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10-0405_ARCHITECTURAL RESOURCES GROUP_Amendatory AgreementAMENDATORY AGREEMENT This Amendatory Agreement is made this day of V1 , 2010, by and between the City of San Juan Capistrano (hereinafter referred to as the "CITY") and Architectural Resources Group, Inc. (hereinafter referred to as the "CONSULTANT"). WHEREAS, CITY and CONSULTANT entered into an agreement dated July 17, 2007, for historic preservation and architectural consulting services for the Parra Adobe Historic Structure Report and Rehabilitation Plans project (CIP No. 07402, formerly 453) in an amount not to exceed $84,645.00; and WHEREAS, due to the procurement of a federal matching grant for the project, CITY has identified, and CONSULTANT has reviewed and concurred with, the need to extend the term of the agreement to allow adequate time to complete the project and to reflect federal grant condition requirements, and CITY and CONSULTANT hereby desire to amend the agreement as set forth below. Section 1. The total compensation for the scope of services shall remain at a not -to - exceed total of Eighty-four thousand six hundred and forty five dollars ($84,645.00) as set forth in Exhibit 'A" attached and incorporated herein by reference. For purposes of the federal grant requirements, the Dourly rate for federal reimbursement of these consultant services shall not exceed the rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. Section 2. The services required under this Agreement shall be completed by no later than June 30, 2011, Section 3. All other provisions of the Agreement not amended hereunder shall remain in full force and effect. APPROVED S TO FORM: City Atto ey -1- CITY OF SAN JUAN CAPISTRANO M 141 (4Citypa�nager IMI Parra Adobi, Proposed Stupe of Werk March 30. 7007 _........._.._ ._.......,,,._.. . _....._..___.._..W,,,.._............_..��. Archhiteire ctural Resources Group ..... ._ 5200 Travel afiowanca- mileage, airfare, note, car rental, per diem _ __.Y.,. _V... m Principal Architect Principal i Conservator project Mq,fArchitect Project Conservator staff Stmcfural Engineer MfE1P Engineer Cost Estimator Totals Telephone _,W..W....W. Farr arneffi Wessel Kal€m____.5€ata.r K-ik 7olles _..._.., ......,.,., _..._._. 1. Preparation of HSR(please see pfnjecl approach fordelailed - descripiion of Iasksl Duration: B-.ks Project W ialion (meeting with City and project Team) 4 4 Hlstwlcal Research - 16 Documon€ation(including preparalion di CADD drawings) - 4 16 On-si€e inves(igal?ons 2 8 ik Analysis and Cost Estimate 2 12 16 Prepare Cut[ine of Draft Repor€ q - PrepaloDraflReped 3 E 2 32 8 2 Prepare Fina[ Report- �� S'nbfici I{ours 3 8 2 88 24 2 0 16 Personne' 511,na fiat. 220.00 190.00 135.00 115.00 510,00 15000 125.00 12500 Subtotal Task 1 5560 $1,520 $2.70 $11,000 $1,640 $300 $0 $2,000 $18,390 Meetia apowance assumes four mee(in s with Cll and stakeholders 16 76 16 Sabtota3 Hours 16 160 0 0 16 0 0 Personnel Btlrng Rate 220.00 190.00 .. .. 135013 125.0:1 110,W 150.00 _ 125.00 ., 12500 Subiotaf Task 13.._ 2. Cnnstructinn Oncuments phase � S3,520 $3,040 $0 50 $0 $2,400 $0 s0 58,960 3 Duration: 12 weeks l Finalize design and prepare eanalructlon documents induding i draw,ngs and speci£icelions B 12 40 80 6& Vials site to coordinate and verify any remain€ng items required - for this phase of work 8 8 -Update cosi estimate I 2 12 8 i Anticipated submilials are 90% CDs for City review and -� - - - commen! a?rd 100 % CDs for bid and permit �._...__ W - St,Wolal Flours 8 mm 1248 0 68 68 12 9 _ Personnel Billing Rale 220.00 19000 135.00 125,00 110.00 150.05 125,00 125.00 Sublotal Task $1,760 $2,280 $6,480 _ _ $0 $9,660 $10,200 51,500 t TT,000 $32,900 Meeting with design team to review Construction Documents A € Subtotal Nours 0 0 0 0 0 6 Q 0 _. Perscnnel B II n Rate 220.00190.00 135.00 125.00 110.00 15600 126 W 126.00 Subtotal Task 2 $0 $0 $0 $P 50 mm SII _ $1,700 $G--$0 _ $1,200 Bidding aand Construction Phase and 3. Bidding Es€llnide of Bidding and Canstructioo Adrd tstral<an Sery€ces 8 55 Subiclal Hours G 8 560 Q 3 0 0 Personne(Billing Rale 22000 130.00 135.00 125,00 11009 16000 126.00 125,00 I _ Suhtoial Task 3 .. TOTAL HOURS ALL TASKS 27 44 106 89 tt,2 94 12 _ 24 PERSONNEL BILLYNG RATE .. 220.00 190.00 130.0(3125.00 110.00 15fl.00 125:fl6 125.00 -TOTAL ALL iAS€(5 $5,940 $8,384 $23,780 1 $12,000 $12,320 $14,100 $1,500 $3,000 $70,000 0 -till MEP scope Eo be developed after P:edosign and Programming Phase. Assumpt=ons and Addifcna€ Services: 1. Fees provided here are esl�ntala, and may be -educed by `ewer meetings and other faclors, We have assumed that no mechancca€ or ellupgrades wit be undertake. 2. Civil engineering drawings required for any grading at the bi ild3,gs, to Iota€e existing utilities and show any underground utilities req,ired for conceh €igh€irg and the new storage bull are not included. If desired, a Civil Engineering co -1.ol way be added. 