06-0602_AMERICAN RED CROSS / OCEAN HILLS CHURCH_Statement of Understanding0
American
Red Cross
0
American Red Cross Orange County Chapter
Statement of Understanding
This agreement is made and entered into between the City of San Juan Capistrano
hereinafter referred to as "City," the Ocean Hills Church, hereinafter referred to as
"Church," and the American Red Cross Orange County Chapter hereinafter referred to as
"Red Cross."
REMAIS
The following agreement, along with its supporting addendum provides the framework
for a collaborative effort between the Red Cross and the City and the Church to provide
emergency support for disaster displaced members of our community.
The parties hereto desire to reach an understanding that will result in making certain
facilities and equipment from the City and the Church available to the Red Cross for the
aforesaid use. Now, therefore, it is mutually agreed between parties as follows:
1. The City and the Church agrees that, after meeting its emergency responsibilities
to its staff, it will permit, to the extent of its ability and upon request by Red
Cross, use of a predesignated facility identified in Addendum #1, as temporary
mass care site to victims of disasters or service delivery site to provide support for
the victims of disasters.
2. Red Cross and the City and the Church agree to provide, and periodically update
the facility and point of contact information with each other.
3. The Red Cross agrees, when normal communications methods are possible, to
follow the notification procedures outlined in Addendum #2, when it needs to
establish a Red Cross mass care or service delivery site at the listed facility.
4. The City and the Church agree that prior to releasing the facility for use by Red
Cross it will, to the extent reasonably feasible, evaluate the facility and secure any
valuable property not required for its normal operations.
5. Red Cross agrees that it will exercise reasonable care in the conduct of its
activities in such facility and when provided with documented inventory and cost
information, further agrees to replace or reimburse the City and the Church for
any supplies used during the support operation.
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6. Upon termination of its use of the facility, the Red Cross agrees to leave the
premises in their original condition.
7. Red Cross agrees to provide training to the appropriate members of the City and
the Church staff in mass care and shelter operations.
8. The City and the Church agrees that when their personnel are used in conjunction
with the American Red Cross personnel, the Red Cross policies, regulations and
procedures will be used to operate the site.
9. Use of the City and the Church personnel, as Red Cross volunteers will be based
on a mutual agreement between the individual, Red Cross and the City and the
Church.
10. Should the Church's facility be used for food preparation or as a cafeteria, the
Church's appointed representative shall be present to assist in the supervision and
the use of the equipment, food and supplies by the Red Cross. The Red Cross
agrees to replace or reimburse the Church at its option for any foods or supplies
belonging to the Church that may be used by Red Cross.
11. Should Red Cross request that staff of the City and/or the Church be officially
assigned to the operation, any agreement for financial reimbursement must be
reached between the Red Cross Job Director and the City and/or the Church
within 48 hours of the request.
12. A designee of Red Cross and the City and the Church will meet periodically to
evaluate the necessity for the continuation of operations and to resolve any other
operational concerns.
13. Should the City and/or the Church request that the operation be relocated, before
the end of the Red Cross requirements for operations, Red Cross agrees to
relocate the facility within 48 hours of the Red Cross and local government
locating a suitable alternate site. It is understood that it is a local government
responsibility to facilitate the transportation of victims when shelter relocation is
required.
14. Notwithstanding any other agreements, the American Red Cross agrees to defend,
hold harmless, and indemnify the City and/or the Church against any legal
liability in respect to bodily injury, death, and property damage arising from the
negligence of the said chapter during its use of any property belonging to the said
City and/or the Church.
15. Notwithstanding any other agreements, the City and the Church agrees to defend,
hold harmless, and indemnify the American Red Cross against any legal liability
in respect to bodily injury, death and property damage arising from the negligence
of the said entity during its use of any property belonging to the Red Cross.
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16. Either party may discontinue this agreement in writing at anytime unless the
facility listed in Addendum #I is currently being used as a shelter.
17. This agreement will be renegotiated in not longer than 5 years.
In witness thereof, the American Red Cross Orange County Chapter and the City and the
Church have caused this agreement to become effective and operational upon affixing
their signatures below.
J. Nicol
Pastor of Administration
Ocean Hills Church
2/a
Date:
David F. Adams
City Manager
City of San Juan Capistrano
4- 0C
Date:
Approved as to form:
y--
John Shaw, City Attorney
Patrick F. Baker
Chief Operating Officer
American Red Cross
Orange County Chapter
Date:
ATTEST:
Monahan, City Clerk
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ADDENDUM 0:
FACILITY COVERED BY THIS AGREEMENT
Ocean Hills Church
32222 Del Obispo Street
San Juan Capistrano, CA 92675
949-496-7411
ADDENDUM #2:
For authorization to use the Ocean Hills Church facility listed in Addendum #1, the Red
Cross should contact first the City and then the Church as listed in Addendum 42.
City of San Juan Capistrano
Michael Cantor — Emergency Services Coordinator
Office: 949-234-4565
Cell: 949-201-7066
Ocean Hills Church
Jim Nicol
Administration
Pastor of Administration
949-910-9624
2. Ken Riley
Operations
Director of Facilities
949-910-9941
Louis Nuanez
Operations
Facility Crew
949-295-4600
4. Teri Campbell
Administration
Administrative Assistant
949-496-7411 - Office
949-586-8364 - Home
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