08-0222_S&J SUPPLY CO. INC_Personal Services Agreement0 0
PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made, entered into, and shall become effective this 2 day
of February, 2008, by and between the City of San Juan Capistrano (hereinafter referred
to as the "City") and S&J Supply Co. Inc. (hereinafter referred to as the "Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to provide Pipeline, Valves and Fittings for the High West Side Pipeline and
Recycled Waterline Projects as requested in the Specifications and Proposal Documents
(Exhibit A) for same dated January 2008; and
WHEREAS, Consultant is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by the City shall consist of those tasks as set
forth in Exhibit' A," attached and incorporated herein by reference. To the extent that there
are any conflicts between the provisions described in Exhibit "A" and those provisions
contained within this Agreement, the provisions in this Agreement shall control.
Section 2. Term.
This Agreement shall commence on the effective date and shall terminate, and all
services required hereunder shall be completed, no later than April 30, 2008.
Section 3. Compensation.
3.1 Amount.
Total compensation for the services hereunder shall not exceed Two
Hundred Seven ThousandFour Hundred Ninety-two Dollars and two cents ($207,492.02),
total contract amount, as set forth in the Consultant's Proposal dated February 8, 2008
(Exhibit "B"), attached and incorporated herein by reference.
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3.2 Method of Payment.
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Subject to Section 3.1, Consultant shall submit monthly invoices based on
total services which have been satisfactorily completed for such monthly period. The City
will pay monthly progress payments based on approved invoices in accordance with this
Section.
3.3 Records of Expenses.
Consultant shall keep complete and accurate records of all costs and
expenses incidental to services covered by this Agreement. These records will be made
available at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue to City's
employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required without
written approval of the City. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the City. If Consultant is permitted to
subcontract any part of this Agreement by City, Consultant shall be responsible to City for
the acts and omissions of its subcontractor as it is for persons directly employed. Nothing
contained in this Agreement shall create any contractual relationships between any
subcontractor and City. All persons engaged in the work will be considered employees of
Consultant. City will deal directly with and will make all payments to Consultant.
Section 6. Changes to Scope of Work.
For extra work not part of this Agreement, a written authorization from City is
required prior to Consultant undertaking any extra work. In the event of a change in the
Scope of Work provided for in the contract documents as requested by the City, the Parties
hereto shall execute an addendum to this Agreement setting forth with particularity all
terms of the new agreement, including but not limited to any additional Consultant's fees.
Section 7. Familiarity with Work and/or Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated the
work to be performed; (2) if applicable, it has investigated the proposed construction site,
including the location of all utilities, and is aware of all conditions there; and (3) it
understands the facilities, difficulties and restrictions of the work to be performed underthis
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Agreement. Should Consultant discover any latent or unknown conditions materially
differing from those inherent in the work or as represented by City, it shall immediately
inform the City of this and shall not proceed with further work under this Agreement until
written instructions are received from the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Consultant shall comply with all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product.
At the completion of the work, Consultant shall have delivered to City at least one
(1) copy of any final reports and/or notes or drawings containing Consultant's findings,
conclusions, and recommendations with any supporting documentation. All reports
submitted to the City shall be in reproducible format, or in the format otherwise approved
by the City in writing.
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are confidential
to the extent permitted by law, and Consultant agrees that they shall not be made available
to any individual or organization without prior written consent of the City. All such reports,
information, data, and exhibits shall be the property of the City and shall be delivered to the
City upon demand without additional costs or expense to the City. The City acknowledges
such documents are instruments of Consultant's professional services.
Section 13. Indemnity.
To the fullest extent permitted by law, Consultant agrees to protect, defend, and
hold harmless the City and its elective and appointive boards, officers, agents, and
employees from any and all claims, liabilities, expenses, or damages of any nature,
including attorneys' fees, for injury or death of any person, or damages of any nature,
including interference with use of property, arising out of, or in any way connected with the
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negligence, recklessness and/or intentional wrongful conduct of Consultant, Consultant's
agents, officers, employees, subcontractors, or independent contractors hired by
Consultant in the performance of the Agreement. The only exception to Consultant's
responsibility to protect, defend, and hold harmless the City, is due to the negligence,
recklessness and/or wrongful conduct of the City, or any of its elective or appointive
boards, officers, agents, or employees.
