04-0923_COTTON BRIDGES ASSOCIATES_Agreement Amd•
AMENDATORY AGREEMENT
This Amendatory Agreement is made this � day of September, 2004, by and
between the City of San Juan Capistrano, hereinafter referred to as "CITY", and
Cotton/Bridges/Associates a division of P & D Consultants (hereinafter referred to as
RECITALS:
Whereas, CITY and CONSULTANT entered into an agreement dated May 3, 2004
for consultant services to prepare an Initial Study/Environmental Assessment for Ortega
Ranch (AC 04-02), a proposed 160,000 square foot multi -use office project located at
Rancho Viejo Road and Ortega Highway in the City of San Juan Capistrano; and
Whereas, CITY amended the agreement in August, 2004, to increase the
compensation under the agreement by $25,035; and
Whereas, CITY wishes to increase the amount of the compensation under this
agreement by $2,040 to conduct a carbon monoxide hot -spot analysis of four signalized
intersections, as set forth in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED between CITY and CONSULTANT as
follows:
Section 1. Section 3 (Compensation) is hereby amended to read as follows:
"3.1 Amount
"Total compensation for the revised scope of services dated September 14,
2004, for this Project shall not exceed Two Thousand and Forty Dollars ($2,040.00), asset
forth in Exhibit A, attached and incorporated herein by reference."
Section 2. All other terms and conditions of said agreement shall remain in full
force and effect.
ATTEST:
V
M g et R. Monahan, City Clerk
APPROVED AS TO FORM:
John R. SKaw, City Attorney
CITY OF SAN JUAN CAPISTRANO
By:0' _ i l '�
David F. Adams, City Manager
COTTON/BRI DGES/ASSOCIATES
s�
.K E. Bridges, EMCIP, Consultant
-1-
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September 14, 2004
Mr. William Cunningham, AICP
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Subject: Proposed Amendment to Scope of Services for Ortega Ranch Initial Study
Dear Mr. Cunningham:
The following provides a description of the Cotton/Bridges/Associates (CBA) proposed
amendment to the scope of services, schedule, and cost estimate related to the preparation
of the Ortega Ranch Initial Study. This amendment has been developed based on recent
discussions CBA has participated in over the course of the last week with the City.
Task 1: Revised Air Quality Analysis
CBA will conduct a carbon monoxide (CO) hot -spot analysis for a total of four (4)
signalized intersections effected by the proposed project. The selected intersections are
based on the Traffic Study for Ortega Ranch Mixed Use in the City of San Juan
Capistrano (Darnell & Associates, August 9, 2004) and represent those intersections with
the worst Level of Service (LOS) rates as well as receiving the largest traffic contribution
from the proposed project. These four intersections will be analyzed to assess potential
project -generated CO impacts on those traffic intersections determined to be significantly
impacted by the proposed project.
The results of the CO hot -spot analysis will be incorporated into the Final Initial Study
report for submission to the City.
Cost and Schedule
CBA will conduct the CO hot -spot analysis immediately upon receipt of authorization to
proceed by the City of San Juan Capistrano. It is anticipated that that the analysis and
incorporation of results into the Initial Study form will take approximately two (2) days
to complete. In addition, per the City direction CBA will also update the Initial Study
form with the accident potential zone information to be provided by Darnell &
Associates. We estimate that completion of the tasks described above will cost
approximately $2,040. Please see the attached proposed budget spreadsheet (Attachment
1) for our cost breakdown. This cost is for professional services only and will be billed
on a time and materials basis. No meetings or hearings are included in the scope of work.
Miscellaneous direct costs for material, reproduction, fax, mileage, etc. necessary to
EXHIBIT A
September 14, 2004 • 0
Mr. William Cunningham, AICP
Page 2
complete the described tasks will be billed separately. Additional services or deliverables
may be added for an additional cost agreed upon by CBA.
Authorization for the scope of services and budget amendment may be provided
immediately by signing both copies of this letter and returning one to CBA. Please feel
free to contact me or Robert Edgerton at 619-291-1347 (x257) at your earliest
convenience to discuss any questions or comments you may have regarding our proposed
scope of services. We look forward to continuing our work on this important project for
the City of San Juan Capistrano.