3. Geotechnical Report to be provided by tine City if required. - 4. Any hazardous matehat present on the site are 1he -esponslblply of the City. - Professional Services $70,000 15% Administralive Mark -lip on Consult.gt fees $2,340 Lump Sum Fee $72,340 Estimate of Reimbursable Expenses $12,305 PROPOSED PROJECT TOTAL $84,645 Peimtursab€c Estimate Breakdown Conse,vatlon sapplres. oeid expenses 5200 Travel afiowanca- mileage, airfare, note, car rental, per diem 5),550 Airfare_ 16 tares H.tel: 9 overnight stays Car Ren€al', 11 days Postage and delivery $450 Reproduction and photacepying $2,300 Telephone $21)6 AdminlsEm€ion Fee for Expenses (15%) 51,606 Estimate cf Reiml}wsable Expenses $12.,305 lfi- n,,. =r„sa Architertueal. Rizsoucces Group, Inc. n,,E, i EXHIBIT B Parra Adobe Updated Fee Schedule: Phases 2 and 3 ir' March 19, 2010 Scope of Work Save America's Treasures Grant Rates ' Architectural Resources Group Travel allowance: mileage, airfare, hotel, car rental, per diem $4,700 Aidan: 12 fares Hotel: 5 overnight slays Principal Principal Project Project Reproduction and photocopying Structural MIEIP - Cost Administration Fee for Expenses (15%) $1,080. Architect Conservator MgrJArchitect Conservator Staff Engineer Engineer Estimator Totals Famelh Wessel Koll Slater Kusik Tolles 2. Construction Documents Phase Duration: 12 weeks Finalize design and prepare construction documents including drawings and specifications 8 12 40 80 66 Visit site to coordinate and verify any remaining items required for this phase of work 8 - 8 _......._................................._................. ................_.............. ..._ Update cost estimate ................. .__.............._.._ ....... ............. ................................. .......... ........................ ._.........._................ .............. _................. 2 12 8 Anticipated submittals are 90% CDs for City review and comment and 100% CDs for bid and peril Subtotal Hours 8 12 46 0 88 68 _ 12 -- 8 --------- Personnel Billing Rata 89.41 89.41 89.41 ---------89.41 _ _ 89A1 _ 89.41 89.41�-� 89.41 Subtotal Task 2 $715 $1,073 $4,292 $0 $7,868 $6,080 $1,073 $715 $21,816 Meatiwith design team to review Construction Documents - 8 SubtotalHours 0 0 0 0 0 ..........._..............._.. ......._ Personnel BillingRate .................................__..........................._.............._..................._.........:...................._._........_.................. 89.41 89.41 89.41 89.41 89.41 .._8.._._.................._......................._..._�..._......._ _. 89.41 89.41 89.41 Subtotal Task 2 $0 $0 $0 $0 $0 $715 $0 $0 $715 3. Bidding and Construction Phase Estimate of Bidding and Constriction Administration Services 8 56 Subtotal Hours__ 0 8 56 0 0 0 0 0 -------------- ---------------------------------Personnel BillingRate 89.41 ��--89.41-- -- ___ 89.41 89.41 89.41 89.41 89.41 89.41 Subtotal Task 3 $0 $715 $5,007 $0 $0 $0 $0 $0 $5,722 TOTAL HOURS ALL TASKS 8 20 104 0 88 76 12 6 ........... _............_..... PERSONNEL BILLING RATE 89A11 89.41 ���_� .._.........89.41 ............. ����������89.41 ............................_._........_ 89.41 ._..._............_._.._........_......._._........ 89.41 89.41 .... ...... ..._................. 89.41 TOTALALLTASKS1 $715 $1,788 1 $9,299 $0 $7,868 $6,795 1 $1,073 1 $715 - $28,254 ' Overall MEP scope to be developed after Predesign and Programming Phase. Assumptions and Additional Services: 1. Fees provided here represent the maximum allowable billing rate under the Save America's Treasures grant: the City of San Juan Capistrano is responsible for meeting the billing rale differential pursuant to the fee schedule attached as Exhibit B in the City of San Juan. Capistrano Personal Services Agreement dated July 2007. 2. Fees provided here are estimated, and may be reduced by fewer meetings and other factors. We have assumed that no mechanical or electrical upgrades will be undertaken. 3. Civil engineering drawings required for any grading at the buildings, to locate existing utilities and show any underground utilities required for concert lighting and the new storage building are not included. If desired, a Civil Engineering consultant may be added. , 4. Geotechnical Report to be provided by the City it required. 5. Any hazardous minerals present on the site are the responsibility of the City. Professional Services $28,254 15% Administrative Mark-Up on Consultant Fees $1,180 Lump Sum Fee $29,434 Estimate of Reimbursable Expenses $8,280 PROPOSED PROJECT TOTAL $37,714 Reimbursable Estimate Breakdovm Conservation supplies, geld expenses $100 Travel allowance: mileage, airfare, hotel, car rental, per diem $4,700 Aidan: 12 fares Hotel: 5 overnight slays Car Rental:7 days Postage and delivery $400 Reproduction and photocopying $1,800 Telephone $200 Administration Fee for Expenses (15%) $1,080. Estimate of Reimbursable Expenses $8,280 I ARG w .n$ - Architectural Resource: