10-0405_ARCHITECTURAL RESOURCES GROUP_Amendatory AgreementAMENDATORY AGREEMENT
This Amendatory Agreement is made this day of V1 , 2010,
by and between the City of San Juan Capistrano (hereinafter referred to as the "CITY") and
Architectural Resources Group, Inc. (hereinafter referred to as the "CONSULTANT").
WHEREAS, CITY and CONSULTANT entered into an agreement dated July 17, 2007,
for historic preservation and architectural consulting services for the Parra Adobe Historic
Structure Report and Rehabilitation Plans project (CIP No. 07402, formerly 453) in an amount
not to exceed $84,645.00; and
WHEREAS, due to the procurement of a federal matching grant for the project, CITY has
identified, and CONSULTANT has reviewed and concurred with, the need to extend the term of
the agreement to allow adequate time to complete the project and to reflect federal grant
condition requirements, and CITY and CONSULTANT hereby desire to amend the agreement
as set forth below.
Section 1. The total compensation for the scope of services shall remain at a not -to -
exceed total of Eighty-four thousand six hundred and forty five dollars ($84,645.00) as
set forth in Exhibit 'A" attached and incorporated herein by reference. For purposes of
the federal grant requirements, the Dourly rate for federal reimbursement of these
consultant services shall not exceed the rates set forth in Exhibit "B" attached hereto
and incorporated herein by reference.
Section 2. The services required under this Agreement shall be completed by no later
than June 30, 2011,
Section 3. All other provisions of the Agreement not amended hereunder shall remain
in full force and effect.
APPROVED S TO FORM:
City Atto ey
-1-
CITY OF SAN JUAN CAPISTRANO
M
141
(4Citypa�nager
IMI
Parra Adobi,
Proposed Stupe of Werk
March 30. 7007
_........._.._ ._.......,,,._..
. _....._..___.._..W,,,.._............_..��.
Archhiteire ctural Resources Group
..... ._
5200
Travel afiowanca- mileage, airfare, note, car rental, per diem
_
__.Y.,. _V... m
Principal
Architect
Principal
i Conservator
project
Mq,fArchitect
Project
Conservator
staff
Stmcfural
Engineer
MfE1P
Engineer
Cost
Estimator
Totals
Telephone
_,W..W....W.
Farr
arneffi
Wessel
Kal€m____.5€ata.r
K-ik
7olles
_..._..,
......,.,.,
_..._._.
1. Preparation of HSR(please see pfnjecl approach fordelailed
-
descripiion of Iasksl
Duration: B-.ks
Project W ialion (meeting with City and project Team)
4
4
Hlstwlcal Research
-
16
Documon€ation(including preparalion di CADD drawings)
-
4
16
On-si€e inves(igal?ons
2
8
ik
Analysis and Cost Estimate
2
12
16
Prepare Cut[ine of Draft Repor€
q
-
PrepaloDraflReped
3
E 2
32
8
2
Prepare Fina[ Report-
��
S'nbfici I{ours
3
8
2
88
24
2
0
16
Personne' 511,na fiat.
220.00
190.00
135.00
115.00
510,00
15000
125.00
12500
Subtotal Task 1
5560
$1,520
$2.70
$11,000
$1,640
$300
$0
$2,000
$18,390
Meetia apowance assumes four mee(in s with Cll and stakeholders
16
76
16
Sabtota3 Hours
16
160
0
0
16
0
0
Personnel Btlrng Rate
220.00
190.00
.. ..
135013
125.0:1
110,W
150.00
_
125.00
.,
12500
Subiotaf Task 13.._
2. Cnnstructinn Oncuments phase �
S3,520
$3,040
$0
50
$0
$2,400
$0
s0
58,960
3
Duration: 12 weeks
l
Finalize design and prepare eanalructlon documents induding
i
draw,ngs and speci£icelions
B
12
40
80
6&
Vials site to coordinate and verify any remain€ng items required
-
for this phase of work
8
8
-Update cosi estimate
I
2
12
8
i Anticipated submilials are 90% CDs for City review and
-�
- - -
commen! a?rd 100 % CDs for bid and permit
�._...__ W
-
St,Wolal Flours
8 mm
1248
0
68
68
12
9
_
Personnel Billing Rale
220.00
19000
135.00
125,00
110.00
150.05
125,00
125.00
Sublotal Task
$1,760
$2,280
$6,480
_ _ $0
$9,660
$10,200
51,500
t TT,000
$32,900
Meeting with design team to review Construction Documents
A
€ Subtotal Nours
0
0
0
0
0
6
Q
0
_. Perscnnel B II n Rate
220.00190.00
135.00
125.00
110.00
15600
126 W
126.00
Subtotal Task 2
$0
$0
$0
$P
50
mm
SII
_
$1,700
$G--$0
_
$1,200
Bidding aand Construction Phase and
3. Bidding
Es€llnide of Bidding and Canstructioo Adrd tstral<an Sery€ces
8
55
Subiclal Hours
G
8
560
Q
3
0
0
Personne(Billing Rale
22000
130.00
135.00
125,00
11009
16000
126.00
125,00
I
_ Suhtoial Task 3
.. TOTAL HOURS ALL TASKS
27
44
106
89
tt,2
94
12
_ 24
PERSONNEL BILLYNG RATE
..
220.00
190.00
130.0(3125.00
110.00
15fl.00
125:fl6
125.00
-TOTAL ALL iAS€(5
$5,940
$8,384
$23,780 1
$12,000
$12,320
$14,100
$1,500
$3,000
$70,000
0 -till MEP scope Eo be developed after P:edosign and Programming Phase.
Assumpt=ons and Addifcna€ Services:
1. Fees provided here are esl�ntala, and may be -educed by `ewer meetings and other faclors, We have assumed that no mechancca€ or ellupgrades wit be undertake.
