05-0216_FIESTA ASSOCIATION, SJC_0 0
Memorandum of Understanding for
Organizational Responsibilities in Conducting
the 2005 Fiesta de las Golondrinas Celebration
This Memorandum of Understanding between the San Juan Capistrano Fiesta Association
(Fiesta Association) and the City of San Juan Capistrano (City) establishes and clarifies the
duties and responsibilities for conducting the annual San Juan Capistrano Fiesta de las
Golondrinas celebration.
Since 1994, with the Fiesta Association designated as lead agency, various local
organizations, civic groups, the City, and the Fiesta Association have collaborated to plan,
organize, and conduct the annual Fiesta de las Golondrinas celebration commemorating
the return of the swallows to San Juan Capistrano each March. By accepting the role as
lead agency in administering and organizing this annual celebration, the Fiesta Association
has provided important planning and organizing responsibilities in addition to overseeing
major promotion and advertising for the annual celebration. By serving as lead agency, the
Fiesta Association has also enabled the City to substantially reduce staff costs in
conjunction with conducting the annual celebration. The Fiesta Association has been very
effective in this lead agency role and has worked positively with community groups and the
City to produce very successful Fiesta celebrations.
The role of lead agency shall be defined as, but not limited to, the following: (1) conducting
major programs as part of the annual celebration; (2) coordinating with other community
groups wishing to conduct events as part of the annual celebration; (3) developing official
celebration publicity; (4) coordinating efforts of event volunteers; (5) submitting
City -required permits and insurance requirements for the annual celebration; and (6)
assisting the City with an Event Recycling and Urban Runoff Program.
SERVICES TO BE RENDERED
As the lead agency in planning, coordinating and conducting major events for the annual
San Juan Capistrano Fiesta de las Golondrinas celebration for 2005, the Fiesta
Association agrees to the following:
A. Activities Coordination. The Fiesta Association will oversee all requests from community-
based organizations and nonprofit groups wishing to participate in the annual Fiesta de las
Golondrinas celebration beginning in mid-February.
B. Publicity Coordination. The Fiesta Association will oversee and coordinate all media,
marketing and publicity in conjunction with all official events conducted as a part of the
2005 Fiesta de las Golondrinas celebration. This includes the development of the official
SD
0
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2
Fiesta de las Golondrinas Event Guide. Should any public funds be utilized for publicity, the
Fiesta Association agrees to comply with F.P.P.C. regulations.
C. Calendar Coordination. The Fiesta Association will develop the official, comprehensive
listing of Fiesta de las Golondrinas events to assist in reducing duplication and overlapping
of event activities. The Fiesta celebration begins in February 2005 with the Taste of San
Juan kickoff reception.
D. Event Administration. The Fiesta Association will seek, receive and review all initial
requests from San Juan Capistrano -based nonprofit organizations wishing to conduct
Fiesta events in public right-of-way areas. Such requests, after initial processing by the
Fiesta Association, would then be forwarded to the City for permit issuance and final
approval. Additionally, the Fiesta Association shall work in conjunction with the City to
complete and submit all necessary permit applications, along with appropriate traffic and
logistical plans.
E. Coordination with the City. The Fiesta Association agrees to coordinate with City staff
and will comply with regulations and procedures established by the Cityfor the conducting
of major community special events such as the Fiesta de las Golondrinas.
INSURANCE REQUIREMENTS
Comprehensive General Liability. The Fiesta Association shall supply evidence of
valid current coverage for all specified areas of responsibility covered by this
memorandum. The Fiesta Association shall provide comprehensive general liability
insurance coverage including liquor liability, naming the City and the Redevelopment
Agency as additional insured, and the State of California as a certificate holder, in the
following minimum amounts:
$1,000,000 property damage;
$1,000,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited to
contractual period.
Proof of liability insurance shall be in the form of: (1) an insurance certificate; and (2)
an endorsement from the carrier. City, the Redevelopment Agency, and CalTrans shall be
added as additional insureds to the insurance policies required underthis Memorandum of
Understanding. This policy/policies shall not terminate nor shall they be canceled, nor the
coverage reduced, throughout the duration of the Fiesta de las Golondrinas celebration.
The Fiesta Association shall also provide the City 30 days advance written notice regarding
0 0
3
changes to this coverage. A listing of all events covered by this insurance coverage shall
be provided to the City by the Fiesta Association.
III. INDEMNIFICATION
The Fiesta Association shall indemnify, defend, and hold harmless the City and its
officers and employees and the Redevelopment Agency against all liabilities or claims of
liability or loss (including reasonable attorney's fees, related costs and expenses) because
of death, personal injury or property damage arising or resulting from the fault or
negligence of the Fiesta Association in its operations under this Memorandum of
Understanding.
IV. TERM
This Memorandum of Understanding shall remain in effect, commencing with
approval by the San Juan Capistrano City Council, and shall continue in effect until 30 days
following the conclusion of the Fiesta de las Golondrinas 2005 celebration. Termination of
this Memorandum of Understanding may take place by either party providing the otherwith
30 days written notification or immediately in the event of a lapse of insurance coverage.
V. LIAISON BETWEEN CITY AND FIESTA ASSOCIATION
The City shall designate staff to serve as liaisons with the Fiesta Association to
assist the Fiesta Association in carrying out this Memorandum of Understanding.
VI. EXCLUSIONS
The Fiesta Association's responsibilities as lead agency in coordinating Fiesta
events do not apply to commercial and/or business events conducted in association with
the annual Fiesta celebration. Requests for participation by commercial and/or business
entities shall be directed to City staff for coordination, permit requirements and event
authorization.
VII. FIREARMS DISCHARGE
In compliance with City regulations, the Fiesta Association has requested and
received a City Council approved exception to discharge firearms in conjunction with
Hoos'gow Day activities and for the lead group in the annual Swallows Day Parade.