Sincerely,
John E. Bridges, FAICP
Managing Principal
Attachments (1)
048178209.0000
Authorized:
City of San Juan @. pistrano
• •
Cost Estimate - Ortega Ranch Amendment
Staff Hours
Hourly Rate:
$195
$130 $90 $65 $65
Principal-
Project Project TechJ Word
Labor
In -Charge
Manager Planner Graph. Proc.
Cost
1.0 Revised air quality analysis
1.1 Conduct carbon monoxide hot -spot analysis
4 12
$1,600
1.2 Incorporate hot -spot results and accident potenlal results into IS
2 2
$440
Total Task 1.0
$2,040
TOTAL ALL TASKS
$2,040
AMENDATORY AGREEMENT
This Amendatory Agreement is made this _ 13±-1, day of August, 2004, by and
between the City of San Juan Capistrano, hereinafter referred to as "CITY", and
Cotton/Bridges/Associates, a division of P & D Consultants (hereinafter referred to as
"Consultant').
RECITALS:
Whereas, CITY and CONSULTANT entered into an agreement dated May 3, 2004
for consultant services to prepare an Initial Study/Environmental Assessment for Ortega
Ranch (AC 04-02), a proposed 160,000 square foot multi -use office project located at
Rancho Viejo Road and Ortega Highway in the City of San Juan Capistrano; and
Whereas, CITY has requested modifications to the original scope of work as set
forth in Exhibit A to this agreement; and
Whereas, CITY has increased the amount of the compensation under this
agreement by $25,035, as set forth in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED between CITY and CONSULTANT as
follows:
Section 1. Section 3 (Compensation) is hereby amended to read as follows:
"3.1 Amount
"Total compensation for the revised scope of services for this Project shall
not exceed Twenty Five Thousand Thirty Five Dollars ($25,035.00), as set forth in Exhibit
A, attached and incorporated herein by reference."
Section 2. All other terms and conditions of said agreement shall remain in full
force and effect.
CITY OF SAN JUANN^CAPIISTRANO
By: T QKvv
David F. Adams, City Manager
COTTON/BRIDGES/ASSOCIATES
JdKn E. Bridges, F , Consultant
ATTEST:
R. Monahan, City Clerk
AP-P4qOVED O FORM:
John R. ShdWv, City Attorney
-1-
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I`ba)
June 22, 2004
Mr. William Cunningham, AICP
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, California 92675
TO
CottonBridges/Associates
A Division of P&D Consultants
RIO SAN DIEGO PLAZA
8954 RIO SAN DIEGO DRIVE
SUITE 610
SAN DIEGO, CALIFORNIA 92108
619/291-1347
619/291-1348 FAX
Subject: Proposed Amendment to Scope of Services for Ortega Ranch Initial Study
Dear Mr. Cunningham:
The following provides a description of the Cotton/Bridges/Associates (CBA) proposed
amendment to the scope of services, schedule, and cost estimate related to the preparation
of the Ortega Ranch Initial Study. This amendment has been developed based on recent
discussions CBA has participated in over the course of the last week with the City.
Task 1: Cultural Resources Technical Report
CBA proposes to contract with Chambers Group to provide a historical/paleontological
resources technical report for the project site. The scope of work will include a complete
records search at the State of California Historical Resources Information System's
(CHRIS) South Central Coastal Information Center (SCCIS) at California State
University, Fullerton to determine whether any sites have been recorded on the project
site or in the immediate vicinity. The records search shall include a review of the
recently demolished structures on the project site using the City's Inventory of Historic
and Cultural Landmarks, State of California Register of Historic Landmarks, and the
National Register of Historic Places. hi addition, the local historical society will be
contacted as well as the Bureau of Land Management to review general land office plat
maps. The California Native American Heritage Commission will be contacted for local
Native American contacts.
Field surveys will include the following: a cultural resources assessment to inspect the
ground surface for cultural material; a high-resolution subsurface remote sensing survey
(ground penetrating radar) to assess the presence/absence of unmarked graves; and a
paleontological assessment to determine the potential presence of subsurface fossil -
bearing geologic formations.