2. Civil engineering drawings required for any grading at the bi ild3,gs, to Iota€e existing utilities and show any underground utilities req,ired for conceh €igh€irg and the new storage bull are not included.
If desired, a Civil Engineering co -1.ol way be added.
3. Geotechnical Report to be provided by tine City if required. -
4. Any hazardous matehat present on the site are 1he -esponslblply of the City. -
Professional Services $70,000
15% Administralive Mark -lip on Consult.gt fees $2,340
Lump Sum Fee $72,340
Estimate of Reimbursable Expenses $12,305
PROPOSED PROJECT TOTAL $84,645
Peimtursab€c Estimate Breakdown
Conse,vatlon sapplres. oeid expenses
5200
Travel afiowanca- mileage, airfare, note, car rental, per diem
5),550
Airfare_ 16 tares
H.tel: 9 overnight stays
Car Ren€al', 11 days
Postage and delivery
$450
Reproduction and photacepying
$2,300
Telephone
$21)6
AdminlsEm€ion Fee for Expenses (15%)
51,606
Estimate cf Reiml}wsable Expenses $12.,305
lfi- n,,. =r„sa Architertueal. Rizsoucces Group, Inc. n,,E, i
EXHIBIT B
Parra Adobe Updated Fee Schedule: Phases 2 and 3 ir' March 19, 2010
Scope of Work Save America's Treasures Grant Rates
'
Architectural Resources
Group
Travel allowance: mileage, airfare, hotel, car rental, per diem
$4,700
Aidan: 12 fares
Hotel: 5 overnight slays
Principal
Principal
Project
Project
Reproduction and photocopying
Structural
MIEIP -
Cost
Administration Fee for Expenses (15%)
$1,080.
Architect
Conservator MgrJArchitect
Conservator
Staff
Engineer
Engineer
Estimator
Totals
Famelh
Wessel
Koll
Slater
Kusik
Tolles
2. Construction Documents Phase
Duration: 12 weeks
Finalize design and prepare construction documents including
drawings and specifications
8
12
40
80
66
Visit site to coordinate and verify any remaining items required
for this phase of work
8
- 8
_......._................................._.................
................_..............
..._
Update cost estimate
................. .__.............._.._
....... ............. .................................
..........
........................ ._.........._................
.............. _.................
2
12
8
Anticipated submittals are 90% CDs for City review and
comment and 100% CDs for bid and peril
Subtotal Hours
8
12
46
0
88
68 _
12
-- 8
--------- Personnel Billing Rata
89.41
89.41
89.41 ---------89.41
_
_
89A1
_
89.41
89.41�-�
89.41
Subtotal Task 2
$715
$1,073
$4,292
$0
$7,868
$6,080
$1,073
$715
$21,816
Meatiwith design team to review Construction Documents
- 8
SubtotalHours
0
0
0
0
0
..........._..............._..
......._
Personnel BillingRate
.................................__..........................._.............._..................._.........:...................._._........_..................
89.41
89.41
89.41
89.41
89.41
.._8.._._.................._......................._..._�..._......._
_.
89.41
89.41
89.41
Subtotal Task 2
$0
$0
$0
$0
$0
$715
$0
$0
$715
3. Bidding and Construction Phase
Estimate of Bidding and Constriction Administration Services
8
56
Subtotal Hours__
0
8
56
0
0
0
0
0
-------------- ---------------------------------Personnel BillingRate
89.41 ��--89.41--
--
___
89.41
89.41
89.41
89.41
89.41
89.41
Subtotal Task 3
$0
$715
$5,007
$0
$0
$0
$0
$0
$5,722
TOTAL HOURS ALL TASKS
8
20
104
0
88
76
12
6
........... _............_.....
PERSONNEL BILLING RATE
89A11
89.41 ���_� .._.........89.41
............. ����������89.41
............................_._........_
89.41
._..._............_._.._........_......._._........
89.41
89.41
.... ...... ..._.................
89.41
TOTALALLTASKS1
$715
$1,788 1
$9,299
$0
$7,868
$6,795 1
$1,073
1 $715
- $28,254
' Overall MEP scope to be developed after Predesign and Programming Phase.
Assumptions and Additional Services:
1. Fees provided here represent the maximum allowable billing rate under the Save America's Treasures grant: the City of San Juan Capistrano is responsible for meeting the billing rale differential pursuant to the
fee schedule attached as Exhibit B in the City of San Juan. Capistrano Personal Services Agreement dated July 2007.
2. Fees provided here are estimated, and may be reduced by fewer meetings and other factors. We have assumed that no mechanical or electrical upgrades will be undertaken.
3. Civil engineering drawings required for any grading at the buildings, to locate existing utilities and show any underground utilities required for concert lighting and the new storage building are not included.
If desired, a Civil Engineering consultant may be added. ,
4. Geotechnical Report to be provided by the City it required.
5. Any hazardous minerals present on the site are the responsibility of the City.
Professional Services $28,254
15% Administrative Mark-Up on Consultant Fees $1,180
Lump Sum Fee $29,434
Estimate of Reimbursable Expenses $8,280
PROPOSED PROJECT TOTAL $37,714
Reimbursable Estimate Breakdovm
Conservation supplies, geld expenses
$100
Travel allowance: mileage, airfare, hotel, car rental, per diem
$4,700
Aidan: 12 fares
Hotel: 5 overnight slays
Car Rental:7 days
Postage and delivery
$400
Reproduction and photocopying
$1,800
Telephone
$200
Administration Fee for Expenses (15%)
$1,080.
Estimate of Reimbursable Expenses $8,280
I ARG w .n$ - Architectural Resource: