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07-0101_AMEC EARTH & ENVIRONMENTAL, INC._Personal Services Agreement0 PERSONAL SERVICES AGREEMENT � TT THIS AGREEMENT is made and entered into this/- day of .�i`MUG'Z 2696 -by and between the City of San Juan Capistrano (hereinafter ref ed to as the "City") and Amec Earth & Environmental, Inc., (hereinafter referred lo as "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant regarding the City's proposal to provide Engineering, Building, and Grading Plan Check; Map Check, Geotechnical Review; and Engineering and Architectural Services; temporary in-house or field consulting work required by the City; and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by Consultant shall consist of performing and executing Engineering, Building, and Architectural Services including Building and Engineering plan check services, consulting, inspection, and other related services as required. Specific project details will be presented to the consultant, when necessary, to be accounted for in the deliverables and compensation. Consultant warrants that all of its services shall be performed in a competent, professional and satisfactory manner and in accordance with the prevalent standards of its profession. Section 2. Term. This Agreement shall be for a period of three (3) years. The City will consider extending the agreement for up to two additional one (1) year extensions based upon mutual agreement of the parties. Section 3. Compensation. 3.1 Amount. Consultant contract billings may be submitted on the consultant's forms and, at a minimum, should contain the following: Title or project(s) Purchase order number Total approved purchase order amount 1 SD Amount paid to date Amount requested Amount remaining on purchase order Breakdown of amounts by project type or account number Total cost to City for Consultant's fees shall not exceed $50,000 per project proposal for each annual period. The amount stipulated above is not a guarantee by the City to Consultant that said amount will be received by Consultant. Rather, it represents the maximum authorization permitted without further Council approval. Consultant may not, dependent upon availability of projects, receive any work. 3.2 Rate Schedule. The services shall be billed to the City up to the stipulated amount agreed to at the hourly rate set forth in Exhibit "A," attached and incorporated herein by reference, or as agreed to in writing. Included within the compensation are all the Consultant's ordinary office and overhead expenses incurred by it, its agents and employees, including meetings with the City representatives and incidental costs to perform the stipulated services. Submittals shall be in accordance with Consultant's proposal. 3.3 Method of Payment. The City shall issue purchase orders equal to the anticipated Consultant fees on a project basis, which shall constitute Consultant's authorization to proceed. Consultant shall submit monthly invoices based on total services which have been satisfactorily completed and specifying a percentage of projected completion for approval by the City. The City will pay monthly progress payments based on approved invoices in accordance with this Section. These invoices should be submitted to: City of San Juan Capistrano, Attention: Engineering and Building Department (City Project Manager), 32400 Paseo Adelanto, San Juan Capistrano, CA 92675. For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. 3.4 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to City. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of City, and shall obtain no rights to any benefits which accrue to City's employees. 2 0 0 Section 5. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Changes to Scope of Work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarity with Work and Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the proposed construction site, including the location of all utilities, and is aware of all conditions there; and (3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. Section S. Time of Essence. Time is of the essence in the performance of this Agreement. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the �3 0 performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section 11. Copies of Work Product. At the completion of the contract period, Consultant shall have delivered to City at least one (1) copy of any final reports and architectural drawings containing Consultant's findings, conclusions, and recommendations with any support documentation. All reports submitted to the City shall be in reproducible format. All services to be rendered hereunder shall be subject to the direction and approval of the City. Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. Section 13. Indemnity. Consultant agrees to protect, defend and hold harmless City, its elected and appointed officials and employees from any and all claims, liabilities, expenses or damages of any nature, including attorneys' fees, for injury or death of any person or damage to property or interference with use of property and for errors and omissions committed by Consultant arising out of or in connection with the work, operation or activities of Consultant, its agents, employees and subcontractors in carrying out its obligations under this Agreement. Section 14. Insurance. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A - Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: . M 0 0 $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period. 14.2 Comprehensive Automobile Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non -owned vehicles in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period 14.3 Worker's Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Worker's Compensation Employer's Liability Insurance in the statutory amount as required by state law. 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured endorsement to the Consultant's general liability and umbrella liability policies to the City Clerk's office for certification that the insurance requirements of this Agreement have been satisfied. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the Clerk of the Board's office for certification that the insurance requirements of this Agreement have been satisfied. 5 E 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverages reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.8 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. Termination. City and Consultant shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to the other party. In addition, this Agreement may be terminated for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Director of Administrative Services To Consultant: Amec Earth & Environmental, Inc. Attn: Scott Kerwin 1290 N. Hancock Street, Suite 102 Anaheim, CA 92807 M 0 0 Section 17. Attorneys Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. APPROVED AS TO FORM: C John R. haw, City Attorney CITY OF SAN JUAN CAPISTRANO By: L2 Z,,-/ David M. Swe dli , Mayor CONSULTANT ,� In i1F-6 if,. ff\b — FEE SCHEDULE UA5 - GEOTECHNICAL & ENVIRONMENTAL SERVICES 1290 N. Hancock Street, Suite 102 4201 Santa Ana Street, Suite F 5510 Morehouse Drive Anaheim, CA 92807 Ontario, CA 91761 San Diego, CA 92121 Tel (714) 779-2591 - Tel (909) 605-6500 Tel (858) 458-9144 Fax (714) 779-8377 Fax (909) 605-6502 Fax (858) 458-0943 The hourly labor rates set forth below are valid from January 1, 2005 through December 31, 2005 and are subject to annual revisions thereafter. AMEC will provide CLIENT thirty days advance written notice of any such revisions. PROFESSIONAL SERVICES (600) CLIENT agrees to reimburse AMEC for all hours worked by professionals at the following dassifications and associated hourly labor rates. Forexpert witness testimony and related services in connection with