IX. Notice
Written notification regarding this Memorandum of Understanding will be given in
writing as follows:
•
Citv
Karen Crocker
Community Services Manager
City of San Juan Capistrano
25925 Camino del Avion
San Juan Capistrano, CA 92675
Fiesta Association
Tom Ostensen, President
San Juan Capistrano Fiesta Association
P.O. Box 532
San Juan Capistrano, CA 92693
The terms and 'tions described above are agreed to:
SAN JUAN I TRANO FIESTA ASSOCIATION
Tom Ostensen,
CITY OF SAN JUAN CAPISTRANO
'bel 01
Dave Adams, City Manager
ATTEST:
R. Monahan, City Clerk
APOROVED AS TO FORM:
44—
John R. S w, City Attorney
0
Date
Date
4
CITY CLERK'S DEPARTMENT - ACTION REMINDER
TO: Karen Crocker, Community Services Manager
FROM: Mitzi Ortiz, Deputy City Clerk DATE: April 15, 2005
SITUATION:
At their meeting of February 15, 2005, the City Council of the City of San Juan Capistrano
approved a Memorandum of Understanding with the San Juan Capistrano Fiesta
Association related to the duties and responsibilities for conducting the annual Fiesta de las
Golondrinas.
ACTION REQUESTED:
Said memorandum of understanding shall terminate by April 18, 2005.
Please notify the City Clerk's office if agreement has been completed or extended.
ACTION TO BE TAKEN:
��aV` ( IcAA OtQ Gt)61i o Lo o^-dc6&&,.
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
Aq�4 A, gccs�'
SIGNATURE OF OFFICIAL TAKING ACTION:
Lb/—
DATE SIGNED: �, XE-
fiiisU:rNr�-CNA�:L'KyU�� ►ar�51���rLl�.yxi]Pt Afiti
Tickler Date: 04/15/05
Deadline Date: 04/18/05
(600.30/fiesta)
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493.1171
(949) 493-1053 FAx
www.sanjuancapistrano.org
February 17, 2005
• d«an
Al
/� IR[RInRRIfI
� DRNl15/fl S 1961
1776
Feista Association
PO Box 532
San Juan Capistrano, CA 92693
Attn: Tom Ostensen
Dear Mr. Os -J :
MEMBERS OF THE CITY COUNCIL
SAMALLEVATO
DIANE BATHGATE
WYATT HART
JOE SOTO
DAVID M. SWERDLIN
A Memorandum of Understanding for Organizational Responsibilities in Conducting the
2005 Fiesta de las Golondrinas Celebration was approved by the City Council ON
February 15, 2005. It will be issued upon receipt of required documentation related to
contract terms under Section 14. Insurance.
Insurance evidence may be faxed to (949) 493-1053 — ATTENTION CITY CLERK --
followed by original signed documents. I have enclosed a copy of the agreement terms
for your reference in supplying this documentation.
If you have questions specific to the contact, please contact the project manager, Karen
Crocker, Community Services Manager (949) 443-6389. Please call Maria Guevara,
Secretary, (949) 443-6310 if you have questions regarding the forms of insurance
needed.
Thank you,
Meg na an, CMC
City lerk
cc: Karen Crocker, Community Services Manager
William M. Huber, Assistant City Manager/Interim Community Services Director
San Juan Capistrano: Preserving the Past to Enhance the Future
InP.M.dwre Wdwoe.
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493.1053 FAx
www.sanjuancapistrano.org
February 28, 2005
Jin
IROIIRItIFt
� / [tIRt11SX[t ', 1961
1776
Feista Association
PO Box 532
San Juan Capistrano, CA 92693
Attn: Tom Ostensen
Dear Mr sen
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
DIANE RATHGATE
WYATT RART
JOE SOTO
DAVID M. SWERDLIN
Thank you for forwarding the necessary insurance documentation for the Memorandum
of Organizational Responsibilities in Conducting the 2005 Fiesta de las Golondrinas.
I've enclosed an original, executed agreement for your records.
Please proceed with the terms of this agreement in coordination with Karen Crocker,
Community Services Manager (949) 443-6389.
Thank you,
CMC
Clerk
cc: Karen Crocker, Community Services Manager
William M. Huber, Assistant City Manager/Interim Community Services Director
San Juan Capistrano: Preserving the Past to Enhance the Future
M % 2/15/2005
A
AGENDA REPORT
TO: Dave Adams, City Manager D4\
FROM: Karen Crocker, Community Services Manager
SUBJECT: Consideration of Memorandum of Understanding, Waiver of Fees, and
Exception for Firearm Discharge for the 2005 Fiesta de las Golondrinas
(Fiesta Association)
RECOMMENDATION:
By motion:
Approve the attached Memorandum of Understanding between the San Juan
Capistrano Fiesta Association and the City of San Juan Capistrano, which recognizes
the Fiesta Association as lead agency in planning, coordinating and conducting all
official events associated with the 2005 Fiesta de las Golondrinas celebration.
2. Adopt a resolution approving the Fiesta Association's request for waiver of permit fees
for the 2005 Fiesta de las Golondrinas celebration and parade, 2005 July 4"'
celebration, use of City facilities for conducting parade planning and general
membership meetings; and granting an exception, as permitted in Municipal Code
section 5-14.02, for firearm discharge on Hoos'gow Day and for the lead group in the
Swallows Day Parade.
SITUATION:
A. Memorandum of Understandina (MOU)
In preparation for the upcoming 2005 Fiesta de las Golondrinas celebration and
parade to be conducted Saturday, March 19, 2005, the San Juan Capistrano Fiesta
Association has agreed to continue assuming various responsibilities as the lead
agency in planning, organizing and coordinating this annual event. In its role as lead
agency, the Fiesta Association has done an excellent job in overseeing important
planning and coordinating aspects of the community's annual Fiesta de las
Golondrinas celebration. Staff and the Fiesta Association have developed the
attached proposed Memorandum of Understanding (MOU) to clarify responsibilities
accepted by the Fiesta Association in its role as lead agency.
