07-1016_PSOMAS_Transmittal Amd to PSOMAS32400 PRISE CI AIDELANTO
SAP JU A I� CIA FIIS7RANO, CA 92675
(9d 19) 493-1171
(9d 19) 493-1053 F A7
V- vN,.x6lfvuGuzcclpai•Ilrano.or€I
TRANSMITTAU
TC:
PSC MA`I
3187 Red Hill Ave., Eluite 25C
Irvine, CA 92626
DA'r9: May 13, 2008
FROM: Maria Morris, Deputy Ciiy Clerk (949) 443-6309
N EN BERS CF THE CITY O C UNCIL
SM AILLEWITCI
THCINAIS VI. HF IBAR
MARK NIEI 9 EN
.ICIE SO'I CI
DR. LCINDF IIS USCI
R9: Arnenc meint la Peivaeinal Services Agreement — Oversight Review anc Evaluation cif
MTBE Testing
Thank you for maintaining deicurrientallicn confiorning compliance with 11• ei terms cif the
aclreemer111.reilalleid to insiL rance.
Please keep in mint this documentation rrIL st remain CL rrer111 with our afficei during 11he term cif
this agreement. If you have queatieins uelaleid to insic rance negL iremeirlls, please ceiniacl rrie at
(949; 443-6309.
If you have questions concerning tl-e agreerrieinil, please corllact Bic Bauman, Wailer
Engineering Manager at 1194 9) 487-43'12.
An original amendment agreiement is eneicseid fcr y c u r reccrds.
Car E ric BaL man, "atelr E rigineering Manager
Slat, Juan Cap,Ntrat,6. Prosetiv,ing the Flast t6 Enhance ilhe Futuxe
40 Printedar 1449bna',Idiepaper
5/6/2008
AGENDA REPORT G 4a
11CI: Dave Adams, City Manager
RROM: Clindy Russell, IntEirim Public Wc*s ❑inecton
SIIBJBCT: Cansic Eiraticin cdl Arneinc mEint No. 1 110 PEirscinal Sleirmices Agreement 11oi
Cc riduct an C veulsigr 11 REIN iEiw and Bvalual iciri cif MTBB TEISI ing and
REirriedialicin by Cr Ei� ron and A pproprialicins of FL nds ilPSOMASI;
RECOMMENDATICIN:
By rnoiticin,
Apprci e Arriendmenl Nci. 1 to the PErscinal SErvices AgrEement with PSOMASI
for additional wc6 relatEc tci the OVErsight Review and Bvalualion cf MTBB
Nesting and RE mediation by Cl� evnon; arid,
2. AppRoipRiatE an additional $198,500 from tl-e Waler CPErations Find reservEs intci
accciunt 50-62'139-4460.
MITA., ATICIN:
Ail its meeting of Octcibe n 16, 2007, the Ciily Council appnovE d a persc real SE RIiCE S
agreEmEnt with RSOMASI tci pnoivide cversight review and E�alualicin cdl MTBE Testing
wcirk by ChE� rcirl. Addilicinal related wcirk r as occurred in the PROCESS of coinduclling the
oniginal work. This wc* ilor the SEuoinc yEan of Itis prcgECll consists cli tre fcillowing: 1)
Rrci iding monthly .L pdatE rErlcris tci bol lr the WatE r Advisory Commission and tr e Clity
Council; 2) ❑valuating the impact and crI icins nesuliling frcirri the disccVErryj cif MTBB at
IhE Kincishila well along with a pcilential SCUCE at tre nEarby Kinoshita Farm; and, 3)
ThE nE ed tci evaluate IhE we l I head 1 neatment mE 1 r cids pnopose d by ChE Min at tr e
Danclehall wells, and IhE treatment rriethcids uncEII ccirisidEnaticin fcR use al ire
Kincishila %Ell. Rlease seE B)hibit A to AttaclhmEnt 1. PSCMASI' perfanrriance has
beEn exErriplary. Staff HEccirrimerids ilhE ccirillinuEc LSE of RSC NAS for this adcitioinal
work; and that the City Council appnOVE ArriendmEnt W. 1 to the PErscinal Services
AgreemEnt with RSOMASI fcin additional %oirk Related tci IhE Cvensigrt Review and
EvalLatioin cdl MTBB TEsling and RemEc iallicin by ChE�rcirl.