Completion of Task 1 will result in a historical/paleontological resources technical report
that will be incorporated into the Ortega Ranch Initial Study by CBA.
on
MOM
AN AECOM COMPANY EXHIBIT A
.. • •
June 22, 2004
Mr. William Cunningham, AICP
Page 2
Task 2: Additional Level of Effort for Development of the Initial Study
As outlined in the original Scope of Services agreement (dated May 12, 2004), CBA has
been contracted to provide a single draft Initial Study followed by the final document.
The City has requested that CBA provide an additional draft document to be completed
upon receipt of all necessary technical reports and documentation. In addition, the City
has requested that CBA attend an additional meeting between the City and the project
applicant to discuss project developments and Initial Study preparation status.
Cost Estimate
The total estimated cost for this Scope of Services Amendment is $25,035. Please see the
attached proposed budget spreadsheet (Attachment 1) for our cost breakdown.
Authorization for the scope of services and budget amendment may be provided
immediately by signing both copies of this letter and returning one to CBA. Please feel
free to contact me or Robert Edgerton at 619-291-1347 (x257) at your earliest
convenience to discuss any questions or comments you may have regarding our proposed
scope of services. We look forward to continuing our work on this important project for
the City of San Juan Capistrano.
Sincerely,
John E. Bridges, FAICP
Managing Principal
Attachments (1)
048178209.0000
Authorized:
City of San
Cost Estimate - Ortega Ranch Initial Amendment
0 0
PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 30dayof_Mt+. ______,
2004, by and between the City of San Juan Capistrano (hereinafter refdrred to as the
"City") and Cotton/Bridges/Associates, a division of P & D Consultants (hereinafter referred
to as "Consultant").
RECITALS:
WHEREAS, City desires to retain the services of Consultant regarding the City's
proposal to prepare an Initial Study/Environmental Assessment for Ortega Ranch (AC 04-
02), a proposed 160,000 square foot multi -use office project located at Rancho Viejo Road
and Ortega Highway in the City of San Juan Capistrano; and
WHEREAS, Consultant is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, City and Consultant mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Consultant shall consist of those tasks as set
forth in Exhibit 'A" attached and incorporated herein by reference.
Consultant warrants that all of its services shall be performed in a competent,
professional and satisfactory manner and in accordance with the prevalent standards of
its profession.
Section 2. Term.
This Agreement shall commence on the effective date of this Agreement and
services required hereunder shall be completed by no later than September 30, 2004.
Section 3. Compensation.
3.1 Amount.
Total compensation for the scope of services for this Project shall not exceed
Ten Thousand Seven Hundred Sixty Dollars ($10,760.00), as set forth in Exhibit "A,"
attached and incorporated herein by reference.
3.2 Rate Schedule.
The services shall be billed to the City at the hourly rates set forth in Exhibit
"A," attached and incorporated herein by reference. Included within the compensation are
all the Consultant's ordinary office and overhead expenses incurred by it, its agents and
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employees, including meetings with the City representatives and incidental costs to
perform the stipulated services. Submittals shall be in accordance with Consultant's
proposal.
3.3 Method of Payment.
Consultant shall submit monthly invoices based on total services which have
been satisfactorily completed and specifying a percentage of projected completion for
approval by the City. The City will pay monthly progress payments based on approved
invoices in accordance with this Section.
For extra work not part of this Agreement, a written authorization from City
is required prior to Consultant undertaking any extra work.
3.4 Records of Expenses.
Consultant shall keep complete and accurate records of all costs and
expenses incidental to services covered by this Agreement. These records will be made
available at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Consultant shall act and be an independent contractor and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue to City's
employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Consultant shall not contract with any other entity to perform the services required without
written approval of the City. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the City. If Consultant is permitted
to subcontract any part of this Agreement by City, Consultant shall be responsible to City
for the acts and omissions of its subcontractor as it is for persons directly employed.
Nothing contained in this Agreement shall create any contractual relationships between
any subcontractor and City. All persons engaged in the work will be considered employees
of Consultant. City will deal directly with and will make all payments to Consultant.
Section 6. Changes to Scope of Work.
In the event of a change in the Scope of Work provided for in the contract
documents as requested by the City, the Parties hereto shall execute an addendum to this
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Agreement setting forth with particularity all terms of the new agreement, including but not
limited to any additional Consultant's fees.
Section 7. Familiarity with Work and Construction Site.
By executing this Agreement, Consultant warrants that: (1) it has investigated the
work to be performed; (2) it has investigated the proposed construction site and is aware
of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the
work under this Agreement. Should Consultant discover any latent or unknown conditions
materially differing from those inherent in the work or as represented by City, it shall
immediately inform City of this and shall not proceed with further work under this
Agreement until written instructions are received from the City.
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Consultant shall comply with all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Section 10. Conflicts of Interest.
Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Consultant.
Section 11. Copies of Work Product.
At the completion of the contract period, Consultant shall have delivered to City at
least one (1) copy of any final reports and architectural drawings containing Consultant's
findings, conclusions, and recommendations with any support documentation. All reports
submitted to the City shall be in reproducible format.
All services to be rendered hereunder shall be subject to the direction and approval
of the City.
Section 12. Ownership of Documents.
All reports, information, data and exhibits prepared or assembled by Consultant in
connection with the performance of its services pursuant to this Agreement are confidential
to the extent permitted by law, and Consultant agrees that they shall not be made available
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to any individual or organization without prior written consent of the City. All such reports,
information, data, and exhibits shall be the property of the City and shall be delivered to
the City upon demand without additional costs or expense to the City. The City
acknowledges such documents are instruments of Consultant's professional services.
Section 13. Indemnity.
Consultant shall indemnify, hold harmless, and defend the City, its Council, officers,
agents and employees from and against any and all claims and losses, costs or expenses,
including but not limited to any damage due to death or injury to any person and/or injury
or damage to any property resulting from any act or omission of Consultant or any of its
officers, employees, servants, agents, or subcontractors in the performance of this
Agreement. Such cost and expense shall include reasonable attorney fees.
Notwithstanding any other provision of this section 13, and as a separate and
independent covenant and obligation, Consultant shall indemnify and hold harmless, but
not defend City, its Council, officers, agents and employees from and against any damage,
liability, loss, cost or expense, which arise out of claim, court action, or administrative
proceeding challenging City approval of the Junipero Serra High School South Campus,
the Environmental Impact Report (EIR) for such project, or any part of the development
identified in the project for which Consultant is preparing the Environmental Impact Report
(EIR) if it is determined by a court action having jurisdiction that Consultant or any of its
agents, employees, or subcontractors negligently performed its services under this
agreement. Consultant's obligation to indemnify the City shall include reasonable attorney
fees and costs.
Section 14. Insurance.
Insurance required herein shall be provided by Admitted Insurers in good standing
with the State of California and having a minimum Best's Guide Rating of A- Class VII or
better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive General Liability coverage in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period.
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14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Consultant shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non -
owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual
period;
$1,000,000 injury to more than one person/any one occurrence/not limited
to contractual period
14.3 Worker's Compensation.
If Consultant intends to employ employees to perform services under this
Agreement, Consultant shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Prior to beginning any work under this Agreement, Consultant shall submit
the insurance certificates, including the deductible or self -retention amount, and an
additional insured endorsement to the Consultant's general liability and umbrella liability
policies to the City Clerk's office for certification that the insurance requirements of this
Agreement have been satisfied.
14.5 Errors and Omissions Coverage
Throughout the term of this Agreement, Consultant shall maintain Errors and
Omissions Coverage (professional liability coverage) in an amount of not less than One
Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant
shall submit an insurance certificate to the City Clerk's office for certification that the
insurance requirements of this Agreement have been satisfied.
14.6 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverages reduced, until after thirty (30) days' written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
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14.7 Terms of Compensation.
Consultant shall not receive any compensation until all insurance provisions
have been satisfied.
14.8 Notice to Proceed.
Consultant shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed" verifying that Consultant has complied with
all insurance requirements of this Agreement.
Section 15. Termination.
City and Consultant shall have the right to terminate this Agreement without cause
by giving thirty (30) days' advance written notice of termination to the other party
In addition, this Agreement may be terminated for cause by providing ten (10) days'
notice to the other party of a material breach of contract. If the other party does not cure
the breach of contract, then the agreement may be terminated subsequent to the ten (10)
day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall
be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Director of Administrative Services
To Consultant: Cotton/Bridges/Associates
Rio San Diego Plaza
8954 Rio San Diego Drive, Suite 610
San Diego, CA 92108
Section 17. Attorneys' Fees.
