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05-0207_GRIFFIN STRUCTURES, INC_Personal Services AgreementPERSONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 7"' day of February, 2005, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and Griffin Structures, Inc., (hereinafter referred to as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant for Professional Space Needs Assessment for a new Civic Center in the City of San Juan Capistrano; and, WHEREAS, Consultant is qualified by virtue of their experience, training, education and expertise to accomplish such services; NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of those tasks as set forth in Exhibit 'A" attached and incorporated herein by reference. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall commence on the effective date of this Agreement and services required hereunder shall be completed by no later than June 30, 2005. Section 3. Compensation. 3.1 Amount. Total compensation for the scope of services under this agreement shall not exceed Twenty Five Thousand Dollars ($25,000.00), as a lump sum for all work set forth in Exhibit "A." Included within the compensation are all of the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. CADOUGLASWgreements\Griffin Structures psa.doc.rtf Page 1 of 7 SD 0 0 3.2 Method of Payment. Consultant may submit monthly invoices based on total services, which have been satisfactorily completed, and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. CADOUGLASAgreements\Griffin Structures psa.doc.rtf Pape 2 of 7 0 Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section 8. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of the final report in electronic format containing Consultants findings, conclusions, and recommendations with any supporting documentation. All hard copy reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the CADOUGLAS\Agreements\Griffin Structures psa.doc.rtf Page 3 of 7 0 0 City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A - Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non -owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period CADOUGLASWgreements\Griffin Structures psa.doc rtf Pape 4 of 7 0 0 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the Clerk of the Board's office for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Term!nation of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverage's reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving ten (10) days' advance written notice of termination to the other party CADOUGLAS\Agreemenfs\Griffin Structures psa.doc.rif Page 5 of 7 0 0 In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: City Manager's Office To Consultant: Griffin Structures, Inc. 385 Second Street Laguna Beach, CA 92651 Attn: Roger Torriero Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. CADGUGLAS\Agreements\Griffin Structures psa.docAf Page 6 of 7 0 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF SAN JUAN CAPISTRANO Dave Adams, City Manager CONSULTANT ATTEST: Rog rt er , Chairman Aargret R. Monahan, City Clerk APPROVED AS TO FORM: John R. 9haw, City Attorney CADOUGLAWAgreements%Gdffln Structures psa.doc.rtf Page 7 of 7 • Exhibit "A" Scope of Work PURPOSE AND INTENT The goal of the project is to identify the facility needs for a new city hall to serve the community of San Juan Capistrano. SPECIFIC TASKS Project Orientation The orientation process should include an initial meeting between the Project Coor- dinator and city representatives. This gives an opportunity to verify expectations and the project assumptions. These initial meetings help develop a close working rela- tionship, define project goals and objectives clearly and carefully, specify project par- ticipants and points of resource, refine data collection methodology and tools, estab- lish commitments to project schedules and review points, and set communications mechanisms to be used throughout the project. Collection of Information Data collection for the Needs Assessment uses interview, questionnaires, and site survey methods. The interview and survey schedules will be set during Project Ori- entation, and the initial meetings will help formulate the design and distribution of questionnaires. Interviews are the key mechanism for obtaining the needed information. Consultant should focus first on the components to be included in the facility. Each department to be located in the building is met with independently, and needs are discussed and tabulated on an individual basis. Various factors—such as new technology and equipment, state and federal programs, and each agency's policy—can have influ- ence on the information Consultant receive. Consultant will discuss operations, rela- tionships, and activities that affect space needs and effective space utilization. Consultant shall also conduct a physical survey (inventory of