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05-0216_FIESTA ASSOCIATION, SJC_0 0 Memorandum of Understanding for Organizational Responsibilities in Conducting the 2005 Fiesta de las Golondrinas Celebration This Memorandum of Understanding between the San Juan Capistrano Fiesta Association (Fiesta Association) and the City of San Juan Capistrano (City) establishes and clarifies the duties and responsibilities for conducting the annual San Juan Capistrano Fiesta de las Golondrinas celebration. Since 1994, with the Fiesta Association designated as lead agency, various local organizations, civic groups, the City, and the Fiesta Association have collaborated to plan, organize, and conduct the annual Fiesta de las Golondrinas celebration commemorating the return of the swallows to San Juan Capistrano each March. By accepting the role as lead agency in administering and organizing this annual celebration, the Fiesta Association has provided important planning and organizing responsibilities in addition to overseeing major promotion and advertising for the annual celebration. By serving as lead agency, the Fiesta Association has also enabled the City to substantially reduce staff costs in conjunction with conducting the annual celebration. The Fiesta Association has been very effective in this lead agency role and has worked positively with community groups and the City to produce very successful Fiesta celebrations. The role of lead agency shall be defined as, but not limited to, the following: (1) conducting major programs as part of the annual celebration; (2) coordinating with other community groups wishing to conduct events as part of the annual celebration; (3) developing official celebration publicity; (4) coordinating efforts of event volunteers; (5) submitting City -required permits and insurance requirements for the annual celebration; and (6) assisting the City with an Event Recycling and Urban Runoff Program. SERVICES TO BE RENDERED As the lead agency in planning, coordinating and conducting major events for the annual San Juan Capistrano Fiesta de las Golondrinas celebration for 2005, the Fiesta Association agrees to the following: A. Activities Coordination. The Fiesta Association will oversee all requests from community- based organizations and nonprofit groups wishing to participate in the annual Fiesta de las Golondrinas celebration beginning in mid-February. B. Publicity Coordination. The Fiesta Association will oversee and coordinate all media, marketing and publicity in conjunction with all official events conducted as a part of the 2005 Fiesta de las Golondrinas celebration. This includes the development of the official SD 0 0 2 Fiesta de las Golondrinas Event Guide. Should any public funds be utilized for publicity, the Fiesta Association agrees to comply with F.P.P.C. regulations. C. Calendar Coordination. The Fiesta Association will develop the official, comprehensive listing of Fiesta de las Golondrinas events to assist in reducing duplication and overlapping of event activities. The Fiesta celebration begins in February 2005 with the Taste of San Juan kickoff reception. D. Event Administration. The Fiesta Association will seek, receive and review all initial requests from San Juan Capistrano -based nonprofit organizations wishing to conduct Fiesta events in public right-of-way areas. Such requests, after initial processing by the Fiesta Association, would then be forwarded to the City for permit issuance and final approval. Additionally, the Fiesta Association shall work in conjunction with the City to complete and submit all necessary permit applications, along with appropriate traffic and logistical plans. E. Coordination with the City. The Fiesta Association agrees to coordinate with City staff and will comply with regulations and procedures established by the Cityfor the conducting of major community special events such as the Fiesta de las Golondrinas. INSURANCE REQUIREMENTS Comprehensive General Liability. The Fiesta Association shall supply evidence of valid current coverage for all specified areas of responsibility covered by this memorandum. The Fiesta Association shall provide comprehensive general liability insurance coverage including liquor liability, naming the City and the Redevelopment Agency as additional insured, and the State of California as a certificate holder, in the following minimum amounts: $1,000,000 property damage; $1,000,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. Proof of liability insurance shall be in the form of: (1) an insurance certificate; and (2) an endorsement from the carrier. City, the Redevelopment Agency, and CalTrans shall be added as additional insureds to the insurance policies required underthis Memorandum of Understanding. This policy/policies shall not terminate nor shall they be canceled, nor the coverage reduced, throughout the duration of the Fiesta de las Golondrinas celebration. The Fiesta Association shall also provide the City 30 days advance written notice regarding 0 0 3 changes to this coverage. A listing of all events covered by this insurance coverage shall be provided to the City by the Fiesta Association. III. INDEMNIFICATION The Fiesta Association shall indemnify, defend, and hold harmless the City and its officers and employees and the Redevelopment Agency against all liabilities or claims of liability or loss (including reasonable attorney's fees, related costs and expenses) because of death, personal injury or property damage arising or resulting from the fault or negligence of the Fiesta Association in its operations under this Memorandum of Understanding. IV. TERM This Memorandum of Understanding shall remain in effect, commencing with approval by the San Juan Capistrano City Council, and shall continue in effect until 30 days following the conclusion of the Fiesta de las Golondrinas 2005 celebration. Termination