If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
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Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF SAN JUAN CAPISTRANO
By: 4- amu-,-._
David F. Adams, City Manager
i
. ii/�/ice
ATTEST:
R. Monahan, City Clerk
AS TO FORM:
John P. Shaw, City Attorney
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April 16, 2004
Ms. Amy F. Wolfe, Principal Planner
City of San Juan Capistrano
Planning Service Department
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
CottonMridges/Associates
A Division of P&D Consultants
RIO SAN DIEGO PLAZA
8954 RIO SAN DIEGO DRIVE
SUITE 610
SAN DIEGO, CALIFORNIA 92108
619/291-1347
619/291-1348 FAX
RE: Proposal to prepare an Initial Study/Environmental Assessment for Project
Log No. 41060 — Ortega Ranch (AC 04-02)
Dear Ms. Wolfe:
Per the City of San Juan Capistrano (City) Request for Proposal (dated April 1, 2004),
Cotton/Bridges/Associates (CBA) has prepared this letter proposal, including our scope
of service and cost estimate, to complete the Initial Study/Environmental Assessment for
a proposed commercial office park (known as Ortega Ranch). In preparing our proposal
letter, CBA has reviewed the draft Specific/Comprehensive Development Plan (dated
March 17, 2004) and consulted the City's traffic engineer, Mr. Alan Oswald. As CBA
has also assisted the City with the preparation of environmental documentation for both
the Honeyman Ranch and JSerra High School (South Campus), we have relied on our
extensive experience in the community to develop this Initial Study/Environmental
Assessment letter proposal.
The purpose of the Initial Study/Environmental Assessment will be to provide the City
with information as the basis for deciding whether to prepare a Mitigated Negative
Declaration (MND) or Environmental Impact Report (EIR). When the City determines
that either a MND or EIR is required, the Initial Study/Environmental Assessment will
assist in the preparation of the MND/EIR by focusing on effects determined to be
significant and avoiding lengthy discourse on effects determined less than significant.
Scope of Services
The project site consists of an estimated 18 -acres of vacant land in the City of San Juan
Capistrano, bounded by Rancho Viejo Road, Avenida Los Cerritos, and the Ortega
Highway. The proposed project consists of approximately 160,000 square feet of multi-
use office space housed in eleven one- and two-story buildings. Tasks 1 through 4 below
outline CBA's proposed scope of services.
au
AN AECOM COMPANY EXHIBIT A
0 0
Ortega Ranch Initial Study/Environmental Assessment
April 15, 2004
Page 2
Task 1 — Attend project kick-off meeting with City staff
CBA will attend a project kick-off meeting at the City of San Juan Capistrano Planning
Services Department to discuss pertinent environmental issues as well as gather existing
environmental/planning documents that may be used during development of the Initial
Study/Environmental Assessment. During the kick-off meeting the City staff shall
provide CBA with the most recent version of the City's significance thresholds for
inclusion in the Initial Study/Environmental Assessment. CBA participants will include
the following personnel: Project Principal, Project Manager, and Environmental Planner.
Task 2 — Conduct field reconnaissance of project site
CBA will conduct a field reconnaissance of the project site to determine other potential
environmental concerns. The field visit will be conducted by the following CBA
personnel: Project Principal, Project Manager, and Environmental Planner.
Task 3 — Preparation of the Initial Study/Environmental Assessment
CBA will prepare an Initial Study/Environmental Assessment in accordance with the
CEQA Guidelines (§15063). In order to expedite the preparation process and avoid
confusion to the reader, the Environmental Assessment will be integrated into the Initial
Study and immediately proceed the environmental checklist. The Initial Study will
consist primarily of the environmental checklist, while the Environmental Assessment
will contain the narrative discussion of each environmental factor summarized in the
environmental checklist using City -adopted significance thresholds. Where City
significance thresholds have not been adopted, CBA will rely on CEQA-adopted
thresholds as outlined in the CEQA Guidelines.
The Initial Study/Environmental Assessment will follow the outline provided below.
• Project Name
• Identification of Lead Agency/Contact Person
• Project Applicant
• Land Use/Zoning Designations
• Project Location
• Project Description
• Project Background
• Project Setting/Surrounding Land Uses
• Intended Uses of the Initial Study/Environmental Assessment
• Identification of Other Required Agency Approvals
• Identification of Previous Environmental Documentation
• Identification of Persons/Agencies Consulted
• Identification of Initial Study/Environmental Assessment Preparers
• Lead Agency and De Minimus Fee Determinations
Ortega Ranch Initial Study/Enviromnental Assessment
April 15, 2004
Page 3
In addition, the Initial Study/Environmental will consist of a summary of environmental
factors that may be potentially impacted through implementation of the proposed project
(typically referred to as the environmental checklist). CBA will use the City's designated
environmental checklist to perform this analysis. The environmental checklist will
provide a tabular summary of the proposed project's potential to significantly impact the
environmental factors. The list of environmental factors will include the following:
• Aesthetics
• Agricultural Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Geology and Soils
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Mineral Resources
• Noise
• Population and Housing
• Public Services
• Traffic
• Utilities
• Mandatory Findings of Significance
*Note: During preparation of this letter proposal CBA conducted a preliminary
assessment of environmental factors that may be significantly impacted by the proposed
project. This assessment was limited to a review of the Specific/Comprehensive
Development Plan, consultation with the City's traffic engineer, and reliance on
professional work experience. For the project site, the following environmental factors
are likely the most important in determining whether a MND or EIR shall be prepared:
• Biological Resources
• Cultural Resources
• Hydrology and Water Quality
• Land Use and Planning
• Traffic
The Initial Study/Environmental Assessment shall be prepared using the necessary and
appropriate visual graphics, including but not limited to the following:
• Regional Location
• Project Site (using aerial photo)
• General Plan Land Use Designation
• General Plan Zoning Designation
Ortega Ranch Initial Study/Environmental Assessment
April 15, 2004
Page 4
• Conceptual Site Plan
• Conceptual Grading Plan
• Conceptual Utilities Plan
Upon completion of the draft Initial Study/Environmental Assessment, the City will be
provided with ten (10) hardcopies of the document for review/approval. The City shall
be provided with a single (1) electronic version of the final Initial Study/Environmental
Assessment (PDF format) and ten (10) hardcopies.
Cost Estimate
A detailed cost estimate is attached to this letter proposal for the City's review. CBA
estimates the cost to complete the tasks listed above at $10,760.
We look forward to continuing our excellent working relationship with the City of San
Juan Capistrano on the Ortega Ranch project. Please contact me at your earliest
convenience with any questions or comments.
Sincerely,
014-
John E. ges�CP
Managing Principal
Attachment (1)
0
Attachment 1: Cost Estimate
Ortega Ranch Initial Study/Environmental Evaluation
Hourly Rate:
Staff Hours
$195 1 $130 $90 1 $65 $65
Principal- I Project Project Tech./ Word
in -Charge I Managerl Planner I Graph. Proc.
Labor
Cost
Task 1
Attend project kick-off meeting
MMMM
4 41 4
$1,660
Total Task 1
1
$1,660
Task 2
Conduct field reconnaissance of project site
21 2 2 1
$830
Total Task 2
1
$830
Task 3
Preparation of the Initial Stud /Environmental Assessment
1 21 301 301 81 4
$7,770
Total Task 3
1
$7,770
Indirect Costs
Travel postage, telephone, copying
$500
Total Indirect Costs
1
$500
TOTAL ALL TASKS
1
$10,760
CITY CLERKS DEPARTMENT - ACTION REMINDER
TO: Lynnette Adolphson, Management Analyst 11
FROM: Mitzi Ortiz, Deputy City Clerk DATE: June 1, 2005
SITUATION:
On May 3, 2004, the City of San Juan Capistrano entered into a Personal Services
Agreement with Cotton/Bridges/Associates to prepare an Initial Study/Environmental
Assessment for Ortega Ranch (AC 04-01).
ACTION REQUESTED:
Said Agreement states services shall be completed by September 30, 2004.
On September 13, 2004, said agreement extended to June 30, 2005.
Please notify this office if agreement has been extended or completed.
ACTION TO BETAKEN:
aaxp�
DATE WHEN NEXT ACTION (S) SHOULD BE TAKEN:
SIGNATURE OF OFFICIAL TAKING ACTION:
DATE SIGNED: _ &hV/0j
***FOR CITY CLERK'S DEPARTMENT USE ONLY***
Tickler Date: 09/01/04 06/01/05
Deadline Date: 09/30/04 06/30/05
cc: Department Head
(600.301cotton bridges 2) i Q l V�SL �ti
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32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92875
(949) 493-1171
(949) 493-1053 FAX
www sanj uan capstranO.Org
October 1, 2004
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Cotton Bridges Associates, Inc.
8954 Rio San Deigo Drive, Ste 610
San Diego, CA 92108
Dear Sir or Madam:
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
WYATT HART
JOE SOTO
DAVID M. SWERDLIN
Enclosed are the following executed, original agreements:
➢ Amendatory Agreement related to a July 1, 2003 agreement for consultant
services, EIR for Junipero Serra High School Campus;
➢ Amendatory Agreement related to May 3, 2004 agreement for consultant
services, Initial Study/Environmental Assessment for Ortega Ranch; and
➢ Personal Services Agreement related to preparation of a noise assessment for
Marbella Country Club.
Thank you for maintaining current compliance with the terms of insurance under your
agreement with the city. Please keep in mind that should this documentation lapse, all
work under this agreement must stop and all payments will be withheld until we receive
proper evidence of insurance.
You may proceed with work under this agreement in coordination with the Project
Manager, Lynnette Adolphson, Management Analyst II (949) 443-6324.
Yours truly'
�^
Meg mal an, CMC
Agreements
cc: Lynnette Adolphson, Management Analyst 11
Finance
fA/ — San Juan Capistrano: Preserving the Past to Enhance the Future
•
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 PAX
www. sanjuancapistrano. org
September 8, 2004
Cotton Bridges Associates, Inc.
8954 Rio San Deigo Drive, Ste 610
San Diego, CA 92108
Dear Sir or Madam:
� IXI9P61nt
fSi1iIISXft
1776
MEMBERS OF THE CITY COUNCIL
SAM AUEVATO
DIANE L BATHGATE
NNATT HART
JOE SOTO
DAVID M. SWERDLIN
Enclosed is an executed, original Amendatory Agreement related to preparing an initial
study/environmental assessment for Ortega Ranch (AC 04-02).
Thank you for maintaining current compliance with the terms of insurance under your
agreement with the city. Please keep in mind that should this documentation lapse, all
work under this agreement must stop and all payments will be withheld until we receive
proper evidence of insurance.
You may proceed with work under this agreement in coordination with the Project
Manager, Lynnette Adolphson, Management Analyst II.
Yours truly,
Meg ona an, CMC
Ci Clerk
enc sed- rreement
cc: Lynnette Adolphson, Management Analyst II
Finance
San Juan Capistrano: Preserving the Past to Enhance the Future
r
32400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493.1053 1"
wwwsanj uancaptstrano. org
May 12, 2004
Cotton/Bridges/Associates
Rio San Diego Plaza
8954 Rio San Diego Drive #610
San Diego, CA 92108
Attention: Robert Edgerton
Dear Mr. Edgerton:
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MUMS ED 1 1961
1776
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
DIANE L. BATHGATE
VNATi HART
JOE SOTO
DAVID M. SWERDLIN
Enclosed is an original, fully executed Personal Services Agreement related to
preparation of an Initial Study/Environmental Assessment for Ortega Ranch (AC 04-01),
a proposed 160,000 square foot multi -use office project.
Thank you for maintaining your insurance documentation current with our office. Please
keep in mind it must remain current, or all work under this agreement must stop and all
payments for services rendered will be withheld, until these documents are brought
current.
You may proceed with work under this agreement in coordination with the Lynnette
Adolphson, Management Analyst II, (949) 443-6324.
Yours truly,
CMC
Agreement
cc: Lynnette Adolphson, Management Analyst II
Diane Regier, Management Analyst I
San Juan Capistrano: Preserving the Past to Enhance the Future