space use) for those existing functions which are to be housed in the proposed facility. This survey pro- vides a baseline of operations today, the types of workstations in use, operational practices, file and storage volumes, public counters, existing conference room de- mand and frequencies, and other fundamental information. This is usually performed in advance of the interviews, so that Consultant is able to discuss issues regarding existing conditions. Questionnaires will be used to obtain background information at the department level. Generally the use of questionnaires is to obtain details which do not warrant Page W-1 of 6 0 interview time. If warranted, Consultant also may use questionnaires to obtain se- lected baseline information at the individual employee level (this will be assessed in the Orientation period). Consultant shall also prepare a "questionnaire" that lists typical interview questions, which is distributed in advance of the interviews so that respondents can have some opportunity to prepare. Consultant will perform the following tasks. • Consultant propose to interview up to 16 persons in the City Departments (De- partment Directors, selected Division Managers, and City Administration) to discuss objectives, component requirements, space needs, operational pa- rameters capacities and participation levels, mission, and other critical informa- tion driving the space needs for the proposed facility. • Consultant will obtain available written documentation from budgets and other sources about the functions and operations of the departments. • Consultant will inventory the spaces in use which would be located in a new fa- cility, and make tabulations of equipment and functional areas as an existing baseline for discussion. • Consultant will prepare questionnaires for distribution to department represen- tatives and others to obtain key baseline information about public volumes ac- cessing the department, conference room usage, central filing, and other such information. • If desired, as an additional service, Consultant will arrange for tours of selected facilities, as examples of spatial configurations, use of workstations and work- station standards, and other criteria. Prosection of Operations and Recommended Workstation Space Standards The first analysis step in the needs assessment is projection of those operations to be housed in City Hall. This entails review of specific information supplied by Direc- tors and others in the interviews, and by setting up a projections model using the growth and change parameters identified by the City, such as demographics (popu- lation levels, age profiles, densities, and other factors), levels of service, City budget trends, and other factors as noted above. Consultant perform the projection using existing or proposed functional City organization structure, so that staff and func- tional units will be clustered together in the appropriate manner. The staff projections will take into account the functions performed. Consequently, if, for example, changes are to be made in how One -Stop Shop operations are per- formed—including issues of cashiering or internet application filing, management of plan review stages, or records management—then the projection of operations should reflect these considerations. Related to the analysis of staff function and projection is the analysis of workstation space needs for each such position. Consultant will develop and propose work- station standards that can be provided across all positions with similar functions. Page -A"-2 of 6 This approach allows greater flexibility in adapting to future workloads, organiza- tional alignments, and space management. When existing furniture (i.e., open work- station cubicles) are retained, Consultant adapt standards which are consistent and compatible. The City then can review these space standards and approve their allo- cation at this early planning stage. In summary, among the tasks which Consultant will perform are the following. • Identify and review, based on interviews with appropriate City staff, the levels of service to be performed, including changes in, and new levels of, operations. This information will reflect City and Departmental policy, based on information obtained in interviews and other City sources. • Develop staff projections in City -approved forecasting periods, for functions in- cluded in the City Hall. These projections will be based on existing budgeted staff levels as a baseline, and forecasted using such factors as population lev- els, demographic changes, new programs or changes, technology, and various measures of work load. • Prepare personnel summary tables showing present levels and future forecasts by organizational unit. • Identify proposed workstation standards for City Hall staff, taking into account current work areas and work functions. • Prepare and