of this Memorandum of Understanding may take place by either party providing the otherwith 30 days written notification or immediately in the event of a lapse of insurance coverage. V. LIAISON BETWEEN CITY AND FIESTA ASSOCIATION The City shall designate staff to serve as liaisons with the Fiesta Association to assist the Fiesta Association in carrying out this Memorandum of Understanding. VI. EXCLUSIONS The Fiesta Association's responsibilities as lead agency in coordinating Fiesta events do not apply to commercial and/or business events conducted in association with the annual Fiesta celebration. Requests for participation by commercial and/or business entities shall be directed to City staff for coordination, permit requirements and event authorization. VII. FIREARMS DISCHARGE In compliance with City regulations, the Fiesta Association has requested and received a City Council approved exception to discharge firearms in conjunction with Hoos'gow Day activities and for the lead group in the annual Swallows Day Parade. IX. Notice Written notification regarding this Memorandum of Understanding will be given in writing as follows: • Citv Karen Crocker Community Services Manager City of San Juan Capistrano 25925 Camino del Avion San Juan Capistrano, CA 92675 Fiesta Association Tom Ostensen, President San Juan Capistrano Fiesta Association P.O. Box 532 San Juan Capistrano, CA 92693 The terms and 'tions described above are agreed to: SAN JUAN I TRANO FIESTA ASSOCIATION Tom Ostensen, CITY OF SAN JUAN CAPISTRANO 'bel 01 Dave Adams, City Manager ATTEST: R. Monahan, City Clerk APOROVED AS TO FORM: 44— John R. S w, City Attorney 0 Date Date 4 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Karen Crocker, Community Services Manager FROM: Mitzi Ortiz, Deputy City Clerk DATE: April 15, 2005 SITUATION: At their meeting of February 15, 2005, the City Council of the City of San Juan Capistrano approved a Memorandum of Understanding with the San Juan Capistrano Fiesta Association related to the duties and responsibilities for conducting the annual Fiesta de las Golondrinas. ACTION REQUESTED: Said memorandum of understanding shall terminate by April 18, 2005. Please notify the City Clerk's office if agreement has been completed or extended. ACTION TO BE TAKEN: ��aV` ( IcAA OtQ Gt)61i o Lo o^-dc6&&,. DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: Aq�4 A, gccs�' SIGNATURE OF OFFICIAL TAKING ACTION: Lb/— DATE SIGNED: �, XE- fiiisU:rNr�-CNA�:L'KyU�� ►ar�51���rLl�.yxi]Pt Afiti Tickler Date: 04/15/05 Deadline Date: 04/18/05 (600.30/fiesta) 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493.1171 (949) 493-1053 FAx www.sanjuancapistrano.org February 17, 2005 • d«an Al /� IR[RInRRIfI � DRNl15/fl S 1961 1776 Feista Association PO Box 532 San Juan Capistrano, CA 92693 Attn: Tom Ostensen Dear Mr. Os -J : MEMBERS OF THE CITY COUNCIL SAMALLEVATO DIANE BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN A Memorandum of Understanding for Organizational Responsibilities in Conducting the 2005 Fiesta de las Golondrinas Celebration was approved by the City Council ON February 15, 2005. It will be issued upon receipt of required documentation related to contract terms under Section 14. Insurance. Insurance evidence may be faxed to (949) 493-1053 — ATTENTION CITY CLERK -- followed by original signed documents. I have enclosed a copy of the agreement terms for your reference in supplying this documentation. If you have questions specific to the contact, please contact the project manager, Karen Crocker, Community Services Manager (949) 443-6389. Please call Maria Guevara, Secretary, (949) 443-6310 if you have questions regarding the forms of insurance needed. Thank you, Meg na an, CMC City lerk cc: Karen Crocker, Community Services Manager William M. Huber, Assistant City Manager/Interim Community Services Director San Juan Capistrano: Preserving the Past to Enhance the Future InP.M.dwre Wdwoe. 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493.1053 FAx www.sanjuancapistrano.org February 28, 2005 Jin IROIIRItIFt � / [tIRt11SX[t ', 1961 1776 Feista Association PO Box 532 San Juan Capistrano, CA 92693 Attn: Tom Ostensen Dear Mr sen MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE RATHGATE WYATT RART JOE SOTO DAVID M. SWERDLIN Thank you for forwarding the necessary insurance documentation for the Memorandum of Organizational Responsibilities in Conducting the 2005 Fiesta de las Golondrinas. I've enclosed an original, executed agreement for your records. Please proceed with the terms of this agreement in coordination with Karen Crocker, Community Services Manager (949) 443-6389. Thank you, CMC Clerk cc: Karen Crocker, Community Services Manager William M. Huber, Assistant City Manager/Interim Community Services Director San Juan Capistrano: Preserving the Past to Enhance the Future M % 2/15/2005 A AGENDA REPORT TO: Dave Adams, City Manager D4\ FROM: Karen Crocker, Community Services Manager SUBJECT: Consideration of Memorandum of Understanding, Waiver of Fees, and Exception for Firearm Discharge for the 2005 Fiesta de las Golondrinas (Fiesta Association) RECOMMENDATION: By motion: Approve the attached Memorandum of Understanding between the San Juan Capistrano Fiesta Association and the City of San Juan Capistrano, which recognizes the Fiesta Association as lead agency in planning, coordinating and conducting all official events associated with the 2005 Fiesta de las Golondrinas celebration. 