CCIMMISSICIN/BCIARD RBVIBW AND RECCIMMEN DATION S:
This item was pneSEnted to IhE WatER Ad�iscry Commission at ills mEeting of AFlril 22,
2008. The ccrrimenils of the Ccirrimissicin will be pRESEnted orally dLring 11hE
pre seMal icirl of tl� is itE m.
Ageinda Report
Rage 2
FUN ANCIPU CCNSIDERA111CNS:
May 6, 2008
1 het coni of the original oversigr i work was $84,000, plL s an additional $6,OOCI iri stafil
cosi, fon a CL rreent pn0j6c1led cost of $90,000. Amendmeint No. 1 fon it ei second year of
ilhis project will add $98,500 io tris contract for a total projeiated cost of 11189,500. A
portion of tris additional wonk is attributable i to Cheivron's MTB8 releiasei; and ire
reisponsibility for the Kinoshita relateid portion is not at this point assigneid to any party.
The M180 neleiase is r6sponsible for all of ire $48,500 related to update neiports, and
half of tree 1116,000 reelateed to the eevalualion of MTBE treeatmeent allernalivees. Tre oirem
calf of tre $16,C100 relateic ilo the evalLation of the MTBE treiatmeiriil alt6rnaiiveis anc ihei
$34,000 for the Kinoshita evaluations is, at Urreiriil, io be borne ky the Ciiy in ihei
absence of any oiheir responsible party. If ilhei Ciiy pLrsueis tris wonk wiihouil
aomKlerisation from Chevron, tr e func s will neieic to aomei from tr a Water Operations
FLnd reserves. Although ire water operations fund is currently in deficit, Ihis work
needs to be undertak en to rlropeudy rrioriiton this situal ion.
NOTIRICA'rIC N:
PSOMA S
Nailasr a Molla, Chevron
RE COMM E NDA TIC N:
By moil ion,
Approve Arrieindmeni No. 1 to the Peirsorial Services Aclreiement with PSOMAS
for additional work relateic to tre Oversight Review and Bvalualion of MT88
Testing and Reirriediation by Cr evron; arid,
3. Appropriatei an additional $98,500 from the Wateur Openaiioris Func reservers.
Reispecft Ily subrriitteid,
Cindy Russeill,
Intenrim Public Works ❑ireicior
Rneipareic by,
Bric Bauman, PE,
Waten Engineering Manager
Attacrmeents: 1. Arriendmeent No. 1 to Rensonal Services Agneeerrieirii
RIRIST AME NDMENII TO
RE RISC NAU SERVICE S AG RE E MEN T ROR THE CONa1L CT OF OVERSIIG HT
RE VIEW A N D E VALUA TION OR TF E MTBE TE S TIN G AND REME DIIATIC N BY
CF EVRON
THIS RI R%ITI A M EINDN ENT TC TF E PEFISC NA L SERVICES AG REIBN ENTI
betwleen thea CITY CF %IAN , UA N CA RI%ITRA NO Il" Ciiy", aind R%IC MA %I, (" Ccinsuliant") is
made aired entered into, to be effective -the day crl May, 200E, as follows:
RECITA USI
WHEREAS, the City wind Coinsuliani f ave entUed into than Personal SlerviMs
Agreement dated October 16, 2CO7i, fcirthei Conduct cif Cversight Revieiw and Elvalc aiticin of
the MTIBEI Teisting wind Remeic iaticin by Clhevnon (the "Agneerrie it"; ; and,
WF EREAS, thea City anc Consultainl desires to airrierid the tUrris of ilhei AgreeMnt as
described below
AMENDMENII
NOVY, TIFEREIROREI, in coinsideiiaticin of the promises anc mutual covenants
cioniained themein, Ciiy and Consuliant agrees to the amend Seicticins 1, 2, and 3 of thea
Agneerrient as follows:
Secdicin 1
Ameinded io aidd the womk as described in Exhibit A to this A mendmerit, described as the
proposal by PSOMAEl for a "Requeisi for Additional Funds for Cversight of Chevron Siie
Assessmeni wind Remeidiaiicin Activitieis and Kinoshita Well NTIBE Rroibleirn, Sain Juan
Capistrano, California," dateid April 16, 2CC8.