The Memorandum of Understanding identifies responsibilities such as activities
coordination with other community-based organizations; publicity coordination,
including the development of the official Fiesta de las Golondrinas Event Guide;
calendar coordination involving the scheduling of events within the community
Agenda Report
B.
-2- February 15, 2005
during the celebration time period; and event administration, which oversees
conducting of various events in public right-of-way areas. The Fiesta Association
continues to do an outstanding job in performing these areas of responsibility, while
its volunteer membership conducts several important celebration events including
the Swallows Day Parade and Mercado.
In accepting this role as lead agency, the Fiesta Association has facilitated
substantial cost savings to the City by relieving City staff of previous responsibilities
for the planning and coordination of multiple events which take place within the
community. The MOU also clarifies that events conducted by local businesses and
merchants in association with the annual Fiesta de las Golondrinas celebration are
to be processed by City staff as a part of the City's special activities event permit
process and are not the responsibility of the San Juan Capistrano Fiesta
Association. The Fiesta Association, under the outstanding leadership of its
president, Mr. Tom Ostensen, has again expressed a willingness to function as the
Fiesta de las Golondrinas celebration lead agency and is to be commended for the
excellent job it does in its lead agency role.
Fee Waivers to be Considered
2005 Fiesta de las Golondrinas Permit Fees (Swallows Parade & Mercado)
Due to the community nature of the celebration's activities and events, and
because of the significant contribution that the Fiesta Association makes in
coordinating and conducting these many events, the City of San Juan
Capistrano has historically approved a waiver of City fees associated with
permits required for conducting the annual celebration and parade. As part of
its lead agency role, the Fiesta Association will be working with City staff to
obtain necessary permits for many of the celebration's activities. The Fiesta
Association has requested that the City Council consider a waiver of these
permit fees (letter attached as exhibit to Resolution, Attachment 2).
Following is a listing of anticipated permits required with fees for conducting
the 2005 Fiesta de las Golondrinas celebration.
Special Activities Permit (Mercado)
Alcohol Permit (Mercado)
Facility Use Permit - HTC Park (Mercado)
12 hrs x $50/hr = $600
12 hrs x $10/hr = S120
720
Facility Use Permit
Cook Park/La Novia (Pet Parade): 4 hrs x $20/hr =$80
Parade License Fee
Traffic Control Permit (Mercado)
2 hr inspection fee ® $50 + $40 issuance fee
Total Fees - Fiesta De Las Golondrinas:
$65
$50
$720
Me
1
$2,000
140
$3,055
r
Agenda Report
-3-
February 15, 2005
It is to be noted that the Association does coordinate with the City's
Administrative Services Department for special activity business licenses for
Mercado vendors. This fee of $5 per vendor is not part of the fee waiver
request.
Although some of the Fiesta de las Golondrinas events do occur within the
San Juan Capistrano Redevelopment Agency boundaries, the Agency has
no direct involvement with the events or the requested fee waiver.
2. Other Fiesta Association Events and Meetings
In addition to coordinating and conducting various activities and events
associated with the annual Fiesta de las Golondrinas celebration, the Fiesta
Association also participates at the annual July 4"' celebration and is
requesting a waiver of City permit fees associated with the annual July 4"'
event and parade planning meetings conducted in City Facilities throughout
the year. Following is a listing of anticipated fees required forthese and other
activities.
General Membership & Parade Planning Meetings
40 hrs. @ $25/hr. 10 weekly meetings (Jan -March) Nydegger Bldg. $1000
4 hrs. @ $30/hr. 1 weekly meeting (March 15) Lacouague Bldg. $ 120
32 hrs. @ $25/hr. 8 monthly meetings (April -Nov) Nydegger Bldg. $ 800
Alcohol Permit for weekly and monthly meetings 50
Total Fees - General Membership & Parade Planning Mtgs.: $1,970
July 4th Celebration Permit Fees
Alcohol Permit
Total Fee -July 4`h Celebration:
50
$ 50
3. Total Fee Waiver Reouest - The following total includes all activities for
which the Fiesta Association is requesting fee waivers:
Fiesta de las Golondrinas (Parade/Mercado) $3,055
General Membership & Parade Planning Meetings $1,970
July 4"' Celebration Permit Fees 50
TOTAL FEE WAIVER REQUEST: $5,075
C. Firearm Discharge Request
Background
For over 30 years, the San Juan Capistrano Fiesta Association has
celebrated the day before the Swallows Day Parade with Hoos'gow Day.
r
Agenda Report
-4- February 15, 2005
It has become a San Juan tradition. During Hoos'gow Day, the deputies of
the San Juan Fiesta Association, dressed in the black -and -white western
wear of the Association, roam the town with two portable jails. Local
townspeople are voluntarily "arrested" and put in jail. Bail to get out of the
Hoos'gow is to purchase a button, badge or garter for a nominal charge.
Many of the town's local businesses plan on the jail visiting them and have
their employees dress in western wear. Many of the employees wear buttons
and badges from past years as symbols of participating in Hoos'gow Day.
The primary reason for the Hoos'gow Day activities is to create enthusiasm
for parade day and to generate funding to help support the parade. Each
year the San Juan Capistrano Fiesta Association funds the Swallows Day
Parade by seeking sponsorships, conducting fund-raisers such as
barbecues, the Taste of San Juan, the Mercado, and in selling buttons,
badges and garters. The funds to put on the annual Swallows Day Parade
are in excess of $62,000. Over $6,000 is generated on Hoos'gow Day alone,
and it has become an integral part of the Association's fund-raising activities.
Hoos'gow Day activities begin at 8 a.m. and conclude at 4 p.m. on Friday,
March 18, 2005.
2. Hoos'gow Day Discharge of Firearms
Since Hoos'gow Day involves the discharge of firearms using blanks, several
types of businesses and locations in town are excluded. These include, but
are not necessarily limited to, all banks, liquor stores, day care centers,
schools, churches, hospitals, adult care facilities, bars, horse stables and all
residential areas. Special care is given to a location that has requested to not
be involved in the Hoos'gow Day activities.