submit a draft document on operations, which will be the basis for subsequent work in assessing space requirements. Consultant will proceed with space needs calculations once the findings of this report are approved by the City. Space Needs and Facilities Options The Space Needs Analysis is focused on identifying the specific rooms and areas which are needed to meet the operational parameters defined above. This work is partially concurrent with the operational analysis, since space implications must be understood in the operations review. Quantitative Needs An analytical approach to determining space requirements inculding (a) identification of space standards for use in the computation of requirements, (b) the projected op- erations are combined with the space standards, to arrive at computed space re- quirements for each operational area, room, and component, (c) tabulation of the space requirements for each projection period used for forecasting operations, and (d) quantitative space needs tables including net square footages, circulation allow- ances, and other spaces needed to arrive at estimated gross square footage re- quirements. This process requires that the projection of operations and the space standards be based on the same units of detail. It is also necessary to add factors appropriate to Page W-3 of 6 the general design assumptions to allow for adequate circulation, building systems, and other areas. Comparison of Needs to Present Space The requirements detail sheets will include a tabulation of space presently occupied, and will compare this to the requirements projections (which are based on the pro- posed space standards) for each of the identified projection periods. This allows for a validation and "reality check" for the space projections previously estimated by staff, and further shows where the greatest shortfalls in space are computed to be. Functional (Qualitative) Needs During this phase of work, Consultant should also address key special functional needs, especially where these needs exceed the typical office requirements or where these special needs affect options and decisions regarding how the facility is developed. Such factors may include (a) floor loading factors, (b) electrical require- ments for equipment and for general operations, (c) heat output from equipment and other sources, (d) communications and network needs, (e) special finishes or design requirements implied by proposed uses for areas or rooms, (f) special lighting re- quirements and conditions, (g) security considerations and access restrictions, and (h) special plumbing, ventilating, or other mechanical requirements. Special Studies of Operations and Space There are various areas of a City Hall that may require special attention and analy- sis, and Consultant should make a general review and analysis of these areas in this scope of work, and to estimate space requirements accordingly. The areas to be examined include the following. Projection of parking needs for the City functions included in the scope of work, specifically to include requirements for public visitors, City employees, City - owned vehicles that must be parked at City Hall, and related components. Analysis of space requirements related to a one-stop shop and consolidated public counter and processing area. Evaluation of conference and meeting requirements for the operations in City Hall, and development of a projection of rooms and areas that will statistically meet the City needs. Report on Space Needs — Workbook The information above will be assembled into a workbook which may contain options and alternatives as well as projections of requirements for a series of future projec- tion periods. The information is assembled by department to simplify the reviews at the department level. The report also has a complete summary section that explains the total requirements and assumptions driving them. In summary, Consultant shall deliver a Space Needs report (workbook in unbound 8.5 x 11 format and in elec- tronic format using Word) that contains the following items: Page W-4 of 6 • 0 • Space standards for each personnel level and function. • Detailed, descriptive space needs tables, showing personnel, rooms and areas, standards used, special open -area equipment, and special environmental needs, for each of the projection periods. • The detailed space requirements may also include various optional approaches for space use, such as two different ways to accommodate a future one-stop shop, optional meeting or work rooms, and so on. • Summary tables showing present and future needs, and space occupied at the present as a comparison. • Summary diagrams describing major adjacency relationships, and showing the flow of information, communications, people, equipment and materials. • A tabulation of parking needs for the present and future projection periods, in- cluding public, City, and staff vehicles. • Information in the form of Department -level packets, for review and approval by project monitors and Department officials. Architectural Program Consultant shall prepare an architectural program that summarizes all needs as- sessment decisions into a specific list of spaces to build, and so is the definitive Space Needs Statement. It does not include projection periods, or options, but is fo- cused on one set of requirements. As such, it also includes information which a fu- ture design team would eventually require regarding assembling these spaces into a building. Workshop Meeting Consultant shall assist the City in selecting from possible options in the Needs As- sessment report (workbook) by facilitating a workshop with appropriate City repre- sentatives at which these issues and options will be presented. For example, it may be desired to reduce conference room allotments, based on decisions regarding shared use, or the one-stop shop area may be configured to either include or ex- clude some specific department function. Architectural Program Report The report (Architectural Program) will identify the final space requirements for the City operations, and will include a tabulation of all spaces and areas, along with functional and qualitative information as noted above. The requirements will be based on the chosen projection period and will reflect the policy and other decisions resulting from the Needs Assessment report (workbook). The architectural program also will include proximity and work -flow information, in the form of bubble diagrams which show proximities and functional relationships between areas. In addition, the program will identify other criteria which the design team will need, such as general design guidelines, security factors, floor loading assumptions, needs for building sys- Page -A"-5 of 6 tems (power, lighting, HVAC, plumbing), security and safety factors, and other such items. Consultant shall perform the following tasks. • Consultant will conduct a team meeting or workshop to resolve and select be- tween possible options, or to undertake cuts or other refinements in the space needs as presented in the Needs Assessment Report (Workbook). • Upon selection of options and making adjustments and refinements in the space needs, as noted above, Consultant will prepare a definitive Architectural Program which reflects the final space requirements for the proposed new facil- ity. • The Architectural Program will include the special functional requirements im- plied by the activities proposed, on a room -by -room basis, including such fac- tors as mechanical systems, characteristics of electrical service, floor loading criteria, security issues, general lighting criteria based on room usage, and so on. • The Architectural Program will include room and area relationships, in the form of bubble diagrams. • The Architectural Program will include final space standards used in the pro- gram and related information. PROJECT SCHEDULE The proposed project schedule duration is 90 days. Note that this schedule does in- clude allowances for extended review times by the City, if needed, or for unusual lag times which may result from difficulties in setting meeting dates. Page "A"-6 of 6 0 0 CITY CLERK'S DEPARTMENT - ACTION REMINDER TO: Douglas Dumhart, Economic Development Manager FROM: Mitzi Ortiz, Deputy City Clerk DATE: June 1, 2005 SITUATION: On February 7, 2005 the City of San Juan Capistrano entered into a Personal Services Agreement with Griffin Structures, Inc. to prepare a space needs assessment for a new Civic Center. ACTION REQUESTED: Said Agreement states services shall be completed by June 30, 2005. Please notify this office if agreement has been extended or completed. ACTION TO BE TAKEN: DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN: SIGNATURE OF OFFICIAL TAKING ACTION:`"— DATE SIGNED: (�v I zI o S ***FOR CITY CLERK'S DEPARTMENT USE ONLY*** Tickler Date: 06/01/05 Deadline Date: 06/30/05 (600.30/griffin) E 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493.1053 FAx www.sanjuancapistrano.org February 17, 2005 Griffin Structures, Inc. 385 Second Street Laguna Beach, CA 92651 Attn: Roger Torriero Dear Mr. Torriero: MEMBERS OF THE CITY COUNCIL SAM ALLEVATO DIANE BATHGATE WYArr HART JOE SOTO DAVID M. SWERDLIN Enclosed is an executed, original professional services agreement related to providing a needs assessment for new civic center for your records. We have received documentation confirming current compliance with the terms of insurance under your agreement with the city. Please keep in mind that should this documentation lapse, all work under this agreement must stop and all payments will be withheld until we receive proper evidence of insurance. You may proceed with work under this agreement in coordination with the Project Manager, Douglas Dumhart, Economic Development Manager (949) 443-6316. Yours truly, Meg ona an, CMC City Jerk Agreement cc: Douglas Dumhart, Economic Development Manager San Juan Capistrano: Preserving the Past to Enhance the Future ^ P-'.