Secs icin 2
Amended io read "-ft is Agreiement shall commence cin the eiffeiciive date cif this Agreeirrieni
wind services required herel, ndein shall be cwimpleted by no latU than 2 years from the daite
of Noiticie to ProMeid."
Seicticin 3.1
Amended io increase the amount of compensation by N inety-Bight Thousand, Rive
Hundred Dollars ($98,500; io ai new total cif Cnei Hundred Eigl'ty-Nine Thousanc, Rive
Hundred ( $189,5CO .)
18ignaiturei Raigei tci Rcllow]
-1- ATTACHMENT'
All ol1 he r provisions of 1 he Agnee rrie nt not arrie nded he re L nc e r shall nemain in full
force and effect.
A TTBrIT:
By:
Margaret R. Monahan, City Cllerk
APPROV BD AS TC RORN :
TO
-2-
CITY CR EIAN JUAN CARIEITRANC
By:
oe Moto, MAYOR
PSCMAS
By:
tnfa matiai aid 9nginasing Sdcltiois
Aprill 16, 2008
M>I. Eriici Bauman
Cit}{ oflSan Juan Capisilrano
'12400 Paseo A c alanto
San Juan Cap:islrano, CA 92675
Subject: Reque3it fon Additional Funali fofi Oterulite of Chitrein Side Alisissimienil and
Remidiation Activiitiiii and Kinoshuila Well ARIBE Prciblemi, Stain Juan
OV hijlrainci, Oul fonnia.
Deiar Mr. Bauman:
At thei Ciily of San Juan Capisilrano's (CS'CI; reiquest, Psamas has becin underak:in� acit:iuities
associatcic with thci MTlIB d:isciauered in both thci Danaci Hall and Zlirador producilion walls.
Zlheisu acit:iuitieis arca aulside of ilhei original saaflei aflwork and hauei cionsciclucintlly rciquircid 1Ihu
ci)�punditurci oflfulnds no origlinally includ& :in 1Ihu aucirsito budged of $841,000. Thu acitiuities
inciludcid one oflilhu fcillowing categorieis oflaaliv:ilicis.
1. Cral and or Wlritilun Updates to ilhei Wlailur Advisaryl Commission (WAC) and to thcl
Cit} of San Juan CapisIlrano City Council ijSJCCC);
2. Kinoshita Producil ion Well] dckicition of MIlBE;
3. Rlesuarah anc advisory rcdalud to waileir treatment a.11ernalives associatcid w:ilh the
Dante Hall anc KinoshDa r1rck uciti on wells .
Psorrias is provic ing an auurviciw of the costs :inciurrcid and thcl av ic:ipatcid costs 1hal will
occiur through May 10051.
Updaites to WAC wind SJCCC
The WAC anc S�CICICI hauu roquestcid monlhly updaileis oflthe acilivilies associatcld w:ilh
Chevron's sitcl:inuclsligat:ion and remcidialion of ithei tero cervicie slations located ail Camino
Capistrano and Orlega Highway loaatians. Thcisci updales have includcid both wriillen
synopsis of the previous aativiticis as well] as oral proscintations and responding to questions
flrom lhci WAC as wcdl as the SJCCC. Add:ilional costs incurred have inchidud
approximalely $13,300. 11 is m ic:iflatcld that wing forward, costs associialed with preparing
synopsis and oral prciscintalions ila 1Ihci WAC and SJCCC will be approximiatcily 1131,000 per
3183 Fbd H II Pl ease
Site 250
coda Mesa, CA 9262E
7'14.79'1.73r I
714.549.888; Fad
www.p9mmloom
BXHIBI71 "A"
PS O MAS
RequasI fcr Aeditic nal Funcs fcr (hevacn Ovusita Adiviilicis and Klrioshita Weal'.I Page 2 of 3
April H, , 20(18
month. ]lata] exflcnded and esti miaal nd nosh s through May XIM1(12 months) will be
appraximatealy $48,`1(1(1.
