF SAN JUAN CAPISTRANO On May 6, 2008, the City Council of San Juan Capistrano met regarding: "Consideration of an Agreement for Valve and Fire Hydrant Maintenance Services (!Water, Inc)" Item No. D9. The following action was taken at the meeting: Agreement for valve and fire hydrant maintenance services with iWater, Inc., per the unit provides and not-to-exceed $166,000; and the Mayor authorized to execute the agreement. If you have any questions regarding this action, please contact Michelle Perea, Management Analyst at (949) 487-4315 for more detailed information. Thank you, Meg onaan, MMC Cit lerk Cc: iWater, Inc; Eniron Strategy Consultants, Inc; Cindy Russell, Interim Public Works Director; Michelle Perea, Management Analyst San Juan Capistrano: Preserving the Past to Enhance the Future �•/ Printed on 100%recycled paper