This hold harmless agreement shall apply to all liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation upon the
amount of indemnification to be provided by Consultant.
Section 14. Insurance.
On or before beginning any of the services or work called for by any term of this
Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration
of the agreement, and provide proof thereof that is acceptable to the City, the insurance
specified below with insurers and under forms of insurance satisfactory in all respects to
the City. Consultant shall not allow any subcontractor to commence work on any
subcontract until all insurance required of the Consultant has also been obtained for the
subcontractor. Insurance required herein shall be provided by Admitted Insurers in good
standing with the State of California and having a minimum Best's Guide Rating of A- Class
VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive General Liability coverage in an amount not less than one
million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks
associated with the work contemplated by this agreement. If a Commercial General
Liability Insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
agreement or the general aggregate limit shall be at least twice the required occurrence
limit.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non -
owned vehicles in an amount not less than one million dollars per occurrence
($1,000,000.00).
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
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by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit
the insurance certificates, including the deductible or self -retention amount, and an
additional insured endorsement naming City, its officers, employees, agents, and
volunteers as additional insureds as respects each of the following: Liability arising out of
activities performed by or on behalf of Consultant, including the insured's general
supervision of Consultant; products and completed operations of Consultant; premises
owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed
by Consultant. The coverage shall contain no special limitations on the scope of protection
afforded City, its officers, employees, agents, or volunteers.
14.5 Errors and Omissions Coverage
Throughout the term of this Agreement, Consultant shall maintain Errors and
Omissions Coverage (professional liability coverage) in an amount of not less than One
Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant
shall submit an insurance certificate to the City's General Counsel for certification that the
insurance requirements of this Agreement have been satisfied.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverages reduced, until after thirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions
have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed" verifying that Consultant has complied with all
insurance requirements of this Agreement.
Section 15. Termination.
City shall have the right to terminate this Agreement without cause by giving thirty
(30) days' advance written notice of termination to Consultant.
In addition, this Agreement may be terminated by any party for cause by providing
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ten (10) days' notice to the other party of a material breach of contract. If the other party
does not cure the breach of contract, then the agreement may be terminated subsequent
to the ten (10) day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall
be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Public Works Department
To Consultant: S&J Supply, Inc.
13105 Florence Ave.
Santa Fe Springs, CA 90670
Attn: Steve Hagman
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF SAN JUAN CAPISTRANO
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By:
_�� P -1X4r#Va---
DavgAdams, City N#ager
S&J Supply, Inc.
By:
Steve Hagman, Sales Manager
APPROVED AS TO FORM:
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PROPOSAL
For the: Public Works Department, Water Division - Materials and Supplies
From:
Manufacturer, Supplier
City of San Juan Capistrano
Dave Adams, City Manager:
The undersigned, as Proposer, declares that he has carefully examined the
specifications for the proposed materials as described, examined the Specifications,
Special Provisions, and American Water Works Association Manuals (Latest Editions),
including all supplements therein, read the Instructions to Proposers, and is familiar with
all Proposal requirements, and hereby proposes and agrees, if the Proposal is
accepted, to supply the said materials in accordance with the Contract Documents, in
the time stated herein, for the unit price or lump sum given on the following pages of this o
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Proposal. < 0
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Said amount to include and cover all taxes, the furnishing of all materials and delivery MOw
F.O.B. to the City Yard, located at 32400 Paseo Adelanto, San Juan Capistrano,
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California. M
All Proposals are to be computed on the basis of the given Estimated Quantities of
Work, as indicated in this Proposal, times the unit prices as submitted by the Proposers.
In case of discrepancy between unit prices and the extension thereof, the unit price
shall prevail and Proposals will be computed as indicated above and compared on the
basis of corrected totals, given solely as a basis for comparison of Proposals. It is
understood that the City does not expressly, nor by implication, agree that the actual
amount of work will correspond therewith, but reserves the right to increase or decrease
the amount of any item or portion of the work or to omit portions of the work as may be
deemed expedient by the Public Works Director or assi
Sig oposer:
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(If an individual, so state. If a firm or co -partnership, state the firm name and give the
names of all individual co-partners composing the firm: President, Secretary, Treasurer,
and Manager thereof.)