2. Adopt a resolution approving the Fiesta Association's request for waiver of permit fees for the 2005 Fiesta de las Golondrinas celebration and parade, 2005 July 4"' celebration, use of City facilities for conducting parade planning and general membership meetings; and granting an exception, as permitted in Municipal Code section 5-14.02, for firearm discharge on Hoos'gow Day and for the lead group in the Swallows Day Parade. SITUATION: A. Memorandum of Understandina (MOU) In preparation for the upcoming 2005 Fiesta de las Golondrinas celebration and parade to be conducted Saturday, March 19, 2005, the San Juan Capistrano Fiesta Association has agreed to continue assuming various responsibilities as the lead agency in planning, organizing and coordinating this annual event. In its role as lead agency, the Fiesta Association has done an excellent job in overseeing important planning and coordinating aspects of the community's annual Fiesta de las Golondrinas celebration. Staff and the Fiesta Association have developed the attached proposed Memorandum of Understanding (MOU) to clarify responsibilities accepted by the Fiesta Association in its role as lead agency. The Memorandum of Understanding identifies responsibilities such as activities coordination with other community-based organizations; publicity coordination, including the development of the official Fiesta de las Golondrinas Event Guide; calendar coordination involving the scheduling of events within the community Agenda Report B. -2- February 15, 2005 during the celebration time period; and event administration, which oversees conducting of various events in public right-of-way areas. The Fiesta Association continues to do an outstanding job in performing these areas of responsibility, while its volunteer membership conducts several important celebration events including the Swallows Day Parade and Mercado. In accepting this role as lead agency, the Fiesta Association has facilitated substantial cost savings to the City by relieving City staff of previous responsibilities for the planning and coordination of multiple events which take place within the community. The MOU also clarifies that events conducted by local businesses and merchants in association with the annual Fiesta de las Golondrinas celebration are to be processed by City staff as a part of the City's special activities event permit process and are not the responsibility of the San Juan Capistrano Fiesta Association. The Fiesta Association, under the outstanding leadership of its president, Mr. Tom Ostensen, has again expressed a willingness to function as the Fiesta de las Golondrinas celebration lead agency and is to be commended for the excellent job it does in its lead agency role. Fee Waivers to be Considered 2005 Fiesta de las Golondrinas Permit Fees (Swallows Parade & Mercado) Due to the community nature of the celebration's activities and events, and because of the significant contribution that the Fiesta Association makes in coordinating and conducting these many events, the City of San Juan Capistrano has historically approved a waiver of City fees associated with permits required for conducting the annual celebration and parade. As part of its lead agency role, the Fiesta Association will be working with City staff to obtain necessary permits for many of the celebration's activities. The Fiesta Association has requested that the City Council consider a waiver of these permit fees (letter attached as exhibit to Resolution, Attachment 2). Following is a listing of anticipated permits required with fees for conducting the 2005 Fiesta de las Golondrinas celebration. Special Activities Permit (Mercado) Alcohol Permit (Mercado) Facility Use Permit - HTC Park (Mercado) 12 hrs x $50/hr = $600 12 hrs x $10/hr = S120 720 Facility Use Permit Cook Park/La Novia (Pet Parade): 4 hrs x $20/hr =$80 Parade License Fee Traffic Control Permit (Mercado) 2 hr inspection fee ® $50 + $40 issuance fee Total Fees - Fiesta De Las Golondrinas: $65 $50 $720 Me 1 $2,000 140 $3,055 r Agenda Report -3- February 15, 2005 It is to be noted that the Association does coordinate with the City's Administrative Services Department for special activity business licenses for Mercado vendors. This fee of $5 per vendor is not part of the fee waiver request. Although some of the Fiesta de las Golondrinas events do occur within the San Juan Capistrano Redevelopment Agency boundaries, the Agency has no direct involvement with the events or the requested fee waiver. 2. Other Fiesta Association Events and Meetings In addition to coordinating and conducting various activities and events associated with the annual Fiesta de las Golondrinas celebration, the Fiesta Association also participates at the annual July 4"' celebration and is requesting a waiver of City permit fees associated with the annual July 4"' event and parade planning meetings conducted in City Facilities throughout the year. Following is a listing of anticipated fees required forthese and other activities. General Membership & Parade Planning Meetings 40 hrs. @ $25/hr. 10 weekly meetings (Jan -March) Nydegger Bldg. $1000 4 hrs. @ $30/hr. 1 weekly meeting (March 15) Lacouague Bldg. $ 120 32 hrs. @ $25/hr. 8 monthly meetings (April -Nov) Nydegger Bldg. $ 800 Alcohol Permit for weekly and monthly meetings 50 Total Fees - General Membership & Parade Planning Mtgs.: $1,970 July 4th Celebration Permit Fees Alcohol Permit Total Fee -July 4`h Celebration: 50 $ 50 3. Total Fee Waiver Reouest - The following total includes all activities for which the Fiesta Association is requesting fee waivers: Fiesta de las Golondrinas (Parade/Mercado) $3,055 General Membership & Parade Planning Meetings $1,970 July 4"' Celebration Permit Fees 50 TOTAL FEE WAIVER REQUEST: $5,075 C. Firearm Discharge Request Background For over 30 years, the San Juan Capistrano Fiesta Association has celebrated the day before the Swallows Day Parade with Hoos'gow Day. r Agenda Report -4- February 15, 2005 It has become a San Juan tradition. During Hoos'gow Day, the deputies of the San Juan Fiesta Association, dressed in the black -and -white western wear of the Association, roam the town with two portable jails. Local townspeople are voluntarily "arrested" and put in jail. Bail to get out of the Hoos'gow is to purchase a button, badge or garter for a nominal charge. Many of the town's local businesses plan on the jail visiting them and have their employees dress in western wear. Many of the employees wear buttons and badges from past years as symbols of participating in Hoos'gow Day. The primary reason for the Hoos'gow Day activities is to create enthusiasm for parade day and to generate funding to help support the parade. Each year the San Juan Capistrano Fiesta Association funds the Swallows Day Parade by seeking sponsorships, conducting fund-raisers such as barbecues, the Taste of San Juan, the Mercado, and in selling buttons, badges and garters. The funds to put on the annual Swallows Day Parade are in excess of $62,000. Over $6,000 is generated on Hoos'gow Day alone, and it has become an integral part of the Association's fund-raising activities. Hoos'gow Day activities begin at 8 a.m. and conclude at 4 p.m. on Friday, March 18, 2005. 2. Hoos'gow Day Discharge of Firearms Since Hoos'gow Day involves the discharge of firearms using blanks, several types of businesses and locations in town are excluded. These include, but are not necessarily limited to, all banks, liquor stores, day care centers, schools, churches, hospitals, adult care facilities, bars, horse stables and all residential areas. Special care is given to a location that has requested to not be involved in the Hoos'gow Day activities. Firearms loaded with blank ammunition are discharged on Hoos'gow Day. For the past several years, the Orange County Sheriff's Department (OCSD) has assisted the Fiesta Association by conducting gun safety meetings with the Fiesta Association members and checking firearms and ammunition on Hoos'gow Day. The Fiesta Association has a specific firearm safety deputy assigned to monitor the use of firearms and to distribute the blank ammunition. Blank ammunition using safety flash powder with no wadding is used and issued by the gun safety deputy of the Fiesta Association. No other ammunition is permitted. No automatic handguns or rifles are permitted. Discharging of firearms within buildings is absolutely forbidden. No one under the age of 21 is allowed to handle a firearm. Representatives of the Fiesta Association met with OCSD Sgt. Dwyer recently to review the current safety procedures and Hoos'gow Day activities. Lt. Davis was satisfied with the past performance of the Fiesta Association and suggested the Association continue with its Hoos'gow Day activities. Agenda Report -5- February 15, 2005 3. Parade Day Discharge of Firearms Traditionally, only the lead group in the parade is allowed to discharge firearms. The lead group creates the enthusiasm and anticipation of the crowd for the upcoming parade. The parade organizers will space the lead group sufficiently in front of the following horsemen as not to create a safety hazard. No other groups within or outside of the parade will be allowed to discharge firearms due to the significant risk of alarming horses in the area. The Fiesta Association requests that the City Council, through Section 5- 14.02 of the San Juan Capistrano Municipal Code, grant approval for an exception for firearm discharging to the Fiesta Association for Hoos'gow Day activities and for the lead group in the Swallows Day Parade. COMMISSION/BOARD REVIEW, RECOMMENDATION: This item requires no formal Commission review, but will be provided to the Parks, Recreation and Equestrian Commission as a note and file item. FINANCIAL CONSIDERATIONS: The San Juan Capistrano Fiesta Association is requesting a waiver of permit fees estimated at $3,055 for conducting the 2005 Fiesta de las Golondrinas events, a facility use fee waiver of $1,970 for parade planning and general membership meetings conducted in City facilities, a waiver of permit fees estimated at $50 for the July 4th celebration, for a total fee waiver request of $5,075. Volunteer work provided by the Fiesta Association in performing its lead agency role for planning, organizing and coordinating the 2005 Fiesta de las Golondrinas celebration, as well as its role in conducting the annual Swallows Day Parade and Mercado, will relieve the City of significant staff costs previously incurred for coordinating annual Fiesta de las Golondrinas activities. Because of the significant voluntary contributions provided by the Fiesta Association to the community, staff recommends that the City Council approve the waiver of City fees. PUBLIC NOTIFICATION: Public notification is not a requirement for this item. Mr. Tom Ostensen, President* San Juan Capistrano Fiesta Association *Agenda Report included Agenda Report -6- RECOMMENDATION: By motion: February 15, 2005 Approve the attached Memorandum of Understanding between the San Juan Capistrano Fiesta Association and the City of San Juan Capistrano, which recognizes the Fiesta Association as lead agency in planning, coordinating and conducting all official events associated with the 2005 Fiesta de las Golondrinas celebration. 2. Adopt a resolution approving the Fiesta Association's request for waiver of permit fees for the 2005 Fiesta de las Golondrinas celebration and parade, 2005 July 4"' celebration, use of City facilities for conducting parade planning and general membership meetings; and granting an exception, as permitted in Municipal Code section 5-14.02, for firearm discharge on Hoos'gow Day and for the lead group in the Swallows Day Parade. Respectfully submitted, Karen Crocker Community Services Manager KC:de Attachments: 1. Memorandum of Understanding 2. City Council Resolution 3. 2005 Fiesta de las Golondrinas Calendar of Events Memorandum of Understanding for Organizational Responsibilities in Conducting the 2005 Fiesta de las Golondrinas Celebration This Memorandum of Understanding between the San Juan Capistrano Fiesta Association (Fiesta Association) and the City of San Juan Capistrano (City) establishes and clarifies the duties and responsibilities for conducting the annual San Juan Capistrano Fiesta de las Golondrinas celebration. Since 1994, with the Fiesta Association designated as lead agency, various local organizations, civic groups, the City, and the Fiesta Association have collaborated to plan, organize, and conduct the annual Fiesta de las Golondrinas celebration commemorating the return of the swallows to San Juan Capistrano each March. By accepting the role as lead agency in administering and organizing this annual celebration, the Fiesta Association has provided important planning and organizing responsibilities in addition to overseeing major promotion and advertising for the annual celebration. By serving as lead agency, the Fiesta Association has also enabled the City to substantially reduce staff costs in conjunction with conducting the annual celebration. The Fiesta Association has been very effective in this lead agency role and has worked positively with community groups and the City to produce very successful Fiesta celebrations. The role of lead agency shall be defined as, but not limited to, the following: (1) conducting major programs as part of the annual celebration; (2) coordinating with other community groups wishing to conduct events as part of the annual celebration; (3) developing official celebration publicity; (4) coordinating efforts of event volunteers; (5) submitting City -required permits and insurance requirements for the annual celebration; and (6) assisting the City with an Event Recycling and Urban Runoff Program. SERVICES TO BE RENDERED As the lead agency in planning, coordinating and conducting major events for the annual San Juan Capistrano Fiesta de las Golondrinas celebration for 2005, the Fiesta Association agrees to the following: A. Activities Coordination. The Fiesta Association will oversee all requests from community- based organizations and nonprofit groups wishing to participate in the annual Fiesta de las Golondrinas celebration beginning in mid-February. B. Publicity Coordination. The Fiesta Association will oversee and coordinate all media, marketing and publicity in conjunction with all official events conducted as a part of the 2005 Fiesta de las Golondrinas celebration. This includes the development of the official ATTACHMENT 1 VA Fiesta de las Golondrinas Event Guide. Should any public funds be utilized for publicity, the Fiesta Association agrees to comply with F.P.P.C. regulations. C. Calendar Coordination. The Fiesta Association will develop the official, comprehensive listing of Fiesta de las Golondrinas events to assist in reducing duplication and overlapping of event activities. The Fiesta celebration begins in February 2005 with the Taste of San Juan kickoff reception. D. Event Administration. The Fiesta Association will seek, receive and review all initial requests from San Juan Capistrano -based nonprofit organizations wishing to conduct Fiesta events in public right-of-way areas. Such requests, after initial processing by the Fiesta Association, would then be forwarded to the City for permit issuance and final approval. Additionally, the Fiesta Association shall work in conjunction with the City to complete and submit all necessary permit applications, along with appropriate traffic and logistical plans. E. Coordination with the Citv. The Fiesta Association agrees to coordinate with City staff and will comply with regulations and procedures established by the City for the conducting of major community special events such as the Fiesta de las Golondrinas. II. INSURANCE REQUIREMENTS Comprehensive General Liability. The Fiesta Association shall supply evidence of valid current coverage for all specified areas of responsibility covered by this memorandum. The Fiesta Association shall provide comprehensive general liability insurance coverage including liquor liability, naming the City and the Redevelopment Agency as additional insured, and the State of California as a certificate holder, in the following minimum amounts: $1,000,000 property damage; $1,000,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occuffence/not limited to contractual period. Proof of liability insurance shall be in the form of. (1) an insurance certificate; and (2) an endorsement from the carrier. City, the Redevelopment Agency, and CalTrans shall be added as additional insureds to the insurance policies required under this Memorandum of Understanding. This policy/policies shall not terminate nor shall they be canceled, nor the coverage reduced, throughout the duration of the Fiesta de las Golondrinas celebration. The Fiesta Association shall also provide the City 30 days advance written notice regarding 3 changes to this coverage. A listing of all events covered by this insurance coverage shall be provided to the City by the Fiesta Association. III. INDEMNIFICATION The Fiesta Association shall indemnify, defend, and hold harmless the City and its officers and employees and the Redevelopment Agency against all liabilities or claims of liability or loss (including reasonable attorney's fees, related costs and expenses) because of death, personal injury or property damage arising or resulting from the fault or negligence of the Fiesta Association in its operations under this Memorandum of Understanding. IV. TERM This Memorandum of Understanding shall remain in effect, commencing with approval by the San Juan Capistrano City Council, and shall continue in effect until 30 days following the conclusion of the Fiesta de las Golondrinas 2005 celebration. Termination of this Memorandum of Understanding may take place by either party providing the otherwith 30 days written notification or immediately in the event of a lapse of insurance coverage. V. LIAISON BETWEEN CITY AND FIESTA ASSOCIATION The City shall designate staff to serve as liaisons with the Fiesta Association to assist the Fiesta Association in carrying out this Memorandum of Understanding. VI. EXCLUSIONS The Fiesta Association's responsibilities as lead agency in coordinating Fiesta events do not apply to commercial and/or business events conducted in association with the annual Fiesta celebration. Requests for participation by commercial and/or business entities shall be directed to City staff for coordination, permit requirements and event authorization. VII. FIREARMS DISCHARGE In compliance with City regulations, the Fiesta Association has requested and received a City Council approved exception to discharge firearms in conjunction with Hoos'gow Day activities and for the lead group in the annual Swallows Day Parade. IX. Notice Written notification regarding this Memorandum of Understanding will be given in writing as follows: a Cit Karen Crocker Community Services Manager City of San Juan Capistrano 25925 Camino del Avion San Juan Capistrano, CA 92675 Fiesta Association Tom Ostensen, President San Juan Capistrano Fiesta Association P.O. Box 532 San Juan Capistrano, CA 92693 The terms and goptiitions described above are agreed to: SAN JUAN Cl I$TRANO FIESTA ASSOCIATION Tom Ostensen, CITY OF SAN JUAN CAPISTRANO Dave Adams, City Manager ATTEST: Margaret R. Monahan, City Clerk APPROVED AS FORM: John R. SMaw, City Attorney Date 2 ` Date 4 RESOLUTION NO. 05-02-15-o1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING A REQUEST FOR A WAIVER OF CITY FEES TO THE SAN JUAN CAPISTRANO FIESTA ASSOCIATION FOR THE EVENTS ASSOCIATED WITH THE 2005 FIESTA DE LAS GOLONDRINAS CELEBRATION, SWALLOWS DAY PARADE, JULY 4TH CELEBRATION; AND GRANTING AN EXCEPTION TO THE CITY'S FIREARM DISCHARGE REGULATIONS FOR HOOS'GOW DAY AND SWALLOWS PARADE DAY WHEREAS, the City Council finds and determines that: The City Council officially recognizes the San Juan Capistrano Fiesta Association as the lead organization for the 2005 Fiesta de las Golondrinas celebration; and 2. The San Juan Capistrano Fiesta Association has willingly continued to assume the coordination, organization, and publicity responsibilities associated with the annual Fiesta de las Golondrinas activities; and 3. Through its responsibilities of conducting the annual celebration, the San Juan Capistrano Fiesta Association provides important cost savings to the City; and 4. Approving the waiver of fees will not set a precedent for other fee waiver requests; and 5. The discharge of firearms for Hoos'gow Day and Parade Day activities be approved by the granting of an exception as established in Municipal Code Section 5-14.02. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby approve a request for waiver of City fees to the San Juan Capistrano Fiesta Association for the events associated with the 2005 Fiesta de las Golondrinas celebration, Swallows Day Parade, July 4th celebration; and grants the Association an exception to the City's firearms discharge regulations. PASSED, APPROVED, AND ADOPTED this 15TH day of February, 2005.. MAYORJWT HART, 02-15-2005 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do hereby certify that the foregoing Resolution No. 05-02-15-01 was duly adopted by the City Council of the City of San Juan Capistrano at a Regular meeting thereof, held the 15`h day of February 2005, by the following vote: AYES: COUNCIL MEMBERS: Allevato, Bathgate, Soto, Swerdlin, & Mayor Hart NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None �„ \-�, • _ . L R. MONAHAN, City FIESTA ASSOCIATION 2005 CALENDAR OF EVENTS New Membership sign-up and Mixer (San Juan Depot Bar & Grill) Fri., Jan. 14th 6:30 to 9:00 pm Hairiest Man Sign up – (Hair of the Dog) Sun., Jan. 16th 1 to 4 pm Taste of San Juan (El Adobe) Wed., Feb. 16th 6:00 to 9:00 pm Kid's Pet Parade (Cooks Park - rain date Sunday March 6th) Sun., Feb. 27th 1:00 to 3:00 pm Walk About Town (Meeting place: ROP parking lot) Sat., Mar. 5th 10 am EI Presidente Bali (Community Center) Sat., Mar. 12th 6:00 to 11:00 pm Fiesta Grande San Juan Depot Bar & Grill Wed., Mar. 16th 6:30 to 9pm Hoosegow Day (The streets of S.J.C.) Breakfast at Mollies Cafe Fri., Mar. 18th 8:30 am to 4:30 pm 471" Annual Swallows' Day Parade & Mercado (The streets of S.J.C.) Sat., Mar. 19th 11:00 am to 1:30 pm Mercado 8:00 am to 4:00 pm July 4 Celebration (Sports Park - Beer Corral) Wed., July 4th TBD Annual BBQ, Members only (Doheny Beach) Sat., Aug. TBD TBD Time, Date, and/or locations are subject to change without notice. Fiesta Association Web Site — www.swallowsoarade.com P.O. Box 532 Tel. (949) 493-1976 Leave messages San Juan Capistrano, Ca. 92693 11/15/2004 between Jan. 16t. and March 31, 2005. ATTACHMENT 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX www.sanjuancapistrano. org MEMBERS OF THE CITY COUNCIL NOTIFICATION OF MEETING OF POTENTIAL INTEREST OF THE SAN JUAN CAPISTRANO CITY COUNCIL SAM ALLEVATO DIANE L. BATHGATE WYATT HART JOE SOTO DAVID M. SWERDLIN The City Council of San Juan Capistrano will meet at 7:00 p.m. on Tuesday, February 15, 2005 in the City Council Chamber in City Hall, to consider: "Consideration of Memorandum of Understanding, Waiver of Fees, and Exception for Firearm Discharge for the 2005 Fiesta de las Golondrinas (Fiesta Association)" — Item No. D4 If you have specific thoughts or concerns regarding this item, you are encouraged to participate in this decision making process. You can communicate with the City Council through correspondence addressed to the Council and/or by attending the meeting and speaking to the Council during the public meeting. Correspondence related to this item must be received at City Hall by 5:00 p.m. on Monday, February 14, 2005 to allow time for the Council to consider its content. If you would like to speak at the meeting, please complete a blue 'Request to Speak" form found inside the entrance to the Council Chamber. This form is turned in at the staff table, just in front of the Council dais. You will be