litigation, CLIENT agrees to reimburse AMEC for all hoursworked by professionals at the following classifications, but at one and one-half times the associated hourly labor rates. Professional Level 8 (Field Svcs Mgr/Staff Eng/Staff Geologist/Staff Environ Specialist).......................................................... $85.00/hour Professional Level 9 (Field Svcs Mgr/Staff Eng/Staff Geologist/Staff Environ Specialist).......................................................... $90.00/hour Professional Level 11 (Sr. Staff Eng/Sr Staff Geologist/Sr Staff Environ Specialist))................................................................. $100.00/hour Professional Level 12 (Proj Eng/Proj Eng Geologist/Proj Environ Specialist)............................................................................. $105.00/hour Professional Level 13 (Proj EnglProj Eng GeologisilProj Environ Specialist)............................................................................. $110.001hour Professional Level 15 (Sr Proj Eng/Sr Proj Eng Geologist(Sr Proj Environ Specialist)............................................................... $125.00/hour Professional Level 16 (Sr Eng/Sr Eng Geologist/Environ Pro) Mgr/H&S Officer......................................................................... $135.00/hour Professional Level 17 (Supe Eng/Supv Eng Geologist(Environ MgrJCerfified Industrial Hygienist)... ............ -- .......... ............ $140.00/hour Professional Level 18 (Supv Eng/Supv Eng Geologist/Environ Mgr./Certified Industrial Hygienist) ........................................... $150.00/1hour Professional Level 19 (Prin Eng/Prin Eng Geologist/Prin Environ Scientist)............................................................................... $160.00/hour Professional Level 20 (Prin Eng/Pdn Eng Geologist/Prin Environ Scientist)............................................................................... $165.00/hour TECHNICIAN SERVICES (500) CLIENT agrees to reimburse AMEC for all hours worked by technicians at the following classifications and associated hourly labor rates. Technician Level 10 (Field Tech I/Lab Tech I/Geotechnical/Environ Draftsperson 1).................................................................. $50.00/hour Technician Level 11 (Field Tech IA/Lab Tech IA/Geotechnical/Environ Draftsperson IA) ......................................................... $55.00/hour Technician Level 12 (Field Tech ti(Lab Tech IIIEnviron Tech)..................................................................................................... $60.0oftur Technician Level 13 (Sr Field Tech USr Geotechnical/Environ Draftsperson)............................................................................. $65.00/hour Technician Level 14 (Sr Field Tech I/Sr Geotechnical/Environ Draftsperson)............................................................................. $70.00/hour Technician Level 15 (Sr Field Tech I/Sr Geotechnical/Environ Draftsperson)............................................................................. $75.00/hour TechnicianLevel 16 (Sr Lab Tech)............................................................................................................................................... $80.00/hour Technician Level 17 (Sr Field Tech II/Sr Environ Tech)..............................................................................................:................ $85.00/hour ADMINISTRATIVE SERVICES (800) CLIENT agrees to reimburse AMEC for all hours worked by administrative staff at the following classifications and associated hourly labor rates. Administrative Level 6 (Geotechnical/Environ Clerk-Typist)......................................................................................................... $55.00/hour Administrative Level 7 (Word Processor).................................................................................................................................... $60.00/hour Administrative Level 8 (Sr Word Processor) .......................... ............................ --....................................................................... $65.00/hour MISCELLANEOUS EXPENSES — 6% of Labor and Unit Charges CLIENT agrees to reimburse AMEC for miscellaneous expenses incurred, such as consumable supplies, telephone & facsimile charges, photo processing, and small tools, etc., not otherwise invoiced as other direct expenses, at the rate of 6% of labor charges. OTHER DIRECT EXPENSES CLIENT agrees to reimburse AMEC for all other direct expenses incurred at.the following rates, except as otherwise specified by AMEC in its proposal: Travel Expenses: Transportation (mileage, air travel, car rental, etc.), lodging, meals & incidental expenses ................. Cost plus 15% Subcontract Expenses: Supplies or services furnished to AMEC in support of project activities by any supplier or firm, except temporary agency or consultant staff charged at above hourly rates.......................................................... Cost plus 15% Direct Expenses: Other expenses in support of project activities....................................................................................... Cost plus 15% Amec Earth & Environment, Inc. EXHIBIT A Schedule UA5 Effective 2005 ame FEE SCHEDULE UA5 - GEOTECHNICAL & ENVIRONMENTAL SERVICES EQUIPMENT CHARGES BATPermeameter......................................................................................................................................................................... $145.00/day CADD............................................................................................................................................................................................. $10.00/hour Concrete/Asphalt Core Drill............................................................................................................................... $12.00/core plus $22.00/hour Exploratory Equipment Rental (Drill Rig, Backhoe. etc.).............................................................................................................. Cost+ 15% GroundPenetrating Radar ......................._................... ................................. .................................................................. ............. $600.00/day Groundwater Transducer and Dataloggers ................................................................................................................................... `$32.00/hour HNU(Photoionization Meier)........................................................................................................................................................ $100.00/day Monitoring Equipment Rental (Air, Water, Hazardous Materials, etc.)........................................................................................ Cost+ 15% OVA(Organic Vapor Analyzer)..................................................................................................................................................... $125.00/day Penetrometer- Dynamic................................................................................................................................................................ $27.00/hour Penetrometer- Pneumatic............................................................................................................................................................. $39.00/hour Single -Channel Seismic or Resistivity Equipment........................................................................................................................ $21.00/hour Twelve -channel Seismic or Resistivity Equipment..................................................................................................................4.... $30.00/hour Slope Indicator (inclinometer)....................................................................................................................................................... $27.00/hour LABORATORY TESTING California Bearing Ratio (with moisture -density curve)................................................................................................................. $420.00ftest California Bearing Ratio (individual point- excluding moisture -density curve)............................................................................ $115.00/point ChlorideContent ... ......................................................................................................... .............................................................. - $50.00ftest Consolidation Test (single point)................................................................................................................................................... $80.00/test Consolidation Test (without rate data).......................................................................................................................................... $125.00/test Consolidation Test Rate Data (per load increment)......................................................................................................4111........... $55.00/each Direct Shear Test (at natural moisture - constant strain rate)....................................................................................................... $45.00/point Direct Shear Test(saturated- constantstrain rate)...................................................................................................................... $55.001point Direct Shear Test (saturated, recycled - constant strain rate)..................................................................................................... $110.00/point Direct Shear Test (ASTM 3080 - consolidated drained, 3 points/test)......................................................................................... $375.00/test Direct Shear Test (ASTM 3080 - consolidated drained, residual, 3 points/test).......................................................................... $630.00/test Durability Index - Coarse and Fine................................................................................................................................................ $150.00/test ExpansionIndex Test.................................................................................................................................................................... $100.00/test Grain -Size Analysis - Sand -Clay, including Hydrometer ............................................. .................................................. ............. - $135.00/test Grain -Size Analysis - Gravel -Clay, including Hydrometer.... ........... __ ......................................................................................... $175.00/test Liquid Limit or Plastic Limit............................................................................................................................................................ $50.00/test Los Angeles Abrasion Test (500 revolutions)............................................................................................................................... $135.00ftest Los Angeles Abrasion Test (1000 revolutions)............................................................................................................................. $160.00ftest Mechanical Analysis - ASTM D9140 (wash 200 sieve)................................................................................................................ $50.00Rest Mechanical Analysis - Sand or Gravel (dry sieve)........................................................................................................................ $70.00ftest Mechanical Analysis - Sand or Gravel (wash sieve)..................................................................................................................... $90.00ftest Mechanical Analysis - Sand and Gravel (wash sleve).................................................................................................................. $130.00/test MoistureContent...................................................................................................................................4............................1.......111 $10.00/test Moisture -Density Curve (Calif. 216)................................................................................4...............................................4111.......... $140.00ftest Moisture -Density Curve for Compacted Fills (44nch Mold).......................................................................................................... $155.00/test Moisture -Density Curve for Compacted Fitts (64nch Mold)...................................................................................1...............1....11 $175.00/test Moisture -Density Single Point....................................................................................................................................................... $70.00/lest Permeability(falling head)... ............................................ ......................... 4 ........................................ ................ 4 ......................... $135.00Rest Permeability (constant head)........................................................................................................................................................ $229.00/lest Permeability (triaxial: EPA Method 91 DO)..................................................................................................................................... $360.00/test ResistanceValue........................................................................................................................................................................... $199.00ftest Resistance Value (lime or cement-treated).......................................................................1......................111...111............1............... $245.00/test Resistivity Test (Calif. 532 or 643)....................................................................................................................4........................... $85.00/test SandEquivalent............................................................................................................................................................................. $70.00/test Specific Gravity and Absorption - Gravel...................................................................................................................................... $65.00/test Specific Gravity - Fine -Grained Soils............................................................................................................................................ $70.00/test SulphateContent........................................................................................................................................................................... $45.00hest Triaxial Compression Test(U-U)................................................................................................................................................... $115.00/test Tdaxipl Compression Tests (CD and CU with pore pressure)......................................................................4.............................. $400.00/point Unconfined Compression Test (undisturbed sample).................................................................................................................. $60.00/test Unit Dry Weight and Moisture Content (undisturbed sample)...................................................................................................... $20.00/test Special Sample Preparation and Laboratory Testing not listed above charged at applicable hourly rates for personnel Schedule UA5 Effective 2005