Dated: Z" Y, i 31 o 5 rLorEvnGE �✓E Sa a
Business Address C'G - q�/lv 70
Dated: Z - V9 9,/,/- -7V35 & /-
Telephone
Telephone Number
Further, the undersigned Proposer certifies that he has thoroughly checked the figures
set forth in this Proposal, that they are correct to the best of his knowledge and that they
constitute his Proposal for the products called out
Dated: 2''�; "� �:;
of Proposer
Dated: Z'Y �� 5�Z- 5y� ;7y,33
Telephone Number
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02/04/2008 12:30 9494955 CITY OF SJC . PAGE 05/05
City of SJC 4
High West Side and Recycled Pipeline Materials and Supplies
Note #
Description
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02/04/2008
12:30 9494955 CITY OF SJC • PAGE 02/05
ADDENDUM NO. 1
TO THE SPECIFICATIONS AND PROPOSAL DOCUMENTS
FOR THE HIGH WEST SIDE PIPELINE AND RECYCLED WATERLINES
MATERIALS AND SUPPLIES
February 4, 2008
To:
All RFPHolders
From: The City of San Juan Capistrano
Notice is hereby given to prospective bidders that the following changes, additions, and/or
deletions are hereby made a part of the Plans and specifications to famish, deliver, and install the ZUj
High West Side Pi reline and Recycled Waterlines Materials and Sunnlies as fully and a o
completely as if the same were fully set forth therein. z C6
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This Addendum No. 1 shall form a part of the Proposal Documents and take precedence of the ° N
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original Proposal Documents.
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Bidders shall acknowledge receipt of this Addendum No. 1 by signing page Al -2 and faxing a U
copy of page Al -2 to the City of San Juan Capistrano (949) 493-3955 by Friday, February 8,
2008. Page Al -2 shall also be included in the Contractor's bidding document package.
DATED: February 4, 2008 By: Joe Mankawich
Associate Engineer
City of San Juan Capistrano
02/04/2008 12:30 9494955 CITY OF SJC • PAGE 03/05
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THIS PAGE TO BE ATTACHED TO PROPOSAL DOCUMENTS.
I have received Pages 1-4
Date Received by Proposer: e7-%-04& By:
Prnn . er' o alrV �altte
Proposer's Signature
Typed or Printed PWne
02/04/2008 12:30 9494955 CITY OF SJC • PAGE 04/05
3
The following changes, additions, deletions, or modifications shall be made to the Proposal.
Documents and shall take precedence over the original Proposal Documents; all other
provisions in the Proposal Documents remain the some.
1. PROPOSAL DOCUMENTS
Page 6, Proposal Schedule of Items:
There have been changes to the items and quantities. Use the updated Proposal
Schedule of Items provided with this addendum.
2. CLARIFICATION QUESTION ASKED AT PRE-BID MEETING
Question: is the polyuretbane coating required for the fittings to be applied to both the
interior and exterior surfaces of the fittings?
Answer: Standard Specification 15056 of the Standard Specifications states that the
`exterior surface of all ductile iron pipe and fittings shall be protected with a
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minimum 30 mil dry film thickness of shop applied polyurethane coating. The
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interiors of all fittings shall be cement mortar lined in accordance with AWWA
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3. CLARIFICATION QUESTION ASKED AT PRE-BID MEETING
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Question: Are the nuts, bolts, gaskets and other appurtenances necessary for the
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installation of the listed parts, pipe and fittings to be included in the proposal or are these
;
to be supplied by the contractor?
Answer: All parts, pipe and fittings shall be supplied complete with the specified
mounting hardware, including all stainless steel bolts and Teflon coated nuts.
Secondary appurtenances such as tracking wire, tape, or valve cans are not to be
included in this proposal.
4. CLARIFICATION QUESTION ASKED AT PRE-BID MEETING
Question: Are the flex coupling to be epoxy coated or polyurethane coated?
Answer: Standard Specification 15162 requires flex couplings to be epoxy lined and
coated per Section 09900. Field coating will be performed by the contractor.
ACKNOWLEDGEMENT
State of California
County of Los Angeles
On February 11, 2008 before me, Paula S.''R//omanoski, Notary Public
personally appeared -S4 eA 2n 60. 7 f��b rrGt L7
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
Paragraph is true and correct.
WITNESS my hand and official seal.
