Loading...
1989-1113_SYCAMORE PLAZA LTD._Agr to Renew Lease0 0 I PF(IF 1'�1�9 G 17 Dls'Q(1 �. JUAN r, AGREEMENT TO RENEW LEASE THIS AGREEMENT constitutes a renewal of the Lease dated NnvpmhA t'ir19R9 , between CITY OF SAN J13AN CAPISTRANO , TENANT, and SYCAMORE PLAZA, LTD., LANDLORD, for a period of ONE year(s), commencing NAvamhar IS 1990 , and terminating November 14, 1991 TENANT and LANDLORD agree that the same terms and conditions shall exist and apply to this renewal as in the original lease, and in accordance with said original lease, an increase in the rental rate shall become effective November 15, 1990 The total rent due for the term of this lease shall be Eleven -Thousand, Five -Hundred Forty -Four & 00/100 ($ 11,544.00 ) , payable in monthly installments of Nine -Hundred Sixty -Two & 00/100 ($ 962.00 Dated: November 20, 1990 SW.V40 '7 By: Stephen B. Julian, City Manager ,ORIGINAL L E A S E THIS LEASE, dated November 13, 1989 , for reference purposes only, is made by and between SYCAMORE PLAZA, (herein referred to as "LANDLORD"), whose mailing address is 32118 Paseo Adelanto, Suite 12AR, San Juan Capistrano, California, 92675, and CITY OF`SAN JUAN CAPISTRANO (herein referred to as "TENANT"). LANDLORD hereby leases to TENANT, and TENANT hires from LANDLORD, for the purpose of conducting therein a OFFICE FOR THE PLANNING DIVISION OF THE DEPARTMENT OF COMMUNITY PLANNING AND DEVELOPMENT and for no other purposes, those certain premises with the appurtenances, situated in the City of San Juan Capistrano, County of Orange, State of California, and more particularly described as Suite No. 9a_� consisting of approximately 680 square feet of ub lding area within the multi -tenant commercial industrial building known as 32118 Paseo Adelanto, San Juan Capistrano, California. The term of this Lease shall be for one year commencing on the. 15th day of November , 1989, and terminating on the 19th day o -November 90 LANDLORD and TENANT agree: There will be a minimum rental change of five percent (58) per year. There will be a maximum rental change of nine percent (9%) per year,. The determination of an increase greater than five percent ,(5B) will be made by using the U.S. Bureau of Labor Statistics, Consumer Price Index (Los Angeles -Anaheim area), pro- vided the change in said index varies more than five percent (5%) from the index as of the date of execution of this Lease, which is considered the base index; and from time to time thereafter as such index further deviates by five percent (58) or more from said base index, but not to exceed nine percent (98) in anv one year. The procedure for such.adjustment shall be as follows: 1. Determination of index point change by substracting the current Consumer Price Index (CPI) from the Previous CPI; -1- 0 0 2. The index point difference is divided by the previous index. The results are multiplied by 100, giving the percent change; 3. The precent change is multiplied by the current rent, thus giving the rental increase. RENTAL AMOUNTS: THE.TOTAL RENT DUE FOR THE TERM OF THIS LEASE SHALL men Thn„sand Nine Hundred Ninety -Two Dollars ($10,992.00 plus any CPI figure changes as outlined in this Rental Agreement. Payment of rental sums shall be made in lawful money of the United States of America, which TENANT agrees to pay to LANDLORD in installments as follows: RENT SHALL BE payable on the 15th day of each calendar month, in advance, in monthly insta ments of: dyne Hundred Sixteen Dollars ($.916.00 ), for t e first year. THE SECOND YEAR, the monthly installments shall be: N/A ($ ). 7;�hich includes the basic rent plus five percent (5%). THF THIRD YEAR, the monthly installments shall be: N/A ($ ). which includes previous years monthly rate plus five percent (58). THE PARTIES FURTHER AGREE: 1. Security Deposit. TENANT shall pay to LANDLORD as a Security Deposit the sum of Nine Hundred Sixteen Dollars ($ 916.00 ) as follows: payable prior to occupancy - 2. Grace Period. Monthly rental installments are'due on the day of each calendar month during the term of this lease. TENANT is hereby granted a grace period of ten (10) days in which to deliver said monthly installments to LANDLORD. LANDLORD and TENANT agree that TENANT shall pay to LANDLORD as additional rent a late charge of $5.00 per day for every 24-hour period that any monthly rental installment remains delinquent and unpaid after the expiration of said period. -2- 0 0 3. Waste, Nuisdnce, Alterations. Tenant shall not commit, or suffer to be committed, any waste upon said promises. or any nuisance or other act nr thing which may disturb the quiet enjoyment of any other tenant in the building in which the demised premises may be located, or any adjacent building of Landlord. Tenant shall not make, or suffer to be made, any alterations of the said premises, or any part thereof, without the written consent of Landlord first had and obtained, and any additions to, or alterations of, said premises, except movable furniture and trade fixtures shall become at once a part of the realty and belong to Landlord. 