Kinoshita Weill MZ EIF1 deitecition
The del act ion of MTBH at i lici Klnoshlt a well was not expactad and appeiars not to 1 a rohted
to the WRB13 daw tod :ira lici Dancie Hall wall. Psomias was raquestad to assist in ceocirmining
potential sources 41l ha M DHH. Fo:llowind nonfirmatian that formcir undergrauric storage
tanks IJUSTs' werci hi salarical IN usad at the Kl:iraoshita Farms during a peiriod when M'IIBE was
viscid :in gasolina, Psomias dovalollad a prelliminary scope oflwork and ciontactcid sevearal
cionsultanis who arca fami Iiar wialh thea rcicluiramcnts for inveisligatian and ramaval of USTs.
Proposals wore] solic:iled and rev:icawcad and a momorandum was preparead for salcaciJon of a
nonsultanl for implamnntation of the prorlascad work activillies.
hI is anticaipated that following removal of thea USTs 1Ihat additional investigations and
ovears:ile will be raquircad. Me anticipated cost is unknown but will be rafinead al a lWar catea.
Costs >iracaurred to catca iracludca aappra?aiimale:ly $9,(1(10. Tonal estimalead caosls for oversile
antiviticas through May XI(N arca castimaled at approximately $::1`_1,000. ' lotall reacluasteac funds
arca $34,00(1.
Waten Treatment Altearnativcs
Following the protractcad disnussians with Chmrora for devoloping a troatmant for the MTBH
in grouncwater near thea Dancae Hall production well] as well] as thea detention of M'IIHE in thea
Kinoshita production wall, Psomas was raquestad b y tha CSJC to providca information to thea
CSJIC an poteantial treatment alternatives that coullc bca camplciNad at ona or both walls.
Hsomas arranged for disciussions•and miaellings with Calgon, Air Hrodunts, and Apyllinc
Pronass Tcanhnology, Ina. 'Mata] nasils incurrod for this additional task was $6,000. Wa
anticipate that accitional funds may 1 a reacluired and havo budgealed $110,000 though May
XI(N. 'flat a1 funds rcaclL ii red for this it ask is $1 16,000.
Notal funds reaquircad ovcir thea naxt la momlhs arca summar12ed Ielaw:
ACTIVITY
FUNDS REQLIIRHD
Updates Ila WAC and SJICCC
$48,_41(1(1
IQinoshill a Nle 11
$34,(1(1(1
Watcar"llraailmieml Altearnallives
$16,000
'I10TALI
$518,500
PS O M A S
Request for Additional Funds fpr Chmion OuersiwAativitics aril KinasIiIa WleilI Aa€fie 3 of :I
Apri I H, , :1(1(18
Psomas will open scipatiale piiojeicit numbcirs so that ciosts assoc�iatu with eiaal of lhcisci
activil ies aan bei tracker separately. if you 1• ave any questions, please call Mlicihacil P.
Donovan al (714) 411-jg34.
Very ttu:l y yours,
R SI O M A SI
Jlohn R. 1 horns on, P.E.
Primiipal and V icie Hrcisidenl
M.1ahacil P. Donovan, P.G., C.Hg.
Scnion Hydrogaolog:ist
32400 PA SE0 AOE L-A t, TO
SAI, .IU AI, aaim97FIAN0. CIAI 92197 9
(9,419) 493-117 1
(9,419) 493-1493 FIAIx
11"t WSGutAlit 111, Vj]IS, lralna.d1g
MEN BERS OF 7HE CITY COUNCII
NOTIRICATION OF MEETING OR Ra'11BN'I11AL INTEREST
aR THE SIAN JUAN CAPISTRANC CITY COUNCIL
SAN AILLEVAIfC
TF C MAIS W HRIBAR
N ARK NIEL SON
JOE SC TO
DR. LC NDRE9 USC
Tr e Cilly Ccs nciil cf San uan Capistraric w ill rrieel at 6:30 p.m. on Tuesday, May 6,
2C08 in the City Council Charriber in City Hall, tc consider: "Consiceration all
Amendment N ci. 1 to Personal Services Agreement tai Cenducit an Ovensiglht
Review and Evia luatien oaf MTBE Testing and Rerr eidiatioin by Cheivnon and
Ag F nog ria tions of Runds I1PSOMASI)" — Item No. G4a.
If yeu I- ave specific thoughts c r concerns regarding this iterri, yc u ane encacuraged tc
pari icipate in this decisic n mak ing process. You can cc mmunicate with the Cily CIC L nail
tl- rc L gl• cc rrespc ridencie addressed tc it he Cc unci) anc /e n by attending the meeting and
speaking tc the Council during the public meeting.
Cc rrespc ndence relalled lo this iterri mt. st be recieived at the City Clerk's ofilice by 5:00
p.m. on Monday, May 5, 2008 to allcw limes fcr the Ccuncil tc cionsider its ccritenl.
If you wcLld like tc spEak ail tl-e meeting, pleases ccrripleite a yellcw "Request tc 'r--IpeaV'
form found insic a 11hE entrance to lh e Cc unci) Charriber. Tl• is form is IL rned in al 11he
slaff table, jL St in front of the Cc unci) dais. Yc u will be called tc speak by the Mayc r
w f en tl' e item is cc nsid6red.
YcL have received this notice at the request of I e City statlll Member Erica Bauman, F E ,
Water Engineering Manageir. Yct. rriay contact that slafil member at (949; 487-4312
witf any questions.
11hE agenda, incaluc ing agenda reports, is available tc you on our weib site:
www.sanivancapistraric.crg. If ycu wculd like tc subscribe to receive a rieticae \N -en
agendas are pesteid tc tl-e web sites, please make that request by sending an e-mail llo:
citycle6(d)-saniL ancapislranc.cng.
Meg Mc nahan, MMC
City Clerk
cc: PSOMP .I; N alasha Mc Ila, Chevrc n; Cindy Russell, Interim FL blic We rks
Direcalor; Eric Baurrian, PE, "ateir Erigineering Manager
* Receiiveid stafil repc ri
San J11G,11 CGpistrG;nO: P1-es(i1v,1vg the Pc,)w ilo Elrlhance the Funijre
Q* Ilnried cn 1C046 raclalecl pager
32400 PAIS EO ADE LAN -1 O
SAIN JL AIN CAIRISI RAN CI, Mai E121EIIS
(9419) 49Z:1.77a1
(9W 19) 493-1 a53 FIAIX
1111Y1111'. R411ld L i1COA, I S ' 11'GI11 c. OM
M ay '12, 2008
NCTIFICAMON CFACTICN BMTHE
CITM CCUNCI LJ OF SAN JUAN CARISITRIANO
N EMBERS CIF THE CITY CCIUNCIL
SAN AILLEVATCI
THCINAIS W. HRIBAIR
MARK NIMI SEN
,ICIE SOTa
DR. LCINDR9 S USO
Cn May 6, 2008, the City Colnciil of San uan Capisllrano met rEgarding:
"Considerailicin o11 AmendmEnil No. 1 Ile Rersonail Services Agreement to Conduct
an Oversight Review anc Euailuaticin cif MTBE Nesting and Rlemediaillicin by
Chevron and Appropriaticins cif Funcs (PSOMAS)" Item No. G4ai.
ME following acl1cn was taken at the mEelling: Amendment No. 1 lle the PErsicinail
Services Agreement with PSOMAS 11or additional work related to the oversight
review and evaluaticin o11 MTBE testing and remediation by ChEvrcin approved;
Staff c ire cte d tci siee k mcinthly, written anc cirail reports from Chevron and
gluairterIN written and cirail rE pcirtsi flnom Pscmais; and $98,5(10 aipplapriated from
the Water Operations Fund resierviesi into account No. 50-62139-44E 0.
If yc u I- ave any questions regarding this actic n, please cc ntacll Bric Bauman, PE, "atE r
EngiriEering Manager at (949; 487-4312 fcr n-icrE detailed infcnn-iation.
Thank you,
ME g M a an, MMC
City lerk
Ca: PSOMASI; f atasha Mclla, Chevron; Cindy RuSSEI1, Interim Public "cnks
Directcr; Bric Bauman, PE, Water BriginEening Manager
Sari Juan Cap,i�ltrano: Fli�e�e,lvirigl die Flast tc E,i-ii& nce the Hilar -e
SPrinted ar 1(190/. raayaled lapar