Firearms loaded with blank ammunition are discharged on Hoos'gow Day.
For the past several years, the Orange County Sheriff's Department (OCSD)
has assisted the Fiesta Association by conducting gun safety meetings with
the Fiesta Association members and checking firearms and ammunition on
Hoos'gow Day. The Fiesta Association has a specific firearm safety deputy
assigned to monitor the use of firearms and to distribute the blank
ammunition. Blank ammunition using safety flash powder with no wadding is
used and issued by the gun safety deputy of the Fiesta Association. No other
ammunition is permitted. No automatic handguns or rifles are permitted.
Discharging of firearms within buildings is absolutely forbidden. No one under
the age of 21 is allowed to handle a firearm. Representatives of the Fiesta
Association met with OCSD Sgt. Dwyer recently to review the current safety
procedures and Hoos'gow Day activities. Lt. Davis was satisfied with the past
performance of the Fiesta Association and suggested the Association
continue with its Hoos'gow Day activities.
Agenda Report -5- February 15, 2005
3. Parade Day Discharge of Firearms
Traditionally, only the lead group in the parade is allowed to discharge
firearms. The lead group creates the enthusiasm and anticipation of the
crowd for the upcoming parade. The parade organizers will space the lead
group sufficiently in front of the following horsemen as not to create a safety
hazard. No other groups within or outside of the parade will be allowed to
discharge firearms due to the significant risk of alarming horses in the area.
The Fiesta Association requests that the City Council, through Section 5-
14.02 of the San Juan Capistrano Municipal Code, grant approval for an
exception for firearm discharging to the Fiesta Association for Hoos'gow Day
activities and for the lead group in the Swallows Day Parade.
COMMISSION/BOARD REVIEW, RECOMMENDATION:
This item requires no formal Commission review, but will be provided to the Parks,
Recreation and Equestrian Commission as a note and file item.
FINANCIAL CONSIDERATIONS:
The San Juan Capistrano Fiesta Association is requesting a waiver of permit fees
estimated at $3,055 for conducting the 2005 Fiesta de las Golondrinas events, a facility
use fee waiver of $1,970 for parade planning and general membership meetings
conducted in City facilities, a waiver of permit fees estimated at $50 for the July 4th
celebration, for a total fee waiver request of $5,075.
Volunteer work provided by the Fiesta Association in performing its lead agency role for
planning, organizing and coordinating the 2005 Fiesta de las Golondrinas celebration, as
well as its role in conducting the annual Swallows Day Parade and Mercado, will relieve the
City of significant staff costs previously incurred for coordinating annual Fiesta de las
Golondrinas activities. Because of the significant voluntary contributions provided by the
Fiesta Association to the community, staff recommends that the City Council approve the
waiver of City fees.
PUBLIC NOTIFICATION:
Public notification is not a requirement for this item.
Mr. Tom Ostensen, President*
San Juan Capistrano Fiesta Association
*Agenda Report included
Agenda Report -6-
RECOMMENDATION:
By motion:
February 15, 2005
Approve the attached Memorandum of Understanding between the San Juan
Capistrano Fiesta Association and the City of San Juan Capistrano, which
recognizes the Fiesta Association as lead agency in planning, coordinating and
conducting all official events associated with the 2005 Fiesta de las Golondrinas
celebration.
2. Adopt a resolution approving the Fiesta Association's request for waiver of permit
fees for the 2005 Fiesta de las Golondrinas celebration and parade, 2005 July 4"'
celebration, use of City facilities for conducting parade planning and general
membership meetings; and granting an exception, as permitted in Municipal Code
section 5-14.02, for firearm discharge on Hoos'gow Day and for the lead group in
the Swallows Day Parade.
Respectfully submitted,
Karen Crocker
Community Services Manager
KC:de
Attachments: 1. Memorandum of Understanding
2. City Council Resolution
3. 2005 Fiesta de las Golondrinas Calendar of Events
Memorandum of Understanding for
Organizational Responsibilities in Conducting
the 2005 Fiesta de las Golondrinas Celebration
This Memorandum of Understanding between the San Juan Capistrano Fiesta Association
(Fiesta Association) and the City of San Juan Capistrano (City) establishes and clarifies the
duties and responsibilities for conducting the annual San Juan Capistrano Fiesta de las
Golondrinas celebration.
Since 1994, with the Fiesta Association designated as lead agency, various local
organizations, civic groups, the City, and the Fiesta Association have collaborated to plan,
organize, and conduct the annual Fiesta de las Golondrinas celebration commemorating
the return of the swallows to San Juan Capistrano each March. By accepting the role as
lead agency in administering and organizing this annual celebration, the Fiesta Association
has provided important planning and organizing responsibilities in addition to overseeing
major promotion and advertising for the annual celebration. By serving as lead agency, the
Fiesta Association has also enabled the City to substantially reduce staff costs in
conjunction with conducting the annual celebration. The Fiesta Association has been very
effective in this lead agency role and has worked positively with community groups and the
City to produce very successful Fiesta celebrations.
The role of lead agency shall be defined as, but not limited to, the following: (1) conducting
major programs as part of the annual celebration; (2) coordinating with other community
groups wishing to conduct events as part of the annual celebration; (3) developing official
celebration publicity; (4) coordinating efforts of event volunteers; (5) submitting
City -required permits and insurance requirements for the annual celebration; and (6)
assisting the City with an Event Recycling and Urban Runoff Program.
SERVICES TO BE RENDERED
As the lead agency in planning, coordinating and conducting major events for the annual
San Juan Capistrano Fiesta de las Golondrinas celebration for 2005, the Fiesta
Association agrees to the following:
A. Activities Coordination. The Fiesta Association will oversee all requests from community-
based organizations and nonprofit groups wishing to participate in the annual Fiesta de las
Golondrinas celebration beginning in mid-February.
B. Publicity Coordination. The Fiesta Association will oversee and coordinate all media,
marketing and publicity in conjunction with all official events conducted as a part of the
2005 Fiesta de las Golondrinas celebration. This includes the development of the official
ATTACHMENT 1
VA
Fiesta de las Golondrinas Event Guide. Should any public funds be utilized for publicity, the
Fiesta Association agrees to comply with F.P.P.C. regulations.
C. Calendar Coordination. The Fiesta Association will develop the official, comprehensive
listing of Fiesta de las Golondrinas events to assist in reducing duplication and overlapping
of event activities. The Fiesta celebration begins in February 2005 with the Taste of San
Juan kickoff reception.
D. Event Administration. The Fiesta Association will seek, receive and review all initial
requests from San Juan Capistrano -based nonprofit organizations wishing to conduct
Fiesta events in public right-of-way areas. Such requests, after initial processing by the
Fiesta Association, would then be forwarded to the City for permit issuance and final
approval. Additionally, the Fiesta Association shall work in conjunction with the City to
complete and submit all necessary permit applications, along with appropriate traffic and
logistical plans.
E. Coordination with the Citv. The Fiesta Association agrees to coordinate with City staff
and will comply with regulations and procedures established by the City for the conducting
of major community special events such as the Fiesta de las Golondrinas.
II. INSURANCE REQUIREMENTS
Comprehensive General Liability. The Fiesta Association shall supply evidence of
valid current coverage for all specified areas of responsibility covered by this
memorandum. The Fiesta Association shall provide comprehensive general liability
insurance coverage including liquor liability, naming the City and the Redevelopment
Agency as additional insured, and the State of California as a certificate holder, in the
following minimum amounts:
$1,000,000 property damage;
$1,000,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occuffence/not limited to
contractual period.
Proof of liability insurance shall be in the form of. (1) an insurance certificate; and (2)
an endorsement from the carrier. City, the Redevelopment Agency, and CalTrans shall be
added as additional insureds to the insurance policies required under this Memorandum of
Understanding. This policy/policies shall not terminate nor shall they be canceled, nor the
coverage reduced, throughout the duration of the Fiesta de las Golondrinas celebration.
The Fiesta Association shall also provide the City 30 days advance written notice regarding
3
changes to this coverage. A listing of all events covered by this insurance coverage shall
be provided to the City by the Fiesta Association.
III. INDEMNIFICATION
The Fiesta Association shall indemnify, defend, and hold harmless the City and its
officers and employees and the Redevelopment Agency against all liabilities or claims of
liability or loss (including reasonable attorney's fees, related costs and expenses) because
of death, personal injury or property damage arising or resulting from the fault or
negligence of the Fiesta Association in its operations under this Memorandum of
Understanding.
IV. TERM
This Memorandum of Understanding shall remain in effect, commencing with
approval by the San Juan Capistrano City Council, and shall continue in effect until 30 days
following the conclusion of the Fiesta de las Golondrinas 2005 celebration. Termination of
this Memorandum of Understanding may take place by either party providing the otherwith
30 days written notification or immediately in the event of a lapse of insurance coverage.
V. LIAISON BETWEEN CITY AND FIESTA ASSOCIATION
The City shall designate staff to serve as liaisons with the Fiesta Association to
assist the Fiesta Association in carrying out this Memorandum of Understanding.
VI. EXCLUSIONS
The Fiesta Association's responsibilities as lead agency in coordinating Fiesta
events do not apply to commercial and/or business events conducted in association with
the annual Fiesta celebration. Requests for participation by commercial and/or business
entities shall be directed to City staff for coordination, permit requirements and event
authorization.
VII. FIREARMS DISCHARGE
In compliance with City regulations, the Fiesta Association has requested and
received a City Council approved exception to discharge firearms in conjunction with
Hoos'gow Day activities and for the lead group in the annual Swallows Day Parade.
IX. Notice
Written notification regarding this Memorandum of Understanding will be given in
writing as follows:
a
Cit
Karen Crocker
Community Services Manager
City of San Juan Capistrano
25925 Camino del Avion
San Juan Capistrano, CA 92675
Fiesta Association
Tom Ostensen, President
San Juan Capistrano Fiesta Association
P.O. Box 532
San Juan Capistrano, CA 92693
The terms and goptiitions described above are agreed to:
SAN JUAN Cl I$TRANO FIESTA ASSOCIATION
Tom Ostensen,
CITY OF SAN JUAN CAPISTRANO
Dave Adams, City Manager
ATTEST:
Margaret R. Monahan, City Clerk
APPROVED AS FORM:
John R. SMaw, City Attorney
Date 2 `
Date
4
RESOLUTION NO. 05-02-15-o1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, APPROVING A REQUEST FOR A WAIVER
OF CITY FEES TO THE SAN JUAN CAPISTRANO FIESTA ASSOCIATION
FOR THE EVENTS ASSOCIATED WITH THE 2005 FIESTA DE LAS
GOLONDRINAS CELEBRATION, SWALLOWS DAY PARADE, JULY 4TH
CELEBRATION; AND GRANTING AN EXCEPTION TO THE CITY'S
FIREARM DISCHARGE REGULATIONS FOR HOOS'GOW DAY AND
SWALLOWS PARADE DAY
WHEREAS, the City Council finds and determines that:
The City Council officially recognizes the San Juan Capistrano Fiesta Association
as the lead organization for the 2005 Fiesta de las Golondrinas celebration; and
2. The San Juan Capistrano Fiesta Association has willingly continued to assume the
coordination, organization, and publicity responsibilities associated with the annual
Fiesta de las Golondrinas activities; and
3. Through its responsibilities of conducting the annual celebration, the San Juan
Capistrano Fiesta Association provides important cost savings to the City; and
4. Approving the waiver of fees will not set a precedent for other fee waiver requests;
and
5. The discharge of firearms for Hoos'gow Day and Parade Day activities be approved
by the granting of an exception as established in Municipal Code Section 5-14.02.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Juan Capistrano does hereby approve a request for waiver of City fees to the San Juan
Capistrano Fiesta Association for the events associated with the 2005 Fiesta de las
Golondrinas celebration, Swallows Day Parade, July 4th celebration; and grants the
Association an exception to the City's firearms discharge regulations.
PASSED, APPROVED, AND ADOPTED this 15TH day of February, 2005..
MAYORJWT HART,
02-15-2005
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do
hereby certify that the foregoing Resolution No. 05-02-15-01 was duly adopted by the City
Council of the City of San Juan Capistrano at a Regular meeting thereof, held the 15`h day of
February 2005, by the following vote:
AYES: COUNCIL MEMBERS: Allevato, Bathgate, Soto, Swerdlin, & Mayor Hart
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
�„ \-�, • _ . L
R. MONAHAN, City
FIESTA ASSOCIATION
2005 CALENDAR OF EVENTS
New Membership sign-up and Mixer
(San Juan Depot Bar & Grill)
Fri., Jan. 14th
6:30 to 9:00 pm
Hairiest Man Sign up –
(Hair of the Dog)
Sun., Jan. 16th
1 to 4 pm
Taste of San Juan
(El Adobe)
Wed., Feb. 16th
6:00 to 9:00 pm
Kid's Pet Parade
(Cooks Park - rain date Sunday March 6th)
Sun., Feb. 27th
1:00 to 3:00 pm
Walk About Town
(Meeting place: ROP parking lot)
Sat., Mar. 5th
10 am
EI Presidente Bali
(Community Center)
Sat., Mar. 12th
6:00 to 11:00 pm
Fiesta Grande
San Juan Depot Bar & Grill
Wed., Mar. 16th
6:30 to 9pm
Hoosegow Day
(The streets of S.J.C.)
Breakfast at Mollies Cafe
Fri., Mar. 18th
8:30 am to 4:30 pm
471" Annual Swallows' Day Parade &
Mercado (The streets of S.J.C.)
Sat., Mar. 19th
11:00 am to 1:30 pm
Mercado 8:00 am to
4:00 pm
July 4 Celebration
(Sports Park - Beer Corral)
Wed., July 4th
TBD
Annual BBQ, Members only
(Doheny Beach)
Sat., Aug. TBD
TBD
Time, Date, and/or locations are subject to change without notice.
Fiesta Association Web Site — www.swallowsoarade.com
P.O. Box 532 Tel. (949) 493-1976 Leave messages
San Juan Capistrano, Ca. 92693 11/15/2004 between Jan. 16t. and March 31, 2005.
ATTACHMENT
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAX
www.sanjuancapistrano. org
MEMBERS OF THE CITY COUNCIL
NOTIFICATION OF MEETING OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
WYATT HART
JOE SOTO
DAVID M. SWERDLIN
The City Council of San Juan Capistrano will meet at 7:00 p.m. on Tuesday, February
15, 2005 in the City Council Chamber in City Hall, to consider: "Consideration of
Memorandum of Understanding, Waiver of Fees, and Exception for Firearm
Discharge for the 2005 Fiesta de las Golondrinas (Fiesta Association)" — Item No.
D4
If you have specific thoughts or concerns regarding this item, you are encouraged to
participate in this decision making process. You can communicate with the City Council
through correspondence addressed to the Council and/or by attending the meeting and
speaking to the Council during the public meeting.
Correspondence related to this item must be received at City Hall by 5:00 p.m. on
Monday, February 14, 2005 to allow time for the Council to consider its content.
If you would like to speak at the meeting, please complete a blue 'Request to Speak"
form found inside the entrance to the Council Chamber. This form is turned in at the
staff table, just in front of the Council dais. You will be called to speak by the Mayor
when the item is considered.
You have received this notice at the request of the City staff member Karen Crocker,
Community Services Manager. You may contact that staff member at (949) 443-6389
with any questions.
The agenda, including agenda reports, is available to you on our web site:
www.sanivancapistrano.org. If you would like to subscribe to receive a notice when
agendas are posted to the web site, please make that request by sending an e-mail to:
council-agendas()sanivancapistrano.org.
Meg Monahan, CMC
City Clerk
cc: Tom Ostensen, San Juan Capistrano Fiesta Association% Karen Crocker,
Community Services Manager
Received staff report
San Juan Capistrano: Preserving the Past to Enhance the Future
FES -16-2005 WED 09:02 ANFAX NO.c� P. 01
A
ACORD- CERTIFICBATE OF LIABILITY INSURANCE
awTE (FWuoDIYYrvI
D21,51D5
RODUCER
John Burnham Insurance Svcs 21
,A License 0099753
MIS Campus Drive, Suite 200
rvine, CA 92612
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE NAIL e
NSURFD
San Juan Capistrano
Fiesta Association
P.O. Box 532
San Juan Capistrano, CA 92675
INSURERA Western Heritage Insurance Co. 37150
waupan a. United States Liability C
INSURER C'
INSURER D-
INSURER E'
UVVGNAUGJ
HAVE BEEN ISSUEO TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
THE POLICIES OF INSURANCE LISTED BELOW
TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
ANY REQUIREMENT,
BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS ANO CONDITIONS OF SUCH
MAY PERTAIN, THE INSURANCE AFFORDED
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
POLICY FFEC IVE
POLICY PIRATION
UNITS
by
TYPE Of INSURANCE
POLICY NUMBER
10129104
0
10129105
LTR
A
GENERAL UAIMUYY
SCP0539026
EACH OCCURRENCE 11 000 000
MAGE TO EKTEO !I100.000
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OOCCUR
MEDEXP(mvy am) .15000
PERSONAL A AOV INJURY $1,000,000
X Lig Liability
GENERAL AGGREGATE Z1.000.000
GEN'L AGGREGATE, LIMIT APPLIES PER.
PRODUCTS. COMPICP AGG f1 BDD 000
POLICY F PRO- LOC
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X
AUTOMOBILE
LIABILITY
SCP0539026
10/29104
10129105
COMBINED SINGLE LIMIT f1,D11D,DD0
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ANY AUTO
AU OY EP AUTOS
BODILY INJURY S
(Per po.+an)
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f
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EMPLOYERT LIABILITY
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E.L. DISCASE - POLICY LIMIT 13
II u 6e61rlw untlar
S CIALPROVISIONSbulow
B
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NDO1040778
03/14/04
03114/05
$1,000,000 each claim
$1,000,000 Aggregate
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OESCRIPTION OF OPERATION61 LOCATIONS I VEHICLES I EXCLUSMN6 AOOED OY ENOOROEMENY I SPECIAL PROW61ON5
See additional insured Form No. CG2025 attached
Swallows Day Parade, March 19, 2005
State of California
Department of Transportation
District 12
3337 Michelson Or, Ste CN360
Irvine, CA 92612-8894
W MY OF THE ABOVE OESCRIBEO POLKM9 BE CANCELLED BEFORE THE EXPIRATION
THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL SIL DAYS WRITTEN
;E TO TNR CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO BO SHALL
IE NO OBLIGATION Op LIABILITY OF ANY KIND UPON THE INSURER. IY6 AGENTS OR
AUTHORIZED REPRESENTATIVE
"4 6 -4—;
ACORD 25 (2001108) 1 of 2 #M24948 TLF a ACORD CORPORATION 1968
FEB -16-2005 WED 09;02 Rhf41
FAX N0. p D2
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the polley(ies) must be endorsed. A statement
on INS certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
Tho Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25S (2001100) 2 of 2 #M24948
FEB -16-2005 WED_09:02_AM '
POLICYNUMBER: SCP0539026
FAX N0. P. 03
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON or
ORGANIZATION
This endorsement modifies insurance provided under the following
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
State of California
Department of Transportation
District 12
3337 Michelson Dr, Ste CN380
Irvine, CA 92612-6894
als applicable toears above,
o ve, information
nf rm tion required to complete this endorsement will be shown in the Declarations
this
IS AN
titlis ta sluas an iotinssotshown in
the Schedule, but (Section
respect to IabIy arising oof your operations or premieorganization
or
rented to you.
See additional insured Form No. CG2026 attached Swallows Day Parade,
March 19, 2005
CG 20 26 11 85
rcp-1J-LGGJ 14. 1.J
4w
wIN bUKIN"HIM I NY UKHNU:
Jahn Burnham
Insurance
Services
Date: February 15, 2005
Number of Pages Including This Cover: 4
To:
Lynette
City of San Juan Capo
Fax Phone: 493-1053
747 e.ss eiev
r.ei
FAX
From:
Terrie Finseth
Phone: 949-252-4522
Fax Phone: 949-833-0127
F
San Juan Capo Fiesta Assn Insurance
Urgent ❑ For your review Reply ASAP Please comment
Attached is a copy of the Fiesta's scheduled events and we have named you as additional insured.
Please let me know if you have additional needs,
Sincerely,
Ter/e L. Finseth
Account Manager
tfinseth@johnburnham.com
CA
YCD-1J_eUIOD 14.1-) AMUMN IJUKNNHPl INSUKHINL.t
4UY HSS Nl J'/ Y Nl
ACORDM
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
CERTIFICWE OF LIABILITY
INSUMME
02/15NAl1IMI105 5...'1
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
John Burnham Insurance Svcs 21
CA License 0099753
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
2415 Campus Drive, Suite 200
A
Irvine, CA 92612
INSURERS AFFORDING COVERAGE NAIC e
INSURED
INSURERA: Western Heritage Insurance Co. 37150
San Juan Capistrano
INSURER B.
Fiesta Association
P.O. Box 532
San Juan Capistrano, CA 92675
INSURER C'
NyuRERD
INSURER E.
rnucowscc
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
SR
TYPE OF INSURANCE
POLICY NUMBER
DATE MQ IE
PDMYMI ATEIMIAIDWYI E
LRMTS
A
GENEAAL LIABILITY
SCP0539026
10/29/04
10/29105
EACH OCCURRENCE 111000000
DAMAGE TO RENTED $100 OOO
X COMMERCIAL GENERAL LABILITY
CLAIMS MADE FX OCCUR
MED EXP (My ane PRAIMI) $$000
PERSONAL i AOV INJURY ft 000 000
X Lia Llablllty
GENERAL AGGREGATE $1,000,000
GEN% AGGREGATE
LIMIT APPLIES PER'.
PRODUCTS-COMPIOP ADD $1000000
POLICY
I PE OT LOC
A
X
AUTOMOBILE
LIABILITY
SCP0539026
10/29/04
10/29/05
COMBINED SINGLE LIMIT
IEA artWW) $1,000,000
ANY AUTO
BODILY INJURY
ALL OWNED AUTOS
SCHEDULED AUTOS
(Pvpw-.) $
BODILY zLIuay
X
HIRED AUTOS
X
MON-OWNED AUTOS
(Par NxIEMN) f
PROPERTY DAMAGE f
(Pe INddaM)
GARAGE LIABILITY
AUTO ONLY• EA ACCIDENT f
OTHER THAN EA ACC S
ANY AUTO
AUTO ONLY. AGG f
EXCESSIUMeI1ELLA LIABILITY
EACH OCCURRENCE %
OCCUR ElCLAIMS MADE
AGGREGATE S
S
f
DEDUCTIBLE
S
RETENTION f
vJC BTATU GTN•
WORKERS COMPENSATION AND
EMPLOYERS' LABILITY
ANY PROPRIETOIFARTNERIEXECUTIYE
E.I. EACH ACCIDENT 1
E.L. DISEASE - FA EMPLOYEE S
OFFICERAUEMBER EXCLUDED?
II a,L1AI
PROL=0 VISINMN
ONS 4NOw
El DISEASE POLICY LIMIT 13
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT (SPECIAL PROVISIONS
See Additional Insured Form No. CG2026 attached
Sen Juan Capistrano Community
Redevelopment Agency & The
City o/ San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
ACORD 25 (2001108) 1 of 2 MM24948
SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER VALL ENDEAVOR TO MNL An DAYS WRITTEN
NOY CE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO BO SHALL
IMP08E NO OBLIGATION OR LIABILITY OF ANY RING UPON THE INSURER ITB AGENTS OR
5jwrW1w
TLF IS ACORO CORPORATION ISBN
FEB -15-2005 14:13 49N BURNHRM INSURRNCE
IMPORTANT
`349 tl33 012Y R.03
If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, not does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 2" (2001106) 2 of 2 NM24948
Yttl—lJ—dlal'17 1415 N tlUKNHHPI IMDUKHN-t 747 tf.).) laid/ H.la4
POLICY NUMBER: SCP0539026 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON or
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
San Juan Capistrano Community
Redevelopment Agency & The
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations
as applicable Po this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in
the Schedule, but only with respect to liability arising out of your operations or premises owned by or
rented to you.
See Additional Insured Form No. CG2026 attached
SCHEDULE OF EVENTS FOR 2005
Fiesta Mixer
1/15
Taste of San Juan
2/19
Kids Pt parade
2/26
Kids Pet Parade (Rain date)
2/29
E1 Presidente Ball
3/05
Hoos'gow Day
3/19
Parade & Mercado
3/21
4'h of July
7/04
Bar-B-Que
8/06
Street Banners (2) Taste of San Juan Capo - February 05, 2005
Parade & Mercado — March 05, 2005
Monthly Board Meeting — 2nd or 3rd Wednesday of each month
Weekly Board meeting starting January 12, 2005 thru the end of March 2005
CG 20 26 11 85
TOTAL P.04
'u__.«. aAmb�
ANAI IA
ACORD,. "CERTIFIC E OF LIABILITY INS ANCE
oziiso5
PRODUCER
John Burnham Insurance Svcs 21
CA License 0099753
2415 Campus Drive, Suite 200 RECEIVED
Irvine, CA 92612
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE NAIC #
INSURED�eIK P �'�
San Juan Capistrano MAR _2
Fiesta Association
P.O. Box 532 CITY CLERK
San Juan Capistra5A*AJL"gApjSTRA"
INSURER A: Western Heritage Insurance Co. 37150
INSURER B: United States Liability C
INSURER C:
INSURER D:
INSURER E:
vTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
NSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE M DD
POLICY EXPIRATION
DATE MM DD
LIMBS
A
GENERAL LIABILITY
SCP0539026
10/29/04
10/29/05
EACH OCCURRENCE $1.000.000
DAMAGE TO RENTED $100,000
X COMMERCIAL GENERAL LIABILITY
X
MED EXP (Any one person) $5,000
CLAIMS MADE � OCCUR
PERSONAL B ADV INJURY $1000000
X Liq Liability
GENERAL AGGREGATE $1.000.000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS-COMP/OP AGO $1000000
POLICY PRO LOC
JECT
A
X
AUTOMOBILE
LIABILITY
ANY AUTO
SCP0539026
10/29/04
10/29/05
COMBINED SNGLELIMIT $1,000,000
(Ea accident)
BODILY INJURY $
(Per person)
ALL OWNED AUTOS
SCHEDULED AUTOS
X
HIREDAUTOS
NON -OWNED AUTOS
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT $
OTHER THAN EA ACC $
ANY AUTO
P
AUTO ONLY: AGO $
EXCESS/UMBRELLA LIABILITY
EACH OCCURRENCE $
AGGREGATE $
OCCUR F� CLAIMS MADE
8
$
DEDUCTIBLE
$
RETENTION $
C STATU- OTH-
WORKERS COMPENSATION AND
TWO
E.L. EACH ACCIDENT b
EMPLOYERS' LIABILITY
ANY PROPRIETORIPARTNEWEXECUTIVE
EXCLUDED?
OFFICER/MEMBER EXCLUDEDI
E.L. DISEASE - EA EMPLOYEE $
E.L.DISEASE-POLICY LIMIT $
If yes, describe under
SPECIAL PROVISIONS below
B
OTHER Dire & OffiC
ND01040778
03/14/04
03/14/05
$1,000,000 each claim
$1,000,000 Aggregate
Retention - -0-
DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
See Additional Insured Form No. CG2026 attached
San Juan Capistrano Community
Redevelopment Agency & The
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
ACORD 25 (2001/0811 of 2 9M2d9d8
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL In DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
AUTHORIZED REPRESENTATIVE
TLF o ACORD CORPORATION 1988
ACORD 25S (2001108) 2 of 2 #M24948
0
POLICY NUMBER: SCP0539026 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON or
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
San Juan Capistrano Community
Redevelopment Agency & The
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
(If no entry apppears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section ll) is amended to include as an insured the person or organization shown in
the Schedule, but only with respect to liability arising out of your operations or premises owned by or
rented to you.
See Additional Insured Form No. CG2026 attached
SCHEDULE OF EVENTS FOR 2005
Fiesta Mixer
1/14
Hairest Man Signup
1/16
Taste of San Juan
2/16
Kids Pet parade
2/27
Kids Pet Parade (Rain date)
3/06
Walk about town
3/05
El Presidente Ball
3/12
Fiesta Grande
3/16
Hoos'gow Day
3/18
Parade & Mercado
3/19
4`h of July
7/04
Bar-B-Que
8/05
Street Banners (2) Taste of San Juan Capo - February 05, 2005
Parade & Mercado — March 05, 2005
Monthly Board Meeting — 2"a or 3`a Wednesday of each monthWeekly Board meeting
starting January 12, 2005 thru the end of March 2005
CG 20 26 11 85