4. Abandonment. Tenant shall not vacate or abandon the premises at any time during the term; and if Tenant shall abandon, vacate or surrender said premises, or be dispossessed by process of law, or otherwise, any personal property belonging to Tenant and left on the premises shall be deemed abandoned, at the option of Landlord, except such property as may be mortgaged to Landlord. 5. Maintenance and Repairs. Tenant shall, at its sole cost, keep and maintain said premises and appurtenances and every part thereof (excepting exterior walls, structural supports, and roofs, which Landlord agrees to re- pair), including all plate glass, overhead doors, and the interior of the prem- ises in good and sanitary order, condition and repair, and replace all broken glass and replaceable items. Tenant accepts the premises as being in good and sanitary order, condition and repair and agrees that on the last day of said term, or sooner termination of this lease, to surrender unto Landlord all and singular said premises with said appurtenances in the same condition as when received, reasonable use and wear thereof and damage by fire, act of God or the elements excepted. 6. Compliance with Laws. Tenant shall, at its sole cost, comply with all of the requirements of all municipal, state and federal authorities now in force, or which may hereafter be in force, pertaining to the use of said premises, and shall faithfully observe in said use all municipal ordinances and state and federal statutes now in force or which may hereafter be in force. The judgment of any court of competent jurisdiction, or the admission of Tenant in any action or pro- ceeding against Tenant, whether Landlord be a party thereto or not, that Tenant has violated any such ordinance or statute in said use shall be conclusive of Thal fact as hetwcrn l,nnilorrl and Tonrnnl. 7. Waiver of Claims for Damages. Tenant as a material part of the con- sideration to be rendered to Landlord, hereby waives all claims against Land- lord for damages to goods, wares, and merchandise, in, upon, or about said premises and for injuries to persons, in, upon, or about said premises, from any cause whatsoever arising at any time, and Tenant will hold Landlord exempt and harmless from any liability, loss, cost and obligation on account of any damage or injury to any person, or to the goods, wares and merchandise of any person, arising in any manner from the use or occupancy of the premises by the Tenant. B. Signs. Tenant shall not place or permit to be placed any sign, marquee - 3 - or awning on any part of the premises, or so affixed to the premises as to be visible from the exterior of the premises, without the written consent of Land- lord; Tenant upon request of Landlord, shall immediately remove any sign or decoration which Tenant has placed or permitted to be placed in, on, or about the exterior of the premises, or which may be visible from the exterior of the premises, which, in the opinion of Landlord, is objectionable or offensive or otherwise incompatible with the signing standards of the building of which the premises are a part and adjacent buildings and improvements of the Landlord. And if Tenant fails to remove said objectionable, offensive or incompatible sign on demand of Landlord, Landlord may enter said premises and remove the same. 9. Utilities. Tenant shall pay for all gas, heat, light, power, telephone service, and all other services and utilities supplied to said premises, except Landlord shall pay for water. 10. Inspection, Repairs, Reletting. Tenant shall permit Landlord and its agents to enter into and upon said premises at all reasonable times for the pur- pose of inspecting the same or for the purpose of maintaining the building in which said premises are a part, or for the purpose of making repairs, altera- tions or additions to any other portion of said building, including the erection and maintenance of such scaffolding, canopies, fences, and props as may be re- quired, or for the purpose of posting notices of nonliability for alterations, additions, or repairs or for the purpose of placing upon the property in which the said premises ase located any usual or ordinary "for sale" signs, without any rebate of rent and without any liability to Tenant for any loss or quiet occupa- tion of enjoyment of the premises thereby occasioned; and shall permit Landlord, at any time within thirty (30) days prior to the expiration of this lease, to place upon said premises any usual or ordinary "to let" or "to lease" signs. 