� --'. ti a. AC"i CE T FIGA - �F 7".. INSURQN. Data lmmldtl/YYI Pro!"r, 714 538-8723 Kimbrell Insurance AQ, ency 950 E Katella , Sill to 4 Orange, Ca 9a Ave.A THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFURDING COVERAGE— Company Great American Assurance Co. A Company RSUI Indemnity Company B Insured GRFFN01-JUL Company Lexington Insurance Company Griffin Structures, Inc., Etal C 385 Second St. aii Copany State Compensation Insurance 77777777777777777 GfV�tAG85 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY POLICY GO LTR TYPE OF INSURANCE POLICY NUMBER EFFECTIVE DATE EXPIRATION DATE LIMITS A NERAL LIABILITY Commercial General Liability Claims Made mDccur GLP516 53 94 03/01/04 03/01/05 General Aggregate Products -Completed Ops Agg —a 1,000,000 Personal & Advertising Injury Each Occurrence Owner's & Contractor's Protective Fire Dama go (any I fire) 90 00 Medical Expense lany onePerson) is E AUTOMOBILE LIABILITY Any Auto 72 UEC M5877 08/07/04 08/07/05 combined Single Limen 1,000,000 Bodily Injury Iyer person) All Owned Autos Scheduled Autos Bodily Injury Iyer acc dem) s Hired Autos Non -Owned Autos Property Damage GARAGE LIABILITY Auto Only- E.cg Accident Other Than Auto Only Any Auto Each Accident Applegate EXCESS LIABILITY Each Occurrence $ Umbrella Form NRA211339 03/01/04 03/01/05 A ra ata Other Than Umbrella Form WORKERS' COMPENSATION 8 1 10ther EL Each Accident D EMPLOYERS' LIABILITY 1694799-04 08/25/04 08/25/05 The PropnermlIncl Partners/Executive Officers are: Eacl ST . FUND TO =TM GT EL Disease-- PoOay Limit EL Diserse-Fe Em lovee 5 OTHER C rofessional 2845769 03/01/04 03/01/051,000,000 iability ggregate DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS e: Civic Center City of San Juan Capistrano is named as Additional Insured on the General Liability, Business Auto, Professional Liability. CERTIFICATE HOL CANGEE LII IQN 02 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL • DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE City Of San Juan Capistrano LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRE- 32400 Paseo Adelanto San Juan Capistrano CA 92675 SENTATIVES. Authorized Representative ATTN: CITY MANGAERIS OFFICE AC{3giT �5�5 I�i9X981 Syr. Innpt 'a1Siinni, i1 CURPORAFipry 7$$$.-. 05 GREAT AMERICAN ASSURANCE COMPANY POLICY NO.GLP5165394 COMMERCIAL GENERAL LIABILITY CG 20 33 07 98 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS — AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIAIBLITY COVERAGE PART A. Section II -Who is an Insured is amended to include as an insured any person or or organization for whom you are performing operations when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as additional insured on your policy. Such person or organization is an additional insured only with respect to liability arising out of your ongoing operations performed for that insured. A person's or organization's status as an insured under this endorsement ends when your operations for that insured are completed. B. With respect to the insurance afforded these additional insureds, the following additional exclusions applies: This insurance doe not apply to: "Bodily injury", "property damage" or " personal and advertising injury"arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders,or drawings and specifications; and 2. Supervisory, inspection, architectural or engineering activities. CG 20 33 07 98 02/10/2005 03:53 9494971 GRIFFIN PAGE 02 FROM (THU)FEB 10 2005 1 3 -1/ST.13:1810.632099495' P 2 D i i ACt7R0 Z3 TMa CNLTIRCAT� a N/:1® As A MATTER OF WORMM ONLY AND CONGERS NO MKNI UPON THE OWFICATI HOLOM. Kimbrell Insurance A�eacy TNN CERTIFICATE �'f NOT AMM. SMIND ON ALTM THE lat. A 950 8 1Catella Ave., u to 4 COVERAGE AFFORDED Err THE POLICaf PROW. Orange, Ca " 0M" Great american Assurance CO. A c --w' RSUI Indelmaity CompanY wAumd p"mill-BAH B C""AA Lexington Insurance Company Griffin Structures, Inc., Etal C 385 Second St. Ceff"'Y State Comlpansati I surance MUMMA THE$ B TO CMTIFY THAT THE POLICES OF NSIIRMICE LISTED BELOW HAVE BFEN IWU D TO THE AEVAGO NAMED ABOVE FOR THE POLICY INDICATED. NOTWITHSTANDR/O ANT REQIIMAM. TBW OR CONDITION OF ANY CONTRACT OR OTHBI DOCUM6NT WITH "ISFUT TO WHICH THIP COMFICATE MAY SE BSUED OR MAY PERTAIN. THE INSURANCE WORDED BY THE POLICIES DESCNBEO HERB" IS SUBJECT TO ALL IBA TilAwiL EXCLUMONR AND CO"OfTHNP OF EYCH POIICIML ERRATA Me AMY HV SSBI P POLICY POLICY CO TYPE: OF MaIMNCE POLICY WINNER EXPIRATION UMTE L DATE TE ORAL 3 Finn 55 OAn"M n , A �"�Xv, PS165394 3/01/04 03/01/05 wae�uc. � Am hlJ a Advwbft Mf," p,ww'E a twro.n"', PmreEA er`^"'A EY a , Rm AUT 8 A".A"m 72 iJEC DS5877 8/07/04 08/07/05 CmXlh"V 9XNb MIW SPM* MARY Ip" p",Onl AIIOwAA AwA spn"MAk AwA Bnla, . H"A ANA H,IrO.M,O AuIA IP",Cdalm Plq",Y O"",W 4A L Auw EWE A9,*19 ArIY Awa Owes TNS, ANP ON -f LIABILITY ]a IAINIar"m - 11339 3/01/04 03/01/05 W NIFI X u"Ie Dur M D NIAPLOYEM'UABLFTY 1694799-04 8/25/04 08/25/05 sc . P�'.n�.mer.,/w. '^I* ST. FUND TO An E,tl C ofeasional 2845769 03/01/04 03/01/05 1,000,000 regate —B-4ffM3FM9M DIEWMIPTHM Of sn Fr— L11,ility ic Coater San Juan Capistrano is named as Additional Insured a tthe General �e issued by ty and Busiaes■ Apto. Business Auto Sndormement to ce carrier and mailed under separate cover. 