Signaturg�>� "� (Seal)
iAUTA 6. ROfAANpWp
Commypp� A 1762216
N �CpUlorryp i
An
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RRIOMAr
State of California
County of Los Angeles
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Subscribed and sworn (or affirmed) before me this 11th day of January , 2008_, by
Stephen W. Hagman proved to me on the basis of
satisfactory evidence to be the person(s) who appeared before me.
Signature/A2��((Seal)
►APIA S. RONU1NOfK1
Commlalon ♦ 17622"
Notary ►ubRC • Callfornla
Los Angows County
Comn.E Isats 1 X11
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NON -COLLUSION AFFIDAVIT TO BE EXECUTED BY
PROPOSALDER AND SUBMITTED WITH PROPOSAL
STATE OF CALIFORNIA )
) SS.
County of )
Set f-rrar.%e d> beingfirst duly sworn deposes and says
that he is of 5t, 1 4-� . Zic , the party making
the foregoing Proposal; that such Proposal is not made in the interest of or on behalf of
any undisclosed person, partnership, company, association, organization or corporation;
that such Proposal is genuine and not collusive or sham; that said Proposer has not
directly or indirectly induced or solicited any other Proposer to put in a false or sham
Proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with
any Proposer or anyone else to put in a sham Proposal, or that anyone shall refrain
from Proposing; that said Proposer has not in any manner, directly or indirectly, sought
by agreement, communication or conference with anyone to fix the Proposal price of
said Proposer or of any other Proposer, or to fix the Proposal price of or cost element of
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such Proposal price, or of that of any other Proposer, or to secure any advantage
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against the public body awarding the contract of anyone interested in the proposed
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contract; that all statements contained in such Proposal are true; and further, that said
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Proposer has not directly or indirectly, submitted his Proposal price or any breakdown
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thereof, or the contents thereof, or divulged information or data relative thereto, or paid
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and will not pay any fee in connection therewith, to any corporation, partnership,
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company, association, organization, Propo e i ry, or to any member or agent
thereof, or to any other individu pt any person or persons as have a
partnership or other financial inte st wi arop er in this general business.
DATED:
SIGNATURE
On this the day of , 2008, before me, the undersigned, a
Notary Public in and for said State, personally appeared , personally
known to me/proved to me on the basis of satisfactory evidence, to be the person(s)
whose name(s)
that
executed it.
subscribed to the within instrument, and acknowledge
WITNESS my hand and official seal.
7
Today's Date 11/19/07 • • Transmittal Routing
(Check All That Apply)
® City Attorney
® City Manager
® City Clerk
CONTRACT TRANSMITTAL
Please provide the mailing address of any party to receive an agreement — unless the mailing address is
included within the body of the agreement:
Names Street city St I Zi
OTHER INSTRUCTIONS:
Form Date: 01-2004 D-7
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O b
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ist Name: Russell Phone Extension: 6301
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Ing Date if applicable):
Qa 00
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IORITY: (Check One)
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original contract for each signing party, including the City. If the agreement is to be
iginal will be recorded with certified copies going to other parties.
Please provide the mailing address of any party to receive an agreement — unless the mailing address is
included within the body of the agreement:
Names Street city St I Zi
OTHER INSTRUCTIONS:
Form Date: 01-2004 D-7
0
32400 PASEO ADEL-Al
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAx
www.sanjuancapistrano.org
TRANSMITTAL
Steve Hagman
S&J Supply, Inc.
13105 Florence Ave.
Santa Fe Springs, CA 90670
DATE: February 29, 2008
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FROM: Maria Morris, Deputy City Clerk (949) 443-6309
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
THOMAS W. HRIBAR
MARK NIELSEN
JOE SOTO
DR. LONDRES USO
RE: Personal Services Agreement — Provide Pipelines, Valves and Fittings for the High West
Side Pipelines and Recycled Waterline Projects
Thank you for providing documentation confirming compliance with the terms of the agreement
related to insurance.
Please keep in mind this documentation must remain current with our office during the term of
this agreement. If you have questions related to insurance requirements, please call me at
(949)443-6309.
If you have questions concerning the agreement, please contact Joe Mankawich, Water
Engineering Manager (949) 487-4313.
An original agreement is enclosed for your records.
Cc: Joe Mankawich, Water Engineering Manager
San Juan Capistrano: Preserving the Past to Enhance the Future
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