11. Parking Areas, Service Areas and Common Areas. Tenant is granted the use of three parking spaces in the common parking area of the building of which these premises are a part, for Tenant, its employees and customers. Should Tenant or its employees or customers use or appropriate more than the authorized number of parking spaces for more than two consecu- tive hours in any one Z4 hour day, then Tenant shall be liable for additional rent at the rate of $10 per excess space appropriated for each such 24 hour day. Not- withstanding the foregoing, Tenant hereby grants permission to Landlord to tow away and store, at Tenant's expense, all automobiles or motor vehicles of Tenant or its employees or customers remaining in the common parking area for more than 48 consecutive hours, and/or all automobiles or motor vehicles of Tenant or its employees or customers in excess of Tenant's allotted number which remain parked in the common parking area for more than two consecutive hours. No automobiles or motor vehicles shall be parked and left unattended in any part of the common area or service yard not striped and designated for parking. Tenant shall not store in the parking, service, or common area any materials, supplies, equipment or machinery outside the premises whether open, or in tanks, bins or other container devices, and shall not otherwise' obstruct parking, service or common areas. ,�4Jhu - 4 - 12. Destruction of Premises. In the event of (a) a partial destruction of said premises or the building containing the same during said term which re- quiree repairs to either said prern,ises or said building or (b) said premises or said building being declared unsafe or unfit for occupancy by any authorized public authority for any reason other than Tenant's act, use or occupation which declaration requires repairs to either said premises or said building, Landlord shall forthwith make such repairs, provided such repairs can be made within sixty (60) days under the laws and regulations of authorized public authorities, but such partial destruction (including any destruction necessary in order to make repairs required by any such declaration) shall in no wise annul or void this lease, except that Tenant shall be entitled to a proportionate reduction of rent while such repairs are being made, such proportionate reduction to be based upon the extent to which the making of such repairs shall interfere with the business carried on by Tenant in said premises. If such repairs cannot be made within sixty (60) days, Landlord may, at his option, make same within a reasonable time, this lease continuing in full force and effect and the rent to be proportionally rebated, as in this paragraph provided. In the event that Land- lord does not so elect to make such repairs which cannot be made within sixty (60) days, or such repairs cannot be made under such laws and regulations, this Lease may be terminated at the option of either party. A total destruction (including any destruction required by any authorized public authority) of either said premises or said building shall terminate this lease. 13. Assignment, Subletting. Tenant shall not assign this lease or any in- terest therein. Tenant shall not sublet said premises or any part thereof, or any right or privilege appurtenant thereto, or suffer any other person (the agents and servants of Tenant excepted) to occupy or use said premises, or any portion thereof, without the written consent of Landlord first had and obtained which consent shall not be unreasonably withheld. Furthermore, this lease shall not, nor shall any interest therein, be assignable, as to the interest of Tenant, by operation of law, without the written consent of Landlord first had and ob- tained. A consent by Landlord to one assignment, subletting, occupation or use by any other person, whether by operation of law or otherwise, shall not be deemed to be a consent to any subsequent assignment, subletting, occupation or use by any other person. Any such assignment or subletting, whether by opera- tion of law or otherwise, without such written consent first had and obtained shall be void, and shall, at the option of Landlord, terminate this lease. 14. Insolvency, Bankruptcy. Either (a) the appointment of a receiver to take possession of all or substantially all of the assets of Tenant, or (b) a general assignment by Tenant for the benefit of creditors, or (c) any action taken or suffered by Tenant under any insolvency or bankruptcy act shall con- stitute a breach of this lease by Tenant and shall, at the option of Landlord, terminate this lease. 15. Subordination to Encumbrances. Tenant agrees that this lease shall be subject : nd subordinate to any mortgage or deed of trust that now is or hereafter may be pl:,cucl upon the premises or upon the building or real property of which the premises are a part, and to any and all advances to be made thereunder, and - 5 - �,4fft • 0 to the interest therein, and to renewals, replacements and extensions thereof. 16. Remedies on Default. All covenants and agreements by Tenant con- tained herein shall be deemed conditional limitations as well as covenants, and in the event of any breach of any covenant or coraition or agreement by Tenant, Landlord shall have the option to terminate this -ase. However, the Landlord may elect not to terminate this lease or the Ten: ,it's right to possession, and in such event the Landlord may then enforce all of Landlord's rights and remedies under this lease, including the right to recover rent as it becomes due under this lease. Should Landlord elect to terminate this lease for any breach, in addition to any other remedy it may have, Landlord may recover damages from Tenant in the amount by which the unpaid rent for the balance of the term after the time of award of damages exceeds the amount of rental loss for the same period that Tenant proves could be reasonably avoided. 17. No Merger. The voluntary or other surrender of this lease by Tenant, or a mutual cancellation thereof, shall not work a merger, and shall, at the option of Landlord, terminate all or any existing subleases or subtenancies or may, at the option of Landlord, operate as an assignment to him of any or all of such subleases or subtenancies. 18. Attorney's Fees. If Landlord is made a party defendant to any litiga- tion concerning this lease or the leased premises or the occupancy thereof by Tenant, then Tenant shall hold harmless Landlord from all liability by reason of said litigation, including reasonable attorneys' fees and expenses incurred by Landlord in any such litigation, whether or not any such litigation is prosecuted to judgment. If Landlord commences an action against Tenant to enforce any of the terms hereof or because of the breach by Tenant of any of the terms hereof, or for the recovery of any rent due hereunder, or for any unlawful detainer of said premises, Tenant shall pay to Landlord reasonable attorneys' fees and expenses, and the right to such attorneys' fees and expenses shall be deemed to have accrued on the commencement of such action, and shall be enforceable whether or not such action is prosecuted to judgment. If Tenant breaches any term of this lease, Landlord may employ an attorney or attorneys to protect Landlord's rights hereunder, and in the event of such employment following any breach by Tenant, Tenant shall pay Landlord reasonable attorneys' fees and expenses incurred by Landlord, whether or not an action is actually commenced against Tenant by reason of said breach. 19. Notices. All notices to be given to Tenant shall be given in writing personally or by depositing the same in the United States mail, postage prepaid, and addressed to Tenant at said premises, whether or not Tenant has departed from, abandoned or vacated the premises. All notices to be given to Landlord shall be given in writing personally or by depositing the same in the United States mail, postage prepaid,and addressed to the Landlord at the place designated by Landlord for the payment of rent, or such other place or places as may be designated from time to time by Landlord. 20. Waiver. The waiver by Landlord of any breach of any term, covenant, or condition herein contained shall not be deemed to be a waiver of such term,* -6- 0 0 covenant or condition or any subsequent breach of the same or any other term, covenant or condition herein contained. 21. HOLDOVER. Any holding over after the expiration of said term, w_t�tTie consent of LANDLORD, shall be construed to be a tenancy from month of.month at a rental rate of the same amount olus the LPI ($ ) per month, and shall otherwise be on the terms and conditions herein specified, so far as applicable. 22. BINDING. The covenants and conditions herein contained shall, subject to the provision as to assignment, apply to and bind the heirs, successors, executors, administrators and assigns of all parties hereto; and all of the parties hereto shall be jointly and severally liable hereunder. 23. TIME OF ESSENCE. Time is of the essence of this Lease. 23. REAL PROPERTY TAXES. It is understood and agreed that the specified rents in t is lease is based upon a payment by LANDLORD of annual taxes as at present and, therefore, it is agreed that in the event the real property taxes on the building containing said leased premises or on the land covered thereby, or on both, increases over the real property taxes for the year X989-1990 , the increase therein shall be apportioned among e tenants of the building on a square footage basis for the balance of the term remaining. TENANT shall have the right to contest, at TENANT'S cost, any such real property taxes or assess- ments, and, in*such event shall be entitled to the benefit of a proportionate share in any reduction in taxes or assessments as a result of TENANT'S contest. 