called to speak by the Mayor when the item is considered. You have received this notice at the request of the City staff member Karen Crocker, Community Services Manager. You may contact that staff member at (949) 443-6389 with any questions. The agenda, including agenda reports, is available to you on our web site: www.sanivancapistrano.org. If you would like to subscribe to receive a notice when agendas are posted to the web site, please make that request by sending an e-mail to: council-agendas()sanivancapistrano.org. Meg Monahan, CMC City Clerk cc: Tom Ostensen, San Juan Capistrano Fiesta Association% Karen Crocker, Community Services Manager Received staff report San Juan Capistrano: Preserving the Past to Enhance the Future FES -16-2005 WED 09:02 ANFAX NO.c� P. 01 A ACORD- CERTIFICBATE OF LIABILITY INSURANCE awTE (FWuoDIYYrvI D21,51D5 RODUCER John Burnham Insurance Svcs 21 ,A License 0099753 MIS Campus Drive, Suite 200 rvine, CA 92612 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIL e NSURFD San Juan Capistrano Fiesta Association P.O. Box 532 San Juan Capistrano, CA 92675 INSURERA Western Heritage Insurance Co. 37150 waupan a. United States Liability C INSURER C' INSURER D- INSURER E' UVVGNAUGJ HAVE BEEN ISSUEO TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING THE POLICIES OF INSURANCE LISTED BELOW TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR ANY REQUIREMENT, BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS ANO CONDITIONS OF SUCH MAY PERTAIN, THE INSURANCE AFFORDED POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY FFEC IVE POLICY PIRATION UNITS by TYPE Of INSURANCE POLICY NUMBER 10129104 0 10129105 LTR A GENERAL UAIMUYY SCP0539026 EACH OCCURRENCE 11 000 000 MAGE TO EKTEO !I100.000 X COMMERCIAL GENERAL LIABILITY CLAIMS MADE OOCCUR MEDEXP(mvy am) .15000 PERSONAL A AOV INJURY $1,000,000 X Lig Liability GENERAL AGGREGATE Z1.000.000 GEN'L AGGREGATE, LIMIT APPLIES PER. PRODUCTS. COMPICP AGG f1 BDD 000 POLICY F PRO- LOC A X AUTOMOBILE LIABILITY SCP0539026 10/29104 10129105 COMBINED SINGLE LIMIT f1,D11D,DD0 IES udtl+nl) ANY AUTO AU OY EP AUTOS BODILY INJURY S (Per po.+an) SCHEDULED AUTOS HIRED AUTOS BODILY INJURY I X {Par a�Monll NON-OWNEO AUTOS PROPERTY DAMAGE f (Par rccManl) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC S ANY AUTO AUTO ONLY'. AGG f EiG FS&UMBRELLA LIABILM EACH OCCURRENCE S AGGREGATE 1 OCCUR LICUIMS MADE S S DEOUCTIGLE f RETENTION f we srAruOTR WORKERS COMPENSATION AND EL EACH ACCIDENT F EMPLOYERT LIABILITY ANY PROPRIETONPARTNEg1EXECUTIVE OFFICERNEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE 1 E.L. DISCASE - POLICY LIMIT 13 II u 6e61rlw untlar S CIALPROVISIONSbulow B OTHER Dire & Offic NDO1040778 03/14/04 03114/05 $1,000,000 each claim $1,000,000 Aggregate Retention - -0- OESCRIPTION OF OPERATION61 LOCATIONS I VEHICLES I EXCLUSMN6 AOOED OY ENOOROEMENY I SPECIAL PROW61ON5 See additional insured Form No. CG2025 attached Swallows Day Parade, March 19, 2005 State of California Department of Transportation District 12 3337 Michelson Or, Ste CN360 Irvine, CA 92612-8894 W MY OF THE ABOVE OESCRIBEO POLKM9 BE CANCELLED BEFORE THE EXPIRATION THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL SIL DAYS WRITTEN ;E TO TNR CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO BO SHALL IE NO OBLIGATION Op LIABILITY OF ANY KIND UPON THE INSURER. IY6 AGENTS OR AUTHORIZED REPRESENTATIVE "4 6 -4—; ACORD 25 (2001108) 1 of 2 #M24948 TLF a ACORD CORPORATION 1968 FEB -16-2005 WED 09;02 Rhf41 FAX N0. p D2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the polley(ies) must be endorsed. A statement on INS certificate does not confer rights to the certificate holder In lieu of such endorsement(s). It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER Tho Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25S (2001100) 2 of 2 #M24948 FEB -16-2005 WED_09:02_AM ' POLICYNUMBER: SCP0539026 FAX N0. P. 03 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON or ORGANIZATION This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: State of California Department of Transportation District 12 3337 Michelson Dr, Ste CN380 Irvine, CA 92612-6894 als applicable toears above, o ve, information nf rm tion required to complete this endorsement will be shown in the Declarations this IS AN titlis ta sluas an iotinssotshown in the Schedule, but (Section respect to IabIy arising oof your operations or premieorganization or rented to you. See additional insured Form No. CG2026 attached Swallows Day Parade, March 19, 2005 CG 20 26 11 85 rcp-1J-LGGJ 14. 1.J 4w wIN bUKIN"HIM I NY UKHNU: Jahn Burnham Insurance Services Date: February 15, 2005 Number of Pages Including This Cover: 4 To: Lynette City of San Juan Capo Fax Phone: 493-1053 747 e.ss eiev r.ei FAX From: Terrie Finseth Phone: 949-252-4522 Fax Phone: 949-833-0127 F San Juan Capo Fiesta Assn Insurance Urgent ❑ For your review Reply ASAP Please comment Attached is a copy of the Fiesta's scheduled events and we have named you as additional insured. Please let me know if you have additional needs, Sincerely, Ter/e L. Finseth Account Manager tfinseth@johnburnham.com CA YCD-1J_eUIOD 14.1-) AMUMN IJUKNNHPl INSUKHINL.t 4UY HSS Nl J'/ Y Nl ACORDM ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH CERTIFICWE OF LIABILITY INSUMME 02/15NAl1IMI105 5...'1 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION John Burnham Insurance Svcs 21 CA License 0099753 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 2415 Campus Drive, Suite 200 A Irvine, CA 92612 INSURERS AFFORDING COVERAGE NAIC e INSURED INSURERA: Western Heritage Insurance Co. 37150 San Juan Capistrano INSURER B. Fiesta Association P.O. Box 532 San Juan Capistrano, CA 92675 INSURER C' NyuRERD INSURER E. rnucowscc THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR SR TYPE OF INSURANCE POLICY NUMBER DATE MQ IE PDMYMI ATEIMIAIDWYI E LRMTS A GENEAAL LIABILITY SCP0539026 10/29/04 10/29105 EACH OCCURRENCE 111000000 DAMAGE TO RENTED $100 OOO X COMMERCIAL GENERAL LABILITY CLAIMS MADE FX OCCUR MED EXP (My ane PRAIMI) $$000 PERSONAL i AOV INJURY ft 000 000 X Lia Llablllty GENERAL AGGREGATE $1,000,000 GEN% AGGREGATE LIMIT APPLIES PER'. PRODUCTS-COMPIOP ADD $1000000 POLICY I PE OT LOC A X AUTOMOBILE LIABILITY SCP0539026 10/29/04 10/29/05 COMBINED SINGLE LIMIT IEA artWW) $1,000,000 ANY AUTO BODILY INJURY ALL OWNED AUTOS SCHEDULED AUTOS (Pvpw-.) $ BODILY zLIuay X HIRED AUTOS X MON-OWNED AUTOS (Par NxIEMN) f PROPERTY DAMAGE f (Pe INddaM) GARAGE LIABILITY AUTO ONLY• EA ACCIDENT f OTHER THAN EA ACC S ANY AUTO AUTO ONLY. AGG f EXCESSIUMeI1ELLA LIABILITY EACH OCCURRENCE % OCCUR ElCLAIMS MADE AGGREGATE S S f DEDUCTIBLE S RETENTION f vJC BTATU GTN• WORKERS COMPENSATION AND EMPLOYERS' LABILITY ANY PROPRIETOIFARTNERIEXECUTIYE E.I. EACH ACCIDENT 1 E.L. DISEASE - FA EMPLOYEE S OFFICERAUEMBER EXCLUDED? II a,L1AI PROL=0 VISINMN ONS 4NOw El DISEASE POLICY LIMIT 13 OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT (SPECIAL PROVISIONS See Additional Insured Form No. CG2026 attached Sen Juan Capistrano Community Redevelopment Agency & The City o/ San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 ACORD 25 (2001108) 1 of 2 MM24948 SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER VALL ENDEAVOR TO MNL An DAYS WRITTEN NOY CE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO BO SHALL IMP08E NO OBLIGATION OR LIABILITY OF ANY RING UPON THE INSURER ITB AGENTS OR 5jwrW1w TLF IS ACORO CORPORATION ISBN FEB -15-2005 14:13 49N BURNHRM INSURRNCE IMPORTANT `349 tl33 012Y R.03 If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, not does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 2" (2001106) 2 of 2 NM24948 Yttl—lJ—dlal'17 1415 N tlUKNHHPI IMDUKHN-t 747 tf.).) laid/ H.la4 POLICY NUMBER: SCP0539026 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON or ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: San Juan Capistrano Community Redevelopment Agency & The City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable Po this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of your operations or premises owned by or rented to you. See Additional Insured Form No. CG2026 attached SCHEDULE OF EVENTS FOR 2005 Fiesta Mixer 1/15 Taste of San Juan 2/19 Kids Pt parade 2/26 Kids Pet Parade (Rain date) 2/29 E1 Presidente Ball 3/05 Hoos'gow Day 3/19 Parade & Mercado 3/21 4'h of July 7/04 Bar-B-Que 8/06 Street Banners (2) Taste of San Juan Capo - February 05, 2005 Parade & Mercado — March 05, 2005 Monthly Board Meeting — 2nd or 3rd Wednesday of each month Weekly Board meeting starting January 12, 2005 thru the end of March 2005 CG 20 26 11 85 TOTAL P.04 'u__.«. aAmb� ANAI IA ACORD,. "CERTIFIC E OF LIABILITY INS ANCE oziiso5 PRODUCER John Burnham Insurance Svcs 21 CA License 0099753 2415 Campus Drive, Suite 200 RECEIVED Irvine, CA 92612 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED�eIK P �'� San Juan Capistrano MAR _2 Fiesta Association P.O. Box 532 CITY CLERK San Juan Capistra5A*AJL"gApjSTRA" INSURER A: Western Heritage Insurance Co. 37150 INSURER B: United States Liability C INSURER C: INSURER D: INSURER E: vTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE M DD POLICY EXPIRATION DATE MM DD LIMBS A GENERAL LIABILITY SCP0539026 10/29/04 10/29/05 EACH OCCURRENCE $1.000.000 DAMAGE TO RENTED $100,000 X COMMERCIAL GENERAL LIABILITY X MED EXP (Any one person) $5,000 CLAIMS MADE � OCCUR PERSONAL B ADV INJURY $1000000 X Liq Liability GENERAL AGGREGATE $1.000.000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGO $1000000 POLICY PRO LOC JECT A X AUTOMOBILE LIABILITY ANY AUTO SCP0539026 10/29/04 10/29/05 COMBINED SNGLELIMIT $1,000,000 (Ea accident) BODILY INJURY $ (Per person) ALL OWNED AUTOS SCHEDULED AUTOS X HIREDAUTOS NON -OWNED AUTOS BODILY INJURY $ (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO P AUTO ONLY: AGO $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ AGGREGATE $ OCCUR F� CLAIMS MADE 8 $ DEDUCTIBLE $ RETENTION $ C STATU- OTH- WORKERS COMPENSATION AND TWO E.L. EACH ACCIDENT b EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNEWEXECUTIVE EXCLUDED? OFFICER/MEMBER EXCLUDEDI E.L. DISEASE - EA EMPLOYEE $ E.L.DISEASE-POLICY LIMIT $ If yes, describe under SPECIAL PROVISIONS below B OTHER Dire & OffiC ND01040778 03/14/04 03/14/05 $1,000,000 each claim $1,000,000 Aggregate Retention - -0- DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS See Additional Insured Form No. CG2026 attached San Juan Capistrano Community Redevelopment Agency & The City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 ACORD 25 (2001/0811 of 2 9M2d9d8 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL In DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUTHORIZED REPRESENTATIVE TLF o ACORD CORPORATION 1988 ACORD 25S (2001108) 2 of 2 #M24948 0 POLICY NUMBER: SCP0539026 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON or ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: San Juan Capistrano Community Redevelopment Agency & The City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 (If no entry apppears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section ll) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of your operations or premises owned by or rented to you. See Additional Insured Form No. CG2026 attached SCHEDULE OF EVENTS FOR 2005 Fiesta Mixer 1/14 Hairest Man Signup 1/16 Taste of San Juan 2/16 Kids Pet parade 2/27 Kids Pet Parade (Rain date) 3/06 Walk about town 3/05 El Presidente Ball 3/12 Fiesta Grande 3/16 Hoos'gow Day 3/18 Parade & Mercado 3/19 4`h of July 7/04 Bar-B-Que 8/05 Street Banners (2) Taste of San Juan Capo - February 05, 2005 Parade & Mercado — March 05, 2005 Monthly Board Meeting — 2"a or 3`a Wednesday of each monthWeekly Board meeting starting January 12, 2005 thru the end of March 2005 CG 20 26 11 85