07-0320_PACIFIC HYDROTECH CORPORATION_Transmittal to OC Recorder32400 PASEO AIDELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 4193-1171
(949) 493-1053 FAX
WWW sanjuanCapistranO.Org
October 27, 2008
Clerk -Recorder's Office
County of Orange
P.O. Box. 238
Santa Ana, California 92701
Re: Document for Recordin — Notice of Completion Cooks Reservoir Replacement
Project — Pacific „Nydrotech, Inc.
SENT VIA CERTIFIED MAIL
The noted document is enclosed for recording:
When placed of record, please return the recorded documents to this office.
Thank you for your assistance.
Velrlt u,l' ours,
I /v
Nlari � i�s
Deputy City Clerk(y
San Juan Capistranw Preserving the Past to Enhance the ,Future
Printed on 100% recycled paper
ii
MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
REWORKED
THOMAS W. HRIBAR
MARK NIELSEN
1776
JOE SOTO
DR. LONDRES CISO
Re: Document for Recordin — Notice of Completion Cooks Reservoir Replacement
Project — Pacific „Nydrotech, Inc.
SENT VIA CERTIFIED MAIL
The noted document is enclosed for recording:
When placed of record, please return the recorded documents to this office.
Thank you for your assistance.
Velrlt u,l' ours,
I /v
Nlari � i�s
Deputy City Clerk(y
San Juan Capistranw Preserving the Past to Enhance the ,Future
Printed on 100% recycled paper
RESOLUTION NO. 08-10-21-04 _
A RESOLUTION OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS
AND SPECIFICATIONS FOR THE COOKS RESERVOIR
REPLACEMENT PROJECT (CIP #769) (PACIFIC HYDROTECH
CORPORATION, INC.)
WHEREAS, on the 23rd day of March, 2007, the City of San Juan Capistrano
entered into a contract with Pacific Hydrotech Corporation, Inc, for construction of the
Cooks Reservoir Replacement Project (CIP #769); and,
WHEREAS, the Engineer has evaluated the final quantities and cost figures and
recommends approval.
NOW, THEREFORE, BE IT RESOLVED, by the City of San Juan Capistrano as
follows:
SECTION 1. That the work required to be performed by said Contractor has
been completed.
SECTION 2. That the total cost of said work is in the amount of $3,140,752.73.
SECTION 3. That the work is hereby accepted and approved.
SECTION 4. That the City Clerk is directed to forthwith forward a "Notice of
Completion" to the County Recorder of the County of Orange for
recording.
PASSED, APPROVED, AND ADOPTED this 215t day of October, 2008.
JOE OTO MAYOR
Page 1 of 1 10-21-2008
STATE OF CALIFORNIA }
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do hereby certify
that the foregoing Resolution No. 08-10-21-04 was duly adopted by the City Council of the City of San Juan
Capistrano at a Regular meeting thereof, held the 21't day of October 2008, by the following vote:
AYES.-- OUNCIL MEMBERS:
NOES: OUNCIL MEMBER:
REOUS OUNCIL MEMBER:
fr 1 1
1 F.
MARGARI T/R. M0NA1HAN-,-4dtvCle
Allevato, Hribar, Uso, Nielsen and Mayor Soto
None
1
10/21/2008
AGENDA REPORT D15
TO: Dave Adams, City Manager
FROM: John O'Donnell, Utilities Director
SUBJECT: Consideration of Change Order No. 3 and Notice of Completion for the
Cooks Reservoir Replacement Project (CIP# 769) (Pacific Hydrotech, Inc.) City
Council Priority No. 24B
RECOMMENDATION:
By motion:
1. Approve Change Order No. 3 in the amount of $21,775.02; and,
2. Adopt a resolution approving a Notice of Completion for the Cooks Reservoir
Replacement Project; and,
3. Direct the City Clerk to process recording of the notice; and,
4. Authorize staff to release the retention in the amount of $314,075.27, thirty-five
days after recordation.
SITUATION:
On March 23, 2007, City Council awarded a contract in the amount of $3,080,250 to
Pacific Hydrotech Corporation, Inc. for the construction of the Cooks Reservoir
Replacement Project. Construction commenced on May 14, 2007, after bonds and
insurance were secured for the project. Pacific Hydrotech has performed their
operations in an admirable manner. Work on the project was substantially completed
on June 21, 2003. The City received approval from the State Department of Health
Services to put the reservoir into service on July 25, 2008. Staff recommends that the
City Council adopt a Resolution (Attachment 3) approving the issuance of a Notice of
Completion (Attachment 2) for this project.
During the prosecution of work, the contractor ran into changed conditions which
required that additional time and materials be utilized to properly construct the project.
Pacific Hydrotech, Inc. has submitted Change Order Requests in the amount of
$60,502.73 to cover these changed conditions. This represents a 2% increase to the
project as a whole and well within the $182,937 project contingency approved by City
Council at the time of award. Change Orders No. 1 and 2 were previously approved by
City Council. Change Order No. 3, in the amount of $21,775.02, represents the final
AGENDA REPORT October 21, 2008
Pape 2
cost change. Please see Change Order No. 3, (Attachment 1) for a breakdown of these
charges. Staff recommends approval of Change Order No. 3.
The Cooks Reservoir provides an important water system function, providing storage for
the 250 zone. Construction of this facility will save the City significant pumping costs
and reduce the use of the Del Obispo interconnect to meet system needs.
NOTIFICATION:
Pacific Hydrotech, Inc.
Tetra Tech, Inc.
RBF Consulting, Inc.
COMMISSIONIBOARD REVIEW RECOMMENDATIONS:
The Water Advisory Commission was briefed regarding this item at their meeting of
September 23, 2008.
FINANCIAL CONSIDERATIONS:
City Council, at their March 20, 2007, meeting, approved a project budget of $3,841,675
for the Cooks Reservoir Replacement Project. Approval of the recommended
$21,775.02 for Change Order No. 3 is within the total project budget. The final total
costs for the project are within the approved budget:
Design (RBF Consultants)
Supplemental Geotechnical Study (LSA)
Construction Management(Tetra Tech)
Construction Management Amendment
Estimated Staff Time
Construction Contract (Pacific Hydrotech)
Change Orders No.1., 2 and 3
Construction Contingency
Total Costs
Approved
Actual Costs
$ 240,588
$ 240,588.00
$ 14,500
$ 6,906.00
$ 298,400
$ 298,400.00
$
$ 41,625.00
$ 25,000
$ 92,741.17
$3,080,250
$3,080,250.00
$ 60,502.73
182 937
$3,841,675
$3,821,012.90
AGENDA REPORT
Page 3
RECOMMENDATION:
By motion:
October 21, 2008
1. Approve Change Order No. 3 in the amount of $21,775.02; and,
2. Adopt a resolution approving a Notice of Completion for the Cooks Reservoir
Replacement Project; and,
3. Direct the City Clerk to process recording of the notice; and,
4. Authorize staff to release the retention in the amount of $314,075.27, thirty-five
days after recordation.
Respectfully Submitted,
John O'Donnell
Utilities Director
Attachments; 1. Change Order No. 1
2. Notice of Completion
3. Resolution
Prepared by,
Joe Mankawich
Associate Engineer
CITY OF SAN JUAN CAPISTRANO
Cook Reservoir Replacement CIP No. 769
Contract Change Order No. 3
August 21, 2008
CONTRACTOR: Pacific Hydrotech Corporation, Inc.
This Change Order covers changes to the subject contract as described herein. The
Contractor shall perform all work as necessary or required to complete the Change Order
items for the prices agreed upon between the Contractor and the City.
The additional work contained within this Change Order can be performed incidental to the
prime work and within the time allotted for the original Contract and any extensions to the
Contract Time made by this and all previously issued Change Orders, if any. It is therefore
mutually agreed that the number of calendar days extension of time, if any, provided for in
this Change Order is required for the change of work provided herein, and that no direct or
indirect, incidental or consequential costs, expenses, losses or damages have been or will
be incurred by Contractor, except as expressly granted and approved by this Change
Order and, further, that the payment under this Change Order is the final and complete
compensation for the subject work. In accordance with the contract provisions, the
following changes in the contract and/or contract work are hereby authorized and as
compensation, the following additional to or deductions from the contract price are hereby
approved.
1) Prep and paint 420 L.F. of 24 gauge gravel stop with two part epoxy paint.
Total Cost: $1,336.23
2) Additional parts and labor required for the installation of check valve risers adjacent to
Calle Ricardo.
Total Cost: $4,634.78
Add Two (2) Days
3) Additional materials, labor and equipment necessary to install 220 L.F. of 4" perforated
drain line and area drains along the westerly side of the project to eliminate nuisance water
from neighboring property
4) Additional material and labor to widen the front gate 3 feet.
Total Cost: $5,474.73
Add One (1) Day
Total Cost: $590.88
ATTACHMENT 1
5) Additional materials and labor to install 520 L.F. of expansion joint material and
waterproof caulking between reservoir wall and gutter.
Total Cost $4,740.71
Add Three (3) Days
6) Additional instrumentation and programming costs to program main PLC in the City's
SCADA control room to read new Cooi s reservoir.
Total Cost: $3,000.00
Add Four (4) Days
7) Additional materials and labor to construct splash wall adjacent to reservoir overflow
drain.
Total Cost: $3,997,69
Add Two (2) Days
Cooks Reservoir Replacement project
Contract Change Order No. 2
The Contract Cost was $3,080,250.00
The cost of Change Orders to date is $38,727.71
The cost of this Change Order is: $21,775,02
The current total cost of this project is: $3,340,752.73
The extra work and rain days has required that a total of Twenty-two (22) additional
working days be added to the contract.
The Contractor agrees to furnish all labor and materials and to perforin all necessary work
required to Complete the tasks associated with this Order. This document will become a
supplement to the contract and all provision will apply hereto. It is understood that the
Change Order shall become effective when approved by the City.
, Associate Engineer
Contractor, Pacific
Dave Adams, City Manager
Corporation Inc.
N
Date
Date
Z� / og
RECORDED AT REQUEST OF AND
RETURN TO:
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92657
RECORDING FEES EXEMPT DUE TO
GOVERNMENT CODE SECTION 6103
Margaret R. Monahan, City Clerk
San Juan Capistrano, CA
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan
Capistrano to Pacific Hydrotech Corporation, Inc. of Perris, CA for the construction of the Cooks
Reservoir Replacement Project (CIP #769).
That said work was completed on June 21, 2008, by said company according to plans and
specifications and to the satisfaction of the City Engineer of the City of San Juan Capistrano,
and that said work was accepted by the City Council of the City of San Juan Capistrano, as the
owner, 32400 Paseo Adelanto, San Juan Capistrano, California 92675, at a regular meeting
thereof held on the 21 st day of October, 2008, by Resolution No. 08-10-21-.
That upon said contract, Safeco Insurance Company of America was suretyfor the bonds given
by the said company as required by law.
Dated at San Juan Capistrano, California, this 21 st day of October, 2008.
Margaret R. Monahan, City Clerk
City of San Juan Capistrano
STATE OF CALIFORNIA }
COUNTY OF ORANGE } ss.
CITY OF SAN JUAN CAPISTRANO }
1, MARGARET R. MONAHAN, the duly appointed and qualified City Clerk of the City
Council of the City of San Juan Capistrano, California, DO HEREBYCERTIFY, underpenaltyof
perjury that 1) I have read the foregoing document and know the contents thereof, and the facts
therein state are true of my own knowledge; 2)1 declare the forgoing is true and correct; and 3)
the foregoing Notice of Completion was duly and regularly ordered to be recorded in the Office
of the Orange County Recorder by said City Clerk.
Dated at San Juan Capistrano this 21 st day of October, 2008.
Margaret R. Monahan, City Clerk
City of San Juan Capistrano
ATTACHMENT 2
z1*061 mid [Q 011ILI
A RESOLUTION OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS
AND SPECIFICATIONS FOR THE COOKS RESERVOIR
REPLACEMENT PROJECT (CIP #769) (PACIFIC HYDROTECH
CORPORATION, INC.)
WHEREAS, on the 23rd day of March, 2007, the City of San Juan
Capistrano entered into a contract with Pacific Hydrotech Corporation, Inc, for
construction of the Cooks Reservoir Replacement Project (CIP #769), and,
WHEREAS, the Engineer has evaluated the final quantities and cost .
figures and recommends approval.
NOW, THEREFORE, BE IT RESOLVED, by the City of San Juan
Capistrano as follows:
SECTION 1. That the work required to be performed by said Contractor has
been completed.
SECTION 2. That the total cost of said work is in the amount of $3,140,752.73.
SECTION 3. That the work is hereby accepted and approved.
SECTION 4. That the City Clerk is directed to forthwith forward a "Notice of
Completion" to the County Recorder of the County of Orange for
recording.
PASSED, APPROVED, AND ADOPTED this 21st day of October, 2008.
ATTEST:
MARGARET R. MONAHAN, CITY CLERK
JOE SOTO, MAYOR
ATTACHMENT 3
am
DR. LONDRES USO
NOTIFICATION OF MEETING OF POTENTIAL INTEREST
OF THE SAN JUAN CAPISTRANO CITY COUNCIL
The City Council of San Juan Capistrano will meet at 5:30 p.m. on Tuesday, October
21, 2008 in the City Council Chamber in City Hall, to consider: "Consideration of
Change Order No. 3 and Notice of Completion for the Cooks Reservoir
Replacement Project (CIP# 769) (Pacific Hydrotech, Inc) City Council Priority No.
24113" — Item No, D15,
If you have specific thoughts or concerns regarding this item, you are encouraged to
participate in this decision making process. You can communicate with the City Council
through correspondence addressed to the Council and/or by attending the meeting and
speaking to the Council during the public meeting.
Correspondence related to this item must be received at the City Clerk's office by 5:00
p.m. on Monday, October 20, 2008 to allow time for the Council to consider its content.
If you would like to speak at the meeting, please complete a yellow "Request to Speak"
form found inside the entrance to the Council Chamber. This form is turned in at the
staff table, just in front of the Council dais. You will be called to speak by the Mayor
when the item is considered.
You have received this notice at the request of the City staff member Joe Mankawich,
Associate Engineer. You may contact that staff member at (949) 487-4313 with any
questions.
The agenda, including agenda reports, is available to you on our web site:
www.sanjuancapistrano.org. If you would like to subscribe to receive a notice when
agendas are posted to the web site, please make that request by sending an e-mail to:
citvclerk(a')san ivancaoistrano.ora.
MegI/0 .o�han, MMC
City le
acific Hydrotech, Inc; Tetra Tech, Inc; RBF Consulting, Inc; John O'Donnell,
tilities Director, Joe Mankawich, Associate Engineer
San .Juan Capistrano; Preserving the Past to Enhance the Future
Printed on 100% recycled paper
32400 PASEO ADELANT® i%; i MEMBERS OF THE CrTY COUNCIL
SAN JUAN CAPISTRANO, CA 92675 /.�. �L °, ;
(949) 493-1171 SAM ALLEVATO
(949) 493- €05 FAX I6tuRPaARTEll THOMAS W. HRrBAR
`STseGlP° MAFNIELSEN
www.sanIuancaPi,vtrano.org 1776 JOE SOTO
�. CSR. LONDRES USO
October 23, 2008
NOTIFICATION OF ACTION BY THE
CITY COUNCIL OF SAN JUAN CAPISTRANO
On October 21, 2008, the City Council of San Juan Capistrano met regarding;
"Considerationof Change Order No. 3 and Notice of Completion for the Cooks
Reservoir Replacement Project (CIP# 769) (Pacific Hydrotech, Inc) City Council
Priority No, 2413" Item No, D15,
The following action was taken at the meeting: COOKS RESERVOIR REPLACEMENT
PROJECT: CHANGE ORDER NO, 3 APPROVED IN THE AMOUNT OF $21,775.02;
RESOLUTION NO. 08-10-21-04 ADOPTED, "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING
WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE
COOKS RESERVOIR REPLACEMENT PROJECT (CIP NO. 769)(PACIFIC
HYDROTECH CORPORATION, INC.);" THE CITY CLERK DIRECTED TO PROCESS
RECORDING OF THE NOTICE; AND STAFF AUTHORIZED TO RELEASE THE
RETENTION IN THE AMOUNT OF $314,075,35 DAYS AFTER RECORDATION
If you have any questions regarding this action, please contact Joe Mankawich,
Associate Engineer at (949) 487-4313 for more detailed information.
Thank you,
MiTm
Clerk
Cc: Pacific Hydrotech, Inc; Tetra Tech, Inc; RBF Consulting, Inc; John O'Donnell,
Utilities Director; Joe Mankawich, Associate Engineer
San Juan Capistrano: Preserving the Past to Enhance the Future
Printed an 400% recycled paper