24. INSURANCE. TENANT shall, at its own expense, maintain the following po icies of insurance: •(a) Public Liability and Property Damage Insurance with limits of not less than $250,000 per person and an aggregate amount of $500,000 for any one occurrence for personal injuries and $100,000 for any one occurrence for property damage or $500,000 Combined Single Limit against any and all liability of LANDLORD and TENANT for the death of or for bodily injuries to any person or persons, or for damages or injuries to the property of others occurring on or about the premises or any part thereof, or the adjacent streets and sidewalks when such injury or damage shall be caused in whole or in part by the act, negligence or fault of or omission of any duty with respect to the same by TENANT, its agents or employees. (b) workmen's Compensation Insurance covering all of TENANT'S employees who may at the time be in or around the lease premises or the adjacent streets and sidewalks. (c) Fire Legal Liability Coverage with a limit of not less than $50,000.00. (,1jli All policies of insurance required to be carried by TENANT hereunder shall name both LANDLORD and TENANT as insureds, shall be companies approved by LANDLORD and shall contain provisions that they may be altered or cancelled by the insurer only after ten (10) days written notice to LANDLORD. Certificates or other evidence satisfactory to LANDLORD, showing insurance and terms and conditions of policies and payment of premiums therefor, shall be furnished to LANDLORD if LANDLORD so requests. In addition, the TENANT agrees that it will not keep or use in or upon the leased premises, any article which may be prohibited by the standard form of fire insurance policy. The TENANT agrees to pay any increase in premiums for fire and extened coverage insurance that may be charged during the term of this lease on the amount of such insurance which may be carried by the LANDLORD on said premises or the building of which they are a part, resulting from the type of articles kept by TENANT in the leased premises, whether or not the LANDLORD has consented to the same. In deter- mining whether increased premiums are the result of the TENANT'S use of the leased premises, a schedule, issued by the organization in :raking the insurance rate of the leased premises, showing the various components of such rate, shall be in conclusive evidence of the several items and charges which make up the fire insurance rate of the leased -premises. Waiver of Subro ation. LANDLORD and TENANT hereby agree that no insurer o any interest of either shall have any right of subrogation against the other under any property insurance policies carried by either on the leased premises or any part thereof, and that an appropriate waiver of subrogation shall be placed in such policies. 26. TENANT agrees to provide LANDLORD with a key to said leased premises and -an emergency telephone number FOR EMERGENCIES ONLY. IN WITNESS WHEREOF, LANDL this LEASE this 13th day of By: -8- City of Safn Juan Capistrano 174A 0 Referral of Recuest: It was moved by Councilman Bland, seconded by Councilman Buchheim, and unanimously carried that the request for permit -controlled parking be referred to the Traffic and Transportation Commission for a report and recommendation. 4. EXTENSION OF FASE FOR A_QVANCEQ PLMNINP nFFICE FACILITIES - written Communication: Report dated November 20, 1990, from the Director of Commun- ity Planning and Development, recommending that the lease between the City and Sycamore Plaza (32118 Paseo Adelanto) be extended for an additional year. Approval of Lease Extension: It was moved by Councilman Bland, Buchheim, and unanimously carried with Sycamore Plaza be extended for November 14, 1991, in the amount monthly installments of $962. authorized to execute the document CITY CLERK 1. 1. seconded by Councilman that the Lease Agreement a one-year period ending of $11,544, payable in The City Manager was on behalf of the City. written Communication: Report dated November 20, 1990, from the City Clerk, requesting approval of a revised list of positions within the City that are required to file statements of economic interests. The revision was necessary due to the recent reorganization. It was moved by Councilman Buchheim, seconded by Councilman Bland, and unanimously carried that Appendix "A" of the Local Conflict of Interest Code be approved as amended. written Communication: Report dated November 20, 1990, from the Director of Adminis- trative Services, forwarding revised fees to more accurately reflect costs involved for duplication and purchase of various City documents be approved. -15- 11/20/90 0 • AGENDA ITEM November 20, 1990 TO: Stephen B. Julian, City Manager FROM: Thomas G. Merrell, Director of Community Planning and Development SUBJECT: Agreement to Renew Lease - Sycamore Plaza SITI IATTON A. Summary and Recommendation - In November, 1989, the City of San Juan Capistrano entered into an agreement with Sycamore Plaza, 32118 Paseo Adelanto (see location map, Attachment 1) to lease 680 square feet of office space for the Advanced Planning Division of the Department of Planning. The term of the lease was for one year and expires on November 14, 1990. It is necessary to execute a new agreement to renew the Sycamore Plaza lease for an additional year. Staff recommends that the City Council authorize the City Manager to execute a one- year renewal lease agreement with Sycamore Plaza. B. Terms of Renewal Lease A reement - The original lease agreement provided for a total yearly rent of 10,992, payable in monthly installments of $916. The agreement provided for a 5 -to -9 percent rental increase per year. The agreement to renew the lease specifies total rent due in the amount of $11,544, payable in monthly installments of $962. This represents a 5 percent increase, which is consistent with the terms of the original lease. Both the original lease (Attachment 2) and the renewal lease (Attachment 3) have been included with this staff report. PUBLIC NOTIFICATION No public notification is required. A copy of this agenda item has been mailed to Sycamore Plaza. COMMUNITY REDEVELOPMENT AGENCY Not applicable. COMMISSION/BOARD REVIEW, RECOMMENDATION Not applicable. FINANCIAL CONSIDERATIONS The agreement to renew the lease will obligate the City for a total of $11,544 for a period of one year commencing November 15, 1990 and terminating November 14, 1991. Funds have been budgeted in the Internal Service Fund for Fiscal Year 1990-91 (Account No. 16-6212-4440) to cover the lease of this office space. FOR CITY COUNCIL AGEN W H �� Agenda Item -2- November 20, 1990 ALTERNATE ACTIONS 1. Authorize the City Manager to execute the attached Agreement to Renew Lease for Sycamore Plaza in the amount of $11,544, payable in monthly installments of $962. 2. Do not authorize the City Manager to execute the Agreement to Renew Lease for Sycamore Plaza. 3. Continue the item and request additional information from staff. RECOMMENDATION By motion, authorize the City Manager to execute the attached Agreement to Renew Lease for Sycamore Plaza in the amount of $11,544, payable in monthly installments of $962. Respectfully subyp�, ed, ��28-sjfeto. Thomas G. Merrell, Director Department of Planning TGM:LL GLL/AI112090 Attachments: 1. Location map 2. Lease Agreement 3. Agreement to Renew Lease pE� p ,B SPO O g w Q w a E: roy OF'1(E [DANCE HAIL a 14 - - Planning Division Offices 32118 Paseo Adelanto Suite 9a - upstairs ATTACHMENT 1 AGENDA ITEM November 21, 1989 TO: Stephen B. Julian, City Manager FROM: George Scarborough, Assistant City Manager SUBJECT: Status of Office Space for Staffing Plan and Request for Waiver of Bidding Requirements SITUATION: Recent expansion of City staff and the purchase of a new copier have resulted in the need for additional office space. The actions generating new space needs are: 1. The creation of 20 new positions through the 1989-90 budget and the reorganization of the Department of Planning and Community Development. 2. The addition, during the 1989-90 budget, of a half time Lieutenant position to perform Sheriff's Department administrative and management services from the City Hall location. 3. The budgeted addition of a second console copier to handle some of the present high volume of copying and extend the lifetime of our present console copier. Space initially intended for the copier has been set aside to serve new staff. The additional positions have also created the need for new parking spaces at the City Hall facility. OFFICE SPACE In order to provide office space for the Lieutenant and the additional copier, staff has initiated a plan to extend the atrium at the entry in City Hall by 15 feet on each of both sides of the atrium. The expansion of the atrium will provide the most useful, economical and attractive addition of adequate size. The expansion on the north side of the atrium will provide space for the Lieutenant and also provide additional City Hall conference space during the half day the Lieutenant will not need the office space. The location of this office space at the entry to the City Hall will provide an extremely accessible and convenient location for public contact with the Lieutenant which is the central issue in determining an appropriate office location. The expansion on the south side of the atrium will connect to the existing copier/supply storage room and provide additional, badly needed storage room as well as an effective location for the additional copier. The cost of the expansion of the atrium is estimated to be $19,100. Because of the urgency of the expansion to serve the new Lieutenant