01. 8NO= ANY OF THE ABOVE DESCRIBED POLICES EE CAN RIAW KIM THE . • IIXPEUTIOM DATE THEREOF. THE 0541111101 CDIEVANV Mal 6EDRAVOIR TO MAIL Q• DAYs MNUTTm NOTICE TO THE CERTIFICATE MOLDER MAMBO TO THE . I _,j Eff TO MAX "NNO OKKkAr9ON - City Of San Juan Capistrano o ANY KINLME OA LLwwjry D THE cO�MPAAw. � ONTS OREREPRE- 32400 Pasco Adelanto m RqmmilikiMixi San Juan Capistrano CA 92675 ,i• _ _ ATTNE CITY NANGASRIS OFFICSEmail ammiklimm— D i i 02/10/2005 03:53 9494971 GRIFFIN FROM (TFU)FEB 10 2005 13113T.13 GZUTANIEWANASSURANCECONIPANY POLICY NO.OLP5165394 PAGE 03 1810.6320994951 P 3 COM MCiAL GW41MAL LIABILITY - CO 20 33 07" TWS ENDORSEbO TI' CFLANOW Tit POLICY. PLEASE READ 1T CAREnILY. ADDMONAL INSURED — OWNERS, LESSEES OR CONTRACPORS - AUTOMATIC STATUS WBBN RBQUWM IN CONSTRUCTION AOREBIr M WITH YOU This endorsoment modulo insrnsnoe provided unclear the following. OOMMERCEAL COAL LWBLITY COVERAGE PART A Section H -Who is an Insured is amended to include w an insured any person or or organization for whom you are pe torming operations when you and such person or organization have agreed in wi ttng in a contract or agmement that such person or organization be added as additional insured on your policy.. Such person or organization is an additional insured only with respect to liability arising out of your ongoing operations performed for that.ioauted. A peraan's or otganization's status as an insured under this errant ands when yaw operations. for dsa ineared are completed. - B. With respeu to the it„m�e afforded these additional insureds, doe following additional exclusions applies: We insurance doe not apply to: "Bodily iNury". 'property damage" or "personal and advertising *W=19M out of the rendering of, or the failure to render, any professional architectural, amginewing or surveying services,inelnding: , I. The preparing. approving, or failing to prepare or appnove,,maps, shop drawings, opinions, reports, parveys, field orders; change oidwa or drawings and specifications; and I. Supervisory, inspection, atehitecturai or enginecting activrpaa. 'CI^aY OF SAN JUAN CAPISTRANO NAMED AS ADDITIONAL INSURED I THIS ENDORSEMENT CHANGES THE POLICY. PLEAS', POLICY CHANGI This endorsement forms a part of the Policy numbered below: POLICY NUMBER: 72 UEC UM5877 DX CHANGE NUMBER: 002 Policy Change Effective Date: 02/04/05 Named Insured: (MXP71111 REALTY CORPORSTON o Producer's Name: AMRZCAN TEAM WGIRS In1S SRVCS/PHS o Pro Rata Factor: .504 Description of Change(s): NO PREMIUM DUE AT POLICY CHANGE EFFECTIVE DATE. 11 �� ��7 �y1 �.�1-C.�,t✓ MAR 14 2005 FOR CHANGES MADE TO THE BUSINESS AUTO COVERAGE FORM, SEE CHANGE NO. 002A ATTACHED FORM NUMBERS OF ENDORSEMENTS REVISED AT ENDORSEMENT ISSUE: IH12001185 NAMED INSURED THIS ENDORSEMENT WILL NOT BE BINDING UNLESS COUNT AUTHORIZED REPRESENTATIVE. Countersigned by Authorized Representative Form HM 12 01 01 91T Printed in U.S.A. BY OUR 02/21/05 Date MAR 1 4 2005 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. MISCELLANEOUS CHANGE ENDORSEMENT POLICY NUMBER: 72 UEC UM5877 DX CHANGE NUMBER: 002A T This endorsement modifies insurance provided under the following: 1 HE HARTFORD BUSINESS AUTO COVERAGE FORM This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. (Premium adjustment, if any, for the addition, deletion or other change described in this endorsement is shown in the Premium Column below.) Effective Date: 02/04/05 Named Insured: GIRXFFXN RZAX-TR CORPORkTON Producer's Name: AMERICAN TEAM MNGRS INS SRVCS/PHS Pro Rata Factor: .504 Description of Change: NO CHANGE IN PREMIUM TERRORISM PREMIUM FORMS REVISED IH12011185 NAMED PERSON(S) OR (S) $0.00 THIS ENDORSEMENT IS NOT BINDING UNLESS COUNTERSIGNED BY OUR AUTHORIZED REPRESENTATIVE. Countersigned by Authorized Representative PRODUCER COPY Form HA 99 10 06 92T Printed in U.S.A. 02/21/05 Date POLICY NUMBER: 72 UEC UM5877 CHANGE NUMBER: 002 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NAMED INSURED 0 ro THIS ENDORSEMENT ALSO APPLIES TO THE COMMERCIAL AUTO COVERAGE PART. 0 GRIFFIN REALTY CORPORATON e GRIFFIN A DVISORS, INC o GRIFFEN STRUCTURE, r GRIFFIN REALTY IV, LLC r m N r N O O `-I O i CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADELANTO SAN JAUN CAPISTRANO, CA 92675 RE: PROJECT FOR THE CIVIC CENTER z Foran IH 120011 85 SEQ.NO. 01 Printed in U.S.A.