position and the soon to arrive copier, staff is requesting the Council waive the formal bidding requirements. FOR CITY COUNCaL AGEN� Hl"b 0 Agenda Item -2- November 21, 1989 Office space for a portion of the 20 new employees has been provided by the addition of two new modular offices and the reorganization of existing office space. In order to provide office space to the remaining new employees, City staff evaluated the options of further expansion of the present City Hall facility or of locating a number of staff off site. If a function was to be located off site, staff determined that the Advance Planning Section would be most appropriate. The Advance Planning Section has about the number of employees necessary to locate off site (four employees including an intern), and of all City functions Advance Planning needs the least frequent contact with the other functions of the City. Our evaluation of options included the review of nine office locations that had available space. The best combination of cost/space and location was office space in Sycamore Plaza which rents for $916 a month. After evaluating the cost/benefit of further expansion of City Hall or the rental of office space in Sycamore Plaza, staff determined the most effective option was the office rental. In order to prevent the Sycamore Plaza space from being rented to another party, staff found it necessary to execute a lease agreement last week. A copy of the agreement is attached. PARKING SPACE The City's newest Associate Engineer, Bud Vokoun, has reviewed the parking configuration at the City Hall facility and devised a restriping program which makes the most efficient use of our available space. The new parking arrangement revises the diagonal parking in the rear of City Hall to perpendicular parking, and will provide L4 spaces above the parking before the new modular offices were installed. With the new striping arrangement and the location of the Advance Planning function off site, the new parking available will be relatively the same as the demand created by the new positions. The new striping should be completed within two weeks. COMMISSION/BOARD REVIEW & RECOMMENDATIONS: Not applicable. ANCIAL CONSIDERATIONS: Cost to expand the atrium space is approximately $19,100. Cost for lease of office space during this fiscal year is $6,900. Approval of a budget amendment of $26,000 from unappropriated fund balance should be made if the recommendation is approved. NOTIFICATION: None required. Agenda Item -3- November 21, 1989 ALTERNATE ACTIONS: 1. City Council, by motion, take the following actions: a) Authorize the expansion of the atrium and waive the formal bidding requirements. b) Ratify the execution of the lease of office space for the Advance Planning Section. c) Approve a budget amendment of $26,000 from unappropriated fund balance. 2. Request additional information. RECOMMENDATION: City Council, by motion, take the following actions: a) Authorize the expansion of the atrium and waive the formal bidding requirements. b) Ratify the execution of the lease of office space for the Advance Planning Section. c) Approve a budget amendment of $26,000 from unappropriated fund balance. Respectfully submitted, STEAMBRE PhAZA LEASE CHECKLIST 1. Plaque purchased by tenant - personal property - Dire -,tory sign required. i 2. Overhead signs - purchased by tenants - Both signs mu;t be purchased through CREATIONS UNLIMITED (at tenants option for overhead sign) 3. Utilities pd. by tenant unless other arrangements have been made. SYCAMORE PLAZA pays for all water used. 4. Minimum one year lease S. Increases in rent - CPI factor 6. Parking situation Read and INITIAL each page B. Receive mailbox and all keys required 32118 Paseo Adelanto, Suite 12 AR, San Juan Capistrano, California 92675 714/496-8301 0 oRu9 usE 15 November 26, 1990 Sycamore Plaza, Ltd. 32118 Paseo Adelanto, Suite 12AR San Juan Capistrano, California 92675 Re: Lease of Office Space Gentlemen: MEMBERS OF THE CITY COUNCIL ANTHONY L. BLAND LAWRENCE F. BUCHHEIM KENNETH E. FRIE66 GARY L. XAU BDORFER PHILLIP R. SCHWARTZE CITY MANAGER STEPHEN B JULIAN At their regular meeting held November 20, 1990, the City Council of the City of San Juan Capistrano approved the lease between the City and Sycamore Plaza Ltd., for use of office space to accommodate the City's Advanced Planning Division. The lease is for a term of one year ending November 14, 1991, at a cost of $962 per month. Enclosed are two copies of the Agreement to Renew Lease signed by the City Manager. Please return one fully -executed copy to this office. Thank you for your cooperation. Very truly yours, Cheryl Jo son City Clerk Enclosure 32400 PASEO ADELANTO, SAN JUAN CAPISTRANO, CALIFORNIA 92675 0 (714) 493.1171 INFINITE IMAG4INCF SYSTEMS 2001 f Moullim Walkway. .Suite #F- -8 r .][a' )MIL 92051 ,,.�> -,f 177'7